Ricoh FAX2700L Operator’s Manual fr4omus

OPERATOR’S MANUAL

RICOH FAX4800L

Read this manual carefully before you use this pr oduct and keep it handy for future reference. For safety, please follow the instructions in this manual.

Optional Equipment

Memory (FEATURE EXPANDER TYPE 140 2M, FEATURE EXPANDER TYPE 140 4M, FEATURE EXPANDER TYPE 140 80MIII)

Either a 2-Mbyte memory card, a 4-Mbyte memory card or a 80-Mbyte hard disk can be added.

ISDN G4 KIT (ISDN INTERF ACE UNIT TYPE 140III)

This allows you to send and receive using the ISDN (Integrated Services Digital Network)

PC Printer Interface Kit (PRINTER INTERFACE TYPE 200)

This allows you to use the machine as a laser printer for an IBM PC/AT

compatible per son al comp ut er.

Telephone Handset (HANDSET TYPE 100)

This permits voice communication.

PAPER CASSETTE TYPE 100

This gives this machine addi t ion al 10 0 she et paper cap acit y wit h sing l e sheet bypass.

COUNTER TYPE 100 FUNCTION UPGRADE CARD TYPE 140

With this card installed, Memory Disk and so on become available.

FAX ON DEMAND TYPE 140

When installed the Fax on Demand service becomes available.

EXTRA PAPER FEED UNITS

Up to 2 extra paper f ee d un its can be ad de d to the base machine: PAPER FEED UNIT TYPE 140F - an additional front fee d p ap er u nit. PAPER FEED UNIT TYPE 140S

- an additional side fee d pa per unit.

III

A front and side feed un it can no t be insta l l ed on the sam e ma chi n e.

G3 Kit (G3 INTERFACE UNIT TYPE 140)

This allows you to connect an additional PSTN (Public Switched Telephone Network) to the machine.

Note:

The Function Upgrade Car d and Fax on De man d Kit cann ot be inst al le d i n

the same machine.

IBM PC/AT is a registered trademark of International Business Machines Corporation.

CAUTION:

Once a Function Upgrade Card or Fax on Demand Card has been installed, do

not remove it. If removed, this will result in data being permanently lost.

Table of Optional Equipment

Optional Equipment Memory *1 *2 Paper Feed

Unit *3

Memory Card 2M

Memory Card 4M

Hard Disk 80M

Function Upgrade Card

Printer Interface Kit

Telephone Handset

Paper Cassette

Front Paper Feed Unit

Memory Card 2M X X O O O O O O OOOO Memory Card 4M X X O O O O O O OOOO Hard Disk 80M XX OOOO O O OOOO Function Upgrade Card O O O O O O O O O O O X Printer Interface Kit OOOO OO O O OOOO Telephone Handset OOOOO O O O OOOO Paper Cassette OOOOOO O O OOOO Front Paper Feed Unit OOOOOOO O X OOOO Side Paper Feed Unit OOOOOOO X O OOOO ISDN G4 Kit OOOOOOO O O XOO G3 Kit OOOOOOO O O X OO Counter OOOOOOO O O OO O Fax on Demand Kit O O O X O O O O O O O O

G4/G3

Kit *4

Side Paper Feed Unit

ISDN G4 Kit

G3 Kit

Counter

Fax on Demand Kit

O : Available X : Not Available

*1 Only one Memory Option (Memory Card 2M, Memory Card 4M, Hard Disk 80M)

can be installed at once. *2 You can not use the Telephone Handset w ith th e o pt i on al G3 Kit. *3 You can not install both Front Paper Feed Unit and Side Paper Feed Unit on the

same machine.

T wo Front Paper Feed Units or two Side Paper Feed Units can be installed

on the same machine. *4 You can not install both ISDN G4 Kit and G3 Kit on the same machine.

WARNING:

This equipment has been tested and found to comply with the li mits for a Cl ass A digital dev ice, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipmen t in a residential area is likel y to cause harmfu l interfer ence in wh ich case the user will be required to correct the interference at his own expense.

CAUTION

Use of control or adjustments or perfomance of procedures other than those specified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Operator Safety

This equipment is considered a CDRH Class 1 laser device, safe for office/EDP use. The machine contains a 5-milliwatt, 760 to 800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been desi gned to pre vent any pos sible la ser beam exposur e to the oper ator.

Laser Safety

The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical units in the field. The optical housing unit can only be rep aired in a factor y or at a locati on with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis in not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems t o the factory or se rvice depot when replacement of the optical su bsyste m is require d.

In accordance with ISO 7001, this machine uses the following sym bols f or the main s witch: s means POWER ON

CAUTION

Deliver to col lection point for waste pro ducts. Do not be disposed of via domesti c refuse co llection .

t means POWER OFF

WARNING

This symbol is attached to some

Notice about the Telephone Consumer Protection Act (Vali d in U SA on ly).

The Telephon e Consumer Prote ction Act of 1991 among other things makes it unlawful for any person to s end any message vi a a telephone fax machine unless such message cl early contains in a margin at the top or bottom of each transmitted page or on the first page of the tr ansmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. This information is transmitted with your document by the TTI (Transmit Terminal Iden tifica tion) featu re. The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges. In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to Appendix F:Installation the machine. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone nu mber of the terminal o r business . Do not forget to set the date and ti me.

Thank you.

ENERGY SAVING INFORMATION

As an Energy Star Partner, we have determined that this fax model meets Energy Sta r guidelines for energy efficiency.

This product was designed to reduce the environmental impact associated with fax equipment. This is accomplished by means of energy saving features such as Low Power (saving energy) mode and Night Timer. Please see applicable sections of operating manual for details.

components to alert the user not to touch them because they may be very hot.

This symbol is in tended to alert the user to the presence of important operating and maintenance (servicing) instructions in the literature accompanying the machine.

IMPORTANT SAFETY INSTRUCTIONS

In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions.

1. Read all of these instructions.

2. Save these instructions for later use.

3. Follow all warnings and cautions marked on the product.

4. Unplug this product from the wall outlet before cleaning. Do not use liquid

cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water, for example, near a bath tub , w ash bowl ,

kitchen sink or laundry tub, in a wet basement or near a swimming pool.

6. Avoid using a telephone (other than a cordless type) during an electrical storm.

There may be a remote risk of electric shock from lightning.

7. Do not use a tele ph one in the vicinity of a gas leak to report the leak.

8. Do not place this product on an unstable cart, stand, or table. The product may

fall, causing serious da mage to the product or injuring the user.

9. Slots and openings in the cabinet and the back or bottom are provided for

ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be bl ocked by placing the pr oduct on a bed, sofa , rug, or other similar surface. This product should not be placed in a built-in installation unless proper venti lation is provided.

10. This product should be operated from the type of power source indicated on

the marking label. Using a different power source may result in injury or accident. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

11. This product is equipped with a 3-wire grounding type plug, a plug having a

third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electric ian to replace your obsolete outlet. Do not defeat the purpose of the grounding type plug (This does not apply in countries in which the 2-wire, no n- g r ou nd ed type of plug is used) .

12. Do not allow anything to rest on the power cord. Do not locate this product

where persons will walk on the cord.

13. If an extension cord is used with this product, make sure that the total of the

ampere ratings on the prod ucts plugged into the exten s ion cor d do es no t exceed the extension cord ampere rating.

14. Never push objects of any kind into this product through cabinet slots as they

may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

15. Do not attempt to service this product yourself, as opening or removing covers

may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service person nel.

16. Do not take ap ar t or att em p t an y mo difications to this machin e. There is a risk

of fire, electric shock , ex plosion or loss of sight.

17. Do not incin er a te used ton er or to ne r cont ai n ers . Toner dust might ignit e wh en

exposed to open flame. Dispose of the used toner containers according to local regulations for plastics.

18. Unplug this product from the wall outlet and refer servicing to qualified service

personnel under the following conditions: A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the product does not operate normally when the operating instructions

are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of othe r cont rols may resu lt in damage and will often required extensive work by a qualified technician

to restore the product to normal operation. E. If the product has been drop pe d or the cabinet has been damaged . F. If the product exhibits a distinct change in performan ce, indicating a need

for service.

INTRODUCTION 1

WHAT DOES A FAX MACHINE DO? 1 TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION 1

HOW TO USE THIS MANUAL 2

MANUAL OVERVIEW 2 CONVENTIONS 3

Keynames 3 Displays 3 Symbols 4 Accessing Previously Used Functions 4

GENERAL PRECAUTIONS 5

POWER AND GROUNDING 5 COLD WEATHER POWER-UP 6 THUNDERSTORMS 6 COPY PAPER 7 TONER CARTRIDGES 7 OPERATING PRECAUTIONS 7 GENERAL 8

GUIDE TO COMPONENTS 9

OPERATION PANEL 10

ROUTINE OPERATION 12

SENDING A FAX MESSAGE 12

Precautions Concerning Unacceptable Document Types 12 Transmission Procedure at a Glance 14 Cancelling a Memory Transmission 22 Sending a Page wit h Very Fine Detail 23 Dialing with the Telephone Directory 26 Optional Featur e s fo r Transmission 27 Sending Quickly (Immediate Transmission) 34 Changing Transmission Mode 34 Using the Stamp 36 Redialing 37

RECEIVING FAX MESSAGES 39

Selecting the Reception Mode 39

Receiving Fax Messages When There is a Problem 40

TELEPHONE CALLS 42

Making a Telephone Call 42 Answering the Telephone 44 Phoning and Faxing on the Sam e Ca ll 44 Speaker and Buzzer Volume Adjustments 45

ADVANCED FEATURES 46

NETWORKING 46

Overview 46 What Networking Features Does This Machine Have? 47 Preparing the M ach i ne for N et w or kin g Op er a ti o ns 48 Transfer Request 51 Combining Transfer Request with Broadcasting 54 Multi-step Transfer 55 Your Machine as a Transfer Station 56 Tra nsf er Re qu est by Tonal Signals 56

TRANSMISSION 61

Programming Keystrokes 61 Sending Confidential Mes sages 66 Storing an Often Used Document (Auto Document) 68 Storing an Auto Document 69 Changing the Con tent s of Aut o Do cume nt 72 Erasing an Auto Docu men t or La bel 73 Restricting Access to the Machine 75 Tonal Signals 81 Dialing with the Dial Option Key 83 Storing Part of a Number 85 Specified Image Area (Function Upgrade Card Required) 86 Label Insertion 88 Closed Network (Transmission) 89 Protection A gai nst Wrong Connections 90 ECM (Error Correction Mode) and Page Retransmission 91 Batch T ransmi ssion 92 Well Log Transmission 93

RECEPTION 94

Receiving Confidential Reception 94 Locking Incoming Messages (Memory Lock) 98 Rejection of Messages from Unidentified Senders 103 Authorized Reception 104 Forwarding 108 Specified Cassette Selection (Optional Paper Feed Unit Required) 114 Wild Cards 118 Reverse Order Printing 119 Multi-sort Document Reception 120 Printing a Ce nt er M ar k 124

Checkered Mark 125 Reception Time 126 Reducing the Page Length 127 Two in One 128 Closed Network (Reception) 129

OTHER 130

Calling to Request a Message (Polling) 130 File Management 137 User Function Keys 143 OMR Sheets 146 Saving Energy 156 Night Timer 158 Counters 161 Communication Result Display 161 PC Printer Mode (Printer Interface Required) 162 Copying 163 Dual Access 164 RDS (Remote Diagnostic System) 165 AI Short Protoco l 166

REPORTS 167

AUTOMATICALLY PRINTED REPORTS 167

Report Formats 168 Printing a Sample of Data on the Reports 170

USER-INITIATED REPORTS 171

Descriptions of Available Reports 171 Print the Personal JOURNAL 172

LOOKING AFTER THE MACHINE 176

LOADING PAPER 176

Loading Paper in the Main Cassette or the Optional Front Paper Feed Unit 176 Loading Paper in the Opt i on al Sid e Pa per Feed Unit (Optiona l) 177

CHANGING THE PAPER SIZE 178

Changing the Pape r Si ze in th e M ai n Cassette or the Optional Front Paper Feed Unit 178 Changing the Paper Size in the Optional Side Paper Feed Unit 180

REPLACING THE TONER CASSETTE AND CLEANING PAD 182

Replacement Procedure 182

REPLACING THE STAMP 184 CHANGING THE PAPER SIZE (OPTIONAL CASSETTE) 185 USER MAINTENANCE PROCEDURES 188

User Maintenance Table of Cleaning 188 User Maintenance Procedure of Cleaning 189 Cleaning the Corona Wire 192 User Maintenance Procedure for Replacing 194

The Front Paper Feed Unit 199 The Side Paper Feed Unit 200

SOLVING PROBLEMS 201

DOCUMENT JAMS 201

Clearing a Document Jam 201 Adjusting the Document Feeder 202

COPY JAMS 203

Cassette Entrance 203 Copy Feed Area 204 Copy Exit Area 206 Copy Jams with the O pt i on al R emo vab l e C asse tt e (Cassette Area) 207 Paper Jams in the Optional Front Paper Feed Unit 208 Paper Jams in the Optional Side Paper Feed Unit 209

COMMUNICATION PROBLEMS 210 OPERATING DIFFICULTI ES 21 1 DISPLAYED ERROR MESSAGES 215 ERROR CODES 217 CALLING AN AUTHORIZED SERVICE REPRESENTATIVE 219 DEDICATED TRANSMISSION PARAMETERS 219

TECNICAL REFERENCE 220

STORING TELEPHONE NUMBERS 220 STORING NAMES AND LABELS 220

Punctuation Marks and Symbols 221 Shift Key 221 Cursor and Clear Key for Editing 221

IF YOU MAKE A MI STAKE 221 ON/OFF SWITCHES AND USER PARAMETERS 222

On/Off switches 222 User Parameter Settings 223

SPECIFICATIONS 229

APPENDIX A 230

PROGRAMMING FAX ON DEMAND (OPTIONAL FAX ON DEMAND KIT REQUIRED) 230

Storing and Labeling a Document 230 Editing Documents 232 Erasing a Fax on Demand Docum en t or i ts Nam e 233

PRINTING A FAX ON DEMAND LIST 234 PRINTING A FAX ON DEMAND DOCUMENT 234 STORING THE FAX ON DEMAND RECORDED MESSAGES 235

Recording a Message 235

How Callers Use Fax on Demand 237

PRINTING FAX ON DEMAND INFORMATION SERVICE REPORT 238

APPENDIX B 239

DISK FILES (HARD DISK AND FUNCTION UPGRADE CARD REQUIRED) 239

Reception to Disk File 239 Switching Reception to Disk File On/Off 239 Programming a List of Senders to Treat Differently 240 Choosing How to Treat the Programmed S en de rs 241 Erasing Disk Files 242 Erasing a File 247

PRINTING DISK FILES 248

Printing a List 248 Print a Document 253

APPENDIX C 254

PAPER FEED UNIT 250

Operation 250 Maintenance 250 Copy Jams 250

APPENDIX D 255

FEATURE EXPANDER TYPE 140 80M

General 255 Operation 255

III

255

APPENDIX E 256

ISDN INTERF ACE UNIT TYPE 140III 256

Introduction 256 Setting up the Gr ou p 4 In te r fa c e 257 Operation 261 Troubleshooting 268

DUAL COMMUNICATION (ISDN Interface Unit Type 140III or G3 Interface Unit Type 140 Required) 269

Overview 26 9 Line Type Selection 270

APPENDIX F 271

INSTALLING THE MACHINE 271

Location 271 Attaching the D o cum e nt Table and Document Tray 272 Installing the Machine Cover 273 Installing the Photoconductor , Cleaning Pad and Toner Cassette 274 Rotatable Operation Pa nels 276

Connecting the Machine 277 Loading Paper in the Cassette 278 Installing Removable Cassette and Loading Paper (Option) 280 Attaching the Optional Handset 273 Installing Optional Memory Card, Function Upgrade Card, and Fax on Demand 283 Using Manual Feed 284

BEFORE YOU SEND YOUR FIRST FAX 285

Some Items Must be Programmed First 285

QUICK DIAL, SPEED DIAL, AND GROUP DIAL 291

Three Convenient Ways to Dial 291 Programming Quick Dial 293 Programming Speed Dials 296 Programming Groups 300 Storage Capa city for Telephone Num be r s 305

DEALING WITH JUNK FAX MAIL 307 OTHER ITEMS TO PROGRAM AT YOUR LEISURE 307

GLOSSARY 308

INTRODUCTION

Thank you for purchasing this product. This multi-function office machine offers a wide range of fax, printer, and convenience features (Some of these features are optional).

WHAT DOES A FAX MACHINE DO?

When you write a letter, y ou normally seal it in an envelope, attach a stamp, and post it in the nearest mail box. Then, in a few days, depending on the postal service, the letter will arrive at its destination. However, you may not be aware of its arrival until you get a return letter.

A fax machine speeds up this process. After you have written your letter, place it face down in your fax machine’s document feeder, dial the destination’s fax number, then press the Start key.

The fax machine scans your letter, and converts it into a series of black and white dots (the number of dots that there are across and down the page depends on the resolution that you selected; refer to the specifications section of this manual for details). This series of dots is transformed into an electrical signal and sent out over the telephone line to the destination fax machine.

The receiving fax machine reconstructs your letter from the incoming signal, and prints it. If you are worried about whether the message arrived at the destination, you can check a report

called the Journal. When you print this report, you will see the results of the most recent fax communications made by your machine.

INTRODUCTION

You can use your fax machine to send and receive many types of documents, even photographs.

TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION

Quick and accurate transmission of fax messages depends on the condition of the telephone line. If the line condition is very good, this machine will transmit a letter-size page in about 6 seconds. However, if the line is noisy, the speed may be reduced significantly, and the data may be damaged.

The symptoms of data loss caused by a noisy telephone line are seen on the printouts of received messages. An example is shown opposite. Note that lines are missing from the page at the indicated locations. ECM (Error Correction Mode) is an effective countermeasure against this type of error; you have the choice of having the ECM feature switched on or off. It is switched on before the machine leaves the factory. (Refer to page 96 for more information about ECM).

The line condition is affected by the weather; thunderstorms can cause electrical noise on telephone lines. In addition, the quality and condition of switching equipment used by your phone company can affect fax communication.

Document

Transmit

Received Message

Errors

HOW TO USE THIS MANUAL

MANUAL OVERVIEW

Your facsimile machine is equipped with a wide range of labor-saving and cost-saving features. This manual explains each of these features, and how you can put them to use. Note that the external appearance of the machine in some illustrations may be slightly diff erent from the actual machine.

The manual consists of the following sections. ❐ How to Use this Manual - This is the section that you are now reading. It

contains an overview of the manual and the conventions used by the authors. It also contains quick reference sections on how to input telephone numbers and names, and how to correct errors that you may inadvertently make when operating th e m ach ine.

❐ General Precautions - This section lists precautions that you should keep in

mind when operating the machine. Read this section before you begin to use your machine.

❐ Guide to Components - This contains a diagram that shows where the main

components of your machine are situated.

❐ Operation Panel - This describes the functions of the various buttons and

indicators that are on your machine’s operation panel.

❐ Routine Operation - This section describes the features and settings that you

will normally be using every day.

❐ Advanced Features - This section explains how to tak e advantage of the

special features of your fax machine, including how to set up networks for economical distrib ut i on of fax messages over long distances.

❐ Reports - This section explains the re po rts that the ma chi n e ge ne rates. ❐ Looking After the Machine - This section shows you what to d o when

consumable supplies run out. The user maintenance procedure in this section should be done every six months if you want to keep your machine in top condition.

❐ Solving Problems - If your machi ne cann ot com municate, or i f it ge ne rates

error codes or experiences paper jams, refer to this section. Man y routine problems can be solved without a service call.

❐ Specifications - This is a list of technical capabilities of your machine. ❐ Appendices A to E - These describe fax on demand, memory disk file, the

paper feed unit, the ISDN G4 kit and the hard disk.

❐ Appendix F- Installing the Machine - This section explains how to install the

machine and connec t it to the telephone line. It also explains the best type of place to install your machine. And this section also explains the things that you have to do before you can send your first fax message and lists important features that will make faxing more convenient.

❐ Quick Reference Guide - This indicates how to use this machine at a glance.

HOW TO USE THIS MANUAL CONVENTIONS

CONVENTIONS

The following conv entions were used when writing this manual.

Keynames

These have been printed in a bold typeface. For example: Whe n you see a command in b ol d such as "Start " means "Press the Start key on the operation panel".

If you see something like "# x 3", this means th at you have to press the # key 3 times.

On the operation panel, there are four arrow keys (up, down, left, right). This is the scroll key. It is often used in the operating procedures to gain access to various features. For example, if you see V in the manual, you are being asked to press the right-pointing arrow (V) on the scroll key.

Displays

Messages seen on the displ ay are shown in a larger box, normally on the right hand side of the p ag e, directly oppo site th e step that brought i t u p o n t he scr ee n. After f ol lowing a step in a procedure, check the displ ay to see if it corresponds to the one in the manual. This may help you to check whether you are following the procedure successfull y. The following examp l es sh ow three common typ es of display.

Example A: The keys that can be p r esse d are shown on the scr ee n i n smal l boxes. In this e xamp le , y ou can pr ess th e Yes, No, or Clear keys or down arrow (T) on the scroll key.

MEMORY TRANS. OPTIONS PRESS YES OR CLR 2125551234

•

↓

HOW TO USE

THIS MANUAL

Example B: The choices of settings f o r a feat ur e ar e sh own on the scre en . The current setting is indicated ( It is set ON). If you press the W or V on the scroll key, the setting will be changed to OFF.

Example C: The ABC in the bottom right of the display indicat es let ters (using the Quic k Dial Keys) or numbers (using the ten-key pad on the opera ti o n pa ne l ) can be ent er e d.

OPTION SELECT AUTO REDUCE ON OFF TTI

QUICK DIAL ENTER LABEL

_ ABC

← →

YES TO END

↓

Symbols HOW TO USE THIS MANUAL

Most procedures start from standby mode, that is, when the display is as shown on the right. The value after "MEMORY" shows how

MEMORY TRANS. APR.4.12:12PM SET DOC. OR ENTER FAX NO. MEMORY 100%

much memory space is remaining.

Note: If you start a procedure and do not enter anything at the operation

panel for more than 5 minutes, the machine returns to standby mode.

Symbols

The text contains a few symbols that highlight important pionts or direct you towards other part s of the manual that are related to the feature currently being described.

indicates a hint (for example, indicating a page number where related information can be found).

Accessing Previously Used Functions

When you press Function, the names of the last four functions you have used come up in order on the display. This allows you to easily select a function that you ha ve recently used.

Note: If you want to re-use functions 61 and above, you will still need to enter the access code (2222) and function number after following the procedure below.

1. Press Function. The names of the last 2 funct ions are displayed.

2. Use the and  keys to move the >> symbol.

FUNCTION YES OR NO >>POLLING RECEPTION SYSTEM SET

>>QUICK DIAL PROG./CHNG TRANSMISSION CLR/CHNG

↑ ↓

If you press  a fe w times, the remaining 2 funct ions are displa yed.

If the function you want is not there, either:

❐ Press No. ❐ Press  until th e disp l ay changes to

that shown opposite.

Then enter the function number as you would normally.

3. Press Yes.

QUICK DIAL CHOOSE KEY

PRINT LIST

NO TO CANCEL

→

GENERAL PRECAUTIONS

WARNING: Do n ot attempt any main tenance or trou bleshooting othe r than

that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

POWER AND GROUNDING

Pay attention to the following.

Power Supply

1. P o w er req uire men ts: 115 V, 60 Hz

2. Insert the power plug securely into the wall socket.

3. Make sure that the wall outlet is near the machine and readily accessible.

4. Do not connect other equipment to the same socket.

5. Do not step on or set anythin g on the power cord.

6. Do not connect other equipment to the same extension cord.

7. Be sure that the power cord is not in a position where it would trip someone.

8. The wall outlet must be easily accessible.

GENERAL

PRECAUTIONS

Grounding

Ground the machin e and the lightning protection circuit in acc ordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning protection circuit f or th e m ach ine requ i r es th e mach ine to be properly grounded. If proper grounding is provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

COLD WEATHER POWER-UP GENERAL PRECAUTIONS

COLD WEATHER POWER-UP

Avoid raising the room temperature abruptly when it is below 57°F, or condensation may form inside the machine .

