Ricoh InfoPrint 1759, InfoPrint 1769, InfoPrint Color 1759 MFP, InfoPrint Color 1769 MFP User Manual

InfoPrint Color 1759 MFP & 1769 MFP MT(4886 & 4887)

User’s Gui d e

S510-7102-00

Contents

Safety information.......................................................................................................15

Learning about the printer..........................................................................................17

Printer configurations.........................................................................................................................17

Basic functions of the scanner...........................................................................................................17

Understanding the ADF and scanner glass.......................................................................................18

Understanding the control panel.......................................................................................................19

Understanding the home screen.......................................................................................................20

Using the touch-screen buttons.........................................................................................................22

Installing options.........................................................................................................27

Installing internal options...................................................................................................................27

Available options ........................................................................................................................................27

Accessing the system board to install internal options............................................................................... 27

Installing a memory card ............................................................................................................................29

Installing a flash memory or firmware card.................................................................................................30

Installing an internal print server or port interface card ..............................................................................31

Reinstalling the system board .................................................................................................................... 32

Attaching cables................................................................................................................................33

Loading paper and specialty media...........................................................................35

Setting the Paper Size and Paper Type............................................................................................35

Loading the 520-sheet trays..............................................................................................................35

Loading the 520-sheet trays.......................................................................................................................35

Using A5 or statement paper sizes.............................................................................................................37

Loading the 867- and 1133-sheet trays.............................................................................................38

Using the multipurpose feeder...........................................................................................................39

Configuring Universal paper settings.................................................................................................42

Linking and unlinking trays................................................................................................................42

Linking trays ...............................................................................................................................................42

Unlinking trays............................................................................................................................................ 42

Changing a Custom Type <x> name..........................................................................................................43

Assigning a custom paper type name ........................................................................................................43

Paper and specialty media guide...............................................................................44

Paper guidelines................................................................................................................................44

Paper characteristics..................................................................................................................................44

Unacceptable paper ...................................................................................................................................45

Selecting paper...........................................................................................................................................45

Selecting preprinted forms and letterhead..................................................................................................45

Using recycled paper..................................................................................................................................45

Using letterhead................................................................................................................................46

Using transparencies.........................................................................................................................47

Using envelopes................................................................................................................................48

Using labels.......................................................................................................................................48

Using card stock................................................................................................................................49

Storing paper.....................................................................................................................................49

Supported paper sizes, types, and weights.......................................................................................49

Paper sizes supported by the printer.......................................................................................................... 50

Paper types and weights supported by the printer .....................................................................................51

Paper types and weights supported by the finisher....................................................................................51

Supported finishing features....................................................................................................................... 52

Copying.........................................................................................................................56

Making copies....................................................................................................................................56

Making a quick copy...................................................................................................................................56

Copying using the ADF...............................................................................................................................56

Copying using the scanner glass (flatbed) ................................................................................................. 57

Copying photos..................................................................................................................................57

Copying on specialty media...............................................................................................................57

Making transparencies ...............................................................................................................................57

Copying to letterhead .................................................................................................................................57

Customizing copy settings.................................................................................................................58

Copying from one size to another...............................................................................................................58

Making copies using paper from a selected tray ........................................................................................58

Copying a document that contains mixed paper sizes ............................................................................... 59

Copying on both sides of the paper (duplexing)......................................................................................... 59

Reducing or enlarging copies.....................................................................................................................60

Adjusting copy quality.................................................................................................................................60

Collating copies .......................................................................................................................................... 61

Placing separator sheets between copies.................................................................................................. 61

Copying multiple pages onto a single sheet............................................................................................... 61

Creating a custom job (job build)................................................................................................................ 62

Job interrupt.......................................................................................................................................63

Placing information on copies............................................................................................................63

Placing the date and time at the top of each page .....................................................................................63

Placing an overlay message on each page................................................................................................64

Canceling a copy job.........................................................................................................................64

Canceling a copy job while the document is in the ADF............................................................................. 64

Canceling a copy job while copying pages using the scanner glass..........................................................64

Canceling a copy job while the pages are being printed ............................................................................ 64

Understanding the copy screens and options...................................................................................64

Copy from................................................................................................................................................... 64

Copy to .......................................................................................................................................................65

Scale........................................................................................................................................................... 65

Darkness ....................................................................................................................................................65

Color...........................................................................................................................................................65

Photo .......................................................................................................................................................... 65

Sides (Duplex)............................................................................................................................................ 65

Collate ........................................................................................................................................................65

Options ....................................................................................................................................................... 65

Improving copy quality.......................................................................................................................67

E-mailing.......................................................................................................................68

Getting ready to e-mail......................................................................................................................68

Setting up the e-mail function.....................................................................................................................68

Setting up the address book....................................................................................................................... 68

Creating an e-mail shortcut...............................................................................................................69

Creating an e-mail shortcut using the Embedded Web Server ..................................................................69

Creating an e-mail shortcut using the touch screen ...................................................................................69

E-mailing a document........................................................................................................................69

Sending an e-mail using the keypad .......................................................................................................... 69

Sending an e-mail using a shortcut number............................................................................................... 70

Sending an e-mail using the address book ................................................................................................70

E-mailing color documents................................................................................................................70

Using profiles.....................................................................................................................................71

Creating an e-mail profile ...........................................................................................................................71

E-mailing to a profile................................................................................................................................... 71

Customizing e-mail settings...............................................................................................................71

Adding e-mail subject and message information........................................................................................71

Changing the output file type......................................................................................................................72

Canceling an e-mail...........................................................................................................................72

Understanding e-mail options............................................................................................................72

Original Size ...............................................................................................................................................72

Sides (Duplex)............................................................................................................................................ 72

Orientation.................................................................................................................................................. 73

Binding........................................................................................................................................................ 73

E-mail Subject ............................................................................................................................................73

E-mail Message..........................................................................................................................................73

Resolution................................................................................................................................................... 73

Send As...................................................................................................................................................... 73

Content.......................................................................................................................................................73

Advanced Options ......................................................................................................................................73

Faxing...........................................................................................................................75

Getting the printer ready to fax..........................................................................................................75

Choosing a fax connection ......................................................................................................................... 75

Using an RJ11 adapter...............................................................................................................................76

Connecting directly to a telephone wall jack in Germany...........................................................................79

Connecting to a telephone..........................................................................................................................80

Connecting to an answering machine ........................................................................................................81

Connecting to a computer with a modem................................................................................................... 82

Setting the outgoing fax name and number................................................................................................ 84

Setting the date and time............................................................................................................................84

Turning daylight saving time on or off.........................................................................................................84

Sending a fax.....................................................................................................................................85

Sending a fax using the control panel ........................................................................................................85

Sending a fax using the computer..............................................................................................................85

Creating shortcuts.............................................................................................................................85

Creating a fax destination shortcut using the Embedded Web Server.......................................................85

Creating a fax destination shortcut using the touch screen........................................................................86

Using shortcuts and the address book..............................................................................................86

Using fax destination shortcuts...................................................................................................................86

Using the address book.............................................................................................................................. 87

Customizing fax settings....................................................................................................................87

Changing the fax resolution........................................................................................................................ 87

Making a fax lighter or darker.....................................................................................................................87

Sending a fax at a scheduled time ............................................................................................................. 88

Viewing a fax log ........................................................................................................................................88

Canceling an outgoing fax.................................................................................................................88

Canceling a fax while the original documents are still scanning.................................................................88

Canceling a fax after the original documents have been scanned to memory...........................................89

Understanding fax options.................................................................................................................89

Original Size ...............................................................................................................................................89

Content.......................................................................................................................................................89

Sides (Duplex)............................................................................................................................................ 89

Resolution................................................................................................................................................... 89

Darkness ....................................................................................................................................................89

Advanced Options ......................................................................................................................................90

Improving fax quality..........................................................................................................................90

Holding and forwarding faxes............................................................................................................90

Holding faxes..............................................................................................................................................90

Forwarding a fax.........................................................................................................................................91

Scanning to an FTP address.......................................................................................92

Scanning to an FTP address.............................................................................................................92

Scanning to an FTP address using the keypad..........................................................................................92

Scanning to an FTP address using a shortcut number ..............................................................................93

Scanning to an FTP address using the address book................................................................................ 93

Creating shortcuts.............................................................................................................................93

Creating an FTP destination shortcut using the Embedded Web Server...................................................93

Creating an FTP destination shortcut using the touch screen....................................................................94

Understanding FTP options...............................................................................................................94

Original Size ...............................................................................................................................................94

Sides (Duplex)............................................................................................................................................ 94

Binding........................................................................................................................................................ 94

Resolution................................................................................................................................................... 94

Send As...................................................................................................................................................... 94

Content.......................................................................................................................................................94

Advanced Options ......................................................................................................................................95

Improving FTP quality........................................................................................................................95

Scanning to a computer or USB flash memory device............................................96

Scanning to a computer.....................................................................................................................96

Scanning to a USB flash memory device..........................................................................................97

Understanding scan to computer options..........................................................................................97

Quick Setup................................................................................................................................................ 97

Format Type ...............................................................................................................................................97

Compression ..............................................................................................................................................98

Default Content........................................................................................................................................... 98

Color...........................................................................................................................................................98

Original Size ...............................................................................................................................................98

Orientation.................................................................................................................................................. 98

Sides (Duplex)............................................................................................................................................ 98

Darkness ....................................................................................................................................................98

Resolution................................................................................................................................................... 98

Advanced Imaging......................................................................................................................................98

Improving scan quality.......................................................................................................................99

Printing.......................................................................................................................100

Installing printer software.................................................................................................................100

Printing a document.........................................................................................................................100

Printing a document from Windows.......................................................................................................... 100

Printing a document from a Macintosh computer..................................................................................... 100

Printing confidential and other held jobs.........................................................................................100

Holding jobs in the printer.........................................................................................................................100

Printing confidential and other held jobs from Windows...........................................................................101

Printing confidential and other held jobs from a Macintosh computer......................................................101

Printing from a USB flash memory device.......................................................................................102

Printing information pages...............................................................................................................104

Printing a menu settings page..................................................................................................................104

Printing a network setup page..................................................................................................................104

Printing a directory list .............................................................................................................................. 104

Printing the print quality test pages ..........................................................................................................104

Canceling a print job........................................................................................................................105

Canceling a print job from the control panel............................................................................................. 105

Canceling a print job from the Windows taskbar ......................................................................................105

Canceling a print job from the Windows desktop .....................................................................................105

Canceling a print job from Mac OS 9........................................................................................................105

Canceling a print job from Mac OS X .......................................................................................................105

Printing in black and white...............................................................................................................106

Using Max Speed and Max Yield....................................................................................................106

Clearing jams.............................................................................................................107

Avoiding jams..................................................................................................................................107

Understanding jam numbers and locations.....................................................................................107

200–203 paper jams........................................................................................................................109

230–231 paper jams........................................................................................................................109

241 paper jam..................................................................................................................................112

242–244 paper jams........................................................................................................................113

250 paper jam..................................................................................................................................115

280–282 paper jams........................................................................................................................116

283–284 and 287–288 paper jams..................................................................................................117

284–286 paper jams........................................................................................................................119

289 staple jam.................................................................................................................................120

290–295 paper jams........................................................................................................................123

Understanding printer menus...................................................................................125

Menus list........................................................................................................................................125

Supplies menu.................................................................................................................................126

Paper menu.....................................................................................................................................127

Default Source menu................................................................................................................................127

Paper Size/Type menu.............................................................................................................................127

Configure MP menu..................................................................................................................................129

Substitute Size menu................................................................................................................................130

Paper Texture menu.................................................................................................................................130

Paper Loading menu ................................................................................................................................131

Custom Types menu ................................................................................................................................132

Custom Names menu...............................................................................................................................132

Custom Bin Names menu.........................................................................................................................133

Universal Setup menu ..............................................................................................................................133

Bin Setup menu........................................................................................................................................ 134

Reports menu..................................................................................................................................135

Reports menu........................................................................................................................................... 135

Settings menu..................................................................................................................................137

General Settings menu............................................................................................................................. 137

Copy Settings menu .................................................................................................................................142

Fax Settings menu....................................................................................................................................144

E-mail Settings menu ...............................................................................................................................152

E-mail Server Setup menu ....................................................................................................................... 155

FTP Settings menu...................................................................................................................................156

Scan to USB Settings...............................................................................................................................159

Print Settings ............................................................................................................................................162

Security menu........................................................................................................................................... 176

Set Date and Time....................................................................................................................................180

Network/Ports menu........................................................................................................................181

TCP/IP menu............................................................................................................................................ 181

IPv6 menu ................................................................................................................................................183

E-mail Server Setup menu ....................................................................................................................... 184

Active NIC menu....................................................................................................................................... 185

Standard Network menu...........................................................................................................................185

Standard USB menu................................................................................................................................. 187

NetWare menu .........................................................................................................................................188

AppleTalk menu........................................................................................................................................189

LexLink menu ...........................................................................................................................................189

Help menu.......................................................................................................................................189

Understanding printer messages.............................................................................191

List of status and error messages...................................................................................................191

Maintaining the printer..............................................................................................205

Storing supplies...............................................................................................................................205

Checking the status of supplies.......................................................................................................205

Checking the status of supplies from the control panel............................................................................ 205

Printing a menu settings page..................................................................................................................205

Checking the status of supplies from a network computer....................................................................... 205

Conserving supplies........................................................................................................................206

Replacing supplies..........................................................................................................................206

Replacing the waste toner box .................................................................................................................206

Cleaning the printhead lenses..................................................................................................................211

Replacing a photoconductor..................................................................................................................... 215

Replacing a toner cartridge ......................................................................................................................218

Cleaning the exterior of the printer..................................................................................................220

Cleaning the scanner glass.............................................................................................................221

Moving the printer............................................................................................................................221

Before moving the printer ......................................................................................................................... 221

Moving the printer and options to another location within the office......................................................... 222

Disassembling the printer from the scanner shelf prior to the move ........................................................ 222

Setting the printer up in a new location ....................................................................................................224

Shipping the printer ..................................................................................................................................225

Administrative support..............................................................................................226

Adjusting the brightness of the display............................................................................................226

Disabling control panel menus........................................................................................................226

Adjusting Power Saver....................................................................................................................226

Restoring the factory default settings..............................................................................................227

Encrypting the printer hard disk.......................................................................................................227

Locking the control panel menus using the Embedded Web Server...............................................228

Locking the entire printer.................................................................................................................228

Modifying confidential print settings................................................................................................228

Supporting IPSec.............................................................................................................................229

Supporting SNMPv3........................................................................................................................229

Using 802.1x authentication............................................................................................................229

Creating an administrative password..............................................................................................230

Using Secure mode.........................................................................................................................230

Troubleshooting.........................................................................................................232

Checking an unresponsive printer...................................................................................................232

Door A will not shut properly............................................................................................................232

Solving printing problems................................................................................................................233

Multiple-language PDFs do not print ........................................................................................................ 233

Control panel display is blank or displays only diamonds ........................................................................233

Error message about reading USB drive appears....................................................................................233

Jobs do not print.......................................................................................................................................233

Confidential and other held jobs do not print............................................................................................ 234

Job takes longer than expected to print....................................................................................................234

Job prints from the wrong tray or on the wrong paper..............................................................................235

Incorrect characters print..........................................................................................................................235

Tray linking does not work........................................................................................................................235

Large jobs do not collate .......................................................................................................................... 235

Unexpected page breaks occur................................................................................................................ 235

Solving copy problems....................................................................................................................236

Copier does not respond .......................................................................................................................... 236

Scanner unit does not close .....................................................................................................................236

Poor copy quality......................................................................................................................................236

Partial document or photo copies .............................................................................................................237

Solving scanner problems...............................................................................................................238

Checking an unresponsive scanner .........................................................................................................238

Scan was not successful ..........................................................................................................................238

Scanning takes too long or freezes the computer .................................................................................... 238

Poor scanned image quality ..................................................................................................................... 238

Partial document or photo scans ..............................................................................................................239

Cannot scan from a computer ..................................................................................................................239

Solving fax problems.......................................................................................................................239

Caller ID is not shown............................................................................................................................... 239

Cannot send or receive a fax....................................................................................................................239

Can send but not receive faxes................................................................................................................241

Can receive but not send faxes................................................................................................................241

Received fax has poor print quality .......................................................................................................... 241

Blocking junk faxes...................................................................................................................................242

Solving option problems..................................................................................................................242

Option does not operate correctly or quits after it is installed...................................................................242

Drawers .................................................................................................................................................... 243

Finisher.....................................................................................................................................................243

Flash memory card...................................................................................................................................243

Hard disk with adapter.............................................................................................................................. 243

Internal print server...................................................................................................................................244

Memory card.............................................................................................................................................244

USB/parallel interface card.......................................................................................................................244

Solving paper feed problems...........................................................................................................244

Paper frequently jams...............................................................................................................................244

Paper jam message remains after jam is cleared ....................................................................................244

Print jobs are not routed to the booklet-maker bin.................................................................................... 244

Page that jammed does not reprint after you clear the jam...................................................................... 245

Solving print quality problems..........................................................................................................246

Isolating print quality problems.................................................................................................................246

Blank pages..............................................................................................................................................246

Characters have jagged or uneven edges................................................................................................247

Clipped images.........................................................................................................................................247

Dark lines.................................................................................................................................................. 247

Gray background......................................................................................................................................247

Incorrect margins......................................................................................................................................248

Light colored line, white line, or incorrectly colored line ...........................................................................248

Paper curl .................................................................................................................................................249

Print irregularities......................................................................................................................................249

Repeating defects.....................................................................................................................................250

Skewed print.............................................................................................................................................250

Print is too light.........................................................................................................................................250

Print is too dark......................................................................................................................................... 251

Solid color pages......................................................................................................................................251

Toner fog or background shading appears on the page ..........................................................................252

Toner rubs off ...........................................................................................................................................252

Toner specks............................................................................................................................................252

Transparency print quality is poor ............................................................................................................ 253

Uneven print density.................................................................................................................................253

Solving color quality problems.........................................................................................................253

FAQ about color printing...........................................................................................................................253

Contacting Customer Support.........................................................................................................256

Notices........................................................................................................................257

Edition notice...................................................................................................................................257

Industry Canada notices..................................................................................................................258

Power consumption.........................................................................................................................263

Index............................................................................................................................265

Safety information

Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible. Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm.

Use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network.

CAUTION: The printer weighs 91.2 kg (201 lbs); therefore, it requires two people to roll it safely into place. The scanner weighs 25 kg (55 lb); therefore, it requires two people to roll it safely while it is on its scanner shelf.

CAUTION: The printer weighs 91.2 kg (201 lbs); therefore, it requires two people to roll it safely.

CAUTION: If you are installing memory or option cards sometime after setting up the printer, turn the printer off

and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, turn them off as well and unplug any cables going to the printer.

