Sagem Fax 4640 User Manual

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SAGEM

FAX 4640

TELECOM

User Manual

WELCOME

Congratulations for purchasing this SAGEM new ge neration communication terminal. Your Laser Fax Machine is the answer to all your most demanding professional needs.

This User's Manual presents the model in the range:

Model Equipment

FAX 4640

It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and its direct access directory.

We recommend that you read this Manual carefully, in order to familiarise yourself with the various features and functions of your terminal.

List of accessories

The following additional accessories are proposed for the FAX 4640:

• Directory card.

• 500-page paper tray.

• 33.6 kbps fax.

• 16 ppm Black & White laser printer.

Consumables

To refer to the last page of this user manual for the references.

1. The list of accessories is subject to change without prior notice.

Control panel

1. key: manual line taking, tone monitoring during fax transmission.

2. key: print the functions list.

3. key: scanning resolution during transmission or copy.

4. key: contrast adjustment.

5. key: printing a stored fax in the fax-TAD mode.

6. key: access to directory and quick-dial numbers.

7. key: access to the last dialled numbers.

8. key: broadcast transmission (fax).

9. Numerical keypad.

10. key: fax transmission or black & white local copy.

copy key: local black-and-white copy.

11.

eco key: selecting the eco mode.

12.

13. key: stop current operation.

M key: access to the different functions

14. (MENU).

OK key: confirm displayed selection.

15.

16.

C key: return to previous menu and correct

data entry.

17. or  keys: navigation keys.

18.Alphabetical keypad.

19. key: enter or go to next line.

Í key: erase character before cursor.

20.

21.× key: Shift key.

22. key

: Caps lock key.

23. and keys: memorise a key combination. A Scanning resolution during fax transmission

(Fine, SFine, Photo).

B "Line" icon:

On: communication in progress, Blinking: communication being established.

C Printer Paper Jam indicator. D "Ton er" icon:

On: toner empty, Blinking: toner near end, toner low.

E Fax reception icon:

* On: reception possible, * Blinking: unprinted document(s) in memory

or being received,

* Off: reception impossible.

23 22

QW E R

CV B N

BC D EA

45689

eco

2021

1718

copy

10111213 15

CONTENTS

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Operational precautions 1-2

Unpacking the machine parts 1-4 Description 1-6 Installing the removable parts 1-7

Installing the printer paper tray 1-7 Installing the printer output stacker 1-8 Installing the document feeder for scanning 1-9 Installing the original document output stacker 1-9 Loading paper 1-10 Loading paper manually 1-11 Installing the second paper cassette unit (option) 1-12

Connections 1-14

Telephone connection 1-15 Power line connection and switch-on 1-15

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1

The navigator 2-1 The display screen 2-3

Access to functions 2-3

Menu-driven access 2-3 Direct access by number 2-4

Functions list 2-4

Contents

Installation

Getting startedDirectoryMaintenanceSafety

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3SETTING YOUR MACHINE 3-1

Main settings 3-1

Before transmission 3-1

Date/Time 3-1 Summer time / winter time setting 3-2 Your fax number/your name 3-2 Type of network 3-3 Geographical settings 3-3 Local prefix 3-4 Transmission report 3-4 Document feed type 3-5 Economy period 3-5

Before reception 3-5

Fax answering machine 3-5 Reception without paper 3-6 Number of copies 3-6 Relay broadcast 3-7

-1-

Operation Setting your

Technical parameters 3-7

4DIRECTORY 4-1

Creating subscribers records 4-2

Adding a record 4-2

Creating subscribers lists 4-3

Adding a list 4-3 Adding or deleting a number from the list 4-4

Consulting a record or a list 4-4 Modifying a record or a list 4-5 Deleting a record or a list 4-5 Printing the directory 4-5

5OPERATION 5-1

Sending 5-1

Document positioning 5-1

Scanner 5-1

Choosing the resolution/contrast 5-2

Resolution 5-2 Contrast 5-2

Dialling 5-2

From the directory 5-2 From the redial key 5-3 To multiple numbers 5-3

Transmission over the Public Switched Telephone Network (PSTN) 5-4

Immediate transmission 5-4 Sending in the eco mode 5-4 Delayed transmission 5-4 Transmission with auto redial 5-5 Rerouting 5-5 Tx forwarding 5-6

Transmission waiting queue 5-7

Consult or modify the waiting queue 5-7 Immediately perform transmission from the waiting queue 5-7 Printing a document in waiting or in deposit 5-8 Print the waiting queue 5-8 Deleting a transmission on hold 5-8

Cancelling a transmission in progress 5-8

Reception 5-9

Reception over the Public Switched Telephone Network (PSTN) 5-9

Copying 5-9

Local copy 5-9

Standard copy 5-9 "Sophisticated" copy 5-9

Specific copy settings 5-10

Scanner settings 5-10 Printer settings 5-12

-2-

Other functions 5-12

Logs 5-12 Printing the functions list 5-13 Printing the machine settings 5-13 Memorizing a sequence of keys 5-13 Counters 5-14 Deposit and polling 5-15 Locks 5-16

Entering the locking code 5-16 Locking the keyboard 5-16 Locking the numbers 5-17

Department code 5-17

Function management by the administrator 5-17

Activating the department code 5-17 Deactivating the department code 5-18 Setting the department codes 5-18 Creating a department code 5-19 Deleting a department code 5-19 Printing a department code 5-20 Printing the department report 5-20

Use of the department codes by a department 5-21

Charge code 5-22

Entering the charge code 5-22

Mail box (MBX FAX) 5-22

MBX management 5-23

Creating an MBX 5-23 Modifying the features of a MBX 5-23 Printing the contents of a MBX 5-24 Deleting a MBX 5-24 Printing the MBX list 5-24 MBX deposit in your fax 5-24 MBX deposit in a remote fax 5-24 MBX polling from a remote fax 5-25

Contents

Installation

Getting startedDirectoryMaintenanceSafety

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6MAINTENANCE 6-1

Maintenance 6-1

General 6-1 Replacing the consumables (toner and drum) 6-2

Replacing cartridges 6-2

Cleaning 6-15

Cleaning the printer 6-15

Servicing 6-17 Scanner calibration 6-17

Incidents 6-17

Communication errors 6-17

Transmission from the feeder 6-17 Transmission from memory 6-18 Communication error codes 6-18

-3-

Operation Setting your

Printer errors 6-20

Error messages 6-20 Printer paper jam 6-21 Paper jam at the feeders and trays 6-22

Scanner incidents 6-24

Scanner paper jam 6-24

Miscellaneous incidents 6-25 Machine packing and transportation 6-25

Characteristics 6-26

Unit characteristics 6-26

7SAFETY AND ENVIRONMENT 7-1

Safety 7-1 Environment 7-2

The packaging 7-2 Batteries and rechargeable batteries 7-2 The product 7-2 Energy Star 7-2

The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/5/EC. For user safety, in accordance with Directives 73/23/EC. For electromagnetic interference, in accordance with The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/

5/EC.

Directive 89/336/EC.

-4-

Installation

1INSTALLATION

Getting startedDirectoryMaintenanceSafety ContentsInstallation

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics:

• Choose a location that is well ventilated.

machine

Operation Setting your

1-1

Installation

• When installing the terminal close to a wall, make sure the distance between the wall and the upper edge of the stacker is at least 25 centimetres for easier opening of the upper cover.

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety and Environment Chapter) you plan to connect to for power should be nearby and n ot obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Note the following important precautions whenever using the printer.

Operating environment

The following describes the operating environment required when using the printer:

•Temperature: 10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

1-2

Installation

Terminal

The following describes precautions for using the terminal:

• Never turn the terminal off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic for ces near the ter -

minal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A

damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of elec-

trical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the

power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit

which creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the

danger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communications

cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the

terminal through its vents or other openings. Such objects create the danger of fire or electrical shock.

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock

can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off,

unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or

noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Paper for printer: do not use paper previously printed by your terminal or any other

printer; the ink or toner deposited on that paper might damage the pri nting system of your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount of

ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

1-3

UNPACKING THE MACHINE PARTS

 Remove the plastic bags and check for the parts depicted below.

Installation

1: Scanner output stacker 2: Printer output stacker 3: Printer paper feed tray 4: AC power cord (model depending on

country)

1-4

5: Telephone line cord (model depending on country)

6: Fax/printer terminal 7: Document feed tray for scanning 8: CD-ROM (User Manual)

Installation

 Pull out the two pads from the paper feed inlet.

 Press the paper size guide on the right, in order to push both paper size guides to the left or

to the right. Pull out the plastic tab and the shipping tape from the paper feed inlet.

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Operation Setting your

1-5

DESCRIPTION

Document feed

tray for scanning

Adjustable

paper guide

Scanner release

button

Scanner

Control panel

Original document output stacker

Printer output stacker

Installation

On/Off

switch

Second cassette

paper tray

(500 pages)

Chip card

reader

Telephone line

connector

Phone cord

Printer

Printer paper feed tray

Second paper cassette (option)

AC power connector

AC power cord

1-6

Installation

INSTALLING THE REMOVABLE PARTS

This section details the installation of the terminal's removable parts.

INSTALLING THE PRINTER PAPER TRAY

 Using the printer's left and right notches, gently push the tray in until it stops (as illustrated

below).

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1-7

Operation Setting your

Installation

 Fit the tray cover.

INSTALLING THE PRINTER OUTPUT STACKER

 With both hands, slightly bend the centre part of the stacker upwards in order to insert its clips

into the notches located on the upper part of the printer. Release the stacker so that it recovers its initial shape.

1-8

Installation

INSTALLING THE DOCUMENT FEEDER FOR SCANNING

 Fit the stacker by inserting its two toes into the notches provided at the rear of the terminal.

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INSTALLING THE ORIGINAL DOCUMENT OUTPUT STACKER

 Fit the output stacker on the upper front part of the terminal by inserting its two toes into

the notches provided.

1-9

Operation Setting your

Installation

LOADING PAPER

 Press the paper size guide on the right in order to push both paper size guides to the left or to the

right.

 Place a stack of paper into the tray. In case of letterhead paper, be sure to place the paper printed

side up.

 Secure the stack of paper by pushing the paper size guides against the right and left edges of the

stack.

Supported types of paper: Auto-feed cassette 60 to 90 g/m Manual feed tray 60 to 160 g/m

1-10

Installation

 Fit the paper tray cover into place.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

LOADING PAPER MANUALLY

When printing on special paper, such as 60 to 160 g/m2 max. colour paper or transparent film (laser printer compatible), you should load the paper manually, one sheet after the other.

