Sagem Fax 4640 User Manual

SAGEM

FAX 4640

TELECOM

User Manual

WELCOME

Congratulations for purchasing this SAGEM new ge neration communication terminal. Your Laser Fax Machine is the answer to all your most demanding professional needs.

This User's Manual presents the model in the range:

Model Equipment

FAX 4640

It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and its direct access directory.

We recommend that you read this Manual carefully, in order to familiarise yourself with the various features and functions of your terminal.

List of accessories

The following additional accessories are proposed for the FAX 4640:

• Directory card.

• 500-page paper tray.

• 33.6 kbps fax.

• 16 ppm Black & White laser printer.

Consumables

To refer to the last page of this user manual for the references.

1. The list of accessories is subject to change without prior notice.

Control panel

1. key: manual line taking, tone monitoring during fax transmission.

2. key: print the functions list.

3. key: scanning resolution during transmission or copy.

4. key: contrast adjustment.

5. key: printing a stored fax in the fax-TAD mode.

6. key: access to directory and quick-dial numbers.

7. key: access to the last dialled numbers.

8. key: broadcast transmission (fax).

9. Numerical keypad.

10. key: fax transmission or black & white local copy.

copy key: local black-and-white copy.

11.

eco key: selecting the eco mode.

12.

13. key: stop current operation.

M key: access to the different functions

14. (MENU).

OK key: confirm displayed selection.

15.

16.

C key: return to previous menu and correct

data entry.

17. or  keys: navigation keys.

18.Alphabetical keypad.

19. key: enter or go to next line.

Í key: erase character before cursor.

20.

21.× key: Shift key.

22. key

: Caps lock key.

23. and keys: memorise a key combination. A Scanning resolution during fax transmission

(Fine, SFine, Photo).

B "Line" icon:

On: communication in progress, Blinking: communication being established.

C Printer Paper Jam indicator. D "Ton er" icon:

On: toner empty, Blinking: toner near end, toner low.

E Fax reception icon:

* On: reception possible, * Blinking: unprinted document(s) in memory

or being received,

* Off: reception impossible.

23 22

QW E R

CV B N

BC D EA

45689

eco

2021

1718

copy

10111213 15

CONTENTS

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Operational precautions 1-2

Unpacking the machine parts 1-4 Description 1-6 Installing the removable parts 1-7

Installing the printer paper tray 1-7 Installing the printer output stacker 1-8 Installing the document feeder for scanning 1-9 Installing the original document output stacker 1-9 Loading paper 1-10 Loading paper manually 1-11 Installing the second paper cassette unit (option) 1-12

Connections 1-14

Telephone connection 1-15 Power line connection and switch-on 1-15

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1

The navigator 2-1 The display screen 2-3

Access to functions 2-3

Menu-driven access 2-3 Direct access by number 2-4

Functions list 2-4

Contents

Installation

Getting startedDirectoryMaintenanceSafety

machine

3SETTING YOUR MACHINE 3-1

Main settings 3-1

Before transmission 3-1

Date/Time 3-1 Summer time / winter time setting 3-2 Your fax number/your name 3-2 Type of network 3-3 Geographical settings 3-3 Local prefix 3-4 Transmission report 3-4 Document feed type 3-5 Economy period 3-5

Before reception 3-5

Fax answering machine 3-5 Reception without paper 3-6 Number of copies 3-6 Relay broadcast 3-7

-1-

Operation Setting your

Technical parameters 3-7

4DIRECTORY 4-1

Creating subscribers records 4-2

Adding a record 4-2

Creating subscribers lists 4-3

Adding a list 4-3 Adding or deleting a number from the list 4-4

Consulting a record or a list 4-4 Modifying a record or a list 4-5 Deleting a record or a list 4-5 Printing the directory 4-5

5OPERATION 5-1

Sending 5-1

Document positioning 5-1

Scanner 5-1

Choosing the resolution/contrast 5-2

Resolution 5-2 Contrast 5-2

Dialling 5-2

From the directory 5-2 From the redial key 5-3 To multiple numbers 5-3

Transmission over the Public Switched Telephone Network (PSTN) 5-4

Immediate transmission 5-4 Sending in the eco mode 5-4 Delayed transmission 5-4 Transmission with auto redial 5-5 Rerouting 5-5 Tx forwarding 5-6