CAUTION: Turn the printer off, and unplug the power cord from the wall outlet before installing an internal option. If you have any other devices attached to the printer, turn them off as well and unplug any cables going into the printer.

CAUTION: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION: If you are installing a memory card after setting up the printer, turn the printer off, and unplug the power cord from the wall outlet before continuing.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

This product uses a laser.

CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

This symbol indicates the presence of a hot surface or component.

CAUTION: To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

This product uses a ground fault circuit interrupter (GFCI). Monthly testing of the GFCI is recommended.

CAUTION: If you are installing memory or option cards sometime after setting up the printer, turn the printer off and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, turn them off as well and unplug any cables going to the printer.

CAUTION: Turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, turn them off as well and unplug any cables going into the printer.

CAUTION: To avoid the risk of electric shock, unplug the power cord from the wall outlet and disconnect all cables

to the printer before proceeding.

CAUTION: If you are installing a memory card after setting up the printer, turn the printer off, and unplug the power cord from the wall outlet before continuing.

CAUTION: If installing a flash memory or firmware card after setting up the printer, turn the printer off, and unplug the power cord from the wall outlet before continuing.

CAUTION: If installing a printer hard disk after setting up the printer, turn the printer off, and unplug the power cord from the wall outlet before continuing.

CAUTION: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

Learning about the printer

Printer configurations

Basic models

Automatic Document Feeder (ADF)

Control panel

Standard exit bin

Standard 520-sheet tray (Tray 1)

Cabinet or high capacity feeder.

The high capacity feeder consists of: 520-sheet tray (Tray 2) 2000-sheet dual input

• 6—867-sheet tray (Tray 3)

• 7—1133-sheet tray (Tray 4)

Multipurpose feeder

Basic functions of the scanner

The scanner provides copy, fax, and scan-to-network capability for large workgroups. You can:

• Make quick copies, or change the settings on the control panel to perform specific copy jobs.

• Send a fax using the control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, a USB flash memory device, or an FTP

destination.

• Scan documents and send them to another printer (PDF by way of FTP).

Understanding the ADF and scanner glass

ADF Scanner glass

Use the ADF for multiple-page documents.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

You can use the ADF or the scanner glass to scan documents.

Using the ADF

The Automatic Document Feeder (ADF) can scan multiple pages including duplex pages. When using the ADF:

• Load the document into the ADF faceup, short edge first.

• Load up to 75 sheets of plain paper in the ADF input tray.

• Scan sizes from 114.0 x 139.4 mm (4.5 x 5.5 in.) to 297.18 x 431.8 mm (11.7 x 17 in.).

• Scan documents with mixed page sizes (letter and legal).

• Scan media weights from 52 to 120 g/m

(14 to 32 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

Using the scanner glass

The scanner glass (flatbed) can be used to scan or copy single pages or book pages. When using the scanner glass:

• Place a document facedown on the scanner glass in the upper left corner.

• Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).

• Copy books up to 25.3 mm (1 in.) thick.

Understanding the control panel

DEF

ABC

GHI

JKL

MNO

PQRS

TUV

WXYZ

Control panel item Description

Display View scanning, copying, faxing, and printing options as well as status and error messages.

Indicator light Indicates the printer status:

• Off—The power is off.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Solid red—Operator intervention is needed.

Keypad Enter numbers or symbols on the display.

Dial Pause

• Press to cause a two- or three-second dial pause in a fax number. In the Fax To:

field, a Dial Pause is represented by a comma (,).

• From the home screen, press to redial a fax number.

• The button functions only within the Fax menu or with fax functions. When outside of

the Fax menu, fax function, or home screen, pressing

Home

Press to return home.

causes an error beep.

Control panel item Description

Start

• Press to initiate the current job indicated on the display.

• From the home screen, press to start a copy job with the default settings.

• If pressed while a job is scanning, the button has no effect.

Stop Stops all printer activity

A list of options is offered once Stopped appears on the display.

