Ricoh FAX2700L OPERATING INSTRUCTIONS nicfax

INTRODUCTION

INTRODUCTION

Thank you for purchasing NIC FAX.
This Operator’s Manual contains important information that you need to know in order to get the most out of the
powerful features and functions of NIC FAX. Be sure to read it carefully, and keep it on hand for future reference
when required.
Note that you are authorized to use this Operator’s Manual and the IC FAX applications only after you agree to the
terms and conditions of the User License Agreement (CD-ROM).

❐ This Operator’s Manual covers NIC FAX KIT TYPE140 on a Local Area Network (LAN).
❐ See the ICViewer Operator’s Manual for details on using the ICViewer.
❐ Installation of NIC FAX KIT TYPE140 should be performed by your sales or an authorized service provider. Do

not attempt installation on your own.

❐ The contents of this Operator’s Man ual assume that you are already familiar with Windows functions and proce-

dures. If you are not, see the documentation that comes with Windows for details on how to use it.

❐ The manufacturer recommends the use of recycled paper. Contact your sales representative for details.

The contents of this Operator’s Manual assume that you are already familiar with Windows functions and
procedures. If you are not, see the documentation that comes with Windows for details on how to use it.

Important

No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any
means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission.

Parts of this manual are subject to change without prior notice.
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result

of handling or operating the machine (hard ware and / or software) and the operator’s manual.

Trademarks

Microsoft

®

, Windows®, and MS-DOS® are registered trademarks of Microsoft Corporation in the United States and/

or other countries.
All brand names and product names mentioned in this manual are trademarks or registered trademarks of their

respective companies.
Other product names used herein are for identification purpose only and may be trademarks of their respective

companies. We disclaim any and all rights in those marks.

Contents

TABLE OF CONTENTS

CONTENTS

.................................................

TABLE OF CONTENTS ................................. 3

PRECAUTIONS.............................................. 7

Internet Fax Precautions............................................. 7

Functions Not Supported by Mail Transmission.......... 7

Functions Not Supported by Mail Reception............... 8

GETTING ACQUAINTED WITH NIC FAX..9

NIC FAX FEATURES.................................... 10

OPERATION PANEL..................................... 11

WHAT IS AN INTERNET FAX? .................... 12

BASIC TRANSMISSION .............................. 13

Sending a Fax as Mail from NIC FAX ....................... 13

Sending a Fax from a Computer............................... 16

RECEPTION FUNCTIONS........................... 18

Routing of a Received Document to a Computer ..... 18

Forwarding of a Received Document to a Computer 19

IC F AX Applications .................................................. 20

IC FAX Monitor.......................................................... 20

IC FAX Com Redirector ............................................ 21

ICViewer.................................................................... 22

GETTING READY

.....................................

23

3

CONNECTING TO A LAN ............................ 24

Connecting the LAN Cable ....................................... 24

MAIL SERVER SETTINGS

(BY NETWORK ADMINISTRATOR).............

Mail Servers That Have Been Confirmed To Work .... 25

25

INITIAL SETTINGS ...................................... 26

Making Initial Settings ............................................... 26

INSTALLATION ............................................ 29

System Requirements............................................... 29

Before Starting Installation........................................ 29

Installing the IC FAX Applications ............................. 30

Using the Customize Option..............................................34

When the Custom Option is Used not to Install

IC FAX Com Redirector.....................................................36

UNINSTALLING THE IC FAX

APPLICATIONS............................................

Uninstalling the IC FAX Applications ......................... 47

Uninstalling the IC FAX Port ..................................... 50

Uninstalling Facsimile Modem Type A03 .................. 53

47

IC FAX Monitor SETTINGS .......................... 54

Entering the Administrator Mode............................... 54

Internet Mail Settings ................................................ 56

TCP/IP Settings......................................................... 58

Other Settings ........................................................... 60

Click on a chapter title in the contents to jump directly to
the corresponding page.

Other Button Meanings

A list of all the other buttons that appear within the text of this Operator’s Manual is shown below.

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

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page of the chapter you
want to see, with the title of
the chapter highlighted.

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?

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3

Contents

SETTING THE ADMINISTRATOR MODE

PASSWORD................................................. 62

BACKING UP AND RESTORING MEMORY

DATA ............................................................

Backing Up Memory Data ......................................... 63

To save the data in a different file......................................64

Restoring Memory Data ............................................ 64

To change the back up file................................................. 65

TESTING FOR PROPER OPERATION ....... 67

Testing for Proper Operation..................................... 67

Testing Operation by Sending a Fax from a PC

Application ................................................................

INTERNET FAXING

..................................

TRANSMISSION .......................................... 71

Using Manual Address Input ..................................... 71

Using Quick Dial, Speed Dial, or Group Dial for

Address Input............................................................

BROADCASTING......................................... 75

TRANSFER REQUEST................................ 77

Transfer Request by Mail.......................................... 77

Inputting a Mail Address Manually.....................................79

Transfer Request by Fax........................................... 81

Specifying an End Receiver Station.......................... 81

63

69

70

73

RECEPTION................................................. 82

Receiving Mail........................................................... 82

Receiving Transfer Request Mail.............................. 83

Multi-step Transfer Example ..................................... 84

Routing of Received Faxes....................................... 85

Forwarding of Received Faxes ................................. 86

REPORTS AND LISTS................................. 87

Transfer Result Report.............................................. 87

Error Mail Notification................................................ 88

Error Report (Mail) .................................................... 88

Server-generated Error Mail from the Server............ 89

Journal ...................................................................... 90

Personal Code List.................................................... 92

SIMPLE SCANNING OPERATION .............. 93

USING A PC FAX APPLICATION................. 95

PC F AX Application................................................... 95

Sending a PC Fax..................................................... 96

USING FUNCTIONS

.................................

FUNCTION 25 - ERASING PC FAX

TRANSMISSION .......................................... 99

FUNCTION 31 - PROGRAMMING QUICK

DIALS ......................................................... 100

Quick Dial Key Programming.................................. 101

98

Click on a chapter title in the contents to jump directly to
the corresponding page.

Other Button Meanings

A list of all the other buttons that appear within the text of this Operator’s Manual is shown below.

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

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page of the chapter you
want to see, with the title of
the chapter highlighted.

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4

Contents

Programming a New Quick Dial.............................. 102

Editing Quick Dial.................................................... 105

Erasing a Quick Dial ............................................... 107

Speed Dial and Group Dial ..................................... 108

FUNCTION 63 - USER PARAMETERS ..... 109

FUNCTION 71 - PROGRAMMING THE PER­SONAL CODES (ROUTING ADDRESSES)..

Programming a Personal Code................................111

EDITING PERSONAL CODE ......................114

Deleting a Personal Code ....................................... 115

IC FAX Monitor

........................................

STARTING UP AND QUITTING IC FAX

Monitor ..........................................................

Starting up IC FAX Monitor ..................................... 117

Quitting IC FAX Monitor .......................................... 118

SPECIFYING THE TARGET FAX ...............119

IC FAX Monitor INITIAL SCREEN .............. 120

CHANGING THE CONNECTION MODE... 121

Changing from the User Mode to the Administrator

Mode .......................................................................

Changing from the Administrator Mode to the User

Mode ....................................................................... 122

MEMORY STATUS ..................................... 123

111

116

117

121

Viewing Files Awaiting Transmission ...................... 124

Viewing Files That Have Been Received Into Fax

Memory ...................................................................

Viewing Auto Documents ........................................ 127

126

JOURNALS (TRANSMISSION AND

RECEPTION) ............................................. 128

Viewing the Send and Reception Journals ............. 128

ADDRESS BOOK (QUICK DIAL, SPEED

DIAL, GROUP DIAL) .................................. 129

Adding a New Quick Dial ........................................ 129

Dialing with the Dial Option Key ..................................... 131

Adding a New Speed Dial ....................................... 133

Adding a New Group Dial ....................................... 136

ADDING MULTI-STEP TRANSFER

GROUPS .................................................... 139

ADDING PERSONAL CODES ................... 142

ADDING FORWARDING STATION

ADDRESSES ............................................. 145

EDITING FORWARDING SETTINGS ........ 148

VIEWING FAX INFORMATION .................. 150

USING ONLINE HELP ............................... 152

Using Index Search................................................. 152

Using Keyword Search ........................................... 154

Displaying Version Information ............................... 155

Click on a chapter title in the contents to jump directly to
the corresponding page.

Other Button Meanings

A list of all the other buttons that appear within the text of this Operator’s Manual is shown below.

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

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page of the chapter you
want to see, with the title of
the chapter highlighted.

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5

Contents

IC FAX COM REDIRECTOR

...................

STARTING UP AND QUITTING IC FAX

COM REDIRECTOR .................................. 157

Starting Up IC FAX Com Redirector ....................... 157

Quitting IC FAX Com Redirector ............................. 159

Displaying Version Information ............................... 160

USING ONLINE HELP ............................... 161

Using Index Search................................................. 163

Using Keyword Search ........................................... 164

TROUBLESHOOTING

............................

ERROR MESSAGES ................................. 166

NIC FAX Display Messages .................................... 166

IC FAX Monitor Initial Screen Messages ................ 168

IC FAX Monitor Operation Messages ..................... 169

IC FAX Com Redirector Messages ......................... 176

IC FAX COM REDIRECTOR

TROUBLESHOOTING................................ 178

APPENDIX

..............................................

INCLUDED ITEMS ..................................... 180

SPECIFICATIONS...................................... 181

FUNCTION LIST ........................................ 182

156

165

179

GLOSSARY

10BASE-T cable...................................................... 184

CSI .......................................................................... 184

IP address ............................................................... 184

LAN ......................................................................... 184

MIME....................................................................... 184

POP server.............................................................. 184

RTI ..........................................................................184

STMP server ........................................................... 184

TIFF-F/DCX ............................................................ 184

confidential transmission......................................... 184

default gateway....................................................... 185

domain name .......................................................... 185

polling reception...................................................... 185

polling transmission ................................................ 185

subnet mask............................................................ 185

INDEX

............................................

.....................................................

184

186

Click on a chapter title in the contents to jump directly to
the corresponding page.

Other Button Meanings

A list of all the other buttons that appear within the text of this Operator’s Manual is shown below.

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

Click to jump to the first
page of the chapter you
want to see, with the title of
the chapter highlighted.

This button indicates that the current section continues on the next page.

Click to jump to the referenced page.

Click for help on using this User’s Guide.

?

6

CONTENTS

PRECAUTIONS

Note

The following functions are
supported with standard fax
transmission, but not with
Internet faxing.

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

Internet Fax Precautions

Note the following important precautions.
❐ NIC FAX does not support installation of the optional ISDN G4 Kit

(ISDN INTERFACE UNIT TYPE140 III), the optional G3 Kit (G3
INTERFACE UNIT TYPE140) and PC-FAX EXPANDER TYPE141.

❐ Internet Fax performs communication with a server over a LAN. It

cannot communicate directly with another party.

❐ Error Mails may not be able to be received. Confirm reception by

telephone when sending important mails.

❐ The level of security for Internet communications is low. The use of

standard subscriber lines is recommended for confidential commu­nications.

❐ Voice communications are not supported over a LAN.
❐ Internet fax delivery might be delayed due to netw ork congestion.

Use a standard fax whenever communication is time sensitive.

Note

Functions Not Supported by Mail Transmission

❐ Immediate Transmission
❐ ID Transmission
❐ Confidential Transmission
❐ Polling Tr ansmission
❐ Batch Transmission
❐ Forwarding of Substitute Reception or Confidential Reception

messages (Forwarding to a mail address not supported.)

❐ ECM
❐ To Print an OMR sheet (mail address input not supported)
❐ Dialling with the Dial Option Key

USING FUNCTIONS

IC FAX Monitor

GLOSSARY

Index

7

CONTENTS

Functions Not Supported by Mail Reception

❐ Manual Reception
❐ ID Reception
❐ Forwarding Station (Forwarding of Mail not supported.)
❐ Confidential Reception
❐ Polling Reception
❐ Multi-sort Reception
❐ Authorized Reception
❐ Memory Lock

Note

Note that the sample operation
panel displays and IC FAX
application screens shown in
this Operator’ s Manual may
differ somewhat from those tha t
actually appear .

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Note

IC FAX Monitor

Index

8

GETTING ACQUAINTED WITH NIC FAX

Getting Around This User’s Guide

?

GETTING ACQUAINTED

WITH NIC FAX

NIC FAX FEATURES..................................................... 10

OPERATION PANEL..................................................... 11

WHAT IS AN INTERNET FAX?..................................... 12

BASIC TRANSMISSION ............................................... 13

RECEPTION FUNCTIONS ............................................ 18

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

9

GETTING ACQUAINTED WITH NIC FAX

NIC FAX FEATURES

Connecting NIC FAX to a LAN with Mail makes it possible to send
hard copy documents as mail to another NIC FAX or to a computer.
Documents received from a G3 fax can also be delivered or for­warded as mail to a computer.

❐ TCP/IP communication protocols support connection to a LAN with Mail.
❐ Easy-to-master operations that are identical to those of a standard

fax machine.

❐ Also supports fax transmission and reception over a telephone line
❐ IC FAX Com Redirector can be used to send a fax from a compu-

ter on a LAN using a fax application.