Transmission waiting queue 5-7

Consult or modify the waiting queue 5-7 Immediately perform transmission from the waiting queue 5-7 Printing a document in waiting or in deposit 5-8 Print the waiting queue 5-8 Deleting a transmission on hold 5-8

Cancelling a transmission in progress 5-8

Reception 5-9

Reception over the Public Switched Telephone Network (PSTN) 5-9

Copying 5-9

Local copy 5-9

Standard copy 5-9 "Sophisticated" copy 5-9

Specific copy settings 5-10

Scanner settings 5-10 Printer settings 5-12

-2-

Other functions 5-12

Logs 5-12 Printing the functions list 5-13 Printing the machine settings 5-13 Memorizing a sequence of keys 5-13 Counters 5-14 Deposit and polling 5-15 Locks 5-16

Entering the locking code 5-16 Locking the keyboard 5-16 Locking the numbers 5-17

Department code 5-17

Function management by the administrator 5-17

Activating the department code 5-17 Deactivating the department code 5-18 Setting the department codes 5-18 Creating a department code 5-19 Deleting a department code 5-19 Printing a department code 5-20 Printing the department report 5-20

Use of the department codes by a department 5-21

Charge code 5-22

Entering the charge code 5-22

Mail box (MBX FAX) 5-22

MBX management 5-23

Creating an MBX 5-23 Modifying the features of a MBX 5-23 Printing the contents of a MBX 5-24 Deleting a MBX 5-24 Printing the MBX list 5-24 MBX deposit in your fax 5-24 MBX deposit in a remote fax 5-24 MBX polling from a remote fax 5-25

Contents

Installation

Getting startedDirectoryMaintenanceSafety

machine

6MAINTENANCE 6-1

Maintenance 6-1

General 6-1 Replacing the consumables (toner and drum) 6-2

Replacing cartridges 6-2

Cleaning 6-15

Cleaning the printer 6-15

Servicing 6-17 Scanner calibration 6-17

Incidents 6-17

Communication errors 6-17

Transmission from the feeder 6-17 Transmission from memory 6-18 Communication error codes 6-18

-3-

Operation Setting your

Printer errors 6-20

Error messages 6-20 Printer paper jam 6-21 Paper jam at the feeders and trays 6-22

Scanner incidents 6-24

Scanner paper jam 6-24

Miscellaneous incidents 6-25 Machine packing and transportation 6-25

Characteristics 6-26

Unit characteristics 6-26

7SAFETY AND ENVIRONMENT 7-1

Safety 7-1 Environment 7-2

The packaging 7-2 Batteries and rechargeable batteries 7-2 The product 7-2 Energy Star 7-2

The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/5/EC. For user safety, in accordance with Directives 73/23/EC. For electromagnetic interference, in accordance with The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/

5/EC.

Directive 89/336/EC.

-4-

Installation

1INSTALLATION

Getting startedDirectoryMaintenanceSafety ContentsInstallation

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics:

• Choose a location that is well ventilated.

machine

Operation Setting your

1-1

Installation

• When installing the terminal close to a wall, make sure the distance between the wall and the upper edge of the stacker is at least 25 centimetres for easier opening of the upper cover.

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety and Environment Chapter) you plan to connect to for power should be nearby and n ot obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Note the following important precautions whenever using the printer.

Operating environment

The following describes the operating environment required when using the printer:

•Temperature: 10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

1-2

Installation

Terminal

The following describes precautions for using the terminal:

• Never turn the terminal off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic for ces near the ter -

minal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A

damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of elec-

trical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the

power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit

which creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the

danger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communications

cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the

terminal through its vents or other openings. Such objects create the danger of fire or electrical shock.

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock

can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off,

unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or

noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Paper for printer: do not use paper previously printed by your terminal or any other

printer; the ink or toner deposited on that paper might damage the pri nting system of your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount of

ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

1-3

UNPACKING THE MACHINE PARTS

 Remove the plastic bags and check for the parts depicted below.

