Ricoh FAX2500L Operator's Manual 4500 A

OPERATOR’S MANUAL

RICOH FAX4500L

A laser recording
facsimile with dual
access, expandable
memory, and
optional Group 4

AS

Please read all of these instructions and keep this manual by your machine.

Optional Equipment

ISDN Kit

This allows you to send and receive messages using the ISDN.

Memory

Either a 1-Mbyte memory card, a 2-Mbyte memory card, or a 20 Mbyte hard disk
can be added.

Paper Feed Unit

Up to 4 extra 500-sheet paper feed units can be added to the machine. Also, this
option allows you to use A4, A5, B4, F, or F4 size paper; paper of width up to

10.1" (257 mm) can be used. The maximum printout width with one of these in ­stalled is 9.8" (250 mm).

Telephone Handset

This permits voice communication (over the PSTN).

IMPORTANT SAFETY INSTRUCTIONS

1. Read all of these instructions.

2. Save these instructions for later use.

3. Follow all warnings and instructions marked on the product.

4. Unplug this product from the wall outlet before cleaning. Do not use liquid
cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product
may fall, causing serious damage to the product or injuring the user.

7. Slots and openings in the cabinet and the back or bottom are provided for ven ­tilation; to ensure reliable operation of the product and to protect it from over ­heating, these openings must not be blocked or covered. The openings
should never be blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should not be placed in a built-in installation un ­less proper ventilation is provided.

8. This product should be operated from the type of power source indicated on
the marking label. If you are not sure of the type of power available, consult
an authorized sales person or your local power company.

9. This product is equipped with a 3-wire grounding type plug, a plug having a
third (grounding) pin. This plug will only fit into a grounding-type power outlet.
This is a safety feature. If you are unable to insert the plug into the outlet, con ­tact your electrician to replace your obsolete outlet. Do not defeat the purpose
of the grounding type plug. (This does not apply in the countries in which the
2-wire, non-grounded type of plug is used.)

10. Do not allow anything to rest on the power cord. Do not locate this product
where persons will walk on the cord.

11. If an extension cord is used with this product, make sure that the total of the
ampere ratings on the products plugged into the extension cord do not ex ­ceed the extension cord ampere rating. Also, make sure that the total of all
products plugged into the wall outlet does not exceed 15 amperes.

12. Never push objects of any kind into this product through cabinet slots as they
may touch dangerous voltage points or short out parts that could result in a
risk of fire or electric shock. Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing covers
may expose you to dangerous voltage points or other risks. Refer all servicing
to qualified service personnel.

14. Unplug this product from the wall outlet and refer servicing to qualified service
personnel under the following conditions:
A. When the power cord or plug is damaged or frayed.
B. If liquid has been spilled into the product.
C. If the product has been exposed to rain or water.
D. If the product does not operate normally when the operating instructions

are followed. Adjust only those controls that are covered by the operating
instructions since improper adjustment of other controls may result in
damage and will often required extensive work by a qualified technician

to restore the product to normal operation.
E. If the product has been dropped or the cabinet has been damaged.
F. If the product exhibits a distinct change in performance, indicating a

need for service.

CONTENTS

INTRODUCTION

WHAT DOES A FAX MACHINE DO?
BAD TELEPHONE LINES AFFECT FAX COMMUNICATION

HOW TO USE THIS MANUAL

CONVENTIONS 1
STORING TELEPHONE NUMBERS 2
STORING NAMES AND LABELS 2
IF YOU MAKE A MISTAKE 3
FACSIMILE FEATURE AVAILABILITY TABLE 4
LIMITATIONS ON VARIOUS FEATURES 8

GENERAL PRECAUTIONS

POWER AND GROUNDING 10
COLD WEATHER POWER-UP 11
THUNDERSTORMS 11
COPY PAPER 12
TONER CASSETTES 12
OPERATING PRECAUTIONS 12
GENERAL 12
LOCATION 13

SECTION 1. COMPONENT GUIDE

1. EXTERNAL VIEW 14

2. OPERATION PANEL 16

SECTION 2. ROUTINE OPERATION

1. SENDING A FAX MESSAGE 18

1-1. Recommended Types of Document 18
1-2. Transmission Procedure at a Glance 20
1-3. Contrast, Resolution, and Halftone Modes 22
1-4. Immediate Transmission 22
1-5. Optional Features for Transmission 23

1-5-1. Personal Code 23
1-5-2. Send Later 23
1-5-3. Transmission Deadline (TRD) 24
1-5-4. Page Count (Immediate Transmission only) 24

1-5-5. Others 25
1-6. Check your Destinations while Dialling 25
1-7. Converting Immediate Transmission to Memory Transmission 25

1-8. Redialling 26

2. RECEIVING FAX MESSAGES 27

2-1. Selecting the Reception Mode 27

2-1-1. Manual Receive (TEL) Mode 27

2-1-2. Auto Receive (FAX) Mode 28
2-2. Substitute Reception 28
2-3. Confidential Reception (Memory Card or Hard Disk Required) 28

3. USING THE MACHINE FOR TELEPHONE CALLS 29

3-1. Making a Telephone Call 29

3-1-1. Using On Hook Dial 29

3-1-2. Using the Handset 29
3-2. Answering the Telephone 30
3-3. Phoning and Faxing on the Same Call 31

3-3-1. To Talk Before Sending a Fax (On Hook Dial) 31

3-3-2. To Talk After Sending a Fax 31

SECTION 3. ADVANCED FEATURES

1. TRANSMISSION 32

1-1. Broadcasting 32
1-2. Keystroke Programs 33
1-3. Confidential Transmission 36
1-4. Polling Transmission 37

1-4-1. Free Polling 37

1-4-2. Secured Polling 37

1-4-3. Stored ID Override 38
1-5. Transfer Request 40
1-6. Telephone Directory 41
1-7. Secure Transmission 42
1-8. Direct Fax Number Entry 42

2. RECEPTION 43

2-1. Polling Reception 43
2-2. Authorized Reception 44
2-3. Night Timer 45
2-4. Forwarding (Memory Card or Hard Disk Required) 46
2-5. Specified Cassette Selection (Optional Paper Feed Unit Required) 51
2-6. Multi-sort Document Reception

(Memory Card or Hard Disk Required) 52

3. OTHER FEATURES 53

3-1. Copying 53
3-2. File Management 54

3-2-1. Erasing a File from Memory 54

3-2-2. Printing a File 55
3-3. User Function Keys 56
3-4. Function Programs 57
3-5. Printing from Memory Lock (Memory Card or Hard Disk Required) 58
3-6. Tonal Signals 58

3-7. Chain Dialling 59
3-8. Restricted Access 59
3-9. Counters 60
3-10. Communication Result Display 60
3-11. Length Reduction 60
3-12. Label Insertion 61
3-13. Ordering Toner 62

SECTION 4. PROGRAMMING THE MACHINE

1. PROGRAMMING AT INSTALLATION 63

1-1. Language Selection 63
1-2. Date and Time 64
1-3. Country Code 64
1-4. Telephone Number 65
1-5. Area Code Prefix 65
1-6. Next Transfer Station (Group 4 Kit required) 66
1-7. ID Code 66
1-8. Confidential ID (Memory Card or Hard Disk required) 67
1-9. Memory Lock ID (Memory Card or Hard Disk required) 67
1-10. RTI 68
1-11. TTI 69
1-12. CSI 70
1-13. Telephone Line Type 70

2. SETTINGS 71

2-1. On/Off Switches 71
2-2. User Parameter Settings 72
2-3. Economy Transmission Time 74

3. ADJUSTMENTS 75

3-1. Volume Adjustments 75

4. TELEPHONE NUMBERS AND PERSONAL CODES 76

4-1. Programming Quick Dial 76
4-2. Programming Speed Dial 79
4-3. Programming Groups 83

Entering Group Programming Mode and Selecting a Group 83

Storing Numbers in a Group 84

Checking Which Numbers are Already in the Group 85

Storing a Label for this Group 85

Storing a Group Transfer Station 86

Erasing the Group 87
4-4. Personal Codes 88

SECTION 5. PRINTING REPORTS

1. AUTOMATICALLY PRINTED REPORTS 91

1-1. Table of the Reports 91
1-2. Report Formats 92

2. USER-INITIATED REPORTS 95

2-1. Journal 95
2-2. File List 95
2-3. Quick Dial List 95
2-4. Speed Dial List 95
2-5. Group Dial List 95
2-6. Program List 95
2-7. User Function List 95
2-8. Personal Code List 95
2-9. Authorized Reception List 95
2-10. Forwarding List 95
2-11. Specified Cassette Selection List 95
2-12. User Parameter List 95

SECTION 6. LOOKING AFTER THE MACHINE

1. REPLACING PAPER 96

2. REPLACING THE TONER CASSETTE 97

3. REPLACING THE MARKER 99

4. CHANGING THE PAPER SIZE OF THE CASSETTE 100

4-1. Upper Cassette 100
4-2. Lower Cassette(s) 102

5. USER MAINTENANCE PROCEDURE 103

5-1. User Maintenance Table 103
5-2. User Maintenance Procedure 104

5-2-1. Scanner 104

5-2-2. Main Body 108

5-2-3. Lower Paper Feed Unit(s) (If one or more are installed) 112

SECTION 7. SOLVING PROBLEMS

1. DOCUMENT JAMS 113

2. COPY JAMS 115

3. COMMUNICATION PROBLEMS 118

4. OPERATING DIFFICULTIES 119

5. DOCUMENT MISFEEDS 120

6. DISPLAYED ERROR MESSAGES 121

7. ERROR CODES 122

SECTION 8. SPECIFICATIONS

TABLE OF SPECIFICATIONS 124

APPENDIX

APPENDIX A. PAPER FEED UNIT A-1
APPENDIX B. HARD DISK UNIT B-1

1. PRECAUTIONS B-1

2. GENERAL B-1

3. OPERATION B-2

4. SPECIFICATIONS B-2

APPENDIX C. ISDN OPTION TYPE 40 C-1

1. INTRODUCTION C-1

2. OPERATION C-2

3. TROUBLESHOOTING C-6

INDEX

QUICK REFERENCE

FUNCTION LIST

NOTICE TO USERS

INTRODUCTION

Thank you for purchasing this product. This compact machine is ideal for growing
businesses, branch offices, or those users who wish to upgrade to a plain paper
fax machine with a wide range of features.

WHAT DOES A FAX MACHINE DO?

When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the near­est letter box. Then in a few days, depending on the postal service, the letter will arrive at its desti­nation. However, you may not be aware of its arrival until you get a return letter.

A fax machine speeds this process up. After you have written your letter, place it in your fax ma­chine’s document feeder, dial the destination’s fax number, then press the Start key on your fax ma­chine’s operation panel.

The fax machine scans your letter, and converts it into a series of black and white dots (the num­ber of dots there are across the page and down the page depends on the resolution that you se­lected; refer to the specifications section of this manual for details). This series of dots is
transformed into an electrical signal and sent out over the telephone line to the fax machine at the
destination.

The fax machine at the destination reconstructs your letter from the received signal, and prints it.
The quality of the printed message is not as good as the original, but it is good enough for most
purposes.

If you are worried about whether the message arrived at the destination, you can check the report
known as the Journal. When you print this report, you will see the results of the most recent fax
communications made by your machine.

You can use your fax machine to send and receive any type of document, even photographs.

BAD TELEPHONE LINES AFFECT FAX COMMUNICATION

Quick and accurate transmission of fax messages depends
on the condition of the telephone line, If the line condition is
very good, this machine will transmit an A4-size page in 6
seconds. However, if the line is noisy, the speed may be re­duced significantly, and the data may be damaged.

The symptoms of data loss caused by a noisy telephone
line are seen on the printouts of received messages. An ex­ample is shown opposite. Note that lines are missing from
the page at the indicated locations. ECM is an effective
countermeasure against this type of error.

The line condition is affected by the weather; thunder­storms can cause electrical noise on telephone lines. The
operation of the equipment in the telephone exchange,
such as switches, can also cause noise on the line.

Document

Transmit

Received
Message

Errors

HOW TO USE THIS MANUAL

This manual contains instructions on how to operate and take care of the ma ­chine. To get the best performance from the machine, read the descriptions of the
features in the Facsimile Features Manual, and follow the instructions in the Op ­erator’s Manual carefully. Please keep the manuals near the machine at all times.

CAUTION: This machine can only be used in the country where it was

purchased.

CONVENTIONS

The following conventions were used when writing this manual.

Keynames

These have been printed in a different typeface and enclosed by a box.
For example: " Start " means "Press the Start key on the operation panel".

If you see something like " # x 21", this means that you have to press
the # key 21 times.

Displays

Messages seen on the display are shown in a larger box.
Example A: The keys that can be pressed

are shown on the screen in small boxes. In
this example, you can press the Yes, No, or
Clear keys, or the downward pointing arrow
on the scroll key; the scroll key is a diamond

MEMORY TRANS OPTIONS

PRESS YES OR CLR

2125551234

shaped key on the operation panel with four
arrows printed on it.

Example B: The choice of settings for a fea ­ture are shown on the screen. The current
setting is highlighted (white on black). If you
press the right pointing arrow on the scroll

OPTION SELECT
AUTO REDUCE ON OFF
TTI

key, the setting will be changed to OFF.
Example C: The ABC on the display indi -

cates that you can input letters using the

QUICK DIAL ENTER LABEL

01

Quick Dial Keys, and numbers using the ten­key pad on the operation panel.

_

.

NO

_

YES

TO END

ABC

Symbols

indicates a hint.

Continued on the next page

1

HOW TO USE THIS MANUAL

Most procedures start from standby mode,
that is, when the display is as shown on the
right. The value after "MEMORY" shows

MEMORY TRANS 4 APR 12:25

SET DOCUMENT

MEMORY 100%

how much memory space is remaining.
If a procedure does not start at standby mode, the display at the start of the proce -

dure is shown. For an example, see page 23.

NOTE: If you start a procedure and do not enter anything at the operation

panel for more than 4 minutes, the machine returns to standby mode.

STORING TELEPHONE NUMBERS

To dial a telephone number or store it as a Quick Dial or Speed Dial, type it into
the machine at the ten-key pad on the operation panel.

STORING NAMES AND LABELS

You can type names using the Quick Dial Keys. Use Quick Dial Keys 01 to 26 for
the letters of the alphabet, and Quick Dial 30 as a spacebar. If you wish to enter a
digit from 0 to 9, use the ten-key pad.
The cursor appears on the screen as a black dash below the cursor position. If

you wish to move the cursor while editing a name or number, press the ←
and → arrows on the diamond-shaped scroll key on the operation panel.
If you wish to enter a punctuation mark or symbol, use Quick Dial 31. Keep press -

ing Quick Dial 31 until you see the symbol that you need. Then move the cursor
forward with the scroll key.

Quick Dial 32 can be used as a Shift key, to select upper or lower case letters.

KEY DESCRIPTION KEY DESCRIPTION

01 A 17 Q
02 B 18 R
03 C 19 S
04 D 20 T
05 E 21 U
06 F 22 V
07 G 23 W
08 H 24 X
09 I 25 Y
10 J 26 Z
11 K 27
12 L 28
13 M 29
14 N 30 Space
15 O 31 Punctuation Marks and Symbols
16 P 32 Shift key (see page 3)

Not used

2

Punctuation Marks and Symbols

HOW TO USE THIS MANUAL

If you press 31 while entering a label, a
menu of symbols will appear, as shown
on the right.

SELECT P 1/5

1! 2" 3# 4$ 5% 6&
7’ 8( 9)

NO

_

TO CANCEL

❐ To select a symbol, press the required key on the ten-key pad. For example, if

you wish to enter a ’#’, press 3

❐ If the symbol that you need is not on the screen, scroll through the pages of

symbols with the ↑ and ↓ keys.

Shift Key

As shown in example C on page 1, ’ABC’ can be seen in the bottom right of the
display while you are inputting a label. This indicates that upper case letters will
be stored. If you wish to input lower case letters, press 32 . The ’ABC’ will
change to ’abc’, and the letters that you type in will be stored as lower case let ­ters. To change back to upper case letters, press 32 again.

IF YOU MAKE A MISTAKE

If you make a mistake when inputting a name or number, either:

❐ Press No to erase the entire name or number and start again.
❐ Press Clear to erase the last letter or digit that you entered.

If you enter the wrong function number, either:

❐ Press No then input the correct function number.
❐ Press Function to return to standby mode and start again.

If you dialled the wrong number, either:

❐ Press No . If scanning has already begun, press Stop .
❐ If you already programmed the number into the machine by pressing Yes. Then

remove the document from the feeder and start again, or use option 08 to can ­cel that particular destination only (see page 25).

3

HOW TO USE THIS MANUAL

FACSIMILE FEATURE AVAILABILITY TABLE

This table shows whether a feature is available or not in your machine. Some of
these features have to be switched on before they can be used, or may be
switched off if not wanted. The "Reference" column of the following table shows
where you can find information on how to activate such features. The second col ­umns in the table shows you which section of the Facsimile Features manual to
find the description of each feature in.

NOTE Column 1: Memory card or hard disk required

2: Telephone handset required
3: Lower cassette required, 4: Group 4 kit required

5: In some countries, this can only be used
by a technician.

Reference Column
User: You can switch this feature on or off. Refer to the indicated page number in

this manual.
Service: If you wish to switch this on or off or adjust it, contact a service
technician.

✔: Available, ✖: Not Available

FACSIMILE FEATURES MANUAL

FEATURE NAME AND SECTION NUMBER

ROUTINE OPERATION

Immediate Transmission
Memory Transmission
Contrast
Resolution
Halftone
Quick Dial
Speed Dial
Groups
Send Later
Page Count
Personal Code
TRD (Transmission Deadline)
Economy Transmission
Automatic Reduction On/Off
ID Transmission
TTI On/Off
Alternative Destination
Voice Request
Destination Check
Automatic Redialling
AI Redial
Auto Receive Mode
Manual Receive Mode
Auto Select Mode
Substitute Reception 2-2

Sect. 1

1-1

1-2

1-3

1-4

1-5

2-1

✔ / ✖ NOTE REFERENCE

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2

User: p. 32, 56

Service (see p 9)

User: p. 74

4

HOW TO USE THIS MANUAL

FACSIMILE FEATURES MANUAL

✔ / ✖ NOTE REFERENCE

FEATURE NAME AND SECTION NUMBER

Handset 3-1
On Hook Dial 3-2
Speakerphone 3-3
Music on Hold 3-4

ADVANCED FEATURES

Broadcasting 1-1
Keystroke Programs 1-2
Confidential Transmission
Confidential Reception
Transfer Request 1-4

❐

Memory or hard disk required if the machine will be used as the transfer

broadcasting station.
Polling Transmission
Polling Reception
Continuous Polling Reception
Auto Document 1-6
Telephone Directory 1-7
Secure Transmission 1-8
Direct Fax Number Entry 1-9
Forwarding 2-1
Authorized Reception 2-2
Reception Mode Switching Timer 2-3
Copying an Original 3-1
Night Timer 3-2
Function Programs 3-3
Answering Machine 3-4
Remote Control Features/Mailbox 3-5
Specified Cassette Selection 3-6
TTI On/Off 3-7
Label Insertion 3-8
Marker 3-9
Center Mark 3-10
Chequered Mark 3-11
Reception Time 3-12
Reduction

❐

Automatic Reduction

❐ Length Reduction

Closed Network 3-14
Restricted Access 3-15
RDS (Remote Diagnostic System) 3-16
Reverse Order Printing 3-17
Multi-sort Document Reception 3-18
Protection Against Wrong Connections 3-19
ECM
Page Retransmission
Batch Transmission 3-21
Short Preamble 3-22

Sect. 2

1-3

1-5

3-13

3-20

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2

1

Service

1 User: p. 71

User: p. 71

User: p. 71

3 User: p. 71

User: p. 73
User: p. 73
User: p. 73
User: p. 73

User: p. 74

Service
Service

User: p. 74
5 User: p. 71
1 User: p. 74
1 User: p. 74

Service
Service
Service
Service
Service

5

HOW TO USE THIS MANUAL

FACSIMILE FEATURES MANUAL

FEATURE NAME AND SECTION NUMBER

AI Short Protocol 3-23
Dedicated Transmission Parameters 3-24
MDF (Manual Document Feed) 3-25
Chain Dialling 3-26
Tonal Signals 3-27
Memory Lock 3-28
Wild Cards 3-29
File Management 3-30
Counters 3-31
Well Log Transmission 3-32
Transmission Reserve 3-33
Dual Access 3-34
Silent Ringing Detection 3-35
User Function Keys 3-36
Communication Result Display 3-37
Inch-to-mm Conversion 3-38
Ordering Toner 3-39

PROGRAMMING

Language Selection 1-1
Date and Time 1-2
Telephone Line Type 1-3
RTI, TTI, and CSI 1-4
ID Code
Remote ID
Confidential ID
Memory Lock ID
Your Fax Terminal’s Telephone Number 1-6
Country Code 1-7
Area Code Prefix 1-8
On/Off Switches 2-1
User Parameter Settings 2-2
Time for Economy Transmission 2-3
Speaker Volume 3-1
Display Panel Contrast 3-2
Programming Quick Dial 4-1
Programming Speed Dial 4-2
Programming Groups 4-3
Storing Personal Codes 4-4

REPORTS

Journal 1-1
Transmission Result Report 1-2
Error Report 1-3
Communication Failure Report 1-4
Memory Storage Report 1-5
Power Failure Report 1-6
Transfer Result Report 1-7
Polling Reserve Report 1-8

Sect. 3

1-5

Sect. 4

✔ / ✖ NOTE REFERENCE

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1 User: p. 71

5

5 (CSI)

1
1

Service
Service

Service

Service

Service

User: p. 73

User: p. 73

Service

User: p. 73

User: p. 73

6

HOW TO USE THIS MANUAL

FACSIMILE FEATURES MANUAL

FEATURE NAME AND SECTION NUMBER

Polling Result Report

Polling Clear Report 1-10
Confidential File Report 1-11
Transmission Deadline Report
Polling Confirmation List
Journal 2-1
Quick Dial List 2-2
Speed Dial List 2-3
Group List 2-4
Personal Code List 2-5
File List 2-6
Authorized Reception List 2-7
Forwarding List 2-8
Specified Cassette Selection List 2-9
User Parameter List 2-10
Program List 2-11
User Function List 2-12

NETWORKING FEATURES

Group Transfer Station 1-1
Next Transfer Station 1-2
Broadcasting, with Transfer Request 2
Two-step Transfer

❐

Digital Link (Specified Two-step Transfer)

❐ Analog Link

Multi-step Transfer 4

GROUP 4 FEATURES

Terminal ID Programming 1-1
Terminal ID Verification 1-2
Automatic Fallback to Group 3 Mode 1-3
Subaddress 1-4

1-9

1-12

Sect. 5

3

Sect. 6

✔ / ✖ NOTE REFERENCE

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1 User: p. 71

1
3

1, 4

1

4 Service
4 Service
4
4

User: p. 73

User: p. 73

7

HOW TO USE THIS MANUAL

LIMITATIONS ON VARIOUS FEATURES

The tables on the next two pages show the limitations for each feature.
Limitations for some features can be changed by a service technician.

COMMUNICATION

FEATURES

Broadcasting 32 200
Confidential
Transmission
(from memory)
Transfer
Request (✬1)
Polling
Reception

PAGE MAX. NUMBER OF

ADDRESSES/FILE

36 200

40 30

43 200

TOTAL

FILES

200

TOTAL
ADDRESSES
IN ALL FILES

500 (Note:
Any fax
number
can be
used in
more than
one file at
the same

MAX. STORED

PAGES

1200 (✬4)

time)

The following table shows how many telephone numbers you can store in the ma ­chine.

Quick Dial 32
Speed Dial 100
Ten Key Pad (✬2) 96
Groups (✬3) 10

✬1 The limitation on this feature is imposed by the capacity of the broadcasting

machine.

✬2 This is the number of full telephone numbers that can be input into the ma -

chine at any one time. For example, if there is a broadcasting operation in
memory using 95 full numbers, you can only input one more full number for
any operation, including storage in groups, until the broadcast has finished.
Also, if you store, say, 35 numbers at the ten key pad into your groups, then
you will only be able to input 61 full dial numbers at any one time for other op ­erations, such as broadcasting.

✬3 You can program up to 10 groups. Each group can contain up to 200 num -

bers; however, if you wish to use a Group for Transfer Request, make sure
that this group does not have more than 30 numbers.
You can store any Quick Dial or Speed Dial number in a group. You may also
store up to 96 numbers that are not programmed as Quick or Speed Dials;
see note 2 above for the restrictions on the use of these numbers.

✬

4 This is the theoretical maximum number of pages that can be stored. In prac -

tice, you will only be able to store this number of pages if you install the op ­tional hard disk unit.

8

HOW TO USE THIS MANUAL

OTHER FEATURES MAXIMUM VALUE NOTES

Redial Number of times: 253

times
Intervals: 40 minutes

Keystroke Programs 32
Authorized Reception 50 RTI/CSIs
Forwarding 5 forwarding stations

30 RTI/CSIs
Multi-sort Document Re­ception
Specified Cassette
Selection
Wild Card This can be used when

Function Programs 5
Restricted Access 50 personal codes Codes from 0001 - 9999

Page Retransmission 255 times Default setting:

Batch Transmission Up to 200 files can be

9 copies

10 RTI/CSIs

storing RTI/CSIs for

Authorized Reception,

Specified Cassette

Selection, and

Forwarding

placed in batches. There

is no limit on the size of

the batch other than that

(in other words, up to

200 files can be placed

in a batch).

Default settings:
Memory transmission
4 times/5 minutes
Immediate transmission
2 times/2 minutes

can be used.

3 times
The following cannot be
batched.

❐ Confidential

Transmission

❐ ECM on and off in the

same batch

Well Log
Transmission
Multi-copy 99 copies
Personal Codes Up to 9999 codes can

Length: 100 m Default setting:

be used, but only 50 can

be stored with names

and Confidential IDs.

Length: 1200 mm

Up to 9999 different four­digit codes can be
entered at transmission
time. The four-digit code
will be shown on reports
under "Option".

9

GENERAL PRECAUTIONS

WARNING: Do not attempt any maintenance or troubleshooting other than

that mentioned in this manual. This machine contains a laser
beam generator and direct exposure to laser beams can cause
permanent eye damage.

POWER AND GROUNDING

Pay attention to the following.

Power Supply

1. Power requirements: 220-240 Vac, 50 Hz

2. Insert the power plug securely into the wall
socket.

3. Do not connect other equipment to the
same socket.

4. Do not step on or set anything on the
power cord.

5. If an extension cord must be used, it must
have a capacity of more than 300V/10A
and must be less than 5 m long.

6. Do not connect other equipment to the
same extension cord.

7. Be sure that the power cord is not in a po ­sition where it would trip some one.

Grounding

Ground the machine and the lightning protec ­tion circuit in accordance with regulations. Do not ground to gas or water pipes, or
to a telephone ground lug. Proper grounding is to the ground terminal of the
power outlet. Be sure that the ground terminal of the power outlet is properly
grounded.

The lightning protection circuit for the machine requires the machine to be prop ­erly grounded. If proper grounding is provided, about 90% of lightning damage
can be prevented. For safety, be sure to connect the machine to a three-prong
grounded outlet.

10

COLD WEATHER POWER-UP

Avoid raising the room temperature abruptly
when it is below 14°C, or condensation may
form inside the machine.

1. Raise the room temperature to 20 °C at
less than 10°C per hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

Do not use the machine near a humidifier.

THUNDERSTORMS

GENERAL PRECAUTIONS

With proper grounding, about 90% of lightning
damage can be prevented. However, if possi ­ble, during severe electric storms turn the
power switch off and disconnect the power
cord and telephone line cord.

Note for users with no hard disk
All fax messages stored in the memory
may be erased if power is switched off for
more than an hour.

11

GENERAL PRECAUTIONS

COPY PAPER

❐ 45-90 g/m
❐ Do not use damp paper, or copies will be defective.
❐ Keep in a vinyl bag if it will not be used for a long time.
❐ Store in a dry, cool, dark place.
❐ Store flat. Do not stand upright.

2

copy paper is recommended: A4, A5, B4, F, F4

TONER CASSETTES

❐ Store in a cool, dark place.
❐ Never store where they may be exposed to heat.
❐ Keep out of the reach of children.
❐ Do not eat toner.
❐ Do not lay heavy objects on toner cassettes.

OPERATING PRECAUTIONS

❐ While copying, do not turn off the main switch or unplug the power cord.
❐ Do not overload the paper cassettes.
❐ Keep corrosive liquids, such as acid, off the machine.
❐ Do not touch copy paper if your fingers are wet or oily; fingerprints may appear

on the copy.

❐ Do not allow paper clips, staples, or other small metallic objects to fall inside

the machine.

GENERAL

❐ Since some parts of the machine are supplied with high voltage, make sure

that you do not attempt any repairs or attempt to access any part of the ma ­chine except those described in this manual.

❐ Do not make modifications or replacements other than those mentioned in this

manual.

❐ When not using the machine for a long period, disconnect the power supply.

OZONE

The machine generates ozone during operation. Normally, the ozone level is
safe for operators. However, during a long copy run or while printing a long
message, ozone odour may appear; in such a case, ventilate the room.

WARNING: Avoid touching components that have these symbols attached.

They may be very hot.

12

GENERAL PRECAUTIONS

LOCATION

For the best possible performance, install your machine in a place which satisfies
the following conditions.

❐ Not exposed to direct sunlight
❐ Well ventilated (air turnover at least three times per hour)
❐ Level
❐ Not subject to vibration
❐ Away from other electronic equipment, to

avoid interference

❐ Away from areas containing corrosive

gas

❐ Dust-free
❐ Condensation-free
❐ Temperature 17 to 28°C
❐ Humidity 40 to 70% RH (do not install

near a humidifier)

❐ Away from heaters and air conditioners,

to avoid sudden changes of temperature

❐ Within 5 m of a three-pin grounded

power outlet (220 - 240 Volts, 50 Hz)

❐ With the clearance as shown on the right

10
cm

10 cm

10
cm

IMPORTANT POINTS ABOUT POWER CONNECTION

❐ The supply from the wall outlet must not fluctuate by more than 10V either side

of 230 Vac.

❐ The power cord should not be laid in a place where it might trip somebody.
❐ Do not lay anything on the power cord.
❐ If you have to use an extension cord, make sure that it is capable of carrying

300V/10A, and that your facsimile terminal is the only piece of equipment con ­nected to that cord.

NOTE: This machine generates a certain amount of ozone. Although the

amount generated is within safety requirements, it is recommended
that, to avoid ozone buildup, you install the machine in a room which
can be air-conditioned or well ventilated.

13

SECTION 1. COMPONENT GUIDE

1. EXTERNAL VIEW

12

1

2

3

4

5

6

7

8

9

11

1 Document Guide 8 Scanner Release
2 Document Table 9 Lifting Handle
3 Operation Panel 10 Front Cover Release
4 Telephone: optional 11 Cassette
5 Manual Feed Button 12 Copy Tray
6 Document Tray 13 Lower Cassette(s) or Drawers:

optional (see the next page). Up
to 4 units can be added below
the upper cassette.

7 Power Switch (on the rear) 14 Base: optional (see the next

page)

10

14

SECTION 1. COMPONENT GUIDE

1

14

13

15

SECTION 1. COMPONENT GUIDE

2. OPERATION PANEL

1

1. Power Indicator
Communicating
Indicator
Receive File
Indicator
Confidential File
Indicator

Reception Mode
Selector Key
Marker Key
Line Fail
Indicator
Clear Copy
Indicator
Add Toner
Indicator
Call Service
Indicator
Clear
Original
Indicator
Add Paper
Indicator
Close
Cover
Indicator

2

5

Lights when the power switch is on.
Lights when a fax message is being transmitted or received.

Lights when an incoming message was received into memory
because the machine was out of paper or jammed.

Lights when a confidential file has been received and stored in
the memory. Blinks when a message has been stored using
Memory Lock, if no confidential files are present .

Press to select Auto Receive or Manual Receive.

Press to enable or disable the marker feature.
Blinks when transmission fails

Blinks when paper has jammed in the printer.

Blinks when the toner cartridge is almost empty, and lights when
it is empty.

Blinks when the machine diagnostics detect a problem that
requires service.

Blinks when a document has jammed in the scanner.

Lights when a cassette is empty.

Blinks when a cover is open.

3

64

16

SECTION 1. COMPONENT GUIDE

2. Display
Function Key
Yes/No Keys
Scroll Key

3. G4/G3 Selector
Key

Halftone Key
Contrast
Selector Key
Resolution
Selector Key
Memory Key

Copy Key

4. Quick Dial Keys

5. User Function
Keys

6. Speed Dial/Tel
Directory Key
AI Redial Key
On Hook Dial
Key
Pause Key
Clear Key

7. Ten Key Pad
Stop Key
Start Key

Displays prompts, warnings, and selected modes.
Press to use one of the numbered functions.
Use to answer questions on the display
When an arrow is shown on the display, use this key to access

the options, items, or functions indicated by the arrow. Also use it
to shift the cursor when programming or editing an item on the
display.

When dialling, press this key to light the indicator that
corresponds with the type of network that you wish to
communicate on. The G4 setting is only available if you have
installed the optional Group 4 Interface Kit.

Press this to use halftone mode.
Press this to select either Darken, Normal, or Lighten.

Press this to select either Standard, Detail, or Fine.

If the indicator is lit, your document will be stored before
transmission. If it is not lit, your document will be sent
immediately without being stored. Press the key to change the
mode.

Press this to copy the document now in the feeder.
Each of these can be programmed with a telephone number, a

group, or a keystroke program. You can also use these keys to
type names and labels such as the RTI and TTI.

Each of these can be programmed for rapid access to frequently
used features. In particular, if you wish to use Group Dial, or
Tonal Signal Transmission, you have to program User Function
Keys in advance before you can use these features.

Press this to dial using Speed Dial or the Telephone Directory
Feature.

Press this to redial one of the last ten numbers that was dialled.
Press this dial without picking up the handset.

Press this if you need to insert a pause when dialling.
Use this as a backspace key during programming.
Use this as a telephone keypad, or to enter Speed Dial codes.
Press this to stop the machine and return it to standby mode.
Press this to start fax communication.

17

SECTION 2. ROUTINE OPERATION

1. SENDING A FAX MESSAGE

1-1. Recommended Types of Document

Before you send your document, make sure that it meets the following require ­ments.

CAUTION: Documents that do not meet these requirements can cause your
machine to jam or may cause some components of the machine to become
damaged or dirty.

Correct Size

Thickness: 0.05 to 0.2 mm

0.04 to 0.4 mm using MDF mode
Length: Up to 1,200 mm can be fed manually.
(This limit can be reset to 100 m by a service
technician.)
If the document is too short, place it inside a
document carrier or enlarge it with a copier.
If the document is too long, divide it into two or
more sheets.

Clearly Written

Small faint characters may not be transmitted
clearly.

Uniform Page Size

Do not use different sizes of document in the
same transmission.

18

Page Condition

Do not place damaged pages into the feeder.

SECTION 2. ROUTINE OPERATION

BINDING
HOLES

CURLED

DOG EARED

PAGES STUCK
TOGETHER

Flatten

FOLDED, TORN, OR
PATCHED TOGETHER

Shuffle
the stack

Your document must not contain any of the following.

Trim the
edges

Make
copies

Make
copies

2

Note: Copies made with a copier that uses silicone oil may cause a misfeed. To

avoid this, do not scan such copies until five or ten minutes after copying.

19

SECTION 2. ROUTINE OPERATION

1-2. Transmission Procedure at a Glance

1. Make sure that the machine is in

standby mode.

2. Carefully place the document into the

auto document feeder.

MEMORY TRANS 4 APR 12:25

SET DOCUMENT

MEMORY 100%

MEMORY TRANS OPTIONS

ENTER FAX NUMBER

_

❐ Not more than 50 pages.

Selecting Contrast and Resolution: See page 22.
Options for Sending a Message: See page 23.

3. Dial in one of the following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset

✬

✬ : Only if the telephone handset is installed.

If your machine is behind a PBX, dial the access code, then a pause, then the telephone no.
For an international number, press the Pause key after entering the country code.

4. Start

The machine stores your fax message.

STORING MEMORY 99%
PAGE 1

FILE NO. 0056

5. The machine dials, and the line to the other party is connected.

Note: Watch the display. The identification of the other party will appear.

6. After sending the message, the machine hangs up automatically.

20

SECTION 2. ROUTINE OPERATION

Possible Problems
You want to take out the document

Press the scanner release button, open the scanner, and take out the document.

CAUTION: If you do not open the scanner before you pull out the document,
you may damage the machine.

You want to send more than 50 pages

While the last page is being fed in, place the following pages (up to 50) in the
feeder.

You made a mistake while dialling

If you already pressed Start , press Stop immediately.
If you haven’t pressed Start yet, either:

❐ No . The entire number is deleted. Enter a new number.
❐ Clear . Only the last digit is deleted.

One of the following is displayed

❐ If the Clear Original indicator is blinking:

Take out the document (see the top of this page). Then redial the destination.

❐ If the Line Fail indicator is blinking:

If the Communicating lamp is not lit, press Stop .
If the Communicating lamp is lit, wait until it goes out, then press Stop

The buzzer is ringing

The other party wishes to speak with you. Proceed as shown in the diagram be ­low.

21