Ricoh FAX880 OPERATING INSTRUCTIONS I20 UK
OPERATOR’S MANUAL
RICOH FAX880 MP
Please read all of these instructions and keep this manual by your machine.
OPTIONAL EQUIPMENT
MEMORY (FEATURE EXPANDER TYPE 100 2M, FEATURE EXPANDER
TYPE 100 4M)
Either a 2 - Mbyte memory card or 4 - Mbyte memory card can be added.
Trademark Notice:
Canon and BJ are registered trademarks and Bubble Jet is a trademark of
Cannon Inc.
Other brand and product names may be trademarks or registered
trademarks of their respective companies.
SUPPLIES
Caution: Ricoh shall not be responsible for any damage or expense that
may result from the use of parts other than genuine Ricoh parts in your
Ricoh office product.
INK CARTRIDGE
❐ Ink Cartridge Type 120 Black is recommended for the best monochrome
performance.
❐ Ink Cartridge Type 125 Color is recommended for the best colour
performance.
❐ Ink Refill Type 125 Black is recommended as a replacement when Ink
CartridgeType 125 Color runs out of black ink.
❐ Ink Refill Type 125 Color is recommended as a replacement when Ink
CartridgeType 125 Color runs out of colour ink.
Overseas Affiliates
Netherlands
RICOH EUROPE B.V.
Groenelaan 3 P.O. Box 114
1180 AC-A mstelveen, Holland
TEL: 020-5474111
FAX:020-6418601
United Kingdom
RICOH U.K. LTD.
Ricoh House
1 Plane Tree Cresent, Feltham
Middlesex TW 13 7HG, U.K .
TEL: 44-81751-6644
FAX: 44-81890-5566
Bundesrepublik Deutschland
RICOH DEUTSCHLAND GMBH
Mergenthalerallee 38-40
65760 Eschborn, Germany
TEL: 06496-906-0
FAX: 06496-45101
USA
RICOH CORPORATION
155 Passaic Avenue
Fairfield, New Jersey 07006
TEL: 201-882-2173
FAX: 201-882-3939
RICOH COMPANY, LTD.
15-5, Minami-Aoyama 1-chome, Minato-ku, Tokyo 107, Japan
GB
Part No. H5058601 Printed in Netherlands
Optional Equipment
PC-FAX EXPANDER TYPE 120
This allows use of this machine as a scanner and a PC FAX modem
TABLE OF CONTENTS
INTRODUCTION......................................................................................... 1
WHAT DOES A FAX MACHINE DO?.........................................2
WHAT DOES THE PRINTER DO?..............................................2
SOME OF THE THINGS THAT THIS MACHINE CAN DO ........3
HOW TO USE THIS MANUAL.....................................................4
GENERAL PRECAUTIONS ......................................................... 5
GUIDE TO COMPONENTS ......................................................................... 9
OPERATION PANEL .................................................................10
FRONT VIEW ...............................................................................12
BASIC FAX OPERATION............................................................................13
SENDING IMMEDIATELY VS. SCANNING QUICKLY...............14
SENDING IMMEDIATELY (Immediate Transmission).......... ...... .... ....16
SCANNING QUICKLY
IF YOU MAKE A MISTAKE .......................................... ..............19
POSSIBLE PROBLEMS...............................................................19
SENDING A PAGE WITH VERY FINE DETAIL .......................... 20
OTHER FEATURES FOR TRANSMISSION ...............................23
CHANGING TRANSMISSION MODE ..........................................27
REDIALLING.................................................................................28
CHOOSING THE RECEIVING MODES & HOW TO RECEIVE .30
RECEIVING FAX MESSAGES WHEN THERE IS A PROBLEM 35
MAKING TELEPHONE CALLS ................................................... 37
ERASING & PRINTING STORED MESSAGES..........................40
COPYING......................................................................................4 2
(Memory Transmission).................................17
OTHER FAX FEATURES...............................................................................43
PROGRAMMING KEYSTROKES................. ..............................44
SENDING CONFIDENTIAL MESSAGES.................. ..................47
RECEIVING CONFIDENTIAL MESSAGES................................ 49
LOCKING INCOMING MESSAGES ........................................... 52
FORWARDING MESSAGES.......................................................56
MULTI-COPY SETTING .............................................................. 62
REVERSE ORDER PRINTING ...................................................65
PROTECTION AGAINST WRONG CONNECTIONS .................66
REJECTING MESSAGES FROM CERTAIN SENDERS............68
PROGRAMMING SPECIAL SENDERS .............................. .......73
WILD CARDS.................................................................... ...........76
TONAL SIGNALS......................................................................... 77
(Error Correction Mode) AND PAGE RETRANSMISSION .....78
ECM
BATCH TRANSMISSION.............................................................79
CALLING TO REQUEST A MESSAGE (POLLING).................. 81
COUNTERS..................................... ............................................ . 88
