Ricoh FAX2700L Operator’s Manual fr4omus

OPERATOR’S MANUAL

RICOH FAX4800L

Read this manual carefully before you use this pr oduct and keep it handy for future reference. For safety, please follow the instructions in this manual.

Optional Equipment

Memory (FEATURE EXPANDER TYPE 140 2M, FEATURE EXPANDER TYPE 140 4M, FEATURE EXPANDER TYPE 140 80MIII)

Either a 2-Mbyte memory card, a 4-Mbyte memory card or a 80-Mbyte hard disk can be added.

ISDN G4 KIT (ISDN INTERF ACE UNIT TYPE 140III)

This allows you to send and receive using the ISDN (Integrated Services Digital Network)

PC Printer Interface Kit (PRINTER INTERFACE TYPE 200)

This allows you to use the machine as a laser printer for an IBM PC/AT

compatible per son al comp ut er.

Telephone Handset (HANDSET TYPE 100)

This permits voice communication.

PAPER CASSETTE TYPE 100

This gives this machine addi t ion al 10 0 she et paper cap acit y wit h sing l e sheet bypass.

COUNTER TYPE 100 FUNCTION UPGRADE CARD TYPE 140

With this card installed, Memory Disk and so on become available.

FAX ON DEMAND TYPE 140

When installed the Fax on Demand service becomes available.

EXTRA PAPER FEED UNITS

Up to 2 extra paper f ee d un its can be ad de d to the base machine: PAPER FEED UNIT TYPE 140F - an additional front fee d p ap er u nit. PAPER FEED UNIT TYPE 140S

- an additional side fee d pa per unit.

III

A front and side feed un it can no t be insta l l ed on the sam e ma chi n e.

G3 Kit (G3 INTERFACE UNIT TYPE 140)

This allows you to connect an additional PSTN (Public Switched Telephone Network) to the machine.

Note:

The Function Upgrade Car d and Fax on De man d Kit cann ot be inst al le d i n

the same machine.

IBM PC/AT is a registered trademark of International Business Machines Corporation.

CAUTION:

Once a Function Upgrade Card or Fax on Demand Card has been installed, do

not remove it. If removed, this will result in data being permanently lost.

Table of Optional Equipment

Optional Equipment Memory *1 *2 Paper Feed

Unit *3

Memory Card 2M

Memory Card 4M

Hard Disk 80M

Function Upgrade Card

Printer Interface Kit

Telephone Handset

Paper Cassette

Front Paper Feed Unit

Memory Card 2M X X O O O O O O OOOO Memory Card 4M X X O O O O O O OOOO Hard Disk 80M XX OOOO O O OOOO Function Upgrade Card O O O O O O O O O O O X Printer Interface Kit OOOO OO O O OOOO Telephone Handset OOOOO O O O OOOO Paper Cassette OOOOOO O O OOOO Front Paper Feed Unit OOOOOOO O X OOOO Side Paper Feed Unit OOOOOOO X O OOOO ISDN G4 Kit OOOOOOO O O XOO G3 Kit OOOOOOO O O X OO Counter OOOOOOO O O OO O Fax on Demand Kit O O O X O O O O O O O O

G4/G3

Kit *4

Side Paper Feed Unit

ISDN G4 Kit

G3 Kit

Counter

Fax on Demand Kit

O : Available X : Not Available

*1 Only one Memory Option (Memory Card 2M, Memory Card 4M, Hard Disk 80M)

can be installed at once. *2 You can not use the Telephone Handset w ith th e o pt i on al G3 Kit. *3 You can not install both Front Paper Feed Unit and Side Paper Feed Unit on the

same machine.

T wo Front Paper Feed Units or two Side Paper Feed Units can be installed

on the same machine. *4 You can not install both ISDN G4 Kit and G3 Kit on the same machine.

WARNING:

This equipment has been tested and found to comply with the li mits for a Cl ass A digital dev ice, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipmen t in a residential area is likel y to cause harmfu l interfer ence in wh ich case the user will be required to correct the interference at his own expense.

CAUTION

Use of control or adjustments or perfomance of procedures other than those specified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Operator Safety

This equipment is considered a CDRH Class 1 laser device, safe for office/EDP use. The machine contains a 5-milliwatt, 760 to 800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been desi gned to pre vent any pos sible la ser beam exposur e to the oper ator.

Laser Safety

The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical units in the field. The optical housing unit can only be rep aired in a factor y or at a locati on with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis in not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems t o the factory or se rvice depot when replacement of the optical su bsyste m is require d.

In accordance with ISO 7001, this machine uses the following sym bols f or the main s witch: s means POWER ON

CAUTION

Deliver to col lection point for waste pro ducts. Do not be disposed of via domesti c refuse co llection .

t means POWER OFF

WARNING

This symbol is attached to some

Notice about the Telephone Consumer Protection Act (Vali d in U SA on ly).

The Telephon e Consumer Prote ction Act of 1991 among other things makes it unlawful for any person to s end any message vi a a telephone fax machine unless such message cl early contains in a margin at the top or bottom of each transmitted page or on the first page of the tr ansmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. This information is transmitted with your document by the TTI (Transmit Terminal Iden tifica tion) featu re. The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges. In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to Appendix F:Installation the machine. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone nu mber of the terminal o r business . Do not forget to set the date and ti me.

Thank you.

ENERGY SAVING INFORMATION

As an Energy Star Partner, we have determined that this fax model meets Energy Sta r guidelines for energy efficiency.

This product was designed to reduce the environmental impact associated with fax equipment. This is accomplished by means of energy saving features such as Low Power (saving energy) mode and Night Timer. Please see applicable sections of operating manual for details.

components to alert the user not to touch them because they may be very hot.

This symbol is in tended to alert the user to the presence of important operating and maintenance (servicing) instructions in the literature accompanying the machine.

IMPORTANT SAFETY INSTRUCTIONS

In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions.

1. Read all of these instructions.

2. Save these instructions for later use.

3. Follow all warnings and cautions marked on the product.

4. Unplug this product from the wall outlet before cleaning. Do not use liquid

cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water, for example, near a bath tub , w ash bowl ,

kitchen sink or laundry tub, in a wet basement or near a swimming pool.

6. Avoid using a telephone (other than a cordless type) during an electrical storm.

There may be a remote risk of electric shock from lightning.

7. Do not use a tele ph one in the vicinity of a gas leak to report the leak.

8. Do not place this product on an unstable cart, stand, or table. The product may

fall, causing serious da mage to the product or injuring the user.

9. Slots and openings in the cabinet and the back or bottom are provided for

ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be bl ocked by placing the pr oduct on a bed, sofa , rug, or other similar surface. This product should not be placed in a built-in installation unless proper venti lation is provided.

10. This product should be operated from the type of power source indicated on

the marking label. Using a different power source may result in injury or accident. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

11. This product is equipped with a 3-wire grounding type plug, a plug having a

third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electric ian to replace your obsolete outlet. Do not defeat the purpose of the grounding type plug (This does not apply in countries in which the 2-wire, no n- g r ou nd ed type of plug is used) .

12. Do not allow anything to rest on the power cord. Do not locate this product

where persons will walk on the cord.

13. If an extension cord is used with this product, make sure that the total of the

ampere ratings on the prod ucts plugged into the exten s ion cor d do es no t exceed the extension cord ampere rating.

14. Never push objects of any kind into this product through cabinet slots as they

may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

15. Do not attempt to service this product yourself, as opening or removing covers

may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service person nel.

16. Do not take ap ar t or att em p t an y mo difications to this machin e. There is a risk

of fire, electric shock , ex plosion or loss of sight.

17. Do not incin er a te used ton er or to ne r cont ai n ers . Toner dust might ignit e wh en

exposed to open flame. Dispose of the used toner containers according to local regulations for plastics.

18. Unplug this product from the wall outlet and refer servicing to qualified service

personnel under the following conditions: A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the product does not operate normally when the operating instructions

are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of othe r cont rols may resu lt in damage and will often required extensive work by a qualified technician

to restore the product to normal operation. E. If the product has been drop pe d or the cabinet has been damaged . F. If the product exhibits a distinct change in performan ce, indicating a need

for service.

INTRODUCTION 1

WHAT DOES A FAX MACHINE DO? 1 TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION 1

HOW TO USE THIS MANUAL 2

MANUAL OVERVIEW 2 CONVENTIONS 3

Keynames 3 Displays 3 Symbols 4 Accessing Previously Used Functions 4

GENERAL PRECAUTIONS 5

POWER AND GROUNDING 5 COLD WEATHER POWER-UP 6 THUNDERSTORMS 6 COPY PAPER 7 TONER CARTRIDGES 7 OPERATING PRECAUTIONS 7 GENERAL 8

GUIDE TO COMPONENTS 9

OPERATION PANEL 10

ROUTINE OPERATION 12

SENDING A FAX MESSAGE 12

Precautions Concerning Unacceptable Document Types 12 Transmission Procedure at a Glance 14 Cancelling a Memory Transmission 22 Sending a Page wit h Very Fine Detail 23 Dialing with the Telephone Directory 26 Optional Featur e s fo r Transmission 27 Sending Quickly (Immediate Transmission) 34 Changing Transmission Mode 34 Using the Stamp 36 Redialing 37

RECEIVING FAX MESSAGES 39

Selecting the Reception Mode 39

Receiving Fax Messages When There is a Problem 40

TELEPHONE CALLS 42

Making a Telephone Call 42 Answering the Telephone 44 Phoning and Faxing on the Sam e Ca ll 44 Speaker and Buzzer Volume Adjustments 45

ADVANCED FEATURES 46

NETWORKING 46

Overview 46 What Networking Features Does This Machine Have? 47 Preparing the M ach i ne for N et w or kin g Op er a ti o ns 48 Transfer Request 51 Combining Transfer Request with Broadcasting 54 Multi-step Transfer 55 Your Machine as a Transfer Station 56 Tra nsf er Re qu est by Tonal Signals 56

TRANSMISSION 61

Programming Keystrokes 61 Sending Confidential Mes sages 66 Storing an Often Used Document (Auto Document) 68 Storing an Auto Document 69 Changing the Con tent s of Aut o Do cume nt 72 Erasing an Auto Docu men t or La bel 73 Restricting Access to the Machine 75 Tonal Signals 81 Dialing with the Dial Option Key 83 Storing Part of a Number 85 Specified Image Area (Function Upgrade Card Required) 86 Label Insertion 88 Closed Network (Transmission) 89 Protection A gai nst Wrong Connections 90 ECM (Error Correction Mode) and Page Retransmission 91 Batch T ransmi ssion 92 Well Log Transmission 93

RECEPTION 94

Receiving Confidential Reception 94 Locking Incoming Messages (Memory Lock) 98 Rejection of Messages from Unidentified Senders 103 Authorized Reception 104 Forwarding 108 Specified Cassette Selection (Optional Paper Feed Unit Required) 114 Wild Cards 118 Reverse Order Printing 119 Multi-sort Document Reception 120 Printing a Ce nt er M ar k 124

Checkered Mark 125 Reception Time 126 Reducing the Page Length 127 Two in One 128 Closed Network (Reception) 129

OTHER 130

Calling to Request a Message (Polling) 130 File Management 137 User Function Keys 143 OMR Sheets 146 Saving Energy 156 Night Timer 158 Counters 161 Communication Result Display 161 PC Printer Mode (Printer Interface Required) 162 Copying 163 Dual Access 164 RDS (Remote Diagnostic System) 165 AI Short Protoco l 166

REPORTS 167

AUTOMATICALLY PRINTED REPORTS 167

Report Formats 168 Printing a Sample of Data on the Reports 170

USER-INITIATED REPORTS 171

Descriptions of Available Reports 171 Print the Personal JOURNAL 172

LOOKING AFTER THE MACHINE 176

LOADING PAPER 176

Loading Paper in the Main Cassette or the Optional Front Paper Feed Unit 176 Loading Paper in the Opt i on al Sid e Pa per Feed Unit (Optiona l) 177

CHANGING THE PAPER SIZE 178

Changing the Pape r Si ze in th e M ai n Cassette or the Optional Front Paper Feed Unit 178 Changing the Paper Size in the Optional Side Paper Feed Unit 180

REPLACING THE TONER CASSETTE AND CLEANING PAD 182

Replacement Procedure 182

REPLACING THE STAMP 184 CHANGING THE PAPER SIZE (OPTIONAL CASSETTE) 185 USER MAINTENANCE PROCEDURES 188

User Maintenance Table of Cleaning 188 User Maintenance Procedure of Cleaning 189 Cleaning the Corona Wire 192 User Maintenance Procedure for Replacing 194

The Front Paper Feed Unit 199 The Side Paper Feed Unit 200

SOLVING PROBLEMS 201

DOCUMENT JAMS 201

Clearing a Document Jam 201 Adjusting the Document Feeder 202

COPY JAMS 203

Cassette Entrance 203 Copy Feed Area 204 Copy Exit Area 206 Copy Jams with the O pt i on al R emo vab l e C asse tt e (Cassette Area) 207 Paper Jams in the Optional Front Paper Feed Unit 208 Paper Jams in the Optional Side Paper Feed Unit 209

COMMUNICATION PROBLEMS 210 OPERATING DIFFICULTI ES 21 1 DISPLAYED ERROR MESSAGES 215 ERROR CODES 217 CALLING AN AUTHORIZED SERVICE REPRESENTATIVE 219 DEDICATED TRANSMISSION PARAMETERS 219

TECNICAL REFERENCE 220

STORING TELEPHONE NUMBERS 220 STORING NAMES AND LABELS 220

Punctuation Marks and Symbols 221 Shift Key 221 Cursor and Clear Key for Editing 221

IF YOU MAKE A MI STAKE 221 ON/OFF SWITCHES AND USER PARAMETERS 222

On/Off switches 222 User Parameter Settings 223

SPECIFICATIONS 229

APPENDIX A 230

PROGRAMMING FAX ON DEMAND (OPTIONAL FAX ON DEMAND KIT REQUIRED) 230

Storing and Labeling a Document 230 Editing Documents 232 Erasing a Fax on Demand Docum en t or i ts Nam e 233

PRINTING A FAX ON DEMAND LIST 234 PRINTING A FAX ON DEMAND DOCUMENT 234 STORING THE FAX ON DEMAND RECORDED MESSAGES 235

Recording a Message 235

How Callers Use Fax on Demand 237

PRINTING FAX ON DEMAND INFORMATION SERVICE REPORT 238

APPENDIX B 239

DISK FILES (HARD DISK AND FUNCTION UPGRADE CARD REQUIRED) 239

Reception to Disk File 239 Switching Reception to Disk File On/Off 239 Programming a List of Senders to Treat Differently 240 Choosing How to Treat the Programmed S en de rs 241 Erasing Disk Files 242 Erasing a File 247

PRINTING DISK FILES 248

Printing a List 248 Print a Document 253

APPENDIX C 254

PAPER FEED UNIT 250

Operation 250 Maintenance 250 Copy Jams 250

APPENDIX D 255

FEATURE EXPANDER TYPE 140 80M

General 255 Operation 255

III

255

APPENDIX E 256

ISDN INTERF ACE UNIT TYPE 140III 256

Introduction 256 Setting up the Gr ou p 4 In te r fa c e 257 Operation 261 Troubleshooting 268

DUAL COMMUNICATION (ISDN Interface Unit Type 140III or G3 Interface Unit Type 140 Required) 269

Overview 26 9 Line Type Selection 270

APPENDIX F 271

INSTALLING THE MACHINE 271

Location 271 Attaching the D o cum e nt Table and Document Tray 272 Installing the Machine Cover 273 Installing the Photoconductor , Cleaning Pad and Toner Cassette 274 Rotatable Operation Pa nels 276

Connecting the Machine 277 Loading Paper in the Cassette 278 Installing Removable Cassette and Loading Paper (Option) 280 Attaching the Optional Handset 273 Installing Optional Memory Card, Function Upgrade Card, and Fax on Demand 283 Using Manual Feed 284

BEFORE YOU SEND YOUR FIRST FAX 285

Some Items Must be Programmed First 285

QUICK DIAL, SPEED DIAL, AND GROUP DIAL 291

Three Convenient Ways to Dial 291 Programming Quick Dial 293 Programming Speed Dials 296 Programming Groups 300 Storage Capa city for Telephone Num be r s 305

DEALING WITH JUNK FAX MAIL 307 OTHER ITEMS TO PROGRAM AT YOUR LEISURE 307

GLOSSARY 308

INTRODUCTION

Thank you for purchasing this product. This multi-function office machine offers a wide range of fax, printer, and convenience features (Some of these features are optional).

