Ricoh VD4007001 Operating Instructions Manual

Preparing the Machine

1

Setting Up the Printer Driver

2

Operating Instructions

Printer Reference

Other Print Operations

3

Direct Printing from a Digital Camera (PictBridge)

4

Appendix

5

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in "About This Machine" before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li­able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper­ating the machine.

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licens­es.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing cer­tain items, consult with your legal advisor.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

Important

❒ Media differ according to manual.

❒ The printed and electronic versions of a manual have the same contents.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ Depending on which country you are in, there may also be html manuals. To

view these manuals, a Web browser must be installed.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the ma­chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace
paper, print cartridges, and other consumables.

❖ Copy Reference

Explains Copier functions and operations. Also refer to this manual for expla­nations on how to place originals.

❖ Facsimile Reference

Explains Facsimile functions and operations.

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

Explains how to configure and operate the machine in a network environ­ment, and use the software provided.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as register­ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.

i

❖ Security Reference

This manual is for administrators of the machine. It explains security func­tions that you can use to prevent unauthorized use of the machine, data tam­pering, or information leakage. For enhanced security, we recommend that
you first make the following settings:

• Install the Device Certificate.

• Enable SSL (Secure Sockets Layer) Encryption.

• Change the user name and password of the administrator using Web Im­age Monitor.

For details, see “Setting Up the Machine”, Security Reference.
Be sure to read this manual when setting the enhanced security functions, or
user and administrator authentication.

❖ PostScript 3 Supplement

Explains how to set up and use PostScript 3.

❖ UNIX Supplement

For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
The manual includes descriptions of functions and settings that might not be
available on this machine.

❖ Other manuals

•Quick Guide

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

•Auto Document Link Guide

Note

❒ Manuals provided are specific to machine types.

ii

TABLE OF CONTENTS

Manuals for This Machine ......................................................................................i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Display Panel..........................................................................................................2

Reading the Display and Using Keys.........................................................................3

Using the Bypass Tray ..........................................................................................4

Setting Paper on the Bypass Tray .............................................................................4

Setting the Paper Size and Paper Type of the Bypass Tray ......................................7

Using the One-Sheet Bypass Tray .....................................................................12

Inserting Paper into the One-Sheet Bypass Tray.....................................................12

Setting the Paper Size and Paper Type of the One-Sheet Bypass Tray .................15

1. Preparing the Machine

Confirming the Connection Method...................................................................21

Network Connection.................................................................................................21

Local Connection .....................................................................................................23

Installing the Printer Driver.................................................................................24

Quick Install..............................................................................................................24

Installing the Printer Driver for the Selected Port.....................................................26

Using as a Windows Network Printer ................................................................36

Using as a NetWare Print Server / Remote Printer ...........................................38

Form Feed................................................................................................................40

Banner Page ............................................................................................................40

Printing after Resetting the Printer ...........................................................................40

Installing the Printer Driver Using USB .............................................................41

Windows 2000 - USB ...............................................................................................41

Windows XP, Windows Server 2003 / 2003 R2 - USB ............................................42

Windows Vista - USB ...............................................................................................44

Printing with Parallel Connection.......................................................................45

Making Option Settings for the Printer..............................................................47

Conditions for Bidirectional Communication ............................................................47

If Bidirectional Communication Is Disabled..............................................................48

Installing Font Manager.......................................................................................50

Using Adobe PageMaker Version 6.0, 6.5, or 7.0.............................................. 51

2. Setting Up the Printer Driver

PCL - Accessing the Printer Properties.............................................................53

Windows 2000 - Accessing the Printer Properties ...................................................53

Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties

Windows Vista - Accessing the Printer Properties ...................................................57

RPCS - Accessing the Printer Properties.......................................................... 59

Windows 2000 - Accessing the Printer Properties ...................................................59

Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties

Windows Vista - Accessing the Printer Properties ...................................................63

Notes on Printing when [Black and White] is Selected ...............................................65

...55

...61

iii

3. Other Print Operations

Printing a PDF File Directly.................................................................................67

Printing Method........................................................................................................67

Using DeskTopBinder Lite .......................................................................................67

Using commands .....................................................................................................70

Unauthorized Copy Control ................................................................................71

Using [Data security for copying] .................................................................................72

Using [Mask type:] .....................................................................................................74

Important Notice.......................................................................................................75

Using the Print Job Function..............................................................................76

Printing from the Print Job Screen ....................................................................79

Sample Print.............................................................................................................79

Locked Print .............................................................................................................82

Hold Print .................................................................................................................86

Stored Print ..............................................................................................................89

Printing from the User ID Screen .......................................................................93

Printing the Selected Print Job.................................................................................93

Printing All Print Jobs ...............................................................................................94

Form Feed.............................................................................................................96

Printing from a Selected Tray...................................................................................96

Canceling a Print Job ...............................................................................................97

Canceling a Print Job ..........................................................................................98

Canceling a Print Job Using the Control Panel ........................................................98

Windows - Canceling a Print Job from the computer...............................................98

Checking the Error Log .....................................................................................100

Spool Printing ....................................................................................................102

Collate .................................................................................................................103

4. Direct Printing from a Digital Camera (PictBridge)

What is PictBridge? ...........................................................................................105

PictBridge Printing ............................................................................................106

What Can Be Done on This Machine................................................................108

Index Printing .........................................................................................................109

Trimming ................................................................................................................110

Date and File Name Printing ..................................................................................110

Paper Size..............................................................................................................111

Image Print Size.....................................................................................................112

Multi-Image-Layout ................................................................................................113

Printing Quality.......................................................................................................114

Colour Matching .....................................................................................................114

Paper type Specification ........................................................................................115

Form Printing..........................................................................................................115

Camera Memo Printing ..........................................................................................115

Exiting PictBridge ..............................................................................................116

Other Reference Information ............................................................................117

iv

5. Appendix

Specifications.....................................................................................................119

Printer Features Menu .......................................................................................121

INDEX....................................................................................................... 125

v

vi

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Ma­chine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instruc­tions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find fur­ther relevant information.

[ ]

Indicates the names of keys that appear on the machine’s display panel.

{ }

Indicates the names of keys on the machine’s control panel.

1

Display Panel

This section describes configuration using the display panel when the printer
function is selected.

AMO200S

1. Operational status or messages

Displays current machine status, such as
“Ready”, “Offl ine”, and “Print-
ing...”.

2. [JobReset]

Press to cancel the current print job. If
you press it when the machine is offline
and Hex Dump is selected, Hex Dump is
canceled.

Note

3. [Prt.Jobs]

Displayed when the hard disk is connect­ed.

Press to display print jobs sent from a
computer.

4. [Menu]

Press to display the menu to select the
following options:

• [Form Feed]

Prints all the data left in the machine's
input buffer.

• [Show Error Log]

Displays the error logs of print jobs
that are sent from a computer.

❒ When the power is turned on, the copier display is shown. This is a factory

default. This initial setting can be changed. See “System Settings”, General
Settings Guide.

2

Reading the Display and Using Keys

This section explains how to read the display and using the selection key for the
initial display.

BEB003S

1. Scroll keys

Press to move the cursor in each direc­tion, step by step.

When the {U}, {T}, {V}, or {W} key ap­pears in this manual, press the scroll key
of the same direction.

2. {OK} key

Press to set a selected item or entered nu­meric value.

3. {Escape} key

Press to cancel an operation or return to
the previous display.

4. Selection keys

Correspond to the function items at the
bottom line on the display. Example: Ba­sic screen when the instruction “press
[JobReset]” appears in this manual, press
the left selection key.

3

Using the Bypass Tray

Setting Paper on the Bypass Tray

This section gives instructions for setting paper on the bypass tray.

For details about paper size and paper type, see “Recommended Paper Sizes and
Types”, About This Machine.

Important

❒ The following functions are disabled when printing from the bypass tray:

• Duplex Printing

•Auto Tray Select

•Auto Tray Switching

• Rotating Collate

❒ When printing using the printer function, original images are always rotated

by 180 degrees (the orientation of images to be printed is opposite to that of
the copier function). When printing onto paper with specific orientation re­quirements, such as envelopes and letterheads, be sure to rotate the paper
feed orientation to 180 degrees.

❒ OHP transparencies, glossy paper, and thick glossy paper cannot be printed

from the bypass tray. Use the one-sheet bypass tray.

2

❒ Paper that is thicker than 162 g/m

tray. Print from the one-sheet bypass tray when using paper of that thickness.

(max.) cannot be printed from the bypass

A Open the bypass tray.

ALZ023S

4

B Lift up the paper guide release lever.

ALZ038S

C Adjust the paper guides to the paper size, and then gently insert paper face

up into the bypass tray.

ALZ024S

1. Extender

2. Paper guides

•

Open out the extender to support paper sizes larger than A4 L, 81/2 ×11 L.

• If the paper guides are not flush against the paper, skewing and misfeeds
might occur.

• Gently insert paper until it stops.

• The maximum number of sheets you can load into the bypass tray depends
on the paper type. Load only as much paper as can be held between the pa­per guides on the bypass tray.

• Fan the paper to get air between the sheets to avoid a multi-sheet feed.

5

D Push down the paper guide release lever.

ALZ039S

E Set the paper size using the printer driver or the control panel.

Note

❒ Paper within the following dimensions can be set in the bypass tray:

• Vertical: 90 - 305 mm (3.55 - 12.00 in.)

• Horizontal: 148 - 600 mm (5.83 - 23.62 in.)

❒ Be sure to set the paper with the side you want to print facing up in the by-

pass tray.

❒ The number of sheets that can be loaded in the bypass tray depends on the

paper type.

Reference

For details about setting the paper size, see p.7 “Setting the Paper Size and
Paper Type of the Bypass Tray”.

For details about setting paper in the regular paper tray, see "Loading Pa­per into Paper Tray 1", Troubleshooting.

When loading custom size paper, see p.8 “Setting Custom Size Paper”.

When loading thick paper (over 104.7 g/m
and paper type. For details, see p.10 “Setting Thick Paper or Envelopes”.

When loading letterhead paper, pay attention to its orientation. For details
about Letterhead Setting, see “System Settings” or “Printer Features”,
General Settings Guide.

2

) or envelopes, set paper size

6

Setting the Paper Size and Paper Type of the Bypass Tray

This describes how to set paper size of the bypass tray. By default, use the printer
driver for setting paper size.

Important

❒ If you select [Machine Settings] from [Bypass Tray Priority] in [System] of [Printer

Features], set the paper size using the control panel. For details, see General

Settings Guide.

Setting the Paper Size Using the Control Panel

This procedure describes how to set paper size of the bypass tray using the con­trol panel. If you select the printer driver to set paper size, this procedure is not
necessary.

A Press the {User Tools/Counter} key.

BEB008S

B Select [System Settings] using {T} or {U}, and then press the {OK} key.

C Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key.

7

D Select [Printer Bypass Paper Size] using {T} or {U}, and then press the {OK}

key.

E Select the paper size using the scroll keys, and then press the {OK} key.

F Press the {User Tools/Counter} key to return to the default screen.

Reference

For details about the settings from the printer drivers, see the printer driv­er Help .

