Ricoh fax4000 OPERATING INSTRUCTIONS 4000 a e

GB-OHYOU-F-F_5_FM.book Page 1 Monday, September 25, 2000 9:21 PM

FAX Option Type 4000

Facsimile Reference (option)

Operating Instructions

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

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FAX Option Type 4000 Operating Instructions

Printed in The Netherlands

EE GB B383-8650

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Available Options

• Expansion Memory (FAX Feature Expander Type 450)

• Optional Hard Disk (FAX Feature Expander Type 4000)

• 400 dpi Option (FAX 400dpi Option Type 450)

• ISDN Unit (ISDN Option Type 450)

• Stamp Unit (FAX Stamp Type 4000)

Supplies

• Marker Ink (Marker Type 30 is recommended for the best performance)

GB-OHYOU-F-F_5_FM.book Page 1 Monday, September 25, 2000 9:21 PM

Declaration of Conformity

Notice to Users in EEA Countries

This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

Notice to Users Accessing Analog PSTN in EEA Countries

This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compatibility is dependent on software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance.

Notice to Users Accessing ISDN in EEA Countries

This product is designed to be able to access ISDN in all EEA countries without requiring changes to software switch settings. In the event of problems, please contact your service representative in the first instance.

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NOTICE

R CAUTION:

Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Direct (or indirect) reflected eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Note

❒ Some illustrations might be slightly different from your machine.

❒ Certain options might not be available in some countries. For details, please

contact your local dealer.

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FUNCTION MAP

[ Mode ]

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[ Info. ]

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iii

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1.Transmission Features

Handy Dialing Functions .......................................................................... 1

Chain Dial...................................................................................................... 1

Telephone Directory...................................................................................... 1

Redial ............................................................................................................ 2

Subaddress ................................................................................................... 3

On-hook Dial .............................................................................................. 5

Manual Dial................................................................................................. 6

Changing the Line Type ............................................................................ 7

Transmission Features ............................................................................. 8

Stamp............................................................................................................ 8

ID Transmission (Closed Network) ............................................................... 8

F Code (SUB)................................................................................................ 9

F Code (PWD)............................................................................................. 10

JBIG Transmission...................................................................................... 10

More Transmission Functions ............................................................... 11

Auto Fax Reception Power-up .................................................................... 11

Dual Access ................................................................................................ 11

Transmission with Image Rotation .............................................................. 11

Printed Report.......................................................................................... 12

Memory Storage Report.............................................................................. 12

Transmission Result Report (Memory Transmission) ................................. 12

Communication Failure Report ................................................................... 12

Transmission Result Report (Immediate Transmission) ............................. 13

2.Reception Features

Reception ................................................................................................. 15

Immediate Reception .................................................................................. 15

Memory Reception...................................................................................... 15

Substitute Reception ................................................................................... 16

Screening Out Messages from Anonymous Senders ................................. 17

When the Receive File Indicator is Lit......................................................... 18

When the Confidential File Indicator is Lit or Blinking ................................. 18

Where Incoming Messages are Delivered Output Tray When the 3–bin

Sorter is Installed ...................................................................................... 18

Reception Functions ............................................................................... 19

Transfer Station........................................................................................... 19

Transfer Result Report................................................................................ 20

ID Reception (Closed Network)................................................................... 20

F Code (SEP).............................................................................................. 20

F Code (PWD)............................................................................................. 22

JBIG Reception........................................................................................... 22

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Printing Functions................................................................................... 23

Print Completion Beep ................................................................................ 23

Checkered Mark.......................................................................................... 23

Center Mark ................................................................................................ 23

Reception Time........................................................................................... 23

2-Sided Printing........................................................................................... 24

180 Degree Rotation Printing...................................................................... 25

Multi-copy Reception................................................................................... 25

Image Rotation............................................................................................ 25

Combine 2 Originals.................................................................................... 26

Page Separation and Length Reduction (Not Available in Some Countries)

Reverse Order Printing ............................................................................... 27

Page Reduction........................................................................................... 27

TSI Print ...................................................................................................... 28

CIL/TID Print ............................................................................................... 28

FAX Print Color ........................................................................................... 28

2nd Color Choice ........................................................................................ 28

When There is No Paper of the Correct Size.............................................. 29

Having Incoming Messages Printed on Paper From the Bypass Tray........ 31

3.Advanced Transmission Features

Overview................................................................................................... 33

Sending at a Specific Time (Send Later)............................................... 34

Confidential Transmission ..................................................................... 36

Personal Code Transmission................................................................. 38

Sending an Auto Document ................................................................... 39

2-Sided Transmission (Double-Sided Transmission) .......................... 41

Book Fax .................................................................................................. 43

Choosing the Area to be Scanned Yourself (Irregular Scan Area) .... 45

Polling Transmission .............................................................................. 47

Polling Transmission Clear Report.............................................................. 49

Polling Reception .................................................................................... 50

Polling Reserve Report ............................................................................... 51

Polling Result Report .................................................................................. 51

Transfer Request ..................................................................................... 52

Specifying an End Receiver........................................................................ 54

Transmission Options............................................................................. 55

Selecting Transmission Options for a Single Transmission ........................ 56

.... 26

4.Communication Information

Checking and Canceling Transmission Files ....................................... 59

Canceling a Transmission........................................................................... 59

Printing a File .............................................................................................. 60

Checking and Editing a File ........................................................................ 61

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Printing a List of Files in Memory (Print TX File List).......................... 64

Checking the Transmission Result (TX File Status) ............................ 65

Checking the Reception Result (RX File Status) .................................. 66

Printing a Confidential Message............................................................ 67

Confidential File Report............................................................................... 68

Printing a File Received with Memory Lock.......................................... 69

Printing the Journal................................................................................. 71

Displaying the Memory Status ............................................................... 72

5.Facsimile User Tools

Accessing the User Tools....................................................................... 73

Exiting User Tool mode............................................................................... 74

Storing Keystroke Programs ....................................................................... 75

Deleting a Keystroke Program .................................................................... 78

Registering an Auto Document ................................................................... 79

Deleting an Auto Document ........................................................................ 81

Printing an Auto Document ......................................................................... 82

Registering an Irregular Area ...................................................................... 83

Deleting an Irregular Area ........................................................................... 85

Reports/Lists............................................................................................ 86

Initial Setup TX......................................................................................... 88

Initial Setup RX ........................................................................................ 90

To Set the Bypass Paper Size .................................................................... 92

Assigning User Function Keys .............................................................. 94

Storing/Editing the Contents of a User Function Key.................................. 94

Utilizing a User Function Key ...................................................................... 95

Functions You Can Store in User Function Keys........................................ 96

6.Key Operator Setting

Changing Key Operator Settings ........................................................... 97

Personal Codes........................................................................................... 97

ECM .......................................................................................................... 102

Memory Lock............................................................................................. 103

Multistep Transfer ..................................................................................... 105

Forwarding ................................................................................................ 108

Treating Message from Certain Senders Differently (Specified Senders)..... 115

Authorized Reception................................................................................ 120

Registering the Economy Transmission Time .......................................... 124

ID Code ..................................................................................................... 125

G3 Digital Line........................................................................................... 126

G4 Digital Line........................................................................................... 128

Changing the User Parameters................................................................. 130

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Date/Time.................................................................................................. 136

Summer Time............................................................................................ 137

Counters.................................................................................................... 137

Auto Reset ................................................................................................ 138

Paper Feed Selection................................................................................ 139

RDS (Remote Diagnostic System) ............................................................ 139

7.Troubleshooting

When Toner Runs Out........................................................................... 141

When an Error Report is Printed.......................................................... 142

When Power is Turned off or Fails ...................................................... 143

8.Maintaining Your Machine

Replacing the Stamp Cartridge............................................................ 145

9.Appendix

Connecting the Machine to a Telephone Line and Telephone.......... 147

Connecting the Telephone Line ................................................................ 147

Connecting the Machine to the ISDN ....................................................... 148

Selecting the Line Type............................................................................. 148

Optional Equipment .............................................................................. 149

Expansion Memory and Hard Disk............................................................ 149

400 dpi Option (FAX 400dpi Option Type 450) ......................................... 150

ISDN Unit (ISDN Option Type 450)........................................................... 150

Stamp (FAX Stamp Type 4000) ................................................................ 150

Specifications ........................................................................................ 151

Acceptable Types of Originals .................................................................. 152

Function List.......................................................................................... 154

Advanced Transmission Features............................................................. 154

Communication Information ...................................................................... 156

User Tools................................................................................................. 157

INDEX...................................................................................................... 161

vii

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viii

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1. Transmission Features

Handy Dialing Functions

Chain Dial

This allows you to compose a telephone number from various parts, some of which may be stored in Quick Dials or Speed Dials and some of which may be input using the number keys.

Limitation

❒ Maximum length of telephone or

fax number: 254 digits

Note

❒ For Memory Transmission and Im-

mediate Transmission, insert a pause between numbers. For Onhook Dial and Manual Dial, no pause is needed.

----(Example) 01133-1-555333

Assume that 01133 is stored in Quick Dial 01 and that 1 is stored in Speed Dial 01.

A Place the original and select any

scan settings you require.

B Press the Quick Dial key {01}. C Press the {Pause/Redial} key. D Press the {Speed Dial} key and { 0}

and {1} using the number keys (if the optional Expansion Memory is installed, three digits are reeded to specify a Speed Dial).

E Enter {5}, { 5}, {5}, {3}, {3} {3}

with the number keys.

F Press the {Start} key.

Telephone Directory

This feature lets you find a stored Speed Dial quickly by just entering a single letter, for example, the first letter of the name stored for that number.

Preparation

To use the Telephone Directory feature, you need to register a search letter when you program Speed Dials. See Chapter3, “Speed Dial” in the Basic features manual.

Limitation

❒ Speed Dial codes cannot be

searched for by symbol or number.

❒ Names enclosed within brackets

are not searched for.

Set your original and select any

scan settings you require. Press the {{{{Speed Dial}}}} key.

Speed Dial

On Hook Dial

Pause / Redial

Tone

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Transmission Features

Press [Tel.Dir.].

❒ If you make a mistake, press the

{Clear/Stop} key to try again.

❒ If you wish to dial another des-

tination, press [Add] and dial an-

other fax number.

❒ If the optional Expansion Mem-

ory is installed, codes 000 to 999

Enter the search letter by pressing

one of the Quick Dial keys (A to Z).

01 02 03 04 05 06 07

A B C D E F

08 01 10 11 12 13 14

H I K L M N

15 16 17 18 19 20 21

O P Q RSTU

22 23 24 25 26 27 28

VWX Y Z

ND2L05E1

become available.

Press the {{{{Start}}}} key.

Redial

The machine memorizes the last 10 destinations that have been dialed. If you wish to send a message to a destination which you faxed to recently, the Redial feature saves you finding and entering the number again.

Press the {{{{Pause/Redial}}}} key.

Speed Dial

The names or fax numbers registered in Speed Dials are shown in numerical order on the display.

On Hook Dial

Pause / Redial

Tone

Enter the two digit code (00 to 99)

of speed dial for the destination with number keys.

A list of previously dialed num-

bers will flash up. If you cannot see the number you need use the

[↑↑↑↑Prev

] and [↓↓↓↓Next

] keys to scroll

through them. Then enter the code for the number you wish to redial for example, “01”.

Note

❒ If the list does not contain the

desired destination, press [↑↑↑↑Prev] or [↓↓↓↓Next].

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Handy Dialing Functions

Limitation

❒ The following kinds of destina-

tions are not memorized:

• Quick Dials

• Speed Dials

• Group Dials

• Destinations dialed by a Pro-

gram

• Destinations dialed as End Receivers for Transfer Request

• Forwarding terminal of the substitute reception

• Destination of Memory File Transfer

• Destinations dialed using the external telephone or optional handset keypad

• Destinations dialed by Redial (regarded as already memorized)

• Any destinations after the first number if multiple destinations were dialed

❒ Do not dial any digits before

you press the {Pause/Redial} key. If you press the {Pause/Re- dial} key after entering digits us- ing the number keys, a pause will be entered instead.

Note

❒ If the receiver uses a fax ma-

chine of the same manufacturer that is capable of registering the RTI, that name may be shown on the display instead of the fax number.

Subaddress

The optional ISDN Unit is required.

ISDN allows two or more terminals (such as a fax machine and digital telephone) to be connected to a single line. These terminals are identified by their subaddress numbers. If the terminals connected to the line at a destination are assigned subaddresses, dialing a subaddress allows you to direct your fax message to a particular terminal at the destination.

Limitation

❒ Subaddresses can only be used

with ISDN.

Note

❒ You need to program a User Func-

tion key with the Subaddress function.⇒ P.94 “Assigning User

Function Keys”

❒ You can program a subaddress in

Quick Dial or Speed Dial.

Set your original and select any

scan settings you require.

Select either G4 or G3 (ISDN).

Note

❒ When the optional ISDN Unit is

installed, the line used for G3 is set to ISDN.

Dial the fax number with the

number keys.

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Transmission Features

Press the User Function key

({{{{F1}}}}- {{{{F5}}}}) in which the Subaddress function has been registered.

Communicating

Start Manual RX

TX File Status

Receive File

Confidential File

TEL Mode

Standard

Detail

Super Fine

“/” will appear on the display.

Enter the destination subaddress

with the number keys. Press the {{{{Start}}}} key.

Immediate Trans. Memory Trans.

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On-hook Dial

This is just like using the external telephone, except you do not have to pick up the external telephone before dialing. Just press the {On Hook Dial} key and dial the number. If you hear a voice, you can pick up the external telephone and speak with the other party.

Limitation

❒ This feature is not available in

some countries.

❒ On-hook Dial does not work with

ISDN lines.

Reference

See Chapter4, “Adjusting Volume” in the Basic Features manual.

Set your original and select any

scan settings you require.

Reference

See Chapter2, “Setting Originals” in the Basic Features manual.

See Chapter2, “Scan Settings” in the Basic Features manual.

Dial.

The machine immediately dials the destination. If you make a mistake, press the {On Hook Dial} or {Reset} key and return to step B.

When the line is connected and

you hear a high-pitched tone, press the {{{{Start}}}} key.

• If you hear a voice, pick up the external telephone before you press the {Start} key and notify the destination that you want to send a fax message (ask them to switch to Facsimile mode).

• After transmission the machine will return to standby mode.

Press the {{{{On Hook Dial}}}} key.

Speed Dial

On Hook Dial

Pause / Redial

Tone

You will hear a low tone from the internal speaker. If you wish to cancel this operation, press the {On Hook Dial} key again.

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Transmission Features

Manual Dial

The external telephone is required.

Pick up the handset of the external telephone and dial. When the line is connected and you hear a highpitched tone, press the {Start} key to send your fax message. If, on the other hand, you hear a voice at the other end, continue your conversation as you would normally over the telephone.

Limitation

❒ Manual Dial does not work with

ISDN lines.

❒ The result of the transmission with

manual dial is not mentioned in the Transmission Result Report (Immediate Transmission).

❒ At the Economy Transmission

mode have been just changed to night, there is no sounds for a period of 4 seconds (Max) when you pick up the handset. You can operate the machine after hearing a tone.

Set your original and select any

scan settings you require.

Dial.

If you make a mistake, replace the external telephone and try again from step B.

When the line is connected and

you hear a high-pitched tone, press the {{{{Start}}}} key to send your fax message.

Replace the handset of the exter-

nal telephone.

After transmission the machine will return to standby mode.

Reference

See Chapter2, “Setting Originals” in the Basic Features manual.

See Chapter2, “Scan Settings” in the Basic Features manual.

Pick up the external telephone.

You will hear a tone.

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Changing the Line Type

The optional ISDN Unit is required.

Changing the Line Type

When the optional ISDN Unit is installed, you can connect to up to a maximum of 2 lines.

This machine comes with a single Analog (PSTN) line connection for G3 communication as standard.

Press the {F4} key to change the line type.

Note

❒ When sending a fax, you can select

the line type if dialing with the number keys or Chain Dial.

When only the optional ISDN Unit is installed

Press the {{{{F4}}}} key to switch be-

tween G3 and G4.

Communicating

Start Manual RX

TX File Status

Receive File

Confidential File

TEL Mode

Standard

Detail

Super Fine

Immediate Trans. Memory Trans.

Note

❒ When the {F4} key is lit, G4 is

selected.

❒ G3 is selected after power up or

when the machine is reset.

❒ Whether the PSTN or ISDN line

is used depends on the settings explained later in this section.

Limitation

❒ If you select G4 mode, JBIG

compression is not available.

----Which Line is Used for G3

Transmissions?

ISDN lines can be used for G3 communication as well as G4 communications, however, this machine is set by default, to use the ISDN line for G3 transmissions.

Note

❒ When you use G3 with ISDN, you

can set the subaddress.

❒ If you wish to use analog (PSTN)

line for G3 transmissions, please contact your service representative.

----Auto Identification

This feature used when G4 is selected. The machine first tries a G4 communication and if it cannot connect because the receiver is not a G4 terminal, it automatically switches to G3 and redials.

Note

❒ If the G3 line at the destination is

connected to the ISDN via a TA (Terminal Adapter) or a PBX, since the called number is on ISDN, it is regarded as G4 and the Auto Identification feature may not automatically switch this machine to G3.

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Transmission Features

Stamp

ARDF and Stamp Unit are required.

When sending a fax message using the Document Feeder (ADF), the machine can stamp a circle mark at the top of the original. When sending a double sided document, they are marked at top left of the front page and top right of the rear page. This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or that it has been successfully sent for Immediate Transmission.

❒ When the stamp starts getting

lighter, replace the cartridge. ⇒ P.145 “Replacing the Stamp Car-

tridge”

❒ If a page was not stamped even

though the Stamp feature is turned on, you need to re-send that page.

❒ By default, Stamp is turned off. If

you use this feature often, you can adjust the User Parameters so that the home setting is on. In this case, Stamp can easily be turned off for any single transmission by pressing the {F5} key. ⇒ P.130 “Chang- ing the User Parameters”(Switch00, Bit0)

Press the {{{{F5}}}} key.

Communicating

Start Manual RX

TX File Status

Receive File

Confidential File

TEL Mode

Standard

Detail

Super Fine

Immediate Trans. Memory Trans.

Limitation

❒ Stamp only works when scanning

from the Document Feeder (ARDF).

❒ You cannot turn the Stamp feature

on or off while a document is being scanned.

❒ Do not open the document feeder

(ARDF) while scanning the document. Document jam could occur.

Note

❒ When the Stamp Unit is installed,

{F5} key is automatically assigned as the Stamp key.

The Stamp indicator will light. Pressing the {F5} key again will turn it off.

ID Transmission (Closed Network)

This feature allows you to restrict transmission of messages only to machines of the same make, and only to those machines that have the same Polling ID. The transmission options let you switch ID transmission on and off for each separate transmission.

Note

❒ The default setting is off. Turn this

feature on with the User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch01, Bit1)

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F Code (SUB)

Normally you can only use Confidential Transmission to send to fax machines of the same make that have the Confidential Reception feature. However, if the other machine supports a similar feature called “F Code”, you can send fax messages to the other party using this method instead.

Preparation

You need to assign the F Code feature to a User Function key beforehand. ⇒ P.94 “Assigning User

Function Keys”

Limitation

❒ You can only use this feature with

G3 communications.

❒ You cannot use Chain Dial with

this feature.

❒ You cannot select this function

when carrying out standard Confidential Transmission

Transmission Features

Dial the destination fax number

using the number keys.

Press the User Function key as-

signed with the F Code feature.

TX File Status

Receive File

Confidential File

TEL Mode

Communicating

Start Manual RX

Enter the function number for

Standard

Detail

Super Fine

SUB(S) on the number keys.

Enter the SUB code with the

number keys.

Immediate Trans. Memory Trans.

Note

❒ The ID can be up to 20 digits long

and consist of spaces, * and # .

❒ Make sure the ID matches the

specification of the fax you are sending to.

❒ You can store IDs in Quick Dials,

Speed Dials, Groups and Programs.

❒ Messages you send using this fea-

ture are marked “SUB” on all reports.

Set your document and make any

changes to the scan settings if necessary.

Press the {{{{Start}}}} key.

Note

❒ If you use Immediate Transmis-

sion and the destination fax machine does not support the F Code feature, a message will appear on the display to inform you of this. In this case, press [OK] to cancel the transmission.

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Transmission Features

F Code (PWD)

There are times when you may wish

to use a password when sending confidential faxes with the F Code “SEP“ feature.

Limitation

❒ You can enter a password up to 20

digits long.

Note

❒ Messages you send using this fea-

ture are marked “PWD” on all reports.⇒ P.86 “Reports/Lists”

JBIG Transmission

FAX 400dpi option is required.

If you use JBIG (Joint Bi-level Image Experts Group) compression you can send photographic originals faster than the other compression method. You can only use this feature with G3/IG3 of line type.

Limitation

❒ If ECM is turned off, JBIG Trans-

mission is not available.

❒ This feature requires that the other

party's fax machine has both the JBIG function and ECM function (G3 communication only).

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More Transmission Functions

Auto Fax Reception Power-up

This machine can be set to shut down automatically if nobody has used the it for a while. In these situations, even though the operation switch is off, the machine can still receive incoming messages as long as the Main Power switch is on.

Important

❒ Reception is not possible if both

the operation switch and Main Power switch are turned off.

Note

❒ By default, messages are printed as

soon as they are received (Immediate Reception). To change this, see P.130 “Changing the User Parame- ters”(Switch14, Bit0)

Dual Access

The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory , or automatically printing a report. Since the machine starts sending the second message immediately after the current transmission terminates, the line will be used efficiently.

Note that during Immediate Transmission or when in User Tools mode, the machine cannot scan an original.

Transmission with Image Rotation

For most purposes, set A4/LT originals in the landscape direction (L). If you set an A4/LT original in the portrait direction (K), the image will be sent rotated by 90°. Providing the receiver has A4/LT landscape paper (L), the message will be printed the same size as the original.

Limitation

❒ This feature is not available with

Parallel Memory Transmission or Immediate Transmission.

❒ When Image Rotation is used, all

messages are sent by normal Memory Transmission.

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Transmission Features

Printed Report

Memory Storage Report

This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Even if the machine is set up not to print this report, it is still printed if an original could not be stored.

Note

❒ You can turn this report on and off.

By default, it is not printed. ⇒ P.130 “Changing the User Parame- ters”(Switch03, Bit2)

❒ You can choose whether to include

part of the original image on the report (part of the image is printed by default). ⇒ P.130 “Changing the User Parameters”(Switch04, Bit7)

Transmission Result Report (Memory Transmission)

This report is printed when a Memory Transmission is completed so you can check the result of the transmission. If two or more destinations are specified, this report is printed after the fax message has been sent to all the destinations. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Communication Failure Report is printed. ⇒ P.12 “Com-

munication Failure Report”

Note

❒ By default, this function is turned

on. You can turn it off with the User Parameters. ⇒ P.130 “Chang- ing the User Parameters”(Switch03, Bit0)

❒ You can choose whether to include

part of the original image on the report (by default, part of the image is printed).⇒ P.130 “Changing the User Parameters”(Switch04, Bit7)

❒ The “Page” column gives the total

number of pages. The “Not Sent” column gives the number of pages that could not be sent successfully.

Communication Failure Report

This report is only printed if the Transmission Result Report is turned off and a message could not be successfully transmitted with Memory Transmission. Use it to keep a record of failed transmissions so you can send them again.

Note

❒ You can choose whether to include

part of the original image on the report (by default, part of the image is printed). ⇒ P.130 “Changing the User Parameters”(Switch04, Bit7)

❒ The “Page” column gives the total

number of pages. The “Not Sent” column gives the number of pages that could not be sent successfully.

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Transmission Result Report (Immediate Transmission)

Printed Report

If you turn this report on, a report will be printed after every Immediate Transmission so you have a record of whether the transmission was successful or not. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Error report is printed instead.

Note

❒ You can switch this report on or off

using the User Parameters. ⇒ P.130 “Changing the User Parame- ters”(Switch03, Bit5)

❒ If the page was sent successfully,

the “Page” column gives the total number of pages that were sent successfully. The “Not Sent” column gives the number of pages that could not be sent successfully.

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Transmission Features

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2. Reception Features

Reception

Immediate Reception

Each page of a received fax message is printed as soon as it is received. This method is used for standard fax messages.

Receiver (your machine)

Sender

ND1X00E2

----Display During Reception

The sender's RTI or CSI appears on the first line.

----Reception Resolution

This machine supports Standard, Detail, Fine and Super Fine resolutions

for reception. If you do not have the 400dpi option, faxes sent at Fine or Super Fine resolution will be printed on your machine at Detail resolution. This may differ from the sender's intention.

Reception will not take place if there is not enough free memory left. If free memory reaches 0% during Immediate Reception, any further reception becomes impossible and the current communication is terminated.

Memory Reception

The machine waits until all pages of the message have been received into memory before printing the message.

Receiver (your machine)

Sender

ND1X00E3

GB-OHYOU-F-F_5_FM.book Page 16 Monday, September 25, 2000 9:21 PM

Reception Features

This method is used with the following features:

• Combine 2 originals ⇒ P.26 “Com-

bine 2 Originals”

• Multi-copy when set to multiple

copies ⇒ P.25 “Multi-copy Recep-

tion”

• Reverse Order Printing ⇒ P.27

“Reverse Order Printing”

• Substitute Reception ⇒ P.16 “Sub-

stitute Reception”

• 2-sided Printing⇒ P.24 “2-Sided

Printing”

Important

❒ All the messages stored in memory

are deleted if the power is switched off for more than one hour.

❒ The machine may not be able to re-

ceive large numbers of messages or messages with a high data content. In such cases, we recommend you switch the above features off or add a memory card.

Limitation

❒ The machine may not be able to re-

ceive fax messages when the free memory space is low.

Note

❒ If the memory free space reaches

0% during Memory Reception, the machine can no longer receive the current fax message and stops communicating.

Substitute Reception

If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory instead of printing them. This reception mode, in which a received fax message is stored in memory unprinted, is called Substitute Reception. Messages received using Substitute Reception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified. Substitute Reception takes place when:

• Paper runs out

• Toner runs out

• Paper is jammed

• A cover is open

• A fax is received during a copy or

print run

Limitation

❒ Reception may not take place if

there is not enough free memory left.

Note

❒ The Receive File indicator lights to

let you know when message(s) have been received using Substitute Reception.

❒ If free memory reaches 0% during

Substitute Reception, any further reception becomes impossible and the current communication is terminated.

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Reception

Screening Out Messages from Anonymous Senders

To help you screen out unwanted messages that may fill up machine memory, the machine can be programmed to only use Substitute Reception under the following conditions.

Four settings are available:

•“When RTI or CSI is received”

•“Free”

•“disable”

Note

❒ The default setting is “When RTI

or CSI is received”, only storing messages when the RTI/CSI is present. You can change this with the User Parameters. ⇒ P.130

“ Changing the User Parameters”(Switch05, Bit2,1)

❒ Even if the sender does not have an

RTI or CSI, the machine will still receive messages using Substitute Reception if:

• Paper becomes jammed while the power switch is on

• For some reason printing is not possible for example when copy job is in progress

----When RTI or CSI is Received

The machine switches to Substitute Reception only when the sender has programmed their RTI or CSI. If the power is switched off for more than an hour, all the messages received into memory are deleted. In that case, the Power Failure Report or the Journal can be used to identify which messages are lost so you can ask the senders to transmit them again.

Important

❒ If a sender has not programmed

their RTI or CSI, the machine may reject an important fax message. We recommend that you ask important senders to register an RTI or CSI in advance.

----Free

The machine switches to Substitute Reception regardless of whether or not the sender has programmed their RTI or CSI.

GB-OHYOU-F-F_5_FM.book Page 18 Monday, September 25, 2000 9:21 PM

Reception Features

When the Receive File Indicator is Lit

If the Receive File indicator is blinking, a message has been received and stored in memory with Memory Lock. You need to print it out manually. ⇒ P.69 “Print-

ing a File Received with Memory Lock”

If the Receive File indicator is lit, a message has been received but could not be

printed for some reason. The message was stored in memory (Substitute Reception). When you solve the problem, the message will be automatically printed out. The table below lists some problems that could have caused Substitute Reception to take place and their solutions.

Why Substitute Reception Occurred

Paper has run out

Toner is empty

Paper is jammed

Cover is open The message “Doors/Cov-

Machine is busy printing with other function

Indication/Status Solution

and/or

is lit red.

is lit Replace the toner cartridge.

is lit Remove the jammed paper.

ers Open” appears.

The machine is printing with other function.

{Fax}

indicator

Add paper.

⇒

See "Loading Paper" in the Copy

Reference manual.

⇒

See "Adding Toner" in the Copy

Reference manual.

See "Clearing Misfeeds" in the Copy Reference manual.

Close the cover.

A cover other than the Document Feeder (ARDF) or front cover is open.

The message will be printed after the current job finishes automatically.

When the Confidential File Indicator is Lit or Blinking

If this indicator is lit, a message has been received into memory with Confidential Reception. You need to print it out manually. ⇒ P.67 “Printing a Confidential

Message”

Where Incoming Messages are Delivered Output Tray When the 3–bin Sorter is Installed

To change where incoming messages are delivered, adjust the output tray setting. You can set each tray with function of copy, fax, printer when the optional 3–bin sorter is installed.

Reference

See “Changing the Machine's settings” in the Copy Reference.

GB-OHYOU-F-F_5_FM.book Page 19 Monday, September 25, 2000 9:21 PM

Reception Functions

Transfer Station

Transfer Stations allow you to expand the standard features of your fax machine to set up complex networks. Tr ansfer Stations must be ma chines of the same make.

The diagram below may make the concept clearer.

End Receiver

Requesting party

The following terminology is used in this section.

❖❖❖❖ Requesting Party

The machine where the message originates from, i.e. the machine making a Transfer Request.

❖❖❖❖ Transfer Station

The machine that forwards the incoming message to another destination, i.e. the machine that receives the Transfer Request. In this section this refers to your machine.

❖❖❖❖ End Receiver

The final destination of the message, i.e. the machine that the Transfer Station sends to. End Receivers must be programmed into Quick Dials, Speed Dials or Groups in the Transfer Station (this machine).

Transfer station

Transfer result report

End Receiver

ND1X00E4

Limitation

❒ Polling ID's of the Requesting Par-

ty and Transfer Station must be identical for this feature to work.

❒ If your line number is not regis-

tered at the Transfer Station, reception will not take place.

❒ This machine will not receive a Trans-

fer Request unless it has enough free memory to store two or more destinations dialed from the number keys.

❒ If the Requesting Party specifies a

Group for the End Receivers and the total number of End Receivers exceeds 200 the Transfer Station cannot transfer the message and sends a Transfer Result Report to the Requesting Party.

Reference

P.52 “Transfer Request”

----Multistep Transfer

The principles of Transfer Stations can be used to build up a multi-step facsimile network where messages are passed through several Transfer Stations. By programming the end receivers in a Transfer Station Group, you can enable this machine to transfer messages onto other Transfer Stations.

For more information, contact your service representative.

This feature can only be used if the machines are made by the same maker.

Limitation

❒ Optional Expansion Memory is re-

quired for using this feature.

Reference

P.105 “Multistep Transfer”

GB-OHYOU-F-F_5_FM.book Page 20 Monday, September 25, 2000 9:21 PM

Reception Features

----Sending the Transfer Result

Report

This machine compares the fax number of the Requesting Party with the Requesting Party's number pro-

grammed in a Quick Dial or Speed Dial, If the lower five digits of the two numbers match, it sends the Transfer Result Report to the Requesting Party.

For example:

• Requesting Party's own dial number:

001813-11112222

• Transfer Station's Quick Dial:

03-11112222

Transfer Result Report

This reports whether transmission to the End Receivers was successful or not.

Preparation

Type”

When the Transfer Station has transferred the message to all End Receivers, it sends the Transfer Result Report back to the Requesting Party. The machine prints the report if it cannot be sent back to the Requesting Party. You must program the fax number of the requesting party in a Quick Dial or Speed Dial in the Transfer Station. See Chapter3, “Register- ing QuickDials” or “Registering SpeedDials” in the Basic Features manual.

Note

❒ By default, a portion of the original

image is printed on this report. You can turn this off with the User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch04, Bit7)

ID Reception (Closed Network)

If you wish to limit reception of messages from those with the same machines of the same make and with the same Polling ID, contact your service representative to turn this feature on.

F Code (SEP)

Normally you can only use Polling Reception to receive faxes from machines that have the Polling Reception feature of the same make. However, if the other machine of another make supports a polling reception, you can receive fax messages from the other party using this method instead.

Preparation

You need to assign the F Code feature to a User Function key beforehand. ⇒ P.94 “Storing/Editing the

Contents of a User Function Key”

Limitation

❒ You can only use this feature with

a G3 line (not with G4).

❒ You cannot use Chain Dial with

this feature.

GB-OHYOU-F-F_5_FM.book Page 21 Monday, September 25, 2000 9:21 PM

Reception Functions

Note

❒ The ID can be up to 20 digits long

and consist of digits.

❒ Make sure the ID matches the

specification of the fax you are sending to.

❒ You can store IDs in Quick Dials,

Speed Dials, Groups and Programs with number keys, space, # and *.

❒ Messages you receive using this

feature are marked “SEP” on all reports.

Make sure that the machine is in

Facsimile mode and the standby display is shown. Then enter the fax number.

Press the User Function key as-

signed with the F Code feature.

TX File Status

Receive File

Confidential File

TEL Mode

Communicating

Start Manual RX

Enter the function number for

Standard

Detail

Super Fine

Immediate Trans. Memory Trans.

SEP(P) on the number keys.

Press [Mode].

The Transmission Mode menu is displayed.

Enter the function number for

“Polling RX” on the number keys.

Note

❒ If you cannot see the function

number, search for it using the [↑↑↑↑Prev] and [↓↓↓↓Next] arrow keys.

Depending which method you

are using, choose one of the following procedures:

Default ID Polling Reception

Enter the SEP code with the

number keys.

A Press the <<<< or >>>> key to

change the Default ID and press [OK].

GB-OHYOU-F-F_5_FM.book Page 22 Monday, September 25, 2000 9:21 PM

Reception Features

ID Override Polling Reception

A Press the <<<< or >>>> key to

change the Override ID and press [OK].

B Enter a polling ID (4 charac-

ters) with the number keys and Quick Dial keys. The ID can contain digits 0–9 and letters A-F (0000 and FFFF are not available).

F Code (PWD)

There are times when you may wish to use a password when receiving faxes by polling with the F Code “SEP” feature. ⇒ P.20 “F Code (SEP)”

Limitation

❒ You can enter a password up to 20

digits long.

Note

❒ Messages you send using this fea-

ture are marked "PWD" on all reports.

JBIG Reception

Note

❒ If you make a mistake, press

the {Clear/Stop} key and try again.

Press [OK].

Press [Exit].

The display returns to the Transmission Mode menu and the Polling Reception function is now checked.

FAX 400dpi option is required.

It allows you to receive messages sent in the JBIG format.

Limitation

❒ If ECM is turned off, JBIG Recep-

tion is not available.

❒ This feature is not available with

G4 communication.

Press the {{{{Start}}}} key.

GB-OHYOU-F-F_5_FM.book Page 23 Monday, September 25, 2000 9:21 PM

Printing Functions

Print Completion Beep

By default, the machine beeps to let you know when a received message has been printed.

Note

❒ You can alter the volume of the

beep or turn it off completely (set the volume to the minimum level).

Checkered Mark

By default, a checkered mark is printed on the first page of fax messages to help you separate them.

ND1X00E5

Note

❒ You can turn this feature off with

the Initial Setup RX settings. ⇒ P.90 “Initial Setup RX”

Center Mark

By default, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file received messages.

ND1X00E6

Limitation

❒ The center mark may deviate a lit-

tle from the exact center of the edge.

Note

❒ You can turn this feature off with

the Initial Setup RX. ⇒ P.90 “Initial

Setup RX”

Reception Time

You can have the date and time when a message was received printed at the bottom of the received image. This feature is turned off by default—turn it on with the Initial Setup RX settings. ⇒ P.90 “Initial Setup RX”

Limitation

❒ When a received message is print-

ed on two or more sheets, the date and time is printed on the last page.

GB-OHYOU-F-F_5_FM.book Page 24 Monday, September 25, 2000 9:21 PM

Reception Features

Note

❒

❒ The date and time when the mes-

sage was printed can also be recorded on the message. If you need this feature, please contact your service representative.

2-Sided Printing

You can have a received message printed on both sides of the paper. By default, this feature is turned off. Switch it on with the Initial Setup RX settings. ⇒ P.90 “Initial Setup RX”

❒ This feature works only when all

pages are of the same width and are received into memory.

Limitation

❒ To use this function all pages of the

received document must be of the same size—inform the sending party of this beforehand if necessary. You must also have paper set in your machine of the same size as that sent by the sending party (A4→A4, B4→B4 are typical examples, whether A3 and B5 sizes are correctly scan in will depend on the fax machine). This machine will scan in correctly landscape A3, B4, A4, B5 and portrait A4, B5 and A5. The table below shows the results that can be achieved when sending and receiving using this machine.

❒ Note that the machine will use

Memory Reception for 2-Sided Printing.

❒ This feature cannot be used with

Combine 2 originals.

❒ Printouts may vary depending on

how the sender set them.

❒ If another party sends you a fax and

their machine is not able to detect the size of the original correctly, the message may come out truncated, separated or containing excess white space when printed at your end. For example, if the sending machine thinks a B5 original is a B4 original, it will be printed at your end on B4 size paper even if you have B5 paper available in your machine.

Note

❒ You can choose to have messages

only from selected senders printed in this way. ⇒ P.115 “Treating Mes-

sage from Certain Senders Differently (Specified Senders)”

GB-OHYOU-F-F_5_FM.book Page 25 Monday, September 25, 2000 9:21 PM

Printing Functions

180 Degree Rotation Printing

When printing on both sides of the paper, this machine rotates images as shown in the diagram.

CP2B02E0

Multi-copy Reception

Optional Expansion Memory is required for using this feature.

If you switch this feature on, multiple copies of each incoming fax message will be printed. You can also choose to have multiple copies made of messages from particular senders. ⇒ P.90

“Initial Setup RX”, P.115 “Treating Message from Certain Senders Differently (Specified Senders)”

Limitation

❒ The maximum number of copies

that can be made of each message is 10. If you are using Multi-copy with Specified Senders, the maximum number is 10.

Note

❒ By default, this feature is turned

off. Switch it on and set the number of copies with the Initial Setup RX settings. ⇒ P.90 “Initial

Setup RX”

❒ The machine will use Memory Re-

ception for Multi-copy Reception.

Image Rotation

If you have installed paper in the cassette portrait K, incoming fax messages will be rotated automatically to fit on the paper.

your machine

ND1X00E9

Note

❒ You can choose to have received

messages printed from the specified tray.

ND1X00E7

GB-OHYOU-F-F_5_FM.book Page 26 Monday, September 25, 2000 9:21 PM

Reception Features

Combine 2 Originals

When two messages of the same size and direction are received consecutively, they are printed on a single sheet when you turn this feature on. This can help you economize on pa-

per.

• Two A5K messages are printed side by side on a sheet of A4L.

• Two B5K messages are printed side by side on a sheet of B4L.

• Two A4K messages are printed side by side on a sheet of A3L.

• Two 8 printed side by side on a sheet of 8

• Two 8 printed side by side on a sheet of 11"×17"L.

/2"×51/2"K messages are

/2"×11"L.

/2"×11"K messages are

ND1X01E0

❒ When "Combine 2 originals" and

"2-Sided Printing" are selected at the same time, combine 2 originals takes priority and 2–sided printing is canceled.

Note

❒ By default, this feature is turned

off. Switch it on with the User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch10, Bit1)

❒ This feature uses Memory Recep-

tion.

Page Separation and Length Reduction (Not Available in Some Countries)

When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet. For example, this feature splits the message if the length exceeds 20mm or more, by reducing within 20mm. When a message is split, the split mark (*) is inserted at the split position and about 10mm of the split area is duplicated on the top of the second sheet.

Limitation

❒ This feature does not work with

messages larger than A5K , B5K, A4K or LTK. When A5K, B5K, A4K, or LTK size paper is loaded in the machine, each page of the received message is output on a single sheet.

❒ If paper matching the size and di-

rection of a received document is not available, Combine 2 originals is not possible.

ABC

(Document)

ND1X01E1

GB-OHYOU-F-F_5_FM.book Page 27 Monday, September 25, 2000 9:21 PM

Printing Functions

Note

❒ Your service representative can

customize this feature with the following settings. Bracketed values are defaults.

• Reduction (on)

• Print split mark (on)

• Overprinting (on)

• Overprinting length (10mm)

• Guideline for split (when mes-

sage is 20mm longer than paper)

❒ You can adjust the overprinting

and reduction lengths within the following ranges:

• Guideline for split: 0∼155mm

(5mm steps)

• Overprinting length: 4mm,

10mm, 20mm, 40mm

Reverse Order Printing

Normally, received pages are printed and stacked on the tray in the order they are received. If you turn this feature on, the machine will start printing the message from the last page received.

Note

❒ By default, this feature is turned

off. Switch it on with the Initial Setup RX. ⇒ P.90 “Initial Setup RX”

❒ When this feature is on, the first

page will be printed last.

❒ This feature uses Memory Recep-

tion.

Page Reduction

If you turn this feature on and you receive a message that is longer than the paper in the cassette, usually the machine prints it on two pages. The machine reduces the width and length of the received image so that it will fit on one page. If A4L paper size is loaded and a message of B4 L size is received, the machine will reduce the message to a single A4L sheet.

your machine

(B4 size)

reduction

(A4 size)

your machine

ND1X01E2

ND1X01E3

Note

❒ By default, this feature is turned

off. Switch it on with the User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch10, Bit3)

Reference

P.26 “Page Separation and Length Re- duction (Not Available in Some Countries)”

GB-OHYOU-F-F_5_FM.book Page 28 Monday, September 25, 2000 9:21 PM

Reception Features

TSI Print

Usually the sender's TTI is printed on received messages. If the sender has not programmed their TTI, you will not be able to identify them. However, if you turn this feature on, the sender's

RTI or CSI is printed instead so you can find out where the message came from. See Chapter3, “G3 Analog Line” in the Basic Features manual.

Note

❒ You can turn it on or off with the

User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch01, Bit5)

CIL/TID Print

The optional ISDN Unit is required.

Two features are provided for identification of messages received by G4 (ISDN). If turned on, this information will be printed on every page.

The CIL (Call Identification Line) refers to the combination of the receiver's own fax number, name, the sender's own fax number and name, time, and page number. The default setting is on. The TID refers to the name registered by the sender in their TTI. The default setting is off.

Limitation

❒ These features are available only

when receiving in G4 mode.

❒ If the sender's TID contains dou-

ble-byte characters (for example Chinese characters), the TID will not be printed even if TID Print is turned on.

FAX Print Color

You can specify a color for any received message, list or report. You can choose the color of toner from Black, Cyan, Magenta.

Limitation

❒ The color specified 2nd Color

Choice can not be used as a FAX Print Color.

Note

❒ By default, the color of toner is

Black. You can change the color with INITIAL Setup RX.

2nd Color Choice

If this feature is specified, the machine can print with 2nd Color when the machine has run out of default toner. It is useful that the 2nd toner use as a reserve of toner.

Limitation

❒ The color specified FAX Print

Color can not be used as a 2nd Color Choice.

❒ If the machine has run out of 2nd

Color, there is no additional substitution.

Note

❒ By default, 2nd color is not speci-

fied. You can turn it on and select the color with INITIAL Setup RX.

Note

❒ You can turn CIL and TID on or off

with the User Parameters. ⇒ P.130

“ Changing the User Parame-

ters”(Switch02, Bit5 or Bit6)

GB-OHYOU-F-F_5_FM.book Page 29 Monday, September 25, 2000 9:21 PM

When There is No Paper of the Correct Size

If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available. For example, if your machine has B4L and A3L installed and you receive a A4L size message, check the A4 column of the table below. The paper size at the top has the highest priority. In this case, since B4L is a higher priority than A3L, the message is printed on A4L.

If only B5L is loaded and you receive an A3L message, the received message is stored in memory and will not be printed.

❖❖❖❖ Priority Table

Printing Functions

GB-OHYOU-F-F_5_FM.book Page 30 Monday, September 25, 2000 9:21 PM

Reception Features

Page Reduction Disabled

Reduction in Sub-scan Direction Enabled

Page Separation Threshold 20mm

Width or Length Priority Width

• KK and LL indicate that the message is split over two pages of paper with the orientation and size shown.

Limitation

❒ Paper placed in the bypass tray is not usually selected for printing a received

message. However, you can use this tray if you select the bypass tray as the main paper tray using Reception with Specified Senders. ⇒ P.115 “Treating

Message from Certain Senders Differently (Specified Senders)”

❒ The paper size used to print a received message may be different from the size

of the sent original.

Note

❒ Widths that this machine can receive are A4, B4, LT, LG, and A3. Any messages

narrower than A4 or LT are sent as A4 or LT width with the length unchanged.

Reference

P.26 “Page Separation and Length Reduction (Not Available in Some Countries)”

P.27 “Page Reduction”

P.25 “Image Rotation”

”Just Size” Printing

If you turn this feature on and no paper tray is stocked with paper of a suitable size to print a received document, a message will appear on the display prompting you to load paper of the required size. When you have loaded the new paper, you can then print the message.

Two messages can appear:

• Paper Cassette

Paper designated to print FAX/Lists are empty. Refill A4 paper.

ND0X04E0

• Bypass Tray

Paper designated to print FAX/Lists are empty. Refill A4 paper to Bypass tray.

ND0X01E6

Note

❒ By default, this message is turned off. You can turn this message on with the

User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch05, Bit5)

GB-OHYOU-F-F_5_FM.book Page 31 Monday, September 25, 2000 9:21 PM

Out of paper display message

If the paper tray runs out of paper, you can have a message appear on the display asking you to add more paper.

Note

❒ By default, this message is turned off. You can turn it on with the User Param-

eters. ⇒ P.130 “Changing the User Parameters”(Switch05, Bit7)

Having Incoming Messages Printed on Paper From the Bypass Tray

You can have messages sent from Specified Senders printed on paper from the Bypass Tray. This is useful if you need messages printed on a size of paper not stocked in the paper cassette(s).

Limitation

❒ Print area is determined with Optional Expansion Memory, Resolution, and

vertical length of originals.

Note

❒ Before you can use this feature, you need to turn on Authorized Reception

(Initial Setup RX settings), program the Specified Senders (Key Operator Settings) along with the Paper Tray set to “Bypass Tray”. ⇒ P.90 “Initial Setup

RX”, P.115 “Treating Message from Certain Senders Differently (Specified Senders)”

❒ When you set paper sizes other than A4 landscape, B4 landscape and portrait,

A3 landscape and portrait in the Bypass Tray, specify the paper size. This size should match the bypass paper size for copying or a paper jam may occur. To change the bypass paper size for copying, see the chapter titled "COPY FROM THE BYPASS TRAY" in the copy reference manual. ⇒ P.92 “To Set the Bypass

Paper Size”

❒ If the specified paper size and the size of paper set in the Bypass Tray do not

match, paper jams may occur and the image may be truncated.

❒ If you use this feature, Image Rotation is not possible.

Printing Functions

GB-OHYOU-F-F_5_FM.book Page 32 Monday, September 25, 2000 9:21 PM

Reception Features

GB-OHYOU-F-F_5_FM.book Page 33 Monday, September 25, 2000 9:21 PM

3. Advanced Transmission Features

Overview

This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message.

GB-OHYOU-F-F_5_FM.book Page 34 Monday, September 25, 2000 9:21 PM

Advanced Transmission Features

Sending at a Specific Time (Send Later)

Using this feature, you can instruct the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.

Transmitter

Receiver

Send Later

at 21:00 (9:00PM)

ND1X01E4

For convenience, you can program the time when your phone charges become cheaper as the Economy Transmission time. ⇒ P.124 “Register-

ing the Economy Transmission Time”

Then if you have a non urgent fax, just select Send Later with Economy Transmission when you scan it. Faxes will be queued in memory and will start being sent at Economy Transmission time.

Note

❒ You can not specify a time more

than 24 hours.

❒ If you wish to use Economy Trans-

mission, program the time when your phone charges are cheaper.

⇒ P.124 “Registering the Economy Transmission Time”

❒ This feature is only available with

Memory Transmission.

Set your original and select any

scan settings you require.

Press [Mode].

The Transmission Mode menu appears.

Enter the “Send Later” function

number with number keys.

Enter the time with the number

keys. To change AM/PM, press [AM←←←←→→→→PM] (North America only) or press [Economy TX].

Note

❒ If the current time shown on the

display is not correct, change it. ⇒ P.136 “Date/Time”

❒ When entering numbers small-

er than 10, add a leading zero.

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ To cancel Send Later, press

[Cancel] and the display will return to the Transmission Mode menu.

GB-OHYOU-F-F_5_FM.book Page 35 Monday, September 25, 2000 9:21 PM

Press [OK].

The Transmission Mode menu is shown on the display. A check mark is added to “Send Later”.

Press [Exit].

The initial display is shown.

Note

❒ “Send Later” is shown on the

display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

Dial and press the {{{{Start}}}} key.

Sending at a Specific Time (Send Later)

Note

❒ You can cancel a message trans-

mission set up for Send Later. ⇒ P.59 “Canceling a Transmission”

GB-OHYOU-F-F_5_FM.book Page 36 Monday, September 25, 2000 9:21 PM

Advanced Transmission Features

Confidential Transmission

If you do not want your message to be picked up casually at the other end, use this feature. The message will be stored in memory at the other end and will not be printed until an ID is entered.

Preparation

If you install the optional Expansion Memory or Hard Disk option, program the Confidential ID.⇒ P.125 “ID Code”

There are two types of Confidential Transmission:

Transmitter

Receiver

ND1X01E5

❖❖❖❖ Default ID

The other party can print the message by entering the Confidential ID programmed in their machine.

❖❖❖❖ ID Override

Should you wish to send a confidential message to a particular person at the other end, you can specify the Confidential ID that person has to enter to see that message. Before you send the message, do not forget to tell the intended receiver the ID that must be entered to print.

Limitation

❒ The destination machine must be

of the same make and have the Confidential Reception feature.

❒ The destination machine must

have enough memory available.

Note

❒ If optional Expansion Memory is

installed, we recommend that you program the Confidential ID beforehand.

❒ An ID can be any 4 digit number

except 0000.

Set your original and select any

scan settings you require.

Press [Mode].

The Transmission Mode menu appears.

Enter the “Confidential TX” func-

tion number with the number keys.

Depending on the Confidential

Transmission type, use one of the following procedures:

GB-OHYOU-F-F_5_FM.book Page 37 Monday, September 25, 2000 9:21 PM

Default ID

A Press the <<<< or >>>> key to turn

Default ID on and press [OK].

Confidential Transmission

Press [Exit].

The initial display is shown.

The Transmission Mode menu is shown again. A check mark is added to “Confidential TX”.

Note

❒ To cancel the Confidential

Transmission, press [Cancel]. The Transmission Mode menu is shown on the display.

Override ID

A Press the <<<< or >>>> key to turn

Override ID on.

B Enter the Confidential ID (4

digit number) with the number keys and press [OK].

Note

❒ “Conf.Trans” is shown on the

display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

Dial and press the

Note

❒ For details on deleting a Confi-

dential Transmission⇒ P.36

“Confidential Transmission”

Start

{{{{

key.

}}}}

The Transmission Mode menu is shown again. A check mark is added to “Confidential TX”.

Note

❒ To Cancel the Confidential

Transmission, press [Cancel]. The Transmission Mode menu is shown on the display.

GB-OHYOU-F-F_5_FM.book Page 38 Monday, September 25, 2000 9:21 PM

Advanced Transmission Features

Personal Code Transmission

Personal Codes allow you to keep track of machine usage (for example, for billing purposes). If everybody uses a Personal Code when they use the fax machine, the codes or the names programmed for the codes will be printed in the Journal and other reports. This will help you to check up

on who has been using the machine and how often. ⇒ P.71 “Printing the

Journal”

Limitation

❒ Personal codes may be any 4 digit

number except 0000 (0001 through

9999). You can program up to 20 personal codes (50 personal codes with optional Fax Expansion Memory installed).⇒ P.97 “Person-

al Codes”

Set your original and select any

scan settings you require.

Press [Mode].

Enter a personal code (4 digit

number) with the number keys.

Note

❒ If a personal code is programmed

with a name, it is shown below the personal code on the display.

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ To cancel Personal Code Trans-

mission, press [Cancel]. The Transmission Mode menu is shown on the display.

Press [OK].

The Transmission Mode menu is shown again. A check mark is added to “Personal Code”.

Press [Exit].

The Transmission Mode menu appears.

Enter the “Personal Code” func-

tion number with the number keys.

The initial display is shown.

Note

❒ Personal Code number is shown

on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

Dial and press the {{{{Start}}}} key.

GB-OHYOU-F-F_5_FM.book Page 39 Monday, September 25, 2000 9:21 PM

Sending an Auto Document

If you often have to send a particular page to people (for example a map, a standard attachment or a set of instructions), store it as an Auto Document assigned to a Quick Dial key. Then, when you need to send that page to somebody, just press the Quick Dial key that you assigned it, instead of having to scan the whole page in again.

Preparation

You need to prog ram an A uto Document.

You can fax an Auto Document by itself, or attach it to a normal fax message.

Important

❒ Whenever you store or change an

Auto Document, we recommend that you print the Auto Document list for reference. ⇒ P.81 “Auto

Document list”

Limitation

❒ You can attach one Auto Docu-

ment to each transmission.

❒ You can store up to 6 Auto Docu-

ments (up to 18 with optional Expansion Memory installed).⇒ P.79

“Registering an Auto Document”

Set your original and select any

scan settings you require.

Press [Mode ].

The Transmission Mode menu appears.

Enter the “Auto Document” func-

tion number with the number keys.

Enter the number of the “Auto

Document” you want to send with the number keys then press

[OK].

Note

❒ Originals with Auto Documents

are sent by Memory Transmission.

❒ When sending an Auto Document

with another original, the Auto Document is sent first.

❒ Storing Auto Documents reduces

the amount of free memory slightly. Unless you delete the document, free memory will not return to 100%.

❒ You can print an Auto Document

or a summary of Auto Documents currently stored in memory. ⇒ P.86 “Reports/Lists”

Note

❒ If the list does not contain the

Auto Document you want to send, press [↑↑↑↑Prev] or [↓↓↓↓Next] .

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ To cancel the Auto Document,

press [Cancel]. The Transmission Mode menu is shown.

GB-OHYOU-F-F_5_FM.book Page 40 Monday, September 25, 2000 9:21 PM

Advanced Transmission Features

If you are sending just the Auto

Document, press [####]. If you wish to send it along with another original, press [OK].

The Transmission Mode menu is redisplayed. A check mark is added to “Auto Document”.

Press [

The initial display is shown.

Note

❒ “Auto Doc.” is shown on the

display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

Dial and press the {{{{Start}}}} key.

Exit

GB-OHYOU-F-F_5_FM.book Page 41 Monday, September 25, 2000 9:21 PM

2-Sided Transmission (Double-Sided Transmission)

Use this feature to send 2-sided originals from the Document Feeder (ARDF). Both sides of an original will be scanned. The front and back of the scanned original will be printed in order on separate sheets at the other end. Note that the orientation of alternate sheets may be reversed at the other end.

Limitation

❒ The front and back of a 2-sided

document are scanned in different directions. This means that when the front and back sheets of each page are printed at the other end, they may be upside-down in relation to each other.

Note

❒ If the first page is a single-sided

cover sheet, you can choose to have this page sent using singlesided transmission. The remaining pages will be sent with the 2–sided Transmission feature.

❒ You can confirm whether both

sides were properly scanned in with the Stamp feature. ⇒ P.8

“Stamp”

Set your original in the Document

Feeder (ARDF) and select any scan settings you require.

Enter the “2-Sided TX” function

number with the number keys.

Note

❒ If the appropriate display is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Next].

Press the <<<< or >>>> key to select the

first page that you want to be scanned on both sides.

Note

❒ If your document contains a sin-

gle-sided cover letter as the first page, select “From 2nd sheet” so that the machine scans both sides from the second page.

Press [OK] .

Press [Mode].

The Transmission Mode menu appears.

GB-OHYOU-F-F_5_FM.book Page 42 Monday, September 25, 2000 9:21 PM

Advanced Transmission Features

Press [Exit].

The initial display is shown.

Note

❒ “2-Sided TX” is shown on the

display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

The Transmission Mode menu is redisplayed. A check mark is added to “2-Sided TX”.

Dial and press the {{{{Start}}}} key.

GB-OHYOU-F-F_5_FM.book Page 43 Monday, September 25, 2000 9:21 PM

Book Fax

Use to send book originals from the exposure glass. Pages are scanned in the order shown below.

Note that depending on the paper sizes available on the destination machine, the message may be reduced when printed at the other end.

Exposure glass

Note

❒ You can have bound originals

scanned in left page first or right page first. By default, the machine scans in the left page first but you can change this setting with the User Parameters. ⇒ P.130 “Chang- ing the User Parameters”(Switch06, Bit6)

Set your original on the exposure

glass and select any scan settings you require.

Press [Mode] .

THYS980E

Enter the “Book Fax” function

number with the number keys.

Note

❒ If the appropriate display is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Next].

Press the <<<< or >>>> key to select the

size of the original.

Note

❒ To cancel this mode, press [Can-

cel]. The Transmission Mode

menu is shown on the display.

❒ If you choose A3, the original

will be sent using Image Rotation Transmission.

Press [SSSSPages ] to toggle between

pages 1 and 2 (see the second display line on the right).

The Transmission Mode menu appears.

Note

❒ Select “From Page 1” to send a

book original from the first page.

❒ Select “From Page 2” if you

want to send a cover letter as the first page.

GB-OHYOU-F-F_5_FM.book Page 44 Monday, September 25, 2000 9:21 PM

Advanced Transmission Features

Press [OK].

The Transmission Mode menu is shown. A check mark is added to “Book Fax”.

Press [Exit].

The initial display is shown.

Note

❒ “Book Fax” is shown on the dis-

play. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

Dial and press the {{{{Start}}}} key.

GB-OHYOU-F-F_5_FM.book Page 45 Monday, September 25, 2000 9:21 PM

Choosing the Area to be Scanned Yourself (Irregular Scan Area)

Usually the machine automatically detects the size of an original when it is scanned. However, you may wish to override this and choose the area to be scanned yourself.

exposure glass

ADF

ND0X01E3

You can either choose one of the standard paper sizes (A4KL, A3L, B4L, 8 11"×17"L, ) or one of two custom sizes programmed in advance (Area 1 and Area 2).

Although you can specify a different scan area for each page when using the exposure glass, only one size is allowed when scanning from the Document Feeder (ARDF).

×11"KL, 8

Set your original and select any scan settings you require.

Press [Mode].

/2"×14"L,

Enter the “Irreg. Scan Area” func-

tion number with the number keys.

Note

❒ If the appropriate display is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Next].

Press the <<<<or >>>> key to select the

paper size.

Note

❒ To see which paper sizes have

already been programmed, press [

❒ To cancel the Irreg. Scan Area,

press [Cancel].

Press [OK]. The Transmission

Mode menu is shown. A check mark is added to “Irreg. Scan Area”.

Status

The Transmission Mode menu appears.

GB-OHYOU-F-F_5_FM.book Page 46 Monday, September 25, 2000 9:21 PM

Advanced Transmission Features

Press [Exit].

The initial display is shown.

Note

❒ “Irreg.Area” is shown on the

display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

Dial and press the {{{{Start}}}} key.

GB-OHYOU-F-F_5_FM.book Page 47 Monday, September 25, 2000 9:21 PM

Polling Transmission

Use Polling Transmission when you want to leave an original in the machine's memory for others to pick up. The message will be sent when the other party calls you up.

Transmitter

(This machine)

There are three types of Polling Transmission.

Transmission

Request

Receiver

ND1X01E7

❖❖❖❖ Free Polling Transmission

Anybody can poll the message from your machine. The machine sends it regardless of whether Polling ID's match.

❖❖❖❖ Default ID Polling Transmission

The message will only be sent if the Polling ID of the machine trying to poll your message is the same as the Polling ID stored in your machine. Make sure that both machines' Polling IDs are identical in advance.

❖❖❖❖ Override ID Polling Transmission

You must enter an Override Polling ID unique to this transmission. This ID overrides that stored in the Polling ID. The user must supply this ID when they poll your machine and if the IDs match, the message is sent. Make sure the other end knows the ID you are using in advance.

Limitation

❒ Polling Transmission is allowed

only if the receiver's machine has the Polling Reception feature.

❒ Free Polling and ID Polling Trans-

mission allow only one file to be stored in memory.

❒ Personal ID Polling Transmission

allows a file to be stored in memory for each ID; a total of up to 200 files for varying ID's can be stored.

❒ Before using “Default ID Polling”

and “Override ID Polling”, you need to program the polling ID.

❒ A polling ID may be any string of

four numbers (0 to 9) and characters (A to F) except 0000 and FFFF.

Note

❒ Usually, you can only send using

ID Polling Transmission to machines of the same make that support the Polling Reception function. However, if the other party's fax machine supports the "SEP" feature, you can still carry out polling transmission with an ID.

❒ The communication fee is charged

to the receiver.

Set your original and select any

scan settings you require.

Press [Mode].

The Transmission Mode menu appears.

GB-OHYOU-F-F_5_FM.book Page 48 Monday, September 25, 2000 9:21 PM

Advanced Transmission Features

Enter the “Polling TX” function

number with the number keys.

Note

❒ If the appropriate display is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Next].

Depending on the Polling Trans-

mission type, use one of the following procedures:

Default ID Polling Transmission

A Press the <<<< or >>>> key to select

“Default ID”.

Free Polling Transmission

A Press the <<<< or >>>> key to select

“Free Poll.”.

B Press [SSSSFile ] and specify wheth-

er to save the stored original or not.

Each time you press the key, the text at the middle right corner of the display toggles between “Save” and “Use once”.

Note

❒ To delete the original imme-

diately after transmission, select “Use once”.

❒ To repeatedly send the origi-

nal, select “Save”.

B Press [SSSSFile ] and specify wheth-

er to save the stored original or not.

Each time you press the key, the text at the middle right corner of the display toggles between “Save” and “Use once”.

Note

❒ To delete the original imme-

diately after transmission, select “Use once”.

❒ To repeatedly send the origi-

nal, select “Save”.

ID Override Polling Transmission

A Press the <<<< or >>>> key to select

ID Override.

GB-OHYOU-F-F_5_FM.book Page 49 Monday, September 25, 2000 9:21 PM

Polling Transmission

B Enter the 4 character Polling ID

with letter keys/number keys.

Note

❒ If you make a mistake, press

the {Clear/Stop} key and try again.

0000 and FFFF is not available.

C Press [SSSSFile ] and specify wheth-

er to save the stored original.

Each time you press the key, the text at the middle right corner of the display toggles between “Save” and “Use once”.

Note

❒ To delete the original imme-

diately after transmission, select “Use once”.

❒ To repeatedly send the origi-

nal, select “Save”.

Press [OK].

The Transmission Mode menu is shown. A check mark is added to “Polling TX”.

Note

❒ To cancel the Polling Transmis-

sion, press [Cancel]. The Transmission Mode menu is shown.

Press [Exit].

The initial display is shown.

Note

❒ “Polling TX” is displayed. If

you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

Press the {{{{Start}}}} key.

Polling Transmission Clear Report

This report allows you to verify whether Polling Transmission has taken place.

Limitation

❒ This report is not printed if the

User Parameters are set to allow the stored originals to be repeatedly sent (Save). ⇒ P.130 “Changing the User Parameters”(Switch11, Bit7)

Note

❒ This report is turned on by default.

You can turn it off if you wish. ⇒ P.130 “Changing the User Parame- ters”(Switch11, Bit7)

❒ By default, a portion of the sent im-

age is printed on the report. You can turn this off with the User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch04, Bit7)

❒ You can also check the result of a

Polling Transmission with the Journal.

GB-OHYOU-F-F_5_FM.book Page 50 Monday, September 25, 2000 9:21 PM

Advanced Transmission Features

Polling Reception

Use this function if you want to poll a message from another terminal. You can also poll documents from many terminals with only one operation (use Groups and Keystroke Programs to fully exploit this feature).

Receiver

(This machine)

There are two types of Polling Reception.

Transmission

Request

Sender

ND1X01E8

❖❖❖❖ Default ID Polling Reception (Free

Polling Reception)

Use this method for Free Polling or Default ID Polling. If the Polling ID is programmed in your machine, any messages waiting in the transmitting machine with the same ID are received. If the other machine does not have any messages waiting with the same Polling ID, any messages that do not require ID are received (Free Polling).

Limitation

❒ Polling Reception requires that the

other machine can perform Polling Transmission.

❒ To receive a message sent by any

Default ID Polling Transmission or Override ID Polling Transmission, it is necessary to specify the same polling ID as the sender's.

❒ A Polling ID may be any four num-

bers (0 to 9) and characters (A to F) except 0000 and FFFF.

Note

❒ Usually, you can only receive docu-

ments with a polling ID from machines of the same make that support the polling function. However, if the other party's fax machine supports Polling Transmission and the "SEP" function, you can still receive using Polling Reception from another party's fax machine that has a stored IDs.

Press [Mode].

❖❖❖❖ Override ID Polling Reception

You must enter an Override Polling ID unique to this transmission. This ID overrides that stored in the Polling ID. Your machine will receive any messages waiting in the transmitting machine with matching ID's. If no ID's match, any messages that do not require ID are received (Free Polling).

The Transmission Mode menu appears.

Enter the “Polling RX” function

number with the number keys.

Note

❒ If the appropriate display is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Next].

GB-OHYOU-F-F_5_FM.book Page 51 Monday, September 25, 2000 9:21 PM

Polling Reception

Depending which method you

are using, choose one of the following procedures:

Default ID Polling Reception

A Press the <<<< or >>>> key to select

the Default ID.

ID Override Polling Reception

A Press the <<<< or >>>> key to select

the Override ID.

B Enter a polling ID (4 charac-

ters) with the number keys and the letter (A–F).

Note

❒ If you make a mistake, press

the {Clear/Stop} key and try again.

❒ 0000 and FFFF is not availa-

ble.

Press [OK].

The Transmission Mode menu is shown. A check mark is added to “Polling RX”.

Note

❒ To cancel the Polling Reception,

press [Cancel]. The Transmission Mode menu is shown.

Press [Exit].

The following display is shown.

Note

❒ “Polling RX” is displayed.

Dial and press the {{{{Start}}}} key.

Polling Reserve Report

This report is printed after Polling Reception has been set up.

Note

❒ By default, this report is turned off.

Turn it on with the User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch03, Bit3)

Polling Result Report

This report is printed after a Polling Reception has been completed and shows the result of the Polling Reception.

Note

❒ You can also check the result of a

Polling Reception with the Journal.

❒ By default, this report is turned on.

Turn it off with the User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch03, Bit4)

GB-OHYOU-F-F_5_FM.book Page 52 Monday, September 25, 2000 9:21 PM

Advanced Transmission Features

Transfer Request

Transfer Request allows fax machines that have this feature to automatically distribute incoming messages onto multiple fax destinations. This feature helps you save costs when you send

❖❖❖❖ Transfer Station

The machine that forwards the incoming message to another destination, that is, the machine that

receives the Transfer Request. the same message to more than one place in a distant area, and saves time since many messages can be sent in a

single operation.

The diagram below may make the concept clearer.

The Transfer Stations you specify must be machines of the same make as this machine and have the Transfer Station function.

Requesting party

Transfer

Station

End Receiver

❖❖❖❖ End Receiver

The final destination of the mes-

sage, that is, the machine that the

Transfer Station sends to. End Re-

ceivers must be programmed into

Quick Dials, Speed Dials or

Groups in the Transfer Station.

Limitation

❒ You can specify up to 99 Transfer

Stations in a Transfer Request.

However, you can only specify up

to 50 Transfer Stations from the

number keys.

❒ You can have up to 30 End Receiv-

ers per Transfer Station. If you

Transfer

Result Report

End Receiver

specify a Transfer Station Group,

the Group counts as a single re-

ceiver.

ND1X01E9

❒ The combined total of End Receiv-

ers and Transfer Stations you spec-

Preparation

Before you can use this feature,

ify with the number keys cannot

exceed 99.

you must program the Polling ID.

Set an original and select any scan

⇒ P.125 “ID Code”

Polling ID's of the requesting party (this machine) and Transfer Stations must be identical.

settings you require.

Press [Mode].

The following terminology is used in this section.

❖❖❖❖ Requesting Party

The machine where the message originates from, that is, the machine making a Transfer Request (in this section, this machine).

The Transmission Mode menu ap-

pears.

GB-OHYOU-F-F_5_FM.book Page 53 Monday, September 25, 2000 9:21 PM

Transfer Request

Enter the “Transfer Request” func-

tion number with the number keys.

Note

❒ If the appropriate display is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Next].

Enter a Transfer Stations and

press [Recv. Stn].

Note

❒ Enter the fax numbers of the

Transfer Stations with either Quick Dials, Speed Dials or the number keys.

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ To cancel the Transfer Request,

press [Cancel]. The Transmission Mode menu is shown again.

Enter one or more End Receivers.

Note

❒ You cannot enter the numbers

of the End Receivers directly. The numbers must be stored in Quick Dials, Speed Dials or Groups in the Transfer Station(s). To specify an End Receiver, use the special format described in. ⇒ P.54 “Specifying

an End Receiver”

❒ Press [Add RcvStn] if you wish

enter more End Receivers.

❒ Press the < or > key to see the

End Receivers already entered. You can select an End Receiver from this list and cancel it by pressing the {Clear/Stop} key.

❒ To cancel the Transfer Request,

press [Cancel].

When you have specified all the

End Receivers, press [OK].

If you want to enter an additional

Transfer Station, press [Yes] and

repeat steps D to F.

If you press [No], the Transmission

Mode menu is shown and a check

mark is added to “Transfer Re-

quest”.

GB-OHYOU-F-F_5_FM.book Page 54 Monday, September 25, 2000 9:21 PM

Advanced Transmission Features

Press [Exit].

The following display is shown.

Note

❒ The numbers of Transfer Sta-

tions and End Receivers are displayed.

Press the {{{{Start}}}} key.

❖❖❖❖ Speed Dial

Enter {q}, {p} followed by the

Speed Dial code (2 or 3 digits).

For example, to choose the number

stored in Speed Dial 12 in the

Transfer Station, enter: {q} {p}

{1} {2}

❖❖❖❖ Group Dial

Enter {q} , {p}, {p} followed

by the Group number (2 digits).

For example, to choose the number

stored in Group 04 in the Transfer

Station, enter: {q} {p} {p} {0}

{4}

Specifying an End Receiver

When you make a Transfer Request, you must specify the final destinations (End Receivers) for your message.

You cannot enter the numbers of the End Receivers directly. Instead, enter a simple code that describes where the numbers are stored in the Transfer Station (in Quick Dials, Speed Dials or Groups).

The numbers must first have been stored in Quick Dials, Speed Dials or Groups in the Transfer Station(s).

❖❖❖❖ Quick Dial

Enter {q } followed by the number (2 digits) of the Quick Dial where the End Receiver is stored. For example, to choose the number stored in Quick Dial 01 in the Transfer Station, enter: {q} {0} {1}

GB-OHYOU-F-F_5_FM.book Page 55 Monday, September 25, 2000 9:21 PM

Transmission Options

This section describes various features that you can switch on and off for any particular transmission by following the procedure at the end of this section.

In addition, if you frequently use a certain configuration of options, you can change the default home position (on or off) of each option with the User Parameters. ⇒ P.130 “Changing

the User Parameters”

----TTI (Transmit Terminal

Identification) Print

By default, the machine adds your TTI identification to each message you send so it appears on the printed fax at the other end. See Chapter3, “RTI/TTI” in the Basic Features manual.

Note

❒ You can switch this feature off

with the User Parameters. ⇒ P.130

“ Changing the User Parameters”(Switch01, Bit5)

❒ Program the receiver's name and

number in a Quick Dial or Speed

Dial then Label Insertion turned on

with the User Parameters. ⇒ P.130

“ Changing the User Parame-

ters”(Switch01, Bit0)

----Auto Reduction

By default, if the receiver's paper is smaller than the paper you are sending on, the message is automatically reduced to fit onto the paper available at the other end.

Transmitter

(This machine)

Receiver

Reduction

ND1X02E0

Important

❒ If you turn this feature off, the

scale of the original is maintained

and some parts of the image may

be deleted when printed at the oth-

er end.

----Label Insertion

With this feature you can have the receiver's name printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by “To”.

Note

❒ If you select Label Insertion, the la-

bel might be printed over a portion of the image when received at the other end.

ND1X02E1

Note

❒ You can switch this feature on and

off with the User Parameters. The

default setting is on. ⇒ P.130

“ Changing the User Parame-

ters”(Switch01, Bit2)

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Advanced Transmission Features

----ID Transmission

If you turn this feature on, transmission will only take place if the destination's Polling ID is the same as yours. This feature can stop you from accidentally sending information to the wrong place (you need to co-ordinate Polling ID's with the other party).

Note

❒ You can switch this feature on and

off with the User Parameters. The default setting is off. ⇒ P.130

“ Changing the User Parameters”(Switch01, Bit1)

Selecting Transmission Options for a Single Transmission

Press the <<<< or >>>> key to switch

TTI Print on or off.

Note

❒ The default setting is on.

If you want to set another option,

press [↓↓↓↓Next].

Note

❒ To finish, go to step L.

Press the <<<< or >>>> key to switch

Label Insertion on or off.

Set the original and select any

scan settings you require.

Press [Mode].

The Transmission Mode menu appears.

Enter the “Options” function

number with the number keys.

Note

❒ If “Options” is not shown, press

[↑↑↑↑Prev] or [↓↓↓↓Next].

Note

❒ The default setting is off.

❒ To cancel the changes, press

[Cancel]. The Transmission Mode menu is shown.

If you want to set another option,

press [↑↑↑↑Prev] or [↓↓↓↓Next].

Note

❒ To finish, go to step L.

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Transmission Options

Press the <<<< or >>>> key to switch

Auto Reduction on or off.

Note

❒ The default setting is on.

❒ To cancel the setting, press [Can-

cel]. The Transmission Mode menu is shown.

If you want to set another option,

press [↑↑↑↑Prev] or [↓↓↓↓Next].

Note

❒ To finish, go to step L.

Press the <<<< or >>>> key to switch

Closed Network on or off.

Press [Exit].

The initial display is shown.

Note

❒ “Options” is shown. If you set

up another advanced transmission function (except Polling Reception), “Others” is shown.

Dial and press the {{{{Start}}}} key.

Note

❒ The default setting is off.

❒ To cancel the changes, press

[Cancel]. The Transmission Mode menu is shown.

If you want to set another option,

press [↑↑↑↑Prev].

Note

❒ To finish, go to step L.

Press [OK].

The Transmission Mode menu is shown. A check mark is added to “Options”.

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Advanced Transmission Features

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4. Communication Information

Checking and Canceling Transmission Files

Transmission files are originals that have been stored in memory and are awaiting transmission. The features that produce transmission files are Memory Transmission, Confidential Transmission, Transfer Request, Polling Reception and Polling Transmission. These features are described in detail elsewhere in this document.

This section describes how you can:

• Delete a file (cancel transmission)

• Print a file

• Check the destination(s) and op-

tions selected

• Alter when a file will be sent

• Resend a file

• Change destinations

• Delete destinations

• Add destinations

This does not apply to Polling Reception or Confidential Transmission.

Limitation

❒ If you cancel a file being sent, the

communication is immediately stopped and the file is canceled. A page which has already been sent cannot be canceled.

❒ You cannot change the start time

add/delete a destination while a file is being sent.

Canceling a Transmission

Press [Info.].

The Information menu is shown.

Enter the “Check/Cancel TX

Files” function number with the number keys.

Note

❒ If “Check/Cancel TX Files” is

not shown, press [ ↑↑↑↑Prev] or [↓↓↓↓Next].

Press the <<<< or >>>> key until the

file you want to delete is shown and press [Delete ].

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Communication Information

Press [Yes].

The file is erased.

Press [

Exit

Note

❒ To delete another file, repeat

steps C and D.

Press [Exit].

The initial display is shown.

Enter the “Check/Cancel TX

Files” function number with the number keys.

Note

❒ If “Check/Cancel TX Files” is

not shown, press [ ↑↑↑↑Prev] or [↓↓↓↓Next].

Press the <<<< or >>>> key until the

file you want to print is shown and press [Print ].

Press the {{{{Start}}}} key.

Printing a File

If you wish to check the contents of a fax that is stored in memory and has not been sent yet, use this procedure to print it out.

Press [Info.].

The Information menu is shown.

The file is printed.

Note

❒ Press [

the file and return to the step C display.

Press [Exit].

The Information menu is shown again.

] to stop printing

Cancel

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Checking and Canceling Transmission Files

Press [Exit] twice.

The initial display is shown.

Checking and Editing a File

Use this procedure to check or edit destination(s), check options selected or alter the transmission time.

Press [Info.].

The Information menu is shown.

Enter the “Check/Cancel TX

Files” function number with the number keys.

Note

❒ If you wish to check only the

transmission status, press [Exit] to return to standby mode.

Depending on the setting you

want to check or change, use one of the following procedures.

Checking Destinations (Destination List)

A Enter the “Destination List”

number with the number keys.

The total number of destinations and the fax number or each destination's name is shown.

Note

❒ If “Check/Cancel TX Files” is

not shown, press [↑↑↑↑Prev [↓↓↓↓Next].

Press the <<<< or >>>> key until the

file you want to check or edit is shown. Then press [Check ].

Note

❒ To see hidden destinations,

press [↑↑↑↑Prev] or [↓↓↓↓Next].

Changing the Transmission Time

] or

A Enter the “Change Start Time”

number with the number keys.

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Communication Information

B Enter the transmission time (4

digits) with the number keys.

Note

❒ You can not specify a start

time more than 24 hours.

❒ To start transmission imme-

diately, press [Immediate]. If

memory contains other files queued for transmission, those files are sent first.

Note

❒ If you do not want to send

the file, press [No].

C Enter the “Change Start Time”

number with the number keys.

D Enter the start time with the

number keys and press [Exit].

Re-sending a File

This function is valid when the machine is set up with the User Parameters to save messages that could not be sent in memory.

If you select the failed transmission file, you can resend it. This feature allows you to transmit a fax message again. These files will be kept for either up to 24 or 72 hours depending on how you program this feature. ⇒ P.130 “Changing the User Parameters”(Switch24, Bit1,0)

A Enter the “Retransmit”

number with the number keys.

Note

❒ You can not specify a start

time more than 24 hours.

❒ To start transmission imme-

diately, press [Immediate]. If memory contains other files queued for transmission, those files are sent first.

B Press [Yes].

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Changing a Destination

You can delete or add destinations.

A Enter the “Change Dest.”

number with the number keys.

B Change the destination.

Note

❒ To cancel a destination, press

the < or > key until the destination you want to cancel is shown and press the {Clear/ Stop} key.

❒ To add a destination, press

[Add] and enter the fax number with the number keys. Destinations can be specified only by using the number keys. The destination is added to the end of the list.

❒ If you change a destination of

a file that is automatically being dialed or awaiting redial, redial is canceled so you will need to resend that file. ⇒ P.62 “Re-sending a File”

Checking and Canceling Transmission Files

Press [Exit].

The Information menu is shown.

Press [Exit].

The initial display is shown.

Press [Exit].

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Communication Information

Printing a List of Files in Memory (Print TX File List)

Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files).

Note

❒ The contents of an original stored

in memory can also be printed. ⇒ P.60 “Printing a File”

Note

❒ Press [Cancel] to stop printing

the file list and return to the Information Menu display.

Press [Exit].

Press [Info.].

The initial display is shown.

The Information menu is displayed.

Enter the “Print TX File list” func-

tion number with the number keys.

Note

❒ If “Print TX File list” is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Next].

Press the {{{{Start}}}} key.

The transmission file list is printed. When the printing is completed, the Information menu is shown.

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Checking the Transmission Result (TX File Status)

If you wish to find out whether a file was sent successfully, you do not have to always print the Journal. With this function you can browse through the last 50 completed transmissions on the display.

Limitation

❒ Only the last 50 communications

are shown. Earlier transmissions are not available.

❒ If a transmission is completed

while you are using this function, the result will not be shown until you exit TX File Status and start it again.

Press [Info.].

The Information menu is shown.

Enter the “TX Status” function

number with the number keys.

Press [↑↑↑↑Prev] or [↓↓↓↓Next] to scroll

through the list.

The results are shown two at a time with the most recent above.

Press [OK].

The initial display is shown.

Press [Exit].

Note

❒ If “TX Status” is not shown,

press [↑↑↑↑Prev] or [↓↓↓↓Next].

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Communication Information

Checking the Reception Result (RX File Status)

This function lets you check up on the last 50 messages received without having to print the Journal. You can browse through the received messages on the display.

Limitation

❒ Only the last 50 communications

are displayed. Earlier messages are

not available.

❒ If a message is received while you

are using this function, the result will not be shown until you exit RX File Status and start it again.

Press [Info.].

The Information menu is shown.

Enter the “RX Status” function

number with the number keys.

Press [↑↑↑↑Prev] or [↓↓↓↓Next] to scroll

through the messages.

The results are shown two at a time with the most recent above.

Press [OK].

The initial display is shown.

Press [Exit].

Note

❒ If “RX Status” is not shown,

press [↑↑↑↑Prev] or [↓↓↓↓Next].

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Printing a Confidential Message

Optional Expansion Memory is required for using this feature.

Printing a Confidential Message

This feature is designed to prevent messages being picked up casually by anyone when they are received. If someone sends you a message using Confidential Transmission, it is stored in memory and not automatically printed. To print the message you have to enter the Confidential ID code. When your machine has received a confidential message, the Confidential File indicator lights.

Preparation

Before using this function, program your Confidential ID. ⇒ P.125 “ID Code”

Important

❒ If the Main Power switch is off

more than an hour, all Confidential Messages are deleted. In that case, use the Power Failure Report to identify which messages have been deleted. ⇒ P.143 “When Pow-

er is Turned off or Fails”

Limitation

❒ You must program the Confiden-

tial ID for Confidential Reception to work.

Enter the “Print Conf. RX” func-

tion number with the number keys.

Note

❒ If “Print Conf. RX” is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Next].

Enter the Confidential ID (4 digit

number) with the number keys.

Note

❒ If you receive a fax by Confiden-

tial ID Override Reception, enter the override Confidential ID.

❒ You need to obtain the override

Confidential ID from the sender.

Press [Info].

The Information menu is shown.

Press the {{{{Start}}}} key.

The received messages are printed. When printing has finished, the Information menu is shown.

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Communication Information

Note

❒ If no Confidential Messages

have been received, the message “No reception file(s) exists.” is shown. Press [Exit].

❒ If the Confidential IDs or Per-

sonal Confidential IDs do not match, the message “No file(s)

exist for this Confidential ID.” is displayed. Press [Exit] to cancel the operation, check the Confidential ID or Personal Confidential ID with the other party and try again.

Press [Exit].

The initial display is shown.

Confidential File Report

By default, this report is printed whenever your machine receives a Confidential Message.

Note

❒ You can turn this report off with

the User Parameters. ⇒ P.130

“ Changing the User Parameters”(Switch04, Bit0)

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Printing a File Received with Memory Lock

This is a security feature designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received messages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID code. When your machine has received a message with Memory Lock, the Receive File indicator blinks.

Preparation

Before you start, program your Memory Lock ID.⇒ P.125 “ID

Code”

Note

❒ Messages received by Polling Re-

ception are automatically printed even if this feature is switched on.

❒ If the Main Power switch is turned

off for more than an hour, all messages protected by Memory Lock will be deleted. In that case, the Power Failure Report will be printed so you can confirm which messages have been deleted. ⇒ P.143

“When Power is Turned off or Fails”

❒ You can also apply Memory Lock

to messages that come only from certain senders. ⇒ P.115 “Treating

Message from Certain Senders Differently (Specified Senders)”

Enter the “Print Mem. Lock”

function number with the number keys.

Note

❒ If “Print Mem. Lock” is not

shown on the display, press [↑↑↑↑Prev] or [↓↓↓↓Next].

Enter the Memory Lock ID (4 dig-

it number).

Press the {{{{Start}}}} key.

The received messages are printed. When the printing is completed, the Information menu is shown.

Make sure that the Receive File

indicator blinks. Press [Info.].

The Information menu is shown.

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Communication Information

Note

❒ If no messages have been re-

ceived, while Memory Lock is switched on, the message “No reception file(s) exists.” is shown. Press [Exit].

❒ If the Memory Lock ID does not

match, the message “Wrong

Memory Lock ID.” is shown. Press [Exit] and retry after checking the Memory Lock ID.

Press [Exit].

The initial display is shown.

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Printing the Journal

The Journal contains information about the last 50 communications made by your machine. It is printed automatically after every 50 communications (receptions+transmissions).

You can also print a copy of the Journal at any time by following the procedure below.

Note

❒ The sender's name column of the

Journal is useful when you need to register a special sender.

❒ If you do not want the Journal

printed, you can turn it off. ⇒ P.130 “Changing the User Parame- ters”(Switch03, Bit7)

Press [Info.].

The Information menu is shown.

Enter the “Print Journal” function

number with the number keys.

Press the <<<< or >>>> key to select the

format you want to print.

• Select “All” to print the last communications.

• Select “File No.” to print the information for each file then enter a 4 digit file number with the number keys.

• Select “Pers. Code” to print the information for files of each personal code then enter a Personal Code (4 digit number) with the number keys.

• Press [Cancel] to return to the In- formation menu.

Press the {{{{Start}}}} key.

The Journal is printed.

Press [Exit].

Note

❒ If “Print Journal” is not shown,

press [↑↑↑↑Prev] or [↓↓↓↓Next].

The initial display is shown.

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Communication Information

Displaying the Memory Status

Use this function to display a summary of current memory usage. Items shown are the percentage of free memory space, the number of received confidential messages, the number of files to be sent, and the number of received messages to be printed.

Press [Info.].

The Information menu is shown.

Enter the “Memory Status” func-

tion number with the number keys.

Note

❒ If “Memory Status” is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Next].

Note

❒ If “Others” is displayed, it means

that one or more Auto Documents have been stored. ⇒ P.79

“Registering an Auto Document”

❒ Memory can hold up to about

160 pages (up to about 480 pages with optional Expansion Memory installed/up to about 3,000 pages with both the optional Expansion Memory and optional Hard Disk installed).

Press [Exit].

The initial display is shown.

The usage is displayed. When

you have finished, press [OK].

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5. Facsimile User Tools

Accessing the User Tools

The User Tools allow you to program the machine with your identification, store frequently used numbers and settings, and customize the default settings to match your needs.

So you can find the User Tool you want quickly and easily, they are grouped by function:

❖❖❖❖ Register/Delete

Use to program or delete: Quick Dials, Groups, Speed Dial, Keystroke Programs, Auto Documents, Irregular scan Area

❖❖❖❖ Reports/Lists

Use to print: the Journal, Group list, Keystroke Program list, Speed Dial list, Auto Document list, Quick Dial list, Quick Dial label and Auto Documents

❖❖❖❖ Initial Setup TX

Use to set defaults for: Transmission mode (Memory/Immediate), scanning conditions (Resolution, Auto Image Density and Original Type).

❖❖❖❖ Initial Setup RX

Use to turn on or off: Reverse Order, Printing, Checkered Mark, Center Mark, Print RX Time, Multi-copy Reception, Authorized Reception, Special RX Nos., 2-sided printing and Forwarding

• Change the Reception Mode

• Set the Bypass Paper Size Set-

ting

• Select the 2nd Color Choice and FAX Print Color

❖❖❖❖ User Functions

Use to program settings you frequently use into the User Function Keys

❖❖❖❖ Key Operator Settings

Use to program/check: your name, your fax number, line type, various ID codes, Adjusting Volume, date and time, number of transmitted/received documents

Preparation

Some menus will not fit on the display. Press [↑↑↑↑Prev] and [↓↓↓↓Next] to scroll through them if you cannot see the item you need.

Press [PrevMenu] to return to the Previous menu.

Items that are currently selected appear highlighted.

Press [OK] to accept the new settings.

Note that the changes will not be made if you do not press [OK].

Press [OK] or [Cancel] to return to the previous display.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

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Facsimile User Tools

Press the {{{{User Tools}}}} key.

Enter the number that matches

the category you require.

Note

❒ If you select Key Operator Set-

tings, you must enter the function number for “ Key Op. Settings” with number keys and press the {#} key within 3 seconds.

Exiting User Tool mode

When you have made your chang-

es and pressed [OK], press the {{{{User Tools}}}} key to return to standby

mode.

Note

❒ To exit “Key Op. Settings”, you

need to return to the Facsimile User Tools initial display. Press [PrevMenu] on each display until you reach the main menu, then press the {User Tools} key.

Enter the function number of the

User Tool you require.

Note

❒ Function numbers are different

depending on the machine model and options attached.

Follow the instructions on the

display.

For more details on each User Tool, see the relevant pages of this manual.

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Register/Delete Menu

Storing Keystroke Programs

If you regularly send messages to a particular destination or transmit using the same features, you can save a lot of repetitive keypad operations by storing this information in a Keystroke Program.

Keystroke Programs can be recalled by just pressing a Quick Dial key. The following procedure can be used to program a new Keystroke Program or overwrite an old one.

You can register the following items in Keystroke Programs:

• Memory Transmission, Immediate Transmission, destinations (up to 200 numbers), Resolution, Original Type, G3 or G4 communication mode, Stamp, Send Later, Confidential Transmission, Personal Code transmission, Auto Document, Book Fax, Irregular Scan Area, Send First, Polling Transmission, Polling Reception, Transfer Request, 2–sided transmission and optional functions

• Program name (up to 20 characters)

Important

❒ We recommend that you print the

Keystroke Program list and keep it when you register or change a function. ⇒ P.86 “Reports/Lists”

❒ When a registered program key is

being used for a Memory Transmission on standby, the message “

destination is in use for standby transmission file. Please modify/delete after transmission.

you cannot change the function for this key.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Press the {{{{User Tools}}}} key.

Enter the function number for

“ Register/Delete” with the number keys.

” is displayed and

This

Limitation

❒ The maximum number of pro-

grams you can register is 56.

❒ You cannot register a program in a

Quick Dial key used for another function.

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Facsimile User Tools

Enter the function number for

“Store Program” with the number keys.

Note

❒ If “Delete Speed Dial” is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Next].

Press the Quick Dial key you

want to register the program in.

The “Store Program” display is

shown.

Note

❒ If you make a mistake, press

[Cancel] and try again.

❒ You can press [Status] to see the

status currently programmed.

Carry out the sequence of opera-

tions you wish to store in this program, then press [OK].

Note

❒ If you press the {Reset} key, the

display returns to that shows in step A.

❒ For example, say you wish to

use Send Later to destination number 0123456789. The sequence of operations would be:

• Enter “0123456789” using the number keys.

• Press [Mode].

• Enter the function number

for “Send Later” using the number keys.

Press [Feature].

• Set Send Later ⇒ P.34 “Send- ing at a Specific Time (Send Later)”

❒ If a program is already stored in

the Quick Dial key, the function name is shown on the display. If you want to change the program, press the {Reset} key and program the function again.

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Press [OK].

Press [Name].

Note

❒ You must register a name for

the program.

Enter the program name.

Note

❒ If a program name is already

registered in the Quick Dial key, the name is shown on the display. If you wish to change the program name, press the {Clear/ Stop} key and enter another name.

Reference

See Chapter3, “Entering Text” in the Basic Features manual.

Press [OK].

The function and program name are shown on the display.

Press [OK].

The program is stored.

Note

❒ If you press [Cancel], the Key-

stroke Program is canceled and the display shown in step F appears again.

Press [Exit].

The screen shown in step E appears again.

Press the {{{{User Tools}}}} key.

Keystroke Program list

The Keystroke Program list allows you to print and check functions registered in keystroke programs.⇒ P.86

“Reports/Lists”

Using a Keystroke Program

For example execute a program using Send Later for the fax number “0123456789.”

Set your original.

Note

❒ If the destination, resolution,

contrast and/or original type are not registered in the program, adjust these settings now.

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Facsimile User Tools

Press the Quick Dial key contain-

ing the Keystroke Program.

In this example, the program name “WEEKLY” is shown on the display.

Press [Exit] then the {{{{Start}}}} key.

The machine starts scanning the original.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Press the {{{{User Tools}}}} key.

The message will be sent at the specified time.

Deleting a Keystroke Program

Limitation

❒ When a registered program is being

used for a standby Memory Transmission, the following message appears and you cannot delete the program:

in use for standby transmission file. Please modify/delete after transmission.”

“This destination is

Enter the function number for

“ Register/Delete” with the number keys.

Enter the function number for

“ Delete Program” with the number keys.

Note

❒ If you delete a program, the regis-

tered program name is also deleted.

Note

❒ If “Delete Program” is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Next].

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Press the Quick Dial key contain-

ing the program you wish to delete.

The contents of the program are shown on the display.

Note

❒ If you make a mistake, press

[No] and try again.

❒ To view the contents of a key,

press [Status].

Press [Yes].

Note

❒ If you press [No], the program is

not deleted and the display shown in step E appears again.

Press [Yes].

Registering an Auto Document

If you find that you often have to send a particular page to people (for example, a map, a standard attachment, or a set of instructions), store that page in memory as an Auto Document. This saves re-scanning the original every time you wish to send it.

Use the following procedure to program a new Auto Document or overwrite an existing one.

Important

❒ You can store up to 6 Auto Docu-

ments (18 with the optional Expansion Memory installed). Each Auto Document can contain one page.

❒ You can store the following items

in an Auto Document:

• Scan settings (Resolution, Original Type, and Image Density)

• Irregular Scan Area

• Document name (up to 10 char-

acters)

❒ We recommend that you print the

Auto Document list and keep it when you register or change an Auto document. ⇒ P.86 “Reports/

Lists”

Limitation

❒ You can only send one Auto Docu-

ment per transmission.

The program is deleted.

Note

❒ If you press [No], the program is

not deleted and the display shown in step E appears again.

Press the {{{{User Tools}}}} key.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

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Facsimile User Tools

Press the {{{{User Tools}}}} key.

Enter the function number for

“Register/Delete” with the number keys.

Enter the function number for

"Reg. Auto Doc." with the number keys.

Note

❒ If “Reg. Auto Doc.” is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Next ].

Enter the number of the Auto

Document you want to register with the number keys.

Press [Name].

Note

❒ You must register a name for

the auto Document.

Enter the Auto Document name.

Note

❒ If the name is already regis-

tered, it is shown on the display. If you want to change the document name, press the {Clear/ Stop} key and enter another name.

Reference

See Chapter3, “Entering Text” in the Basic Features manual.

Press [OK].

Note

❒ If you are storing a standard

size document, go to step K .

Note

❒ If you make a mistake with the

first digit, press the {Clear/Stop} key and re-enter it. If you make a mistake with the second digit, press [Cancel] and re-enter it.

❒ If a document is already regis-

tered, the name is shown on the display.

If you original is of a non-stand-

ard size, press [Size].

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Select a size using the <<<< or >>>>

key and press [OK].

The document name and original size are shown on the display.

Set your original and press the

{{{{Start}}}} key.

The machine starts scanning the original.

When the original has been com-

pletely scanned in, press [Exit].

The Auto Document is stored. The display shown in step E appears again.

Deleting an Auto Document

Limitation

❒ You cannot delete an Auto Docu-

ment waiting to be transmitted. Delete it after the transmission, cancel the transmission on standby then delete the Auto Document.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Press the {{{{User Tools}}}} key.

Auto Document list

The Auto Document list allows you to print and check stored Auto Document names. To print this list, follow the steps shown in “Reports/Lists”. ⇒ P.86 “Reports/Lists”

Enter the function number for

“ Register/Delete” with the number keys.

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Facsimile User Tools

Enter the function number “De-

lete Auto Doc.” with the number keys.

Note

❒ If “Delete Auto Doc.” is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Next].

Enter the number of the Auto

Document you want to delete with the number keys.

Press [Yes].

The Auto Document is deleted.

Note

❒ If you press [No], the document

is not deleted and the display shown in step E appears again.

Press the {{{{User Tools}}}} key.

Printing an Auto Document

To check on stored Auto Documents, you can print them out.

Make sure that the machine is in

The stored document is shown on the display.

Note

❒ If you make a mistake with the

first digit, press the {Clear/Stop} key and re-enter it.

Facsimile mode and the standby display is shown.

Press [Yes].

Note

❒ If you press [No], the document

is not deleted and the display shown in step E appears again.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Press the {{{{User Tools}}}} key.

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Enter the function number for

“Reports/Lists” with the number keys.

Enter the function number for

"Auto Doc. orig." with the number keys.

Registering an Irregular Area

When you select Irregular Area to scan a non-standard size original, two custom sizes of original are available (Area 1 and Area 2). Use this function to register these custom sizes in advance.

To change an existing Irregular Scan size, just use the following procedure to overwrite it.

Important

❒ When registering or changing an

original size, we recommend that you make a memo of the new size.

Note

❒ If “Reg. Auto Doc.” is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Nex ].

Enter the number of the Auto

Document you wish to print out with the number keys.

Press the {{{{Start}}}} key.

When printing is completed, the display shown in step D appears again.

Note

❒ If you press [Cancel] before

printing starts, the printing stops and the display shown in step D appears again.

Limitation

❒ For the vertical length (width),

select “Auto”,“ A4(210mm)”, “B4(257mm)”,“A3(297mm)”,

/2 inch,” or “11inch”.

“8

❒ For the horizontal length, specify

from 128 to 432mm or from 5 17 inches.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Press the {{{{User Tools}}}} key.

/2 to

Press the {{{{User Tools}}}} key.

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Facsimile User Tools

Enter the function number for

“Register/Delete” with the number keys.

Enter the function number for

“Reg. Irreg. Area” with the number keys.

Select a size you wish to register

using the <<<< or >>>> key and press [OK].

The specified size is shown on the display.

Note

❒ When you select “Auto”, “---” is

shown on the display.

Press [Horiz.].

Note

❒ If “Reg. Irreg. Area” is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Next].

Enter the length with the number

Press [Area 1] or [Area 2].

keys and press [OK].

Note

❒ If a size is already registered, it

is shown on the display.

Press [Vert.].

The specified size is shown on the display.

Note

❒ Each time you press [mm ↔↔↔↔ inch

], the units change between

“inch” and “mm” alternately. If you enter a length and change the unit by pressing [mm ↔↔↔↔ inch], the length is converted au- tomatically according to the unit (fractions are rounded off). For example, when you enter {2}, {5}, and {0} in millimeters and change to “inch”, the length “9.8inch” is shown on the display. If you press [mm ↔↔↔↔ inch] again, “249mm” is displayed.

GB-OHYOU-F-F_5_FM.book Page 85 Monday, September 25, 2000 9:21 PM

Press [OK].

Press the {{{{User Tools}}}} key.

Deleting an Irregular Area

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Enter the function number for

“Delete Irreg.Area” with the number keys.

Note

❒ If “Delete Irreg.Area” is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Next].

The registered sizes are displayed.

Press [Area 1] or [Area 2].

Note

❒ If you make a mistake, press [No

] and try again.

Press [Yes].

Press the {{{{User Tools}}}} key.

Enter the function number for

“Register/Delete” with the number keys.

The Irregular Area is deleted.

Note

❒ If you press [No], the Irregular

Area is not deleted and the display shown in step E appears again.

Press the {{{{User Tools}}}} key.

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Facsimile User Tools

Reports/Lists

This function allows you to print the following reports and lists manually. Select a report or list as needed.

• Journal ⇒ P.71 “Printing the Jour-

nal”

• Quick Dial list See Chapter3, “Quick Dial” in the Basic Features manual.

• Group Dial list See Chapter3, “Groups” in the Basic Features manual.

• Keystroke Program list ⇒ P.77 “Keystroke Program list”

• Speed Dial list See Chapter3, “Sped Dial” in the Basic Features manual.

• Auto Document list ⇒ P.81 “Auto Document list”

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Enter the function number for

“Reports/Lists” with the number keys.

Printing the Journal

A Enter the function number for

“Journal” with the number keys.

Note

❒ If you make a mistake, press

[Cancel] and try again.

Printing the Quick Dial List

A Enter the function number for

“Journal” with the number keys.

Press the {{{{User Tools}}}} key.

Note

❒ If you make a mistake, press

[Cancel] and try again.

B Select the type of the list using

the <<<< or >>>> key.

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Printing the Speed Dial List

A Enter the function number for

“Speed Dial List” with the number keys.

Note

❒ If you make a mistake, press

[Cancel] and try again.

Printing the Group Dial List

A Enter the function number for

“Group Dial List” with the number keys.

Reports/Lists

Note

❒ If you make a mistake, press

[Cancel] and try again.

Press the {{{{Start}}}} key.

When printing is completed, the display shown in step C appears again.

Note

❒ If you press [Cancel] before

printing starts, the printing stops and the display shown in step C appears again.

Press the {{{{User Tools}}}} key.

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Facsimile User Tools

Initial Setup TX

When you turn on the machine or return to Copy mode, the machine returns to the home settings. You can change these home settings so that the machine starts with your most frequently used features selected.

This procedure can be used to change the home settings for the transmission mode (Memory/Immediate Transmission) and scan settings (Resolution, Photo Original(Original Type), Auto Image Density, and Fax Auto Reset).

Note

❒ You can also choose whether the

machine returns to the home settings after each communication. ⇒ P.130 “Changing the User Parame- ters”(Switch01, Bit7)

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Enter the function number for

“Initial Setup TX” with the numbe keys.

The “Initial Setup TX” menu is shown on the display.

Note

❒ If “Initial Setup TX” is not

shown, press [↑↑↑↑Prev] or [↓↓↓↓Next].

Enter the function number of the

mode whose home setting you wish to change.

Note

❒ If you make a mistake, press

[Cancel] and enter the correct number.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Press the {{{{User Tools}}}} key.

Select the home setting with the

or > key then press [OK].

❖❖❖❖ Transmission Mode

Ricoh fax4000 OPERATING INSTRUCTIONS 4000 a e

Specifications and Main Features

Frequently Asked Questions

User Manual

FAX Option Type 4000

NOTICE

FUNCTION MAP

TABLE OF CONTENTS

Handy Dialing Functions

On-hook Dial

Manual Dial

Changing the Line Type

Transmission Features

More Transmission Functions

Printed Report

Reception

Reception Functions

Printing Functions

Overview

Sending at a Specific Time (Send Later)

Confidential Transmission

Personal Code Transmission

Sending an Auto Document

2-Sided Transmission (Double-Sided Transmission)

Book Fax

Choosing the Area to be Scanned Yourself (Irregular Scan Area)

Polling Transmission

Polling Reception

Transfer Request

Transmission Options

Checking and Canceling Transmission Files

Printing a List of Files in Memory (Print TX File List)

Checking the Transmission Result (TX File Status)

Checking the Reception Result (RX File Status)

Printing a Confidential Message

Printing a File Received with Memory Lock

Printing the Journal

Displaying the Memory Status

Accessing the User Tools

Register/Delete Menu

Reports/Lists

Initial Setup TX