(Remote Diagnostic System) ...................................................... 89
RDS
AI SHORT PROTOCOL............................ ................................... 90
USING THE PRINTER ..................................................................................91
SETTING UP THE PRINTER....................................................... 92
USING THE PRINTER................................................................ 98
PRINTING THE SELF TESTS..................................................... 101
USING THE PRINTER WITH YOUR SOFTWARE.................... .105
USING THE OPERATION PANEL..............................................124
CUSTOMISING THE PRINTER...................... ............................. 127
CHANGING AN EMULATION SWITCH SETTING .....................134
REPORTS .....................................................................................................135
AUTOMATICALLY PRINTED REPORTS...................................136
REPORTS YOU CAN PRINT OUT YOURSELF......................... 141
MAINTAINING YOUR MA CHINE .............................................................. 1 43
ADDING PAPER ..........................................................................144
REPLACING THE INK CARTRIDGE................................... ........145
CLEANING THE MACHINE.........................................................148
SOLVING PROBLEMS ................................................................................151
DOCUMENT JAMS........................................... ............................152
COPY JAMS .................................................................................153
COMMUNICATION PROBLEMS . ................................................156
OPERATING DIFFICULTIES ....................................................... 156
DISPLAYED ERROR MESSAGES .............................................. 1 60
TECHNICAL REFERENCE ............................................................................163
ENTERING TELEPHONE NUMBERS.........................................164
STORING NAMES AND LABELS...............................................164
USER SWITCHES ................ ........................................................165
EMULATION SWITCHES FOR THE PRINTER ..........................172
DOING TWO THINGS AT ONCE
LIMITS ON THE USE OF STORED TELEPHONE NUMBERS .177
DOCUMENT & PAPER SPECIFICATIONS................................. 178
FAX SPECIFICATIONS ................................................................ 180
PRINTER SPECIFICATIONS.......................................................181
(Dual Access) .......... ................ ..176
APPENDIX A INSTALLING THE MACHINE & INITIAL SETTINGS ...............183
LOCATION .................................................................................... 184
INSTALLATION............................................................................185
SOME ITEMS MUST BE PROGRAMMED FIRST ......................1 91
STORING OFTEN USED NUMBERS ..........................................204
OTHER ITEMS TO PROGRAM AT YOUR LEISURE................. 215
APPENDIX B PRINTING IN COLOUR ........................................................217
INTRODUCTION ........................................................................... 218
SELECTING THE PRINT MEDIA................................................. 218
UNDERSTANDING YOUR APPLICATION’S CAPABILITIES ... 219
COLOUR AND PRINTING SPEEDS............................................221
IMPORTANT SAFETY INSTRUCTIONS
1. Read all of these instructions.
2. Save these instructions for later use.
3. Follow all warnings and instructions mark ed on the product.
4. Unplug this product from the wall the outlet before cleaning. Do not use liquid cleaners or
aerosol cleaners. Use a damp cloth for cleaning.
5. Do not use this product near water.
6. Do not place this product on an unstable cart, stand or table. The product may fall ,
causing serious damage to the product or injuring the user.
7. Slots and openings in the cabinet and the back or bottom are provided for ventil ati on; to
ensure reliable operation of the product and to protect it from overheating, thes e openings
must not be blocked or covered. The openings should never be block ed by plac ing t h e
product on a bed, sofa,rug or other similar surface. This product should not be placed i n a
built-in installation unless proper ventilation is provided.
8. This product should be operated from the type of power source indicated on the marking
label. If you are not sure of the type of power available, consult an authorised sales person
or your local power company.
9. This product is equipped with a 3-wire grounding type plug, a plug having a third
(grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety
feature. If you are unable to insert the plug into the outlet, contact your electric ian to
replace your obsolete outlet. Do not defeat the purpose of the ground grounding type plug.
(This does not apply in countries in which the 2-wire, non-grounded type plug is used,)
10. Do not allow anything to rest on the power cord. Do not locate this product where persons
will walk on the cord.
1 1. If an extension cord is used with this product, make sure that the total of ampere ratings
of the products plugged into the extension cord does not exceed the extens ion c or d
ampere rating. Also, make sure that the total of all products plugged into the wall outl et
does not exceed 15 amperes.
12. Never push objects of any kind into this product through cabinet slots as they may touc h
dangerous voltage points or short out parts that could result in a risk of fire or electri c
shock. Never spill liquid of any kind on the product.
13. Do not attempt to service this product yoursel f, as opening or removing c overs may
expose you to dangerous voltage points or other risks. Refer all servicing to qualif ied
service personnel.
14. Unplug this product from the wall outlet and refer servicing to qualified serv ice pers onnel
under the following conditions:
A. When the power cord or plug is damaged or frayed.
B. If liquid has been spilled into the product.
C. If the product has been exposed to rain or water.
D. If the product does not operate normally when the operating
instructions are followed. Adjust only those controls that are covered
by the operating instructions since improper adjustment of other
controls may result in damage and will often required extensive work
by a qualified technician to restore the product to normal operation.
E. If the product has been dropped or cabinet has been damaged.
F. If the product exhibits a distinct change in performance, indicating a
need for service.
NOTICE TO USERS (Great Britain)
This model is designed and approved for connection to the following circui ts.
CONNECTION TO THE PSTN OR A PABX EXTENS ION
If there is a line jack socket already instal led, you may connec t thi s model us ing the li ne le ad
supplied. If you require a socket to be fitted, complete the attached form and send it to your
local telephone manager’s office.
IMPORTANT NOTICE
1. The connection to the BT network must be unplugged before the earth is disconnected.
2. The connection to the BT network must not be hard wired.
3. Please ensure that connection to the mains supply (240Vac) is correctly made and that
the power is switched on before use.
4. The apparatus is suitable for direct connection to exclusive li nes of Public Swit c hed
Telephone Network, and for connection to compatible PABX’s (consult your authorised
dealer for the list of compatible PABX’s and for installati on thereon), or via an RBS . The
definition of an RBS (Relevant Branc h Sys tem) for P S TN li nes , is given in B S6789 sec t ion
6.1, clause 2.4.
5. The Ringer Equivalence Number (REN) relates to the performance of the apparatus when
used in combination with other items of apparatus . It enables the calc ul ati on of the
maximum number of items of apparatus that may be connec ted sim ult aneous ly to the li ne
by summing the REN values of each of the it ems . The maxim um RE N va l ue of 4 may not
be exceeded. This value includes any BT approved instrument each of which is assumed
to have a REN value of 1.0 unless otherwise marked. The REN val ue of this model is 3.
6. When idle, this model allows normal use of an associated approved main tel ephone,
which must be plugged into the BS6312 compatiable series connec tor, provided for
connection to the telephone line. Only one such c onnec tion may be made.
7. The apparatus must be connected to PSTN lines which us e the loop disconnec t or DTMF
signalling.
8. The machine is not suitable as an extensi on to a payphone, for us e on shared serv ic e
lines, or on 1-1 carrier systems.
9. The Terminal operates in mode 1 (autodialling).
10. The user is advised to check all numbers stored in the register before making a c all .
11. The approval of this terminal for connection to the Britis h tel ec om publi c switc hed
telephone network is INVALIDATED if the apparatus is subjec t to any modific at ion in any
material way not authorised by BABT or it is used with, or connected to:
a) Internal software that has not been formally accept ed by BABT.
b) External control software or external control apparatus whic h caus es
the operation of the terminal or associated call set-up equipment to
contravene the requirements of the approval.
All apparatus connected to this terminal and thereby connect ed direc tly to the Britis h
Telecom public switched telephone network must be approved apparatus as defined in
Section 22 of the British Telecommunications ACT 1984.
British Telecom Public Switched Telephone Network
Hull Public Switched Telephone Network
PABX Exte n sions
Mercury Communications Limited P ubli c Switched Telephone Network.
12. This apparatus has been approved for the use of the following faciliti es :
Storage of Telephone Number for Retrieval by Predetermined Code
Automatic Call Initiation
Operation in the Absence of Proc eed Indic at ion (A l though not Detec te d)
Automatic Dialling Facilities
Auto-Calling Facility
Loudspeaking Facility
Series Connection Facility
Automatic Storage of Last Number Dialled
Tone Detection-Busy Tone
Repeat Attempt Faclities: Multiple (A utomati c)
Auto Clear form Call Originating End
Integral Modem
Any other usage will invalidate the approval of the apparatus if, as a result, it then cease d
to conform to the standard against which approval was granted.
13. Connection to a PBX -it cannot be guaranteed that the apparatus wil l operate correctl y
under all possible conditions connection to compatible PBX’s. Any cases of difficulty
should be referred in the first instance to the supplier of the telephone apparatus.
14. This apparatus provides an off hook detec tor and swit ching of the li ne between th e
telephone and modem. The voltage drop introduced by this apparatus into the loop
connection between the main telephone and the network at a current of 10 ma d.c. is 0.3
volts.
15. Only apparatus conforming with BS 6301 or EN 41003 may be connected to the s eries
socket. Any interconnecti on between the abov e soc k et and other connec tions , direct ly o r
by the way of other apparatus, may produce hazardous conditions on the BT network.
Advice should be obtained from a competent engineer before any such connection is
made.
16. With reference to EN41003 cl 4.1.3 the apparatus is supplied with a connection to the
public switched telephone network, which is referred to as TNV circuit . There is als o an
optional printer port that may by fitted, which is referred to as a SELV circuit. Please
ensure that the TNV circuit is only connected to another TNV circ ui t and that t he S ELV
circuit is only connected to other SELV circuits.
17. The apparatus does not recognise a secondary proceed indication.
18. When using the TAM mode, (Ref Operator’s manual page 32), please note that incoming
calls normally expect to be answered within 10 seconds of hearing the tone and most will
abandon the the call within 45 seconds.
Declaration of Conformity
"The Product complies with the requirements of the EMC Directive
89/336/EEC and the Low Voltage Directive 73/23/EEC."
Notice:The machines produced from July 1995 comply with the above CE
requirements.
INTRODUCTION
Thank you for purchasing this product. This compact machine is ideal for
small businesses and home office users. It is very easy to operate. Also, you
can get printouts from your computer just by entering printer mode. If you
install the optional colour cartridge, you can get printouts in colour. You will
soon become accustomed to its features and will be able to enjoy years of
service from it.
Your machine is equipped with a wide range of labor-saving and costsaving
features. Please keep this manual near the machine at all times.
INTRODUCTION
1
WHAT DOES A FAX MACHINE DO?
A fax machine scans your document and converts it into a series of black
and white dots (the number of dots there are across and down the page
depends on the resolution that you selected
section of this manual for details). This series of dots is transformed into an
electrical signal and sent out over the telephone line to the destination fax
machine.
The receiving fax machine reconstructs your document from the incoming
signal, and prints it.
If you are worried about whether the message arrived at the destination, you
can check a report called the Journal (Transmission Confirmation Report).
When you print this report, you can see the result of the most recent fax
communications made by your machine.
You can use your fax machine to send and receive many types of
documents, even photographs.
-refer to the specifications
WHAT DOES THE PRINTER DO?
When you are in printer mode, you will be able to use the machine as a
desktop printer for your personal computer. To ensure that the printer can be
used with a wide range of application programs, emulation modes for
different printer types have been provided.
2
SOME OF THE THINGS THAT THIS MACHINE
Polling Reception
See page 49
CAN DO
This machine has many features. Here is a sample of what it can do.
Sending a Fax to More Than One Location
See page 18
Forwarding
INTRODUCTION
See page 85
Programing Keystrokes
See page 56
Sending a Fax Later
See page 23
Authorized Reception
See page 70
3
HOW TO USE THIS MANUAL
This manual contains instructions on how to operate and take care of your
machine. Please keep it near the machine at all times.
Note that the external appearance of the machine in some illustrations may
differ slightly from the actual machine.
The manual consists of the following sections.
❐ How to Use This Manual - This is the section that you are now reading.
It contains an overview of the manual.
❐ General Precautions - This section lists precautions that you should
keep in mind when operating the machine. Read this section before you
begin to use your machine.
❐ Guide to Components - This contains a diagram that shows where the
main components of your machine are situated. It also describes the
functions of the various buttons and indicators that are on your
machine’s operation panel.
❐ Basic Fax Operation - This section describes the features and settings
that would normally be used on a daily basis.
❐ Other Fax Features - This section explains how to take advantage of
the special features of your fax machine.
❐ Using The Printer - This section explains how to use the machine as a
printer and take advantage of the printer features.
❐ Reports - This section explains the reports that the machine generates:
When there are error codes or paper jams refer to this section (many
routine problems do not need to be solved by an experienced
technician).
❐ Maintaining Your Machine - This section shows you what to do when
consumable supplies run out.
❐ Solving Problems - For example when your machine cannot
communicate or there is a paper jam.
❐ Technical Reference - Inputting characters, setting up the user
switches, specifications and other technical information.
❐ Appendix A - The best place to install your machine is described here.
Please also refer to it when you plan to move the machine to another
location. It also explains the things you have to do before you can send
your fax message, and lists important features that will make faxing
more convenient.
❐ Appendix B -Printing in Colour.
4
GENERAL PRECAUTIONS
WARNING : Do not attempt any maintenance or troubleshooting other
than that mentioned in this manual.
Pay attention to the following :
Power Supply
1. Power requirements:
220-240Vac, 50 Hz.
2. Insert the power plug securely into the
wall socket.
3. Make sure that the wall outlet is near
the machine and readily accessible.
4. Do not connect other equipment to the
same socket.
5. Do not step on or set anything on the
power cord.
6. Do not connect other equipment to the
same extension cord.
7. Be sure that the power cord is not in a
position where it could trip someone.
INTRODUCTION
Grounding
Ground the machine and the lightning protection circuit in accordance with
the regulations. Do not ground to gas or water pipes, or to a telephone
ground plug. Proper grounding is to the ground terminal of the power outlet.
Be sure that the ground terminal of the power outlet is properly grounded.
The lightning protection circuit for the machine requires the machine to be
properly grounded. If proper grounding is provided, about 90% of lightning
damage can be prevented. For safety, be sure to connect the machine to a
three-prong grounded outlet.
5
GENERAL PRECAUTIONS
COLD WEATHER POWER-UP
Avoid raising the room temperature abruptly when
it is below 14°C , or condensation may form inside
the machine.
1. Raise the room temperature to 20°C at less
than 10°C per hour.
2. Wait for 30 to 60 minutes.
3. Turn the power on.
Do not use the machine near a humidifier.
THUNDERSTORMS
With proper grounding, about 90% of lightning
damage can be prevented. However, if possible,
during severe electric storms turn the power switch
off and disconnect the power cord and telephone line cord.
NOTE: All fax messages stored in the memory are erased if the power is
switched off for more than one hour.
PAPER PRECAUTIONS
The following list of precautions tells you how to store and handle your
printer paper.
Unused paper
❐ Store in a dry, cool, dark place.
❐ Do not store under uneven pressure.
❐ Only use fresh unmarked paper.
Copies
❐ Store in a dry, cool, dark place.
❐ Do not use adhesives or writing materials containing alcohol or other
organic solvents.
6
GENERAL PRECAUTIONS
❐ Avoid contact with films or adhesive tapes containing plasticisers.
❐ Avoid contact with diazo photosensitive paper.
❐ When a copy gets wet, dry it by wiping it gently with a soft cloth or tissue.
❐ Do not scratch or rub it with hard materials.
❐ Do not copy with a mercury lamp diazo copier.
❐ Make a photocopy if the information is to be kept for a long time.
❐ Do not store copies in vinyl file folders.
INK CARTRIDGES
❐ Ink Cartridge Type 120 Black is recommended for the best
performance. If you use the optional colour printer option, Ink Cartridge
Type 125 Color is recommended.
❐ Store in a cool, dark place.
❐ Keep out of reach of children. The ink in the
cartridge contains isopropyl alcohol 67-63-0.
❐ Never store where it may be exposed to heat.
❐ Do not unpack a cartridge until you need to use it.
❐ Do not touch the print head : This is a precision
component.
INTRODUCTION
❐ Do not lay heavy objects on the ink cartridge.
❐ Do not remove the ink cartridge from the printer
unless you have to; ink inside the cartridge will dry
out and the cartridge will not disperse ink.
❐ For best results, change the cartridge at least once a year.
❐ Do not attempt to refill ink cartridges. Printouts with refilled cartr idges
may be of poor quality.
❐ Do not disassemble ink cartridges. Ink may be spilled on your hands or
clothes.
❐ Do not subject cartridges to shock or vibration; ink may spill out of the
cartridge.
❐ Do not touch the aluminum plate on the cartridge.
❐ Do not replace the protective seal and head cap after removing them
from a new cartridge.
❐ If you unwrap a cartridge and do not install it, store it in the ink car tridge
container.
7
GENERAL PRECAUTIONS
OPERATING PRECAUTIONS
❐ Do not unplug the power cord while the machine is operating.
❐ Do not overload the paper feed unit.
❐ Keep corrosive liquids, such as acid, off the machine.
❐ Do not touch copy paper if your fingers are wet or oily; fingerprints may
appear on the copy.
❐ Do not let paper clips, staples or other small metal objects fall into the
machine.
❐ Do not place beverages on or near the machine, they may spill on or
into it.
❐ While the machine is in operation, do not unplug the power cord.
❐ If you open the front cover, the machine does not stop printing at once.
Do not touch the inside the machine while it is working.
❐ Make sure the ink cartridge is in its home position.
❐ After the cover has been open, the machine will automatically perform
print head cleaning.
GENERAL
❐ Since some parts of the machine are supplied with high voltage, make
sure that you do not attempt any repairs or attempt to access any part of
the machine except those described in this manual.
❐ Do not modify or replace parts other than those mentioned in this
manual.
❐ After unplugging the power cord, always wait for more than three
seconds before plugging it back in.
❐ A lithium battery has been used in this machine to provide the maximum
storage life for your programmed data (such as Quick Dial keys and
Speed Dial codes). Your data will be saved for 5 years if you keep the
machine’s power on all the time.
❐ Do not place the machine in direct sunlight.
❐ Avoid prolonged or repeated contact with skin.
❐ Cleanse skin thoroughly after contact, before breaks and meals, and at
the end of the week period.
❐ Ink is readily removed form skin by waterless band cleaners followed by
washing with soap and water.
❐ Be careful not to get any ink on your clothing.
8
GUIDE TO COMPONENTS
GUIDE TO
COMPONENTS
9
OPERATION PANEL
1
2
5
4
Receive File Indicator Lights when an incoming message was
received into the memory.
Check Display Indicator Lights or blinks when there is a problem
with the machine; look at the display to
determine the nature of the problem.
Function Key Press to use one of the numbered
functions.
Yes Key (m) Use to answer questions on the display.
1
No Key (i) Use to answer questions on the display.
Replace Cartridge( j ) Use to replace cartridges.
Arrow Keys When the arrow keys (j and k keys) are
shown on the display, use these keys to
access the options, items, or functions
shown by the arrow. Also use them to
move the cursor when programming or
editing a displayed item.
3
5
10
OPERATION PA NEL
Auto Select Mode Key
And Indicator
Detail Indicator Lights when you are in Detail mode.
Fine Indicator Lights when you are in Fine mode.
Halftone Key/ Halftone
2
Indicator
Memory Key Press this if you wish to transmit a fax
On line Key/ On Line
Indicator
Speed Dial Key Press this to dial using Speed Dials.
Pause/Redial Key Press this if you need to insert a pause
3
On Hook Dial Key Press this to dial without picking up the
Clear Key Use this as a backspace key during
Quick Dial Keys Each of these can be programmed with a
4
Ten Keypad Use this as a telephone keypad, or to enter
Stop Key Press this to stop the machine and return it
5
Start / Copy Key Press this to start fax communications or
Press this key to use Auto Receive Mode.
The indicator lights when you are in this
mode.
Press this to use Halftone Mode, the
indicator lights when you are in the this
mode.
message using the memory features.
Press this to switch the printer On line or
Off line. While this indicator is blinking you
can not print.
when dialling. Also, press this to redial the
last dialled number.
handset.
programming.
telephone number.
Speed Dial codes.
to standby mode.
copy a document in the feeder.
GUIDE TO
COMPONENTS
11
FRONT VIEW
1
2
3
4
5
6
8
7
1 Paper Feed 5 Document Tray
2 Paper Feed Cover (Document
Table)
3 Document Guide 7 Front Cover
4 Operation Panel 8 Paper Feed Lever
12
6 Copy Tray
BASIC FAX OPERATION
indicates a hint (for example a page number where related information
can be found)
Most procedures start from standby mode as shown below. The percentage
number shows how much memory space is remaining. "
that the machine is in Memory Transmission mode.
❐ Immediate Transmission mode
❐ Memory Transmission mode
NOTE: If you start a procedure and do not enter anything at the operation
panel for 3 minutes, the machine returns to standby mode.
MEM.TX
READY 100% 10:00
SET DOC. OR DIAL NO.
MEM.TX 100% 10:00
SET DOC. OR DIAL NO.
" indicates
BASIC FAX
OPERATION
13
SENDING IMMEDIATELY VS. SCANNING
There are two ways to send a fax message:
❐ Memory Transmis sion
❐ Immediate Transmission
Sending Immediately (Immediate Transmission)
QUICKLY
This is known as Immediate Transmission. It is useful when:
❐ You wish to send a message immediately.
❐ You quickly wish to check whether you have successfully connected with
the other party.
❐ Your machine’s memory is becoming full.
The machine dials immediately after you press the Start key (or at a
specified later time, if you used a time delay feature like Send Later). The
message is scanned and transmitted page by page without being stored in
memory.
14
SENDING IMMEDIA TELY VS. SCANNING QUICKLY
Scanning Quickly (Memory Transmission)
This is called Memory Transmission. It is advantageous because:
❐ Fax messages can be scanned much more quickly (you can take your
document away from the fax machine without waiting for the
transmission to be completed).
❐ While your fax message is being sent, another user can operate the
machine (people will not have to wait by the fax machine a long time).
❐ You can send the same message to more than one place with the same
operation.
After you press the Start key, the machine doesn’t dial until all the pages of
your fax message have been stored in the memory.
BASIC FAX
OPERATION
The default mode of this machine is Immediate Transmission, so the
procedures described in this manual will be based on the assumption that
you are using Immediate Transmission.
Cross-references
Send Later:see page 23.
15
SENDING IMMEDIATELY (Immediate
T ransmission)
With this procedure you may only specify one destination. The advantages
and disadvantages of Immediate Transmission and Memory Transmission
are discussed on pages 14 and 15.
Make sure that the machine is in
1
standby mode.
If the display does not look like above,
2
then press the Memory Key.
Follow both steps in any order:
3
❐ You can dial in any of these ways
(only one destination):
a) Ten Keypad b) Quick Dial c) Speed Dial d) Handset *
* Only if the handset is installed
❐ Carefully place your fax message
face down into the document feeder
until the machine takes it in.
NOTE:
GOOD
READY 100% 10:00
SET DOC. OR DIAL NO.
TRANSMIT Y/START
3104719266
TRANSMIT OPTION
DIAL FAX NUMBER
llllllll
BAD
❐ The pages must be face down in the feeder
with the first page at the bottom of the stack.
❐ Feed the pages in so that the top edge goes
in first.
❐ Do not feed in more than 15 pages.
❐ Do not use unsuitable types of originals (see
page 168).
❐ Adjust the document guides to fit the width of
the pages.
❐ Do not use pages of different sizes.
Selecting Contrast : See page 20.
Options for sending a message: See page 23
k
16
SCANNING QUICKLY (Memory Transmission)
Press the Start key.
4
The machine dials and the line to the other party is connected. While it is
5
dialling, the number that you dialled is displayed (or if you used Quick
Dial or Speed Dial, the Quick Dial or Speed Dial Label stored for that
number is displayed). After transmission the machine will return to
standby mode.
NOW COMMUNICATING
A4 ----->A4 TRANSMIT
NEW YORK OFFICE
A4 ----->A4 TRANSMIT
SCANNING QUICKLY (Memory Transmission)
Make sure that the machine is in
1
standby mode. If the display does not
look as right, then press the Memory
key.
Follow both steps in any order.
2
❐ Dial in one of the following ways:
a) Ten Keypad b) Quick Dial c) Speed Dial. d) Other
If your machine is behind a PBX, dial th e acce ss code , then a pau se, then th e te lep ho ne numbe r. For international numbers,
press the Pause key after entering the country code.
❐ Carefully place your fax message
face down into the auto document
feeder until the machine takes it in.
NOTE: If you do not set the document carefully you can reset the ma-
chine to its default. Check after that the display still looks as
above.
MEM.TX 100% 10:00
SET DOC. OR DIAL NO
TRANSMIT Y/STRT
3104719266
Several destinations :
GROUP DIAL
Just one location
HANDSET
*:Only if the telephone han dse t is insta lled.
MEM.TX OPTION
DIAL FAX NUMBER
*:
BASIC FAX
OPERATION
k
GOOD
BAD
17
SCANNING QUICKLY (Memory Transmission)
Press the Yes key.
3
Either:
4
❐ Dial another number (Broadcasting).
See the next section : Go to step 2.
❐ Press the Start key.The machine will
scan the document and dial.
The machine dials, and the line to the
5
other party is connected.
NOTE: Watch the display.
The identification of the other party
will appear. If you have dialled the
wrong number, press the Stop key
as soon as possible and start over again.
After sending the message, the ma-
6
chine hangs up automatically.
TRANSMIT OPTION
DIAL NEXT FAX NUMBER
SAVING TO MEMORY
F-001 P.01 99%
NOW COMMUNICATING
SET DOC. OR DIAL NO.
NEW YORK OFFICE
SET DOC. OR DIAL NO.
Sending the Same Message to Many Destinations
j
This feature is called Broadcasting. When you are in Memory Transmission
mode, you can send the same message to many destinations (maximum 30
destinations). After dialling the number of the first destination (steps 2 & 3
above), dial another number. Repeat this procedure until you have dialled all
the numbers, then press the Start key.
18
IF YOU MAKE A MISTAKE
If you make a mistake when inputting a name or number, either :
❐ Press the No key to erase the entire name or number and start again.
❐ Press the Clear key to erase the last letter or digit that you entered.
If you enter the wrong function number,
❐ Press the Function key to return to standby mode and start again.
If you dial the wrong number:
❐ Press the No key to erase the number, then enter it again.
❐ If scanning has already begun, press the Stop key.
❐ If you have already programmed the number into the machine by
pressing the Yes key, remove the document from the feeder and start
again.
POSSIBLE PROBLEMS
You want to take out the document:
Open the operation panel and take it out.
CAUTION: Do not pull out the document without opening the scanner or
you will damage the machine.
BASIC FAX
OPERATION
You want to send more than 15 pages:
While the last page is being fed in, place more pages (up to 15) in the feeder.
You make a mistake while dialling:
If you have already pressed the Start key, press the Stop key immediately.
If you haven’t pressed the Start key yet, either:
❐ Press the No key: The entire number is deleted. Enter a new number.
❐ Press the Clear key: Only the last digit is deleted.
You find a mistake after scanning and the document has been stored as
a memory file (Memory Transmission):
Use Function 21 to clear the memory file. (see page 40) and start again.
The Check Display indicator is blinking:
An error has been detected. Follow the instructions on the display. For more
information about error displays see page 160.
19
SENDING A PAGE WITH VERY FINE DETAIL
You may wish to send many different types of fax messages. Some of these
may be difficult to reproduce at the other end. However, your machine has
two settings that you can adjust to help you transmit your document with the
best possible quality. In this model, contrast is adjusted automatically.
If you are not sure whether your settings are suitable, make a copy of the
document using these settings. The printout gives an indication of how the
fax message will look when it is printed at the other end.
❐ If your fax message has more than one page, you can select different
settings for each page. For example, if you wish to use a dif ferent
resolution just for page 2, change the resolution setting while page 1 is
being scanned. Then, while page 2 is being scanned, you can return the
resolution to the original setting.
Resolution
If your document contains fine print or detailed diagrams, use a higher
resolution setting.
Standard: Suitable for most typewritten documents. When the
Fine indicators are not lit, this mode is selected.
Detail: Use for documents with small print or fine details. When the
indicator is lit, this mode is selected.
Fine: Use this for high quality reproduction. When the Fine indicator is lit, this
mode is selected.
Detail and
Detail
Halftone
If your document contains a photograph, diagrams with complex shading
patterns or gray, switch Halftone Mode on to achieve optimum image quality.
This mode is selected when the
the Halftone key.
NOTE: When you select this mode, Detail is also automatically selected.
20
Halftone indicator is lit. If it is not lit, press
Loading...