How it Works
Ricoh
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fax4000
Technical Bulletin
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Service Manual
196 pgs1.78 Mb0
OPERATING INSTRUCTIONS 4000 b u
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PARTS CATALOG
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Ricoh fax4000 OPERATING INSTRUCTIONS 4000 a e

FAX Option Type 4000

Facsimile Reference (option)
Operating Instructions
<Advanced Features>
Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
FAX Option Type 4000 Operating Instructions
Printed in The Netherlands
EE GB B383-8650
Available Options
• Expansion Memory (FAX Feature Expander Type 450)
• Optional Hard Disk (FAX Feature Expander Type 4000)
• 400 dpi Option (FAX 400dpi Option Type 450)
• ISDN Unit (ISDN Option Type 450)
• Stamp Unit (FAX Stamp Type 4000)
Supplies
• Marker Ink (Marker Type 30 is recommended for the best performance)
Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC of the Eu­ropean Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compat­ibility is dependent on software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance.
Notice to Users Accessing ISDN in EEA Countries
This product is designed to be able to access ISDN in all EEA countries without requiring changes to software switch settings. In the event of problems, please contact your service representative in the first instance.
GB-OHYOU-F-F_5_FM.book Page i Monday, September 25, 2000 9:21 PM

NOTICE

R CAUTION:
Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.
Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.
Direct (or indirect) reflected eye contact with the laser beam may cause serious eye damage. Safe­ty precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.
Note
❒ Some illustrations might be slightly different from your machine.
❒ Certain options might not be available in some countries. For details, please
contact your local dealer.
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FUNCTION MAP

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[ Info. ]
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Print
Check
Select the file
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TABLE OF CONTENTS

1.Transmission Features
Handy Dialing Functions .......................................................................... 1
Chain Dial...................................................................................................... 1
Telephone Directory...................................................................................... 1
Redial ............................................................................................................ 2
Subaddress ................................................................................................... 3
On-hook Dial .............................................................................................. 5
Manual Dial................................................................................................. 6
Changing the Line Type ............................................................................ 7
Transmission Features ............................................................................. 8
Stamp............................................................................................................ 8
ID Transmission (Closed Network) ............................................................... 8
F Code (SUB)................................................................................................ 9
F Code (PWD)............................................................................................. 10
JBIG Transmission...................................................................................... 10
More Transmission Functions ............................................................... 11
Auto Fax Reception Power-up .................................................................... 11
Dual Access ................................................................................................ 11
Transmission with Image Rotation .............................................................. 11
Printed Report.......................................................................................... 12
Memory Storage Report.............................................................................. 12
Transmission Result Report (Memory Transmission) ................................. 12
Communication Failure Report ................................................................... 12
Transmission Result Report (Immediate Transmission) ............................. 13
2.Reception Features
Reception ................................................................................................. 15
Immediate Reception .................................................................................. 15
Memory Reception...................................................................................... 15
Substitute Reception ................................................................................... 16
Screening Out Messages from Anonymous Senders ................................. 17
When the Receive File Indicator is Lit......................................................... 18
When the Confidential File Indicator is Lit or Blinking ................................. 18
Where Incoming Messages are Delivered Output Tray When the 3–bin
Sorter is Installed ...................................................................................... 18
Reception Functions ............................................................................... 19
Transfer Station........................................................................................... 19
Transfer Result Report................................................................................ 20
ID Reception (Closed Network)................................................................... 20
F Code (SEP).............................................................................................. 20
F Code (PWD)............................................................................................. 22
JBIG Reception........................................................................................... 22
iv
Printing Functions................................................................................... 23
Print Completion Beep ................................................................................ 23
Checkered Mark.......................................................................................... 23
Center Mark ................................................................................................ 23
Reception Time........................................................................................... 23
2-Sided Printing........................................................................................... 24
180 Degree Rotation Printing...................................................................... 25
Multi-copy Reception................................................................................... 25
Image Rotation............................................................................................ 25
Combine 2 Originals.................................................................................... 26
Page Separation and Length Reduction (Not Available in Some Countries)
Reverse Order Printing ............................................................................... 27
Page Reduction........................................................................................... 27
TSI Print ...................................................................................................... 28
CIL/TID Print ............................................................................................... 28
FAX Print Color ........................................................................................... 28
2nd Color Choice ........................................................................................ 28
When There is No Paper of the Correct Size.............................................. 29
Having Incoming Messages Printed on Paper From the Bypass Tray........ 31
3.Advanced Transmission Features
Overview................................................................................................... 33
Sending at a Specific Time (Send Later)............................................... 34
Confidential Transmission ..................................................................... 36
Personal Code Transmission................................................................. 38
Sending an Auto Document ................................................................... 39
2-Sided Transmission (Double-Sided Transmission) .......................... 41
Book Fax .................................................................................................. 43
Choosing the Area to be Scanned Yourself (Irregular Scan Area) .... 45
Polling Transmission .............................................................................. 47
Polling Transmission Clear Report.............................................................. 49
Polling Reception .................................................................................... 50
Polling Reserve Report ............................................................................... 51
Polling Result Report .................................................................................. 51
Transfer Request ..................................................................................... 52
Specifying an End Receiver........................................................................ 54
Transmission Options............................................................................. 55
Selecting Transmission Options for a Single Transmission ........................ 56
.... 26
4.Communication Information
Checking and Canceling Transmission Files ....................................... 59
Canceling a Transmission........................................................................... 59
Printing a File .............................................................................................. 60
Checking and Editing a File ........................................................................ 61
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Printing a List of Files in Memory (Print TX File List).......................... 64
Checking the Transmission Result (TX File Status) ............................ 65
Checking the Reception Result (RX File Status) .................................. 66
Printing a Confidential Message............................................................ 67
Confidential File Report............................................................................... 68
Printing a File Received with Memory Lock.......................................... 69
Printing the Journal................................................................................. 71
Displaying the Memory Status ............................................................... 72
5.Facsimile User Tools
Accessing the User Tools....................................................................... 73
Exiting User Tool mode............................................................................... 74
Register/Delete Menu .............................................................................. 75
Storing Keystroke Programs ....................................................................... 75
Deleting a Keystroke Program .................................................................... 78
Registering an Auto Document ................................................................... 79
Deleting an Auto Document ........................................................................ 81
Printing an Auto Document ......................................................................... 82
Registering an Irregular Area ...................................................................... 83
Deleting an Irregular Area ........................................................................... 85
Reports/Lists............................................................................................ 86
Initial Setup TX......................................................................................... 88
Initial Setup RX ........................................................................................ 90
To Set the Bypass Paper Size .................................................................... 92
Assigning User Function Keys .............................................................. 94
Storing/Editing the Contents of a User Function Key.................................. 94
Utilizing a User Function Key ...................................................................... 95
Functions You Can Store in User Function Keys........................................ 96
6.Key Operator Setting
Changing Key Operator Settings ........................................................... 97
Personal Codes........................................................................................... 97
ECM .......................................................................................................... 102
Memory Lock............................................................................................. 103
Multistep Transfer ..................................................................................... 105
Forwarding ................................................................................................ 108
Treating Message from Certain Senders Differently (Specified Senders)..... 115
Authorized Reception................................................................................ 120
Registering the Economy Transmission Time .......................................... 124
ID Code ..................................................................................................... 125
G3 Digital Line........................................................................................... 126
G4 Digital Line........................................................................................... 128
Changing the User Parameters................................................................. 130
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Date/Time.................................................................................................. 136
Summer Time............................................................................................ 137
Counters.................................................................................................... 137
Auto Reset ................................................................................................ 138
Paper Feed Selection................................................................................ 139
RDS (Remote Diagnostic System) ............................................................ 139
7.Troubleshooting
When Toner Runs Out........................................................................... 141
When an Error Report is Printed.......................................................... 142
When Power is Turned off or Fails ...................................................... 143
8.Maintaining Your Machine
Replacing the Stamp Cartridge............................................................ 145
9.Appendix
Connecting the Machine to a Telephone Line and Telephone.......... 147
Connecting the Telephone Line ................................................................ 147
Connecting the Machine to the ISDN ....................................................... 148
Selecting the Line Type............................................................................. 148
Optional Equipment .............................................................................. 149
Expansion Memory and Hard Disk............................................................ 149
400 dpi Option (FAX 400dpi Option Type 450) ......................................... 150
ISDN Unit (ISDN Option Type 450)........................................................... 150
Stamp (FAX Stamp Type 4000) ................................................................ 150
Specifications ........................................................................................ 151
Acceptable Types of Originals .................................................................. 152
Function List.......................................................................................... 154
Advanced Transmission Features............................................................. 154
Communication Information ...................................................................... 156
User Tools................................................................................................. 157
INDEX...................................................................................................... 161
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viii
1. Transmission Features

Handy Dialing Functions

Chain Dial
This allows you to compose a tele­phone number from various parts, some of which may be stored in Quick Dials or Speed Dials and some of which may be input using the number keys.
Limitation
❒ Maximum length of telephone or
fax number: 254 digits
Note
❒ For Memory Transmission and Im-
mediate Transmission, insert a pause between numbers. For On­hook Dial and Manual Dial, no pause is needed.
----(Example) 01133-1-555333
Assume that 01133 is stored in Quick Dial 01 and that 1 is stored in Speed Dial 01.
A Place the original and select any
scan settings you require.
B Press the Quick Dial key {01}. C Press the {Pause/Redial} key. D Press the {Speed Dial} key and { 0}
and {1} using the number keys (if the optional Expansion Memory is installed, three digits are reeded to specify a Speed Dial).
E Enter {5}, { 5}, {5}, {3}, {3} {3}
with the number keys.
F Press the {Start} key.
Telephone Directory
This feature lets you find a stored Speed Dial quickly by just entering a single letter, for example, the first let­ter of the name stored for that number.
Preparation
To use the Telephone Directory feature, you need to register a search letter when you program Speed Dials. See Chapter3, “Speed Dial” in the Basic features manual.
Limitation
❒ Speed Dial codes cannot be
searched for by symbol or number.
❒ Names enclosed within brackets
are not searched for.
Set your original and select any
A
scan settings you require. Press the {{{{Speed Dial}}}} key.
B
Speed Dial
On Hook Dial
Pause / Redial
Tone
1
Transmission Features
Press [Tel.Dir.].
C
❒ If you make a mistake, press the
{Clear/Stop} key to try again.
❒ If you wish to dial another des-
tination, press [Add] and dial an-
1
other fax number.
❒ If the optional Expansion Mem-
ory is installed, codes 000 to 999
Enter the search letter by pressing
D
one of the Quick Dial keys (A to Z).
01 02 03 04 05 06 07
A B C D E F
08 01 10 11 12 13 14
H I K L M N
15 16 17 18 19 20 21
O P Q RSTU
22 23 24 25 26 27 28
VWX Y Z
J
G
ND2L05E1
become available.
Press the {{{{Start}}}} key.
F
Redial
The machine memorizes the last 10 destinations that have been dialed. If you wish to send a message to a des­tination which you faxed to recently, the Redial feature saves you finding and entering the number again.
Press the {{{{Pause/Redial}}}} key.
A
Speed Dial
The names or fax numbers regis­tered in Speed Dials are shown in numerical order on the display.
On Hook Dial
Pause / Redial
Tone
Enter the two digit code (00 to 99)
E
of speed dial for the destination with number keys.
A list of previously dialed num-
B
bers will flash up. If you cannot see the number you need use the
[↑↑↑↑Prev
] and [↓↓↓↓Next
] keys to scroll
through them. Then enter the code for the number you wish to redial for example, “01”.
Note
❒ If the list does not contain the
desired destination, press [↑↑↑↑Prev] or [↓↓↓↓Next].
2
Handy Dialing Functions
Limitation
❒ The following kinds of destina-
tions are not memorized:
• Quick Dials
• Speed Dials
• Group Dials
• Destinations dialed by a Pro-
gram
• Destinations dialed as End Receivers for Transfer Re­quest
• Forwarding terminal of the substitute reception
• Destination of Memory File Transfer
• Destinations dialed using the external telephone or option­al handset keypad
• Destinations dialed by Redi­al (regarded as already mem­orized)
• Any destinations after the first number if multiple des­tinations were dialed
❒ Do not dial any digits before
you press the {Pause/Redial} key. If you press the {Pause/Re- dial} key after entering digits us- ing the number keys, a pause will be entered instead.
Note
❒ If the receiver uses a fax ma-
chine of the same manufacturer that is capable of registering the RTI, that name may be shown on the display instead of the fax number.
Subaddress
The optional ISDN Unit is required.
ISDN allows two or more terminals (such as a fax machine and digital tel­ephone) to be connected to a single line. These terminals are identified by their subaddress numbers. If the ter­minals connected to the line at a des­tination are assigned subaddresses, dialing a subaddress allows you to di­rect your fax message to a particular terminal at the destination.
Limitation
❒ Subaddresses can only be used
with ISDN.
Note
❒ You need to program a User Func-
tion key with the Subaddress func­tion.⇒ P.94 “Assigning User
Function Keys”
❒ You can program a subaddress in
Quick Dial or Speed Dial.
Set your original and select any
A
scan settings you require.
Select either G4 or G3 (ISDN).
B
Note
❒ When the optional ISDN Unit is
installed, the line used for G3 is set to ISDN.
Dial the fax number with the
C
number keys.
1
3
Transmission Features
Press the User Function key
D
({{{{F1}}}}- {{{{F5}}}}) in which the Subad­dress function has been regis­tered.
1
Commu­nicating
Start Manual RX
TX File Status
Receive File
Confidential File
TEL Mode
Standard
Detail
Super Fine
“/” will appear on the display.
Enter the destination subaddress
E
with the number keys. Press the {{{{Start}}}} key.
F
Immediate Trans. Memory Trans.
4

On-hook Dial

On-hook Dial
This is just like using the external tel­ephone, except you do not have to pick up the external telephone before dialing. Just press the {On Hook Dial} key and dial the number. If you hear a voice, you can pick up the external telephone and speak with the other party.
Limitation
❒ This feature is not available in
some countries.
❒ On-hook Dial does not work with
ISDN lines.
Reference
See Chapter4, “Adjusting Vol­ume” in the Basic Features manu­al.
Set your original and select any
A
scan settings you require.
Reference
See Chapter2, “Setting Origi­nals” in the Basic Features man­ual.
See Chapter2, “Scan Settings” in the Basic Features manual.
Dial.
C
The machine immediately dials the destination. If you make a mistake, press the {On Hook Dial} or {Reset} key and return to step B.
When the line is connected and
D
you hear a high-pitched tone, press the {{{{Start}}}} key.
• If you hear a voice, pick up the external telephone before you press the {Start} key and notify the destination that you want to send a fax message (ask them to switch to Facsimile mode).
• After transmission the machine will return to standby mode.
1
Press the {{{{On Hook Dial}}}} key.
B
Speed Dial
On Hook Dial
Pause / Redial
Tone
You will hear a low tone from the internal speaker. If you wish to cancel this operation, press the {On Hook Dial} key again.
5
Transmission Features

Manual Dial

The external telephone is required.
1
Pick up the handset of the external telephone and dial. When the line is connected and you hear a high­pitched tone, press the {Start} key to send your fax message. If, on the oth­er hand, you hear a voice at the other end, continue your conversation as you would normally over the tele­phone.
Limitation
❒ Manual Dial does not work with
ISDN lines.
❒ The result of the transmission with
manual dial is not mentioned in the Transmission Result Report (Immediate Transmission).
❒ At the Economy Transmission
mode have been just changed to night, there is no sounds for a peri­od of 4 seconds (Max) when you pick up the handset. You can oper­ate the machine after hearing a tone.
Set your original and select any
A
scan settings you require.
Dial.
C
If you make a mistake, replace the external telephone and try again from step B.
When the line is connected and
D
you hear a high-pitched tone, press the {{{{Start}}}} key to send your fax message.
Replace the handset of the exter-
E
nal telephone.
After transmission the machine will return to standby mode.
Reference
See Chapter2, “Setting Origi­nals” in the Basic Features man­ual.
See Chapter2, “Scan Settings” in the Basic Features manual.
Pick up the external telephone.
B
You will hear a tone.
6

Changing the Line Type

The optional ISDN Unit is required.
Changing the Line Type
When the optional ISDN Unit is in­stalled, you can connect to up to a maximum of 2 lines.
This machine comes with a single An­alog (PSTN) line connection for G3 communication as standard.
Press the {F4} key to change the line type.
Note
❒ When sending a fax, you can select
the line type if dialing with the number keys or Chain Dial.
When only the optional ISDN Unit is installed
Press the {{{{F4}}}} key to switch be-
A
tween G3 and G4.
Commu­nicating
Start Manual RX
TX File Status
Receive File
Confidential File
TEL Mode
Standard
Detail
Super Fine
Immediate Trans. Memory Trans.
Note
❒ When the {F4} key is lit, G4 is
selected.
❒ G3 is selected after power up or
when the machine is reset.
❒ Whether the PSTN or ISDN line
is used depends on the settings explained later in this section.
Limitation
❒ If you select G4 mode, JBIG
compression is not available.
----Which Line is Used for G3
Transmissions?
ISDN lines can be used for G3 com­munication as well as G4 communica­tions, however, this machine is set by default, to use the ISDN line for G3 transmissions.
Note
❒ When you use G3 with ISDN, you
can set the subaddress.
❒ If you wish to use analog (PSTN)
line for G3 transmissions, please contact your service representa­tive.
----Auto Identification
This feature used when G4 is selected. The machine first tries a G4 commu­nication and if it cannot connect be­cause the receiver is not a G4 terminal, it automatically switches to G3 and redials.
Note
❒ If the G3 line at the destination is
connected to the ISDN via a TA (Terminal Adapter) or a PBX, since the called number is on ISDN, it is regarded as G4 and the Auto Iden­tification feature may not automat­ically switch this machine to G3.
1
7

Transmission Features

Transmission Features
1
Stamp
ARDF and Stamp Unit are required.
When sending a fax message using the Document Feeder (ADF), the ma­chine can stamp a circle mark at the top of the original. When sending a double sided document, they are marked at top left of the front page and top right of the rear page. This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or that it has been successfully sent for Imme­diate Transmission.
❒ When the stamp starts getting
lighter, replace the cartridge. ⇒ P.145 “Replacing the Stamp Car-
tridge”
❒ If a page was not stamped even
though the Stamp feature is turned on, you need to re-send that page.
❒ By default, Stamp is turned off. If
you use this feature often, you can adjust the User Parameters so that the home setting is on. In this case, Stamp can easily be turned off for any single transmission by press­ing the {F5} key. ⇒ P.130 “Chang- ing the User Parameters”(Switch00, Bit0)
Press the {{{{F5}}}} key.
A
Commu­nicating
Start Manual RX
TX File Status
Receive File
Confidential File
TEL Mode
Standard
Detail
Super Fine
Immediate Trans. Memory Trans.
Limitation
❒ Stamp only works when scanning
from the Document Feeder (AR­DF).
❒ You cannot turn the Stamp feature
on or off while a document is being scanned.
❒ Do not open the document feeder
(ARDF) while scanning the docu­ment. Document jam could occur.
Note
❒ When the Stamp Unit is installed,
{F5} key is automatically assigned as the Stamp key.
8
The Stamp indicator will light. Pressing the {F5} key again will turn it off.
ID Transmission (Closed Network)
This feature allows you to restrict transmission of messages only to ma­chines of the same make, and only to those machines that have the same Polling ID. The transmission options let you switch ID transmission on and off for each separate transmission.
Note
❒ The default setting is off. Turn this
feature on with the User Parame­ters. ⇒ P.130 “Changing the User Parameters”(Switch01, Bit1)
F Code (SUB)
Normally you can only use Confiden­tial Transmission to send to fax ma­chines of the same make that have the Confidential Reception feature. How­ever, if the other machine supports a similar feature called “F Code”, you can send fax messages to the other party using this method instead.
Preparation
You need to assign the F Code fea­ture to a User Function key before­hand. ⇒ P.94 “Assigning User
Function Keys”
Limitation
❒ You can only use this feature with
G3 communications.
❒ You cannot use Chain Dial with
this feature.
❒ You cannot select this function
when carrying out standard Confi­dential Transmission
Transmission Features
Dial the destination fax number
B
using the number keys.
Press the User Function key as-
C
signed with the F Code feature.
TX File Status
Receive File
Confidential File
TEL Mode
Commu­nicating
Start Manual RX
Enter the function number for
D
Standard
Detail
Super Fine
SUB(S) on the number keys.
Enter the SUB code with the
E
number keys.
Immediate Trans. Memory Trans.
1
Note
❒ The ID can be up to 20 digits long
and consist of spaces, * and # .
❒ Make sure the ID matches the
specification of the fax you are sending to.
❒ You can store IDs in Quick Dials,
Speed Dials, Groups and Pro­grams.
❒ Messages you send using this fea-
ture are marked “SUB” on all re­ports.
Set your document and make any
A
changes to the scan settings if nec­essary.
Press the {{{{Start}}}} key.
F
Note
❒ If you use Immediate Transmis-
sion and the destination fax ma­chine does not support the F Code feature, a message will ap­pear on the display to inform you of this. In this case, press [OK] to cancel the transmission.
9
GB-OHYOU-F-F_5_FM.book Page 10 Monday, September 25, 2000 9:21 PM
Transmission Features
F Code (PWD)
There are times when you may wish
1
to use a password when sending con­fidential faxes with the F Code “SEP“ feature.
Limitation
❒ You can enter a password up to 20
digits long.
Note
❒ Messages you send using this fea-
ture are marked “PWD” on all re­ports.⇒ P.86 “Reports/Lists”
JBIG Transmission
FAX 400dpi option is required.
If you use JBIG (Joint Bi-level Image Experts Group) compression you can send photographic originals faster than the other compression method. You can only use this feature with G3/IG3 of line type.
Limitation
❒ If ECM is turned off, JBIG Trans-
mission is not available.
❒ This feature requires that the other
party's fax machine has both the JBIG function and ECM function (G3 communication only).
10
GB-OHYOU-F-F_5_FM.book Page 11 Monday, September 25, 2000 9:21 PM

More Transmission Functions

More Transmission Functions
Auto Fax Reception Power-up
This machine can be set to shut down automatically if nobody has used the it for a while. In these situations, even though the operation switch is off, the machine can still receive incoming messages as long as the Main Power switch is on.
Important
❒ Reception is not possible if both
the operation switch and Main Power switch are turned off.
Note
❒ By default, messages are printed as
soon as they are received (Immedi­ate Reception). To change this, see P.130 “Changing the User Parame- ters”(Switch14, Bit0)
Dual Access
The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory , or automat­ically printing a report. Since the ma­chine starts sending the second message immediately after the cur­rent transmission terminates, the line will be used efficiently.
Note that during Immediate Trans­mission or when in User Tools mode, the machine cannot scan an original.
Transmission with Image Rotation
For most purposes, set A4/LT origi­nals in the landscape direction (L). If you set an A4/LT original in the por­trait direction (K), the image will be sent rotated by 90°. Providing the re­ceiver has A4/LT landscape paper (L), the message will be printed the same size as the original.
Limitation
❒ This feature is not available with
Parallel Memory Transmission or Immediate Transmission.
❒ When Image Rotation is used, all
messages are sent by normal Mem­ory Transmission.
1
11
GB-OHYOU-F-F_5_FM.book Page 12 Monday, September 25, 2000 9:21 PM
Transmission Features

Printed Report

1
Memory Storage Report
This report is printed after an original is stored in memory. It helps you re­view the contents and the destina­tions of stored originals. Even if the machine is set up not to print this re­port, it is still printed if an original could not be stored.
Note
❒ You can turn this report on and off.
By default, it is not printed. ⇒ P.130 “Changing the User Parame- ters”(Switch03, Bit2)
❒ You can choose whether to include
part of the original image on the re­port (part of the image is printed by default). ⇒ P.130 “Changing the User Parameters”(Switch04, Bit7)
Transmission Result Report (Memory Transmission)
This report is printed when a Memo­ry Transmission is completed so you can check the result of the transmis­sion. If two or more destinations are specified, this report is printed after the fax message has been sent to all the destinations. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Communication Fail­ure Report is printed. ⇒ P.12 “Com-
munication Failure Report”
Note
❒ By default, this function is turned
on. You can turn it off with the User Parameters. ⇒ P.130 “Chang- ing the User Parameters”(Switch03, Bit0)
❒ You can choose whether to include
part of the original image on the re­port (by default, part of the image is printed).⇒ P.130 “Changing the User Parameters”(Switch04, Bit7)
❒ The “Page” column gives the total
number of pages. The “Not Sent” column gives the number of pages that could not be sent successfully.
Communication Failure Report
This report is only printed if the Transmission Result Report is turned off and a message could not be suc­cessfully transmitted with Memory Transmission. Use it to keep a record of failed transmissions so you can send them again.
Note
❒ You can choose whether to include
part of the original image on the re­port (by default, part of the image is printed). ⇒ P.130 “Changing the User Parameters”(Switch04, Bit7)
❒ The “Page” column gives the total
number of pages. The “Not Sent” column gives the number of pages that could not be sent successfully.
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Transmission Result Report (Immediate Transmission)
Printed Report
If you turn this report on, a report will be printed after every Immediate Transmission so you have a record of whether the transmission was suc­cessful or not. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Error report is print­ed instead.
Note
❒ You can switch this report on or off
using the User Parameters. ⇒ P.130 “Changing the User Parame- ters”(Switch03, Bit5)
❒ If the page was sent successfully,
the “Page” column gives the total number of pages that were sent successfully. The “Not Sent” col­umn gives the number of pages that could not be sent successfully.
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Transmission Features
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2. Reception Features

Reception

Immediate Reception
Each page of a received fax message is printed as soon as it is received. This method is used for standard fax mes­sages.
Receiver (your machine)
Sender
ND1X00E2
----Display During Reception
The sender's RTI or CSI appears on the first line.
----Reception Resolution
This machine supports Standard, De­tail, Fine and Super Fine resolutions
for reception. If you do not have the 400dpi option, faxes sent at Fine or Super Fine resolution will be printed on your machine at Detail resolution. This may differ from the sender's in­tention.
Reception will not take place if there is not enough free memory left. If free memory reaches 0% during Immedi­ate Reception, any further reception becomes impossible and the current communication is terminated.
Memory Reception
The machine waits until all pages of the message have been received into memory before printing the message.
Receiver (your machine)
Sender
ND1X00E3
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Reception Features
This method is used with the follow­ing features:
• Combine 2 originals ⇒ P.26 “Com-
bine 2 Originals”
• Multi-copy when set to multiple
copies ⇒ P.25 “Multi-copy Recep-
tion”
2
• Reverse Order Printing ⇒ P.27
“Reverse Order Printing”
• Substitute Reception ⇒ P.16 “Sub-
stitute Reception”
• 2-sided Printing⇒ P.24 “2-Sided
Printing”
Important
❒ All the messages stored in memory
are deleted if the power is switched off for more than one hour.
❒ The machine may not be able to re-
ceive large numbers of messages or messages with a high data con­tent. In such cases, we recommend you switch the above features off or add a memory card.
Limitation
❒ The machine may not be able to re-
ceive fax messages when the free memory space is low.
Note
❒ If the memory free space reaches
0% during Memory Reception, the machine can no longer receive the current fax message and stops communicating.
Substitute Reception
If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory in­stead of printing them. This reception mode, in which a received fax mes­sage is stored in memory unprinted, is called Substitute Reception. Mes­sages received using Substitute Re­ception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified. Substitute Reception takes place when:
• Paper runs out
• Toner runs out
• Paper is jammed
• A cover is open
• A fax is received during a copy or
print run
Limitation
❒ Reception may not take place if
there is not enough free memory left.
Note
❒ The Receive File indicator lights to
let you know when message(s) have been received using Substi­tute Reception.
❒ If free memory reaches 0% during
Substitute Reception, any further reception becomes impossible and the current communication is ter­minated.
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Reception
Screening Out Messages from Anonymous Senders
To help you screen out unwanted messages that may fill up machine memory, the machine can be pro­grammed to only use Substitute Re­ception under the following conditions.
Four settings are available:
•“When RTI or CSI is received”
•“Free”
•“disable”
Note
❒ The default setting is “When RTI
or CSI is received”, only storing messages when the RTI/CSI is present. You can change this with the User Parameters. ⇒ P.130
“ Changing the User Parame­ters”(Switch05, Bit2,1)
❒ Even if the sender does not have an
RTI or CSI, the machine will still receive messages using Substitute Reception if:
• Paper becomes jammed while the power switch is on
• For some reason printing is not possible for example when copy job is in progress
----When RTI or CSI is Received
The machine switches to Substitute Reception only when the sender has programmed their RTI or CSI. If the power is switched off for more than an hour, all the messages received into memory are deleted. In that case, the Power Failure Report or the Jour­nal can be used to identify which messages are lost so you can ask the senders to transmit them again.
Important
❒ If a sender has not programmed
their RTI or CSI, the machine may reject an important fax message. We recommend that you ask im­portant senders to register an RTI or CSI in advance.
----Free
The machine switches to Substitute Reception regardless of whether or not the sender has programmed their RTI or CSI.
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Reception Features
When the Receive File Indicator is Lit
If the Receive File indicator is blinking, a message has been received and stored in memory with Memory Lock. You need to print it out manually. ⇒ P.69 “Print-
ing a File Received with Memory Lock”
If the Receive File indicator is lit, a message has been received but could not be
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printed for some reason. The message was stored in memory (Substitute Recep­tion). When you solve the problem, the message will be automatically printed out. The table below lists some problems that could have caused Substitute Re­ception to take place and their solutions.
Why Substitute Reception Occurred
Paper has run out
Toner is empty
Paper is jammed
Cover is open The message “Doors/Cov-
Machine is busy printing with other function
Indication/Status Solution
B
and/or
is lit red.
D
is lit Replace the toner cartridge.
x
is lit Remove the jammed paper.
ers Open” appears.
The machine is printing with other function.
{Fax}
indicator
Add paper.
⇒
See "Loading Paper" in the Copy
Reference manual.
⇒
See "Adding Toner" in the Copy
Reference manual.
See "Clearing Misfeeds" in the Copy Reference manual.
Close the cover.
A cover other than the Document Feeder (ARDF) or front cover is open.
The message will be printed after the current job finishes automatically.
When the Confidential File Indicator is Lit or Blinking
If this indicator is lit, a message has been received into memory with Confiden­tial Reception. You need to print it out manually. ⇒ P.67 “Printing a Confidential
Message”
Where Incoming Messages are Delivered Output Tray When the 3–bin Sorter is Installed
To change where incoming messages are delivered, adjust the output tray set­ting. You can set each tray with function of copy, fax, printer when the optional 3–bin sorter is installed.
Reference
See “Changing the Machine's settings” in the Copy Reference.
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