Ricoh FAX880 OPERATING INSTRUCTIONS I20 UK

OPERATOR’S MANUAL

RICOH FAX880 MP

Please read all of these instructions and keep this manual by your machine.

OPTIONAL EQUIPMENT

MEMORY (FEATURE EXPANDER TYPE 100 2M, FEATURE EXPANDER TYPE 100 4M)

Either a 2 - Mbyte memory card or 4 - Mbyte memory card can be added.

Trademark Notice:

Canon and BJ are registered trademarks and Bubble Jet is a trademark of Cannon Inc.

Other brand and product names may be trademarks or registered trademarks of their respective companies.

SUPPLIES

Caution: Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than genuine Ricoh parts in your Ricoh office product.

INK CARTRIDGE

Ink Cartridge Type 120 Black is recommended for the best monochrome performance.

Ink Cartridge Type 125 Color is recommended for the best colour performance.

Ink Refill Type 125 Black is recommended as a replacement when Ink CartridgeType 125 Color runs out of black ink.

Ink Refill Type 125 Color is recommended as a replacement when Ink CartridgeType 125 Color runs out of colour ink.

Overseas Affiliates

Netherlands

RICOH EUROPE B.V.

Groenelaan 3 P.O. Box 114

1180 AC-Amstelveen, Holland

TEL: [phone]

FAX:[phone]

United Kingdom

RICOH U.K. LTD.

Ricoh House

1 Plane Tree Cresent, Feltham

Middlesex TW 13 7HG, U.K.

TEL: [phone]

FAX: [phone]

Bundesrepublik Deutschland

RICOH DEUTSCHLAND GMBH

Mergenthalerallee 38-40

65760 Eschborn, Germany

TEL: [phone]

FAX: [phone]

USA

RICOH CORPORATION 155 Passaic Avenue Fairfield, New Jersey 07006 TEL: [phone]

FAX: [phone]

RICOH COMPANY, LTD.

15-5, Minami-Aoyama 1-chome, Minato-ku, Tokyo 107, Japan

GB Part No. H5058601 Printed in Netherlands

Optional Equipment

PC-FAX EXPANDER TYPE 120

This allows use of this machine as a scanner and a PC FAX modem

TABLE OF CONTENTS
INTRODUCTION .........................................................................................	1
WHAT DOES A FAX MACHINE DO? .........................................	2
WHAT DOES THE PRINTER DO? ..............................................	2
SOME OF THE THINGS THAT THIS MACHINE CAN DO ........	3
HOW TO USE THIS MANUAL.....................................................	4
GENERAL PRECAUTIONS .........................................................	5
GUIDE TO COMPONENTS.........................................................................	9
OPERATION PANEL .................................................................	10
FRONT VIEW ...............................................................................	12
BASIC FAX OPERATION............................................................................	13
SENDING IMMEDIATELY VS. SCANNING QUICKLY...............	14
SENDING IMMEDIATELY (Immediate Transmission) ........................	16
SCANNING QUICKLY (Memory Transmission) .................................	17
IF YOU MAKE A MISTAKE ........................................................	19
POSSIBLE PROBLEMS...............................................................	19
SENDING A PAGE WITH VERY FINE DETAIL..........................	20
OTHER FEATURES FOR TRANSMISSION ...............................	23
CHANGING TRANSMISSION MODE ..........................................	27
REDIALLING.................................................................................	28
CHOOSING THE RECEIVING MODES & HOW TO RECEIVE .30
RECEIVING FAX MESSAGES WHEN THERE IS A PROBLEM 35
MAKING TELEPHONE CALLS ...................................................	37
ERASING & PRINTING STORED MESSAGES..........................	40
COPYING ......................................................................................	42
OTHER FAX FEATURES ...............................................................................	43
PROGRAMMING KEYSTROKES ...............................................	44
SENDING CONFIDENTIAL MESSAGES ....................................	47