1. Raise the room temperature to 68°F at less than 18°F per hour .

2. Wait for 30 to 60 minutes.

3. Turn the power on.

Do not use the machine near a humidifier.

THUNDERSTORMS

With proper g r ou nd i ng , ab ou t 90 % of lightning damage can be prevented. However, if possible, du ring severe electric storms, turn the power switch off and disconnect the po w er cord and telephone line cord.

Note: All fax messages stored in the memory may be erased if power is switched off for more than an hour.

GENERAL PRECAUTION COPY PAPER

COPY PAPER

❐ 16 to 24 lb. copy paper is recommended: letter or legal sizes are the most

commonly used.

❐ Do no t use damp paper, or copies will be defective. ❐ Do not touch copy paper if your fingers are w et or oi ly ; fingerprints may appear

on the copy.

❐ Keep paper in a vinyl bag if it will not be used for a lon g time. ❐ Store in a cool dry place. ❐ Store flat. Do not stand upright. ❐ The following materials cannot be used in the paper trays: Post cards, Tracing

paper, OHP sheets, Adhesive labels.

❐ Do not overloa d th e pa pe r t rays. ❐ If multi-sheet f e ed ing occur s or do g-e ar e d cop i es are ma de when usi ng

recycled paper in the paper tray, fan the recycled paper and load it in th e pape r tray ag ai n .

TONER CARTRIDGES

❐ Store in a cool, dark place. ❐ Never store whe r e th ey may be exposed to he at . ❐ Keep out of the reach of children. ❐ Do not eat toner. ❐ Do not lay heavy objects on toner car tridges. ❐ Do not incinerate toner o r to ne r con ta i ne r s . Toner dust may cause flashback

when exposed to an open flame.

OPERATING PRECAUTIONS

GENERAL

PRECAUTIONS

❐ While the machine is in operation, do not turn off the main switch or unplug the

power cord.

❐ Keep corrosive liquids, such as acid, of f the machine. ❐ Do not allow paper clips, staples, or other small metallic objects to fall inside

the machine.

❐ The fusing unit may be very hot. Be careful when handling it.

GENERAL GENERAL PRECAUTIONS

GENERAL

❐ Read the Important Safety Information at the front of this manual. ❐ Since some parts of the machine are supp lied with high voltage, make sure

that you do not att emp t any repairs or attempt to access any part of the machine except those described in this manual.

❐ Do not make modifications or replacements other than those mentio ned in this

manual.

❐ When not using the machine for a long period, disconnect the power cord.

OZONE

The machine generates ozone dur i ng operation. Normally, the ozone level is safe for operators. However, dur ing a long copy run or while printing a long message, ozone odor may appear; in such a case, ventilate the room.

WARNING:

This symbol is intended to alert the user to the presence of important operating and maintenance (servicing) instructions in the literature accompanying the machine.

This symbol is attached to some components to alert the

user not to touch them, because the y may be very hot.

GUIDE TO COMPONENTS

1 Quick Dial Key Flip Plate 2 Document T ray 3Power Switch 4 Operation Panel 5Copy Tray 6 Paper cassette 7 Document Guide 8 Front Cover Release Button 9 Document T able 10 Optional Telephone Handset 11 Optional Front Paper Feed Unit 12 Optional Side Paper Feed Unit 13 Optional Removable Cassette

GUIDE TO

COMPONENTS

OPERATION PANEL

01 02 03 04 05 06 07 08

ABCDEF GH

09 10 11 12 13 14 15 16

IJKLMNOP

17 18 19 20 21 22 23 24

QRST U VWX

25 26 27 28 29 30 31 32

1. Communicating

Indicator Receive File

Indicator

Check Display Indicator

Add T oner Indicator

Add Paper Indicator

Communi-

Check Display

cating Receive File

Auto Receive Manual Receive

F1 F2 F3

PC Printer Option

Standard

Darken

Detail

Normal LightenHalftoneG4

F4 F5

Space

Lights when a fax message is being transmitted or received

Lights when an incoming message was received into memory. Blinks when confidential reception file or memory lock file is stored in the memory.

Lights when some error occurs. See the instruction appearing on the display.

Blinks when the toner cartridge is almost empty, and lights when it is empty.

Lights when a cassette is empty.

Memory

Fine

Stamp

ShiftSymbol

Speed Dial/ Tel Directory

Pause/AI Redial

On Hook Dial

Clear

Function

1 4

GHI JKL MNO

PRS TUV WXY

Yes

ABC DEF

8 0

OPER

Energy Saver

Copy

Stop

Start

PC Printer Option Indicators

These indicators are only used when the optional Printer Interface Kit is installed. See the operation manual for the Printer Interface Kit for full details.

Reception Mode

Press to select Auto Receive or Manual Receive.

Selector Key Contrast

Press this to select either Darken, Normal or Lighten

Selector Key Resolution Selector

Key

Press this to select either Standard, Detail, or Fine transmission mode.

Halftone Key Press this to use halftone transmission mode. G4 Selector

Key/Indicator

Press to select G4 mode. When this indicator is not lit, G3 is selected.

Memory Key If the indicator is lit, your document will be stored before

transmission. If it is not lit, your document will be sent immediately without being stored. Press the key to change the mode.

OPERATION PANEL

2. Display Displays prompts, warnings, and selected modes. Function Key Press to use one of the numbered functions explained in this

manual.

Yes/No Keys Use to answer questions on the display. Scroll Key When an arrow is shown on the display, use this key to access

the options, items, or functions shown by the arrow. Also use it to move the cursor when programming or editing a displayed item.

3. Quick Dial Keys Each of these can be programmed with a telephone number, a

group, or a keystroke program. You can also use these keys to type names and labels such as the RTI and TTI. To access keys 01 to 32, flip the number plate down. To access keys 33 to 64, flip the number plate up.

User Function Ke ys Each of these can be programmed for rapid access to frequently

used features. If the light under a key is on, the feature can be used.

Stamp Key Press to enable or disable the transmission/scanning verification

stamp feature.

4. Speed Dial/T el Directory Key

Pause/AI Redial Key Press this if you need to insert a pause when dialing. Or press

On Hook Dial Key Press this to dial without picking up the handset. Clear Key Use this as a backspace key during programming. Ten Key Pad Use this as a telephone keypad, or to enter Speed Dial codes. Energy Saver Key Hold this down a few seconds this to start or end Energy Saver

Copy Key Press this to copy the document now in the feeder. Stop Key Press this to stop the machine and return it to standby mode. Start Key Press this to start fax communication.

Press this to dial using Speed Dial or the Telephone Directory Feature.

this to redial one of the last ten numbers that were dialed.

mode.

PA NE L

OPERATION

ROUTINE OPERATION

SENDING A FAX MESSAGE

Precautions Concerning Unacceptable Document Types

Before you send your document, make sure that it meets the following requirements.

CAUTION: Documents that do not meet these requirements can cause your

machine to jam or may cause some components of the machine to become damaged or dirty.

Maximum

Minimum

4.1"

5.8"

* The part shaded will not be scanned, because it is outside the

maximum scanning width range.

Correct Size fo r th e Do cum ent Fee d er

Thickness: 2 to 8 mils (20 lb paper) Length and Width: See the above diagram. If the page is too short, put it insid e a do cume nt carrier or enlarge it with a copier. If the page is too long, divide it into two or more sheets.

Clearly Written

Small faint characters may not be transmitted clearly .

47.2"

11.7"

12.0"

Uniform Page Size

Do not use different sizes of docum ent i n th e same transmission.

Dry Ink

All ink must be dry before you place the document in the feeder.

ROUTINE OPERATION SENDING A FAX MESSAGE

Page Condition

Do not place damaged pages in the automatic document feeder.

Originals that contain the following materials should not be placed in the document feeder. Make copies of these originals and scan the copies.

ROUTINE

OPERATION

Note: Copies made with a copier that uses silicone oil may cause a misfeed. To

avoid this, do not scan such copies until five or ten minutes after copying.

SENDING A FAX MESSAGE ROUTINE OPERATION

Transmission Procedure at a Glance

Overview

There are two ways to send a fax message.

❐ Immediate Transmission ❐ Memory Transmission

Immediate Transmission

Immediate Transmission is convenient when:

❐ You wish to send a message immediately. ❐ You quickly wish to check whether you have successfully connected with the

other party.

❐ Your machine’s memory is getting full. The machine dials immedi at el y af te r y o u pr e ss Sta rt (or at the specified l at er ti me,

if you used a ti m e -de l ay feature lik e Se nd La te r ). The message is scanned an d transmitt ed pag e by page without bein g sto r ed in me mory.

ROUTINE OPERATION SENDING A FAX MESSAGE

Memory Transmission

Memory Transmission i s convenient because: ❐ Fax messages can be scanned much more quickly (you can take your

document away from the fax machine without waiting too long).

❐ While your fax message is being sent, another user can operate the machine

(people will not have to wait by the fax machine too long).

❐ You can send the same message to more than one place with the same

operation.

After you press Start, the machine does n’t dial until all the pages of your fax message have been stored in the memory.

The default mode of this machine is Memory Transmission, so the procedures described in this manual will be based on the assumption that you are using Memory Transmission. Immediate Transmission is described in a separate section .

Cross-reference

Sending at a Specific Time (Send Later): see page 28.

Parallel Memory Transmission

With this feature the machine can call destinations while scanning documents. Compared with normal Memory Transmission where the machine calls once all the documents have been stored, it is quick to verify whether a co nnection has been made or not.

Additionally, as scanning finishes more quickly than Immediate Transmission, it is useful if you want to take the document back to your desk immediately. However, if the connection cannot be made (for example if the line is busy), normal Memory Transmission tak es p lace .

ROUTINE

OPERATION

Note: If the amount of available memory is less than 50%, you cannot use Paral-

lel Memory Transmission.

SENDING A FAX MESSAGE ROUTINE OPERATION

Normal Memory Transmission still takes place when using the following:

❐ Send Later ❐ Transfer Request ❐ Store Double Sided ❐ Specify Multiple Destinations ❐ Specified Image Area

The file is erased if any of the following happen during transmission:

❐ The Stop key is pressed. ❐ A document becomes jammed. ❐ There is not enough memory available.

After a parallel Transmission fails, a communication result report is printed. When using Parallel Transmission, page numbers are not printed at the other end.

If you w an t pa ge n um b er s printed, use Pa ge Co un t of t he opt ion al feature for transmission (se e pa ge 29).

Sending to Just One Location

1. Make sure that the machine is in standby mode: The display on the operation panel must be as shown on the right.

2. Carefully place your fax message face down into the auto document feeder. Note: You can dial without placing the message in the feeder first. Place the document after you dial the number and go to step 4.

❐ The pages must be placed face down in

the feeder, with the first page at the bottom of the stack.

❐ Feed the pages in so that the top edge

goes in first.

MEMORY TRANS. APR.4.12:25PM SET DOC. OR ENTER FAX NO. MEMORY 100%

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

❐ Do not use pages of different

sizes.

❐ The pages should be arranged

loosely, but the leading ed ges should be tidy, as shown above .

❐ Do not exceed the feeder capacity:

Standard letter: Up to 50 pages at a time. Double letter: Up to 25 pages at a time

Cross-references

Sending a Page with Very Fine Detail: See page 23. Options for Sending a Message: See page 27.

ROUTINE OPERATION SENDING A FAX MESSAGE

3. Dial in one of the following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset ✬1

✬

1 : Only if the telephone handset is installed.

If your telephone line is through a PBX, dial the access code, then a pause, then the telephone number. For an international number, press the Pause key after entering the country code.

MEMORY TRANS. OPTIONS ↓ PRESS YES OR CLR 2125551234

•

4. Start

5. The machine stores your fax message.

6. The machine dials, and the line to the other party is connected.

Note: Watch the display. The identification of the other party will appear.

7. After sending the message, the machine hangs up automatical l y.

DIALING XYZ NEW YORK 2125551234

ROUTINE

OPERATION

ENTER

FAX

NUMBER

SENDING A FAX MESSAGE ROUTINE OPERATION

Sending to More Than One Location (Broadcasting)

1. Make sure that the machine is in standby mode (see page 17).

2. Make sure that the Memory indicator is lit. If it is not, press Memory.

3. Place your fax message face down into the feeder. ❐ You can dial without placing the

message in the feeder first. Place

MEMORY TRANS. OPTIONS ↓ ENTER FAX NUMBER

the document after you dial the number and go to ste p 5.

Cross-references

Sending a Page with Very Fine Detail: See page 23. Options for Sending a Message: See page 27. Scanning only a part of the document (Specified Image Area): See page 86.

4. Dial in one of the following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Group Dial ✬1

✬

1: Method 1: Press the Quick Dial Key the Group is stored in (in the example, press key 08).

Method 2: If you do not know which Quick Dial Key the Group is stored in but you do know the

Group number, use Method 2. You must have programmed one of the User

Function keys in advance with code 02 (Group Dial), using Function 35 (see

page 148). In the above example, F4 has been made the Group Dial key; press F4 then input the Group number.

MEMORY TRANS. OPTIONS ↓ PRESS YES OR CLR 2125551234

•

Example: Group 1, stored in Quick Dial Key 08

Method 1: Method 2:

08 F4 0 1

+ 304 hidden pages

Ricoh FAX2700L Operator’s Manual fr4omus

IMPORTANT SAFETY INSTRUCTIONS

Table of Contents

INTRODUCTION

WHAT DOES A FAX MACHINE DO?

TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION

HOW TO USE THIS MANUAL

MANUAL OVERVIEW

CONVENTIONS

Keynames

Displays

Symbols

Accessing Previously Used Functions

GENERAL PRECAUTIONS

POWER AND GROUNDING

Power Supply

Grounding

COLD WEATHER POWER-UP

THUNDERSTORMS

COPY PAPER

TONER CARTRIDGES

OPERATING PRECAUTIONS

GENERAL

GUIDE TO COMPONENTS

OPERATION PANEL

ROUTINE OPERATION

SENDING A FAX MESSAGE

Precautions Concerning Unacceptable Document Types

Transmission Procedure at a Glance

Overview

Immediate Transmission

Memory Transmission

Parallel Memory Transmission

Sending to Just One Location

Sending to More Than One Location (Broadcasting)