When loading thick paper or envelopes, set paper type. For details, see
p.10 “Setting Thick Paper or Envelopes”.

Setting Custom Size Paper

The following procedures are not required if you select the printer driver for the
settings. In that case, set the paper size using the printer driver.

Important

❒ If you select [Machine Settings] from [Bypass Tray Priority] in [System] of [Printer

Features] (see “Printer Features”, General Settings Guide), the settings made

using the control panel have priority over the printer driver settings.

Setting the Custom Size Paper Using the Control Panel

A Press the {User Tools/Counter} key.

BEB008S

8

B Select [System Settings] using {T} or {U}, and then press the {OK} key.

C Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key.

D Select [Printer Bypass Paper Size] using {T} or {U}, and then press the {OK}

key.

E Select [Custom Size] using the scroll keys, and then press the {OK} key.

F Enter the horizontal size of the paper using the number keys, and press

{q}.

Available size: 148 - 600 mm (5.83 - 23.62 in.)

G Enter the vertical size of the paper using the number keys, and press {q}.

Available size: 90 - 305 mm (3.55 - 12.00 in.)

9

H Press the {User Tools/Counter} key to return to the default screen.

Note

❒ If the printer driver is not used, select [Machine Settings] from [Bypass Tray

Priority] in [System] of [Printer Features] (see “Printer Features”, General Set-

tings Guide). Set paper size using the control panel.

Reference

For details about the settings from the printer drivers, see the printer driv­er Help.

Setting Thick Paper or Envelopes

The following procedures are not required if you select the printer driver for the
settings. In that case, set the paper size using the printer driver.

Important

❒ If you select [Machine Settings] from [Bypass Tray Priority] in [System] of [Printer

Features] (see “Printer Features”, General Settings Guide), the settings made

using the control panel have priority over the printer driver settings.

Setting Paper Type Using the Control Panel

A Press the {User Tools/Counter} key.

BEB008S

B Select [System Settings] using {T} or {U}, and then press the {OK} key.

C Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key.

10

D Select [Paper type: Bypass Tray] using {T} or {U}, and then press the {OK}

key.

E Select paper type from the menu using {T} or {U}, and then press the {OK}

key.

F Press the {User Tools/Counter} key to return to the default screen.

Note

❒ The settings made will remain valid until they are reset again. After print-

ing on thick paper or envelopes, be sure to clear settings for the next user.

❒ When printing onto envelopes, push down the envelope lever to the Enve-

lope position. When printing is completed, push the envelope lever up to
the normal position. Do not move the lever up or down during printing.

AMO006S

Reference

For details about the settings from the printer drivers, see the printer driv­er Help.

For details about printing onto envelopes, see “Copying onto Envelopes”,
Copy Reference.

For details about printing onto OHP transparencies, see p.12 “Using the
One-Sheet Bypass Tray”.

11

Using the One-Sheet Bypass Tray

Inserting Paper into the One-Sheet Bypass Tray

This section gives instructions for setting paper on the one-sheet bypass tray.

For details about paper size and paper type, see “Recommended Paper Sizes and
Types”, About This Machine.

Important

❒ The following functions are disabled when printing from the one-sheet by-

pass tray:

• Duplex Printing

•Auto Tray Select

•Auto Tray Switching

• Rotating Collate

❒ Use the one-sheet bypass tray to print OHP transparencies, glossy paper, and

thick glossy paper. Do not load onto other paper trays.

❒ To print on glossy paper or thick glossy paper using [Quality] mode, you must

install Upgrade Option type C1800.

❒ Only the RPCS printer driver supports printing on glossy paper or thick

glossy paper.

❒ Be sure to open the one-sheet output tray. A sheet loaded on the one-sheet by-

pass tray is printed from the one-sheet output tray only.

❒ Use the one-sheet bypass tray to print on paper that is thicker than 162 g/m

(max. 264 g/m2). Do not use other trays, as paper jams and other malfunc­tions will occur.

❒ You cannot print or insert paper into the one-sheet bypass tray during print-

ing.

❒ Be sure not to leave any paper on the one-sheet bypass tray or on the one-

sheet output tray, as this will cause a malfunction. After each print job, be
sure to remove any printed sheets from the one-sheet output tray.

2

❒ Be sure to close the one-sheet bypass tray and the one-sheet output tray after

using them. If you do not close these trays, other trays cannot be used.

A Open the bypass tray.

ALZ037S

12

B Open the one-sheet bypass tray.

ALZ030S

C Open the one-sheet output tray.

The sheet inserted into the one-sheet bypass tray is printed out only from the
one-sheet output tray.

ALZ040S

13

D Adjust the paper guides to the paper size, and then gently insert a sheet

face up into the one-sheet bypass tray.

If the paper guides are not flush against the paper, skewing and misfeeds
might occur.

1

AMO011S

1. Paper Guide

• Gently insert a sheet until the machine pulls it into the tray automatically.
If the sheet is not inserted straight, reinsert it.

• Do not insert multiple sheets. The one-sheet bypass tray is only available
for one sheet.

• If paper is left on the one-sheet output tray, you cannot insert paper into
the one-sheet bypass tray.

E Set paper size using the printer driver and the control panel.

For details, see p.15 “Setting the Paper Size and Paper Type of the One-Sheet
Bypass Tray”.

Note

❒

Paper within the following dimensions can be set in the one-sheet bypass tray:

• Vertical: 90 - 305 mm (3.55 - 12.00 in.)

• Horizontal: 148 - 600 mm (5.83 - 23.62 in.)

❒ Be sure to set the paper with the side you want to print facing up in the

one-sheet bypass tray.

❒ The number of sheets that can be loaded in the one-sheet bypass tray de-

pends on the paper type.

Reference

For details about setting paper in the regular paper tray, see "Loading Pa­per into Paper Tray 1", Troubleshooting.

When loading custom size paper, see p.16 “Setting Custom Size Paper”.

When loading thick paper (over 104.7 g/m
velopes, set paper size and paper type. For details, see p.18 “Setting Thick
Paper, OHP Transparencies, or Envelopes”.

When loading letterhead paper, pay attention to its orientation. For details
about Letterhead Setting, see “System Settings” or “Printer Features”,
General Settings Guide.

14

2

), OHP transparencies, or en-

Setting the Paper Size and Paper Type of the One-Sheet Bypass Tray

This describes how to set paper size and paper type of the one-sheet bypass tray.

To print using the one-sheet bypass tray, set the paper size and paper type using
the printer driver and the control panel.

Important

❒ When setting the paper size and paper type for the one-sheet bypass tray, set-

tings made using the printer driver and the control panel must be the same.
If the settings for the printer driver and the machine do not correspond, print­ing is not possible.

Setting the Paper Size

A Set the paper size using the printer driver.
B Press the {User Tools/Counter} key.

BEB008S

C Select [System Settings] using {T} or {U}, and then press the {OK} key.

D Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key.

15

E Select [Paper Size: 1-Sheet Bypass] using {T} or {U}, and then press the {OK}

key.

F Select the paper size using the scroll keys, and then press the {OK} key.

G Press the {User Tools/Counter} key to return to the default screen.

Reference

See the printer driver Help about the settings from the printer drivers.

When loading thick paper, envelopes, or OHP transparencies, set paper
type. For details, see p.18 “Setting Thick Paper, OHP Transparencies, or
Envelopes”.

Setting Custom Size Paper

Important

❒ When setting the paper size for the one-sheet bypass tray, the settings using

the printer driver and the control panel must be the same. If the settings for
the printer driver and the machine do not correspond, printing cannot be
done.

A Set the paper size using the printer driver.
B Press the {User Tools/Counter} key.

BEB008S

16

C Select [System Settings] using {T} or {U}, and then press the {OK} key.

D Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key.

E Select [Paper Size: 1-Sheet Bypass] using {T} or {U}, and then press the {OK}

key.

F Select [Custom Size] using the scroll keys, and then press the {OK} key.

G Enter the horizontal size of the paper using the number keys, and press

{q}.

Enter the same size as you set in the printer driver.

Available size: 148 - 600 mm (5.83 - 23.62 in.)

17

H Enter the vertical size of the paper using the number keys, and press {q}.

Enter the same size as you set in the printer driver.

Available size: 90 - 305 mm (3.55 - 12.00 in.)

I Press the {User Tools/Counter} key to return to the default screen.

Reference

For printer driver settings, see the printer driver Help.

Setting Thick Paper, OHP Transparencies, or Envelopes

To print using the one-sheet bypass tray, set the paper type using the printer
driver and the control panel.

Important

❒ To set the paper type for the one-sheet bypass tray, the settings using the

printer driver and the control panel must be the same. If the settings for the
printer driver and the machine do not correspond, printing cannot be done.

❒ When loading an OHP transparency onto the one-sheet bypass tray, set the

sheet in the K direction. Do not try to set the sheet in the L direction.

❒ OHP Transparencies can only be printed in A4 K or 8

print on any other size.

❒ When printing OHP Transparencies, use the printer driver and control panel

to set the output colour. OHP Transparencies cannot be printed in B&W.

1

/2 × 11 K sizes. Do not

A Set paper type using the printer driver.
B Press the {User Tools/Counter} key.

BEB008S

18

C Select [System Settings] using {T} or {U}, and then press the {OK} key.

D Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key.

E Select [Paper Size: 1-Sheet Bypass] using {T} or {U}, and then press the {OK}

key.

F Select a paper type from the menu using {T} or {U}, and then press the

{OK} key.

G Press the {User Tools/Counter} key to return to the default screen.

19

Note

❒ The settings made will remain valid until they are reset again. After print-

ing on OHP transparencies, thick paper, or envelopes, be sure to clear set­tings for the next user.

❒ When printing onto envelopes, push down the envelope lever to the Enve-

lope position. When printing is completed, push the envelope lever up to
the normal position. Do not move the lever up or down during printing.

AMO006S

Reference

For details about printer driver settings, see the printer driver Help.

For details about printing onto envelopes, see “Copying onto Envelopes”,
Copy Reference.

20

1. Preparing the Machine

Confirming the Connection Method

This machine supports network and local connection.

Before installing the printer driver, check how the machine is connected. Follow
the driver installation procedure that is appropriate to the connection method.

Network Connection

This machine can be used as a Windows printing port or network printer.

Using This Machine as the Windows Printing port

Network connections can be established through Ethernet, and IEEE 802.11b.

Available ports are determined based on the combination of Windows operating
system version and connection method used.

❖ Windows 2000 / XP / Vista

Connection Method Available Ports

Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port

Standard TCP/IP

LPR port

BEB001S

21

1

Preparing the Machine

❖ Windows Server 2003 / 2003 R2

Connection Method Available Ports

Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port

Standard TCP/IP

LPR port

Reference

See the explanation about how to install the printer driver for each type of
port. For the SmartDeviceMonitor for Client port, see p.26 “Using the Smart­DeviceMonitor for Client Port”.

For the Standard TCP/IP port, see p.32 “Using the Standard TCP/IP Port”.

For the LPR port, see p.34 “Using the LPR Port”.

Using as a network printer

This machine can be used as the Windows network printer, the NetWare print
server, or the NetWare remote printer.