RECEIVING CONFIDENTIAL MESSAGES ................................	49
LOCKING INCOMING MESSAGES ...........................................	52
FORWARDING MESSAGES .......................................................	56
MULTI-COPY SETTING ..............................................................	62
REVERSE ORDER PRINTING ...................................................	65
PROTECTION AGAINST WRONG CONNECTIONS .................	66
REJECTING MESSAGES FROM CERTAIN SENDERS............	68
PROGRAMMING SPECIAL SENDERS .....................................	73
WILD CARDS ...............................................................................	76
TONAL SIGNALS.........................................................................	77
ECM (Error Correction Mode) AND PAGE RETRANSMISSION .....	78
BATCH TRANSMISSION.............................................................	79
CALLING TO REQUEST A MESSAGE (POLLING) ..................	81
COUNTERS ..................................................................................	88
RDS (Remote Diagnostic System) ......................................................	89
AI SHORT PROTOCOL ...............................................................	90
USING THE PRINTER ..................................................................................	91
SETTING UP THE PRINTER .......................................................	92
USING THE PRINTER ................................................................	98
PRINTING THE SELF TESTS .....................................................	101
USING THE PRINTER WITH YOUR SOFTWARE .....................	105
USING THE OPERATION PANEL ..............................................	124
CUSTOMISING THE PRINTER ...................................................	127
CHANGING AN EMULATION SWITCH SETTING .....................	134
REPORTS.....................................................................................................	135
AUTOMATICALLY PRINTED REPORTS ...................................	136
REPORTS YOU CAN PRINT OUT YOURSELF.........................	141
MAINTAINING YOUR MACHINE ..............................................................	143

ADDING PAPER ..........................................................................

144

REPLACING THE INK CARTRIDGE...........................................	145
CLEANING THE MACHINE .........................................................	148
SOLVING PROBLEMS ................................................................................	151
DOCUMENT JAMS.......................................................................	152
COPY JAMS .................................................................................	153
COMMUNICATION PROBLEMS .................................................	156
OPERATING DIFFICULTIES .......................................................	156
DISPLAYED ERROR MESSAGES ..............................................	160
TECHNICAL REFERENCE............................................................................	163
ENTERING TELEPHONE NUMBERS .........................................	164
STORING NAMES AND LABELS ...............................................	164
USER SWITCHES ........................................................................	165
EMULATION SWITCHES FOR THE PRINTER ..........................	172
DOING TWO THINGS AT ONCE (Dual Access) ............................	176
LIMITS ON THE USE OF STORED TELEPHONE NUMBERS .177
DOCUMENT & PAPER SPECIFICATIONS.................................	178
FAX SPECIFICATIONS ................................................................	180
PRINTER SPECIFICATIONS .......................................................	181
APPENDIX A INSTALLING THE MACHINE & INITIAL SETTINGS	...............183
LOCATION ....................................................................................	184
INSTALLATION ............................................................................	185
SOME ITEMS MUST BE PROGRAMMED FIRST ......................	191
STORING OFTEN USED NUMBERS ..........................................	204
OTHER ITEMS TO PROGRAM AT YOUR LEISURE.................	215
APPENDIX B PRINTING IN COLOUR ........................................................	217
INTRODUCTION ...........................................................................	218
SELECTING THE PRINT MEDIA.................................................	218
UNDERSTANDING YOUR APPLICATION’S CAPABILITIES ...	219
COLOUR AND PRINTING SPEEDS............................................	221

IMPORTANT SAFETY INSTRUCTIONS

1.Read all of these instructions.

2.Save these instructions for later use.

3.Follow all warnings and instructions marked on the product.

4.Unplug this product from the wall the outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5.Do not use this product near water.

6.Do not place this product on an unstable cart, stand or table. The product may fall, causing serious damage to the product or injuring the user.

7.Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa,rug or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

8.This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult an authorised sales person or your local power company.

9.This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the ground grounding type plug. (This does not apply in countries in which the 2-wire, non-grounded type plug is used,)

10.Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord.

11.If an extension cord is used with this product, make sure that the total of ampere ratings of the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

12.Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

13.Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

14.Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A.When the power cord or plug is damaged or frayed.

B.If liquid has been spilled into the product.

C.If the product has been exposed to rain or water.

D.If the product does not operate normally when the operating

instructions are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often required extensive work by a qualified technician to restore the product to normal operation.

E.If the product has been dropped or cabinet has been damaged.

F.If the product exhibits a distinct change in performance, indicating a need for service.

NOTICE TO USERS (Great Britain)

This model is designed and approved for connection to the following circuits. British Telecom Public Switched Telephone Network Hull Public Switched Telephone Network

PABX Extensions

Mercury Communications Limited Public Switched Telephone Network.

CONNECTION TO THE PSTN OR A PABX EXTENSION

If there is a line jack socket already installed, you may connect this model using the line lead supplied. If you require a socket to be fitted, complete the attached form and send it to your local telephone manager’s office.