Installation

1: Scanner output stacker 2: Printer output stacker 3: Printer paper feed tray 4: AC power cord (model depending on

country)

1-4

5: Telephone line cord (model depending on country)

6: Fax/printer terminal 7: Document feed tray for scanning 8: CD-ROM (User Manual)

Installation

 Pull out the two pads from the paper feed inlet.

 Press the paper size guide on the right, in order to push both paper size guides to the left or

to the right. Pull out the plastic tab and the shipping tape from the paper feed inlet.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

1-5

DESCRIPTION

Document feed

tray for scanning

Adjustable

paper guide

Scanner release

button

Scanner

Control panel

Original document output stacker

Printer output stacker

Installation

On/Off

switch

Second cassette

paper tray

(500 pages)

Chip card

reader

Telephone line

connector

Phone cord

Printer

Printer paper feed tray

Second paper cassette (option)

AC power connector

AC power cord

1-6

Installation

INSTALLING THE REMOVABLE PARTS

This section details the installation of the terminal's removable parts.

INSTALLING THE PRINTER PAPER TRAY

 Using the printer's left and right notches, gently push the tray in until it stops (as illustrated

below).

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

1-7

Operation Setting your

Installation

 Fit the tray cover.

INSTALLING THE PRINTER OUTPUT STACKER

 With both hands, slightly bend the centre part of the stacker upwards in order to insert its clips

into the notches located on the upper part of the printer. Release the stacker so that it recovers its initial shape.

1-8

Installation

INSTALLING THE DOCUMENT FEEDER FOR SCANNING

 Fit the stacker by inserting its two toes into the notches provided at the rear of the terminal.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

INSTALLING THE ORIGINAL DOCUMENT OUTPUT STACKER

 Fit the output stacker on the upper front part of the terminal by inserting its two toes into

the notches provided.

1-9

Operation Setting your

Installation

LOADING PAPER

 Press the paper size guide on the right in order to push both paper size guides to the left or to the

right.

 Place a stack of paper into the tray. In case of letterhead paper, be sure to place the paper printed

side up.

 Secure the stack of paper by pushing the paper size guides against the right and left edges of the

stack.

Supported types of paper: Auto-feed cassette 60 to 90 g/m Manual feed tray 60 to 160 g/m

1-10

Installation

 Fit the paper tray cover into place.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

LOADING PAPER MANUALLY

When printing on special paper, such as 60 to 160 g/m2 max. colour paper or transparent film (laser printer compatible), you should load the paper manually, one sheet after the other.

To do so:

 Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper

tray cover until it stops in the printer.

 Adjust the sheet or film width as appropriate by means of feed pawls 1 or 2.

machine

Operation Setting your

1-11

Installation

INSTALLING THE SECOND PAPER CASSETTE UNIT (OPTION)

Remove the second paper cassette unit and tray 2 from their packaging, including the protective tape used to hold the various components in place.

Place the printer on top of the base unit. Make sure to align the coupling pins of the base unit with the holes located underneath the printer.

Press down on the paper lifting plate located inside of tray 2 until it locks.

Remove the cover from tray 2.

Place a stack of up to 500 sheets of paper into tray 2 so that the side that was facing up when the paper was unwrapped is still facing up.

1-12

Installation

Replace the cassette cover and insert tray 2 into the second paper cassette unit.

Remark: Be sure to use both hands whenever tray 2 is removed from or inserted into the second paper cassette unit.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

1-13

Operation Setting your

CONNECTIONS

Installation

Key to the diagram:

A: Telephone line connector B: AC power connector 1: Line cord (model depending on country) 2: AC power cord (model depending on country)

 Make sure the On/Off switch is set to 0 (Off).

1-14

Installation

TELEPHONE CONNECTION

 Plug end of the telephone line (1) into the connector (A) on the fax machine, and the other

end into the wall telephone socket.

POWER LINE CONNECTION AND SWITCH-ON

Caution - Refer to safety procedures in the Safety and Environment Chapter.

 Plug end of the main power cord (2) into the connector (B) on the fax machine, and the

other end in the wall outlet.