Note

❒ In an IPv6 environment, NetWare servers cannot be used.

Reference

See the explanation about how to install the printer driver for each type of
network printer.

For the Windows network printer, see p.36 “Using as a Windows Network
Printer”.

For the NetWare print server and remote printer, see p.38 “Using as a Net­Ware Print Server / Remote Printer”.

22

BEB002S

Confirming the Connection Method

Local Connection

Local connections can be established via parallel, USB, and Bluetooth connec­tions.

Windows operating system version determines the available connection meth­ods.

• Windows 2000 / XP / Vista / Server 2003 / 2003 R2 :
USB, Parallel, and Bluetooth connections

Reference

See the explanation about how to install the printer driver for each method of
connection.

For the USB connection, see p.41 “Installing the Printer Driver Using USB”.

For the parallel connection, see p.45 “Printing with Parallel Connection”.

1

23

1

Preparing the Machine

Installing the Printer Driver

This section explains how to install the printer driver. There are two ways to in­stall the printer driver: using Quick Install, which installs the settings at once, or
installing the appropriate driver according to the port you want to use.

Important

❒ You can use the printer driver included on the CD-ROM provided with this

machine, or can download it from the following supplier’s web site.

❒ When you use the printer under Windows XP x64 Edition, Windows Server

2003 / 2003 R2 x64 Editions, you have to download the printer driver from
the supplier’s web site. Select this printer and the operating system you are
using, and then download it.

Quick Install

Windows 2000 / XP / Vista, and Windows Server 2003 / 2003 R2 users can eas­ily install this software using the supplied CD-ROM.

Using Quick Install, the PCL printer driver and/or RPCS printer driver, and
SmartDeviceMonitor for Client are installed under network environment, and
the TCP/IP port will be set.

Important

❒ To install printer driver under Windows 2000 / XP / Vista, and Windows

Server 2003 / 2003 R2, you must have an account that has Manage Printers
permission. Log on as an Administrator.

❒ If you connect using USB, refer to p.41 “Installing the Printer Driver Using

USB” and install the printer driver.

A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. If this hap­pens, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [Quick Install].

The software license agreement appears in the [License Agreement] dialog box.

E After reading the agreement, click [I accept the agreement.], and then click

[Next >].

24

Installing the Printer Driver

F Select the machine model you want to use in the [Select Printer] dialog box.

For network connection via TCP/IP, select the machine whose IP address is
displayed in [Connect To].

For parallel connection, select the machine whose printer port is displayed in
[Connect To].

G Click [Install].

The printer driver installation starts.

H Click [Finish].

A message about restarting the computer appears. Restart the computer to
complete installation.

I Click [Exit] in the first dialog box of the installer, and then take out the CD-

ROM.

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ Select a machine to whose IP address is displayed in [Connect To] to install

SmartDeviceMonitor for Client when using TCP/IP.

1

Reference

Quick Install is not available unless bidirectional communication between
the machine and computer is enabled via parallel connection. See p.48 “If
Bidirectional Communication Is Disabled” for details about bidirectional
communication between the machine and computer.

25

Preparing the Machine

Installing the Printer Driver for the Selected Port

1

Using the SmartDeviceMonitor for Client Port

Important

❒ To install SmartDeviceMonitor for Client under Windows 2000 / XP / Vista,

and Windows Server 2003 / 2003 R2, you must have an account that has Man­age Printers permission. Log on as an Administrator.

❒ Install SmartDeviceMonitor for Client before installing the printer driver

when using the SmartDeviceMonitor for Client port.

Installing SmartDeviceMonitor for Client

A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [DeskTopBinder - SmartDeviceMonitor for Client].
E Select an interface language, and then click [Next >].

The default interface language is English.

F The message to quit all other applications appears. Quit all applications,

and then click [Next >].

G The software license agreement appears in the [License Agreement] dialog

box. After reading through its contents, click [Yes].

H Click [Full install] or [Custom Install].

[Full install] installs all required applications: SmartDeviceMonitor for Client.

[Custom Install] installs selected applications.

I Follow the instructions on the display and click [Next >] to proceed next

step.

J After the installation is completed, select one of the options to restart the

computer either now or later, and click [Complete].

Restart the computer to complete installation.

26

Installing the Printer Driver

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

Changing the Port Settings for SmartDeviceMonitor for Client

Follow the procedure below to change the SmartDeviceMonitor for Client set­tings, such as TCP/IP timeout, recovery/parallel printing, and printer groups.

Windows 2000

A Open [Printers] window from [Start] menu.
B In the [Printers] window, click the icon of the printer you want to use. On

the [File] menu, click [Properties].

C On the [Ports] tab, click [Configure Port].

1

The [Configuration] dialog box appears.

Windows XP, Windows Server 2003 / 2003 R2:

A Open the [Printers and Faxes] window from the [Start] menu.

The [Printers and Faxes] window appears.

B Click the icon of the machine you want to use. On the [File] menu, click

[Properties]. The printer properties appear.

C Click the [Ports] tab, and then click [Configure Port].

The [Port Configuration] dialog box appears.

Windows Vista:

A Open the [Printers] window from the [Control Panel].
B Right-click the icon of the printer you want to use, and then click the [Prop-

erties].

C Click the [Ports] tab, and then click [Configure Port].

The [Port Configuration:] dialog box appears.

27

Preparing the Machine

Note

❒ For TCP/IP, timeout setting can be configured.

❒ User, proxy, and timeout settings can be configured for IPP.

1

❒ If no settings on the [Recovery/Parallel Printing] tab are available, follow the

procedure below.

A Click [Cancel] to close the [Port Configuration:] dialog box.

B Start SmartDeviceMonitor for Client, and then right-click the SmartDe-

viceMonitor for Client icon on the tasktray.

C Point to [Properties], and then click [Extended Features Settings].

D Select the [Set Recovery/Parallel Printing for each port] check box.

E Click [OK] to close the [Extended Features Settings] dialog box.

Reference

For details about these settings, see “Using SmartDeviceMonitor for Cli­ent”, Network Guide, or SmartDeviceMonitor for Client Help.

Installing the PCL or RPCS Printer Driver (TCP/IP)

Important

❒ To install this printer driver under Windows 2000 / XP / Vista, and Windows

Server 2003 / 2003 R2, you must have an account that has Manage Printers
permission. Log on as an Administrators or Power Users group member.

A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].
E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select the printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Click [Next >].
H Select the machine model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

28

Installing the Printer Driver

I Double-click the printer name to display the printer settings.

The details shown in [Comment], [Driver], and [Port] vary depending on the op­erating system, printer model, and port.

J Click [Port], and then click [Add].
K Click [SmartDeviceMonitor], and then click [OK].
L Click [TCP/IP], and then click [Search].

A list of printers using TCP/IP appears.

M Select the printer you want to use, and then click [OK].

Only printers that respond to a broadcast from the computer appear. To use
a machine not listed here, click [Specify Address], and then enter the IP address
or host name of the machine.

N Check that the port of the selected printer is displayed in [Port].
O Set a user code, if necessary.

Up to 8 numeric characters can be entered. No alphabetic character or symbol
can be entered.

P Select the [Default Printer] check box to configure the printer as default.
Q Click [Continue].

Installation starts.

1

R After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

Note

❒ Setting a user code allows a SmartDeviceMonitor for Admin user to dis-

play and check statistics about the number of sheets which each user
prints. For details, see SmartDeviceMonitor for Admin Help.

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ When using a host name under Windows Server 2003 / 2003 R2 or Win-

dows Vista with IPv6 protocol, perform host name resolution using an ex­ternal DNS server. The host file cannot be used.

Reference

A message appears if there is a newer version of the printer driver already
installed. If there is, you cannot install the printer driver using Auto Run.
If you still want to install the printer driver, use [Add Printer]. See "Messages
Displayed When Installing the Printer Driver", Troubleshooting.

29

1

Preparing the Machine

Installing the PCL or RPCS Printer Driver (IPP)

Important

❒ To install this printer driver under Windows 2000 / XP / Vista, and Windows

Server 2003 / 2003 R2, you must have an account that has Manage Printers
permission. Log on as an Administrators or Power Users group member.

A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].
E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select a printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Select the machine model you want to use.

The printer name can be changed in the [Change settings for; 'Printer Name'] box.

H Double-click the printer name to display the printer settings.

The details shown in [Comment], [Driver], and [Port] vary depending on the op­erating system, printer model, and port.

I Click [Port], and then click [Add].
J Click [SmartDeviceMonitor], and then click [OK].
K Click [IPP].
L

In the [Printer URL] box, enter “http://machine's IP address or host name/print­er”

as the printer's address.

If the server authentication is issued, to enable SSL (a protocol for encrypted
communication), enter “https://machine's IP address or host name/printer”
(Internet Explorer 5.01, or a higher version must be installed).

(example IP address: 192.168.15.16)

http://192.168.15.16/printer

30

https://192.168.15.16/printer

You can enter “http://machine's IP address or host name/ipp” as the print­er's address.

Installing the Printer Driver

M Enter a name for identifying the printer in [IPP Port Name]. Use a name dif-

ferent from the one of any existing port.

If a name is not specified here, the address entered in the [Printer URL] box be­comes the IPP port name.

N Click [Detailed Settings] to make necessary settings.

For information about the settings, see SmartDeviceMonitor for Client Help.

O Click [OK].
P Check that the port of the selected printer is displayed in [Port].
Q Set a user code, if necessary.

Up to 8 numeric characters can be entered. No alphabetic characters or sym­bols can be entered.

R Select the [Default Printer] check box to configure the printer as default.
S Click [Continue].

Installation starts.

1

T After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

❒ Auto Run may not work with certain operating system settings. In that

case, launch “Setup.exe” on the CD-ROM root directory.

❒ Setting a user code allows a SmartDeviceMonitor for Admin user to dis-

play and check the number of sheets each user prints. For details, see
SmartDeviceMonitor for Admin Help.

Reference

A message appears if there is a newer version of the printer driver already
installed. If there is, you cannot install the printer driver using Auto Run.
If you still want to install the printer driver, use [Add Printer]. See "Messages
Displayed When Installing the Printer Driver", Troubleshooting.

31

1

Preparing the Machine

Using the Standard TCP/IP Port

This describes how to install the PCL or RPCS printer driver using the TCP/IP
port.

Important

❒ To install this printer driver under Windows 2000 / XP / Vista, and Windows

Server 2003 / 2003 R2, you must have an account that has Manage Printers
permission. Log on as an Administrators or Power Users group member.

Installing the PCL or RPCS Printer Driver

A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].
E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select a printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Click [Next >].
H Select the machine model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

I Double-click the printer name to display the printer settings.

The details shown in [Comment], [Driver], and [Port] vary depending on the op­erating system, printer model, and port.

J Click [Port], and then click [Add].
K Click [Standard TCP/IP Port], and then click [OK].

Configure the Standard TCP/IP port settings, and then see Windows Help if
[Standard TCP/IP Port] does not appear.

L Click [Next >] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.

32

Installing the Printer Driver

M Enter the printer name or IP address in the [Printer Name or IP Address] box.

The [Port Name] text box automatically obtains a port name. Change this name
if necessary.