WHAT DOES A FAX MACHINE DO?

When you write a letter, y ou normally seal it in an envelope, attach a stamp, and post it in the nearest mail box. Then, in a few days, depending on the postal service, the letter will arrive at its destination. However, you may not be aware of its arrival until you get a return letter.

A fax machine speeds up this process. After you have written your letter, place it face down in your fax machine’s document feeder, dial the destination’s fax number, then press the Start key.

The fax machine scans your letter, and converts it into a series of black and white dots (the number of dots that there are across and down the page depends on the resolution that you selected; refer to the specifications section of this manual for details). This series of dots is transformed into an electrical signal and sent out over the telephone line to the destination fax machine.

The receiving fax machine reconstructs your letter from the incoming signal, and prints it. If you are worried about whether the message arrived at the destination, you can check a report

called the Journal. When you print this report, you will see the results of the most recent fax communications made by your machine.

INTRODUCTION

You can use your fax machine to send and receive many types of documents, even photographs.

TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION

Quick and accurate transmission of fax messages depends on the condition of the telephone line. If the line condition is very good, this machine will transmit a letter-size page in about 6 seconds. However, if the line is noisy, the speed may be reduced significantly, and the data may be damaged.

The symptoms of data loss caused by a noisy telephone line are seen on the printouts of received messages. An example is shown opposite. Note that lines are missing from the page at the indicated locations. ECM (Error Correction Mode) is an effective countermeasure against this type of error; you have the choice of having the ECM feature switched on or off. It is switched on before the machine leaves the factory. (Refer to page 96 for more information about ECM).

The line condition is affected by the weather; thunderstorms can cause electrical noise on telephone lines. In addition, the quality and condition of switching equipment used by your phone company can affect fax communication.

Document

Transmit

Received Message

Errors

HOW TO USE THIS MANUAL

MANUAL OVERVIEW

Your facsimile machine is equipped with a wide range of labor-saving and cost-saving features. This manual explains each of these features, and how you can put them to use. Note that the external appearance of the machine in some illustrations may be slightly diff erent from the actual machine.

The manual consists of the following sections. ❐ How to Use this Manual - This is the section that you are now reading. It

contains an overview of the manual and the conventions used by the authors. It also contains quick reference sections on how to input telephone numbers and names, and how to correct errors that you may inadvertently make when operating th e m ach ine.

❐ General Precautions - This section lists precautions that you should keep in

mind when operating the machine. Read this section before you begin to use your machine.

❐ Guide to Components - This contains a diagram that shows where the main

components of your machine are situated.

❐ Operation Panel - This describes the functions of the various buttons and

indicators that are on your machine’s operation panel.

❐ Routine Operation - This section describes the features and settings that you

will normally be using every day.

❐ Advanced Features - This section explains how to tak e advantage of the

special features of your fax machine, including how to set up networks for economical distrib ut i on of fax messages over long distances.

❐ Reports - This section explains the re po rts that the ma chi n e ge ne rates. ❐ Looking After the Machine - This section shows you what to d o when

consumable supplies run out. The user maintenance procedure in this section should be done every six months if you want to keep your machine in top condition.

❐ Solving Problems - If your machi ne cann ot com municate, or i f it ge ne rates

error codes or experiences paper jams, refer to this section. Man y routine problems can be solved without a service call.

❐ Specifications - This is a list of technical capabilities of your machine. ❐ Appendices A to E - These describe fax on demand, memory disk file, the

paper feed unit, the ISDN G4 kit and the hard disk.

❐ Appendix F- Installing the Machine - This section explains how to install the

machine and connec t it to the telephone line. It also explains the best type of place to install your machine. And this section also explains the things that you have to do before you can send your first fax message and lists important features that will make faxing more convenient.

❐ Quick Reference Guide - This indicates how to use this machine at a glance.

HOW TO USE THIS MANUAL CONVENTIONS

CONVENTIONS

The following conv entions were used when writing this manual.

Keynames

These have been printed in a bold typeface. For example: Whe n you see a command in b ol d such as "Start " means "Press the Start key on the operation panel".

If you see something like "# x 3", this means th at you have to press the # key 3 times.

On the operation panel, there are four arrow keys (up, down, left, right). This is the scroll key. It is often used in the operating procedures to gain access to various features. For example, if you see V in the manual, you are being asked to press the right-pointing arrow (V) on the scroll key.

Displays

Messages seen on the displ ay are shown in a larger box, normally on the right hand side of the p ag e, directly oppo site th e step that brought i t u p o n t he scr ee n. After f ol lowing a step in a procedure, check the displ ay to see if it corresponds to the one in the manual. This may help you to check whether you are following the procedure successfull y. The following examp l es sh ow three common typ es of display.

Example A: The keys that can be p r esse d are shown on the scr ee n i n smal l boxes. In this e xamp le , y ou can pr ess th e Yes, No, or Clear keys or down arrow (T) on the scroll key.

MEMORY TRANS. OPTIONS PRESS YES OR CLR 2125551234

•

↓

HOW TO USE

THIS MANUAL

Example B: The choices of settings f o r a feat ur e ar e sh own on the scre en . The current setting is indicated ( It is set ON). If you press the W or V on the scroll key, the setting will be changed to OFF.

Example C: The ABC in the bottom right of the display indicat es let ters (using the Quic k Dial Keys) or numbers (using the ten-key pad on the opera ti o n pa ne l ) can be ent er e d.

OPTION SELECT AUTO REDUCE ON OFF TTI

QUICK DIAL ENTER LABEL

_ ABC

← →

YES TO END

↓

Symbols HOW TO USE THIS MANUAL

Most procedures start from standby mode, that is, when the display is as shown on the right. The value after "MEMORY" shows how

MEMORY TRANS. APR.4.12:12PM SET DOC. OR ENTER FAX NO. MEMORY 100%

much memory space is remaining.

Note: If you start a procedure and do not enter anything at the operation

panel for more than 5 minutes, the machine returns to standby mode.

Symbols

The text contains a few symbols that highlight important pionts or direct you towards other part s of the manual that are related to the feature currently being described.

indicates a hint (for example, indicating a page number where related information can be found).

Accessing Previously Used Functions

When you press Function, the names of the last four functions you have used come up in order on the display. This allows you to easily select a function that you ha ve recently used.

Note: If you want to re-use functions 61 and above, you will still need to enter the access code (2222) and function number after following the procedure below.

1. Press Function. The names of the last 2 funct ions are displayed.

2. Use the and  keys to move the >> symbol.

FUNCTION YES OR NO >>POLLING RECEPTION SYSTEM SET

>>QUICK DIAL PROG./CHNG TRANSMISSION CLR/CHNG

↑ ↓

If you press  a fe w times, the remaining 2 funct ions are displa yed.

If the function you want is not there, either:

❐ Press No. ❐ Press  until th e disp l ay changes to

that shown opposite.

Then enter the function number as you would normally.

3. Press Yes.

QUICK DIAL CHOOSE KEY

PRINT LIST

NO TO CANCEL

→

GENERAL PRECAUTIONS

WARNING: Do n ot attempt any main tenance or trou bleshooting othe r than

that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

POWER AND GROUNDING

Pay attention to the following.

Power Supply

1. P o w er req uire men ts: 115 V, 60 Hz

2. Insert the power plug securely into the wall socket.

3. Make sure that the wall outlet is near the machine and readily accessible.

4. Do not connect other equipment to the same socket.

5. Do not step on or set anythin g on the power cord.

6. Do not connect other equipment to the same extension cord.

7. Be sure that the power cord is not in a position where it would trip someone.

8. The wall outlet must be easily accessible.

GENERAL

PRECAUTIONS

Grounding

Ground the machin e and the lightning protection circuit in acc ordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning protection circuit f or th e m ach ine requ i r es th e mach ine to be properly grounded. If proper grounding is provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

COLD WEATHER POWER-UP GENERAL PRECAUTIONS

COLD WEATHER POWER-UP

Avoid raising the room temperature abruptly when it is below 57°F, or condensation may form inside the machine .

1. Raise the room temperature to 68°F at less than 18°F per hour .

2. Wait for 30 to 60 minutes.

3. Turn the power on.

Do not use the machine near a humidifier.

THUNDERSTORMS

With proper g r ou nd i ng , ab ou t 90 % of lightning damage can be prevented. However, if possible, du ring severe electric storms, turn the power switch off and disconnect the po w er cord and telephone line cord.

Note: All fax messages stored in the memory may be erased if power is switched off for more than an hour.

GENERAL PRECAUTION COPY PAPER

COPY PAPER

❐ 16 to 24 lb. copy paper is recommended: letter or legal sizes are the most

commonly used.

❐ Do no t use damp paper, or copies will be defective. ❐ Do not touch copy paper if your fingers are w et or oi ly ; fingerprints may appear

on the copy.

❐ Keep paper in a vinyl bag if it will not be used for a lon g time. ❐ Store in a cool dry place. ❐ Store flat. Do not stand upright. ❐ The following materials cannot be used in the paper trays: Post cards, Tracing

paper, OHP sheets, Adhesive labels.

❐ Do not overloa d th e pa pe r t rays. ❐ If multi-sheet f e ed ing occur s or do g-e ar e d cop i es are ma de when usi ng

recycled paper in the paper tray, fan the recycled paper and load it in th e pape r tray ag ai n .

TONER CARTRIDGES

❐ Store in a cool, dark place. ❐ Never store whe r e th ey may be exposed to he at . ❐ Keep out of the reach of children. ❐ Do not eat toner. ❐ Do not lay heavy objects on toner car tridges. ❐ Do not incinerate toner o r to ne r con ta i ne r s . Toner dust may cause flashback

when exposed to an open flame.

OPERATING PRECAUTIONS

GENERAL

PRECAUTIONS

❐ While the machine is in operation, do not turn off the main switch or unplug the

power cord.

❐ Keep corrosive liquids, such as acid, of f the machine. ❐ Do not allow paper clips, staples, or other small metallic objects to fall inside

the machine.

❐ The fusing unit may be very hot. Be careful when handling it.

GENERAL GENERAL PRECAUTIONS

GENERAL

❐ Read the Important Safety Information at the front of this manual. ❐ Since some parts of the machine are supp lied with high voltage, make sure

that you do not att emp t any repairs or attempt to access any part of the machine except those described in this manual.

❐ Do not make modifications or replacements other than those mentio ned in this

manual.

❐ When not using the machine for a long period, disconnect the power cord.

OZONE

The machine generates ozone dur i ng operation. Normally, the ozone level is safe for operators. However, dur ing a long copy run or while printing a long message, ozone odor may appear; in such a case, ventilate the room.

WARNING:

This symbol is intended to alert the user to the presence of important operating and maintenance (servicing) instructions in the literature accompanying the machine.

This symbol is attached to some components to alert the

user not to touch them, because the y may be very hot.

GUIDE TO COMPONENTS

1 Quick Dial Key Flip Plate 2 Document T ray 3Power Switch 4 Operation Panel 5Copy Tray 6 Paper cassette 7 Document Guide 8 Front Cover Release Button 9 Document T able 10 Optional Telephone Handset 11 Optional Front Paper Feed Unit 12 Optional Side Paper Feed Unit 13 Optional Removable Cassette

GUIDE TO

COMPONENTS

OPERATION PANEL

01 02 03 04 05 06 07 08

ABCDEF GH

09 10 11 12 13 14 15 16

IJKLMNOP

17 18 19 20 21 22 23 24

QRST U VWX

25 26 27 28 29 30 31 32

1. Communicating

Indicator Receive File

Indicator

Check Display Indicator

Add T oner Indicator

Add Paper Indicator

Communi-

Check Display

cating Receive File

Auto Receive Manual Receive

F1 F2 F3

PC Printer Option

Standard

Darken

Detail

Normal LightenHalftoneG4

F4 F5

Space

Lights when a fax message is being transmitted or received

Lights when an incoming message was received into memory. Blinks when confidential reception file or memory lock file is stored in the memory.

Lights when some error occurs. See the instruction appearing on the display.

Blinks when the toner cartridge is almost empty, and lights when it is empty.

Lights when a cassette is empty.

Memory

Fine

Stamp

ShiftSymbol

Speed Dial/ Tel Directory

Pause/AI Redial

On Hook Dial

Clear

Function

1 4

GHI JKL MNO

PRS TUV WXY

Yes

ABC DEF

8 0

OPER

Energy Saver

Copy

Stop

Start

PC Printer Option Indicators

These indicators are only used when the optional Printer Interface Kit is installed. See the operation manual for the Printer Interface Kit for full details.

Reception Mode

Press to select Auto Receive or Manual Receive.

Selector Key Contrast

Press this to select either Darken, Normal or Lighten

Selector Key Resolution Selector

Key

Press this to select either Standard, Detail, or Fine transmission mode.

Halftone Key Press this to use halftone transmission mode. G4 Selector

Key/Indicator

Press to select G4 mode. When this indicator is not lit, G3 is selected.

Memory Key If the indicator is lit, your document will be stored before

transmission. If it is not lit, your document will be sent immediately without being stored. Press the key to change the mode.

OPERATION PANEL

2. Display Displays prompts, warnings, and selected modes. Function Key Press to use one of the numbered functions explained in this

manual.

Yes/No Keys Use to answer questions on the display. Scroll Key When an arrow is shown on the display, use this key to access

the options, items, or functions shown by the arrow. Also use it to move the cursor when programming or editing a displayed item.

3. Quick Dial Keys Each of these can be programmed with a telephone number, a

group, or a keystroke program. You can also use these keys to type names and labels such as the RTI and TTI. To access keys 01 to 32, flip the number plate down. To access keys 33 to 64, flip the number plate up.

User Function Ke ys Each of these can be programmed for rapid access to frequently

used features. If the light under a key is on, the feature can be used.

Stamp Key Press to enable or disable the transmission/scanning verification

stamp feature.

4. Speed Dial/T el Directory Key

Pause/AI Redial Key Press this if you need to insert a pause when dialing. Or press

On Hook Dial Key Press this to dial without picking up the handset. Clear Key Use this as a backspace key during programming. Ten Key Pad Use this as a telephone keypad, or to enter Speed Dial codes. Energy Saver Key Hold this down a few seconds this to start or end Energy Saver

Copy Key Press this to copy the document now in the feeder. Stop Key Press this to stop the machine and return it to standby mode. Start Key Press this to start fax communication.

Press this to dial using Speed Dial or the Telephone Directory Feature.

this to redial one of the last ten numbers that were dialed.

mode.

PA NE L

OPERATION

ROUTINE OPERATION

SENDING A FAX MESSAGE

Precautions Concerning Unacceptable Document Types

Before you send your document, make sure that it meets the following requirements.

CAUTION: Documents that do not meet these requirements can cause your

machine to jam or may cause some components of the machine to become damaged or dirty.

Maximum

Minimum

4.1"

5.8"

* The part shaded will not be scanned, because it is outside the

maximum scanning width range.

Correct Size fo r th e Do cum ent Fee d er

Thickness: 2 to 8 mils (20 lb paper) Length and Width: See the above diagram. If the page is too short, put it insid e a do cume nt carrier or enlarge it with a copier. If the page is too long, divide it into two or more sheets.

Clearly Written

Small faint characters may not be transmitted clearly .

47.2"

11.7"

12.0"

Uniform Page Size

Do not use different sizes of docum ent i n th e same transmission.

Dry Ink

All ink must be dry before you place the document in the feeder.

ROUTINE OPERATION SENDING A FAX MESSAGE

Page Condition

Do not place damaged pages in the automatic document feeder.

Originals that contain the following materials should not be placed in the document feeder. Make copies of these originals and scan the copies.

ROUTINE

OPERATION

Note: Copies made with a copier that uses silicone oil may cause a misfeed. To

avoid this, do not scan such copies until five or ten minutes after copying.

SENDING A FAX MESSAGE ROUTINE OPERATION

Transmission Procedure at a Glance

Overview

There are two ways to send a fax message.

❐ Immediate Transmission ❐ Memory Transmission

Immediate Transmission

Immediate Transmission is convenient when:

❐ You wish to send a message immediately. ❐ You quickly wish to check whether you have successfully connected with the

other party.

❐ Your machine’s memory is getting full. The machine dials immedi at el y af te r y o u pr e ss Sta rt (or at the specified l at er ti me,

if you used a ti m e -de l ay feature lik e Se nd La te r ). The message is scanned an d transmitt ed pag e by page without bein g sto r ed in me mory.

ROUTINE OPERATION SENDING A FAX MESSAGE

Memory Transmission

Memory Transmission i s convenient because: ❐ Fax messages can be scanned much more quickly (you can take your

document away from the fax machine without waiting too long).

❐ While your fax message is being sent, another user can operate the machine

(people will not have to wait by the fax machine too long).

❐ You can send the same message to more than one place with the same

operation.

After you press Start, the machine does n’t dial until all the pages of your fax message have been stored in the memory.

The default mode of this machine is Memory Transmission, so the procedures described in this manual will be based on the assumption that you are using Memory Transmission. Immediate Transmission is described in a separate section .

Cross-reference

Sending at a Specific Time (Send Later): see page 28.

Parallel Memory Transmission

With this feature the machine can call destinations while scanning documents. Compared with normal Memory Transmission where the machine calls once all the documents have been stored, it is quick to verify whether a co nnection has been made or not.

Additionally, as scanning finishes more quickly than Immediate Transmission, it is useful if you want to take the document back to your desk immediately. However, if the connection cannot be made (for example if the line is busy), normal Memory Transmission tak es p lace .

ROUTINE

OPERATION

Note: If the amount of available memory is less than 50%, you cannot use Paral-

lel Memory Transmission.

SENDING A FAX MESSAGE ROUTINE OPERATION

Normal Memory Transmission still takes place when using the following:

❐ Send Later ❐ Transfer Request ❐ Store Double Sided ❐ Specify Multiple Destinations ❐ Specified Image Area

The file is erased if any of the following happen during transmission:

❐ The Stop key is pressed. ❐ A document becomes jammed. ❐ There is not enough memory available.

After a parallel Transmission fails, a communication result report is printed. When using Parallel Transmission, page numbers are not printed at the other end.

If you w an t pa ge n um b er s printed, use Pa ge Co un t of t he opt ion al feature for transmission (se e pa ge 29).

Sending to Just One Location

1. Make sure that the machine is in standby mode: The display on the operation panel must be as shown on the right.

2. Carefully place your fax message face down into the auto document feeder. Note: You can dial without placing the message in the feeder first. Place the document after you dial the number and go to step 4.

❐ The pages must be placed face down in

the feeder, with the first page at the bottom of the stack.

❐ Feed the pages in so that the top edge

goes in first.

MEMORY TRANS. APR.4.12:25PM SET DOC. OR ENTER FAX NO. MEMORY 100%

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

❐ Do not use pages of different

sizes.

❐ The pages should be arranged

loosely, but the leading ed ges should be tidy, as shown above .

❐ Do not exceed the feeder capacity:

Standard letter: Up to 50 pages at a time. Double letter: Up to 25 pages at a time

Cross-references

Sending a Page with Very Fine Detail: See page 23. Options for Sending a Message: See page 27.

ROUTINE OPERATION SENDING A FAX MESSAGE

3. Dial in one of the following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset ✬1

✬

1 : Only if the telephone handset is installed.

If your telephone line is through a PBX, dial the access code, then a pause, then the telephone number. For an international number, press the Pause key after entering the country code.

MEMORY TRANS. OPTIONS ↓ PRESS YES OR CLR 2125551234

•

4. Start

5. The machine stores your fax message.

6. The machine dials, and the line to the other party is connected.

Note: Watch the display. The identification of the other party will appear.

7. After sending the message, the machine hangs up automatical l y.

DIALING XYZ NEW YORK 2125551234

ROUTINE

OPERATION

ENTER

FAX

NUMBER

SENDING A FAX MESSAGE ROUTINE OPERATION

Sending to More Than One Location (Broadcasting)

1. Make sure that the machine is in standby mode (see page 17).

2. Make sure that the Memory indicator is lit. If it is not, press Memory.

3. Place your fax message face down into the feeder. ❐ You can dial without placing the

message in the feeder first. Place

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

the document after you dial the number and go to ste p 5.

Cross-references

Sending a Page with Very Fine Detail: See page 23. Options for Sending a Message: See page 27. Scanning only a part of the document (Specified Image Area): See page 86.

4. Dial in one of the following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Group Dial ✬1

✬

1: Method 1: Press the Quick Dial Key the Group is stored in (in the example, press key 08).

Method 2: If you do not know which Quick Dial Key the Group is stored in but you do know the

Group number, use Method 2. You must have programmed one of the User

Function keys in advance with code 02 (Group Dial), using Function 35 (see

page 148). In the above example, F4 has been made the Group Dial key; press F4 then input the Group number.

MEMORY TRANS. OPTIONS ↓ PRESS YES OR CLR 2125551234

•

Example: Group 1, stored in Quick Dial Key 08

Method 1: Method 2:

08 F4 0 1

ROUTINE OPERATION SENDING A FAX MESSAGE

If your machine is behind a PBX, dial the access code, then a pause, then the telephone number. For an international number, place a pause after the country code. To input a pause, press the Pause key.

5. Yes.

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

6. Either :

❐ Dial another number: Go to step 4. ❐ Press Start.

The machine will dial the first destination (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected).

Note: In theory, you c an send the s ame fax messag e to up to 132 dif ferent

destinations using the above procedure. However, this number depends on how many numbers are currently waiting in memory to be dialed. See the ta ble on page 305 f or more information c oncerning the limitations to this feature.

Check your Destinations Before Dialing

If you wish to send a fax message to more than one location, you can scroll through the lis t of tel e ph on e n u m be r s tha t you have input so f a r to che ck whether you have missed any or entered any wrong numbers.

ROUTINE

OPERATION

This f ea tu r e is u seful when using the features such as Broadcasting , Transf er Request, and Polling Reception.

Cross-references

Broadcasting: see page 18. Transfer Request: see page 51. Polling Reception: see page 135.

1. Press  0 7. ❐ The number after

many numbers you have input so far.

2. Use the  arrow to scroll through the list of destinations that you have already input.

DEST

shows how

CHECK DEST. PRESS YES OR NO

01 XYZ CO. NEW YORK

DEST.:2 ↓

CHECK DEST. PRESS YES OR NO

ABC COMPANY

DEST.:2

❐ To cancel a destination that you have

input by mi sta ke: No.

❐ To finish checking: Yes.

SENDING A FAX MESSAGE ROUTINE OPERATION

Storing Double Sided Documents

When you are using Memory Transmission and press the User Function Key programmed as Store Double Sided, both sides of a document can be scanned. The front and back of the scanned document will be printed in order, on separate sheets at the other end. The procedure for transmission using Store Double Sided is outlined below (for how to program the User Function Key, see page 143).

1. Check the Memory indicator is lit.

2. Press the User Function Key (F1-F5) programmed as Store Double Sided.

3. Set the do uble sided-document with the front page face down.

4. Select the res olution settings you require and dial then press Start. The front page will start to be scanned. When scanning has finished, "TURN OVER, RESET, PRESS START" will appear on the display.

5. Set the document with the reverse side face down and press Start. You have 60 seconds to s et the reverse side --- if you do not, an error will occur and you cannot transmit.

If "PAGE NO. INCORRECT CLEAR FILE? YES•NO" appears on the display, your pages have not been scanned in properly.

In this case, do one of the following:

❐ Press Yes to completely erase the stor ed document and return to standby

mode.

❐ Press No to return to standby mode and begin transmission of th e pa ge s

that have been stored so far .

Possible Problems

You want to take out the document

Open the scanner and take out the document.

CAUTION: Do not pull out the document without opening the scanner, or you

will damage the machine.

You want to send more than 50 pages

While the last page is being fed in, place more pages (up to 50) in the feeder.

You made a mistake while dialing

If you already pressed Start, press Stop immediately. If you haven’t pressed Start yet, do one of following:

❐ Press No. The entire number is deleted. Enter a new number. ❐ Press Clear. Only the last digit is deleted.

ROUTINE OPERATION SENDING A FAX MESSAGE

The Check Display Indicator is blinking

❐ If CLEAR ORIGINAL appears in the display:

Take out the document (see page 201). Then redial the destination.

❐ If ERROR PRESS STOP KEY appears in the display:

If the Communicating lamp is not lit, press Stop. If the Communicating lamp is lit, wait until it goes out, then press Stop.

The buzzer is ringing

The other party wishes to speak with you. Proceed as shown below.

ROUTINE

OPERATION

SENDING A FAX MESSAGE ROUTINE OPERATION

Cancelling a Memory Transmission

When communication is in progress

1. Press the Stop Key.

2. If two messages are being sent (*), select the file to cancel with the U and T keys.

3. Press Yes.

Note: (*) Dual Communication (Optional

ISDN Kit or optional G3 Kit required)

Cross-reference

Dual Communication: see page 269.

When the message is awaiting transmission

1. Press Function followe d b y 2 1.

2. Select the file using the U and T keys. Then press Yes.

3. Press 1 then Yes

MEMORY TRANSMISSION CANCEL PRESS YES OR NO 1234567

(*) Dual Communication

[DIALING] MEMORY TRANS. CANCEL SCROLL ↑ ↓ PRESS YES OR NO

ABC CO. LTD.

ROUTINE OPERATION SENDING A FAX MESSAGE

Sending a Page with Very Fine Detail

You may wish to send many different types of fax message. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible im ag e qu al ity.

If you are not sure whether your settings are suitable, make a copy of the document using these settings. The p rintout shows how the fax message will look when it is printed a t the other end.

❐ If your fax message has more than one page, you can select different settings

for each page. For example, if you wish to use a different resolution just for page 2, change the r e sol u ti o n se tt i ng whi le page 1 is being scann ed . Then, while page 2 is being scann ed, you can return the resolution setting to the original setting.

Contrast

The text and diagrams in your document must stand out clearly from the paper they are written on. If your document has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the contrast.

There are three grades.

Normal: Suitable for most documents Darken: Use f or documents with fa int writing (such as those written in pencil) Lighten: Use for documents that have a dark or patchy background

Resolution

If your document contains fine print or detailed diagrams, use a higher resolution setting.

Standard: Suitable for most typewritten documents Detail: Use for documents with small pr int or fine details Fine: Use this for high quality reproduction

Halftone

If your document contains a photograph, or diagrams with complex shading patterns or grays, switch Halftone Mode on to achieve optimum image quality.

ROUTINE

OPERATION

SENDING A FAX MESSAGE ROUTINE OPERATION

Selecting the Halftone Type

This model has two types of Halfton e: the Dither Process and the higher quality Error Diffusion Pr o cess. To change the currently used Halfto ne typ e, perfo rm the following procedure.

1. Function 6 0 2 2 2 2 6 and 3. The settings for switch 00 are now shown on the bottom line of the display.

2. Press or until the settings for switch 10 are shown. You need to change digit

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 11000000 YES TO END ↓

If you wish chang e th e setting press 7 on the ten key pad. Digit 7 1: Speed mode 0: Standard mode

Speed mode: The machine will use the Basic Halftone Process. Standard mode: The machine will use the higher quality Error Diffusion Process.

3. Finish: Yes and Function Halftone Mode slows down th e transmission speed, and ma y increa se your

communication costs, especially if you use the Error Diffusion process. Higher resolutions also do th i s . This is because these set tin gs cr e at e la r ge r am o un ts of data to be sent.

Messages are transmitted the fastest if you use the standard resolution setting, and keep Halftone off.

ROUTINE OPERATION SENDING A FAX MESSAGE

Home Position Setting Adjustments

For the contrast, resolution, and halftone, you can select whether the settings return to home position at the end of transmission (in a new machine, they do). Also , you can change the home positio ns of the se settings.

If you need other adjustmen ts, contact a service representative. The procedure is as follows (see page 227 if you need more information about the

User Parameter settings adjustment procedure).

1. Function 6 0 2 2 2 2 6 and 3.

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

At this time, you can print a User Parameter List if you press  and Start.

2. The settings for switch 00 are now shown on the bottom line of the display.

SWITCH00: 0000 0000

Digit 7654 3210 The digits are numbered from 7 to 0; the

setting of digit 7 is shown at the left side of the display and digit 0 is at the right.

The settings that yo u may need to cha nge are those for d igits 0, 1, 2, 3, 4, 5, 6, and 7. The functions of these are as follows.

Digit Purpose

0 Stamp 0: Off* 1: On

Contrast home position 1 2 3

4 5

6 7 Halftone on/off home position 0: Off* 1: On

Digit 3 Digit 2 Digit 1 Setting Digit 3 Digit 2 Digit 1 Setting 0 0 0 Normal* 1 X X Do not use this setting 0 0 1 Lighten 0 1 0 Darken

Resolution home position

Digit 5 Digit 4 Setting Digit 5 Digit 4 Setting 0 0 Standard* 1 0 Fine 0 1 Detail 1 1 Do not change

these settings.

Tramsmission mode home position

0: Memory Transmission* 1: Immediate Transmission

ROUTINE

OPERATION

3. If you wish to change one of the settings, press the key on the ten key pad that corresponds to the digit that you wish to change.

Example: 3 from the t en key pad. Th e value of digit 3 changes.

4. Finish: Yes and Function.

SENDING A FAX MESSAGE ROUTINE OPERATION

Dialing with the Telephone Directory

This can be done for any number that you have stored as a Speed Dial Code with a label programmed for it.

Example: You wish to dial "XYZ CO. LONDON".

1. Make sure that the machine is in standby mode (see page 16).

2. Place your document in the feeder.

3. Speed Dial/Tel Directory.

4. Press the first letter of the name: X (Quick Dial Key 24 or 48)

Press X repeatedly until the correct

number is displayed.

5. Yes.

6. Yes again.

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

TELEPHONE DIRECTORY SCROLL: X PRESS YES OR NO 01 XYZ CO. LONDON

MEMORY TRANS. OPTIONS ↓ PRESS YES OR CLR 01 XYZ CO. LONDON

MEMORY TRANS. OPTIONS ↓ ENTER NO. OR START DEST:2

•

7. Either:

❐ Dial more numbers. ❐ Press Start.

Programming Speed Dial Codes: See page 296.

ROUTINE OPERATION SENDING A FAX MESSAGE

Optional Features for Transmission

When you make a routine transmission, you can access a few optional features. These options are only availab l e if " OPTION ↓ " can be seen in the top right

corner of the displa y.

Personal Code

Pe rsonal Codes do the following. ❐ They allow you to keep track of machine usage (for example, for billing

purposes). If everybody uses a Personal Code when they use the fax machine, the codes, or the names programmed into the codes, will be printed on the report that is called the Journal. This will help yo u to check on who has been using the machine, and how often.