 Set the On/Off switch to position 1 (On).

After a few seconds, when the printer has warmed up, the date and time will appear.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

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1-15

Operation Setting your

Installation

1-16

Getting started

2GETTING STARTED

Getting startedDirectoryMaintenanceSafety ContentsInstallation

NAVIGATION METHODS

PRESENTATION

The navigator gives you access to the menus visible on screen.

The navigator

This navigator has 5 keys and allows you to move within the menus available on your machine.

machine

Operation Setting your

2-1

Moving within the menus

To Use key Symbol used

Enter the main menu. M

Getting started

Select the next line in a menu.

Select the previous line in a menu.

Confirm entry and go to the following menu.

Return to the previous menu. C

Confirm and exit from the current menu.

Exit without confirming from the current menu.

Moving within a data entry field

To Use key Symbol used





Move to the right.

Move to the left.





2-2

Getting started

To Use key Symbol used

Confirm your entry. OK

Delete a character by moving the cursor to the left.

Confirm your entry and return to the initial screen.

The display screen

The screen has two lines of 16 characters. The cursor shows the line you selected.

1DIRECTORY 2 SETUP

For menus with more than two choices, use the arrows next (hidden) lines of the menu (3, 4, etc.).

ACCESS TO FUNCTIONS

Access to functions may be achieved in two ways.

• Menu-driven access.

• Direct function access.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

 or  of the navigator to obtain the

Menu-driven access

You may print the functions list to know the number of a function.

 Press the M key, the functions menu appears.

1DIRECTORY 2SETUP

 Use the  or  navigator arrows to move the cursor in front of the required function.

3FAX 5PRINT

 Validate your choice by pressingOK.

Operation Setting your

2-3

Getting started

 When in the selected menu, use the  or  navigator arrows to move the cur sor in front

of the required sub-function.

51 FUNCTIONS LISTT 52 LOGS

 Validate your choice by pressing OK.

Direct access by number

You may print the functions list (M 51 OK) to know the number of a function.

From the stand-by mode:

 Press the M key, enter the number of the required function and validate your choice by

pressing OK.

FUNCTIONS LIST

MAIN MENU 1: DIRECTORY

Functions Function description Page

M 11 OK - NEW CONTACT Enter a name in the directory p. 4-2 M 12 OK M 13 OK M 14 OK M 15 OK M 16 OK

161 OK S 162 OK L

- NEW LIST Enter a relay broadcast list p.4-3

- MODIFY Modify a record or a list p. 4-5

- CANCEL Delete a record or a list p. 4-5

- PRINT Print the directory p. 4-5

- SAVE/LOAD Store the directory on a chip card

AVE Save the directory to a chip card p. 4-1

OAD Load the directory from a chip card p. 4-1

MAIN MENU 2: SETUP

Functions Function description Page

M 21 OK - DATE/TIME Enter the date and the time p. 3-1 M 22 OK M 23 OK

231 OK S

232 OK M 233 OK E

M 24 OK

241 OK R 242 OK N

M 25 OK

251 OK N

M 29 OK

- NUMBER/NAME Enter your name and your number p. 3-2

- SEND Transmission settings

END REPORT Choose to print the communication report

(voir M 381 OK)

EMORY SEND. Send from feeder or memory p. 3-5

CO PER. Set the economy period (see M 32 OK)p.3-5

- RECEPTION Reception settings

EC. PAPER Accept reception without paper p. 3-6 BR OF COPIES Number of copies of received documents p. 3-6

- NETWORK Network settings

ETWORK TYPE Select the type of network p. 3-3

- TECHNICALS Technical parameters p. 3-7

2-4

p. 3-4

Getting started

MAIN MENU 2: S

ETUP

Functions Function description Page

M 20 OK

201 OK C

202 OK N 203 OK L

- GEOGRAPHICAL Geographical settings p. 3-3

OUNTRY The country you select will set the corresponding

network, language and keyboard

ETWORK Set the network individually p. 3-3

ANGUAGE Set the language individually p. 3-3

MAIN MENU 3: FAX

p. 3-3

Functions Function description Page

M 31 OK - TRANSMISSION Single- and multiple-address transmission p. 5-4 M 32 OK M 33 OK M 34 OK M 35 OK M 36 OK M 37 OK M 38 OK