To do so:

 Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper

tray cover until it stops in the printer.

 Adjust the sheet or film width as appropriate by means of feed pawls 1 or 2.

machine

Operation Setting your

1-11

Installation

INSTALLING THE SECOND PAPER CASSETTE UNIT (OPTION)

Remove the second paper cassette unit and tray 2 from their packaging, including the protective tape used to hold the various components in place.

Place the printer on top of the base unit. Make sure to align the coupling pins of the base unit with the holes located underneath the printer.

Press down on the paper lifting plate located inside of tray 2 until it locks.

Remove the cover from tray 2.

Place a stack of up to 500 sheets of paper into tray 2 so that the side that was facing up when the paper was unwrapped is still facing up.

1-12

Installation

Replace the cassette cover and insert tray 2 into the second paper cassette unit.

Remark: Be sure to use both hands whenever tray 2 is removed from or inserted into the second paper cassette unit.

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1-13

Operation Setting your

CONNECTIONS

Installation

Key to the diagram:

A: Telephone line connector B: AC power connector 1: Line cord (model depending on country) 2: AC power cord (model depending on country)

 Make sure the On/Off switch is set to 0 (Off).

1-14

Installation

TELEPHONE CONNECTION

 Plug end of the telephone line (1) into the connector (A) on the fax machine, and the other

end into the wall telephone socket.

POWER LINE CONNECTION AND SWITCH-ON

Caution - Refer to safety procedures in the Safety and Environment Chapter.

 Plug end of the main power cord (2) into the connector (B) on the fax machine, and the

other end in the wall outlet.

 Set the On/Off switch to position 1 (On).

After a few seconds, when the printer has warmed up, the date and time will appear.

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1-15

Operation Setting your

Installation

1-16

Getting started

2GETTING STARTED

Getting startedDirectoryMaintenanceSafety ContentsInstallation

NAVIGATION METHODS

PRESENTATION

The navigator gives you access to the menus visible on screen.

The navigator

This navigator has 5 keys and allows you to move within the menus available on your machine.

machine

Operation Setting your

2-1

Moving within the menus

To Use key Symbol used

Enter the main menu. M

Getting started

Select the next line in a menu.

Select the previous line in a menu.

Confirm entry and go to the following menu.

Return to the previous menu. C

Confirm and exit from the current menu.

Exit without confirming from the current menu.

Moving within a data entry field

To Use key Symbol used





Move to the right.

Move to the left.





2-2

Getting started

To Use key Symbol used

Confirm your entry. OK

Delete a character by moving the cursor to the left.

Confirm your entry and return to the initial screen.

The display screen

The screen has two lines of 16 characters. The cursor shows the line you selected.

1DIRECTORY 2 SETUP

For menus with more than two choices, use the arrows next (hidden) lines of the menu (3, 4, etc.).

ACCESS TO FUNCTIONS

Access to functions may be achieved in two ways.

• Menu-driven access.

• Direct function access.

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machine

 or  of the navigator to obtain the

Menu-driven access

You may print the functions list to know the number of a function.

 Press the M key, the functions menu appears.

1DIRECTORY 2SETUP

 Use the  or  navigator arrows to move the cursor in front of the required function.

3FAX 5PRINT

 Validate your choice by pressingOK.

Operation Setting your

2-3

Getting started

 When in the selected menu, use the  or  navigator arrows to move the cur sor in front

of the required sub-function.

51 FUNCTIONS LISTT 52 LOGS

 Validate your choice by pressing OK.

Direct access by number

You may print the functions list (M 51 OK) to know the number of a function.

From the stand-by mode:

 Press the M key, enter the number of the required function and validate your choice by

pressing OK.

FUNCTIONS LIST

MAIN MENU 1: DIRECTORY

Functions Function description Page

M 11 OK - NEW CONTACT Enter a name in the directory p. 4-2 M 12 OK M 13 OK M 14 OK M 15 OK M 16 OK

161 OK S 162 OK L

- NEW LIST Enter a relay broadcast list p.4-3

- MODIFY Modify a record or a list p. 4-5

- CANCEL Delete a record or a list p. 4-5

- PRINT Print the directory p. 4-5

- SAVE/LOAD Store the directory on a chip card

AVE Save the directory to a chip card p. 4-1

OAD Load the directory from a chip card p. 4-1

MAIN MENU 2: SETUP

Functions Function description Page

M 21 OK - DATE/TIME Enter the date and the time p. 3-1 M 22 OK M 23 OK

231 OK S

232 OK M 233 OK E

M 24 OK

241 OK R 242 OK N

M 25 OK

251 OK N

M 29 OK

- NUMBER/NAME Enter your name and your number p. 3-2

- SEND Transmission settings

END REPORT Choose to print the communication report

(voir M 381 OK)

EMORY SEND. Send from feeder or memory p. 3-5

CO PER. Set the economy period (see M 32 OK)p.3-5

- RECEPTION Reception settings

EC. PAPER Accept reception without paper p. 3-6 BR OF COPIES Number of copies of received documents p. 3-6

- NETWORK Network settings

ETWORK TYPE Select the type of network p. 3-3

- TECHNICALS Technical parameters p. 3-7

2-4

p. 3-4

Getting started

MAIN MENU 2: S

ETUP

Functions Function description Page

M 20 OK

201 OK C

202 OK N 203 OK L

- GEOGRAPHICAL Geographical settings p. 3-3

OUNTRY The country you select will set the corresponding

network, language and keyboard

ETWORK Set the network individually p. 3-3

ANGUAGE Set the language individually p. 3-3

MAIN MENU 3: FAX

p. 3-3

Functions Function description Page

M 31 OK - TRANSMISSION Single- and multiple-address transmission p. 5-4 M 32 OK M 33 OK M 34 OK M 35 OK M 36 OK M 37 OK M 38 OK

381 OK P 382 OK A 383 OK A

M 39 OK

3911 OK A

3912 OK C 3913 OK C

392 OK 3921 OK A 3922 OK C

- ECO TRANS. Send a document during the economy period p. 3-5

- POLLING RX Polling request p. 5-15

- POLLING TX Deposit a document p. 5-15

- MBX SENDING Send to a mailbox p. 5-24

- MBX POLLING Poll a mailbox p. 5-25

- BROADCAST Broadcast transmission p. 3-7

- FAX ANSW. Control of fax answering machine p. 3-5

RINT Print fax messages stored in the memory p. 3-6 CTIVATION Activating or deactivating the answering machine p. 3-6 NSWER CODE Saving an access code p. 3-6

- REROUTING Rerouting of a document to a directory entry p. 5-5

CTIVATION Gateway activation p. 5-5 ALL NUMBER Recipient selection p. 5-6 OPY Rerouted document local printing p. 5-6

- TX FORWARD. TX forwarding function

CTIVATION TX forwarding activation p. 5-6 ALL NUMBER Recipient selection p. 5-6

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MAIN MENU 5: PRINT

Functions Function description Page

M 51 OK - FUNCTIONS LIST Print the functions list p. 5-13 M 52 OK M 53 OK M 54 OK M 55 OK M 56 OK

- LOGS Print the communication logs p. 5-12

- DIRECTORY Print the directory p. 4-5

- SETUP Print the settings list p. 5-13

- COMMANDS Print the commands list (see M 65 OK)p.5-8

- MBX LIST Print the MBX list (see M 75 OK)p.5-24

MAIN MENU 6: COMMANDS

Functions Function description Page

M 61 OK - PERFORM Execute a pending command p. 5-7 M 62 OK M 63 OK M 64 OK M 65 OK M 59 OK

- MODIFY Modify a pe nding command p. 5-7

- CANCEL Cancel a pending command p. 5-8

- PRINT Print a pending document p. 5-8

- PRINT LIST Print the commands list p. 5-8

- DEPART. CODES Print a department code list p. 5-21

2-5

Operation Setting your

Getting started

MAIN MENU 7: MAILBOXES

Functions Function description Page

M 71 OK - CREATE MBX Create and modify a MBX p. 5-23 M 72 OK M 73 OK M 74 OK M 75 OK

- DEPOSIT MBX Deposit a document into a MBX p.5-24

- PRINT MBX Pr int the contents of a MBX p. 5-24

- DELETE MBX Delete an empty MBX p. 5-24

- PRT MBX LIST Print the MBX list p. 5-24

MAIN MENU 8: ADVANCED FCT

Functions Function description Page

M 80 OK - CALIBRATION Scanner calibration p. 6-17 M 81 OK

811 OK L

812 OK L

813 OK L M 82 OK

821 OK P

822 OK S

823 OK S

824 OK R M 84 OK

841 OK S

842 OK P M 85 OK

88 OK 881 OK A 882 OK N 883 OK D 884 OK P

- LOCK Activate an access limitation lock p. 5-16

OCKING CODE Locking code p. 5-16 OCK KEYBD. Activate keyboard lock p. 5-16 OCK NUMBER Activate dialling lock p. 5-17

- COUNTERS See the activity counters p. 5-14

RINTED PG Printed pages counter p. 5-14 CANNED PAGE Scanned pages counter p. 5-14 ENT PAGES Sent pages counter p. 5-14

ECEIVED PG Received pages counter p. 5-14

- SCAN. & PRINT Scanner and printer settings p. 5-10

CANNER Scanner settings

RINTER Printer settings

- CONSUMABLES Status of consumables p.6-2

- DEPT. CODES Setting the department codes

CTIVATION Change the department code settings p. 5-18

EW DEPT. Create or modify a department code p. 5-19

ELETE Delete a department code p. 5-19

RINT Print a department code list p. 5-20

2-6

Setting your machine

3SETTING YOUR

MACHINE

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

MAIN SETTINGS

At the first power on, set-up the date and time, the network type, the language and check the others parameters shown hereafter.

BEFORE TRANSMISSION

Date/Time

At any moment you may change the date and time on your fax machine.

To change the date and time:

 Enter the numbers of the required time and date one after another,

(for example November 8 2003 at 9h33, press 0811030933) and press OK to confirm.

Operation Setting your

M 21 OK - SETUP / DATE/TIME

3-1

Summer time / winter time setting

A menu is available from which you can choose to change to summer / winter time automatically or not. The 21>DATE/TIME menu includes 2 submenus:

Manual mode

Your fax machine will prompt you to change the date and time via the numeric pad.

Automatic mode

212 OK - SETUP / DATE/TIME / AUTO ADJUST

If you select NO and confirm with OK, the summer / winter time will not be changed automatically and a setting in the 211 MODIFY menu will be required from you for the machine to be set to the new time.

If you select YES and confirm with OK, you will not have to care about any change at the end of March and October. You will just be informed of this change by a message on the screen.

