Ricoh FAX2700L Operator’s Manual FX47OMAS [AS]

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OPERATOR’S MANUAL

RICOH FAX4700L

Please read all of these instructions and keep this manual by your machine.

Optional Equipment Memory (FEATURE EXPANDER TYPE 140 2M, FEATURE EXP ANDE R TYPE

140 4M, FEATURE EXP ANDER TYP E 80M HD)

Either a 2-Mbyte memory card , a 4-Mb yte memory card or a 80-Mb yte hard disk can be added.

ISDN G4 KIT (ISDN INTERFACE TYPE 140)

This allows you to send and receive usin g th e IS DN (I nt eg rat ed Service s Digital Network)

PC Printer Interface Kit (PRINTER INTE RFACE TYPE 100)

This allows you to use the machine as a lase r print er fo r a n IBM1 or compatible personal computer.

PAPER CASSETTE TYPE 100

This gives this machine addit ional 100 sheet paper cap acit y wit h sing le she et bypass.

COUNTER TYPE 100 1Copyright Notice

IBM is a registered trademark of Int ern at ion al Bu sine ss Machines Corporation.

FUNCTION UPGRADE CARD TYPE 140

With this card installed, Memory Disk, Upg raded Speed Dial and so on become available.

FAX ON DEMAND TYPE 140 When installed the Fax on Demand service becomes available.

EXTRA PAPER FEED UNITS

Up to 2 extra paper feed units can be added to the base machin e: PAPER FEED UNIT TYPE 140F - an additional front feed paper unit . PPAER FEED UNIT TYPE 140S - an additional side feed paper unit. A front and side feed un it can no t be in sta lled on th e same machine.

Note: The Function Upgrade Card an d Fax on Deman d Kit cann ot be use d at the

same time.

Caution: Once a Function Upgrade Card or Fax on Demand Card has been

installed, do not remove it. If removed, this will result in data being permanently lost. The Function Upgrade Card and Fax on Demand Kit cannot be installed in the same machine.

IMPORTANT SAFETY INSTRUCTIONS

1. Read all of these instructions.

2. Save these instructions for later use.

3. Follow all warnings and instructions marked on the product.

4. Unplug this product from the wall ou tle t be fo re clea ning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious dama ge to th e pro du ct or inju ring the user.

7. Slots and openings in the cab ine t an d the back or bottom are provided for ventilation; to ensure reliab le op era tio n of the prod uct and to pro tect it from overheating, th ese openings must not be blocked or covered. The op en ing s should never be blocked by placin g th e product on a bed, sofa, rug, or o th er similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

8. This product should be operated from the type of power source indicated on the marking label. If you are no t sure of th e typ e of power available, con sult an authorized sales person or your local power company.

9. This product is equipped with a 3-wire grounding typ e plu g, a plug ha ving a third (grounding) pin. This plu g will only fit into a grounding-type power ou tle t. This is a safety feature. If you are unable to insert th e plu g into the outlet, contact your electrician to replace your obsolete out let . Do no t de fe at the purpose of the grounding type plug. (This do es no t apply in cou nt ries in which the 2-wire, non-grounded type of plug is used .)

10. Do not allow anything to rest on th e power cord . Do no t loca te this pro du ct where persons will walk on the cord.

11. If an extension cord is used with this prod uct , make sure that the total of the ampere ratings on the prod uct s plug ge d int o the extension cord do not exceed the extension cord ampere rating . A lso, make sure that th e t otal of all products plugged into the wall outlet does not exceed 15 amperes.

12. Never push objects of an y kind int o th is p rod uct through cabinet slots as t hey may touch dangerous voltage poin ts or sho rt out pa rts th at could result in a risk of fire or electric shock. Never spill liquid of any kind on the pro du ct.

13. Do not attempt to service th is prod uct yourself, as opening or removing covers may expose you to dangerous voltage points or ot her risks. Refer all servicing to qualified service personnel.

14. Unplug this product from the wall outle t and ref er servicin g to qualifie d service personnel under the fo llowing conditions: A. When the power cord or plug is damaged or fraye d. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the product does not operate normally when the operat ing instructions

are followed. Ad just only those controls that are cove red by the operating instructions since improper a dju stme nt of ot her controls may result in damage and will often required extensive work by a qualifie d techn ician

to restore the produ ct to norma l ope ration. E. If the product has been dropped or the cabinet has been damaged. F. If the product exhibits a distinct change in perf orma nce, indicating a

need for service.

Table of Contents

INTRODUCTION 1

WHAT DOES A FAX MACHINE DO? 1 TELEPHONE LINE PROBLEMS AFFE CT FAX COMMUNICATION 1

HOW TO USE THIS MANUAL 2

MANUAL OVERVIEW 2 CONVENTIONS 3

Keynames 3 Displays 3

STORING TELEPHO NE NUMBERS 4 STORING NAMES AND LABELS 4

Punctuation Marks and Symbols 5 Shift Key 5 Cursor and Clear Key for Editing 5

IF YOU MAKE A MISTAKE 5 ON/OFF SWITCHES AND USER PARAMETERS 6

On/Off Swit che s 6 User Parameter Settings 7

GENERAL PRECAUTIONS 13

POWER AND GROUNDING 13 COLD WEATHER POWER-UP 14 THUNDERSTORMS 14 COPY PAPER 15 TONER CARTRIDGES 15 OPERATING PRECAUTIONS 15 GENERAL 16

GUIDE T O COMPONENTS 17

OPERATION PANEL 18

ROUTINE OPERATION 20

SENDING A FAX MESSAGE 20

Precautions Con cerning Unaccepta ble Document Types 20 Tra nsmissio n Pro ced ure at a Glance 22 Contrast, Resolut ion, and Halftone Mode s 30 Dialing with the Telephone Directory 33 Optional Features fo r Transmission 34

Immediate T ransmission 41 Using the Stamp 43 Redialing 44

RECEIVING FAX MESSAGES 46

Selecting the Rece pt ion Mode 46 Substitute Rece pt ion 47

TELEPHONE CALLS 49

Making a Telephone Call 49 Answering the Telephone 51 Phoning and Faxing on the Same Call 51 Speaker and Buzzer Volume Adjustments 52

ADVANCED FEATURES 53

NETWORKING 53

Overview 53 What Networking Feat ure s Doe s This Ma chine Have? 54 Preparing the Mach ine fo r Net workin g Op erations 55 Tra nsfer Request 58 Combining Transfer Request with Broadcasting 61 Multi-step T ra nsfer 62 Your Machine as a Transf er Station (Memory Card or Hard Disk Required) 63 Tra nsf er Re quest by Tonal Signals 63

TRANSMISSION 68

Keystroke Programs 68 Confidential T ransmission 73 Auto Document 75 Storing an Au to Do cume nt 76 Changing the Con te nts of A ut o Docume nt 79 Erasing an Auto Document o r Label 80 Restricting Access to the Ma chin e 82 Tonal Signals 88 Chain Dialing 90 Specified Image A rea (Function Upgrade Card Require d) 91 Label Insertion 93 Closed Network (Transmission) 94 Protection Aga inst Wrong Connections 95 ECM (Error Correction Mode) and Page Retransmission 96 Batch T ran smission Option al (Memo ry Card o r Hard Disk Req uire d) 97 Well Log Transmission 98

RECEPTION 99

Confidential Rece pt ion (Me mory Card or Hard Disk Requ ired ) 99 Memory Lock (Optional Memory Card or Hard Disk Require d) 103 Rejection of Messages from Unid en tif ied Sende rs 108 Authorized Reception 109 Forwarding (Memory Card or Hard Disk Required) 113

Specified Cassette Select ion (O ptional Paper Feed Unit Required) 119 Wild Cards 123 Reverse Order Printing (Opt ion al Memo ry Card or Hard Disk Require d) 124 Multi-sort Document Recept ion (Memory Card or Hard Disk Required) 125 Center Mark 129 Checkered Mark 130 Reception T ime 131 Length Reduct ion 132 Two in One 133 Closed Network (Reception) 134

OTHER 135

Polling 135 File Management 142 User Function Keys 148 OMR Sheets 151 Saving Energy 161 Night Timer 16 3 Counte rs 166 Communication Result Display 166 Entering PC Printer Mode (Printer In terface Required) 167 Copying 168 Dual Access 169 RDS (Remote Diagnostic System) 170 AI Short Protocol 171

REPORTS 172

AUTOMATICALLY PRINTED REPORTS 172

Report Formats 173 Printing a Sample of Data on the Rep ort s 175

USER-INITIATED REPORTS 176

Descriptions of Ava ilable Report s 176 Print the Persona l TCR 177

LOOKING AFTER THE MACHINE 181

LOADING PAPER 181

Loading Paper in the Main Casse tt e, the Opt ion al Fron t Pa pe r Feed Unit or Paper Feed Unit 181 Loading Paper in the Optional Side Paper Feed Unit (Optional) 182

CHANGING THE PAPER SIZE 183

Changing the Pa per S ize in th e Main Cassette or the Optional Front Paper Feed Unit 183 Changing the Pa per S ize in th e Op tio na l Side Paper Feed Unit 185

REPLACING THE TONE R CASS ETTE AND CLEANI NG PAD 187

Replacement Procedure 187

REPLACING THE STAMP 189

CHANGING THE PAPER SIZE (OPTIONAL CASSETTE) 190 USER MAINTENANCE PROCEDURES 193

User Maintenance Table of Cleaning 193 User Maintenance Proced ure of Clea nin g 194 Cleaning the Corona Wire 197 User Maintenance Proced ure for Rep lacing 199 The Front Paper Feed Unit 204 The Side Paper Feed Unit 205

SOLVING PROBLEMS 206

DOCUMENT JAMS 206

Clearing a Document Jam 206 Adjusting the Docu men t Feeder 207

COPY JAMS 208

Cassette Entrance 208 Copy Feed Area 209 Copy Jams with the Optional Remo vable Casse tt e (Cassett e Area) 212 Paper Jams in the Optio na l Side Pap er Fee d Unit 213 Paper Jams in the Optio na l Side Pap er Fee d Unit 214

COMMUNICATION PROBLEMS 215 OPERATING DIFFICULTIES 216 DISPLAYED ERROR MESSAGES 220 ERROR CODES 222 CALLING THE SERVICE STATION 222 DEDICATED TRANSMISSION PARAMETERS 222

SPECIFICATIONS 223

APPENDIX A 224

PROGRAMMING FAX ON DEMAND (OPTIONAL FAX ON DEMAND KIT REQUIRED) 224

Storing and Labeling a Document 224 Editing Documents 226 Erasing a Fax on Demand Documen t or It s Name 227

PRINTING A FAX ON DEMAND LIST 228 PRINTING A FAX ON DEMAND DOCUMENT 228 STORING THE FAX ON DEMAND RECORDED MESSAGES 229

Recording a Message 229

PRINTING FAX ON DEMAND INFORMATION SERVICE REPORT 232

APPENDIX B 233

DISK FILES (HARD DISK AND FUNCTION UPGRADE CARD REQUIRED) 233

Reception to Disk File 233 Switching Reception to Disk File On/O ff 233 Programming a List of Senders to Treat Differently 234 Choosing How to Treat the Programmed Sender s 235 Erasing Disk Files 236 Erasing a File 241

PRINTING MEMORY DISK FILES 242

Printing a List 2 42 Print a Document 247

APPENDIX C 248

PAPER FEED UNIT 248

Operation 248 Maintenance 248 Copy Jams 248

APPENDIX D 249

FEATURE EXPANDER TYPE 140 80 MB HD 249

General 249 Operation 249

APPENDIX E 250

ISDN INTERFACE TYPE 140 250

Introduction 250 Setting up the Grou p 4 Interface 251 Operation 255 Tro ublesh ootin g 262

APPENDIX F 263

INSTALLING THE MACHINE 263

Location 263 Attaching th e Document Table and Document Tray 264 Installing the Ph ot oconductor, Cleaning Pad and Toner Cassette 266 Rotatable Operation Panels 268 Connecting the Machine 269 Loading Paper in the Casset te 270 Installing Removable Cassette and Loading Paper (Osption) 272 Attaching the Optional Handset 275

Installing Optional Memory Card , Fun ctio n Upg rad e Card, and Fax on Demand 275 Using Manual Feed 276

BEFORE YOU SEND YOUR FIRS T FAX 277

Some Items Must be Programmed First 277

QUICK DIAL, SPEED DIAL, AND GRO UP DIAL 283

Three Convenient Ways to Dial 283 Programming Quick Dial 285 Programming Speed Dials 288 Programming Groups 292 Programming/Changing Upgra de d Speed Dials 297 Storage C a pacity for Telephone Nu mbers 301

DEALING WITH JUNK FAX MAIL 303 OTHER ITEMS TO PROGRAM AT YOUR LEISURE 303

GLOSSAR Y 304

INTRODUCTION

Document

Thank you for purchasin g this product. This multi-fu nction office machine offers a wide range of fax, prin te r, and convenience feat ure s. (Some of these features are optional)

WHAT DOES A FAX MACHINE DO?

When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the nearest mail box. Then, in a few days, depending on the postal service, the letter will arrive at its destination. However, you may not be aware of its arrival until you get a return letter.

A fax machine speeds up this process. After you have written your letter, place it face down in your fax machine’s document feeder, dial the destination’s fax number, then press the Start key.

The fax machine scans your letter, and converts it into a series of black and white dots (the number of dots that there are across and down the page depends on the resolution that you selected; refer to the specifications section of this manual for details). This series of dots is transformed into an electrical signal and sent out over the telephone line to the destination fax machine.

The receiving fax machine reconstructs your letter from the incoming signal, and prints it. If you are worried about whether the message arrived at the destination, you can check a report

called the Journal. When you print this report, you will see the results of the most recent fax communications made by your machine.

INTRODUCTION

You can use your fax machine to send and receive many types of documents, even photographs.

TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION

Quick and accurate transmission of fax messages depends on the condition of the telephone line. If the line condition is very good, this machine will transmit a A4 size page in about 6 seconds. However, if the line is noisy, the speed may be reduced significantly, and the data may be damaged.

The symptoms of data loss caused by a noisy telephone line are seen on the printouts of received messages. An example is shown opposite. Note that lines are missing from the page at the indicated locations. ECM (Error Correction Mode) is an effective countermeasure against this type of error; you have the choice of having the ECM feature switched on or off. It is switched on befor e the machine leaves the factory. (Refer to page 96 for more information about ECM).

The line condition is affected by the weather; thunderstorms can cause electrical noise on telephone lines. In addition, the quality and condition of switching equipment used by your phone company can affect fax communication.

Transmit

Received Message

Errors

HOW TO USE THIS MANUAL

MANUAL OVERVIEW

Your facsimile machine is equipped with a wide ran ge of labor-sa ving and cost-saving featu res. This ma nu al exp lain s e ach of th ese features, and ho w you can put them to use. No te tha t th e external appeara nce of th e machine in some illustrations may be slightly different from the actual machin e.

The manual consists of th e fo llowing sections. ❐ How to Use this Manual - Th is is the sect ion tha t you are no w read ing . It

contains an overview of the manual and the conve nt ion s used by the authors. It also contains quick refere nce sections on how to input te lep ho ne numb ers an d names, and how to correct errors that you may inadverte ntly make whe n operating the machine.

❐ Gene ra l Pr ec auti ons - This section lists precaution s tha t yo u sh ou ld ke ep in

mind when operating the machine. Read this section before you begin to use your machine.

❐ Guide to Components - This contains a diagram that shows where the main

components of your machine are situated.

❐ Operation Panel - Th is describ es th e functions of the vario us bu tt on s and

indicators that are on your mach ine ’s operation pan el.

❐ Routine Opera tion - This sectio n de scribe s the fea tu res an d set tin gs th at you

will normally be using every day.

❐ Advanced Fea ture s - This sectio n exp lain s how to take advantage of the

special features of you r f ax mach ine , including how to set up networks f or economical distribution of fax messages over long distances.

❐ Reports - This section explains the rep ort s tha t th e machine generates. ❐ Looking After the Machine - This se ctio n shows you what to do whe n

consumable supplies run out . The user main te na nce procedure in this section should be done every six months if you want to keep your machine in to p condition.

❐ Solving Pr oblems - If your machine cannot communicate, or if it generates

error codes or experiences paper ja ms, ref er to this sect ion . Man y routine problems can be solved without a service call.

❐ Specifications - This is a list of technical cap abilities of your machine. ❐ Appendices A to E - These describe fax on demand, memory disk file, the

paper feed unit, the ISDN G4 kit and the hard disk.

❐ Appendix F - Installing the Mach ine - This section expla ins h ow t o install the

machine and connect it to th e telephone line. It also expla ins th e be st type of place to install your machine. And this section also explains t he th ings that you have to do before you can sen d you r f irst fa x message and lists important features that will make faxing more convenient.

❐ Quick Reference Guide - This indicat es ho w to use this ma chin e a t a glance.

HOW TO USE THIS MANUAL CONVENTIONS

CONVENTIONS

The following conventio ns were used when writing this man ua l.

Keynames

These have been prin te d in a bo ld typeface. For example: When you see a comman d in bo ld such as " Sta rt " mea ns "Press the Start key on the operation panel" .

If you see something like "# x 3", this means that you have to press th e # key 3 times.

On the operation pa ne l, th ere are four arrow keys (up, down , lef t, right). This is the scroll key. It is often used in the o pe rat ing procedures to gain access to various features. For example, if you see k in the manual, you are being asked to press the right-pointing arrow (k) on the scroll key.

Displays

Messages seen on the display are sho wn in a larger box, normally on the right hand side of the page, directly op posite the step that brought it up on the screen. After following a step in a proced ure , che ck the displa y to see if it corresp on ds to the one in the manual. This ma y help you to check whether you are following the procedure successfully. The following example s show t hre e common types of display.

Example A: The keys that can be p ressed are shown on the screen in small boxes. In this example, you can pre ss the Yes, No, or Clear keys or down arrow (m) on the scroll key.

MEMORY TRANS. OPTIONS ↓ PRESS YES OR CLR 2125551234

• NO

HOW TO USE

THIS MANUAL

Example B: The choices o f se tt ings for a feature are shown on th e scre en . Th e current setting is indica te d ( I t is set ON). If you press the j or k on the scroll key, the setting will be changed to OFF.

Example C: The ABC in the bo tt om right of the display indicates lett ers (usin g the Quick Dial Keys) or numbers (using the ten-key pad on the op era tion panel) can be entere d.

TTI SELECT ← → YES TO END ON OFF TTI ↓

QUICK DIAL ENTER LABEL

_ ABC

STORING TELEPHONE NUMBERS HOW TO USE THIS MANUAL

Most procedures start from sta nd by mod e, that is, when the disp lay is as shown on th e right. The value a ft er "MEMORY" shows how

MEMORY TRANS. 4.APR.12:12 SET DOC. OR ENTER FAX NO. MEMORY 100%

much memory space is remaining.

NOTE: If you start a procedure and do not enter anything at the operation

panel for more than 5 minutes, the machine returns to standby mode.

STORING TELEPHONE NUMBERS

To dial a telephone number or store it as a Quick Dial or Speed Dial, type it into the machine at the ten -key pa d on the ope rat ion pan el.

STORING NAMES AND LABELS

You can enter names using the Qu ick Dial K eys. Use Quick Dial Ke ys 01 to 26 fo r the letters of the alph ab et (o r 33 to 58 if the qu ick dial label plate on the opera tio n panel is flipped up), and use Quick Dial 30 (or 62 ) as a spa ceb ar. The letters are printed on the surface of ea ch key. If you wish to enter a dig it, use th e ten-key pad.

The cursor appears on the screen as a black dash belo w the cursor positio n. If you wish to move the cursor while editing a name or number, press the j and arrows on the circular scroll key on the operation panel.

If you wish to enter a punctuation mark or symbol, use Quick Dial 31 (or 63). See "Punctuation Marks and Symb ols" on th e next pa ge for more details.

Quick Dial 32 (or 64) can be used as a Shift key, to select upper or lower case letters.

KEY DESCRIPTION KEY DESCRIPTION KEY DESCRIPTION

01/33 A 12/44 L 23/55 W 02/34 B 13/45 M 24/56 X 03/35 C 14/46 N 25/57 Y 04/36 D 15/47 O 26/58 Z 05/37 E 16/48 P 27/59 06/38 F 17/49 Q 28/60 07/39 G 18/50 R 29/61 08/40 H 19/51 S 30/62 Space 09/41 I 20/52 T 31/63 Punctuation Marks 10/42 J 21/53 U and Symbols

11/43 K 22/54 V 32/64 Shift key (see p. 5)

Not used

HOW TO USE THIS MANUAL IF YOU MAKE A MISTAKE

Punctuation Marks and Symbols

If you press 31 or 63 while entering a label, a menu of symbols will appear, as shown on the right.

SELECT _ P1/5 1! 2" 3# 4$ 5% 6& ↑ 7’ 8( 9) NO TO CANCEL ↓

❐ To select a symbol, press the required key on the ten-key pad . For exa mple , if

you wish to enter a ’#’, press 3. The cursor moves forward au to mat ically so that you can enter the next le tt er, digit, or symbol in the item that you are typin g int o the display.

❐ If the symbol that you need is not on the scree n, scroll through the page s of

symbols with the i and m keys.

Shift Key

As shown in example C on page 3, ’ABC’ can be seen in the bottom right of the display while you are inputtin g a label. This indicates that upper ca se le tt ers will be stored. If you wish to input lowe r case let te rs, pre ss 32 or 64. The ’ABC’ will change to ’abc’, and the letters t hat you type in will be store d as lowe r case letters. To change back to upper case letters, press 32 or 64 again.

Cursor and Clear Key for Editing

HOW TO USE

THIS MANUAL

You can move the cursor using the scroll key (j and k) to edit the name or label. If you press Clear, th e cha ract er ab ove the cursor is dele te d. On entering a character, the character appears at the cursor positio n then the cursor moves to the right.

IF YOU MAKE A MISTAKE

If you make a mistake when input tin g a name or numbe r, either: ❐ Press Clear to era se the last letter or digit th at you en te red.

If you enter the wron g fu nct ion number, either:

❐ Press No then input the correct function number. ❐ Press Function to return to standby mod e and start again. ❐

If you dialed the wron g nu mbe r, either:

❐ Press No. If scann ing has alre ad y beg un, press Stop. ❐ If you alrea dy pro grammed the number into th e machine by pressing Yes,

remove the document from th e do cume nt feeder and start again, or u se th e destination reviewing feat ure (opt ion 07) to cance l tha t particu lar de stin at ion only (see page 27).

ON/OFF SWITCHES AND USER PARAMETERS HOW TO USE THIS MANUAL

ON/OFF SWITCHES AND USER PARAMETERS

Some of the feat ure s in this mach ine can be switche d on or off, and some of them do not work unless they are switched on first. Oth er fe atures can be adjusted in various ways. Each adjustmen t or on /o ff switch is explained in th e rele van t sections of the manual.

There are two user funct ion s to he lp you access th ese fea tu res. Function 62 (On/Off Switches) Function 63 (User Parameters)

On/Off Switches

This feature allows you to switch some of the major features of the machin e on or off. The overa ll p roce du re is explained below. However , e ach of the adjustments that can be made using th is p roce du re are expla ine d in the relevant parts of the manual.

1. Function 6 0 2 2 2 2 6 and 2.

2. Change the setting by using j and k. The first displayed item is the telephone line type: DP = P ulse Dial, TT = Touch Tone. In the above disp lay, TT is currently selected.

3. Yes.

4. Either:

❐ Chang e an other setting : Go to step 5. ❐ Finish: Functi on

5. Scroll through the list of featu res with until the required feature appears. Example: Power Saver press m once.

PSTN LINE TYPE SELECT ← → DP TT ↑ YES TO END ↓

AUTHORIZED RECEPTION SELECT ← → ON OFF ↑ YES TO END ↓

POWER SAVER SELECT ← → ON OFF ↑ YES TO END ↓

6. Go to ste p 2.

POWER SAVER SELECT ← → ON OFF ↑ YES TO END ↓

HOW TO USE THIS MANUAL ON/OFF SWITCHES AND USER PARAMETERS

On/off switches ava ilab le in th is menu are

Feature Feature

1 PSTN Line Type 7 Memory Lock 2 Authorized Reception 8 Forwarding 3 Power Saver 9 Multi-sort Reception 4 Daylight Saving Time/Summer Time 10 Disk Filing 5 RDS 11 Cassette Selection 6 File Retention Time

(1: Optional Memory Card or Hard Disk require d. 2: Optional Functio n Upg rad e Card and Hard Disk required, 3: Optional Paper Fee d req uire d, )

User Parameter Settings

A wide range of feat ure s can be switche d on or off by using the User Para met ers. However, this feature is more difficult to use than th e O n/ Off Switches. The switches and adjustments are presented on the screen as rows of digits. Each digit can be either 0 or 1. Each fea tu re is allocated one or more digit. The value of the digit determines the sta tus of th e feat ure .

The overall procedure is explain ed belo w. However , each of the adjustments that can be made using this procedure are explained in the releva nt parts of the manual.

1. Function 6 0 2 2 2 2 6 and 3.

HOW TO USE

THIS MANUAL

❐ At this time, you can prin t a User

Parameter List if you pre ss k and Start. The curren t se ttings for

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

switch 00 are now displayed on the bottom line of the displa y. If the settings for this switch are the way that you want them, go to step 3.

2. To change the required setting, press a number from 0 to 7 corresponding to the digit that you wish to change.

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH 00: 01000001 YES TO END ↓

Example: 0 on the ten key pad. The value of the digit change s, in th is case from 0 to 1.

Each switch contains 8 digits, which act as on/off switches for various features. The digits are numbered from 7 to 0; the setting of digit 7 is shown at the left side of the display and digit 0 is at the right.

ON/OFF SWITCHES AND USER PARAMETERS HOW TO USE THIS MANUAL

3. Either: ❐ Scroll through the switch es with i and m until the required switch appears.

Then go to step 2.

❐ Finish: Yes and Function.

The user parameter switches are outlined below.

Switch 00 - Home position settings

Digit Purpose

1 2 3

4 5

6 7 Halftone 0: Off 1: On

Stamp 0: Off

1: On (successfully scanned documents will be marked)

Contrast home position

Digit 3 Digit 2 Digit 1 Setting Digit 3 Digit 2 Digit 1 Setting 0 0 0 Normal 1 X X Do not use this 0 0 1 Lighten setting. 0 1 0 Darken

Resolution Digit 5 Digit 4 Setting Digit 5 Digit 4 Setting

0 0 Standard 1 0 Fine 0 1 Detail 1 1 Do not use this.

Transmission mode 0: Memory transmission

1: Immediate transmission

Switch 01

Digit Purpose

0 to 6 Do not change these settings.

If you change any of the contrast, resolution, transmission mode, stamp, or halftone

settings before making a transmission, then: 0: The setting(s) will not return to the home position after the transmission. 1: The setting(s) will return to the home position after the transmission.

Switch 02 - Printing of various ite ms on receiv ed me ss age s

Digit Purpose

Mark to be printed at the receiving side to distinguish messages that are sent from your machine when it is acting as a forwarding station (Memory card or hard disk

1 2 Reception time 0: Off 1: On

3 TSI printing 0: Off 1: On 4 Checkered mark 0: Off 1: On

6 Printing the Terminal ID (ISDN kit required) 0: Off 1: On 7 Do not change this setting.

required)

Forwarding Mark

0: Off 1: On

Center mark 0: Off 1: On The center mark is not printed when the machine is used for making copies

Printing of the Command Information Line (ISDN kit required)

0: Off 1: On

This has the same effect as the TTI On/Off setting.

HOW TO USE THIS MANUAL ON/OFF SWITCHES AND USER PARAMETERS

Switch 03 - Automatic printing of reports

Digit Purpose

0 1 Do not change this setting.

2 File reserve report (Memory storage report) 0: Off 1: On 3 File reserve report (polling reception) 0: Off 1: On 4 Communication result report (polling reception) 0: Off 1: On

5 6 Polling clear report 0: Off 1: On

7 Journal 0: Off 1: On

Communication result report (memory transmission)

0: Off 1: On

Transmission result report (immediate transmission)

0: Off 1: On

Switch 04 - Automatic printing of reports , Various

Digit Purpose

0 Confidential reception report 0: Off 1: On 1 Fax on demand report 0: Off 1: On

2 to 6 Do not change these settings

Inclusion of part of the image on the following reports: Transmission Result Report,

Memory Storage Report, Polling Clear Report, Communication Failure Report, Transfer Result Report, Transmission Deadline Report, Polling Confirmation List 0: No 1: Yes

HOW TO USE

THIS MANUAL

Switch 05 - Various

Digit Purpose

0 Substitute reception 0: Off 1: On 1 Memory reception if no RTI or CSI received 0: Possible 1: Not possible

2, 3 Do not change these settings

Restricted Access Digit 5 Digit 4 Setting Digit 5 Digit 4 Setting

4, 5

Energy Saver mode Digit 7 Digit 6 Setting

6, 7

0 0 Off 0 1 On 1 0 On when the Night Timer is on.

0 0 Heater off 0 1 Heater energy saver mode 1 X Do not use these settings

Switch 06 Home position

Digit Purpose

0 Printing TTI or CIL on the mess ages to other terminal 0: Off 1:On 1 Do not change this setting 2 Closed network in transmission 0: Disabled 1: Enabled 3 Do not change these settings.

4 5 Specified Image Area home position 0: Off 1: On

6 to 7 Do not change these settings.

Batch Transmission (Memory card or hard 0: Off 1: On disk required)

ON/OFF SWITCHES AND USER PARAMETERS HOW TO USE THIS MANUAL

Switch 07 - Various

Digit Purpose

0, 1 Do not change these settings.

2 3 Auto Reduce 0: Off 1: On

4 to 5 Do not change these settings.

6, 7

Dialing while a message is stored in. 0: Off 1: On (Parallel memory TX)

Fax on Demand

Digit 7 Digit 6 Setting 0 0 Off 1 0 The other party is required to enter the password to

access the fax on demand service.

0 1 The other party is not required to enter the password

to access the fax on demand service.

Switch 08 - Various

Digit Purpose

Multicopy reception (Memory card or hard disk required)

Digit 1 Digit 0 Setting

0, 1

2, 3

4, 5

6, 7

X 0 Off 0 1 Messages from senders whose RTI/CSI/G4 TIDs

are programmed are multi-copied.

1 1 Messages from senders whose RTI/CSI/G4 TIDs

are not programmed are multi-copied.

Authorized Reception Digit 3 Digit 2 Setting

X 0 Off 0 1 Receive messages only from

senders whose RTI/CSI/G4 TIDs are programmed.

1 1 Receive messages only from

senders whose RTI/CSI/G4 TIDs are not programmed.

Specified Paper Cassette Selection (Optional Paper Cassette Unit Required)

Digit 5 Digit 4 Setting X 0 Off 0 1 Messages from senders whose RTI/CSI/G4 TIDs are

programmed are printed from a upper cassette.

1 0 Messages from senders whose RTI/CSI/G4 TIDs

are not programmed are printed fr om a upper cassette.

Forwarding (Memory card or hard disk required)

Digit 7 Digit 6 Setting X 0 Off 0 1 Forwar d messages only from

senders whose RTI/CSI/G4 TIDs are programmed

1 1 Forwar d messages only from

senders whose RTI/CSI/G4 TIDs

are not programmed.

HOW TO USE THIS MANUAL ON/OFF SWITCHES AND USER PARAMETERS

Switch 09 - Various

Digit Purpose

Memory lock Digit 1 Digit 0 Setting (Memory card or hard disk X 0 Off required) 0 1 Messages from senders whose

RTI/CSI/G4 TIDs are programmed are

0, 1

1 1 Messages from senders whose

Disk File (Optional Hard Disk and Function Upgrade Card are required)

Digit 3 Digit 2 Setting X 0 Off 0 1 Messages from senders whose

2, 3

1 1 Messages from senders whose

4 to 7 Do not change these settings.

not printed unless you enter the memory lock ID.

RTI/CSI/G4 TIDs are not programmed are not printed unless you enter the memory lock ID.

RTI/CSI/G4 TIDs are programmed are stored in the disk file.

RTI/CSI/G4 TIDs are not programmed are stored in the disk file.

HOW TO USE

THIS MANUAL

Switch 10 Various

Digit Purpose

0 1 Two in one 0: Off 1: On

2 to 6 Do not change these settings

Reverse order printing (Memory card or hard 0: Off 1: On disk required)

Halftone mode 0: Standard Mode

1: Speed Mode

Switch 11 Various

Digit Purpose

0 Transfer Request by Tonal Signals 0: Off 1: On 1

2 to 5 Do not change these settings.

6 7 Polling standby duration 0: Once 1: Keep

Selecton of tone (PB) or UUI after tone( (When the ISDN kit is installed)

Print the received message when it is acting as a forwarding station.

•) 0: UUI 1: Tone

0: Off 1: On

ON/OFF SWITCHES AND USER PARAMETERS HOW TO USE THIS MANUAL

Switch 12 Various

Digit Purpose

0 and 1 Do not change these settings.

Toner saving mode 0: Off 1: On Note: If on, contrast will be set to "Normal" automatically, preserving image quality. This is available when receiving fax messages and printing reports, but not for copying or printing from a PC.

3 and 4

5 to 6 Do not change these settings.

7 Copying 0: Possible 1: Not Possible

Further, messages sent to you in halftone mode will automatically turn off toner saving to insure a clear image. To make sure that the fax quality is acceptable with toner saving on, print a few reports. (See page 176 ). (Note: If the sender is using a machine made by another manufacturer, toner saving will stay on and this could lower image quality.)

Density of the printing image Digit 4 Digit 3 Setting Digit 4 Digit 3 Setting

0 0 Normal 0 1 Lighten 1 0 Darken 1 1 Do not use

these settings

Switch 13 Do not change these settings

Digit Purpose

0 to 7 Do not change these settings.

Accessing Previous ly Used Functions

When you press Function , th e na mes of the last four functions you have used come up in order on the display. This allows you to easily select a f unctio n t ha t you have recently used .

Note: If you want to re-use function s 61 and ab ove , you will still need to ente r the access code (2222) and functio n numbe r aft er fo llowin g the pro ced ure below.

1. Press Function. The names of the last 2 functio ns are displayed.

2. Use the i and m keys to move the >> symbol. If you press m a few times, the remaining 2 function s ar e disp laye d.

If the function you want is not there, either:

❐ Press No. ❐ Press m until the display changes to

that shown opposite.

Then enter the functio n nu mber as you would normally.

FUNCTION YES OR NO >>POLLING RECEPTION ↑ SYSTEM SET ↓

FUNCTION YES OR NO >> QUICK DIAL PROG/CHNG ↑ TRANSMISSION CLR/CHNG ↓

3. Press Yes.

QUICK DIAL CHOOSE KEY

PRINT LIST ↓

NO TO CANCEL

GENERAL PRECAUTIONS

WARNING: Do not attempt any maintenance or troubleshooting other than

that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

POWER AND GROUNDING

Pay attention to the followin g.

Power Supply

1. Power requirements: 220-240 V, 50 Hz

2. Insert the power plug securely into the wall socket.

3. Make sure that the wall out let is near th e machine and readily accessible.

GENERAL

PRECAUTIONS

4. Do not connect other equipment to the same socket.

5. Do not step on or set an ything on the power cord.

6. Do not connect other equ ipme nt to th e same extension cord.

7. Be sure that the power cord is not in a position where it would trip someone .

8. The wall outlet must be easily accessible.

Grounding

Ground the machine an d th e lightning protect ion circuit in acco rdance with regulation s. Do no t gro und to gas or water pipes, or t o a te lep hone ground plug . Proper groundin g is to th e gro un d te rmina l of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning prot ection circuit for the machin e req uires the machine to be properly grounded. If pro pe r grou nding is provided, about 90% of lightn ing damage can be prevent ed . For saf ety, be sure to connect the machine to a three-prong gro un de d outlet.

COLD WEATHER POWER-UP GENERAL PRECAUTIONS

COLD WEATHER POWER-UP

Avoid raising the room temperature abruptly when it is below 14°C, or condensation may form inside the machine .

1. Raise the room temperature to 20°C at less than 10°C per hour.

2. Wait for 30 to 60 minut es.

3. Turn the power on.

Do not use the machine near a humidifier.

THUNDERSTORMS

With proper grou nd ing , about 90% of lightning damage can be prevent ed . Howe ver, if possible, during severe ele ctric storms turn the power switch off an d disco nnect the power cord and telephone line cord.

Note:

All fax messages stored in the memory may be erased if power is switched off for more than an hour.

GENERAL PRECAUTI ON COPY PAPER

COPY PAPER

❐ 60 to 90 g/m2 copy paper is recommended: letter or legal sizes are the most

commonly used

❐ Do not use damp pape r, or copies will be defective. ❐ Do not touch cop y pap er if you r fing ers are wet or oily; fingerprints may appear

on the copy.

❐ Keep paper in a vinyl bag if it will not be used for a long time. ❐ Store in a coo l dry place . ❐ Store flat. Do not stand upright. ❐ The fo llowin g mat erials cannot be used in the pa pe r tra ys: P ost card s, Tracing

paper , O HP shee ts, Adhe sive labels

❐ Do not overload the paper trays. ❐ If multi-sheet feeding occurs or dog -ea red copie s ar e mad e whe n usin g

recycled paper in the paper tray, fan the recycled paper and load it in the paper tray again.

TONER CARTRIDGES

❐ Store in a cool, da rk place . ❐ Never sto re whe re th ey may be expo sed to he at . ❐ Keep out of the reach of children. ❐ Do not eat toner. ❐ Do not lay heavy objects on toner cartridges. ❐ Do not incine rat e to ner or toner containers. Toner dust may cause flashback

when exposed to an open flame.

OPERATING PRECAUTIONS

GENERAL

PRECAUTIONS

❐ While the mach ine is in operation, do not tu rn off the main switch or unplug the

power cord.

❐ Keep corrosive liqu ids, such as acid, off th e mach ine. ❐ Do not allow paper clips, sta ple s, or othe r small meta llic obje cts to fall insid e

the machine.

❐ The fu sing unit may be very ho t. Be care fu l when han dlin g it.

GENERAL GENERA L PRE CAU TIONS

GENERAL

❐ Read the Important Safety Information at the front of this manual. ❐ Since some pa rts of the machine are supplied with high volt ag e, make sure

that you do not attempt any repairs or att empt to access any part of the machine except those described in this manual.

❐ Do not make mod ifications or replacemen ts ot he r tha n th ose mentioned in this

manual.

❐ When not using the machine for a long period, disconnect the power cord.

OZONE

The machine generate s ozon e du ring operat ion. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long me ssag e, ozone odor may appear; in such a case , ventilate the room.

WARNING:

This symbol is intended to alert the user to the presence of important operating and maintenance (servicing) instructions in the liter atur e ac com pany ing the ma chi ne.

This symbol is attached to some components to aler t the

user not to touch them, because they may be very hot.

GUIDE TO COMPONENTS

1 Quick Dial Key Flip Plate 2 Document Tray 3 Power Switch 4 Operation Panel 5 Copy Tray 6 Paper cassette 7 Document Guide 8 Front Cover Release Button 9 Document Table 10 Optional Telephone Handset 11 Optional Front Paper Feed Unit 12 Optional Side Paper Feed Unit 13 Optional Removable Cassette

GUIDE TO

COMPONENTS

OPERATION PANEL

01 02 03 04 05 06 07 08

ABCDEF GH

09 10 11 12 13 14 15 16

IJKLMNOP

17 18 19 20 21 22 23 24

QRST UVWX

25 26 27 28 29 30 31 32

1. Communicating

Indicator Receive File

Indicator

Check Display Indicator

Add Toner Indicator

Add Paper Indicator

Check Display

Communicating Receive File Auto Receive Manual Receive

F1 F2 F3

PC Printer Option

Standard

Darken

Detail

Normal LightenHalftoneG4

F4 F5

Space

Lights when a fax message is being transmitted or received

Lights when an incoming message was received into memory. Blinks when confidential reception file or memory lock file is stored in the memory.

Lights when some error occurs. See the instruction appearing on the display.

Blinks when the toner cartridge is almost empty, and lights when it is empty.

Lights when a cassette is empty.

Memory

Fine

Stamp

ShiftSymbol

Speed Dial/Tel Directory

Pause/AI Redial

On Hook Dial

Clear

Yes NoFunction

5 8 0

Energy Saver

Copy

6 97

Stop

Start

PC Printer Option Indicators

Reception Mode Selector Key

Contrast Selector Key

Resolution Selector Key

Halftone Key Press this to use halftone transmission mode. G4 Selector

Key/Indicator Memory Key If the indicator is lit, your document will be stored before

These indicators are only used when the optional Printer Interface Kit is installed. See the operation manual for the Printer Interface Kit for full details.

Press to select Auto Receive or Manual Receive.

Press this to select either Darken, Normal or Lighten

Press this to select either Standard, Detail, or Fine transmission mode.

Press to select the G4 mode. When this indicator is not lit, G3 is selected.

transmission. If it is not lit, your document will be sent immediately without being stored. Press the key to change the mode.

OPERATION PANEL

2. Display Displays prompts, warnings, and selected modes. Function Key Press to use one of the numbered functions explained in this

manual.

Yes/No Keys Use to answer questions on the display. Scroll Key When an arrow is shown on the display, use this key to access

the options, items, or functions shown by the arrow. Also use it to move the cursor when programming or editing a displayed item.

3. Quick Dial Keys Each of these can be programmed with a telephone number, a

group, or a keystroke program. You can also use these keys to type names and labels such as the RTI and TTI. To access keys 01 to 32, flip the number plate down. To access keys 33 to 64, flip the number plate up.

User Function Keys Each of these can be programmed for rapid access to frequently

used features. If the light under a key is on, the feature can be used.

Stamp Key Press to enable or disable the tramsmission.scanning verification

stamp feature.

4. Speed Dial/Tel Directory Key

Pause/AI Redial Key Press this if you need to insert a pause when dialing. Or press

On Hook Dial Key Press this to dial without picking up the handset. Clear Key Use this as a backspace key during programming. Ten Key Pad Use this as a telephone keypad, or to enter Speed Dial codes. Energy Saver Key Hold this down a few seconds this to start or end the energy

Copy Key Press this to copy the document now in the feeder. Stop Key Press this to stop the machine and return it to standby mode. Start Key Press this to start fax communication.

Press this to dial using Speed Dial or the Telephone Directory Feature.

this to redial one of the last ten numbers that were dialed.

saver mode.

PANEL

OPERATION

105 mm

304 mm

Maxmum

ROUTINE OPERATION

SENDING A FAX MESSAGE

Precautions Concerning Unacceptable Document Types

Before you send you r docu ment, make sure that it meets th e following requirements.

Caution: Documents that do not meet these requirements can cause your

machine to jam or may cause some components of the machine to become damaged or dirty.

Minimum

1,200 mm

148 mm

296 mm

* The part shaded will not be scanned, because it is outside the

maximum scanning width range.

Correct Size for the Document Fee der

Thickness: 0.05 to 0.25 mm (70 g/m2 paper) Length and Width: See the above dia gra m . If the page is too short, put it inside a document carrie r or e nla rge it wit h a cop ier. If the page is too long, divide it into two or more sheets.

Clearly Written

Small faint characte rs may not be tra nsmit te d clea rly.

Uniform Page Size

Do not use diffe rent sizes of document in th e same tran smission .

Dry Ink

All ink must be dry before you pla ce th e do cume nt in the fee de r.

ROUTINE OPERATION SENDING A FAX MESSAGE

Page Condition

Do not place damaged pages in the automatic document feeder.

Originals that contain the follo wing mate rials sho uld not be placed in the document feeder. Make copies of these origina ls and scan the copies.

ROUTINE

OPERATION

Note: Copies made with a copier that uses silicone oil may cause a misfeed . To

avoid this, do not scan such copies until five or ten minute s aft er copying.

SENDING A FAX MESSAGE ROUTINE OPERATION

Transmission Procedure at a Glance

Overview

There are two ways to send a fa x message.

❐ Immediat e T ransmission ❐ Memory T ran smission

Immediate Transmission

Immediate Transmission is convenient when:

❐ You wish to send a message immed iat ely ❐ You quickly wish to check whether you ha ve succe ssfu lly co nnect ed with th e

other party

❐ Your machine’s memory is getting full The machine dials immediat ely af te r you pre ss Sta rt (or at the specif ied late r time,

if you used a time-delay fe ature like Send Later). The messa ge is scanned and transmitted page by page without being sto red in memory.

ROUTINE OPERATION SENDING A FAX MESSAGE

Memory Transmission

Memory Tr a nsmissio n is co nve nie nt be cau se: ❐ Fax messag es can be scan ne d much more qu ickly (you can take your

document away from the fax machine without waitin g to o lon g).

❐ While you r fax messa ge is being sent , an ot he r user can operate the machine

(people will not have to wait by the fax machine too long).

❐ You can send the same messa ge to more tha n one place with the same

operation.

After you press Start , th e machine doesn’t dial until all th e page s of you r f ax message have been store d in the memory.

The default mode of th is machin e is Me mory Transmission, so the procedures described in this manual will be based on the assump tio n th at you are using Memory Tra nsmission. Immediate Transmission is described in a separate section.

Cross-references Send Later: see page 35.

Parallel Memory Transmission

With this feature th e mach ine can call de stinations while scannin g do cume nt s. Compared with normal Memory Transmission where the machine calls once all the documents have been stored, it is quick to verify whether a connection has been made or not.

Additionally, as scanning finishes more quickly than Immediate Transmission, it is useful if you want to ta ke th e do cume nt back to your de sk imme dia te ly. However, if the connection cannot be made (for example if the line is b usy), normal Memory Transmission takes place .

ROUTINE

OPERATION

NOTE: If the amount of ava ilab le memo ry is less th an 50%, you cannot use nor-

mal Memory Tra nsmissio n or Paralle l Me mory Transmission.

SENDING A FAX MESSAGE ROUTINE OPERATION

Normal Memory T ra nsmissio n still ta kes place when using the fo llowing:

❐ Send Later ❐ Transfer Request ❐ Store Double Sided ❐ Specify Multiple Destin at ion s ❐ Specifie d Ima ge A rea

Note: Parallel memory transmission does not work when Memory Disk is

switched on.

The file is erased if any of the following hap pen during transmission:

❐ The St op key is pressed . ❐ A document beco mes ja mmed. ❐ There is not enou gh memory ava ilab le.

After a parallel Transmission fails, a commu nica tio n result report is printed. When using Parallel Transmission, page numbers are not printed at the o th er e nd .

If you want page numbers print ed, use Pag e Cou nt of th e optio na l featu re fo r transmission. (See page 36.)

Sending to Just One Location

1. Make sure that the machine is in standby mode: The display on the operation panel must be as shown on the right.

2. Carefully place your fax me ssag e fa ce down into the auto document feeder. Note: You can dial without placin g t he message in the feeder first. Place the document after you dial th e nu mbe r and go to step 4.

❐ The pages must be place d fa ce do wn in

the feeder, with the first page at the bottom of the stack.

❐ Feed the pages in so that the top edge

goes in first.

MEMORY TRANS. 4.APR.12:25 SET DOC. OR ENTER FAX NO. MEMORY 100%

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

❐ Do not use pages of different

sizes.

❐ The page s shou ld be arran ge d

loosely, but the leading edges should be tidy, as shown above.

❐ Do not excee d the feeder capacit y:

Standard letter: Up to 50 page s at a time. Double letter: Up to 25 pages at a time

Selecting Contra st an d Reso lution: See page 30. Options for Sending a Message: See page 34.

ROUTINE OPERATION SENDING A FAX MESSAGE

3. Dial in one of the following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial

*1 : Assuming user function key F1 is programmed as the Upgraded Speed Dial key. Optional Function Upgrade Card required. *2 : Only if the telephone handset is installed.

If your telephone line is through a PBX, dial the access code, then a pause, then the telephone number. For an international number, press the Pause key after entering the country code.

MEMORY TRANS. OPTIONS ↓ PRESS YES OR CLR 2125551234

d) Upgraded

Speed Dial *1

F1 1 0 0

• NO

d) Handset *2

4. Start

5. The machine stores your fax messa ge .

6. The machine dials, and th e line to th e other party is connected.

Note: Watch t he disp lay. The identification of the other party will appear.

7. After sending the message, the machine hangs up automatically.

DIALING XYZ NEW YORK 2125551234

ROUTINE

OPERATION

SENDING A FAX MESSAGE ROUTINE OPERATION

Sending to More Than One Location (Broadcasting)

1. Make sure that the machine is in standby mode (see page 24).

2. Make sure that the Memory indicator is lit. If it is not, press Me mory.

3. Place your fax message face down into th e fe ed er. ❐ You can dial without placin g th e

message in the feed er first . Place the document after you dial the number and go to ste p 5.

Selecting Contrast and Resolution: See page 30. Options for Sendin g a Messa ge : Se e page 34. Scanning only a part of the docu men t (Specified Imag e Area): See page 91.

4. Dial in one of the following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

MEMORY TRANS. OPTIONS ↓ PRESS YES OR CLR 2125551234

d) Upgraded

Speed Dial *1

F1 1 0 0

• NO

d) Group Dial *2

Example: Group 1, stored in Quick Dial Key 08

Method 1: 08 Method 2: F4 1

*1: If the F1 of the user function key is programmed as the Upgraded Speed Dial key. *2: Method 1: Press the Quick Dial Key the Group is stored in (in the example, press key 08). Method 2: If you do not know which Quick Dial Key the Group is stored in but you do know the

Group number, use Method 2. You must have programmed one of the User

Function keys in advance with code 02 (Group Dial), using Function 35 (see

page 148). In the above example, F4 has been made the Group Dial key; press F4 then input the Group number.

ROUTINE OPERATION SENDING A FAX MESSAGE

If your machine is behind a PBX, dial the access code, then a pause, then the telephone number. For an international number, place a pause after the country code. To input a pause, press the Pause key.

5. Yes.

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

6. Either:

❐ Dial another number: Go to step 4. ❐ Press Start.

The machine will dial the first destination (or, if you selected Send Later, it will return to standby mod e and th e fax message will be sent at the time th at you selected).

NOTE: In theory, you can send the same fax message to up to 200 different

destinations using the above procedure. However, this number depends on how many numbers are currently waiting in memory to be dialed. See the table on page 301 for more information concerning the limitations to this feature.

Check your Destinations Before Dialing

If you wish to send a fax messag e to more than one location , you can scroll through the list of telephon e numbe rs tha t you have input so fa r to che ck whet he r you have missed any or entered any wron g nu mbers.

ROUTINE

OPERATION

This feature is useful whe n usin g the features such as B roa dcasting, Transfer Request, and Polling Recep tio n.

Cross-reference Broadcasting: see page 26. Transfer Request: see page 58. Polling Reception: see page 140.

1. Press m 0 7. ❐ The number after DEST shows how

many numbers you have input so far.

2. Use the m arrow to scroll through the list of destinations th at you ha ve already input.

CHECK DEST. PRESS YES OR NO

01 XYZ CO. NEW YORK

DEST.:2 ↓

CHECK DEST. PRESS YES OR NO

ABC COMPANY

DEST.:2

❐ To cancel a destination that you have

input by mistake: No.

❐ To finish checking: Yes.

SENDING A FAX MESSAGE ROUTINE OPERATION

Storing Double Sided Documents

When you are using Memory Transmission and press the User Function Key programmed as Store Doub le Sid ed , bo th sides of a document can be scanned. The front and back of the scann ed docu ment will be printed in order, on separate sheets at the other end. The procedure for tra nsmissio n usin g St ore Double Sided is outlined below. (Programming the User Function Key see page 148.)

1. Check the Memory indicator is lit.

2. Press the User Function Key (F1-F5) programmed as Store Double Sided.

3. Set the double sided document with the front page face down.

4. Select the resolution settings you require and dial th en press Start. The front page will start to be scanned. When scanning has fin ishe d, "TURN OVER, RESET, PRESS ST A RT" will appear on the display.

5. Set the document with the reverse side face down and press Star t. You have 60 seconds to set the reverse side - if you do not, an error will occur and you cannot transmit.

For how to deal with th e case wh en the numb er of pages does not mat ch (fo r example if you have accidentally fed several docume nt s in at th e same time), do as follows.

If the PAGE NO. INCORRECT CLEAR FILE? YES•NO appears in the display. While storing a double sided document, the number of front pages does not

match the number of reverse pages. Either: ❐ Press Yes to completely erase the stored document and return to standby

mode.

❐ Press No to return to standby mode and begin tran smission of the page s tha t

have been stored so far.

Possible Problems

You want to take out the document

Open the scanne r, and take out the docume nt .

Caution: Do not pull out the document without opening the scanner, or you

will damage the machine.

You want to send more than 50 pages

While the last page is bein g fe d in, place more pa ge s (up to 50) in the feeder. You made a mistake while dialing

If you already pressed Star t, press Stop immediately. If you haven’t pressed Start yet, either

❐ No. The entire numb er is dele te d. En ter a n ew n umb er. ❐ Clear. Only th e last digit is delet ed.

ROUTINE OPERATION SENDING A FAX MESSAGE

The Check Display Indicator is blinking

❐ If CLEAR ORI GI NAL appears in the display:

Take out the document (see pa ge 206). Then redial the de stin at ion.

❐ If ERROR PRES S STOP KEY appears in the display:

If the Communicating lamp is not lit, press Stop. If the Communicating lamp is lit, wait until it goes out, then press Stop.

The buzzer is ringing

The other party wishes to speak with you . Pro cee d as sho wn be low.

ROUTINE

OPERATION

SENDING A FAX MESSAGE ROUTINE OPERATION

Contrast, Resolution, and Halftone Modes

You may wish to send many different typ es of fax messa ge . Some of the se may be difficult to re pro du ce at the othe r end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.

If you are not sure whether your settings are suitable, make a copy of the document using these settings. The printout shows how the fax message will look when it is printed at the other end.

❐ If your fax message has more than one page, you can select different settings

for each page. For examp le, if you wish to use a different resolution just for page 2, change the reso lut ion setting while page 1 is be ing scanned. Then, while page 2 is being scanned, you can return the resolut ion setting to the original setting.

Contrast

The text and diagrams in your docume nt must stand out clearly from the paper they are written on. If your docu men t has a darke r backg rou nd than no rmal (fo r example, a newspaper clipping), or if the writing is faint, adjust th e con tra st.

There are three grades.

Normal: Suitable for most documents Darken: Use for documents with faint writing (such as those written in pencil) Lighten: Use for documents th at have a dark or patchy background

Resolution

If your document con tains fine print or detailed diagrams, use a higher resolu tion setting.

Standard: Suitable for most typewritten documents Detail: Use for documen ts with small print or fine details Fine: Use this for high qualit y repro duction

Halftone

If your document con tains a ph otog rap h, or diag rams with comple x shad ing patterns or grays, switch Halft on e Mod e on to ach ieve optimum image quality.

ROUTINE OPERATION SENDING A FAX MESSAGE

Selecting the Halftone Type

This model has two types of Halfto ne: th e Dith er Pro cess an d the hig he r quality Error Diffusion Process. To change the currently used Halftone typ e, perfo rm th e following procedure.

1. Function 6 0 2 2 2 2 6 and 3. The settings for switch 00 are now shown on the bottom line of the displa y.

2. Press i or m until the settings for switch 10 are shown. You need to change digit

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 11000000 YES TO END ↓

If you wish change the setting pre ss 7 on the ten key pad. Digit 7 1: Speed mode 0: Standard mode

Speed mode: The machine will use the Basic Halftone Process. Standard mode: The machine will use the higher quality Error Diffusion Process.

3. Finish: Yes and Function Halftone Mode slows down the tra nsmissio n spe ed, an d may incre ase your

communication costs, especia lly if you use the Error Dif f usio n pro cess. Higher resolutions also do this. This is becau se th ese set tings create larger amo un ts of data to be sent.

ROUTINE

OPERATION

Messages are transmitted the fastest if you use the standard resolution setting, and keep Halftone off.

SENDING A FAX MESSAGE ROUTINE OPERATION

Home Position Setting Adjustments

For the contrast, reso lution, and halfton e, you can select whether the settings return to home posit ion at th e en d of transmission (in a new machine, th ey do). Also, you can change the home positions of these settings.

If you need other adjustme nts, contact a service representa tive . The procedure is as follows (see page 11 if you need more information abo ut the

User Parameter settin gs ad just men t pro ced ure).

1. Function 6 0 2 2 2 2 6 and 3.

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

At this time, you can print a User Parame ter List if you press k and Start.

2. The settings for switch 00 are now sho wn on the bottom line of the display.

SWITCH00: 0000 0000

Digit 7654 3210 The digits are numbered from 7 to 0;

the setting of digit 7 is shown at the left side of the display and digit 0 is at the right.

The settings that you may need to change are those for digits 0, 1, 2, 3, 4, 5, 6, and 7. The functions of these are as follows.

Digit Purpose

0 Stamp 0: Off 1: On

Contrast home position 1 2 3

4 5

6 7 Halftone on/off home position 0: Off 1: On

Digit 3 Digit 2 Digit 1 Setting Digit 3 Digit 2 Digit 1 Setting 0 0 0 Normal 1 X X Do not use 0 0 1 Lighten this setting 0 1 0 Darken

Resolution home position

Digit 5 Digit 4 Setting Digit 5 Digit 4 Setting 0 0 Standard 1 0 Fine 0 1 Detail 1 1 Do not change

these settings.

Tramsmission mode home position

0: Memory transmission 1: Immediate transmission

3. If you wish to change one of the sett ings, press the key on the te n key pa d that corresponds to the digit that you wish to chan ge.

Example: 3 from the ten key pad. The value of digit 3 changes.

4. Finish: Yes and Function.

ROUTINE OPERATION SENDING A FAX MESSAGE

Dialing with the Telephone Directory

This can be done for any number that you have stored as a Speed Dial Code with a label programmed for it.

Example: You wish to dial "XYZ CO. LONDON".

1. Make sure that the machine is in standby mode (see page 24).

2. Place your document in the feeder.

3. Speed Dial/Tel Directory.

4. Press the first letter of the name: X (Quick Dial Key 24 or 48)

Press X repeatedly until the correct

number is displayed.

5. Yes.

6. Yes again.

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

TELEPHONE DIRECTORY SCROLL: X PRESS YES OR NO n 01 XYZ CO. LONDON

MEMORY TRANS. OPTIONS ↓ PRESS YES OR CLR n 01 XYZ CO. LONDON

MEMORY TRANS. OPTIONS ↓ ENTER NO. OR START DEST:2

• NO

ROUTINE

OPERATION

7. Either:

❐ Dial more numbers. ❐ Press Start .

Programming Speed Dial Codes: See page 288.

SENDING A FAX MESSAGE ROUTINE OPERATION

Optional Features for Transmission

When you make a routine tran smission , you can acce ss a few op tio nal f eatu res. These options are only available if " OPTION ↓ " can be seen in the top right

corner of the display.

Personal Code

Personal Codes do the fo llowing. ❐ They allow yo u to keep track of machine usage (for example, fo r billing

purposes). If everybo dy use s a Perso na l Code when the y use th e fa x machine, the codes, or the names programme d int o th e codes, will be printed on the report that is called the Journal. This will help you to check on who has been using the machine , an d ho w oft en .

❐ They allo w perso nalization of documents and print ed repo rts. For examp le, if

you use Label Insertion an d sto re your name with your Persona l Code , th e receiver of your fax message will se e you r name at th e top of the printo ut . This eliminates the need for a cover page.

❐ They allow yo u to restrict use of the machin e to authorized personnel only. If

you switch the Restrict ed Acce ss fe ature on, users have to enter their perso nal code before they can use th e mach ine. The personal code mu st h ave already been stored in the machine . This may det er u na utho rized pe rson ne l fro m casually using the machine .

Cross-references

Programming Personal Codes: see page 82. Label Insertion: see page 93. Restricted Access: see page 82. Journal: see page 176

ROUTINE OPERATION SENDING A FAX MESSAGE

If you input your Persona l Code, your name will appear on the Journal and Tra nsmissio n Resu lt Rep ort .

1. Press m 0 1.

2. Enter the personal code Example: 7 3 6 2

❐ The displa y shows th e na me th at

was stored with the code that you selected. In this example , it is SMITH.

3. Yes. See page 82 for details on how to program the Personal Codes and their labels.

Send Later

PERSONAL CODE ENTER CODE

NO TO END

PERSONAL CODE PRESS YES OR NO 7362 SMITH

Using this feature, you can instruct the machine to delay tra nsmission of your fax message until a later time , which you specify. This allows you to take advant ag e of off-pea k telephone line charges with ou t ha ving to be by the machine at the time.

CAUTION: If your machine’s memory is full, you will have to keep the

message in the document feeder. This means that nobody can use the document feeder unless they remove your document. This would automatically cancel the Send Later operation.

1. Press m, 0 and 2.

SEND LATER ENTER START TIME _ : NOW 12:15 NO TO END

ROUTINE

OPERATION

SENDING A FAX MESSAGE ROUTINE OPERATION

2. Example: Send at 11:30pm 2 3 3 0 from the te n key pad.

3. Yes. The Send Later time cannot be more than 24 hours into th e fu ture.

Page Count (Immediate Transmission only)

SEND LATER PRESS YES OR NO TODAY 23:30 (PM11:30)

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

When your fax message is printed at th e ot her end , page numb ers will be prin te d on the top of each pag e. Using the Page Count fe at ure , you can select the format in which the page numbers are printed.

If you use Page Count:

❐ Page numbers will be printed in batch-numbering format (for example , p1 /3,

p2/3, and p3/3 for a th ree -page message). This makes it e asy f or t he ot he r party to see how many pages you sen t, and if any are missing. However, you have to input th e number of page s at the keypad before se nd ing.

If you do not use Page Count:

❐ Page numbe rs will be printed only as a seque nce (for exa mple, p1, p2, p3).

This makes it difficult for th e other party to tell at a gla nce whet he r any pa ge s are missing (for example, due to a doub le feed in your machine’s document feeder).

Note: If you do not select Immediate Transmission or Pararell Memory T ra nsmis-

sion, Page Count is automatica lly swit che d on, an d the page s are counted automatically.

ROUTINE OPERATION SENDING A FAX MESSAGE

1. Press m, 0 and 3.

2. Example: 10 pages. 1 0

PAGE COUNT SET COUNT _ PAGE(S) NO TO END

PAGE COUNT PRESS YES OR NO 10 PAGE(S)

3. Yes.

TTI (Transmit Terminal Identification)

Normally, the TTI programmed in your machine is printed at the top of ea ch of t he pages you transmit when they are receive d at the oth er end. The t op of th e ima ge will be overprinted if there is no margin at the top of the transmitte d page.

In some cases, you may wish the ot he r part y to rece ive an unma rked copy of your original. In this case, you can swit ch TTI off.

Note: If you switch TTI off, make sure th at Label Insertion is also off if you want

the image received at th e ot he r end to be unma rked .

Cross-reference

TTI: see page 259. Label Insertion: see page 93.

1. Press m, 0 and 6.

2. If you wish to change the TTI setting, press j or k until the displayed setting is correct.

3. Yes when you have finished .

TTI SELECT ← → YES TO END ON OFF

ROUTINE

OPERATION

SENDING A FAX MESSAGE ROUTINE OPERATION

Transmission Deadli ne (TRD ) (O ption al Memory Card or Hard Di sk is req uired )

If your message has to be sent to the other end before a certain time, use the Tra nsmissio n Dea dlin e optio n and inp ut this dead line .

If the line is busy, the machine will redial at set intervals eit her unt il the messag e gets through or until th e de ad line passe s. Be fo re the deadline passes, th ere is no limit to the number of times that the machine can redial.

After the deadline passes, the machine will print a report which ind icat es whe ther or not your message was sent within the deadline. Then, the message will be erased from memory.

This feature is only available with Memo ry Transmission.

1. Press m, 0 and 8.

2. Example: The deadline is 2: 50 pm. 1 4 5 0

TRD ENTER TRD TIME _ : NOW 12:15 NO TO END

TRD PRESS YES OR NO TODAY 14:50 (PM02:50)

❐ The TRD time cannot be more t han

24 hours into the fu tu re.

3. Yes.

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

ROUTINE OPERATION SENDING A FAX MESSAGE

Economy Transmission (Optional Memory Card or Hard Disk Required)

This feature is similar to Send Later. However, it has the added bonus of automatically combining two cost-saving feature s: use of off-peak rates, and Batch T ra nsmissio n. Also, you do not ha ve t o in put th e required transmission time every time, like you do with Send Later. However , with Send Late r, you can input a different time of transmission for each fax message.

If you select Economy Transmission, your fax message will be sent at the time that you previously stored for this feature using Function 72 (see the next pa ge ). Also, all messages that were stored for sending to the same de stination using this feature will be batched automatica lly.

Cross-reference Send Later: see page 35. Batch Transmission: see page 97.

On/Off Selection Switch

When OPT is displayed.

1. Press m, 0 and 9. ❐ If you have previously

programmed this feature as

ECONOMY TRANS. ← → YES TO END ON OFF

a User Function Key, press that key.

2. If you wish to change the ECONOMY TRANS. setting, press j or k until the dis- played setting is correct.

3. Yes when you have finished .

ROUTINE

OPERATION

SENDING A FAX MESSAGE ROUTINE OPERATION

Storing the Economy Transmission Time

Before using Economy Transmission, you must use Function 72 to pro gra m a time for Economy Transmissions to start. This sh ould b e t he sta rt o f t he off-peak rate period for your area. After you have store d this, you will not need to chan ge it again until your telephon e comp an y change s the starting time of the off -pe ak rat e period.

1. Function 6 0 2 2 2 2 7 and 2.

ECONOMY TX TIME= 11 :00 ← → YES TO END

2. Input the time that you always wish Economy Transmissions to start.

3. Press Yes Function when the display is correct.

ROUTINE OPERATION SENDING A FAX MESSAGE

Immediate Transmission

Procedure

If you do not wish to store the fax message in memory befo re sen ding it out, use the following procedure.

❐ The advanta ges and drawb acks of Imme dia te Transmission and Memory

Transmission are discussed on pages 22 and 23.

1. Make sure that the machine is in standby mode (see page 24).

2. Make sure that the Memory indicators should go out. If it is lit, pre ss Me mor y .

3. Place the document face down in to the feeder.

4. Dial (only one destination). And press Yes. See page 25 for how to dial.

5. Start.

OPTIONS ↓ ENTER FAX NUMBER

IMMEDIATE TX OPTIONS ↓ PRESS YES OR CLR 2125551234

DIALING 2125551234 FILE NO.0046

• NO

6. The machine dials and the line to the ot he r part y is con ne cted. The number that you dialed is displaye d (or if you used Quick Dial or Spee d Dial, the Quick Dial or Speed Dial Label stored for tha t numbe r is displaye d).

Converting Immediate Transmission to Memory Transmission

If there is a message still waitin g in the document feede r, you can convert it into a memory file if you press Memory and Sta rt and Yes. The document will be scanned and stored int o memo ry, leaving the document feeder free for others to use.

ROUTINE

OPERATION

SENDING A FAX MESSAGE ROUTINE OPERATION

Transmission Mode Home Position Adjustment

The default mode of you r machin e is Me mory Transmission. If you wish, you can change this home position to Imme dia te Transmission.

The procedure is as follows (see page 7 if you need more informat ion about the User Parameter settin gs ad just men t pro ced ure).

1. Function 6 0 2 2 2 2 6 and 3. ❐ At this time, you can prin t a User

Parameter List if you pre ss k and Start.

The settings for switch 00 are now sho wn on the bottom line of the display. The setting that you need to change is that for digit 6.

2. If you wish to change the setting, press 6 on the ten key pad.

3. Finish: Yes and Function.

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

SWITCH00: 0000 0000

Digit 6 (Double underlined) 0: Memory Trans miss io n 1: Immediate Transmission

ROUTINE OPERATION SENDING A FAX MESSAGE

Using the Stamp

Press the Stamp key to ach ieve the tran smission verification stamp. Whe n th e Stamp indicator is lit, th e machine stamps a small mark on the bo tt om of each page. During memory transmission, the stamp indicates that the page was successfully stored. For immediat e tra nsmissio n, it shows that the page was sent successfully. You must switch the stamp on before you press Start , or the machine will not stamp the first page.

❐ If you wish the stamp to be at the top of each page inst ead of at the bott om,

contact your service represe nt at ive.

Changing the Stamp Home Position Setting

If you wish to change the Stamp defau lt set tin g, do the following. (See page 11 if you need more information about the User Para met er set tin gs

adjustment procedure).

1. Function 6 0 2 2 2 2 6 and 3. At this time, you can print a User Parameter List if you press k and Start.

The settings for switch 00 are now sho wn on the bottom line of the disp lay. The setting that you need to change is t ha t for digit 0.

2. If you wish to change the setting, press 0 on the ten key pad.

3. Finish: Yes and Function.

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

SWITCH00: 0000 0000

Digit 0 (Double Underlined) 0: Verification stamp off 1: Verification stamp on

ROUTINE

OPERATION

SENDING A FAX MESSAGE ROUTINE OPERATION

Redialing

If a message was not transmitted successf ully, that does not mean that you have to enter the telephone numbe r aga in. In man y cases, the machine will redial the destination automatically. Or, with th e AI Re dial key, you can redial with just a few keystrokes.

Automatic Redialing

The machine will automatically redial th e other part y if any of the follo wing conditions occurred.

❐ The other party was busy ❐ There was no rep ly from th e othe r part y ❐ The messa ge was re ject ed by the ma chin e at the oth er end be cause of

excessive errors (in this case, redialin g will only ta ke place if Memory Transmission was used)

Redialing is done 4 times at 5 minute int ervals (for a memory transmission) or 2 times at 5 minute interva ls (for an imme dia te tran smission ).

❐ The numbe r of red ials an d th e red ial int erva l ma y be adjust ed by a service

technician.

During redialing, the number being dia led is displayed as shown on the right.

If redialing fails for an immediate transmission, the disp lay appe ars as sho wn opposite. You can convert this

[ 2125551234] MEMORY TRANS. 4.APR.12:25 SET DOC. OR ENTER FAX NO. MEMORY 99%

REDIAL STANDBY OR SELECT MEMORY MODE (PRESS MEMORY + START)

communication to a memory transmission to free up the machine for ot he r users. Press Memory then Start.

ROUTINE OPERATION SENDING A FAX MESSAGE

Using the AI (Artificial Intelligence) Redial Key

The machine learns and rememb ers the last 10 telephone numb ers th at you input. Then, if yo u h ave to red ial o ne of th ese nu mbe rs, ju st p ress t he AI Redial key until the number or name of the party you wish to redial is displayed, then press the Start key.

This feature has the following uses. ❐ If the machine is waiting to redial th e ot he r part y, you do not have to wait for th e

redialing interval to expire. Press the AI Red ial ke y until t he req uire d t ele ph one number or name is displayed, the n pre ss the Sta rt key.

❐ If you wish to send an other message to the same ad dre ss tha t you just sent

one to recently, you don’t have to dial the full numb er a ga in if it is st ill in t he AI Redial memory. Place the message in t he fe ed er, then press the A I Re dia l key u nt il the required telephone number or na me is displa yed, then press the Start key.

Notes: ❐ AI Redial only remembers one Quick Dial or Speed Dial number --- the last num-

ber dialed. When you dial another Quick Dial or Speed Dial, the previously dialed Quick Dial/ Speed Dial cannot be accessed.

❐ Using AI Redial, you cannot retry a failed Memory Transmission.

However, you can redial the telephone number, as explained above.

❐ AI Redial employs the AI Short Protocol feature. ❐ The AI Redial key does not work if you used the handset to dial.

Cross-reference AI Short Protocol: see page 171.

To send a fax using AI Redial, do the following:

1. Make sure that the machin e is in stan db y mode (see page 24).

2. Place your documen t int o the feeder.

3. AI Redial.

AI REDIAL NO.DIRECTORY 1 SCROLL ↓ PRESS YES OR NO

01 XYZ CO. NEW YORK

4. Scroll through the numbe rs in the AI Redial memory using the i and m arrows of the scroll key.

❐ To select a number: Yes x 2.

MEMORY TRANS. OPTION ↓ ENTER NO. OR START DESP:2

ROUTINE

OPERATION

5. Either:

❐ Select ano th er number: go to step 4. ❐ Start the transmission: Start.

RECEIVING FAX MESSAGES ROUTINE OPERATION

RECEIVING FAX MESSAGES

Selecting the Reception Mode

There are two ways to set up your machin e to receive fax messa ge s.

❐ Auto Receive Mode ❐ Manual Rece ive Mod e

Press the reception mode key to switch bet wee n th e modes.

Auto Receive Mode

This mode is selected whe n t he Au to Rece ive indicator is lit. Incoming faxes are rece ived aut oma tically. You do not have to be by the machine

if the power switch is kept on. Use this mode whe n you must lea ve th e machine.

1 2

[ XYZ COMPANY ] MEMORY TRANS 4.APR.12:25 SET DOC. OR ENTER FAX NO. MEMORY 99%

Communicating

1. The telephone rings once.

2. The machine automatically starts to receive th e messa ge.

Manual Receive Mode

This mode is selected when th e Man ual Re ceive indica to r is lit. This setting is convenien t if you wish to use your fa x machine’s handset to answer

telephone calls coming in on the same line as fax messages. Howe ver, your fax machine cannot automatically receive fax messag es; you have to be by the machine if a fax message comes in. The machine operat es as fo llows.

[ XYZ COMPANY ] MEMORY TRANS 4.APR.12:25 SET DOC. OR ENTER FAX NO. MEMORY 99%

Communicating

ROUTINE OPERATION RECEIVING FAX MESSAGES

1. The machine rings continuously until you answer the call. Pick up the handse t.

2. If you hear a voice from the other end, speak in reply. If you hear a tone every few seconds, the other en d is a fax termina l.

Note: Remove any documents that are in the feeder.

3. If the person at the other end wishes to send you a fax message, press Start to receive the messa ge . The n h an g up t he ha ndset.

4. The machine starts to receive the message . The Communicating indicator lights.

Substitute Reception

Overview

If the printer is jammed or out of supplies, you will still be able to receive fax messages; any messages coming in will be store d in th e mach ine ’s memory.

If the "Receive File" indicat or is lit , a messa ge has be en store d in the memory using the Substitute Reception feature.

Check the following:

❐ The prin te r pap er may be used up. If so, add paper: see page 181. ❐ The toner may have run out. If so, add toner: see page 187. ❐ The printe r pap er may have jammed. If so, remove the jam: see page 208. ❐ If there appea rs to be no pro ble m, some bo dy may be ma king copie s while a

fax message is coming in.

The messages received into memory will be printed and erased fro m memory after the machine has been returned to normal operat ion.

ROUTINE

OPERATION

RECEIVING FAX MESSAGES ROUTINE OPERATION

Switching Substitute Reception On or Off

There are two conditions unde r which you may wish to disable this fe ature. ❐ If you d o not like ke ep ing received fax messages in me mory: After your

machine has received a fax message to memory, it sends an OK signal to the other end. However, if something happens to your ma chin e an d you lose th e fax message before you have a chan ce to read it, th e sender will not be informed. Therefo re, you may not wish to use the Su bst itute Reception fe ature.

❐ If you do not wish to have your memory full of mail from unknown sende rs: If

you have not enab led th e Authorized Recept ion feature, yo u ca n receive fax messages from anybody. However, you can see who they are because their identifier (the TTI) is printed at the top of each page. If the ot her party h as n ot programmed their identif iers (pe rha ps in an attempt to hide their identity), you may not wish to receive their messages int o memo ry, which would take up valuable space.

Cross-reference

ECM: see page 96. Authorized Reception: see page 109.

If you wish to switch Substitute Reception on or off, do the following procedure. (See page 11 if you need more information about the User Para met er set tin gs adjustment procedure).

1. Function 6 0 2 2 2 2 6 and 3. At this time, you can print a User Parameter List if you press k and Start.

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

The settings for switch 00 are now sho wn on the bottom line of the display.

2. Press i or m until the settings for switch

SWITCH05: 0000 0000

05 are shown. The settings that you need to change are those for digits 0 and 1.

Digit 0 (Underlined) Digit 1 (Double Underlined)

The meanings of these settings are as follows.

Digit Purpose

0 Substitute Reception 0: Off 1: On

Reception to memory (including Substitute Reception, Memory Lock, Forwarding,

and Transfer Requests from another station) when no RTI or CSI identifiers were received from the other party 0: Enabled, 1: Disabled

3. If you wish to change the setting, press 0 or 1 of the ten key pad.

4. Finish: Yes and Function.

ROUTINE OPERATION TELEPHONE CALLS

TELEPHONE CALLS

An external telep ho ne set is re qu ired to exe cut e th e procedures in this section . You can use your fax machine for dia ling in the same way as you would use a

telephone. This is useful when calling fax mach ine s tha t are u sua lly kep t in Manual Receive Mode, as well as for te lep ho ne conve rsat ion s.

❐ You can dial using Quick Dial K eys or Spee d Dial Cod es. ❐ With the On Hook Dial fe at ure , you do not have to pick up the hand set bef ore

dialing.

❐ You can send a fax message aft er fin ishing the conversatio n, wit hout having to

make a new call.

Cross-reference Manual Receive Mode: see page 46.

Making a Telephone Call

Using On Hook Dial

Using On Hook Dial is like using the handset (see the next page), except that you do not have to pick it up before dia ling. Just press the On Hook Dial key, and dial the number. When you hear the other party on the fax machine’s built-in speaker, you can pick up the handset. This keeps bo th hands fre e f or re fe rring to telephone numbers while you are dialing.

1. Press the On Hook Dial key.

2. Dial. See page 25 for how to dial. Do not use the handset.

ON HOOK MODE

ON HOOK MODE PRESS START AFTER TONE 2125551234

Note:

Do not press Start. If you wish to cancel the call, press the On Hook Dial key.

3. Listen to your machine’s built-in speaker. When the other part y answe rs, pick up the handset .

ROUTINE

OPERATION

4. Replace the handset when you have finished.

TELEPHONE CALLS ROUTINE OPERATION

Using the Handset

Using the external te lephone set, you can use th e fa x ma chin e in th e same wa y as a normal telephone. Pick up th e ha nd set and dial on the fax mach ine ’s ten-key pad (or use a Quick Dial Key or Speed Dial Code if you wish).

1. Pick up the handset.

2. Dial. See page 25 for how to dial.

HANDSET MODE

HANDSET MODE PRESS START AFTER TONE 2125551234

Note: Do not press Start.

3. Continue as for a normal telephone conversation.

Using AI Redial

Use AI Redial if you wish to redial a number that you dialed recently.

1. On Hook Dial and AI Redial.

2. Scroll through the numbe rs in the AI Redial memory using the i and

arrows of the scroll key.

AI REDIAL NO.DIRECTORY 1 SCROLL ↓ PRESS YES OR NO

01 XYZ CO. NEW YORK

ON HOOK MODE PRESS START AFTER TONE 2125551234

When the correct number is disp laye d, press Yes.

❐ The number will be dialed immedi-

ately .

ROUTINE OPERATION TELEPHONE CALLS

Answering the Telephone

If the telephone rings just once:

A fax is coming in. Do not pick up the handset.

If the telephone rings continuously:

1. Pick up the handset and speak to th e ot he r pa rt y. If you hear a high-pitch ed tone, a fax is coming in. Press Start then hang up.

2. If the caller wants to send you a fax, press Sta rt af te r speaking. Then h an g u p. If nothing happens after you press Start the power may be switched off or the

telephone may not be properly connected.

Phoning and Faxing on the Sa me Call

ROUTINE

OPERATION

To Talk Before Sending a Fax (On Hook Dial)

1. Press the On Hook Dial key.

2. Dial.

Note:

Do not use the handset. Do not press Start.

3. If you hear a voice from the machine’s built-in speaker, pick up the handset and press Stop or On Hook Dial then speak to the other party .

❐ If you hear a high-p itched tone instead of a voice, place your fax message

in the feeder, then press Start.

4. When you are ready to send your fax message, pla ce your message in the feeder, then ask the other party to press Start.

5. When you hear a high-pitched tone, press Start.

6. Replace the handset.

Do not replace the handset if you wish to speak to the other party again. When your machine emits a to ne, press Stop then speak.

TELEPHONE CALLS ROUTINE OPERATION

Speaker and Buzzer Volume Adjustments

Your machine has a built in speaker. With this speaker, you can listen to the telephone line without picking up the handset . The spe ake r will be auto mat ically switched off just before the start of facsimile data communicat ion .

When you are sending a fax message, you will be able to hear the line after the machine has dialed. If th e line is busy, you can press the Stop key and start another operatio n without having to wait for th e mach ine to disco nn ect the line.

The volumes you can adjust are; Transmit tin g mon ito r (TRANSMI SS IO N): So und you hear in tran smission . Receiving monitor (RECEP TIO N):Sound you hear in reception . Dialing monitor (DIALING): Sound you hear af ter pressin g St art key. Buzzer tone (ALARM): Volume of the buzzer when you open a cover and so on. Key tone (SCROLL KEY): Sound you hear when you press a key on the operat ion panel.

If the speaker volume is not sat isfactory, you can adjust it.

1. Function 6 0 2 2 2 2 9 and 2.

2. To increase: k. To decrease: j. To accept: Yes.

3. Repeat step 2 for each adjustment that appears on the screen.

4. Finish: Function.

MONITOR VOLUME SET VOLUME TRANSMISSION: ← >>> → PRESS START YES TO END

MONITOR VOLUME SET VOLUME TRANSMISSION: ← >>>> → PRESS START YES TO END

ADVANCED FEATURES

NETWORKING

Overview

This section explains how you can use this mach ine to dist ribu te fax messa ge s over networks of fax machines.

As we have seen (Sending to More Than One Location, page 26), you can send the same fax message directly fro m your machine to more than one lo cat ion. The diagram in that sectio n sho ws yo ur mach ine send ing the same fa x to th ree locations. This feat ure is common ly known as Broadcasting .

However, with Broadcasting, you or your orga niza tio n ha s to pa y for th ree fax calls. If these are all long distance calls, th at can be quit e exp ensive. If you use the networking feat ure s provid ed wit h th is machin e, you will be ab le to redu ce costs by sending th e fa x message only once, to a Transfer Station, and th at Tra nsf er St at ion will dist ribu te your fa x messag e.

Networking using a

Broadcasting

Transfer Station (Transfer Request)

You can take advantage of your mach ine’s Group Dial, Broa dcasting, and Tra nsf er Req ue st feat ure s to set up ext ensive fa csimile ne two rks. Such ne two rks can save time and cost if you set the m up to perf orm commo nly-used broadcasting opera tio ns, especially if long-distance commun ications are involved.

Cross-references

Groups: see page 284. Broadcasting: see page 26. Transfer Request: see page 58.

ADVANCED

FEATURES

NETWORKING ADVANCED FEATURES

What Networking Features Does This Machine Have?

The machine’ s net workin g fe at ure s are summa rized below. ❐ Transfer Request: This allows you to sen d a fa x messag e to a number of

destinations via a single Transfer Station (see page 58). Transfer Request can be combined with Broadcasting to set up more complex networks (see page

61).

❐ Multi-s tep Transfer: This allows you to set up a st ring of Tran sfer Stations in

different are as. The Transfer Station in each area would distribute your message to destinations in the same are a, and pass on your messa ge to the next Tran sfer Station in the ch ain . S ee pa ge 62 for more on this feature.

When you look at these proce dures later in this section, they may seem rat he r complex. However, once you have decided upon a certain op era tion, and if you plan to use it frequently, program it as a Keystroke Program. Next time, this will allow you to start the opera tio n with only one keyst roke.

Note

Your sales or service representative will be able to help make all the necessary group and transfer station number programming in the various broadcasting terminals throughout your proposed network. Please co-ordinate with your sales representative to obtain correct programming at the time of installation.

Cross-references

Transfer Request: see page 87. Transfer Request combined with Broadcasting: see page 61. Multi-step Transfer: see page 62. Keystroke Programs: see page 68.

ADVANCED FEATURES NE TWORKING

Preparing the Machine for Networking Operations

Before you can start to set up fax communication networks, there are some ite ms that you have to program in your machine. These are as follows.

❐ Your Fax Machine’s Own Telephone Number ❐ The ID Cod e (th e ID Cod e of your machine and all the Relayin g Terminals and

Tran sfe r Sta tio ns must be the same)

If you install the option al Gro up 4 ISDN kit, there are some other items that you will have to program. These are dealt with in App endix E , wh ich co vers th e ISDN kit.

You will also have to plan how you program your Grou ps (in co-o rdin at ion with other people at other locatio ns who will use your machine as a Transfer Station), and you must also know how all the Relaying Terminals and Transfer Sta tio ns have programmed their Groups.

Storing your Machine’s Own Telephone Number

Store your fax termina l’s telephone numbe r using this fe ature. If you do not do this, you will not be able to use the Transfer Request feature.

If your fax machine’s telephone number changes, do not forget to change the stored telephone number data.

1. Function 6 0 2 2 2 2 6 1 then m until the screen is as shown opposite.

2. Yes.

OWN ANALOG NUMBER YES TO SET PREVIOUS ↑ NO TO CANCEL NEXT ↓

OWN ANALOG NUMBER

_ YES TO END

3. Input your fax terminal’ s tele phone number.

❐ The format of the number must be as follow s:

International Dial Pre fix, Your Country Code, Your Area Code, then you must add a Pause, followed by you r tele ph one number.

Check the Interna tio na l Dialing Pref ix and the Coun try Cod e with your loca l telecommunicatio ns op era to r. The example shown is for th e US A; th e codes to add are 011 and 1.

ADVANCED

FEATURES

NOTE: Use the Pause key to add a pause.

4. Yes Function.

OWN ANALOG NUMBER YES OR CLR 0111212-5551234_

• NO

NETWORKING ADVANCED FEATURES

Storing the ID Code

Before programming the ID Code, conf er with other use rs in your fax net work to agree on an ID Code. This is because commu nica tions using ID Codes will fail if the codes are not the same .

The ID Code can be any four-digit code (using digits 0 to 9 and let te rs A to F), except 0000 and FFFF.

In addition to the netwo rking fea tures de scribe d in th is section, ID Codes are used with the following commu nication feature s. The same code must be used by all members of your fax network a nd all people you wish to communicate with using these feature s .

❐ Polling: see page 135. ❐ Closed Netwo rk: see pages 94 and 134.

Features using ID Codes can only be used between terminals made by the same maker.

ADVANCED FEATURES NE TWORKING

To store an ID Code, do the following .

1. Function 6 0 2 2 2 2 6 1 then m until the screen is as shown opposite.

2. Yes.

POLLING ID YES TO SET PREVIOUS ↑ NO TO CANCEL NEXT ↓

POLLING ID ID SETTING _ YES TO END

3. Input the ID Code that you will be using. Example: 4 3 6 3.

❐ Do not use 0000 or FFFF.

POLLING ID YES OR CLR 4363

• NO

4. Yes Function.

Groups

The way to program a Group is exp lain ed in App endix F. See page 292 and the pages following that for all the pro ced ure s. However, there are two points to kee p in mind when you are setting up Grou ps fo r net workin g opera tions.

Limitations on the size of a Group: You can store up to 200 destinations in a Group. However, the networking features can only handle Groups that ha ve up to 30 destinations. If you are prog rammin g a Group for ne two rking purp ose s, do not put more than 30 numbers in that Group.

Group Transfer Station: You can specify a Group Transfer Sta tio n fo r each of your Groups. Then another party can send you a fax me ssag e a nd inst ruct your machine to send it to ea ch number in a Group, throu gh the Group Transfer Station, which acts as a broadca ster. You r machine will then relay the fax message to that gro up ’s Group Transfer Statio n, wh ich will th en sen d t he fa x message to each of the numbers store d in th at Group. You should store Group Tra nsf er St at ion s f or Gro up s that you wish to use with th e Mu lti-st ep Transfer features. For instru ctio ns on how to store a Grou p Transfer Station for a G rou p, see page 295.

ADVANCED

FEATURES

NETWORKING ADVANCED FEATURES

Transfer Request

Tra nsf er Req ue st he lps you save costs when you send the same messag e to more than one place in a distant area.

❐ Your machine send s the messag e to the Transfer Station, which hold s it in

memory.

❐ The Transfer Station then send s it on to each of the End Receivers in

sequence.

❐ Afte r bro ad cast ing , the Transfer Station sends your machine a Transfer Result

Report to tell you if there were any problems with the commun icat ion.

Note: ❐ This feature can only b e use d if th e Transfer Station was made by

the same maker as your machine.

❐ The ID Code of you r ma chin e must be th e same as the ID Code of

the Transfer Station.

❐ Your fax machine’s telephone number must ha ve be en pro-

grammed in advance.

❐ The Transfer Station must have memory space availa ble , a nd must

be able to act as a Transfer Statio n (so me machines cannot do this, or can but the capability has been switched of f ).

❐ The teleph on e nu mbe r of the caller who makes a transfe r requ est

must be programmed in a Quick Dial or Speed Dial of the Transfer Station. This is so the Transfer Station can send back the caller a Tra nsf er Resu lt Rep ort .

You cannot dial the End Receivers as full numbe rs on you r ten -key pad, and you cannot use your own stored Speed Dials, Qu ick Dia ls, and G rou ps. You must use the numbers that are stored in the Transfer Station. Always keep a copy of t he Transf er Station’s Telephone Lists (Quick Dial, Speed Dial, and Group Lists) ne ar the machine if you plan to use Tran sfer Request.

ADVANCED FEATURES NE TWORKING

Cross-reference

Quick Dial and Speed Dial: see pages 283 and 285. Groups: see page 284. ID Code: see page 56. Telephone Lists: see p. 192.

1. Make sure that the machine is in standby mode (see page 24).

2. Place your documen t in th e feeder.

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

3. Ether:

❐ Function 1 and 3. ❐ If you have programmed one of

the User Function Keys to activate

TRANSFER OPTIONS ↓ TRANSF.1

this feature, press that key and go to step 4.

❐ If you can no t use Funct ion 13, you fo rgot to store, your fax mach ine’s tele-

phone number, or your ID code (Function 61).

❐ If you have inst alled the ISDN Option kit, you mu st also prog ram th e ma-

chine’s Own ISDN G4 and Own ISDN G3 numbers (use Function 61; see pages 251 and 252). Your G4 Terminal ID and your ISDN su bscrib er numbers for G4 and G3 must also have been sto red.

4. Input the telephone number of the first transfer broadcast ing station, then press Yes.

❐ This machine must be of the same

manufacturer as yours, an d it must be able to act as a Transfer Station.

TRANSFER TRANSF.1 12125551234 RECV 1

5. Input the destinations for this transfe r broadcaster. You must use Quick Dials, Speed Dials, or Groups that are stored in the transfer broadcaster. There is a shorthand nota tion for this purpose. See the follo wing examples:

❐ Quick Dial Key 01: # 0 1 Yes. ❐ Speed Dial Code 10: # * 1 0 Yes. ❐ Group 01: #

* * 0 1 Yes.

TRANSFER NEXT NO. OR START TRANSF.1 12125551234 RECV _ TRANSF. ↓

Note: You cannot store the Upgraded Spe ed Dial Nu mbe r.

FEATURES

ADVANCED

NETWORKING ADVANCED FEATURES

NOTE: You can select up to 99 Transfer Stations, and up to 30 End

Receivers for each Transfer Station. (This number depends on how many numbers are currently waiting in memory to be dialed. See the table on page 301 for more information concerning the limitations to this feature.)

6. Either:

❐ Enter more de stin ations for this transfe r b roa dca ste r - go to ste p 5. ❐ Input another transfer broadcaster and its destinations: m - go to step 4. ❐ Start th e transfer request: Start.

NOTE: You may use some transmission options, such as Send Later.

See page 34 . If you wish your machine to be a Transfer Station for other parties to use for their Transfer Requests, you must install a memory card or a hard disk.

Atlantic City

Boston

ADVANCED FEATURES NE TWORKING

Combining Transfer Request with Broadcasting

If you wish to set up complex fax messag e dist ribu tio n ne two rks, you can make a Tra nsf er Request using more than one Transfer Station. When you do this, you can send the same message to up to 30 Transfer Stations, and each Transfer Station can pass th e messa ge on to 30 En d Rece ivers.

Los Angeles

San Francisco

New York

Seattle

Houston

Hartford

Philadelphia

Buffalo

Dallas New

Orleans Oklahoma

City

Assume that your machine is in San Francisco and you wish to send the same message to various locations in the U.S.A. Of cou rse, doin g a simple broadcast, sending to each terminal directly from your machine, would get the job done , but you would not be takin g ad vantage of the cost -cut tin g features of the machine.

However, if you incorporate Transf er Req ue st, as sho wn b elo w, your machine would only make 4 calls, instead of the 10 that would be necessary if Transfer Request was not use d. This saves costs.

❐ Your machine can pla y any pa rt in a Transfer Request network of this type,

provided that you ha ve pro grammed all the required fea tu res as exp lain ed earlier in this section.

❐ The ID codes of the requ est er (Sa n Fran cisco) and t he Transfer Stations (New

York and Houston) must be the same. The requ ester must have its own fax number programmed.

ADVANCED

FEATURES

❐ The model used by the requeste r (San Francisco ) must be able to make

Tran sfe r Requ est s through more than one Transfer Station.

❐ Reports ind icat ing success or failure will be returned to San Francisco from the

terminals in Houston and New York.

To do this procedure, use the broa dca sting procedure on page 26. Th e destinations sho uld be as follows:

❐ Los Ange les ❐ Seattle ❐ A Group containing Boston, Hartf ord , P hila de lph ia, Buffalo , and Atlantic City,

with New York as the Group Transfer Station

❐ A Group containing Dallas, New Orleans, and Oklahoma City, with Houston as

the Group Transfer Station

NETWORKING ADVANCED FEATURES

❐ The fax number of San Francisco must be programme d in a Quick Dial or

Speed Dial of the machines in New York and Houston.

Multi-step Transfer

The principles of the Two-step Transfer fea tu re ca n be u sed to build u p a multi-step facsimile network. This will work using eit her ana log (Gro up 3) o r digital (Group 4) lines. An example fo llows.

Dials #**01 (Transfer Request)

Terminal C: Group 1 Terminals I and J Group Transfer Stn. = D Terminal C: Group 2 Terminals E, F, G, and H

Terminal B: Group 01 #**01 #**02 Group Transfer Stn. = C

To set up this network, the following programmin g must be done: ❐ Terminal C must contain two preprogrammed group s. Gro up 1 must con ta in

terminals I and J. Group 2 must contain termin als E, F, G, and H. In Group 1, terminal D must be specified as the Gro up Transfer Station.

❐ Terminal B must contain a preprogrammed group (Group 1). Th is gro up must

contain two numbers, #∗∗01, and #∗∗02. These specify transfer using gro up s 1 and 2 that are stored in the Grou p Transfer Station. In Group 1, C must be specified as the Group Transfer Station.

❐ The ID code s of te rminals A, B, C, and D must be th e sa me. To start the operation, terminal A does a transfer request using t ermin al B as the

broadcaster and #∗∗01 as the end receiver; this specifies tra nsmissio n to the numbers stored in Group 1 at termin al B.

Cross-reference

Group Transfer Station: see page 295.

ADVANCED FEATURES NE TWORKING

Your Machine as a Transfer Station (Memory Card or Hard Disk Required)

Your machine can be a T ra nsf er Station for ot he r pe ople t o u se f or t he ir Transfer Requests.

If the requestin g party is u sing a machin e of the same man uf acturer as your machine, they must perfo rm the Transfer Request procedure given aft er p ag e 58. Any requesting party must have the same ID Cod e as you r machine’s.

However, if the requesting party is using a machine mad e by another manufacturer, or if they couldn’t get the Tr a nsf er Req ue st p roce dure t o wo rk, yo u will have to set up the Transfer Request by Tonal Signals feature in you r mach ine .

❐ If you do not wish to have your machine available as a T ransfer Station ,

contact a service technicia n an d ask to have this feature switched off.

❐ Another way to restrict use of this feature is to make sure tha t all req uesting

parties must have their identifiers stored, so that you do no t re ceive Transfer Requests from unknown part ies. See the bot tom of pa ge 108 for more details on this.

Transfer Request by Tonal Signals

This feature allows your machine to acce pt Transfer Requests made from the requesting side usin g Dial Tones. An operat ion of this type ca n su cceed only if the following conditions ha ve been met.

❐ The req uester’s fax machine must be connect ed to a te lephone line that can

accept DTMF (tone dial) signals, or mu st be able to generate Tonal Signals (see page 88).

❐ Your fax machine’s reception mode must be Auto Rece ive. ❐ Your fax machine’s remote ID must have been prog ramme d. ❐ Transfer Request by Tonal Signals must have been switche d o n. ❐ The te lep ho ne numb er of the caller who makes a transf er req ue st must be

programmed in a Quick Dial or Speed Dial of the Transfer Station. This is so the T ran sfer Station can sen d b ack t he calle r a Transfer Result Report.

Setting the Machine up for Transfer Request by Tonal Signals

You must do the following to use this feature:

❐ Set up th e machine in Auto Receive mode (see pag e 46 ).

ADVANCED

FEATURES

❐ Program the Remote ID (Function 61)

The other party will have to enter this cod e eve ry t ime th ey acce ss your machine to make a T r a nsf er Req ue st using a machine that is not o f t he same manufacturer as this machine.

❐ Switch Transfer Request by Tonal Signals On (Function 63, see below).

In a new machine, it is switched on in the fact ory.

00000000

NETWORKING ADVANCED FEATURES

Storing the Remote ID

As a new machine has a Remote ID of 0000 when it leaves the factory, we recommend that you store a new Remote ID immedia te ly. This remote ID is also used as the password for Fax on Demand.

1. Function 6 0 2 2 2 2 6 1 th en m until the screen is as shown opposite.

2. Yes.

3. Input the Remote ID that you will be using. Example: 6 7 5 4.

REMOTE ID YES TO SET PREVIOUS ↑ NO TO CANCEL NEXT ↓

REMOTE ID YES OR CLR 0000

REMOTE ID YES OR CLR 6754

• NO

4. Yes Function.

Switching Transfer Request by Remote Transfer On/Off

To switch this feature on or off, do the followin g. (See page 10 for more information about the User Para met er settings adjustment pro ced ure ) .

1. Function 6 0 2 2 2 2 6 and 3.

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

2. The settings for switch 00 are now sho wn on the bottom line of the display.

3. Press m until the settings for switch 11 are shown. The setting you need to use is digit 0.

4. If you wish to change the setting, press 0.

5. Finish: Yes Function.

SWITCH00:

SWITCH11:

Digit 0 0: The feature is disabled. 1: The feature is enabled.

00000000

ADVANCED FEATURES NE TWORKING

Procedure for Transfer Request by Tonal Signals

If an operator of a machin e of a different manufacturer than yours wishe s to use your machine as a Transfer Stat ion, they will have to do the fo llowin g p roce du re.

Full Procedure

A quick reference version of th is proce du re is given on the ne xt pa ge.

1. First, the requesting party must dial you r fax mach ine using an external telephone.

2. Immediately after hearing fax to ne s from you r machine, they must press #. The tone will stop, and a single high -pitched beep of about on e seco nd dura tio n will be heard. This is an ACK tone (Acknowledgment).

3. The requesting party must then enter your Remote ID then pre ss #. See the note s at the bottom of the next page.

4. After hearing an ACK to ne , they must press 2 4 #.

5. After hearing an ACK to ne , they must press

* * *.

6. After hearing an ACK tone, they must dia l the number which the T ransfer Result Report must go to (their own termin al). This must be pro gra mmed in your machine as a Speed Dial or Quick Dial.

7. The requesting party has to dial the end receive rs in the short ha nd forma t use d for Tra nsfer Request (see the quick ref erence procedure on th e n ext pa ge for an example). Then they must pre ss #.

For example:

❐ Quick Dial Code 01: 0 1 # ❐ Speed Dial Code 01: * 0 1 # ❐ Group 01: * * 0 1 #

8. The requesting party must repeat step 7 for all the end receiver numbe rs. If there are no more numbers, the req uestin g pa rty sho uld press # twice .

9. Communication begin s after three ACK to ne s. When the request ing party hears fax tones again, th ey must press Sta rt on their fax machine.

ADVANCED

FEATURES

End Receiver: Group Dial 03

End Receiver: Speed Dial 02

NETWORKING ADVANCED FEATURES

Example Procedure (for Quick Reference)

❐ Remote ID: 1111 ❐ Transfer Result Report Destination: Spee d Dial 04 in your mach ine. ❐ End Receive rs, as pro gra mmed in your mach ine: Quick Dial 01, Speed Dial 02,

Group Dial 03.

1. The requesting party must dial you r machin e using an external tele phon e, and wait for the fax tones.

2. When the fax tones come in, the request ing part y must immed iat ely inp ut the following sequence. (ACK: Wait for the ACK tone)

# - 1111# - 24# - *** - *04# - 01# - *02# - **03# - ## -

ACK

Your Machine’s Remote ID Code

ACK

ACK ACK ACK ACK

Transfer Result Report Destination: Speed Dial 04

End Receiver: Quick Dial 01

ACK ACK

3. When the requesting party hears fax tones again, they must press Start.

Notes

❐ The remote ID code must have be en prog ramme d earlier. ❐ After ente ring the ID code, if th ere is an inte rval of more than 5 secon ds

followed by three short beeps rep ea ted th ree times, enter th e remo te ID again.

❐ If you enter th e wron g remo te ID, you will hear three short be ep s. Try to enter

the code again. If you enter the wrong code five time s, th e remo te control services will not be available until you go back to the machine and reprog ram the ID (this is a security measure to pre vent other people get tin g acce ss t o your machine).

ACK x3

ADVANCED FEATURES NE TWORKING

Beep Tones

Sometimes during a Remote Transfer, you may h ea r on e or more be eps. The following table explain s the meanings of these signals.

Sound Reason Required Action

One high beep Acknowledgment No problem; keep going. A short beep three times Rejection Operation error. Try again. Also see

the third note on the previous page. A high beep three times Service code accepted No problem; keep going. A mixed beep five times Service code rejected Operation error. Input the correct

code.

ADVANCED

FEATURES

TRANSMISSION ADVA NCED FEA TURES

TRANSMISSION

Keystroke Programs

Overview

If you regularly transmit to a particu lar de stin at ion or set of dest ina tions using the same features, you can save a lot of repetitive keyp ad ope rat ion by storing the features and destinat ion s in a Keyst roke Prog ram.

Keystroke Programs are store d in Qu ick Dial Keys or Sp ee d Dial Cod es. ❐ You can store Keyst roke Prog rams in Sp ee d Dial Cod es when the Function

Upgrade Card is installed.

❐ If you store a Keyst roke Prog ram int o a Qu ick Dial Key or Sp ee d Dial Cod es,

that they cannot be used for any other purpose.

❐ Be sure to sto re you r Keyst roke Prog ram in a vaca nt Quick Dial Key or Speed

Dial Code.

Example: Let us say that yo u norma lly send a daily report to loca tio ns A , B , a nd C at 11 pm (using Send Later). Store these instructions as a Keyst roke Prog ram. Then every day, you will only have to place the report in th e do cume nt fee de r, then press that key or enter that cod e to set up the transmission.

Cross-reference Send Later: see page 35.

Note: Keystroke Programs can be stored in Speed Dial codes, when the

Function Upgrade Card is installed.

ADVANCED FEATURES TRANSMISSION

Storing a Keystroke Program

1. Make sure that the machine is in standby mode (see page 24).

2. Place a sheet of paper in the feeder. ❐ Skip step 2 if you are making a

Polling Reception program.

3. Select all required features (such as Tran sfe r Re qu est) and telephon e numbers as you would normally do.

❐ Contrast, resolution, and halftone

cannot be stored in a keystroke program.

4. Press the Quick Dial key or Speed Dial with two digits code that you wish to store the program in. Example: 01 of the Quick Dial. or

Speed Dial, 1 and 0.

MEMORY TRANS. 4.APR.12:25 SET DOC. OR ENTER FAX NO. MEMORY 100%

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

PROGRAM? YES OR NO

❐ Make sure th at this key is vacant.

5. To complete the program: Yes.

Note: The procedure that you just stored will now begin. If you do not wish to

use the procedure now, press Stop immediately.

ADVANCED

FEATURES

TRANSMISSION ADVA NCED FEA TURES

Labeling a Program

If you store a label for your keystro ke pro gra ms, th e lab el will app ear on th e display when you use the program.

1. Function 3 and 4. If you press k and Start, a Program List will be printed.

2. Press the Quick Dial key or enter the Speed Dial code that holds the program that you wish to label. Example: 01 of the Quick Dial Key and Yes.

3. Input your label, using th e Qu ick Dial keys. For how to enter the label; see pag e 4.

4. Yes.

5. Either:

❐ Label another program: Go to step 2. ❐ Return to stand by: Function.

PROGRAM CHOOSE KEY

_ PRINT LIST →

NO TO CANCEL

PROGRAM YES OR CLR • NO

TRANSMIT DAILY REPORT_ ABC

PROGRAM CHOOSE KEY

_ PRINT LIST →

NO TO CANCEL

PROGRAM CHOOSE KEY

_ PRINT LIST →

NO TO CANCEL

ADVANCED FEATURES TRANSMISSION

Using a Program

Before using a program, make sure that the machine is in standby mod e (see page 24 for details).

Transmission Program

1. Place your document in the feeder.

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

2. Press the programmed Quick Dial Key, or enter the programmed Speed Dial code.

❐ The program begins at once, or at

the later time specified by the program.

Free Polling Reception Program

1. Press the programmed Quick Dial Key, or enter the programmed Speed Dial code.

PROGRAMMED

The program begins at once, or at the later t ime spe cifie d by the pro gra m.

Cross-reference:

Polling Reception: see page 140.

ADVANCED

FEATURES

TRANSMISSION ADVA NCED FEA TURES

Erasing a Program

When you wish to delete a keystroke pro gra m, do the follo wing .

1. Function 3 and 4.

2. Press the Quick Dial key or enter the Speed Dial codes that holds the program that you wish to erase. Example: 08 of the Quick Dial Key.

3. Press Clear.

4. To delete the program: Yes.

5. Either: ❐ Edit or erase another prog ram: Go to

step 2.

PROGRAM CHOOSE KEY

_ PRINT LIST →

NO TO CANCEL

PROGRAM YES OR NO

08 TRANSMIT DAILY REPORT ↑

CLR: CLR ↓

PROGRAM

10 KANTOH AREA ↑

CLEAR? YES

PROGRAM CHOOSE KEY

_ PRINT LIST →

NO TO CANCEL

• NO

❐ Return to sta ndby: Function.

ADVANCED FEATURES TRANSMISSION

Confidential Transmission

Overview

Use this feature if you do not want your messa ge to be picked up casually by anybody at the othe r end . The message will be stored in the memo ry at th e o th er end. It will not be printed until an ID known as th e Con fid en tia l ID is ente red .

Note: ❐ The machine at the other en d must have memory space availab le

and it must have the Confidential Reception feature.

❐ This is a proprietary fe ature, and as such it only funct ion s with ma-

chines produce d by th e same manufacturer th at have this feature.

❐ Befo re sen din g a confidential messag e, it is recommended that

you call the receiver and advise them that you are send ing a fax message in this manner.

There are two types of Co nf ide nt ial Transmission.

1. Normal Confidential Transmission

The other party can prin t the message by entering th e ID th at was previously stored using the Conf ide nt ial ID feature.

2. Confidential ID Override

If you wish to send a confidential message to a particular perso n at the othe r

end, you can specify the Conf ide ntial ID that person has to en te r to see tha t message. Anybody ente ring th e ma chin e’s Confidential ID will not be able to see the message. Bef o re you sen d the message, don’t forg et to tell the intended receiver what code must be entered to prin t th e messa ge .

ADVANCED

FEATURES

Note: The receiving machine’ s Conf ide ntial ID is not changed by this proce ss.

TRANSMISSION ADVA NCED FEA TURES

If the intended rece iver has a Perso na l Code with a Confidential ID stored with it, you can override the rece iving machine’s ID with th at Confidential ID. Then:

❐ The rece iver can print the messag e by inp utting the Confid en tia l ID tha t is

stored with that perso n’s Personal Code.

❐ The inten de d rece iver will also be info rmed perso nally b y a Conf ide nt ial File

Report; this report will have the name of the receiver on it, if the name was stored with the Pe rson al Code.

Cross-references

Confidential ID: see page 100. Personal Codes: see page 82. Confidential File Report: see page 207. Journal: see page 176. Confidential Reception: see page 99.

Procedure

To set up a confidential tran smission , do the follo wing .

1. Place your documen t in th e feeder.

2. Function 1 and 2. The machine is now in Confidential Transmission Mode.

3. Dial then press Yes.

4. Either:

❐ Dial another number: Go to step 3. ❐ Press Start .

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

CONF. TRANS. OPTIONS ↓ ENTER FAX NUMBER

CONF. TRANS. OPTIONS ↓ PRESS YES OR CLR 2125551234

CONF. TRANS. OPTIONS ↓ ENTER NO. OR START DEST:2

• NO

Confidential ID Override Option

This procedure will override th e Con fid en tia l ID store d in th e ot he r part y’s machine. The override is only effective for this o ne tra nsmission.

When in Confidential Transmission Mode (see above).

1. Press m, 0 and 4.

CONF. ID ENTER ID CODE

NO TO END

ADVANCED FEATURES TRANSMISSION

2. Enter the Confide nt ial ID that you wish to use for this message.

CONF. ID PRESS YES OR NO 1111

Example: 2 5 6 7 of the te n key pa d and press Yes.

3. Dial and press Start.

For how to use other options, see pa ge 34 and th e pa ge s follo wing.

Auto Document

Overview

If you often find tha t you have to sen d a pa rticu lar pa ge to peop le (fo r example, a map, a standard attachment, or a set of instructions), store that pag e in th e memory as an Auto Documen t, using a Quick Dial Key or a Spe ed Dial co de .

Then, when you need to send tha t page to some bo dy, press the Quick Dial Key or enter the Speed Dial code that you sto red it in, pla ce an y oth er page s tha t you wish to send into th e fee de r, dial, and press Start . At the other en d, the Auto Document will be printed first.

The Auto Document is transmitted as it is; you cannot write anything on it like you can with a cover sheet. If you wish the machine to place your name on your transmitted documents, try using the Label Insertion feature (see page

93).

Note: Auto Documents can be stored in Speed Dial codes, when the

Function Upgrade Card is installed.

ADVANCED

FEATURES

TRANSMISSION ADVA NCED FEA TURES

Storing an Auto Document

You can store the auto document in a Quick Dial or Spee d Dial an d lab el th e au to document.

Storing an Auto Document

1. Place the document and select the resolution/contrast settings you require.

2. Press Function.

3. Press 3 and 5.

4. Now choose where to store th e Auto Document, in a Quick Dial or Speed Dial. Either: ❐ Press a Quick Dial key or

❐ Press the Speed Dial/Tel Directory

key and enter a two digit code on the ten keypad.

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

FUNCTION NO:_ OR NO 10TRANS. MODE 20CLEAR CHANGE 30PROG. CHANGE 40REPORTS ↓

AUTO DOCUMENT CHOOSE KEY

PRINT LIST →

_ NO TO CANCEL

With the feature enhancing card

AUTO DOCUMENT SELECT _ YES=END

01 ↑

1.STORE FAX 2.LABEL 3.CLEAR ↓

When pressing the one-touch 01

If you enter the wrong number, press No to enter the correct number.

5. Press 1.

6. Press Yes to store the docume nt as t he cover sheet or press No not to.

7. Press Start.

8. Press Function to return to standby mode.

AUTO DOCUMENT

01 CONF. TRANS.

STORE AS COVER SHEET YES

AUTO DOCUMENT PRESS NO

PRESS START

AUTO DOCUMENT WAIT:STORING DOCUMENT

MEMORY TRANS. 31.DEC.12:59 SET DOC. OR ENTER FAX NO. MEMORY 100%

• NO

ADVANCED FEATURES TRANSMISSION

Labeling an Auto Document

1. Press Function.

2. Press 3 and 5.

3. Now choose the Quick Dial key or Speed Dial code to label Either: ❐ Press a Quick Dial key or

❐ Press the Speed Dial/Tel Directory

key and enter a two digit code on the ten keypad.

If you enter the wrong number, press No

to enter the correct nu mbe r or se arch the correct number using i and m.

4. Press 2.

FUNCTION NO:_ OR NO 10TRANS. MODE 20CLEAR CHANGE 30PROG. CHANGE 40REPORTS ↓

AUTO DOCUMENT CHOOSE KEY

PRINT LIST →

_ NO TO CANCEL

AUTO DOCUMENT SELECT _ YES=END

29 ↑

1.STORE FAX 2.LABEL 3.CLEAR ↓

When pressing the Quick Dial 29.

AUTO DOCUMENT ENTER LABEL

01 NO TO CANCEL

_ ABC

5. Enter the documen t na me usin g th e Quick Dial key or the ten key pad. If you enter the wrong name, press

Clear or No to enter the correct name. Clear --- Erase one letter at the

cursor.

No --- Erase all.

6. Press Yes.

7. Press Function. Return to the standby mode.

When selecting "1"

AUTO DOCUMENT ENTER LABEL

01 NO TO CANCEL

_ ABC

AUTO DOCUMENT SELECT _ YES=END

29 ↑

1.STORE FAX 2.LABEL 3.CLEAR ↓

Press Yes and repeat the procedure from step 3 to name another document.

MEMORY TRANS. 31.DEC.12:59 SET DOC. OR ENTER FAX NO. MEMORY 100%

ADVANCED

FEATURES

TRANSMISSION ADVA NCED FEA TURES

Customized Auto Document

Programming documents into Quick Dials or Spee d Dials which have destinations already stored in them is called "Custo mized Au to Document" you can not only amend Quick Dials/Speed Dials, but may also add programmed destinat ion s to auto documents.

Using an Auto Document

1. Make sure that the machine is in standby mode (see page 24).

2. If you wish to attach a fax message to your Auto Document, place the f ax face down into the fe ed er.

3. Now choose the Quick Dial key or Speed Dial code that contains the docu men t you need. Either: ❐ Press a Quick Dial key or

❐ Press the Speed Dial/Tel Directory

key and enter a two digit code on the ten keypad.

Example: Quick Dial Key 08 . And press Yes.

4. Dial the destination(s), and press Yes.

5. Either;

- Dial another number: go to step 4.

- No more destinations: pre ss Star t.

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

SEND AUTO DOCUMENT

YES OR NO

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

Note:

If you send the message to mo re th an one location, and you enter th e Qu ick Dia l key which contains t he Au to Document, it will be att ached to all destina tio ns.

ADVANCED FEATURES TRANSMISSION

Printing the Contents of an Auto Document

If you need to remind you rself of what one of your stored Auto Documents looks like, do the following procedure.

1. Function 5 and 3.

2. Now choose the Quick Dial key or Speed Dial code of the document you wish to print.

PROGRAM CHOOSE KEY

NO TO CANCEL

AUTO DOCUMENT NO TO CANCEL

PRESS START

Either: ❐ Press a Quick Dial key or

❐ Press the Speed Dial/Tel Directory

key and enter a two digit code on the ten keypad.

Example: Quick Dial Key 08 and Yes.

3. Start.

Changing the Content s of Auto Document

Changing the Label

_ PRINT LIST →

08 OFFICE LOCATION MAP

1. Press Function.

2. Press 3 and 5.

3. Now choose the Quick Dial key or Speed Dial code of the document you wish to change. Either: ❐ Press a Quick Dial key or

❐ Press the Speed Dial/Tel Directory

key and enter a two digit code on the ten keypad.

If you enter the wrong number, press No to enter the correct number or search fo r the correct number using i and m.

FUNCTION NO:_ OR NO 10TRANS. MODE 20CLEAR CHANGE 30PROG. CHANGE 40REPORTS ↓

AUTO DOCUMENT PRESS QCK/SPD

PRINT LIST →

_ NO TO CANCEL

AUTO DOCUMENT SELECT

29 ↑

1.STORE FAX 2.LABEL 3.CLEAR ↓

When pressing the one-touch 29.

ADVANCED

FEATURES

TRANSMISSION ADVA NCED FEA TURES

4. Press 2. The document name is displa yed .

5. Press Clear or No to enter the document name again.

6. Press Yes to return to the standby mode.

7. Press Function.

Erasing an Auto Document or Label

1. Press Function.

2. Press 3 and 5.

AUTO DOCUMENT ENTER LABEL

01 NO TO CANCEL

_ ABC

AUTO DOCUMENT PRESS QCK/SPD

PRINT LIST →

_ NO TO CANCEL

Repeat the procedure from step 3 to change another name.

MEMORY TRANS. 31.DEC.12:59 SET DOC. OR ENTER FAX NO. MEMORY 100%

FUNCTION NO:_ OR NO 10TRANS. MODE 20CLEAR CHANGE 30PROG. CHANGE 40REPORTS ↓

3. Now choose the Quick Dial key or Speed Dial code to erase. Either: ❐ Press a Quick Dial key or

❐ Press the Speed Dial/Tel Directory

key and enter a two digit code on the ten keypad.

If you enter the wrong number, press No

to enter the correct nu mbe r or se arch for the correct number using i and m.

4. Press 3.

AUTO DOCUMENT CHOOSE KEY

PRINT LIST →

_ NO TO CANCEL

AUTO DOCUMENT SELECT

29 ↑

1.STORE FAX 2.LABEL 3.CLEAR ↓

ADVANCED FEATURES TRANSMISSION

5. Either: ❐ Press Yes to erase the Auto Docu-

ment. "Document Erased!" will flash up .

❐ If you don’t wish to erase this Auto

Document, press No.

6. Either: ❐ Press Yes to erase the Auto Docu-

ment’s label. "Label Erased!" will be displaye d. flash up.

❐ If you don’t want to make a chan ge ,

press No.

7. Press Function to return to the standby mode.

AUTO DOCUMENT

10 OFFICE LOCATION MAP

CLEAR DOCUMENT? YES

AUTO DOCUMENT CHOOSE KEY

_ PRINT LIST →

NO TO CANCEL

Repeat the procedure from step 3 to erase another document.

MEMORY TRANS. 31.DEC.12:59 SET DOC. OR ENTER FAX NO. MEMORY 100%

• NO

ADVANCED

FEATURES

TRANSMISSION ADVA NCED FEA TURES

Restricting Access to the Machine

Overview

When your machine arrives from the fact ory and is in sta lled for th e first time, anybody can use it. Howe ver, using a system of Personal Codes, th e mach ine can be set up to prevent un au th orize d pe rson s from u sing the machine. The necessary procedure s are given in the following sect ion s.

❐ Programmin g the Person al Cod es: see below. ❐ Switching on Restricte d Access: see page 86.

Programming the Personal Codes

The main advantag e of Perso na l Code s is that the y allow you to tra ck ma chin e usage and restrict acce ss to th e mach ine . If you do not wish to restrict access to the machine, you can still use Pe rson al Cod es to personalize your fax messages, by using the Label Insertion feature.

The Personal Code is a fou r digit code . It can ha ve an y value from 00 01 to 9999 .

ADVANCED FEATURES TRANSMISSION

Each user can be given a Person al Cod e. While programming, you can store the following items with each Personal Code:

❐ A name: This will be printed on reports, such as the TCR, t o iden tif y th e u sers

of the machine. It is also use d with the Lab el In sert ion fea tu re.

❐ A Confidential ID: This must be dif f erent for each Persona l Cod e, an d d ifferent

from your machine’s Confidential ID. If some bo dy sen ds you a confidential message, they can override you r machine’s Confiden tia l ID wit h th e Confidential ID store d with your Pe rson al Cod e, if you inform them of this ID. If so, the machine will print a Confidential File Rep ort that will inform you whe n the message has arrived. Then, you must inp ut this Con fid ential ID to print the message. You can only store Confidential IDs if you have an optio na l memory card or hard disk.

Note: You cannot register more than 50 (If Function Upg rad e Card is installe d,

you can register up to 500) Perso na l Code s with Names and Confidential IDs in this machine. Th is mea ns t ha t if you swit ch Restricted Access o n, only 50 people can use the mach ine .

Cross-references

Using Personal Codes: see pages 34, 74, 86, and 102. Label Insertion: see page 93. TCR: see page 176. Confidential File Report: see page 207. Confidential ID: see page 100. Confidential Reception: see page 99.

Storing a Personal Code

1. Function 6 0 2 2 2 2 7 and 1 ❐ At this time ; you can print a Pe r-

sonal Code List if you press k Start.

2. Input a Personal Code that you want to store in your machine for la te r use. Example: 5 4 7 7.

PERS. CODE ENTER ID CODE _ PRINT LIST → NO TO CANCEL

PERS. CODE YES OR NO 5477 CLR: CLR

❒ If you input the wron g cod e, press No.

3. Stor e the code: Yes.

4. Either:

ADVANCED

FEATURES

❐ Press the Quick Dial key th at you

wish to program the Personal Code into. An d press Yes.

❐ If you don’t wish to progra m this cod e

into a Quick Dial key, press Yes.

PERS. CODE YES OR NO 5477

TRANSMISSION ADVA NCED FEA TURES

5. Input a name for this Personal Code using the Quick Dial keys. Example: JOHNSON

Inputting and editing labels: see page 7.

❐ If you do not wish to sto re a lab el:

Yes. Go to step 7.

6. Store the name: Yes.

7. Either: ❐ If you do not have an optional mem-

ory card or hard disk, go to step 8.

❐ Input a Confidential ID for the per-

sonal code used by this user. Example: 4 6 5 6.

PERS. CODE YES OR CLR • NO 5477 JOHNSON_ ABC

PERS. CODE CONF. ID SETTING 5477 JOHNSON CONF.ID: _ YES TO END

PERS. CODE YES OR CLR • NO 5477 JOHNSON CONF.ID: 4656

If you do not wish to store an ID: Yes. Go to step 9.

8. Stor e the ID: Yes.

9. Either:

❐ Enter another code: Go to step 2. ❐ Finish: Functi on.

Editing or Erasing a Personal Code

1. Function 6 0 2 2 2 2 7 and 1

2. Input the Person al Code that you wish to edit. Example: 5 4 7 7. And press Yes.

PERS. CODE ENTER ID CODE _ PRINT LIST → NO TO CANCEL

PERS. CODE YES OR NO 5477 JOHNSON CLR: CLR

❐ If you input the wrong code, press

No.

ADVANCED FEATURES TRANSMISSION

3. Either: ❐ Erase this Personal Code: Clear Yes.

Go back to step 2.

❐ Edit the contents of this code: Yes.

Go to step 4.

4. Either: ❐ To change the Quick Dial key this

code has been programmed into, press the No key.

❐ If you don’t wish to make a change go

straight to step 6.

5. Press the Quick Dial key you want to program this code into.

6. Press Yes.

7. Edit the name stored with this code. When the name is correct, press Yes.

Inputting and editing labels: see page 7.

PERS. CODE YES OR CLR • NO 5477 JOHNSON_ ABC

PERS. CODE YES OR NO 5477

PERS. CODE YES OR CLR • NO 5477 JOHNSON

PERS. CODE YES OR CLR • NO 5477 JOHNSON 4656

ADVANCED

FEATURES

8. Either: ❐ If you do not have an optional mem-

ory card or hard disk, go to step 9.

❐ Edit the Con fid en tia l ID stored with

this code. Press No then enter a new code. When the ID is correct, press Yes.

9. Either:

❐ Enter or edit another code: Go to step 2. ❐ Finish: Functi on.

PERS. CODE ENTER ID CODE _ PRINT LIST → NO TO CANCEL

TRANSMISSION ADVA NCED FEA TURES

Switching on Restricted Access

Restricted Access allows you t o keep a clo ser t rack o f ma chin e u sag e, an d d et ers passers-by from casually using your mach ine .

If this feature is switched on, users have to enter their Persona l Code before the y can use the machine. The Pe rson al Cod e must have already been st ore d in th e machine.

However, the user can enter codes directly at the keyp ad . Th erefore, if you ar e serious about using this feature to stop casual users from operating th e mach ine , you must allocate relat ively obscure code s to all auth orize d users, and try to avoid obvious numbers such as 0001.

To switch Restricted Access On or O ff, do the following: If you wish to switch Restricte d Access o n or off, do the following procedure. (See

page 11 if you need more information about the User Paramet er set tin gs adjustment procedure).

1. Function 6 0 2 2 2 2 6 and 3.

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

2. The settings for switch 00 are now sho wn on the bottom line of the display.

3. Press i or m until the settings for switch 05 are shown. The settings you need are dig its 4 and 5.

Digit Purpose

Restricted Access Digit 5 Digit 4 Setting

4 5

0 0 Off 0 1 On 1 0 On when the Night Timer is

SWITCH 05 :0000 0000

Digit 4 (Underlined) Digit 5 (Double Underlined)

4. If you wish to change the setting, press 4 or 5 on the ten key pad.

5. Finish: Yes and Function.

ADVANCED FEATURES TRANSMISSION

Operating the Machine with Restricted Access Switched On

If you have switched Re strict ed Acce ss on, t he disp lay is a s sho wn b elo w whe n the machine is in standby mode.

Before you can use th e mach ine , you mu st enter your personal code th at you have already registered in the machin e. See pag e 82 for how to sto re Pe rson al Codes.

RESTRICTED ACCESS ENTER CODE CODE

4.DEC.11:50

1. Either: ❐ Enter yo ur personal code.

Example: 7 3 6 2 from the ten key pa d.

❐ Press the Quick Dial key whe re th e pe rson al cod e is programmed.

2. After a second, the normal standby disp lay will app ea r, and you can use the machine. If the normal standby display does not appear, you entered a personal code that is not sto red in the machin e.

If you decide that you do not wish to use the machine now, you should return the machine to Restricted A ccess standby mode. To do this, either:

❐ Insert a page into the docu men t fe ed er and remo ve it immed iat ely.

Press Function twice.

ADVANCED

FEATURES

TRANSMISSION ADVA NCED FEA TURES

Tonal Signals

Some organizatio ns offer you special services by telephone, which you can access by transmitting Touch Tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digit al netwo rk, th e ability to generate Tonal Signals will allow you to access these se rvices.

First, dial the other party. When you are through to the othe r end , pre ss the ton e dial key and enter the code numb er th at is need ed to access t he re quired feature at the other terminal.

You do not need to press the tone dial key if you r ma chin e is set up for dia ling in Tone Dial (DTMF) mode.

Before you can use this feature, you must program one of the User Function Keys as the Tone key. In the following procedure, supp ose that we have alre ad y programmed the F1 key as a Tone key.

Programing the Tone Key

1. Function 3 and 6.

2. Press the User Function Key (F1-F5) that you wish to program the Tone key into.

3. Press Yes.

4. Either: ❐ If the key is already programmed,

press No, then 0, 4.

❐ If the key is vacant , pre ss 0 and 4.

5. Press Yes and Function.

USER FUNCTION PRESS F1 TO F5 F _ PRINT LIST → NO TO CANCEL

USER FUNCTION ENTER CODE F 4 CODE: _ NO TO CANCEL

USER FUNCTION YES OR NO F 4 CODE: 04 TONE KEY

ADVANCED FEATURES TRANSMISSION

Operating the Tone Key

1. Make sure that the machine is in standby mode, and tha t th ere is no docu men t in the feeder.

2. Pick up the telephone handset, or press On Hook Dia l.

3. Dial the remote facility. Do not press Start

4. After your line is connected to the remote facility, do the following:

❐ If your telepho ne line typ e is DTMF (Tone Dial): Go to step 5. ❐ If your telephone line type is Pulse Dial: Press the User Function key where

the Tone key is programmed. (Exa mple : F1 ) A dot appears on th e display.

5. Input the digits that you need to use the remote facility. These digits will depend on the remote facility. Note: Do not press Start.

6. After you have finished your bu siness with the remote facilit y, hang up.

Cross-reference

Tone Dial (Telephone Line Type): see page 282.

ADVANCED

FEATURES

TRANSMISSION ADVA NCED FEA TURES

Chain Dialing

This feature allows you to compo se a te lephone number from various part s, some of which may be stored as Quick Dial Keys or Speed Dial Co des, an d some of which may be input at the keypa d.

For example, you can prog ram commonly used area or count ry code s into Spe ed Dial Codes or Quick Dial Keys.

This feature is convenient if: ❐ You often commu nica te with many terminals for wh ich th e are a cod e, or

international code is the same.

❐ You often make international calls.

For example, if you often call Tokyo, Japan, program 011813 (Overseas to Tokyo from the USA) as Quick Dial Key 01. This will save wo rk at th e o pe rat ion panel when dialing a Tokyo number.

❐ Your PBX require s an ID cod e be fo re the destination numb er.

For example, if your ID is 1234567, and the dest ina tio n is store d in Qu ick Dial Key 01, enter 1234567 at the keypad, press Pa use , th en press Qu ick Dial Key

01.

Note: Do not store any labels with the Quick Dials and Speed Dials that you are

using with Chain Dialing. This is beca use Lab el I nse rtio n d oes no t wo rk with Chain Dialing.

Cross-reference

Quick Dial and Speed Dial: see page 283. Label Insertion: see page 93.

Example: 01133-1-5553333 (From the USA to Paris). Assume that the following Quick Dial and Speed Dial numbers ha ve alre ady been

programmed.

❐ Quick Dial 01 = 01133 (Overseas to France) ❐ Quick Dial 02 = 1 (Paris) ❐ Speed Dial 10 = 555

When the machine asks you to dial:

On Hook Dial or Handset Mode: Press 01 02 Speed Dia l 1 0 then 3 3 3 3. Other: Press 01 Paus e 02 Pause Speed Dia l 1 0 Pa use then 3 3 3 3.

ADVANCED FEATURES TRANSMISSION

Specified Image Area (Function Upgrade Card Required)

Overview

If you only wish to transmit a part of the page, use this feature . You tell the machine what area to scan by specifying two paramet ers: The Skip Length, a nd the Scan Length. See the following diagram.

Skip

Length

Scan

Length

This feature cannot be used when you are transmitting using an OMR sheet , immediate transmission, when you are making a copy.

Before you can to use the feature during a transmission, you must:

❐ Set up the feature using Function 74 (see the next page). ❐ Program on e of the User Fu nct ion Keys so th at you can activate this feature

during the transmission procedure.

Note: If skip length is longer than the pa pe r, the machine stops scanning .

When you send with Specif ied I mag e Are a, P ara llel Memo ry Transmission is cancelled and normal Memory Transmission takes place.

If Parallel T ran smission is on, you cannot send just a few page s with Specified Image Are a. Sh ou ld you want to sen d a fe w pa ge s with Specified Image Area , t urn Parallel Transmission off using function 63 (set switch 07 digit 2 to "0")

Changing the Specified Image Area On/Off Home Position Setting

In a new machine, this set tin g is off. If you change this setting to "On", th e imag e area that you input (using Fun ctio n 74 on the ne xt page ) will be used for all of your transmitted pages, un less you switch off the light under the User Function Key that you progra mmed for this feature.

ADVANCED

FEATURES

1. Function 6 0 2 2 2 2 6 and 3.

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

Ricoh FAX2700L Operator’s Manual FX47OMAS [AS]

Specifications and Main Features

Frequently Asked Questions

User Manual

IMPORTANT SAFETY INSTRUCTIONS

INTRODUCTION

WHAT DOES A FAX MACHINE DO?

TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION

HOW TO USE THIS MANUAL

MANUAL OVERVIEW

CONVENTIONS

STORING TELEPHONE NUMBERS

STORING NAMES AND LABELS

IF YOU MAKE A MISTAKE

ON/OFF SWITCHES AND USER PARAMETERS

On/Off Switches

User Parameter Settings

Accessing Previous ly Used Functions

GENERAL PRECAUTIONS

POWER AND GROUNDING

Power Supply

Grounding

COLD WEATHER POWER-UP

THUNDERSTORMS

COPY PAPER

TONER CARTRIDGES

OPERATING PRECAUTIONS

GENERAL

GUIDE TO COMPONENTS

OPERATION PANEL

ROUTINE OPERATION

SENDING A FAX MESSAGE

Precautions Concerning Unacceptable Document Types

Transmission Procedure at a Glance

Overview

Immediate Transmission

Memory Transmission

Parallel Memory Transmission

Sending to Just One Location

Sending to More Than One Location (Broadcasting)

Check your Destinations Before Dialing

Storing Double Sided Documents

Contrast, Resolution, and Halftone Modes

Contrast

Resolution

Selecting the Halftone Type

Home Position Setting Adjustments

Dialing with the Telephone Directory

Optional Features for Transmission

Personal Code

Send Later

Page Count (Immediate Transmission only)

TTI (Transmit Terminal Identification)

Transmission Deadli ne (TRD ) (O ption al Memory Card or Hard Di sk is req uired )

Economy Transmission (Optional Memory Card or Hard Disk Required)

On/Off Selection Switch

Storing the Economy Transmission Time

Immediate Transmission

Procedure

Converting Immediate Transmission to Memory Transmission

Transmission Mode Home Position Adjustment

Using the Stamp

Changing the Stamp Home Position Setting

Redialing

Automatic Redialing

Using the AI (Artificial Intelligence) Redial Key

RECEIVING FAX MESSAGES

Selecting the Reception Mode

Auto Receive Mode

Manual Receive Mode

Substitute Reception

Overview

Switching Substitute Reception On or Off

TELEPHONE CALLS

Making a Telephone Call

Using On Hook Dial

Using the Handset

Using AI Redial

Answering the Telephone

Phoning and Faxing on the Sa me Call