When the device selection appears, select “RICOH NetworkPrinter Driver C
Model”.

N Click [Next >].
O Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.

The installation start dialog box reappears.

P Check that the port of the selected printer is displayed in [Port].
Q Configure the default printer as necessary.
R Click [Continue].

The printer driver installation starts.

S After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

1

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

❒ Auto Run may not work with certain operating system settings. In that

case, launch “Setup.exe” on the CD-ROM root directory.

Reference

A message appears if there is a newer version of the printer driver already
installed. If there is, you cannot install the printer driver using Auto Run.
If you still want to install the printer driver, use [Add Printer]. See "Messages
Displayed When Installing the Printer Driver", Troubleshooting.

33

Preparing the Machine

Using the LPR Port

This describes how to install the PCL or RPCS printer driver using the LPR port.

1

Important

❒ To install this printer driver under Windows 2000 / XP / Vista, and Windows

Server 2003 / 2003 R2, you must have an account that has Manage Printers
permission. Log on as an Administrators or Power Users group member.

Installing the PCL or RPCS Printer Driver

A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].
E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select a printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Select the machine model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

H Click [Next >].
I Double-click the printer name to display the printer settings.

The details shown in [Comment], [Driver], and [Port] vary depending on the op­erating system, printer model, and port.

J Click [Port], and then click [Add].
K Click [LPR Port], and then click [OK].

If [LPR Port] does not appear, see Windows Help and install it.

L Enter the printer's IP address in the [Name or address of server providing lpd]

box.

M Enter “lp” in the [Name of printer or print queue on that server] box, and then click

[OK].

The port is added.

34

Installing the Printer Driver

N Check that the port of the selected printer is displayed in [Port].
O Configure the default printer as necessary.
P Click [Continue].

The printer driver installation starts.

Q After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

❒ Auto Run may not work with certain operating system settings. In that

case, launch “Setup.exe” on the CD-ROM root directory.

Reference

A message appears if there is a newer version of the printer driver already
installed. If there is, you cannot install the printer driver using Auto Run.
If you still want to install the printer driver, use [Add Printer]. See "Messages
Displayed When Installing the Printer Driver", Troubleshooting.

1

35

1

Preparing the Machine

Using as a Windows Network Printer

This describes how to install the PCL or RPCS printer driver when using the
printer as a Windows network printer.

To use the print server, install the printer driver by selecting “Network printer
server”, and then select the Windows 2000 / XP / Vista, and Windows Server
2003 / 2003 R2.

This section assumes that the client has already been configured to communicate
with a Windows 2000 / XP / Vista, and Windows Server 2003 / 2003 R2. Do not
begin the following procedure before the client is set up and configured correct­ly.

Important

❒ To install the printer driver under Windows 2000 / XP / Vista, and Windows

Server 2003 / 2003 R2, you must have an account that has Manage Printers
permission. Log on as an Administrators or Power Users group member.

❒ If you print with a print server connected to the printer using the SmartDe-

viceMonitor port, Recovery Printing and Parallel Printing cannot be used
from the client.

❒ If you print with a Windows XP / Vista or Windows Server 2003 / 2003 R2

print server, notification functions of SmartDeviceMonitor may not be used
with the client.

Installing the PCL or RPCS Printer Driver

A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].
E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select the printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Click [Next >].
H Select the [Printer Name] check box to select the printer models you want to

use.

36

The printer name can be changed in the [Change settings for 'Printer Name'] box.

Using as a Windows Network Printer

I Double-click the printer name to display the printer settings.

The details shown in [Comment], [Driver], and [Port] vary depending on the op­erating system, printer model, and port.

J Click [Port], and then click [Add].
K Click [Network Printer], and then click [OK].
L Double-click the computer name you want to use as a print server in the

[Browse for Printer] window.

M Select the printer you want to use, and then click [OK].
N Check that the port of the selected printer is displayed in [Port].
O Configure the user code as necessary.

For an RPCS printer driver, a user code can be set after the printer driver in­stallation. For information about user code, see the printer driver Help.

P Select the [Default Printer] check box to configure the printer as default.
Q Click [Continue].

The printer driver installation starts.

R After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

1

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

❒ Auto Run may not work with certain operating system settings. In that

case, launch “Setup.exe” on the CD-ROM root directory.

Reference

A message appears if there is a newer version of the printer driver already
installed. If there is, you cannot install the printer driver using Auto Run.
If you still want to install the printer driver, use [Add Printer]. See "Messages
Displayed When Installing the Printer Driver", Troubleshooting.

37

Preparing the Machine

Using as a NetWare Print Server / Remote Printer

1

This describes how to set up the Windows computer used as the NetWare client.

Important

❒ To install this printer driver under Windows 2000 / XP / Vista, and Windows

Server 2003 / 2003 R2, you must have an account that has Manage Printers
permission. Log on as an Administrators or Power Users group member.

❒ In an IPv6 environment, NetWare servers cannot be used.

The following explanation assumes NetWare Client is installed on the client
computer and the NetWare server environment is correctly set up. Install all nec­essary client applications before following this procedure.

Set up the printer driver while logging on to the NetWare file server.

The following values are used in the example:

• Operating system: Windows 2000

•NetWare version: 4.1

• File server name: CAREE

• Queue name: R-QUEUE

A Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. In that case,
launch “Setup.exe” on the CD-ROM root directory.

B Select an interface language, and then click [OK].

The default interface language is English.

C Click [PCL/RPCS Printer Drivers].
D The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

E Select the printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

F Click [Next >].
G Select the [Printer Name] check box to select the printer model you want to

use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

38

Using as a NetWare Print Server / Remote Printer

H Double-click the printer name to display the printer settings.

The details shown in [Comment], [Driver], and [Port] vary depending on the op­erating system, printer model, and port.

I Click [Port], and then click [Add].
J Click [Network Printer], and then click [OK].
K Double-click the name of the NetWare file server on the network tree.

The created queue is displayed.

L Select the print queue, and then click [OK].
M Check that the port of the selected printer is displayed in [Port].
N Click [Continue].

The printer driver installation starts.

O Click [Finish] in the [Select Program] dialog box.
P After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

Q After restarting the computer, launch the [Printers] window, and then open

the printer properties.

Under Windows XP or Windows Server 2003 / 2003 R2, open the printer
properties from the [Printers and Faxes] window.

1

R On the [Printer Settings] tab, clear the [Form Feed] and [Enable Banner] check

boxes.

Under Windows XP or Windows Server 2003 / 2003 R2, click the [NetWare set-
ting] tab.

Do not select these check boxes since they are automatically selected by the
printer driver. If you select the check boxes, the printer may not print correct­ly.

S Click [OK] to close the printer properties dialog box.

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

❒ The protocol is set to inactive as default. Enable it using Web Image Mon-

itor or Telnet.

39

1

Preparing the Machine

Form Feed

Do not use NetWare to configure form feed. Form feed is controlled by the print­er driver on Windows. If NetWare form feed is configured, the printer may not
print properly.

Follow the procedure below to disable form feed according to the operating sys­tem used:

• Under Windows 2000 / XP / Vista, or Windows Server 2003 / 2003 R2, clear
the [Form feed] check box on the [NetWare Settings] tab in the printer properties
dialog box.

Banner Page

Do not use NetWare to configure a banner page.

Follow the procedure below to disable banner pages according to the operating
system used:

• Under Windows 2000 / XP / Vista, or Windows Server 2003 / 2003 R2, clear
the [Enable banner] check box on the [NetWare Settings] tab in the printer prop­erties dialog box.

Printing after Resetting the Printer

Printer to print server connection requires 30 - 40 seconds to resume after the
printer is reset. During this period, jobs may be accepted (depending on Net­Ware specifications) but not printed.

To print after resetting the printer as the remote printer, check on the print server
that the remote printer is disconnected, or wait for two minutes before trying to
print.

40

Installing the Printer Driver Using USB

Installing the Printer Driver Using USB

This section explains how to install printer drivers using USB.

Before installing, check that only the operating system is running on the compu­ter and no print jobs are in progress.

The printer drivers can be installed from the supplied CD-ROM provided with
this machine.

Windows 2000 - USB

Important

❒ Installing a printer driver requires Administrator permission. Log on using

an account that has Administrator permission.

When USB is first used, Found New Hardware Wizard starts, and USB Printing
Support is installed automatically.

If the printer driver has already been installed, plug and play is enabled, and the
icon of the printer connected to the “USB” port is added to the [Printers] window.

If the printer driver is not installed, follow the plug-and-play instructions of the
printer to install it from the supplied CD-ROM.

1

A Connect the machine to the computer using the USB cable.

Connect the USB cable firmly.

B In the Found New Hardware Wizard display, click [Search for a suitable driver

for my device [recommended]], and then click [Next >].

C Select the [Specify location] check box, and then click [Next >].
D Insert the CD-ROM into the CD-ROM drive.

When Auto Run starts, click [Exit].
To disable Auto Run, press the left {Shift} key when inserting the CD-ROM

into the drive and keep it pressed until the computer finishes reading from
the CD-ROM.

41

1

Preparing the Machine

E Specify the location where the source files of the printer driver is stored.

If the CD-ROM drive is D, the source files of the printer driver are stored in
the following location:

•RPCS

D:\DRIVERS\RPCS\XP_VISTA\(Language)\DISK1

• PCL 5c (for colour printing)

D:\DRIVERS\PCL5C\XP_VISTA\(Language)\DISK1

•PCL 6

D:\DRIVERS\PCL6\XP_VISTA\(Language)\DISK1

• PostScript 3

D:\DRIVERS\PS\XP_VISTA\(Language)\DISK1

F Check the printer driver location, and then click [OK].
G Click [Next >].
H Click [Finish].

If the printer driver has already been installed, plug and play is enabled, and
the icon of the printer connected to the “USB001” port is added to the [Printers]
window.

Note

❒ The number after “USB” varies depending on the number of printers con-

nected.

Windows XP, Windows Server 2003 / 2003 R2 - USB

Important

❒ Installing a printer driver requires Administrators permission. Log on using

an account that has Administrators permission.

When USB is first used, Found New Hardware Wizard starts, and USB Printing
Support is installed automatically.

If the printer driver has already been installed, plug and play is enabled, and the
icon of the printer connected to the “USB” port is added to the [Printers] window.

The printer drivers can be installed from the supplied CD-ROM provided with
this machine.

If the printer driver is not installed, follow the plug-and-play instructions of the
printer to install it from the supplied CD-ROM.

A Connect the machine to the computer using the USB cable.

Connect the USB cable firmly.

B In the Found New Hardware Wizard display, click [Search for a suitable driver

for my device [recommended]], and then click [Next >].

42

Installing the Printer Driver Using USB

C Insert the CD-ROM into the CD-ROM drive.

If Auto Run starts, click [Cancel], and then [Exit].
To disable Auto Run, press the left {Shift} key when inserting the CD-ROM

into the drive and keep it pressed until the computer finishes reading from
the CD-ROM.

D Select the [Include this location in the search] check box under [Search for the best

driver in these location], and then click [Browse] to select the printer driver lo-

cation.