The default for this parameter is NO.

Warning message

On automatic changing to summer / winter time, a message will be displayed to inform you that the fax time has been changed.

Setting your machine

 211 OK - SETUP / DATE/TIME / MODIFY

FRI 25 MAR 02:01 CHECK TIME

SUN 30 OCT 02:01 CHECK TIME

 You next action on the fax keypad will cause this message to be automatically erased.

Your fax number/your name

Your fax will print out your fax number on each document it transmits if you save this number and if the machine is set to

To save your fax number and your name:

 Enter your fax number (20 digits max.) and pressOK to confirm.  Enter your name (20 characters max) then press OK to confirm.

SENDING HEADER (refer to paragraph Technical parameters, page 3-7).

M 22 OK - SETUP / NUMBER/NAME

3-2

Setting your machine

Type of network

You may connect your fax to either a PSTN or private network such as private automatic branch exchange (PABX). You must select the network which is the most convenient.

To select the type of network:

M 251 OK - SETUP / NETWORK / NETWORK TYPE

 Select option PABX or PSTN then confirm your choice with OK.

Geographical settings

These settings will enable you to use your machine in different preset countries using different languages.

Country

By choosing a country, you initialise:

• the settings for the public telephone network,

• the language by default.

To select the country:

M 201 OK - SETUP / GEOGRAPHICAL / COUNTRY

 Select the required option and press the OK key to confirm.

Remark: If the required language does not appear, select the setting "Others".

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Network

This setting enables you to individually set the type of public telephone network so that your machine can communicate over the public network of the country you have chosen in compliance with the applicable standards.

Remark: These settings are different from the NETWORK TYPE (p.3-3), which allows you to choos e between public

and private network.

To select the network:

M 202 OK - SETUP / GEOGRAPHICAL / NETWORK

 Select the required option and press the OK key to confirm.

Language

This setting enables you to choose a language other than that imposed by the COUNTRY setting.

To select the language:

M 203 OK - SETUP / GEOGRAPHICAL / LANGUAGE

 Select the required option and press the OK key to confirm.

3-3

Operation Setting your

Local prefix

This function is used when your fax is installed with a private network, behind a company’s PABX. It allows you to program an additional automatic local prefix (to be defined), enabling you to automatically exit the company’s telephone network system, but only under certain conditions:

• the company’s internal numbers, where a prefix is not required, must be short numbers less than

the minimal size (to be defined, for example France has 10 digits),

• the outside numbers requiring a prefix, must be long numbers gr eater or equ al to the minimal size

(to be defined, for example France has 10 digits).

Programming your fax with the local prefix consists of two steps:

• defining the minimal size (or equal) of the company’s outside numbers,

• defining the outgoing local prefix of the company’s telephone network. This prefix will automat-

ically be added as soon as an external number is dialled.

Caution - If you define a local prefix, do not add it to the numbers stored in the directory, it

will be automatically dialled with each number.

Defining the minimal size and the local prefix

 You can change the default value for the minimal size of the company’s outside numbers and

validate with OK. The minimal size will range between 1 and 30.

 Enter the outgoing local prefix of the company’s telephone network (maximum 5 characters) and

validate with OK.

Setting your machine

M 252 OK - SETUP / NETWORK / PREFIX

Transmission report

You may print a transmission report for all communications over the telephone network (STN). You may choose between more than one criteria for printing reports:

WITH: a report is given when the transmission was properly performed or when it is completely

• abandoned (but there is only one report per request),

• WITHOUT: no transmission report, however, your fax will note all transmissions that took place in its log (refer to paragraph Logs, page 5-12),

• ALWAYS: a report is printed with each transmission,

ON ERROR: a report is printed only if the transmission failed or is abandoned.

•

With each transmission report from memory, a reduced version of the first page is automatically reproduced.

To select the report type:

 Select the required option WITH, WITHOUT, ALWAYS or ON ERROR and confirm your choice

with OK.

M 231 OK - SETUP / SEND / SEND REPORT

3-4

Setting your machine

Document feed type

You may choose the way you want to feed your documents:

•from memory, transmission will take place only after memory storage of the document and

dialling. It allows you to get your originals back quickly to free up the machine.

• from the feeder of the sheet-feed scanner (refer to paragraph Document positioning,

page 5-1), transmission will occur after dialling. It allows transmission of larger documents.

To select the way you want to feed your documents:

M 232 OK - SETUP / SEND / MEMORY SEND.

 Select the option MEMORY or FEEDER and validate your choice with OK.

Remark: In feeder mode, the reduced image will not appear on the transmission report.

Economy period

This function allows you to defer a fax transmission to "off-peak hours" and thus reduce the cost of your communications.

The economy period, via the telephone network (at off-peak hours), is preset by default from

7.00 pm to 7.30 am. Nevertheless you may change this time slot.

Modifying the economy period:

 Enter the hours of the new economy period and confirm your selection with the OK key.

Using the economy period:

 Enter the call number and confirm with OK.

 Enter the call number and confirm with ECO.

BEFORE RECEPTION

Fax answering machine

The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them.

The "Fax Messages" indicator light lets you know the state of your Fax answering machine:

• Light on: the answering machine is on.

• Blinking: your fax has documents in storage or is in the process of receiving faxes.

• Light off: memory full, the fax cannot receive any more documents.

M 233 OK - SETUP / SEND / ECO PER.

M 32 OK - FAX / ECO TRANS.

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Operation Setting your

3-5

You can assure document confidentiality by using the 4 digit access code. Once saved, you will require this access code for:

• printing fax messages in memory,

• activate or deactivate the fax answering machine.

Saving an access code

M 383 OK - FAX / FAX ANSW. / ANSWER CODE

 Enter the code (4 digits) and confirm with OK.

Activating or deactivating the answering machine

M 382 OK - FAX / FAX ANSW. / ACTIVATION

 If you saved an access code for your fax answering machine, enter it and validate with OK.  Select the required option WITH or WITHOUT answering machine and confirm you choice

with OK.

Print fax messages stored in the memory

 If you have defined an access code for your fax answering machine, enter it and press OK.

Documents received and stored in the memory are printed.

Reception without paper

Setting your machine

M 381 OK - FAX / FAX ANSW. / PRINT

Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable (no paper...).

If your fax printer is unavailable, you may choose between two modes of reception:

• reception mode

To select the reception mode:

WITHOUT PAPER, your fax saves the incoming messages in the memory, WITH PAPER, your fax refuses all incoming subscribers.

M 241 OK - SETUP / RECEPTION / REC. PAPER

 Select the option WITH PAPER or WITHOUT PAPER and confirm your choice withOK.

Remark: Paper out is indicated by a beep and a message on the screen.

Received faxes are then stored in memory (icon "Fax messages" flashing) to be printed as soon as you add paper into the feeder.

Number of copies

You may print incoming documents more than once (1 to 99).

To set the number of each document received:

 Enter the wanted number of copies and confirm with OK.

At each document reception, your fax will print the number of copies requested.

M 242 OK - SETUP / RECEPTION / NBR OF COPIES

3-6

Setting your machine

Relay broadcast

Your fax machine (initiator) can relay a document, in other words, transmit a document to your subscribers via a remote fax and with a precise relay list. To do this the initiator fax and the remote fax must both have the relay function.

To relay you need to supply the remote fax with the document and the relay list number. The remote fax will then transmit this document to all subscribers on the list.

Once the relay is activated by your fax and as soon as the document is received by the remote fax, the document is printed before relaying to all subcribers on the list.

To activate relay from your fax machine:

The document in the feeder will be relayed either immediately or at a later time (according to your choice) to the remote fax which will relay the document.

 Insert the document to relay (refer to paragraph Document positioning, page 5-1).  Select M 37 OK - FAX / BROADCAST.  Enter the remote fax number where you will relay to or choose your dialling mode (refer

to paragraph Dialling, page 5-2) and press OK.

 Enter the relay list number used by the remote fax and press OK.  You may enter the time you wish to transmit the document next to the current time and

press OK.

 If you wish to modify the document feed type, select one of the opti ons FEEDER or

MEMORY , then press OK.

 If you wish, you may enter the number of pages of your documents before transmitting.  Activate relay by pressing key.

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TECHNICAL PARAMETERS

As delivered your fax is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters.

To set the technical parameters:

M 29 OK - SETUP / TECHNICALS

 Select the desired parameter and confirm with OK.

3-7

Operation Setting your

Setting your machine

 With the keys  or , modify the parameter settings by following the table below and

press OK.

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

1 - SCANNING MODE

2 - TX HEADER

3 - TX SPEED

4 - ECHO PROTECT

6 - EPT MODE

7 - COM. DISPLAY

8 - ECO ENERGY

1 - NORMAL 2 - FINE 3 - SFINE 4 - PHOTO

1 - WITH 2 - WITHOUT

1 - 33600 2 - 14400 3 - 12000 4 - 9600 5 - 7200 6 - 4800 7 - 2400

1 - WITH 2 - WITHOUT

1 - SPEED 2 - PAGE NUMBER

1 - WITHOUT 2 - DELAY 5 MIN 3 - DELAY 15 MIN 4 - DELAY 30 MIN 5 - STDBY PERIOD

Default value of the scan mode resolution for the documents to be transmitted.

If this parameter is on, your header will appear on all documents sent to your subscribers with your name , number , date and number of pages.

Caution - If you send a fax from the document loader, the transmission header will not appear on the document your correspondent receives.

Transmission speed for outgoing documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.

However, it may be necessary to restrict the transmission speed for some calls.

If this parameter is on, the on-line echo will be reduced during long distance calls.

For some long distance calls (satellite), the on-line echo may disturb the call.

Choice between transmission speed displayed or number of the page in progress.

Choosing the printer standby delay: the printer will switch to standby after a delay (in minutes) of NON-operation or during the period of time of your choice.

10 - RX HEADER

11 - RX SPEED

1 - WITH 2 - WITHOUT

1 - 33600 2 - 14400 3 - 9600 4 - 4800 5 - 2400

If this parameter is on, all documents received by your fax will include the subscriber’s header with his name, number (if available) fax print date and the page number.

Transmission speed for incoming documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.

However, it may be necessary to restrict the transmission speed for some calls.

3-8

Setting your machine

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

12 - RINGS 20 - E.C.M.

80 - TONER SAVE

2 TO 5

1 - WITH 2 - WITHOUT

Number of rings to automatically start your machine.

This parameter helps correct the calls made on disturbed telephone lines. It is used when the lines are weak

or too noisy. Transmission times may be longer.

