Ricoh FAX2700L Operator’s Manual L30OMUS [US]

MV310 Multi-Function Fax

RICOH

Faxing page 1

Copying page 63

Installation page 129

Adding paper page 79

Adding toner page 82

Finding parts and keys page 112

Troubleshooting page 95

Read the safety instructions on page i to iv

Operator’s Manual

Optional equipment PC Printer Interface Kit (PRINTER INTERFACE TYPE 130)

This allows you to use the machin e as a lase r printer for an IBM1 or compatible personal computer.

Telephone Handset (HANDSET TYPE 100)

This permits voice communication (ove r t he PSTN).

PAPER CASSETTE TYPE 100

This gives this machine addit ion al 100 sheet paper capacity with single sheet bypass.

COUNTER TYPE 100

PC-FAX EXPANDER TYPE 100

This allows use of this machine as a scan ner, PC Fax.

ENERGY SAVING INFO RMATION

As an Energy Star Partn er, we have de te rmine d th at t his fax model meets Energy Star guid elin es fo r ene rgy efficiency.

This product was desig ned to reduce the environmental impact associated with f ax e qu ipme nt . A s a f actory (default) setting, power consumption aft er the usage of this machine drops to 25W, which is lower than that required as th e Low Powe r mode of Energ y Sta r guidelines. You can save more energy by mean s of en erg y saving features such as Energy Saver St an dby mod e a nd Night Timer.

WARNING

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a comm ercial environment. This equipment generates, uses, and can rad iat e rad io fr eq ue ncy en er gy an d, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

Caution

Use of control or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposu re

Shielded int ercon nect c ables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing th is device .

Operator Safety

This equipment is considered a CDRH Class 1 laser device, safe for office/EDP use. The machine contains a 5-milliwatt, 760 to 800 nanome te r wa vele ng th, GaAIAs laser diode. Dir ect (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the ope ra to r.

Laser Safety

The Center for Devices and Radiological Health (CDRH) prohibits the repair of lase r-based optical units in th e fie ld. The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairab le in th e field . Custo mer e ngine ers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement of the optical subsystem is required.

In accordance with ISO 7001, this machine uses the following symbols for the main switch: s means POWER ON t means POWER OFF

WARNING

This symbol is attached t o so me com pone nts to alert the user not to to uch them be cause th ey may be ver y hot.

This symbol is in tended to alert the user to the presence of im portant op erating and main tenance (servicing) instructions in the literature accompanying th e ma chin e.

Notice about t he Telephone Consumer Protection Act (Valid in USA only).

The T elep hone Consumer Pro tectio n Act of 1991 am ong oth er things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the f irst pa ge of th e tra nsmission , the date a nd t ime it is sent and an identification of th e busine ss or othe r entit y, or other individual sending the message and the telephone number of the sending machine or such bu sine ss, ot he r en tit y or individual. This information is transmitted with your document by the T TI (Transmit Terminal Identif ication ) fe atur e.

In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular , plea se re fe r to Appendix A: Installation. Also refer to the TTI (Transmit Terminal Identificati on(pr ogram ming pr ocedu re to enter the business identification and telephone number of the terminal or business. Do not forge t to set th e da te and time.

Thank you.

SAFETY

Important Safety Instructions

All safety messages in the main text of this manual are labeled WARNING or CAUTION. These mean the following:

WARNING: Important information to alert you to a situation that might cause

serious injury and damage to your property if instructions are not followed properly.

CAUTION: Importa nt i nf or m atio n th at t el ls ho w to p reve nt d am ag e to yo ur

equipment or ho w to avoi d a situa tion that mi ght cau se mi nor inj ury.

In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions.

1 Read all of these instructions. 2 Save these instructions for later use. 3 Follow all warnings and cautions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use

liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serio us dama ge to the pr oduc t or inju ring th e user.

7. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

8. This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

9. This product is equipped with a 3-wire grounding type plug, a plug having a third (groundi ng) pi n. Th is plug will on ly fi t into a g rou ndin g-type powe r outlet. Thi s i s a sa fety fe at ur e . If yo u ar e u na bl e to i nse r t th e pl u g i nt o t he outlet, conta ct you r e le ctrician to replace yo ur ob solete outlet. Do n ot d ef ea t the purpose of t he gr ou nd ing typ e pl ug . (T hi s d oes not a pp ly in co untr i es in which the 2-wire, non-grounded type of plug is used.)

SAFETY When to Call Your Service Representative

10. Do not allow anything to rest on the power cord. Do not locate this

product where persons will walk on the cord.

11. If an extension cord is used with this product, make sure that the total of

the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

12. Never push objects of any kind into this product through cabinet slots as

they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing

covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

When to Call Your Service Representative

WARNING: Do not attempt any maintenance or troubleshooting other than

that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the product does not operate normally when the operating instructions

are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often require extensive work by a qualified

technician to restore the product to normal operation. E. If the product has been dropped or the cabinet has been damaged. F. If the product exhibits a distinct change in performance, indicating a

need for service.

Power and Grounding SAFETY

Power and Grounding

Power Supply

1. Power requirements: 115 V, 60 Hz

2. Insert the power plug securely into the wall socket.

3. Make sure that the wall outlet is near the machine and readily

accessible.

4. Do not connect other equipment to the same socket.

5. Do not step on or set anything on the power cord.

6. Do not connect other equipment to the same extension cord.

7. Be sure that the power cord is not in a position where it would trip

someone.

8. The wall outlet must be easily accessible.

Grounding

Ground the mac hine and the l ightning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning p rotection ci rcuit for the ma chine requires the mac hine to be properly grou nded. If prop er grounding i s provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

Cold Weather Power-up

Avoid raising the room temperature abruptly when it is below 57°F, or condensation may form inside the machine.

1. Raise the room temperature to 68°F at less than 18°F per hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

4. Do not use the machine near a humidifier.

iii

SAFETY Thunderstorms

Thunderstorms

With proper grounding, about 90% of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord.

Caution: All fax messages stored in the memory may be erased if power is

switched off for more than an hour.

GENERAL

1. Since some parts of the machine are supplied with high voltage, make

sure that you do not attempt any repairs or attempt to access any part of

the machine except those described in this manual.

2. Do not make modifications or replacements other than those mentioned

in this manual.

3. When not using the machine for a long period, disconnect the power

cord.

Ozone

The machine generates ozone during operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, ozone odor may appear; in such a case, ventilate the room.

Symbols & Conventions Used In This Manual

Documents: A document is anything you put on the feed table of your ma-

chine (or on the exposure glass) whether your are faxing it or copying it.

Prints: A print is anything that comes out of the machine: a fax mes-

sage you received, a copy you made, or a printout from your computer.

Procedures: Procedures are described step by step. Perform them in or-

der. When you see an LCD display, it always shows what comes trations accompanying steps help you find the right key or handle, or show you how to perform the step.

This is a step in a procedure.

after performing the step it accompanies. Other illus-

THIS CORRESPONDS TO THE LCD DISPLAY.

TABLE OF CONTENTS

SAFETY............................................................................................ i

Important Safety Instructions............................................................................i

When to Call Your Service Representative....................................................... ii

Power and Grounding ...................................................................................... iii

Cold Weather Powe r-up..... .. .. .. .. .. ................ .. .. .. ................ .. .. .. .. ................ .. .. .. .iii

Thunderstorms............... .. .............. .. .. .............. .. .............. .. .. .............. .. .............iv

Symbols & Conventions Used In This Manual .......................... .. .. .............. .. ... iv

What Does a Fax Machine Do?........................................................................ viii

Telephone Line Problems Affect Fax Communic at io n....... .. .............. .. .............ix

FAXING........................................................................................... 1

Recommended Types of Document ................................................................ 2

How to Set the Document ........ .. .. .............. .. .. .............. .. .. .. .............. .. .. ...........4

Memory Tran smis sion and Im mediat e Transmission................ .. .... .. .... .. .... .. ...5

Receiving Calls & Fax Messages(Faxes/Phone Calls) ....................................14

Printing a Message Received & Stored

(Substitute Rec ep tion) ....... .. .............. .. .. .............. .. .. .............. .. .. .............. .. .. ..... 16

Faxing a Page With Very Fine Detail................................................................ 17

Optional Fea ture for Transmis si on............................. . . .. ...................................20

Sending the Same Message to Many Destinations .........................................23

Using the Stamp .............................................................................................. 25

Redialing...........................................................................................................26

Storing & Editing Fa x Numbe rs (Fu nc ti on s 31 & 32)......... .. .............. .. .. ...........28

Storing & Editing a Grou p of Fax Numb ers (Fun ct io n 33 )............. .............. .. .. .37

Erasing a Stored Messa ge Before It Is Sent

(Functions 21 & 22)........................................................................................... 42

Printing a Stored Message (Function 51)........ .. .............. . . .. ............................. 43

Polling Reception (Function 11) .....................................................................44

Talking Before Sending a Fax(On Hook Dial).......................... .. .. .............. .. .. ... 46

Sendin g a Fax using th e Handset ............................ ........................................ 46

OTHER FEATURES ............................................................................ 47

Verifying Communications, Errors , Cou nters, etc................ .. .. .............. .. .. .. ..... 47

Rejecting Messages Fro m Cert ai n Sen de rs.......... .. .............. .. .............. .. ......... 52

Saving Energy ................................................................................................. 57

Printing the Sender’s Identification................................................................... 61

Tonal Sig nals................................................................. .................................... 61

Things a Service Technician Can Change........................................................ 62

COPYING............................ .................................... ...................... 63

Basic Copying Procedure ................................................................................63

Functions That Can Be Used Together ............................................................ 65

Selecting the Paper Size................................................................................... 66

Copying/Printing Using the Bypass .................................................................. 67

Enlarging & Reduc in g......................... .. .. .............. .. .. .............. .. .. .............. .. .. .....70

Copying Darker or Ligh ter Originals............. .. .. .. .............. .. .. .............. .. .. ...........71

Copying Photo gra ph s....... .. .. .............. .. .. .............. .. .. .............. .. .. .............. .. .. .....73

Clearing the Previously Used Settin gs..............................................................73

Options... .. .............. .. .. .. .............. .. .. .. .............. .. .. .. .. .............. .. .. .. .............. .. .. .. ....74

MAINTAINING YOUR MACHINE.....................................................79

Setting / Adding the Paper (d) ......................................................................79

Replace Toner Cassette & Clean in g Pa d ........ .. .. .............. .. .. .............. .. .. .........82

Replacing the Photoconductor Drum ...............................................................85

Replacing th e Sta mp.............. .. .. .. .............. .. .. .............. .. .. .............. .. .. .............. .89

Daily Maintenance.............................................................................................90

Troubleshooting .............................................................................95

If an Indicator Lights Up on the Operation Panel ............................................95

Other Possible Problems...................................................................................95

Clearing a Documen t Ja m................ .. .. .............. .. .. .............. .. .. .............. .. .. .......96

Copy, Fax, or Print Jams...... .. .. .............. .. .. .............. .. .. .............. .. .. .............. .. .. .97

If Messages You Receive Don’t Fit on Your Paper............................................102

Communication problems..................................................................................102

RDS (Remote Diagnostic Syste m)................... ................ .............................. ...103

Operational Difficulties.......................................................................................104

Displayed Error Messages....... .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .108

Error Codes.......................................................................................................110

TECHNICAL REFERENCE....................................... .......... ............ .....112

Operation panel ................ ........................................................................ ........112

Machine Exterior............................................ ....................................................114

Access Code for Functions 61 to 94 .................................................................115

User Parameters (fu nc ti on 63)............... .. .............. .. .. .............. .. .. .............. .. .. ...1 15

Copier Setting s (Function 72)........................... .. .. .............. .. .. .. .............. .. .. .......120

Adjusting the Volume of Various Features ........................................................122

Selecting the Display’s Lang uage .......................... .. .............. .............. .............123

Counters (Func ti on 94, see pag e 52 . )........... .. .. .............. .. .. .............. .. .. ...........123

Entering Characters ..........................................................................................124

Document & Paper Specifications.....................................................................125

Capabilities ........................................................................................................126

Specifications.....................................................................................................1 27

APPENDIX A: INSTALLATION...........................................................129

Machine Environment........................................................................................129

Removing the Clip on the Upper Unit ............................................................... 1 31

Installing the Photoconductor,

Toner Cassette and Cleaning Pad ...................................................................132

Attaching the Print Tray ...... .. .. .............. .. .. .............. .. .. .............. .. .. .............. .. .. .135

Attaching t he Aut o Docu ment Table ............. .. .... .. .... .... .. .... .. .... .. .... .. .... .. .... .. .... .135

Attaching the Stop.............................................................................................135

Setting the Paper ..............................................................................................135

Connecting the Machine ................................................................................... 136

Connecting to the Phone Lines......................................................................... 136

Connecting the Power ...................... .. .. .............. .. .. .............. .. .. .............. .. .. ..... 138

Initial Settin gs & Adjus tments... .... .. .... .... .. .... .... .... .. .... .... .... .. .... .... .... .. .... .... .. .... .139

APPENDIX B: OPTIONAL SIDE CASSETTE ....................................... 145

Installing the Side Cassette .................................................................. ............ 145

Installing the Ext ension................................................. .................................... 147

INDEX & GLOSSARY.......................... ...... ........ ...... ........ ...... ........ ... 148

.......................................................................................................................... 148

Mini-Glossary.................................................................................................... 150

Certification Lab el.......... .............. .............. .......................... ........ 151

vii

INTRODUCTION

Thank you for purchasing this product. This multi-function of fice machine offer s a wide range of fax, copier, printer, and convenience features.

What Does a Fax Machine Do?

When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the nearest ma il box. Then, in a few days, depending on the postal service, the letter will arrive at its destination. However, you may not be aware of its arrival until you get a return letter.

A fax mac hine s peeds up this pr oces s. After y ou hav e wr itten your letter, place it in your fax ma chine’s document feeder or on the exposure glass, dial the destination’s fax number, then press the Start key.

The fax machine scans your letter, and converts it into a series of black and white dots (the number of dots that there are across and down the page depends on the resolution that you selected; refer to the specifications section of this manual for details). This series of dots is transformed into an electrical signal and sent out over the telephone line to the destination fax machine.

The receiving fax ma chine reconstructs your letter from the incoming signal, and prints it.

If you are worried about whether the message arrived at the destination, you can check a report called the TCR (Transaction Confirmation Report). When you print this r eport, you wi ll see the resul ts of the most re cent fax communications made by your machine.

You can use your fax machine to send and receive many types of documents, even photographs.

viii

Telephone Line Problems Affect Fax Communication

Received Message

Quick and accurate transmission of fax messages depends on the condition of the telephone line. If the line condition is very good, this machine will transmit a letter-size page in about 9 seconds. However, if the line is nois y, the sp eed may be redu ced significantly, and the data may be damaged.

The symptom s of data lo ss caused by a noisy telephone line are seen on the printouts of received messages. An

Document

Transmit

example is shown opposite. Note that lines are missing from t he page at the i ndicated locations. ECM (Error Correction Mode) is an effective countermeasure against this type of error; you have the choice of having the ECM feat ure switched on or off. It is switched on before the machine leaves the factory. (Refer to page 62 for more information about ECM).

The line cond ition is affected by the weathe r; thunderstorms can cause electrical noise on telephone lines. In addition, the quality and condition of switching equipment used by your phone company can affect fax communication.

Errors

FAXING

If you have n ot yet installed your fax machi ne, do so now. See Appendix A, Installation, on page 129.

This section covers what you’ll most often need to do:

Recommended Types of Document ................................................................ 2

How to Set the Document ............................................................................... 4

Memory T ransmission and Im me diate Trans mi ss io n.......................... .............5

Receiving Call s & Fax Messages(Faxes/Phon e Cal ls )............. .. .. .............. .. ... 14

Printing a Message Received & Stored

(Substitute Rec ep tion) ....... .. .............. .. .. .............. .. .. .............. .. .. .............. .. .. ..... 16

Faxing a Page With Very Fine Detail................................................................ 17

Optional Feature for Transmission.................................................................... 20

Sending the Same Message to Many Destinations .........................................23

Using the Stamp .............................................................................................. 25

Radiating........................................................................................................... 26

Storing & Editing Fax Numbers (Functions 31 & 32)........................................28

Storing & Editing a Grou p of Fax Numbers (Function 33)............... .. .. .............37

Erasing a Stored Messa ge Befo re It Is Sen t

(Functions 21 & 22)........................................................................................... 42

Printing a Stored Message (Function 51)........ .. .............. . . .. ............................. 43

Polling Reception (Function 11)........................................................................ 44

Talking Before Sending a Fax(On Hook Dial).......................... .. .. .............. .. .. ... 46

Sendin g a Fax using the Handset .......................................................... .......... 46

A Few Hints...

Press Clear to erase the last letter or digit that you entered. Press No to erase the entire name or number and start again. To enter characters and labels, turn to page 124.

4.1"

Scanning direction

FAXING Recommended Types of Document

How to Set the Document

Setting the document in the Auto Document Feeder (ADF)

Carefully place the document

face up into the auto document

feeder . Then adjust the guides to

fit the width of the document.

Note:Do not feed in more than 30 pages.

Do not stack documents in the feeder so that they exceed the load limit marker.

Setting the document to the exposure gla ss

Lift up the top cover (make sure

you raise it by at lease 35°, or

halfway) and place the first page

of your document face down on

the exposure glass.

Then lower the top cover.

Memory Tr ansmiss ion and Immediate Transmission FAXING

Me mory Tra nsmission and Imme dia te Tra nsmissio n

There are two ways to send a fax message.

❐ Immediate Transmission ❐ Memory Transmission

Immed iate Transmission

Immediate Transmission is convenient when:

❐ You wish to sen d a me ss age immediatel y ❐ You wish to quick ly check whet he r you have su cces sf ully con ne ct ed with the

other party

❐ Your machin e’ s memory i s gett in g fu ll

The machine dials immediately after you press Start (or at the specified later time, if you us ed a time-delay feature like S end Later). The message is scanned and transmitted page by page without being stored in memory.

Memory Transmission

Memory Transmission is convenient because:

❐ Fax messages can be scanned much more quickly (you can take your

document away from the fax machine without waiting too long).

❐ While your fax message is being sent, another user can operate the machine

(people will not have to wa it by th e fax machine too long).

❐ You can send the same message to more than one place with the same

operation.

After you press Start, the machine doesn’t dial until all the pages of your fax message have been stored in the memory.

The default mode of this machine is Memory Tr ansmission, so the procedures described in this manual will be based on the assu mption that you are using Memory Transmission. I mmediate Transmission is described in a separate section.

FA X I N G M e m o r y Transmiss ion and Immediate Tra nsmiss ion

Memory Transmission

Sending a Message with the Auto Document Feeder

If at any time you want to completely start over, just remove the document, then open and close the top cover.

Caution: If your document gets stuck while it is being processed, press the

Stop key, and turn to page 96 for instructions on how to safely remove the original.

Remove any document left in the tray or on the exposure glass.

The FAX indicator must be lit.

Press the Fax/ Copy key if it is

not lit.

Make sure that the machine is in

standby mode for faxing. The dis-

play should look like this:

If the display isn’t as above,

press the Clear Modes key to

clear any previously programmed

destinations.

Fan your document stack (at

most 30 pages) to make sure all

pages are loose, then square it.

All pages in your document must

be one-sided and be of the same

size.

READY 100% 10:00AM SET DOC. OR DIAL NO.

Memory Tr ansmiss ion and Immediate Transmission FAXING

Insert the document face up in

the feeder and adjust the guides to fit the width of the document.

Note: Set the pages with the first page at the top of the stack.

Do not stack documents in the feeder so that they exceed the load limit marker.

Note: You can dial before you set the document. Place the document after you dial the number and go to step 8.

The display will look like this:

If the memory indicator is not lit,

press the Memory key.

Dial the number in one of the following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset

: Only if the telephone handset is installed.

If you want to erase a digit of the phone number, press the Clear key. If you want to erase the entire number, press the No key.

TRANSMIT OPTION DIAL FAX NUMBER

TRANSMIT Y/START 5551234©©©©©©©©©©©©©

FA X I N G M e m o r y Transmiss ion and Immediate Tra nsmiss ion

Press the Start key and wait. The

machine will dial the destination’s

5551234 DIAL FAX NUMBER

number.

If the other party’s line is busy,

your machine will dial again.

If the other party’s fax machine

answers, both machines will con-

READY 100% 10:04 SET DOC. OR DIAL NO.

(a number or label ) SET DOC. OR DIAL NO.

nect and yours will send the mes-

sage. Tip: If your line goes through a local switchboard ( a PBX) remember to

dial the exit code. Press the Pause key immediately after the code. If the number includes a country code, press the Pause key after the country code, then dial the rest of the number.

Memory Tr ansmiss ion and Immediate Transmission FAXING

Sendin g a Message with the Exposure Glass

Remove any document left in the auto document feeder or on the

exposure glass.

The FAX indicator must be lit.

Press the Fax/ Copy key if it is

not lit.

Make sure that the machine is in

standby mode. The display

should look like this:

Lift up the top cover and place

the first page of your document

face down on the exposure glass,

as shown in the diagram. Then

lower the top cover.

Note: You can dial before you set

the document. Place the docu-

ment after you dial the number

and go to step 6.

If the memory indicator is not lit,

press the Memory key.

READY 100% 10:00 SET DOC. OR DIAL NO.

FA X I N G M e m o r y Transmiss ion and Immediate Tra nsmiss ion

Dial the number in one of the fol-

lowing ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset P

: Only if the telephone handset is installed.

If you want to erase a digit of the phone number, press the Clear key.

If you want to erase the entire number, press the No key.

Press Start key

If the document size cannot be

detected, the right display ap-

pears. Select the scanning area

by j and k key . Then pres s Start.

The machine scans and stores

your page. After the page has

been stored, the display appears

as shown on the right

START/

HLT: LT; LG;

TO SEND-Y/OPTION NEXT PAGE THEN START

j k

The machine is asking you to

place the next page on the expo-

sure glass.

Indicators shows how much time you have left to place the next page on

the exposure glass and press Start key.

You have 60 seconds.

If you do not place a page on the exposure glass and press Start key

within the remaining time, the machine will start to dial.

Memory Tr ansmiss ion and Immediate Transmission FAXING

Either;

Place the next page on the exposure glass if any and press Start. And repeat the step 6 for replacing the page.

If you have no more pages, press Yes. The machine dials, and the line to the other party is connected.

On the display, the identification of the other party will appear. After sending the message, the machine hangs up automatically .

FA X I N G M e m o r y Transmiss ion and Immediate Tra nsmiss ion

Immed iate Transmission

Remove any document left in the auto document feeder or on the

exposure glass.

The FAX indicator must be lit.

Press the Fax/ Copy key if it is

not lit.

Make sure that the machine is in

standby mode. The display

should look like this:

Press Memory key.

The Memory indicator should go

out.

Either:

Place the first page of the docu-

ment on the exposure glass.

Place the entire document face

up into the feeder. (No more than

30 pages

How to set document see page 4.

Note: You can dial before you set

the document. Place the docu-

ment after you dial the number

and go to step 6.

Dial. (See page 7 for how to dial.)

READY 100% 10:00 SET DOC. OR DIAL NO.

TRANSMIT OPTION DIAL FAX NUMBER

Memory Tr ansmiss ion and Immediate Transmission FAXING

Press Start key

The machine dials and the line to the other party is connected. The

number that you dialed and the other party’s RTI or CSI is displayed. (RTI, CSI: see page 139.)

Placing the document on the exposure glass After a page has been sent, the machine asks you to place the next page on the exposure glass. The indicator shows how much time you have lef t to place the next page on the feeder and press Start key.

For Immediate Transm is sion, you ha ve 15 seconds. If you do not plac e a page on the exposure glass and press Start within the remaining time, the machine will disconnect the line.

5551234 DIALING

READY TO TRANS

Either: Wait until the following message appears Then, place the next page on the exposure glass and press Start.

TO SEND-Y/OPTION NEXT PAGE THEN START

or The page will be scanned and sent out. When you have get the last page, press Yes.

The machine will disconnect the line and return to standby mode.

FAXING Receiving Calls & Fax Messages(Faxes/Phone Calls)

Receiving Calls & Fax Messages(Faxes/Phone Calls)

Y our fax machine c an treat all incom ing calls as fax mes sages or as voice calls. To use your phone line only for fax messages, set your machine to Auto

Receive. It will accept fax m essages automatically. To give priorit y to phone calls, set yo ur machine t o Manual Rece ive (handset option or a telephone needed) .

If you set your machine to Manual Receive you have to be by the machine when a fax message comes in (see below). To use an answering machine on the same line, set your fax machine to Manual Receive.

Press the Receive key to choose

how your machine accepts mes-

sages.

Accepting Fax Messages Automatically

This mode is selected when the Auto Receive indicator is lit.

The machine automatically starts

to receive the message.

Receiving Calls & Fax Messages(Faxes/Phone Calls) FAXING

Accepting Fax Messa ges Manua lly(Handset or Phone Needed)

To enable this feature, the Man-

ual Receive indicator should be lit. If it isn’t, press the Receive key.

Answer the call with the handset.

If you hear a voice from the other end, speak in reply. If you hear a tone every few seconds, a fax message is coming in.

Note: Remove any documents left in the feeder before you press Start.

If the person at the other end

wishes to send you a fax message, press the Start key and hang up the handset. Your fax machine will accept the message. The Communicating indicator lights.

FAXING Printing a Message Received & Stored (Substitute Reception)

Printing a Message Received & Stored (Substitute Reception)

Caution: If the machine is turned off for more than an hour, messages

stored in memory will be lost. If this happens, the machine will print out a report (once it can) telling you which messages were lost. Contact the senders to have them send you the message again.

If the R eceiv e File in dicator is lit, a messa ge was stored in memory usi ng substitute reception. It was not printed, maybe because the machine is jammed or out of supplies, or the night timer has turned the heater off.

Night Timer: Press the Energy Saver key to print messages received while

the night timer (page 58) has turned the heater off. Otherwise, check if any of the following indicators are lit. and follow instructions.

Your fax machine is out of paper. Add paper: see page 79.

Your fax machine is out of toner. Change the toner cassette: page 82. Or The Check Display indicator is lit.

There might be a paper jam (see

page 97) or an open cover. As soon as the machine is back in working condition, messages stored in

memory will be printed. The Receive File indicator will turn off and the messages will be erased from memor y.

If a message comes in while y ou are copying, the fax machine will store the message in memory and the Receive File indicator will light. The message will be printed as soon as copying is done.

To t urn substitu te reception off or back on, set bit 0 of user parameter switch 05. See page .

-Message appears here-

SET DOC. OR DIAL NO.

F axing a Page With Very Fine Detail FAXING

Faxing a Page With Very Fine Detail

If you wish to fax a message which must arrive as clearly as possible, adjust the resolution (for documents with fine detail) and the contrast (for documents printed on a dar k background or in faint ink). You can also set the imaging process for sending photographs.

You can select different settings for each page of your message. Simply change the settings for page 2 while page 1 is being scanned.

Resolution & Shading

If your document contains fine print, detailed diagrams, or photographs, use a higher resolution setting. There are three settings for general documents.

Standard: Use for most printed or typewritten documents. Detail: Use for documents with small print or fine details. Fine: Use this for high quality reproduction.

There is also an independent photo setting suitable for photographs or diagrams with complex shading patterns or grays.

Important: Faxing at a higher resolution requires more time. Frequent use of

high resolution could cause an increase in your phone bill, especially fo r long distance transmissions.

FAXING Faxing a Page With Very Fine Detail

Contra st (d e nsity )

Manual Image Density

The text and diagrams in your docum ent mus t stand out clearly from the paper they are written on. If your document has a background darker than pur e white (for example, a newspaper clipping) or if the writing is faint, adjust the contrast. There are five grades.

Normal: Suitable for most documents Darken 1 & 2 (Slightly Darken & Darken): Use for documents with faint writing Lighten 1 & 2 (Slightly Lighten & Lighten): Use for documents that have a dark or

patchy background

Auto Image Density

If you select the Auto Image Density mode, the appropriate contrast is set automatically. Lit the Auto Image Density indicator.

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