381 OK P 382 OK A 383 OK A

M 39 OK

3911 OK A

3912 OK C 3913 OK C

392 OK 3921 OK A 3922 OK C

- ECO TRANS. Send a document during the economy period p. 3-5

- POLLING RX Polling request p. 5-15

- POLLING TX Deposit a document p. 5-15

- MBX SENDING Send to a mailbox p. 5-24

- MBX POLLING Poll a mailbox p. 5-25

- BROADCAST Broadcast transmission p. 3-7

- FAX ANSW. Control of fax answering machine p. 3-5

RINT Print fax messages stored in the memory p. 3-6 CTIVATION Activating or deactivating the answering machine p. 3-6 NSWER CODE Saving an access code p. 3-6

- REROUTING Rerouting of a document to a directory entry p. 5-5

CTIVATION Gateway activation p. 5-5 ALL NUMBER Recipient selection p. 5-6 OPY Rerouted document local printing p. 5-6

- TX FORWARD. TX forwarding function

CTIVATION TX forwarding activation p. 5-6 ALL NUMBER Recipient selection p. 5-6

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

MAIN MENU 5: PRINT

Functions Function description Page

M 51 OK - FUNCTIONS LIST Print the functions list p. 5-13 M 52 OK M 53 OK M 54 OK M 55 OK M 56 OK

- LOGS Print the communication logs p. 5-12

- DIRECTORY Print the directory p. 4-5

- SETUP Print the settings list p. 5-13

- COMMANDS Print the commands list (see M 65 OK)p.5-8

- MBX LIST Print the MBX list (see M 75 OK)p.5-24

MAIN MENU 6: COMMANDS

Functions Function description Page

M 61 OK - PERFORM Execute a pending command p. 5-7 M 62 OK M 63 OK M 64 OK M 65 OK M 59 OK

- MODIFY Modify a pe nding command p. 5-7

- CANCEL Cancel a pending command p. 5-8

- PRINT Print a pending document p. 5-8

- PRINT LIST Print the commands list p. 5-8

- DEPART. CODES Print a department code list p. 5-21

2-5

Operation Setting your

Getting started

MAIN MENU 7: MAILBOXES

Functions Function description Page

M 71 OK - CREATE MBX Create and modify a MBX p. 5-23 M 72 OK M 73 OK M 74 OK M 75 OK

- DEPOSIT MBX Deposit a document into a MBX p.5-24

- PRINT MBX Pr int the contents of a MBX p. 5-24

- DELETE MBX Delete an empty MBX p. 5-24

- PRT MBX LIST Print the MBX list p. 5-24

MAIN MENU 8: ADVANCED FCT

Functions Function description Page

M 80 OK - CALIBRATION Scanner calibration p. 6-17 M 81 OK

811 OK L

812 OK L

813 OK L M 82 OK

821 OK P

822 OK S

823 OK S

824 OK R M 84 OK

841 OK S

842 OK P M 85 OK

88 OK 881 OK A 882 OK N 883 OK D 884 OK P

- LOCK Activate an access limitation lock p. 5-16

OCKING CODE Locking code p. 5-16 OCK KEYBD. Activate keyboard lock p. 5-16 OCK NUMBER Activate dialling lock p. 5-17

- COUNTERS See the activity counters p. 5-14

RINTED PG Printed pages counter p. 5-14 CANNED PAGE Scanned pages counter p. 5-14 ENT PAGES Sent pages counter p. 5-14

ECEIVED PG Received pages counter p. 5-14

- SCAN. & PRINT Scanner and printer settings p. 5-10

CANNER Scanner settings

RINTER Printer settings

- CONSUMABLES Status of consumables p.6-2

- DEPT. CODES Setting the department codes

CTIVATION Change the department code settings p. 5-18

EW DEPT. Create or modify a department code p. 5-19

ELETE Delete a department code p. 5-19

RINT Print a department code list p. 5-20

2-6

+ 74 hidden pages

Sagem Fax 4640 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual