Ricoh SGC 1506 GS, 106-LD215c User Manual
Operating Instructions
Scanner Reference
Sending Scan Files by E-mail
1
Sending Scan Files by Scan to Folder
2
Delivering Scan Files
3
Using the Network TWAIN Scanner Function
4
Various Scan Settings
5
Appendix
6
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
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•Microsoft
®
, Windows®, and Windows NT® are registered trademarks of Microsoft Corporation.
• Other product names used herein are for identification purposes only and might be trademarks of
their respective companies. We disclaim any and all rights to those marks.
• The product name of Windows
• The product name of Windows
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95 is Microsoft® Windows® 95.
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98 is Microsoft® Windows® 98.
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Microsoft® Windows® 2000 Server
Microsoft
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Windows® 2000 Professional
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Windows® 2000 Advanced Server
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2000 are as follows:
• The product names of Windows® XP are as follows:
Microsoft® Windows® XP Home Edition
Microsoft
• The product names of Windows Server
Microsoft
Microsoft® Windows ServerTM 2003 Enterprise Edition
Microsoft
• The product names of Windows NT
Microsoft® Windows NT® Workstation 4.0
Microsoft
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Windows® XP Professional
TM
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Windows ServerTM 2003 Standard Edition
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Windows ServerTM 2003 Web Edition
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Windows NT® Server 4.0
2003 are as follows:
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4.0 are as follows:
Manual for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
❖ About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖ General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖ Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, print cartridges, and other consumables.
❖ Security Reference
This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖ Copy Reference
Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals.
❖ Facsimile Reference
Explains Facsimile functions and operations.
❖ Printer Reference
Explains Printer functions and operations.
❖ Scanner Reference
Explains Scanner functions and operations.
❖ Network Guide
Explains how to configure and operate the machine in a network environment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
❖ Other manuals
• Manuals for This Machine
•Safety Information
• Quick Reference Copy Guide
i
• Quick Reference Fax Guide
• Quick Reference Printer Guide
• Quick Reference Scanner Guide
• PostScript3 Supplement
•UNIX Supplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•Auto Document Link Guide
Note
❒ Manuals provided are specific to machine types.
❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒ The following software products are referred to using general names:
Product name General name
DeskTopBinder Lite and DeskTopBinder Professional
ScanRouter EX Professional
ScanRouter EX Enterprise
*
Optional
*
*
and
*
DeskTopBinder
the ScanRouter delivery software
ii
TABLE OF CONTENTS
Manual for This Machine ........................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Names of Major Options ............................................................................................1
Scanner Mode............................................................................................................2
Display .......................................................................................................................2
Display and Key Operation ........................................................................................3
Scanner Features...................................................................................................4
1. Sending Scan Files by E-mail
Before Sending Scan Files by E-mail...................................................................7
Outline of Sending Scan Files by E-mail....................................................................7
Preparation for Sending by E-mail .............................................................................8
Registering E-mail Address to Address Book ............................................................9
E-mail Screen...........................................................................................................10
Basic Procedure for Sending E-mail..................................................................12
Specifying Destination ........................................................................................14
Selecting a Destination Registered to a Quick Dial Key ..........................................14
Selecting a Destination Registered in the Machine's Address Book ........................14
Manual Entry of an E-mail Address..........................................................................20
Searching for a Destination in the LDAP Server ......................................................21
Checking Selected Destinations ..............................................................................25
Registering Manually-Entered E-mail Address to Address Book .............................26
Specifying Sender................................................................................................28
Selecting a Sender Registered to a Quick Dial Key................................................. 29
Selecting a Sender from the List ..............................................................................30
Using a Registration Number to Specify a Sender Name ........................................31
Searching for a Sender by Name............................................................................. 33
Searching for a Sender by E-mail Address ..............................................................35
Checking the E-mail Results...............................................................................37
2. Sending Scan Files by Scan to Folder
Before Sending Scan Files by Scan to Folder ..................................................39
Outline of Sending Scan Files by Scan to Folder.....................................................39
Preparation for Sending by Scan to Folder ..............................................................42
Registering Destination Folders to Address Book....................................................43
Scan to Folder Screen .............................................................................................44
Basic Procedure for Sending by Scan to Folder ..............................................46
Specifying a Destination Folder .........................................................................48
Selecting a Destination Registered to a Quick Dial Key ..........................................48
Selecting a Destination Registered in the Machine’s Address Book........................49
Sending Scan Files to a Shared Folder on the Network ..........................................54
Sending Scan Files to the FTP Server.....................................................................59
Sending Scan Files to an NDS Tree Folder or NetWare Server ..............................61
Checking Selected Destinations ..............................................................................67
Registering Specified Destination Folder Path to Address Book .............................68
Checking the Scan to Folder Results ................................................................69
iii
3. Delivering Scan Files
Before Delivering Scan Files ..............................................................................71
Delivering Scan Files ...............................................................................................71
Preparation for Delivering ........................................................................................72
Installing DeskTopBinder Lite from Provided CD-ROM ...........................................73
Network Delivery Scanner Screen ...........................................................................74
Basic Delivery Procedure....................................................................................76
Specifying a Destination .....................................................................................79
Selecting a Destination Using a Quick Dial Key.......................................................79
Selecting a Destination Registered in the Destination List of the Delivery Server.......79
Checking Selected Destinations ..............................................................................84
Checking the Status of Delivery .........................................................................85
4. Using the Network TWAIN Scanner Function
When Using as a TWAIN Scanner ......................................................................87
Outline of the TWAIN Scanner Function ..................................................................88
Preparation for Using the Network TWAIN Scanner ................................................ 89
Installing TWAIN Driver from Provided CD-ROM.....................................................90
Basic Procedure for Scanning Files Using TWAIN Scanner ...........................91
Original Orientation of Network TWAIN Scanner.....................................................92
5. Various Scan Settings
Specifying Send Options ....................................................................................95
Resolution ................................................................................................................95
Original Orientation ..................................................................................................96
Original Setting.........................................................................................................98
Scan Size .................................................................................................................99
Mixed Size Mode....................................................................................................104
Specify a Subject ...............................................................................................106
Specifying a File Type............................................................................................107
Stamp.....................................................................................................................108
Setting Security to PDF File...................................................................................109
Changing Permissions for PDF File .......................................................................112
Selecting Original Type .....................................................................................115
Adjusting Image Density ...................................................................................117
6. Appendix
Relationship between Resolution and File Size..............................................119
When Using for E-mail or Scan to Folder, or as a Network Delivery Scanner ....... 120
When Using as a Network TWAIN Scanner...........................................................121
Relationship between File Type Specified for Scan and File Types
for Sending Files by E-mail or to Folder........................................................125
Software Supplied on CD-ROM ........................................................................126
Quick Install............................................................................................................126
TWAIN Driver .........................................................................................................126
DeskTopBinder Lite................................................................................................127
iv
Values of Various Set Items for Transmission/Delivery Function ................129
Transmission..........................................................................................................129
The Network Delivery Function ..............................................................................131
Specifications.....................................................................................................132
INDEX....................................................................................................... 133
v
vi
How to Read This Manual
This section describes how to read this manual through symbols used.
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the "Safety Information" section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
"Safety Information" section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys that appear on the machine’s display panel.
{ }
Indicates the names of keys on the machine’s control panel.
Names of Major Options
Major options of this machine are referred to as follows in this manual:
• Auto Document Feeder→ ADF
• Auto Document Feeder capable of scanning both sides of a sheet→ ARDF
1
Scanner Mode
This section describes functions you can use in the scanner mode.
For details about each function, see respective chapters.
❖ Sending scan files
There are several methods you can use to send captured data as files to computers.
The following functions are available only when Function Upgrade Option is
installed:
• Sending scan files by e-mail
For details, see chapter 1 "Sending Scan Files by E-mail"
• Sending scan files to a shared folder
For details, see chapter 2 "Sending Scan Files by Scan to Folder".
• Sending scan files to an FTP server
For details, see chapter 2 "Sending Scan Files by Scan to Folder".
• Sending scan files to a NetWare server
For details, see chapter 2 "Sending Scan Files by Scan to Folder".
• Delivering scan files using the delivery server
For details, see chapter 3 "Delivering Scan Files".
❖ Scanning originals using the TWAIN Driver
Use the TWAIN driver to specify the machine where originals will be scanned
from a client computer. For details, see chapter 4 "Using the Network TWAIN
Scanner Function".
Reference
p.7 “Sending Scan Files by E-mail”
p.39 “Sending Scan Files by Scan to Folder”
p.71 “Delivering Scan Files”
p.87 “Using the Network TWAIN Scanner Function”
Display
You can find explanations about the E-mail screen, Scan to Folder screen, or Network Delivery Scanner screen in this manual. For details, see "E-mail Screen",
"Scan to Folder Screen", and "Network Delivery Scanner Screen".
Reference
p.10 “E-mail Screen”
p.44 “Scan to Folder Screen”
p.74 “Network Delivery Scanner Screen”
2
Display and Key Operation
ALP001S
1. Selection keys
Press to select an item displayed at the
bottom of the screen.
Example: the standby screen
• When the instruction "press []
to switch to the E-mail screen" is given
in this manual, press the left selection
key.
• When the instruction "press [Manual] "
is given in this manual, press the center selection key.
• When the instruction "press [Options] "
is given in this manual, press the right
selection key.
2. {Escape} key
Press to cancel operation or return to the
preceding display.
3. {OK} key
Press to specify a function on the display
or determine a selected function.
4. Scroll key
Press to move the cursor in each direction, step by step. When {U}, {T}, {V},
or {W} appears in this manual, press the
scroll key of the same direction.
3
Scanner Features
This section explains Scanner Features settings.
To display the Scanner Features screen, press {User Tools/Counter}. For details
about setting methods, see General Settings Guide.
Important
❒ The Scanner Features screen is displayed only when Function Upgrade Op-
tion is installed.
❖ Scan Settings
Items Description
Default Scan Settings Allows you to specify the default resolution and scan
size.
Original Setting Allows you to specify the default scanning area.
Mixed Orig. Sizes Priority Allows you to set the machine to automatically detect
the size of mixed-size originals placed in the Auto
Document Feeder (ADF).
Orig. Orientation Priority Allows you to select the default original orientation
(helpful if you usually place originals in the same orientation).
Original Type Setting Allows you to select a suitable original type setting.
Color Mode Priority Allows you to specify whether to scan originals in full
color or black and white.
Dropout Color Settings Allows you to select which colors not to scan (speci-
fied colors in the predefined range are not scanned).
❖ Destination List Settings
Items Description
Dest. List Priority 1 Allows you to specify whether the address book that
is managed by this machine or the "Destination List"
that is managed by the delivery server is displayed as
the default.
Update Server Dest. List Allows you to update the delivery server's destination
list by pressing [Update Server Dest. List]. To use this
function, under [System Settings], set [Delivery Option] to
[On].
Dest. List Priority 2 Allows you to select whether to prioritize the e-mail
destination list or the folder destination list.
4
❖ Send Settings
Items Description
TWAIN Standby Time Allows you to select the machine's response if a client
computer tries to use the TWAIN scanner while scanning is in progress.
File Type Priority Allows you to specify the default file format of scan
files.
Compression (B&W) Allows you to specify a compression method for files
scanned in black and white.
Compress. (Gray/Full Clr) Allows you to specify a compression method for files
scanned in gray scale or full color.
Print&Del. Scanner Journal Allows you to specify the machine's response if the
maximum number of scanner journals is exceeded.
Print Scanner Journal Allows you to print the scanner journal. The scanner
journal is then deleted.
Delete Scanner Journal Allows you to delete the scanner journal without
printing it.
Max. E-mail Size Allows you to select whether or not to limit the size of
e-mail that has attachments.
Divide & Send E-mail Allows you to select whether or not to divide files that
exceed the size specified in [Max. E-mail Size] and send
them as multiple e-mails.
E-mail Informatn. Language Allows you to select the language in which document
information such as the title, date, and administrator's
name is sent.
❖ Administrator Tools
Items Description
Menu Protect Allows you to set the default access level for functions
whose settings can be changed by users other than the
administrator.
5
6
1. Sending Scan Files by E-mail
You can attach scan files to e-mails and send them via connections such as LAN
and the Internet.
Before Sending Scan Files by E-mail
This section explains the necessary preparations and the procedure for sending
scan files by e-mail.
Outline of Sending Scan Files by E-mail
This section outlines the function for sending scan files by e-mail.
1. This machine
A scan file can be attached to an e-mail and
sent to a mail server.
2. SMTP server
You need to have an access to an e-mail
server that supports SMTP (Simple Mail
Transfer Protocol), to send scan files by email. However, it is not essential to have
an e-mail server inside the LAN where
this machine belongs. It transfers a received e-mail to a specified destination
through a LAN or the Internet.
ZZZ508S
3. Client computer
Use e-mail client software to receive email messages and scan file attachments
that are generated by this machine.
4. LDAP server
Use this server for administering e-mail
accounts, searching the network, and authenticating the computers that access
the machine. Using the LDAP server, you
can search for destinations from the machine.
7
1
Sending Scan Files by E-mail
Preparation for Sending by E-mail
This section explains the preparation and settings for sending scan files by email.
Important
❒ This function is available only when Function Upgrade Option is installed.
A Connect the machine to the network.
Connect the machine to the network using an Ethernet or IEEE 1394 cable, or
wireless LAN (IEEE 802.11b).
B Make the necessary network settings in [System Settings]
If you have connected the machine to the network using an Ethernet cable,
make the following settings. For details, see General Settings Guide.
• Specify the machine’s IPv4 address and subnet mask.
• Specify the IPv4 gateway address.
•In [Effective Protocol], enable [IPv4].
• Specify the SMTP server.
C If necessary, change settings in [Send Settings] under [Scanner Features].
Note
❒ To connect the machine to the network using an IEEE 1394 cable or wire-
less LAN (IEEE 802.11b), an extended 1394 board or extended wireless
LAN board is required respectively. For details, see Network Guide.
❒ Items to set up in [System Settings] vary depending on the network environ-
ment. For more information about network settings, see General Settings
Guide.
❒ For more information about [Scanner Features], see General Settings Guide.
8
Before Sending Scan Files by E-mail
Registering E-mail Address to Address Book
You can register frequently used e-mail addresses to the address book.
You can register frequently used e-mail addresses in the address book. Register
e-mail addresses in [Address Book Management] under [Administrator Tools] from
[System Settings]. Addresses can also be registered as groups.
Note
❒ For details about registering e-mail addresses in the address book, see "Reg-
istering Addresses and Users for Facsimile / Scanner Functions", General Settings Guide.
❒ You can also register e-mail addresses in the address book using Web Image
Monitor or SmartDeviceMonitor for Admin. For details about how to install
these applications, see "Monitoring and Configuring the Printer", Network
Guide. For details about registering addresses in the address book, see Help
of respective applications.
❒ Depending on the machine type, you may not be able to use the machine
when it is updating the address book using CSV files (retrieved using SmartDeviceMonitor for Admin) that contain user codes.
1
9
Sending Scan Files by E-mail
E-mail Screen
This section explains the screen layout when sending scan files by e-mail.
1
❖ Main screen
ALO001S
❖ When a destination is entered manually
❖ When a group is selected for destination
10
ALO002S
ALO020S
Before Sending Scan Files by E-mail
1. E-mail icon
Indicates that the E-mail screen is displayed.
2. Destination field
Displays a selected destination. If multiple
destinations are selected, press {U} or {T}
to display the destinations in the order
they were selected. To check the selected
destination, press {Check Destination}.
3. E-mail / Scan to Folder / Net-
work Delivery Scanner
Press to switch between screens. You can
also use this key to switch between the Email and Scan to Folder functions when
sending the same file to both e-mail and
Scan to Folder destinations at the same
time.
4. [Manual]
When specifying a destination that is not
registered, press [Manual], and then enter
the e-mail address of the destination using the Quick Dial keys.
5. [Options]
Press to make the scan settings and specify formats of files you want to send.
6. [Add Dest]
When selecting multiple destinations after a manual entry of an e-mail address,
press [Add Dest], and then enter the e-mail
address of the destination.
7. [EditDest]
When changing an e-mail address that
has been entered, press [EditDest], and
then enter the new e-mail address.
8. [View]
Press to check the addresses registered in
a group.
1
11
Sending Scan Files by E-mail
Basic Procedure for Sending E-mail
This section describes the basic operation for sending scan files by e-mail.
1
Important
❒ This function is available only when Function Upgrade Option is installed.
A Make sure that no previous settings remain.
If a previous setting remains, press {Clear Modes}.
B If the Network Delivery Scanner or Scan to Folder screen is displayed,
press [] to switch to the E-mail screen.
C Place originals.
D Select the destination.
You can specify multiple destinations.
For details, see "Specifying Destination".
E Press [Options], select [Sender's Name], and then specify the sender.
For details, see "Specifying Destination".
F If necessary, press [Options] to specify the resolution and orientation of the
originals.
For details, see "Various Scan Settings".
12
Basic Procedure for Sending E-mail
G Press {Start}.
Scanning starts.
You must press {q} to send scan files that are scanned from the exposure
glass.
Scan files that are scanned from the ADF are sent immediately.
H If you still have originals to send, place them on the machine, and then press
{Start}.
Repeat this step until all originals are scanned.
I After all originals are scanned, press {q}.
Transmission starts.
Note
❒ If you have selected two or more destinations, the destinations can be
made to appear one by one by pressing {U} or {T}.
❒ To cancel a selected destination, display the destination in the destination
field, and then press {Clear/ Stop}.
❒ In [System Settings], you can specify the administrator’s e-mail address as
the default sender name. This lets you send e-mail without entering anything for [Sender's Name]. For details, see General Settings Guide.
1
❒ Depending on the security setting, the logged-on user may be specified as
[Sender's Name].
❒ You can use the Return Receipt function when sending scan files by e-mail.
An e-mail is sent to the sender selected in step
the recipient has read their e-mail. To use this function, under [Options], select [Return Receipt].
❒ To enable the Return Receipt function, you must set the ScanRouter deliv-
ery software to send e-mail by SMTP. For details about how to specify this
setting, see the manuals supplied with the ScanRouter delivery software.
Note, however, that if the receiving party's e-mail application does not
support Message Disposition Notification (MDN), notification e-mail
might not be returned.
❒ To cancel scanning, press {Clear/ Stop}.
Reference
p.14 “Specifying Destination”
p.28 “Specifying Sender”
p.95 “Various Scan Settings”
, notifying him/her that
E
13
1
Sending Scan Files by E-mail
Specifying Destination
This section explains how to specify e-mail destinations.
You can specify e-mail destinations by any of the following methods:
To specify a e-mail destination:
• Select a destination registered to a Quick Dial key
• Select a destination from the machine’s address book
• Enter an e-mail address manually
• Search the LDAP server for a destination and select it
Selecting a Destination Registered to a Quick Dial Key
This section explains how to select a destination registered to a Quick Dial key.
For details about how to register an e-mail destination to a Quick Dial key, see
General Settings Guide.
A Press the Quick Dial key to which the destination is registered.
ALP002S
Repeat this step to add more destinations.
Selecting a Destination Registered in the Machine's Address Book
This section explains how to select a destination from the machine’s address book.
Important
❒ To use this function, you must register destinations in [System Settings] in ad-
vance. For details, see General Settings Guide.
There are four methods of selecting a destination that is registered in the machine's address book:
• Select a destination from the list
• Enter the destination's registration number
• Search for a destination by name
14
• Search for a destination by e-mail address
Selecting a destination from a list
Use the following procedure to select a destination from the list.
Specifying Destination
A Press {Search Destination}.
ALP003S
B Press {U} or {T} to select [Display Destination List], and then press {OK}.
C Press {U} or {T} to select the destination from the list, and then press {V}.
1
The check box on the left side of the selected destination is selected.
Repeat this step to add more destinations.
D Press {OK}.
Note
❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a
search object appears when you press {Search Destination}. On the screen,
select [Search Address Book], and then press {OK}.
❒ To cancel a selected destination, press {U} or {T} to select the target des-
tination, and then press {W}.
❒ Depending on the security settings, some destinations may not appear in
the destination list.
15
Sending Scan Files by E-mail
Using a registration number to select a destination
Select the destination from the machine’s address book using its registration number.
1
A Press {Search Destination}.
ALP003S
B Press {U} or {T} to select [Search by Registration No.], and then press {OK}.
C Use the number keys to enter the three-digit number assigned to the desti-
nation, and then press {OK}.
Example: To enter 003
Press {3}, and then press {OK}.
D Press {V}.
16
The check box on the left side of the selected destination is selected.
Specifying Destination
E Press {OK}.
Note
❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a
search object appears when you press {Search Destination}. On the screen,
select [Search Address Book], and then press {OK}.
Searching for a destination by name
Use the following procedure to search by name for a destination in the machine's
address book.
A Press {Search Destination}.
1
ALP003S
B Select [Search by Name], and then press {OK}.
C Enter the beginning of the destination name, and then press {OK} twice.
Destinations that match the search conditions are displayed.
17
1
Sending Scan Files by E-mail
D Press {U} or {T} to select the destination, and then press {V}.
The check box on the left side of the selected destination is selected.
E Press {OK}.
Note
❒ Up to 100 destinations can be displayed as search results.
❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a
search object appears when you press {Search Destination}. On the screen,
select [Search Address Book], and then press {OK}.
❒ To cancel a selected destination, press {U} or {T} to select the target des-
tination, and then press {W}.
Searching for a destination by e-mail address
Use the following procedure to search by e-mail address for a destination in the
machine's address book.
A Press {Search Destination}.
ALP003S
B Press {U} or {T} to select [Search by E-mail Address], and then press {OK}.
18
Specifying Destination
C Enter the beginning of the e-mail address, and then press {OK} twice.
Destinations that match the search conditions are displayed.
D Press {U} or {T} to select the destination, and then press {V}.
The check box on the left side of the selected destination is selected.
E Press {OK}.
1
Note
❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a
search object appears when you press {Search Destination}. On the screen,
select [Search Address Book], and then press {OK}.
❒ Up to 100 destinations can be displayed as search results.
❒ To cancel a selected destination, press {U} or {T} to select the target des-
tination, and then press {W}.
19
Sending Scan Files by E-mail
Manual Entry of an E-mail Address
This section explains how to enter an e-mail address manually.
1
A Press [Manual].
B Enter the e-mail address.
C Press {OK}.
Note
❒ Depending on the security settings, [Manual] may not be displayed. For de-
tails, consult the administrator.
❒ To modify or change an entered e-mail address, press [EditDest].
❒ To add another destination, press [Add Dest], and then enter an e-mail ad-
dress.
❒ You can register manually-entered e-mail addresses in the machine's ad-
dress book. For details, see "Registering Manually Entered E-mail Address
to Address Book".
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Reference
p.26 “Registering Manually-Entered E-mail Address to Address Book”
Specifying Destination
Searching for a Destination in the LDAP Server
By accessing an LDAP server, you can search for destinations and select them.
Important
❒ To use this function, you must connect an LDAP server to the network. In ad-
dition, under [System Settings], you must register the server and set [LDAP
Search] to [On]. For details, see General Settings Guide.
A Press {Search Destination}.
ALP003S
B Select [Search LDAP], and then press {OK}.
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C Select [Select Server], and then press {OK}.
D Select the server, and then press {OK}.
If authentication is required to access the server, the authentication screen appears. Enter the user name and password correctly.
The Search LDAP screen reappears.
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1
Sending Scan Files by E-mail
E Select [Advanced Search], and then press {OK}.
F Specify the search conditions.
The following example uses fuzzy search by destination name.
Select [Name], and then press {OK}.
G Enter the beginning of the destination name.
Whether the search is based on surname or first name depends on how the
administrator has configured searching.
H Press {OK}.
I Press {U} or {T} to select [Fuzzy Search], and then press {OK}.
~ appears on the left side of the specified condition.
You can also refine the search by setting multiple search conditions.
J Press {Escape}.
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