Ricoh FAX4000L User Manual

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OPERATOR’S MANUAL

RICOH FAX4000L

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WARNING – device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

“CAUTION-Use of Control or Adjustments or Performance of Procedures Other Than Those specified herein May Result in Hazardous Radiation Exposure.”

This equipment has been tested and found to comply with the limits for a Class A digital

Class A

This Digital Apparatus does not exceed the Class A Iimitsfor Radio Frequency noise from Digital Apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications.

Le present appareil numerique n’emet pas de bruits radioelectriques depassant Ies Iimites applicables auxappareils numeriquesde laclasse Aprescritesdans Ie Reglement surle brouil Iage radioelectrique edicte par Ie ministere des Communications du Canada.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY

NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

HOW TO USE THIS MANUAL

GENERAL PRECAUTIONS “ contains information you

should read before you start to z to set up the machine, get to install the machine.

INSTALLATION tells you everything you need to know

know it, and move it to a new location.

GENERAL PRECAUTIONS

1. PRECAUTIONS

1-1

Power and Grounding . ... .. ... . .. .. ... . .. .. . .. . .. .. . .. . .. .. . .. . .. .. . .. . .. .. . .. . .. . .. .. .

1-2

Cold Weather Power-up . .. . .. ... . . . .. . .. . . . .. ... . . . .. . .. . . . .. . .. ... .. . .. . .. .. . .. . .. . .. .

1-3

Thunderstorms .. .. ... . . . .. ... .. . .. . .. . .. .. . .. ... .. . .. ... .. . .. ... .. . .. ... . . . .. . .. . .. ... .

1-4

Copy Paper ... .. . .. .. . .. ... .. . .. ... .. . .. . .. .. . .. ... .. . .. . .. .. . .. . .. ... .. . .. ... .. . .. ... ..

1-5

Toner . . .. .. ... . . . .. ... .. . .. . .. .. . .. . .. ... .. . . . ... .. . . . ... .. . .. ... .. . .. ... .. . .. . .. .. . .. . ..

1-6

Master Kit . .. ... .. . .. ... .. . .. ... .. . .. ... .. . .. . .. . . . .. . .. ... .. . . . ... .. . .. ... .. . .. ... .. . .. .

1-7

Cleaning Kit .. .. . .. .. . ... .. .. . ... .. .. . ... .. ... ... .. ... ... .. ... .. . .. ... .. . .. ... . .. .. . .. . ..

1-8

Operating Precautions . .. . .. . .. . . . .. . .. . . . ... .. . . . ... .. . . . ... .. . .. .. . .. . .. ... .. . .. . .. ..

1-9

General . .. ... ... .. ... .. . .. .. . .. . .. ... .. . .. ... .. . .. . . . .. . .. . . . ... .. . .. ... .. . .. ... . . . .. ... .

ROUTINE OPERATION explains how to operate the machine. Section 1-2 will be especially useful if you want to

send a fax message as soon as you have installed the machine.

8 9 9 9

10 10 10 10 10

INSTALLATION

1-1 Location . . .. ... .. . .. ... .. ... .. . .. ... ... .. ... .. . .. ... .. . .. . .. .. . .. . . . ... .. . . . ... .. . .. . .. ..

1-2 Connecting the Telephone Sets, Line, and Power Cord . . .. . .. .. . .. . .. . .. .. . .. . .. ... .

COMPONENTGUIDE

2-1 External View . .. ... .. . . . ... .. . . . ... .. . .. ... .. . .. ... .. . .. .. . .. . .. ... .. . .. . .. ... .. . .. . .. ..

2-2 Operation Panel ... .. . . . ... .. . .. ... .. . .. ... .. . .. ... .. . .. . .. ... .. . .. ... .. . .. ... .. . .. ... ..

GETTING STARTED

3-1 Basic Rules for Programming .. ... .. . .. ... .. . .. ... .. . .. . .. .. . .. . .. ... .. . .. ... .. . .. . .. ..

3-2 Program mingthe Date and Time . . .. .. . ... .. .. . .. . .. .. . .. . .. ... .. . .. ... .. . .. ... ... .. . .

3-3 Program mingthe Telephone Line Type . . .. ... .. . .. ... .. . .. ... .. . .. ... .. . .. . .. . .. ... ..

3-4 Programming the RTl, TTl, and CSl . ... . .. .. . .. . .. .. . .. . .. .. . .. . .. ... .. . .. . .. . .. .. . .. . .

3-5 Programming the Polling lD Code . .. ... .. . .. ... .. . .. ... .. . .. . .. . . . .. . .. . .. ... .. . .. ... .

3-6 Programming your Fax Terminal’s Telephone Number . . . . ... .. . . . ... .. . . . ... .. . .. ...

3-7 Programming the Confidential Password . .. . .. .. . .. ... ... .. . .. ... .. . .. . .. .. . .. . .. ... ..

TRANSPORTING THE MACHINE ... .. . .. ... .. . .. ... .. . .. ... .. . .. ... .. . .. . .. . .. .. . .. . .. ... . .. .

12 13

14 15

17 18 19

20 23 24 25

RICOH FAX4000L

ADVANCED FEATURES explains the wide range of

features your machine has. PROGRAMMiNG AND

PRINTING REPORTS explalns how to program the machine

and print reports, and explalns the reports that the machine automatically prints.

ROUTINE OPERA TION

1. SENDING A FAX MESSAGE

Recommended Types of Document ... .. ... .. . .. .. . . . .. . .. . . . .. .. . .. ... .. ... .. ... .. . . . 28

1-1

1-2

Quick Look Transmission Procedure . .. .. . .. ... . . . .. .. . . . ... .. .. . .. .. . .. . . . .. ... .. . .. . 30

1-3

Selecting Contrast and Resolution . . .. .. ... .. . .. .. . .. .. . .. ... .. ... .. . .. .. . .. .. . .. .. . .. 34

1-4

Page Counting Methods . ... . . . .. . . . .. ... .. ... .. . .. .. . . . .. . .. .. . .. .. . .. . .. .. ... .. . .. .. . . 35

1-5

Department Code Entry . .. ... .. .. . .. .. . .. .. . .. ... .. . .. .. . . . ... .. ... .. .. . .. . . . .. ... .. . .. 36

Making Overseas Calls . ... .. . .. .. . .. .. . .. .. . .. ... .. . . . .. . . . ... .. .. ... .. . .. .. . .. ... .. . .. 37

1-6

Redialing .. .. .. . .. . .. .. ... .. . .. . . . .. .. . .. . .. .. . .. .. . .. .. . .. .. ... . . . .. . . . .. . .. .. . .. .. . .. .. 38

1-7 1-8

Send Later . . . .. ... . . . .. . . . .. ... .. ... .. . .. .. . . . .. . .. . .. .. .. . .. . .. .. ... .. ... .. . .. .. . .. . .. . 39

1-9

Using Speed Dial and Quick Dial for Faxing .. ... .. . .. .. . .. ... .. ... .. .. . .. . . . .. . . . .. . . 40

1-1o

Group Dialing .. ... .. . .. .. . . . ... .. ... .. .. . .. . . . .. ... .. . .. .. . .. .. . .. .. . .. ... .. . . . .. . . . .. .. 41

Dual Access . .. . .. .. . .. . . . .. ... . . . .. .. . .. ... .. ... .. ... .. . . . .. . .. ... .. .. . .. .. . .. .. . .. ... .. 41

1-11

LOOKING AFTER THE MACHINE explains how to replace consumable supplies

and how to make sure that your machine gives top quality performance.

SOLVING PROBLEMS might help you if you are having

trouble with your machine. REFERENCE MATERIAL

contains specifications and

explanations of fax terminology.

2. RECEIVING FAX MESSAGES

2-1 Selecting the Reception Mode . . . . .. . . . ... .. .. ... .. . .. .. . .. .. . .. . .. .. .. . .. . .. .. ... .. . .. 42

2-2 Routine Reception . . .. .. ... .. . .. .. . .. .. . .. ... .. .. . .. . .. .. . . . .. . .. . . . .. .. . .. ... .. ... .. . . . 42

2-3 Substitute Reception (Receive File) .. .. . .. .. . .. .. . .. . .. .. .. . .. . .. .. . . . .. . .. . . . .. .. . .. . 43

2-4 Confidential Reception .. ... .. . .. .. . .. .. . .. . . . .. .. . .. ... .. ... .. ... .. . .. .. . .. ... .. .. . .. . . 44

3. USING THE UNIT FOR TELEPHONE CALLS

3-1 Making a Telephone Call . .. . .. .. . .. .. . .. .. . .. .. . .. ... .. . .. .. .. . .. . .. .. ... .. . .. .. . .. .. . . 45

3-2 Answering the Telephone . . .. ... . . . .. .. . .. ... .. ... .. .. . .. . . . .. ... .. . .. .. . .. .. . .. .. . .. .. 46

3-3 Phoning and Faxing onthe Same Call . .. . .. .. .. . .. ... .. . .. .. . . . ... .. .. . .. .. . .. . . . .. .. . 46

ADVANCED FEATURES

TRANSMllTING

1-1

Keystroke Programs . .. . .. . .. ... .. . .. ... .. . .. .. . .. . .. .. . .. . .. .. . .. . .. .. . .. . .. . . . .. . .. . . . .

1-2

Memory Transmission .. .. . .. ... .. . .. ... . . . .. ... .. . .. .. . .. . .. . . . .. . .. . . . ... .. . . . ... .. . . . .

1-3

Broadcasting . ... .. . .. .. . .. ... .. . .. . .. .. . .. ... .. . .. . .. .. ... . .. .. . .. . .. .. . .. . .. .. . .. . .. .. . .

1-4

Confidential Transmission .. .. . .. ... .. . .. ... .. ... ... .. ... ... .. ... . .. .. ... .. . .. . .. . .. .. . ..

1-5

Transfer Request . . . . ... .. . .. .. . .. . .. .. . .. . .. .. . .. ... .. . .. ... .. . .. . .. .. ... . .. .. ... . .. ... .

1-6

Polling Transmission . . .. . .. .. . .. . .. ... .. . .. .. . .. . .. .. . .. . .. .. . .. ... . . . .. . .. . . . .. ... . . . .. .

1-7

Turnaround Polling . . .. . .. . . . .. ... . . . ... .. . . . .. . .. . . . .. . .. . .. .. . .. . .. .. . .. ... .. . .. ... .. . ..

1-8

Alternative Destination . . .. .. . .. . .. .. . .. . .. .. . .. . .. .. . .. ... . . . .. ... . . . .. . .. .. . .. . .. ... .. . .

1-9

Protection Against Bad Connections . ... .. . .. ... .. . .. . .. .. . .. .. . ... .. .. . ... .. ... ... .. ... .

1-1o

Closed Network . . .. .. . .. . .. .. . .. . .. .. . .. . .. .. . .. ... .. . .. . .. .. . .. . .. .. ... . .. .. . .. . .. .. . .. .

1-11

Stamp . .. . . . .. . .. . . . .. ... . . . .. . .. .. . .. . .. . .. .. . .. ... .. . .. ... .. . .. ... .. ... ... .. ... . .. .. ... .

1-12

GI Mode . . . . .. . .. . . . ... .. . . . .. . .. . . . ... .. . .. .. . .. ... .. . .. . .. .. . .. ... .. . .. ... .. . .. . .. .. . ..

1-13

Sending Abnormally Thick or Large Sheets . . .. . .. . . . ... .. . . . .. . .. . . . .. . .. . .. .. . .. . .. .. . .

1-14

Batch Transmission . .. . .. .. . .. ... .. . .. ... . . . .. ... . . . .. ... .. . .. ... .. . .. ... ... .. ... ... .. ...

1-15

A3[ll.7’’] — width Transmission .. .. ... . .. .. ... .. . .. . .. .. . .. . . . ... .. . . . ... .. . . . ... .. . .. ..

RECEIVING

2-1 Polling Reception . .. .. . ... .. ... .. . .. ... ... .. ... .. . .. ... .. . .. .. . .. . .. . . . .. . .. . . . ... .. . . . ..

2-2 Closed Network for Reception . . .. .. . .. . .. .. . .. ... .. . .. ... .. . .. ... . . . .. ... .. . .. ... .. . .. . .

2-3 Authorized Reception . .. .. . .. . .. ... .. . .. ... .. ... ... .. ... ... .. ... ... .. ... . .. .. ... . .. .. ... .

2-4 Notification . ... . .. .. ... .. . .. ... .. . .. . .. .. . .. . . . ... .. . . . ... .. . .. ... .. . .. ... .. . .. ... .. . .. . ..

2-5 Forwarding . ... .. . .. .. . .. . .. .. . .. ... .. . .. ... .. . .. . .. .. ... . .. .. ... . .. .. . .. . .. .. . .. . .. .. . .. .

OTHERS

Transfer Broadcasting . . .. .. . .. . .. ... .. . .. .. . .. . .. . . . .. . .. . . . ... .. . . . ... .. . .. ... .. . .. ... .

3-1

3-2 Speaker . .. ... . . . .. . .. .. . .. . . . ... .. . .. ... .. . . . ... .. . .. ... . . . .. ... .. . .. . .. . . . .. . .. . . . .. . .. .

3-3 Short Preamble . .. .. . .. ... .. . .. ... .. . .. ... .. . .. ... .. . .. . .. .. . .. . .. ... .. . .. ... .. . .. .. . .. . .

3-4 Using Your Machine as a Copier . ... .. . .. ... .. . .. .. . .. . .. .. . .. . .. .. . .. . .. . . . .. . .. . . . ... ..

3-5 Error Correction Mode (ECM) .. . . . .. . .. . .. .. . .. ... .. . .. ... .. . .. ... .. . .. ... .. . .. . .. .. . .. . .

3-6 User Function Keys . ... .. .. . .. . .. ... .. . .. ... .. . .. .. . .. . .. .. . .. . .. .. . .. . .. .. . .. . .. . . . .. . ..

3-7 Reverse Order Stacking . . ... .. . .. ... .. . .. .. . .. ... .. . .. ... .. . .. ... .. ... ... .. ... . .. .. . .. . .

3-8 Chain Dialing .. .. . .. . .. .. . .. ... . . . .. . .. . . . .. ... . . . .. . .. .. . .. .. . ... .. .. . ... .. ... ... .. ... ...

3-9 Optional Equipment . . .. .. . .. . .. .. . .. . .. .. . .. ... .. . .. ... .. . .. ... .. . .. . .. .. . .. . .. ... .. . .. . .

48 50 52 53 54 57 58 59 60 60 60 60 61 62 62

62 64 65 67 69

71 71 72 72 73 74 74

PROGRAMMING AND PRINTING REPORTS

PROGRAMMING

1-1 Checking the Counters . . . .. ... .. . .. .. . .. ... .. .. . .. ... .. . . . .. . .. ... .. .. . .. . .. .. . .. . .. ..

1-2 Switching Page Count On/Off . .. .. . .. .. . .. .. . .. .. . .. . .. .. . . . .. . .. .. ... .. . .. . .. .. . .. . . .

1-3 Switching Department Code On/Off .. . .. .. . .. .. . .. ... .. ... .. . .. .. . . . .. . . . ... .. . . . ... .

1-4 Switching the Transmission Report On/Off . .. . .. .. . .. ... .. . .. .. . . . .. ... .. . .. . .. .. . ..

1-5 Programming Quick Dial and Speed Dial . .. . .. .. . .. . .. .. ... . . . .. .. . .. .. . .. . .. .. . .. . ..

1-6 Programming Groups . . .. .. . .. . .. .. ... .. . .. .. . .. .. . .. . .. .. . . . .. . .. .. .. . .. . .. . .. .. . .. . . .

1-7 Clearing a Polling File . .. ... .. . .. . . . .. .. . .. . .. .. . .. ... .. .. . .. ... .. . . . .. . .. . . . .. . . . ... ..

1-8 Switching TTI On/Off . .. ... .. . .. .. . .. .. . .. . . . .. ... .. . .. .. ... .. . .. .. . .. ... .. . . . ... .. ...

1-9 Clearing a Memory File . .. . .. . .. . . . .. .. . .. ... .. ... .. . .. .. . . . .. . .. .. . .. ... .. . .. .. . .. ... .

1-10 Printing the Contents of a Memory File .. .. .. . .. . . . .. . . . .. ... .. . .. .. . .. ... .. . .. .. . .. ..

AUTOMATICALLY PRINTED REPORTS

2-1 TCR (Transaction Confirmation Report) ...................................................................................

2-2 Error Report ..................................................................................................................................

2-3 Transmission Report ...................................................................................................................

2-4 Transfer Result Report ................................................................................................................

2-5 New Polling File Report ..............................................................................................................

2-6 New File Report

2-7 Memory Transmission Report ....................................................................................................

2-8 Power Failure Report ..................................................................................................................

USER-INITIATED REPORTS

3-1 TCR . . . .. .. .. .. . .. .. . .. . .. .. .. .. ... .. .. . .. . . . .. .. . .. .. .. .. . .. .. .. .. . . . .. . .. ... .. .. .. .. ..

3-2 Telephone Lists . .. . .. .. . . . .. . .. .. . . .. . .. .. . .. .. .. .. .. . .. ... .. . .. .. . .. .. . . .. . . . .. ... .. ..

3-3 Polling File List . .. .. . . .. .. . .. . .. .. . .. .. . .. ... .. ... .. . . . .. . .. ... .. . . . .. . .. .. . .. .. .. .. .. .

3-4 Program List .. .. .. ... .. .. . .. .. .. .. . . . .. .. .. . . . .. .. . .. . .. .. . .. ... .. .. . . .. . .. .. .. .. .. . .. .

3-5 SAF File List . .. ... .. . .. .. . .. .. . .. . . . .. . . . .. . .. .. . .. .. . .. ... .. . .. .. . . . .. . . . ... .. .. . .. . . .

3-6 Authorized Reception List . .. . .. .. . .. ... .. . . . .. . .. .. .. .. .. . .. ... .. ... .. .. .. .. . . . .. ... ..

...........................................................................................................................

76 76 77 77 78 85 87 87 88 88

90 90 91 91 92 92

93 93 94 94 94 95

LOOKINGAFTER THEMACHINE

REPLACING PAPER .. ... .. . .. .. . .. .. .. . . . .. .. . .. . .. .. .. .. . . . .. . .. .. . .. ... .. .. .. .. .. .. .. . . . ..

REPLACING TONER .. ... .. . .. . . . ... .. .. . . .. .. . .. . .. .. . .. . .. .. . .. .. . .. .. . .. . .. . . . .. .. . .. .. .. .

REFILLING THE STAMP .. . .. .. . .. .. .. .. . .. .. . .. .. .. .. . .. ... .. .. . .. .. .. .. . ... .. ... .. .. .. . .. ..

REPLACING THE MASTER UNIT . . . . .. . . . .. . .. ... .. .. . .. . .. .. . .. ... .. .. . .. . .. . .. .. .. . .. .. . ..

REPLACING THE CLEANING UNIT . .. ... .. .. .. .. . .. .. . .. . .. .. .. .. .. . .. ... . .. .. . . . .. .. . .. .

USER MAINTENANCE PROCEDURE . . . . ... .. .. . . .. .. . ... .. .. . .. ... .. . .. . .. . . . .. .. .. .. .. .

SOLVINGPROBL EMS

DOCUMENT JAM . . . .. . . . ... .. .. .. .. . .. .. . . . .. . .. . .. .. .. . . ... .. .. . .. .. . .. .. . . .. .. .. .. . . .. . ..

COPY JAM . .. . . .. . . . .. . .. ... .. .. .. .. . .. .. . . . ... .. .. . . .. . .. ... .. .. . .. . .. .. .. . . .. .. .. .. . .. ... ...

LINE PROBLEM . . . .. .. . .. .. .. .. . .. . .. .. . . . .. . .. . .. .. .. . . .. . .. .. . .. ... .. . .. .. .. . . .. . . . .. . .. . ..

OPERATING DIFFICULTIES . . .. .. . . .. . . . .. . .. .. .. .. .. .. ... .. .. . .. . .. .. . .. ... .. . .. .. .. . .. ... .

ERROR CODES . .. .. . . ... .. ... .. .. .. .. . .. ... .. . .. .. . .. .. . .. .. . .. .. . .. . . .. .. . .. . .. .. .. .. . . . .. .

REFERENCEMA TERIAL

1.SPECIFICATION’4S . .. .. .... .. ... .... .. .... ... .... .. .. ... ... ... .. .. .. .... .. .. ... .... ... .. ...

2. GLOSSARY .. .. .. .... .. .. .. .. .. .. .... ... ... ... .... .. .. .. . ... ... ..... .. .... .. ... .... ... .... .

96 97 99

100

102

105

112 113 118 118 120

122 123

OTHERS

~l. OFFICIAL NOTICES TO USERS . . . .. .. .. . .. . .. ... .. . . .. . .. . .. .. . .. .. .. . .. . .. .. ... .. .. . . .. . .. 126

2. HANDSET USER’S MANUAL . .. . .. . .. ... . .. .. . .. . .. .. . .. . .. .. . .. . .. .. . .. . .. .. .. . . .. . .. . .. .. . 128

I INDEX

[

MEMO

GENERAL PRECAUTIONS

WARNING

Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

POWER AND GROUNDING

Pay attention to the following.

Power Supply

1. Power requirement: 115 t 20 Vat, 60 f 1 Hz

2. Insert the power plug securely into the wall socket.

3. Do not step on or set anything on the power cord.

4. Do not connect other equipment to the same socket.

5. If an extension cord must be used, it must have a capacity of more than 125 V/15 A and must be less than 5.5 yards long.

6. Do not connect other equipment to the same extension cord.

7. Be sure that the power cord is not in a position where it would trip someone.

8. Grounding Ground the machine and the lightning protection circuit according to regulations. Do not ground to gas or water pipes, or to a telephone ground lug.

Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning protection circuit for the machine requires the machine to be properly grounded. If proper grounding is provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

2. COLD WEATHER POWER-UP

1 GENERAL PRECAUTIONS

Avoid raising the room temperature abruptly when it is below 40°F (4”C), or condensation may form inside the machine.

‘@

1. Raise the room temperature to 68°F (20”C) at less than 18°F (10”C) per hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

Do not use the machine near a humidifier.

THUNDERSTORMS

With proper grounding, about 90% of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the

power cord and telephone line cord.

COPY PAPER

● 15 – 20 lb. copy paper is recommended; legal, letter, or B4 [10.1” X 14.3”] size.

● Do not use damp paper, or copies will be defective.

● Keep in a vinyl bag if not using for a long time.

● Store in a dry, cool, dark place.

● Store flat. Do not stand upright.

1 GENERAL PRECAUTIONS

TONER

●

For good copy quality, Ricoh recommends that you use genuise Ricoh toner (FAX TONER Type 7000 SERIES/1000 SERIES/4000 L).

●

Store in a cool, dark place.

●

Never store where it may be exposed to heat.

●

Keep out of the reach of children.

●

Do not take internally.

●

Do not lay heavy objects on toner cartridges.

MASTER KIT

●

The master kit contains a master unit and operator’s manual (RICOH FAX MASTER UNIT TYPE 4000 L).

●

Never touch the master sheet.

●

Do not expose the master sheet to light.

●

Never store where they will be exposed to heat.

CLEANING KIT

●

The cleaning kit contains a cleaning unit, an ozone filter and the user’s maintenance kit (RICOH FAX CLEANING KIT TYPE 4000 L).

● Do not incinerate waste toner. Toner dust may cause flashback when exposed to open flame.

8. OPERATING PRECAUTIONS

● While copying, do not turn off the main switch or unplug the power cord.

● Do not overload the paper cassettes.

● Keep corrosive liquids, such as acid, off the machine.

● Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.

● Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

OZONE

The machine generates ozone during operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, an ozone odor may appear; in such a case, ventilate the room.

9. GENERAL

● Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any

repairs or attempt to access any part of the machine except those described in this manual.

● Do not make modifications or replacements other than those mentioned in this manual.

● When not using the machine for a long period, disconnect the power supply.

Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than genuine Ricoh parts in your Ricoh office product.

2 INSTALLATION

1. INSTALLATION

1.1 Location

Now, you have to choose a suitable location for the machine. For the best possible performance, install your machine in a place which satisfies the following conditions.

●

Not exposed to direct sunlight

●

Well ventilated (air turnover at least three times per hour)

●

Level

●

Not subject to vibration

●

Away from other electronic equipment, to avoid interference.

●

Away from areas containing corrosive gas

●

Dust-free

●

Condensation-free

●

Temperature 63 to 82°F

●

Humidity 40 to 70% RH (do not install near a humidifier)

●

Away from heaters and air conditioners, to avoid sudden changes of temperature

●

Within 5 yards of a three-pin grounded power outlet (1 15 +- 20 Volts, 60 +1 Hz)

●

With the following clearance -

6“

rlliik

tjJ

--d

Important Points about Power Connection

● The supply from the wall outlet must not fluctuate by more than 20V either side of 115V ac.

. The power cord should not be laid in a place where it might trip somebody.

● Do not lay anything on the power cord.

. If you have to use an extension cord, make sure that it is capable of carrying 125V/1 5A,

and that your facsimile terminal is the only piece of equipment connected to that cord.

. The facsimile terminal must be grounded with a three-pin grounded power outlet.

L-1

——

—

.— —

F-==EFa

ll–——

.— _

[

,R!aJ

Front

1-2 Connecting the Telephone Setj Line, and Power Cord

Do not switch on until everything is connected together.

TEL

-J

“\.

7 ,.

2 INSTALLATION

Phone Company”s Jack

HANDSET

\ \: /?

Note: Consult your service representative if you wish to connect the machine to a PBX, because

telephone number entry format may be affected.

POWER SWITCH

boffood I

, ~ l15t20v

60tlHz

—

Grounded

2 INSTALLATION

2. COMPONENT GUIDE

2-1 External View

Look at your machine, and note the location of the major componen

Document Tray

s, as indicated below,

Document Guide

ase

ent

Table

power Switch

Operation Panel

Cassette

—

2 INSTALLATION

2-2 Operation Panel

1. STATUS INDICATORS

Communicating Indicator

Lights when a message is being transmitted or received.

Storing Indicator

Lights when a message memory.

Receive File Indicator

Lights when an incoming message was received into memory because the printer was jammed or out of paper or toner.

Confidential File Indicator

Lights when a confidential message has been received and stored into memory.

WARNING INDICATORS

Line Fail Indicator

Blinks when transmission fails.

Call Service Indicator

Lights when the machine diagnos< detect a problem that requires service.

Clear Original Indicator

Lights when a document has jammed in scanner.

Clear Copy Indicator

Lights when paper has jammed in the printer.

Add Paper 1 Indicator

Blinks when the upper cassette is almost empty, and lights when it is empty.

s being stored into

Add Paper 2 Indicator

Blinks when the lower cassette is almost empty, and lights when it is empty.

Cleaning Unit Indicator

Blinks when the cleaning unit is almost full, and lights when it is full.

Close Cover Indicator

Blinks when a cover is open.

Add Toner Indicator

Blinks when the toner cartridge is almost empty, and lights when it is empty.

Replace Master Indicator

Blinks when it is time to replace the master unit.

3. CHARACTER DISPLAY

Displays, prompts, status, warnings, and

ics

selected modes.

FUNCTION, YES, AND NO KEYS

Function Key

Press this key to use one of the user programming functions, or to return the machine to standby during programming.

Yes/No Keys

Use these to answer questionson the character display.

2 INSTALLATION

SELECTOR KEYS

Halftone Indicator and Key

If you are transmitting a photograph, press

the key to light the Halftone indicator. Contrast Indicators and Key

The indicator that is lit shows the contrast that is now selected. Press the key if you wish to change the setting.

Resolution Indicators and Key The indicator that is lit shows the resolution that is now selected. Press the key if you wish to change the setting. Group 1 mode can also be selected using this button.

Pause/Redial Key

When entering a telephone number at the ten-key pad, press this key when you need to entera pause. Also, press this key when you wish to redial the last number that was dialed.

Clear Key This is used during programming to clear the last character entered, or to clear the character at the cursor, depending on the mode in use.

9. QUICK DIAL KEYS

Memory Indicator and Key

If the indicator is lit, the document will be stored to the memory before it is transmitted. If it is not lit, the document will be sent immediately, without being stored. Press the key if you wish to change the setting.

STOP, COPY, AND START KEYS

Stop Key

Press this to stop the machine during com-

munication and return it to standby.

Copy Key

Press this key to copy the page(s) now in the feeder. whether your contrast, resolution, and halftone settings are appropriate.

Start Key

Press this to start transmission.

TEN-KEY PAD

Acts as a telephone keypad. Also used for entering other numbers, such as Speed

Dial Codes, depending on the mode in use.

KEYS

Speed Dial Key

Press this when you wish to dial using a Speed Dial Code.

Voice Request Indicator and Key

Press this key during fax communication if you wish to talk to the person at the other end on the same call.

You can do this to check

You can program each of these to dial a number, a group of numbers or enter a sequence of numbers and settings, with just one touch. You can also use these keys to enter and edit labels, such as the RTI, TTI, and CSI.

10. USER FUNCTION KEYS

Each of these keys can be programmed to execute a function from the function list.

11. MODE SELECTOR KEYS Polling Indicator and Key

If you want to use polling, press this key to light the indicator.

Transfer Request Indicator and Key If you want to use transfer request, press the key to light the indicator.

Confidential Indicator and Key If you want to send a confidential message, press this key to light the indicator.

Send Later Indicator and Key

If you want to use send later, press this key to light the indicator.

Stamp Indicator and Key

When the indicator is lit, each successfully transmitted page will be stamped. Press this key to enable or disable the stamp.

Reception Mode Indicators and Key

This indicator that is lit shows which mode has been selected. Press the key to change the mode.

On Hook Dial Indicator and Key To make a phone call, press this key then dial on the ten-key pad. There is no need to

pick up the handset during dialing.

2 INSTALLATION

3. GETTING STARTED

3-1 Basic Rules for Programming

Before you start to send faxes, there are a few items that you should program. These are:

●

Telephone line type – Function 81

●

Date and time — Function 50

●

RTI, TTI, and CSI –

●

Your fax terminal’s telephone number – Function 80

●

ID Code – Function 62

●

Confidential password – Function 89

However, if you are in a big hurry to send your first fax, just set the telephone line type (page 19), then send the message (page 30). After that, come back to program the other items in this section, because they are important.

Notes Concerning Programming

. Before starting, make sure the machine is in standby mode; READY must be

shown on the top line of the display.

● If you enter the wrong function number, press Function . The machine will re-

turn to standby.

. When the machine asks you a question, you have 40 seconds to reply. If you do

not reply, the machine will return to standby and you will have to repeat the entire procedure.

. Whenever you want to return to standby, press Function . All programmed items remain in the memory, even if you switch the power off.

Functions 63, 64, and 65

– Standby Mode Display –

100%

An average

READY SET DOCUMENT

page from a business letter takes up about 2% of the memory.

00 00AM

2 INSTALLATION

3-2 Programming the Date and Time

You should program the correct date and time, because the date and time in your machine’s clock is normally printed on reports and on your pages when they are printed out at the other end. Also, if you use Send Later, the machine will send your fax when this clock reaches the time that you designated for Send Later.

Make sure that the unit is in 6. standby mode.

To change AM to PM (or PM to AM), press *

once. If the dis-

READY 100’% 00 00AM SET DOCUMENT

PreSS Function 5 0 Yes

DATE & TIME JAN 01 ’91 00 00AM

Example: Change to May 10th 1991, at 2:30 pm.

To change JAN to MAY press

y/*/#/C

# 4 times. Press * to come

back if you go too far.

DATE & TIME MAY 01

To move the cursor to the next

y/*/#/C

91 00 00AM

play is correct, go to step 7.

DATE & TIME MAY 10

If you want to edit the screen, press

Clear .

Tostorethe clock, press Function

The cursor returns to the month.

READY 10004 02 30PM SET DOCUMENT

y/*/#, c

91 02 30PM

item, press

DATE & TIME KPAD/YIC MAY 01 ’91 00 00AM

Type in the date and time at the

Clear .

keypad.

DATE & TIME MAY 10 91 02 30AM

In our example, press

10910230.

y/* J#/c

2 INSTALLATION

3-3 Programming the Telephone Line Type

The type of dialing signal used by your terminal must be the right type for your local telephone

exchange or your terminal will not be able to place calls. There are two types of dialing signal: dial pulses (DP) and dial tones (TT).

1. Make sure that the unit is in standby mode.

READY SET DOCUMENT

z. PK?SS Function 8 1

LINE = TT

TT-1 DP-2

The top line of the display shows the pres-

ent setting; in the example shown, it is tone dialing (TT).

Note . If your machine cannot dial, change the setting.

100% 02 30PM

Yes .

3. Either:

● To select tone dialing (TT),

press

● To select pulse dialing (DP),

press

When the setting is correct, press

Function .

I .

2 .

The unit returns to standby mode.

2 INSTALLATION

3-4 Programming the RTI, TTI, and CSI

The RTI, TTI, and CSI are labels which identify your terminal at the other end.

RTI — This identifier will be displayed on the operation panel at the other end during communication.

When you start a transmission, the RTI (or CSI) of the terminal at the other end will be

displayed on your terminal. TTI — This identifier will be printed at the other end on the top of each page that you send. CSI – This identifier is used instead of the RTI during communication with another maker’sterminal.

+ RTI +

Make sure that the unit is in

standby mode.

READY SET DOCUMENT

PIESS I Function I 6 3 I I Yes I .

The RTI can have up to 20 characters. Example: XYZ COMPANY.

Type in your RTI. See Note 2 for

100% 02.30PM

See Note 1.

details.

Notes

1. If an RTI has already been stored, it is displayed now. Editing is explained on page 22.

2. For letters (A – Z); use Quick Dial Keys 01 to 26. For numbers (O – 9), use the operation panel’s ten-key pad. For an ‘&’, press Quick Dial 27. For a space, press Quick Dial 28. For punctuation marks and other symbols, press Quick Dial 32 consecutively until the symbol you need appears, then press Quick Dial 31.

3. Move cursor: Quick Dial 31 Backspace: Quick Dial 30 Delete cursor character:

Quick Dial 29

Insert : Move cursor to the charac-

ter immediately after the required inserting location. Then enter the characters to be inserted.

If you make a mistake, see Note 3forediting features.

CAUTION: For spaces between words, only

use a white space (press Quick Dial 28). Characters after a black space will be deleted.

4. To store the RTI, press [ Yes I .

+ TTI +

Make sure that the unit is in 1.

standby mode.

2 INSTALLATION

Make sure that the unit is in standby mode.

READY 100% 02 30PM SET DOCUMENT

PreSS Function 6 4 Yes .

The TTI can have up to 32 characters.

Type in the TTI in the same way

3. as for the RTI.

TTI Y XYZ COMPANY NEW YORK

To store this TTI, press

Yes .

See Note.

READY 100’% 02 30PM SET DOCUMENT

PreSS Function 6 5 Yes .

See Note

The CSl can have upto20characters (numhers and spaces only). Using your fax terminal’s telephone number is recommended. Example: 213 5559432

Type in the CSI using the ten-key

pad. If you want to enter a space, press

Pause/Redial .

Note

● lfyoujustentered, forexample, XYZ

COMPANY for the RTI, XYZ COMPANY will be displayed here. Then, you can extend this for the TTI. For example: XYZ COMPANY NEW YORK

n our example, press 2 1 3

Pause/Redial 5 5 5 9 4

32.

To store the CSI and return to standby, press

Notes

. If a CSI has already been pro-

grammed, it is displayed now. Editing is explained on page 22.

. Press * before entering your tel.

number if you wish to enter a “+” sign at the start of the CSI. The “+” sign is an international symbol for international dial access codes (01 1 in the USA).

Yes .

2 INSTALLATION

Editing the RTI, TTI and CSI

● RTI +

1. Make sure that the unit is in standby mode.

READY 100% 02 30PM SET DOCUMENT

3. Edit the displayed RTI. Either:

● Type in a new one on top of the

old one.

. Use the editing functions (see

Note 3 on page 20).

In ourexample, just press Quick Dial 31 four times, press Quick Dial 29 to delete the F, then type C.

1. Make sure that the unit is in standby mode.

READY 100% 02 30PM SET DOCUMENT

TTI XYZ COMPANY NEW YNRK

3. Correct the TTI in the same way as for the RTI.

+ Csl +

1. Make sure that the unit is in standby mode.

4. Press [ yes] when the display is correct.

READY 100% 02 30PM SET DOCUMENT

Csl

2135559433

Y/c

3. Press Clear to erase the old

Csl.

4. Enter the new CSI.

5. Press ~

Yes .

2 INSTALLATION

3-5 Programming thel DCode

This four-digit code is necessary for secured polling, closed network communication, and transfer request. All parties in such communications must decide on an ID code beforehand because, if the codes are not the same, the communication will fail.

Make sure that the unit is in standby mode.

READY 100% 02 30PM

SET DOCUMENT

PU3SS r Function ~6 ~2 Yes ~.

I D CODE KEYPAD/Y

0000

See Note 1.

Type in your ID Code.

Example: 012A

I D CODE KEY PADIY

012A

See Note 2

CAUTION: Do not use 0000 or FFFF.

4. To store this ID Code, press

Yes .

Notes

1. If a code has already been programmed, it is displayed here. To edit, just type in the new code.

2. You can use numbers O + 9 and letters A + For A + F, use Quick Dial keys 01 +

06.

F only.

2 INSTALLATION

3-6 Programming Your Fax Terminal’s Telephone Number

If you do not program this number, you will not be able to use Transfer Request. This is because the broadcasting terminal needs your number to send back the Transfer Result Report.

Make sure that the unit is in

standby mode.

READY SET DOCUMENT

z. Pl@SS ,_Function 8 j LO I Yes .

100% 02 30PM

.—.

See Note 1

3. Enter your terminal’s number at the keypad, in the following order:

i) International dial access code (01 1

in the U.S.A.)

ii) Country code (1 in the U.S.A.) iii) Area code (e.g., 213) iv) Press Pause/Redial .

v) Tel. number (e.g., 5556837)

4. Press

Yes to store the num-

her.

Note If PLEASE SET PAUSE is displayed,

you did not enter a pause. Reprogram

the number from step 3.

See Note.

See Note2

To correct errors: . Press : No , to clear the display

and re-enter the number.

● Press [ Clear I to erase the last

digit only.

Notes:

1. If a number had already been pro- grammed, either:

● Press Yes to accept it.

● Press ; Clear ] to erase it.

—.

2. You have to entera pause after the area code.

2 INSTALLATION

3-7 Programming the Confidential Password

To print a confidential message from the memory, you will need to enter the password. This procedure explains how to program a password into a new machine, and how to change the password.

Make sure that the unit is in

standby mode.

READY SET DOCUMENT

PreSS Function 8 9 Yes

PASSWORD

Enter the present password. (If no

100% 02 30PM

KEYPAD

password has been programmed in this machine before, enter

0000.)

PASSWORD

0000

YIN

See Note 1

5. Enter the new password.

Example: 6472

PASSWORD YIN

I 6472

6. Press Yes to store this password.

Notes

# must be pressed immediately

after

2. If you have forgotten your old pass-

word, call your service representative.

3. If you enter the wrong number, “lN-

VALID PASSWORD” will be displayed. Repeat step 3.

Yes .

Press NO If you made a mistake.

Press

Yes .

PASSWORD

mmnn

KEYPAD

Note 2

See

SeeNote3

2 INSTALLATION

4. TRANSPORTING THE MACHINE

If you have to move the machine to a new location, please do the following.

●

Take out the cassette.

●

Take out the master unit and cleaning unit. Caution :

●

Remove the document tray.

●

Remove the copy tray.

●

Tape up the scanner cover.

●

Secure the ac power cord.

●

Don’t leave the telephone line cord behind.

1. Do not touch the master belt surface and avoid exposing it to light.

2. Do not tip the cleaning unit upside down or used toner may come out.

MEMO

3 ROUTINE OPERATION

1. SENDING A FAX MESSAGE

1-1 Recommended Types of Document

Before you send your document, make sure that it meets the following requirements.

CAUTION: Documents that do not meet these requirements can cause your machine to jam or may

cause some components of the machine to become damaged or dirty.

1. Size

Paper Thickness: 2 to 8 roils

(20 lb paper)

Maximum

Minimum

Length: Up to 47 ins can be fed manually.

(This limit can be reset to 45 ft or328 ft by a service technician.)

47”

4.1”

—5.8”-4 k-l17”-

2. Small Type Sizes

Small faint characters may not be transmitted clearly.

3. Photocopies that were made with a copier that uses silicone oil may cause a misfeed. If a misfeed occurs, use the same document again five or ten minutes later.

4. Document misfeed may occur if a thermal paper original is used.

If the document is too short, enlarge it with a copier.

If the document is too long, divide it into two or more sheets.

Note:

Documents longer than 16 inches must be guided carefully by hand, or a mis-

feed or skew may occur.

5. Do not use different sizes of documents together.

6. Do—not send damaged documents

ND’

3 ROUTINE OPERATION

Flatten

DOG EARED

—

.D(jj

PAGES STUCK

TOGETHER

DOCUMENTS MUST NOT CONTAIN THE FOLLOWING ITEMS

.—— — —

Shuffle the stack

_——

BINDING HOLES

—

——

mm?~)

FOLDED TORN PATCHED

Trim the edges

TOGETHER

COPY

L_l

Make copies

‘CRAYON

~,1

—.—

Crayon

—

Paint

Vinyl Coated

●

&—j)

CHAR COAL

Charcoal

Waxed

Glue

Carbon

3 ROUTINE OPERATION

1-2 Quick Look Transmission Procedure

Make sure that the unit is in standby mode.

Carefully place the documents into the feeder face down along the guide.

Note : Not more than 50 pages (20 lb. paper).

● Contrast selection Page 34.

● Resolution selection

Page 34.

SHUFFLE

Note : Align the leading edges of the docu-

ments as shown in the diagram.

ALIGN EDGES

INSERT FACE DOWN ‘ ‘ ‘

O–10mm

‘%=

Document Position

Feed Leading Edge

Caution : Do not place the documents in the feeder forcefully.

3. Press NO

3 ROUTINE OPERATION

● Page counting

Page 35.

4. Press NO .

5. Dial using the ten-key pad.

6. Press

Start .

. Department code

● Overseas Call

. Speed Dial Page 40. . Quick Dial . Send Later Page 38. . Phoning and Faxing

on the Same Call Page 46. . Turnaround Polling . Alternative Destination Page 59.

CAUTION: Watch the display. The identifica- tion of the other party (RTI) will be displayed. If you have been connected to the wrong place, press Stop immediately.

Page 36.

Page 37.

Page 40.

Page 58.

3 ROUTINE OPERATION

Possible Problems

You want to take out the document

Press the scanner release button, open the scanner, and take out the document.

CAUTION: Do not pull outthedocument without opening thescanner, or you will damage the machine.

You want to send more than 50 pages While the 50th page is being fed in during transmission place the following pages (up to 50) in the feeder.

You made a mistake while dialing

●

If you already pressed ~Start , press Stop immediately.

●

If you haven’t pressed Start

a) Press No . b) Press Clear ~.

The entire number is deleted. Enter a new number.

Only the last digit is deleted.

The Clear Original lamp has lit up

Take out the document (see the top of this page). Then redial the destination.

Hint: To redial, press ~Pause/Redial

yet, either;

then ~Start .

The Line Fail lamp has lit up

If the Communicating lamp is not lit, press If the Communicating lamp is lit, wait until

stop ~. goes out, then press Stop .

The buzzer is ringing The other party wants to talk to you.

Pick up the handset, press Stop , and speak. After speaking:

. If you have no more pages, hang up.

● If you have more pages, do the following.

1. Place them in the feeder.

2. Ask the other end to press Start . Do not hang up yet.

3. When you hear a high-pitched tone, press Start .

4. Hang up.

You want to send a message but there is a document in the feeder on Redial Standby or Send Later

Store the document that is in the feeder into the memory. See page 39.

Notes Concerning Transmission

Display

REDIAL STANDBY

If the line is busy or contact is impossible, the number is automatically redialed up to 2 times at intervals of 5 minutes. (Contact your service representative to change these redial parameters if necessary. ) “REDIAL STANDBY” is displayed dur-

ing the intervals. To cancel redialing, open the scanner cover and remove the document from the feeder.

If communication is still impossible after all redial attempts, the unit will ask you for another number.

3 ROUTINE OPERATION

READY 100% 02 30PM RED IAL STANDBY

Note: You can redial immediately by pressing

Pause/Redial if required.

TRANSMISSION STANDBY

If a message is coming in at the same time as you

press Start , “TRANSMISSION STANDBY” is displayed below the sender’s RTI. Your documents will be automatically transmitted immediately after the end of reception.

“A4 A A4 TRANSMIT” or “B4 + B4 TRANSMIT” indicates that the document is being transmitted without reduction.

If the paper in the receiving terminal is not wide enough for the machine will automatically reduce the data so that it will fit.

If your terminal is reducing data, thetypeof reduction used is shown inthecharacter display during transmission. For example, “B4 +

10.1” width to 8.5” width.

Error Report

If transmission fails, an Error Report will be printed. Keep this; it may help the service technician.

A4 TRANSMIT” means that the original is being reduced from

document you are sending, your

SAN JOSE BRANCH

TRANSMISSION STANDBY

The machine you dialed may not have RT1/CSl capability or it may not be programmed into the

machine. In this case the telephone number or quick-dial label will appear on the top line of the

Character Display, unless the external telephone was used for dialing.

3 ROUTINE OPERATION

1-3 Selecting Contrast and Resolution

+ Contrast ●

Press this key to change the contrast.

. Darken

● Normal

● Lighten

Normal — suitable for most purposes

Darken – for documents with faint characters (e.g., written in pencil)

Lighten — for documents with dark or patchy background

+ Resolution +

Press this key to change the resolution.

. G1 Mode . Standard

● Detail

● Fine

Standard – most typewritten documents Detail — documents with small print or fine details Fine — for high quality image reproduction

Note: Transmission takes longer with Detail and even longer with Fine resolution.

If your document contains a photograph, use halftone mode. Press the key below the Halftone indica-

tor to light the indicator.

Note: Halftone mode transmission is much slower than normal transmission.

If you are not sure whether your settings are suitable:

1. Press ~Copy .

2. Check the copy quality, and adjust the settings if necessary.

1-4 Page Counting Methods

Quick Look Transmission Procedure, Page 30.

3 ROUTINE OPERATION

When

. If you press No and goon to dial, page numbers will be printed out at the other end as p.1, p.2,

● If you clothe following procedure, page numbers will be printed out as pi/3, p2/3, p3/3(batch num-

READY PAGES 00

p.3 and so on (simple page numbering).

bering) in the top right-hand corner of each page.

Ex: Your document has 3 pages.

1. Press 3 . Press NO if you make a mistake.

100°b 02 30PM

KEY PAD)N

is displayed, you can select one of two types of page numbering.

3. If you are asked for a department code, see the next page of this manual.

100°~ 02 30PM

Y, N

4. Dial the number.

5. Press Start .

2. Press

READY PAGES 03

Yes

Note

If you do not like the PAGES: 00 KEYPAD/N prompt, you can switch it off. See page 76. Simple page numbering will always be used.

3 ROUTINE OPERATION

1-5 Department Code Entry

Quick Look Transmission Procedure~Page 30.

L—.—

When ‘EADY

DEPT CO DE OOOO KPAD/N

This code is useful for tracking machine usage, as it is printed on many of the your Send Later transmission failed overnight, your office staff would be able

much quicker if your department code was used.

To enter the code, do the following.

100% 02,30PM

you may enter a four-digit

1. Enter your code.

3. Dial.

Example: 0001 Press ~ .

4. Press

(-Start 1.

Press ~- if you make a mistake.

READY DEPT CO DE OOO1

100% 02 30PM

YIN

department code.

reports. For example, if to inform you about this

2. Press Wesl .

Note

If you do not like the DEPT CODE 0000 KPAD/N prompt, you can switch it off. See page

77. If you switch it off, you cannot use department codes.

—

3 ROUTINE OPERATION

1-6 Making Overseas Calls

There are two ways: direct dialing, and operator-assisted dialing.

● Direct Dialing ●

1. When the machine asks you to dial, press o

2. Enter the country code of the other party.

3. Press

Pause/Redial OnCe.

4. Enter the area code and tele- phone number of the other party.

5. Press

Start

I I

+ Operator-assisted Dialing +

1. When the machine asks you to dial, press On Hook o

2. Tell the operator:

● You wish to make an overseas call.

● The country, city, and phone number of

the called party.

. You are making a data call (to avoid

communication errors, the operator will

not stay on the line).

3. When you hear a high-pitched tone from the speaker,

press

PROBLEM

Instead of a tone, somebody may answer the line. In that case:

1. After talking, ask that person to

2. Then, when you hear the high

Start

press Start at their end.

pitched tone, press Start .

Notes

1. Direct dialing may not be available in your area.

2. The information on this page is based on using AT & T as the long distance carrier. Call your long distance carrier for the dialing codes that they use.

3 ROUTINE OPERATION

1-7 Redialing

When the other end is busy, your terminal will automatically redial the other end up to twice, at five

minute intervals, (or up to 4 times if you are transmitting from memory). However, if you wish, you can redial immediately using the following procedure.

1. Keep the handset on hook.

2. Press Pause/Redial I then Start ~. Note: If there is a message in the feeder waiting for redialing and you need to use the feeder, store

the message in the memory. See page 39.

1-8 Send Later

1. Not using memory

Using Send Later, you can delay transmission to take advantage of off-peak line charges.

Note: You can only specify a time that is less than 24 hours ahead.

Quick Look Transmission Procedure, Page 30.

When

READY SET DOCUMENT

100% 0230PM

is displayed:

Place the documents in the feeder. Select the contrast and resolution. Enter the page count (see page 35 – or press No. Enter the department code (see page 36) or press No.

When

PreSS “ Send Later I

READY

L..–—

READY TIME 02 30PM

100% 02 30PM

QUICK /S PEE D/ KPAD

1’

100% 02 30PM

KPAD/Y

is displayed:

4. Press ~Yes ~.

READY 100% 02 30PM MEMORY TRANS7

5. Press NO

YIN

dial, then press

Start I .

Enter the time at the keypad.

Ex: 11:30 pm

READY 100% 02 30PM ( 11, 30PM) TX STANDBY

Press: : 1: 1 ‘31~o:.

The document will be sent at 11:30 pm.

If the AM/PM setting is correct, press

~& 1. Go to step 4.

-—

To change AM to PM, press ~# ~ .

Do not remove the document from the

feeder, unless you wish to cancel Send

Later.

Notes

1.2.You cannot use the external tele-

phone or On Hook Dial to dial for Send Later.

Dial, Quick Dial, or a full telephone number.

You can use Speed

If there is a Send Later message in the feeder and you need to use the feeder, you can store the message

in the memory for sending later thus freeing your document feeder and

keeping the Send Later operation

intact. See page 39 for details.

See Note

3 ROUTINE OPERATION

2. Using the memory

Using the memory allows the feeder to remain free for other operations.

The first part of the procedure is the same as for not using memory, up to and including step 4.

Then

READY

MEMORY TRANS~

100% 02 30PM

Y/’N

Press Yes .

8. If you wish to send the message to more than one address, dial an-

READY

*/ QUICK /Sp EED/Kp AD

Dial. Use Speed Dial, Quick Dial,

Group Dial, or a full telephone

number.

Press

For more information about the memory, see page 50.

3. Converting a Send Later message in the feeder into a Send Later message from memory

This procedure also works for messages waiting in the feeder for redialing. It frees the document feeder for other work by storing the message in the memory, so it is only available if there is space in the memory.

Yes .

100°rt 02 30PM

other number (step 6). Otherwise, press

● Quick Dial, page 40.

● Speed Dial, page 40.

. Group Dial, page 41.

Start .

If either

is in the feeder, do the following.

PreSS Memory .

Note :

~ or~l aredisplayedandamessage

READY MEMORY TRANS~START /’N

If MEMORY TRANSMIT N/A is displayed, the message in the feeder is not for Send Later or redialing. It may be set up for somebody to poll. This cannot be stored into memory. If you remove the document, you will have tore-program the polling operation (see Polling Transmission page 57).

100?u 02 30PM

2. Press Start (or press NO to cancel the operation).

The document will be stored in the memory and transmitted at the correct time.

Note : Alternative Destination, if pro-

grammed for this message, will be cancelled.

3 ROUTINE OPERATION

1-9 Using Speed Dial and Quick Dial for Faxing

The Quick Dial Key or Speed Dial Code that you select must have been programmed in advance.

Programming Quick Dial and Speed Dial, Page 78.

● Speed Dial +

Example: Use Speed Dial 23. Example: Use Quick’Dial 07.

1. Place the document in the feeder.

2. Press “

● Page Count, page 35.

. Department Code, page 36. . Department Code, page 36.

Press

NO I twice.

:Speed Dial l1213’. 3.

2135557362 SPEED# 23 START

1. Place the document in the feeder.

2. Press , No] twice.

● Page Count, page 35.

Press ~07 ] .

● Quick Dial

—

READY 100% 02 30PM

QUICK /S PEE D/ KPAD

2135558642 QUICK# 07 START

If you make a mistake, pressl No ] . Repeat step 3.

Press [ Start I .

If you make a mistake, press ~No ) . Repeat step 3.

Press I Start .

3 ROUTINE OPERATION

1-10 Group Dialing

If you are making a transfer request, polling reception, or broadcast from memory, you can dial more

than one address.

If you often communicate regularly in one of these ways with a certain group of addresses, you can enter them with just two keystrokes if you have programmed them into a group.

Programming Groups, Page 85.

When the machine asks you to dial, do the following.

READY

*/ Qulc K/sp EED/Kp AD

100% 02 30PM

1. Press *

READY

**-

100% 02 30PM

KEYPAD

2. Enter the group number at the ten-key pad.

Example: Group 1. Press 1 .

DISTRIBUTORS

**1

If you Iabelled the group when you programmed it, the label is shown on the top line of the display.

YIN

3. Press

entered the wrong group number).

Yes (or press NO if you

4. Enter some more addresses, or press

CAUTION: If you enter * O , the machine will dial all numbersin all groups 1

through 9.

Start .

1-11 Dual Access

If the machine is transmitting a message from memory, or receiving, you can send a fax message without having to wait by the machine. Just place your document inthefeeder, select the required features

(such as Send Later, Memory Transmission, Confidential), dial, and press Start . Your document will be sent immediately after the machine has finished the job now in progress.

This feature is known as dual access.

.——

3 ROUTINE OPERATION

RECEIVING FAX MESSAGES

2-1 Selecting the Reception Mode

There are two reception modes.

1. Auto Receive You do not need to be by the machine when a fax message comes in.

2. Manual Receive You must be by the machine when a fax message comes in.

To change the reception mode, press the key below the Auto and Manual Receive indicators.

Hint

If you wish to receive phone calls with your machine, use Manual Receive.

2-2 Routine Reception

1. Auto Receive Incoming messages are received automatically. You do not need to be by the machine, if the power

switch is kept on.

2. Manual Receive

Your terminal cannot automatically receive an incoming call. You must be near the machine and you must do the following to receive the message.

What to do when the phone rings.

Pick up the handset.

You will hear a short tone every few seconds.

Remove any documents from the

2. feeder.

Press I

Hang up.

Possible Problem

You are making a copy when a fax message comes in.

● Remove all documents from the feeder.

Start .

If you hear a voice in step 1.

Talk to the other party.

If the other party wishes to send

you a fax message, remove any

documents from the feeder.

Press I

Hang up.

Start .

● Press _St_Op] .

Otherwise. vour machine miaht transmit the documents

in the feeder to the caller.

3 ROUTINE OPERATION

2-3 Substitute Reception (Receive File)

When Receive File is lit, a message was received but stored in the memory because the printer was

jammed or out of paper.

Troubleshooting, Page 112.

Check the operation panel to find out where the problem is.

Caution:

Do not switch the power off, or the memory will be erased.

The message will be printed automatically after you clear the jam or add paper ortoner(see pages 96, 97 and 113).

If the paper you added is not wide enough to print the message, the message will stay inthe memory. (If you wish, in such cases, the message can be printed, but thedatawill be reduced to fit onthe page. Ask a service technician if you wish this feature to be switched on.)

Maximum number of pages that can be received

● Standard memory — About 73 letter-size pages at standard resolution

● With optional memory (1 Mbyte) — About 146

(2 Mbytes) – About 219

. Hard disk — About 1200

3 ROUTINE OPERATION

2-4 Confidential Reception

When the Confidential File indicator is lit, a confidential message has been received and stored in the memory. To print this message, you must enter the correct password.

1. PreSSl Function 117i 611 Yesl.

2. Enter your password that you programmed previously (Function 89).

PASSWORD COPY/N

Notes

1. If you enter the wrong password, “INVALID PASSWORD” is displayed and the machine will return to standby.

2. The sender may have over-ridden your password. Check with the sender. (Print the TCR, if necessary, to find out who the sender is.)

3. If you have forgotten the password, either:

● call service

3. Press ‘ COPy~

The message is printed, then the machine

returns to standby.

1“

● Contact the senders and ask them to over-ride your password.

They can only do this if they are using certain types of fax terminal. Don’t forget to find out what password they will use for the transmission.

3. USING THE UNIT FOR TELEPHONE CALLS

3-1 Making a Telephone Call

There are two ways.

3 ROUTINE OPERATION

. Using On Hook . Using the handset — Just like a regular telephone set.

USING ON HOOK DIALING

Make sure that the unit is in

– You do not use the handset. Dial on the fax terminal keypad.

standby mode.

READY 100% 02 30PM SET DOCUMENT

Press

On Hook .

Do not pick up the handset.

Dial using the fax terminal’s

3. keypad, Either: .

Quick Dial . Speed Dial . Full telephone number

DO NOT PRESS Start (unless you are dialing a fax machine and do not wish to speak to the other end).

Listen to your terminal’s built-in speaker. When the other party answers, pick up the handset.

USING THE HANDSET

1. Make sure that the unit is in standby mode.

2. Pick up the handset.

3. Dial. DO NOT PRESS Start (unless

you are dialing a fax machine and do not wish to speak to the other end).

Note : You can dial on the fax machine’s

keypad using Quick Dial, Speed Dial, or full numbers if you wish.

4. Use the handset as you would use a regular telephone.

5. Hang up at the end of the conver- sation.

Replace the handset at the end of

5. the conversation.

Speaker Volume Adjustment

Page 71

3 ROUTINE OPERATION

3-2 Answering the Telephone

If the telephone rings just once: A fax is coming in. Do not pick up the handset.

If the telephone rings continuously

Pick up the handset.

2. Speak

Note: If you hear a high-pitched tone, a fax is coming in. Press Start , .

up.

POSSIBLE PROBLEM

If nothing happens after you press [-Start 1,

3-3 Phoning and Faxing on the Same Call

If you want to talk before sending the fax.

1. Dial the other

handset or [On

Page 45. )

(

Important:

party using the

Hook 1.

If you are using a Quick Dial key, place the documents in

the feeder.

Then hang

3. If the caller wants to send you a fax, press

Then hang up.

power may be switched off on your machine.

Note: If you hear a high-pitched tone in- stead of a voice, press I Start ately. If you still want to talk with the other end, press Voice Request municating indicator lights up. Go to step 3

of the next procedure.

Start after speaking.

after the Com-

immedi-

2. Speak to the other party, then place your document in the

feeder and ask them to press

Start at their end.

.—

Press ~Start

when you hear a

high-pitched tone.

Replace the handset.

Note: Do not replace the handset if you

want to speak with the other party after fax-

ing. After faxing, your machine will emit a

tone. At that time, press ~Stop , and speak.

If you want to talk after sending a fax

3 ROUTINE OPERATION

Start the transmission.

Transmission Procedure,

After the Communicating indica-

Page 30.

tor lights, press Voice Request

When your machine’s buzzer

emits a tone:

i) Pick up the handset.

ii) Press Stop .

iii) Speak.

See Note 1

Notes:

1. If your buzzer does not emit a tone, the other party did not come to the phone.

2. This procedure only works if the other end has the Voice Request function.

4. If you want to send more pages to the other party:

i) Place the pages in the feeder.

ii) Ask the other party to press

Start .

iii) When you hear a high-pitched

tone, press Start .

If you want to talk after receiving a fax

While the Communicating indica-

tor

is lit, preSS Voice Request .

When your machine’s buzzer

emits a tone:

i) Pick up the handset.

ii) Press Stop

iii) Speak.

See Note 1

I Notes:

1. If your buzzer does not emit a tone, the other party did not come to the phone. The line will disconnect automatically.

2. This procedure only works if the other end has the Voice Request function.

3. After speaking, hang up.

Note: If the other party wants to send more pages, press Start before

you hang up.

4 ADVANCED FEATURES

1. TRANSMITTING

1-1 Keystroke Programs

If you regularly transmit to, or poll, a particular destination or set of destinations using the same fea-

tures, you can save repetitive keypad operation by storing the settings and destinations in a Quick Dial

key.

Before you store a program, refer to the Telephone List to determine which Quick Dial keys are free.

The keystroke programs are stored in Quick Dial Keys, so the no. of programmed Quick Dial Keys plus the no. of programs cannot exceed 32.

– Storing a Program –

Place a document into the feeder (unless you are programming for polling reception).

Select all required features (e.g., Confidential), and remote terminal numbers as normal.

Note: Contrast, resolution, page count and department code cannot be stored. instead of pressing the Start key, press the Quick Dial key that you wish to store the program in.

3) Then press Yes. Do not press a key that already has a telephone number or program stored in it.

The programmed procedure will now begin. If you do not wish to use the procedure now, press

4) Stop immediately.

— Labelling the Program —

For your reference you can give the program a label, such as “CALL HEAD OFFICE”. First, store the program as explained above. Then do ~he following.

Press ~= ~6] ~ ~Yes j .

2. Press the key that you want to label.

Example: 101-”

!—–———

FAX # 01

USED AS PROGRAM KEY

Y/N/C

Press ~1 again.

Type in the label on the keypad.

—

QUICK# 01

■n,mmmsmnmnmnmmmnnan

Use the typing and editing features as explained on page

QUICK# 01 CALL HEAD OF FI CE~I~~

3. Press

QUICK# 01 PROGRAM LABEL?

YIN

20.

4 ADVANCED FEATURES

6. Press Yes to store the label,

7. You can now program a number into this key for telephoning only. See “Programming Quick Dial

and Speed Dial” for more infor-

mation.

Or press

standby

– Using a Program –

a) Transmission Program

1) Place the documents into the feeder.

2) Select the required contrast and resolution.

3) Enter the page count and your department code, if required.

4) Press the key into which the desired program has been stored.

b) Polling Reception Program

1) Press the key into which the desired program has been stored.

When you press a key, the label that you gave the program is now displayed. sure that you have the right program.

Function to return to

mode.

Check the label to make

Note: If TOO MANY STATIONS is displayed, either delete a polling or memory file (Function 66 or 67)

or try the program again later.

— Erasing a Program –

1. PreSS Function 6 0

Yes .

3. To erase the program, press

Clear .

2. Press~the key that contains the program you want to erase.

Example: Press 01 .

FAX # 01 IS Y/Nlc

USED AS PROGRAM KEY

If you pressed the wrong key, press No.

4. To erase another program, press

No .

Go to step 2.

If you have finished, press

Function .

4 ADVANCED FEATURES

– Editing –

Programs cannot reedited. Tomodify aprogram, youmust enter thecomplete newprogram. lf you

wish to store the modified program in the same Quick Dial key as the old one, you must erase the old

program first using Function 60 as shown on the previous page.

However, the label can be edited. Use Function 60 as explained in “Labelling the Program” (page 48).

1-2 Memory Transmission

You can send afaxto up to for up to 400 locations overall.

Before vou decide to use the memorv, check the MemorV Space Display in the top right of the character display. If this reads OYO,there is no room. To determine whether there is room for your document, bear in mind that an average page of a business letter takes up about

If you need to make some room for a high-priority document, refer to “Clearing Memory Files” (page

88). Also note that Send Later can be used if you wish to send Iaterto one destination only and you do not wish to erase a memory file.

Note: In memory mode, pages are automatically batch-numbered at the receiver’s terminal even if

batch-numbering has been disabled (Function 53).

The procedure for transmission is on the next page. This procedure is only for immediate transmission. Send Later transmission from memory is explained on page 39.

Locations immediately or later. Also, you can store up to

Remaining Memory Indicator

2% of the memory space.

4 ADVANCED FEATURES

Make sure the unit is in standby

mode.

PreSS Memory .

The Memory indicator will light.

Place the original in the feeder.

Select the contrast and resolu-

tion.

READY 100°~ 02 30PM DEPT CO DE OOOO KPADN

Press NO

Department Code, page 36.

r 1

READY 100% 02 30PM

*/ OUICK/SPEED/K PAD

6. Press Yes

READY 100% 02.30PM

*/ QISIKp ADj START

Note: If TOO MANY STATIONS is dis-

played, you can’t store the number you just entered. You will have to store the rest of your numbers later in a seperate operation or redo the whole operation later.

7. Either

● Dial another number.

Go to step 5.

●

Press Start .

The message will bestowed, amemoryreport will be printed, and the message will be sent immediately.

See the notes on the next page.

5. Dial using either a Quick Dial key, a Speed Dial Code, a full number at the built-in keypad, or a Group.

Do not use the handset.

Quick Dial, page 40.

Speed Dial, page 40.

Groups, page 41.

4 ADVANCED FEATURES

Cautions:

1. Donotswitch thepower of f,oryour message will beerased from memory.

2. While the terminal is scanning the document, do not leave the machine.

MEMORY OVER

CLEAR FILE?

Y/N

completely because the memory was full.

● Press I Yes

to clear this file.

. Press ~No to send the pages which were scanned completely before “Memory

over” appeared. Pages that were only partly scanned will not be sent.

. If you don’t press either key within 5 minutes, this file will be cleared.

If you press Stop during scanning, pages already scanned will be cleared.

Redialing

In memory mode, a terminal can be redialed up to 4 times (at intervals of 5,5, 10, and 5 minutes). After each failed redial attempt, the Line Fail indicator flashes and the machine asks you to press Stop. After all redialing attempts fail, an Error Report is printed and the message is erased from memory. To cancel redialing, erase the document from memory with Function 67.

appeared onthedisplay, your document was not stored

Page Retransmission

If ECM is enabled (Function 83), any parts of a page that were not sent correctly will be resent automatically. However, if ECM is not enabled, the complete page will be resent; the maximum number of retransmission attempts is 2 but this can be increased to 3 by service.

Address Limitations

Note that the total number of addresses stored in the machine for polling reception and memory transmission, when added together, cannot exceed 400. No more than 79 of these can be full telephone numbers. The rest have to be Quick or Speed Dial.

Voice Request, Turnaround Polling

These are impossible in memory mode.

1-3 Broadcasting

You can send a message to up to 200 locations, either immediately or at a programmed later time.

The procedure is the same as for Memory Transmission. See page 51 (immediate) or page 39 (Send

Later).

4 ADVANCED FEATURES

1-4 Confidential Transmission

If the other end has memory and the confidential reception feature, you can use confidential transmission. The other end can only print the message after they enter their terminal’s programmed pass-

word (see Function 89, page 25).

For extra security, you can specify the password for the message. This personal password will

override the password that theotherterminal user has previously stored intheir machine, which would

normally be used for printing confidential messages. Co-ordinate with the receiver operator before using this

terminal.

Notes:.

Make sure the unit is in standby mode.

eature. This feature only works if the receiver is using a recent Ricoh memory facsimile

Confidential transmission can not take place if the receiving terminal has no memory, or if the receiver’s memory is full.

●

Only one address can be designated, but alternative destination can be used (page 59).

●

Confidential transmission cannot be made from memory.

Press Confidential (the indicator will light).

Select the contrast and resolution. Press

Page Counting, page 35. Department Code, page 36.

READY CONFIDENTIAL ID? Y/N

Either:

If you do not wish to specify a password

for extra security, press No . Go to

step 5.

Or:

For extra security, press Yes . Go to step 3.

100% 02 30PM

Place the document in the feeder.

NO twice,

Press Yes to confirm this password. The other end must use this to print the message.

READY 100% 02 30PM

QUICK /S PEE D/ KPAD

Dial the number.

Use a Quick Dial key, Speed Dial Code, or full number at the built-in keypad.

3. Type in the password you want to use for this message. Example: 7 3 6 2

READY 100% 02 30PM ID 7362 YiN

Press No if you made a mistake.

Press Start .

Note: CONFIDENTIAL N/A

This indicates that the remote terminal cannot receive confidential messages (e.g., full memory, no memory, incom-

patible). The number will be redialed after five minutes.

4 ADVANCED FEATURES

1-5 Transfer Request

This feature will cause a document to be transmitted to up to 30 destinations via a broadcasting

station.

I P’71

p&!wl

The message is stored in the memory of the broadcasting transmitter and transmitted to each desig-

nated receiver sequentially.

After the end of broadcasting, a Transfer Result Report is sent from the broadcasting station to the

requesting station.

This feature can save your organization line charges if your broadcaster and end receivers are in the same area, which is a long way from you.

Notes:.

The ID codes of the requesting and the broadcasting stations must be identical. This code must be agreed upon and stored using Function 62 before using this feature.

●

Your fax telephone number must also have been programmed, using Function 80, before using this feature.

●

Only a machine with the transfer broadcasting function can be used as a broadcasting station. Your FAX4000L can act as a broadcasting station.

●

If the broadcasting station is a FAX4000L, FAX95 or FAX105 (FAX105 must have optional memory installed), it must be within the same country as your terminal.

●

The international dial code and country code must be added to any international numbers. However, if the broadcaster and end receivers are all in the same country, this is not required.

Make sure the unit is in standby mode.

6. Press Yes (or press NO if you made a mistake).

Press T cater wil

If PROGRAM OWN TEL # appears, do Function 80 now. See page 24.

Place the document in the feeder.

ansfer Request The indi -

Iight.

Select the contrast and resolution.

READY 100C, 02 30PM PAGES 00

Press hJo twice.

KEYPAD N

READY # * QUICK SPEED KPAD

100CO 02 30PM

7. Enter an end receiver number.

Note: If the broadcaster is a FAX4000L,

FAX95 or FAX105 (FAX105 must have optional memory installed), you must use the dialing method given in Note 2 on the next page.

Use a Quick Dial key, Speed Dial

Code, Group, or full number at the

built-in keypad. See Note 1.

Quick Dial, page 40. Speed Dial, page 40. Groups, page 41.

See Note 2 for an extra dialing method, using Quick Dial, Speed Dial, and Groups stored in the broadcaster.

(SAF means Store And Forward)

Enter the number of the broad-

caster.

Use a Quick Dial key, Speed Dial Code, or full number at the builtin keypad.

Example: Quick 01

SAN FRANCISCO

QUICK# 01

8. Press made

Yes (or press hlo if you

a mistake).

READY ‘OOO. 02 30PM

# * QIS’KPAD’ START

9. Either:

Enter another end receiver number. Go to step 7. Do not enter more than 30 end receivers.

Or:

Press Start

4 ADVANCED FEATURES

Notes:

1. Full numbers must bedialed as follows, iftheyare international numbers. i) International dial access code

ii) Country code

iii) Telephone number

2. If you have an up-to-date copy of the broadcasting station’s Telephone List, you can use their Quick Dial, Speed Dial, and Groups to enter end receiver numbers.

For a Quick Dial Code: e.g., Quick Dial 01.

Note: Do not press your Quick Dial key i 01 , .

For a Speed Dial Code: e.g., Speed Dial 00.

Press ~# ~] ~j ~0- ~_Yes j .

For a Group: e.g., Group 1.

Press ~ ~j El ~0~ ~ 1 ‘ Yes .

3. TRANSFER REQUEST N/A

If this is displayed, the designated broadcaster cannot transfer your message (its memory may be full, or it may not have the transfer function).

The broadcaster will be rediaied after 5 minutes.

.--.

———.

————

———.

Type in ~~] ~~] at the keypad.

4 ADVANCED FEATURES

1-6 Polling Transmission

This feature allows you to leave a document in the feeder fora remote terminal to pick up (polling can-

not be done from memory). Reception can take place as normal after you have set up a polling transmission.

Note: Polling transmission can be either free or secured.

Free polling – Secured polling –

ID codes will not be checked. Any terminal can poll yours. ID codes will be checked. If a machine with a different ID code tries to poll your terminal, it will not succeed. For extra security, you can specify an ID code for this message. The other end will have to enter this code to pick up the message, instead of their programmed ID code.

ID code, page 23.

Make sure that the unit is in

standby mode.

READY SET DOCUMENT

Press polling NO . The Polling

100’% 02 30PM

indicator should be lit.

Place a document in the feeder.

3. Select contrast and resolution.

READY PAGES 00

100% 02 30PM

KEYPAD/N

4. Press NO twice.

Page counting, page 35. Department Code, page 36.

READY PERSONAL I D? YIN

100’% 02 30PM

6. Type in the ID code that you wish to use for this message. Example: 7 3 6 2 .

READY 100% 02 30PM

ID 7362

Press No if you make a mistake.

7. Press Yes to confirm this

YIN

The other end must use this code to pick up the message. Go to step 9.

Either:

● press Yes

. Press No to select free polling.

READY

CHECK I D CODE?

100% 02 30PM

YIN

to select secure polling.

Either:

If you do not wish to specify an ID code for extra security, press No . Go to step 8.

Or:

For extra security, press Yes . Go to step 6.

READY I D ¤~~~ KEYPAD

100% 02 30PM

9. Your terminal is now in polling

standby. When your terminal is polled, it will scan and transmit the document. To cancel polling standby, open the scanner and remove the document.

4 ADVANCED FEATURES

1-7 Turnaround Polling

During routine transmission, if you select this feature, your terminal will automatically poll the terminal

that you are sending to and ask it to send you any documents that it has ready for you to pick up.

You will have topaylinecharges for both thetransmissionand reception of thepolleddocument. However, the overall line charges are less than for the two calls that would otherwise be needed for this

operation.

Perform the normal transmission operation: a) Insert the document(s).

b) Select the appropriate resolution and

contrast.

c) Dial the other party. d) Press Start .

4. After transmission is complete, the machine goes into the polling reception

mode.

5. The machine emits a tone when

When the Communication lamp

lights on the operation panel, press

Polling .

201-555-1212

A4-->A4 TRANSMIT

reception of the document is

complete.

READY SET DOCUMENT

100°~ 02 30PM

As transmission takes place, the

RTI or CSI of the other party appears in the display.

201-555-1212

SET DOCUMENT

4 ADVANCED FEATURES

1-8 Alternative Destination

During the keypad entry procedure for basic transmission, you can designate two destinations. If the first choice of destination cannot be reached, the machine will send the message to the alternative location. If the first destination is reached, the alternative will be disregarded. This is useful if the person you are sending to has two fax machines.

1. Place the document in the feeder.

2. Select the contrast, resolution, page count, and department

Do not use the handset.

code.

3. Dial.

4, Press Yes .

5. Dial the alternative destination.

6. Press start .

Note: If the first destination is busy, your unit will wait for one minute before dialing the alternative lo-

cation. If the alternative is also busy, your unit will redial the first location about four minutes later.

Both numbers will be redialed until one of them answers, or until the limit expires (2 redials per

destination).

This feature is not available for polling, transfer request, or transmission from memory.

4 ADVANCED FEATURES

1-9 Protection Against Bad Connections

For this function to work:

1) The CSI of the called terminal must be the same as its telephone number.

2) The function must have been enabled in advance by a service technician.

Your machine compares the last eight digits of the dialed number with the last eight digits of the received CSI. If they do not match, the message will not be sent. Spaces and pauses are disregarded.

Note: . This function removes the possibility of the telephone network connecting you to the wrong

location. However, if you dial the wrong number, the message will not be stopped. So you should still check the RTl or CSlthat is displayed onthe Character Display and press Stop if the wrong one is displayed.

. This function cannot be used if Closed Network (see below) is switched on.

1-10 Closed Network

This function must be switched on by a service technician, and you must program the ID code (page 23). Your machine will not send the message if the other end’s ID code does not match yours.

1-11 Stamp

The stamp allows you to check whether all pages of your document were received correctly at the remote terminal. Pages received correctly will have a pink circle at the bottom, if the stamp is switched on.

In memory mode, the stamp does not operate. However, after an adjustment by a service representative, it will operate if the document was scanned and stored successfully.

The stamp is not used in copy mode. The stamp is on when the Stamp indicator is lit. Press the key below that indicator to switch the stamp on/

off.

1-12 G1 Mode

This unit is compatible with Group 1 (N. American six-minute) terminals.

If you want to make a G1 mode transmission, do the following.

Press the resolution key unit the

GI Mode indicator lights.

Place the document in the feeder.

Dial.

4. Press I Start ] . Note that the following features cannot be

used with

●

Confidential Transmission

●

Transfer Request

●

Polling

●

Voice Request

●

Protection against bad connections Detail and fine resolution ECM RTI, TTI, and CSI Closed Network Short preamble

G1 Mode.

1-13 Sending Abnormally Thick or Large Sheets

Using the manual feed feature, you can ex-

tend the maximum document width to A2

[23.4”] width, and the maximum document

thickness to 0.4 mm [16 roils]. Manual feed

should also be used for thinner pages than normal.

4 ADVANCED FEATURES

A2 .S~ze

pjyiynmj

If you wish tosendan original that is thicker than the recommended maximum thickness, you can send it as follows.

1. Push the manual feed button while placing the document in the feeder.

Notes: 1.Push the document in until docu-

ment feed starts.

2. Place only one sheet in the feeder.

2. Dial the destination address, then press Yes

3. Press

If you have more than one original, place it in the feeder immediately after the trailing edge of the previous sheet has been fed in.

Start

You can also transmit an original that is wider than the document guide; fold it in half and use the manual feed lever, as follows: Be sure to use Memory transmission (the

Memory indicator must be lit).

Fold the original in half.

Push the manual feed button while

placing the folded document in the

feeder.

Note: Push thedocument

feed starts.

Dial,

Start

After the original has been fed

press Yes , and press

in until document

through, place it in the feeder again, the other side facing down.

Note that two calls are needed to send a very wide original.

(see page 62 for more on Batch Transmission).

1. Store the second half of the message using Memory Transmission and Send Later (use Speed Dial

or Quick Dial or this procedure will not work).

2. Store the first half of the message using Memory Transmission, but not using Send Later.

The machine will send the first half, then the second half, without disconnecting the line.

To use just one call, use Batch Transmission

4 ADVANCED FEATURES

1-14 Batch Transmission

With batch transmission, if your machine sends a message from memory to a certain location, and if there are any other messages stored in the memory for that location, they will be sent on the same call. This will cut your telephone charges.

If you wish to disable this function, please contact your service representative.

Notes:

1. No more than 5 messages can be sent in one batch.

2. Batch transmission is only possible if the other end was dialed as a Quick Dial key or Speed Dial Code.

1-15 A3 [1 1.7”] — width Transmission

If the machine at theotherend has A3 [1 1.7”] width printer paper, and if you send a document between

10.1” and 11.7” wide, your machine will send the message without reducing its width.

This feature means that the message will be reproduced clearly at the other end. Some fax machines cannot send wide fax messages in this way.

RECEIVING

2-1 Polling Reception

This feature allows you to call a fax machine and instruct it to send you whatever documents it hason

polling standby for you to pick up.

Polling can be done immediately or at a programmed later time.

Polling transmission, page 57.

Notes: 1.

There must be a message ready for polling transmission at the other end. The other end’s ID code must be the same as your programmed ID code (Function 62), un-

2. less:

●

The other end specifies free polling – ID codes will not be checked.

●

You enter a “Personal ID” fsee steD 7) — this will override your stored ID code for this transmission only; you should enter the ID code of the machine that you want to poll.

Co-ordinate the ID codes used by the fax machines in your polling network.

You can poll up to 100 locations consecutively in one operation.

3. You can program up to 8 operations.

4. The total number of polled locations over all programmed polling operations cannot ex-

5. ceed 400.

The total number of locations programmed for polling reception and memory transmission,

6. when combined, cannot exceed 400.

Normal reception can still take place even if you have programmed a Poll Later operation.

1. Make sure thatyour machine isin standt y mode.

READY SET DOCUMENT

100% 02 30PM

4 ADVANCED FEATURES

If you do not wish to use a

6. personal ID, press

Go to step 9.

If you will use

a personal ID,

NO .

2. Press Polling

Yes .The Polling

indicator should be lit.

READY DEPT CO DE OOOO KPAD/N

100% 02 30PM

3. Press fNO .

Dept Code, page 36

READY 100% 02 30PM POLL LATER?

y//N

4, If you want to poll immediately,

press

NO Go to step 6.

If you want to poll later, press

Yes

Yes .

READY 100% 02 30PM

●Hmm

I D

KEYPAD

n the personal ID for

press

Type operation.

Example: 1 3 6 2 .

Press No if you make a mistake. Do not use 0000 or FFFF.

READY ID 1362

100°6 02 30PM

Y/N

8. Press Yes to confirm this ID.

READY

*/ QuICK/Sp EED/Kp AD

100% 02 30PM

READY TIME 02 30PM

100% 02 30PM

KPAD/Y

5. Enter the time at the keypad.

Example: 11:30 pm

i) Type 1 1 3 0 .

ii) Press #

iii) Press

Or re-enter the time if you made a mistake.

to change AM to PM.

READY 100”% 02 30PM TIME 11 30PM

Yes when the time is correct.

#l YIN

9. Dial using Quick Dial, Speed Dial, a full number at the keypad, or a Group.

Do not use the handset

Quick Dial, page 40. Speed Dial, page 40. Groups, page 41.

4 ADVANCED FEATURES

10. Press ‘Yes .

READY

*/ Q/s/ KpAD/s T/+RT

100% 02 30PM

11. Either:

●

Dial another number. Go to step 9

●

Press Start ! .

If polling is time designated, a polling file list will be printed and the unit will return

Note: If TOO MANY STATIONS is dis-

to standby.

played, you can’t store the number you just entered. You will have to store the rest of your numbers later.

If polling is immediate, the terminal will begin to dial.

If the polled location is busy, your terminal will redial up to two times at intervals of five minutes.

Notes: 1. To cancel a preprogrammed time-designated polling reception operation, use Function 66

(see “Clearing Polling Files”).

2. POLL FILE CREATED If this is displayed, a message was coming in at the designated polling time or when you pressed ~Start . Polling will begin immediately after the end of reception.

CAUTION: Send later polling files are erased automatically after polling unless there is a line

problem.

2-2 Closed Network for Reception

In a closed network, communication can only take place between terminals which have the same ID code (see page 23).

A closed network for reception will prevent unauthorized people, such as senders of junk fax mail, from communicating with your terminal and using up your paper supply. This function is normally disabled. Call your service representative if you are interested in this feature.

Note : This feature is not reliable for communication with terminals produced by another manufac-

turer. Authorized reception is a more reliable feature (see page 65).

4 ADVANCED FEATURES

2-3 Authorized Reception

If youareconcerned about junk fax mail using up your paper supply, you can use authorized reception. This feature allows you to specify up to 30 terminals from which you will accept fax messages; all others will be shut out.

The following functions control authorized reception:

● Function 57 — Authorized Reception On/Off

● Function 78 — Authorized Reception List Output

● Function 85 — programming Authorized Reception

– Programming Authorized Reception –

You can specify up to 30 fax machines from which you will accept fax messages. For each terminal, you must know the programmed RTI (if it is a fax terminal made by Ricoh) or CSI (if it is another manufacturer’s model). If that fax terminal subsequently changes its RTlor CSl, you will have toprogram the

new one.

Hint : You can get the other party’s RTI or CSI from the TCR (see page 89).

1. PreSS Function

Note: If a name or

displayed on

press Yes

the display is

telephone number is

the bottom line, consecutively until as shown below.

Yes

2, Enter the RTI or CSI of the fax

minal that you wish to have

cess to yours.

ter-

ac-

3. Press Yes .

Note : If CANNOT PROGRAM is displayed,

30 terminals have already been stored.

4. Either . Program another identifier; go to step 2.

● Press Function .

READY SET DOCUMENT

100’% 02 30PM

ADVANCED FEATURES

– Removing a Terminal from Authorized Reception —

1. Pr(3SS Function 8 5

CSI RTI

XYZ NEW YORK

Yes . 3.

Y’c

2. Press Yes consecutively until the RTI or CSI of the terminal that you wish to erase is displayed.

CS1/’RTl

XYZ CHICAGO

– Switching Authorized Reception On/Off –

Y/c

Press clear to erase the RT1/CSl.

The next programmed RTI or CSI is displayed.

4. Either:

● Continue erasing – go to step 2.

● Press Function .

READY 100°6 02 30PM SET DOCUMENT

If you wish to receive from terminals that are not included in authorized reception, you will have to

switch authorized reception off.

I. PIQSS Function 5 7

The top line of the display shows the cur-

rent setting.

Yes .

2. Press ‘ I to switch authorized reception on. Press ‘ 2 to switch it off.

E!EYzl

Press Function

if the setting

is correct.

READY 100% 02 30PM SET DOCUMENT

– Printing the Authorized Reception List –

Use Function 78 (see page 95).

4 ADVANCED FEATURES

2-4 Notification

If your desk isnot near the fax machine, you can’t tell when a fax message has come in. However, if you switch notification on, the fax machine will send to your desk, or any location you wish, notification when a message has come in (provided that you have programmed the telephone number in advance using Function 87). This notification will be in the form of a beeping sound heard when you pickup your desk’s telephone or fax machine handset.

Function 87 must be programmed before Notification can be switched on

– Switching Notification On/Off –

Press Function 5 9

Yes .

2. To switch notification on, press

NOTIFICATION OFF ON-1 OF F-2

To switch it off, press 2 .

If the setting is correct, press

The top line of the display shows the current setting.

– Programming the Notify Terminal Telephone Number –

The notify terminal can either be:

. A fax machine or telephone on the same PBX as this machine

● A fax machine or telephone on an outside line, but not connected to a PBX at that location

Note: If a fax machine is used for the notify terminal, it must have a handset or external telephone.

Function .

4 ADVANCED FEATURES

Program as follows

3. Press Yes to store the number.

Note

If a number is already displayed,

either:

●TO keep the number as it is, press

I‘Yes I .

.To erase the number, press

2. Type in the telephone number at the built-in ten-key pad. Example:

2135558641

NOT I FY TEL# KPAD/ Y/N 21355586419~IB_~~B9S

REPEAT 4 TIMES

KEYPAD

4. The display shows how many times the beeper will sound.

Either: . To keep this value, press ~Yes 1

● To change the value e.g., to 5, press

5~thenL Yes. The value can be from 1 to 9.

To correct a mistake: . Press Clear to go

● press ~NO

to clear

back a space. the whole number.

Note for PBX users:

If your machine is behind a PBX, include the access code and a pause before the number, if the notify terminal is on an outside line.

Example: Access Code = 9 Press ~9

Pause/Redial I ,

then enter the number.

4 ADVANCED FEATURES

2-5 Forwarding

Ifyou switch forwarding on,yourmachine will send incoming faxmessageson toanother faxterminal (program the forwarding terminal number with Function 86 before doing the following procedure).

Notes: 1.

– Switching Forwarding On/off –

1. Press

The top line of the display shows the cur-

rent setting.

Confidential receptions or messages received for transfer broadcasting are not sent to the forwarding terminal.

Messages can only be forwarded one at a time; batch forwarding is impossible.

Your TTI is not printed out on top of the pages by the forwarding terminal. Your machine will print the message before forwarding it (PRINT FORWARD FILE will be

4. displayed on your machine’s display panel).

Function 5 8

Yes .

2. To switch forwarding on, press 1 .

To switch it off, press

If the setting is correct, press

Function .

2 .

4 ADVANCED FEATURES

– Programming the Forwarding Terminal Telephone Number –

The forwarding terminal can either be:

● A fax machine on the same PBX as this machine.

● A fax machine on an outside line, but not connected to a PBX at that location,

Program as follows:

1. PreSS , Function ~81 6

Note

If a number is already displayed, either:

● To keep the number as it is,

● To erase the number, press

Clear .

IYesl.

2. Type in the telephone number at the built-in ten-key pad.

Example: 2135553761

FOR WARD I NG# KPAD/ Y/N 2135553761,~~~~I~S,B

To correct a mistake: . Press Clear to go back a space. . Press No I to clear the whole number.

Note for PBX users If your machine is behind a PBX, in-

clude the access code and a pause before the number, if the forwarding terminal is on an outside line. Example: Access Code = 9

Press ~9 Pause/Redial I , then

enter the number.

3. Press ~Yes Ito store the number.

4 ADVANCED FEATURES

OTHERS

3-1 Transfer Broadcasting

Transfer broadcasting allows your machine to be a broadcasting station in a transfer request operation (see page 54), if your ID code is the same as that of the requesting and receiving terminals.

This is an automatic procedure — any terminal that hasthe same lDcodeas you can use your machine as a broadcaster. You do not have to be by your machine during the operation.

3-2 Speaker

The speaker can be used to Iistento the telephone Iineduring transmission, reception oron-hookdial-

ina. The sDeaker is cut off shortlv after the start of communication.

The speaker volume can be controlled with Function 55.

If thespeaker has been enabled, you will beableto hear the Iinecondition during communication. If the line is busy, you can press Stop and begin another operation.

When the unit is in standby mode,

pr13SS Function 5 5 Yes .

ON HOOK MONITOR Y’ */# MIN >>

Adjust the volume of the on-hook

MAX

dial monitor while listening to the speaker.

. Raise volume: press # . . Lower volume: press * . When correct, press Yes .

TRANS MONITOR

>>>

MIN

Note: If all “>” signs disappear, the speaker volume is zero.

y/*/#

MAX

Repeat step 2 for the trans-

3. mission monitor.

RECV MONITOR MIN > MAX

Repeat step 3 for the recep-

y/*/#

tion monitor.

Press Yes to return to

standby.

3-3 Short Preamble

Short preamble slightly reduces communication charges between Ricoh terminals. tact your service representative if you are interested in this feature.

Con-

4 ADVANCED FEATURES

3-4 Using Your Machine as a Copier

To make a single copy of a document, place the sheets in the feeder face down and press Copy .

To make more than one copy of a document, use Function 77.

How many copies do you need ?

1. Make sure the machine is in standby mode.

READY SET DOCUMENT

z. PreSS I Function I I 7 7 I ~Yes .

MULTI COPY

SET DOCUMENT

100% 02 30PM

Example: 12 copies Press 1 2 I .

COPY/N

12 SETS

Press 1No 1 if you made a mistake. You can make up to 99 copies.

Press 1COPY~ .

3. Place the sheets in the feeder face down.

● Shuffle the stack

● Align the edges

. Not more than 50 pages

KEY PA DI COPY 01 SETS

3-5 ECM (Error Correction Mode)

ECM (Error Correction Mode) is a recently developed signaling system which greatly reduces the possibility of data being lost as a result of bad telephone lines. You should switch on ECM if you

frequently communicate over poor telephone lines. Using ECM, telephone charges are not affected,

and may even be reduced, unless you encounter a bad line. In this case, the extra signaling involved will increase line charges but data will be transmitted much more reliably.

When transmitting from the memory, pages that are not sent correctly will be resent automatically, even if ECM is disabled. However, ECM is a more efficient way of resending damaged data, as only the damaged parts of the data will be resent. Also, the maximum possible number of retransmission attempts is much higher.

The sheets are all scanned and stored. Then the copies are printed. Then the documents are cleared from

memory.

After receiving using ECM, if DATA IN ECM MEMORY is displayed, your printer is jammed or out of paper or toner. Do not switch off the machine or the data will be lost. The data will be printed after you clear the problem (see page 96, 97 or 113).

Continued on the next page

To switch ECM on or off:

4 ADVANCED FEATURES

1. PreSS Function 8 3

ECM ON

ON-1 OF F-2

Yes .

2. To switch ECM on, press I . To switch it off, press 2 .

If the setting is correct, press

Function .

The top line of the display shows the cur-

rent status.

3-6 User Function Keys

This machine has four user function keys, F1 to F4, located at the left of the operation panel. You can program each of the keys to access a function from the function list on the back of this manual. If you useoneof the functions inthe list quite often, program it asauserfunction key. This will save you a few moments every time you use that function.

For example, if you often do Function 51 (Communicated Page Counter) do the following.

Press Yes .

1. Press

Function 5 1

MODE NO 51 TOTAL # TX/RX

Y/N

Press Function to return to

standby. Then when you wish to see the communi-

2. Press

Example : F4 .

Note: Each user function key has already been programmed as follows.

a user function key.

MODE NO 51 PROGRAM FUN CT IO N~Y/N

If you wish to change these settings, you can. . F1 — Printing the TCR (Function 70) . F2 – Multicopying (Function 77) . F3 — Programming Quick Dial and Speed Dial (Function 60) . F4 — Not Programmed

cated page counter, just

press F4 .

4 ADVANCED FEATURES

3-7 Reverse Order Stacking

Normally the machine prints the pages of received messages in the order they came in. However if you wish, the machine can output the message from the last page first to make it easier to distribute

the received messages.

This feature is also available for multicopy mode and for

printing confidential messages.

Contact your service

ested in this feature.

3-8 Chain Dialing

You can program parts of telephone numbers, such as area codes and country codes, using the Quick Dial Keys and Auto Dial Codes. Then, youcanenter a combination of Quick Dial Keys, Auto Dial Codes, and digits to dial a telephone number.

Example : Assume that the following Quick Dial and Auto Dial have already been programmed.

. Quick Dial 01 = 01181 (Overseas to Japan) . Quick Dial 02 = 3 . Auto Dial 10 = 555

Then, you can dial 01181-3-5557631 as follows.

representative if you are inter-

(Tokyo)

Normally

l-’

// /

Reverse Order Stacktng

-—

When the machine asks you to dial :

Press 101!, ~021,1Auto Dial~, ~1’~Ol,then~7 ~6~~3 1

Notes:

1. This feature canalsobeused when dialing with the handset and inon-hookdial mode.

2. The Redial Key cannot be used with this feature.

3. This feature cannot be used in keystroke programs or memory transmission.

4 ADVANCED FEATURES

3-9 Optional Equipment

RS-232C Interface

This is a digital interface that will allow you to connect the fax to a MacintoshTM personal computer for use as a back-up printer.

Optional Memory Board

The machine can be upgraded with an extra 1 Mbyte (73 letter-size pages of the CCITT#l Slerexe Ietter test chart) of memory or an extra2 Mbytes (146 letter-size pages)of memory. The maximum amount of memory permissible using memory boards is 3 Mbytes, or 219 pages.

Hard Disk

The machine can be upgraded with a 20-Mbyte hard disk (1,200 letter-size [8 1/2” the CCITT # 1 Slerexe letter test chart). If a hard disk is added, optional memory boards cannot be used, and the basic 1 Mbyte of memory inside your machine will be disabled. So the maximum amount of memory is 1,200 pages.

Paper Feed Unit

This cassette allows you to add an extra 500 sheets of copy paper. See page 116 for a diagram of this unit.

If you are interested in any of these, please call your local Ricoh sales representative.

x 1 1”] pages of

5 PROGRAMMING AND PRINTING REPORTS

1. PROGRAMMING 1-1 Checking the Counters

There are four counters.

Tx :

Rx : Scan : Print :

number of pages the machine has transmitted number of pages the machine has received number of pages scanned (includes copy mode) number of pages printed (includes copy mode)

– Function 51 – Function 51 – Function 52 – Function 52

L.———— 1 1 ––. - .1 1

–,

2. Press [Function: when you have finished. ‘-’-

TX 017654

RX 016351

1-2 Switching Page Count On/Off

This function allows you to instruct your terminal to batch-number multipage documents as they are printed out at the other end (e.g., p 1/3, p 2/3, p 3/3). If you disable this function, the “PAGES :00 KPAD/N” prompt will not appear when you are making a transmission, and pages will be given simple page numbers (e.g., PI, p2, p3).

Page 35 for more information

1. Press

lFunction 151131’Yesl

I L ..1 L—J ——. — J

r—

Note: If you wish to see the scan and print

counters, use Function 52.

The top status.

PAGE COUNT ON ON-1 OF F-2

line of the display gives the current

2. To switch batch numbering off, press [

21.

To switch it on, press [1 ] .

Press [

setting is correct.

Function ] if the displayed

5 PROGRAMMING AND PRINTING REPORTS

1-3 Switching Department Code On/Off

To track machine use, you can allocate a four-digit department code to each user. If you switch

Function 54 on, the machine will ask the user for a department code before each transmission or polling, and the department codes used for each communication will be listed on the TCR (see page 89).

If you switch off Function 54, “DEPTCODE :0000 or making a transmission.

press Function 5 4

Yes

The top line of the display gives the current status.

1-4 Switching the Transmission Report On/Off

The transmission report is disabled at the factory.

Use this function to enable this report.

Page 90 for more on this report

KPAD/N” will not appear when you are polling

2. To switch off department code, press 2

To switch on department code,

press 1 .

When the displayed setting is

COrlPCt, Pt’eSS Function

1. Press Function 5 6

TRANS REPORT ON ON-1 OF F-2

This top line of the display shows the current setting.

Yes .

2. To switch the report on, press

To switch it off, press 2 . When the setting is correct,

preSS Function

5 PROGRAMMING AND PRINTING REPORTS

1-5 Programming Quick Dial and Speed Dial

Using Quick Dial and Speed Dial, you can dial a facsimile or telephone on your terminal’s keypad by pressing only one key (for Quick Dial) or two keys (for Speed Dial). However, you have to program the

Quick Dial key or Speed Dial Code in advance.

When you have programmed a key or code, you can use it as often as you like without reprogramming it.

Quick Dial keys –

There are 32 Quick Dial keys (01 to 32).

Each key can be programmed with either:

● Two numbers, one for a fax terminal and one for a telephone (see pages 30, 40 and 45 for how to use

Quick Dial keys for faxing and for phoning).

The telephone number can be the same as the fax number (for example, the fax may share a line with a telephone). Or they can be completely unrelated.

When using a Quick Dial key, if a document is present in the feeder, the machine will dial the fax number stored in the Quick Dial key. If no document is present, the machine will dial the telephone number.

● A keystroke program (see page 48) and a number (telephone only).

Speed Dial Codes —

There are 100 Speed Dial Codes (00 to 99). Each can be programmed with one

number. It can be a phone or a fax number.

5 PROGRAMMING AND PRINTING REPORTS

● Quick Dial Key ●

1. PreSS Function 6 0

QUICK# I

Yes .

SPEED

2. Press the key that you want to program.

Example : Press 01 .

Press No if you pressed the wrong key. Repeat step 2.

Notes:

1. If USED AS PROGRAM KEY is displayed, this key already contains a keystroke program.

Either:

. Erase the program — preSS

Clear . Go to step 3.

. Choose another key — Press

No Go to step 2.

● Store a non-fax telephone

number — Press Yes

No Go to step 6.

2. If FAX # 01 Y/N/C and a fax

number is displayed, this key is already programmed. Either: . Go on to program the tele-

phone number and label – Press Yes .

● Delete the number — press

Clear . Go to step 3.

. Choose another key — Press

No Go to step 2.

Go to step 6.

, then

Enter the number at the built-in

3. ten-key pad. This must be a fax

number.

Note: If you do not want to store a fax

number, press No and go to step 6.

Example:

To correct a mistake:

– Press Clear to go back one space. — Press No to clear the whole number.

Note for PBX users:

If your machine is behind a PBX, you will need to include the access code and a pause before the number, if the number is

en an outside line.

Example: Access Code is 9

Then enter the number.

2135558632

Press 9 Pause/Redial

Notes:

1. For international numbers, you must place a pause after the country code. Use the Pause/ Redial key.

2. If you are going to use the number as a broadcaster or end receiver in a Transfer Request operation at any time, you may have to enter the international dialing code, then a pause, then the country and area codes, then a pause, then the number. See the bottom of page 54 for more information.

5 PROGRAMMING AND PRINTING REPORTS

To store the number, press

Yes , .

FAX # 01

SET TEL# FOR TALK?

Either:

. If you wish to program a telephone

number, press Yes . Go to step 6.

● Press NO .

Enter the number at the ten-key

Go to step 8.

pad, as in step 3.

This must be a telephone num-

ber, and not a fax number.

Note: If you do not wish to store a tele-

phone number, press No and go to step 8.

Example: 2135559368

YIN

Type in the label. See Note 1

below for details.

Example: HEAD OFFICE

If you made a mistake, see Note 2 below

for editing features.

Notes:

1. For letters (A-Z); use Quick Dial Keys 01 to 26. For numbers (O-

9), use the operation panel’s ten-key pad. For an ‘&’, press Quick Dial 27.

press Quick Dial 28. For punc-

tuation marks and other sym-

bols, press Quick Dial 32, con-

secutively until the symbol you

need appears, then press Quick Dial 31.

2. Move cursor: Quick Dial 31 Backspace: Quick Dial 30 Delete cursor character:

For a space,

Quick Dial 29

Insert : See ‘RTI’ (page 20).

To store the number, press

10.

Yes .

QUICK# 01

PROGRAM LA BEL7

If you do not wish to label the Quick Dial key, press

YIN

NO . Go

to step 11.

If you press

After programming a Quick Dial Key, attach a blank Quick Dial Label from the accessories above the

appropriate key on the keypad and write the name of the destination on this label.

wish to enter a label,

Yes .

To store the label, press

Yes .

QUICK# 01

PROGRAMMED

Either:

11.

●

To program another key or code, go to step 2.

●

If you have finished programming, press Function Print a Telephone List (Function 71)

and keep it near the machine.

5 PROGRAMMING AND PRINTING REPORTS

● Speed Dial Code +

PreSS Function 6 0 Yes

lQUICK# H SPEED I

Press Speed Dial

SPEED# ¤~

Enter the code that you want to

KPAD N

program.

Example : Press O 0 .

Press No if you entered the wrong code. Go to step 2.

[

Notes:

If SPEED # 00 Y/N/C and a number is displayed, this code is

already programmed.

Either:

Erase the number – press

Clear Go to step 4.

Choose another code — press

No . Go to step 3.

Note for PBX users:

If your machine is behind a PBX, you will need to include the access code and a pause before the number, if the number is on an outside line.

Example: Access Code is 9 .

Press 9 Pause/Redial .

Then enter the number.

Notes:

1. For international numbers, you must place a pause after the

country code. Use the Pause/

Redial key.

2. If you are going to use the number as a broadcaster or end receiver in a Transfer Request

operation at any time, you may

have to enter the international

dialing code, then a pause, then the country and area codes, then

a pause, then the number. See

the bottom of page 54 for more

information.

To store the number, press

Yes .

SPEED# 00 PROGRAM LABEL?

Y, N

Type in the number at the key-

4. pad.

Example: 2135557362

To correct a mistake:

– Press Clear to go back one space. — Press No to clear the whole number.

Program a label. See steps 8, 9,

and 10 on the previous page.

Either:

● To program another code or key, go back

to step 2.

● Press Function if you have finished

programming. Print a Telephone List (Function 71) and keep it near the machine.

5 PROGRAMMING AND PRINTING REPORTS

Editing a Quick Dial Key or Speed Dial Code

If you want to change or delete any of the numbers that you programmed previously, do the fol-

lowing.

● Quick Dial Key +

PreSS Function 6 0

CIUICK# I

Press the key that you want to

SPEED

program. Example : Press 01 .

Y/N/C

2135558632

Press No key. Repeat step 2.

Note:

If USED AS PROGRAM KEY appears,

either:

● Erase the program — Press

Clear . telephone number and label are also cleared from this key.

. Choose another key — Press

No . Go to step 2.

. Store or edit a non-fax telephone

number — Press 1Yes . Go to step 6.

Either:

● Press Yes

FAX # 01

if you pressed the wrong

Go to step 4. Note that any

if you want to keep the fax

number. Go to step 6.

. clear tt-le

number — press , Clear .

Yes .

4. Enter the new fax number at the built-in ten-key pad. Observe the rules given in step 3 on page 79.

Example: 2015557468

FAX # 01

2015557468~U19DI,~~9

Notes:

1. To correct a mistake:

— Press Clear to go back one space. — Press No to clear the whole number.

2. If you do not want to program a new fax

number into the key: — Press No . – Go to step 7.

KPADI YIN

5. To store the number, press Yes .

The telephone number stored in this key is now displayed.

FAX # 01 SET TEL# FOR TALK?

Y/N

6. Either:

. If you wish to program a telephone num-

her, press , Yes

. Press NO .

5 PROGRAMMING AND PRINTING REPORTS

7. Enter the new telephone number at the ten-key pad, as in step 4. It

must not be a fax number.

Example: 2015556487

TEL # 01

KPAD/ Y/N

8. Tostorethe number, press Yes .

QUICK# 01 PROGRAM LABEL?

YfN

9. Either: . If you do not wish to reprogram the label.

press No . Go to step 11.

● press Yes .

10. Type in a new one. Press Yes to store it.

OUICK# 01

PROGRAMMED

11. Either:

●

Edit or program another number. Go to step 2.

●

If you have finished, press Function .

Print a Telephone List (Function 71) and keep it near the machine.

5 PROGRAMMING AND PRINTING REPORTS

+ Speed Dial Code +

PreSS ‘ Function , 6 ] [ O Jes ~ .

.——

store the number, press Iyes

QUICK# 9

Enter the code that you want to

SPEED

edit.

Example : Press j Speed Dial i ~O I O I .

Press [ No I if you entered the wrong code. Repeat step 2.

Press r clear to erase the num-

3. ber.

YIN

SPEED# 00 PROGRAM LABEL?

Either:

Reprogram the label – press I Yes ] . Keep the label the same — press No and go to step 8.

See steps 8, 9, and 10 of Quick

Dial Code programming (page

80) for details on how to edit the label.

Either:

—

To reprogram another key or code, go back to step 2.

—

If you have finished programming,

press 1 Function

,. Print a Telephone

Enter the new number at the built-

4. in keypad. Observe the rules given in step 3 on page 79.

Example: 2015557468

Notes:

1. To correct a mistake: — Press Clear to go back one space. — Press No i to clear the whole number.

2. If you do not want to program a new number into the code:

— Press ~No . – Go to step 6.

List (Function 71) and keep it near the machine.

5 PROGRAMMING AND PRINTING REPORTS

1-6 Programming Groups

You can designate more than one destination for broadcasting using the memory, polling reception or

transfer request. If you regularly broadcast, poll or transfer to the same group of destinations (for

example, your branch offices), it may be convenient for you to be able to designate all these destina-

tions with only a few keystrokes. This can be done with preprogrammed groups.

You can program up to 9 groups. Each group may contain as many destinations as you want.

However, a group with more than 30 stations cannot be used for transfer request, a group with more than 100stationscannot be used for polling reception, and a group with more than 142stationscannot be used for memory transmission.

Only ten full telephone numbers can be stored in groups.

The following procedure applies both to programming new groups, or modifying existing ones.

1, PreSS Function 6 I

GROUP NO H 1-9

Yes .

2. Enter the group number that you want to program or edit.

Example: Group 1, press 1

GROUP NO 1

PROGRAM LABEL?

3. Either: .

If YOU do not want to program a

label, press No . Go to step 6.

● If you want to program or modify the label,

press Yes .

4. Type in the label, or edit the displayed one.

The method is the same as for the RTI, TTI, and Quick Dial key labels.

Example: DISTRIBUTORS

5. Press Yes to store the label.

GROUP NO 1

OUl CK/SPEED/KPAD

5 PROGRAMMING AND PRINTING REPORTS

6. Enter a number that you wish to

store in or erase from the group.

Either:

●

Quick Dial Key (fax no. only): e.g., press ~01 I .

●

Speed Dial Code: e.g., press !SPeed Dial ‘!0’ 0.

●

Full number: Type it at the built-in ten-key pad. Follow the rules in step 3 on page 79.

Example: I Speed Dial ~O 0 I .

GROUP NO 1

SPEED# 00

Press NO] if you entered the wrong number. Repeat step 6.

Y/NIC

7. Either:

●

Store this number: press Yes .

●

Remove this number from the group: press Clear . See Note 2.

8. Either: . Continue programming: go to step 6.

. If you have finished, press Function .

Print a Telephone List (Function 71) and

keep it near the machine.

Notes:

1. One of the following messages will be briefly displayed.

PROGRAMMED – the number has been stored into the group. # NOT PROGRAMMED – no telephone number has been allocated to this key or code. LONGHAND #’S FULL – you tried to program a full telephone number into the group

but there are already ten telephone numbers used in groups. Either delete an unwanted telephone number from all the groups, or program the new number as a Speed Dial Code or Quick Dial Key (Function 60) before storing it in a group.

2. One of the following messages will be briefly displayed.

CLEARED – NOT IN GROUP –

this number has now been taken out of this group. the number that you wanted to clear was not in the group.

5 PROGRAMMING AND PRINTING REPORTS

1-7 Clearing a Polling File

To cancel a preset poll-later reception program, first study the Polling File List (Function 72)and determine the file number of the program that you want to cancel. Then carry out the following procedure.

1. PreSS Function 6 6 Yes

2. Type in the file number to be erased.

Example: File No. 1, type 1 .

FILE NO 1

CLEAR FILE?

Notes:

Press No if you typed the wrong number.

ylN

3. Press Yes .

An updated Polling File List is printed and the machine returns to standby.

Note:

If NO FILE EXISTS is displayed, you instructed the machine to delete a file that does not exist. Try again from step 2.

1-8 Switching TTI On/Off

If you disable TTI, your TTI and date, time, and page number will not be printed at the top of pages received at the other end. You may wish to disable TTI if you want the other end to receive an exact unmarked replica of the original.

1. Press Function 8 2 Yes .

2. To switch TTI off, press 2 . To switch TTI on, press 1 .

TTI ON ON-1 OF F-2

Press Function , if the displayed setting is correct.

The top line of the display shows the

current setting.

5 PROGRAMMING AND PRINTING REPORTS

1-9 Clearing a Memory File

To make room in the memory for a document that you want to store, or for a confidential message you may be expecting, you may erase some lower-priority documents using the following procedure.

Before erasing a file, you might wish toviewthe contents of that file to check whether you really want to erase it. To do this, use Function 75 (see section 1-10 at the bottom this page).

PtWSS Function 16 7 I Yes . 3,

FILE NO

Type in the file number to be

Inm

KEYPAD

erased. Refer to the latest SAF

File List if you need to know the

correct file number.

Example: File No. 1, type O 0 1 .

FILE NO 001 Y/N CLEAR FILE7

Pressi No if you typed the wrong number.

1-10 Printing the Contents of a Memory File

Press Yes .

An updated SAF File List is

printed and the machine returns

to standby.

Notes:

●

If NO FILE EXISTS is displayed, you instructed the machine to delete a file that does not exist. Try again from step 2.

●

You cannot erase a confidential file. If you try, the machine will go back to step 2 automatically.

If you want to see the text of a document that you stored in a particular memory file, do the following.

PreSS ~Function 7 5 Yes

FILE NO ■nm

KEYPAD

3. Press copy . The contents of the file will be

printed.

Notes:

Type in the number of the file that you want to see. Refer to the latest

SAF File List if you need to know the correct file number.

Example: File No. 1, press ~O 0 1 .

FILE NO 001

Press’ Nolif youenteredthewrong number.

COPY/N

1.2.If NO FILE EXISTS is displayed, you

asked the machine to print a file that does not exist. Go to step 2.

You cannot print a confidential file using Function 75. The machine will go back to step 2. Also, you cannot print a message that was sent to your machine for transfer broadcasting.

5 PROGRAMMING AND PRINTING REPORTS

2. AUTOMATICALLY PRINTED REPORTS

2-1 TCR (Transaction Confirmation Report)

This report gives details on each communication made by your terminal. It is automatically output every 35 communications. Automat icTCR output can be enabled or disabled by a service technician.

TCR

**********

Your machine’s ID is here : RTI, TTI, CSI, SELF NO. (MAR 01’9108:30 AM)

***** ***** ***** ***** ***** ***** ***********************************************~ * * * *

* DATE * * * * ~ MAROI

* * * *

* * * * * * * * * * * *

* * * * * * * *

***** ***** ***** ***** ***** ***** ************************************************

START

TIME

08 30AM

REMOTE TERMINAL MODE IDENTIFICATION

RICOH CORP

G3EF > RMC 00’15” OK

See See below

TX 000005 RX 000006

TIME

RESULTS

below

TOTAL DEPT FILE PAGES CODE NO

01 0001 F-001

t See below

* *

* * * *

: * * * * *

* * * *

Receive

Mode:

Results: OK:

File No.: P:

Footnote: TX:

Transmit

Standard Resolution Detail Resolution

Fine Resolution

Confidential

ECM

Memory

M: >:

Reduction

Transfer

Batch Transmission

Successful Communication

Error occurred

ID Codes did not match

No fax connection Polling File number

Memory File number Total number of transmitted pages

RX:

Total number of received pages

These symbols apply to all reports.

5 PROGRAMMING AND PRINTING REPORTS

2-2 Error Report

When a problem occurs during transmission or reception, this report is automatically printed. Check the report and retransmit those pages that were not sent. For pages not received, contact the remote location and request a retransmission. Keep these reports as they may be useful for a service technician. Error report output can be enabled or disabled by a service technician. The following report means that the machine sent four pages but there were errors during the first two pages.

ERROR REPORT

***************

Your machine’s ID is here : RTI, TTI, CSI, SELF NO. (MAR 01’9108:30 AM)

***** ***** ***** ***** ***** *****

* * *

; DATE START

* * * ~ MAR 01

* * * * * *

I ERROR MESSAGE *

* * * * * * * * * * * ***** ***** ***** ***** ***** ***** ************************************************

TIME IDENTIFICATION

0830AM

PAGE(S) NOT TRANSMITTED ERROR CODE(S)

REMOTE TERMINAL

RICOH CORP.

***********************************************$

MODE

G3EST

TIME RESULTS TOTAL DEPT FILE x

00’40” E

P-ol ,P-02, 0-07,0-07

PAGES CODE NO.

04 1234

2-3 Transmission Report

If Function 56isswitched on, the transmission report will be printed when a transmission is successful.

The format of the report is similar to that of the error report, except for the error message.

* *

* * * * *

* * * * * * * * * * * *

$ * * * *

5 PROGRAMMING AND PRINTING REPORTS

2-4 Transfer Result Report

After the end of atransfer transmission, the broadcasting station sends you this report. The report lists the telephone numbers of the broadcasting station and the end receivers, and indicates whether each transmission was successful or not. Retransmit pages that were not transmitted, either directly or through another transfer.

The format of the report will vary according to the type of machine that is being used as a broadcaster.

If your machine is the broadcasting terminal, it will print the report if it cannot send it to the transfer requesting terminal (e.g., due to a busy line). The report asks you to send the report manually, and the

telephone number is given. See below for an example.

TRANSFER STATION REPORT (MAR 01 ’91 08:30 AM)

***** *********************************

TRANSFER FAX XYZ COMPANY

2165559833 Broadcasting machine (your machine)

TIME REQUESTED 103OAM

REMOTE TERMINAL IDENTIFICATION PAGES TRANSMITTED

QUICK DIAL 01 SPEED DIAL 00 01 E

## UNABLE TO TRANSMIT THIS REPORT TO TRANSFER REQUESTOR

PLEASE RESEND TO FAX NO 213-5556381

Transfer Requesting Terminal

TOTAL

02 OK

RESULTS PAGES NOT

P ol--

2-5 New Polling File Report

This report isprinted automatically after you program themachine for polling reception. It gives the file

number, time of polling, and destinations (including any Group numbers you used).

The polling reception report can be output after polling has finished. This option can be enabled ordis-

abled by your service representative. Polling reception reports output after a polling operation may have’’E’’followed byacode in the Result coulumn and a message printed at the bottom. This code and message indicate that a problem oc-

curred. The codes are explained below.

Code

Message

Hang up or Line Fail The remote terminal hung up or had no

Explanation

message on polling standby, or there was a

line problem. 2 3

Busy The remote terminal was busy. No Answer

The remote terminal did not answer.

4 No Facsimile Connection The remote machine was not a facsimile

terminal

5 PROGRAMMING AND PRINTING REPORTS

POLLING RECEPTION REPORT

************************

Your machine’s ID is here : RTI, TTI, CSI, SELF NO. (MAR 01’9108:30 AM)

*****************************************************************************$ * * *

; FILE ~ NO. CODE

* * * * * *

~ REASON FOR ERROR * 1) HANG UPORLINEFAIL

* ~ 2) BUSY

* 3) NO ANSWER ; 4) NO FACSIMILE CONNECTION

* * *

******************************************************************************

FILE TYPE DEPT. RESULTS GROUP

POLL LATER 08:30AM

1234

E, 1)2)3)4)5)

1) 1

REMAINING CALL CAPACITY 192

REMOTE TERMINAL I IDENTIFICATION

QUICK DIAL 01 RICOHCORP,

* *

* * *

* * * *

* * * * * * * * * * * * * *

* *

2-6 NewFileReport

This report is printed immediately after you store a documentin memory. It gives the file number, time offending, and destinations (including any Group numbers you used).

2-7 Memory Transmission Report

If Function 56 is on, this report is automatically printed after every memory transmission, whether it

was successful or not.

For your reference, a sample of the stored message can be printed below the report if the transmission

failed. If you wish to enable this feature, call your service representative.

If the transmission failed, an error message may also be printed. The messages are the same as those

for the New Polling File Report (see item 2-5 on the previous page).

Note:

Occasionally, a fractional number will appear in the Pages column. For example, 1/2 means that two pages were stored but only one could be sent.

2-8 Power Failure Report

If the power fails or is switched off, all documents stored in the memory (including forwarding files,

transfer files, confidential and substitute receptions, and any ECM received data) will be erased.

When power is restored, a power failure report is printed, informing you of the files that were lost.

Notes:

. Check the File Type column. If there are any files given as FORWARDING, TRANSFER,

CONFIDENTIAL RX, SUBSTITUTE RX, or ECM FILE, a received fax message was erased (substitute reception is explained in the “Receiving Fax Messages” section). To find out who sent these files so that you can ask them to resend, look in the Remote Terminal Identification column.

● For an explanation of the Pages column, see item 2-7 above (Memory Transmission Re-

port).

. If there is an E in the Result column, the communication failed but the message was still

stored. The code after the E has the same meaning as for the Polling File Report (see item 2-5 on the previous page).

5 PROGRAMMING AND PRINTING REPORTS

USER-INITIATED REPORTS

3-1 TCR

You may print the TCR at any time, using Function 70.

PreSS Function 7 0 Yes .

MODE NO 70 FOR TCR PRESS

Press Function if you entered

Note:

the wrong number.

3-2 Telephone Lists

These lists contains all information concerning preprogrammed Quick Dial keys, Speed Dial codes, groups, and full telephone numbers used in groups. You should print these lists whenever you change your directory of preprogrammed telephone numbers. The Quick Dial and Speed Dial lists also show

what groups each programmed telephone number is contained in.

PreSS Function 7 1

MODE NO 71 TELEPHONE LIST?

COPY/N

Yes .

YIN

2. Press COPY

4. If you want to see the Quick Dial List, press Yes .

Otherwise, press

I NO ‘ .

Note: Press Function the wrong number.

Press Yes .

ALL LISTS? COPY/N

Either:

if you entered

. Ifyou wantalllists, press Copy . Goto

step 8.

● If you only want one or two of the lists,

press No .

SELECT LISTS Y/N QUICK DIAL LIST?

EE5Erl

Repeat step 4 for the Speed Dial

5. List.

SELECT LISTS GROUP DIAL LIST?

Repeat step 4 for the Group List.

PRESS COPY

Press COPY~.

The reports you selected are

Y/N

COPY

printed out, then the machine

returns to standbv.

.—

5 PROGRAMMING AND PRINTING REPORTS

3-3 Polling File List

You may print information on a selected program or on all polling reception programs still in memory with Function 72.

PreSS I Function 7 2 Yes .

ALL FILES? coPY/ N

To list information on all polling files, go to step 4.

Press

FILE NO , KEYPAD

3. Enter the number of the file that

4. Press ~COPY .

3-4 Program List To list information on your keystroke programs, do the following.

PreSS I Function j I 71 r 3, ~Copy_ .

3-5 SAF File List

..—

you wish to see.

Example: File 3 Press ~3 .

If you made a mistake, press No .

You may print information on any one document stored in the memory, or on all stored documents. For an explanation of the Pages column, see “Memory Transmission Report” on page 92.

Press

I-Function , I 71 ~4 ‘ ~Fei–” .

Enter the number of the file that

you wish to see.

PzEzEl

If the number is less than 100,

for example “27”, type “027”.

To list information on all memory files (ex-

cept confidential ones), go to step 4.

Press r NOj .

!—.

FILE NO. ¤E~

KEYPAD

Example: File 3

Press ~O-~~0]’3 .

FILE NO 003

If you made a mistake, press No .

Press COPY .

Note:

Information on confidential files, or messages sent from another terminal for your machine to broadcast (transfer

broadcast files) will not be printed.

COPYI N

5 PROGRAMMING AND PRINTING REPORTS

3-6 Authorized Reception List

To print a list of fax terminals selected for authorized reception, do the following.

1. PreSS Function 7 8

AU THC)RIZED REC LIST

copy

AUTHORIZED RECEPTION LIST

***** *************************

Your machine’s ID is here : RTI, TTI, CSI, SELF NO. (MAR 10’9109:00 AM)

* *

* * * * * 01 RICOH CO LTD 11 21

f 02 * 03 * 04

* * 05 * * 06 RICOH FAX DESIGN 16 26

: 07 * 08 CHICAGO OFFICE 18 28 ~ 09 19

~ 10 *

* * ***** ***** ***** ***** ***** ***** ***********************************************:

REMOTE TERMINAL REMOTE TERMINAL

IDENTIFICATION

RICOH TOKYO 12 22

RICOH USA 13 23

2465551371 14 24

RICOH EUROPE

RICOH AOYAMA

IDENTIFICATION IDENTIFICATION ~

15 25

REMOTE TERMINAL ~

27.

29:

* * * * * * * * * * * * *

I * * * * *

6 LOOKING AFTER THE MACHINE

1. REPLACING PAPER

When the Add Paper 1 indicator islit, theuppercassette is empty. When the Add Paper 2indicator islit, the optional lower cassette is empty.

To refill a cassette:

1. Take out the cassette. (Raise the end slightly, then slide it out

gently.)

I t

2. Open the lid.

3. Bend the new stack of paper a few times.

4. Load paper into the cassette.

Note : . True up the edges of the stack.

. If you want to use a different size of

paper, call service to have the cassette and sensors adjusted.

. Do not fill up past the load limit

marker ( ~ ).

5. Close the lid and replace the cassette.

6 LOOKING AFTER THE MACHINE

2. REPLACING TONER

When the Add Toner indicator starts to blink, thetoner cartridge is almost empty. Youwill be able to make 100 more copies before you have to change the cartridge.

When the Add Toner indicator remains lit, it is

time to install a new toner cartridge.

1. Take out the cassette.

2. Open the right cover (Pull up the lever on the cover).

3. Swing down the toner cartridge by pulling

it down from the top. Then remove the cartridge from the development unit.

4. Take a new cartridge and shake it, Do not remove the seal yet.

6 LOOKING AFTER THE MACHINE

Fit the pegs on the sides of the cartridge

5. into the slots in the sides of the development unit.

Rotate the cartridge up until it snaps into ~

6. position

7. Fit the handle onto the pin on the bottom

left of the cartridge.

Note: There are two possible types of

handle, as shown in the diagram.

mII

8. Turn the handle clockwise to remove the seal until you see the yellow band on the seal. Then, remove the handle.

9. Close the cover and replace the paper cassette.

Turn until you see the ye~band.

‘, L

., ,.

.1!

11’,

IL “

“/

‘, . ,.

-, ,

‘?

l-’p

—

3. REFILLING THE STAMP

6 LOOKING AFTER THE MACHINE

When the stamp mark becomes

1. Remove the document tray.

2. Open the scanner cover.

pale, refill the stamper as described below.

Add no more than 2 drops of ink to the center of the stamp. Let the ink soak in.

Caution : Don’t drink the ink.

Close the ment tray

cover and put back the docu -

Ricoh FAX4000L User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

GENERAL PRECAUTIONS

2 INSTALLATION

1. INSTALLATION

RECEIVING FAX MESSAGES

1. TRANSMITTING

RECEIVING

OTHERS

5 PROGRAMMING AND PRINTING REPORTS