If the CD-ROM drive is D, the source files of the printer driver are stored in
the following location:

•RPCS

D:\DRIVERS\RPCS\XP_VISTA\(Language)\DISK1

• PCL 5c (for colour printing)

D:\DRIVERS\PCL5C\XP_VISTA\(Language)\DISK1

•PCL 6

D:\DRIVERS\PCL6\XP_VISTA\(Language)\DISK1

• PostScript 3

D:\DRIVERS\PS\XP_VISTA\(Language)\DISK1

1

E Check the printer driver location, and then click [Next >].
F Click [Continue].
G Click [Finish].

If installation is successful, the icon of the printer connected to the “USB001”
port is added to the [Printers and Faxes] window.

Note

❒ The number after “USB” varies depending on the number of printers con-

nected.

43

1

Preparing the Machine

Windows Vista - USB

Important

❒ Installing a printer driver requires Administrators permission. Log on using

an account that has Administrators permission.

If the printer driver has already been installed, and plug and play is enabled, the
icon of the printer connected to the “USB” port is added to the [Printers] window.

The printer drivers can be installed from the supplied CD - ROM provided with
this machine.

If the printer driver is not installed, follow the plug-and-play instructions of the
printer to install it from the supplied CD - ROM.

A Connect the machine to the computer using the USB cable.

Connect the USB cable firmly.

B In the Found New Hardware display, select [Locate and install driver software

(Recommended)].

Click [Continue], if the [User Account Control] window appears.

C

When a message prompting insertion of the CD - ROM, insert the CD - ROM
into the CD - ROM drive.

The printer installation starts.

If [Windows can’t verify the publisher of this driver software] dialog box appears in
the installation, select the [Install this driver software anyway].

D Click [Finish].

If installation is successful, the icon of the printer connected to the "USB001"
port is added to the [Printers] window.

Note

❒ When a printer driver meeting this printer is found on a network, a mes-

sage prompting insertion of the CD - ROM is not displayed.

❒ The number after “USB” varies depending on the number of printers con-

nected.

44

Printing with Parallel Connection

Printing with Parallel Connection

This describes how to install the PCL or RPCS printer driver when using the par­allel port.

To use a machine connected using a parallel interface, click [LPT1] when install­ing the printer driver.

Important

❒ To install this printer driver under Windows 2000 / XP / Vista, and Windows

Server 2003 / 2003 R2, you must have an account that has Manage Printers
permission. Log on as an Administrators or Power Users group member.

Installing the PCL or RPCS Printer Driver

A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

1

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].
E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select the printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Click [Next >].
H Select the [Printer Name] check box to select the printer model you want to

use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

I Double-click the printer name to display the printer settings.

The details shown in [Comment], [Driver], and [Port] vary depending on the op­erating system, printer model, and port.

J Check that [LPT1:] is shown in [Port].
K Select the [Default Printer] check box to configure the printer as default.
L Click [Finish].

The printer driver installation starts.

45

Preparing the Machine

M After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

1

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

❒ Auto Run may not work with certain operating system settings. In that

case, launch “Setup.exe” on the CD-ROM root directory.

Reference

A message appears if there is a newer version of the printer driver already
installed. If there is, you cannot install the printer driver using Auto Run.
If you still want to install the printer driver, use [Add Printer]. See "Messages
Displayed When Installing the Printer Driver", Troubleshooting.

46

Making Option Settings for the Printer

Making Option Settings for the Printer

Make option settings for the machine using the printer driver when bidirectional
communication is disabled.

Reference

For details about making option settings for the printer, see p.48 “If Bidirec­tional Communication Is Disabled”.

Conditions for Bidirectional Communication

Bidirectional communication allows information about paper size and feed di­rection settings to be automatically sent to the printer. You can check machine
status from your computer.

• Bidirectional communication is supported by Windows 2000 / XP / Vista,
and Windows Server 2003 / 2003 R2.

• If you use the RPCS printer driver and bidirectional communication is ena­bled, the [Change Accessories] tab is unavailable.

1

Note

❒ The RPCS printer driver supports bidirectional communications and updates

the machine status automatically.

❒ The PCL printer driver supports bidirectional communications. You can up-

date the machine status manually.

To support bidirectional communication, the following conditions must be met:

❖ When connected with parallel cables

• The computer must support bidirectional communication.

• The machine must support bidirectional communication.

• The interface cable must support bidirectional communication.

• The machine must be connected to the computer using the standard paral-

lel cables and parallel connectors.

• Under Windows 2000, [Enable bidirectional support] must be selected, and

[Enable printer pooling] must not be selected on the [Ports] tab with the RPCS
printer driver.

47

1

Preparing the Machine

❖ When connected with the network

• The machine must support bidirectional communication.

• SmartDeviceMonitor for Client included must be installed, or the standard

TCP/IP port must be used without changing the default port name (for
Windows 2000 / XP, Windows Server 2003 / 2003 R2 and Windows Vista).

• Under Windows 2000 / XP / Vista, Server 2003 / 2003 R2, [Enable bidirec-

tional support] must be selected, and [Enable printer pooling] must not be se­lected on the [Ports] tab with the RPCS printer driver.

• If the Standard TCP/IP port is not being used, one of the following condi-

tions must be met in addition to the two above:

• The SmartDeviceMonitor for Client port and the TCP/IP protocol must
be used.

• IPP port name must include the IP address when using the IPP protocol.

❖ When connected with USB

The machine must be connected to the computer's USB port using the USB in­terface cable.
The computer must support bidirectional communication.

Note

❒ Install SmartDeviceMonitor for Client from the supplied CD-ROM.

If Bidirectional Communication Is Disabled

Set up option settings when bidirectional communications are disabled.

Important

❒ Under Windows 2000 / XP / Vista, and Windows Server 2003 / 2003 R2,

Manage Printers permission is required to change the printer properties in
the [Printers] folder. Log on as an Administrators or Power Users group mem­ber.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

When using Windows XP or Windows Server 2003 / 2003 R2, point to [Set-

tings] on the [Start] menu, and then click [Printers and Faxes]. The [Printers and
Faxes] window appears.

When using Windows Vista, click [Control Panel] on the [Start] menu, click
[Hardware and Sound], and then click [Printer]. The [Printers] window opens.

B Click the icon of the printer you want to use.
C On the [File] menu, click [Properties].

When using Windows Vista, on the [Organize] menu.

48

Making Option Settings for the Printer

D Click the [Change Accessories] tab.

If options in the [Change Accessories] tab are disabled, bidirectional connection
is enabled. In this case, no change is necessary for option settings.

If you are using the RPCS printer driver, click the [Change Accessories] tab.

E Select options installed from the options area, and then make the necessary

settings.

F Select the size of the memory in [Total memory:].

Be sure to select the total memory, including the initial memory and all mem­ory added later.

G Under [Paper source tray settings:], click and highlight the tray to be used, and

then select the appropriate size, position, and type for the tray. Select the
[Do not use Auto Tray Select] check box to exclude the tray from the targets of
automatic tray selection.

H Click [OK] to close the printer properties dialog box.

1

49

1

Preparing the Machine

Installing Font Manager

Important

❒ Under Windows 2000 / XP / Vista, or Windows Server 2003 / 2003 R2, in-

stalling applications by Auto Run requires administrator permission. To in­stall a printer driver by Auto Run, log on using an account that has
administrator permission.

A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Click [Font Manager].
D Follow the instructions on the screen.

50

Using Adobe PageMaker Version 6.0, 6.5, or 7.0

Using Adobe PageMaker Version 6.0, 6.5,
or 7.0

Under Windows 2000 / XP, or Windows Server 2003 / 2003 R2, with Adobe
PageMaker, you need to copy PPD files to the PageMaker folder.

PPD files have the .ppd extension in the folder “DRIVERS\PS\XP_VISTA\(Lan­guage)\DISK1” on the CD-ROM.

The “XP_VISTA” folder inside the “PS” folder is for Windows 2000 / XP / Vista
or 2003 / 2003 R2. Use the folder at this level that is appropriate for the operating
system you are currently using.

The third folder “(Language)” may be substituted by an appropriate language
name.

Copy the .ppd file to the PageMaker folder.

• For PageMaker 6.0 default installation
The directory is “C:\PM6\RSRC\PPD4”.

• For PageMaker 6.5 default installation
The directory is “C:\PM65\RSRC\USENGLISH\PPD4”.
The “USENGLISH” may vary depending on your language selection.

• For PageMaker 7.0 default installation
The directory is “C:\PM7\RSRC\USENGLISH\PPD4”.
The “USENGLISH” may vary depending on your language selection.

Note

❒ If the driver is not set correctly after copying the “.ppd” file, printing may not

be performed properly.

1

❒ When using PageMaker, the optional features that can be selected by the

printer driver will not be active. The following procedure describes how to
activate the optional printer features.

A On the [File] menu, click [Print].

The [Print Document] dialog box appears.

B Make the necessary settings in the [Features] box.

51

1

Preparing the Machine

52

2. Setting Up the Printer Driver

PCL - Accessing the Printer Properties

Windows 2000 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the
Administrator and Power Users groups have Manage Printers permission by
default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.
C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details about the settings from the printer drivers, see the printer driv­er Help.

Making Printer Default Settings - Printing Preferences

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

53

Setting Up the Printer Driver

C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

2

Reference

For details about the settings from the printer drivers, see the printer driv­er Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the [Printing Preferences]
dialog box from that application. The following explains how to make settings
for the WordPad application provided with Windows 2000.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list.
C Make the necessary settings, and then click [Apply] to start printing.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary de-

pending on the application. For details, see the manuals provided with the
application you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing
from this application.

54

Reference

For details about the settings from the printer drivers, see the printer driv­er Help.

PCL - Accessing the Printer Properties

Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the
Administrators and Power Users groups have Manage Printers permission
by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use.
C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details about the settings from the printer drivers, see the printer driv­er Help.

2

Making Printer Default Settings - Printing Preferences

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use.
C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

55

Setting Up the Printer Driver

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details about the settings from the printer drivers, see the printer driv­er Help.

2

Making Printer Settings from an Application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the [Printing Preferences]
dialog box from that application. The following explains how to make settings
for the WordPad application provided with Windows XP.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list, and then click

[Preferences].

C Make the necessary settings, and then click [OK] to start printing.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary de-

pending on the application. For details, see the manuals provided with the
application you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing
from this application.

56

Reference

For details about the settings from the printer drivers, see the printer driv­er Help.

PCL - Accessing the Printer Properties

Windows Vista - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the
Administrators group have Manage Printers permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Control Panel].

The [Control Panel] window appears.

B Click [Printer] in [Hardware and Sound].
C

Right-click the icon of the printer you want to use, and then click [Properties].

The printer properties dialog box appears.

2

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒ For details about the settings from the printer drivers, see the printer driv-

er Help.

Making Printer Default Settings - Printing Preferences

A On the [Start] menu, click [Control Panel].

The [Control Panel] window appears.

B Click [Printer] in [Hardware and Sound].
C Right-click the icon of the printer you want to use, and then click [Printing

Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒

For details about the settings from the printer drivers, see the printer driver Help.

57

Setting Up the Printer Driver

Making Printer Settings from an Application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the [Printing Preferences]
dialog box from that application. The following explains how to make settings
for the Notepad application provided with Windows XP.