❐ They allow personaliza ti o n of docu m en ts an d pri nt ed re po rts. For e xam p l e, if

you use Label Insertion and store your name with your Personal Code, the receiver of your fax message will see your name at the top of the printout. This eliminates the need for a cover page.

❐ They allow you to restrict use of the machine to authorized personnel only . If

you switch the Restricted Access feature on, users have to enter their personal code bef ore they can use t he mach i ne. The personal code must have alread y been stored in t he mach i ne. This may deter unaut ho riz ed personnel from casually using the machine.

Cross-references

Programming Personal Codes: see page 75. Restricted Access: see page 75. Label Insertion: see page 88. Journal: see page 171

ROUTINE

OPERATION

SENDING A FAX MESSAGE ROUTINE OPERATION

If you input your Personal Code, your name will appear on the Journal an d Transmission Result Report.

1. Press T 0 1.

2. Enter the Personal Code Example: 7 3 6 2

❐ The display shows the name that

was stored with the code that you selected. In this example, it is SMITH.

3. Yes. See page 75 for details on how to prog r am the Personal Codes and their labels.

Sending at a Specific Time

PERSONAL CODE ENTER CODE

NO TO END

PERSONAL CODE PRESS YES OR NO 7362 SMITH

This feature is called Send Later. Using this feature, you can instruct the machine to delay transmission of your fax message until a later time, which you specify. This allows y ou to tak e advantage of off-peak telephone line charges without having to be by the machine at the time.

CAUTION: If your machine’s memory is full, you will have to keep the

message in the document feeder. This means that nobody can use the document feeder unless th ey remove your do cument. This would automatically cancel the Send Later operation.

1. Press T, 0 and 2.

SEND LATER ENTER START TIME _ : AM/PM: # NOW 12:15 PM NO TO END

ROUTINE OPERATION SENDING A FAX MESSAGE

2. Example: Send at 11:30pm Enter 1 1 3 0 on the ten key pad.

SEND LATER PRESS YES OR NO TODAY 11:30 PM AM/PM: #

To change AM/PM, press * or # on the ten key pa d.

3. Yes. The Send Later time cannot be more than 24 hours into the future.

Printing the Page Number (Immediate Transmission only)

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

This feature is called Page Count. When your fax message is printed at the other end, page numbers will be printed on the top of each page. Using the Page Count feature, you can select the format in which the page numbers are printed.

If you use Page Count:

❐ Page numbers will be printed in batch-numbering format (for example, p1/3,

p2/3, and p3/3 for a three-page message). This makes it easy for the other party to see how many pages you sent, and if any are missing. Howe ver , y ou have to input the number of pages at the keypad before sending.

If you do not use Page Count:

❐ Page numbers will be printed only as a sequence (for example, p1, p2, p3).

This makes it difficult for the other party to tell at a glance whether any pages are missing (for example, due to a double feed in your machine’s document feeder).

Note: If you do not select Immediate Transmission, Page Count is automatically

switche d on , and the pages are counted aut om a ti ca ll y.

ROUTINE

OPERATION

SENDING A FAX MESSAGE ROUTINE OPERATION

1. Press T, 0 and 3.

2. Example: 10 pages. 1 0

PAGE COUNT SET COUNT _ PAGE(S) NO TO END

PAGE COUNT PRESS YES OR NO 10 PAGE(S)

3. Yes.

TTI (Transmit Terminal Identification)

Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the transmitted page.

In some cases, you may wis h th e ot he r party to receive an unmarked copy of your original. In this case, you can switch TTI off.

Note: If you switch TTI off, make sure that Label Insertion is also off if you want

the image received at the other end to be un m arked.

Cross-references

TTI: see page 265. Label Insertion: see page 88.

1. Press T, 0 and 6.

2. If you wish to change the

TTI

setting, press W or V until the displayed setting is correct.

3. Yes when you have finished.

TTI SELECT ← → YES TO END ON OFF

ROUTINE OPERATION SENDING A FAX MESSAGE

Sending by a Specific Time (Transmission Deadline)

This feature is called Transmission Deadline (TRD). If your messag e ha s t o be sent to th e ot he r end before a certain time, use th e Transmission Deadline option and input this deadline.

If the line is busy, the machine will redial at set intervals either until the message gets through or un ti l the deadline passes. Befor e th e de ad l ine passe s, there is no limit to the number of times that the machine can redial.

After the deadline passes, the machine will print a report which indicates whether or not your message was sent within the deadline. Then, the message will be erased from memory.

This feature is only available with Memory Transmission.

1. Press T, 0 and 8.

2. Example: The deadline is 12:50 pm. 1 2 5 0

TRD ENTER TRD TIME _ : AM/PM: # NOW 12:15 PM NO TO END

TRD PRESS YES OR NO TODAY 12:50 PM AM/PM: #

❐ The TRD time cannot be more than

24 hours into the future.

❐ To change AM to PM or the other w ay

around, press #.

3. Yes.

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

ROUTINE

OPERATION

SENDING A FAX MESSAGE ROUTINE OPERATION

Economy Transmission

This feature is similar to Send Later. However, it has the added bonus of automatically combining two cost-saving features: use of off-peak rates, an d Batch Transmission. Also, you do not have to input the required transmission time every time, like you do with Send Later. However, with Send Later, you can input a different time of transmission for each fax message.

If you select Economy Transmission, your fax message will be sent at the time that you previously stored for this feature using Function 72 (see the next page). Also, all messages that were stored for sending to the same destination using this feature will be batched automatically.

Cross-references

Sending at a Specific Time: see page 28. Batch Transmission: see page 92.

On/Off Selection Switch

When OPT is displayed.

1. Press T, 0 and 9. ❐ If you have previously

programmed this feature as

ECONOMY TRANS. ← → YES TO END ON OFF

a User Function Key, press that key.

2. If you wish to change the

TRANS

. setting, press W or V until the

ECONOMY

displayed setting is correct.

3. Yes when you have finished.

ROUTINE OPERATION SENDING A FAX MESSAGE

Storing the Economy Transmission Time

Before using Economy Transmission, you must use Function 72 to program a time for Economy Transmissions to start. This should be the start of the off-peak rate period for your area. After you have stored this, you will not need to change it again until your telephone company changes the starting time of the off - pe ak rate period.

1. Function 6 0 2 2 2 2 7 and 2.

ECONOMY TX TIME= 11 :00AM ← → YES TO END

2. Input the time that you alwa ys wish E con omy Transmissions to start. ❐ To change from AM to PM and vice versa, press * or #.

3. Press Y e s Functi on whe n the disp lay is correct.

ROUTINE

OPERATION

SENDING A FAX MESSAGE ROUTINE OPERATION

Sending Quickly (Immediate Transmission)

Procedure

If you do not wish to store the fax message in memory before sending it out, use the following procedure.

❐ The advantages and drawbacks of Immediate Transmission and Memory

Transmission are disc ussed on pages 14 and 15.

1. Make sure that the machine is in standby mode (see page 16).

2. Make sure that the Memory indicator is not lit. If it is lit, press Memory .

3. Place the document face down into the feeder .

4. Dial (only one destination). And press Yes. See page 17 for how to dial.

5. Start.

IMMEDIATE TX OPTIONS ↓ ENTER FAX NUMBER

IMMEDIATE TX OPTIONS ↓ PRESS YES OR CLR 2125551234

DIALING 2125551234 FILE NO.0046

•

6. The machine dials and the line to the other party is connected. The number that you dialed is displayed (or if you used Quick Dial or Speed Dial, the Quick Dial or Speed Dial La be l stor e d for that number is displayed).

Changing Transmission Mode

Converting Immediate Transmission to Memory Transmission

If there is a message still waiting in the document feeder, you can convert it into a memory file if you press Memory and Start and Yes. The document will be scanned and stored into memory, leaving the document feeder free for others to use.

ROUTINE OPERATION SENDING A FAX MESSAGE

Immediate Transmission as Your First Choice

The default mode of your machine is Memory Transmission. If you wish, you can change this home p osit i on t o Im me di a te Transmission.

The procedure is as follows (see page 223 if you need more information about the User Parameter settings adjustment procedure).

1. Function 6 0 2 2 2 2 6 and 3. ❐ At this time , y o u can print a User

Parameter List if you press  and Start.

The settings for switch 00 are now shown on the bottom line of the display. The setting that you need to change is that for digit 6.

2. If you wish to change the setting, press 6 on the ten key pad.

3. Finish: Yes and Function.

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

SWITCH00: 0000 0000

Digit 6 (Double underlined) 0: Memory Transmission 1: Immediate Transmission

ROUTINE

OPERATION

SENDING A FAX MESSAGE ROUTINE OPERATION

Using the Stamp

Press the Stamp k ey to hav e faxes you send stam p ed . When the Stamp in dica to r is lit, the machin e sta mps a sm al l m ark on th e bo tt om of each page. During memory transmission, the stamp indicates t ha t t he p ag e was successfully stored. For immediate transmission, it shows that th e pa ge was sent successfully. You must switch the stamp on bef o re you press Start , or the machine will not stamp the first page.

❐ If you wish the stamp to be at the top of each page instead of at the bottom,

contact your service representati ve.

Changing the Stamp Home Position Setting

If you wish to change the Stamp default setting, do the following. (See page 227 if you need more information about the User Parameter settings

adjustment procedure).

1. Function 6 0 2 2 2 2 6 and 3. At this time, you can print a User Parameter List if you press and Start.

The settings for switch 00 are now shown on the bottom line of the display. The setting that you need to change is that for digit 0.

2. If you wish to change the setting, press 0 on the ten key pad.

3. Finish: Yes and Function.

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

SWITCH00: 0000 0000

Digit 0 (Double Underlined) 0: Verification stamp off 1: Verification stamp on

ROUTINE OPERATION SENDING A FAX MESSAGE

Redialing

If a message was not transmitted successfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Or, with the AI Redial key, you can redial with just a few keystrokes.

Automatic Redialing

The machine will automatically redial the other party if any of the following conditions occurred .

❐ The other party was busy. ❐ There was no reply from the other party. ❐ The message was rejected by the machine at the other end because of

excessive errors (in this case, redialing will only take place if Memory Transmission was used).

Redialing is done 4 tim e s at 5 m inute intervals (for a Memory Transmissio n) o r 2 times at 5 minute intervals (for an immediate transmission).

❐ The number of redials and the redial i nt erva l may be adjusted by a service

technician.

During redialing, the number being dialed is displayed as shown on the right.

If redialing fails for an immediate transmission, the display appears as shown opposite. You can convert this

[ 2125551234] MEMORY TRANS. APR.4.12:25PM SET DOC. OR ENTER FAX NO. MEMORY 99%

REDIAL STANDBY OR SELECT MEMORY MODE (PRESS MEMORY + START)

communication to a memory transmission to free up the machine for other users. Press Memory then Start.

ROUTINE

OPERATION

SENDING A FAX MESSAGE ROUTINE OPERATION

Using the AI (Artificial Intelligence) Redial Key

The machine learns and r em e m be rs the last 10 telephon e numbers that you input. Then, if you have to redial one of these numbers, just press the AI Redial key until the number or name of the party you wish to redial is displayed, then press the Start key.

This feature has the following uses. ❐ If the machine is waiting to redial the other party, you do not have to wait for the

redialing interva l to expire. Press the AI Redial key until the required telephone number or name is displayed, then press the Start key.

❐ If you wish to send another message to the same address that you just sent

one to recently, you don’t have to dial the full number again if it is still in the AI Redial memory. Place the message in the feeder, then press the AI Redial key until the required telephone number or name is displayed, then press the Start key.

Notes: ❐

Cross-reference

AI Redial only remembers one Quick Dial or Speed Dial number --- the last number dialed. When you dial another Quick Dial or Speed Dial, the previously dialed Quick Dial/ Speed Dial cannot be accessed.

❐

Using AI Redial, you cannot retry a failed Memory Transmission. However, you can redial the telephone number, as explained above.

❐

AI Redial employs the AI Short Protocol feature.

❐

The AI Redial key does not work if you used the handset to dial.

AI Short Protocol: see page 166.

To send a fax using AI Redial, do the following:

1. Make sure that the machine is in standby mode (see page 16).

2. Place your document into the feeder.

3. AI Redial.

4. Scroll through the numbers in the AI Redial memory using the U and T arrows of the scroll key.

AI REDIAL NO.DIRECTORY 1 SCROLL ↓ PRESS YES OR NO

01 XYZ CO. NEW YORK

❐ To select a number: Yes x 2.

5. Either:

❐ Select another number: go to step 4. ❐ Start the transmission: Start.

MEMORY TRANS. OPTION ↓ ENTER NO. OR START DESP:2

ROUTINE OPERATION RECEIVING FAX MESSAGES

RECEIVING FAX MESSAGES

Selecting the Reception Mode

There are two ways to set up your machine to receive fax messages.

❐ Auto Receive Mode ❐ Manual Receive Mode

Press the Reception mode key to switch between the modes.

Auto Receive Mode

This mode is selected when the Auto Receive indicator is lit. Incoming faxes are receiv ed au tomatically. You do not have to be b y the machine if

the power switch is kept on. Use this mode when you must leave the machine.

1 2

[ XYZ COMPANY ] MEMORY TRANS APR.4.12:25PM SET DOC. OR ENTER FAX NO. MEMORY 99%

Communicating

1. The telephone rings once.

2. The machine automatically starts to receive the message.

Manual Receive Mode

This mode is selected when the Manual Receive indicator is lit. This setting is convenient if you wish to use your fax machine’s handset to answer

telephone calls coming in on the same line as fax messages. Howe ver, y o ur fax machine cannot automatically rece ive fax messages; you have to be b y th e machine if a fax messa ge comes in. The machine operat es as follows.

1 2

[ XYZ COMPANY ] MEMORY TRANS APR.4.12:25PM SET DOC. OR ENTER FAX NO. MEMORY 99%

ROUTINE

OPERATION

Communicating

RECEIVING FAX MESSAGES ROUTINE OPERATION

1. The machine rings c ontinuously until you answer the call. Pick up the handset.

2. If you hear a voice from the other end, speak in reply. If you hear a tone every few seconds, the other end is a fax terminal.

Note: Remove any documents that are in the feeder.

3. If the person at the other end wishes to send you a fax message, press Start to receive the messag e. Then hang up the h an dse t.

4. The machine starts to receive the message. The Communicating indicator lights.

Receiving Fax Messages When There Is a Problem

Overview

This feature is called Substitute Reception. If the printer is jammed or out of supplies, you will still be able to receive fax messages; any messages coming in will be stored in the machine’s memory.

If the "Receive File" indicator is lit, a message has been stored in the memory using the Substitute Reception feature.

Check the following:

❐ The printer paper may be used up. If so, add paper: see page 176. ❐ The toner may have run out. If so, add toner: see page 182. ❐ The printer paper may have jammed. If so, remove the jam: see page 203. ❐ If there appears to be no problem, somebody may be making copies while a fax

message is coming in.

The messages received into memory will be printed and erased from memor y after the machine has been returned to normal operation.

ROUTINE OPERATION RECEIVING FAX MESSAGES

Switching Substitute Reception On or Off

There are two conditions under which you may wish to disable this feature. ❐ If you do not like keeping received fax messages in memory: After your

machine has received a fax message to memory, it sends an OK signal to the other end. However, if somethin g ha pp en s to your machine and you lose the fax message before you have a chance to read it, the sender will not be informed. Therefore, you may not wish to use the Substitute Reception feature.

❐ If you do not wish to have your memory full of mail fr om un known senders: If

you have not enabled the Authorized Reception feature, you can receive fax messages from anybody. Ho wever, you can see who the y ar e because the i r identifier (the TTI) is printed at the top of each page. If the other party has not programmed their identifiers (perhaps in an attempt to hide their identity), you may not wish to receive their messages into memory, which would take up valuable space.

Cross-references

ECM: see page 91. Authorized Reception: see page 104.

If you wish to switch Substitute Reception on or off, do the following procedure. (See page 11 if y o u ne ed mo r e information about the User Parameter set ti n gs adjustment procedure).

1. Function 6 0 2 2 2 2 6 and 3. At this time, you can print a User Parameter List if you press  and Start.

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

The settings for switch 00 are now shown on the bottom line of the display.

2. Press  or  until the settings for switch

SWITCH05: 0000 0000

05 are shown. The settings that you need to change are those for digits 0 and 1.

Digit 0 (Underlined) Digit 1 (Double Underlined)

The meanings of these settings are as follows.

Digit Purpose

0 Substitute Reception 0: Off 1: On*

Reception to memory (including Substitute Reception, Memory Lock, Forwarding,

and Transfer Requests from another station) when no RTI or CSI identifiers were received from the other party 0: Enabled, 1: Disabled

ROUTINE

OPERATION

3. If you wish to change the setting, press 0 or 1 on the ten key pad.

4. Finish: Yes and Function.

TELEPHONE CALLS ROUTINE OPERATION

TELEPHONE CALLS

A handset is required to execute the procedures in this section. You can use your fax machine for dialing in the same way as you would use a

telephone. This is useful when calling fax machines that are usually kept in Manual Receive Mode, as well as for telephone conversations.

❐ You can dial using Quick Dial Ke ys or Speed Dial Codes. ❐ With the On Hook Dial feature, you do not have to pick up the handset before

dialing.

❐ You can send a fax message aft er fin ishin g th e conversation, without having to

make a new call.

Cross-reference

Manual Receive Mode: see page 39.

Making a Telephone Call

Using On Hook Dial

Using On Hook Dial is like using the handset (see the next page), except that you do not have to pick it up before dialing. Just press the On Hook Dial key, and dial the number. When you hear the other party on the fax machine’s built-in speaker, you can pick up the handset. This keeps both hands free for referring to telephone numbers while you are dialing.

1. Press the On Hook Dial key.

2. Dial. See page 17 for how to dial. Do not use the handset.

ON HOOK MODE

ON HOOK MODE PRESS START AFTER TONE 2125551234

Note:

Do not press Start. If you wish to cancel the call, press the On Hook Dial key.

3. Listen to your machine’s built-in speak er. When the other party answers, pick up the handset.

4. Replace the hands et when you have finished.

ROUTINE OPERATION TELEPHONE CALLS

Using the Handset

Using the fax machine’s built-in or opt i on al ha nd set , you can use the fa x ma chin e in the same way as a normal telephone. Pick up the handse t an d di a l on th e fax machine’s ten-ke y pad (or use a Quick Dial K ey or Speed Dial Code if you wish).

1. Pick up the handset.

2. Dial. See page 17 for how to dial.

HANDSET MODE

HANDSET MODE PRESS START AFTER TONE 2125551234

Note: Do not press Start.

3. Continue as for a normal telephone conversation.

Using AI Redial

Use AI Redial if you wish to redial a number that you dialed recently.

1. On Hook Dial and AI Redial.

2. Scroll through the numbers in the AI Redial memory using the U and T arrows of the scroll key.

AI REDIAL NO.DIRECTORY 1 SCROLL ↓ PRESS YES OR NO

01 XYZ CO. NEW YORK

ON HOOK MODE PRESS START AFTER TONE 2125551234

When the correct number is displayed, press Yes.

ROUTINE

OPERATION

❐ The number will be dialed immedi-

ately.

TELEPHONE CALLS ROUTINE OPERATION

Answering the Telephone

If the telephone rings just once:

A fax is coming in. Do not pick up the handset.

If the telephone rings continuously:

1. Pick up the handset and speak to the ot he r party. If you hear a high-pitched tone, a fax is coming in. Press Start then hang up.

2. If the caller wants to send you a fax, press Start after spea king. Then hang up . If nothing happens after you press Start the power may be switched off or the

telephone may not be properly connected.

Phoning and Faxing on the Same Call

To Talk Before Sending a Fax (On Hook Dial)

1. Press the On Hook Dial key.

2. Dial.

Note:

Do not use the handset. Do not press Start.

3. If you hear a voice from the machine’s built-in speaker, pick up the handset and speak to the othe r party.

❐ If you hear a high-pitched tone instead of a voice, place your fax message

in the feeder, then press Start.

4. When you are ready to send your fax message, place your message in the feeder , then ask the other party to press Start.

5. When you hear a high-pitched ton e, press Start.

6. Replace the handset.

Do not replace the handset if you wish to speak to the other party again. When your mach ine em its a to ne, press Stop then speak.

ROUTINE OPERATION TELEPHONE CALLS

Speaker and Buzzer Volume Adjustments

Your machine has a built in speaker. With this speaker, you can listen to the telephone line without picking up the handset. The speaker will be automatically switched off just before the start of facsimile data communication.

When you are sending a fax message, you will be able to hear the line after the machine has dialed. If the line is busy, you can press the Stop key and sta rt another oper a tio n w it h out having to wait for the mach i ne to disco nn ect the lin e.

The volumes yo u can adjust are ; Transmitting monitor (TRANSMISSION): Sound you hear in tran sm issi on . Receiving monitor (RECEPTION):Sound you hear in reception. Onhook dial monitor (ONHOOK): Sound you hear in dialing by Onhook dial. Dialing monit or ( D IA LI N G) : Sound you hear aft er pr e ssi ng Start key. Buzzer tone (ALARM): Volume of the buzzer when you open a cover and so on. Ke y tone (SCROLL KEY): Sound you hear when you press a key on the operation panel.

If the speaker volume is not satisfactory, you can adjust it.

1. Function 6 0 2 2 2 2 9 and 2.

2. To increase: V. To decrease: W. To accept: Yes.

3. Repeat step 2 for each adjustment that appears on the screen.

4. Finish: Function.

MONITOR VOLUME SET VOLUME TRANSMISSION: ← >>> → PRESS START YES TO END

MONITOR VOLUME SET VOLUME TRANSMISSION: ← >>>> → PRESS START YES TO END

ROUTINE

OPERATION

ADVANCED FEATURES

NETWORKING

Overview

This section e x pla i ns how you can use this machine to dist ribute fax messa ge s over networks of fax machines.

As we have seen (Sending to More Than One L oca ti o n, pa ge 19 ), you can send the same fax messag e d irect ly fro m your machine to more than one location. The diagram in that section shows your machine sending the same fax message to three locations. This feature is com m o nly known as Br oa dca sti n g.

However, wi th Br oa dca s tin g, you or your or ga niza ti o n ha s to pay for three fax calls. If these are all long distance calls, that can be quite expensive. If you use the networking features provided with this machine, you will be able to reduce costs by sending the fax message only once, to a Transfer Station, and tha t Transf er Station will distribute your fax message.

Broadcasting

You can take advantage of your machine’s Group Dial, Broadcasting, and Transfer Request f e at ur e s to set up extensive facsimi le net works. Such networks can save time and cost if you set them up to perform commonl y-used broadcasting operations, especially if long-distance communications are involved.

Cross-references

Groups: see page 292. Transfer Request: see page 51.

Broadcasting: see page 19.

Networking using a Transfer Station (Transfer Request)

ADVANCED FEATURES NETWORKING

What Networking Features Does This Machine Have?

The machine’s networking features are summarized below. ❐ Transfer Request: This allows you to send a fax message to a number of

destinations via a single Transfer Station (see pa ge 5 1). Transfer Reques t can be combined with Broad cast i ng to set up mor e compl ex networks (see page

54).

❐ Multi-step T ransfer: This allows you to set up a string of Transfer Stations in

different areas. The Transfer Station in each area would distribute your message to destination s in the same ar e a, and pass on y o ur messa ge to th e next Transfer Station in the chain. See page 55 for more on this feature.

When you look at these procedures later in this section, they may seem rather comple x. However, once you hav e de ci de d up on a certain oper at i on , an d i f you plan to use it frequently, program it as a Keystroke Program. Next time, this will allow you to start the operation with only one keystroke.

Note:

Your sales or service repres entative will be able to help mak e all the necessary gr oup and transfer station number programming in the various broadcasting terminals throughout your proposed network. Please co-ordinate with your sales representative to obtain correct programming at the time of installation.

Cross-references

Transfer Request: see page 51. Keystroke Programs: see page 61. Transfer Request combined with Broadcasting: see page 54.

Multi-step Transfer: see page 55.

ADVANCED

FEATURES

NETWORKING ADVANCED FEATURES

Preparing the Machine for Networking Operations

Before you can start to set up fax communication networks, there are some items that you have to program in your machine. These are as follows.

❐ Your F ax Machine’s Own Telephone Number ❐ The ID Code (the ID Code of your machine and all the Relaying Terminals and

Transfer Stations must be the same)

If you install the optional Group 4 ISDN kit, there are some other items that you will have to program. These are dealt with in Appendix E, which covers the ISDN kit.

You will also have to plan how you program your Groups (in co-ordination with other people at other locations who will use your machine as a Transfer Station), and you must also know how all the Relaying Terminals and Transfer Stations have programmed their Groups.

Storing your Machine’s Own Telephone Number

Store your fax terminal’s telephone number using this feature. If you do not do this, you will not be able to use the Transfer Request feature.

If your fax machine’s telephone number changes, do not forget to change the stored telephone number data.

1. Function 6 0 2 2 2 2 6 1 then  until the screen is as shown opposite.

2. Yes.

OWN NUMBER (G3) YES TO SET PREVIOUS NO TO CANCEL NEXT

OWN NUMBER (G3) YES TO END

3. Input your fax terminal’s telephone number.

❐ The format of the number must be as follows:

International Dial Prefix, Your Country Code, Your Area Code, then you must add a Pause, followed by your telephone number.

Check the International Dialing Prefix and the Country Code with your local telecommunications operator. The example shown is for the USA; the codes to add are 011 and 1.

Note: Use the Pause key to add a pause.

OWN NUMBER (G3) YES OR CLR 0111212-5551234_

•

↑ ↓

4. Ye s Function.

ADVANCED FEATURES NETWORKING

Storing the ID Code

Befo r e pro gramming the ID Co de, confe r wit h ot he r user s i n your fa x net work to agree on an ID Code. This is because communications using ID Codes will fail if the codes are not the same.

The ID Code can be any four-digit code (using digits 0 to 9 and letters A to F), except 0000 and FFFF.

In addition to the ne tw o rking features described in this section, ID Codes are used with the following communication features. The same code must be used by all members of your fax network and all people you wish to communicate with using these features.

❐ Polling: see page 130. ❐ Closed Network: see pages 89 and 129.

Features using ID Codes can only be used between terminals made by the same maker.

ADVANCED

FEATURES

NETWORKING ADVANCED FEATURES

To store an ID Code, do the f oll owing.

1. Function 6 0 2 2 2 2 6 1 then  until the screen is as shown opposite.

2. Yes.

POLLING ID YES TO SET PREVIOUS NO TO CANCEL NEXT

POLLING ID ID SETTING _ YES TO END

↑ ↓

3. Input the ID Code that you will be using. Example: 4 3 6 3.

❐ Do not use 0000 or FFFF.

POLLING ID YES OR CLR 4363

•

4. Ye s Function.

Groups

The way to program a Group is explained in Appendix F. See page 300 and the pages following that for all the procedures. However, there are two points to keep in mind when y ou are setting up Groups for networking operations .

Limitations on the size of a Group: You can store up to 200 destinations in a Group. However, the networking features can only handle Groups that have up to 30 destinations. If you are programming a Group for networking purposes, do not put more than 30 numbers in that Group.

Group Transfer Station: You can specify a Group Transfer Station for each of your Groups. Then another party can send you a fax message and instruct your machine to send it to each number in a Group, through the Group Transfer Station, which acts as a broadcaster. Your machine will then relay the fax message to that group’ s Group Transfer Station, which will then send the fax message to each of the numbers stored in that Group. You should store Group Transfer Stations for Groups that you wish to u s e wi t h the Multi-step Transfer features. For instructions on how to store a Group Transfer Station for a Group , see page 303.

ADVANCED FEATURES NETWORKING

Transfer Request

Transfer Request helps you save costs when y ou send the same message to more than one place in a distan t area.

❐ Your machine sends the message to the Transfer Station, which holds it in

memory.

❐ The Transfer Station then sen ds it on to ea ch o f t he En d Re ceivers in sequence. ❐ After broadcasting, the Transfer Sta tio n sends y ou r machi ne a Transf er Re sult

Report to tell you if there were any problems with the communication.

Note:

❐ This feature can only be used if the Transfer Stati o n was made by the same

maker as your machine.

❐ The ID Code of your machine must be the same as the ID Code of the Transfer

Station.

❐ Your fax machine’s telephone number must have been programmed in advance. ❐ The Transfer Stati on must hav e mem o ry space available, and must b e a ble to

act as a Transfer Station (some machines cannot do this, or can but the capability has been switched off).

❐ The telephone number of the caller who makes a transfer request must be

programmed in a Quick Dial or Speed Dial of the Transfer St ation. This is the Transfer Station can send ba ck the caller a Transfe r R esu lt R e po rt (so the y know whether the transfer request was successful or not).

You cannot dial the End Receivers as full numbers on your ten-key pad, and you cannot use y our own stored Speed Dials, Quick Dials, and G r ou ps. You must use the numbers that are st or e d in th e Transf er Station. Always kee p a copy of the Transfer Station’ s Telephone Lists (Quick Dial, Speed Dial, and Group Lists) near the machine if you plan to use Transfer Request.

ADVANCED

FEATURES

Cross-references

Quick Dial and Speed Dial: see pages 291 and 293. Groups: see page 292. ID Code: see page 49. Telephone Number Lists: see page 171.

NETWORKING ADVANCED FEATURES

1. Make sure that the machine is in standby mode (see page 17).

2. Place your document in the feeder.

MEMORY TRANS. OPTIONS ENTER FAX NUMBER

3. Either: ❐ Function 1 and 3. ❐

TRANSFER OPTIONS TRANSF.1

❐ If you cannot use Function 13, you forgot to store, your fax machine’s tele-

phone number, or your ID code (Function 61).

❐ If you have installed the ISDN Option kit, you must also program the ma-

chine’s Own ISDN G4 and Own ISDN G3 numbers (use Function 61; see pages 257 and 258). Your G4 Terminal ID and your ISD N subscri ber n um bers for G4 and G3 must also have been stored.

4. Input the telephone number of the first transfer broadcasting station, then press Yes.

❐ This machine must be of the same

manufacturer as yours, and it must be able to act as a Transfer Station.

TRANSFER TRANSF.1 12125551234 RECV 1

↓

5. Input the destinations for this transfer broadcaster. You must use Quick Dials, Speed Dials, or Groups that are stored in the transfer broadcaster. There is a shorthand notation for this purpose. See the following examples:

❐ Quick Dial Key 01: # 0 1 Yes. ❐ Speed Dial Code 10: # * 1 0 Yes. ❐ Gr oup 01: #

* * 0 1 Yes.

TRANSFER NEXT NO. OR START TRANSF.1 12125551234 RECV 4 _ TRANSF.

↓

ADVANCED FEATURES NETWORKING

Note: You can select up to 99 Transfer Stations, and up to 30 End

Receivers for eac h Transfer Station (Thi s number depend s on how many numbers are cu rrently waiting in memo ry to be dialed. S ee the table on page 305 for more information concerning the limitations to this feature).

6. Either :

❐ Enter more destinations for this transfer broadcaster - go to step 5. ❐ Input another transfer broadcaster and i ts de sti n at i on s:  - go to step 4. ❐ Start the transfer request: Start.

Note: You may use some transmission options, such as Send Later.

See page 27. If you wish your machine to be a Transfer Station for other parties to use for their Transfer Requests, you must install a memory card or a hard disk.