Makes printing lighter to save toner cartridge ink.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

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3-9

Operation Setting your

Setting your machine

3-10

Directory

4DIRECTORY

Your fax lets you create a directory by memorising subscriber records and subscriber lists.

• Your machine can store up to 250 subscriber records with names and phone numbers.

• You may also group several names to build a subscriber list with up to 24 subscriber lists.

A subscriber list is made from the subscriber records already stored.

For all subscriber records or subscriber lists you may:

• create

•consult

• modify contents

• delete

• print the directory

You may save and if needed load your directory. This gives you access to functions 161 and 162 (refer to paragraph Functions list, page 2-4). To proceed, you need to contact your reseller and purchase the optional kit "Directory card".

Getting startedDirectoryMaintenanceSafety ContentsInstallation

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4-1

Operation Setting your

CREATING SUBSCRIBERS RECORDS

For each subscriber record you are not required to fill in each line, only name, tel are required:

NAME of your subscriber,

•

TEL, and fax number of your subscriber,

•

RECORD NO., this number is automatically assigned by the fax, it allows quick access to the

• answering machine,

• RATE for each subscriber you may c hoose your fax transmission speed. The available rates are 2400, 4800, 7200, 9600, 12000, 14400 and 3360 0 b its per s eco nd. W ith a g ood teleph one connection, well adapted and without echo, the appropriate rate is the highest one.

ADDING A RECORD

M 11 OK - DIRECTORY / NEW CONTACT

 Your fax has just created a new record, fill in it by first entering your subscriber’s name then

validate with OK.

Remark: You can stop the list creation at any time by pressing .

 Enter the person’s fax number  Your subscriber’s ID number will automatically appear on the screen, if you wish to modify this

number you may do so by choosing another free number and validate with OK.

 Select the option WITH assigned key if you want to assign a letter (shortcut key) to your

subscriber. The first available letter appears by default. If you want to change it, scroll the letters by menas of the

or  keys, and press OK to confirm.

 If need be, select the appropriate transmission speed to send your faxes, and confirm your choice

by pressing the OK key.

and press OK to confirm.

Directory

1. If your machine is connected to a PABX, you may need to insert a pause for dial tone (symbolised by the sign/ in the

number) except if a local prefix is already programmed (see § Local Prefix)

4-2

Directory

CREATING SUBSCRIBERS LISTS

A subscriber list is made from the subscriber records already stored. For each list fill in the following lines:

NAME of the list,

•

NUMBER ASSIGNED to the list, this number is automatically assigned by the fax. It allows

•

quick access to the answering machine,

•

LIST COMPOSITION, its lists the ID numbers assigned to the subscribers records included in

the list,

• LIST NUMBER, a number lets you identify the list filed under (L).

The same subscriber may be included in different lists.

Caution - It is impossible to add one subscriber list to another subscriber list.

ADDING A LIST

Getting startedDirectoryMaintenanceSafety ContentsInstallation

To add a list:

M 12 OK - DIRECTORY / NEW LIST

 Your fax machine has just created a new list, fill it in by first entering the name of this list

then confirm with OK.

Remark: You can st op a list or record creati on at any time by pressing . Also, you do not have to complete all the list

characteristics as you create it; you can save the list as it is by pressing .

The empty field SUBSCRIBER 1 appears, you must fill in the ID numbers assigned to the subscriber records included in this list.

 There are three ways detailed in the table below, to choose and add one or more subscribers

to your list. Then confirm your choice by pressingOK.

From ... Procedure

 With the alphanumeric keypad enter the first

subscriber’s name

subscriber’s ID number

subscribers directory

letters of your subscriber’s name and continue until the whole name is displayed on the screen.

 Enter directly the subscriber’s ID number.

 Press key then select by means of the 

or  keys.

machine

Operation Setting your

4-3

 For every subscriber included in the list repeat the above step then validate with OK.

Remark: You can stop record creation at any time by pressing .

 The list ID number will automatically appear on the screen, if you wish to modify this number

you may do so by choosing another free number and validate with OK.

 Press to confirm your entry.

ADDING OR DELETING A NUMBER FROM THE LIST

M 13 OK - DIRECTORY/ MODIFY

 Select the subscriber list (L) by means of the  or  keys and validate your choice with OK.  Press OK to display the SUBSCRIBER 1 field, and add or delete the subscriber as shown in the

table hereafter:

To ... Procedure

 Enter the subscriber ID number you wish to add and confirm

add

with OK.

 Repeat this step for each added subscriber you want to add.

Directory

 Place the keys or , on the number you wish to delete.

delete

 Press key C to delete the number assigned to the list.  Repeat these 2 steps for each subscriber you wish to delete from the

list.

 Confirm the new list by pressing key .

CONSULTING A RECORD OR A LIST

 Press key.

The directory appears in alphabetical order.

 Select the subscriber record or subscriber list (L) you wish to consult.

4-4

Directory

MODIFYING A RECORD OR A LIST

M 13 OK - DIRECTORY / MODIFY

The directory appears in alphabetical order.

 Use the  or  keys to select the subscriber list (L) you wish to modify and press OK

to confirm.

 Modify the line or lines in the subscriber record or subscriber list and confirm each

modification with OK.

Remark: You may confirm your modification by pressing key , but you will exit the menu and may not be able t o

modify the following lines.

DELETING A RECORD OR A LIST

M 14 OK - DIRECTORY / CANCEL

The directory appears in alphabetical order.

 Use the  or  keys to select the subscriber record or subscribers list (L) you wish to

delete and confirm with OK.

 Press again OK to confirm your deleting.

The record or list is deleted from the directory.

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machine

PRINTING THE DIRECTORY

You may print all the numbers stored in the directory, including all the existing subscriber records or subscriber lists.

To print the directory:

M 15 OK - DIRECTORY / PRINT

The directory is printed in alphabetical order.

4-5

Operation Setting your

Directory

4-6

5OPERATION

SENDING

DOCUMENT POSITIONING

Scanner

Paper guide

Caution - If you forget to position the document to be transmitted, the addressee will receive

a blank page.

Remark: Since the addressee’s number is generally on the document to be transmitted, you may also dial before

positioning the document.

5-1

 Place your original documents in the

document feeder:

- face down,

- first page under the stack.

 Set the paper guide to the document

width.

 Once the operation is over, take your

original documents back from the document exit tray.

Operation Setting your Getting startedDirectoryMaintenanceSafety ContentsInstallation

CHOOSING THE RESOLUTION/CONTRAST

Resolution

You have 4 modes for document transmission. The mode choice depends on the type of document to be transmitted:

• Normal mode, symbolised by Std at the bottom of the display screen. To be used for good quality documents, without drawings or small details,

• Fine mode, symbolised by Fine at the bottom of the display screen. To be used for documents with drawings or small characters,

• Super Fine mode, symbolised by SFine at the bottom of the display screen. To be used for documents with very fine or small character drawings,

• Photo mode symbolised by Photo at the bottom of the display screen. To be used for photographic documents.

To select the resolution mode:

 Press key as many times as necessary to select the required mode. A  icon on the screen

Contrast

You can set the contrast if your document is too light or too dark. If the document is light, you must raise the contrast and if it is dark, you must reduce it.

To set the contrast:

 Press as many times as necessary to choose the desired contrast, as shown by the position of

shows the current mode.

a cursor.

DIALLING

From the directory

Dialling alphabetically



Enter the first letter of your subscriber’s name with the alphanumeric keypad, then add the remaining letters until your subscriber’s name is complete.

5-2

Assigned number dialling



Press key Your fax lists the subscribers records and lists in the Directory in alphabetical order.

then

 or  of the navigator to scroll all subscribers for choice, and choose the required

Use keys subscriber or subscriber list.

 Press key

Then press the letter assigned to the subscriber (refer to paragraph 11 OK - Directory /

New Contact, page 4-2).

The screen displays the corresponding name.

 Enter the subscriber or subscriber list assigned number.

The screen displays the name of the subscriber or subscriber list assigned to this number.

From the redial key

You can redial one number among the last ten fax numbers you just dialled before .

For a fax number (Tel in the Directory)

 Press key .

The screen displays the last number called.

 Use keys  or  of the navigator to select your desired number.

To multiple numbers

You may dial to send a document simultaneously to multiple call numbers.

Caution - This may be achieved only if the machine is parametered to send from the memory

(refer to paragraph Document feed type, page 3-5).

 Enter the fax or use the Directory or key (refer to above paragraphs).  Press key and enter the number of the second subscriber or second subscriber list.  Repeat this last step for all subscribers or subscriber lists (maximum 10 subscribers or

subscriber lists).

 Press OK or .

5-3

Operation Setting your Getting startedDirectoryMaintenanceSafety ContentsInstallation

TRANSMISSION OVER THE PUBLIC SWITCHED TELEPHONE

NETWORK (PSTN)

Immediate transmission

 Position the document (refer to paragraph Document positioning, page 5-1).  Enter the fax number or choose your dialling mode (refer to paragraph Dialling, page 5-2) then

press The "Line" icon flashes during the call phase, it stays lit when both faxes are in communication.

 At the end of transmission the initial screen is displayed.

Sending in the eco mode

 Position the document (refer to paragraph Document positioning, page 5-1).  Enter the call number and press the ECO key to confirm (refer to paragraph Economy period,

page 3-5) then press The "Line" icon flashes during the call phase, it stays lit when both faxes are in communication.

 At the end of transmission the initial screen is displayed.

Delayed transmission

This function allows you to transmit a document at a later time. To program a postponed transmission you need to identify the subscriber number, transmission time,

feeder type and number of pages.

To delay the transmission time of your document:

 Position the document (refer to paragraph Document positioning, page 5-1).  Select M 31 OK - FAX / TRANSMISSION.  Enter the subscriber number you wish to program at a different time or choose your dialling

mode (refer to paragraph Dialling, page 5-2) and confirm with OK.

 Next to the current time, enter the new time and confirm with OK.  Adjust the contrast and confirm by pressing the OKkey.  Select the feed type, FEEDER or MEMORY and confirm with OK (refer to paragraph Document

feed type, page 3-5).

5-4

 You may enter the number of pages before transmission and confirm with OK.  Confirm postponed transmission by pressing key .

Your document is stored and will be sent at the new time.

Transmission with auto redial

This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps.

This function allows for example:

• to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission,

• to control the communication progress in case of uncertain numbers, etc.

To take the line manually:

 Place the document in the fax feeder.  Press .  If necessary, set the sound level with navigator  or  keys.

 If not already done, enter the subscriber number (or refer to paragraph From the redial

key, page 5-3 to call back the last subscriber).

