Ricoh FAX880 OPERATING INSTRUCTIONS I20 US

OPERATOR’S MANUAL

RICOH MV74

Please read all of these instructions and keep this manual by your machine.

OPTIONAL EQUIPMENT

MEMORY (FEATURE EXPANDER TYPE 100 2M, FEATURE EXPANDER TYPE 100 4M)

Either a 2 - Mbyte Fax memory card or 4 - Mbyte Fax memory card can be added.

PC-FAX EXPANDER TYPE 120

This allows use of this machine as a scanner and a PC FAX modem.

Trademark Notice:

Canon and BJ are registered trademarks and Bubble Jet is a trademark of Canon Inc.

Other brand and product names may be trademarks or registered trademarks of their respective companies.

USA

FCC Requirements

1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipmen t is a la be l tha t con ta ins, amo ng other information, the FCC regist ra tio n nu mb er and ring er equ ivale nce num ber (REN) for this eq uip me nt . If req ue ste d, this information must be provided to the tele ph on e com pa ny.

2. This equipment uses the following USOC ja ck: RJ11C

3. The REN is used to determine the quantity of device s which ma y be conne cte d to the te lep ho ne line . Excessive REN’s on the telephone line may result in the de vices not ringing in response to an incoming call. In most, but no t all ar ea s, th e sum of the REN’s should not exceed five (5.0). Con ta ct th e telep ho ne comp any to de te rmine the maximum REN for the calling area.

4. If this equipment causes ha rm to the te lep ho ne networ k, th e te lep ho ne compan y will notif y you in ad van ce th at temporary discontinuance of service may be requir ed . If adva nce not ice is not practica l, th e te lep ho ne compan y will notify the customer as soon as possible. Also, you will be advise d of you r righ t t o f ile a com pla int with th e FCC if you believe it is necessary.

5. The telephone company ma y make chan ges in its facilities, equipment, operations, or proced ures t ha t cou ld affect the operation of the equipmen t. If th is hap pe ns, the telephone company will provide advance notice in order for you to ma ke necessary modifications in order to main ta in un int er ru pt ed service .

6. In the event of op eration problems (document jam, copy jam, com mu nica tion error indication), refer to the solvin g problems section in this manual.

7. If you cannot correct the problem, plea se con tact th e RICO H CORP. CUSTOMER SUPPORT DEPT. at 1-800-FAST FIX for repair and warranty informa tio n. If it is causing harm to the telephone network, th e telephone company may request you to disconnect the equipment from the ne two rk un til th e prob lem is resolve d.

8. This equipment cann ot be use d on telephone company-provided coin service. Conn ect ion to Pa rt y Lin e Ser vice is subject to state tariffs.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS:

1. Remai n on the lin e and bri efly exp lain to th e dispat cher th e reaso n for the call before hang ing up.

2. Perf orm suc h acti vities in the of f-peak ho urs, s uch as ea rly mor ning ho urs or late even ings .

CANADA

The Industry Canad a lab el ide nt ifie s cert ifie d eq uip me nt . Th is cert ifica tio n me an s tha t t he equipment meets certain telecommunications network protective, operationa l, an d safety requirements. The departmen t d oe s no t gu ar an te e the equipment will operate to the user’s satisfact ion . Bef or e inst allin g this equ ipm en t, user s shou ld ensur e th at it is permissible to be conn ect ed to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The cust om er should be awar e th at compliance with the above conditions may not pre ven t d eg ra da tio n of service in some situations.

Repairs to certified eq uip me nt shou ld be made by an aut ho rize d Can ad ian main te na nce facilit y designated by the supplier . An y repairs or alterat ion s mad e by th e use r to this equipment, or equipment malfunctions, ma y give th e te leco mm un icat ion s comp an y cause to request the user to disconnect the equipment. Users should ensure for their own protection that the electrical ground connections of the power utilit y, telephone lines, and internal me ta llic wate r pip e syste m, if pre sen t, are conn ect ed to geth er. This precaution may be part icula rly important in rural areas.

Cautio n: Users should not attempt to make such connect ion s the mse lves, but shou ld con ta ct the appropriate electric inspection authority, or electrician, as appropriate.

The standard connecting arrangement code for this equipment is CA11A. The Load Number (LN) assig ne d to each terminal device denotes the percen ta ge of th e total load to be connected to a telephone

loop which is used by the device to pr eve nt over loa din g. The termination of a loop may consist of any combinatio n of device s subject only to the requ irement that the sum of the load number s of all th e de vices do es no t exceed 100.

SUPPLIES

Caution: Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than genuine Ricoh parts in your Ricoh office product.

INK CARTRIDGE

❐ Ink Cartridge Type 120 Black is recommended for the best monochrome

performance.

❐ Ink Cartridge Type 125 Color is recommended for the best colour

performance.

❐ Ink Refill Type 125 Black is recommended as a replacement when Ink

Refill Type 125 Color runs out of black ink.

❐ Ink Refill Type 125 Color is recommended as a replacement when Ink

Refill Type 125 Color runs out of Color ink.

U.S. Government Market ing : Rico h Co rp orat ion , 3 60 1 Eise nhowe r A ve nu e, Suit e 4 00, Ale xan dr ia, VA 22304.(70 3)31 7- 3290

Headquarters: Ricoh Corp oration, 5 Dedrick Place, West Caldwell, NJ 07006. 201-88 2- 20 00

Ricoh Company., Ltd. 15-5, Minami-Aoyama 1-ch om e, Minatoku, Tokyo 107, Japan

Part No. H5058710 Printed in Japan

Table of Content s

INTRODUCTION......................................................................................... 1

WHAT DOES A FAX MACHINE DO?.........................................2

WHAT DOES THE PRINTER DO?..............................................2

SOME OF THE THINGS THAT THIS MACHINE CAN DO ........ 3

HOW TO USE THIS MANUAL.....................................................4

GENERAL PRECAUTIONS ................................... ......................5

GUIDE TO COMPONENTS ......................................................................... 9

OPERATION PANEL .................................................................10

FRONT VIEW ...............................................................................12

BASIC FAX OPERATION............................................................................13

SENDING IMMEDIATELY VS. SCANNING QUICKLY...............14

SENDING IMMEDIATELY

SCANNING QUICKLY (Memory Transmission) .................................17

IF YOU MAKE A MISTAKE .......................................... ..............19

POSSIBLE PROBLEMS...............................................................19

SENDING A PAGE WITH VERY FINE DETAIL .......................... 20

OTHER FEATURES FOR TRANSMISSION ...............................23

CHANGING TRANSMISSION MODE ..........................................27

REDIALING ................................................................................... 28

CHOOSING THE RECEIVING MODES & HOW TO RECEIVE..30 RECEIVING FAX MESSAGES WHEN

THERE IS A PROBLEM ................ ..............................................35

MAKING TELEPHONE CALLS ................................... ................37

ERASING & PRINTING STORED MESSAGES..........................40

COPYING......................................................................................42

(Immediate Transmission) ............ .... .... ....16

OTHER FAX FEATURES...............................................................................4 3

PROGRAMMING KEYSTROKES...................... ..........................44

SENDING CONFIDENTIAL MESSAGES....................................47

RECEIVING CONFIDENTIAL MESSAGES................................ 49

LOCKING INCOMING MESSAGES ........................................... 52

FORWARDING MESSAGES.......................................................56

MULTI-COPY SETTING .............................................................. 62

REVERSE ORDER PRINTING ...................................................65

PROTECTION AGAINST WRONG CONNECTIONS .................66

REJECTING MESSAGES FROM CERTAIN SENDERS............68

PROGRAMMING SPECIAL SENDERS .................... .................73

WILD CARDS...............................................................................76

TONAL SIGNALS......................................................................... 77

(Error Correction Mode) AND PAGE RETRANSMISSION ..... 78

ECM

BATCH TRANSMISSION.............................................................79

CALLING TO REQUEST A MESSAGE (POLLING).................. 81

COUNTERS........................... ....................................................... 88

(Remote Diagnostic System) ...................................................... 89

RDS

AI SHORT PROTOCOL............................................................... 90

USING THE PRINTER ..................................................................................91

SETTING UP THE PRINTER....................................................... 92

USING THE PRINTER................................................................98

PRINTING THE SELF TESTS..................................................... 101

USING THE PRINTER WITH YOUR SOFTWARE..................... 105

USING THE OPERATION PANEL.............................................. 125

CUSTOMIZING THE PRINTER ...................................................128

CHANGING AN EMULATION SWITCH SETTING .....................135

REPORTS .....................................................................................................137

AUTOMATICALLY PRINTED REPORTS................................... 138

REPORTS YOU CAN PRINT OUT YOURSELF......................... 143

MAINTAINING YOUR MACHINE ..............................................................145

ADDING PAPER........................................................................... 146

REPLACING THE INK CARTRIDGE................................... ........147

CLEANING THE MACHINE.........................................................150

SOLVING PROBLEMS ................................................................................153

SDOCUMENT JAMS.............................. ......................................154

COPY JAMS ................................................................................. 1 55

COMMUNICATION PROBLEMS .................................................158

OPERATING DIFFICULTIES .......................................................1 58

DISPLAYED ERROR MESSAGES .............................................. 1 62

ERROR CODES............................................................................1 64

TECHNICAL REFERENCE ............................................................................167

ENTERING TELEPHONE NUMBERS.........................................168

STORING NAMES AND LABELS...............................................168

USER SWITCHES ............................ ............................................169

EMULATION SWITCHES FOR THE PRINTER .......................... 176

DOING TWO THINGS AT ONCE LIMITS ON THE USE OF STORED TELEPHONE NUMBERS . 181

DOCUMENT SPECIFICATIONS .................................................182

FAX SPECIFICATIONS ................................................................ 184

PRINTER SPECIFICATIONS.......................................................185

(Dual Access) .......... ................ ..180

APPENDIX A INSTALLING THE MACHINE & INITIAL SETTINGS ...............187

LOCATION .................................................................................... 188

INSTALLATION............................................................................189

SOME ITEMS MUST BE PROGRAMMED FIRST ......................1 97

STORING OFTEN USED NUMBERS ..........................................210

OTHER ITEMS TO PROGRAM AT YOUR LEISURE................. 221

APPENDIX B PRINTING IN COLOR........................................................... 223

INTRODUCTION........................ ................................................... 224

SELECTING THE PRINT MEDIA................................................ 224

UNDERSTANDING YOUR APPLICATION’S CAPABILITIES ... 225

COLOR AND PRINTING SPEEDS..............................................227

GLOSSARY........................... .......................................................226

FUNCTION LIST

WARNING: This equipment has been tested and found to comply with

the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help. Changes or modifications not expressly approved by the party

responsible for compliance could void the user’s authority to operate the equipment.

Properly shielded and grounded cables and connectors must be used for connection to host computer in order to meet FCC emission limits.

Energy Saving Information

This product was designed to reduce the environmental impact associated with this fax equipment. This is accomplished by means of energy saving features such as Low Power (Energy Saver) modes and Night Timer. Please see applicable sections of operating manual for details.

As an Energy Star Partner, we have determined that this fax model meets Energy Star guidelines for energy efficiency.

Notice about the Telephone Consumer Protection Act (Valid in the USA only)

Attention Please! The Telephone Consumer Protection Act of 1991 among other things

makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. This information is transmitted with your document by the TTI (Transmit Terminal Identification) feature.

In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the "General Precations" and/or "Some Items Must be Programmed First" sections. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time. Thank you.

IMPORTANT SAFETY INSTRUCTIONS

1. Read all of these instructions.

2. Save these instructions for later use.

3. Follow all warnings and instructions mark ed on the product.

4. Unplug this product from the wall the outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand or table. The product may fall , causing serious damage to the product or injuring the user.

7. Slots and openings in the cabinet and the back or bottom are provided for ventil ati on; to ensure reliable operation of the product and to protect it from overheating, thes e openings must not be blocked or covered. The openings should never be block ed by plac ing t h e product on a bed, sofa,rug or other similar surface. This product should not be placed i n a built-in installation unless proper ventilation is provided.

8. This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult an authorised sales person or your local power company.

9. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electric ian to replace your obsolete outlet. Do not defeat the purpose of the ground grounding type plug. (This does not apply in countries in which the 2-wire, non-grounded type plug is used,)

10. Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord.

1 1. If an extension cord is used with this product, make sure that the total of ampere ratings

of the products plugged into the extension cord does not exceed the extens ion c or d ampere rating. Also, make sure that the total of all products plugged into the wall outl et does not exceed 15 amperes.

12. Never push objects of any kind into this product through cabinet slots as they may touc h dangerous voltage points or short out parts that could result in a risk of fire or electri c shock. Never spill liquid of any kind on the product.

13. Do not attempt to service this product yoursel f, as opening or removing c overs may expose you to dangerous voltage points or other risks. Refer all servicing to qualif ied service personnel.

14. Unplug this product from the wall outlet and refer servicing to qualified serv ice pers onnel under the following conditions: A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often required extensive work by a qualified technician to restore the product to normal operation. E. If the product has been dropped or cabinet has been damaged. F. If the product exhibits a distinct change in performance, indicating a need for service.

INTRODUCTION

Thank you for purchasing this product. This compact machine is ideal for small businesses and home office users. It is very easy to operate. Also, you can get printouts from your computer just by entering printer mode. If you install the optional color cartridge, you can get printouts in color. You will soon become accustomed to its features and will be able to enjoy years of service from it.

Your machine is equipped with a wide range of labor-saving and cost saving features. Please keep this manual near the machine at all times.

INTRODUCTION

WHAT DOES A FAX MACHINE DO?

A fax machine scans your document and converts it into a series of black and white dots (the number of dots there are across and down the page depends on the resolution that you selected section of this manual for details). This series of dots is transformed into an electrical signal and sent out over the telephone line to the destination fax machine.

The receiving fax machine reconstructs your document from the incoming signal, and prints it.

If you are worried about whether the message arrived at the destination, you can check a report called the TCR (Transaction Confirmation Report). When you print this report, you can see the result of the most recent fax communications made by your machine.

You can use your fax machine to send and receive many types of documents, even photographs.

-refer to the specifications

WHAT DOES THE PRINTER DO?

When you are in printer mode, you will be able to use the machine as a desktop printer for your personal computer. To ensure that the printer can be used with a wide range of application programs, emulation modes for different printer types have been provided.

SOME OF THE THINGS THAT THIS MACHINE

Polling Reception

See page 44

CAN DO

This machine has many features. Here is a sample of what it can do.

Sending a Fax to More Than One Location

See page 18

Forwarding

INTRODUCTION

See page 85

Programing Keystrokes

See page 56

Sending a Fax Later

See page 23

Authorized Reception

See page 70

HOW TO USE THIS MANUAL

This manual contains instructions on how to operate and take care of your machine. Please keep it near the machine at all times. Note that the external appearance of the machine in some illustrations may differ slightly from the actual machine.

The manual consists of the following sections.

❐ How to Use This Manual - This is the section that you are now reading.

It contains an overview of the manual.

❐ General Precautions - This section lists precautions that you should

keep in mind when operating the machine. Read this section before you begin to use your machine.

❐ Guide to Components - This contains a diagram that shows where the

main components of your machine are situated. It also describes the functions of the various buttons and indicators that are on your machine’s operation panel.

❐ Basic Fax Operation - This section describes the features and settings

that would normally be used on a daily basis.

❐ Other Fax Features - This section explains how to take advantage of

the special features of your fax machine.

❐ Using The Printer - This section explains how to use the machine as a

printer and take advantage of the printer features.

❐ Reports - This section explains the reports that the machine generates:

When there are error codes or paper jams refer to this section (many routine problems do not need to be solved by an experienced technician).

❐ Maintaining Your Machine - This section shows you what to do when

consumable supplies run out.

❐ Solving Problems - For example when your machine cannot

communicate or there is a paper jam.

❐ Technical Reference - Inputting characters, setting up the user

switches, specifications and other technical information.

❐ Appendix A - The best place to install your machine is described here.

Please also refer to it when you plan to move the machine to another location. It also explains the things you have to do before you can send your fax message, and lists important features that will make faxing more convenient.

❐ Appendix B -Printing in color.

GENERAL PRECAUTIONS

WARNING : Do not attempt any maintenance or troubleshooting other than that mentioned in this manual.

Pay attention to the following :

Power Supply

1. Power requirements: 115Vac, 60 Hz.

2. Insert the power plug securely into the wall socket.

3. Make sure that the wall outlet is near the machine and readily accessible.

4. Do not connect other equipment to the same socket.

5. Do not step on or set anything on the power cord.

6. Do not connect other equipment to the same extension cord.

7. Be sure that the power cord is not in a position where it could trip someone.

INTRODUCTION

Grounding

Ground the machine and the lightning protection circuit in accordance with the regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning protection circuit for the machine requires the machine to be properly grounded. If proper grounding is provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

GENERAL PRECAUTIONS

COLD WEATHER POWER-UP

Avoid raising the room temperature abruptly when it is below 57°F , or condensation may form inside the machine.

1. Raise the room temperature to 68°F at less than 18°F per hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

Do not use the machine near a humidifier.

THUNDERSTORMS

With proper grounding, about 90% of lightning damage can be prevented. However, if possible, during severe electric storms disconnect the power cord and telephone line cord.

NOTE: All fax messages stored in the memory are erased if the power is switched off for more than one hour.

PAPER PRECAUTIONS

The following list of precautions tells you how to store and handle your printer paper.

Unused paper

❐ Store in a dry, cool, dark place. ❐ Do not store under uneven pressure. ❐ Only use fresh unmarked paper.

Copies

❐ Store in a dry, cool, dark place. ❐ Do not use adhesives or writing materials containing alcohol or other

organic solvents.

❐ Avoid contact with films or adhesive tapes containing plasticisers.

GENERAL PRECAUTIONS

❐ Avoid contact with diazo photosensitive paper. ❐ When a copy gets wet, dry it by wiping it gently with a soft cloth or tissue. ❐ Do not scratch or rub it with hard materials. ❐ Do not copy with a mercury lamp diazo copier. ❐ Make a photocopy if the information is to be kept for a long time. ❐ Do not store copies in vinyl file folders.

INK CARTRIDGES

❐ Ink Cartridge Type 120 Black is recommended for the best black

performance. For color printing, Ink Cartridge Type 125 Color is recommended.

❐ Store in a cool, dark place. ❐ Keep out of reach of children. The ink in the cartridge c ontains isopropyl

alcohol 67-63-0.

❐ Never store where it may be exposed to heat. ❐ Do not unpack a cartridge until you need to use it. ❐ Do not touch the print head : This is a precis ion

component.

❐ Do not lay heavy objects on the ink cartridge.

INTRODUCTION

❐ Do not remove the ink cartridge from the printer

unless you have to; ink inside the cartridge will dry out and the cartridge will not disperse ink.

❐ For best results, change the cartridge at least once a

year.

❐ Do not attempt to refill ink cartridges. Printouts with

refilled cartridges may be of poor quality.

❐ Do not disassemble ink cartridges. Ink may be spilled on your hands or

clothes.

❐ Do not subject cartridges to shock or vibration; ink may spill out of the

cartridge.

❐ Do not touch the aluminum plate on the cartridge. ❐ Do not replace the protective seal and head cap. ❐ If you unwrap a cartridge and do not install it, store it in the ink car tridge

container.

GENERAL PRECAUTIONS

OPERATING PRECAUTIONS

❐ Do not unplug the power cord while the machine is operating. ❐ Do not overload the paper feed unit. ❐ Keep corrosive liquids, such as acid, off the machine. ❐ Do not touch copy paper if your fingers are wet or oily; fingerprints may

appear on the copy.

❐ Do not let paper clips, staples or other small metal objects fall into the

machine.

❐ Do not place beverages on or near the machine, they may spill on or

into it.

❐ While the machine is in operation, do not unplug the power cord. ❐ If you open the front cover, the machine does not stop printing at once.

Do not touch the inside of the machine while it is working.

❐ Make sure the ink cartridge is in its home position. ❐ After the cover has been open, the machine will automatically perform

print head cleaning.

GENERAL

❐ Since some parts of the machine are supplied with high voltage, make

sure that you do not attempt any repairs or attempt to access any parts of the machine except those described in this manual.

❐ Do not modify or replace parts other than those mentioned in this

manual.

❐ After unplugging the power cord, always wait for more than three

seconds before plugging it back in.

❐ A lithium battery has been used in this machine to provide the maximum

storage life for your programmed data (such as Quick Dial keys and Speed Dial codes). Your data will be saved for 5 years if you keep the machine’s power on all the time.

❐ Do not place the machine in direct sunlight. ❐ Avoid prolonged or repeated contact with skin. ❐ Cleanse skin thoroughly after contact, before breaks and meals, and at

the end of the work period.

❐ Ink is readily removed from skin by waterless hand cleaners followed by

washing with soap and water.

❐ Be careful not to get any ink on your clothing.

GUIDE TO COMPONENTS

GUIDE TO

COMPONENTS

OPERATION PANEL

GHI JKL

PRS TUV

OPER

ABC

DEF

MNO

WXY

Receive File Indicator Lights when an incoming message was

received into the memory.

Check Display Indicator Lights or blinks when there is a problem

with the machine; look at the display to determine the nature of the problem.

Function Key Press to use one of the numbered

functions.

Yes Key (m) Use to answer questions on the display.

No Key (i) Use to answer questions on the display. Replace Cartridge( j ) Use to replace cartridges. Arrow Keys When the arrow keys (j and k keys) are

shown on the display, use these keys to access the options, items, or functions shown by the arrow. Also use them to move the cursor when programming or editing a displayed item.

OPERATION PA NEL

Auto Select Mode Key and Indicator

Detail Indicator Lights when you are in Detail mode. Fine Indicator Lights when you are in Fine mode. Halftone Key/ Halftone

Indicator

Memory Key Press this if you wish to transmit a fax

On line Key/ On Line Indicator

Speed Dial Key Press this to dial using Speed Dials. Pause/Redial Key Press this if you need to insert a pause

On Hook Dial Key Press this to dial without picking up the

Clear Key Use this to delete a single character on the

Quick Dial Keys Each of these can be programmed with a

Ten Keypad Use this as a telephone keypad, or to enter

Stop Key Press this to stop the machine and return it

Start / Copy Key Press this to start fax communications or

Press this key to use Auto Receive Mode. The indicator lights when you are in this mode.

Press this to use Halftone Mode, the indicator lights when you are in the this mode.

message using the memory features. Press this to switch the printer On line or

Off line. While this indicator is blinking you can not print.

when dialing. Also, press this to redial the last dialed number.

handset.

display during programming.

telephone number.

Speed Dial codes.

to standby mode.

copy a document in the feeder.

GUIDE TO

COMPONENTS

FRONT VIEW

1 Paper Feed Lever 7 Operation Panel 2 Document Table Extention 8 Document Tray 3 Paper Feed 9 Document Tray Extension 4 Document Table (Paper Feed

Cover ) 5 Handset 11 Copy Tray 6 Document Guides 12 Front Cover

10 Copy Tray Extension

BASIC FAX OPERATION

indicates a hint (for example a page number where related information can be found)

Most procedures start from standby mode as shown below. The percentage number shows how much memory space is remaining. " that the machine is in Memory Transmission mode.

❐ Immediate Transmission mode

❐ Memory Transmission mode

NOTE: If you start a procedure and do not enter anything at the operation

panel for 3 minutes, the machine returns to standby mode.

MEM.TX

READY 100% 10:00AM SET DOC. OR DIAL NO.

MEM.TX 100% 10:00AM SET DOC. OR DIAL NO.

" indicates

BASIC FAX

OPERATION

SENDING IMMEDIATELY VS. SCANNING

There are two ways to send a fax message:

❐ Memory Tr ansmission ❐ Immediate Transmission

Sending Immediately (Immediate Transmission)

QUICKLY

This is known as Immediate Transmission. It is useful when:

❐ You wish to send a message immediately. ❐ You quickly wish to check whether you have successfully connected with

the other party.

❐ Your machine’s memory is becoming full.

The machine dials immediately after you press the Start key (or at a specified later time, if you used a time delay feature like Send Later). The message is scanned and transmitted page by page without being stored in memory.

SENDING IMMEDIA TELY VS. SCANNING QUICKLY

Scanning Quickly (Memory Transmission)

This is called Memory Transmission. It is advantageous because:

❐ Fax messages can be scanned much more quickly (you can take your

document away from the fax machine without waiting for the transmission to be completed).

❐ While your fax message is being sent, another user can operate the

machine (people will not have to wait by the fax machine a long time).

❐ You can send the same message to more than one place with the same

operation.

After you press the Start key, the machine doesn’t dial until all the pages of your fax message have been stored in the memory.

BASIC FAX

OPERATION

The default mode of this machine is Immediate Transmission, so the procedures described in this manual will be based on the assumption that you are using Immediate Transmission.

Cross-references Send Later:see page 23.

SENDING IMMEDIATELY (Immediate

leading edge

T ransmission)

With this procedure you may only specify one destination. The advantages and disadvantages of Immediate Transmission and Memory Transmission are discussed on pages 14 and 15.

Make sure that the machine is in

standby mode. If the display does not look like above,

then press the Memory Key. Follow both steps in any order:

❐ You can dial in any of these ways

(only one destination):

a) Ten Keypad b) Quick Dial c) Speed Dial d) Handset

❐ Carefully place your fax message

face down into the document feeder. The machine will take it in.

NOTE:

READY 100% 10:00AM SET DOC. OR DIAL NO.

TRANSMIT Y/START 3104719266

TRANSMIT OPTION DIAL FAX NUMBER

❐ Take your hand away from the feeder before

the documents start feeding. Do not touch or hold the documents while they are feeding.

❐ The sheets must be stacked face down in the

feeder. So they are fed properly, align the leading edges in a slight wedge shape so the bottom document is inserted deepest.

Good

❐ The pages must be face down in the feeder

with the first page at the bottom of the stack.

❐ Feed the pages in so that the top edge goes

in first.

❐ Do not feed in more than 15 pages. ❐ Do not use unsuitable types of originals (see

page 182).

leading edge

Bad

❐ Adjust the document guides to fit the width of

the pages.

❐ Do not use pages of different sizes.

Selecting Contrast : See page 20. Options for sending a message: See page 23.

llllllll

SCANNING QUICKLY (Memory Transmission)

Press the Start key.

The machine dials and the line to the other party is connected. While it is

dialing, the number that you dialed is displayed (or if you used Quick Dial or Speed Dial, the Quick Dial or Speed Dial Label stored for that number is displayed). After transmission the machine will return to standby mode.

NOW COMMUNICATING A4 ----->A4 TRANSMIT

NEW YORK OFFICE A4 ----->A4 TRANSMIT

SCANNING QUICKLY (Memory Transmission)

Make sure that the machine is in

standby mode. If the display does not look as right, then press the Memory key.

Follow both steps in any order.

❐ Dial in one of the following ways:

a) Ten Keypad b) Quick Dial c) Speed Dial. d) Other

If your machine is behind a PBX, dial th e acce ss code , then a pau se, then th e te lep ho ne numbe r. For international numbers, press the Pause key after entering the country code.

❐ Carefully place your fax message

face down into the document feeder. The machine will take it in.

NOTE: If you do not set the document carefully you can reset the ma-

chine to its default. Check after that the display still looks as above.

MEM.TX 100% 10:00AM SET DOC. OR DIAL NO

TRANSMIT Y/STRT 3104719266

Several destinations :

GROUP DIAL

Just one location

HANDSET

MEM.TX OPTION DIAL FAX NUMBER

BASIC FAX

OPERATION

SCANNING QUICKLY (Memory Transmission)

Press the Yes key.

Either:

❐ Dial another number (Broadcasting).

See the next section : Go to step 2.

❐ Press the Start key.The machine will

scan the document and dial.

The machine dials, and the line to the

other party is connected.

Watch the display. The identification of the other party will appear. If you have dialed the wrong number, press the Stop key as soon as possible and start over again.

After sending the message, the ma-

chine hangs up automatically.

TRANSMIT OPTION DIAL NEXT FAX NUMBER

SAVING TO MEMORY F-001 P.01 99%

NOW COMMUNICATING SET DOC. OR DIAL NO.

NEW YORK OFFICE SET DOC. OR DIAL NO.

Transmission Using the Group Key

Either:

❐ Place a document into the feeder.

GROUP Y/START G1 DISTRIBUTOR

❐ Press the Quick Dial 10 (Group

Key). Then enter the group number.

Press the Start key.

Programming the Group Key see page 218

Sending the Same Message to Many Destinations

This feature is called Broadcasting. When you are in Memory Transmission mode, you can send the same message to many destinations (maximum 30 destinations). After dialing the number of the first destination (steps 2 & 3 above), dial another number. Repeat this procedure until you have dialed all the numbers, then press the Start key.

IF YOU MAKE A MISTAKE

If you make a mistake when inputting a name or number, either :

❐ Press the No key to erase the entire name or number and start again. ❐ Press the Clear key to erase the last letter or digit that you entered.

If you enter the wrong function number,

❐ Press the Function key to return to standby mode and start again.

If you dial the wrong number:

❐ Press the No key to erase the number, then enter it again. ❐ If scanning has already begun, press the Stop key. ❐ If you have already programmed the number into the machine by

pressing the Yes key, remove the document from the feeder and start again.

POSSIBLE PROBLEMS

You want to take out the document: Open the operation panel and take it out.

CAUTION: Do not pull out the document without opening the scanner or you will damage the machine.

BASIC FAX

OPERATION

You want to send more than 15 pages:

While the last page is being fed in, place more pages (up to 15) in the feeder.

You make a mistake while dialing: If you have already pressed the Start key, press the Stop key immediately.

If you haven’t pressed the Start key yet, either:

❐ Press the No key: The entire number is deleted. Enter a new number. ❐ Press the Clear key: Only the last digit is deleted.

If you find a mistake after scanning and the document has been stored as a memory file (Memory Transmission):

Use Function 21 to clear the memory file. (see page 40) and start again.

The Check Display indicator is blinking:

An error has been detected. Follow the instructions on the display. For more information about error displays see page 160.

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