ADVANCED

FEATURES

NETWORKING ADVANCED FEATURES

Combining Transfer Request with Broadcasting

If you wish to set up comple x fax message distribution networks, you can make a Transfer Request using more than one Transfe r S ta ti o n. When yo u do this, you can send the same me ssag e t o up to 30 Transfer Stat ion s, and each Transfer St ation can pass the message on to 30 End Receiv ers.

Los Angeles

San Francisco

Boston Hartford

Philadelphia

New Y ork

Seattle

Houston

Buffalo

Atlantic City

Dallas

New Orleans

Oklahoma City

Assume that your machine is in San Francisco and you wish to send the same message to various locations in the U.S.A. Of course, doing a simple broadcast, sending to each terminal dir e ctl y fr o m your machine, wo ul d get the jo b do ne, but you would not be taking advantage of the cost-cutting features of the machine. However, if y ou incorporate Transfer Request, as shown below, your machine would only make 4 calls, instead of the 10 that would be necessary if Transfer Request was not us ed. This saves costs.

❐ Your machine can play any part in a Transfer Request network of this type,

provided that you have programmed all the required features as explained earlier in this section.

❐ The ID codes of the requester (San Francisco) and the Transfer Stati o ns ( New

York and Houston) must be the same. The requester must have its own fax number programmed.

❐ The model used by the requester (San Francisco) must be able to make

Transfer Requests through more than one Transfer Station.

❐ Reports indicating success or failure will be returned to San Francisco from the

terminals in Houston and New York.

To do this pr oce du re, use the broadcasting procedur e on page 19. The destinations should be as follows:

❐ Los Angeles ❐ Seattle ❐ A Group containing Boston, Hartford, Philadelphia, Buffalo, and Atlantic

City, with New York as the Group Transfer Station

❐ A Group containing Dallas, New Orleans, and Oklahoma City, with Houston

as the Group Transfer Station

ADVANCED FEATURES NETWORKING

❐ The fax number of San Francisco must be programmed in a Quick Dial or

Speed Dial of the machines in New York and Houston.

Multi-step Transfer

The principles of th e Two-step Transfer feature can be used to build up a multi-step facsimile network. This will work using either analog (Group 3) or digital (Group 4) lines. An example follows.

Dials #**01 (Transfer Request)

Terminal C: Group 1 Terminals I and J Group Transfer Stn. = D Terminal C: Group 2 Terminals E, F, G, and H

Terminal B: Group 01 #**01 #**02 Group Transfer Stn. = C

To set up this network, the following programming must be don e: ❐ Terminal C must contain two preprogrammed groups. Group 1 must contain

terminals I and J. Group 2 must contain terminals E, F, G, and H. In Group 1, terminal D must be specif ied as t he Gr o up Transfer St at i on .

ADVANCED

FEATURES

❐ Terminal B must contain a preprogrammed group (Group 1). This group must

contain two numbers, #∗∗01, and #∗∗02. These sp ecif y transf er using groups 1 and 2 that are stored in the Group Transfer Station. In Group 1, C must be specified as the Gro up Transfer S tati on.

❐ The ID codes of terminals A, B, C, and D must be the same. To start the operation, terminal A does a transfer request using terminal B as the

broadcaster and #∗∗01 as the end receiver; this specifies transmission to the numbers stored in Group 1 at terminal B.

Cross-reference

Group Transfer Station: see page 303.

NETWORKING ADVANCED FEATURES

Your Machine as a Transfer Station

Your machine can be a Transfer Sta ti o n for other people to use for their Transfer Requests.

If the requesting party is using a machine of the same manufacturer as your machine, th e y m ust per form the Transfer Request procedure given af ter pa ge 51 . Any requesting party must have the same ID Code as your machine’s.

However, if the requesting party is using a machine made by another manufacturer, or if they couldn’t get the Transfer Request procedure to work, you will have to set up the Transfer Request by Tonal Signals feature in your machine (see below).

❐ If you do not wish to have your machine available a s a Transf er S ta ti o n, con-

tact a service technician and ask to have this feature switched off.

❐ Another way to rest rict use of t his feature is to make sure that al l re qu est i ng

parties must have their identifiers stored, so that you do not receive Transfer Requests from unknown parties. See the bottom of page 103 for more details on this.

Transfer Request by Tonal Signals

This feature allows your machine to accept Transfer Requests made from the requesting side using D ial Tones. An operation of this type can su ccee d o nly i f th e following conditions have been met.

❐ The requester’s fax machine must be connected to a telephone line that

can accept DTMF (ton e d i al ) si g na ls, or must be able to generate Tonal Signals (see page 81).

❐ Your fax machine’s reception mode must be Auto Receive. ❐ Your fax machine’s remote ID must have been programmed. ❐ Transfer Request by Tonal Signals must have been switched on. ❐ The requester’s fax number must be programmed in a Quick Dial or Speed

Dial in your machine.

Setting the Machine up for Transfer Request by Tonal Signals

You must do the following to use this feature:

❐ Set up the machine in Auto Rece i ve Mode (see page 39). ❐ Program the Remote ID (Function 61, see belo w ) .

The other party will have to enter this code every time they access your machine to make a Transfer Request using a machine that is not of the same manufacturer as this machine.

❐ Switch T ransfer Request b y Tonal Signals On (Function 63, see below ).

In a new machine, it is switched on in the factory.

ADVANCED FEATURES NETWORKING

Storing the Remote ID

As a new machine has a Remote ID of 0000 when it leaves the factory, we recommend that you store a new Remote ID immediately. This remote ID is also used as the password for Fax on Demand.

1. Function 6 0 2 2 2 2 6 1 then  until the screen is as shown opposite.

2. Yes.

3. Press No then input the new Remote ID that you will be using. Example: 6 7 5 4.

REMOTE ID YES TO SET PREVIOUS NO TO CANCEL NEXT

REMOTE ID YES OR CLR 0000

REMOTE ID YES OR CLR 6754

•

↑ ↓

4. Ye s Function.

Switching Transfer Request by Remote Transfer On/Off

To swi t ch th i s feature on or off, do the following. (See page 10 for more information about the User Parameter settings adjustment procedure).

1. Function 6 0 2 2 2 2 6 and 3.

USER PARAMETER PRINT LIST DEFAULT: 01000000 SWITCH00: 01000000 YES TO END

→

↑ ↓

2. The settings for switch 00 are now shown on the bottom line of the display.

3. Press  until the settings for switch 11 are shown. The setting you need to use is digit 0.

4. If you wish to change the setting, press 0.

5. Finish: Yes Function.

SWITCH00:

SWITCH11:

Digit 0 0: The feature is disabled. 1: The feature is enabled.

00000000

ADVANCED

FEATURES

NETWORKING ADVANCED FEATURES

Procedure for Transfer Request by Tonal Signals

If an operator of a machine of a different manufacturer than yours wishes to use your machine as a Transfer Station, they will have to do the following procedure.

Full Procedure

A quick reference version of this procedure is given on the next page.

1. First, the requesting party must dial your fax machine using an external telephone.

2. Immediately after hea ring fax tones from your machine, th ey must press #. The tone will stop, and a single high-pitched beep of about one second duration will be heard. This is an ACK tone (Acknowledgment).

3. The request i ng par ty must then enter your Remote ID then press #. See the notes at the bottom of the next page.

4. After hearing an ACK tone, they must press 2 4 #.

5. After hearing an ACK tone, they must press

6. After hearing an ACK tone, they mu st d i al the number which the Transfer Result Report must go to (their own terminal). This must be programmed in your machine as a Speed Dial or Quick Dial. If it is programmed in a Quick Dial, they must enter its number (00 to 64). Or if it is progr ammed in a Speed Dial, they must enter * then its number (00 to 99). Then they must press #.

7. The requesting party has to dial the end receivers in the shorthand format used for Transfer Request (see the quick reference procedure on the next page for an examp l e). Then they must press #.

For example:

❐ Quick Dial Code 01: 0 1 # ❐ Speed Dial Code 01: * 0 1 # ❐ Group 01: * * 0 1 #

8. The requesting party must repeat step 7 for all the end receiver numbers. If there are no more numbers, the requesting party shou ld press # twice.

9. Communication begins after three ACK tones. When the requesting party hears fax tones again, they must press Start on their fax machine.

* * *.

ADVANCED FEATURES NETWORKING

Example Procedure (for Quick Reference)

❐ Remote ID: 1111 ❐ Transfer Result Report Destination: Speed Dial 04 in your machine. ❐ End Receivers, as programmed in your machine: Quick Dial 01, Speed Dial

02, Group Dial 03 .

1. The request i ng par ty must dial your machine using an external telephone, and wait for the fax tones.

2. When the fax tones come in, the requesting party must immediately input the following sequence. (ACK: Wait for the ACK tone)

# - 1111# - 24# - *** - *04# - 01# - *02# - **03# - ## -

ACK

Your Machine’s Remote ID Code

ACK

ACK ACK ACK ACK

End Receiver: Transfer Result Report Destination: Speed Dial 04

End Receiver: Quick Dial 01

Speed Dial 02

ACK ACK

End Receiver: Group Dial 03

3. When the requesting party hears f ax to ne s aga in, they must press Start.

Notes:

❐ The remote ID code must have been program m e d ea rlier. ❐ After entering the ID code, if there is an interval of more than 5 seconds fol-

lowed by three short beeps repeated three times, enter the remote ID again.

❐ If you enter the wrong remote ID , you will hear three short beeps. Try to en-

ter the code again. If you enter the wrong code five times, the remote control services will not be available until you go back to the machine and reprogram the ID (this is a security measure to prevent other people getting access to your machine).

ACK x3

ADVANCED

FEATURES

NETWORKING ADVANCED FEATURES

Beep Tones

Sometimes during a Remote Transfer, you may hear one or more beeps. The foll owing table explains the meanings of these sign al s.

Sound Reason Required Action

One high beep Acknowledgment No problem; keep going. A short beep three times Rejection Operation error. Try again. Also see

the third note on the previous page. A high beep three times Service code accepted No problem; keep going. A mixed beep five times Service code rejected Operation error. Input the correct

code.

ADVANCED FEATURES TRANSMISSION

TRANSMISSION

Programming Keystrokes

Overview

If you regularly transmit to a particular destination or set of destinations using the same features, you can save a lot of repetitive keypad operation by storing the features and destinations in a Keystroke Program.

Keystroke Programs are stored in Quick Dial Keys or Speed Dial Codes.

❐ If you store a Keystroke Program into a Quick Dial Key or Speed Dial

Codes, that they cannot be used for any other purpose.

❐ Be sure to store your Keystroke Program in a vacant Quick Dial Key or

Speed Dial Code.

Example: Let us say that you normally sen d a da i ly repo rt to locations A, B, and C at 11 pm (using Send Later). Store these instructions as a Keystroke Program. Then every day, you will only have to place the report in the document feeder, then press that key or enter that code to set up the transmission.

Cross-reference

Sending at a Specific Time (Send Later): see page 28.

Note: Keystroke Programs can be stored in Speed Dial codes, when the

Function Upgrade Card is installed.

ADVANCED

FEATURES

TRANSMISSION ADVANCED FEATURES

Storing a Keystroke Program

1. Make sure that the machine is in standby mode (see page 16).

2. Place a sheet of paper in the feeder. ❐ Skip step 2 if you are making a Poll-

ing Reception program.

3. Select all required features (such as Transfer Request) and telephone numbers as you would normally do.

❐ Contrast, resolution, and halftone

cannot be stored in a keystroke program.

4. Press the Quick Dial key or Speed Dial with two digits code that you wish to store the program in. Example: Quick Dial Key 01. or

Speed Dial, 1 and 0.

MEMORY TRANS. APR.4.12:25PM SET DOC. OR ENTER FAX NO. MEMORY 100%

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

PROGRAM? YES OR NO

❐ Make sure that this key is vacant.

5. To complete the program: Yes.

Note: The procedure that you just stored will now begi n. If you do not wish to

use the procedure now, press Stop immediately.

ADVANCED FEATURES TRANSMISSION

Labeling a Program

If you store a label for your keystroke programs, the label will appear on the display when you use the program.

1. Function 3 and 4. If you press  and Start, a Program List will be printed.

2. Press the Quick Dial key or en ter the Speed Dial code that holds the program that you wish to label. Example: Quick Dial Key 01 and Yes.

3. Input your label, using the Quick Dial keys. For how to enter the label; see page 4.

4. Yes.

5. Either:

❐ Label another program: Go to step 2. ❐ Return to standby: Function.

PROGRAM CHOOSE KEY

_ PRINT LIST →

NO TO CANCEL

PROGRAM YES OR CLR • NO

TRANSMIT DAILY REPORT_ ABC

PROGRAM CHOOSE KEY

_ PRINT LIST →

NO TO CANCEL

PROGRAM CHOOSE KEY

_ PRINT LIST →

NO TO CANCEL

ADVANCED

FEATURES

TRANSMISSION ADVANCED FEATURES

Using a Program

Before using a program, make sure that the machine is in standby mode (see page 24 for details).

Transmission Program

1. Place your document in the feeder.

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

2. Press the programmed Quick Dial Key, or enter the prog rammed Speed Dial cod e.

❐ The program begins at once , or at

the later time specified by the program.

Free Polling Reception Program

1. Press the programmed Quick Dial Key, or enter the prog rammed Speed Dial cod e.

PROGRAMMED

The program begins at once, or at the later time spe cified by the program.

Cross-reference

Polling Reception: see page 135.

ADVANCED FEATURES TRANSMISSION

Erasing a Program

When you wish to delete a keystroke program, do the following.

1. Function 3 and 4.

2. Press the Quick Dial key or enter the Speed Dial codes that holds the program that you wish to erase

Example: Quick Dial Key 08.

3. Press Clear.

4. To delete the program: Yes.

5. Either: ❐ Edit or erase another pr ogram: Go to

step 2.

❐ Return to standby: Function.

PROGRAM CHOOSE KEY

_ PRINT LIST →

NO TO CANCEL

PROGRAM YES OR NO

08 TRANSMIT DAILY REPORT ↑

CLR: CLR ↓

PROGRAM

10 KANTOH AREA ↑

CLEAR? YES

PROGRAM CHOOSE KEY

_ PRINT LIST →

NO TO CANCEL

•

ADVANCED

FEATURES

TRANSMISSION ADVANCED FEATURES

Sending Confidential Messages

Overview

This feature is called Confidential T ransmission. Use this feature if you do not want your message to be picked up casually by anybody at the other end. The message will be stored in the memory at the other end. It will not be printed until an ID known as the Confidential ID is entered.

Note: ❐ The machine at the other end must have memory space available

and it must have the Confi de nt i al R ece pt i on feature.

❐ This is a proprietary feature, and as such it only functions with ma-

chines produced by the same manufacturer that have this feature.

❐ Before sending a confidential message, it is recommended that you

call the receiver and advise them that you are sending a fax message in this manner.

There are tw o typ es of C o nf i dent i al Transmission.

1. Normal Confidential Transmission

The other party can print the message by entering the ID th at was previously stored using the Confidential ID feature.

2. Confidential ID Override

If you wish to send a confidential message to a particular person at the other

end, you can specify the Confidential ID th at per so n ha s to en ter to see that message. Anybody entering the machine’s Confidential ID will not be able to see the message. Before you send the message, don’t forget to tell the intended receiver what code must be entered to print the message.

Note: The receiving machine’s Confidential ID is not changed by this process.

ADVANCED FEATURES TRANSMISSION

If the intended receiver has a Personal Code with a Confidential ID stored with it, you can o verride the receiving machine’s ID with that Conf i de nt ial I D. Then:

❐ The receiver can print the message by inputting the Confidential ID that is

stored with that person’s Personal Code.

❐ The intended receiver will also be informed personally by a Confidential File

Report; this report will have the name of the receiver on it, if the name was stored with the Personal Code.

Cross-references

Confidential ID: see page 95. Personal Codes : see page 75. Journal: see page 171. Confidential Reception: see page 94.

Procedure

To set up a confidentia l transmission, do the following.

1. Place your document in the feeder.

2. Function 1 and 2. The machine is now in Confidential Transmission Mode.

3. Dial then press Yes.

4. Either:

❐ Dial another number: Go to step 3. ❐ Press Start.

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

CONF. TRANS. OPTIONS ↓ ENTER FAX NUMBER

CONF. TRANS. OPTIONS ↓ PRESS YES OR CLR 2125551234

CONF. TRANS. OPTIONS ↓ ENTER NO. OR START DEST:2

•

ADVANCED

FEATURES

Confidential ID Override Option

This procedure will override the Confidential ID stored in the other party’s machine. The over ride is only effective for this one transmissio n.

When in Confi d en ti a l Transmission Mo de ( s e e ab ove).

1. Press , 0 and 4.

CONF. ID ENTER ID CODE

NO TO END

TRANSMISSION ADVANCED FEATURES

2. Enter the Confidential ID that you wish to use for this message.

CONF. ID PRESS YES OR NO 2567

Example: 2 5 6 7 on the ten key pad and press Yes.

3. Dial and press Start.

For how to use other options, see page 27 and the pages following.

Storing an Often Used Document (Auto Document)

Overview

If you often find that you have to send a particular page to people (for example, a map, a standard attachment, or a set of instructions), stor e tha t page in the memory as an Auto Document, using a Quick Dial Key or a Speed Dial code.

This feature is called Auto Document. Then, when you nee d to send tha t pa ge to some bo dy, press the Quick Dial Key or enter the Speed Dial code that you stored it in, place any other pages that you wish to send into the feeder, dial, and press Start. At the other end, the Auto Document will be printed first.

The Auto Document is transmitted as it is; you cannot write an ything on it like you can with a cover sheet. If you wish the machine to place your name on your transmitted documents, try using the Label Insertion feature (see page

88).

Note: Auto Documents can be stored in S peed Dial codes , when the Funct ion

Upgrade Card is installed.

ADVANCED FEATURES TRANSMISSION

Storing an Auto Document

You can store the Auto Document in a Quick Dial or Speed Dial and give it a label.

Storing an Auto Document

1. Place the document and select the resolution/contrast settings you require.

2. Press Function.

3. Press 3 and 5.

4. Now choose where to store the Auto Document: in a Quick Dial or Speed Dial. Either: ❐ Press a Quick Dial key or

❐ Press the Speed Dial/Tel Directory

key and enter a two digit code on the ten keypad.

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

FUNCTION NO:_ OR NO 10TRANS. MODE 20CLEAR CHANGE 30PROG. CHANGE 40REPORTS ↓

AUTO DOCUMENT CHOOSE KEY _ PRINT LIST → NO TO CANCEL

With the feature enhancing card

AUTO DOCUMENT SELECT _ YES=END

01 ↑

1.STORE FAX 2.LABEL 3.CLEAR ↓

When pressing the one-touch 01

If you enter the wrong nu mber, press No to enter the correct number.

5. Press 1.

6. Press Yes to store the document as the cover sheet or press No not to .

7. Press Start.

8. Press Function to return to standby mode.

AUTO DOCUMENT

01 CONF. TRANS.

STORE AS COVER SHEET YES

AUTO DOCUMENT PRESS NO

PRESS START

AUTO DOCUMENT WAIT:STORING DOCUMENT

MEMORY TRANS. DEC.31.12:59PM SET DOC. OR ENTER FAX NO. MEMORY 100%

•

ADVANCED

FEATURES

TRANSMISSION ADVANCED FEATURES

Labeling an Auto Document

1. Press Function.

2. Press 3 and 5.

3. Now choose the Quick Dial key or Speed Dial code to label. Either: ❐ Press a Quick Dial key or

❐ Press the Speed Dial/Tel Directory

key and enter a two digit code on the ten keypad.

If you enter the wrong number, press No

to enter the correct number or search the correct number using  and .

4. Press 2.

FUNCTION NO:_ OR NO 10TRANS. MODE 20CLEAR CHANGE 30PROG. CHANGE 40REPORTS ↓

AUTO DOCUMENT CHOOSE KEY _ PRINT LIST → NO TO CANCEL

AUTO DOCUMENT SELECT _ YES=END

29 ↑

1.STORE FAX 2.LABEL 3.CLEAR ↓

When pressing the Quick Dial 29.

AUTO DOCUMENT ENTER LABEL

01 NO TO CANCEL

_ ABC

5. Enter the document name using the Quick Dial ke y or th e ten key pad. If you enter the wrong name, press

Clear or No to enter the correct name. Clear --- Erase one letter at the

cursor.

No --- Erase all.

6. Press Yes.

7. Press Function. Return to the standby mode.

When selecting "1"

AUTO DOCUMENT ENTER LABEL

01 NO TO CANCEL

_ ABC

AUTO DOCUMENT SELECT _ YES=END

29 ↑

1.STORE FAX 2.LABEL 3.CLEAR ↓

Yes

Press from step 3 to name another document.

MEMORY TRANS. DEC.31.12:59PM SET DOC. OR ENTER FAX NO. MEMORY 100%

and repeat the procedure

ADVANCED FEATURES TRANSMISSION

Customized Auto Document

Programming documents into Quick Dials or Speed Dials which have destinations already stored in them is called "Customized Auto Document". You can not only amend Quick Dials/Speed Dials, but may also add programmed destinations to Auto Documents.

Using an Auto Document

1. Make sure that the machine is in standby mode (see page 17).

2. If you wish to attach a fax message to your Auto Document, place the fax face down into the feeder.

3. Now choose the Quick Dial key or Speed Dial code that contains the document you need. Either: ❐ Press a Quick Dial key or

❐ Press the Speed Dial/Tel Directory

key and enter a two digit code on the ten keypad.

Example: Quic k Dial Key 08. And press Yes.

4. Dial the destination(s), and pre ss Yes.

5. Either:

- Dial another number: go to step 4.

- No more destinations: press Start.

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

SEND AUTO DOCUMENT

YES OR NO

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

ADVANCED

FEATURES

Note:

If you send the message to more than one location an d you enter the Quick Dial key which contains the Auto Document, it will be attached to all destinations.

TRANSMISSION ADVANCED FEATURES

Printing the Contents of an Auto Document

If you need to remind yourself of what one of your stored Auto Documents looks like, do the following procedure.

1. Function 5 and 3.

2. Now choose the Quick Dial key or Speed Dial code of the document you wish to print.

AUTO DOCUMENT CHOOSE KEY

_ PRINT LIST →

NO TO CANCEL

AUTO DOCUMENT NO TO CANCEL

08 OFFICE LOCATION MAP

PRESS START

Either: ❐ Press a Quick Dial key or

❐ Press the Speed Dial/Tel Directory

key and enter a two digit code on the ten keypad.

Example: Quick Dial Key 08 and Yes.

3. Start.

Changing the Contents of Auto Document

Changing the Label

1. Press Function.

2. Press 3 and 5.

3. Now choose the Quick Dial key or Speed Dial code of the document you wish to change. Either: ❐ Press a Quick Dial key or

❐ Press the Speed Dial/Tel Directory

key and enter a two digit code on the ten keypad.

If you enter the wrong nu mber, press No to enter the correct number or search for the correct number using  and .

FUNCTION NO:_ OR NO 10TRANS. MODE 20CLEAR CHANGE 30PROG. CHANGE 40REPORTS ↓

AUTO DOCUMENT CHOOSE KEY _ PRINT LIST → NO TO CANCEL

AUTO DOCUMENT SELECT _ YES=END

29 ↑

1.STORE FAX 2.LABEL 3.CLEAR ↓

When pressing the one-touch 29.

ADVANCED FEATURES TRANSMISSION

4. Press 2. The document name is displayed.

5. Press Clear or No to enter the document name again.

6. Press Yes to return to the standby mode.

7. Press Function.

Erasing an Auto Document or Label

1. Press Function.

2. Press 3 and 5.

AUTO DOCUMENT ENTER LABEL

01 NO TO CANCEL

_ ABC

AUTO DOCUMENT CHOOSE KEY _ PRINT LIST → NO TO CANCEL

Repeat the procedure from step 3 to change another name.

MEMORY TRANS. DEC.31.12:59PM SET DOC. OR ENTER FAX NO. MEMORY 100%

FUNCTION NO:_ OR NO 10TRANS. MODE 20CLEAR CHANGE 30PROG. CHANGE 40REPORTS ↓

3. Now choose the Quick Dial key or Speed Dial code to erase. Either: ❐ Press a Quick Dial key or

❐ Press the Speed Dial/Tel Directory

key and enter a two digit code on the ten keypad.

If you enter the wrong number, press No

to enter the correct number or search for the correct number using  and .

4. Press 3.

AUTO DOCUMENT CHOOSE KEY _ PRINT LIST → NO TO CANCEL

AUTO DOCUMENT SELECT YES=END

29 ↑

1.STORE FAX 2.LABEL 3.CLEAR ↓

ADVANCED

FEATURES

TRANSMISSION ADVANCED FEATURES

5. Either: ❐ Press Yes to erase the Auto Docu-

ment. "Document Cleared!" will flash up.

❐ If you don’t wish to erase this Auto

Document, press No.

6. Either: ❐ Press Yes to erase the Auto Docu-

ment’s label. "Label Cleared!" will flash up.

❐ If you don’t want to make a change,

press No.

7. Press Function to return to the standby mode.

AUTO DOCUMENT

10 OFFICE LOCATION MAP

CLEAR DOCUMENT? YES

AUTO DOCUMENT CHOOSE KEY

_ PRINT LIST →

NO TO CANCEL

Repeat the procedure from step 3 to erase another document.

MEMORY TRANS. DEC.31.12:59PM SET DOC. OR ENTER FAX NO. MEMORY 100%

•

ADVANCED FEATURES TRANSMISSION

Restricting Access to the Machine

Overview

When your machine arrives from the factor y and is installed for the first time, anybody can use it. However , usin g a syste m of Personal Codes, the machine can be set up to prevent unauthorized persons from using the machine. The necessary procedures are given in the following sections.

❐ Programming the Personal Codes: see below. ❐ Switching on Restricted Access: see page 79.

Programming the Personal Codes

The main advantage of Personal Codes is that they allow you to track machine usage and restrict access to the machine. If you do not wish to restrict access to the machine, you can still use Personal Codes to personalize your fax messages, by using the Label Insertion feature.

The Personal Code is a four digit code. It can have any v a l ue fr om 00 01 to 99 99 .

ADVANCED

FEATURES

TRANSMISSION ADVANCED FEATURES

Each user can be given a Personal Code. While programming, you can store the following items with each Personal Code:

❐ A name: This will be printed on reports, such as the Journal, to identify the

users of the machine. It is also used with the Label Insertion feature.

❐ A Confidential ID: This must be diffe rent for ea ch Personal Code, an d d i fferent

from your machine’s Confidential ID. If somebody sends you a confidential message, they can override your machine’s Confidential ID with the Confidential ID stored with your Personal Code, if you inf orm them of this ID. If so, the machine will print a Confidential File Report that will inform you when the message has arriv ed. Then, you m u st in pu t this Confidential I D to pri nt th e message. You can only st or e Co nfidential IDs i f you have an opti on al memory card or hard disk.

Note: You cannot register more than 50 Personal Codes (if the optional Function

Upgrade Car d is installed, you can re gi st er up to 50 0 pe r son al cod es) with Names and Confidential IDs in this machine. This means that if y ou switch Restricted Access on , on ly 50 peop le can use th e mach ine.

Cross-references

Using Personal Codes: see pages 27, 67, 79, and 97. Label Insertion: see page 88. Confidential Reception: see page 94. Journal: see page 171. Confidential ID: see page 95.

Storing a Personal Code

1. Function 6 0 2 2 2 2 7 and 1 ❐ At this time; you can print a Per-

sonal Code List if you press  Start.

2. Input a Personal Code that you want to store in your machine for later use. Example: 5 4 7 7.

❒ If you input the wr on g cod e, press No.

3. Store the code: Yes.

4. Either: ❐ Press the Quick Dial key that y ou

wish to program the Personal Code into. Then press Yes.

❐ If you don’t wish to program this code

into a Quick Dial key, press No.

PERS. CODE ENTER ID CODE _ PRINT LIST → NO TO CANCEL

PERS. CODE YES OR NO 5477

PERS. CODE CHOOSE KEY 5477

YES TO SKIP NO TO CANCEL

PERS. CODE YES OR NO 5477

ADVANCED FEATURES TRANSMISSION

5. Input a name for this Personal Code using the Quick Dial keys. Example: JOHNSON

Inputting and editing labels: see page 223.

❐ If you do not wish to store a label:

Yes. Go to step 7.

6. Store the name: Yes.

7. Either: ❐ If you do not have an optional mem-

ory card or hard disk, go to step 8.

❐ Input a Confidential ID for the per-

sonal code used by this user. Example: 4 6 5 6.

PERS. CODE YES OR CLR • NO 5477 JOHNSON_ ABC

PERS. CODE CONF. ID SETTING 5477 JOHNSON CONF.ID: _ YES TO END

PERS. CODE YES OR CLR • NO 5477 JOHNSON CONF.ID: 4656

If you do not wish to sto r e an ID : Yes. Go to step 9.

8. Store the ID: Yes.

9. Either:

❐ Enter another code: Go to step 2. ❐ Finish: Function.

Editing or Erasing a Personal Code

1. Function 6 0 2 2 2 2 7 and 1

2. Input the Personal Code that you wish to edit. Example: 5 4 7 7. And press Yes.

PERS. CODE ENTER ID CODE _ PRINT LIST → NO TO CANCEL

PERS. CODE YES OR NO 5477 JOHNSON

ADVANCED

FEATURES

❐ If you inpu t the wrong code, press

No.

TRANSMISSION ADVANCED FEATURES

3. Either: ❐ Erase this Personal Code: Press Clear then Yes.

Go back to step 2.

❐ Edit the contents of this code:

Press Yes. Go to step 4.

4. Either: ❐ To change the Quick Dial key this

code has been programmed into, press the No key.

❐ If you don’t wish to make a change,

go straight to step 6.

5. Press the Quick Dial key you want to program this code into.

6. Press Yes.

7. Edit the name stored with this code. When the name is correct, press Yes.

Inputting and editing labels: see page 223.

PERS. CODE YES OR CLR • NO 5477 JOHNSON_ ABC

PERS. CODE CHOOSE KEY 5477 JOHNSON

YES TO SKIP NO TO CANCEL

PERS. CODE YES OR NO 5477 JOHNSON

PERS. CODE YES OR CLR • NO 5477 JOHNSON ABC

PERS. CODE YES OR CLR • NO 5477 JOHNSON CONF. ID: 4656

8. Either: ❐ If you do not have an optional mem-

ory card or hard disk, go to step 9.

❐ Edit the Confidential ID stored with

this code. Press No then enter a new code. When the ID is correct, press Yes.

9. Either:

❐ Enter or edit another code: Go to step 2. ❐ Finish: Function.

PERS. CODE CONF.ID SETTING 5477 JOHNSON CONF. ID: YES TO END

PERS. CODE ENTER ID CODE _ PRINT LIST → NO TO CANCEL

ADVANCED FEATURES TRANSMISSION

Switching on Restricted Access

Restricted Access allows you to keep a closer track of machine usage, and deters passers-by from casually using your machine.

If this feature is switched on, users have to enter their Personal Code before they can use the machine. The Personal Code must have already been stored in the machine.

However, the user can enter codes directly at the keypad. Therefore, if you are serious about using this feature to stop casual users from operatin g th e m achi ne, you must allocate relatively obscure codes to all authorized users, and try to avoid obvious numbe rs such as 00 01 .

If you wish to switch Restricted Access on or off, do the following procedure (See page 227 if you need more information abou t the User Parameter settings adjustment procedure).