As soon as you hear the remote fax tone, the line is clear and you can start the transmission.

 Press to start the document transmission.

If your machine is set in order to print a transmission report (refer to paragraph Main setti ngs, page 3-1), the reduced copy of the document first page will not be printed and it notifies you that the communication is manual.

Rerouting

This function is used to reroute faxes received to a directory contact. To use this function, you have to perform two operations: set the rerouting address of the fax and activate rerouting.

Activate rerouting

M 3911 OK - FAX / REROUTING / ACTIVATION

 Using the keys or within the navigator, select option >>3911 WITH.  Confirm with the OK key.

Remark: If the function WITHOUT is selected the menus 392 and 393 will not be included in the functions overview,

when it is printed out.

5-5

Operation Setting your Getting startedDirectoryMaintenanceSafety ContentsInstallation

Set the re-direction contact

M 3912 OK - FAX / REROUTING / CALL NUMBER

 Using the keys  and  within the navigator select the su bscriber fr om the d irec tory ( if the

directory is empty the display will show DIRECTORY EMPTY). Enter the number of the subscriber manually or store the name and related number in the directory

Local printout of the information relayed to your system



Using the keys  and  within the navigator select the COPY option (local printout of the information relayed to your system) either WITH or WITHOUT.

 Confirm with the OK key.

Tx forwarding

This function is used to configure the machine so that any document transmitted by fax is also sent to a third party. The recipient will be selected from the entries in your machine’s directory. It may be a fax machine number.

M 3921 OK - FAX / TX FORWARD. / ACTIVATION

 Using the keys  or  within the navigator select WITH ou WITHOUT and confirm with

the OK key.

Remark: If you choose WITHOUT, the menu 3922 won’t be displayed.

M 3922 OK - FAX / TX FORWARD. / CALL NUMBER

 Select the recipient you want from the directory and confirm by pressingOK.  The function is active and from now on any documents transmitted will have a copy sent to the

selected recipient.

 The transmission mode to the copied recipient depends on the type of short numbers in the

directory.

M 3913 OK - FAX / REROUTING / COPY

5-6

TRANSMISSION WAITING QUEUE

This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc.

It allows you to:

• consult or modify the waiting queue. In this waiting queue the documents are coded the following way: Order number in the queue / document status / subscriber’s telephone number. Documents may have the following status:

- TX: transmission,

- REL: relay,

- DOC: in deposit,

- POL: polling,

- MBX: send to mailbox,

- PMB: mailbox polling,

- TR: ongoing commands.

• immediately perform a transmission from the waiting queue,

• print a document in storage, waiting to be transmitted or in deposit,

• print the waiting queue, to get the status of each document in the queue, by either:

- queue order number,

- document name or number,

- scheduled transmission time (fax),

- operation type regarding the document: transmission from memory, delayed transmission, deposit,

- number of pages of the document,

- document size (percentage of space stored in memory),

• cancel a transmission request in the waiting queue.

Consult or modify the waiting queue

Immediately perform transmission from the waiting

Operation Setting your Getting startedDirectoryMaintenanceSafety ContentsInstallation

queue

M 61 OK - COMMANDS / PERFORM

 Select the document in the waiting queue and confirm your choice with OK or to

immediately perform the selected transmission.

M 62 OK - COMMANDS / MODIFY

 In the waiting queue, select the required document and confirm your choice with OK.  You may now modify the parameters of the given document then confirm your

modifications by pressing key .

5-7

Printing a document in waiting or in deposit

M 64 OK - COMMANDS / PRINT

 In the waiting queue, select the desired document and confirm your choice withOK.

Print the waiting queue

M 65 OK - COMMANDS / PRINT LIST

A document called ** COMMAND LIST ** is printed.

Deleting a transmission on hold

M 63 OK - COMMANDS / CANCEL

 In the waiting queue, select the desired document and confirm your choice withOK.

CANCELLING A TRANSMISSION IN PROGRESS

Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi-call number.

• For a single call number from the memory, the document is erased from the memory

• For a multi-call number, only the call number in progress at the time of the cancellation is erased from the transmission queue

To cancel transmission in progress:

 Press key .

A message will ask you to confirm cancellation by pressing the key a second time.

 Press key to confirm cancellation in progress.

If your machine is set to print a transmission report (refer to paragraph Transmission report, page 3-4), it will print that the communication was cancelled by the user.

5-8

RECEPTION

Reception of all documents over the telephone network is done one at a time at fax reception.

RECEPTION OVER THE PUBLIC SWITCHED TELEPHONE

NETWORK (PSTN)

Fax reception depends on the parameter settings of your machine:

COPYING

Your fax offers to print out one more copies of one or more pages.

LOCAL COPY

Standard copy

 Position the document face down (refer to paragraph Document positioning, page 5-1).  Press key twice.

"Sophisticated" copy

 Position the document face down (refer to paragraph Document positioning, page 5-1).  Press key .  Enter the desired number of copies and press OK to confirm.  Choose FAST, QUALITY or PHOTO resolution with the keys  or , then press OK to

confirm.

 Set the desired zoom value 25% TO 400% with keys  or and the numerical keypad,

then press OK to confirm.

 Choose the copy output type between COPY ASSEMBLED or NOT ASSEMBLED and

press OK to confirm.

 Set the required origin values with keys  or  the numerical keypad and press OK to

confirm.

5-9

Operation Setting your Getting startedDirectoryMaintenanceSafety ContentsInstallation

 Set the required contrast value with keys  or  and press OK to confirm.  Set the required brightness value with keys  or and press OK to confirm.  Choose the type of paper, NORMAL, THICK with keys  or  and press OK to confirm.

 Choose the paper tray, AUTOMATIC, UPPER or LOWER with keys  or  and press OK to

confirm.

SPECIFIC COPY SETTINGS

When the copy quality is no longer satisfactory, you can perform a calibration. To do so, refe r to paragraph Scanner calibration, page 6-17.

Moreover, a high number of controls let you improve the copy quality.

Scanner settings:

•

RESOLUTION to set the photocopy resolutation. ZOOM settings to reduce or magnify any portion of a document by choosing the origin and value

• of the zoom to apply to that portion.

• The assembly parameter to choose between

ORIGIN parameter to choose the origin to be applied to the document.

•The

CONTRAST to choose the photocopy contrast.

•

BRIGHTNESS is used to make your original document lighter or darker.

•

L/R MARGINS to shift the margins or your original document to the left or to the right.

•

Printer settings:

•

PAPER is used to tell your machine what type of paper you use by default. TRAY is used to tell your machine which paper tray shoud be used by default.

•

L/R MARGINS to shift the margins of your document to the left or to the right.

•

Caution - All the settings performed through this menu will become the machine's default settings.

To access to the settings:

 Select the SCANNER or the PRINTER to be set and press OK to confirm.  Use the keys  or  of the navigator to scroll the described hereafter settings you want to

modify.

ASSEMBLED or NOT ASSEMBLED copies.

M 84 OK - ADVANCED FCT / SCAN. & PRINT

Scanner settings

Resolution

 Set the desired resolution FAST, QUALITY or PHOTO with keys  or .  Confirm your setting by pressing key OK.

5-10

Zoom

Your fax offers to reduce or magnify a specific part of a document from 25% to 400%.

 Enter the desired zoom value with the numerical keypad (ZOOMING).  Confirm your setting by pressing key OK.

Assembly



Choose the copy type between ASSEMBLED or NOT ASSEMBLED.

 Confirm your choice by pressing key OK.

Origin

If you wish, you can change the origin of the scanner. By entering new values of X and Y given in mm (X < 210 and Y < 286), you will move the

scanning zone as shown on the figure below.

Scanned area

TOP OF SHEET

Top view: scanned side down

END OF SHEET

 Select the X and Y coordinates with keys  or .  Set the required coordinates with the numeric keypad or  or .  Confirm your setting by pressing key OK.

Contrast



Set the desired contrast with keys  or .

 Confirm your setting by pressing key OK.

Luminosity



Set the desired luminosity with keys  or .

 Confirm your setting by pressing key OK.

Margins

If you want to shift the side margins of your document to the left or to the right:

 Adjust the left / right margins shift (in steps of 0.5 mm) with keys  or .  Confirm your setting by pressing key OK.

Operation Setting your Getting startedDirectoryMaintenanceSafety ContentsInstallation

5-11

Printer settings

Paper



Select the type of paper, NORMAL or THICK with keys  or .

 Confirm your setting by pressing key OK.

Remarks: 1) When the THICK type of paper is selected, the printing speed is slowed down..

2) Use the manual feeder for paper substances over 90 g/m

Paper tray



Select the paper tray to be used (AUTOMATIC, LOWER or UPPER) using keys  or .

 Confirm your setting by pressing key OK.

Margins

If you want to shift the side margins of your document to the left or to the right:

 Adjust the left / right margin shift (in steps of 0.5 mm) by means of the keys  or .  Press OK to confirm.

OTHER FUNCTIONS

LOGS

The incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by your machine.

An automatic print out will take place after every 30 transmissions. However, you may request a print out at any time.

Each log (incoming or outgoing) contains a table with the following information:

• date and time of the incoming or outgoing document,

• transmission mode (Normal, Fine, SFine or Photo),

• number of pages sent or received,

• call duration,

• incoming or outgoing results: noted

information codes for special calls (polling, manual subscribers, etc.),

• reason for call error (example: your subscriber does not answer).

To print the logs:

The incoming and outgoing logs are printed on the same page.

CORRECT if properly transmitted,

M 52 OK - PRINT / LOGS

5-12

PRINTING THE FUNCTIONS LIST

You may print the functions list of your fax machine at any time:

 Press the i key.

To print the functions list:

M 51 OK - PRINT / FUNCTIONS LIST

PRINTING THE MACHINE SETTINGS

At any moment, you may print the list of your fax’s parameter settings to control any changes possibly made to the default parameters.

Printing the machine settings:

or by pressing the I key. Your fax prints the list of stored parameters.

M 54 OK - PRINT / SETUP

MEMORIZING A SEQUENCE OF KEYS

You may memorize a sequence of keys (for example, to send a fax directly to one or multiple subscribers, to call this subscriber or to get access to a specific menu, etc.).

This sequence is registered in one of the keys F1 or F2 (as you want). Then, by pressing one of these keys, you will execute the registered sequence.

To register a sequence (for example, in key F1)



Press key M, then F1: you will enter the menu option.

From this moment, all the key pressings are memorized in the key F1.

Operation Setting your Getting startedDirectoryMaintenanceSafety ContentsInstallation

 Press key F1 to register the sequence if you are still in the menus. The sequence

memorizing is automatic if you have already exited the menu.