Back

In the Copy menu, press to delete the right-most digit of the value in the Copy Count. The default value of 1 appears if the entire number is deleted by pressing

times. In the Fax Destination List, press

manually. You can also press deleted, another press of

numerous

to delete the right-most digit of a number entered

to delete an entire shortcut entry. Once an entire line is

causes the cursor to move up one line.

In the E-mail Destination List, press the character is in a shortcut, the shortcut is deleted.

to delete the character to the left of the cursor. If

Understanding the home screen

After the printer is turned on and a short warm-up period occurs, the display shows the following basic screen which is referred to as the home screen. Use the home screen buttons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages.

Display item Description

Copy Access the Copy menus.

Note: If the home screen is shown, you can also access the Copy menus by pressing

a number on the keypad.

E-mail Access the E-mail menus.

Menus Access the menus. These menus are available only when the printer is in the Ready

state.

Display item Description

Status message bar

• Shows the current printer status such as Ready or Busy.

• Shows printer conditions such as Toner Low.

• Shows intervention messages to give instructions on what the user should do so

the printer can continue processing, such as Close door or Insert print cartridge.

Status/Supplies Appears on the display whenever the printer status includes a message requiring

intervention. Touch it to access the messages screen for more information on the message, including how to clear it.

Tips All menus have a Tips button. Tips is a context-sensitive Help feature within the display

touch screens.

FTP Access the File Transfer Protocol (FTP) menus.

Note: This function must be set up by your system support person. Once it is set up,

it appears as a display item.

Fax Access the Fax menus.

Other buttons that may appear on the home screen:

Button Button name Function

Release Held Faxes If this button is shown, there are held faxes with a

scheduled hold time previously set. To access the list of held faxes, touch this button.

Search Held Jobs Searches on any of the following items and returns

search results:

• User names for held or confidential print jobs

• Job names for held jobs, excluding

confidential print jobs

• Profile names

• Bookmark container or job names

• USB container or job names for supported

extensions only

Held Jobs Opens a screen containing all the held jobs

Lock Device This button appears on the screen when the printer

is unlocked and Device Lockout Personal Identification Number (PIN) is not empty.

Touching this button opens a PIN entry screen. Entering the correct PIN locks the control panel (touch screen and hard buttons).

Button Button name Function

Unlock Device This button appears on the screen when the printer

is locked. The control panel buttons and shortcuts cannot be used while it appears.

Touching this button opens a PIN entry screen. Entering the correct PIN unlocks the control panel (touch screen and hard buttons).

Cancel Jobs Opens the Cancel Jobs screen. The Cancel Jobs

screen shows three headings: Print, Fax, and Network.

The following items are available under the Print, Fax, and Network headings:

• Print job

• Copy job

• Fax profile

• FTP

• E-mail send

Each heading has a list of jobs shown in a column under it. Each column can show only three jobs per screen. The job appears as a button which you can touch to access information about the job. If more than three jobs exist in a column, then the down arrow appears at the bottom of the column. Each touch of the down arrow accesses one job in the list. When more than three jobs exist, once the fourth job in the list is reached, then an up arrow appears at the top of the column.

Using the touch-screen buttons

Note: Depending on your options and administrative setup, your screens and buttons may vary from those shown.

Sample screen one

Button Button name Function

Scroll down Opens a drop-down list

Left scroll decrease button Scrolls to another value in decreasing order

Right scroll increase button Scrolls to another value in increasing order

Left arrow button Scrolls left

Right arrow button Scrolls right

Scan the ADF Scans using the ADF

Scan the flatbed Scans using the scanner glass

Submit Saves a value as the new user default setting

Button Button name Function

Back When the button is shaped like this, no other navigation is possible

from this screen except to go back.

Back When the button is shaped like this, both forward and backward

navigation is possible from this screen.