IMPORTANT NOTICE

1.The connection to the BT network must be unplugged before the earth is disconnected.

2.The connection to the BT network must not be hard wired.

3.Please ensure that connection to the mains supply (240Vac) is correctly made and that the power is switched on before use.

4.The apparatus is suitable for direct connection to exclusive lines of Public Switched Telephone Network, and for connection to compatible PABX’s (consult your authorised dealer for the list of compatible PABX’s and for installation thereon), or via an RBS. The definition of an RBS (Relevant Branch System) for PSTN lines, is given in BS6789 section 6.1, clause 2.4.

5.The Ringer Equivalence Number (REN) relates to the performance of the apparatus when used in combination with other items of apparatus. It enables the calculation of the maximum number of items of apparatus that may be connected simultaneously to the line by summing the REN values of each of the items. The maximum REN value of 4 may not be exceeded. This value includes any BT approved instrument each of which is assumed to have a REN value of 1.0 unless otherwise marked. The REN value of this model is 3.

6.When idle, this model allows normal use of an associated approved main telephone, which must be plugged into the BS6312 compatiable series connector, provided for connection to the telephone line. Only one such connection may be made.

7.The apparatus must be connected to PSTN lines which use the loop disconnect or DTMF signalling.

8.The machine is not suitable as an extension to a payphone, for use on shared service lines, or on 1-1 carrier systems.

9.The Terminal operates in mode 1 (autodialling).

10.The user is advised to check all numbers stored in the register before making a call.

11.The approval of this terminal for connection to the British telecom public switched telephone network is INVALIDATED if the apparatus is subject to any modification in any material way not authorised by BABT or it is used with, or connected to:

a)Internal software that has not been formally accepted by BABT.

b)External control software or external control apparatus which causes the operation of the terminal or associated call set-up equipment to contravene the requirements of the approval.

All apparatus connected to this terminal and thereby connected directly to the British Telecom public switched telephone network must be approved apparatus as defined in Section 22 of the British Telecommunications ACT 1984.

12.This apparatus has been approved for the use of the following facilities: Storage of Telephone Number for Retrieval by Predetermined Code Automatic Call Initiation

Operation in the Absence of Proceed Indication (Although not Detected) Automatic Dialling Facilities

Auto-Calling Facility Loudspeaking Facility Series Connection Facility

Automatic Storage of Last Number Dialled Tone Detection-Busy Tone

Repeat Attempt Faclities: Multiple (Automatic) Auto Clear form Call Originating End

Integral Modem

Any other usage will invalidate the approval of the apparatus if, as a result, it then ceased to conform to the standard against which approval was granted.

13.Connection to a PBX -it cannot be guaranteed that the apparatus will operate correctly under all possible conditions connection to compatible PBX’s. Any cases of difficulty should be referred in the first instance to the supplier of the telephone apparatus.

14.This apparatus provides an off hook detector and switching of the line between the telephone and modem. The voltage drop introduced by this apparatus into the loop connection between the main telephone and the network at a current of 10 ma d.c. is 0.3 volts.

15.Only apparatus conforming with BS 6301 or EN 41003 may be connected to the series socket. Any interconnection between the above socket and other connections, directly or by the way of other apparatus, may produce hazardous conditions on the BT network. Advice should be obtained from a competent engineer before any such connection is made.

16.With reference to EN41003 cl 4.1.3 the apparatus is supplied with a connection to the public switched telephone network, which is referred to as TNV circuit. There is also an optional printer port that may by fitted, which is referred to as a SELV circuit. Please ensure that the TNV circuit is only connected to another TNV circuit and that the SELV circuit is only connected to other SELV circuits.

17.The apparatus does not recognise a secondary proceed indication.

18.When using the TAM mode, (Ref Operator’s manual page 32), please note that incoming calls normally expect to be answered within 10 seconds of hearing the tone and most will abandon the the call within 45 seconds.

Declaration of Conformity

"The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC."

Notice:The machines produced from July 1995 comply with the above CE requirements.

INTRODUCTION

Thank you for purchasing this product. This compact machine is ideal for small businesses and home office users. It is very easy to operate. Also, you can get printouts from your computer just by entering printer mode. If you install the optional colour cartridge, you can get printouts in colour. You will soon become accustomed to its features and will be able to enjoy years of service from it.

Your machine is equipped with a wide range of labor-saving and costsaving features. Please keep this manual near the machine at all times.

INTRODUCTION

1

WHAT DOES A FAX MACHINE DO?

A fax machine scans your document and converts it into a series of black and white dots (the number of dots there are across and down the page depends on the resolution that you selected -refer to the specifications section of this manual for details). This series of dots is transformed into an electrical signal and sent out over the telephone line to the destination fax machine.

The receiving fax machine reconstructs your document from the incoming signal, and prints it.

If you are worried about whether the message arrived at the destination, you can check a report called the Journal (Transmission Confirmation Report). When you print this report, you can see the result of the most recent fax communications made by your machine.

You can use your fax machine to send and receive many types of documents, even photographs.

WHAT DOES THE PRINTER DO?

When you are in printer mode, you will be able to use the machine as a desktop printer for your personal computer. To ensure that the printer can be used with a wide range of application programs, emulation modes for different printer types have been provided.

2

SOME OF THE THINGS THAT THIS MACHINE CAN DO

This machine has many features. Here is a sample of what it can do.

Sending a Fax to More Than One Location

Polling Reception

See page 18

See page 85

Forwarding

Programing Keystrokes

INTRODUCTION

See page 56	See page 49
Sending a Fax Later	Authorized Reception

See page 23	See page 70

3

HOW TO USE THIS MANUAL

This manual contains instructions on how to operate and take care of your machine. Please keep it near the machine at all times.

Note that the external appearance of the machine in some illustrations may differ slightly from the actual machine.

The manual consists of the following sections.

How to Use This Manual - This is the section that you are now reading. It contains an overview of the manual.

General Precautions - This section lists precautions that you should keep in mind when operating the machine. Read this section before you begin to use your machine.

Guide to Components - This contains a diagram that shows where the main components of your machine are situated. It also describes the functions of the various buttons and indicators that are on your machine’s operation panel.

Basic Fax Operation - This section describes the features and settings that would normally be used on a daily basis.

Other Fax Features - This section explains how to take advantage of the special features of your fax machine.

Using The Printer - This section explains how to use the machine as a printer and take advantage of the printer features.

Reports - This section explains the reports that the machine generates: When there are error codes or paper jams refer to this section (many routine problems do not need to be solved by an experienced technician).

Maintaining Your Machine - This section shows you what to do when consumable supplies run out.

Solving Problems - For example when your machine cannot communicate or there is a paper jam.

Technical Reference - Inputting characters, setting up the user switches, specifications and other technical information.

Appendix A - The best place to install your machine is described here. Please also refer to it when you plan to move the machine to another location. It also explains the things you have to do before you can send your fax message, and lists important features that will make faxing more convenient.

Appendix B -Printing in Colour.

4

GENERAL PRECAUTIONS

WARNING : Do not attempt any maintenance or troubleshooting other than that mentioned in this manual.

Pay attention to the following :

INTRODUCTION

Power Supply

1.Power requirements: 220-240Vac, 50 Hz.

2.Insert the power plug securely into the wall socket.

3.Make sure that the wall outlet is near the machine and readily accessible.

4.Do not connect other equipment to the same socket.

5.Do not step on or set anything on the power cord.

6.Do not connect other equipment to the same extension cord.

7.Be sure that the power cord is not in a position where it could trip someone.

Grounding

Ground the machine and the lightning protection circuit in accordance with the regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning protection circuit for the machine requires the machine to be properly grounded. If proper grounding is provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

5

GENERAL PRECAUTIONS

COLD WEATHER POWER-UP

Avoid raising the room temperature abruptly when it is below 14°C , or condensation may form inside the machine.

1.Raise the room temperature to 20°C at less than 10°C per hour.

2.Wait for 30 to 60 minutes.

3.Turn the power on.

Do not use the machine near a humidifier.

THUNDERSTORMS

With proper grounding, about 90% of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch

off and disconnect the power cord and telephone line cord.

NOTE: All fax messages stored in the memory are erased if the power is switched off for more than one hour.

PAPER PRECAUTIONS

The following list of precautions tells you how to store and handle your printer paper.

Unused paper

Store in a dry, cool, dark place.

Do not store under uneven pressure.

Only use fresh unmarked paper.

Copies

Store in a dry, cool, dark place.

Do not use adhesives or writing materials containing alcohol or other organic solvents.

6

	GENERAL PRECAUTIONS
	Avoid contact with films or adhesive tapes containing plasticisers.	INTRODUCTION

Avoid contact with diazo photosensitive paper.

When a copy gets wet, dry it by wiping it gently with a soft cloth or tissue.

Do not scratch or rub it with hard materials.

Do not copy with a mercury lamp diazo copier.

Make a photocopy if the information is to be kept for a long time.

Do not store copies in vinyl file folders.

INK CARTRIDGES

Ink Cartridge Type 120 Black is recommended for the best performance. If you use the optional colour printer option, Ink Cartridge Type 125 Color is recommended.

Store in a cool, dark place.

Keep out of reach of children. The ink in the cartridge contains isopropyl alcohol 67-63-0.

Never store where it may be exposed to heat.

Do not unpack a cartridge until you need to use it.

Do not touch the print head : This is a precision component.

Do not lay heavy objects on the ink cartridge.

Do not remove the ink cartridge from the printer unless you have to; ink inside the cartridge will dry out and the cartridge will not disperse ink.

For best results, change the cartridge at least once a year.

Do not attempt to refill ink cartridges. Printouts with refilled cartridges may be of poor quality.

Do not disassemble ink cartridges. Ink may be spilled on your hands or clothes.

Do not subject cartridges to shock or vibration; ink may spill out of the cartridge.

Do not touch the aluminum plate on the cartridge.

Do not replace the protective seal and head cap after removing them from a new cartridge.

If you unwrap a cartridge and do not install it, store it in the ink cartridge container.

7

GENERAL PRECAUTIONS

OPERATING PRECAUTIONS

Do not unplug the power cord while the machine is operating.

Do not overload the paper feed unit.

Keep corrosive liquids, such as acid, off the machine.

Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.

Do not let paper clips, staples or other small metal objects fall into the machine.

Do not place beverages on or near the machine, they may spill on or into it.

While the machine is in operation, do not unplug the power cord.

If you open the front cover, the machine does not stop printing at once. Do not touch the inside the machine while it is working.

Make sure the ink cartridge is in its home position.

After the cover has been open, the machine will automatically perform print head cleaning.

GENERAL

Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.

Do not modify or replace parts other than those mentioned in this manual.

After unplugging the power cord, always wait for more than three seconds before plugging it back in.

A lithium battery has been used in this machine to provide the maximum storage life for your programmed data (such as Quick Dial keys and Speed Dial codes). Your data will be saved for 5 years if you keep the machine’s power on all the time.

Do not place the machine in direct sunlight.

Avoid prolonged or repeated contact with skin.

Cleanse skin thoroughly after contact, before breaks and meals, and at the end of the week period.

Ink is readily removed form skin by waterless band cleaners followed by washing with soap and water.

Be careful not to get any ink on your clothing.

8

GUIDE TO COMPONENTS

COMPONENTS

GUIDE TO

9

OPERATION PANEL

1
2
		5
4	3	5

	Receive File Indicator	Lights when an incoming message was
		received into the memory.
	Check Display Indicator	Lights or blinks when there is a problem
		with the machine; look at the display to
		determine the nature of the problem.
	Function Key	Press to use one of the numbered
		functions.
1	Yes Key (m)	Use to answer questions on the display.
	No Key (i)	Use to answer questions on the display.
	Replace Cartridge( j )	Use to replace cartridges.
	Arrow Keys	When the arrow keys (j and k keys) are
		shown on the display, use these keys to
		access the options, items, or functions
		shown by the arrow. Also use them to
		move the cursor when programming or
		editing a displayed item.

10

			OPERATION PANEL
		Auto Select Mode Key	Press this key to use Auto Receive Mode.
		And Indicator	The indicator lights when you are in this
			mode.
		Detail Indicator	Lights when you are in Detail mode.
					TOGUIDE		COMPONENTS
		Fine Indicator	Lights when you are in Fine mode.
	2	Halftone Key/ Halftone	Press this to use Halftone Mode, the
		Indicator	indicator lights when you are in the this
			mode.
		Memory Key	Press this if you wish to transmit a fax
			message using the memory features.
		On line Key/ On Line	Press this to switch the printer On line or
		Indicator	Off line. While this indicator is blinking you
			can not print.
		Speed Dial Key	Press this to dial using Speed Dials.
		Pause/Redial Key	Press this if you need to insert a pause
			when dialling. Also, press this to redial the
	3		last dialled number.
		On Hook Dial Key	Press this to dial without picking up the
			handset.
		Clear Key	Use this as a backspace key during
			programming.
	4	Quick Dial Keys	Each of these can be programmed with a
			telephone number.
		Ten Keypad	Use this as a telephone keypad, or to enter
			Speed Dial codes.
	5	Stop Key	Press this to stop the machine and return it
			to standby mode.
		Start / Copy Key	Press this to start fax communications or
			copy a document in the feeder.

11

FRONT VIEW

8

1

2

3

4

5

			7
			6
1	Paper Feed	5	Document Tray
2	Paper Feed Cover (Document	6	Copy Tray
	Table)
3	Document Guide	7	Front Cover
4	Operation Panel	8	Paper Feed Lever

12

READY 100% 10:00

SET DOC. OR DIAL NO.

MEM.TX 100% 10:00

SET DOC. OR DIAL NO.

BASIC FAX OPERATION

indicates a hint (for example a page number where related information can be found)

Most procedures start from standby mode as shown below. The percentage number shows how much memory space is remaining. "MEM.TX" indicates that the machine is in Memory Transmission mode.

Immediate Transmission mode

Memory Transmission mode

BASIC FAX OPERATION

NOTE: If you start a procedure and do not enter anything at the operation panel for 3 minutes, the machine returns to standby mode.

13

SENDING IMMEDIATELY VS. SCANNING QUICKLY

There are two ways to send a fax message:

Memory Transmission

Immediate Transmission

Sending Immediately (Immediate Transmission)

This is known as Immediate Transmission. It is useful when:

You wish to send a message immediately.

You quickly wish to check whether you have successfully connected with the other party.

Your machine’s memory is becoming full.

The machine dials immediately after you press the Start key (or at a specified later time, if you used a time delay feature like Send Later). The message is scanned and transmitted page by page without being stored in memory.

14

SENDING IMMEDIATELY VS. SCANNING QUICKLY

Scanning Quickly (Memory Transmission)

OPERATION

BASIC FAX

This is called Memory Transmission. It is advantageous because:

Fax messages can be scanned much more quickly (you can take your document away from the fax machine without waiting for the transmission to be completed).

While your fax message is being sent, another user can operate the machine (people will not have to wait by the fax machine a long time).

You can send the same message to more than one place with the same operation.

After you press the Start key, the machine doesn’t dial until all the pages of your fax message have been stored in the memory.

The default mode of this machine is Immediate Transmission, so the procedures described in this manual will be based on the assumption that you are using Immediate Transmission.

Cross-references

Send Later:see page 23.

15

SENDING IMMEDIATELY (Immediate

Transmission)

With this procedure you may only specify one destination. The advantages and disadvantages of Immediate Transmission and Memory Transmission are discussed on pages 14 and 15.

1Make sure that the machine is in standby mode.

2If the display does not look like above, then press the Memory Key.

3Follow both steps in any order:

You can dial in any of these ways (only one destination):

READY 100%	10:00
SET DOC. OR	DIAL NO.

TRANSMIT Y/START 3104719266llllllll

a) Ten Keypad		b) Quick Dial		c) Speed Dial	d) Handset *

Carefully place your fax message face down into the document feeder until the machine takes it in.

* Only if the handset is installed

TRANSMIT OPTIONk DIAL FAX NUMBER

NOTE:	GOOD	BAD

The pages must be face down in the feeder with the first page at the bottom of the stack.

Feed the pages in so that the top edge goes in first.

Do not feed in more than 15 pages.

Do not use unsuitable types of originals (see page 168).

Adjust the document guides to fit the width of the pages.

Do not use pages of different sizes.

Selecting Contrast : See page 20.

Options for sending a message: See page 23

16

MEM.TX OPTIONk DIAL FAX NUMBER

SCANNING QUICKLY (Memory Transmission)

4 Press the Start key.

NOW COMMUNICATING A4 ----->A4 TRANSMIT

NEW YORK OFFICE

A4 ----->A4 TRANSMIT

5The machine dials and the line to the other party is connected. While it is dialling, the number that you dialled is displayed (or if you used Quick Dial or Speed Dial, the Quick Dial or Speed Dial Label stored for that number is displayed). After transmission the machine will return to standby mode.