Example: To memorize a fax sending to various subscribers in key F1:

 Press keys M then F1.

5-13

 Press keys 3, 1 then OK.  Enter the subscriber fax number.  Press key and enter the second subscriber fax number or subscribers list.  Repeat this last step for all subscribers or subscribers lists.  Press key F1: the sequence is memorized.

To send a fax directly to your subscriber (key F1 preset)



Press F1.

 Position the document (refer to paragraph Document positioning, page 5-1).  Press the key .

COUNTERS

At any time, you may consult the activity counters of your machine.

To get access to the counters of the machine:

M 82 OK - ADVANCED FCT / COUNTERS

These counters indicate the number of:

• printed pages,

M 821 OK - ADVANCED FCT / COUNTERS / PRINTED PG

• scanned pages,

M 822 OK - ADVANCED FCT / COUNTERS / SCANNED PAGE

• transmitted pages,

M 823 OK - ADVANCED FCT / COUNTERS / SENT PAGES

• received pages.

M 824 OK - ADVANCED FCT / COUNTERS / RECEIVED PG

5-14

DEPOSIT AND POLLING

You may Deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the Poll function.

Setting the machine for document deposits, you must define the type:

SIMPLE- it may be polled only once from the memory or feeder,

•

MULTIPLE- it may be polled as many times as necessary from the memory.

•

Setting the machine for polled documents,

you must define the poll number, then depending on the type of poll you may:

• launch an immediate poll,

•program a delayed poll with a chosen time,

• launch a multi-poll, either immediately or later.

Placing a document in deposit



Insert the document to deposit in the feeder.

 Select M 34 OK - FAX / POLLING TX and confirm withOK.  Choose the type, according to the table below:

Menu Procedure

 Select FEEDER or MEMORY.

SIMPLE

 If necessary, adjust the contrast and confirm with OK.  Enter the number of pages that you wish to deposit.

MULTIPLE

 If necessary, adjust the contrast and confirm with OK.  Enter the number of pages that you wish to deposit.

 Confirm deposit by pressing the OK key.

Polling a deposited document

 Enter the number of the party whose docume nt you want to poll or choos e your dialing

mode (refer to paragraph Dialling, page 5-2).

Remark: You can poll several documents using the key.

Operation Setting your Getting startedDirectoryMaintenanceSafety ContentsInstallation

M 33 OK - FAX / POLLING RX

5-15

 Depending on the type of poll you should:

Choice Procedure

Immediate poll

Delayed poll

 Press .

 Press OK  Next to the current time, enter the time you wish to poll the

document and press

LOCKS

There are restrictions to the use of your fax:

• To lock the printing of received documents (refer to paragraph Fax answering machine, page 3-5),

• locking the keyboard,

• locking the numbers.

Entering the locking code

The operator access parameters are confidential; they are protected by a four-digit interlock code that the authorised operators must know.

To access the locking code:

M 811 OK - ADVANCED FCT / LOCK / LOCKING CODE

 Enter your four-digit interlock code on the keypad.  Confirm by pressing OK.  Confirm the interlock code by entering the code one more time.  Press OK to confirm.

Remark: When a code is already registered, the machine asks you to give the former code before allowing you to modify it.

Locking the keyboard

This function allows you to prevent access to non-authorised persons. An access code must be entered each time a person wants to use the machine.

To access the keypad unlocking menu:

M 812 OK - ADVANCED FCT / LOCK / LOCK KEYBD.

 Enter the four-digit interlock code.  Press key OK to confirm.  With keys  or of the navigator, select the option WITH.

5-16

 Press key OK to confirm.

Remark: After each operation, the machine interlocks automatically.

Locking the numbers

This function locks dialling and the numerical keypad is disabled. Transmissions are only possible from numbers included in the directory.

You can still send mails by typing in the addressee’s address (if this has no numbers in it).

To access the number interlocking option:

M 813 OK - ADVANCED FCT / LOCK / LOCK NUMBER

 Enter the four-digit interlock code with the keypad.  Press key OK to confirm.  With keys  or of the navigator, select the option DIRECT ONLY.  Press key OK to confirm.

DEPARTMENT CODE

Use of the machine can be limited to authorized personnel within each department by setting up a master department code and individual department codes. You can assign one master code and up to 98 department codes. The FAX 4640 can then monitor the usage for each department. The master department code is used to setup and modify the department code information.

During the setup procedure, you are prompted to enter a 4-digit master department code. This code is required to perform any modifications; it is used as a supervisory master key. The master code department number is preset to 00 by the FAX 4640.

The individual department codes are used to access and operate the FAX 4640. During the setup procedure, you can assign department numbers from 1-98. You are also prompted to enter a 4-digit department code for each department. As each department enters their assigned department code to access and operate the FAX 4640, the usage for each department is recorded on the department code report.

FUNCTION MANAGEMENT BY THE ADMINISTRATOR

Operation Setting your Getting startedDirectoryMaintenanceSafety ContentsInstallation

By default, the "Department Code" function is deactivated when the machine is first put into service.

Activating the department code

M 881 OK - ADVANCED FCT / DEPT. CODES / ACTIVATION

 Using the browser’s  or  keys, select WITH.  Press OK to confirm; the function is activated.

5-17

Deactivating the department code

M 881 OK - ADVANCED FCT / DEPT. CODES / ACTIVATION

 Using the browser’s  or  keys, select WITHOUT.  Press OK to confirm; the function is deactivated.

Setting the department codes

The administrator must enter the department number to be created, between 01 and 98; the number 00 is reserved for the administrator to enter his or her own department code and department name before being able to record other codes for different users.

• Entering the master

The screen displays:

NEW DEPT.. 00> FREE

 Using the browser’s  key, select 00.  Confirm by pressing OK.

The screen displays:

8821>DEPT. CODE 8822 DEPT. NAME

code.

M 882 OK - ADVANCED FCT / DEPT. CODES / NEW DEPT.

 Press OK to confirm the line 8821>DEPT. CODE.  The screen displa ys MASTERCODE and ****.  Using the  key, go to the **** line and enter your 4-digit department code (remember this

code).

 Confirm the code by pressing OK.  Using the browser’s  key, select 8822 DEPT. NAME and press OK.  Using the alphabetical keypad, enter the name you want to give to your department (maximum

20 characters).

 Confirm your department name by pressing OK.

1. Code only attributed to the administrator.

5-18

Creating a department code

Only the administrator, using the Mastercode is able to attribute other department codes.

 Enter your mastercode and confirm by OK.

M 882 OK - ADVANCED FCT / DEPT. CODES / NEW DEPT.

 Enter a number between 01 and 98 or select a free number using the  or  keys, as

shown on the machine’s display.

 Confirm your selection by pressing OK.

The screen displays:

8821>DEPT. CODE 8822 DEPT. NAME

 Press OK; the screen displays:

DEPT. CODE * * * *

 Enter a 4-digit code (remember it); if this code is already used by another service, the

machine displays "CODE ALREADY USED". In this case, enter another code.

 Confirm your selection by pressing OK.

The machine also asks you if you want to be able to modify the department name. Press OK then the

key to return to the main menu.

Deleting a department code

The administrator can also delete a department code to prevent the department associated with it having any access to the machine functions.

 Enter your administrator mastercode .

M 883 OK - ADVANCED FCT / DEPT. CODES / DELETE

 Enter the number of the department code you want to delete or search for it using the 

or  keys.

 Confirm by pressing OK. A confirmation screen is displayed. Press OK again to confirm

the deletion. Once confirmed, the department code number becomes free again and the counters also associated with this number will be erased.

Operation Setting your Getting startedDirectoryMaintenanceSafety ContentsInstallation

Caution - If the administrator deletes his or her own department code all the other department

codes will also be deleted.

5-19

Printing a department code

The administrator may print reports for each department entered. These reports show the department number (between 01 and 98), its name, the associated access code and the number of pages transmitted and copied by this department.

 Enter the number of the department you want to print and confirm by pressing OK.

The machine begins printing the report, as shown in the illustration below.

** DEPARTMENT CODES **

SID : Smith Number : 0987654321 Date : 12-12-04 14:20

M 884 OK - ADVANCED FCT / DEPT. CODES / PRINT

Department

Departement Name

Departement Code

Pages sent

Pages copied

Printing the department report

The administrator may print reports for all the departments created. To do so:

M 884 OK - ADVANCED FCT / DEPT. CODES / PRINT

 Enter the administrator department number 00 and confirm by pressing OK. The machine prints

the report, as shown in the illustration below.

** DEPARTMENT CODES **

SID : Smith Number: 0885654321 Date : 12-12-04 14:20

Dept.

00 369812581234Master

001 158925966589

002 458735612574Office 85

003 598418971593Office 47

Department name Dept. Code Pages copiedPages sent

Office 44

FAX LASER

3178

1589

2890

5-20

USE OF THE DEPARTMENT CODES BY A DEPARTMENT

To access the different machine functions, each department must enter its own access code as delivered by the administrator. When the "DEPARTMENT CODE" function is activated, the screen displays:

THU 20 FEB 10:15 ENTER DEPT. CODE

 Press on the numerical keypad only (pressing any other keys will sound beeps).

The screen displays:

ENTER DEPT. CODE * * * *

 Enter your department’s access code (as provied by the administrator). If this code is

correct, the machine will grant you access to all the functionalities available, except for menu 88 as this is reserved for the administrator. If the access code does not correspond to any services, the machine displays "

Printing a user department code

Each department may print the data of its own department code.

 If the "Department Code" function is activated, enter your 4-digit numerical access code

and confirm by pressing OK.

The machine prints the data for your own department’s department code.

Remark: If the mastercode is enter the machine prints the summary of the accounts.

WRONG CODE".

M 59 OK - PRINT / DEPT. CODE

Operation Setting your Getting startedDirectoryMaintenanceSafety ContentsInstallation

5-21

CHARGE CODE

ENTERING THE CHARGE CODE

The charge code is a number that is sent on-line after your correspondent’s fax machine number. To add a charge code after entering your correspondent’s number you must press the the "+" symbol after the number and you may then type your charge code.

Example:

TO: 9738088444+****

The charge code will always be hidden. The maximum length that can be entered is 30 characters. When dialing, only the digits are sent on the

line. The "+" symbol inserted is not sent. In the example above, the number If your equipment is connected to a private exchange (PABX), enter the prefix (nu mber used by your

PABX to access the telephone network, for example 0), followed by a "/" (or pause). When a charge code is used, the transmission reports and the machine log printout contains the

correspondent’s number followed by the charge code’s "+" symbol.

key. This inserts

97380884440123 is dialed.

MAIL BOX (MBX FAX)

There are 32 mailboxes (MBX), enabling you to transmit documents in complete confidence using an access code (named code MBX), to all subscribers equipped with a fax compatible to yours. MBX 00 is public. It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service.

MBX’s 01 to 31 are private. Each is password-protected. They can be used to receive documents confidentially.

The use and access to MBX 01 - 31 are conditioned by the initialisation, defined by a MBX code (if needed) and a mnenonic (its S.I.D.).

5-22

Later you may:

• modify the features of an MBX,

• print the contents of an MBX, only possible if the MBX contains one or more documents

(with a star "*" next to the MBX). When the contents of an MBX have been printed it becomes empty,

• delete an MBX, only if the MBX is initialised and empty,

• print the the list of your fax machine’s MBX’s.

You may receive and send through an MBX in complete confidentiality. The deposit a document into your MBX, the access code is not needed. All documents deposited in a MBX are added to the ones already present.

In polling, the MBX are only accessible with an MBX code. You may perform MBX deposits or polls by:

• depositing a document in a fax MBX,

• transmit to deposit a document in a remote fax MBX,

• perform document poll from a remote fax.

Creating an MBX

 Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and

confirm with OK.

 Select option MAILBOX CODE and press OK.

Value 0000 is always displayed.

 Enter the code of your choice, if needed, and press OK.  Select option MAILBOX NAME and press OK.  Enter this MBX ’s S.I.D. (20 characters max.) and press OK.

The MBX is initialised. If you wish to initialise another, press C and repeat the same procedure.

 To exit the MBX, press .

MBX MANAGEMENT

M 71 OK - MAILBOXES / CREATE MBX

Operation Setting your Getting startedDirectoryMaintenanceSafety ContentsInstallation

Modifying the features of a MBX

M 71 OK - MAILBOXES / CREATE MBX

 Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31)

and confirm with OK.

 Enter the code of this MBX, if there is one, and confirm with OK.

5-23

 Select the menu MAILBOX CODE or MAILBOX NAME, then confirm your choice with OK.  Perform data modification of the menu and confirm with OK.  If needed, repeat the last two steps for the other menu.

Printing the contents of a MBX

 Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31) and

confirm with OK.

 Enter the code of the MBX, if there is one, and confirm with OK.

All documents found in the MBX are printed and the MBX is emptied.

Deleting a MBX

Before deleting an MBX, you need to make sure it is empty, by printing its content.

 Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31) and

confirm with OK.

 Enter the code of the MBX, if there is one, and confirm with OK.  Press to confirm MBX deletion.

The MBX is deleted and will appear as a free MBX in the list.

Printing the MBX list

M 73 OK - MAILBOXES / PRINT MBX

M 74 OK - MAILBOXES / DELETE MBX

M 75 OK - MAILBOXES / PRT MBX LIST

The list gives the status of each MBX.

MBX deposit in your fax

 Insert the document in the fax machine’s feeder.  Select M 72 OK - MAILBOXES / DEPOSIT MBX and confirm with OK.  Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31) and

confirm with OK.

The document is placed in the feeder and saved in the selected MBX.

MBX deposit in a remote fax

 Insert the document in the fax machine’s feeder.  Select M 35 OK - FAX / MBX SENDING and confirm with OK.

5-24

 Enter your subscriber’s number for MBXdeposit or choose your dialing mode (refer to

paragraph Dialling, page 5-2) and validate with OK.

 Enter the subscriber’s MBX number and confirm with OK.  If you wish to delay transmission, enter the new transmission time next to the current time

and press OK.

 If you wish to modify the document feed type, select one of the opti ons FEEDER or

MEMORY, and press OK.

 If you wish, you may enter the number of pages o f your document b efore transm itting and

confirm with OK.

 Confirm the transmission request to a remote MBX fax by pressing key .

In the case of an immediate transmission, the document is sent immediately. If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time.

MBX polling from a remote fax

 Enter your subscriber’s number for MBXdeposit or choose your dialing mode (refer to

paragraph Dialling, page 5-2) and validate with OK.

 Enter the subscriber MBX number and press OK.  Enter this MBX access code and press OK.  If you wish to delay the poll time, enter the departure time next to the current time.  Confirm the MBX poll request by pressing key .

As soon as the remote fax is subscribed, either immediately or later, the document(s) in the remote fax MBX are receveid in your fax.

Remark: Please check for remote fax compatibility.

M 36 OK - FAX / MBX POLLING

Operation Setting your Getting startedDirectoryMaintenanceSafety ContentsInstallation

5-25

5-26

Maintenance

6MAINTENANCE

Getting startedDirectoryMaintenanceSafety ContentsInstallation

MAINTENANCE

GENERAL

To ensure the best operating conditions for your fax, it is recommended that you regularly clean the inside.

For normal usage, please respect the following rules:

• Never leave the cover open unless required.

• Do not attempt to oil the machine.

• Always gently close the cover and avoid vibrations.

• Do not open the cover while printing.

• Never try to dismantle the machine.

• Do not use paper that has stayed in the paper tray for a long time.

Look at the safety rules in the Safety and Environment chapter at the end of this booklet.

machine

Operation Setting your

6-1

Maintenance

REPLACING THE CONSUMABLES (TONER AND DRUM)

To check the remaining capacities of the consumables:

The toner cartridge and the drum cartridge come with a chip card. After replacing a consumable item in the printer, you need to inform the machine about its features.

Replacing cartridges

Replacing the toner cartridge

To replace the toner cartridge, proceed as shown below. When the display shows:

CHANGE TONER <OK> TO CONFIRM

 1 - Open the printer cover.

M 85 OK - ADVANCED FCT / CONSUMABLES

6-2

Maintenance

Caution - The fusing unit located inside the printer may become very hot during operation.

To avoid injury - do not touch.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

 2 - Remove the drum/toner cartridge assembly. In order to protect the environment, do

not throw away the used toner cartridge. Used cartridges should be disposed of in accordance with local regulations concerning waste materials.

machine

Operation Setting your

6-3

Maintenance

 3 - Unlock the toner cartridge by turning the blue locking clip in the direction shown in the

illustration below.

 4 - Separate the drum cartridge from the toner cartridge.

Drum cartridge

Toner cartridge

 5 - Remove the new toner cartridge from its box, holding it firmly in both hands.

6-4

Maintenance

 6 - Shake the toner cartridges alternately in the directions shown by the arrows in the

illustration below.

 7 - Remove the protective plastic strip from the cartridge.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

6-5

Maintenance

 8 - Insert the new toner cartridge in the drum cartridge until locked in place.

Caution - Make sure not to touch the green coloured drum roller located under the fold away flap of

the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies.

Caution - Do not touch the metal parts located on the side of the toner/drum cartridge set as shown

below, to prevent causing damage due to possible static electricity discharges.

Drum roller

Caution - Make sure not to touch the black coloured development roller located in front of the toner

cartridge, which would cause downgrading to the print quality of your faxes and your local photocopies.

Development roller

6-6

Maintenance

 9 - Insert the toner/drum cartridge in the printer as shown below.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

 10 - Close the printer cover pressing it carefully but firmly until it clicks into position.

machine

 Press OK on the scanner control panel. The display shows:

TUE 02 APR 13:39 INSERT GAUGE CARD

6-7

Operation Setting your

Maintenance

 Insert chip card (supplied with the toner cartridge) into the card reader ensuring that the chip is

entered as shown in the illustration below.

 The following is displayed on the scanner control panel screen:

CHANGE TONER? YES = OK - NO = C

 Press OK.  Once the chip card has been read, the display shows:

TONER OK REMOVE CARD

 Remove the card.

Caution - If the following is displayed, check that you have inserted the chip card the right way up.

CANNOT READ CARD REMOVE CARD

6-8

Maintenance

Replacing the drum cartridge

To replace the drum cartridge, proceed as shown below. When the display shows:

CHANGE DRUM <OK> TO CONFIRM

 1 - Open the printer cover.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

6-9

Operation Setting your

Maintenance

 2 - Remove the drum/toner cartridge assembly. In order to prot ect the environment, do not

throw away the used drum cartridge. Used cartridges should be disposed of in accordance with local regulations concerning waste materials.

Caution - The fusing unit located inside and at the bottom of the printer may become very hot

during operation. To avoid injury - do not touch.

 3 - Unlock the toner cartridge by turning the blue locking clip in the direction shown in the

illustration below.

6-10

Maintenance

 4 - Separate the drum cartridge from the toner cartridge.

Caution - Make sure not to touch the green coloured drum roller located under the fold away

flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies.

Caution - Do not touch the metal parts located on the side of the toner/drum cartridge set as

shown below, to prevent causing damage due to possible static electricity discharges.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Drum roller

Caution - Make sure not to touch the black colored development roller located in front of the

toner cartridge, which would cause downgrading to the print quality of your faxes and your local photocopies.

Development roller

6-11

Operation Setting your

 5 - Insert the new toner cartridge in the drum cartridge until locked in place.

 6 - Insert the toner/drum cartridge in the printer as shown below.

Maintenance

6-12

Maintenance

 7 - Close the printer cover pressing it carefully but firmly until it clicks into position.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

 Press OK on the scanner control panel. The display shows:

TUE 02 APR 13:39 INSERT GAUGE CARD

6-13

Operation Setting your

Maintenance

 Insert chip card (supplied with the drum cartridge) into the card reader ensuring that the chip is

entered as shown in the illustration below.

Flèche verte

 The following is displayed on the scanner control panel screen:

CHANGE DRUM? YES = OK - NO = C

 Press OK.  Once the chip card has been read, the display shows:

DRUM OK REMOVE CARD

 Remove the card.

Caution - If the following is displayed, check that you have inserted the chip card the right way up.

CANNOT READ CARD REMOVE CARD

6-14

Maintenance

Cleaning the printer

Dust, dirt and paper debris on the outer surfaces and inside the printer can interfere with printer performance. Clean the printer regularly.

Caution - Use a soft cloth to clean the printer. Never use abrasive or corrosive detergents.

The fusing unit can become very hot during operation. To avoid injury - do not touch. Wait for at least 10 minutes after the printer has been turned off and make sure that the fusing unit has cooled before cleaning the interior of the printer.

Cleaning the outside of the printer

Clean the outside of the printer with a smooth duster.

CLEANING

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

6-15

Operation Setting your

Cleaning the paper feed roller



1 - Turn off the printer and unplug the power cord.

 2 - Remove the drum/toner cartridge set from the machine.

 3 - Use a soft cloth to clean the paper feed roller located under the fusing unit.

