Ricoh FAX2700L Operator’s Manual L30OMUS [US]

Download

MV310 Multi-Function Fax

RICOH

Faxing page 1

Copying page 63

Installation page 129

Adding paper page 79

Adding toner page 82

Finding parts and keys page 112

Troubleshooting page 95

Read the safety instructions on page i to iv

Operator’s Manual

Optional equipment PC Printer Interface Kit (PRINTER INTERFACE TYPE 130)

This allows you to use the machin e as a lase r printer for an IBM1 or compatible personal computer.

Telephone Handset (HANDSET TYPE 100)

This permits voice communication (ove r t he PSTN).

PAPER CASSETTE TYPE 100

This gives this machine addit ion al 100 sheet paper capacity with single sheet bypass.

COUNTER TYPE 100

PC-FAX EXPANDER TYPE 100

This allows use of this machine as a scan ner, PC Fax.

ENERGY SAVING INFO RMATION

As an Energy Star Partn er, we have de te rmine d th at t his fax model meets Energy Star guid elin es fo r ene rgy efficiency.

This product was desig ned to reduce the environmental impact associated with f ax e qu ipme nt . A s a f actory (default) setting, power consumption aft er the usage of this machine drops to 25W, which is lower than that required as th e Low Powe r mode of Energ y Sta r guidelines. You can save more energy by mean s of en erg y saving features such as Energy Saver St an dby mod e a nd Night Timer.

WARNING

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a comm ercial environment. This equipment generates, uses, and can rad iat e rad io fr eq ue ncy en er gy an d, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

Caution

Use of control or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposu re

Shielded int ercon nect c ables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing th is device .

Operator Safety

This equipment is considered a CDRH Class 1 laser device, safe for office/EDP use. The machine contains a 5-milliwatt, 760 to 800 nanome te r wa vele ng th, GaAIAs laser diode. Dir ect (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the ope ra to r.

Laser Safety

The Center for Devices and Radiological Health (CDRH) prohibits the repair of lase r-based optical units in th e fie ld. The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairab le in th e field . Custo mer e ngine ers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement of the optical subsystem is required.

In accordance with ISO 7001, this machine uses the following symbols for the main switch: s means POWER ON t means POWER OFF

WARNING

This symbol is attached t o so me com pone nts to alert the user not to to uch them be cause th ey may be ver y hot.

This symbol is in tended to alert the user to the presence of im portant op erating and main tenance (servicing) instructions in the literature accompanying th e ma chin e.

Notice about t he Telephone Consumer Protection Act (Valid in USA only).

The T elep hone Consumer Pro tectio n Act of 1991 am ong oth er things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the f irst pa ge of th e tra nsmission , the date a nd t ime it is sent and an identification of th e busine ss or othe r entit y, or other individual sending the message and the telephone number of the sending machine or such bu sine ss, ot he r en tit y or individual. This information is transmitted with your document by the T TI (Transmit Terminal Identif ication ) fe atur e.

In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular , plea se re fe r to Appendix A: Installation. Also refer to the TTI (Transmit Terminal Identificati on(pr ogram ming pr ocedu re to enter the business identification and telephone number of the terminal or business. Do not forge t to set th e da te and time.

Thank you.

SAFETY

Important Safety Instructions

All safety messages in the main text of this manual are labeled WARNING or CAUTION. These mean the following:

WARNING: Important information to alert you to a situation that might cause

serious injury and damage to your property if instructions are not followed properly.

CAUTION: Importa nt i nf or m atio n th at t el ls ho w to p reve nt d am ag e to yo ur

equipment or ho w to avoi d a situa tion that mi ght cau se mi nor inj ury.

In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions.

1 Read all of these instructions. 2 Save these instructions for later use. 3 Follow all warnings and cautions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use

liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serio us dama ge to the pr oduc t or inju ring th e user.

7. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

8. This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

9. This product is equipped with a 3-wire grounding type plug, a plug having a third (groundi ng) pi n. Th is plug will on ly fi t into a g rou ndin g-type powe r outlet. Thi s i s a sa fety fe at ur e . If yo u ar e u na bl e to i nse r t th e pl u g i nt o t he outlet, conta ct you r e le ctrician to replace yo ur ob solete outlet. Do n ot d ef ea t the purpose of t he gr ou nd ing typ e pl ug . (T hi s d oes not a pp ly in co untr i es in which the 2-wire, non-grounded type of plug is used.)

SAFETY When to Call Your Service Representative

10. Do not allow anything to rest on the power cord. Do not locate this

product where persons will walk on the cord.

11. If an extension cord is used with this product, make sure that the total of

the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

12. Never push objects of any kind into this product through cabinet slots as

they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing

covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

When to Call Your Service Representative

WARNING: Do not attempt any maintenance or troubleshooting other than

that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the product does not operate normally when the operating instructions

are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often require extensive work by a qualified

technician to restore the product to normal operation. E. If the product has been dropped or the cabinet has been damaged. F. If the product exhibits a distinct change in performance, indicating a

need for service.

Power and Grounding SAFETY

Power and Grounding

Power Supply

1. Power requirements: 115 V, 60 Hz

2. Insert the power plug securely into the wall socket.

3. Make sure that the wall outlet is near the machine and readily

accessible.

4. Do not connect other equipment to the same socket.

5. Do not step on or set anything on the power cord.

6. Do not connect other equipment to the same extension cord.

7. Be sure that the power cord is not in a position where it would trip

someone.

8. The wall outlet must be easily accessible.

Grounding

Ground the mac hine and the l ightning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning p rotection ci rcuit for the ma chine requires the mac hine to be properly grou nded. If prop er grounding i s provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

Cold Weather Power-up

Avoid raising the room temperature abruptly when it is below 57°F, or condensation may form inside the machine.

1. Raise the room temperature to 68°F at less than 18°F per hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

4. Do not use the machine near a humidifier.

iii

SAFETY Thunderstorms

Thunderstorms

With proper grounding, about 90% of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord.

Caution: All fax messages stored in the memory may be erased if power is

switched off for more than an hour.

GENERAL

1. Since some parts of the machine are supplied with high voltage, make

sure that you do not attempt any repairs or attempt to access any part of

the machine except those described in this manual.

2. Do not make modifications or replacements other than those mentioned

in this manual.

3. When not using the machine for a long period, disconnect the power

cord.

Ozone

The machine generates ozone during operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, ozone odor may appear; in such a case, ventilate the room.

Symbols & Conventions Used In This Manual

Documents: A document is anything you put on the feed table of your ma-

chine (or on the exposure glass) whether your are faxing it or copying it.

Prints: A print is anything that comes out of the machine: a fax mes-

sage you received, a copy you made, or a printout from your computer.

Procedures: Procedures are described step by step. Perform them in or-

der. When you see an LCD display, it always shows what comes trations accompanying steps help you find the right key or handle, or show you how to perform the step.

This is a step in a procedure.

after performing the step it accompanies. Other illus-

THIS CORRESPONDS TO THE LCD DISPLAY.

TABLE OF CONTENTS

SAFETY............................................................................................ i

Important Safety Instructions............................................................................i

When to Call Your Service Representative....................................................... ii

Power and Grounding ...................................................................................... iii

Cold Weather Powe r-up..... .. .. .. .. .. ................ .. .. .. ................ .. .. .. .. ................ .. .. .. .iii

Thunderstorms............... .. .............. .. .. .............. .. .............. .. .. .............. .. .............iv

Symbols & Conventions Used In This Manual .......................... .. .. .............. .. ... iv

What Does a Fax Machine Do?........................................................................ viii

Telephone Line Problems Affect Fax Communic at io n....... .. .............. .. .............ix

FAXING........................................................................................... 1

Recommended Types of Document ................................................................ 2

How to Set the Document ........ .. .. .............. .. .. .............. .. .. .. .............. .. .. ...........4

Memory Tran smis sion and Im mediat e Transmission................ .. .... .. .... .. .... .. ...5

Receiving Calls & Fax Messages(Faxes/Phone Calls) ....................................14

Printing a Message Received & Stored

(Substitute Rec ep tion) ....... .. .............. .. .. .............. .. .. .............. .. .. .............. .. .. ..... 16

Faxing a Page With Very Fine Detail................................................................ 17

Optional Fea ture for Transmis si on............................. . . .. ...................................20

Sending the Same Message to Many Destinations .........................................23

Using the Stamp .............................................................................................. 25

Redialing...........................................................................................................26

Storing & Editing Fa x Numbe rs (Fu nc ti on s 31 & 32)......... .. .............. .. .. ...........28

Storing & Editing a Grou p of Fax Numb ers (Fun ct io n 33 )............. .............. .. .. .37

Erasing a Stored Messa ge Before It Is Sent

(Functions 21 & 22)........................................................................................... 42

Printing a Stored Message (Function 51)........ .. .............. . . .. ............................. 43

Polling Reception (Function 11) .....................................................................44

Talking Before Sending a Fax(On Hook Dial).......................... .. .. .............. .. .. ... 46

Sendin g a Fax using th e Handset ............................ ........................................ 46

OTHER FEATURES ............................................................................ 47

Verifying Communications, Errors , Cou nters, etc................ .. .. .............. .. .. .. ..... 47

Rejecting Messages Fro m Cert ai n Sen de rs.......... .. .............. .. .............. .. ......... 52

Saving Energy ................................................................................................. 57

Printing the Sender’s Identification................................................................... 61

Tonal Sig nals................................................................. .................................... 61

Things a Service Technician Can Change........................................................ 62

COPYING............................ .................................... ...................... 63

Basic Copying Procedure ................................................................................63

Functions That Can Be Used Together ............................................................ 65

Selecting the Paper Size................................................................................... 66

Copying/Printing Using the Bypass .................................................................. 67

Enlarging & Reduc in g......................... .. .. .............. .. .. .............. .. .. .............. .. .. .....70

Copying Darker or Ligh ter Originals............. .. .. .. .............. .. .. .............. .. .. ...........71

Copying Photo gra ph s....... .. .. .............. .. .. .............. .. .. .............. .. .. .............. .. .. .....73

Clearing the Previously Used Settin gs..............................................................73

Options... .. .............. .. .. .. .............. .. .. .. .............. .. .. .. .. .............. .. .. .. .............. .. .. .. ....74

MAINTAINING YOUR MACHINE.....................................................79

Setting / Adding the Paper (d) ......................................................................79

Replace Toner Cassette & Clean in g Pa d ........ .. .. .............. .. .. .............. .. .. .........82

Replacing the Photoconductor Drum ...............................................................85

Replacing th e Sta mp.............. .. .. .. .............. .. .. .............. .. .. .............. .. .. .............. .89

Daily Maintenance.............................................................................................90

Troubleshooting .............................................................................95

If an Indicator Lights Up on the Operation Panel ............................................95

Other Possible Problems...................................................................................95

Clearing a Documen t Ja m................ .. .. .............. .. .. .............. .. .. .............. .. .. .......96

Copy, Fax, or Print Jams...... .. .. .............. .. .. .............. .. .. .............. .. .. .............. .. .. .97

If Messages You Receive Don’t Fit on Your Paper............................................102

Communication problems..................................................................................102

RDS (Remote Diagnostic Syste m)................... ................ .............................. ...103

Operational Difficulties.......................................................................................104

Displayed Error Messages....... .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .108

Error Codes.......................................................................................................110

TECHNICAL REFERENCE....................................... .......... ............ .....112

Operation panel ................ ........................................................................ ........112

Machine Exterior............................................ ....................................................114

Access Code for Functions 61 to 94 .................................................................115

User Parameters (fu nc ti on 63)............... .. .............. .. .. .............. .. .. .............. .. .. ...1 15

Copier Setting s (Function 72)........................... .. .. .............. .. .. .. .............. .. .. .......120

Adjusting the Volume of Various Features ........................................................122

Selecting the Display’s Lang uage .......................... .. .............. .............. .............123

Counters (Func ti on 94, see pag e 52 . )........... .. .. .............. .. .. .............. .. .. ...........123

Entering Characters ..........................................................................................124

Document & Paper Specifications.....................................................................125

Capabilities ........................................................................................................126

Specifications.....................................................................................................1 27

APPENDIX A: INSTALLATION...........................................................129

Machine Environment........................................................................................129

Removing the Clip on the Upper Unit ............................................................... 1 31

Installing the Photoconductor,

Toner Cassette and Cleaning Pad ...................................................................132

Attaching the Print Tray ...... .. .. .............. .. .. .............. .. .. .............. .. .. .............. .. .. .135

Attaching t he Aut o Docu ment Table ............. .. .... .. .... .... .. .... .. .... .. .... .. .... .. .... .. .... .135

Attaching the Stop.............................................................................................135

Setting the Paper ..............................................................................................135

Connecting the Machine ................................................................................... 136

Connecting to the Phone Lines......................................................................... 136

Connecting the Power ...................... .. .. .............. .. .. .............. .. .. .............. .. .. ..... 138

Initial Settin gs & Adjus tments... .... .. .... .... .. .... .... .... .. .... .... .... .. .... .... .... .. .... .... .. .... .139

APPENDIX B: OPTIONAL SIDE CASSETTE ....................................... 145

Installing the Side Cassette .................................................................. ............ 145

Installing the Ext ension................................................. .................................... 147

INDEX & GLOSSARY.......................... ...... ........ ...... ........ ...... ........ ... 148

.......................................................................................................................... 148

Mini-Glossary.................................................................................................... 150

Certification Lab el.......... .............. .............. .......................... ........ 151

vii

INTRODUCTION

Thank you for purchasing this product. This multi-function of fice machine offer s a wide range of fax, copier, printer, and convenience features.

What Does a Fax Machine Do?

When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the nearest ma il box. Then, in a few days, depending on the postal service, the letter will arrive at its destination. However, you may not be aware of its arrival until you get a return letter.

A fax mac hine s peeds up this pr oces s. After y ou hav e wr itten your letter, place it in your fax ma chine’s document feeder or on the exposure glass, dial the destination’s fax number, then press the Start key.

The fax machine scans your letter, and converts it into a series of black and white dots (the number of dots that there are across and down the page depends on the resolution that you selected; refer to the specifications section of this manual for details). This series of dots is transformed into an electrical signal and sent out over the telephone line to the destination fax machine.

The receiving fax ma chine reconstructs your letter from the incoming signal, and prints it.

If you are worried about whether the message arrived at the destination, you can check a report called the TCR (Transaction Confirmation Report). When you print this r eport, you wi ll see the resul ts of the most re cent fax communications made by your machine.

You can use your fax machine to send and receive many types of documents, even photographs.

viii

Telephone Line Problems Affect Fax Communication

Received Message

Quick and accurate transmission of fax messages depends on the condition of the telephone line. If the line condition is very good, this machine will transmit a letter-size page in about 9 seconds. However, if the line is nois y, the sp eed may be redu ced significantly, and the data may be damaged.

The symptom s of data lo ss caused by a noisy telephone line are seen on the printouts of received messages. An

Document

Transmit

example is shown opposite. Note that lines are missing from t he page at the i ndicated locations. ECM (Error Correction Mode) is an effective countermeasure against this type of error; you have the choice of having the ECM feat ure switched on or off. It is switched on before the machine leaves the factory. (Refer to page 62 for more information about ECM).

The line cond ition is affected by the weathe r; thunderstorms can cause electrical noise on telephone lines. In addition, the quality and condition of switching equipment used by your phone company can affect fax communication.

Errors

FAXING

If you have n ot yet installed your fax machi ne, do so now. See Appendix A, Installation, on page 129.

This section covers what you’ll most often need to do:

Recommended Types of Document ................................................................ 2

How to Set the Document ............................................................................... 4

Memory T ransmission and Im me diate Trans mi ss io n.......................... .............5

Receiving Call s & Fax Messages(Faxes/Phon e Cal ls )............. .. .. .............. .. ... 14

Printing a Message Received & Stored

(Substitute Rec ep tion) ....... .. .............. .. .. .............. .. .. .............. .. .. .............. .. .. ..... 16

Faxing a Page With Very Fine Detail................................................................ 17

Optional Feature for Transmission.................................................................... 20

Sending the Same Message to Many Destinations .........................................23

Using the Stamp .............................................................................................. 25

Radiating........................................................................................................... 26

Storing & Editing Fax Numbers (Functions 31 & 32)........................................28

Storing & Editing a Grou p of Fax Numbers (Function 33)............... .. .. .............37

Erasing a Stored Messa ge Befo re It Is Sen t

(Functions 21 & 22)........................................................................................... 42

Printing a Stored Message (Function 51)........ .. .............. . . .. ............................. 43

Polling Reception (Function 11)........................................................................ 44

Talking Before Sending a Fax(On Hook Dial).......................... .. .. .............. .. .. ... 46

Sendin g a Fax using the Handset .......................................................... .......... 46

A Few Hints...

Press Clear to erase the last letter or digit that you entered. Press No to erase the entire name or number and start again. To enter characters and labels, turn to page 124.

4.1"

Scanning direction

FAXING Recommended Types of Document

How to Set the Document

Setting the document in the Auto Document Feeder (ADF)

Carefully place the document

face up into the auto document

feeder . Then adjust the guides to

fit the width of the document.

Note:Do not feed in more than 30 pages.

Do not stack documents in the feeder so that they exceed the load limit marker.

Setting the document to the exposure gla ss

Lift up the top cover (make sure

you raise it by at lease 35°, or

halfway) and place the first page

of your document face down on

the exposure glass.

Then lower the top cover.

Memory Tr ansmiss ion and Immediate Transmission FAXING

Me mory Tra nsmission and Imme dia te Tra nsmissio n

There are two ways to send a fax message.

❐ Immediate Transmission ❐ Memory Transmission

Immed iate Transmission

Immediate Transmission is convenient when:

❐ You wish to sen d a me ss age immediatel y ❐ You wish to quick ly check whet he r you have su cces sf ully con ne ct ed with the

other party

❐ Your machin e’ s memory i s gett in g fu ll

The machine dials immediately after you press Start (or at the specified later time, if you us ed a time-delay feature like S end Later). The message is scanned and transmitted page by page without being stored in memory.

Memory Transmission

Memory Transmission is convenient because:

❐ Fax messages can be scanned much more quickly (you can take your

document away from the fax machine without waiting too long).

❐ While your fax message is being sent, another user can operate the machine

(people will not have to wa it by th e fax machine too long).

❐ You can send the same message to more than one place with the same

operation.

After you press Start, the machine doesn’t dial until all the pages of your fax message have been stored in the memory.

The default mode of this machine is Memory Tr ansmission, so the procedures described in this manual will be based on the assu mption that you are using Memory Transmission. I mmediate Transmission is described in a separate section.

FA X I N G M e m o r y Transmiss ion and Immediate Tra nsmiss ion

Memory Transmission

Sending a Message with the Auto Document Feeder

If at any time you want to completely start over, just remove the document, then open and close the top cover.

Caution: If your document gets stuck while it is being processed, press the

Stop key, and turn to page 96 for instructions on how to safely remove the original.

Remove any document left in the tray or on the exposure glass.

The FAX indicator must be lit.

Press the Fax/ Copy key if it is

not lit.

Make sure that the machine is in

standby mode for faxing. The dis-

play should look like this:

If the display isn’t as above,

press the Clear Modes key to

clear any previously programmed

destinations.

Fan your document stack (at

most 30 pages) to make sure all

pages are loose, then square it.

All pages in your document must

be one-sided and be of the same

size.

READY 100% 10:00AM SET DOC. OR DIAL NO.

Memory Tr ansmiss ion and Immediate Transmission FAXING

Insert the document face up in

the feeder and adjust the guides to fit the width of the document.

Note: Set the pages with the first page at the top of the stack.

Do not stack documents in the feeder so that they exceed the load limit marker.

Note: You can dial before you set the document. Place the document after you dial the number and go to step 8.

The display will look like this:

If the memory indicator is not lit,

press the Memory key.

Dial the number in one of the following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset

: Only if the telephone handset is installed.

If you want to erase a digit of the phone number, press the Clear key. If you want to erase the entire number, press the No key.

TRANSMIT OPTION DIAL FAX NUMBER

TRANSMIT Y/START 5551234©©©©©©©©©©©©©

FA X I N G M e m o r y Transmiss ion and Immediate Tra nsmiss ion

Press the Start key and wait. The

machine will dial the destination’s

5551234 DIAL FAX NUMBER

number.

If the other party’s line is busy,

your machine will dial again.

If the other party’s fax machine

answers, both machines will con-

READY 100% 10:04 SET DOC. OR DIAL NO.

(a number or label ) SET DOC. OR DIAL NO.

nect and yours will send the mes-

sage. Tip: If your line goes through a local switchboard ( a PBX) remember to

dial the exit code. Press the Pause key immediately after the code. If the number includes a country code, press the Pause key after the country code, then dial the rest of the number.

Memory Tr ansmiss ion and Immediate Transmission FAXING

Sendin g a Message with the Exposure Glass

Remove any document left in the auto document feeder or on the

exposure glass.

The FAX indicator must be lit.

Press the Fax/ Copy key if it is

not lit.

Make sure that the machine is in

standby mode. The display

should look like this:

Lift up the top cover and place

the first page of your document

face down on the exposure glass,

as shown in the diagram. Then

lower the top cover.

Note: You can dial before you set

the document. Place the docu-

ment after you dial the number

and go to step 6.

If the memory indicator is not lit,

press the Memory key.

READY 100% 10:00 SET DOC. OR DIAL NO.

FA X I N G M e m o r y Transmiss ion and Immediate Tra nsmiss ion

Dial the number in one of the fol-

lowing ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset P

: Only if the telephone handset is installed.

If you want to erase a digit of the phone number, press the Clear key.

If you want to erase the entire number, press the No key.

Press Start key

If the document size cannot be

detected, the right display ap-

pears. Select the scanning area

by j and k key . Then pres s Start.

The machine scans and stores

your page. After the page has

been stored, the display appears

as shown on the right

TRANSMIT Y/START 5551234©©©©©©©©©©©©©

START/

HLT: LT; LG;

TO SEND-Y/OPTION NEXT PAGE THEN START

j k

The machine is asking you to

place the next page on the expo-

sure glass.

Indicators shows how much time you have left to place the next page on

the exposure glass and press Start key.

You have 60 seconds.

If you do not place a page on the exposure glass and press Start key

within the remaining time, the machine will start to dial.

Memory Tr ansmiss ion and Immediate Transmission FAXING

Either;

Place the next page on the exposure glass if any and press Start. And repeat the step 6 for replacing the page.

If you have no more pages, press Yes. The machine dials, and the line to the other party is connected.

On the display, the identification of the other party will appear. After sending the message, the machine hangs up automatically .

FA X I N G M e m o r y Transmiss ion and Immediate Tra nsmiss ion

Immed iate Transmission

Remove any document left in the auto document feeder or on the

exposure glass.

The FAX indicator must be lit.

Press the Fax/ Copy key if it is

not lit.

Make sure that the machine is in

standby mode. The display

should look like this:

Press Memory key.

The Memory indicator should go

out.

Either:

Place the first page of the docu-

ment on the exposure glass.

Place the entire document face

up into the feeder. (No more than

30 pages

How to set document see page 4.

Note: You can dial before you set

the document. Place the docu-

ment after you dial the number

and go to step 6.

Dial. (See page 7 for how to dial.)

READY 100% 10:00 SET DOC. OR DIAL NO.

TRANSMIT OPTION DIAL FAX NUMBER

TRANSMIT Y/START 5551234©©©©©©©©©©©©©

Memory Tr ansmiss ion and Immediate Transmission FAXING

Press Start key

The machine dials and the line to the other party is connected. The

number that you dialed and the other party’s RTI or CSI is displayed. (RTI, CSI: see page 139.)

Placing the document on the exposure glass After a page has been sent, the machine asks you to place the next page on the exposure glass. The indicator shows how much time you have lef t to place the next page on the feeder and press Start key.

For Immediate Transm is sion, you ha ve 15 seconds. If you do not plac e a page on the exposure glass and press Start within the remaining time, the machine will disconnect the line.

5551234 DIALING

READY TO TRANS

Either: Wait until the following message appears Then, place the next page on the exposure glass and press Start.

TO SEND-Y/OPTION NEXT PAGE THEN START

or The page will be scanned and sent out. When you have get the last page, press Yes.

The machine will disconnect the line and return to standby mode.

FAXING Receiving Calls & Fax Messages(Faxes/Phone Calls)

Receiving Calls & Fax Messages(Faxes/Phone Calls)

Y our fax machine c an treat all incom ing calls as fax mes sages or as voice calls. To use your phone line only for fax messages, set your machine to Auto

Receive. It will accept fax m essages automatically. To give priorit y to phone calls, set yo ur machine t o Manual Rece ive (handset option or a telephone needed) .

If you set your machine to Manual Receive you have to be by the machine when a fax message comes in (see below). To use an answering machine on the same line, set your fax machine to Manual Receive.

Press the Receive key to choose

how your machine accepts mes-

sages.

Accepting Fax Messages Automatically

This mode is selected when the Auto Receive indicator is lit.

The machine automatically starts

to receive the message.

Receiving Calls & Fax Messages(Faxes/Phone Calls) FAXING

Accepting Fax Messa ges Manua lly(Handset or Phone Needed)

To enable this feature, the Man-

ual Receive indicator should be lit. If it isn’t, press the Receive key.

Answer the call with the handset.

If you hear a voice from the other end, speak in reply. If you hear a tone every few seconds, a fax message is coming in.

Note: Remove any documents left in the feeder before you press Start.

If the person at the other end

wishes to send you a fax message, press the Start key and hang up the handset. Your fax machine will accept the message. The Communicating indicator lights.

FAXING Printing a Message Received & Stored (Substitute Reception)

Printing a Message Received & Stored (Substitute Reception)

Caution: If the machine is turned off for more than an hour, messages

stored in memory will be lost. If this happens, the machine will print out a report (once it can) telling you which messages were lost. Contact the senders to have them send you the message again.

If the R eceiv e File in dicator is lit, a messa ge was stored in memory usi ng substitute reception. It was not printed, maybe because the machine is jammed or out of supplies, or the night timer has turned the heater off.

Night Timer: Press the Energy Saver key to print messages received while

the night timer (page 58) has turned the heater off. Otherwise, check if any of the following indicators are lit. and follow instructions.

Your fax machine is out of paper. Add paper: see page 79.

Your fax machine is out of toner. Change the toner cassette: page 82. Or The Check Display indicator is lit.

There might be a paper jam (see

page 97) or an open cover. As soon as the machine is back in working condition, messages stored in

memory will be printed. The Receive File indicator will turn off and the messages will be erased from memor y.

If a message comes in while y ou are copying, the fax machine will store the message in memory and the Receive File indicator will light. The message will be printed as soon as copying is done.

To t urn substitu te reception off or back on, set bit 0 of user parameter switch 05. See page .

-Message appears here-

SET DOC. OR DIAL NO.

F axing a Page With Very Fine Detail FAXING

Faxing a Page With Very Fine Detail

If you wish to fax a message which must arrive as clearly as possible, adjust the resolution (for documents with fine detail) and the contrast (for documents printed on a dar k background or in faint ink). You can also set the imaging process for sending photographs.

You can select different settings for each page of your message. Simply change the settings for page 2 while page 1 is being scanned.

Resolution & Shading

If your document contains fine print, detailed diagrams, or photographs, use a higher resolution setting. There are three settings for general documents.

Standard: Use for most printed or typewritten documents. Detail: Use for documents with small print or fine details. Fine: Use this for high quality reproduction.

There is also an independent photo setting suitable for photographs or diagrams with complex shading patterns or grays.

Important: Faxing at a higher resolution requires more time. Frequent use of

high resolution could cause an increase in your phone bill, especially fo r long distance transmissions.

FAXING Faxing a Page With Very Fine Detail

Contra st (d e nsity )

Manual Image Density

The text and diagrams in your docum ent mus t stand out clearly from the paper they are written on. If your document has a background darker than pur e white (for example, a newspaper clipping) or if the writing is faint, adjust the contrast. There are five grades.

Normal: Suitable for most documents Darken 1 & 2 (Slightly Darken & Darken): Use for documents with faint writing Lighten 1 & 2 (Slightly Lighten & Lighten): Use for documents that have a dark or

patchy background

Auto Image Density

If you select the Auto Image Density mode, the appropriate contrast is set automatically. Lit the Auto Image Density indicator.

F axing a Page With Very Fine Detail FAXING

In creasing Photo Quality

Your machine can transmit photographs and other images by using a halftone process which simulates colors and grays by using a pattern of black and white dots.

To use the above features, follow these steps:

If needed, press the Photo key.

Press the Resolution key to se-

lect standard, fine, or detailed. This doesn’t change the photo

setting you set in step 1.

Press the Lighten or Darken key

to change the contrast, if desired. Note: You cannot select the Auto

Image Density when you use the Photo mode.

Proceed as for a usual fax transmission.

FAXING Optional Feature for Transmission

Optional Feature for Transmission

Se nd ing La te r

Using this feature, you can instruct the machine to delay transmission of your fax message until a specified time. This allows you to take advantage of off-peak telephone line charges without having to be by the machine at the time.

CAUTION: If your machine’s memory is full, you will have to send the mes-

sage from the document feeder. This means that anybody removing your document would automatically cancel the operation.

Proceed as for a usual fax message but don’t press Start.

Press k once and press Yes.

( k is also the Option key).

Enter a sending time that falls

within the following 24 hours.

For example: To send at 11:30

pm, press 1, 1, 3, and 0 from the

key pad. If you enter wrongly,

press No and enter again. You’ll

get:

Press * or # to change the

AM/PM.

Press Yes.

SET OPTION Y/ SEND LATER?

SET OPTION KPAD/Y TIME 11:

SET OPTION */#/Y TIME 11:30

30AM 10:00AM

PM 10:00AM

Use function 21 to erase a stored fax message befor e it is sent, (see page 42) .

Optional Feature for Tr ans mis sion FAXING

Page Count (Immediate Transmission only)

When your fax message is p rinted at the other end, page numbers will b e printed on the top of each page. Using the Page Count feature, you can select the format in which the page numbers are printed.

If you use Page Count: Page numbers will be printed in batch-numbering format (for example, p1/3,

p2/3, and p3/3 for a three-page message). This makes it easy for the other party to see how many pages you sent, and if any are missing. However, you have to input the number of pages at the keypad before sending.

If you do not use Page Count: Page numbers will be printed only as a sequence (for exa mple, p1, p2, p3).

This makes it difficult for the other party to tell at a glance whether any pages are missing (for exa mple, due to a doub le feed in your machine’s document feeder).

Note:If you do not select Immediate Transmission, Page Count is automat-

ically switched on, and the pages are counted automatically.

Press k until the right display ap-

pears.

Yes.

Example: 10 pages

1 0

Yes.

SET OPTION Y/k SET PAGES?

SET OPTION KPAD PAGES:

SET OPTION Y/N PAGES:10

t t

FAXING Optional Feature for Transmission

TTI

Normally , the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be ov erprinted if there is no margin at the top of the transmitted page.

In some cases, you may wish the other party to receive an unmarked copy of your original. In this case, you can switch TTI off.

Press k until the right display ap-

pears.

Yes.

If you wish to change the TTI set-

ting, press j or k until the dis-

played setting is correct.

Yes when you have finished.

SET OPTION Y/ TTI PRINT?

SET OPTION Y/ kON OFF

SET OPTION Y/ ON kOFF

j k

Document size

If you are going to send a page that is not of a normal size, your machine may have trouble scanning the entire page. For example, if your page is larger than a certain size but smaller than the next size up, you should use the document size selection feature to select the larger size. Otherwise, your machine will not scan the outer margins of your page. This feature is only available if you send a document placed directly on the exposure glass, not with the auto document feeder.

Press k until the right display ap-

pears.

SET OPTION Y/ SET DOCUMENT SIZE?

Yes.

Select the scanning area using

and k key.

Yes when you have finished.

SET OPTION Y/

HLT: LT ; LG

SET OPTION Y/ kHLT: LT ; LG

;

j k

Sendin g th e Sam e Message to Many Destinatio n s FAXIN G

Sending the Same Message to Many Destinations

This is also called broadcasting.

Caution:

There is a limit of 100 stored numbers overall.

Do not store more than 100 numbers (including those in groups). If you

do, your machine will not send the message to all numbers in the group.

See page 126 for more details.

Remove any document left in the tray or on the exposure glass.

Make sure that the machine is in

standby mode for faxing .

The FAX indicator must be lit.

Press the Fax/ Copy key if it is

not lit.

Make sure the Memory indicator

is turned on.

❐ If it is not lit, press the Memory key

Either:

Place the first page of the docu-

ment on the exposure glass.

Place the entire document face

up into the feeder.

How to set the document: see

page 4.

READY 100% 10:00 SET DOC. OR DIAL NO.

TRANSMIT OPTION DIAL FAX NUMBER

FAXIN G Sen ding the Sam e M essa ge to Many Destinatio n s

Dial a fax number in one of the

following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Group Dial

*: This is the example of the case where Group Dial is programmed in 08 of the Quick Dial key. **: This is the example of the case where Quick Dial key 20 is programmed as the Group key, and Group dial number 1 is programmed.

Programming the Quick Dial: see page 28. Programming the Speed Dial: see page 32. Programming the Group Dial: see page 37. Programming the Group key: see page 41. Note: The maximum destinations y ou can dial using the ten key pad is 49. However, this limitation is up to the machine condition.

If you enter the wrong number,

press No or Clear and enter

again.

Clear to delete one digit.

No to delete the whole number.

TRANSMIT Y/START 00144215842261©©©©©©

Exam ple: Method 1 * 08 of the Quick Dial key . Method 2 ** 20 of the Quick Dial key and 1 of the ten key pad.

Press Yes (not the Start key).

You’ll get:

Repeat steps 2 and 3 until all destinations are entered.

TRANSMIT DIAL/START DIAL NEXT FAX NUMBER

Press the Start key.

The machine s tores your me ssage and di als the first number (or, if you selected Send Later , it will return to standby mode and the fax message will be sent at the time that you selected). Send later: see page 20 .

Using the Stamp FAXING

For users who place the document on the contact glass After a page has been stored, the machine asks you to place the next page on the exposure glass. The indicator shows how much time you have lef t to place the next page on the feeder and press Start key.

You have 60 seconds. If you do not place a page on the exposure glass and press Start within the remaining time, the machine will start to dial.

Either:

Place the next page on the exposure glass and press Start . The page

will be scanned and stored.

If you have no more pages, press Yes. The machine will dial the first

destination (or , if you selected Send Later, it will return to standby mode

and the fax message will be sent at the time that you selected.)

Using the Stamp

Press the Stamp key to achieve the transmission verification stamp. When the Stamp indicator is lit, the machine stamps a small mark on the bottom of each page. During me mory transmission, the stamp indicates that the page was succe ssfully stored. For immediate transmission, it shows that the page was sent successfully. You must switch the stamp on before you press Start , or the machine will not stamp the first page.

If you wish the stamp to be at the top of each page instead of at the bottom, contact your service representative.

If you wish to change the Stamp default setting, set by user parameter switch 00, bit 0.

0: Verification stamp off 1: Verification stamp on

FAXING Redialing

Redialing

If a message was not transmitted successful ly, that does not mean that you have to ente r the telephone nu mber again. In man y cases, the machine will redial the destination automatically. Or, with the Redial ke y, you can redial with just a few keystrokes.

Automatic Redialing

The machine w ill automatica lly redial the other party if any of the following conditions occurred.

❐ The other party was busy ❐ There was no reply from the other party

The message was rejected by the machine at the other end because of excessiv e errors (in t his case, r edialing will only take place if Memory Transmiss ion was used)

Redialing is done 4 times at 5 minute intervals (for a memory transmission) or 2 times at 5 minute intervals (for an immediate transmission).

The number of redials and the redial interval may be adjusted by a service technician.

During redialing, the number being dialed is displayed as shown on the right.

21255551234 DIALING

R edialing FAXING

Using the Redial Key

The machine remembers the last telephone number that you input. If you have to redial this number, just press the Redial key, then press the Start key.

This feature has the following uses. If the machine is waiting to redial the other party , you do not have to wait for the

redialing interval to expire. If you wish to send another message to the same address that you just sent

last time, you don’t have to dial the full number again. Place the message in the feeder, then press the Redial key, then press the Start key.

To send a fax using Redial, do the following:

Remove any document left in the auto document feeder or on the

exposure glass.

The FAX indicator must be lit.

Press the Fax/ Copy key if it is not lit.

Make sure that the machine is in standby mode for faxing. The display should look like this:

Set your document. How to set

the document, see page 4.

Press Redial.

Press Start.

READY 100% 10:00AM SET DOC. OR DIAL NO.

REDIAL START 2125551234

FAXING Storing & Editing Fax Numbers (Functions 31 & 32)

Storing & Editing Fax Numbers (Functions 31 & 32)

Numbers that you often use can be stored in memory. A stored number will remain in memory even if the power is cut.

There are two ways to store individual phone numbers. Firstly, you can store a number in its own assigned key. This is called Quick Dial. Secondly, you can store a number as a two-digit code. This is called Speed Dial.

Storing, Editing, & Erasing

Storing a Number

You can store up to 20 telephone number as Quick Dial keys. In this is example you’ll be storing a number in Quick Dial key 01.

Press the Function key then

press 3 and 1. You’ll get this:

Press Ye s and you’ll get this:

(At this time, you can print a list

of the numbers and groups

stored in Quick Dial keys. Press

and Start.)

Press Quick Dial 01 You’ll see

this:

Flip the plate, if needed. Make

sure you push the flap down until

it lies flat.

Quick Dial Numbers ( n Function 31)

PROGRAMMING Y/NEXT 31 PROGR. QUICK DIAL

PRINT LISTj/SEARCH

0 1 PROGRAM? Y/

Press Ye s. Y ou’ll see this:

(If you’re editing a number al-

ready stored, the lower line will

display a number. )

0 1 KPAD/N

©©©©©©©©©©©©©©©©©©©©

Storing & Editing Fax Numbers (Functions 31 & 32) FAXING

Enter the telephone number.

Press Yes. You’ll get this:

If you do wish to enter a label,

press Yes.

Press No. And go to step 10

Enter the label using the Quick

Dial keys (see page 124).

Press Yes.

Go to step 2 to store another number, or press the Function key if

you’re done.

Ed it in g a N u m b e r

0 1 KPAD/Y/N

2125551234©©©©©©©

01 Y/N

PROGRAM LABEL?

01 ABC

©©©©©©©©©©©©©©©©©©©

0 1 ABC Y/N

NEW YORK OFFICE ©©©©

PRINT LISTj/SEARCH

Press the Function key then

press 3 and 1. You’ll get this:

Press Yes and you’ll get this:

Press the Quick Dial Key that you

want to edit. Example: Quick

Dial 01.

❐ If the wrong number is displayed, use the

Quick Dial Keys on the screen.

Press Yes. You’ll get this:

PROGRAMMING Y/NEXT 31 PROGR. QUICK DIAL

PRINT LISTj/SEARCH

0 1 CHANGE? Y/

(a number or label appears here)

and k keys to scroll through the

01 KPAD/Y/N

2125551234

ttttttttt

FAXING Storing & Editing Fax Numbers (Functions 31 & 32)

Edit the number.

Use j and k to move the cur-

sor.Use Clear or No to delete the

number.

No to delete the whole number

Clear to delete the digit on cursor

Press Ye s.

Either:

❐ Change the label: Press Yes. And go to step 8.

❐ Keep the label as it is: Press Yes twice. Go to step 10.

Edit the label.

Use j and k to move the cur-

sor.Use Clear or No to delete the

number.

Clear to delete one character

No to delete the whole characters

at the cursor

How to enter characters :see

page 124.

Example: ABC OFFICE

0 1 KPAD/Y/N

2125551234©©©©©©©©©

01 Y/N

PROGRAM LABEL?

01 Y/N

NEW YORK OFFICE©©©©

01 Y/N

ABC OFFICE©©©©©©©©©

Yes

Either:

❐ Edit another: Go to step 3.

❐ Finish: Pr ess Function.

PRINT LISTj/SEARCH

Storing & Editing Fax Numbers (Functions 31 & 32) FAXING

Erasing a Quick Dial

For this example, we’l l eras e the numb er sto red in Qui ck Dial 01 .

Press the Function key then

press 3 and 1. You’ll see this:

Press Yes and you’ll see this:

(At this time, you can print a list

of the numbers and groups

stored in Quick Dial keys. Press

and Start.)

Press Quick Dial 01 (flip the

plate, if needed). You’ll see this:

Press Yes. You’ll see this:

Press No. Y ou’ll see this:

Press Yes. The word

will appear briefly, and then this:

CLEARED

PROGRAMMING Y/NEXT 31 PROGR. QUICK DIAL

PRINT LISTj/SEARCH

01 CHANGE? Y/

NEW YORK OFFICE

0 1 KPAD/Y/N

12125551234©©©©©©©©©

01 KPAD/N

©©©©©©©©©©©©©©©©©©©©

PRINT LISTj/SEARCH

Go to step 2 to erase another number, or press the Function key if

you’re done.

FAXING Storing & Editing Fax Numbers (Functions 31 & 32)

Storing, Editing, and Erasing Speed Dial Numbers ( N Function 32)

You can store up to 50 telephone numbers as two-digit Speed Dial codes. You can program the Speed Dial code from 00 through 49.

Storing a Speed Dial Number

For this example, we’ll assume you will store a number in Speed Dial code 00.

Press the Function key then

press 3 and 2. You’ll see this:

Press Ye s and you’ll see this:

(At this time, you can print a list

of the numbers stored as Speed

Dial codes. Press j and Start.)

Press 0 and 1. You’ll see this:

Press Yes. You’ll see this:

Enter the telephone number.

Press Yes. You’ll see this:

You have two options:

❐ If you want to program the label for this

Speed Dial, press Yes.

❐ If you don’t want to program the label

for this number, Press No and go to step 10.

PROGRAMMING Y/NEXT 32 PROGR. SPEED DIAL

©© KPAD/

PRINT LISTj/SEARCH

01 PROGRAM? Y/

0 1 KPAD/N

©©©©©©©©©©©©©©©©©©©©

0 1 KPAD/N

2125551234©©©©©©©©©©

0 1 Y/N

PROGRAM LABEL?

0 1 ABC

©©©©©©©©©©©©©©©©©©©

Enter a label. How to enter char-

acters :see page 124.

0 1 ABC/Y/N

XYZ CO.LONDON©©©©©©

Storing & Editing Fax Numbers (Functions 31 & 32) FAXING

Press Yes.

Either:



❐ Program another: Go to step 3 ❐ Finish: Press Functi on .

PRINT LISTj/SEARCH

FAXING Storing & Editing Fax Numbers (Functions 31 & 32)

Edi ting a Speed Dial Number

Press the Function key then

press 3 and 2. You’ll get this:

Press Ye s and you’ll get this:

(At this time, you can print a list

of the numbers stored as Speed

Dial codes. Press j and Start.)

Input the Speed Dial code that

that you wish to edit.

Example: If you edit the Speed

Dial code 01, press 0 and 1 from

the ten key pad. Or press k then

search the Speed Dial code using

and k.

Press Yes.

Edit the number.

Use j and k to move the cursor.

Use Clear or No to delete the

number.

PROGRAMMING Y/NEXT 32 PROG. SPEED DIAL

PRINT LISTj/SEARCH

01 CHANGE? Y/

NEW YORK OFFICE

01 KPAD/Y/N

2125551234©©©©©©©©©

01 KPAD/Y/N

2125551235©©©©©©©©©

j k

No to delete the whole number

Clear to delete the digit on cursor

Press Yes.

Either

❐ Change the label: Press Yes. And go to step 8.

❐ Keep the label as it is: Press Yes twice. Go to step 10

01 Y/N

PROGRAM LABEL?

01 Y/N

NEW YORK OFFICE©©©©

Storing & Editing Fax Numbers (Functions 31 & 32) FAXING

Edit the label.

Use j and k to move the cursor.Use Clear or No to delete the number.

Clear to delete one character No to delete the whole characters

at the cursor How to enter characters :see page 124. Example: LONDON OFFICE

Press Yes.

Either

❐ Edit another: Go to step 3. ❐ Finish: Press Functio n.

0 1 ABC/Y/N

LONDON OFFICE©©©©©©

PRINT LISTj/SEARCH

FAXING Storing & Editing Fax Numbers (Functions 31 & 32)

Erasing a Speed Dial Number

For this example, we’ll erase the number stored in Speed Dial 01.

Press the Function key then

press 3 and 2. You’ll set this:

Press Ye s and you’ll set this:

(At this time, you can print a list

of the numbers stored as Speed

Dial codes. Press j and Start.)

Input the Speed Dial Code that

you wish to erase.

Example: If you want to erase

Speed Dial code 01, press 0 and

1. Or press k then search for the

Speed Dial code using j and k.

You’ll get this:

Press Yes. You’ll set this:

Press No. You’ll set this:

PROGRAMMING Y/NEXT 32 PROG. SPEED DIAL

©© QUICK/

PRINT LISTj/SEARCH

01 CHANGE? Y/

XYZ CO. LONDON©©©©©©

01 KPAD/Y/N

2125551234©©©©©©©

01 KPAD/N

©©©©©©©©©©©©©©©©©©©©

jk k

Press Ye s. The word

will appear briefly, and then this:

Go to step 3 to erase another number, or press the Function key if

you’re done.

CLEARED

PROGRAMMING Y/NEXT 32 PROG. SPEED DIAL

Storing & Editing a Group of Fa x Numbers (Function 33) FAXING

Storing & Editing a Group of Fax N umbers (Function 33)

Yo u can combine many numbers into one group, for easy sequential transmission to all the number s in that group. These number s can be selected from those already stored in Quick Dial keys or Speed Dial codes, or you can enter other numbers from the keypad.

There are three groups available, ranging from group 1 to group 3. You can program the 100 numbers in a Group.

Storing Numbers In a Group

In this example, we will program numbers into group 1. We will store group 1 in Quick Dial key 08.

Press Function, 3 and 3 .

Press Yes.

Input the number of the group

that you wish to program.

Example: press 1. You’ll get th is :

Press Yes.

There are two options:

PROGRAMMING Y/NEXT 33 PROGR. GROUP

GROUP © 1-3/ PRINT LISTj/SEARCH

GROUP 1 Y/

-label appears here, if any-

GROUP 1 Y/N PROGRAM QUICK?

GROUP 1 QUICK/N

❐ If you want to program this grou p in to a Quick Dial Key, press Yes. And go to

step 6.

❐ If you don’t want to program this grou p in to a Quick Dial key, press No and

go to step 8.

j k k

FAXING Storing & Editing a Group o f Fax Numbers (Function 33)

Press the Quick Dial key in which

you wish to store this new group.

Example: Quick Dial 08. Press

Quick Dial 08. You’ll get:

Press Ye s. Y ou’ll get:

If you do wish to enter a label,

press Yes and use the Quick Dial

keys to enter characters (see

page 124). Then press Yes to ac-

cept the label.

If you do not wish to program the

label: press No.

Enter the fax number that you

wish to store in the group. For ex-

ample:

Press Quick Dial 01.

GROUP 1 Y/N

GROUP 1 Y/N PROGRAM LABEL?

GROUP 1 DIAL/N ©©©©©©©©©©©©©©©©©©©©

GROUP 1 Y/N

Or: Press Speed Dial, 0, and 0.

Or: Dial a full number from the key

pad. Caution: The numbers you can program using the ten key pad is up to the

machine’s condition. You can program up to 48 numbers in the whole groups using the ten key pad.

Press Yes. (If the message

erase the number by pressing Yes, or keep the number by pressing No.)

ALREADY PROGRAMMED

GROUP 1 Y/N

GROUP 1 Y/N 00144215842261©©©©©©

appears, either

Storing & Editing a Group of Fa x Numbers (Function 33) FAXING

Go back to step 9 to enter another number or press No if you are

finished entering numbers for this group.

Go to step 3 to start working on another group, or press Function if you

are done with all groups.

FAXING Storing & Editing a Group o f Fax Numbers (Function 33)

Editing and Erasing from the Group

Press Function 3 and 3.

Press Ye s.

Input the number of the group

that you wish to program.

Example: If you want to delete or

edit the contents of the Group1:

press 1 on the ten key pad. Then

press Yes.

Either;If you want to change the

Quick Dial key where that Group

is stored: Press Yes.

And press No and press a new

Quick Dial Key.

Note: If that group is not pro-

grammed into a Quick Dial key,

you don’t have to do it.

And press Yes. Then go to step 5.

There are two options:

❐ If you want to change the label, press

Yes. Then Edit the label and press Yes.

❐ If you keep this label, press No.

PROGRAMMING Y/NEXT 33 PROG. GROUP

GROUP © 1-3/ PRINT LISTj/SEARCH

GROUP 1 Y/N PROGRAM QUICK?

GROUP 1 Y/N

GROUP 1 Y/N PROGRAM LABEL?

GROUP 1 ABC Y/N DISTRIBUTOR©©©©©©©©©

GROUP 1 DIAL/N ©©©©©©©©©©©©©©©©©©©©

j k

Input a number that you wish to

store in or erase from the group.

Example:

Quick Dial 01:Quick Dial key 01.

Speed Dial 30: Speed Dial, 3 and

0 on the ten key pad.

Full number: Enter it on the 10

key pad.

GROUP 1 Y/N SPEED 30

Storing & Editing a Group of Fa x Numbers (Function 33) FAXING

Press Yes.

If "ALREADY PROGRAMMED" appears, either:

❐ To keep the number, press No. ❐ To erase the number, press Yes.

Go back to step 6

Either

❐ To store or erase another number: Go to step 6.

GROUP 1 DIAL/N ©©©©©©©©©©©©©©©©©©©©

❐ To finish, press Functi on . ❐ To erase a group completely, you have to erase every telephone number

from the group one by one, using step 6 and 7.

Programming the Group key

You can prog ram three groups. However, if there is no Quick Dial Key available, this Group key is helpful. You have to program Quick Dial 20 as the Group key.

Press Funct ion 3 1 and Yes.

Press 20 of the Quick Dial key.

Press Yes.

Quick Dial 20 is programmed as a Group key.

Press Yes. Quick Dial 20 is now

programmed as the Group key. To finish, press Function.

PRINT LISTj/SEARCH

20 PROGRAM? Y/

20 Y/N

PROGRAM GROUP KEY?

PRINT LISTj/SEARCH

j k

FAXIN G Era sing a Sto re d M e ssa g e Be fore It Is Se n t (Functions 21 & 22)

Erasing a Stored Message Before It Is Sent (Functions 21 & 22)

Every t ime you store a fa x message in your machine’s memory, a new file is created. A file is also created for storing instructions to pick up a fax message left elsewhere (polling, page 44). Each file is given a number. This number appears on the memory storage report, TCR and Transmission Result Report. To see which files are currently in memory, print a file list.

To erase a fax message stored in

memory:

Press Function, 2, 1, and Yes

To erase instructions to

message (polling):

Press Function, 2, 2, and Yes

Press k to scroll through the files.

You’ll get this. Or: Press j to obtain a list of all the files and their number. If you already

know the number of the file to erase, enter it directly from the keypad

and skip to step 4.

Scroll through the files with j or k.

pick up

Press Yes.

Press Ye s again to erase the file.

FILE NO.©©© KPAD/ PRINT LISTj/SEARCH

FILE NO.027 Y/

FILE NO.028 Y/

- number or label-

FILE NO.028 Y/N CLEAR?

Printing a Stored Message (Function 51) FAXING

Printing a Stored Message (Function 51)

If you need to see the contents of any of the files, use this feature.

Press Function, 5, 1, and Yes.

Press k to scroll through the mes-

sages. You’ll see this.

Or: Press j to obtain a list of all the files and their number. If you already

know the number of the file to print, enter it directly from the keypad and

skip to step 4.

Scroll through the message files

with j or k.

Press Yes.

Press Start to print the message.

FILE NO.©©© KPAD/ PRINT LISTj/SEARCH

FILE NO.115 Y/

FILE NO.116 Y/

-number or label-

FILE NO.116 START/N

-number or label-

FAXING Polling Reception (Function 11)

Polling Reception (Function 11)

Use this feature when you wish to pick up a message from another terminal. You can poll documents from many terminals with one operation, similar to

broadcasting. The maximum number of terminals that you can poll is 100.

Press Function, 1 and 1

Press Yes.

Dial the number from where you

will pick up the message.

You can use Quick Dial keys,

Speed Dial codes, or groups

Press Yes. If you want to dial

more numbers, go to step 3.

Press Start.

TRANS. MODE Y/NEXT 11 POLLING RECEIVE

POLLING RECV OPTION DIAL FAX NUMBER

POLLING RECV Y/START

-number or label-

POLLING RECV D/START DIAL NEXT FAX NUMBER

Note: Another terminal should have the polling feature. You cannot poll

from a machine that has set secure polling with ID number. Ask the

other end to make a polling file without polling ID.

Polling Options

You can set the time when you poll the message. If you pick up the document, do as following.

Carry out the steps 1-4 for polling

reception, but don’t press Start.

POLLING RECV D/START DIAL NEXT FAX NUMBER

Polling Reception (Function 11) FAXING

Press Option (k) and then Yes.

Use the ten key pad to enter the

time when you want polling to happen. For example enter 1 1 3 and 0. If you enter wrongly, press Clear or No and enter again. You’ll get:

No to clear the whole number Clear to delete one digit

Press * or # to change the

AM/PM.

Press Yes.

Press Start.

The other terminal(s) will be polled at the time you have just set. Press Function to return to the standby mode.

SET OPTION KPAD/Y TIME 10:00AM 10:00AM

SET OPTION KPAD/Y TIME 11:

SET OPTION KPAD/Y TIME 11:30

POLLING RECV D/START DIAL NEXT FAX NUMBER

30AM 10:00AM

PM 10:00AM

Deleting a Preset Polling Reception (Function 22)

Use function 22. For details, see Erasing a Stored Message on page 42.

FAXING Talking Before Sending a Fax(On Hook Dia l)

Talking Before Sending a Fax(On Hook Dial)

Press the On Hook Dial key

Proceed as for a usual fax message but don’t press Start. (Do not use

the handset).

If you hear a voice from the machine’s built-in speaker, pick up the

handset and speak to the other party.

If you hear a high-pitched tone instead of a voice, place your fax

message in the auto document feeder or on the exposure glass, then

press Start.

When you are ready to send your fax message, place your message in

the feeder, then ask the other party to press Start.

When you hear a high-pitched tone, press Start.

Replace the handset.

Sending a Fax using the Handset

You can send a fax message using the handset (Optional handset is required)

Set the document then pick up the handset.

Dial the other party.

If you hear a voice, speak to the other party.

If you hear a high-pitched tone instead of a voice, press Start.

When you are ready to send your fax message, ask the other party to

press Start.

When you hear a high-pitched tone, press Start.

Replace the handset.

OTHER FEATURES

Other features are listed here that you might find useful but that you will not set very often.

Veryfing Communications, Errors, Counters, etc.............................................. 47

Rejecting Message s Fro m Cert ai n Senders.......... .. .............. .. .. .............. .. ....... 52

Saving Energy ................................................................................................. 57

Printing the Sender’s Identification................................................................... 61

Tonal Sig nals................................................................. .................................... 61

Things a Service Technician Can Change........................................................ 62

Verifying Communications, Errors, Counters, etc.

You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself.

Automatically Printed Reports

Unless otherwise indicated, the automatic printing of these reports can be turned on or off by changing the bit of the switch of the page 115) indicated in the subtitle.

Transaction Confirmation Report (TCR, Switch 03, bit 7)

This report gives detail on each communication made by you r terminal. It is automatically output after 35 number of communications.

user parameters (see

File Reserve Report (Memory Storage Report) (Switch 03, bit 2)

If you switch this report on, it is printed immediately after you store a document in memory for Memory Transmission. It gives the file number, the time that it was stored, and the destinations (including any Group numbers that were selected).

Power Failure Report (Stays on)

This report is printed if the machine’s power was off for long enough to erase files from the memory. The report gives details of the files that were lost. With this information, you may store messages for transmission again, and contact the senders of any received messages that were lost. (Note: Phone numbers stored in Quick/Speed/Groups are not lost.)

OTHER FEATURES Verifying Communications, Errors, Counters, etc.

Communication Result Report (Memory Transmission) (Switch 03, bit 0)

This report is print ed out after memory transmission showing whether it was successful or not. If you have switched this repor t off, a Communication Failure Report will be printed when a communication fails.

Transmission Result Report (Switch 03, bit 5)

This report is printed out after immediate transmission showing whether it was successful or not.

File Reserve Report (polling reserve report) (Switch 03, bit 3)

If you s witch t his repo rt on, it is printed a utomatically af ter you program the machine for polling reception (immediate or send later). It gives the file number, time of polling, and destinations (including any Group numbers that you selected).

Communication Result Report (polling result report) (Switch 03, bit 4)

This rep ort is printe d after your machine pol ls a messag e from anothe r machine.

Communication Failure Report (ON if Transmission Result Report is OFF)

This report is printed if a memory transmission failure occurred, after a job is completed. It is only printed if the Transmission Result Report is switched off.

Error Report (Turned on/off by a Service Technician)

This report is printed after communication failure report (above) is printed after a job has been completed. So while doing a broadcast, the machine may print a number of error reports, and at the end, it prints a communication failure or transmission result report. Check it, and retransmit any pages that were not sent. If a particular problem continues or gets worse, keep the error reports for the service technician.

each un s u c c e s sf u l c om m u n i ca t i o n . T h e

Printing Part of the Image on the Report (Switch 04, bit 7)

For reference purposes, the machine prints the first few inches of the fax message on the following reports.

❐ Transmission Result Report ❐ Memory Storage Report ❐ Communication Failure Repor t

Verifying Communications, Errors, Counters, etc. OTHER FEATURES

Report Formats

Example 1. Error Report*

* * * ERROR REPORT (AUG 01 1995 -06:00 AM) * * *

FILE ADDRESS MODE TIME PAGE RESULT

--------------------------------------------------------------------

Report details appear here

TTI XYZ COMPANY

Example 2. TCR*

* * * TCR (AUG 01 1995 07:00AM) * * *

<TX> DATE TIME ADDRESS MODE TIME PAGE RESULT FILE

--------------------------------------------------------------------

<RX> DATE TIME ADDRESS MODE TIME PAGE RESULT FILE

-------------------------------------------------------------------

The Mode Column

Transmission details appear here

Reception details appear here

TTI XYZ COMPANY

See the bottom of the TCR for a full listing of symbols on the TCR. On other reports a code is given, informing the type of communication. These codes are explained below.

The Result Column

OK: Successful Communication E: An error occurred STANDBY: Ready to transmit

The Footnote on the TCR

TX counter: Total number of transmitted pages RX counter: Total number of received pages

Counters listed on the User Parameter List

SCN: Total number of pages scanned PRN: Total number of pages printed

In the Result column, an "E" followed by a code might appear, and a message might also appear at the bottom of the report. This code and message indicate that a problem occurred. The codes are explained below.

OTHER FEATURES Verifying Communications, Errors, Counters, etc.

Code Message Explanation

1 Hang up or

line fail 2 Busy The machine at the other end was busy. 3 No answer The machine at the other end did not answer. 4No facsimile

connection

Reports You Can Printout Yourself

You can print these reports at any time by following the steps below.

Transaction Confirmation Report (Function 41)

In addition to the automatic output of this report, which we’ve desc ribed earlier, you can print the TCR at any time.

The other party either hung up or had no message on polling standby. Or there could have been a problem with the line.

The machine at the other end is not a facsimile.

Press Function, 4, 1 and Yes.

Press Start to print out the report.

START PRINT TCR

File List (Function 42)

This is a list of memory transmission files still in memory. It gives information about each stored file, such as the fax numbers, start time, and status.

Press Function, 4, 2 and Yes.

Press Start to print out the report.

START PRINT LIST FILE

Verifying Communications, Errors, Counters, etc. OTHER FEATURES

Telephone Number List (Function 43)

You can obtain a list of all the phone numbers stored in the machine. (You can also obtain a list of stored numbers as you edit them. See the section on storing numbers, beginning on page 28.

Press Function, 4, and 3.

Press Yes.

To print all the numbers (Quick Dial, Speed Dial, and Group numbers)

press Start. Then press Function and skip steps 4 and 5. Three lists will come out.

Press No and you’ll see this:

Either;

If you want Quick Dial list, press Yes. If you don’t press No.

Either;

If you want Speed Dial list, press Yes. If you don’t press No.

REPORTS Y/NEXT 43 PRINT TEL LIST

ALL LISTS? START/N QUICK/SPEED/GROUP

SELECT LISTS Y/N QUICK DIAL LIST?

SELECT LISTS Y/N SPEED DIAL LIST?

SELECT LISTS Y/N GROUP LIST?

Either;

If you want Group list, press Yes. If you don’t press No.

Press Start.

START

-Message appears here -

OTHER FEATURES Rejecting Messages From Certain Senders

Counters (Function 94)

These counters will help you if you wish to keep a regular check on how many pages your m achine has se nt, received, and copied. The machine has the following counters:

TX Counter: The number of pages that your machine has sent

(transmitted)

RX Counter: The number of pages that your machine has received Scan Counter: The number of pages that your machine has scanned

(including copies)

Print Counter: The number of pages that your machine has printed

(including copies, reports,lists and pages printed using the printer option.)

Press Function, 6 , and enter the

access code 2222, then press 9, 4, and Yes.

Press Yes to check the SCAN

and PRINT counter.

When you have finished, press Function.

TX :003256 RX :002648

SCAN :003287 PRINT :002703

Rejecting Messages From Certain Senders

Rejecting Messages From Senders Who Don’t Identify Themselves

Your fax machine can reject incoming messages lacking an identifier signal . Follow the user parameter procedure on page 115 to enter these settings.

Switch 05, bit 1 0: Accept such messages 1: Reject such messages

Rejecting or Accepting Messages from Specified Senders

This feature is called Authorized Reception. It helps you reject junk fax mail. It lets you specify which terminals you wish to receive fax messages from; all others will be shut out.

1 - You must specify a list of senders (function 81). See page 54. 52

Rejecting Messages From Certain Senders OTHER FEATURES

2 - You must turn Authorized Reception on (function 62). See page 56. 3 - You must set your machine to accept or reject messages from senders

in that list (user parameters, switch 08, bit 2 and 3; see page 56).

If you You accept messages only from a group of people you know.

If you people in the list. This is useful to reject the junk fax mail.

them, the general public will not have access to your fax machine.

reject

them, ever yone will be able to send you messages

except

the

Y ou can stor e up to 30 identifications with this feature. You can program an identific ation and accept ( or reject) messages from all senders whose identification contains that part. See Wild Cards, page 150.

List of the

Authorized

Senders

(Function 81)

Empty

Empty/Not

empty

Not empty

Authorized

Reception on/off

(Function 62)

On Either No messages are

Off Either All messages are

On Listed Only messages

On non-listed All messages are

messages from

special

terminals listed

or not listed

(Function 63)

Result

accepted.

from special terminals are accepted.

accepted from special terminals.

part of

except

OTHER FEATURES Rejecting Messages From Certain Senders

Creating & Editing the List of Authorized Senders (Function 81)

Creating the List of Authorized Senders

Press Function, 6 and enter the

access code 2 2 2 2. Then, press 8, 1, and Yes.

(At this time, you can print an Authorized Reception List by pressing j and Start if it has already been created.)

Press Ye s again.

Enter the sender’s RTI or CSI.

For example, enter "XYZ COMPANY". How to enter characters, see page 124.

Press Yes.

To store this as a wild card, (see

glossary) press Yes, otherwise press No. The word

GRAMMED

you’ll see:

will appear briefly. And

PRO-

SETTING? Y/ PRINT LISTj/SEARCH

RTI/CSI ABC Y/N XYZ COMPANY

RTI/CSI Y/N STORE AS WILD CARD?

Go back to step 3 to enter another RTI or CSI or press Function if you

are done.

Rejecting Messages From Certain Senders OTHER FEATURES

Editing the Authorized Senders

Press Function, 6 and enter the

access code 2 2 2 2. Then, press 8, 1, and Yes.

Press k to scroll the RTI/CSI.

And the RTI/CSI you want to delete appears, press Yes.

Edit the RTI/CSI of the special ter-

minal.

and k to move the cursor.

Clear to delete one character. No to delete the whole characters.

How to enter characters, see page 124.

Press Yes and Function.

Erasing the Authorized Senders

Press Function, 6 and enter the

access code 2 2 2 2. Then, press 8, 1, and Yes.

SETTING? Y/ PRINT LIST j /SEARCH

RTI/CSI ABC Y/N XYZ COMPANY

RTI/CSI ABC Y/N ABC COMPANY

SETTING? Y/ PRINT LIST j /SEARCH

tt t t t

j k

Press k to scroll the RTI/CSI.

And the RTI/CSI you want to delete appears, press Yes.

Press No and Yes.

Press Function.

RTI/CSI ABC Y/N XYZ COMPANY

tt t t t

OTHER FEATURES Rejecting Messages From Certain Senders

Switching Authorized Reception On or Off (Function 62)

Before you use Authorized Reception, you have to switch the feature on.

Press Function, 6 and enter the

access code 2 2 2 2. Then, press 6, 2, and Yes.

Press k until the screen is as

shown at right.

Press Yes.

Press j or k to change the on or off setting.

Y/NEXT SELECT LINE

Y/NEXT AUTHORIZED ON/OFF

AUTHORIZED Y/

ON OFF

Press Yes and Function.

Accepting or Rejecting Messages From Senders in the List

Y ou can s elect accepting or rejecting mess ages from senders in the list. Follow the user parameter procedure on page 115 to enter the following settings.

Switch 08, bit 2 You have to set it "1"

Switch 08, bit 3 0: Accept calls from senders in the list of special terminals. 1: Reject calls from senders in the list of special terminals.

Hints for Using Authorized Reception

You must specify the sender’s identification code (their CSI or RTI, see page

139) which could be a little different from their phone number. To g et the other part y’s identificat ion, call and ask for their CSI or RTI code.

Explain that y ou need the number programmed into their fax machine for identification purposes. Or, attempt a communication with their fax machine and print out a transaction confirmation report (func tion 41, see page 49). Read the identification under the RTI or CSI heading of the report.

Saving Energy OTHER FEATURES

Saving Energy

Laser printing requires the application of heat to bond toner to the printer paper. For incoming messages to be output quickly, a heating element inside the machine must be kept hot. Keeping the fusing unit at the correct high temperature uses electricity. T o overcome this waste of energy your machine is equipped with an energy saving feature.

If your machine is left idle for 5 minutes (or if you hold down the Energy Saver key for 2 seconds) the heating element will cool. You have three choices: You can let the machine cool to room temperature, you can let it cool halfway or you can let it fully on. The messages in the display will disappear.

1. Factory (Default) Standby mode

Just after the last job such as faxing, copying, or printing has been completed, the machine a utomatica lly switches to the mode to let heating roller cool halfway, where power consumption drops to 25 W. If the printer option or PC FAX expander is installed, 25W at standby is the lowest power sav e mode available.

2. Energy Saver Standby (2W) mode

To save more energy, it is possible to change from a default setting (25W) to an another optional setting (Energy Saver Standby 2W mode), where the heating roller is cool ed down to the ro om temperatu re. In this se tting, you obtain maximum efficiency. However, the first copy/print time at the next job may take a little longer due to warm up time of the hea ting roller. Adjust the user parameters to match the settings in the next page (see page 115).

3. Copier Priority Standby mode

If this machin e is used as a c opier very fr equently and/ or the machine is located in a rather co ol environment, you may feel that the first copy time is slow due to warming up time of the heating roller. In this case, you can select this mode using Sw itch 05 Bit 6 an d 7. For 5 minutes* after the last job has been completed, the heating roller maintains a high (print ready) temperature, where power consumption is 70W. This mode allows you to come back to the machine within 5 minutes of the last use and get an output quickly. After 5 minutes, it aut omatically s witches to 25W standby mode. Adjus t the user parameters to match the settings in the next page (see page 115). (* 5 minutes default setting can be changed to 30 minutes by service representative.)

OTHER FEATURES Saving Energy

Note: For a short while just after the heavy printing job has been completed, a cooling fan motor may be turning. During this short period of motor operation, power consumption in the three standby modes in the previous page is a little higher.

Switch 05 bits 6 & 7 Letting the heating roller cool to room temperature (Energy Saver Standby[2W] mode): Bit 6 at 0, Bit 7 at 0 Letting the heating roller cool halfway (Factory Standby mode): Bit 6 at 1, Bit 7 at 0 Leaving the heating roller fully on(Copier Priority Standby mode): Bit 6 at 0, Bit 7 at 1

Displays/ Indicators Off

5 minutes after the last job has been completed, all displays and indicators but the Energy Saver indicator automatically turn off. However, the machine can automatically resume an operational condition for the next job at any time when any one of the keys** is pressed or when an original is set on the document feeder. (** In 2W mode, only the Energy Saver key is available for this purpose.)

Saving Energy with the Night Timer

You can set sleep time to let the machine drop to 2 W condition and set wake up time to let it be back to the standby mode the next morning. During this Night Timer mode, a fax message received is stored in the memory and will be printed automatically the next morning after the wake up timer is activated.

If you w ish to print a fax message while the heating element is o ff, you can temporarily override the timer and print the message. Just press the Energy Saver key. The timer will activate again automatically a few minutes after you have printed your message.

As a typical example, you could program the heating element inside the printer to stay off at night and over the weekend. (You can program different settings for every day of the week.)

To use the Night Timer, you must:

1. Program the timers for each day of the week.

2. Switch the Night Timer feature on.

Saving Energy OTHER FEATURES

Setting the Timer (Function 71)

Caution: While the heating element is disabled, all incoming calls are re-

fused when the memory fills up. Example: For Tuesday, set the Night Timer to switch the heater on at 9 am and off at 6 pm.

Press Function, 6 and enter ac-

cess code 2 2 2 2. Then, press 7,1 and Yes.

Press Yes.

Use the j and k keys to scroll

through the days of the week. Example: Press k twice to go to Tuesday.

Press Yes.

There are two timers for each day, each with an ON/OFF setting. "ON"

means that the heater will switch on at the time indicated. "OFF" means that the heater will switch off at the time indicated. To change the ON to OFF, or the other way round, press ∗ or #. When the ON/OFF display is correct: Go to step 6.

Y/N SET NIGHT TIMER

SET TIMER Y/N/ SUN

SET TIMER Y/N/ TUE

TIMER#1 TUE ∗/#/Y ON FROM 12:00AM

j k

Press k to move the cursor under

the time.

Input the time(9:00 AM): Press 0,

9, 0, and 0 from the key pad.

Set AM/PM using * or #.

Press Yes.

TIMER#1 TUE ∗/#/Y ON FROM

TIMER#1 TUE ∗/#/Y ON FROM 09:00

TIMER#1 TUE ∗/#/Y ON FROM 12:00

TIMER#2 TUE ∗/#/Y ON FROM 12:00AM

12:00AM

OTHER FEATURES Saving Energy

Repeat step 5 for the second timer (6:00 PM)

To change AM to PM or the other way around, press # .

Tip: If you want the heater on all day, set both timers to ON = 12:00AM. If

you want the heater off all day, set both timers to OFF = 12:00AM.

Either press Yes and Function to finish, or go back to step 3 to program

the timer for another day.

Switching the Night Timer On or Off (Function 62)

The Night Timer feature must be switched on using Function 62.

Press Function, 6 and enter ac-

cess code 2 2 2 2 . Then, press 6, 2 and Yes.

Scroll through the list of features

with k until the screen is as shown opposite.

Press Yes.

Change the on/off setting by

pressing j or k.

Finish: Yes and Function.

Y/NEXT SELECT LINE

Y/NEXT NIGHT TIMER ON/OFF

NIGHT TIMER Y/ ON kOFF

NIGHT TIMER Y/

ON OFF

j k

Printing the Sender’s Identification OTHER FEATURES

Printing the Sender’s Identification

This feature CSI or RTI, see pag e 150) that appea rs on the disp lay. This is useful if you receive messages that don’t include identification at the header. Follow the user parameter procedure on page 115 to enter the following setting.

Switch 02, bit 3 0: Don’t print the identification code 1: Print the identification code

prints

at the top of t he message, the sender’s identification (the

Tonal Signals

If your machine is set for a pulse line, it will generate pulses rather than tones. This feature allows you to generate tones from the keypad when your machine is set f or pulse dialing. Befo re you can use thi s feature, you m ust program Quick Dial 19 as the tone key (see below). If your machine is already set for touch tone dialing, you do not need this feature at all.)

To use the feature, dial the other party, then after you are connec ted, press the tone key (Quick Dial 19) and dial numbers as needed. Once done, hang up.

If You Have the Optional Handset or Your Own Touch Tone Phone

This will let you to keep Quick Dial 19 for storing a fax number. If you do this, don’t forget to switch the handset back after you’re done.

Setting Quick Dial 19 as the Tone Key.

Press Function, 3, 1, and Yes.

Press Quick Dial 19.

QUICK

PRINT LISTj/SEARCH

19 PROGRAM? Y/

Press Yes.

Press Yes again. Quick dial 19 can now be used as the Tone key.

19 Y/N

PROGRAM TONE KEY?

j k

OTHER FEATURES Things a Service Technician Can Change

Things a Service Technician Can Change

Sending Reliably vs. Sending More Cheaply

Your machine use s one of two meth ods for correcting errors in transmission due to bad lines: Error Correction Mode (ECM) or Page Retransmission. Page Retransmission d oes not work with Imm ediate Transmission but ECM does. ECM is turned on at the factory.

ECM is more e fficient, becaus e it only resends the damaged parts of the transmission, but the number of retransmission attempts is much higher. If you wish reliable communication and do not mind paying extra communication charges when you get a poor line, keep ECM switched on.

Pages can be sent up to 3 times before the machine gives up. If you wish to change the number of retries, contact a service technician.

Protection Against Wrong Connections

This feature prevent s accidentally conn ecting you to the wrong fax terminal. However, it does not help you if you dialed the wrong number yourself. Also, you will be unable to send messages to a phone number that forwards the connection elsewhere.

Your machine compares the number that you dialed with the identification received from the other end. This identification (called a CSI, see page139 ) corresponds to the other party’s fax number

machine

telephone number are ignored. If the CSI is not the same as the telephone number, the transmission is stopped.

Note:If you cannot send a message to a certain location using this feature,

This feature has to be switched on by a service technician.

. Only the la st 8 digits ar e checked, spaces and pauses in the

contact the other end and make sure that they have stored the phone number identification (the CSI) correctly.

as they’ve stored in in their

Basic Copying Procedure COPYING

COPYING

Basic Copying Procedure

CAUTION If your document gets stuck while it is being processed, press

the Stop key, and turn to page 97 for instructions on how to safely remove the original. If you make a mistake and want to start over, press the Clear Modes key.

Make sure your machine is set to

copy. If it isn’t press the Fax/Copy key. The Copy light will be lit.

Lift up the top cover (make sure

you raise it by at least 35°, or half way) and place the first page of your document face down on the exposure glass. Then lower the top cover.

Insert the document face up in the feeder and adjust the guides to fit the width of the document. There should be no more than 30 pages in your document.

Note: Do not stack documents in the feeder so that they exceed the load limit marker .

COPY READY kLT 100% LG

;

COPYING Basic Copying Procedure

Select the contrast and the Photo

mode. (the following pages describe these).

Select the paper size.

Select the ratio for reduction or

enlargement.

Enter the number of copies using

the ten key pad. If you enter the wrong number

press Clear and enter again.

Press the Start key.

If the Auto Paper Select indicator is lit and you don’t have the right size of paper loaded, load the appropriate paper size and press Start again.

Functions That Can Be Used Together COPYING

Functions That Can Be Used Together

Second Selection

First Selection

1. Reduce/Enlarge

2. Erase Center

3. Erase Border

4. Number Copies

5. Center Marks

6. Auto Image Density

7. Auto Paper Select

8. Manual Feed

✔: Possible ▲: The second selection is not possible.

● : Second setting is possible, but it cancels the currently selected mode.

--: Erase center, erase border and auto paper select cannot be used with the auto document feeder.

" / " means that " with exposure glass / with auto document feeder"

12345678

✔/-- ✔/--

✔/-- ✔/-- ✔/-- ✔/--

✔ ✔ ✔

✔/-- ✔/-- ✔/-- ✔/-- ✔/-- ✔/-- ●/-- ✔

✔/-- ✔/-- ✔/-- ✔/-- ✔/-- ✔/--

✔/-- ✔/--

✔✔✔

✔✏✍ ✍

✔✔ ✔✔ ✔✔

▲▲✔

✔/-- ✔/-- ✔/--

✔/-- ✔/--

✔/-- ✔/-- ✔/--

▲/--

✔

●

● ✔

It doesn’t care with exposure or with auto document feeder if there is no " / "

COPYING Selecting the Paper Size

Selecting the Paper Size

Manual Paper Select

The manual selection mode is useful when you wish to select the copy paper size yourself.

Press Paper Select or

i m

to select the size you require. The current selection is indicated by a k.

COPY READY kLT 100% LG

;

Auto Paper Select

The machine automatically selects the appropriate copy paper size, based on the original’s size and the reproduction ratio that you selected.

Lit the Auto Paper Select indicator pressing the key.

Note: You cannot choose this function when using the auto document feeder or the bypass.

Copying/Printing Using the Bypass COPYING

Copying/Printing Using the Bypass

Use the bypass feed table for the following types of copy paper.

❐ Paper of a different size from those currently in the paper trays ❐ Paper of non-standard size or weight, such as OHP transparencies, ad-

hesive labels, or postcard.

Load one sheet at at time onto the bypass feed table.

Caution: Do not put paper on the bypass feed table while printing is in progress. Wait for the page to finish printing before placing the next sheet.

Usage condition

Paper weight: 16 to 24lb Width: 4.0" to 10.1" Length: 5.8" to 14.3"

How to Use the Bypass

Insert the sheet with the printing

side down. The edge should touch the right side of the entrance.

Make sure that the paper has advanced into the manual feeder.

Note: If a paper is left in the manual feeder for 3 minutes, it will be fed out automatically.

To enter the paper size, press k.

Note: If you do not enter the paper size, the back side of next paper might be dirty.

Press Yes.

COPY READY SIZE 100% kBYPASS FEED

SET COPY OPTION Y/ PAPER SIZE

COPYING Copying/Printing Using the Bypass

Enter the paper width. You can

enter from 4.0" through 10.1" Example:

5.4 inch; Press 5 and 4 of the ten key pad. 10 inch; Press 1, 0 and 0 of the ten key pad.

Press Yes.

Set the document and press Start.

PAPER SIZE KPAD/Y WIDTH8.3INCH

COPY READY SIZE 100% kBYPASS FEED

Copying/Printing Using the Bypass COPYING

If you install the optional paper cassette

Slide the side cassette cover into

the machine.

Insert the sheet with the printing

side down. The edge should touch the far side of the entrance.

Make sure that the paper has advanced into the manual feeder.

Note: If a paper is left in the manual feeder for 3 minutes, it will be fed out automatically.

Follow copying procedure in the

above section titled "How to use the Bypass". After taking copy, slide the side cassette cover back.

COPYING Enlarging & Reducing

Enlarging & Reducing

Selecting a Magnification Ratio

Set the document. (See page 63.)

Press the Reduce or Enlarge

key repeatedly to reach the desired ratio.

Enlargement ratios: 121, 129, 155, and 200%. Reduction ratios: 50, 65, 74, 77, and 93%

Press the Full Size key to return to 100%.

Follow the the standard copying. See page 63.

Which Ratio Do I Choose?

The preset ratios will enlarge or reduce from one standard size to another, or they will allow you to create a border around the copy without losing any part of the original image. For example 129% enlarges a half-letter document to a letter size copy, while reducing a let ter document 93% will ensure the entire document will be reproduced, including the border area.

Reduction ratios

50% 65%: Letter to half letter 74%: 10.1"x14.3" to letter 77%: Legal to letter 93%: Create a margin

Enlargement ratio

121% 129%: Half letter to letter 155%: Half letter to legal 200%

Copying Darker or Lighter Originals COPYING

Copying Darker or Lighter Originals

Manual Image Density Mode

Set the document. (See page 63)

Press either Lighten or Darken.

There are 5 density levels in all.

If the Auto Image Density in dicators is on, turn it off by pressing the Auto image Density key .

Follow the the standard copying. See page 63.

Auto Image Density Mode

Use this setting when you wish the machine to adjust the copy image density automatically to maintain a clear background.

Set the document. 63

Make sure that the Auto Image

Density indicator is lit.

❐ If it is not, press the Auto Image

Density key.

Follow the the standard copying. See page 63.

COPYING Copying Darker or Lighter Originals

Combination Setting

Use this set ting if you wi sh to make mino r adjustment t o the copy image density that was automatically selected by the machine.

Press the Auto Image Density

key to turn on the Auto Image Density indicator.

Press the Manual Image Den-

sity key to select the image density level.

Copying Photographs COPYING

Copying Photographs

If your document co ntains a photograp h, or diagrams with co mplex shading patterns or grays, switch Photo Mode on to achieve optimum image quality.

Set the document. (See page 63)

Press the Photo and the Photo in-

dicator will illuminate.

Follow the the standard copying procedure. See page 63.

Press Start.

Note: You cannot select the Auto Image Density with the Photo mode.

Clearing the Previously Used Settings

All previously entered settings and modes will be automatically cleared three minutes after finishing copying. However, if you need to clear all modes immediately, press the Clear Modes key.

COPYING Options

Options

The option key lets you set several features.

Erase center

When taking copies from a book, you can erase the shadow caused by a spine that won’t lie flat on the glass. You can set its width by Function 72. See page

120. Note: Erasing center is not successful with document sizes other than letter or

legal.

Scanning direction

The shaded part will be erased.

Set the document.

Press the option (k) key until the

opposite display appears.

Press Yes to set the option.

Press j to turn Erase Center on.

Press Yes to accept the setting.

Follow the standard copying procedure.63

SET COPY OPTION Y/ ERASE CENTER

ERASE CENTER Y/ ON kOFF

ERASE CENTER Y/ kON OFF

COPY READY LT 100%

j k

;

Options COPYING

Erase border

Erasing border lets you create a white border around the copy. You can set its width by Function 72. See page 120.

Note: Erasing border is not succes sful with doc ument sizes other than letter or legal.

The shaded area will be erased.

Set the document.

Press the option (k) key until the

opposite display appears.

Press Yes to set the option.

Press j to turn Erase Border on.

Press Yes to accept the setting.

Follow the standard copying procedure.63

SET COPY OPTION Y/ ERASE BORDER

ERASE BORDER Y/ ON kOFF

ERASE BORDER Y/ kON OFF

COPY READY LT 100%

j k

;

COPYING Options

Number Copies

When making several copies of a document, this feature identifies each copy with a different number.

The control number will be printed as following diagram.

#001

Example

If you enter t he staring n umber 20 and make 10 copies, each copy has its

number as "#020, #021,#022..........#029".

Set the document.

Press the option (k) key until the

opposite display appears. Press Yes to set the option.

Press j to turn Number Copies

on.

Press Yes to accept the setting.

SET COPY OPTION Y/ NUMBER COPIES?

NUMBER COPIES? Y/ ON kOFF

NUMBER COPIES? Y/ kON OFF

NUMBER COPIES Y/ START AT 001

j k

Options COPYING

Enter the starting number using

the ten key pad.

Example:

If you want start the number from "#012", press 1 and 2.

❐ If you enter the wrong number press No

or Clear and enter the correct number. Clear to delete the one digit.

No to delete the whole number.

NUMBER COPIES Y/ START AT 012

Press Yes to accept the setting.

Follow the standard copying procedure.(See page 63)

COPY READY LT 100%

;

COPYING Options

Center marks

Prints small triangular center marks at the top and left sides. These allow you to accurately center your copies when punching holes in them.

Set the document.

Press the option (k) key until the

opposite display appears.

Press Yes to set the option.

Press j to turn Erase Center on.

Press Yes to accept the setting.

Follow the standard copying procedure.(See page 63.)

SET COPY OPTION Y/ CENTER MARKS

CENTER MARKS Y/ ON kOFF

CENTER MARKS Y/ kON OFF

COPY READY LT 100%

j k

;

MAINTAINING YOUR MACHINE

Setting / Adding the Paper (d)

Before you use the machine, set the paper in the cassette. And when the Ad d Pap er in dicat or ( optional side ca ssette is emp ty. To add paper to the side cassette option, see appendix B, on page 145.

Caution: To avoid dropping the drawer, hold it by the front and side while

pulling it out.

Caution: Keep unused indicator plates. The plate actuates the proper inner

switch for the indicated paper size.

Caution: Make sure the paper conforms to the specifications on page 125.

Slide the drawer all the way out,

and place it on a large flat surface. Remove the paper if you change paper size.

Squeeze in the green button on

the side fence and move the fence to the appropriate paper size.

If you aren’t changing the paper size, skip this step and all others marked with an asterisk.

d) on the operatio n pane l is lit, the drawer or

Pinch in the green lever on the

rear fence and slide it until it matches the paper size printed on the base of the tray. Release the lever making sure it fits in the groove.

MAINTAINING YOUR MACHINE Setting / Adding the Paper (d)

Flex the new stack of paper a few

times.

Press the plate (or paper when

you add paper) until the bottom plate locks itself.

Put the stack in the drawer. Do

not fill the drawer past the load limit marker and make sure the stack of paper fits under the corners. Push the side and rear fence toward the paper. Note: If there is space between the paper and fences, carefully move in each fence until it is flush with the paper.

Pinch the paper size indicator

plate, push it up, and slide it out.

Slide in the plate for the new pa-

per size.

Setting / Adding the Paper (d) MAINTAINING YOUR MACHINE

Replace the drawer in the ma-

chine.

Storage Condition of the Copy Paper

❐ 16 to 24 lb. copy paper is recommended: letter or legal sizes are the

most commonly used

❐ Do not use damp paper, or copies will be defective. ❐ Do not touch copy paper if your fingers are wet or oily; fingerprints may

appear on the copy.

❐ Keep paper in a vinyl bag if it will not be used for a long time. ❐ Store in a cool dry place. ❐ Store flat. Do not stand upright. ❐ The following materials cannot be used in the paper cassettes : Post

cards, Tracing paper, OHP sheets, Adhesive labels

❐ Do not overload the paper trays. ❐ If multi-sheet feeding occurs or dog-eared copies are made when using

recycled paper in the paper cassette, fan the recycled paper and load it in the paper cassette again.

MAINTAINING YOUR MACHINE Replace Toner Cassette & Cleaning Pad

Replace Toner Cassette & Cleaning Pad

When the Add Toner indicator (f) starts to blink, the toner cassette is almost empty . You will be able to make 100 more copies before you have to change it. When the indicator remains lit, it is time to install a new toner cassette. And replace the cleaning pad at the same time. The cleaning pad cleans the fusing roller. When the indicator starts to blink, prepare a new toner cassette.

WARNING: Do not incinerate waste toner or depleted cassettes. Toner

dust might ignite suddenly if exposed to flames.

Caution: Lift the toner cartridge by the holes on top. Caution: Do not touch any parts other than those specified in the proce-

dure.

Open the top unit and lift it until it

lock in place.

Put your thumbs in the holes and

carefully slide out the old toner cassette without shaking it.

Caution : Never touch the photoconductor under the toner cassette (green drum).

Replace Toner Cassette & Cleaning Pad MAINTAINING YOUR MACHINE

Unpack the new toner cartridge.

Pull out the sheet of the new toner cassette. And remove the black sheet.

Slide the toner cassette into the

machine as far as it will go. Gently push down the cassette to secure it in place.

Remove the old cleaning pad.

Install the new cleaning pad.

Match the position of the arrow on the cleaning pad with the arrow on the inside the machine. Note: Push the cleaning pad until you hear it clicking.

MAINTAINING YOUR MACHINE Replace Toner Cassette & Cleaning Pad

Push the lever arm inwards lifting

up the top unit, let the top unit sink slowly in place, and press down to lock it.

Storage Condition of the Toner Cassettes

❐ Store in a cool, dark place. ❐ Never store where they may be exposed to heat. ❐ Keep out of the reach of children. ❐ Do not eat toner. ❐ Do not lay heavy objects on toner cassettes. ❐ Do not incinerate toner or toner containers. Toner dust may cause flash-

back when exposed to an open flame.

Replacing the Photoconductor Drum MAINTAINING YOUR MACHINE

Replacing the Photoconductor Drum

The photoconductor receives the print image before it is transferred to paper. To ensure optimal quality, replace them every 30 000 copies.

If the following display appears, replace the photoconductor.

REPLACE PC SET DOC. OR DIAL NO.

To check how many sheets you’ve printed, please refer the section titled "Counters" (See page 52.)

Caution: Do not expose the photoconductor drum to light for an extended

period.

Caution: Do not touch or scratch the drum: it cannot be repaired. Any

scratch on the drum would be reproduced on prints.

Caution: Do not touch any parts other than those specified in the proce-

dure.

Caution: Though organic photoconductor drums are safe for the environ-

ment, dispose of used drums according to local regulations.

Remove the print tray.

Open the top cover unit and lift it

until it locks in place.

MAINTAINING YOUR MACHINE Replacing the Photoconductor Drum

Open the side cover.

Put your thumbs in the holes and

carefully slide out the old toner cassette without shaking it.

Remove the old photoconductor.

Roll up the green plates on the old drum. Hold the used drum by the plates and carefully pull it out.

Caution: Do not expose the new drum to light for an extended period of

time. Do not touch the surface of the drum.

Replacing the Photoconductor Drum MAINTAINING YOUR MACHINE

Put the drum as shown in the il-

lustration with the plate marked "R" at the rear of the machine. And remove the sheet of the photocouductor. Caution: Never touch surface on the photoconductor. (Green drum)

Turn the lever by gently pushing

it.

Reinstall the toner cartridge (see

page 82).

Close the side cover.

Push the both end of the side cover until it clicks.

MAINTAINING YOUR MACHINE Replacing the Photoconductor Drum

Push the lever arm inwards lifting

up the top unit, let the top unit sink slowly in place, and press down to lock it.

Reinstall the print tray.

After you replace the photoconductor, reset the counter for photoconductor inside the machine.

The display is shown as opposite.

Press m.

Press Yes.

The counter resets.

REPLACE PC SET DOC. OR DIAL NO.

Y/N REPLACE PC?

READY 100% 10:00AM SET DOC. OR DIAL NO.

Ricoh FAX2700L Operator’s Manual L30OMUS [US]

Specifications and Main Features

Frequently Asked Questions

User Manual

SAFETY

Important Safety Instructions

When to Call Your Service Representative

Power and Grounding

Power Supply

Grounding

Cold Weather Power-up

Thunderstorms

GENERAL

Symbols & Conventions Used In This Manual

INTRODUCTION

What Does a Fax Machine Do?

Telephone Line Problems Affect Fax Communication

FAXING

A Few Hints...

Recommended Types of Document

How to Set the Document

Setting the document in the Auto Document Feeder (ADF)

Setting the document to the exposure gla ss

Me mory Tra nsmission and Imme dia te Tra nsmissio n

Memory Transmission

Immed iate Transmission

Receiving Calls & Fax Messages(Faxes/Phone Calls)

Accepting Fax Messages Automatically

Accepting Fax Messa ges Manua lly(Handset or Phone Needed)

Printing a Message Received & Stored (Substitute Reception)

Faxing a Page With Very Fine Detail

Resolution & Shading

Contra st (d e nsity )

In creasing Photo Quality

Optional Feature for Transmission

Se nd ing La te r

Page Count (Immediate Transmission only)

Document size

Sending the Same Message to Many Destinations

Using the Stamp

Redialing

Automatic Redialing

Using the Redial Key

Storing & Editing Fax Numbers (Functions 31 & 32)

Storing & Editing a Group of Fax N umbers (Function 33)

Storing Numbers In a Group

Editing and Erasing from the Group

Programming the Group key

Erasing a Stored Message Before It Is Sent (Functions 21 & 22)

Printing a Stored Message (Function 51)

Polling Reception (Function 11)

Polling Options

Deleting a Preset Polling Reception (Function 22)

Talking Before Sending a Fax(On Hook Dial)

Sending a Fax using the Handset

OTHER FEATURES

Verifying Communications, Errors, Counters, etc.

Automatically Printed Reports

Report Formats

Reports You Can Printout Yourself

Counters (Function 94)

Rejecting Messages From Certain Senders

Rejecting Messages From Senders Who Don’t Identify Themselves

Rejecting or Accepting Messages from Specified Senders

Creating & Editing the List of Authorized Senders (Function 81)

Switching Authorized Reception On or Off (Function 62)

Accepting or Rejecting Messages From Senders in the List

Hints for Using Authorized Reception

Saving Energy

Saving Energy with the Night Timer

Printing the Sender’s Identification

Tonal Signals

If You Have the Optional Handset or Your Own Touch Tone Phone

Setting Quick Dial 19 as the Tone Key.

Things a Service Technician Can Change

Sending Reliably vs. Sending More Cheaply

Protection Against Wrong Connections

COPYING

Basic Copying Procedure

Functions That Can Be Used Together