Ricoh FAX2700L Operator’s Manual LX7OMUK [UK]
Table of Contents
SAFETY ............................................................................................ i
Important Safety Instructions ............................................................................ i
When to Call Your Service Representative....................................................... ii
Power and Grounding .................................................................................... .. iii
Cold Weather Power-up............................. .. .. .. .. ...................... .. .. .. .. ................. iii
Thunderstorms....................... .. ...................... .. .. .. .. ...................... .. .. .. .. ............. iv
Symbols & Conventions Used In This Manual................................................. iv
MACHINE LAYOUT.......................................................................... 1
Operation panel ................................................................................................ 1
Part Names ................................................................................................... ....2
FAXING ........................................................................................... 3
Recommended Types of Document ................................................................ 4
Memory Transmission and Immediate Transmission ...................................... 6
Receiving Calls & Fax Messages (Faxes/Phone Calls) .................................. 11
Printing Received Messag es that Have been Stored (Substitute Reception).. 14
Faxing a Page With Very Fine Detail................................................................ 15
Optional Features f or Transmission ...................... .. .. .. .. ...................... .. .. .. .. .. ... 16
Redialing .......................................................................................................... 19
Storing & Editing Fax Numbers (Functions 31 & 32)........................................ 21
Storing & Editing a Group of Fax Numbers (Function 33)................................23
Erasing Groups.................... .. .. .. ...................... .. .. ............................................ .25
Programming the Group Key ........................................................................... 25
Programming the Dial Option Key.................................................................... 26
Chain Dialing................. ................................................................................ .... 27
Erasing a Stored Message Before It Is Sent (Functions 21 & 22).................... 28
Printing a Stored Message (Function 51) ......................................................... 29
Polling Reception (Function 11)........................................................................ 30
Talking Before Sending a Fax (On Hook Dial).................................................. 31
Sending a Fax using the Handset............................................. ........................ 31
OTHER FEATURES ............................................................................ 32
Verif yi ng Commun ic at io ns , Errors , Cou nt ers , et c............ .. .. .. ...................... .. .. .32
Rejecting Messages From Certain Senders..................................................... 37
Saving Energy...................................... .. .. .. .. ...................... .. .. .. .. ...................... .42
Tonal Signals............................................... ...................................................... 46
Copying ........... .............................................. .............................................. ...... 47
MAINTAINING YOUR MACHINE .................................................... 48
Loading Paper in the Main Paper Tray ............................................................. 48
Replacing Toner Cassette ................................................................................ 49
Replacing the Photoco n ductor............................ .............................................. 51
Daily Maintenance............................................................................................ 53
v
TROUBLESHOOTING........................................................................54
If an Indicator Lights Up on the Operation Panel .............................................54
Other Possible Problems............................. .............................................. ........54
Clearing Document Jams ..................................................................................55
Clearing Copy Jams ..........................................................................................56
If Messages You Receive Don’t Fit on Your Paper............................................57
Communication problems..................................................................................57
Operational Difficulties.......................................................................................58
Displayed Error Messages............. .. .. .. .. ...................... .. .. .. .. ...................... .. .. .. .62
Calling the Service Stati on............... .. ...................... .. .. .. .. .. ...................... .. .. .. .. .63
TECHNICAL REFERENCE..................................................................64
Access Code for Functions 61 to 94 .................................................................64
User Parameters (Function 63).........................................................................64
Adjusting the Volume of Various Features ........................................................69
Selecting the Displ ay ’s Language ........ .............................................................70
Counters (Function 94, see page 37.)...............................................................70
Entering Characters ..........................................................................................71
Document & Paper Specifications.....................................................................72
Capabilities ........................................................................................................73
Specifications.....................................................................................................74
INSTALLATION.................................................................................. 76
Machine Environment........................................................................................76
Installing the Photoconductor and Toner Cassette............................................78
Installing the Main Pa pe r Tray...................... .. .. .. .. ...................... .. .. .. .. .. .............79
Attaching the Docu me nt Tray .................... .. ...................... .. .. .. .. ...................... .79
Installing the Auto Document Table...................................................................80
Installing the Cop y Tray................ .. .. .. .. ...................... .. .. .. .. ...................... .. .. .. .. .80
Installing the Optional Paper Feed Unit.............................................................81
Setting the Paper Size.................. ...................... .. .. .. .. ...................... .. .. .. .. .........82
Setting the Paper...............................................................................................83
Installing the Optio na l Me mo ry Card............................................ .. .. .. .. .............83
Connecting the Machine....................................................................................84
Connecting to the Phone Lines .........................................................................84
Connecting the Power ............................... .............................................. ..........86
Initial Setting s & Adjust ment s..................... .... .... .... .... .... .... .... .. .... .... .... .... .... .... .87
INDEX & GLOSSARY........................................................................ 93
Mini-Glossary.....................................................................................................95
vi
SAFETY
Important Safety Instructions
All safety messages in the main text of this manual are labeled WARNING or
CAUTION. These mean the following:
WARNING: Important information to alert you to a situation that might cause
serious injury and damage to your property if instructions are not
followed properly.
CAUTION: Important i nf orm at io n th at t el ls ho w to p reve nt d am ag e to yo ur
equipment or ho w to avoi d a situa tion that mi ght cau se mi nor inj ury.
In addition to the warnings and cautions included in the text of this manual,
please read and observe the following safety instructions.
1 Read all of these instructions.
2 Save these instructions for later use.
3 Follow all warnings and cautions marked on the product.
4 Unplug this product from the wall outlet before cleaning. Do not use
liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.
5. Do not use this product near water.
6. Do not place this product on an unstable cart, stand, or table. The product
may fall, causing serio us dama ge to the pr oduc t or inju ring th e user.
7. Slots and openings in the cabinet and the back or bottom are provided
for ventilation; to ensure reliable operation of the product and to protect
it from overheating, these openings must not be blocked or covered.
The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should not be placed in a
built-in installation unless proper ventilation is provided.
8. This product should be operated from the type of power source
indicated on the marking label. If you are not sure of the type of power
available, consult an authorized sales person or your local power
company.
9. This product is equipped with a 3-wire grounding type plug, a plug having a
third (groundi ng) pi n. Th is plug will on ly fi t into a g rou ndin g-type powe r
outlet. Thi s i s a sa fety fe at ur e . If yo u ar e u na bl e to i nse r t th e pl u g i nt o t he
outlet, conta ct you r e le ctrician to replace your ob sol et e outlet. Do not defeat
the purpose of t he gr ou nd ing typ e pl ug . (T hi s d oes not a pp ly in co untr i es in
which the 2-wire, non-grounded type of plug is used.)
i
SAFETY When to Call Your Service Representative
10. Do not allow anything to rest on the power cord. Do not locate this
product where persons will walk on the cord.
11. If an extension cord is used with this product, make sure that the total of
the ampere ratings on the products plugged into the extension cord
does not exceed the extension cord ampere rating. Also, make sure that
the total of all products plugged into the wall outlet does not exceed 15
amperes.
12. Never push objects of any kind into this product through cabinet slots as
they may touch dangerous voltage points or short out parts that could
result in a risk of fire or electric shock. Never spill liquid of any kind on
the product.
13. Do not attempt to service this product yourself, as opening or removing
covers may expose you to dangerous voltage points or other risks.
Refer all servicing to qualified service personnel.
When to Call Your Service Representative
WARNING: Do not attempt any maintenance or troubleshooting other than
that mentioned in this manual. This machine contains a laser
beam generator and direct exposure to laser beams can cause
permanent eye damage.
Unplug this product from the wall outlet and refer servicing to qualified service
personnel under the following conditions:
A. When the power cord or plug is damaged or frayed.
B. If liquid has been spilled into the product.
C. If the product has been exposed to rain or water.
D. If the product does not operate normally when the operating instructions
are followed. Adjust only those controls that are covered by the
operating instructions since improper adjustment of other controls may
result in damage and will often require extensive work by a qualified
technician to restore the product to normal operation.
E. If the product has been dropped or the cabinet has been damaged.
F. If the product exhibits a distinct change in performance, indicating a
need for service.
ii
Power and Grounding SAFETY
Power and Grounding
Power Supply
1. Power requirements: 220-240 V, 50/60 Hz (Only 50 Hz is printed on the
rating plate of some machines.)
2. Insert the power plug securely into the wall socket.
3. Make sure that the wall outlet is near the machine and readily
accessible.
4. Do not connect other equipment to the same socket.
5. Do not step on or set anything on the power cord.
6. Do not connect other equipment to the same extension cord.
7. Be sure that the power cord is not in a position where it would trip
someone.
8. The wall outlet must be easily accessible.
Grounding
Ground the mac hine and the l ightning protection circuit in accordance with
regulations. Do not ground to gas or water pipes, or to a telephone ground
plug. Proper grounding is to the ground terminal of the power outlet. Be sure
that the ground terminal of the power outlet is properly grounded.
The lightning p rotection cir cuit for the ma chine requires the machine to be
properly grou nded. If prop er grounding i s provided, about 90% of lightning
damage can be prevented. For safety, be sure to connect the machine to a
three-prong grounded outlet.
Cold Weather Power-up
Avoid raising the room temperature abruptly when it is below 14°C, or
condensation may form inside the machine.
1. Raise the room temperature to 10°C at less than 20°C per hour.
2. Wait for 30 to 60 minutes.
3. Turn the power on.
4. Do not use the machine near a humidifier.
iii
SAFETY Thunderstorms
Thunderstorms
With proper grounding, about 90% of lightning damage can be prevented.
However, if possible, du ring severe electric stor ms turn the power switch off
and disconnect the power cord and telephone line cord.
GENERAL
1. Since some parts of the machine are supplied with high voltage, make
sure that you do not attempt any repairs or attempt to access any part of
the machine except those described in this manual.
2. Do not make modifications or replacements other than those mentioned
in this manual.
3. When not using the machine for a long period, disconnect the power
cord.
Ozone
The machine generates ozone during operation. Normally, the ozone level is
safe for operators. However, during a long copy run or while printing a long
message, ozone odor may appear; in such a case, ventilate the room.
Symbols & Conventions Used In This Manual
Documents: A document is anything you put on the feed table of your ma-
chine whether your are faxing it or copying it.
Prints: A print is anything that comes out of the machine: a fax mes-
sage you received or a copy you made.
Procedures: Procedures are described step by step. Perform them in or-
der. When you see an LCD display, it always shows what
comes
trations accompanying steps help you find the right key or
handle, or show you how to perform the step.
This is a step in a procedure.
1
iv
after performing the step it accompanies. Other illus-
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Operation panel
MACHINE LAYOUT
1- The Receive File indicator lights when a fax
message is stored in memory (see page 14).
2- The Check Display indicator lights to tell you to
read the display.
3- Press the Auto Select key to use Auto Receive
Mode. The indicator lights when you are in this
mode.
4- The resolution/Halftone is indicated by these three
indicators and can be changed by the
resolution/Halftone button.
5- When the Memory indicator is on, then memory
transmission is in effect, if it is off, immediate
transmission is in effect. Switch between the two
with the Memory button.
6- There are ten Quick Dial keys. Use them to store
individual numbers (see page 21) or groups (see
page 23 ). Use the keys to enter characters (see
page 71). Use Quick Dial 09 as a dial option key.
Use Quick Dial 10 as a Group key (see page 25).
7- The Liquid Crystal Display guides you through tasks
and informs you of the state of the machine.
Messages appear here. The LCD consists of two
20-character lines.
8- Use the arrow buttons to navigate through functions,
to accept or reject settings, or to set function options.
9- Press the Function key and enter a two digit code
to access functions 11 to 51. (For functions 61 to 94,
enter 6, the access code on page 64 and the
function number.)
10- Press the Speed Dial key and enter a two digit code
(between 00 & 49) to dial or store individual
numbers (see page 21).
11- The Pause/Redial key inserts a pause when you
are dialing or storing a fax number. Or, press the key
to redial the last number dialed. (The redial feature
doesn’t work once you’ve started dialing a new
number.)
12- Press the On Hook Dial key to dial a phone call
from the keypad without having to lift the phone or
handset off the hook (phone or handset option
needed).
13- Press the Clear key to erase the last character or
digit entered, or use the left and right arrow keys to
move the cursor and then press Clear to erase
whatever is at the cursor.
14- Press the Stop key to stop a transmission or a
document scanning, to stop a reception or to stop a
long copy run. The machine will finish printing out
the sheet being printed and then stop.
15- Press the Start key to start all tasks.
16- Use the numeric keypad (sometimes called the 10
keys) to dial fax numbers, to enter the numbers of
copies, etc.
Note: When you attach the sheet to the machine,
make sure the line above "Symbol" is aligned with
the arrow mark on the machine.
1
MACHINE LAYOUT Part Names
Part Names
5
4
3
2
1
1- The main switch turns your machine on and off.
2- 10 Quick Dial keys store telephone numbers.
3 The cover release button
4- Incoming faxes and copies are sent to the copy
tray.
5- The automatic document feeder (ADF) holds up
to 30 sheets which are fed one at a time. Place your
original documents here.
6- Match the document guide to the size of your
original documents.
7- Scanned documents are stacked on the Document
Tray.
8- The main paper tray holds copy paper.
6
9
7
8
10
9- When loading paper, match the paper guide to the
paper size.
10- The optional paper feed unit holds more paper.
2
FA XI NG
If you have not yet installed your fax machine, do so now. See Installation, on
page 75.
This section covers what you’ll most often need to do:
Recommended Types of Document ................................................................ 4
Memory T ran sm is si on an d Im me di ate Transmission............ .. ......................... 6
Receiving Calls & Fax Messages(Faxes/Phone Calls) .................................... 11
Printing a Message Received & Stored
(Substitute Reception) ...................................................................................... 14
Faxing a Page With Very Fine Detail................................................................ 15
Optional Feature for Transmission.................................................................... 16
Redialing ........................................................................................................... 19
Storing & Editing Fax Numbers (Functions 31 & 32)........................................ 21
Storing & Editing a Group of Fax Numbers (Function 33)................................23
Chain Dialing................. ................................................................................ .... 27
Erasing a Stored Message Before It Is Sent
(Functions 21 & 22)........................................................................................... 28
Printing a Stored Message (Function 51) ......................................................... 29
Polling Reception (Function 11)........................................................................ 30
Talking Before Sending a Fax(On Hook Dial)................................................... 31
Sending a Fax using the Handset .............................................. ...................... 31
A Few Hints...
Press Clear to erase the last letter or digit that you entered.
Press No to erase the entire name or number and start again.
To enter characters and labels, turn to page 71.
3
FAXING Recommended Types of Document
Recommended Types of Document
Before you send your document, make sure that it meets the following
requirements.
CAUTION: Documents that do not meet these requirements can cause your
machine to jam or may cause some components of the machine to become
damaged or dirty.
Minimum size
148mm
105mm
Scanning direction
Maximum size
216mm
208mm
600mm
Scanning direction
*The part shaded will not be scanned, because it is outside the
maximum scanning width range.
Correct Size for the Auto Document Feeder
2
Thickness: 0.05 to 0.2mm (50 to 90g/m
paper)
Length and Width: See the above diagram.
If the page is too short, put it inside a document carrier or enlarge it with a
copier.
If the page is too long, divide it into two or more sheets.
Clearly Written
Small faint characters may not be transmitted clearly.
Uniform Page Size
Do not use different sizes of document in the same transmission.
4
Recommended Types of Document FAXING
Page Condition
Do not place damaged pages in the automatic document feeder.
If your pages are curled or dog eared, flatten them.
❐
If your pages are stu ck tog ether, shuffl e the stack.
❐
If your pages are fol ded, torn, or patched together, make copies.
❐
If your pages have binding hiles, trim the edges or make copies.
❐
Originals that contain the f ollowing mate rials should no t be placed in the
document feeder.
Note: Copies made with a copier that uses silicone oil may cause a misfeed.
To avoid this, do not scan such copies until five or ten minutes after
copying.
5
FAXING Memory Transmission and Immediate Transmission
Memory Transmission and Immediate Transmission
There are two ways to send a fax message.
Immediate Transmission
❐
Memory T ran smis si on
❐
Immediate Transmission (Memory indicator not lit)
Immediate Transmission is convenient when:
You wish to send a messag e immediately
❐
You wish to quickly chec k w he th e r yo u have successfully connecte d with the
❐
other party’s fax machine.
Your machine’s memory is getting full
❐
The machine dials immediately after you press Start (or at the specified later
time, if you used a time- delay feature like Send Later). The message is
scanned and transmitted page by page without being stored in memory.
Memory Transmission (Memory indicator lit)
Memory Transmission is convenient because:
Fax messages can be scanned much more quickly (you can take your
❐
document away fro m th e fa x ma ch in e w it ho ut waiting too long).
While your fax message is being sent, another user can operate the machine
❐
(people will not have to wait by the fax machine too long).
You can send the same message to more than one place with the same
❐
operation.
After you press Start, the machine doesn’t dial until all the pages of your fax
message have been stored in the memory.
6
Memory Transmission and Immediate Transmission FAXING
Memory Transmission
Caution: If your document gets stuck while it is being processed, press the
Stop key, and turn to page 55 for instructions on how to safely remove the original.
Make sure that the machine is in
1
standby mode for faxing. The display should look like this:
Fan your document stack (at
2
most 30 pages: 80g/m
sure all pages are loose, then
square it.
All pages in your document must
be one-sided and be of the same
size.
Insert the document face up in
3
the feeder and adjust the guides
to fit the width of the document.
Note: You can dial before you set
the document. Place the document after you dial the number
and go to step 7.
2
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) to make
The display will look like this:
4
If the memory indicator is not lit,
5
press the Memory key.
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7
FAXING Memory Transmission and Immediate Transmission
Dial the number in one of the fol-
6
lowing ways.
a) Ten Key Pad b) Quick Dial c) Speed Dial d) Group
06 07
If you install the handset, you can sent the message manually. Pick up
the handset and dial.
If you want to erase a digit of the phone number, press the Clear key.
If you want to erase the entire number, press the No key.
*: In this example Group Dial is programmed in Quick Dial 08.
**: In this e xample Quick D ial key 10 is p rogrammed as the Group key, and
Group dial number 1 is programmed.
Programming Quick Dial: see page 21.
Programming Speed Dial: see page 21.
Programming Group Dial: see page 23.
Programming Group key: see page 25.
Note: The ma ximum destinations you can dial using the ten key pad is 49.
However, this limitation is also subject to memory capacity.
If you enter the wrong number,
press No or Clear and enter
again.
Press Clear to delete one digit.
Press No to delete the whole
number.
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Example:
Speed Dial 10
Speed Dial
1 0
Example:
Method 1 *
Quick Dial key 08.
Method 2 **
Quick Dial key 10
and 1 on the ten
key pad.
Press Yes to enter another num-
7
ber.
If you have only one destination,
press Start.
Repeat steps 6 and 7 until all destinations are entered.
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8
Memory Transmission and Immediate Transmission FAXING
The machine stores your message and dials the first number (or, if you
selected Send Later, it will return to standby mode and the fax message
will be sent at the time that you selected). Send later: see page 16.
Press the Start key and wait. The
9
machine will dial the destination’s
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number.
If you like to cancel the transmis-
sion, press the Stop key during
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communication.
Then press Yes to cancel the
transmission.
If the other party’s line is busy,
your machine will dial again.
If the other party’s fax machine
answers, both machines will con-
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nect and yours will send the message.
Tip: If your line goes through a local switchboard (a PBX) remember to dial
the exit code. Press the Pause key immediately after the code. If the
number includes a country code, press the Pause key after the country code, then dial the rest of the number.
9
FAXING Memory Transmission and Immediate Transmission
Immediate Transmission
Make sure that the machine is in
1
standby mode. The display
should look like this:
The memory indicator should go
2
out. If the memory indicator is lit,
press the Memory key.
Place the entire document face
3
up into the feeder. (No more than
30 pages.)
How to set document see page 7.
Note: You can dial before you set
the document. Place the document after you dial the number
and go to step 6.
Dial. (See page 8 for how to dial.)
4
Press the Start key.
5
The machine dials and connect to the other party . The number that you
6
dialed and the other party’s RTI or CSI is displayed.
(RTI, CSI: see page 88.)
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10
Receiving Calls & Fax Messages (Faxes/Phone Calls) FAXING
Receiving Calls & Fax Messages (Faxes/Phone Calls)
Overview
The machine can treat incoming fax messages and telephone calls in three
ways.
Auto mode (Auto Select Lit)
❐
Use this mode if your line is shared by a fax machine and telephone.
When a call comes in , the machine will ring a number of tim es to give you the
chance to pick up th e ha nd se t. If you do not pick up and the call is a fax
message, the mac hi ne will go into fax mode and start receivin g. You can c ho os e
the number of times the machine rings before taking the call by altering the Auto
Ring time (see page 13). Also use this mode if you have a telephone answering
machine connec te d (se e pa ge 13).
Fax mode (Auto Select Lit)
❐
Use this mode if you have a dedicated fax line.
The machine assu me s all calls are fax messages. It w il l ring once to alert you to
an incoming call and then start receiving.
Manual Receive Mode (Auto Select Not Lit)
❐
Use this mode if your line is shared by a fax machine and a telephone but you
wish to answer all call s yourself and decide whether they are f ax messa ge s or
telephone calls. You must manually hit the Start key to receive a fax.
The machine will ring continuously until you answer the cal l, so you have to be
near the machine at all tim es .
11
FAXING Receiving Calls & Fax Messages (Faxes/Phone Calls)
Auto Mode or Fax Mode (Auto Select Lit)
When the Au to Select indi cator is lit, th e machine is in one of the automatic
reception modes ( Auto mode or Fax mode). Which mode is active depends on
how you set up your machine. Decide which mode you will use most often and
program it with the following procedure. Then press the Auto Select button
whenever you wish to switch to and from this mode.
Press the Function key and 6, 2,
1
2, 2, 2, 6, 2 using the ten key
pad, then press the Yes key.
Press the N key until "
2
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Press the Yes key.
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" appears.
3
Select the setting you want using
4
and the N keys.
the
M
❐
Select "FAX": Auto Select indicator
shows you are in Fax mode.
❐
Select "AUTO": Auto Select indicator shows you are in Auto Receive
mode.
Press the Function key.
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Manual Receive Mode (Auto Select Not Lit)
This mode is active when the Auto Selec t indicator is NOT lit. Press the Auto
Select key to switch to and from this mode. You have to answer the call
yourself and decide whether it is a fax or a telephone call. The procedure for
answering a call is as follows:
Pick up the handset.
1
Listen to the other end.
2
If you hear a voice, con tinue your conversation as you woul d no rma ll y.
❐
If you hear a fax tone , rem ov e an y do cuments from the feeder, press the
❐
Start key then replace the handset. The machine will start receiving.
12
Receiving Calls & Fax Messages (Faxes/Phone Calls) FAXING
Setting the Auto Ring Time
In Auto mode, the machine rings a number of times to give you the chance to
pick up the handset before taking the call automatically. You can alter the
number of rings by changing the Auto Ring Time.
Press the Function key and 6, 2,
1
2, 2, 2, 6, 1 using the ten key
pad, then press the Yes key.
Press the N key until the opposite
2
display appears.
Press the Yes key. The factory
3
setting will be displayed, either:
❐
Change the number of rings, press
the No key, then press the new number using the ten key pad.
Example 03. Press 0, 3 using the
ten key pad.
❐
Keep these settings, go to step 4.
Press the Yes key, then the
4
Function key.
When you connect Telephone Answering Machine
When you are in Auto Mode, you can connect the Telephone Answering
Machine.
Plug the answering machine into the TEL jack on your fax machine.
❐
Auto mode ensures t ha t yo ur an sw e ring machine has the chance to respo nd to
❐
incoming telephone calls. If the call happens to be a fax message , the message
will be given to the fax machine automatically.
When you conn ec t t he telephone answering machin e, the Auto Ring Time mu st
❐
be set to one ring more than the number of rings that your answering machine
waits before it takes the call. To check this number, have a friend call and do not
answer the phone, count the num ber of rings that you hear before th e answering
machine takes th e call.
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13
FAXING Printing Received Messages that Have been Stored
Printing Received Messages that Have been Stored
(Substitute Reception)
If the Receive File indicator is lit, a message was stored in memory using
substitute reception. This could be because the machine ran out of paper or
toner, or because the night timer has turned off the print engine.
Night Timer: Hold any key to print messages received while the Night Timer
(page 43) has turned the heater off. Otherwise, check if any of
the following indicators are lit, and follow instructions.
When ADD PAPER appears in the display, your fax machine is out of
paper. Add paper: see page 48.
When ADD TONER appears in the display, your fax machine is out of
toner. Change the toner cassette: page 49.
Or There might be a paper jam (see
page 56) or an open cover.
As soon as the machine is back in working condition, messages stored in
memory will be printed. The Receive File indicator will turn off and the
messages will be erased from memory.
If a message comes in while you are copying, the fax machine will store the
message in memory and the Receive File indicator will light. The message will
be printed as soon as copying is done.
To turn subs titute reception off or back on, set bit 0 of user parameter
switch 05. See page 66.
-Message appears here-
6(7'2&25',$/12
14
Faxing a Page With Very Fine Detail FAXING
Faxing a Page With Very Fine Detail
So that text , diagrams and images stand out clearly in your document, the
machine automa tically detec ts the image de nsity (contrast) and makes a
compensation.
However, if you need to send a document which requires optimum clarity,
select the resolution setting appropriate to your needs.
You can select different settings for each page of your message. Simply
change the settings for page 2 while page 1 is being scanned.
Resolution & Shading
The resolution button gives you control over doc ument quality. The indicators
above the button show the current setting. Choose a setting that matches your
document.
Standard: Standard quality. Use for most printed or typewritten docu-
ments. This is selected when the other resolution indicators
are not lit.
Detail: High quality. Use for documents with small print or fine de-
tails.
Fine: Very high quality. Use this for high quality reproduction.
Halftone: Use this for optimum quality if your document contains
photographs/diagrams with complex shading patterns or gray
tones. If you choose this setting, resolution will automatically be
Detail.
Important: Faxing at a higher resolution requires more time. Frequent use of
high resolution could cause an increase in your phone bill, especially for long distance transmissions.
15
FAXING Optional Features for Transmission
Optional Features for Transmission
Send Later
Using this feature, yo u can delay transmission of your fax mes sage until a
specified ti me. This allows you to take adv antage of off-p eak telephone l ine
charges without having to be by the machine at the time.
CAUTION: If your machine’s memory is full, you will have to send the mes-
sage from the document feeder. This means that anybody removing your document would automatically cancel the operation.
Proceed as for a usual fax message but don’t press Start.
1
Press N once and press Yes.
2
( N is also the Option key).
Enter a sending time that falls
3
within the following 24 hours.
For example: To send at 11:30,
press 1, 1, 3, and 0 from the key
pad. If you enter the wrong time,
press No and enter again.
Press Yes.
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6(1' /$7(5"
6(7 237,21 .3$'<
7,0(
N
4
Use function 21 to erase a stored fax message before it is sent (see page 28).
16
Optional Features for Transmission FAXING
Page Count (Immediate Transmission only)
When your fax message is p rinted at the other end, page numbers will b e
printed on the top of each page. Using the Page Count feature, you can select
the format in which the page numbers are printed.
If you use Page Count:
Page numbers will be printed in batch-number ing format (for example, p1/3,
p2/3, and p3/3 for a three-page message). This makes it easy for the other
party to see how many pages you sent, and if any are missing. However, you
have to input the number of pages at the keypad before sending.
If you do not use Page Count:
Page numbers will be printed only as a sequenc e (for example, p1, p2, p3).
This makes it difficult for the other party to tell at a glance whether any pages
are missing (f or example, du e to a double feed in your machine’s document
feeder).
Note:If you do not select Immediate Transmission, Page Count is automat-
ically switched on, and the pages are counted automatically.
If the numbering with page count appears strange, check that the page
count value matches the number of pages in your document.
Press N until the right display ap-
1
pears.
Yes.
2
Example: 10 pages
3
1 0
Yes.
4
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6(7 3$*(6"
6(7 237,21 .3$'
3$*(6
6(7 237,21 <1
3$*(6
N
17
FAXING Optional Features for Transmission
TTI
Normally, the TTI programmed in your machine is printed at the top of each of
the pages you transmit when they are received at the other end. The top of the
image will be ov erprinted if there is no margin at the top of the transmitted
page.
In some cases, you may wish the other party to receive an unmarked copy of
your original. In this case, you can switch TTI off.
Press N until the right display ap-
1
pears.
Press Yes.
2
If you wish to change the TTI set-
3
ting, press M or N until the displayed setting is correct.
Press Yes when you have fin-
4
ished.
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77, 35,17"
6(7 237,21 <
N
21 2))
6(7 237,21 <
21
N
2))
N
MN
MN
18
Redialing FAXING
Redialing
If a message wa s not transmitt ed successfull y, tha t does not mean that you
have to enter t he telephone n umber again. In many cases , the machine will
redial the destination automatically . Or, with the Redial key, you can redial with
just a few keystrokes.
Automatic Redialing
The machine will automatically redial the other party if any of the following
conditions occurred.
❐
The other party was busy
❐
There was no reply from the other party
❐
The message was rejected by the machine at the other end because of
excessive errors (in this case, redialing will only take place if Memory
Transmission was used)
The number of redials and the redial interval may be adjusted by a service
technician.
During redialing, the number being dialed is displayed as shown on the below.
',$/,1*
Using the Redial Key
The machine remembers the last telephone number that you input. If you have
to redial this number, just press the Redial key, then press the Start key.
This feature has the following uses.
If the machine is waiting to redial the other party, you do not have to wait for the
redialing interval to expire.
If you wish to send another message to the s ame address that you just sent
last time, you don’t have to dial the full number again.
Place the message in the feeder, then press the Redial key, then press the
Start key.
19
FAXING Redialing
To send a fax using Redial, do the following:
Make sure that the machine is in
1
standby mode for faxing. The display should look like this:
Set your document. How to set
2
the document, see page 7.
Press Redial.
3
Press Start.
4
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5(',$/ <
20
Storing & Editing Fax Numbers (Functions 31 & 32) FAXING
Storing & Editing Fax Numbers (Functions 31 & 32)
Numbers that you often use can be stored in memory. A stored number will
remain in memory even if the power is cut.
You can store numbers in three ways.
Quick Dials
The number is assigned to its own key. To dial that number, just press the key.
You can store up to 10 numbers in this way.
Speed Dials
The number is given a two digit code. To dial the number, press the Speed Dial
key and enter the code. There are 50 Speed Dial codes available numbered 00
to 49.
Groups
If you regularly broadcast messages to the same set of destinations, you can
combine these numbers into a group. Then just select the group and eac h
number will be dialled in sequence automatically. You can program up to 3
groups with 30 numbers each.
Storing, Editing and Erasing Quick Dials/ Speed Dials
These steps describe how to store or edit telephone number in Quick Dial keys
or Speed Dial codes. You can get a printout of numbers stored. In this example
we will store a new number in Speed Dial 01.
Choose Quick Dial or Speed Dial
1
programming mode.
❐
Quick Dial: Function 3 1 Yes
❐
Speed Dial: Function 3 2 Yes
Select the Quick Dial key or
2
Speed Dial code you want either:
❐
Quick Dial: Press the Quick Dial key
48,&.
35,17 /,67M6($5&+
48,&.
35,17 /,67M6($5&+
MN
N
MN
N
21
FAXING Storing & Editing Fax Numbers (Functions 31 & 32)
❐
Speed Dial: Input a two digit Speed
Dial code.
e.g. Speed Dial 01: Press 0 1.
❐
If the Speed dial code you select is
already used, press N until an open
code appears.
❐
Press M then Start to print a list of
numbers.
Press Yes to accept.
3
Enter a new number or edit the
4
existing number.
To erase an existing number,
press No then Yes and go to step
9.
Press Yes to accept.
5
If you wish you can give this num-
6
ber a name:
❐
Edit the name: Press Yes and go to
step 7.
❐
Skip naming: Press No and go to
step 9.
Enter or edit the name. (See
7
page 71).
Press Yes to accept.
8
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.3$'<1
<1
352*5$0 /$%(/"
$%& <1
1(: <25. 2)),&(
48,&.
35,17 /,67M6($5&+
MN
N
9
22
❐
Edit another number: Go to step 2
❐
Return to standby mode:
Press Function.
Storing & Editing a Group of Fax Numbers (Function 33) FAXING
Storing & Editing a Group of Fax Numbers (Function 33)
This section describes how to program or edit a Group. You can also get a
printout of n umbers that ar e already stored. In this example we will program
Group 1 into Quick Dial key 01.
You can store up to three groups numbered 1 to 3.
You can program up to 30 numbers in a Group.
Press Function, 3, 3, Yes.
1
Either:
2
❐
Enter the number of the group you
want to program or edit.
e.g. Group 1: Press 1.
❐
To print a list, press M then Start.
Press Yes to accept.
3
You have two options:
4
❐
Edit or program the Quick Dial key
for this group: Press Yes and go to
step 5.
❐
Skip the Quick Dial: Press No and
go to step 6.
Then either:
5
❐
Program a new Quick Dial: Press
the Quick Dial key you wish to use
for this group then Yes.
❐
Free up the old Quick Dial: Press
No, then Yes.
*5283
35,17 /,67M6($5&+
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352*5$0 48,&."
*5283 <1
352*5$0 /$%(/"
MN
N
If a message like "USED AS.." flashes up, the key is already in use.
Press a different key.
23
FAXING Storing & Editing a Group of Fax Numbers (Function 33)
If you wish you can give this
6
group a name:
❐
Edit the name: Press Yes and go to
step 7.
❐
Skip naming: Press No and go to
step 8.
*5283 $%&
Enter or edit the name then press
7
Yes.
Enter a fax number in one of
8
these ways:
❐
Press a Quick Dial key.
❐
Press the Speed Dial key followed
by two digits.
❐
Enter a number on the keypad.
Press Yes to accept.
9
If ALREADY PROGR AMM ED
briefly flashes up on the display,
either:
❐
Press No to keep the number and
choose another number.
❐
Press Yes to erase this number
from the group.
You have two options:
A
❐
Enter another number: Go back to
step 8.
❐
Finish entering numbers in this
group:
Press No and go to step 11.
*5283 .3$'1
You may then either:
B
❐
Work on another group: Go to step
2.
❐
Finish: Press Function.
24
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