SCANNING QUICKLY (Memory Transmission)

BASIC FAX OPERATION

1Make sure that the machine is in standby mode. If the display does not look as right, then press the Memory key.

MEM.TX 100%

10:00

SET DOC. OR DIAL NO

2	Follow both steps in any order.
	Dial in one of the following ways:	TRANSMIT	Y/STRT

	3104719266
b) Quick Dial	d) Other
	Several destinations :
	GROUP DIAL
	Just one location*:
	HANDSET

*:Only if the telephone handset is installed. If your machine is behind a PBX, dial the access code, then a pause, then the telephone number. For international numbers, press the Pause key after entering the country code.

Carefully place your fax message face down into the auto document feeder until the machine takes it in.

NOTE: If you do not set the document carefully you can reset the machine to its default. Check after that the display still looks as above.

GOOD

BAD

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SCANNING QUICKLY (Memory Transmission)

3 Press the Yes key.

4 Either:Dial another number (Broadcasting). See the next section : Go to step 2.

Press the Start key.The machine will scan the document and dial.

5The machine dials, and the line to the other party is connected.

TRANSMIT OPTIONj DIAL NEXT FAX NUMBER

SAVING TO MEMORY

F-001 P.01

99%

NOW COMMUNICATING SET DOC. OR DIAL NO.

NEW YORK OFFICE

SET DOC. OR DIAL NO.

NOTE: Watch the display.

The identification of the other party will appear. If you have dialled the wrong number, press the Stop key

as soon as possible and start over again.

6After sending the message, the machine hangs up automatically.

Sending the Same Message to Many Destinations

This feature is called Broadcasting. When you are in Memory Transmission mode, you can send the same message to many destinations (maximum 30 destinations). After dialling the number of the first destination (steps 2 & 3 above), dial another number. Repeat this procedure until you have dialled all the numbers, then press the Start key.

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IF YOU MAKE A MISTAKE

If you make a mistake when inputting a name or number, either :

Press the No key to erase the entire name or number and start again.

Press the Clear key to erase the last letter or digit that you entered.

If you enter the wrong function number,

Press the Function key to return to standby mode and start again.

If you dial the wrong number:

Press the No key to erase the number, then enter it again.

If scanning has already begun, press the Stop key.

If you have already programmed the number into the machine by pressing the Yes key, remove the document from the feeder and start again.

BASIC FAX OPERATION

POSSIBLE PROBLEMS

You want to take out the document:

Open the operation panel and take it out.

CAUTION: Do not pull out the document without opening the scanner or you will damage the machine.

You want to send more than 15 pages:

While the last page is being fed in, place more pages (up to 15) in the feeder.

You make a mistake while dialling:

If you have already pressed the Start key, press the Stop key immediately.

If you haven’t pressed the Start key yet, either:

Press the No key: The entire number is deleted. Enter a new number.

Press the Clear key: Only the last digit is deleted.

You find a mistake after scanning and the document has been stored as a memory file (Memory Transmission):

Use Function 21 to clear the memory file. (see page 40) and start again.

The Check Display indicator is blinking:

An error has been detected. Follow the instructions on the display. For more information about error displays see page 160.

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SENDING A PAGE WITH VERY FINE DETAIL

You may wish to send many different types of fax messages. Some of these may be difficult to reproduce at the other end. However, your machine has two settings that you can adjust to help you transmit your document with the best possible quality. In this model, contrast is adjusted automatically.

If you are not sure whether your settings are suitable, make a copy of the document using these settings. The printout gives an indication of how the fax message will look when it is printed at the other end.

If your fax message has more than one page, you can select different settings for each page. For example, if you wish to use a different resolution just for page 2, change the resolution setting while page 1 is being scanned. Then, while page 2 is being scanned, you can return the resolution to the original setting.

Resolution

If your document contains fine print or detailed diagrams, use a higher resolution setting.

Standard: Suitable for most typewritten documents. When the Detail and Fine indicators are not lit, this mode is selected.

Detail: Use for documents with small print or fine details. When the Detail indicator is lit, this mode is selected.

Fine: Use this for high quality reproduction. When the Fine indicator is lit, this mode is selected.

Halftone

If your document contains a photograph, diagrams with complex shading patterns or gray, switch Halftone Mode on to achieve optimum image quality. This mode is selected when the Halftone indicator is lit. If it is not lit, press the Halftone key.

NOTE: When you select this mode, Detail is also automatically selected.

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