2

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list, and then click

[Preferences].

C Make the necessary settings, and then click [OK] to start printing.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary de-

pending on the application. For details, see the manuals provided with the
application you use.

❒ Any settings you make here are valid for the current application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing
from the application.

❒ For details about the settings from the printer drivers, see the printer driv-

er Help.

58

RPCS - Accessing the Printer Properties

RPCS - Accessing the Printer Properties

Windows 2000 - Accessing the Printer Properties

This describes how to launch printer driver's properties.

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the
Administrators and Power Users groups have Manage Printers permission
by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.
C On the [File] menu, click [Properties].

The printer properties dialog box appears.

When you open the printer properties dialog box initially after installing the
RPCS printer driver, a confirmation message appears. After clicking [OK], the
printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

2

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details about the settings from the printer drivers, see the printer driv­er Help.

Making Printer Default Settings - Printing Preferences

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

59

Setting Up the Printer Driver

C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

2

Reference

For details about the settings from the printer drivers, see the printer driv­er Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the [Printing Preferences]
dialog box from that application. The following explains how to make settings
for the WordPad application provided with Windows 2000.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list.
C Make the necessary settings, and then click [Apply] to start printing.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary de-

pending on the application. For details, see the manuals provided with the
application you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing
from this application.

60

Reference

For details about the settings from the printer drivers, see the printer driv­er Help.

RPCS - Accessing the Printer Properties

Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the
Administrators and Power Users groups have Manage Printers permission
by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use.
C On the [File] menu, click [Properties].

The printer properties dialog box appears.

When you open the printer properties dialog box initially after installing the
RPCS printer driver, a confirmation message appears. After clicking [OK], the
printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

2

Reference

For details about the settings from the printer drivers, see the printer driv­er Help.

Making Printer Default Settings - Printing Preferences

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use.
C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

61

2

Setting Up the Printer Driver

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details about the settings from the printer drivers, see the printer driv­er Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the [Printing Preferences]
dialog box from that application. The following explains how to make settings
for the WordPad application provided with Windows XP.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list.
C Make the necessary settings, and then click [Apply] to start printing.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary de-

pending on the application. For details, see the manuals provided with the
application you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing
from this application.

Reference

For details about the settings from the printer drivers, see the printer driv­er Help.

62

RPCS - Accessing the Printer Properties

Windows Vista - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the
Administrators group have Manage Printers permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Control Panel].

The [Control Panel] window appears.

B Click [Printer] in [Hardware and Sound].
C Right-click the icon of the printer you want to use, and then click the [Prop-

erties].

The printer properties dialog box appears.

2

When you open the printer properties dialog box initially after installing the
RPCS printer driver, a confirmation message appears. After clicking [OK], the
printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒ For details, see the printer driver Help.

Making Printer Default Settings - Printing Preferences

A On the [Start] menu, click [Control Panel].

The [Control Panel] window appears.

B Click [Printer] in [Hardware and Sound].
C Right-click the icon of the printer you want to use, and then click [Printing

Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

63

2

Setting Up the Printer Driver

Note

❒ Settings you make here are used as the default settings for all applications.

❒ For details, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the [Printing Preferences]
dialog box from that application. The following explains how to make settings
for the Notepad application provided with Windows Vista.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list.
C Make the necessary settings, and then click [Apply] to start printing.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary de-

pending on the application. For details, see the manuals provided with the
application you use.

❒ Any settings you make here are valid for the current application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing
from the application.

❒ For details, see the printer driver Help.

64

RPCS - Accessing the Printer Properties

Notes on Printing when [Black and White] is Selected

If you select [Black and White] in the [Print Settings] of the [Printing Preferences] dia­log box, black areas of text and line art might be detected as colour images, de­pending on the application you are using. If this happens, the document might
be printed and counted as a CMYK image. To print and count the document as
a black and white image, use the following procedure to set the colour to black
and white in the printer driver.

A

In the printer driver's [Printing Preferences] dialog box, click the [Print Quality] tab.

B Select the [User settings] check box.
C In the list box, select a user setting.
D Click [Change User Settings].
E On the [Image Adjustments] tab, specify [Whole document] or [Single component]

for the document type.

If you specify [Single component], select [Text], [Graphics], or [Photograph].

2

F In the [Gray reproduction (Text/Line Art):] list, select [K (Black)].

The gray reproduction is set to pure black.

If you select the [Print as bitmap] check box on the [Misc.] tab, the gray repro­duction setting is ignored, and black areas of text and line art are printed and
counted as CMYK images.

G Click [OK].

Note

❒ Black areas of text and line art that were produced using colours other than

black and gray are printed out and counted as CMYK images even if they
appear as black or gray on the screen.

❒ For details about the settings of [Image Adjustments], see the printer driver

Help.

65

2

Setting Up the Printer Driver

66

3. Other Print Operations

Printing a PDF File Directly

You can send PDF files directly to the machine for printing, without having to
open a PDF application.

Important

❒ This function is possible only when the optional PostScript 3 unit is installed.

❒ This function is possible for genuine Adobe PDF files only.

❒ Version 1.3, 1.4, and 1.5 PDF files are compatible.

❒ Transparency and JBIG2 (functions of PDF version 1.4) are not compatible.

❒ PDF version 1.5 exclusive functions are not compatible.

❒ Some types of High Compression PDF files are not supported. Consult your

sales representative about the supported file types.

Note

❒ Paper size errors may occur when printing on custom size paper.

Printing Method

The following procedures explain the two methods of direct PDF printing - us­ing DeskTopBinder Lite or by entering commands.

Using DeskTopBinder Lite

Installing DeskTopBinder Lite

Follow the procedure below to install DeskTopBinder Lite.

A Quit all applications currently running.
B

Insert the “Scanner Driver and Utilities” CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work under certain operating system settings. In this case,
launch “Setup.exe” located on the CD-ROM root directory.

C Select an interface language, and then click [OK].
D Click [DeskTopBinder Lite] , and then click [Next >].
E Follow the instructions on the display to install DeskTopBinder Lite.

If you are required to restart the computer after installing DeskTopBinder
Lite, restart the computer and continue the configuration.

67

Other Print Operations

DeskTopBinder Lite Enhancements

Follow the DeskTopBinder Lite enhancement procedure to print PDF files di­rectly.

A On the [Start] menu, click [Programs], [DeskTopBinder], and [Extended Features

Wizard].

B When [Extended Features Wizard] appears, select [Start], and then click [Next]

repeatedly until the [Printing Function3] screen appears.

3

C On the [Printing Function3] screen, click [Add...] to display [PDF Direct Print Prop-

erties].

D Select Driver for This Machine, click [OK], and then click [Next] repeatedly

until [Finish] is displayed.

Click [Finish].

Function Palette

The Function palette contains buttons for functions that are already configured
through DeskTopBinder Lite enhancement. Using these buttons, you can print
Windows files, preview printouts, convert images, and register scanners for doc­uments without having to open DeskTopBinder Lite. You can also use these
functions simply by dragging a target file to the button corresponding to the re­quired function and dropping it there.

A On the [Start] menu, click [Programs], [DeskTopBinder], and [Function Palette].

An icon for the Function palette is added to the task bar displayed at the bot­tom right of the screen.

B Right-click the icon that is added to the task bar, and then click [Properties]

to display the Properties screen.

C Click the [Contents] tab, select the [PDF Direct Print] check box at the centre,

and then click [OK].

The [Properties] screen closes and the [PDF Direct Print] icon is added to the pal­ette.

PDF Direct Printing

Use the method below to print PDF files directly.

A Drag the PDF file you want to print to the PDF Direct Printing icon in the

palette and drop it there.

B [Output File List-PDF Direct Print] is displayed.

Highlight the PDF you want to print, and then click [OK].

68

The PDF file is printed.

Printing a PDF File Directly

Printing PDF Password-Protected Documents

Follow the procedure below to print password-protected PDF files.

A In the Windows [Start] menu, click [Programs], [DeskTopBinder], and [Extended

Features Wizard].

B When [Extended Features Wizard] appears, select [Start], and then click [Next]

repeatedly until the [Printing Function3] screen appears.

C On the [Printing Function3] screen, click [Properties...] to display [PDF Direct Print

Properties].

D Select the [Use PDF Password] check box at the bottom right of the screen, and

then click [OK].

Click [Next] repeatedly until [Finish] appears.

Click [Finish] to close the [Extended Features Wizard] screen.

E Move the PDF file you want to print to the PDF Direct Printing icon on the

palette using a drag-and-drop operation.

3

F [Output File List-PDF Direct Print] is displayed.

Select the PDF file you want to output to make it reverse video, and then click
[OK].

G The [PDF Direct Print Properties] screen opens.

Enter the password for the PDF file you want to print in the [PDF password:]
field at the bottom right of the screen, and then click [OK].

The password-protected PDF file is printed.

Note

❒ Before printing a password-protected PDF file, perform one of the follow-

ing:

• Enter the PDF password in the PDF Direct Printing Properties screen.

• Specify a PDF password by selecting [Change PDF Password] in the [PDF
Menu] on the control panel of this machine

❒ If a [PDF Group Password] for the [PDF Menu] menu is assigned to either

DeskTopBinder Lite or the control panel of this machine, a same group
password needs to be assigned to the other.

69

3

Other Print Operations

PDF Direct Print Properties

BEB009S

1. Setting name:

Displays the plug-in configuration name
(up to 63 single byte characters)

2. Change Icon...

Changes the icon displayed on the tool
bar.

3. Printer:

Displays a list of RPCS drivers that sup­port PDF direct printing.

4. Duplex

Prints on both sides of sheets.

5. Layout

Prints multiple pages on a single sheet.

6. Display this dialog box before

printing

Appears in PDF direct printing mode if
this check box is selected.

7. Orientation:

Specifies the original's orientation.

8. Number of copies

Specifies the number of copies to print.

9. Collate

Sorts printed sheets.

10. Range

Specifies the print area on each page.

11. Color/Black and White:

Specifies colour or black-and-white
printing.

12. Resolution:

Specifies a print resolution.

13. PDF password:

If the PDF file is password-protected, en­ter the password in this field. Otherwise,
the file cannot be printed.

14. Group password:

If a group password is assigned to Desk­TopBinder Lite and this machine, enter
the group password in this field. Other­wise, printing cannot start.

Using commands

You can print PDF files directly, using commands such as “ftp”, “sftp”, and
“lpr”.

Reference

For details about UNIX commands, see Network Guide or UNIX Supple-

70

ment.

Unauthorized Copy Control

Unauthorized Copy Control

You can embed patterns and text under printed text to prevent unauthorized
copying of the document. Unauthorized Copy Control consists of two functions:

[Data security for copying] and [Mask type:].

Important

❒ This function is designed to discourage copying of confidential documents; it

does not prevent unauthorized use of information.

❒ To use the Unauthorized Copy Control function, configure the RPCS printer

driver settings as shown below. This function cannot be selected if other set­tings are applied.

•In the [Paper type:] list, select [Plain] or [Inkjet Plain Paper].

•If you selected [Plain], select [Quality] on the [Print Quality] tab.