1. Function 6 0 2 2 2 2 6 and 3.

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

2. The settings for switch 00 are now shown on the bottom line of the display.

3. Press or until the settings for switch 05 are shown. The settings you need are digits 4 and 5.

Digit Purpose

Restricted Access Digit 5 Digit 4 Setting 4 5

0 0 Off 0 1 On 1 0 On when the Night Timer is on

SWITCH 05 :0000 0000

Digit 4 (Underlined) Digit 5 (Double Underlined)

4. If you wish to change the setting, press 4 or 5 on the ten key pad.

5. Finish: Yes and Function.

ADVANCED

FEATURES

TRANSMISSION ADVANCED FEATURES

Operating the Machine with Restricted Access Switched On

If you have switched Restricted Access on, the displa y is as sho wn belo w whe n the machine is in standby mode.

Befo r e you can use the machine, you must ente r y our personal code that you have already registered in the machine. See page 82 for how to store Personal Codes.

RESTRICTED ACCESS ENTER CODE CODE DEC. 4.11:50AM

1. Either: ❐ Enter y our personal code .

Example: 7 3 6 2 from the ten key pad.

❐ Press the Quick Dial key where the

personal code programmed.

2. After a second, the normal standby display will appear, and you can use the machine. If the normal standby display does not appear, you entered a personal code that is not stored in the machine.

If you decide that you do not wish to use the machine now, you should return the machine to Restricted Access standby mode. To do this, either:

❐ I nsert a page into the document feeder and remove it immediately. ❐ Press Function twice.

ADVANCED FEATURES TRANSMISSION

Tonal Signals

Some organizations offer you special services by telephone, which you can access by transmi ttin g Touch Tone or DTMF tones . If your phone service prov ides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services.

First, dial the oth er pa rty. When you are through to the other end, press the tone dial ke y an d en ter the code number that is needed to access the requi r ed feature at the other terminal.

You do not need to press the tone dial key if your machine is set up for dialing in Tone Dial (DTMF) mode.

Before you can use this feature, you must program one of the User Function Keys as the Tone key. In the following procedure, suppose that we have already program m e d the F1 key as the Tone key.

Programing the Tone Key

1. Function 3 and 6.

2. Press the User Func tion Key (F1-F5) that you wish to p r ogram the Tone key i n to.

3. Press Yes.

4. Either: ❐ If the key is already programmed,

press No, select 04 using by scroll keys.

❐ If the key is vacant, select 04 using

by scroll keys.

5. Press Yes and Function.

USER FUNCTION PRESS F1 TO F5 F _ PRINT LIST → NO TO CANCEL

USER FUNCTION ENTER CODE F 4 CODE: _ SCROLL ↑ ↓ NO TO CANCEL

USER FUNCTION YES OR NO F 4 CODE: 04 SCROLL ↑ ↓ TONE KEY

ADVANCED

FEATURES

TRANSMISSION ADVANCED FEATURES

Operating the Tone Key

1. Make sure that the machine is in standby mode, and that there is no document in the feeder.

2. Pick up the telephone handset, or press On Hook Dial.

3. Dial the remote facility. Do not press Start

4. After your line is connected to the remote facility, do the following:

❐ If your telephone line type is DTMF (Tone Dial): Go to step 5. ❐ If your telephone line type is Pulse Dial: Press the User Function key where

the Tone key is programmed. (Example: F1) A dot appears on the display.

5. Input the digits that you need to use the remote facility. These digits will depend on the remote facility. Note: Do not press Start.

6. After you have finished your business with the remote facility, hang up.

Cross-reference

Tone Dial (Telephone Line Type): see page 290.

ADVANCED FEATURES TRANSMISSION

Dialling with the Dial Option Key

The SUB (Sub-addres s ) an d SID (Sub-address ID) features allow you to send confidential messages to other manufacturer’s machines provided with these features. Similary, the SEP (Selecting Polling) and PWD (Pass word) f eatures let you pick up fax messages.

Confidential Transmission with SUB/SID

1 Set the document.

2 Enter the number of the destination.

3 Press the Dial Option Key. (Example : F5)

Note

Option Key before using this feature.

: You must program F5 as the Dial

4 If this number requ i r es an SID

(Sub-address ID), press 3 and enter the SID using the ten-key pad. If there is no SID, go to step 6.

5 Press Yes.

MEMORY TRANS. OCT.13. 03:29PM SET DOC. OR ENTER FAX NO. MEMORY 100%

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

7890

DIAL OPTION NO. : or YES 1 : SUB 2 : SEP 3 : SID 4 : PWD NO TO CANCEL

DIAL OPTION ENTER SID NO TO CANCEL

DIAL OPTION PRESS YES OR CLR • NO

123456

DIAL OPTION NO. : or YES 1 : SUB 2 : SEP 3 : SID 4 : PWD NO TO CANCEL

6 If the number requires a sub-address

(SUB), press 1 and enter the

DIAL OPTION ENTER SUB NO TO CANCEL

sub-address using the ten-key pad.

7 Press Yes.

8 Press Yes.

9 Press Yes then Start.

Note: You can program the sub-address ID

and the sub-address in a Quick Dial, a Speed Dial or Group .

Cross-reference

Key): see page 143.

User Function Key (Dial Option

DIAL OPTION PRESS YES OR CLR • NO

123

DIAL OPTION NO. : or YES 1 : SUB 2 : SEP 3 : SID 4 : PWD NO TO CANCEL

MEMORY TRANS. OPTIONS ↓ PRESS YES OR CLR • NO

7890

MEMORY TRANS. OPTIONS ↓ ENTER NO. OR START DEST: 2

SID: You must program the SUB password (SID) before sending fax messages by SUB. If you use standard Confidential Transmission, this is not necessary.

ADVANCED

FEATURES

TRANSMISSION ADVANCED FEATURES

Polling Reception with SEP/PWD

1 Press Function followed by 1 1.

2 Enter the number of the destination. 3 Press the Dial Option Key.

(Example : F5)

Note

: You must program F5 as the Dial

Option Key before using this feature.

4 If the sender requires a password, press 4

and enter the password using the ten-key pad. If no password is required, or go to ste p

5 Press Yes.

6 If the sender requires SEP (Selective

Polling), press 2 and enter the SEP code using the ten-key pad.

7 Press Yes.

MEMORY TRANS. OCT.13. 03:29PM SET DOC. OR ENTER FAX NO. MEMORY 100%

POLLING RECV OPTIONS ↓ ENTER FAX NUMBER

123456

DIAL OPTION NO. : or YES 1 : SUB 2 : SEP 3 : SID 4 : PWD NO TO CANCEL

DIAL OPTION ENTER PWD NO TO CANCEL

DIAL OPTION PRESS YES OR CLR • NO

789012

DIAL OPTION NO. : or YES 1 : SUB 2 : SEP 3 : SID 4 : PWD NO TO CANCEL

DIAL OPTION ENTER SEP NO TO CANCEL

DIAL OPTION

8 Press Yes.

Or No to cancel.

9 Press Yes then Start.

Cross-reference

Key): see page 143.

User Function Key (Dial Option

Note: You can program the password and

the selective polling in a Quick Dial,

PRESS YES OR CLR • NO

456789

DIAL OPTION NO. : or YES 1 : SUB 2 : SEP 3 : SID 4 : PWD NO TO CANCEL

POLLING RECV OPTIONS ↓ PRESS YES OR CLR • NO

123456

POLLING RECV OPTIONS ↓ ENTER NO. OR START DEST: 2

a Speed Dial or Group. PWD: You must program the SEP password (PWD) before you can receive fax

messages by SEP. This is not necessary with standard Polling Reception.

ADVANCED FEATURES TRANSMISSION

Storing Part of a Number

This feature is called Chain Dialing. It allows you to compose a teleph on e n u m be r from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the keypad.

❐ For example, you can program commonly used area or country codes into

Speed Dial Codes or Quick Dial Keys. This feature is convenient if: ❐ You often communicate with many terminals for which the area code, or

international code is the same. ❐ You often make international calls.

For example, if you of te n ca l l Tokyo , Japan, program 011813 ( Overseas to

Tokyo from the USA) as Quick Dial Key 01. This will save work at the operation

panel when d i al i n g a Tokyo num b er. ❐ Your PBX requires an ID code before the destination number.

For example, if your ID is 1234567, and the destination is stored in Quick Dial

Key 01, enter 1234567 at the keypad, press Pause, then press Quick Dial Key

01.

Note: Do not store any labels with the Quick Dials and Speed Dials that you are

using with Chain Dialing. This is because Label Insertion does not work with Chain Dialing.

Cross-references

Quick Dial and Speed Dial: see page 291. Label Insertion: see page 88.

Example: 01133-1-5553333 (From the USA to Paris).

Assume that the following Quick Dial and Speed Dial numbers have already been programmed.

❐ Quick Dial 01 = 01133 (Overseas to France) ❐ Quick Dial 02 = 1 (Paris) ❐ Speed Dial 10 = 555

When the machine asks you to dial: On Hook Dial or Handset Mode:

Press QuickDial01 QuickDial02 Speed Dial 1 0 then 3 3 3 3. Other: Press QuickDia l0 1 Pause QuickDial02 Pause Speed Dial 1 0 Pause then 3 3 3 3.

ADVANCED

FEATURES

TRANSMISSION ADVANCED FEATURES

Specified Image Area (Function Upgrade Card Required)

Overview

If you only wish to transmit a part of the page, use this feature. You tell the machine what area to scan by specifying two pa rameters: The Skip Length, and the Scan Length. See the following diagram.

Skip

Length

Scan

Length

This feature cannot be used when you are transmitting using an OMR sheet, Immediate Transmission, or w he n you are making a copy.

Before you can to use the feature during a transmission, you must:

❐ Set up the feature using Function 74 (see the next page). ❐ P rogram one of the User Funct i on Keys so that you can activa te this feature

during the transmissi o n pro c ed ure. Note: If the skip length is longer than the paper, the machine stops scanning.

When you send with Specified Image Area, Parallel Memory Transmission is cancelled and normal Me m ory Transmission takes pl ace.

If Par allel Transmission is on, you cannot send just a few pages with Specified Image Ar e a. Should you w ant to send a few pages with Specified Image Area, turn Parallel Transmission off using function 63 (set switch 07 digit 2 to "0").

Changing the Specified Image Area On/Off Home Position Setting

In a new machine, this setting is off. If you change this setting to "On", the image area that you input (using Function 74 on the next page) will be used for all of your transmitted pages, unless you switch off the light under the User Function Key that you programmed for this feature.

1. Function 6 0 2 2 2 2 6 and 3.

USER PARAMETER PRINT LIST → DEFAULT: 01000000 ↑ SWITCH00: 01000000 YES TO END ↓

ADVANCED FEATURES TRANSMISSION

2. The settings for switch 00 are now shown

on the bottom line of the display.

3. Press  until the settings for swit ch 06 are

shown. The setting that you need to change is digit 5.

4. If you wish to change the setting, press 5.

5. Finish: Press Yes then Function.

Specifying an Image Area

1. Function 6 0 2 2 2 2 7 and 4.

SWITCH00:

SWITCH06:

Digit 5 0: The home position is "Off". After transmission, Specified Image Area will switch itself off. 1: The home position is "On". After transmission, Specified Image Area will stay active and the lamp under the User Function Key will stay lit.

IMAGE AREA PRESS YES SKIP LENGTH: 000 MM SCAN LENGTH: 000 MM ↓

00000000

2. Input the skip length then press .

You must enter a three digit value. For example, for 75 mm, input 075.

3. Input the scan length . You must enter a

three digit value.

IMAGE AREA PRESS YES SKIP LENGTH: 075 MM SCAN LENGTH: 000 MM ↑

❒

1 inch is 25.4 mm. You must input the dimensions in mm.

For example, for 95 mm, input 095.

4. Finish: Yes and Function. The machine returns to standby mode. Specified Image Area is available only when you are doing one of the following: ❐ Memory Transmission (including Confidential Transmission and Transfer

Request)

❐ Storing a document for Polling Transmission ❐ Storing an Auto Document

ADVANCED

FEATURES

TRANSMISSION ADVANCED FEATURES

Label Insertion

This feat ur e supp lem e nt s the TTI. It uses the Personal Code and the Quic k D ial o r Speed Dial Label to inform the othe r party who is sending the message, and to state who the message is for.

To use this feature, you must: ❐ Switch Label Insertion on for each Quick Dial and Speed Dial that you wish to

use this f ea tu r e wi th (se e th e pr o c ed ures starting on pages 293 and 27). ❐ Pro gram the Personal Codes of the machine’s users, and store their names

with their codes (see page 75). ❐ Program labels with the Speed Dial and Quick Dial numbers (see the

procedures starting on pages 293 and 27). ❐ When you make a transmission, use a Quick or Speed Dial, and select the

Personal Code option (see page 27).

Note: TTI on/off has no ef fect on this feat ur e.

Example:

Date and Time TTI (32 characters) To: MR SMITH

From the Quick/Speed Dial Label

Your fax message as received at the other end

From: JOHNSON

From the Personal Code

In the above exampl e, the message w as se nt usi n g Jo hn son ’s personal code. The Quick Dial or Speed Dial used to dial the destination had MR SMITH as the label.

Note: If you later reprogram the Speed/Quick Dial, be su re to reprogram or

delete the label as well. The top of the image will be overprinted if there is no margin at th e top of the tran smitted page (th is is also true for the TTI).

Cross-references

Quick Dial and Speed Dial: see page 291. Personal Codes: see pages 27 and 75.

Ricoh FAX2700L Operator’s Manual fr4omus

Specifications and Main Features

Frequently Asked Questions

User Manual

IMPORTANT SAFETY INSTRUCTIONS

Table of Contents

INTRODUCTION

WHAT DOES A FAX MACHINE DO?

TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION

HOW TO USE THIS MANUAL

MANUAL OVERVIEW

CONVENTIONS

Keynames

Displays

Symbols

Accessing Previously Used Functions

GENERAL PRECAUTIONS

POWER AND GROUNDING

Power Supply

Grounding

COLD WEATHER POWER-UP

THUNDERSTORMS

COPY PAPER

TONER CARTRIDGES

OPERATING PRECAUTIONS

GENERAL

GUIDE TO COMPONENTS

OPERATION PANEL

ROUTINE OPERATION

SENDING A FAX MESSAGE

Precautions Concerning Unacceptable Document Types

Transmission Procedure at a Glance

Overview

Immediate Transmission

Memory Transmission

Parallel Memory Transmission

Sending to Just One Location

Sending to More Than One Location (Broadcasting)

Check your Destinations Before Dialing

Storing Double Sided Documents

Possible Problems

Cancelling a Memory Transmission

When communication is in progress

When the message is awaiting transmission

Sending a Page with Very Fine Detail

Contrast

Resolution

Halftone

Selecting the Halftone Type

Home Position Setting Adjustments

Dialing with the Telephone Directory

Optional Features for Transmission

Personal Code

Sending at a Specific Time

Printing the Page Number (Immediate Transmission only)

TTI (Transmit Terminal Identification)

Sending by a Specific Time (Transmission Deadline)

Economy Transmission

On/Off Selection Switch

Storing the Economy Transmission Time

Sending Quickly (Immediate Transmission)

Procedure

Changing Transmission Mode

Converting Immediate Transmission to Memory Transmission

Immediate Transmission as Your First Choice

Using the Stamp

Changing the Stamp Home Position Setting

Redialing

Automatic Redialing

Using the AI (Artificial Intelligence) Redial Key

RECEIVING FAX MESSAGES

Selecting the Reception Mode

Auto Receive Mode

Manual Receive Mode

Receiving Fax Messages When There Is a Problem

Overview

Switching Substitute Reception On or Off

TELEPHONE CALLS

Making a Telephone Call

Using On Hook Dial