❐ The IC FAX Monitor can be used to check the settings and status

of NIC FAX from a computer.

❐ ICViewer can be used to view, edit, and store images sent from

NIC FAX.

❐ Received faxes can be directly transferred or mailed to a computer .

Received fax data can be read at your own desk for improved
communication security.

❐ Use of the Internet greatly reduces communication costs.
❐ Elimination of the use of paper for fax transmission and reception

reduces paper expenses.

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

Server ServerPC

PC

NIC FAX 1

E-Mail: [e-mail]
FAX No:310-8765-4321

Paris Branch of Customer B

G3FAX

FAX No:213-5678-1234

10

Internet

NIC FAX 2

Telephone
Network

London Branch of Company AParis Branch of Company A

[e-mail]

PC

E-Mail: [e-mail]
FAX No:212-1234-5678

PC

GETTING ACQUAINTED WITH NIC FAX

OPERATION PANEL

This section describes the operation panel buttons and indicators that
are unique to NIC FAX. See the Operator’s Manual of the standard fax
for details on other operation panel buttons and indicators.

Mail

Press this key before inputting
the characters for a mail ad­dress (see table below) with
the Quick Dial keys. The indi­cator next to this button is lit
when mail address input is ac­tivated for the Quic k Dial keys.

Communi­cating

Receive File
Auto Receive

Manual
Receive

Check Display

Mail

F1 F2 F3

Halftone

F4 F5

PC Printer
Option

Memory

Stamp

Speed Dial/
Tel Directory

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

01 02 03 04 05 06 07 08

ABCDEFGH

09 10 11 12 13 14 15 16

IJKLMNOP

17 18 19 20 21 22 23 24

QRSTUVWX

25 26 27 28 29 30 31 32

YZ

@

The following shows Quick Dial Key operations while the Mail button indicator is lit.
Quick Dial Key [27/59] [28/60] [29/61] [30/62] [31/63] [32/64]
Function @ •

—

Space

_.

-

– Symbol Shift

ShiftSymbol

ShiftSymbol

Pause/AI Redial

On Hook Dial

Clear

C

11

GETTING ACQUAINTED WITH NIC FAX

Server ServerPC

PC

PC

PC

[e-mail]

NIC FAX 2

NIC FAX 1

E-Mail: [e-mail]
FAX No:212-1234-5678

E-Mail: [e-mail]
FAX No:310-8765-4321

London Branch of Company AParis Branch of Company A

Internet

Telephone
Network

WHAT IS AN INTERNET FAX?

Note

NIC F AX Internet f ax functions
support mail communication
only . The y do not support r eal­time communication.

NIC FAX converts fax (hard copy) document data transmitted over a
telephone line to mail format, and transmits the data over the Internet.

The mail sent by NIC FAX can be received by another NIC FAX or a
computer. Instead of inputting the telephone number of the destina­tion you want to send to, you input the applicable mail address.

Documents are sent as mail messages with an attached TIFF-F or
DCX image. Because of this, a MIME-compatible mail reader is re­quired in order to view documents received on a computer. To view an
attached image, software that is capable of displaying TIFF-F or DCX
formatted images is required. IC FAX applications include ICViewer,
which can be used to view, edit, and store image data. (See the
ICViewer Reference for full details on how to use it.)

NIC FAX must be connected to an LAN and set up correctly in order
to use its Internet fax functions. See "GETTING READY" of this Op­erator’s Manual for details on connecting to a LAN and making initial
settings.

Note

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

Contents

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

12

GETTING ACQUAINTED WITH NIC FAX

BASIC TRANS­MISSION

Note

• Because mail does not handle
extremely large messages well,
you may not be able to send
very long faxes as mail.

• The level of security for Internet
communications is very low.
The use of standard subscriber
lines is recommended for
confidential communications.

NIC FAX supports standard fax transmission to another fax machine,
as well as fax transmission from a computer on the LAN through NIC
FAX. A fax can be sent from the computer using a fax application.

Note

Sending a Fax as Mail from NIC FAX

For Internet Fax, input the mail address instead of the fax number.

Make sure that the
indicator is lit.

❐ If the

Memory

turn it on.

❐ The data for Internet fax transmissions must first be stored

into memory before it is sent. Immediate transmission is not
supported.

Place your document face
down into the feeder, and set

the scanning parameters.

Memory

MEMORY TRANS. 24.SEP. 15:00

SET DOC. OR ENTER FAX NO.
MEMORY100%

indicator is not lit, press the

MEMORY TRANS. OPTIONS ↓

ENTER FAX NUMBER

<G3>

Memory

key to

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

❐ Messages are always sent as A4 size. If you feed wider docu-

ment than A4, it will be reduced in size to A4.

❐ Text is sent as Detail resolution (200 × 200 dpi), even if Fine

(200 × 400 dpi) is selected.

Press

Mail

.

❐ Make sure that the

Mail

❐ Pressing

while a document is not set on the feeder

Mail

indicator is lit.

MEMORY TRANS. OPTIONS

ENTER Mail ADDRESS abc

<Mail>

↓

causes an error tone to sound.

13

GETTING ACQUAINTED WITH NIC FAX

Use the Quick Dial keys and
Ten-Key Pad to input the mail
address you want to send to.

MEMORY TRANS. OPTIONS ↓
PRESS YES OR CLR • NO

[e-mail]

❐ Letters and symbols will not be input if you press the Quick

Dial keys while the

Mail

indicator is not lit.

❐ As with the telephone numbers you input for standard faxes,

you can also use Quick Dial, Speed Dial, or Group Dial to
input mail addresses (do not press the Mail key in this case).

❐ Steps 3 and 4 are not necessary if you input the mail address

using Quick Dial, Speed Dial, or Group Dial.

❐ (@), period, underline, and hyphen can be input with the

Quick Dial keys after pressing

Symbol

. Use

Shift

to shift

between upper-case and lower-case characters.

Press

Yes

.

MEMORY TRANS. OPTIONS ↓
ENTER NO. OR START DEST: 2

<G3>

❐ This confirms the mail address as shown on the display and

Mail

causes the

indicator to go out.

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

❐ Repeat steps 3 through 5 if you want to input more.

14

GETTING ACQUAINTED WITH NIC FAX

MEMORY TRANS. [e-mail]

SET DOC. OR ENTER FAX NO.
MEMORY98%

Note

• T o cancel an Internet F ax, press
the Function key, followed by
the 2 and 1 keys.

• T o cancel transmission, press
the Stop key.

Press

Start

.

STORING MEMORY 98%

PAGE 1
FILE NO.3116

❐ This starts reading of the document into memory. The mail

send operation starts after the read operation is complete. The

Communicating

indicator is lit while a send operation is in

progress.

❐ With a long message, it may take some time before the trans-

mission starts. This is due to the time the machine requires to
convert the data in memory.

Note

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

15

GETTING ACQUAINTED WITH NIC FAX

Sending a Fax from a Computer

You can use IC FAX Com Redirector (see page 156~164) and a fax
application to send a fax from a computer without connecting a mo­dem to the computer.

Note

Use Microsoft FAX or some
other fax application that
supports Class 2 AT commands
to send faxes from a computer.
Contact your sales or your
service representative for
information about computer fax
applications that are supported
by NIC F AX.

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

Note

London Branch of Company A

PC

NIC FAX

Paris Branch of Customer B

E-Mail: [e-mail]
FAX No:212-1234-5678

Telephone
Network

G3FAX

FAX No:213-5678-1234

1 IC FAX Com Redirector, IC FAX Port, and a Type A03 fax modem

are installed on the computer at the London Branch of Company A.
The fax number (213-5678-1234) of the Paris Branch of Customer
B is dialled from the computer’s fax application.

2 NIC FAX at Company A sends the fax to the number that is dialled.

The fax number can be dialled manually, or by using Quick Dial,
Speed Dial, or Group Dial. See the following examples.

Server

PC

USING FUNCTIONS

IC FAX Monitor

GLOSSARY

Index

16

GETTING ACQUAINTED WITH NIC FAX

Dialling Method Format Example

Quick Dial # (two-digit Quick Dial number) #12

Note

• Be sure to input a leading zero
to change one-digit numbers
into two-digit numbers. For
example, input 5 as 05.

• When an optional FUNCTION
UPGRADE CARD TYPE140 is
installed, you must input three
digits for Speed dial. This means
you must input two leading
zeros to change one-digit
numbers into three-digit num­bers.

Speed Dial #
Group Dial #

(two-digit Speed Dial number) # *23

*

(two-digit Group number) # **05

**

If a Quick Dial, Speed Dial, or Group Dial number is assigned a mail
address, mail is sent to the applicable address when the number is
dialled.

Note that you can input Quick Dial, Speed Dial, and Group Dial num­bers in series for broadcasting of the same message to multiple
destinations.

Example: #12#

23# ** 05

*

Note

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

17

GETTING ACQUAINTED WITH NIC FAX

RECEPTION FUNCTIONS

Note 1

• A single mail address only can
be registered for each Personal
Code.

• NIC F AX can be set up to pr int a
forwarding mark on faxes that
are delivered as mail. See pa ge
224 of the main Operator’ s
Manual for details on turning the
forwarding mark on and off.
Forwarding mark printing is
turned on as the initial factory
default.

Note 2

• RTI (Recei v e Terminal Identifi­cation) or CSI (Called Station
Identification) is sho wn on the
computer as the subject of the
mail message.

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

Routing of a Received Document to a Computer

Four-digit numeric Personal Codes (pages 111, 142) and routing
addresses (mail addresses) for each Personal Code can be registered
in NIC FAX. Then when a fax with a SUB appended as a dial option is
received from a fax machine with Personal Code send capabilities, NIC
FAX automatically delivers the fax as mail to an address programmed
in a Quick Dial or Speed Dial.

Note 1

To use this function, the sender must be informed of the proper P er­sonal Code (four-digit ID number registered as the receiv er’s Personal
Code) to use.

London Branch of Company A

[e-mail]

212-1234-5678+1111

Paris Branch of Customer B

Personal Code:1111

1111=[e-mail]

NIC FAX

Server

PC

PC

E-Mail: [e-mail]
FAX No:212-1234-5678

Telephone
Network

G3FAX

FAX No:213-5678-1234

1 Paris Branch of Customer B sends a fax from a G3 machine to the

London Branch of Company A with Personal Code 1111 ap­pended.

2 NIC FAX in London Branch of Company A receives the fax and

delivers it as mail to the computer specified by the Personal Code.

Note 2

18

GETTING ACQUAINTED WITH NIC FAX

Paris Branch of Customer B

Server

PC

[e-mail]

COMPANY B

=[e-mail]

FAX No:213-5678-1234

G3FAX

RTI:COMPANY B

PC

RTI:COMPANY B

London Branch of Company A

Telephone
Network

NIC FAX

E-Mail: [e-mail]
FAX No:212-1234-5678

Note

• See page 145 of this Operator's
Manual and page 108 of the
main Operator’ s Manual for
details on Forwarding Station
Address.

"Forwarding Station Address"

........................See to p.145

• RTI (Recei v e Terminal Identifi­cation) or CSI (Called Station
Identification) is sho wn as the
subject of the forwarded mail
message.

Forwarding of a Received Document to a Computer

Unlike document delivery which requires Personal Code registration
and appending of an ID number (Personal Code and SUB) by the
sender, a received document is forwarded to a computer in accord­ance with its RTI (Receive Terminal Identification) or CSI (Called
Station Identification). With this method, the sending fax does not
need to have function code send capabilities .

Use of this function requires Forwarding Station Address to which
memory contents are to be forwarded.

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

Contents

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

1 Paris Branch of Customer B sends a fax to the London Branch of

Company A.

2 The fax is received on NIC FAX at Company A, and forwarded to

the personal computer whose mail address is specified to receive
faxes from RTI: Customer B.

Note

19

GETTING ACQUAINTED WITH NIC FAX

IC FAX Applications

NIC FAX comes with IC FAX applications that can be installed on your
computer. IC FAX applications include the following software.

❐ IC FAX Monitor
❐ IC FAX Com Redirector
❐ ICViewer

Note

• See page 29 for the system
requirements for running the IC
F AX applications.

"System Requirements"

.......................... See to p.29

Contents

GETTING AQUAINTED
WITH NIC FAX

IC FAX Com
Redirector

Note

IC FAX Monitor

This utility software lets you configure NIC FAX to suit your individual
needs, and check its current status on your computer’s display. The
following items can be set or checked using IC FAX Monitor.

❐ Setup (page 56)
❐ Setting the Administrator Mode Password (page 62)
❐ Back up (page 63)
❐ Restore (page 64)
❐ Memory Status (Transmission, Reception, Auto Document) (page

123)

❐ Display Journal (Transmission, Reception) (page 128)
❐ Address Book (Quick Dial, Speed Dial, Group Dial) (page 129)
❐ Multi-step Transfer Group (page 139)
❐ Personal Codes (page 142)
❐ Forward Station Addresses (page 145)

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

20

GETTING ACQUAINTED WITH NIC FAX

Note

• Use Microsoft F AX or some
other fax application that
supports Class 2 AT commands
to send faxes from a computer.
Contact your sales or your
service representative for
information about PC F AX
applications that are supported
by NIC F AX.

• You must also have IC FAX Port
and Facsimile Modem Type A03
installed on your computer in
order to use IC FAX Com
Redirector.

Contents

GETTING AQUAINTED
WITH NIC FAX

IC FAX Com Redirector

IC FAX Monitor has a User Mode and an Administrator Mode (page 54).
The User Mode can be used to check settings but not change them.
Administrator Mode access requires input of a password. The Admin-

istrator Mode can be used to change settings and perform all func­tions available with IC FAX Monitor.

IC FAX Com Redirector

This software can be used to send a request to NIC FAX to transmit a
fax from PC FAX application.

Normally , data from the computer’s COM port is sent ov er the LAN to NIC
F AX, which then tr ansmits the fax. IC F AX Com Redirector mak es it possi-

ble to send a fax directly from a computer without connecting a modem.

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

Note

21

GETTING ACQUAINTED WITH NIC FAX

ICViewer

With this software, you can view, edit, and store images (TIFF-F and
DCX files) sent from NIC FAX by mail.

Note

• See the separate ICV iewer
Operator’s Man ual for details on
how to use it.

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

See the separate ICViewer Operator’s Manual for details on how to
use it.

Note

22

GETTING READY

Getting Around This User’s Guide

?

GETTING READY

CONNECTING TO A LAN ............................................. 24

MAIL SERVER SETTINGS

(BY NETWORK ADMINISTRATOR)...................... 25

INITIAL SETTINGS ....................................................... 26

INSTALLATION ............................................................. 29

UNINSTALLING THE IC FAX APPLICATIONS............. 47

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

IC FAX MONITOR SETTINGS....................................... 54

SETTING THE ADMINISTRATOR MODE

PASSWORD .......................................................... 62

BACKING UP AND RESTORING MEMORY DATA...... 63

TESTING FOR PROPER OPERATION......................... 67

23

GETTING READY

CONNECTING TO A LAN

Note

• 10BASE-T cable is not supplied
with NIC F AX.

Connecting the LAN Cable

The following steps must be performed before you can use NIC FAX.

1. Connection of NIC FAX to a LAN.
❐ Connection requires a LAN cable. (10Base-T)

2. Mail server settings (by network administrator)

3. Initial settings (IP address, subnet mask, default gateway settings)

4. Installation
❐ Installation of the IC FAX applications on your computer

5. IC FAX Monitor settings

Since NIC FAX communicates over a LAN using TCP/IP protocols, it
requires a 10BASE-T LAN cable for connection.

Note

Plug one end of the cable into the NIC FAX port. Note that
the tab of the plug should be facing to the right of NIC FAX

when viewed from the rear.
Plug the other end of the cable into a hub.

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

(Back of NIC FAX)

24

10BASE-T cable

Hub

GETTING READY

MAIL SERVER SETTING (BY NETWORK ADMINISTRAT OR)

The information in this section is for your network administrator.
NIC FAX uses an Internet mail system to send Internet faxes. Since it

automatically connects to the mail server to get mail, a NIC FAX
account and password must be set up on the mail server. See the
documentation for the mail server for details on the procedure re­quired for setting up accounts and passwords.

Be sure to provide the NIC FAX IP address and host name informa­tion to NIC FAX users, who need to input them when establishing a
connection with IC FAX Monitor and IC FAX Com Redirector.

Mail Servers That Have Been Confirmed To Work

• Sendmail/QUALCOM Pop server
Program SMTP sendmail Ver.8 or higher

POP QUALCOM Pop server

OS Solaris 1 Ver.2.1.4-R3

• Post Office
Agency Software.com

Ver.3.1 Release PO203a

Note

• Supported operations and
services differ according to the
mail server used.

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

• Seattle Lab Mail Server
Agency Seattle Lab Inc

Ver.2.4

• Netscape Messaging Server
Agency NetScape Communications

Ver.3.0

• IMail Server for Windows NT
Agency Ipswitch, Inc.

Ver.4.0

Note

25

GETTING READY

SYSTEM SET

NO TO CANCEL

-

OWN NUMBER <G3>

YES TO SET PREVIOUS ↑
NO TO CANCEL NEXT ↓

INITIAL SETTINGS

Note

• Please consult your network
administrator to obtain the IP
address, subnet mask, and
default gatew ay settings.

The procedure described here should be performed after NIC FAX is
connected to the LAN and the required mail server settings are com­plete. The following describes the three initial settings:

❐ IP address

The IP address is assigned to NIC FAX by your network adminis­trator. An IP address is made up of four numbers, each of which is
in the range off 0 to 255, separated by periods.

❐ Subnet mask

The subnet mask is assigned by your network administrator.

❐ Default gateway

This is the address of the gateway (router) to which NIC FAX is
connected. The default gateway setting is required when connect­ing to another network.

Making Initial Settings

Note

Press

Function 6 0

.

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

Press

222261

.

Press ∞ until the IP address
appears on the display.

Press

Yes

.

26

SYSTEM SET NO.:

61INITIAL SET 62FUNCTION SET
63U. PARAMETER 71PERS. CODE

IP ADDRESS
YES TO SET PREVIOUS ↑

No TO CANCEL NEXT ↓

-

OR NO

↓

GETTING READY

IP ADDRESS
YES TO END

. . .

-

SUBNET MASK
YES TO SET PREVIOUS ↑

NO TO CANCEL NEXT ↓

DEFAULT GATEWAY
YES TO SET PREVIOUS ↑

NO TO CANCEL NEXT ↓

Input the IP address.

IP ADDRESS
YES OR CLR • NO →

192.168. 15. 16

-

❐ If a number has only one or two digits, input it and then press

2 to move the cursor to the next number.

Contents

GETTING AQUAINTED
WITH NIC FAX

IC FAX Com
Redirector

❐ Pressing
❐ Pressing

Press

Press

Yes

Yes

Clear

deletes the digit at the current cursor position.

No

clears the entire IP address.

.

.

SUBNET MASK
YES TO END

. . .

-

❐ This displays the subnet mask setting screen. If you want to

exit the initial setting procedure at this point, press

Input the subnet mask.

SUBNET MASK

YES OR CLR • NO →

255.255.255. 0

Function

-

❐ If a number has only one or two digits, input it and then press

3 to move the cursor to the next number.

Press

Yes

.

.

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

27

GETTING READY

Press

Yes

.

DEFAULT GATEWAY
YES TO END

. . .

-

❐ This displays the default gateway setting screen. If you want to

exit the initial setting procedure at this point, press

Input the default gateway.

DEFAULT GATEWAY
YES OR CLR • NO →

192.163.15. 1

Function

-

.

❐ If a number has only one or two digits, input it and then press

3 to move the cursor to the next number.

Press

Press

Yes

.

Function

SYSTEM SET

61INITIAL SET 62FUNCTION SET
63U. PARAMETER 71PERS. CODE

.

MEMORY TRANS. 24.SEP. 15:00

SET DOC. OR ENTER FAX NO.
MEMORY100%

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

28

GETTING READY

INSTALLATION

Note

• Operation cannot be guaranteed
for all system configurations.

System Requirements

The following is the required system for a computer running the IC
FAX applications.

Computer : IBM PC/AT or compatible running Windows 95

(English)
CPU : i486DX-100MHz or higher
Minimum Memory : 16MB minimum
Free Disk Space : 30MB minimum
Operating System : Windows 95 (English)
Display : SVGA 640 × 480, 256 colours minimum
Network : LAN connection, TCP/IP protocols

Note

Before Starting Installation

Running the installation program on the CD-ROM that contains the IC
FAX applications causes the three programs listed below to be in­stalled by default. Note, however, that you can also specify installation
of specific programs if you want.

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

❐ IC FAX Com Redirector
❐ IC FAX Monitor
❐ ICViewer

29

GETTING READY

Installing the IC FAX Applications

Turn on the computer and start up Windows 95.

Note

• Close all files, exit all applica­tions, and restart Windows 95
before installing the IC FAX
applications.

Note

Insert the CD-ROM that contains the IC FAX applications
into the computer’s CD drive.

On the
This causes the
Type the text shown below into the Text Box and then click

[OK]

[Start]

menu, select

[Run]

dialog box to appear.

[Run]

.

.

Type:

D:\IcFaxApplication\ENGLISH.UK\Setup. exe

CD-ROM drive name. Use the actual name of the
CD-ROM drive on your system.

Text Bo x

[OK]

Contents

GETTING AQUAINTED
WITH NIC FAX

GETTING READY

INTERNET FAXING

USING FUNCTIONS

IC FAX Monitor

IC FAX Com
Redirector

TROUBLESHOOTING

APPENDIX

GLOSSARY

Index

❐ Clicking

[OK]

above prepares the Install Shield wizard. When
the progress bar reaches 100%, the Question dialog box will
appear.

Progress Bar

30