Ricoh FAX4000L User Manual

OPERATOR’S MANUAL

RICOH FAX4000L

A Dual Access, Laser printing facsimile that scans pages in four and a half secondhand transmits in

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Immllo

WARNING – device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

“CAUTION-Use of Control or Adjustments or Performance of Procedures Other Than Those specified herein May Result in Hazardous Radiation Exposure.”

This equipment has been tested and found to comply with the limits for a Class A digital

Class A

This Digital Apparatus does not exceed the Class A Iimitsfor Radio Frequency noise from Digital Apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications.

Le present appareil numerique n’emet pas de bruits radioelectriques depassant Ies Iimites applicables auxappareils numeriquesde laclasse Aprescritesdans Ie Reglement surle brouil Iage radioelectrique edicte par Ie ministere des Communications du Canada.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY

NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

HOW TO USE THIS MANUAL

GENERAL PRECAUTIONS “ contains information you

should read before you start to z to set up the machine, get to install the machine.

INSTALLATION tells you everything you need to know

know it, and move it to a new location.

GENERAL PRECAUTIONS

1. PRECAUTIONS

1-1

Power and Grounding . ... .. ... . .. .. ... . .. .. . .. . .. .. . .. . .. .. . .. . .. .. . .. . .. .. . .. . .. . .. .. .

1-2

Cold Weather Power-up . .. . .. ... . . . .. . .. . . . .. ... . . . .. . .. . . . .. . .. ... .. . .. . .. .. . .. . .. . .. .

1-3

Thunderstorms .. .. ... . . . .. ... .. . .. . .. . .. .. . .. ... .. . .. ... .. . .. ... .. . .. ... . . . .. . .. . .. ... .

1-4

Copy Paper ... .. . .. .. . .. ... .. . .. ... .. . .. . .. .. . .. ... .. . .. . .. .. . .. . .. ... .. . .. ... .. . .. ... ..

1-5

Toner . . .. .. ... . . . .. ... .. . .. . .. .. . .. . .. ... .. . . . ... .. . . . ... .. . .. ... .. . .. ... .. . .. . .. .. . .. . ..

1-6

Master Kit . .. ... .. . .. ... .. . .. ... .. . .. ... .. . .. . .. . . . .. . .. ... .. . . . ... .. . .. ... .. . .. ... .. . .. .

1-7

Cleaning Kit .. .. . .. .. . ... .. .. . ... .. .. . ... .. ... ... .. ... ... .. ... .. . .. ... .. . .. ... . .. .. . .. . ..

1-8

Operating Precautions . .. . .. . .. . . . .. . .. . . . ... .. . . . ... .. . . . ... .. . .. .. . .. . .. ... .. . .. . .. ..

1-9

General . .. ... ... .. ... .. . .. .. . .. . .. ... .. . .. ... .. . .. . . . .. . .. . . . ... .. . .. ... .. . .. ... . . . .. ... .

ROUTINE OPERATION explains how to operate the machine. Section 1-2 will be especially useful if you want to

send a fax message as soon as you have installed the machine.

8 9 9 9

10 10 10 10 10

INSTALLATION

1-1 Location . . .. ... .. . .. ... .. ... .. . .. ... ... .. ... .. . .. ... .. . .. . .. .. . .. . . . ... .. . . . ... .. . .. . .. ..

1-2 Connecting the Telephone Sets, Line, and Power Cord . . .. . .. .. . .. . .. . .. .. . .. . .. ... .

COMPONENTGUIDE

2-1 External View . .. ... .. . . . ... .. . . . ... .. . .. ... .. . .. ... .. . .. .. . .. . .. ... .. . .. . .. ... .. . .. . .. ..

2-2 Operation Panel ... .. . . . ... .. . .. ... .. . .. ... .. . .. ... .. . .. . .. ... .. . .. ... .. . .. ... .. . .. ... ..

GETTING STARTED

3-1 Basic Rules for Programming .. ... .. . .. ... .. . .. ... .. . .. . .. .. . .. . .. ... .. . .. ... .. . .. . .. ..

3-2 Program mingthe Date and Time . . .. .. . ... .. .. . .. . .. .. . .. . .. ... .. . .. ... .. . .. ... ... .. . .

3-3 Program mingthe Telephone Line Type . . .. ... .. . .. ... .. . .. ... .. . .. ... .. . .. . .. . .. ... ..

3-4 Programming the RTl, TTl, and CSl . ... . .. .. . .. . .. .. . .. . .. .. . .. . .. ... .. . .. . .. . .. .. . .. . .

3-5 Programming the Polling lD Code . .. ... .. . .. ... .. . .. ... .. . .. . .. . . . .. . .. . .. ... .. . .. ... .

3-6 Programming your Fax Terminal’s Telephone Number . . . . ... .. . . . ... .. . . . ... .. . .. ...

3-7 Programming the Confidential Password . .. . .. .. . .. ... ... .. . .. ... .. . .. . .. .. . .. . .. ... ..

TRANSPORTING THE MACHINE ... .. . .. ... .. . .. ... .. . .. ... .. . .. ... .. . .. . .. . .. .. . .. . .. ... . .. .

12 13

14 15

17 18 19

20 23 24 25

RICOH FAX4000L

ADVANCED FEATURES explains the wide range of

features your machine has. PROGRAMMiNG AND

PRINTING REPORTS explalns how to program the machine

and print reports, and explalns the reports that the machine automatically prints.

ROUTINE OPERA TION

1. SENDING A FAX MESSAGE

Recommended Types of Document ... .. ... .. . .. .. . . . .. . .. . . . .. .. . .. ... .. ... .. ... .. . . . 28

1-1

1-2

Quick Look Transmission Procedure . .. .. . .. ... . . . .. .. . . . ... .. .. . .. .. . .. . . . .. ... .. . .. . 30

1-3

Selecting Contrast and Resolution . . .. .. ... .. . .. .. . .. .. . .. ... .. ... .. . .. .. . .. .. . .. .. . .. 34

1-4

Page Counting Methods . ... . . . .. . . . .. ... .. ... .. . .. .. . . . .. . .. .. . .. .. . .. . .. .. ... .. . .. .. . . 35

1-5

Department Code Entry . .. ... .. .. . .. .. . .. .. . .. ... .. . .. .. . . . ... .. ... .. .. . .. . . . .. ... .. . .. 36

Making Overseas Calls . ... .. . .. .. . .. .. . .. .. . .. ... .. . . . .. . . . ... .. .. ... .. . .. .. . .. ... .. . .. 37

1-6

Redialing .. .. .. . .. . .. .. ... .. . .. . . . .. .. . .. . .. .. . .. .. . .. .. . .. .. ... . . . .. . . . .. . .. .. . .. .. . .. .. 38

1-7 1-8

Send Later . . . .. ... . . . .. . . . .. ... .. ... .. . .. .. . . . .. . .. . .. .. .. . .. . .. .. ... .. ... .. . .. .. . .. . .. . 39

1-9

Using Speed Dial and Quick Dial for Faxing .. ... .. . .. .. . .. ... .. ... .. .. . .. . . . .. . . . .. . . 40

1-1o

Group Dialing .. ... .. . .. .. . . . ... .. ... .. .. . .. . . . .. ... .. . .. .. . .. .. . .. .. . .. ... .. . . . .. . . . .. .. 41

Dual Access . .. . .. .. . .. . . . .. ... . . . .. .. . .. ... .. ... .. ... .. . . . .. . .. ... .. .. . .. .. . .. .. . .. ... .. 41

1-11

LOOKING AFTER THE MACHINE explains how to replace consumable supplies

and how to make sure that your machine gives top quality performance.

SOLVING PROBLEMS might help you if you are having

trouble with your machine. REFERENCE MATERIAL

contains specifications and

explanations of fax terminology.

2. RECEIVING FAX MESSAGES

2-1 Selecting the Reception Mode . . . . .. . . . ... .. .. ... .. . .. .. . .. .. . .. . .. .. .. . .. . .. .. ... .. . .. 42

2-2 Routine Reception . . .. .. ... .. . .. .. . .. .. . .. ... .. .. . .. . .. .. . . . .. . .. . . . .. .. . .. ... .. ... .. . . . 42

2-3 Substitute Reception (Receive File) .. .. . .. .. . .. .. . .. . .. .. .. . .. . .. .. . . . .. . .. . . . .. .. . .. . 43

2-4 Confidential Reception .. ... .. . .. .. . .. .. . .. . . . .. .. . .. ... .. ... .. ... .. . .. .. . .. ... .. .. . .. . . 44

3. USING THE UNIT FOR TELEPHONE CALLS

3-1 Making a Telephone Call . .. . .. .. . .. .. . .. .. . .. .. . .. ... .. . .. .. .. . .. . .. .. ... .. . .. .. . .. .. . . 45

3-2 Answering the Telephone . . .. ... . . . .. .. . .. ... .. ... .. .. . .. . . . .. ... .. . .. .. . .. .. . .. .. . .. .. 46

3-3 Phoning and Faxing onthe Same Call . .. . .. .. .. . .. ... .. . .. .. . . . ... .. .. . .. .. . .. . . . .. .. . 46

ADVANCED FEATURES

TRANSMllTING

1-1

Keystroke Programs . .. . .. . .. ... .. . .. ... .. . .. .. . .. . .. .. . .. . .. .. . .. . .. .. . .. . .. . . . .. . .. . . . .

1-2

Memory Transmission .. .. . .. ... .. . .. ... . . . .. ... .. . .. .. . .. . .. . . . .. . .. . . . ... .. . . . ... .. . . . .

1-3

Broadcasting . ... .. . .. .. . .. ... .. . .. . .. .. . .. ... .. . .. . .. .. ... . .. .. . .. . .. .. . .. . .. .. . .. . .. .. . .

1-4

Confidential Transmission .. .. . .. ... .. . .. ... .. ... ... .. ... ... .. ... . .. .. ... .. . .. . .. . .. .. . ..

1-5

Transfer Request . . . . ... .. . .. .. . .. . .. .. . .. . .. .. . .. ... .. . .. ... .. . .. . .. .. ... . .. .. ... . .. ... .

1-6

Polling Transmission . . .. . .. .. . .. . .. ... .. . .. .. . .. . .. .. . .. . .. .. . .. ... . . . .. . .. . . . .. ... . . . .. .

1-7

Turnaround Polling . . .. . .. . . . .. ... . . . ... .. . . . .. . .. . . . .. . .. . .. .. . .. . .. .. . .. ... .. . .. ... .. . ..

1-8

Alternative Destination . . .. .. . .. . .. .. . .. . .. .. . .. . .. .. . .. ... . . . .. ... . . . .. . .. .. . .. . .. ... .. . .

1-9

Protection Against Bad Connections . ... .. . .. ... .. . .. . .. .. . .. .. . ... .. .. . ... .. ... ... .. ... .

1-1o

Closed Network . . .. .. . .. . .. .. . .. . .. .. . .. . .. .. . .. ... .. . .. . .. .. . .. . .. .. ... . .. .. . .. . .. .. . .. .

1-11

Stamp . .. . . . .. . .. . . . .. ... . . . .. . .. .. . .. . .. . .. .. . .. ... .. . .. ... .. . .. ... .. ... ... .. ... . .. .. ... .

1-12

GI Mode . . . . .. . .. . . . ... .. . . . .. . .. . . . ... .. . .. .. . .. ... .. . .. . .. .. . .. ... .. . .. ... .. . .. . .. .. . ..

1-13

Sending Abnormally Thick or Large Sheets . . .. . .. . . . ... .. . . . .. . .. . . . .. . .. . .. .. . .. . .. .. . .

1-14

Batch Transmission . .. . .. .. . .. ... .. . .. ... . . . .. ... . . . .. ... .. . .. ... .. . .. ... ... .. ... ... .. ...

1-15

A3[ll.7’’] — width Transmission .. .. ... . .. .. ... .. . .. . .. .. . .. . . . ... .. . . . ... .. . . . ... .. . .. ..

RECEIVING

2-1 Polling Reception . .. .. . ... .. ... .. . .. ... ... .. ... .. . .. ... .. . .. .. . .. . .. . . . .. . .. . . . ... .. . . . ..

2-2 Closed Network for Reception . . .. .. . .. . .. .. . .. ... .. . .. ... .. . .. ... . . . .. ... .. . .. ... .. . .. . .

2-3 Authorized Reception . .. .. . .. . .. ... .. . .. ... .. ... ... .. ... ... .. ... ... .. ... . .. .. ... . .. .. ... .

2-4 Notification . ... . .. .. ... .. . .. ... .. . .. . .. .. . .. . . . ... .. . . . ... .. . .. ... .. . .. ... .. . .. ... .. . .. . ..

2-5 Forwarding . ... .. . .. .. . .. . .. .. . .. ... .. . .. ... .. . .. . .. .. ... . .. .. ... . .. .. . .. . .. .. . .. . .. .. . .. .

OTHERS

Transfer Broadcasting . . .. .. . .. . .. ... .. . .. .. . .. . .. . . . .. . .. . . . ... .. . . . ... .. . .. ... .. . .. ... .

3-1

3-2 Speaker . .. ... . . . .. . .. .. . .. . . . ... .. . .. ... .. . . . ... .. . .. ... . . . .. ... .. . .. . .. . . . .. . .. . . . .. . .. .

3-3 Short Preamble . .. .. . .. ... .. . .. ... .. . .. ... .. . .. ... .. . .. . .. .. . .. . .. ... .. . .. ... .. . .. .. . .. . .

3-4 Using Your Machine as a Copier . ... .. . .. ... .. . .. .. . .. . .. .. . .. . .. .. . .. . .. . . . .. . .. . . . ... ..

3-5 Error Correction Mode (ECM) .. . . . .. . .. . .. .. . .. ... .. . .. ... .. . .. ... .. . .. ... .. . .. . .. .. . .. . .

3-6 User Function Keys . ... .. .. . .. . .. ... .. . .. ... .. . .. .. . .. . .. .. . .. . .. .. . .. . .. .. . .. . .. . . . .. . ..

3-7 Reverse Order Stacking . . ... .. . .. ... .. . .. .. . .. ... .. . .. ... .. . .. ... .. ... ... .. ... . .. .. . .. . .

3-8 Chain Dialing .. .. . .. . .. .. . .. ... . . . .. . .. . . . .. ... . . . .. . .. .. . .. .. . ... .. .. . ... .. ... ... .. ... ...

3-9 Optional Equipment . . .. .. . .. . .. .. . .. . .. .. . .. ... .. . .. ... .. . .. ... .. . .. . .. .. . .. . .. ... .. . .. . .

48 50 52 53 54 57 58 59 60 60 60 60 61 62 62

62 64 65 67 69

71 71 72 72 73 74 74

PROGRAMMING AND PRINTING REPORTS

PROGRAMMING

1-1 Checking the Counters . . . .. ... .. . .. .. . .. ... .. .. . .. ... .. . . . .. . .. ... .. .. . .. . .. .. . .. . .. ..

1-2 Switching Page Count On/Off . .. .. . .. .. . .. .. . .. .. . .. . .. .. . . . .. . .. .. ... .. . .. . .. .. . .. . . .

1-3 Switching Department Code On/Off .. . .. .. . .. .. . .. ... .. ... .. . .. .. . . . .. . . . ... .. . . . ... .

1-4 Switching the Transmission Report On/Off . .. . .. .. . .. ... .. . .. .. . . . .. ... .. . .. . .. .. . ..

1-5 Programming Quick Dial and Speed Dial . .. . .. .. . .. . .. .. ... . . . .. .. . .. .. . .. . .. .. . .. . ..

1-6 Programming Groups . . .. .. . .. . .. .. ... .. . .. .. . .. .. . .. . .. .. . . . .. . .. .. .. . .. . .. . .. .. . .. . . .

1-7 Clearing a Polling File . .. ... .. . .. . . . .. .. . .. . .. .. . .. ... .. .. . .. ... .. . . . .. . .. . . . .. . . . ... ..

1-8 Switching TTI On/Off . .. ... .. . .. .. . .. .. . .. . . . .. ... .. . .. .. ... .. . .. .. . .. ... .. . . . ... .. ...

1-9 Clearing a Memory File . .. . .. . .. . . . .. .. . .. ... .. ... .. . .. .. . . . .. . .. .. . .. ... .. . .. .. . .. ... .

1-10 Printing the Contents of a Memory File .. .. .. . .. . . . .. . . . .. ... .. . .. .. . .. ... .. . .. .. . .. ..

AUTOMATICALLY PRINTED REPORTS

2-1 TCR (Transaction Confirmation Report) ...................................................................................

2-2 Error Report ..................................................................................................................................

2-3 Transmission Report ...................................................................................................................

2-4 Transfer Result Report ................................................................................................................

2-5 New Polling File Report ..............................................................................................................

2-6 New File Report

2-7 Memory Transmission Report ....................................................................................................

2-8 Power Failure Report ..................................................................................................................

USER-INITIATED REPORTS

3-1 TCR . . . .. .. .. .. . .. .. . .. . .. .. .. .. ... .. .. . .. . . . .. .. . .. .. .. .. . .. .. .. .. . . . .. . .. ... .. .. .. .. ..

3-2 Telephone Lists . .. . .. .. . . . .. . .. .. . . .. . .. .. . .. .. .. .. .. . .. ... .. . .. .. . .. .. . . .. . . . .. ... .. ..

3-3 Polling File List . .. .. . . .. .. . .. . .. .. . .. .. . .. ... .. ... .. . . . .. . .. ... .. . . . .. . .. .. . .. .. .. .. .. .

3-4 Program List .. .. .. ... .. .. . .. .. .. .. . . . .. .. .. . . . .. .. . .. . .. .. . .. ... .. .. . . .. . .. .. .. .. .. . .. .

3-5 SAF File List . .. ... .. . .. .. . .. .. . .. . . . .. . . . .. . .. .. . .. .. . .. ... .. . .. .. . . . .. . . . ... .. .. . .. . . .

3-6 Authorized Reception List . .. . .. .. . .. ... .. . . . .. . .. .. .. .. .. . .. ... .. ... .. .. .. .. . . . .. ... ..

...........................................................................................................................

76 76 77 77 78 85 87 87 88 88

90 90 91 91 92 92

93 93 94 94 94 95

LOOKINGAFTER THEMACHINE

REPLACING PAPER .. ... .. . .. .. . .. .. .. . . . .. .. . .. . .. .. .. .. . . . .. . .. .. . .. ... .. .. .. .. .. .. .. . . . ..

REPLACING TONER .. ... .. . .. . . . ... .. .. . . .. .. . .. . .. .. . .. . .. .. . .. .. . .. .. . .. . .. . . . .. .. . .. .. .. .

REFILLING THE STAMP .. . .. .. . .. .. .. .. . .. .. . .. .. .. .. . .. ... .. .. . .. .. .. .. . ... .. ... .. .. .. . .. ..

REPLACING THE MASTER UNIT . . . . .. . . . .. . .. ... .. .. . .. . .. .. . .. ... .. .. . .. . .. . .. .. .. . .. .. . ..

REPLACING THE CLEANING UNIT . .. ... .. .. .. .. . .. .. . .. . .. .. .. .. .. . .. ... . .. .. . . . .. .. . .. .

USER MAINTENANCE PROCEDURE . . . . ... .. .. . . .. .. . ... .. .. . .. ... .. . .. . .. . . . .. .. .. .. .. .

SOLVINGPROBL EMS

DOCUMENT JAM . . . .. . . . ... .. .. .. .. . .. .. . . . .. . .. . .. .. .. . . ... .. .. . .. .. . .. .. . . .. .. .. .. . . .. . ..

COPY JAM . .. . . .. . . . .. . .. ... .. .. .. .. . .. .. . . . ... .. .. . . .. . .. ... .. .. . .. . .. .. .. . . .. .. .. .. . .. ... ...

LINE PROBLEM . . . .. .. . .. .. .. .. . .. . .. .. . . . .. . .. . .. .. .. . . .. . .. .. . .. ... .. . .. .. .. . . .. . . . .. . .. . ..

OPERATING DIFFICULTIES . . .. .. . . .. . . . .. . .. .. .. .. .. .. ... .. .. . .. . .. .. . .. ... .. . .. .. .. . .. ... .

ERROR CODES . .. .. . . ... .. ... .. .. .. .. . .. ... .. . .. .. . .. .. . .. .. . .. .. . .. . . .. .. . .. . .. .. .. .. . . . .. .

REFERENCEMA TERIAL

1.SPECIFICATION’4S . .. .. .... .. ... .... .. .... ... .... .. .. ... ... ... .. .. .. .... .. .. ... .... ... .. ...

2. GLOSSARY .. .. .. .... .. .. .. .. .. .. .... ... ... ... .... .. .. .. . ... ... ..... .. .... .. ... .... ... .... .

96 97 99

100

102

105

112 113 118 118 120

122 123

OTHERS

~l. OFFICIAL NOTICES TO USERS . . . .. .. .. . .. . .. ... .. . . .. . .. . .. .. . .. .. .. . .. . .. .. ... .. .. . . .. . .. 126

2. HANDSET USER’S MANUAL . .. . .. . .. ... . .. .. . .. . .. .. . .. . .. .. . .. . .. .. . .. . .. .. .. . . .. . .. . .. .. . 128

I INDEX

[

MEMO

GENERAL PRECAUTIONS

WARNING

Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

POWER AND GROUNDING

Pay attention to the following.

Power Supply

1. Power requirement: 115 t 20 Vat, 60 f 1 Hz

2. Insert the power plug securely into the wall socket.

3. Do not step on or set anything on the power cord.

4. Do not connect other equipment to the same socket.

5. If an extension cord must be used, it must have a capacity of more than 125 V/15 A and must be less than 5.5 yards long.

6. Do not connect other equipment to the same extension cord.

7. Be sure that the power cord is not in a position where it would trip someone.

8. Grounding Ground the machine and the lightning protection circuit according to regulations. Do not ground to gas or water pipes, or to a telephone ground lug.

Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning protection circuit for the machine requires the machine to be properly grounded. If proper grounding is provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

2. COLD WEATHER POWER-UP

1 GENERAL PRECAUTIONS

Avoid raising the room temperature abruptly when it is below 40°F (4”C), or condensation may form inside the machine.

‘@

1. Raise the room temperature to 68°F (20”C) at less than 18°F (10”C) per hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

Do not use the machine near a humidifier.

THUNDERSTORMS

With proper grounding, about 90% of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the

power cord and telephone line cord.

COPY PAPER

● 15 – 20 lb. copy paper is recommended; legal, letter, or B4 [10.1” X 14.3”] size.

● Do not use damp paper, or copies will be defective.

● Keep in a vinyl bag if not using for a long time.

● Store in a dry, cool, dark place.

● Store flat. Do not stand upright.

1 GENERAL PRECAUTIONS

TONER

●

For good copy quality, Ricoh recommends that you use genuise Ricoh toner (FAX TONER Type 7000 SERIES/1000 SERIES/4000 L).

●

Store in a cool, dark place.

●

Never store where it may be exposed to heat.

●

Keep out of the reach of children.

●

Do not take internally.

●

Do not lay heavy objects on toner cartridges.

MASTER KIT

●

The master kit contains a master unit and operator’s manual (RICOH FAX MASTER UNIT TYPE 4000 L).

●

Never touch the master sheet.

●

Do not expose the master sheet to light.

●

Never store where they will be exposed to heat.

CLEANING KIT

●

The cleaning kit contains a cleaning unit, an ozone filter and the user’s maintenance kit (RICOH FAX CLEANING KIT TYPE 4000 L).

● Do not incinerate waste toner. Toner dust may cause flashback when exposed to open flame.

8. OPERATING PRECAUTIONS

● While copying, do not turn off the main switch or unplug the power cord.

● Do not overload the paper cassettes.

● Keep corrosive liquids, such as acid, off the machine.

● Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.

● Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

OZONE

The machine generates ozone during operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, an ozone odor may appear; in such a case, ventilate the room.

9. GENERAL

● Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any

repairs or attempt to access any part of the machine except those described in this manual.

● Do not make modifications or replacements other than those mentioned in this manual.

● When not using the machine for a long period, disconnect the power supply.

Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than genuine Ricoh parts in your Ricoh office product.

2 INSTALLATION

1. INSTALLATION

1.1 Location

Now, you have to choose a suitable location for the machine. For the best possible performance, install your machine in a place which satisfies the following conditions.

●

Not exposed to direct sunlight

●

Well ventilated (air turnover at least three times per hour)

●

Level

●

Not subject to vibration

●

Away from other electronic equipment, to avoid interference.

●

Away from areas containing corrosive gas

●

Dust-free

●

Condensation-free

●

Temperature 63 to 82°F

●

Humidity 40 to 70% RH (do not install near a humidifier)

●

Away from heaters and air conditioners, to avoid sudden changes of temperature

●

Within 5 yards of a three-pin grounded power outlet (1 15 +- 20 Volts, 60 +1 Hz)

●

With the following clearance -

6“

rlliik

tjJ

--d

Important Points about Power Connection

● The supply from the wall outlet must not fluctuate by more than 20V either side of 115V ac.

. The power cord should not be laid in a place where it might trip somebody.

● Do not lay anything on the power cord.

. If you have to use an extension cord, make sure that it is capable of carrying 125V/1 5A,

and that your facsimile terminal is the only piece of equipment connected to that cord.

. The facsimile terminal must be grounded with a three-pin grounded power outlet.

L-1

——

—

.— —

F-==EFa

ll–——

.— _

[

,R!aJ

Front

1-2 Connecting the Telephone Setj Line, and Power Cord

Do not switch on until everything is connected together.

TEL

-J

“\.

7 ,.

2 INSTALLATION

Phone Company”s Jack

HANDSET

\ \: /?

Note: Consult your service representative if you wish to connect the machine to a PBX, because

telephone number entry format may be affected.

POWER SWITCH

boffood I

, ~ l15t20v

60tlHz

—

Grounded

2 INSTALLATION

2. COMPONENT GUIDE

2-1 External View

Look at your machine, and note the location of the major componen

Document Tray

s, as indicated below,

Document Guide

ase

ent

Table

power Switch

Operation Panel

Cassette

—

2 INSTALLATION

2-2 Operation Panel

1. STATUS INDICATORS

Communicating Indicator

Lights when a message is being transmitted or received.

Storing Indicator

Lights when a message memory.

Receive File Indicator

Lights when an incoming message was received into memory because the printer was jammed or out of paper or toner.

Confidential File Indicator

Lights when a confidential message has been received and stored into memory.

WARNING INDICATORS

Line Fail Indicator

Blinks when transmission fails.

Call Service Indicator

Lights when the machine diagnos< detect a problem that requires service.

Clear Original Indicator

Lights when a document has jammed in scanner.

Clear Copy Indicator

Lights when paper has jammed in the printer.

Add Paper 1 Indicator

Blinks when the upper cassette is almost empty, and lights when it is empty.

s being stored into

Add Paper 2 Indicator

Blinks when the lower cassette is almost empty, and lights when it is empty.

Cleaning Unit Indicator

Blinks when the cleaning unit is almost full, and lights when it is full.

Close Cover Indicator

Blinks when a cover is open.

Add Toner Indicator

Blinks when the toner cartridge is almost empty, and lights when it is empty.

Replace Master Indicator

Blinks when it is time to replace the master unit.

3. CHARACTER DISPLAY

Displays, prompts, status, warnings, and

ics

selected modes.

FUNCTION, YES, AND NO KEYS

Function Key

Press this key to use one of the user programming functions, or to return the machine to standby during programming.

Yes/No Keys

Use these to answer questionson the character display.

2 INSTALLATION

SELECTOR KEYS

Halftone Indicator and Key

If you are transmitting a photograph, press

the key to light the Halftone indicator. Contrast Indicators and Key

The indicator that is lit shows the contrast that is now selected. Press the key if you wish to change the setting.

Resolution Indicators and Key The indicator that is lit shows the resolution that is now selected. Press the key if you wish to change the setting. Group 1 mode can also be selected using this button.

Pause/Redial Key

When entering a telephone number at the ten-key pad, press this key when you need to entera pause. Also, press this key when you wish to redial the last number that was dialed.

Clear Key This is used during programming to clear the last character entered, or to clear the character at the cursor, depending on the mode in use.

9. QUICK DIAL KEYS

Memory Indicator and Key

If the indicator is lit, the document will be stored to the memory before it is transmitted. If it is not lit, the document will be sent immediately, without being stored. Press the key if you wish to change the setting.

STOP, COPY, AND START KEYS

Stop Key

Press this to stop the machine during com-

munication and return it to standby.

Copy Key

Press this key to copy the page(s) now in the feeder. whether your contrast, resolution, and halftone settings are appropriate.

Start Key

Press this to start transmission.

TEN-KEY PAD

Acts as a telephone keypad. Also used for entering other numbers, such as Speed

Dial Codes, depending on the mode in use.

KEYS

Speed Dial Key

Press this when you wish to dial using a Speed Dial Code.

Voice Request Indicator and Key

Press this key during fax communication if you wish to talk to the person at the other end on the same call.

You can do this to check

You can program each of these to dial a number, a group of numbers or enter a sequence of numbers and settings, with just one touch. You can also use these keys to enter and edit labels, such as the RTI, TTI, and CSI.

10. USER FUNCTION KEYS

Each of these keys can be programmed to execute a function from the function list.

11. MODE SELECTOR KEYS Polling Indicator and Key

If you want to use polling, press this key to light the indicator.

Transfer Request Indicator and Key If you want to use transfer request, press the key to light the indicator.

Confidential Indicator and Key If you want to send a confidential message, press this key to light the indicator.

Send Later Indicator and Key

If you want to use send later, press this key to light the indicator.

Stamp Indicator and Key

When the indicator is lit, each successfully transmitted page will be stamped. Press this key to enable or disable the stamp.

Reception Mode Indicators and Key

This indicator that is lit shows which mode has been selected. Press the key to change the mode.

On Hook Dial Indicator and Key To make a phone call, press this key then dial on the ten-key pad. There is no need to

pick up the handset during dialing.

2 INSTALLATION

3. GETTING STARTED

3-1 Basic Rules for Programming

Before you start to send faxes, there are a few items that you should program. These are:

●

Telephone line type – Function 81

●

Date and time — Function 50

●

RTI, TTI, and CSI –

●

Your fax terminal’s telephone number – Function 80

●

ID Code – Function 62

●

Confidential password – Function 89

However, if you are in a big hurry to send your first fax, just set the telephone line type (page 19), then send the message (page 30). After that, come back to program the other items in this section, because they are important.

Notes Concerning Programming

. Before starting, make sure the machine is in standby mode; READY must be

shown on the top line of the display.

● If you enter the wrong function number, press Function . The machine will re-

turn to standby.

. When the machine asks you a question, you have 40 seconds to reply. If you do

not reply, the machine will return to standby and you will have to repeat the entire procedure.

. Whenever you want to return to standby, press Function . All programmed items remain in the memory, even if you switch the power off.

Functions 63, 64, and 65

– Standby Mode Display –

100%

An average

READY SET DOCUMENT

page from a business letter takes up about 2% of the memory.

00 00AM

2 INSTALLATION

3-2 Programming the Date and Time

You should program the correct date and time, because the date and time in your machine’s clock is normally printed on reports and on your pages when they are printed out at the other end. Also, if you use Send Later, the machine will send your fax when this clock reaches the time that you designated for Send Later.

Make sure that the unit is in 6. standby mode.

To change AM to PM (or PM to AM), press *

once. If the dis-

READY 100’% 00 00AM SET DOCUMENT

PreSS Function 5 0 Yes

DATE & TIME JAN 01 ’91 00 00AM

Example: Change to May 10th 1991, at 2:30 pm.

To change JAN to MAY press

y/*/#/C

# 4 times. Press * to come

back if you go too far.

DATE & TIME MAY 01

To move the cursor to the next

y/*/#/C

91 00 00AM

play is correct, go to step 7.

DATE & TIME MAY 10

If you want to edit the screen, press

Clear .

Tostorethe clock, press Function

The cursor returns to the month.

READY 10004 02 30PM SET DOCUMENT

y/*/#, c

91 02 30PM

item, press

DATE & TIME KPAD/YIC MAY 01 ’91 00 00AM

Type in the date and time at the

Clear .

keypad.

DATE & TIME MAY 10 91 02 30AM

In our example, press

10910230.

y/* J#/c

2 INSTALLATION

3-3 Programming the Telephone Line Type

The type of dialing signal used by your terminal must be the right type for your local telephone

exchange or your terminal will not be able to place calls. There are two types of dialing signal: dial pulses (DP) and dial tones (TT).

1. Make sure that the unit is in standby mode.

READY SET DOCUMENT

z. PK?SS Function 8 1

LINE = TT

TT-1 DP-2

The top line of the display shows the pres-

ent setting; in the example shown, it is tone dialing (TT).

Note . If your machine cannot dial, change the setting.

100% 02 30PM

Yes .

3. Either:

● To select tone dialing (TT),

press

● To select pulse dialing (DP),

press

When the setting is correct, press

Function .

I .

2 .

The unit returns to standby mode.

2 INSTALLATION

3-4 Programming the RTI, TTI, and CSI

The RTI, TTI, and CSI are labels which identify your terminal at the other end.

RTI — This identifier will be displayed on the operation panel at the other end during communication.

When you start a transmission, the RTI (or CSI) of the terminal at the other end will be

displayed on your terminal. TTI — This identifier will be printed at the other end on the top of each page that you send. CSI – This identifier is used instead of the RTI during communication with another maker’sterminal.

+ RTI +

Make sure that the unit is in

standby mode.

READY SET DOCUMENT

PIESS I Function I 6 3 I I Yes I .

The RTI can have up to 20 characters. Example: XYZ COMPANY.

Type in your RTI. See Note 2 for

100% 02.30PM

See Note 1.

details.

Notes

1. If an RTI has already been stored, it is displayed now. Editing is explained on page 22.

2. For letters (A – Z); use Quick Dial Keys 01 to 26. For numbers (O – 9), use the operation panel’s ten-key pad. For an ‘&’, press Quick Dial 27. For a space, press Quick Dial 28. For punctuation marks and other symbols, press Quick Dial 32 consecutively until the symbol you need appears, then press Quick Dial 31.

3. Move cursor: Quick Dial 31 Backspace: Quick Dial 30 Delete cursor character:

Quick Dial 29

Insert : Move cursor to the charac-

ter immediately after the required inserting location. Then enter the characters to be inserted.

If you make a mistake, see Note 3forediting features.

CAUTION: For spaces between words, only

use a white space (press Quick Dial 28). Characters after a black space will be deleted.

4. To store the RTI, press [ Yes I .

+ TTI +

Make sure that the unit is in 1.

standby mode.

2 INSTALLATION

Make sure that the unit is in standby mode.

READY 100% 02 30PM SET DOCUMENT

PreSS Function 6 4 Yes .

The TTI can have up to 32 characters.

Type in the TTI in the same way

3. as for the RTI.

TTI Y XYZ COMPANY NEW YORK

To store this TTI, press

Yes .

See Note.

READY 100’% 02 30PM SET DOCUMENT

PreSS Function 6 5 Yes .

See Note

The CSl can have upto20characters (numhers and spaces only). Using your fax terminal’s telephone number is recommended. Example: 213 5559432

Type in the CSI using the ten-key

pad. If you want to enter a space, press

Pause/Redial .

Note

● lfyoujustentered, forexample, XYZ

COMPANY for the RTI, XYZ COMPANY will be displayed here. Then, you can extend this for the TTI. For example: XYZ COMPANY NEW YORK

n our example, press 2 1 3

Pause/Redial 5 5 5 9 4

32.

To store the CSI and return to standby, press

Notes

. If a CSI has already been pro-

grammed, it is displayed now. Editing is explained on page 22.

. Press * before entering your tel.

number if you wish to enter a “+” sign at the start of the CSI. The “+” sign is an international symbol for international dial access codes (01 1 in the USA).

Yes .

2 INSTALLATION

Editing the RTI, TTI and CSI

● RTI +

1. Make sure that the unit is in standby mode.

READY 100% 02 30PM SET DOCUMENT

3. Edit the displayed RTI. Either:

● Type in a new one on top of the

old one.

. Use the editing functions (see

Note 3 on page 20).

In ourexample, just press Quick Dial 31 four times, press Quick Dial 29 to delete the F, then type C.

1. Make sure that the unit is in standby mode.

READY 100% 02 30PM SET DOCUMENT

TTI XYZ COMPANY NEW YNRK

3. Correct the TTI in the same way as for the RTI.

+ Csl +

1. Make sure that the unit is in standby mode.

4. Press [ yes] when the display is correct.

READY 100% 02 30PM SET DOCUMENT

Csl

2135559433

Y/c

3. Press Clear to erase the old

Csl.

4. Enter the new CSI.

5. Press ~

Yes .

2 INSTALLATION

3-5 Programming thel DCode

This four-digit code is necessary for secured polling, closed network communication, and transfer request. All parties in such communications must decide on an ID code beforehand because, if the codes are not the same, the communication will fail.

Make sure that the unit is in standby mode.

READY 100% 02 30PM

SET DOCUMENT

PU3SS r Function ~6 ~2 Yes ~.

I D CODE KEYPAD/Y

0000

See Note 1.

Type in your ID Code.

Example: 012A

I D CODE KEY PADIY

012A

See Note 2

CAUTION: Do not use 0000 or FFFF.

4. To store this ID Code, press

Yes .

Notes

1. If a code has already been programmed, it is displayed here. To edit, just type in the new code.

2. You can use numbers O + 9 and letters A + For A + F, use Quick Dial keys 01 +

06.

F only.

2 INSTALLATION

3-6 Programming Your Fax Terminal’s Telephone Number

If you do not program this number, you will not be able to use Transfer Request. This is because the broadcasting terminal needs your number to send back the Transfer Result Report.

Make sure that the unit is in

standby mode.

READY SET DOCUMENT

z. Pl@SS ,_Function 8 j LO I Yes .

100% 02 30PM

.—.

See Note 1

3. Enter your terminal’s number at the keypad, in the following order:

i) International dial access code (01 1

in the U.S.A.)

ii) Country code (1 in the U.S.A.) iii) Area code (e.g., 213) iv) Press Pause/Redial .

v) Tel. number (e.g., 5556837)

4. Press

Yes to store the num-

her.

Note If PLEASE SET PAUSE is displayed,

you did not enter a pause. Reprogram

the number from step 3.

See Note.

See Note2

To correct errors: . Press : No , to clear the display

and re-enter the number.

● Press [ Clear I to erase the last

digit only.

Notes:

1. If a number had already been pro- grammed, either:

● Press Yes to accept it.

● Press ; Clear ] to erase it.

—.

2. You have to entera pause after the area code.

2 INSTALLATION

3-7 Programming the Confidential Password

To print a confidential message from the memory, you will need to enter the password. This procedure explains how to program a password into a new machine, and how to change the password.

Make sure that the unit is in

standby mode.

READY SET DOCUMENT

PreSS Function 8 9 Yes

PASSWORD

Enter the present password. (If no

100% 02 30PM

KEYPAD

password has been programmed in this machine before, enter

0000.)

PASSWORD

0000

YIN

See Note 1

5. Enter the new password.

Example: 6472

PASSWORD YIN

I 6472

6. Press Yes to store this password.

Notes

# must be pressed immediately

after

2. If you have forgotten your old pass-

word, call your service representative.

3. If you enter the wrong number, “lN-

VALID PASSWORD” will be displayed. Repeat step 3.

Yes .

Press NO If you made a mistake.

Press

Yes .

PASSWORD

mmnn

KEYPAD

Note 2

See

SeeNote3

2 INSTALLATION

4. TRANSPORTING THE MACHINE

If you have to move the machine to a new location, please do the following.

●

Take out the cassette.

●

Take out the master unit and cleaning unit. Caution :

●

Remove the document tray.

●

Remove the copy tray.

●

Tape up the scanner cover.

●

Secure the ac power cord.

●

Don’t leave the telephone line cord behind.

1. Do not touch the master belt surface and avoid exposing it to light.

2. Do not tip the cleaning unit upside down or used toner may come out.

MEMO

3 ROUTINE OPERATION

1. SENDING A FAX MESSAGE

1-1 Recommended Types of Document

Before you send your document, make sure that it meets the following requirements.

CAUTION: Documents that do not meet these requirements can cause your machine to jam or may

cause some components of the machine to become damaged or dirty.

1. Size

Paper Thickness: 2 to 8 roils

(20 lb paper)

Maximum

Minimum

Length: Up to 47 ins can be fed manually.

(This limit can be reset to 45 ft or328 ft by a service technician.)

47”

4.1”

—5.8”-4 k-l17”-

2. Small Type Sizes

Small faint characters may not be transmitted clearly.

3. Photocopies that were made with a copier that uses silicone oil may cause a misfeed. If a misfeed occurs, use the same document again five or ten minutes later.

4. Document misfeed may occur if a thermal paper original is used.

If the document is too short, enlarge it with a copier.

If the document is too long, divide it into two or more sheets.

Note:

Documents longer than 16 inches must be guided carefully by hand, or a mis-

feed or skew may occur.

5. Do not use different sizes of documents together.

6. Do—not send damaged documents

ND’

3 ROUTINE OPERATION

Flatten

DOG EARED

—

.D(jj

PAGES STUCK

TOGETHER

DOCUMENTS MUST NOT CONTAIN THE FOLLOWING ITEMS

.—— — —

Shuffle the stack

_——

BINDING HOLES

—

——

mm?~)

FOLDED TORN PATCHED

Trim the edges

TOGETHER

COPY

L_l

Make copies

‘CRAYON

~,1

—.—

Crayon

—

Paint

Vinyl Coated

●

&—j)

CHAR COAL

Charcoal

Waxed

Glue

Carbon

+ 104 hidden pages