Maintenance

 4 - Put the drum/toner cartridge set back in place (refer to paragraph Replacing cartridges,

page 6-2).

 5 - Close the printer cover, connect the power lead and power the machine using the switch

located on the front left hand side.

Caution - The fusing unit located inside the printer above the paper supply roller may become

burning hot during machine operation. Avoid touching it ; you could hurt yourself.

6-16

Maintenance

SERVICING

For guaranteed performance of your terminal, some maintenance work (replacing the fusing unit and the transfer roll) has to be done on the printer approximatly every 50,000 printed pages. Please contact your supplier for this operation.

SCANNER CALIBRATION

You can perform this operation when the quality of photocopied documents is no longer satisfactory.

M 80 OK - ADVANCED FCT / CALIBRATION

 Confirm your choice by pressing the OK key.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

INCIDENTS

COMMUNICATION ERRORS

If the communication fails, the fax advises you of an automatic retry later. Example of what is displayed:

Current time - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Time of next try - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Transmission from the feeder

You have the choice between:

• waiting until the transmission takes place at the given time,

• restarting the transmission immediately by pressing ,

• abandoning transmission by pressing . To eject the document, press again.

machine

FRI 11 DEC 20:13 0142685014 20:18

Operation Setting your

6-17

Transmission from memory

You have the choice between:

• waiting until the transmission takes place at the given time,

• restarting the transmission using the transmission queue (refer to paragraph Immediately per- form transmission from the waiting queue, page 5-7). In this case, for a document composed of several pages, the transmission will take place from the page where the error occurred,

• abandoning the transmission by deleting the corresponding command in the transmission queue (refer to paragraph Deleting a transmiss i on on hold, page 5-8).

The fax machine makes at most 5 automatic redials. The non-transmitted document is automatically deleted from the memory and a transmission report is then printed together with an error code and the cause for transmission failure (see the communication error codes).

Communication error codes

The communication error codes appear in the logs and transmission reports.

General codes

Code 01 - Busy or no fax answer

This code appears after 6 unsatisfactory attempts. Call later.

Code 03 - User break

A communication has been stopped by the user pressing the

Code 04 - Non programmed number

A number saved as a one-touch key or abbreviated number is not valid, check it (example: a delayed transmission was programmed with a one-touch key and this key has been deleted in the meantime).

Code 05 - Scanning default

An incident occurred with the scanner, for example, the sheet is jammed.

Code 06 - Printer default

An incident occurred in the printer: no paper, paper jam, opened cover... In the reception mode, this incident appears only if the reception parameter is switched to

Reception without paper, page 3-6). Code 07 - Disconnected

The link has been cut (bad line). Check the number and try again.

Code 08 - Quality

The document you sent was not well received. Contact your subscriber to see if you need to send again.

Code 0A - No document to be polled

You tried to poll a document from a subscriber who had not prepared his document (no deposit) or the password entered was incorrect.

Maintenance

key.

WITHOUT PAPER (refer to paragraph

6-18

Maintenance

Code 0B - Wrong number of pages

There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent, check the number of pages in the document.

Code 0C - Received document error

Ask the subscriber who called you to check the length of his document (it may be too long to be completely received).

Code 0D - Transmission failed

Ask the sender to resend the document.

Code 13 - Memory full

Your fax can no longer receive since its memory is full. There are too many received unprinted documents or too many documents in the transmission queue. Print the received documents and delete or transmit immediately the documents in the transmission queue.

Code 14 - Memory full

Received document memory full.

Code 15 - Unknown mailbox number

You wish to deposit a document in a subscriber’s mailbox. The mailbox number does not exist.

Code 16 - No Relay Bcst list Nr x

You requested a document relay from a remote fax but the fax has not programmed the list of subscribers requested.

Code 17 - Unknown mailbox number

You wish to recover a document from a subscriber’s mailbox. The mailbox number does not exist.

Code 18 - Relay Bcst impossible

You have requested a document relay from a remote fax which does not have the relay broadcast function.

Code 19 - Subscriber has stopped

The communication has been stopped by your subscriber (example: a fax wanted to poll your f ax but there is no document deposited).

Code 1A - Disconnected

The transmission has not started. The telephone line is busy.

Code 1B - Transmission failed

During transmission: start again. During reception: ask your subscriber to resend the document.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

6-19

Error messages

If the printer has one of the problems described below, the correspondin g messag e is disp laye d on the screen.

Message Action

Maintenance

PRINTER ERRORS

CHANGE TONER <OK> TO CONFIRM

CHANGE DRUM <OK> TO CONFIRM

CLOSE COVER PRINTER

CLOSE UPPER COVER PRINTER

DRUM NEAR END The drum cartridge is nearly worn out (10% use left).

TONER NEAR END The toner cartridge is nearly worn out (10% capacity left).

PAPER EMPTY

PAPER JAM INSIDE

PAPER JAM EXTERNAL TRAY

Replace the toner cartridge. Proceed as indicated in paragraph Replacing the toner cartridge,

page 6-2.

Replace the drum cartridge. Proceed as indicated in paragraph Replacing the drum cartridge,

page 6-9.

Close the front cover of the printer.

Close the rear upper cover of the printer.

Install the paper tray. Fill the tray with paper in the required size.

Open the tray. Remove the jammed sheet.

Open the cover. Remove the jammed sheet from the print outlet.

PAPER JAM INTERNAL TRAY

PRINTER ERROR XX

PAPER SIZE ERROR Check paper size (A4 / LETTER / ...)

Open the cover. Remove the jammed sheet from between the tray and the fusing unit.

Disconnect and reconnect the terminal. If the problem persists, contact your supplier.

6-20

Maintenance

Printer paper jam

Inside the printer

 Use the following procedure to remove any sheets of paper jammed inside the printer.

Caution - The fusing unit inside the printer can become very hot during operation. To

avoid injury - do not touch.

 Open the front cover of the printer.  Remove the toner/drum cartridge set from inside the printer.  Remove any jammed sheets.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

 Open the rear cover of the printer.  Remove any jammed sheets.

 Reinstall the drum/toner cartridge set (refer to paragraph Replacing cartridges, page 6-2).  Correctly close the front and rear covers of the printer.

6-21

Operation Setting your

Paper jam at the feeders and trays

The figures below show different type of paper jam you might experience when using your machin e.

 Remove any stuck sheets as shown by the arrow depending on where the paper jam occurs

At the printer output stacker

Maintenance

6-22

Maintenance

At the paper tray At the manual feed tray

Second cassette unit and paper tray (option)

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

6-23

Scanner paper jam

When a paper jam occurs, the message REMOVE DOCUMENT appears on the control pa nel screen . If jams often occur in a specific part of the unit, the latter needs to be checked, cleaned or repaired.

 Open the scanner cover by pressing key (A).

Maintenance

SCANNER INCIDENTS

 Remove the jammed paper (B) without tearing it.

 Then, close the scanner cover.

6-24

Maintenance

MISCELLANEOUS INCIDENTS

At switch-on nothing appears on screen

Check that the mains cable is plugged in, and check the mains plug if necessary.

The fax does not detect the presence of your inserted document. The message READY does not appear on the screen

At the start and during scanning, REMOVE DOCUMENT appears on the screen

key.

Remove the document or press the Check the thickness of the document (30 sheets of paper of 80 g/m Iron out the sheets if needed. Help the sheets along.

The fax machine does not receive any faxes

Check that the telephone line cable is correctly plugged in and that there is a tone signal on the telephone line by means of the

You receive a blank page

Make a photocopy of a document; if it is correct then your fax is functioning normally. Call back the subscriber and have him resend the document. It was probably sent with the sheet inserted backwards.

You cannot send a fax

Check that the telephone line cable is correctly plugged in. Check the tone by pressing the Check the prefix is correctly programmed and used.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

MACHINE PACKING AND TRANSPORTATION

Always use the original package when transporting the machine. Failure to do so could void the warranty.

 1 - Disconnect the machine from the telephone network and the AC power socket.  2 - Open the front cover.  3 - Close the front cover. Unplug the phone line cord and the AC power cord, the document

holder and the document stacker. Put them in the original package.

 4 - Put the machine in the plastic bag and then in the original package, with all the original

packing material.

 5 - Close the shipping box with adhesive tape.

6-25

Operation Setting your

Maintenance

CHARACTERISTICS

Device type: Office fax machine, fast, operation with all Group 3 devices according to ITU-T recommendations.

UNIT CHARACTERISTICS

Dimensions: Width: 430 mm

Depth: 460 mm

Weight: 14 kg Electric power supply: 220-240 V - 50/60 Hz - 4 A Power consumption (max. values): - standby mode: less than 15 W

Operating temperature: - operation: +10°C to 35°C (50 to 95°F) with a maximum difference of

Operating humidity: Operation or storage: 20% to 80% RH (without condensation) with a

Original document size: Width: 216 mm max.

Document feeder: Reception size (A4 size): Width: 210 mm

Reception paper: Paper tray capacity: Second paper tray (option): Transmission procedures: In accordance with UIT-T recommendations for group 3 copiers

Possible phone line connections: To all public switched telephone networks (or equivalent) Scanned image resolution: Scanner: 60 0 dpi Reading system: CIS optronics reading Print type: Laser printing process Printer resolution: 600 x 600 dpi Communication rate: For group 3: 33600/14400/12000/9600/7200/4800/2400 bps

The effective transmission time for an A4 page ranges between a few seconds to approximately one minute (depending on line quality, modem bit rate, the amount of information on the original document and the resolution)

(*) Not taking into account the exchange initialisation procedure.

Encoding type: MH (Modified Huffman)

Height: 420 mm (not including stacker)

- wait mode: less than 75 W

- operation: 580 W during copy (850 W peak)

10°C per hour

- storage: 0°C to 40°C (32 to 104°F) with a maximum difference of 10°C per hour

maximum difference of 20% per hour

Height: 297 mm Thickness: 0.05 to 0.15 mm

Max capacity: a normal capacity of 35 pages (80 g/m

Length: 297 mm Plain paper (copier type (80 g/m 250 pages max. (80 g/m Second paper tray: 500 pages (80g/m

MR (Modified Read) MMR (Modified Modified Read)

))

)

(*)

6-26

Maintenance

Internet (general specifications): V90 mo d e m (up to 56 kb ps)

TCP/IP/PPP protocols SMTP/POP3/MIME protocols for E-mails

File format: - Image: TIFF-F for black/white documents and JPEG for color

documents

-PDF: monochrome and color

Specifications may change for improvement without prior notice.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

6-27

Operation Setting your

Maintenance

6-28

Sagem Fax 4640 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual