Ricoh FAX2700L Operator’s Manual LX7OMUK [UK]

SAFETY ............................................................................................ i

Important Safety Instructions ............................................................................ i

When to Call Your Service Representative....................................................... ii

Power and Grounding .................................................................................... .. iii

Cold Weather Power-up............................. .. .. .. .. ...................... .. .. .. .. ................. iii

Thunderstorms....................... .. ...................... .. .. .. .. ...................... .. .. .. .. ............. iv

Symbols & Conventions Used In This Manual................................................. iv

MACHINE LAYOUT.......................................................................... 1

Operation panel ................................................................................................ 1

Part Names ................................................................................................... ....2

FAXING ........................................................................................... 3

Recommended Types of Document ................................................................ 4

Memory Transmission and Immediate Transmission ...................................... 6

Receiving Calls & Fax Messages (Faxes/Phone Calls) .................................. 11

Printing Received Messag es that Have been Stored (Substitute Reception).. 14

Faxing a Page With Very Fine Detail................................................................ 15

Optional Features f or Transmission ...................... .. .. .. .. ...................... .. .. .. .. .. ... 16

Redialing .......................................................................................................... 19

Storing & Editing Fax Numbers (Functions 31 & 32)........................................ 21

Storing & Editing a Group of Fax Numbers (Function 33)................................23

Erasing Groups.................... .. .. .. ...................... .. .. ............................................ .25

Programming the Group Key ........................................................................... 25

Programming the Dial Option Key.................................................................... 26

Chain Dialing................. ................................................................................ .... 27

Erasing a Stored Message Before It Is Sent (Functions 21 & 22).................... 28

Printing a Stored Message (Function 51) ......................................................... 29

Polling Reception (Function 11)........................................................................ 30

Talking Before Sending a Fax (On Hook Dial).................................................. 31

Sending a Fax using the Handset............................................. ........................ 31

OTHER FEATURES ............................................................................ 32

Verif yi ng Commun ic at io ns , Errors , Cou nt ers , et c............ .. .. .. ...................... .. .. .32

Rejecting Messages From Certain Senders..................................................... 37

Saving Energy...................................... .. .. .. .. ...................... .. .. .. .. ...................... .42

Tonal Signals............................................... ...................................................... 46

Copying ........... .............................................. .............................................. ...... 47

MAINTAINING YOUR MACHINE .................................................... 48

Loading Paper in the Main Paper Tray ............................................................. 48

Replacing Toner Cassette ................................................................................ 49

Replacing the Photoco n ductor............................ .............................................. 51

Daily Maintenance............................................................................................ 53

TROUBLESHOOTING........................................................................54

If an Indicator Lights Up on the Operation Panel .............................................54

Other Possible Problems............................. .............................................. ........54

Clearing Document Jams ..................................................................................55

Clearing Copy Jams ..........................................................................................56

If Messages You Receive Don’t Fit on Your Paper............................................57

Communication problems..................................................................................57

Operational Difficulties.......................................................................................58

Displayed Error Messages............. .. .. .. .. ...................... .. .. .. .. ...................... .. .. .. .62

Calling the Service Stati on............... .. ...................... .. .. .. .. .. ...................... .. .. .. .. .63

TECHNICAL REFERENCE..................................................................64

Access Code for Functions 61 to 94 .................................................................64

User Parameters (Function 63).........................................................................64

Adjusting the Volume of Various Features ........................................................69

Selecting the Displ ay ’s Language ........ .............................................................70

Counters (Function 94, see page 37.)...............................................................70

Entering Characters ..........................................................................................71

Document & Paper Specifications.....................................................................72

Capabilities ........................................................................................................73

Specifications.....................................................................................................74

INSTALLATION.................................................................................. 76

Machine Environment........................................................................................76

Installing the Photoconductor and Toner Cassette............................................78

Installing the Main Pa pe r Tray...................... .. .. .. .. ...................... .. .. .. .. .. .............79

Attaching the Docu me nt Tray .................... .. ...................... .. .. .. .. ...................... .79

Installing the Auto Document Table...................................................................80

Installing the Cop y Tray................ .. .. .. .. ...................... .. .. .. .. ...................... .. .. .. .. .80

Installing the Optional Paper Feed Unit.............................................................81

Setting the Paper Size.................. ...................... .. .. .. .. ...................... .. .. .. .. .........82

Setting the Paper...............................................................................................83

Installing the Optio na l Me mo ry Card............................................ .. .. .. .. .............83

Connecting the Machine....................................................................................84

Connecting to the Phone Lines .........................................................................84

Connecting the Power ............................... .............................................. ..........86

Initial Setting s & Adjust ment s..................... .... .... .... .... .... .... .... .. .... .... .... .... .... .... .87

INDEX & GLOSSARY........................................................................ 93

Mini-Glossary.....................................................................................................95

SAFETY

Important Safety Instructions

All safety messages in the main text of this manual are labeled WARNING or CAUTION. These mean the following:

WARNING: Important information to alert you to a situation that might cause

serious injury and damage to your property if instructions are not followed properly.

CAUTION: Important i nf orm at io n th at t el ls ho w to p reve nt d am ag e to yo ur

equipment or ho w to avoi d a situa tion that mi ght cau se mi nor inj ury.

In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions.

1 Read all of these instructions. 2 Save these instructions for later use. 3 Follow all warnings and cautions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use

liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serio us dama ge to the pr oduc t or inju ring th e user.

7. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

8. This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

9. This product is equipped with a 3-wire grounding type plug, a plug having a third (groundi ng) pi n. Th is plug will on ly fi t into a g rou ndin g-type powe r outlet. Thi s i s a sa fety fe at ur e . If yo u ar e u na bl e to i nse r t th e pl u g i nt o t he outlet, conta ct you r e le ctrician to replace your ob sol et e outlet. Do not defeat the purpose of t he gr ou nd ing typ e pl ug . (T hi s d oes not a pp ly in co untr i es in which the 2-wire, non-grounded type of plug is used.)

SAFETY When to Call Your Service Representative

10. Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord.

11. If an extension cord is used with this product, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

12. Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

When to Call Your Service Representative

WARNING: Do not attempt any maintenance or troubleshooting other than

that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the product does not operate normally when the operating instructions

are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

E. If the product has been dropped or the cabinet has been damaged. F. If the product exhibits a distinct change in performance, indicating a

need for service.

Power and Grounding SAFETY

Power and Grounding

Power Supply

1. Power requirements: 220-240 V, 50/60 Hz (Only 50 Hz is printed on the rating plate of some machines.)

2. Insert the power plug securely into the wall socket.

3. Make sure that the wall outlet is near the machine and readily accessible.

4. Do not connect other equipment to the same socket.

5. Do not step on or set anything on the power cord.

6. Do not connect other equipment to the same extension cord.

7. Be sure that the power cord is not in a position where it would trip someone.

8. The wall outlet must be easily accessible.

Grounding

Ground the mac hine and the l ightning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning p rotection cir cuit for the ma chine requires the machine to be properly grou nded. If prop er grounding i s provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

Cold Weather Power-up

Avoid raising the room temperature abruptly when it is below 14°C, or condensation may form inside the machine.

1. Raise the room temperature to 10°C at less than 20°C per hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

4. Do not use the machine near a humidifier.

iii

SAFETY Thunderstorms

Thunderstorms

With proper grounding, about 90% of lightning damage can be prevented. However, if possible, du ring severe electric stor ms turn the power switch off and disconnect the power cord and telephone line cord.

GENERAL

1. Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.

2. Do not make modifications or replacements other than those mentioned in this manual.

3. When not using the machine for a long period, disconnect the power cord.

Ozone

The machine generates ozone during operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, ozone odor may appear; in such a case, ventilate the room.

Symbols & Conventions Used In This Manual

Documents: A document is anything you put on the feed table of your ma-

chine whether your are faxing it or copying it.

Prints: A print is anything that comes out of the machine: a fax mes-

sage you received or a copy you made.

Procedures: Procedures are described step by step. Perform them in or-

der. When you see an LCD display, it always shows what comes trations accompanying steps help you find the right key or handle, or show you how to perform the step.

This is a step in a procedure.

after performing the step it accompanies. Other illus-

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Operation panel

MACHINE LAYOUT

1- The Receive File indicator lights when a fax

message is stored in memory (see page 14).

2- The Check Display indicator lights to tell you to

read the display.

3- Press the Auto Select key to use Auto Receive

Mode. The indicator lights when you are in this mode.

4- The resolution/Halftone is indicated by these three

indicators and can be changed by the resolution/Halftone button.

5- When the Memory indicator is on, then memory

transmission is in effect, if it is off, immediate transmission is in effect. Switch between the two with the Memory button.

6- There are ten Quick Dial keys. Use them to store

individual numbers (see page 21) or groups (see page 23 ). Use the keys to enter characters (see page 71). Use Quick Dial 09 as a dial option key. Use Quick Dial 10 as a Group key (see page 25).

7- The Liquid Crystal Display guides you through tasks

and informs you of the state of the machine. Messages appear here. The LCD consists of two 20-character lines.

8- Use the arrow buttons to navigate through functions,

to accept or reject settings, or to set function options.

9- Press the Function key and enter a two digit code

to access functions 11 to 51. (For functions 61 to 94, enter 6, the access code on page 64 and the function number.)

10- Press the Speed Dial key and enter a two digit code

(between 00 & 49) to dial or store individual numbers (see page 21).

11- The Pause/Redial key inserts a pause when you

are dialing or storing a fax number. Or, press the key to redial the last number dialed. (The redial feature doesn’t work once you’ve started dialing a new number.)

12- Press the On Hook Dial key to dial a phone call

from the keypad without having to lift the phone or handset off the hook (phone or handset option needed).

13- Press the Clear key to erase the last character or

digit entered, or use the left and right arrow keys to move the cursor and then press Clear to erase whatever is at the cursor.

14- Press the Stop key to stop a transmission or a

document scanning, to stop a reception or to stop a long copy run. The machine will finish printing out

the sheet being printed and then stop. 15- Press the Start key to start all tasks. 16- Use the numeric keypad (sometimes called the 10

keys) to dial fax numbers, to enter the numbers of

copies, etc.

Note: When you attach the sheet to the machine,

make sure the line above "Symbol" is aligned with

the arrow mark on the machine.

MACHINE LAYOUT Part Names

Part Names

1- The main switch turns your machine on and off. 2- 10 Quick Dial keys store telephone numbers. 3 The cover release button 4- Incoming faxes and copies are sent to the copy

tray.

5- The automatic document feeder (ADF) holds up

to 30 sheets which are fed one at a time. Place your original documents here.

6- Match the document guide to the size of your

original documents.

7- Scanned documents are stacked on the Document

Tray.

8- The main paper tray holds copy paper.

9- When loading paper, match the paper guide to the

paper size.

10- The optional paper feed unit holds more paper.

FA XI NG

If you have not yet installed your fax machine, do so now. See Installation, on page 75.

This section covers what you’ll most often need to do:

Recommended Types of Document ................................................................ 4

Memory T ran sm is si on an d Im me di ate Transmission............ .. ......................... 6

Receiving Calls & Fax Messages(Faxes/Phone Calls) .................................... 11

Printing a Message Received & Stored

(Substitute Reception) ...................................................................................... 14

Faxing a Page With Very Fine Detail................................................................ 15

Optional Feature for Transmission.................................................................... 16

Redialing ........................................................................................................... 19

Storing & Editing Fax Numbers (Functions 31 & 32)........................................ 21

Storing & Editing a Group of Fax Numbers (Function 33)................................23

Chain Dialing................. ................................................................................ .... 27

Erasing a Stored Message Before It Is Sent

(Functions 21 & 22)........................................................................................... 28

Printing a Stored Message (Function 51) ......................................................... 29

Polling Reception (Function 11)........................................................................ 30

Talking Before Sending a Fax(On Hook Dial)................................................... 31

Sending a Fax using the Handset .............................................. ...................... 31

A Few Hints...

Press Clear to erase the last letter or digit that you entered. Press No to erase the entire name or number and start again. To enter characters and labels, turn to page 71.

FAXING Recommended Types of Document

Memory Transmission and Immediate Transmission

There are two ways to send a fax message.

Immediate Transmission

❐

Memory T ran smis si on

❐

Immediate Transmission (Memory indicator not lit)

Immediate Transmission is convenient when:

You wish to send a messag e immediately

❐

You wish to quickly chec k w he th e r yo u have successfully connecte d with the

❐

other party’s fax machine. Your machine’s memory is getting full

❐

The machine dials immediately after you press Start (or at the specified later time, if you used a time- delay feature like Send Later). The message is scanned and transmitted page by page without being stored in memory.

Memory Transmission (Memory indicator lit)

Memory Transmission is convenient because:

Fax messages can be scanned much more quickly (you can take your

❐

document away fro m th e fa x ma ch in e w it ho ut waiting too long). While your fax message is being sent, another user can operate the machine

❐

(people will not have to wait by the fax machine too long). You can send the same message to more than one place with the same

❐

operation.

After you press Start, the machine doesn’t dial until all the pages of your fax message have been stored in the memory.

Memory Transmission and Immediate Transmission FAXING

Memory Transmission

Caution: If your document gets stuck while it is being processed, press the

Stop key, and turn to page 55 for instructions on how to safely remove the original.

Make sure that the machine is in

standby mode for faxing. The display should look like this:

Fan your document stack (at

most 30 pages: 80g/m sure all pages are loose, then square it. All pages in your document must be one-sided and be of the same size.

Insert the document face up in

the feeder and adjust the guides to fit the width of the document.

Note: You can dial before you set the document. Place the document after you dial the number and go to step 7.

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) to make

The display will look like this:

If the memory indicator is not lit,

press the Memory key.

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FAXING Memory Transmission and Immediate Transmission

Dial the number in one of the fol-

lowing ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Group

06 07

If you install the handset, you can sent the message manually. Pick up the handset and dial.

If you want to erase a digit of the phone number, press the Clear key. If you want to erase the entire number, press the No key.

*: In this example Group Dial is programmed in Quick Dial 08. **: In this e xample Quick D ial key 10 is p rogrammed as the Group key, and Group dial number 1 is programmed.

Programming Quick Dial: see page 21. Programming Speed Dial: see page 21. Programming Group Dial: see page 23. Programming Group key: see page 25. Note: The ma ximum destinations you can dial using the ten key pad is 49. However, this limitation is also subject to memory capacity.

If you enter the wrong number, press No or Clear and enter again. Press Clear to delete one digit. Press No to delete the whole number.

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Example: Speed Dial 10

Speed Dial 1 0

Example: Method 1 * Quick Dial key 08. Method 2 ** Quick Dial key 10 and 1 on the ten key pad.

Press Yes to enter another num-

ber. If you have only one destination, press Start.

Repeat steps 6 and 7 until all destinations are entered.

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Memory Transmission and Immediate Transmission FAXING

The machine stores your message and dials the first number (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected). Send later: see page 16.

Press the Start key and wait. The

machine will dial the destination’s

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number. If you like to cancel the transmis-

sion, press the Stop key during

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communication. Then press Yes to cancel the

transmission. If the other party’s line is busy,

your machine will dial again. If the other party’s fax machine

answers, both machines will con-

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nect and yours will send the message.

Tip: If your line goes through a local switchboard (a PBX) remember to dial

the exit code. Press the Pause key immediately after the code. If the number includes a country code, press the Pause key after the country code, then dial the rest of the number.

FAXING Memory Transmission and Immediate Transmission

Immediate Transmission

Make sure that the machine is in

standby mode. The display should look like this:

The memory indicator should go

out. If the memory indicator is lit, press the Memory key.

Place the entire document face

up into the feeder. (No more than 30 pages.)

How to set document see page 7. Note: You can dial before you set

the document. Place the document after you dial the number and go to step 6.

Dial. (See page 8 for how to dial.)

Press the Start key.

The machine dials and connect to the other party . The number that you

dialed and the other party’s RTI or CSI is displayed. (RTI, CSI: see page 88.)

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Receiving Calls & Fax Messages (Faxes/Phone Calls) FAXING

Receiving Calls & Fax Messages (Faxes/Phone Calls)

Overview

The machine can treat incoming fax messages and telephone calls in three ways.

Auto mode (Auto Select Lit)

❐

Use this mode if your line is shared by a fax machine and telephone. When a call comes in , the machine will ring a number of tim es to give you the chance to pick up th e ha nd se t. If you do not pick up and the call is a fax message, the mac hi ne will go into fax mode and start receivin g. You can c ho os e the number of times the machine rings before taking the call by altering the Auto Ring time (see page 13). Also use this mode if you have a telephone answering machine connec te d (se e pa ge 13).

Fax mode (Auto Select Lit)

❐

Use this mode if you have a dedicated fax line. The machine assu me s all calls are fax messages. It w il l ring once to alert you to an incoming call and then start receiving.

Manual Receive Mode (Auto Select Not Lit)

❐

Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all call s yourself and decide whether they are f ax messa ge s or telephone calls. You must manually hit the Start key to receive a fax. The machine will ring continuously until you answer the cal l, so you have to be near the machine at all tim es .

FAXING Receiving Calls & Fax Messages (Faxes/Phone Calls)

Auto Mode or Fax Mode (Auto Select Lit)

When the Au to Select indi cator is lit, th e machine is in one of the automatic reception modes ( Auto mode or Fax mode). Which mode is active depends on how you set up your machine. Decide which mode you will use most often and program it with the following procedure. Then press the Auto Select button whenever you wish to switch to and from this mode.

Press the Function key and 6, 2,

2, 2, 2, 6, 2 using the ten key pad, then press the Yes key.

Press the N key until "

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Press the Yes key.

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" appears.

Select the setting you want using

and the N keys.

the

❐

Select "FAX": Auto Select indicator shows you are in Fax mode.

❐

Select "AUTO": Auto Select indicator shows you are in Auto Receive mode.

Press the Function key.

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Manual Receive Mode (Auto Select Not Lit)

This mode is active when the Auto Selec t indicator is NOT lit. Press the Auto Select key to switch to and from this mode. You have to answer the call yourself and decide whether it is a fax or a telephone call. The procedure for answering a call is as follows:

Pick up the handset.

Listen to the other end.

If you hear a voice, con tinue your conversation as you woul d no rma ll y.

❐

If you hear a fax tone , rem ov e an y do cuments from the feeder, press the

❐

Start key then replace the handset. The machine will start receiving.

Receiving Calls & Fax Messages (Faxes/Phone Calls) FAXING

Setting the Auto Ring Time

In Auto mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically. You can alter the number of rings by changing the Auto Ring Time.

Press the Function key and 6, 2,

2, 2, 2, 6, 1 using the ten key pad, then press the Yes key.

Press the N key until the opposite

display appears. Press the Yes key. The factory

setting will be displayed, either:

❐

Change the number of rings, press the No key, then press the new number using the ten key pad. Example 03. Press 0, 3 using the ten key pad.

❐

Keep these settings, go to step 4.

Press the Yes key, then the

Function key.

When you connect Telephone Answering Machine

When you are in Auto Mode, you can connect the Telephone Answering Machine.

Plug the answering machine into the TEL jack on your fax machine.

❐

Auto mode ensures t ha t yo ur an sw e ring machine has the chance to respo nd to

❐

incoming telephone calls. If the call happens to be a fax message , the message will be given to the fax machine automatically.

When you conn ec t t he telephone answering machin e, the Auto Ring Time mu st

❐

be set to one ring more than the number of rings that your answering machine waits before it takes the call. To check this number, have a friend call and do not answer the phone, count the num ber of rings that you hear before th e answering machine takes th e call.

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FAXING Printing Received Messages that Have been Stored

Printing Received Messages that Have been Stored (Substitute Reception)

If the Receive File indicator is lit, a message was stored in memory using substitute reception. This could be because the machine ran out of paper or toner, or because the night timer has turned off the print engine.

Night Timer: Hold any key to print messages received while the Night Timer

(page 43) has turned the heater off. Otherwise, check if any of the following indicators are lit, and follow instructions.

When ADD PAPER appears in the display, your fax machine is out of paper. Add paper: see page 48.

When ADD TONER appears in the display, your fax machine is out of toner. Change the toner cassette: page 49.

Or There might be a paper jam (see

page 56) or an open cover.

As soon as the machine is back in working condition, messages stored in memory will be printed. The Receive File indicator will turn off and the messages will be erased from memory.

If a message comes in while you are copying, the fax machine will store the message in memory and the Receive File indicator will light. The message will be printed as soon as copying is done.

To turn subs titute reception off or back on, set bit 0 of user parameter switch 05. See page 66.

-Message appears here-

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Faxing a Page With Very Fine Detail FAXING

Faxing a Page With Very Fine Detail

So that text , diagrams and images stand out clearly in your document, the machine automa tically detec ts the image de nsity (contrast) and makes a compensation. However, if you need to send a document which requires optimum clarity, select the resolution setting appropriate to your needs.

You can select different settings for each page of your message. Simply change the settings for page 2 while page 1 is being scanned.

Resolution & Shading

The resolution button gives you control over doc ument quality. The indicators above the button show the current setting. Choose a setting that matches your document.

Standard: Standard quality. Use for most printed or typewritten docu-

ments. This is selected when the other resolution indicators are not lit.

Detail: High quality. Use for documents with small print or fine de-

tails.

Fine: Very high quality. Use this for high quality reproduction. Halftone: Use this for optimum quality if your document contains

photographs/diagrams with complex shading patterns or gray tones. If you choose this setting, resolution will automatically be Detail.

Important: Faxing at a higher resolution requires more time. Frequent use of

high resolution could cause an increase in your phone bill, especially for long distance transmissions.

FAXING Optional Features for Transmission

Optional Features for Transmission

Send Later

Using this feature, yo u can delay transmission of your fax mes sage until a specified ti me. This allows you to take adv antage of off-p eak telephone l ine charges without having to be by the machine at the time.

CAUTION: If your machine’s memory is full, you will have to send the mes-

sage from the document feeder. This means that anybody removing your document would automatically cancel the operation.

Proceed as for a usual fax message but don’t press Start.

Press N once and press Yes.

( N is also the Option key).

Enter a sending time that falls

within the following 24 hours. For example: To send at 11:30, press 1, 1, 3, and 0 from the key pad. If you enter the wrong time, press No and enter again.

Press Yes.

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6(7 237,21 .3$'< 7,0(  

Use function 21 to erase a stored fax message before it is sent (see page 28).

Optional Features for Transmission FAXING

Page Count (Immediate Transmission only)

When your fax message is p rinted at the other end, page numbers will b e printed on the top of each page. Using the Page Count feature, you can select the format in which the page numbers are printed.

If you use Page Count: Page numbers will be printed in batch-number ing format (for example, p1/3,

p2/3, and p3/3 for a three-page message). This makes it easy for the other party to see how many pages you sent, and if any are missing. However, you have to input the number of pages at the keypad before sending.

If you do not use Page Count: Page numbers will be printed only as a sequenc e (for example, p1, p2, p3).

This makes it difficult for the other party to tell at a glance whether any pages are missing (f or example, du e to a double feed in your machine’s document feeder).

Note:If you do not select Immediate Transmission, Page Count is automat-

ically switched on, and the pages are counted automatically. If the numbering with page count appears strange, check that the page count value matches the number of pages in your document.

Press N until the right display ap-

pears.

Yes.

Example: 10 pages

1 0

Yes.

6(7 237,21 < 6(7 3$*(6"

6(7 237,21 .3$' 3$*(6

6(7 237,21 <1 3$*(6

FAXING Optional Features for Transmission

TTI

Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be ov erprinted if there is no margin at the top of the transmitted page.

In some cases, you may wish the other party to receive an unmarked copy of your original. In this case, you can switch TTI off.

Press N until the right display ap-

pears.

Press Yes.

If you wish to change the TTI set-

ting, press M or N until the displayed setting is correct.

Press Yes when you have fin-

ished.

6(7 237,21 < 77, 35,17"

6(7 237,21 <

21 2))

6(7 237,21 <

2))

Redialing FAXING

Redialing

If a message wa s not transmitt ed successfull y, tha t does not mean that you have to enter t he telephone n umber again. In many cases , the machine will redial the destination automatically . Or, with the Redial key, you can redial with just a few keystrokes.

Automatic Redialing

The machine will automatically redial the other party if any of the following conditions occurred.

❐

The other party was busy

❐

There was no reply from the other party

❐

The message was rejected by the machine at the other end because of excessive errors (in this case, redialing will only take place if Memory Transmission was used)

The number of redials and the redial interval may be adjusted by a service technician.

During redialing, the number being dialed is displayed as shown on the below.

 ',$/,1*

Using the Redial Key

The machine remembers the last telephone number that you input. If you have to redial this number, just press the Redial key, then press the Start key.

This feature has the following uses. If the machine is waiting to redial the other party, you do not have to wait for the

redialing interval to expire. If you wish to send another message to the s ame address that you just sent

last time, you don’t have to dial the full number again. Place the message in the feeder, then press the Redial key, then press the Start key.

FAXING Redialing

To send a fax using Redial, do the following:

Make sure that the machine is in

standby mode for faxing. The display should look like this:

Set your document. How to set

the document, see page 7.

Press Redial.

Press Start.

5($'<   6(7 '2& 25 ',$/ 12

5(',$/ <



Storing & Editing Fax Numbers (Functions 31 & 32) FAXING

Storing & Editing Fax Numbers (Functions 31 & 32)

Numbers that you often use can be stored in memory. A stored number will remain in memory even if the power is cut.

You can store numbers in three ways. Quick Dials

The number is assigned to its own key. To dial that number, just press the key. You can store up to 10 numbers in this way.

Speed Dials The number is given a two digit code. To dial the number, press the Speed Dial key and enter the code. There are 50 Speed Dial codes available numbered 00 to 49.

Groups If you regularly broadcast messages to the same set of destinations, you can combine these numbers into a group. Then just select the group and eac h number will be dialled in sequence automatically. You can program up to 3 groups with 30 numbers each.

Storing, Editing and Erasing Quick Dials/ Speed Dials

These steps describe how to store or edit telephone number in Quick Dial keys or Speed Dial codes. You can get a printout of numbers stored. In this example we will store a new number in Speed Dial 01.

Choose Quick Dial or Speed Dial

programming mode.

❐

Quick Dial: Function 3 1 Yes

❐

Speed Dial: Function 3 2 Yes

Select the Quick Dial key or

Speed Dial code you want either:

❐

Quick Dial: Press the Quick Dial key

 48,&.

35,17 /,67M6($5&+

 48,&.

35,17 /,67M6($5&+

FAXING Storing & Editing Fax Numbers (Functions 31 & 32)

❐

Speed Dial: Input a two digit Speed Dial code. e.g. Speed Dial 01: Press 0 1.

❐

If the Speed dial code you select is already used, press N until an open code appears.

❐

Press M then Start to print a list of numbers.

Press Yes to accept.

Enter a new number or edit the

existing number. To erase an existing number,

press No then Yes and go to step

9. Press Yes to accept.

If you wish you can give this num-

ber a name:

❐

Edit the name: Press Yes and go to step 7.

❐

Skip naming: Press No and go to step 9.

Enter or edit the name. (See

page 71).

Press Yes to accept.

  .3$'1



  .3$'<1



  <1

352*5$0 /$%(/"

  $%& <1

1(: <25. 2)),&( 

 48,&.

35,17 /,67M6($5&+

MN N

❐

Edit another number: Go to step 2

❐

Return to standby mode: Press Function.

Storing & Editing a Group of Fax Numbers (Function 33) FAXING

Storing & Editing a Group of Fax Numbers (Function 33)

This section describes how to program or edit a Group. You can also get a printout of n umbers that ar e already stored. In this example we will program Group 1 into Quick Dial key 01.

You can store up to three groups numbered 1 to 3. You can program up to 30 numbers in a Group.

Press Function, 3, 3, Yes.

Either:

❐

Enter the number of the group you want to program or edit. e.g. Group 1: Press 1.

❐

To print a list, press M then Start.

Press Yes to accept.

You have two options:

❐

Edit or program the Quick Dial key for this group: Press Yes and go to step 5.

❐

Skip the Quick Dial: Press No and go to step 6.

Then either:

❐

Program a new Quick Dial: Press the Quick Dial key you wish to use for this group then Yes.

❐

Free up the old Quick Dial: Press No, then Yes.

*5283   35,17 /,67M6($5&+

*5283  <1 352*5$0 48,&."

*5283  <1 352*5$0 /$%(/"

If a message like "USED AS.." flashes up, the key is already in use. Press a different key.

FAXING Storing & Editing a Group of Fax Numbers (Function 33)

If you wish you can give this

group a name:

❐

Edit the name: Press Yes and go to step 7.

❐

Skip naming: Press No and go to step 8.

*5283  $%& 

Enter or edit the name then press

Yes. Enter a fax number in one of

these ways:

❐

Press a Quick Dial key.

❐

Press the Speed Dial key followed by two digits.

❐

Enter a number on the keypad.

Press Yes to accept.

If ALREADY PROGR AMM ED briefly flashes up on the display, either:

❐

Press No to keep the number and choose another number.

❐

Press Yes to erase this number from the group.

You have two options:

❐

Enter another number: Go back to step 8.

❐

Finish entering numbers in this group: Press No and go to step 11.

*5283  .3$'1 

You may then either:

❐

Work on another group: Go to step

❐

Finish: Press Function.

Erasing Groups FAXING

Erasing Groups

These steps describe how to erase single numbers from a group.

Press the Function key and 3, 3

using the ten keypad, then press the Yes key.

Enter the group number using the

ten keypad, then press the Yes key.

Press the No key.

Press the Yes key.

Press the Function key and 3, 3

using the ten keypad, then press the Yes.

❐

Delete another number: Go to step 2

❐

Finish: Press Function

*5283   35,17 /,67M6($5&+

*5283  <1 352*5$0 48,&."

*5283  48,&.1 352*5$0 /$%(/"

*5283  <1 &/($5"

*5283  <1

&/($5('

Programming the Group Key

Y ou can program the 3 groups. However , if there is no room in Quick Dial keys, this group key is helpful. You have to program the 10 of the Quick Dial key as the group key. How to transmit using the group key, see page 8.

Press Function 3 1 and Yes.

Press the Quick Dial 10.

Press Yes.

Press Function.

 48,&.

35,17 /,67M6($5&+

 352*5$0"

 352*5$0" <1

352*5$0 *5283 .(<"

 48,&.

35,17 /,67M6($5&+

FAXING Programming the Dial Option Key

Programming the Dial Option Key

This function of this key depends on the capabilities of the other terminal.

Press Function 3 1 and Yes.

Press the Quick Dial 09.

Press Yes.

Press Function.

Dialling with the Dial Option Key

Set the Document

Enter the number

Press 09 and Yes.

Enter the password

 48,&.

35,17 /,67M6($5&+

 352*5$0" <

 352*5$0" <1

352* ',$/ 237,21"

 48,&.

35,17 /,67M6($5&+

75$160,7 237,21 ',$/ )$; 180%(5

75$160,7 <67$57 

75$160,7 <67$57 :

75$160,7 <67$57 :

Press 09 and Yes.

Enter the subaddress

Press 09 to enter space.

Note: You can program the password and sub-address in a Quick Dial, Speed Dial or Group.

75$160,7 <67$57 :6

75$160,7 <67$57 :6

75$160,7 <67$57 :6

Chain Dialing FAXING

Chain Dialing

This feature al lows you to co mpose a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the keypad.

For example, y ou can program c ommonly used area or country codes into Speed Dial Codes or Quick Dial Keys.

Example: 01133-1-5553333 (From the USA to Paris). Assume tha t the following Quick Dial and Speed Dial numbers have already

been programmed.

Quick Dial 01 = 01133 (Overseas to France)

❐

Quick Dial 02 = 1 (Paris)

❐

Speed Dial 10 = 555

❐

The machine ask you to dial

On Hook Dial or Handset Mode: Press 01, 02, Speed Dial, 1, 0, then 3, 3, 3, 3.

Other:

Press 01, Pause, 02, Pause, Speed Dial, 1, 0, then 3, 3, 3, 3.

FAXING Erasing a Stored Message Before It Is Sent (Functions 21 & 22)

Erasing a Stored Message Before It Is Sent (Functions 21 & 22)

Every time you store a fax message in your machine’s memory, a new file is created. A file is also created for storing instructions to pick up a fax message left elsewhere (polling, page 30). Each file is given a number. This number appears on the memory st orage report, Journal and Transmission Result Report. To see which files are currently in memory, you may print a file list.

To erase a fax message stored in

memory: Press Function, 2, 1, and Yes

To erase instructions to

message (polling): Press Function, 2, 2, and Yes

Press N to scroll through the files.

You’ll get this.

Or: Press M to obtain a list of all the files and their number. If you already

know the number of the file to erase, enter it directly from the keypad and skip to step 4.

Scroll through the files with M or N.

pick up

Press Yes.

Press Yes again to erase the file.

),/( 12 .3$' 35,17 /,67M6($5&+

),/( 12 <

- number or label-

),/( 12 <

- number or label-

),/( 12 <1 &/($5"

5 6

Either:

❐

To erase another file, go to step 2.

❐

To finish, press Function.

Printing a Stored Message (Function 51) FAXING

Printing a Stored Message (Function 51)

If you need to see the contents of any of the files, use this feature.

Press Function, 5, 1, and Yes.

Press N to scroll through the mes-

sages. Y ou’ll see this.

Or: Press M to obtain a list of all the files and their number. If you already

know the number of the file to print, enter it directly from the keypad and skip to step 4.

Scroll through the message files

with M or N.

Press Yes.

Press Start to print the message.

),/( 12 .3$' 35,17 /,67M6($5&+

),/( 12 <

-number or label-

),/( 12 <

-number or label-

),/( 12 67$571

-number or label-

FAXING Polling Reception (Function 11)

Polling Reception (Function 11)

Use this feature when you wish to pick up a message from another terminal.

Press Function, 1 and 1.

Press Yes.

Dial the number from where you

will pick up the message. You can use Quick Dial keys or

Speed Dial codes.

Press Yes.

Press Start.

75$16 02'( <1(;7  32//,1* 5(&(,9(

32//,1* 5(&9 ',$/ ',$/ )$; 180%(5

32//,1* 5(&9 <67$57

-number or label-

32//,1* 5(&9 67$57

-number or label-

Note: Another terminal should have the polling feature. You cannot poll from a machine that has set secure polling with ID number. Ask the other end to make a polling file without polling ID.

Deleting a Preset Polling Reception (Function 22)

Use function 22. For details, see Erasing a Stored Message on page 28.

Talking Before Sending a Fax(On Hook Dial) FAXING

Talking Before Sending a Fax(On Hook Dial)

Press the On Hook Dial key.

Proceed as for a usual fax message but don’t press Start. (Do not use

the handset). If you hear a voice from the machine’s built-in speaker, pick up the

handset and speak to the other party. If you hear a high-pitched tone instead of a voice, place your fax

message in the auto document feeder, then press Start. When you are ready to send your fax message, place your message in

the feeder, then ask the other party to press Start. When you hear a high-pitched tone, press Start.

Replace the handset.

Sending a Fax using the Handset

You can s end a fax mess age using the handset. (External Telephone is required.)

Set the document then pick up the handset.

Dial the other party.

If you hear a voice, speak to the other party.

If you hear a high-pitched tone instead of a voice, press Start.

When you are ready to send your fax message, ask the other party to

press Start. When you hear a high-pitched tone, press Start.

Replace the handset.

OTHER FEATURES

Other features are listed here that you might find useful but that you will not set very often.

Verifying Communications, Errors, Counters, etc. ............................................32

Rejecting Messages From Certain Senders .....................................................37

Saving Energy .................................................................................................42

Printing the Sender’s Identification....................................................................46

Tonal Signals .....................................................................................................46

Copying..............................................................................................................47

Verifying Communications, Errors, Counters, etc.

You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself.

Automatically Printed Reports

Unless ot herwise indica ted, the autom atic printing of these repor ts can be turned on or off by changing the bit of the

Journal (Switch 03, bit 7)

This report gives details on each communication made by your terminal. It is automatically output after 35 transmissions and receptions.

user parameters (see page 64).

File Reserve Report (Memory Storage Report) (Switch 03, bit 2)

If you switch this report on, it is printed immediately after you store a document in memory for Memory Transmission. It gives the file number, the time that it was stored, and the destinations (including any Group numbers that were selected).

Power Failure Report (Stays on)

This report is printed if the machine’s power was off for long enough to erase files from the memory. The report gives details of the files that were lost. With this information, you may store messages for transmission again, and contact the senders of any received messages that were lost. (Note: Phone numbers stored in Quick/Speed/Groups are not lost.)

Verifying Communications, Errors, Counters, etc. OTHER FEATURES

Communication Result Report (Memory Transmission) (Switch 03, bit 0)

This report is p rinted out after memory transmis sion showing whether it was successful or not. If you have switched this report off, a Communication Failure Report will be printed only when a communication fails.

Transmission Result Report (Switch 03, bit 5)

This report is printed out after immediate transmission showing whether it was successful or not.

Communication Result Report (Polling result report) (Switch 03, bit 4)

This report is printed after your machine polls a message from another machine.

Communication Failure Report (ON if Transmission Result Report is OFF)

This report is printed if a memory transmission failure occurred, after a job is completed. It is only printed if the Transmission Result Report is switched off, and event of a communication failure.

Error Report (Turned on/off by a Service Technician)

This report is printed after communication failure report (above) is printed after a job has been completed. So while doing a broadcast, the machine may print a number of error reports, and at the end, it prints a communication failure or transmission result report. Check it, and retransmit any pages that were not sent. If a particular problem continues or gets worse, keep the error reports for the service technician.

each unsuccessful c ommunication. The

Printing Part of the Image on the Report (Switch 04, bit 7)

For reference purposes, the machine prints the first few inches of the fax message on the following reports.

Transmission Result Report

❐

Memory Storage Report

❐

Communication Failure Report

❐

OTHER FEATURES Verifying Communications, Errors, Counters, etc.

Report Formats

Example 1. Error Report*

* * * ERROR REPORT (AUG 01 1995 -06:00 ) * * *

FILE ADDRESS MODE TIME PAGE RESULT

--------------------------------------------------------------------

Report details appear here

TTI XYZ COMPANY

Example 2. Journal*

* * * JOURNAL (AUG 01 1995 07:00) * * *

<TX> DATE TIME ADDRESS MODE TIME PAGE RESULT FILE

--------------------------------------------------------------------

<RX> DATE TIME ADDRESS MODE TIME PAGE RESULT FILE

-------------------------------------------------------------------

The Mode Column

Transmission details appear here

Reception details appear here

TTI XYZ COMPANY

See the bottom of the Journal for a full listing of symbols on the Journal. On other repor ts a code is giv en, informing t he type of co mmunication. These codes are explained below.

The Result Column

OK: Successful communication E: An error occurred

The Footnote on the Journal

TX counter: Total number of transmitted pages RX counter: Total number of received pages

Verifying Communications, Errors, Counters, etc. OTHER FEATURES

Reports You Can Printout Yourself

You can print these reports at any time by following the steps below.

Journal (Function 41)

In addition to the automatic output of this report, which we’ve described earlier , you can print the Journal at any time.

Press Function, 4, 1 and Yes.

Press Start to print out the report.

35,17 -2851$/

67$57

File List (Function 42)

This is a list of memory transmission files still in memory. It gives information about each stored file, such as the fax numbers, start time, and status.

Press Function, 4, 2 and Yes.

Press Start to print out the report.

35,17 /,67 ),/(

67$57

OTHER FEATURES Verifying Communications, Errors, Counters, etc.

Telephone Number List (Function 43)

You can obtain a list of all the phone numbers stored in the machine. (You can also obtain a list of stored numbers as you edit them. See the section on storing numbers, beginning on page 21.

Press Function, 4, and 3.

Press Yes.

To print all the numbers (Quick Dial, Speed Dial, and Group numbers)

press Start. Then press Function and skip the following steps. Three lists will come out.

Press No and you’ll see this:

Either:

If you want a Quick Dial list, press Yes. If you don’t press No.

Either:

If you want a Speed Dial list, press Yes. If you don’t press No.

5(32576 <1(;7  35,17 7(/ /,67

$// /,676" 67$571 48,&.63(('*5283

6(/(&7 /,676 <1 48,&. ',$/ /,67"

6(/(&7 /,676 <1 63((' ',$/ /,67"

6(/(&7 /,676 <1 *5283 /,67"

Either:

If you want a Group list, press Yes. If you don’t press No.

Press Start.

67$57

-Message appears here -

Rejecting Messages From Certain Senders OTHER FEATURES

Counters (Function 94)

These counters will help you if you wish to keep a regular check on how many pages your machine h as s en t, received, and copied. Th e ma chine has the following c ounters:

TX Counter: RX Counter: Scan Counter: Print Counter:

Press

access code

, and

Press Yes to check the SCAN

and PRINT counter.

The number of pages that your machine has sent (transmitted) The number of pages that your machine has received The number of pages that your machine has scanned (including copies) The number of pages that your machine has printed (including copies,reports and lists.)

Function, 6

2222

Yes

, and enter the

, then press 9,

7;  5; 

6&$1  35,17 

Either:

To finish, press

❐

1) If you have replaced the photoconductor

❐

before REPLACE OPC appears (see page

52) then press

❐

2) Press

3) Press

Clear

Yes

twice.

Yes

to reset the counter.

Yes

When you have finished, press

Function

23&

Rejecting Messages From Certain Senders

<&/($5

Rejecting Messages From Senders Who Don’t Identify Themselves

Your fax machine ca n reject inco ming messag es lacking an identifier signal. Follow the user parameter procedure on page 64 to enter these settings. Switch 05, bit 1 0: Accept such messages 1: Reject such messages

Rejecting or Accepting Messages from Specified Senders

This feature is called Authorized Reception. It helps you reject junk fax mail. It lets you specify which terminals you wish to receive fax mess ages from; all others will be shut out.

OTHER FEATURES Rejecting Messages From Certain Senders

1 - You must specify a list of senders (function 81). See page 39. 2 - You must turn Authorized Reception on (function 62). See page 41. 3 - You must set your machine to accept or reject messages from senders

in that list (user parameters, switch 08, bit 2 and 3; see page 41).

If you You accept messages only from a group of people you know.

If you people in the list. This is useful to reject the junk fax mail.

them, the general public will not have access to your fax machine.

reject

them, everyo ne will be able to send you messages

except

the

You can store up to 30 identifications with this feature. You can program an identifica tion and accept (or reject) messages from all senders whose identification contains that part. See Wild Cards, page 95.

List of the

Authorized

Senders

(Function 81)

Empty

Empty/Not

empty

Not empty

Authorized

Reception on/off

(Function 62)

On Either No messages are

Off Either All messages are

On Listed Only messages

On non-listed All messages are

messages from

special

terminals listed

or not listed

(Function 63)

Result

accepted.

from special terminals are accepted.

accepted from special terminals.

part of

except

Rejecting Messages From Certain Senders OTHER FEATURES

Creating & Editing the List of Authorized Senders (Function 81)

Creating the List of Authorized Senders

Press Function, 6 and enter the

access code 2 2 2 2. Then, press 8, 1, and Yes.

(At this time, you can print an Authorized Reception List by pressing M and Start if it has already been created.)

Press Yes again.

Enter the sender’s RTI or CSI.

For example, enter "XYZ COMPANY". How to enter characters, see page 71.

Press Yes.

To store this as a wild card, (see

glossary) press Yes, otherwise press No. The word

*5$00('

you’ll see:

will appear briefly. And

352

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57,&6, <1 6725( $6 :,/' &$5'"

57,&6, $%& 

Go back to step 3 to enter another RTI or CSI or press Function if you

are done.

OTHER FEATURES Rejecting Messages From Certain Senders

Editing the Authorized Senders

Press Function, 6 and enter the

access code 2 2 2 2. Then, press 8, 1, and Yes.

Press N to scroll the RTI/CSI.

When the RTI/CSI you want to delete appears, press Yes.

Edit the RTI/CSI of the special ter-

minal.

and N to move the cursor.

Clear to delete one character. No to delete the whole characters.

How to enter characters, see page 71.

Press Yes.

To store this as a wild card, (see

glossary) press Yes, otherwise press No. The word

*5$00('

Press Yes and Function.

will appear briefly.

352

Erasing the Authorized Senders

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57,&6, $%& <1 $%& &203$1<

57,&6, <1 6725( $6 :,/' &$5'"

57,&6, $%& 

Press Function, 6 and enter the

access code 2 2 2 2. Then, press 8, 1, and Yes.

Press N to scroll the RTI/CSI.

And the RTI/CSI you want to delete appears, press Yes.

Press No and Yes.

Press Function.

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Rejecting Messages From Certain Senders OTHER FEATURES

Switching Authorized Reception On or Off (Function 62)

Before you use Authorized Reception, you have to switch the feature on.

Press Function, 6 and enter the

access code 2 2 2 2. Then, press 6, 2, and Yes.

Press N until the screen is as

shown at right.

Press Yes.

Press M or N to change the on or off setting.

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Press Yes and Function.

Accepting or Rejecting Messages From Senders in the List

You can choose to accept or reject mess ages from senders in the list. Follow the user parameter procedure on page 64 to enter the following settings.

Switch 08, bit 2 You have to set it "1"

Switch 08, bit 3 0: Accept calls from senders in the list of authorized senders. 1: Reject calls from senders in the list of authorized senders.

Hints for Using Authorized Reception

You must specify the sender ’s identification code (their CSI or RTI, see page

87) which could be a little different from their phone number. To get the othe r party’s identif ication, call and ask for their CSI or RTI code.

Explain that you need the number programmed into their fax machine for identification purposes. Or, attempt a communication with their fax machine and print out a transaction confirmation report (function 41, see page 34). Read the identification under the RTI or CSI heading of the report.

OTHER FEATURES Saving Energy

Saving Energy

To print a fax message your fax machine uses a heating roller to fuse the image to the paper. This roller must already be hot when the paper passes under it. To maintain a temperatu re high enoug h to permit proper fusing, electricity is consumed. This facsimile is equipped with various energy saving modes to reduce the consumption of electricity while the machine is waiting for a fax message.

Letting the heating roller cool to room temperature will reduce the amount of electricity the fax machine consumes. Howev er, the fax machine will not print incoming messages right away, it will store them in memory and print them out after the roller warms up.

Letting the heating roller cool halfway reduces the amount of electricity the fax machine consumes, but not as much as letting it cool to room temperature. On the other ha nd, since warmi ng up takes onl y a short time, incoming fax messages can be printed right away.

If your fax machine enters saving energy mode, SAVING ENERGY appears on the display.

The saving energy mode is related to the Night Timer . Refer to the section titled "Night Timer".

How to start the saving energy mode

Your machine will enter the saving energy mode when machine is not used for 5 minutes.

If you want to change the five minute period to one or three minutes, or if you do not want your machine to enter the saving energy mode automatically, please contact your service representative.

How to exit the saving energy mode

Your machine exits from the energy saving mode.

When a fax is received. (If the night timer is on, the message will printed out

❐

after the night timer ends.)

You can still send a fax while the machine is in saving energy mode. Y ou can also carry out some functions (e.g. programming) by first holding down a key to switch to standby mode.

Saving Energy OTHER FEATURES

Which saving energy mode is best for you?

You have two choices: You can let the roller cool to room temperature or you can let it cool to the midpoint. To choose which of the two settings you would prefer, set the user parameter switch. When you allow the roller to cool to room temperature, energy savings are at a maximum and printing will take a little longer since the roller will take more time to come to printing temperature. When you select the midpoint, some energy savings will still be achieved and printing will occur more rapidly.

Switch 05 bits 6 & 7 Letting the heating roller cool to room temperature: Bit 6 at 0, Bit 7 at 0 Letting the heating roller cool halfway: Bit 6 at 1, Bit 7 at 0

Saving Energy with the Night Timer

Y ou can set sleep time to let the machine go to saving energy condition and set the wake up time when it returns to standby mode the next morning. During this Night Timer mode, a fax message received is stored in the memory and will be printed automatically the next morning after the wake up timer is activated.

As a typical example, you could program the heating element inside the printer to stay off at night and over the weekend. (You can program different settings for every day of the week.)

To use the Night Timer, you must:

1. Program the timers for each day of the week.

2. Switch the Night Timer feature on.

OTHER FEATURES Saving Energy

Setting the Timer (Function 71)

Caution: While the night timer is active, all incoming calls are refused if the

memory fills up.

Example: For Tuesday, set the Night Timer to switch the heater on at 9 am

and off at 6 pm.

Press Function, 6 and enter ac-

cess code 2 2 2 2. Then, press 7,1 and Yes.

Press Yes.

Use the M and N keys to scroll

through the days of the week. Example: Press N twice to go to Tuesday.

Press Yes.

There are two timers for each day, each with an ON/OFF setting. "ON"

means that the heater will switch on at the time indicated. "OFF" means that the heater will switch off at the time indicated. To change the ON to OFF, or the other way round, press ∗ or #. When the ON/OFF display is correct: Go to step 6.

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Press N to move the cursor under

the time.

Input the time(9:00): Press 0, 9,

0, and 0 from the key pad.

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Saving Energy OTHER FEATURES

Press Yes.

Repeat step 5 to 7 for the second timer (18:00)

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∗

<

Tip: If you want the heater on all day, set both timers to ON = 00:00.

If you want the heater off all day, set both timers to OFF = 00:00.

Either press Yes and Function to finish, or go back to step 3 to program

the timer for another day.

Switching the Night Timer On or Off (Function 62)

The Night Timer feature must be switched on using Function 62.

Press Function, 6 and enter ac-

cess code 2 2 2 2. Then, press 6, 2 and Yes.

Scroll through the list of features

with N until the screen is as shown opposite.

Press Yes.

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Change the on/off setting by

pressing M or N.

Finish: Yes and Function.

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OTHER FEATURES Tonal Signals

Tonal Signals

On this model the L key on the ten keypad is used as the Tone key. Some organizations offer you a special service by telephone, which you can access by transmitting Touch tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services. First, dial the other party When you are through to the other end, press the Tone key and enter the code number that is needed to access the required feature at the other terminal. Y ou do not need to press the Tone key if your machine is set up for dialing in Tone Dial (DTMF) mode.

Using the Tone Key

Make sure that the machine is in standby mode, and that there is no

document in the feeder. Pick up the telephone handset, or press the On Hook Dial key.

Dial the remote facility. Do not press the Start key.

After your line is connected to the remote facility, do the following:

If your telephon e li ne type is DTMF (Tone Dial): Go to step 5.

❐

If your telephon e li ne type is Pulse Dial: Press the

❐

appears in the display.

Input the digits that you need to use the remote facility. After you have finished your business with the remote facility, hang up.

Note:

Do not press the

Start

key.

on the ten ke yp ad . A dot

Copying OTHER FEATURES

Copying

If you need to make a copy of something, and there is no copier available, use your fax machine. Just place your original in the feeder, and press the Copy key. Note: When copying, the resolution is fixed as Detail.

Place your original in the feeder

Press Copy.

If you have the optional lower cas-

sette, you can select the paper size by pressing N. LT=letter LG=legal The opposite display shows that you select the Legal size.

Input the number of copies that

you need. Example: 3 copies, press 3 of the ten key pad.

Note: This machine makes copies in the order P1, P1, P2, P2 (for example when making 2 copies of a 2 page document).

Press Start.

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MAINTAINING YOUR MACHINE

Loading Paper in the Main Paper Tray

Caution: Make sure the paper conforms to the specifications on page 72. Note: If any foreign matter (especially glue) is on the copy paper, print quality

may deteriora te. Make sur e the front, ba ck and sides of the copy p aper are completely clean.

Place the paper on the tray, mak-

ing sure it is flush against the rear and left walls.

Slide the paper guide to the left

so it lightly touches the paper.

Note: Whenever you change the paper size, set the paper size by Function 34 (see page 82).

Storage Condition of the Copy Paper

❐

60 to 90 g/m2. copy paper is recommended: A4 size is the most commonly used

❐

Do not use damp paper or copies will be defective.

❐

Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.

❐

Keep paper in a vinyl bag if it will not be used for a long time.

❐

Store in a cool dry place.

❐

Store flat. Do not stand upright.

❐

The following materials cannot be used in the paper cassettes: Post cards, tracing paper, OHP sheets, adhesive labels

❐

Do not overload the paper trays.

❐

If multi-sheet feeding occurs or dog-eared copies are made when using recycled paper in the paper cassette, fan the recycled paper and load it in the paper cassette again.

Replacing Toner Cassette MAINTAINING YOUR MACHINE

Replacing Toner Cassette

When the Check Display indicator starts to blink and TONER LOW appears in the display, the toner cassette is almost empty. You will be able to make roughly 100 more copies before you have to replace it with a new cassette. When ADD TONER appears in the display, it is time to install a new toner cassette.

WARNING: Do not incinerate waste toner or depleted cassettes. Toner

dust might ignite suddenly if exposed to flames.

Caution: Lift the toner cartridge by the handle top. Caution: Do not touch any parts other than those specified in the

procedure.

Squeeze in the release button on

the left of the machine and open the cover.

Lift out the old toner cassette.

Shake the new toner cassette

from side to side before installing it.

Put in the new toner cassette. Make sure it drops in smoothly and easily.

Close the cover firmly and pull

the copy output tray forward.

MAINTAINING YOUR MACHINE Replacing Toner Cassette

Storage Condition of the Toner Cassettes

❐

Store in a cool, dark place.

❐

Never store where they may be exposed to heat.

❐

Keep out of the reach of children.

❐

Do not eat toner.

❐

Do not lay heavy objects on toner cassettes.

❐

Do not incinerate toner or toner containers. Toner dust may cause flashback when exposed to an open flame.

Replacing the Photoconductor MAINTAINING YOUR MACHINE

Replacing the Photoconductor

The photoconductor receives the print image before it is transferred to paper. To ensure optimal quality, replace it every 20,000 copies.

If the following display appears, it is time to replace the photoconductor.

5(3/$&( 23& 6(7 '2& 25 ',$/ 12

To check how many sheets you’ve printed, please refer the section titled "Counters" (See page 37.)

Caution: Do not expose the photoconductor drum to light for an extended

period.

Caution: Do not open the cover or touch the PC drum: it cannot be re-

paired. Any scratch on the drum would be reproduced on prints.

Caution: Do not touch any parts other than those specified in the proce-

dure.

Caution: Though organic photoconductor drums are safe for the environ-

ment, dispose of used drums according to local regulations.

Squeeze in the release button on

the left of the machine and open the cover fully back.

Lift out the toner cassette.

Remove the old photoconductor.

MAINTAINING YOUR MACHINE Replacing the Photoconductor

Unpack the new photoconductor

and put it into the machine. The left and right ends are marked "L" and "R" respectively.

Reinstall the toner cassette.

Close the cover firmly and pull

the copy tray forward.

Caution: Do not expose the new drum to light for an extended period of

time. Do not touch the surface of the drum. After you replace the photoconductor, reset the counter for photoconductor inside the machine. If you have replaced the photoconductor before REPLACE OPC appears, see page 37 for how to reset the OPC counter (Function 94).

The display should be as oppo-

site.

Press P.

Press Yes.

The counter resets.

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Daily Maintenance MAINTAINING YOUR MACHINE

Daily Maintenance

Caution: When wiping or cleaning components, do not use any sort of

cleaning agent or abrasive powder. Use a damp soft cloth to clean and a dry soft cloth to wipe dry.

Cleaning the rollers

Grasp the center of the operation

panel and pull forward to open it. Note: It is a good idea to steady the machine.

While holding the panel open, wipe the two center rollers [A] and [B] with

a damp cloth. To clean the hidden part of the white roller repeat the next 3 steps 5 more times.

1) Close the panel. The roller rotates automatically by about 60 degrees.

2) Open the panel and wipe the rollers. Clean the exposure glass [C].

[A]

[B]

[C]

Close the panel firmly and pull

the copy output tray forward.

TROUBLESHOOTING

Caution: Do not attempt to make any repairs other than those described

in this manual. Removing covers may expose you to dangerous

voltages and other risks. Refer all servicing to qualified personnel. Check the description in the display.

If an Indicator Lights Up on the Operation Panel

&200(5525 6723

Press Stop.

The Receive File indicator is lit: Y ou’ve received a fax message which is now

stored in the machine. See page 14 for instructions on how to print it out. The Check Display indicator is lit: Read the message on the LCD display

and check the descriptions listed on page 62.

Clearing Document Jams

&/($5 25,*,1$/

If Problem: There is a document jammed in the feeder. Remove the jammed

document and repeat the transmission procedure.

Cause: The document may be longer than the maximum limit (see the docu-

ment specifications on page 72).

Grasp the center of the operation

panel and pull forward to open it.

If the jammed paper is visible

from the document tray, pull it out from the front of the machine. If the jammed paper has been fed right into the machine, hold the panel open and remove it from inside.

appears in the display:

Close the panel firmly.

Pull the copy output tray forward.

Set the document again after "READY" appears in the display.

TROUBLESHOOTING Clearing Copy Jams

Clearing Copy Jams

&/($5 &23<

CAUTION: Do not touch the fusing unit (see the diagram below). It may be CAUTION: Do not touch the photoconductor drum (green drum). CAUTION: Any toner on the paper will not be fixed to the paper. Be careful

CAUTION: Even if you can see the paper from the exit, do not pull it with-

Squeeze in the release button on

the left side of the machine and open the cover.

Carefully pull out the jammed pa-

per from the outside of the machine. Do not leave any pieces inside.

appears in the display, there is a copy jam.

hot.

not to get your hands or clothing dirty.

out opening the cover.

If the document is very short you might not be able to see it. In this case remove the toner cassette and photoconductor following steps 2 to 5 on the page 51. Then remove the jammed paper and reinstall the photoconductor and toner cassette.

Close the cover firmly and pull

the copy tray forward.

Fusing Unit (white grill)

If Messages You Receive Don’t Fit on Your Paper TROUBLESHOOTING

If Messages You Receive Don’t Fit on Your Paper

Breaking Down Large Format Messages

If the incoming document is longer than the paper in your fax machine, the machine will split it into multiple she ets. The tai l end of the m essage will be reproduced at the head of the next page. The images overlap each other by 10mm. (You can ask a service technician to turn off the overlap.)

Length Reduction

If the incoming document is too long but still within the limits below, the machine can reduce it so that it will fit on one page.

Paper size in the cassette Maximum reducible length

Letter (11") 365.7mm Legal (14") 464.8mm

A4 388.8mm

F 433.2mm

Communication problems

&200 (5525 6723

Causes: -A poor line caused the communication to fail.

-The line is busy or noisy. Try to retransmit.

-The other machine is out of order. Ask the other party to check their machine.

appears in the display: Press Stop.

TROUBLESHOOTING Operational Difficulties

Operational Difficulties

Problem Required Action

STANDBY MODE Nothing happens when the switch is

turned on.

Check the power cord. Is it properly plugged into the outlet?

➣

SET DOC. OR DIAL NO. is not displayed.

The display does not show the Ready condition, or the machine stops during operation.

Switch the power on.

➣

The machine might be in saving energy mode.

➣

Does CLEAR ORIGINAL or CLEAR COPY appear in the display ?

➣

Does ADD PAPER appear in the display?

➣

Does CLOSE COVER appear in the display?

➣

TRANSMISSION The original is not pulled into the

auto document feeder.

You did not feed the document far enough into the feeder.

➣

Clean the ADF rollers (see page 53).

➣

Plug it in firmly

Check that the power cord is plugged in.

Hold down any key for two seconds.

Clear the misfeed. See page 56.

Load paper into the paper tray. See page 48.

Close all covers.

Insert the document into the feeder until it stops. Retransmit.

If the same problem still exists after user maintenance, contact your service representative.

The machine cannot dial out. The telephone line is disconnected.

Check that the line is connected properly.

➣

The telephone line type setting is incorrect.

Check the telephone line type setting

➣

See page 84.

Operational Difficulties TROUBLESHOOTING

Problem Required Action

The machine cannot dial out from behind a private switchboard (a PBX).

Frequent original misfeeds Multifeeds or non feeds

The dialed number does not contain an access code or a pause, or not enough pauses.

Include the access number and a pause

➣

before the telephone number, or add pauses between the access code and the number, if necessary.

Incorrect positioning of originals

Put the document in the feeder correctly.

➣

Incorrect alignment of originals

Align the edges of the document.

➣

Curled pages

Flatten the document.

➣

Incorrect document type

Use a proper document type. See page 72.

➣

Mixed document types

The pages must all be of the same type.

➣

Static electricity on the originals

Shuffle the document.

➣

Clean the ADF rollers (see page 53).

If the same problem still exists after user

➣

maintenance, contact your service representative.

Copier silicone oil on the originals

Wait a few minutes, then try again.

➣

More than 30 pages in the feeder

Do not place more than 30 pages in the

➣

automatic document feeder at once.

The document may be longer than the maximum limit (see page 72).

Make sure that none of your originals exceed

➣

this limit.

TROUBLESHOOTING Operational Difficulties

Problem Required Action

Transmission cannot take place The other machine is out of order.

Check the error report.

➣

Ask the other party to check their machine

➣

and correct the fault.

The line is busy or noisy.

Check that the dial tone is sent out.

➣

Try to retransmit.

Documents sent to other fax terminals arrive blank.

The original must be placed document feeder.

➣

Consistent difficulty in communicating with a particular terminal

Consistent poor image quality when communicating with a particular terminal

RECEPTION The telephone keeps ringing and no

fax is printed.

There are some bad lines between you and that other terminal.

➣

You are in Manual Receive mode.

➣

Power is switched off.

➣

RECEPTION/COPYING No printout; the ADD PAPER

appears in the display.

The paper trays are empty.

➣

The metal plate in the optional paper feed unit is not raised up.

➣

face up in the

Position the original correctly. See page 7.

Store that terminal’s number as a Quick Dial Key or Speed Dial Code. Then call a service technician. Inform him of the nature of the problem and give the Quick Dial Key or Speed Dial Code that you stored the number in.

Change to Auto Select mode (see page 12).

Switch the power on.

Add paper (see page 48).

Press the button on the left of the paper feed unit.

No printout; the CLEAR COPY appears in the display.

The printer has jammed.

Clear the jam (see page 56).

➣

Operational Difficulties TROUBLESHOOTING

Problem Required Action

Copies are blank. Is the toner cassette installed?

Install the toner cassette.

➣

Copy paper misfeeds occur frequently.

Stripes on copies. The exposure glass for the auto document

TELEPHONING

Is the proper paper in the paper tray?

Use appropriate paper. See page 72.

➣

Is folded, wrinkled, damp, or curled paper in the paper tray?

Always use dry, undamaged paper.

➣

Is the paper set properly in the paper tray?

Always load paper correctly. See page 48.

➣

Do not load too much paper in the trays.

Are there any pieces of misfed paper or other foreign objects in the machine?

Make sure that the paper path is

➣

completely clear of paper and other material after a misfeed.

Are you copying onto recycled paper?

Fan the stack of recycled paper and load

➣

it in the paper tray.

feeder is dirty.

Clean the exposure glass (see page 53).

➣

You can’t receive phone calls; the unit only rings once then goes into receive mode.

You can’t receive phone calls; the unit does not ring.

POLLING Dialing took place, but polling could

not.

You are in FAX mode.

➣

mode.

The telephone line is not connected.

➣

Polling with ID is set in the other terminal.

➣

Change to Manual Receive mode or AUTO (see page 12).

Connect the line (see page 84).

Contact the person at the other end and make sure that

free polling is available.

TROUBLESHOOTING Displayed Error Messages

Displayed Error Messages

CHECK AUTO-DIALING

NO FILE EXISTS

TOO MANY DEST.

USED AS GROUP USED AS DIAL USED AS DIAL OPTION USED AS GROUP KEY NOT PROGRAMMED

ALREADY PROGRAMMED

PLEASE SET PAUSE

TONER LOW

ADD TONER ADD PAPER CLEAR ORIGINAL CLEAR COPY CLOSE COVER SERVICE CALL



You cannot use the auto-dialer at the moment. Use the ten-key pad or the handset.

No polling reception operations have been programmed. There are no messages in memory waiting for transmission. Incorrect file number. Check the file number and try again. The memory cannot hold any more telephone numbers.

Either: Delete some numbers then try again. Or: Wait until some of the Send Later or other delayed transmissions waiting in memory have been carried out, then try again.

This Quick Dial Key has a Group stored in it. This Quick Dial Key has a telephone number stored in it. This Quick Dial Key is programmed as Dial Option Key. This Quick Dial Key is programmed as Group Key This Quick Dial Key or Speed Dial Code does not contain a

number. Either:This number is already included in this Group.

This RTI/CSI has already been stored for use with this feature. You must add a pause after your area code when you input your

fax terminal’s own telephone number. Toner has nearly run out. You can s till make copies but must

change the cartridge soon. The toner cartridge is empty. Install a new cartridge.

The cassette is now empty . A document is jammed in the feeder. Paper is jammed in the printer. A cover is not closed properly. Check that all covers are closed.

H Machine is out of order. Contact your service

representative. Be sure to write down the code numbers and have it handy when you call for service.

CHECK PAPER SIZE The size of the installed paper does not match the

currently selected paper size. Set the paper size (see page 82) or install the appropriate paper.

Calling the Service Station TROUBLESHOOTING

Calling the Service Station

The machine ha s a feature ca lled Service Repor t Transmission. Use this feature when your machine is having problems. The machine will transmit information about the condition of your machine to your service representative. A technician will then be able to find out what the problem is before making a visit. Servi ce Report Transmission is available when the fax number of the service representative has been programmed.

Sending a Service Report

When you need to send a service report, do the following.

Function 6 2 2 2 2 7 2 and Yes.

Start.

If the transmission was not successful, the machine will not redial. You must repeat the operation. Program your machine’s own telephone number in order for your service representative to identify the sender of the service report. (Function 61: see page 88)

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TECHNICAL REFERENCE

Access Code for Functions 61 to 94

Accessing functions 61 to 94 requires an access code. The sole pu rpose of this feature is to keep others from accidentally

misadjusting the machine. This code cannot be changed, so do not rely on it as a security feature.

The code is 2222

User Parameters (Function 63)

Adjusting your machine sometimes requires that you change special settings called user parameters. For each user parameter, you must change a switch.

bit in a

Example:

A switch has eight bits. Each bit has a 0 to 7 from the right. In the following example we’ll change bit 3 of switch 05 in the user parameters.

Press Function and 6, enter the

access code 2 2 2 2 then press 6, 3, and Yes. You’ll get:

(You can press M to see a list. Otherwise, press Yes.)

Press Yes again and use the M &

keys to change switches. For example go to switch 05 by pressing N five times.

Switch

6:   

7 6 5 4

value

of 1 or 0, and each bit is

3 2 1 0

6(77,1*" < 35,17 /,67

6:,7&+   

bit values

bit

numbered

.3$'<

User Parameters (Function 63) TECHNICAL REFERENCE

To change bit 3, press 3 on the

key pad. Bit 3 will change from 1

6:,7&+  

.3$'<



to 0 or from 0 to 1. (To change bit 0, press 0, to

change bit 1, press 1, and so on.)

Press Yes and Function.

Here is a list of all relevant user parameters. Many bit settings have no effect and are not listed. (Never change these). The settings made at the factory are underlined.

SW Digits & Definition Settings

00 0, 1, 2 and 3 Do not change these settings

4, 5: Default resolution when you send a message

5(62/87,21

+$/)721(

6: Default setting for transmission

75$160,66,21 02'(

01 7: Clear modes after sending a fax.

5(7851 72 +20( 326,7,21

Bit 4 5 Standard 0 0 Detail 1 0 Fine 0 1 Halftone 1 1

Memory: 0 Immediate: 1

Off: 0 On: 1

TECHNICAL REFERENCE User Parameters (Function 63)

SW Digits & Definition Settings 03 0: Automatically print memory

transmission reports.

&20081,&$7,21 5(68/7

5(3257 0(025< 7;

2: Automatically print storage reports for memory transmission.

),/( 5(6(59( 5(3257

0(025< 7;

4: Automatically print polling reception reports.

&20081,&$7,2 1 5(68/7

5(3257 32//,1* 5;

5: Automatically print immediate transmission reports.

75$160,66,21 5(68/7 5(3257

7: Automatically print communication reports.

-2851$/

04 7: Include the first half of the first

page with reports?

,1&/86,21 2) 3$57 2) ,0$*(

05 0: Store incoming faxes when

machine is out of supplies.

68%67,787( 5(&(37,21

1: Allow automatic reception from senders that do not identify themselves.

0(025< 5(&(37,21

&21',7,216 2)

6, 7: Level for the Energy Saving feature

(1(5*< 6$9,1*

Off: 0 On: 1

Off: 0 Yes: 1

Off: 0 On: 1

Accept (Free): 0 Reject (RTI/CSI): 1

Bit 6 7 Heater off: 0 0 Heater half cool: 1 0

06 0: Send a header with each page.

77,

4: Batch Transmission Off: 0

Off: 0 On: 1

On: 1

User Parameters (Function 63) TECHNICAL REFERENCE

SW Digits & Definition Settings

08 2, 3:

$87+25,=(' 5(&(37,21

(Can also use function 62)

Bits 2 3 : 0 X: Off 1 0: Receive messages only from senders whose RTI/CSIs are programmed. 1 1: Receive messages only from senders whose RTI/CSIs are programmed.

10 7: Use dithering halftone (SPD) or

standard halftone (STD)?

+$/)721( 0(7+2'

STD: 0 SPD: 1

12 2: Faxing & Report Toner Saving Off: 0 On: 1

(&2120< 35,17,1* 02'(

Note: If on, contrast will be set to "Normal" automatically, preserving image quality. This is available when receiving fax messages and printing reports, but not for copying. Further, messages sent to you in halftone mode will automatically turn off toner saving to insure a clear image. To make sure that the fax quality is acceptable with toner saving on, print a few reports. (Note: If the sender is using a machine made by another manufacturer, toner saving will stay on and this could lower image quality.)

3, 4: Fax reception density

35,17 '(16,7<

Bit 3 4 Normal: 0 0 Darken: 0 1 Lighten: 1 0

13 Access to the public telephone line Bit 0 1

Loop Start 1 0 Ground Start 0 1 (This feature is not available in France.) Flash Start 1 1 PSTN 0 0

TECHNICAL REFERENCE User Parameters (Function 63)

User Parameter Hints

Changing your machine’s default settings

These are the settings your machine assumes immediately after it is turned on, after clearing the machine, or after you or the night timer reactivates it. Many of the user parameters determine your machine’s default settings.

Clear modes after sending or loading a fax message (Switch 01, bit 7)

Y our machine can either reset itself or keep its settings (for a few minutes) after it sends a fax message.

Automatic reports

Many types o f automatic reports can be switched on or off. See page 32 for details.

Accepting messages when out of supplies (Switch 05, bit 0)

This is also called substitute reception. You can accept mes sages even when out of toner or paper by storing them in memory. See page 14.

Saving toner (Switch 12, bit 2)

You can reduce the amo unt of toner us ed for fax messages and for reports. Messages sent to you in halftone (e.g. photographs) will switch this feature off to ensure the best image quality available, but the feature will stay on if the sender is using a machine made by another manufacturer. To make sure the fax quality is acceptable, print a few reports (see page 32). If you find that your fax messages and reports are too light, turn this feature off.

Adjusting the density for faxes (Switch 12, bits 3 & 4)

If your received fax messages are too light or too dark, adjust the printing density over three levels: Normal, Darken, and Lighten.

Adjusting the Volume of Various Features TECHNICAL REFERENCE

Adjusting the Volume of Various Features (Function 92)

You can change the beeper (monitor) volume of the desired feature.

75$16 021,725

5(&9 021,725

21 +22. 021,725

',$/ 021,725

Beeps to signal transmissions. Beeps to signal receptions. Beeps to signal on hook dialing. Beeps when a number is dialed.

Press Function, 6, and enter the

access number 2222. Then press 9, 2.

Press Yes.

Adjust the transmission monitor

volume with M & N and press Yes when you’re done.

Adjust the reception monitor vol-

ume with M & N and press Yes when you’re done.

Adjust the on hook monitor vol-

ume with M & N and press Yes when you’re done.

Adjust the dial monitor volume

with M & N and press Yes when you’re done.

Press Function to return to the ready state.

$'-8670(17 <1(;7  $'-867 92/80(

75$16 021,725 <

0,1

NNN

5(&9 021,725 <

0,1

NNN

21+22. 021,725 <

0,1

NNN

',$/ 021,725 <

0,1

NNN

0$;

TECHNICAL REFERENCE Selecting the Display’s Language

Selecting the Display’s Language (Function 93)

If you would rather use an other language for messages and display s, follow the procedure below. The six languages available are: English, German, Italian, Spanish, French, and Swedish.

Press Function, 6, and enter the

access number 2222. Then press 9, 3, and Yes.

Use M and N to scroll through the

available languages. Press Yes to accept the language displayed, then press Function to

return to the ready state.

6(/(&7 /$1*8$*( < (1*/,6+

6(/(&7 /$1*8$*( < )5(1&+

Counters (Function 94, see page 37.)

Entering Characters TECHNICAL REFERENCE

Entering Characters

Use the key pad for entering numbers. Use Quick Dial keys 1 to 8 for entering letters, the M & N keys to change to another letter, the Yes key to accept a character, and Quick Dial key 10 for spaces and other characters.

If at any time you make a mistake when entering a character or digit, press the Clear key to erase it. To correct a character or number already entered, use the

and N keys to reach the mistake, enter the new character, and press clear to erase the mistaken character. If you press the No key, whole characters are erased.

Quick Dial Key Letters Quick Dial Key Letters

01 A - C 06 P - R 02 D - F 07 S - U 03 G - I 08 V - Z 04 J - L 09 Nothing 05 M - O 10 Space & Symbols

Entering Symbols

Press 10 of the Quick Dial key.

Press M or N to scroll symbols.

You can enter the following symbols. "Space" & $ ! " # $ % & ’ ( ) * + , / : ; < > ? @ [ ¥ ] ^

Press Yes.

Entering Numbers

Enter numbers using the ten key pad.

TECHNICAL REFERENCE Document & Paper Specifications

Document & Paper Specifications

Documents (Using the Auto Document Feeder)

Length: 105 ~ 600mm Width: 148 ~ 216mm Thickness: 0.05 ~ 0.2mm

Document Feeder Requirements

Do not insert tor n, heavily curled, wavy, creased, dog-eared, damp, or otherwise

❐

damaged documents. Make copies of these originals and scan the copies. Do not insert folded , stapled, clipped, glued, or taped documents, or documents

❐

with a metallic coating. Make copies of these originals and scan the copies. Do not insert documents on which there is undried ink or correction fluid. Wait

❐

for the document to dry. If the document has an une ven or sl anted edge, do not insert that edge in first.

❐

Paper Requirements

Acceptable sizes are letter, legal, A4 and F4.

❐

When a received fax message is pr inted, a margin of 4mm on all four sides is left blank. To avoid loss of information, the sender should make sure their message does not run over these margins.

Do not print to torn, heavily curled, wavy, creased, dog-eared, damp, or

❐

otherwise damaged paper. Do not print to folded, stapled, clipped, glued, or taped paper.

❐

Do not print to paper with any kind of coating or print ing. Do not print to metallic

❐

paper. Do not print to the reverse side of a print.

Capabilities TECHNICAL REFERENCE

Capabilities

Functions That Can Be Used Together (Dual Access)

Job you wish to carry out at the same time

(Second selection)

Job currently in progress (First selection)

1. Storing to Memory

2. Printing from Memory

3. Copying

4. Printing an Automatic Report

5. Immediate Transmission

6. Memory Transmission

7. Receiving and Printing a Fax

8. Receiving a Fax to Memory

9. Tran smitt ing a Se rvice Repor t

10. PC Print

11. PC Scan

12. PC Fax

✔: Possible, ✖: Not possible

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.

✔✖✔✖✔✔✔✔✔✖✔ ✔ ✖✖✖✖✖✖✖✖✖✖ ✖✖ ✖✖✔✖✔✔✖✖✔ ✔✖✖ ✖✖✖✖✖✖✖✖ ✖✖✖✖ ✖✖✖✖✔✖✖ ✔✖✔✖✖ ✖✖✖✔✖✖ ✔✖✖✖✖✖ ✖✖✖✖✖ ✔✖✔✖✖✖✖ ✖✔✖✖ ✔✖✔✖✖✖✖✖ ✔✖✖ ✔✖✖✖✔✔✖✔✔ ✖✖ ✖✖✖✖✖✖✖✖✖✖ ✖ ✔✖✔✖✖✖✖✖✖✖✖

Stored Numbers (Long term)

10 Quick Dial keys, each of which can hold an individual number. Any three of

❐

the Quick Dial keys can hold a group of numbers. 50 individual num be rs stored as two-digit Speed Dial codes (see page 21).

❐

Three groups, eac h of wh ic h ca n ho ld up to 30 destinations.

❐

30 CSI or RTI codes (possibly used as w ild cards) for authorized reception.

❐

Stored Destinations

You can send to as many as 30 locations for one job.

❐

Up to 100 destin at io ns can be se t a t a ny on e t im e. (Ex: message A to 25

❐

destinations , me ss ag e B t o 30 , C to 20 message D to 24 and finally one immediate trans miss io n jo b you’re programming in now. Total: 100)

TECHNICAL REFERENCE Specifications

File Storage

You can have as many as 100 memory transmission files stored in the machine:

❐

This is a theoretical maximum. The actual number of files you can have in your machine depends on the types of the documents, and how much memory they consume.

Specifications

Electrical Specifications (Base machine)

Power supply: 220-240 Vac, 50/60 Hz (Only 50Hz

is printed on the rating plate of some machines.)

Power consumption

Energy saver mode: Average 8W Standby mode: Average 24W Transmission: Average 35W Reception: Average 180W Copying: Average 195W Maximum power consumption: 470W

Fax Specifications

Protocol: G3 Memory Capacity: Base Machine: 18 pages/A4 size

With 1Mbyte memory: 102 pages With 2Mbyte memory: 186 pages

Data rate: 14,400/12,000/9600/7200/4800/

2400 bps, automatic fallback.

Transmission time: 6 seconds at 14,400 bps, G3,

without TTI, ECM, MMR- using memory for a ITU-T #1 test document (Slerexe letter) at standard resolution

Specifications TECHNICAL REFERENCE

General Specifications Fax mode resolution: (main scan x subscan)

Standard: 8 x 3.85 lines/mm Detail: 8 x 7.7 lines/mm Fine: 8 x 15.4 lines/mm

Paper cassette capacity: 150 sheets (80 g/m Auto document feeder capacity: 30 sheets, face up Paper Size: Letter, Legal, A4, F4 Dimensions (W x D x H): 380 x 341 x 219 mm

exclusive of trays, handsets, and options

Weight:

7 kg

exclusive of trays, handsets, and options

Optional Lower Paper Cassette

Capacity: 250 sheets (80 g/m Paper Size: Letter, Legal, A4

)

INSTALLATION

Before installing your machine, read the safety instructions at the beginning of this manual. To install the machine, follow these procedures:

1-Find a suitable location for the machine. 2-Remove all the pieces of tape attached to the machine. 3-Install the photoconductor and toner cassette. (See page 78.) 4-Attach the accessories and load the paper in the paper tray. (See page 79.) 5-Connect the phone line. (See page 84.) 6-Connect the power. (See page 86.) 7-Enter all necessary information and settings in your machine’s memory.

(See page 87.)

Machine Environment

WARNING: When choosing a location for your machine, please follow the

safety instruction given on pages i to iv of this manual.

Location

For the best po ssible perfo rmance, install your machine in a plac e which satisfies the following conditions.

❐

Not exposed to direct sunlight

❐

Well ventilated (air turnover at least three times per hour); to avoid the build-up of ozone, make sure to locate the machine in a large well-ventilated room which has an air turnover of more than 30 m

❐

Level

❐

Not subject to vibration

❐

Away from other electronic equipment, to avoid interference

❐

Away from areas containing corrosive gas

❐

Dust-free

❐

Condensation-free

❐

Temperature 15 to 25°C

❐

Humidity 35 to 70% RH (do not install near a humidifier)

❐

Away from heaters and air conditioners, to avoid sudden changes of temperature

❐

Within 5 meters of a three-pin grounded power outlet (220-240 Volts, 50/60 Hz; Only 50 Hz is printed on the rating plate of some machines.)

/hr per person.

Machine Environment INSTALLATION

❐

Ensure there is clearance around the machine, as indicated in the diagram below.

30cm

10cm

NOTE: This machine ge nerates a cert ain amount of ozone. Although the amount generated is within safety requirements, it is recommended that, to avoid ozone buildup, you install the m achine in a r oom which is pr operly ventilated.

Operating Precautions

❐

While the machine is in operation, do not turn off the main switch or unplug the power cord.

❐

Keep corrosive liquids, such as acid, off the machine.

❐

Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

❐

The fusing unit may be very hot. Be careful when handling it.

10cm

INSTALLATION Installing the Photoconductor and Toner Cassette

Installing the Photoconductor and Toner Cassette

❐

First of all, remove all the pieces of tape attached with the machine. Before using the machine, install the photoconductor and toner cassette as follows:

Squeeze in the release button on

the left of the machine and open

the cover fully back.

Put in the photoconductor as

shown. The left and right ends

are marked "L" and "R" respec-

tively.

Shake the toner cassette from

side to side before installing it.

Put in the toner cassette. Make

sure it sinks right down.

The right end is marked "2".

Close the cover firmly.

Installing the Main Paper Tray INSTALLATION

Installing the Main Paper Tray

Slide the paper guide to the mid-

dle.

Caution:

base to avoid damaging it.

Check you have the cassette the

right way up. Holding the tray at a slight angle as shown, fit it into the holes provided.

Important:

to the the right to avoid damaging it.

Hold the guide at its

Hold the tray angled

Slide the paper guide back to the

right. And fit the wire as shown below.

Attaching the Document Tray

Fit the wire into the holes pro-

vided.

INSTALLATION Installing the Auto Document Table

Installing the Auto Document Table

Fit the document table to the front

of the machine as shown.

Note:

For long documents fold

out the wire extension.

Installing the Copy Tray

Hold the copy tray so it curves

away from you and fit it into the

holes provided.

Slant the left edge in first.

Pull the copy tray forward.

Note:

For long paper fold out the

wire extension.

Installing the Optional Paper Feed Unit INSTALLATION

Installing the Optional Paper Feed Unit

Set the drawer in the cassette

and pull it fully out.

Set the guide in the slot appropri-

ate to the paper size you wish to use.

To change the paper size, pull back and lift out the paper size guide. Then set the guide in the slot appropriate to the paper size.

Press down the metal plate inside

the drawer.

Place the paper in the drawer so

it is flush with the rear wall. Do not fill up the cassette past the load limit marker.

Load limit

INSTALLATION Setting the Paper Size

half-moon shaped roller

Slide the draw until the paper just

touches the front and back of the

draw rightly.

Then press the button on the left

of the cassette to raise the metal

plate.

Make sure that the half-moon

shaped roller has its curved edge

on top.

Place the machine onto the paper

feed unit.

Warning:

Note:

If any foreign matter (especially glue) is on the copy paper, print quality may deteriora te. Make sur e the front, ba ck and sides of the copy p aper are completely clean.

Watch your fingers!

Setting the Paper Size

Use the following procedure to select which paper size the machine will use for the printouts. For example if you wish to use Legal size paper , install the Legal size paper into the feed. After done that, choose "LEGAL" using Function 34 or

key.

Yes

Function

key.

key and 3, 4,

3$3(5 6,=( < $

Press the

using the ten keypad, then press the

Press the M key. Current paper size appear in the

display. Scroll the paper size using the N key then press

Yes

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Setting the Paper INSTALLATION

Either:

❐

If only one cassette is installed,

Function

press

❐

If you have an optional lower cassette installed, you will be prompt for the paper size. Repeat the same procedure in the second step. And

Function

press

to finish.

1' 3$3(5 6,=( < $

Setting the Paper

See the section titled "Setting / Adding the paper". See page 48.

Installing the Optional Memory Card

Switch off the power before you install the optional memory card.

Open the cover.

Insert the card with the side with

the card type (e.g. TYPE 20) printed on it facing away (facing right) from the machine.

Close the cover firmly and pull

the copy tray forward. Turn the power back on.

INSTALLATION Connecting the Machine

Connecting the Machine

Before using the machine, connect the machine to the telephone line properly. Then plug in the power cable and switch on.

Make sure the machine is properly connected to the telephone line and the power outlet, as shown below.

CAUTION

Do not switch on until everything is connected properly.

Program the Telephone Line Type setting (use Function 62; see page 90). If your telephone normally sends out tones(touch tone) when dialing, use the TT setting; if it normally sends out pulses (rotary dial), use the DP setting. Also, make sure that the switch on the handset is set up correctly.

Connecting to the Phone Lines

Important:

By law in the United Stat es, yo u must pro gram your p hone numbe r identification (you r CSI) into your machine before you can connect it to the public phone system. See page 87.

[B]

[A]

Connecting to the Phone Lines INSTALLATION

Connect the phone line cord to the upper fax jack marked Line[A].

Connect the other end of the line into the phone line jack (on the wall or

on a cable).

Connect the handset (option) or your own telephone to the lower jack

marked Tel [B].

Connect the other end of the line to the handset or telephone.

INSTALLATION Connecting the Power

Connecting the Power

IMPORTANT POINTS ABOUT POWER CONNECTION

If you have to use an extension cord, make sure that it is capable of carrying 300V/10A, and that your facsimile terminal is the only piece of equipment connected to that cord. The supply from the wall outlet must not fluctuate more than 10 V either side of 230 Vac.

The power cord should not be laid in a place where it might trip somebody. Do not lay anything on the power cord.

WARNING:

Insert the plug into the wall outlet.

The power source must conform to the specifications on page

74. Make sure the power source is properly grounded. Follow the safety instructions given of pages i to iv.

Turn on the power.

Power Source 220-240 Vac. 50/60 Hz (Only 50 Hz is print ed on the rating plate of some machines.)

Initial Settings & Adjustments INSTALLATION

Initial Settings & Adjustments

Important:

Before you connect your machine to the telephone system, you must enter a few settings and make a few adjustments.

Own number CSI

(Called St ation Ident ification, re quired by international law): This is your fax machine’s phone number, During any communication, your CSI appears on their display. (Conversely their CSI appears on your display.)

RTI

(Receive Terminal Identification): This should be your name or company name, in 20 characters or less. During a communication, if the other party’s fax machine supports RTI, then this replaces the CSI above. The other party’s name will appear on your display, and yours on theirs.

TTI

(Transmitter Terminal Identification):This should be the same as your RTI

or CSI code. It will be printed on the header of every page you send.

Access number

proceeds the telephone number.

The CSI code (see below) is required by international law. You cannot legally connect a fax machine to the telephone system if the CSI code is not programmed. Further, the TTI code and the date and time of transmission must be included in the header of all pages faxed to, from, or within the United States.

: The phone number used by your fax line.

which must in clude country and area codes

If you select inside line, you must program the number which

Line

: You must match the fax machine to the type of line y ou use: a tone line

or a pulse line. Then, you should connect the line to the machine.

Date & Time

Initial Settings (Function 61)

During the cou rse of this pro cedure you’l l have to enter letters and other characters.

Use the key pad for entering numbers. Use Quick Dial keys 1 to 8

letters

, the M & N keys to change to another letter, the letter, other characters. See page 71 for details.

: Necessary for many functions and required in the USA.

for entering

Clear

Key to erase a

Yes

key to accept a character, and Quick Dial key 10 for spaces and

INSTALLATION Initial Settings & Adjustments

If these settings have been made before, the messages on the display will not always match those shown here. The setting already entered will appear along with the word [

Function

Press

access code You’ll get this:

Yes

Press

&+$1*("

and 6, enter the

2222

, then enter 61.

]. In this case, press

Yes

to change the setting.

,1,7,$/ 02'( <1(;7  ,1,7,$/ 6(7

6(7 2:1 180%(5

<1(;7

Yes

Press

again.

Enter your phone number.

❐

The format of the number is normally as follows:

International Dial Prefix, Your Country Code, Your Area Code,

must add a Pause

Check the International Dialing Prefix and the Country Code with your local telecommunications operator. The example shown is for the USA; the codes to add are 011 and 1.

352*5$00('

Yes

Press

flash on the display and you’ll get

Press

Yes

, followed by your telephone number.

will

Enter your office, company, or

personal name, or any other appropriate identification. (Use the quick Dial keys. See page 71 for details.)

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2:1 12 .3$'<1 

<1(;7

6(7 57,

57, $%& 

57, $%& <1 ;<= &203$1<

then you

Press

flash on the display and you’ll get:

352*5$00('

Yes

will

6(7 77,

<1(;7

Initial Settings & Adjustments INSTALLATION

Yes

Press

in step 7 appears. You should keep it.

If you wish to change it, press

Yes

Press No to keep the TTI as is.

You’ll get: Press

. The RTI programmed

and edit the TTI.

Yes

Enter your phone number and in-

clude the country and area code, (but no pauses). Should be the same as in step 4.

352*5$00('

Yes

Press

flash on the display and you’ll get:

Setting the Access Number

Press the

press the

Function

Yes

key.

key and

will

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<1(;7

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Ricoh FAX2700L Operator’s Manual LX7OMUK [UK]

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

SAFETY

Important Safety Instructions

When to Call Your Service Representative

Power and Grounding

Cold Weather Power-up

Thunderstorms

Symbols & Conventions Used In This Manual

Operation panel

MACHINE LAYOUT

Part Names

FA XI NG

Recommended Types of Document

Memory Transmission and Immediate Transmission

Memory Transmission

Immediate Transmission

Overview

Auto Mode or Fax Mode (Auto Select Lit)

Manual Receive Mode (Auto Select Not Lit)

Setting the Auto Ring Time

When you connect Telephone Answering Machine

FAXING Printing Received Messages that Have been Stored

Faxing a Page With Very Fine Detail

Optional Features for Transmission

Send Later

Page Count (Immediate Transmission only)

Redialing

Automatic Redialing

Using the Redial Key

Storing, Editing and Erasing Quick Dials/ Speed Dials

Erasing Groups

Programming the Group Key

Programming the Dial Option Key

Dialling with the Dial Option Key

Chain Dialing

Talking Before Sending a Fax(On Hook Dial)

Sending a Fax using the Handset

OTHER FEATURES

Verifying Communications, Errors, Counters, etc.

Automatically Printed Reports

Report Formats

Reports You Can Printout Yourself

Rejecting Messages From Certain Senders

Rejecting Messages From Senders Who Don’t Identify Themselves

Rejecting or Accepting Messages from Specified Senders

Creating the List of Authorized Senders

Editing the Authorized Senders

Erasing the Authorized Senders

Accepting or Rejecting Messages From Senders in the List

Hints for Using Authorized Reception

Saving Energy

How to start the saving energy mode

How to exit the saving energy mode

Which saving energy mode is best for you?

Saving Energy with the Night Timer

Tonal Signals

Using the Tone Key

Copying

MAINTAINING YOUR MACHINE

Loading Paper in the Main Paper Tray

Storage Condition of the Copy Paper

Replacing Toner Cassette

Storage Condition of the Toner Cassettes

Replacing the Photoconductor

Daily Maintenance

Cleaning the rollers

TROUBLESHOOTING

If an Indicator Lights Up on the Operation Panel

Other Possible Problems

Clearing Document Jams

Clearing Copy Jams

If Messages You Receive Don’t Fit on Your Paper

Breaking Down Large Format Messages

Length Reduction

Communication problems

Operational Difficulties