•If you selected [Inkjet Plain Paper], select [Normal] on the [Print Quality] tab.

Opening the Unauthorized Copy Control Window

3

A In the RPCS printer driver, open the [Printing Preference] window.
B Click [Add/Change Custom Settings...].
C Select the [Unauthorized copy...] check box.
D Click [Control Settings...].

The Unauthorized Copy Control window appears.

Note

❒ For details about the settings from the printer drivers, see the printer driv-

er Help.

71

3

Other Print Operations

Using [Data security for copying]

You can embed a pattern by setting it in the printer driver.

❖ Setting [Data security for copying] in the printer driver

• Select the [Data security for copying] checkbox. You can also enter the text in
the [Text:] box.

• You cannot select the [Mask type:] checkbox at the same time.

• To print a document protected by gray overprint, the machine must be set
up correctly. Consult an administrator.

72

❖ Printing a document using [Data security for copying]

Cop

ing

N

o

o

p

N

o

g

g

n
y
p

Unauthorized Copy Control

No
g No Copy
ng No Copying N

ing No Copying N
ying No Copying
pying No Copyin
opying No Copyin

opying No Copyi

1. The pattern and text you have set

is printed.

No Cop

o

AJL030S

3. The document is blanked by gray

overprint.

2. The document is copied or stored

in copiers / multifunction machines
which the optional Copy Data Secu­rity unit is installed.

Note

❒ When printing a document that is set with [Data security for copying], the ma-

chine does not require the optional Copy Data Security unit to be installed.
The Copy Data Security unit is required when copying or storing a document
protected by gray overprint.

❒ Only the RPCS printer driver is supported.

❒ You cannot partially embed a pattern and text in a document.

1

❒ Use 182 × 257 mm (7

❒ Use ordinary or recycled paper of at least 70% whiteness.

❒ Duplex printing may interfere with this function as a result of text and pat-

terns being visible through the paper.

/4 × 101/2 in.) or larger paper.

3

Reference

For details about setting [Data security for copying], see the printer driver Help.

73

3

N

Copy

g

N

o

No

N

o

g

ng

in
y
p

No

C

g

pying

No

C
o

N

N
g

C

n

yi
py

Other Print Operations

Using [Mask type:]

You can embed patterns and text in a document by setting in the printer driver
to prevent unauthorized copying.

❖ Setting [Mask type:] in the printer driver

• Select a pattern from [Mask type:], and then enter text in the [Text:] box.

• You can select overprint colour from [Black], [Cyan], or [Magenta] in the

[Color:] list.

Note

❒ You can set only [Text:], but [Mask type:] and [Text:] must be set together.

❖ Printing a document using [Mask type:]

No
g No Copyin

ng No Copying N

ing No Copying
ying No Copying
pying No Copyin
opying No Copyi

Copying No Copy

No Cop

o

1. The pattern and text you have set

is printed palely.

No Co
g No Copying

ng No Copying N
ying No Copying
pying No Copying

pying No Copyin
opying No Copyi

ying No Cop

3. The pattern and text you have set

appear clearly.

No Co

AJL031S

2. The document is copied, scanned,

or stored in copiers / multifunction
machines.

74

Unauthorized Copy Control

Note

❒ Only the RPCS printer driver is supported.

❒ You cannot partially embed patterns and text strings in a document.

❒ To make the embedded pattern clear, set the character size at least 50 pt (pref-

erably 70 to 80 pt) and character angle to between 30 and 40 degrees.

❒ Due to the effects of the settings, the results of copying, scanning, and saving

documents in the document server may vary depending on the machine
model and setting conditions.

❒ Printing with background patterns and text may be slower than normal print-

ing.

Reference

For details about setting [Mask type:], see the printer driver Help.

Important Notice

• The supplier does not provide warranty regarding the appearance of print
patterns and other copy protection features. The appearance of the print pat­terns and the performance of Unauthorized Copy Control may vary depend­ing on the quality of paper used and the machine model and settings.

3

• The supplier takes no responsibility for any damages sustained in connection
with use of or inability to make use of Unauthorized Copy Control print pat­terns.

75

3

Other Print Operations

Using the Print Job Function

This describes how to print files stored in the machine.

Print files stored in the machine can be printed. You can select the print files
from the Job List or User ID screen.

You can print or delete the print jobs saved in the machine which is sent from
computers.

The following types of printing can be selected using the printer driver: Sample
Print, Locked Print, Hold Print, and Stored Print.

If you press [Prt.Jobs] on the Printer screen, a screen prompting to select the type
of print job appears. After selecting a type, you can select print files in the list by
pressing:

• [Job List]
Displays the Job List screen.

• [User ID]
Displays the User ID screen.

If you select Sample Print, Locked Print, and Hold Print, the print files saved in
the machine are deleted after printing is completed. If you select Stored Print,
the files remain in the machine even after printing is finished.

76

Using the Print Job Function

❖ Job List

If you press [Job List] when selecting the type of print jobs after [Prt.Jobs] is
pressed in the printer screen, the following screen appears:

AMO203S

1. The type of print jobs

Displays the type of the print job you
select.

2. Page number

Displays the current page number.
Each time pressing {T} or {U}, the
screen switches.

3. User ID, Date / Time, and File

Name display

Displays the time when the instruc­tion to print the stored files was en­tered, User ID, and the file names.

4. [Print]

Prints a selected file.

Note

5. [Change]

Changes or deletes the password of a
file if a password is set. To change the
password, press [Change], enter the
current password, and then enter the
new password on the confirmation
screen. To delete the password, press
[Change], leave the entering/confirm­ing a new password box blank, and
then press the {OK} key.

You can also set passwords to the
Stored Print files that do not currently
have passwords.

6. [Delete]

Deletes a selected file.

❒ When you press [Change] to change or delete a password, you must first

enter the existing password. If the password you entered is incorrect, you
cannot change or delete any current passwords.

❒ You can use [Change] to set or delete passwords only Stored Print files are

saved in the machine.

3

77

Other Print Operations

❖ User ID

If you press [User ID] when selecting the type of print jobs after [Prt.Jobs] is
pressed in the printer screen, the following screen appears:

3

AMO204S

1. The type of print jobs

Displays the type of the print job you
select.

2. Page number

Displays the current page number.
Each time pressing the {T} or {U}
key, the screen switches.

Note

❒ To cancel selecting a file, press the {Escape} key.

❒ The display is not updated if a new file is stored while the list of stored files

is displayed. To update the display, press the {Escape} key to return to the
Printer screen, and then press [Prt.Jobs] again.

❒ If a large number of print jobs are stored in the machine, processing may slow

temporarily, depending on which functions are used.

Reference

For details about printing each type of print job, see the followings:

3. User ID

Displays the User IDs who sent files to
the machine.

4. [PrintAll]

Prints all selected type of files sent by
the user ID.

5. [Job List]

Switches the screen to the [Job List]
screen.

78

p.79 “Sample Print”

p.82 “Locked Print”

p.86 “Hold Print”

p.89 “Stored Print”

Printing from the Print Job Screen

Printing from the Print Job Screen

This section gives instruction about Sample Print, Locked Print, Hold Print, and
Stored Print.

Sample Print

Use this function to print only the first set of a multiple-set print job. After you
have checked the result, remaining sets can be printed or canceled using the ma­chine's control panel. This can reduce misprints due to mistakes in content or
settings.

Important

❒ A Sample Print file cannot be stored if:

• the total number of Sample Print, Locked Print, Hold Print, and Stored

Print files in the machine is over 100. (The maximum number varies de­pending on the volume of data in files.)

• the file contains over 1,000 pages.

• sent or stored files in the machine contain over 9,000 pages in total.

3

• using the machine with no Function Upgrade Option type C1800 installed.

Note

❒ If a Sample Print file has not been stored properly, check the error log on the

control panel (see p.100 “Checking the Error Log”).

❒ Even after you turn off the machine, stored documents in the machine re-

main. However, the [Auto Delete Temporary Jobs] or [Auto Delete Stored Jobs] set­tings are applied first (see “Printer Features”, General Settings Guide).

❒ If the application has a collate option, make sure it is not selected before send-

ing a print job. By default, Sample Print jobs are automatically collated by the
printer driver. If a collate option is selected from the application's [Print] dia­log box, more prints than intended may be produced.

❒ If the first set of the Sample Print files is not as you expected and you do not

want to print remaining sets, delete the Sample Print file using the display
panel. If you print the remaining sets of the Sample Print file, the job in the
machine is deleted automatically.

❒ The files sent to the machine is not saved if you use the machine with no Func-

tion Upgrade Option type C1800 installed.

79

3

Other Print Operations

Printing a Sample Print File

The following procedure describes how to print a Sample Print file with the PCL
6 / 5c and the RPCS printer driver. For information about how to print a Sample
Print file with the PostScript 3 printer driver, see PostScript 3 Supplement.

Important

❒ Applications with their own drivers, such as PageMaker, do not support this

function.

❒ If you are using Mac OS X, you need Mac OS X v10.2 or higher to use this

function.

A Configure Sample Print in the printer driver's properties.

For details about configuring the printer drivers, see the relevant Help files.

B Start printing from the application's [Print] dialog box.

Make sure to set more than two copies.

The Sample Print job is sent to the machine, and the first set is printed.

C On the machine's control panel, press the {Printer} key to display the Printer

screen.

D Press [Prt.Jobs].

E Select [Sample Print Jobs] using {T} or {U}, and then press [Job List].

A list of Sample Print files stored in the machine appears.

Depending on the security settings, certain print jobs may not be displayed.

You can print files also by pressing [User ID]. For details, see p.93 “Printing
from the User ID Screen”.

80

Printing from the Print Job Screen

F Select the file you want to print using {T} or {U}, and then press [Print].

Enter the new number of sets using the number keys. You can enter up to 999
sets.

Press {Clear/Stop} to correct any entry mistakes.

G Press [Print].

The remaining sets are printed.

Press [Cancel] to cancel printing.

Note

❒ When printing is completed, the stored file will be deleted.
❒ To stop printing after printing has started, press the {Escape} key until the

Printer screen appears, and then press [JobReset]. The file will be deleted.

3

Deleting Sample Print Files

If you are not satisfied with the sample printout, you can delete the Sample Print
file, revise it and print it again until the settings are suitable.

A Press the {Printer} key to display the Printer screen.
B Press [Prt.Jobs].

C Select [Sample Print Jobs] using {T} or {U}, and then press [Job List].

A list of Sample Print files stored in the machine appears.

Depending on the security settings, certain print jobs may not be displayed.

81

3

Other Print Operations

D Select the file you want to delete using {T} or {U}, and then press [Delete].

The delete confirmation screen will appear.

E Press [Delete] to delete the file.

The selected file is deleted.

Note

❒ If you do not want to delete the file, press [Cancel].

Locked Print

Use this function to maintain privacy when printing confidential documents on
the machine over a shared network. Usually, it is possible to print data using the
display panel once it is stored in this machine. When using Locked Print, it is not
possible to print unless a password is entered on the machine's display panel.
Your confidential documents will be safe from being viewed by other people.

Important

❒ A Locked Print file cannot be stored if:

• the total number of Sample Print, Locked Print, Hold Print, and Stored

Print files in the machine is over 100. (The maximum number varies de­pending on the volume of data in files.)

• the file contains over 1,000 pages.

• sent or stored files in the machine contain over 9,000 pages in total.

• using the machine with no Function Upgrade Option type C1800 installed.

Note

❒ If a Locked Print file has not been stored properly, check the error log on the

control panel (see p.100 “Checking the Error Log”).

❒ Even after you turn off the machine, stored documents remain. However, the

[Auto Delete Temporary Jobs] or [Auto Delete Stored Jobs] settings are applied first
(see “Printer Features”, General Settings Guide).

❒ If the application has a collate option, make sure it is not selected before send-

ing a print job. Locked Print jobs are automatically collated by the printer
driver as default. If a collate option is selected in the application print dialog
box, more sets than intended may be printed.

❒ After the Locked Print file is printed, the job is automatically deleted.

❒ The files sent to the machine is not saved if you use the machine with no Func-

tion Upgrade Option type C1800 installed.

82

Printing from the Print Job Screen

Printing a Locked Print File

The following procedure describes how to print a Locked Print file with the PCL
6 / 5c and the RPCS printer driver. For information about how to print a Locked
Print file with the PostScript 3 printer driver, see PostScript 3 Supplement.

Important

❒ Applications with their own drivers, such as PageMaker, do not support this

function.

❒ If you are using Mac OS X, you need Mac OS X v10.2 or higher to use this

function.

A Configure the Locked Print in the printer driver's properties.

For details about configuring the printer drivers, see the corresponding Help
files.

B Start printing from the application's [Print] dialog box.

The Locked Print job is sent to the machine.

C On the machine's control panel, press the {Printer} key to display the Printer

screen.

3

D Press [Prt.Jobs].

A list of print files stored in the machine appears.

E Select [Locked Print Jobs] using {T} or {U}, and then press [Job List].

A list of Locked Print files stored in the machine appears.

Depending on the security settings, certain print jobs may not be displayed.

You can print files also by pressing [User ID]. For details, see p.93 “Printing
from the User ID Screen”.

83

3

Other Print Operations

F Select the file you want to print using {T} or {U}, and then press [Print].

The password screen appears.

G Enter the password using the number keys, and then press the {OK} key.

The print confirmation screen appears.

A confirmation screen will appear if the password is not entered correctly.
Press [Exit] to enter the password again.

If you forget your password, ask your network administrator for help.

H Press [Print].

The locked file is printed.

Press [Cancel] to cancel printing.

Note

❒ When printing is completed, the stored file will be deleted.
❒ To stop printing after printing has started, press the {Escape} key until the

Printer screen appears, and then press [JobReset]. The file will be deleted.

84

Printing from the Print Job Screen

Deleting Locked Print Files

A Press the {Printer} key to display the Printer screen.
B Press [Prt.Jobs].

C Select [Locked Print Jobs] using {T} or {U}, and then press [Job List].

A list of Locked Print files stored appears.

Depending on the security settings, certain print jobs may not be displayed.

3

D Select the file you want to delete using {T} or {U}, and then press [Delete].

The password screen is displayed.

E Enter the password using the number keys, and then press the {OK} key.

The delete confirmation screen appears.

A confirmation screen will appear if the password is not entered correctly.
Press [Exit] to enter the password again.

F Press [Delete].

The selected file is deleted.

If you do not want to delete the file, press [Cancel].

85

3

Other Print Operations

Hold Print

Use this function to temporarily hold a file in the machine, and print it from the
computer or the machine's control panel later.

Important

❒ A Hold Print file cannot be stored if:

• the total number of Sample Print, Locked Print, Hold Print, and Stored

Print files in the machine is over 100. (The maximum number varies de­pending on the volume of data in files.)

• the file contains over 1,000 pages.

• sent or stored files in the machine contain over 9,000 pages in total.

• using the machine with no Function Upgrade Option type C1800 installed.

Note

❒ If a Hold Print file has not been stored properly, check the error log on the

control panel (see p.100 “Checking the Error Log”).

❒ Even after you turn off the machine, stored documents in the machine re-

main. However, the [Auto Delete Temporary Jobs] or [Auto Delete Stored Jobs] set­tings are applied first (see “Printer Features”, General Settings Guide).

❒ If the application has a collate option, make sure it is not selected before send-

ing a print job. By default, Hold Print jobs are automatically collated by the
printer driver. If a collate option is selected from the application's Print dialog
box, more prints than intended may be produced.

❒ The files sent to the machine is not saved if you use the machine with no Func-

tion Upgrade Option type C1800 installed.

Printing a Hold Print File

The following procedure describes how to print a Hold Print file with the PCL 6 / 5c
and the RPCS printer driver. For information about how to print a Hold Print file
with the PostScript 3 printer driver, see Postscript 3 Supplement.

Important

❒ Applications with their own drivers, such as PageMaker, do not support this

function.

❒ If you are using Mac OS X, you need Mac OS X v10.2 or higher to use this

function.

A Configure Hold Print in the printer driver’s properties.

For details about configuring the printer drivers, see the relevant Help files.

B Click [Details...], and then enter a User ID in the [User ID:] box.

You can also set a file name. The file name you set will be displayed on the
machine's Job List screen.

86

Printing from the Print Job Screen

C Start printing from the application’s [Print] dialog box.

The Hold Print job is sent to the machine and stored.

D On the machine’s control panel, press the {Printer} key to display the print-

er screen.

E Press [Prt.Jobs].

F Select [Hold Print Jobs] using {T} or {U}, and then press [Job List].

3

A list of a print files stored in the machine appears.

Depending on the security settings, certain print jobs may not be displayed.

You can print files also by pressing [User ID]. For details, see p.93 “Printing
from the User ID Screen”.

G Select the file you want to print using {T} or {U}, and then press [Print].

The confirmation screen appears.

H Press [Print].

The Hold Print file is printed.

Press [Cancel] to cancel printing.

Note

❒ When printing is completed, the stored file is deleted.
❒ To stop printing after printing has started, press the {Escape} key until the

Printer screen appears, and then press [JobReset]. The file is deleted.

Reference

For details about setting printer drivers, see the printer driver Help. You
can also print or delete a Hold Print file from Web Image Monitor. For de­tails, see Web Image Monitor Help.

87

3

Other Print Operations

Deleting Hold Print Files

A Press the {Printer} key to display the Printer screen.
B Press [Prt.Jobs].

C Select [Hold Print Jobs] using {T} or {U}, and then press [Job List].

A list of a Hold Print files stored in the machine appears.

Depending on the security settings, certain print jobs may not be displayed.

D Select the file you want to delete using {T} or {U}, and then press [Delete].

The delete confirmation screen will appear.

E Press [Delete] to delete the file.

The selected file is deleted.

If you do not want to delete the file, press [Cancel].

88

Printing from the Print Job Screen

Stored Print

Use this function to store a file in the machine, and then print it from the com­puter or the machine's control panel later.

Jobs are not deleted after they are printed, so the same job need not be resent in
order to print multiple copies.

Important

❒ A Stored Print file cannot be stored if:

• the total number of Sample Print, Locked Print, Hold Print, and Stored

Print files in the machine is over 100. (The maximum number varies de­pending on the volume of data in files.)

• the file contains over 1,000 pages.

• sent or stored files in the machine contain over 9,000 pages in total.

• using the machine with no Function Upgrade Option type C1800 installed.

Note

❒ If a Stored Print file has not been stored properly, check the error log on the

control panel (see p.100 “Checking the Error Log”).

3

❒ Even after you turn off the machine, stored documents remain. However, the

[Auto Delete Temporary Jobs] or [Auto Delete Stored Jobs] settings are applied first
(see “Printer Features”, General Settings Guide).

❒ If the application has a collate option, make sure it is not selected before send-

ing a print job. By default, Stored Print jobs are automatically collated by the
printer driver. If a collate option is selected from the application's Print dialog
box, more prints than intended may be produced.

❒ The files sent to the machine is not saved if you use the machine with no Func-

tion Upgrade Option type C1800 installed.

89

Other Print Operations

Printing a Stored Print File

The following procedure describes how to print a Stored Print file with the PCL
6 / 5c and the RPCS printer driver. For information about how to print a Stored
Print file with the PostScript 3 printer driver, see Postscript 3 Supplement in­cluded.

Important

❒ Applications with their own drivers, such as PageMaker, do not support this

function.

3

❒ If you are using Mac OS X, you need Mac OS X v10.2 or higher to use this

function.

A Configure Stored Print in the printer driver’s properties.

You can select two ways for Stored Print:

• [Stored Print]

Stores the file in the printer and print it later using the control panel.

• [Store and Normal Print]

Prints the file at once and also stores the file in the printer.

For details about configuring the printer drivers, see the relevant Help files.

B Click [Details...], and then enter a User ID in the [User ID:] box.

You can also set a password. The same password must be entered when print­ing or deleting.

You can set a file name. The file name you set will be displayed on the ma­chine's Job List screen.

C Start printing from the application’s [Print] dialog box.

The Stored Print job is sent to the machine and stored.

D On the machine’s control panel, press the {Printer} key to display the print-

er screen.

E Press [Prt.Jobs].

90

Printing from the Print Job Screen

F Select [Stored Print Jobs] using {T} or {U}, and then press [Job List].

A list of Stored Print files stored in the machine appears.

You can print files also by pressing [User ID]. For details, see p.93 “Printing
from the User ID Screen”.

G Select the file you want to print using {T} or {U}, and then press [Print].

The confirmation screen appears.

3

If you set a password in the printer driver, a password confirmation screen
appears. Enter the password.

Enter the number of sets using the number keys.

H Press [Print].

The Stored Print file is printed.

Press [Cancel] to cancel printing.

Note

❒ To stop printing after printing has started, press the {Escape} key until the

Printer screen appears, and then press [JobReset]. A Stored Print file is not
deleted even if [JobReset] is pressed.

❒ The Stored Print file that sent to the machine is not deleted unless you de-

lete a file or select [Auto Delete Stored Jobs] (see “Printer Features”, General
Settings Guide). For details, see p.92 “Deleting Stored Print Files”.

❒ You can set or delete a password after sending files to the machine. Select

the file and press [Change] in the Print Job List screen. To set a password,
enter the new password. To delete the password, leave the password box
blank on entering or confirming the new password, and press the {OK}
key.

Reference

For details about the settings from the printer drivers, see the printer driv­er Help. You can also print or delete a Stored Print file from Web Image
Monitor. For details, see Web Image Monitor Help.

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3

Other Print Operations

Deleting Stored Print Files

A Press the {Printer} key to display the Printer screen.
B Press [Prt.Jobs].

C Select [Stored Print Jobs] using {T} or {U}, and then press [Job List].

A list of Stored Print files stored in the machine appears.

Depending on the security settings, certain print jobs may not be displayed.

D Select the file you want to delete using {T} or {U}, and then press [Delete].

The delete confirmation screen will appear.

If you set the password in the printer driver, enter the password to delete.

E Press [Delete] to delete the file.

The selected file is deleted.

If you do not want to delete the file, press [Cancel].

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