Sample screen two

Button Button name Function

Down arrow Moves down to the next screen

Up arrow Moves up to the next screen

Unselected radio button This is an unselected radio button. The radio button is gray to show it

is unselected.

Selected radio button This is a selected radio button. The radio button is blue to show it is

selected.

Button Button name Function

Cancel Jobs Opens the Cancel Jobs screen. The Cancel Jobs screen shows three

headings: Print, Fax, and Network. The following items are available under the Print, Fax, and Network

headings:

• Print job

• Copy job

• Fax profile

• FTP

• E-mail send

Continue Touch this button when more changes need to be made for a job or

after clearing a paper jam.

Other touch-screen buttons

Button Button name Function

Cancel

Select Selects a menu or menu item

Done Specifies that a job is finished

• Cancels an action or a selection

• Cancels out of a screen and returns to the

previous screen

For example, when scanning an original document, touch this button to indicate the last page has scanned. The job then begins printing.

Features

Feature Feature name Description

Menus Settings Copy Settings Number of Copies

Menu trail line A Menu trail line is located at the top of each menu

screen. This feature acts as a trail, showing the path taken to arrive at the current menu. It gives the exact location within the menus.

Touch any of the underlined words to return to that menu or menu item.

The Number of Copies is not underlined since this is the current screen. If this feature is used on the Number of Copies screen before the Number of Copies is set and saved, then the selection is not saved, and it does not become the user default setting.

Attendance message alert If an attendance message occurs which closes a

function, such as copy or fax, then a solid red exclamation point appears over the function button on the home screen. This indicates that an attendance message exists.

Installing options

Installing internal options

CAUTION: If you are installing memory or option cards sometime after setting up the printer, turn the printer off

and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, turn them off as well, and unplug any cables going to the printer.

You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this section explain how to install the available cards; you can also use them to locate a card for removal.

Available options

Memory cards

• Printer memory

• Flash memory

• Fonts

Firmware cards

• Bar Code and Forms

• IPDS and SCS/TNe

• PrintCryption

• PRESCRIBE

Other internal options

• RS-232 serial interface card

• Parallel 1284-B interface card

• MarkNet

All of these options may not be available. For more information, contact the place where you purchased the printer.

N8000 Series Internal Print Servers

Accessing the system board to install internal options

Note: This operation requires a #2 Phillips screwdriver.

1 Remove the cover and system board.

a Turn the screws on the cover counterclockwise, and then remove them.

b Gently pull the cover and system board away from the printer, and then remove it.

2 Use the illustration below to locate the appropriate connector.

Warning: System board electrical components are easily damaged by static electricity. Touch

something metal on the printer before touching any system board electronic components or connectors.

Firmware and flash memory card connectors

Memory card connector

Internal print server connector

Hard disk

Installing a memory card

CAUTION: If you are installing a memory card after setting up the printer, turn the printer off, and unplug the power cord from the wall outlet before continuing.

Warning: System board electrical components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

An optional memory card can be purchased separately and attached to the system board. To install the memory card:

1 Access the system board.

2 Unpack the memory card.

Note: Avoid touching the connection points along the edge of the card.

3 Open the memory card connector latches.

4 Align the notches on the memory card with the ridges on the connector.

Notches

Ridges

5 Push the memory card straight into the connector until it snaps into place.

6 Reinstall the system board.

Installing a flash memory or firmware card

The system board has two connections for an optional flash memory or firmware card. Only one of each may be installed, but the connectors are interchangeable.

CAUTION: If you are installing a memory card after setting up the printer, turn the printer off, and unplug the power cord from the wall outlet before continuing.

Warning: System board electrical components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

1 Access the system board.

2 Unpack the card.

Note: Avoid touching the connection points along the edge of the card.

3 Holding the card by its sides, align the plastic pins on the card with the holes on the system board.

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Ricoh InfoPrint 1759, InfoPrint 1769, InfoPrint Color 1759 MFP, InfoPrint Color 1769 MFP User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual