Ricoh FAX2500L Operator's Manual 4500 A

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OPERATOR’S MANUAL

RICOH FAX4500L

A laser recording facsimile with dual access, expandable memory, and optional Group 4

Please read all of these instructions and keep this manual by your machine.

Optional Equipment

ISDN Kit

This allows you to send and receive messages using the ISDN.

Memory

Either a 1-Mbyte memory card, a 2-Mbyte memory card, or a 20 Mbyte hard disk can be added.

Paper Feed Unit

Up to 4 extra 500-sheet paper feed units can be added to the machine. Also, this option allows you to use A4, A5, B4, F, or F4 size paper; paper of width up to

10.1" (257 mm) can be used. The maximum printout width with one of these in stalled is 9.8" (250 mm).

Telephone Handset

This permits voice communication (over the PSTN).

IMPORTANT SAFETY INSTRUCTIONS

1. Read all of these instructions.

2. Save these instructions for later use.

3. Follow all warnings and instructions marked on the product.

4. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product or injuring the user.

7. Slots and openings in the cabinet and the back or bottom are provided for ven tilation; to ensure reliable operation of the product and to protect it from over heating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should not be placed in a built-in installation un less proper ventilation is provided.

8. This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

9. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, con tact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in the countries in which the 2-wire, non-grounded type of plug is used.)

10. Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord.

11. If an extension cord is used with this product, make sure that the total of the ampere ratings on the products plugged into the extension cord do not ex ceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

12. Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

14. Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions: A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the product does not operate normally when the operating instructions

are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often required extensive work by a qualified technician

to restore the product to normal operation. E. If the product has been dropped or the cabinet has been damaged. F. If the product exhibits a distinct change in performance, indicating a

need for service.

CONTENTS

INTRODUCTION

WHAT DOES A FAX MACHINE DO? BAD TELEPHONE LINES AFFECT FAX COMMUNICATION

HOW TO USE THIS MANUAL

CONVENTIONS 1 STORING TELEPHONE NUMBERS 2 STORING NAMES AND LABELS 2 IF YOU MAKE A MISTAKE 3 FACSIMILE FEATURE AVAILABILITY TABLE 4 LIMITATIONS ON VARIOUS FEATURES 8

GENERAL PRECAUTIONS

POWER AND GROUNDING 10 COLD WEATHER POWER-UP 11 THUNDERSTORMS 11 COPY PAPER 12 TONER CASSETTES 12 OPERATING PRECAUTIONS 12 GENERAL 12 LOCATION 13

SECTION 1. COMPONENT GUIDE

1. EXTERNAL VIEW 14

2. OPERATION PANEL 16

SECTION 2. ROUTINE OPERATION

1. SENDING A FAX MESSAGE 18

1-1. Recommended Types of Document 18 1-2. Transmission Procedure at a Glance 20 1-3. Contrast, Resolution, and Halftone Modes 22 1-4. Immediate Transmission 22 1-5. Optional Features for Transmission 23

1-5-1. Personal Code 23 1-5-2. Send Later 23 1-5-3. Transmission Deadline (TRD) 24 1-5-4. Page Count (Immediate Transmission only) 24

1-5-5. Others 25 1-6. Check your Destinations while Dialling 25 1-7. Converting Immediate Transmission to Memory Transmission 25

1-8. Redialling 26

2. RECEIVING FAX MESSAGES 27

2-1. Selecting the Reception Mode 27

2-1-1. Manual Receive (TEL) Mode 27

2-1-2. Auto Receive (FAX) Mode 28 2-2. Substitute Reception 28 2-3. Confidential Reception (Memory Card or Hard Disk Required) 28

3. USING THE MACHINE FOR TELEPHONE CALLS 29

3-1. Making a Telephone Call 29

3-1-1. Using On Hook Dial 29

3-1-2. Using the Handset 29 3-2. Answering the Telephone 30 3-3. Phoning and Faxing on the Same Call 31

3-3-1. To Talk Before Sending a Fax (On Hook Dial) 31

3-3-2. To Talk After Sending a Fax 31

SECTION 3. ADVANCED FEATURES

1. TRANSMISSION 32

1-1. Broadcasting 32 1-2. Keystroke Programs 33 1-3. Confidential Transmission 36 1-4. Polling Transmission 37

1-4-1. Free Polling 37

1-4-2. Secured Polling 37

1-4-3. Stored ID Override 38 1-5. Transfer Request 40 1-6. Telephone Directory 41 1-7. Secure Transmission 42 1-8. Direct Fax Number Entry 42

2. RECEPTION 43

2-1. Polling Reception 43 2-2. Authorized Reception 44 2-3. Night Timer 45 2-4. Forwarding (Memory Card or Hard Disk Required) 46 2-5. Specified Cassette Selection (Optional Paper Feed Unit Required) 51 2-6. Multi-sort Document Reception

(Memory Card or Hard Disk Required) 52

3. OTHER FEATURES 53

3-1. Copying 53 3-2. File Management 54

3-2-1. Erasing a File from Memory 54

3-2-2. Printing a File 55 3-3. User Function Keys 56 3-4. Function Programs 57 3-5. Printing from Memory Lock (Memory Card or Hard Disk Required) 58 3-6. Tonal Signals 58

3-7. Chain Dialling 59 3-8. Restricted Access 59 3-9. Counters 60 3-10. Communication Result Display 60 3-11. Length Reduction 60 3-12. Label Insertion 61 3-13. Ordering Toner 62

SECTION 4. PROGRAMMING THE MACHINE

1. PROGRAMMING AT INSTALLATION 63

1-1. Language Selection 63 1-2. Date and Time 64 1-3. Country Code 64 1-4. Telephone Number 65 1-5. Area Code Prefix 65 1-6. Next Transfer Station (Group 4 Kit required) 66 1-7. ID Code 66 1-8. Confidential ID (Memory Card or Hard Disk required) 67 1-9. Memory Lock ID (Memory Card or Hard Disk required) 67 1-10. RTI 68 1-11. TTI 69 1-12. CSI 70 1-13. Telephone Line Type 70

2. SETTINGS 71

2-1. On/Off Switches 71 2-2. User Parameter Settings 72 2-3. Economy Transmission Time 74

3. ADJUSTMENTS 75

3-1. Volume Adjustments 75

4. TELEPHONE NUMBERS AND PERSONAL CODES 76

4-1. Programming Quick Dial 76 4-2. Programming Speed Dial 79 4-3. Programming Groups 83

Entering Group Programming Mode and Selecting a Group 83

Storing Numbers in a Group 84

Checking Which Numbers are Already in the Group 85

Storing a Label for this Group 85

Storing a Group Transfer Station 86

Erasing the Group 87 4-4. Personal Codes 88

SECTION 5. PRINTING REPORTS

1. AUTOMATICALLY PRINTED REPORTS 91

1-1. Table of the Reports 91 1-2. Report Formats 92

2. USER-INITIATED REPORTS 95

2-1. Journal 95 2-2. File List 95 2-3. Quick Dial List 95 2-4. Speed Dial List 95 2-5. Group Dial List 95 2-6. Program List 95 2-7. User Function List 95 2-8. Personal Code List 95 2-9. Authorized Reception List 95 2-10. Forwarding List 95 2-11. Specified Cassette Selection List 95 2-12. User Parameter List 95

SECTION 6. LOOKING AFTER THE MACHINE

1. REPLACING PAPER 96

2. REPLACING THE TONER CASSETTE 97

3. REPLACING THE MARKER 99

4. CHANGING THE PAPER SIZE OF THE CASSETTE 100

4-1. Upper Cassette 100 4-2. Lower Cassette(s) 102

5. USER MAINTENANCE PROCEDURE 103

5-1. User Maintenance Table 103 5-2. User Maintenance Procedure 104

5-2-1. Scanner 104

5-2-2. Main Body 108

5-2-3. Lower Paper Feed Unit(s) (If one or more are installed) 112

SECTION 7. SOLVING PROBLEMS

1. DOCUMENT JAMS 113

2. COPY JAMS 115

3. COMMUNICATION PROBLEMS 118

4. OPERATING DIFFICULTIES 119

5. DOCUMENT MISFEEDS 120

6. DISPLAYED ERROR MESSAGES 121

7. ERROR CODES 122

SECTION 8. SPECIFICATIONS

TABLE OF SPECIFICATIONS 124

APPENDIX

APPENDIX A. PAPER FEED UNIT A-1 APPENDIX B. HARD DISK UNIT B-1

1. PRECAUTIONS B-1

2. GENERAL B-1

3. OPERATION B-2

4. SPECIFICATIONS B-2

APPENDIX C. ISDN OPTION TYPE 40 C-1

1. INTRODUCTION C-1

2. OPERATION C-2

3. TROUBLESHOOTING C-6

INDEX

QUICK REFERENCE

FUNCTION LIST

NOTICE TO USERS

INTRODUCTION

Thank you for purchasing this product. This compact machine is ideal for growing businesses, branch offices, or those users who wish to upgrade to a plain paper fax machine with a wide range of features.

WHAT DOES A FAX MACHINE DO?

When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the nearest letter box. Then in a few days, depending on the postal service, the letter will arrive at its destination. However, you may not be aware of its arrival until you get a return letter.

A fax machine speeds this process up. After you have written your letter, place it in your fax machine’s document feeder, dial the destination’s fax number, then press the Start key on your fax machine’s operation panel.

The fax machine scans your letter, and converts it into a series of black and white dots (the number of dots there are across the page and down the page depends on the resolution that you selected; refer to the specifications section of this manual for details). This series of dots is transformed into an electrical signal and sent out over the telephone line to the fax machine at the destination.

The fax machine at the destination reconstructs your letter from the received signal, and prints it. The quality of the printed message is not as good as the original, but it is good enough for most purposes.

If you are worried about whether the message arrived at the destination, you can check the report known as the Journal. When you print this report, you will see the results of the most recent fax communications made by your machine.

You can use your fax machine to send and receive any type of document, even photographs.

BAD TELEPHONE LINES AFFECT FAX COMMUNICATION

Quick and accurate transmission of fax messages depends on the condition of the telephone line, If the line condition is very good, this machine will transmit an A4-size page in 6 seconds. However, if the line is noisy, the speed may be reduced significantly, and the data may be damaged.

The symptoms of data loss caused by a noisy telephone line are seen on the printouts of received messages. An example is shown opposite. Note that lines are missing from the page at the indicated locations. ECM is an effective countermeasure against this type of error.

The line condition is affected by the weather; thunderstorms can cause electrical noise on telephone lines. The operation of the equipment in the telephone exchange, such as switches, can also cause noise on the line.

Document

Transmit

Received Message

Errors

HOW TO USE THIS MANUAL

This manual contains instructions on how to operate and take care of the ma chine. To get the best performance from the machine, read the descriptions of the features in the Facsimile Features Manual, and follow the instructions in the Op erator’s Manual carefully. Please keep the manuals near the machine at all times.

CAUTION: This machine can only be used in the country where it was

purchased.

CONVENTIONS

The following conventions were used when writing this manual.

Keynames

These have been printed in a different typeface and enclosed by a box. For example: " Start " means "Press the Start key on the operation panel".

If you see something like " # x 21", this means that you have to press the # key 21 times.

Displays

Messages seen on the display are shown in a larger box. Example A: The keys that can be pressed

are shown on the screen in small boxes. In this example, you can press the Yes, No, or Clear keys, or the downward pointing arrow on the scroll key; the scroll key is a diamond

MEMORY TRANS OPTIONS

PRESS YES OR CLR

2125551234

shaped key on the operation panel with four arrows printed on it.

Example B: The choice of settings for a fea ture are shown on the screen. The current setting is highlighted (white on black). If you press the right pointing arrow on the scroll

OPTION SELECT AUTO REDUCE ON OFF TTI

key, the setting will be changed to OFF. Example C: The ABC on the display indi -

cates that you can input letters using the

QUICK DIAL ENTER LABEL

Quick Dial Keys, and numbers using the tenkey pad on the operation panel.

YES

TO END

ABC

Symbols

indicates a hint.

Continued on the next page

HOW TO USE THIS MANUAL

Most procedures start from standby mode, that is, when the display is as shown on the right. The value after "MEMORY" shows

MEMORY TRANS 4 APR 12:25

SET DOCUMENT

MEMORY 100%

how much memory space is remaining. If a procedure does not start at standby mode, the display at the start of the proce -

dure is shown. For an example, see page 23.

NOTE: If you start a procedure and do not enter anything at the operation

panel for more than 4 minutes, the machine returns to standby mode.

STORING TELEPHONE NUMBERS

To dial a telephone number or store it as a Quick Dial or Speed Dial, type it into the machine at the ten-key pad on the operation panel.

STORING NAMES AND LABELS

You can type names using the Quick Dial Keys. Use Quick Dial Keys 01 to 26 for the letters of the alphabet, and Quick Dial 30 as a spacebar. If you wish to enter a digit from 0 to 9, use the ten-key pad. The cursor appears on the screen as a black dash below the cursor position. If

you wish to move the cursor while editing a name or number, press the ← and → arrows on the diamond-shaped scroll key on the operation panel. If you wish to enter a punctuation mark or symbol, use Quick Dial 31. Keep press -

ing Quick Dial 31 until you see the symbol that you need. Then move the cursor forward with the scroll key.

Quick Dial 32 can be used as a Shift key, to select upper or lower case letters.

KEY DESCRIPTION KEY DESCRIPTION

01 A 17 Q 02 B 18 R 03 C 19 S 04 D 20 T 05 E 21 U 06 F 22 V 07 G 23 W 08 H 24 X 09 I 25 Y 10 J 26 Z 11 K 27 12 L 28 13 M 29 14 N 30 Space 15 O 31 Punctuation Marks and Symbols 16 P 32 Shift key (see page 3)

Not used

Punctuation Marks and Symbols

HOW TO USE THIS MANUAL

If you press 31 while entering a label, a menu of symbols will appear, as shown on the right.

SELECT P 1/5

1! 2" 3# 4$ 5% 6& 7’ 8( 9)

TO CANCEL

❐ To select a symbol, press the required key on the ten-key pad. For example, if

you wish to enter a ’#’, press 3

❐ If the symbol that you need is not on the screen, scroll through the pages of

symbols with the ↑ and ↓ keys.

Shift Key

As shown in example C on page 1, ’ABC’ can be seen in the bottom right of the display while you are inputting a label. This indicates that upper case letters will be stored. If you wish to input lower case letters, press 32 . The ’ABC’ will change to ’abc’, and the letters that you type in will be stored as lower case let ters. To change back to upper case letters, press 32 again.

IF YOU MAKE A MISTAKE

If you make a mistake when inputting a name or number, either:

❐ Press No to erase the entire name or number and start again. ❐ Press Clear to erase the last letter or digit that you entered.

If you enter the wrong function number, either:

❐ Press No then input the correct function number. ❐ Press Function to return to standby mode and start again.

If you dialled the wrong number, either:

❐ Press No . If scanning has already begun, press Stop . ❐ If you already programmed the number into the machine by pressing Yes. Then

remove the document from the feeder and start again, or use option 08 to can cel that particular destination only (see page 25).

HOW TO USE THIS MANUAL

FACSIMILE FEATURE AVAILABILITY TABLE

This table shows whether a feature is available or not in your machine. Some of these features have to be switched on before they can be used, or may be switched off if not wanted. The "Reference" column of the following table shows where you can find information on how to activate such features. The second col umns in the table shows you which section of the Facsimile Features manual to find the description of each feature in.

NOTE Column 1: Memory card or hard disk required

2: Telephone handset required 3: Lower cassette required, 4: Group 4 kit required

5: In some countries, this can only be used by a technician.

Reference Column User: You can switch this feature on or off. Refer to the indicated page number in

this manual. Service: If you wish to switch this on or off or adjust it, contact a service technician.

✔: Available, ✖: Not Available

FACSIMILE FEATURES MANUAL

FEATURE NAME AND SECTION NUMBER

ROUTINE OPERATION

Immediate Transmission Memory Transmission Contrast Resolution Halftone Quick Dial Speed Dial Groups Send Later Page Count Personal Code TRD (Transmission Deadline) Economy Transmission Automatic Reduction On/Off ID Transmission TTI On/Off Alternative Destination Voice Request Destination Check Automatic Redialling AI Redial Auto Receive Mode Manual Receive Mode Auto Select Mode Substitute Reception 2-2

Sect. 1

1-1

1-2

1-3

1-4

1-5

2-1

✔ / ✖ NOTE REFERENCE

✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✖ ✔ ✔ ✔ ✔ ✔ ✔ ✖ ✔

User: p. 32, 56

Service (see p 9)

User: p. 74

HOW TO USE THIS MANUAL

FACSIMILE FEATURES MANUAL

✔ / ✖ NOTE REFERENCE

FEATURE NAME AND SECTION NUMBER

Handset 3-1 On Hook Dial 3-2 Speakerphone 3-3 Music on Hold 3-4

ADVANCED FEATURES

Broadcasting 1-1 Keystroke Programs 1-2 Confidential Transmission Confidential Reception Transfer Request 1-4

❐

Memory or hard disk required if the machine will be used as the transfer

broadcasting station. Polling Transmission Polling Reception Continuous Polling Reception Auto Document 1-6 Telephone Directory 1-7 Secure Transmission 1-8 Direct Fax Number Entry 1-9 Forwarding 2-1 Authorized Reception 2-2 Reception Mode Switching Timer 2-3 Copying an Original 3-1 Night Timer 3-2 Function Programs 3-3 Answering Machine 3-4 Remote Control Features/Mailbox 3-5 Specified Cassette Selection 3-6 TTI On/Off 3-7 Label Insertion 3-8 Marker 3-9 Center Mark 3-10 Chequered Mark 3-11 Reception Time 3-12 Reduction

❐

Automatic Reduction

❐ Length Reduction

Closed Network 3-14 Restricted Access 3-15 RDS (Remote Diagnostic System) 3-16 Reverse Order Printing 3-17 Multi-sort Document Reception 3-18 Protection Against Wrong Connections 3-19 ECM Page Retransmission Batch Transmission 3-21 Short Preamble 3-22

Sect. 2

1-3

1-5

3-13

3-20

✔ ✔ ✖ ✖

✔ ✔ ✔ ✔ ✔

✔ ✔ ✔ ✖ ✔ ✔ ✔ ✔ ✔ ✖ ✔ ✔ ✔ ✖ ✖ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔

Service

1 User: p. 71

User: p. 71

3 User: p. 71

User: p. 73 User: p. 73 User: p. 73 User: p. 73

User: p. 74

Service Service

User: p. 74 5 User: p. 71 1 User: p. 74 1 User: p. 74

Service Service Service Service Service

HOW TO USE THIS MANUAL

FACSIMILE FEATURES MANUAL

FEATURE NAME AND SECTION NUMBER

AI Short Protocol 3-23 Dedicated Transmission Parameters 3-24 MDF (Manual Document Feed) 3-25 Chain Dialling 3-26 Tonal Signals 3-27 Memory Lock 3-28 Wild Cards 3-29 File Management 3-30 Counters 3-31 Well Log Transmission 3-32 Transmission Reserve 3-33 Dual Access 3-34 Silent Ringing Detection 3-35 User Function Keys 3-36 Communication Result Display 3-37 Inch-to-mm Conversion 3-38 Ordering Toner 3-39

PROGRAMMING

Language Selection 1-1 Date and Time 1-2 Telephone Line Type 1-3 RTI, TTI, and CSI 1-4 ID Code Remote ID Confidential ID Memory Lock ID Your Fax Terminal’s Telephone Number 1-6 Country Code 1-7 Area Code Prefix 1-8 On/Off Switches 2-1 User Parameter Settings 2-2 Time for Economy Transmission 2-3 Speaker Volume 3-1 Display Panel Contrast 3-2 Programming Quick Dial 4-1 Programming Speed Dial 4-2 Programming Groups 4-3 Storing Personal Codes 4-4

REPORTS

Journal 1-1 Transmission Result Report 1-2 Error Report 1-3 Communication Failure Report 1-4 Memory Storage Report 1-5 Power Failure Report 1-6 Transfer Result Report 1-7 Polling Reserve Report 1-8

Sect. 3

1-5

Sect. 4

✔ / ✖ NOTE REFERENCE

✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✖ ✔ ✔ ✔ ✔

✔ ✔ ✔ ✔ ✔ ✖ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔

✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔

1 User: p. 71

5 (CSI)

1 1

Service Service

Service

User: p. 73

Service

User: p. 73

HOW TO USE THIS MANUAL

FACSIMILE FEATURES MANUAL

FEATURE NAME AND SECTION NUMBER

Polling Result Report

Polling Clear Report 1-10 Confidential File Report 1-11 Transmission Deadline Report Polling Confirmation List Journal 2-1 Quick Dial List 2-2 Speed Dial List 2-3 Group List 2-4 Personal Code List 2-5 File List 2-6 Authorized Reception List 2-7 Forwarding List 2-8 Specified Cassette Selection List 2-9 User Parameter List 2-10 Program List 2-11 User Function List 2-12

NETWORKING FEATURES

Group Transfer Station 1-1 Next Transfer Station 1-2 Broadcasting, with Transfer Request 2 Two-step Transfer

❐

Digital Link (Specified Two-step Transfer)

❐ Analog Link

Multi-step Transfer 4

GROUP 4 FEATURES

Terminal ID Programming 1-1 Terminal ID Verification 1-2 Automatic Fallback to Group 3 Mode 1-3 Subaddress 1-4

1-9

1-12

Sect. 5

Sect. 6

✔ / ✖ NOTE REFERENCE

✔ ✔

✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔

✔ ✔ ✔ ✔ ✔ ✔ ✔

✔ ✔ ✔ ✔

1 User: p. 71

1 3

1, 4

4 Service 4 Service 4 4

User: p. 73

HOW TO USE THIS MANUAL

LIMITATIONS ON VARIOUS FEATURES

The tables on the next two pages show the limitations for each feature. Limitations for some features can be changed by a service technician.

COMMUNICATION

FEATURES

Broadcasting 32 200 Confidential Transmission (from memory) Transfer Request (✬1) Polling Reception

PAGE MAX. NUMBER OF

ADDRESSES/FILE

36 200

40 30

43 200

TOTAL

FILES

200

TOTAL ADDRESSES IN ALL FILES

500 (Note: Any fax number can be used in more than one file at the same

MAX. STORED

PAGES

1200 (✬4)

time)

The following table shows how many telephone numbers you can store in the ma chine.

Quick Dial 32 Speed Dial 100 Ten Key Pad (✬2) 96 Groups (✬3) 10

✬1 The limitation on this feature is imposed by the capacity of the broadcasting

machine.

✬2 This is the number of full telephone numbers that can be input into the ma -

chine at any one time. For example, if there is a broadcasting operation in memory using 95 full numbers, you can only input one more full number for any operation, including storage in groups, until the broadcast has finished. Also, if you store, say, 35 numbers at the ten key pad into your groups, then you will only be able to input 61 full dial numbers at any one time for other op erations, such as broadcasting.

✬3 You can program up to 10 groups. Each group can contain up to 200 num -

bers; however, if you wish to use a Group for Transfer Request, make sure that this group does not have more than 30 numbers. You can store any Quick Dial or Speed Dial number in a group. You may also store up to 96 numbers that are not programmed as Quick or Speed Dials; see note 2 above for the restrictions on the use of these numbers.

✬

4 This is the theoretical maximum number of pages that can be stored. In prac -

tice, you will only be able to store this number of pages if you install the op tional hard disk unit.

HOW TO USE THIS MANUAL

OTHER FEATURES MAXIMUM VALUE NOTES

Redial Number of times: 253

times Intervals: 40 minutes

Keystroke Programs 32 Authorized Reception 50 RTI/CSIs Forwarding 5 forwarding stations

30 RTI/CSIs Multi-sort Document Reception Specified Cassette Selection Wild Card This can be used when

Function Programs 5 Restricted Access 50 personal codes Codes from 0001 - 9999

Page Retransmission 255 times Default setting:

Batch Transmission Up to 200 files can be

9 copies

10 RTI/CSIs

storing RTI/CSIs for

Authorized Reception,

Specified Cassette

Selection, and

Forwarding

placed in batches. There

is no limit on the size of

the batch other than that

(in other words, up to

200 files can be placed

in a batch).

Default settings: Memory transmission 4 times/5 minutes Immediate transmission 2 times/2 minutes

can be used.

3 times The following cannot be batched.

❐ Confidential

Transmission

❐ ECM on and off in the

same batch

Well Log Transmission Multi-copy 99 copies Personal Codes Up to 9999 codes can

Length: 100 m Default setting:

be used, but only 50 can

be stored with names

and Confidential IDs.

Length: 1200 mm

Up to 9999 different fourdigit codes can be entered at transmission time. The four-digit code will be shown on reports under "Option".

GENERAL PRECAUTIONS

WARNING: Do not attempt any maintenance or troubleshooting other than

that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

POWER AND GROUNDING

Pay attention to the following.

Power Supply

1. Power requirements: 220-240 Vac, 50 Hz

2. Insert the power plug securely into the wall socket.

3. Do not connect other equipment to the same socket.

4. Do not step on or set anything on the power cord.

5. If an extension cord must be used, it must have a capacity of more than 300V/10A and must be less than 5 m long.

6. Do not connect other equipment to the same extension cord.

7. Be sure that the power cord is not in a po sition where it would trip some one.

Grounding

Ground the machine and the lightning protec tion circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground lug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning protection circuit for the machine requires the machine to be prop erly grounded. If proper grounding is provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

COLD WEATHER POWER-UP

Avoid raising the room temperature abruptly when it is below 14°C, or condensation may form inside the machine.

1. Raise the room temperature to 20 °C at less than 10°C per hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

Do not use the machine near a humidifier.

THUNDERSTORMS

GENERAL PRECAUTIONS

With proper grounding, about 90% of lightning damage can be prevented. However, if possi ble, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord.

Note for users with no hard disk All fax messages stored in the memory may be erased if power is switched off for more than an hour.

GENERAL PRECAUTIONS

COPY PAPER

❐ 45-90 g/m ❐ Do not use damp paper, or copies will be defective. ❐ Keep in a vinyl bag if it will not be used for a long time. ❐ Store in a dry, cool, dark place. ❐ Store flat. Do not stand upright.

copy paper is recommended: A4, A5, B4, F, F4

TONER CASSETTES

❐ Store in a cool, dark place. ❐ Never store where they may be exposed to heat. ❐ Keep out of the reach of children. ❐ Do not eat toner. ❐ Do not lay heavy objects on toner cassettes.

OPERATING PRECAUTIONS

❐ While copying, do not turn off the main switch or unplug the power cord. ❐ Do not overload the paper cassettes. ❐ Keep corrosive liquids, such as acid, off the machine. ❐ Do not touch copy paper if your fingers are wet or oily; fingerprints may appear

on the copy.

❐ Do not allow paper clips, staples, or other small metallic objects to fall inside

the machine.

GENERAL

❐ Since some parts of the machine are supplied with high voltage, make sure

that you do not attempt any repairs or attempt to access any part of the ma chine except those described in this manual.

❐ Do not make modifications or replacements other than those mentioned in this

manual.

❐ When not using the machine for a long period, disconnect the power supply.

OZONE

The machine generates ozone during operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, ozone odour may appear; in such a case, ventilate the room.

WARNING: Avoid touching components that have these symbols attached.

They may be very hot.

GENERAL PRECAUTIONS

LOCATION

For the best possible performance, install your machine in a place which satisfies the following conditions.

❐ Not exposed to direct sunlight ❐ Well ventilated (air turnover at least three times per hour) ❐ Level ❐ Not subject to vibration ❐ Away from other electronic equipment, to

avoid interference

❐ Away from areas containing corrosive

gas

❐ Dust-free ❐ Condensation-free ❐ Temperature 17 to 28°C ❐ Humidity 40 to 70% RH (do not install

near a humidifier)

❐ Away from heaters and air conditioners,

to avoid sudden changes of temperature

❐ Within 5 m of a three-pin grounded

power outlet (220 - 240 Volts, 50 Hz)

❐ With the clearance as shown on the right

10 cm

IMPORTANT POINTS ABOUT POWER CONNECTION

❐ The supply from the wall outlet must not fluctuate by more than 10V either side

of 230 Vac.

❐ The power cord should not be laid in a place where it might trip somebody. ❐ Do not lay anything on the power cord. ❐ If you have to use an extension cord, make sure that it is capable of carrying

300V/10A, and that your facsimile terminal is the only piece of equipment con nected to that cord.

NOTE: This machine generates a certain amount of ozone. Although the

amount generated is within safety requirements, it is recommended that, to avoid ozone buildup, you install the machine in a room which can be air-conditioned or well ventilated.

SECTION 1. COMPONENT GUIDE

1. EXTERNAL VIEW

1 Document Guide 8 Scanner Release 2 Document Table 9 Lifting Handle 3 Operation Panel 10 Front Cover Release 4 Telephone: optional 11 Cassette 5 Manual Feed Button 12 Copy Tray 6 Document Tray 13 Lower Cassette(s) or Drawers:

optional (see the next page). Up to 4 units can be added below the upper cassette.

7 Power Switch (on the rear) 14 Base: optional (see the next

page)

SECTION 1. COMPONENT GUIDE

2. OPERATION PANEL

1. Power Indicator Communicating Indicator Receive File Indicator Confidential File Indicator

Reception Mode Selector Key Marker Key Line Fail Indicator Clear Copy Indicator Add Toner Indicator Call Service Indicator Clear Original Indicator Add Paper Indicator Close Cover Indicator

Lights when the power switch is on. Lights when a fax message is being transmitted or received.

Lights when an incoming message was received into memory because the machine was out of paper or jammed.

Lights when a confidential file has been received and stored in the memory. Blinks when a message has been stored using Memory Lock, if no confidential files are present .

Press to select Auto Receive or Manual Receive.

Press to enable or disable the marker feature. Blinks when transmission fails

Blinks when paper has jammed in the printer.

Blinks when the toner cartridge is almost empty, and lights when it is empty.

Blinks when the machine diagnostics detect a problem that requires service.

Blinks when a document has jammed in the scanner.

Lights when a cassette is empty.

Blinks when a cover is open.

SECTION 1. COMPONENT GUIDE

2. Display Function Key Yes/No Keys Scroll Key

3. G4/G3 Selector Key

Halftone Key Contrast Selector Key Resolution Selector Key Memory Key

Copy Key

4. Quick Dial Keys

5. User Function Keys

6. Speed Dial/Tel Directory Key AI Redial Key On Hook Dial Key Pause Key Clear Key

7. Ten Key Pad Stop Key Start Key

Displays prompts, warnings, and selected modes. Press to use one of the numbered functions. Use to answer questions on the display When an arrow is shown on the display, use this key to access

the options, items, or functions indicated by the arrow. Also use it to shift the cursor when programming or editing an item on the display.

When dialling, press this key to light the indicator that corresponds with the type of network that you wish to communicate on. The G4 setting is only available if you have installed the optional Group 4 Interface Kit.

Press this to use halftone mode. Press this to select either Darken, Normal, or Lighten.

Press this to select either Standard, Detail, or Fine.

If the indicator is lit, your document will be stored before transmission. If it is not lit, your document will be sent immediately without being stored. Press the key to change the mode.

Press this to copy the document now in the feeder. Each of these can be programmed with a telephone number, a

group, or a keystroke program. You can also use these keys to type names and labels such as the RTI and TTI.

Each of these can be programmed for rapid access to frequently used features. In particular, if you wish to use Group Dial, or Tonal Signal Transmission, you have to program User Function Keys in advance before you can use these features.

Press this to dial using Speed Dial or the Telephone Directory Feature.

Press this to redial one of the last ten numbers that was dialled. Press this dial without picking up the handset.

Press this if you need to insert a pause when dialling. Use this as a backspace key during programming. Use this as a telephone keypad, or to enter Speed Dial codes. Press this to stop the machine and return it to standby mode. Press this to start fax communication.

SECTION 2. ROUTINE OPERATION

1. SENDING A FAX MESSAGE

1-1. Recommended Types of Document

Before you send your document, make sure that it meets the following require ments.

CAUTION: Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty.

Correct Size

Thickness: 0.05 to 0.2 mm

0.04 to 0.4 mm using MDF mode Length: Up to 1,200 mm can be fed manually. (This limit can be reset to 100 m by a service technician.) If the document is too short, place it inside a document carrier or enlarge it with a copier. If the document is too long, divide it into two or more sheets.

Clearly Written

Small faint characters may not be transmitted clearly.

Uniform Page Size

Do not use different sizes of document in the same transmission.

Page Condition

Do not place damaged pages into the feeder.

SECTION 2. ROUTINE OPERATION

BINDING HOLES

CURLED

DOG EARED

PAGES STUCK TOGETHER

Flatten

FOLDED, TORN, OR PATCHED TOGETHER

Shuffle the stack

Your document must not contain any of the following.

Trim the edges

Make copies

Note: Copies made with a copier that uses silicone oil may cause a misfeed. To

avoid this, do not scan such copies until five or ten minutes after copying.

SECTION 2. ROUTINE OPERATION

1-2. Transmission Procedure at a Glance

1. Make sure that the machine is in

standby mode.

2. Carefully place the document into the

auto document feeder.

MEMORY TRANS 4 APR 12:25

SET DOCUMENT

MEMORY 100%

MEMORY TRANS OPTIONS

ENTER FAX NUMBER

❐ Not more than 50 pages.

Selecting Contrast and Resolution: See page 22. Options for Sending a Message: See page 23.

3. Dial in one of the following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset

✬

✬ : Only if the telephone handset is installed.

If your machine is behind a PBX, dial the access code, then a pause, then the telephone no. For an international number, press the Pause key after entering the country code.

4. Start

The machine stores your fax message.

STORING MEMORY 99% PAGE 1

FILE NO. 0056

5. The machine dials, and the line to the other party is connected.

Note: Watch the display. The identification of the other party will appear.

6. After sending the message, the machine hangs up automatically.

SECTION 2. ROUTINE OPERATION

Possible Problems You want to take out the document

Press the scanner release button, open the scanner, and take out the document.

CAUTION: If you do not open the scanner before you pull out the document, you may damage the machine.

You want to send more than 50 pages

While the last page is being fed in, place the following pages (up to 50) in the feeder.

You made a mistake while dialling

If you already pressed Start , press Stop immediately. If you haven’t pressed Start yet, either:

❐ No . The entire number is deleted. Enter a new number. ❐ Clear . Only the last digit is deleted.

One of the following is displayed

❐ If the Clear Original indicator is blinking:

Take out the document (see the top of this page). Then redial the destination.

❐ If the Line Fail indicator is blinking:

If the Communicating lamp is not lit, press Stop . If the Communicating lamp is lit, wait until it goes out, then press Stop

The buzzer is ringing

The other party wishes to speak with you. Proceed as shown in the diagram be low.

SECTION 2. ROUTINE OPERATION

1-3. Contrast, Resolution, and Halftone Modes

- Contrast Normal: Suitable for most documents

Darken: Use for documents with faint writing (such as those written in pencil) Lighten: Use for documents that have a dark or patchy background

- Resolution Standard: Suitable for most typewritten documents

Detail: Use for documents with small print or fine details Fine: Use this for high quality reproduction

- Halftone -

Use halftone mode if your document contains a photograph or complex shading. There are two types of halftone: the Basic Halftone Process, and the Error Diffu -

sion Halftone Process. See page 71 for how to select which halftone type you wish to use.

1-4. Immediate Transmission

1. Memory

The Memory indicator should go out.

2. Place the document in the feeder.

3. Dial.

See page 20 for how to dial.

4. Start

IMMEDIATE TX OPTIONS

ENTER FAX NUMBER

IMMEDIATE TX OPTIONS

YES OR CLR . NO

PRESS

2125551234

DIALLING

XYZ NEW YORK 2125551234

5. The machine dials and the line to the

other party is connected.The number that you dialled and the other party’s RTI or CSI is displayed.

1-5. Optional Features for Transmission

SECTION 2. ROUTINE OPERATION

The following options are only available if " OPTIONS right corner of the display

1-5-1. Personal Code

1. Press ↓ 0 1

Note: You may program one of the

User Function Keys to acti -

PERSONAL CODE ENTER CODE

vate this feature. See page 56 for how to do this.

2. Example: 7 3 6 2

PERSONAL CODE PRESS

The LCD shows the name that was stored with the code that you selected. In this example, it is SMITH.

3. Yes

MEMORY TRANS OPTIONS

ENTER FAX NUMBER

Note: See page 88 for details on how

to program the Personal

Codes and their labels.

" can be seen in the top

YES

7362 SMITH

TO END

1-5-2. Send Later

1. Press ↓ 0 2

2. Example: Send at 1130pm

2 3 3 0

SEND LATER ENTER START TIME : NOW 12:15 NO TO END

SEND LATER PRESS TODAY 23:30 (PM 11:30)

3. Yes

MEMORY TRANS OPTIONS

ENTER FAX NUMBER

Note: The Send Later time cannot be more than 24 hours into the future.

YES

SECTION 2. ROUTINE OPERATION

1-5-3. Transmission Deadline (TRD)

1. Press ↓ 0 3

2. Example: The deadline is 1250 pm.

1 2 5 0

3. Yes

TRD ENTER TRD TIME : NOW 12:15 NO TO END

TRD PRESS TODAY 12:50 (PM 12:50)

MEMORY TRANS OPTIONS

ENTER FAX NUMBER

Note: The TRD time cannot be more than 24 hours into the future. If the

deadline passes without successful transmission, a report will be printed.

YES

1-5-4. Page Count (Immediate Transmission only)

1. Press ↓ 0 4

PAGE COUNT SET COUNT PAGE(S)

TO END

2. Example: 10 pages

1 0

3. Yes

PAGE COUNT PRESS 10 PAGE(S)

MEMORY TRANS OPTIONS

ENTER FAX NUMBER

YES

Note: If you do not select Immediate Transmission, Page Count is automatically

enabled , and the pages are counted automatically.

1-5-5. Others

SECTION 2. ROUTINE OPERATION

1. Press ↓ 0 7

OPTION SELECT AUTO REDUCE ON OFF TTI

YES

TO END

2. Scroll through the following list of options using the ↑ and ↓ arrows of

the scroll key.

❐ Automatic Reduction ❐ TTI ❐ ID Transmission (You must have stored an ID Code before you can use this

feature; see page 66.)

❐ Economy Transmission (Before using this feature, you must program a time

for Economy Transmission using Function 74; see page 74 for how to do this.)

❐ Voice Request (This feature requires a handset)

If you wish to switch something on or off, use the ← and → arrows of the scroll key until the displayed setting is correct.

3. Yes when you have finished. Note: You may program a User Function Key to bring up the TTI on/off selec -

tion, and you can program another to bring up the Economy Transmission on/off selection. See page 56 for how to do this.

1-6. Check your Destinations while Dialling

1. Press ↓ 0 8

The number after DEST shows how many numbers you have input so far.

CHECK DEST. PRESS

01 XYZ CO. NEW YORK

DEST. 2

YES

2. Use the ↓ arrow to scroll through the list of destinations just input.

❐ To cancel a destination that you input by mistake: No ❐ To finish checking: Yes

1-7. Converting Immediate Transmission to Memory Transmission

If you wish to convert a message that is still waiting in the document feeder into a memory file, press Memory Start

SECTION 2. ROUTINE OPERATION

1-8. Redialling

Automatic Redialling

Redialling is done 4 times at 5 minute inter vals. During redialling, the number being

[ 2125551234] MEMORY TRANS 4 APR 12:25

SET DOCUMENT

dialled is displayed in brackets at the top of the screen, as shown on the right. The number of redials and the redial interval may be adjusted by a qualified service tech nician.

AI Redial

The machine memorizes the last ten numbers that you dialled.

- Using AI Redial to send a fax -

1. Place your document into the feeder.

2. Press AI Redial .

AI REDIAL NO. DIRECTORY 1 SCROLL PRESS

01 XYZ CO. NEW YORK

3. Scroll through the numbers in the AI

Redial memory using the ↑ and ↓ arrows of the scroll key.

❐ To select a number: Yes x 2

4. Either

❐ Select another number: go to step 3.

MEMORY TRANS OPTIONS

ENTER NO. OR

❐ Press Start .

MEMORY 99%

YES

START

DEST: 2

- Using AI Redial to make a telephone call -

1. On Hook Dial AI Redial

2. Scroll through the numbers in the AI

Redial memory using the ↑ and ↓ arrows of the scroll key. When the correct number is displayed, press Yes . The number will be di alled immediately.

AI REDIAL NO. DIRECTORY 1 SCROLL PRESS

01 XYZ CO. NEW YORK

ON HOOK MODE

2125551234

YES

SECTION 2. ROUTINE OPERATION

2. RECEIVING FAX MESSAGES

2-1. Selecting the Reception Mode

There are two reception modes. Press the reception mode key to switch between the modes.

2-1-1. Manual Receive (TEL) Mode

This mode is selected when the Manual Receive indicator is lit. Operation is as follows.

2 3

1. The machine rings continuously until you answer the call. Pick up the handset.

2. If you hear a voice from the other end, speak in reply.

If you hear a tone every few seconds, the other end is a fax terminal. Note: Remove any documents from the feeder before you

press Start .

3. If the person at the other end wishes to send you a fax message,

press Start to receive the message. Then hang up the handset.

4. The machine starts to receive the message.

The Communicating indicator lights.

SECTION 2. ROUTINE OPERATION

2-1-2. Auto Receive (FAX) Mode

This mode is selected when the Auto Receive indicator is lit.

1. The telephone rings once.

2. The machine automatically starts to receive the message.

2-2. Substitute Reception

If the Receive File indicator is lit, check the following:

❐ The printer paper may be used up. If so, add paper: see page 96. ❐ The printer paper may have jammed. If so, remove the jam: see page 115.

The messages received to memory will be printed and erased after the machine has been returned to normal operation.

2-3. Confidential Reception (Memory Card or Hard Disk Required)

If the Confidential File indicator is lit, do the following to print the message.

1. Function 5 1

Note: You may program one of the

User Function Keys to acti vate this feature. See page 56 for how to do this.

2. Input the ID. Example: 4 7 3 9

PRT CONF RX ENTER CONF ID CONFIDENTIAL ID:

TO CANCEL

PRT CONF. RX PRESS CONFIDENTIAL ID:

START

°°°°

3. Start

NOTE: If the Confidential File indicator blinks, an incoming fax message has

been stored in the memory using the Memory Lock feature. To print the message: see page 58.

SECTION 2. ROUTINE OPERATION

3. USING THE MACHINE FOR TELEPHONE CALLS

A handset is required to execute the procedures in this section.

3-1. Making a Telephone Call

3-1-1. Using On Hook Dial

1. On Hook Dial

ON HOOK MODE

Note: Do not pick up the handset.

2. Dial.

See page 20 for how to dial. Do not use the handset.

Note: Do not press Start .

ON HOOK MODE

To cancel the call, press On Hook Dial .

3. Listen to your machine’s built-in

speaker. When the other party answers, pick up the handset.

4. Replace the handset when you have finished.

3-1-2. Using the Handset

2125551234

1. Pick up the handset.

HANDSET MODE

2. Dial. See page 20 for how to dial.

Note: Do not press Start .

HANDSET MODE

2125551234

3. Continue as for a normal telephone conversation.

SECTION 2. ROUTINE OPERATION

3-2. Answering the Telephone

If the telephone rings just once:

A fax is coming in. Do not pick up the handset.

If the telephone rings continuously:

1. Pick up the handset and speak to the other party.

Note: If you hear a high-pitched tone, a fax is coming in.

Press Start then hang up.

2. If the caller wants to send you a fax, press Start after speaking. Then

hang up.

POSSIBLE PROBLEM If nothing happens after you press Start , the power may be switched off.

SECTION 2. ROUTINE OPERATION

3-3. Phoning and Faxing on the Same Call

3-3-1. To Talk Before Sending a Fax (On Hook Dial)

1. On Hook Dial

2. Dial.

❐ Do not use the handset. ❐ Do not press Start .

3. If you hear a voice from the machine’s built-in speaker, pick up the handset

and speak to the other party. Note: If you hear a high-pitched tone instead of a voice, place your fax

message in the feeder, then press Start .

4. Place your message in the feeder, then ask the other party to

press Start .

5. When you hear a high-pitched tone, press Start .

6. Replace the handset.

Note: If you wish to speak to the other party again, do not replace the

handset. When your machine emits a tone, press Stop then speak.

3-3-2. To Talk After Sending a Fax

Use the Voice Request Option (see page 25). Then, during transmission:

1. When your machine emits a tone, pick up the handset, press Stop and

speak. Note: If the machine did not emit a tone, the other party did not answer the

call.

2. After speaking, hang up.

Note: If you have more pages to send, do not hang up. Instead:

❐ Place the pages into the feeder. ❐ Ask the other party to press Start .

❐ When you hear a high-pitched tone, press Start .

SECTION 3. ADVANCED FEATURES

1. TRANSMISSION

1-1. Broadcasting

Make sure that the Memory indicator is lit. If it is not, press

1. Place your document in the feeder.

To broadcast without placing the document in the feeder first, see page 42.

MEMORY TRANS OPTIONS

ENTER FAX NUMBER

Memory .

2. Dial in one of the following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial d) Group ✬

✬ : Method 1: Press the Quick Dial Key the Group is stored in (in the example, press key 08). Method 2: If you do not remember which Quick Dial Key the Group is stored in but you do remember the Group number, use Method 2. To use this method, you must have programmed one of the User Function Keys in advance with code 02 (Group Dial). See page 56 for how to do this. In the above example, the F5 key has been programmed as the Group Dial key; press F5 then the required Group number.

If your machine is behind a PBX, dial the access code, then a pause, then the telephone no. For an international number, place a pause after the country code. To input a pause, press the Pause key.

3. Yes

Here, DEST. 2 indicates that the machine is asking you to input the second telephone number in your list of destinations for this fax message.

MEMORY TRANS OPTIONS

ENTER NO. OR

START

DEST: 2

4. Either

❐ Dial another number: Go to step 2. ❐ Press

Start .

STORING MEMORY 99% PAGE 1

FILE NO. 0056

Note: See the table on page 8 concerning the limitations to this feature.

A User Function Key can only be used for inputting a Group if you have already specified one of the keys using Function 35. See page 56.

1-2. Keystroke Programs

Storing a Program

SECTION 3. ADVANCED FEATURES

1. Place a sheet of paper in the feeder.

Note: Skip this step if you are making

a polling reception program.

2. Select all required features (such as

Transfer Request) and telephone numbers as you would normally do.

Note: Contrast, resolution, and half-

tone cannot be stored in a keystroke program.

3. Press the Quick Dial key that you wish

to store the program in. Example:

Note: Make sure that this key is va-

cant.

4. To complete the program:

Yes

MEMORY TRANS OPTIONS

ENTER FAX NUMBER

MEMORY TRANS OPTIONS

ENTER NO. OR

PROGRAM?

START

DEST: 2

YES OR NO

Note: The procedure that you just programmed will now begin. If you do

not wish to use the procedure now, press

Stop .

After storing a Keystroke Program, you can store a label for it using Function 34. See page 34 for how to do this.

SECTION 3. ADVANCED FEATURES

Labelling a Program

Function 3 4

PROGRAM CHOOSE KEY

Note: If you press

→ Start , a Pro-

gram List will be printed.

2. Press the Quick Dial key that holds the

program that you wish to label. Example:

01 Yes

3. Input your label, using the Quick Dial

keys.

Yes

PROGRAM ENTER LABEL

PROGRAM

TRANSMIT DAILY REPORT ABC

PROGRAM CHOOSE KEY

PRINT LIST

TO CANCEL

YES OR CLR . NO

ABC

5. Either:

❐ Label another program: Go to step 2. ❐ Return to standby:

Function

PRINT LIST

TO CANCEL

Using a Program

- Transmission -

SECTION 3. ADVANCED FEATURES

1. Place your document in the feeder.

2. Press the programmed Quick Dial Key.

The program begins at once, or at the later time specified by the program. You do not need to press

Start .

- Polling Reception -

1. Press the programmed Quick Dial Key.

The program begins at once, or at the later time specified by the program.

Erasing a Program

MEMORY TRANS OPTIONS

ENTER FAX NUMBER

STORING MEMORY 99% PAGE 1

FILE NO. 0056

PROGRAMMED

Function 3 4

Note: If you press → Start , a

Program List will be printed.

2. Press the Quick Dial key that holds the

program that you wish to erase. Example:

3. To delete the program:

Clear Yes

4. Either:

❐ Erase another program: Go to step 2. ❐ Return to standby:

Function

PROGRAM CHOOSE KEY

YES

CLR

PRINT LIST

TO CANCEL

PRINT LIST

TO CANCEL

PROGRAM

08 TRANSMIT DAILY REPORT

CLR:

PROGRAM CHOOSE KEY

SECTION 3. ADVANCED FEATURES

1-3. Confidential Transmission

1. Place your document in the feeder.

Then:

Function 1 1

Note: You may program one of the

User Function Keys to activate this feature. See page 56 for how to do this.

CONF. TRANS. OPTIONS

ENTER FAX NUMBER

2. Dial then press

See page 32 for how to dial.

Yes .

CONF. TRANS. OPTIONS

ENTER NO. OR

START

DEST: 2

3. Either:

❐ Dial another number: Go to step 2. ❐ Press

Start .

NOTE: See the table on page 8 concerning the limitations to this feature.

Options

- Confidential ID Override -

This procedure will override the Confidential ID stored in the other party’s machine. The override is only effective for this one transmission.

If OPTIONS

↓ is displayed:

↓ 0 5

CONF. ID ENTER ID CODE

2. Enter the Confidential ID that you wish

to use for this message.

Example:

3. Dial and press

2 5 6 7 Yes

Start .

CONF. TRANS. OPTIONS

ENTER NO. OR

For how to use other options, see page 23.

TO END

START

DEST: 2

1-4. Polling Transmission

1-4-1. Free Polling

1. Place your document in the feeder, then:

Function 1 4

See page 39 for the options that are available with polling.

Start

FREE POLLING OPTIONS

PRESS

Your fax message is stored and held on polling standby.

SECTION 3. ADVANCED FEATURES

START

Note: If you see FILE EXISTS CLEAR? PRESS

YES . NO , you already

have a message on Free Polling Standby.

❐ To keep the old message:

No . Remove the document from the

feeder.

❐ To erase the old message:

Yes

1-4-2. Secured Polling

1. Place your document in the feeder, then:

Function 1 3

See page 39 for the options that are available with polling.

POLLING TRANS. OPTIONS

PRESS

START

NOTE

If you have not yet stored an ID Code using Function 61, you will be asked to enter an ID Code. Proceed in the same way as for step 3 in "Stored ID Override" on the next page.

Start

Your fax message is stored and held on polling standby.

Note: If you see SAME ID FILE EXISTS CLEAR? PRESS

you already have a message on Secured Polling Standby.

❐ To erase the old message:

Yes . The old message is erased and

your new one is stored.

❐ To keep the old message:

No . Input an ID Code in the same way

as for step 3 in "Stored ID Override" on the next page.

YES . NO ,

SECTION 3. ADVANCED FEATURES

1-4-3. Stored ID Override

This procedure will override the ID Code stored in your machine. The override is only effective for this one transmission.

1. Place your document in the feeder,

Function 1 3

POLLING TRANS. OPTIONS

PRESS

ID CODE ENTER ID CODE

START

TO END

then

↓ 0 6

3. Enter the ID code that you wish to use

for this message.

Example:

Note: If you see SAME ID FILE EXISTS CLEAR? PRESS

2 5 6 7 Yes

POLLING TRANS. OPTIONS

PRESS

START

YES . NO ,

you already have a message on Secured Polling Standby.

❐ To erase the old message:

Yes . The old message is erased and

your new one is stored.

No . Input another ID Code .

❐ To keep the old message:

Start

Your fax message is stored and held on polling standby.

NOTE: If you need to cancel a polling transmission operation, use Function 23

(see page 54).

You may program one of the function keys to activate Secured Polling/Stored ID Override. See page 56 for how to do this.

SECTION 3. ADVANCED FEATURES

- Options for Polling Transmission -

The options are only available if the following can be seen in the top right corner of the display:

↓

OPTION SELECT AUTO REDUCE ON OFF TTI

YES

TO END

OPTIONS

↓ 0 7

2. Scroll through the following list of options using the

↑ and ↓ arrows of

the scroll key.

❐ Automatic Reduction ❐ TTI ❐ Polling Standby Duration (KEEP: The message is kept in memory until you

erase it yourself using Function 23; see page 54, ONCE: The message is erased from memory after it has been polled once)

If you wish to switch something on or off, use the

← and → arrows of

the scroll key until the displayed setting is correct.

Yes when you have finished.

SECTION 3. ADVANCED FEATURES

1-5. Transfer Request

You may program one of the User Function Keys to activate this feature. See page 56 for how to do this.

1. Place your document in the feeder.

Function 1 2

If you cannot use Function 12, you forgot to store your fax machine’s telephone number, country code, or ID code (Function 61). See pages 64, 65, and 66. If you have installed the ISDN Option Kit, your G4 Terminal ID and your ISDN subscriber numbers for G4 and G3 must also have been stored; contact a service technician and ask for it to be done.

3. Input the telephone number of the first

transfer broadcasting station, then press

Yes . This machine must be of the same manufacturer as yours, and it must have this feature .

Note: Do not use the handset.

MEMORY TRANS OPTIONS

ENTER FAX NUMBER

TRANSFER OPTIONS TRANSF. 1

TRANSFER TRANSF. 1 12125551234

RECV. 1

4. Input the destinations for this transfer broadcaster. You must use Quick Dials, Speed Dials, or Groups that are stored in the transfer broadcaster. Examples:

❐ Quick Dial Key 01: ❐ Speed Dial Code 10: ❐ Group 01:

# * * 0 1 Yes

# 0 1 Yes

# * 1 0 Yes

TRANSFER NEXT NO. OR TRANSF. 1 12125551234 RECV. 2 TRNSF.

NOTE: See the table on page 8 concerning the limitations to this feature.

Continued on the next page

START

SECTION 3. ADVANCED FEATURES

5. Either:

❐ Enter more destinations for this transfer broadcaster - go to step 4. ❐ Input another transfer broadcaster and its destinations:

❐ Start the transfer request:

Start

↓ - go to step 3.

NOTE: You may use some transmission options, such as Send Later.

See page 23. If you wish your machine to be a transfer broadcasting station, you must install a memory card or a hard disk.

1-6. Telephone Directory

Example: You wish to dial "XYZ CO. LONDON"

1. Place your document in the feeder.

Speed Dial/Tel Directory

MEMORY TRANS OPTIONS

ENTER FAX NUMBER

MEMORY TRANS OPTIONS

ENTER FAX NUMBER

3. Press the first letter of the name:

Press

X repeatedly until the correct

number is displayed.

Yes

Yes again.

6. Either:

❐ Dial more numbers. ❐ Press

Start .

Programming Speed Dial Codes: See page 79.

X (Quick Dial Key 24 )

TELEPHONE DIRECTORY

SCROLL: X PRESS

00 XYZ CO. BARCELONA

MEMORY TRANS OPTIONS

PRESS

MEMORY TRANS OPTIONS

ENTER NO. OR

YES

01 XYZ CO. LONDON

CLR

START

YES

DEST: 2

SECTION 3. ADVANCED FEATURES

1-7. Secure Transmission

Before using this feature, you must program one of the User Function Keys to activate this feature (Function 35; see page 56).

1. Place your document in the feeder.

2. Press the User Function Key that you have programmed for Secure Transmission. The green light on that key should light up.

3. Dial in the normal manner.

See page 32 for how to dial.

4. Press

Start .

1-8. Direct Fax Number Entry

This feature allows you to enter a fax number before you place the document in the feeder.

Function 1 6

2. Input the destination telephone number(s).

MEMORY TRANS OPTIONS

ENTER FAX NUMBER

MEMORY TRANS OPTIONS

PRESS YES OR CLR

2125551234

3. Place your document in the feeder and press

Start .

Note: You may program one of the User Function Keys to activate this feature.

See page 56 for how to do this.

2. RECEPTION

2-1. Polling Reception

Function 1 5

SECTION 3. ADVANCED FEATURES

POLLING RECV. OPTIONS

Note: You may program one of the

User Function Keys to acti-

ENTER FAX NUMBER

vate this feature. See page 56 for how to do this.

2. Dial one or more numbers.

Start

POLLING RECV. OPTIONS

ENTER NO. OR

START

DEST: 2

NOTE: See the table on page 8 concerning the limitations to this feature.

Options

- Stored ID Override -

This procedure overrides the ID Code that is stored in your machine. The override is effective for this operation only.

If OPTIONS

↓ is displayed:

↓ 0 6

ID CODE ENTER ID CODE

TO END

2. Enter the password that you wish to use for this operation. Example:

3. Dial and press

2 5 6 7 Yes

Start .

POLLING RECV. OPTIONS

ENTER NO. OR

START

DEST: 2

For how to use other options, such as Send Later for delayed polling, see page 23.

NOTE: To switch on continuous polling reception, contact a service technician.

SECTION 3. ADVANCED FEATURES

2-2. Authorized Reception

Function 6 0 2 2 2 2

7 2

DEST. 6 on the opposite display shows that there are 6 RTIs/CSIs programmed so far. In a new machine, you will see DEST.0.

Note: At this time, you can print an Authorized

Reception List by pressing

→ Start .

2. Either:

❐ Store some RTIs/CSIs:

1 . Go to

step 3.

❐ View the RTIs/CSIs that you have

stored so far:

DEST. 1/6 means that there are 6 RTIs/CSIs programmed so far, and the first in the list is now displayed.

2 . Go to step 6.

AUTHORIZ. RX SELECT

DEST. 6 PRINT LIST

1. RTI PROG 2. RTI

AUTHORIZ. RX ENTER RTI/CSI

AUTHORIZ. RX NO TO CANCEL

DEST. 1/6 CLR:

XYZ. CO.

TO CANCEL

ABC

CLR

❐ Finish:

Yes

3. Type in an RTI or CSI, then press

Yes .

Label input and editing: see page 2.

4. Either:

❐ Store this RTI as a wild card: ❐ Otherwise:

5. Either:

❐ Enter another RTI or CSI: Go to step 3. ❐ Finish:

No . Go to step 2.

Yes

AUTHORIZ. RX

STORE AS WILD CARD? XYZ. CO.

AUTHORIZ. RX ENTER RTI/CSI

YES . NO

TO CANCEL

ABC

SECTION 3. ADVANCED FEATURES

6. Scroll through the stored RTIs/CSIs on the screen with ↓ .

❐ It is not possible to edit an RTI/CSI; if you wish to do so, you must delete

the incorrect entry and reinput it.

❐ To delete the displayed RTI/CSI: ❐ When you have finished:

No . Go to step 2.

Clear . Go to step 2.

NOTE: For Authorized Reception to take effect, you must switch it on. See

page 71 for how to do this.

2-3. Night Timer

Example

For Tuesday, set the heater to switch on at 9 am and switch off at 6 pm.

Function 6 0 2 2 2 2

7 4 Yes

2. Use the

↑ and ↓ keys to scroll

NIGHT TIMER DAY OF WK. (SUN)

ON = 00:00 ON= 00:00

YES

through the days of the week. Example: Press

Tuesday.

↓ twice to go to

NIGHT TIMER DAY OF WK. (TUE)

ON = 00:00 ON = 00:00

YES

TO END

3. Program the first timer for Tuesday:

❐ Each timer has an ON/OFF setting. "ON" means that the heater will switch

on at the time indicated. "OFF means that the heater will switch off at the time indicated. To change the ON to OFF, or vice versa, press

display is correct:

❐ Input the time:

→

0 9 0 0

* . When the ON/OFF

Repeat step 3 for the second timer, inputting

value .

1 8 0 0 for the timer

NIGHT TIMER DAY OF WK. (TUE) ON= 09:00 OFF = 18: 00

YES

KEEPING THE HEATER ON ALL DAY: Set both timers to ON = 00:00. KEEPING THE HEATER OFF ALL DAY: Set both timers to OFF = 00:00.

TO END

SECTION 3. ADVANCED FEATURES

4. Either:

❐ Program the timer for another day: Go back to step 2. ❐ Finish:

Yes Function

NOTE: For the Night Timer to take effect, you must switch it on. See page 71

for how to do this. To print the received messages while the heater is off, press any key. After all the messages have been printed, the heater will stay on for 5 minutes before switching off again. Because of this, the Night Timer does not give you complete security for received documents.

2-4. Forwarding (Memory Card or Hard Disk Required)

This section shows you how to set up your machine to forward incoming fax messages to another location or locations. After you have done this procedure, you must switch Forwarding on for it to take effect; see page 71 for how to do this.

Function 6 0 2 2 2 2

7 5

FORWARDING SET FORWARD CODE No. PRINT LIST

TO CANCEL

Note: At this time, you can print a For-

warding List by pressing

→ Start .

2. Input a two-digit code from 01 to 05 for a forwarding station number. (This is the number that you wish to direct incoming messages to.) Example:

DEST.0 on the opposite display shows that there are no RTIs/CSIs stored so far for this forwarding station.

Yes

0 2

FORWARDING No. 02 DEST. 0

FORWARDING ENTER FAX NUMBER No. 02 NO TO CANCEL

YES OR NO

4. Input the telephone number of this for-

warding station. (If your machine is behind a PBX, add the access code before the number, unless the forwarding station is an extension connected to the same PBX as your machine.) Then press

Yes .

See page 20 for how to dial. Do not use the handset.

5. Either:

❐ If you wish all incoming messages to

be forwarded to this station, do not

SECTION 3. ADVANCED FEATURES

FORWARDING SELECT

No. 02 DEST. 0

1. RTI PROG 2. RTI

YES

TO END

store any RTIs/CSIs for it. Instead: . Then go to step 2 to program another forwarding station, or press

Function

to finish.

❐ If you only wish messages from cer-

tain senders to be forwarded to this station, input their RTIs or CSIs (messages from senders other than these will not be forwarded to this station):

1 . Go to step 6.

❐ View the RTIs/CSIs that you have

stored so far:

DEST 1/6 means that there are 6 RTIs/CSIs stored so far, and the first in the list is now displayed.

2 . Go to step 9.

Yes

FORWARDING ENTER RTI/CSI

TO CANCEL

FORWARDING NO TO CANCEL

No. 01 DEST. 1/6 CLR: XYZ. CO.

ABC

CLR

❐ Finish storing RTIs/CSIs for this for-

warding station and input another forwarding station number:

❐ Finish:

Function

Yes . Go to step 2.

SECTION 3. ADVANCED FEATURES

6. Type in an RTI or CSI, then press

Yes .

You can input up to 30 RTIs/CSIs for each forwarding station.

7. Either:

FORWARDING

STORE AS WILD CARD? XYZ. CO.

YES . NO

❐ Store this RTI as a wild card: ❐ Otherwise:

Yes

FORWARDING ENTER RTI/CSI

TO CANCEL

8. Either:

❐ Enter another RTI or CSI: Go to step 6. ❐ Finish:

9. Scroll through the stored RTIs/CSIs on the screen with

❐ To delete the displayed RTI/CSI: ❐ When you have finished:

No . Go to step 5.

↓ .

Clear

No . Go to step 5.

NOTE: See the table on page 8 concerning the limitations to this feature.

After you have finished programming Forwarding, you must switch it on for it to take effect. See page 71 for how to do this. After switching Forwarding on, (FORWARDING) is displayed on the operation panel when the machine is in standby mode.

ABC

Forwarding cannot be switched on if Memory Lock is switched on. If you wish to use Forwarding, you must switch Memory Lock off.

Editing the Forwarding Feature

Function 6 0 2 2 2 2

SECTION 3. ADVANCED FEATURES

7 5

2. Input the code number of the forwarding station that you wish to edit (see the Forwarding List for a list of these codes). Then press

Yes .

3. Either:

❐ Erase this forwarding station num-

ber and all RTIs/CSIs stored with it:

No x 2, then Yes to erase.

Go to step 2.

❐ Edit this forwarding station’s tele-

phone number. If it is correct:

DEST. 6 on the opposite display shows that there are 6 RTIs/CSIs programmed so far for this forwarding station.

Yes

FORWARDING SET FORWARD CODE No. PRINT LIST

FORWARDING No. 01

FORWARDING SELECT

2125553456

TO CANCEL

YES OR CLR . NO

No. 01 DEST. 6

1. RTI PROG 2. RTI

YES

TO END

4. Either:

❐ To add RTIs/CSIs to this number:

Go to step 6.

❐ To view or delete RTIs/CSIs allo-

cated to this number:

2 . Go to

step 5.

DEST. 1/6 means that there are 6 RTIs/CSIs programmed so far for this forwarding station, and the first in the list is now displayed.

Continued on the next page.

FORWARDING

STORE AS WILD CARD? XYZ. CO.

FORWARDING NO TO CANCEL

No. 01 DEST. 1/6 CLR: XYZ. CO.

YES . NO

CLR

SECTION 3. ADVANCED FEATURES

❐ If you wish to view another forward-

ing station number:

Yes .

Go to step 2.

FORWARDING SET FORWARD CODE No. PRINT LIST

TO CANCEL

❐ Finish:

↓ until the RTI/CSI that you wish to

Function

delete appears. To delete the RTI/CSI: go to step 4.

Clear , then

FORWARDING SELECT

No. 02 DEST. 0

1. RTI PROG 2. RTI

YES

TO END

❐ It is not possible to edit an RTI/CSI; if you wish to do so, you must delete

the incorrect label and store a new one.

CAUTION: If you delete all the RTIs and CSIs for a forwarding station, you

must also delete the forwarding station. If you do not do this, all

incoming messages will be forwarded to that station.

6. Type in an RTI or CSI, then press

Yes .

Inputting labels: see page 2.

FORWARDING

STORE AS WILD CARD? XYZ. CO.

YES . NO

7. Either:

❐ Store this RTI as a wild card: ❐ Otherwise:

Yes

8. Either

❐ Input another RTI/CSI for this forwarding station: go to step 6 ❐ Finish working on this forwarding station:

❐ Finish:

Function

No . Go to step 4.

SECTION 3. ADVANCED FEATURES

2-5. Specified Cassette Selection (Optional Paper Feed Unit Required)

Function 6 0 2 2 2 2

7 6

DEST. 6 on the opposite display shows that there are 6 RTIs/CSIs programmed so far. In a new machine, you will see DEST. 0 here.

Note: At this time, you can print a

Specified Cassette Selection List by pressing

→ Start .

2. Either:

❐ Store some RTIs/CSIs:

step 3.

❐ View the RTIs/CSIs that you have

stored so far:

DEST. 1/6 means that there are 6 RTIs/CSIs programmed so far, and the first in the list is now displayed.

2 . Go to step 6.

1 . Go to

CST SELECT SELECT

DEST. 6 PRINT LIST

1. RTI PROG 2. RTI

CST SELECT ENTER RTI/CSI

CST SELECT NO TO CANCEL

DEST. 1/6 CLR: XYZ. CO.

TO CANCEL

CLR

ABC

3. Type in an RTI or CSI, then press

Yes .

Label input and editing: see page 2.

4. Either:

❐ Store this RTI as a wild card: ❐ Otherwise:

5. Either:

❐ Enter another RTI or CSI: Go to step 3. ❐ Finish:

No . Go to step 2.

Yes

CST SELECT

STORE AS WILD CARD? XYZ. CO.

CST SELECT ENTER RTI/CSI

YES . NO

TO CANCEL

ABC

SECTION 3. ADVANCED FEATURES

6. Scroll through the stored RTIs/CSIs on the screen with ↓ .

❐ It is impossible to edit a previously stored RTI or CSI; if you wish to do so,

you must erase the old one and input a new one.

❐ To delete the displayed RTI/CSI: ❐ When you have finished:

No . Go to step 2.

Clear

NOTE: ❐ After programming this feature, you must switch it on for it to

take effect. See page 71 for how to do this.

❐ Messages from senders that have RTI/CSIs that match those

that were input using the above procedure will be printed using the upper cassette.

❐ If there is no paper in the upper cassette, substitute reception

will take place.

❐ If there is no paper in the lower cassette(s), the upper cassette

will be used for reports.

❐ If you install A5 size paper in the upper cassette and receive an

A4 message, substitute reception will take place.

2-6. Multi-sort Document Reception (Memory Card or Hard Disk Required)

Function 6 0 2 2 2 2

7 7

MULTICOPY RX ENTER 1-9 COPY

2. Input the number of copies that you need, then press

Yes .

Copies of incoming fax messages will be collated.

NOTE: Maximum number of copies: 9

To use Multi-sort Document Reception, you must switch it on. See page 74 for how to do this.

ENTER # COPY: 1 COPY(S)

YES

TO END

3. OTHER FEATURES

3-1. Copying

SECTION 3. ADVANCED FEATURES

1. Press

Copy .

Note: To cancel copy mode, press Copy again.

2. Use the

← and → arrows on the scroll key to select the required copy paper size. The number of choices that you have depends on how many paper feed units you have installed.

Example: Press

→ →

COPY MODE NO. OF COPIES: 1

SET DOCUMENT

PAPER A4 B4 A5

COPY MODE NO. OF COPIES: 1

SET DOCUMENT

PAPER A4 B4 A5

3. Place your original in the feeder.

4. Input the number of copies that you require. Example: 3 copies, press

3 .

NOTE: Maximum number of copies: 99

Start

COPY MODE NO. OF COPIES: 1

PRESS

PAPER A4 B4 A5

COPY MODE NO. OF COPIES: 3

PRESS

PAPER A4 B4 A5

START

SECTION 3. ADVANCED FEATURES

3-2. File Management

3-2-1. Erasing a File from Memory

1. ❐ Fax message file (Memory Transmission):

❐ Instruction file (Polling Reception): ❐ Fax message file (Polling Transmission):

(Example display: Using Function 21)

CLEAR TRANS. FILE SCROLL FILE NO. : PRINT LIST

LAST FILE : 0015

2. Either:

❐ Print a list of files: ❐ Scroll through the files on the display:

→ Start

↓

until the required file appears. Then press

Yes .

❐ If you know the file number, input it di-

rectly:

0 0 0 2

CLEAR TRANS. FILE NO. 0002

CLEAR FILE?

Function 2 1 Function 2 2 Function 2 3

TO CANCEL

YES . NO

3. Either:

❐ Erase the file: ❐ Keep the file:

Yes

No . Go to step 2.

3-2-2. Printing a File

SECTION 3. ADVANCED FEATURES

1. ❐ Fax message file (Memory Transmission):

❐ Fax message file (Polling Transmission):

(Example display: Using Function 24)

PRINT TRANS. FILE SCROLL FILE NO. : PRINT LIST

LAST FILE : 0015

2. Either:

❐ Print a list of files:

→ Start

❐ Scroll through the files on the dis-

play: pears. Then press

↓ until the required file ap-

Yes .

❐ If you know the file number, input it di-

0 0 0 2

PRINT TRANS. FILE NO. 0002

PRESS

rectly:

Start

Function 2 4 Function 2 5

TO CANCEL

START

SECTION 3. ADVANCED FEATURES

3-3. User Function Keys

Each of the User Function Keys F1 - F5 can be programmed with one of the following functions. In a new machine, the F1 to F4 keys have already been programmed, as shown in the table below in boldface.

Code Function Code Function

Use the Direct Entry feature. [F1]

01 02 Dial a group. 11 Print the TCR. [F3]

03 Input a Personal Code. [F4] 12 Print a File List. 04 Use Economy Transmission. [F2] 13 Switch Memory Storage Report On/Off. 05 Switch TTI On or Off. 14 Switch Forwarding On/Off. 06 Do a Confidential Transmission. 15 Use the Tone key. 07 Print a received confidential message. 16 Input a Subaddress (G4 mode only). 08 Do a Transfer Request. 17 Not used 09 Do a Polling Reception. 18 Use Secure Transmission.

Polling Transmission: Use Secured

Polling or Stored ID Override .

1. Function 3 5

Note: At this time, you can print a

User Function List if you press

2. Press one of the User Function Keys. Example : Press

F5 Yes .

If this key is already used, the currently stored code is displayed. Either:

❐ Press ❐ Press

Yes to keep it as it is. No to erase the old code.

3. Enter the two-digit code for the function that you wish to store. Example: Group Dial, press

0 2 .

USER FUNCTION PRESS F1 TO F5 F PRINT LIST

TO CANCEL

→ Start .

USER FUNCTION ENTER CODE F 5 CODE:

USER FUNCTION F 5 CODE: 02 GROUP

TO CANCEL

YES

Yes

5. Either:

❐ Program another key: Go to step 2. ❐ Finish:

Function

USER FUNCTION PRESS F1 TO F5 F PRINT LIST

TO CANCEL

SECTION 3. ADVANCED FEATURES

3-4. Function Programs

Storing a Function Program

For example, store Function 32 (Programming Speed Dial) into Function Key F5 as a Function Program.

You can only use the User Function Keys F1 to F5 for

this feature.

Function 3 2

Yes Function

SPEED DIAL ENTER SPEED CODE

PROGRAM?

YES OR NO

PRINT LIST

TO CANCEL

Using a Function Program

2. Use the function as normal.

Deleting a Function Program

Function 3 5

2. Press the key that you wish to erase. Example:

SPEED DIAL ENTER SPEED CODE

USER FUNCTION PRESS F1 TO F5 F PRINT LIST

USER FUNCTION F 5 CODE: FUNCTION PROGRAMMED

PRINT LIST

TO CANCEL

YES

Yes No Function

SECTION 3. ADVANCED FEATURES

3-5. Printing from Memory Lock (Memory Card or Hard Disk Required)

Function 5 2

PRT MEM. LOCK ID SETTING MEMORY LOCK ID:

TO CANCEL

2. Input the Memory Lock ID. Example:

Start

4 6 3 3

PRT MEM. LOCK PRESS MEMORY LOCK ID:

°°°°

NOTE ❐ If the Confidential File indicator is blinking, a message has been

stored using Memory Lock. However, if the Confidential File indicator is lit, a message has been stored using Confidential Reception, and the indicator no longer shows the presence of files stored using Memory Lock.

❐ If you wish to use this feature, you must switch it on in advance

and program a Memory Lock ID. See pages 71 and 67 for how to do this.

❐ After you switch Memory Lock on, (MEMORY LOCK) will be dis-

played on the operation panel when the machine is in standby mode.

❐ If you switch Memory Lock on, Forwarding is disabled.

START

3-6. Tonal Signals

Before you can use this feature, you must program one of the User Function Keys as the Tone key. See page 56 for how to do this. In the following procedure, suppose that we have already programmed the

F1 key as a Tone key.

1. Make sure that the machine is in standby mode, and that there is no document in the feeder.

2. Pick up the telephone handset, or press

3. Dial the remote facility. Do not press

On Hook Dial .

Start

4. After your line is connected to the remote facility, do the following:

❐ If your telephone line type is DTMF (Tone Dial): Go to step 5. ❐ If your telephone line type is Pulse Dial: Press

F1 . A dot appears on the

display.

SECTION 3. ADVANCED FEATURES

5. Input the digits that you need, such as your code number, to use the remote facility. These digits will depend on the remote facility.

Note: Do not press

Start

6. After you have finished your business with the remote facility, hang up.

3-7. Chain Dialling Example: 01033-1-5553333 (From the UK to Paris).

Assume that the following Quick Dial and Speed Dial numbers have already been programmed.

❐ Quick Dial 01 = 01033- (Overseas to France) ❐ Quick Dial 02 = 1- (Paris) ❐ Speed Dial 10 = 555

When the machine asks you to dial:

On Hook Dial or Handset Mode

Press

01 02 Speed Dial 1 0 then 3 3 3 3

Other

Press

01 Pause 02 Pause Speed Dial 1 0 Pause

then

3 3 3 3

3-8. Restricted Access

If you have switched Restricted Access on, the display is as shown below when the machine is in standby mode. Before you can use the machine, you must enter a personal code that has already been registered in the machine. See page 88 for how to store Personal Codes.

RESTRICTED ACCESS ENTER CODE CODE

4. DEC. 11:50

1. Enter your personal code. Example:

7 3 6 2

2. After a second, the normal standby display will appear, and you can use the machine. If NOT PROGRAMMED appears, you entered a personal code that is not stored in the machine.

Note: See pages 72 to 74 for how to switch Restricted Access on.

See page 88 for details on how to store Personal Codes.

SECTION 3. ADVANCED FEATURES

3-9. Counters

Function 6 0 2 2 2 2

9 5

2. When you have finished:

COUNTERS

TX: 003256 SCN: 003287 RX: 002648 PRT: 002703

Yes

YES

TO END

3-10. Communication Result Display

Function 4 1 →

PERS. CODE 7346 NO TO CANCEL

10 OCT 08:23 RX OK 10PAGES 01012125551234

2. Scroll through the past communications on the screen using

Note: To print the Journal:

↑ and ↓ .

No Start

3-11. Length Reduction

If the machine receives a page that is longer than the paper in the cassette, the machine reduces the length of the received image if it is within the following limits.

Paper size in the

cassette

Maximum reducible

incoming page length A4 389 mm B4 478 mm

If the received image is longer than the above limits, there is no reduction and the image is printed on two sheets of paper. Normally, the last 10 mm of the received image will be repeated at the beginning of the next page.

However, if you wish, the second page can continue from where the first page ended.

Contact your service representative if you require any changes to this feature.

SECTION 3. ADVANCED FEATURES

3-12. Label Insertion

In this model, your message will appear as follows at the other end if Label Insertion is switched on in your machine.

Your fax message as received at the other end

TTI (32 characters) To: MR SMITH

From the Quick/Speed Dial Label

Date and Time From: JOHNSON

From the Personal Code

To use this feature, you must: ❐ Switch Label Insertion on for each Speed Dial and Quick Dial that you wish to

use this feature with (see the procedures starting on pages 76 and 79).

❐ Program the Personal Codes of the machine’s users, and store their names

with their codes (see page 88).

❐ Program labels with the Speed Dial and Quick Dial numbers (see the proce-

dures starting on pages 76 and 79).

❐ When you make a transmission, use a Quick or Speed Dial, and select the Per-

sonal Code option (see page 23).

In the above example, the message was sent using Johnson’s personal code. The Quick Dial or Speed Dial used to dial the destination had MR SMITH as the label.

SECTION 3. ADVANCED FEATURES

3-13. Ordering Toner

To use this feature, you must do the following in advance: ❐ Make sure that digit 7 of User Parameter Switch 4 is at 1. (The machine is

given this setting when it leaves the factory, so if you have not changed it, you don’t need to worry about this.) See page 72 for details on how to do this.

❐ Store the fax number of your dealer in Quick Dial Key 32. See page 76 for how

to store a number in a Quick Dial Key.

After you have done that, you can automatically fax an order for new toner whenever you need to.

When you need to order, do the following.

ORDER NEW TONER PRESS

START

1 : AMOUNT

2. Input the number of toner cartridges that you wish to order (the maximum order is

9). Example:

ORDER NEW TONER PRESS

START

5 : AMOUNT

Start

Your order is transmitted to your dealer. If the transmission was successful, your machine prints out a report.

SECTION 4. PROGRAMMING THE MACHINE

1. PROGRAMMING AT INSTALLATION

Installation will be done by a service technician.

CAUTION

Do not switch on until everything is connected up properly. If you wish to move the machine to a new location, contact a service technician.

After installation, attach the Quick Dial Sheet and the Operation Panel decals that are in your language.

1-1. Language Selection

1. Function 6 0 2 2 2 2

9 4

2. Use the ← and → arrows on the scroll key to select the correct language. Press Yes Function to finish.

CAUTION: Once you have done this, all displays and reports will be in the

selected language.

LANGUAGE SELECT

ENGLISH SPANISH SWEDISH

YES

TO END

SECTION 4. PROGRAMMING THE MACHINE

1-2. Date and Time

1. Function 6 0 2 2 2 2

9 2

CLOCK INPUT DATE/TIME

01 FEB 1992 (SAT) 13:56

YES

TO END

2. Use the ← and → arrows on the scroll key to move the cursor across the display. Use the keypad to correct the parts that need correcting.

To change the month, move the cursor to the month and scroll through the months with the ↑ and ↓ keys.

Press Yes Function when the display is correct.

1-3. Country Code

1. Function 6 0 2 2 2 2

6 1

COUNTRY CODE

YES

TO SET PREVIOUS

TO CANCEL NEXT

2. Yes

3. Input your country code. Example: For the UK 4 4

Note: Please check your country code

with your local telecommunica tions operator.

4. Yes Function

COUNTRY CODE ID SETTING

COUNTRY CODE

YES OR CLR . NO

YES

TO END

1-4. Telephone Number

1. Function 6 0 2 2 2 2

SECTION 4. PROGRAMMING THE MACHINE

6 1 ↓

OWN ANALOG NUMBER

YES

TO SET PREVIOUS

TO CANCEL NEXT

2. Yes

OWN ANALOG NUMBER

YES

TO END

3. Input your fax terminal’s telephone number. You must add your country’s inter national dial and country codes at the start of the number. Check these codes with your local telecommunications operator. The example shown is fo rthe UK.

NOTE: You must add a pause between

the area code and the local num ber. Use the Pause key to add a pause.

OWN ANALOG NUMBER

YES OR CLR . NO

0104471-5551234

4. Yes Function

1-5. Area Code Prefix

1. Function 6 0 2 2 2 2

6 1 ↓ x 2

2. Yes

3. Input the area code prefix (0 for the UK). Note: Please check this code with

your local telecommunications operator.

AREA CODE PREFIX

YES

TO SET PREVIOUS

AREA CODE PREFIX 212-5551234

TO CANCEL NEXT

: 0 - 9

0 : 0 - 9

YES

TO END

YES

TO END

4. Yes Function

SECTION 4. PROGRAMMING THE MACHINE

1-6. Next Transfer Station (Group 4 Kit required)

1. Function 6 0 2 2 2 2

6 1 ↓ x 3

2. Yes

NEXT TRANSF.

YES

TO SET PREVIOUS

NEXT TRANSF. ENTER FAX NUMBER NO TO CANCEL

TO CANCEL NEXT

3. Input the number of the Next Transfer Station.

NEXT TRANSF.

201-5553456

YES OR CLR . NO

4. Yes Function

1-7. ID Code

This is the ID Code that you use with Polling, ID Transmission, Transfer Request, and Closed Network. If the ID Codes of all the machines taking part in the commu nication are not the same, the communication will fail.

1. Function 6 0 2 2 2 2

6 1 then ↓ until the screen is as

shown opposite.

2. Yes

3. Input the ID Code that you will be using. Example: 4 3 6 3

Do not use 0000 or FFFF.

4. Yes Function

ID CODE

YES

TO SET PREVIOUS

ID CODE ID SETTING

TO CANCEL NEXT

ID CODE

YES OR CLR . NO

4363

YES

TO END

SECTION 4. PROGRAMMING THE MACHINE

1-8. Confidential ID (Memory Card or Hard Disk required)

1. Function 6 0 2 2 2 2

6 1 then ↓ until the screen is as

shown opposite.

If no memory card or hard disk is in -

CONFIDENTIAL ID

YES

TO SET PREVIOUS

TO CANCEL NEXT

stalled, you will not see this prompt.

2. Yes

CONFIDENTIAL ID ID SETTING

3. Input the Confidential ID that you will be using. Example: 6 7 5 4

You must input this ID when you wish to print a confidential message. If you cannot output a confidential file with this ID, the sender may have over-ridden your ID. Contact the sender.

CONFIDENTIAL ID

YES OR CLR . NO

6754

4. Yes Function

If you do not store a Confidential ID, you will not be able to receive confidential messages.

1-9. Memory Lock ID (Memory Card or Hard Disk required)

YES

TO END

1. Function 6 0 2 2 2 2

6 1 then ↓ until the screen is as

shown opposite.

If no memory card or hard disk is in stalled, you will not see this prompt.

2. Yes

3. Input the Memory Lock ID you will use. Example: 6 7 5 4

You must input this ID when you wish to print an incoming message that was stored under the protection of the Memory Lock feature.

4. Yes Function

To switch Memory Lock on or off, see page 71. To print messages from Memory Lock, see page 58.

MEMORY LOCK ID

YES

TO SET PREVIOUS

MEMORY LOCK ID ID SETTING

TO CANCEL NEXT

MEMORY LOCK ID

YES OR CLR . NO

6754

YES

TO END

SECTION 4. PROGRAMMING THE MACHINE

1-10. RTI

1. Function 6 0 2 2 2 2

6 1 then ↓ until the screen is as

shown opposite.

2. Yes

3. Input the RTI that you will be using. Example: XYZ COMPANY

Note: Not more than 20 characters.

Input and editing are explained on page 2.

4. Yes Function

RTI

YES

TO SET PREVIOUS

RTI

TO CANCEL NEXT

TO CANCEL

RTI

XYZ COMPANY ABC

YES OR CLR . NO

ABC

1-11. TTI

1. Function 6 0 2 2 2 2

SECTION 4. PROGRAMMING THE MACHINE

6 1 then ↓ until the screen is as

shown opposite.

2. Yes

3. Either:

❐ Copy the RTI across and store that

as the TTI: 2 . Then, if you wish to edit the TTI: ↑ .

Go back to step 2.

❐ Input a new TTI or edit the TTI that

is already there: 1 . Go to step 4.

TTI

YES

TO SET PREVIOUS

TTI LABEL INSERTION

1. INPUT 2. COPY RTI

TTI

TO CANCEL NEXT

SELECT

YES

TO END

TO CANCEL

ABC

4. Input the TTI that you will be using. Example: XYZ COMPANY HEAD OFFICE

Note: Not more than 32 characters.

Input and editing are explained on page 2.

5. Yes Function

TTI

XYZ CO. HEAD OFFICE ABC

YES OR CLR . NO

SECTION 4. PROGRAMMING THE MACHINE

1-12. CSI

1. Function 6 0 2 2 2 2

6 1 then ↓ until the screen is as

shown opposite.

2. Yes

3. Input your telephone number. Note: Not more than 20 digits.

If you wish to input a "+" sign, to signify your international dial ac cess code: 31

4. Yes Function

CSI

YES

TO SET PREVIOUS

CSI

TO CANCEL NEXT

CSI

+4471-555-1234

YES

TO END

YES OR CLR . NO

1-13. Telephone Line Type

Change this using Function 81 (On/Off Switches). See page 71. Note: Make sure that the switch on your handset is also set up correctly.

TT = Touch Tone, DP = Pulse Dial

2. SETTINGS

2-1. On/Off Switches

1. Function 6 0 2 2 2 2

SECTION 4. PROGRAMMING THE MACHINE

8 1

The first displayed item is the telephone line type: DP = Pulse Dial, TT = Touch Tone. In the above display, TT is currently selected.

2. Scroll through the list of features with ↑ and ↓ until the required feature appears.

Example: Forwarding - press ↓ 3 times.

3. Change the setting by using ← or → .

PSTN LINE TYPE SELECT

DP TT

YES

FORWARDING SELECT

ON OFF

FORWARDING SELECT

ON OFF

TO END

YES

TO END

YES

TO END

4. Either:

❐ Change another setting: Go to step 2. ❐ Finish: Yes Function

A table showing the order of appearance of the switches is given below. Some of these switches may not be seen depending on the options that you have installed with the machine (*: Memory or hard disk required, ** :Optional cassette required).

Feature

Telephone Line Type None Night Timer 5 times Authorized Reception Once RDS 6 times Memory Lock* Twice Confidential File Report* 7 times Forwarding* 3 times Halftone Type 8 times Specified Cassette Selection** 4 times

↓

Feature

↓

NOTE: For the Halftone Type, select SPD MODE if you wish to use the Basic

Halftone Process, or STD MODE if you wish to use the higher quality Error Diffusion Process.

SECTION 4. PROGRAMMING THE MACHINE

2-2. User Parameter Settings

1. Function 6 0 2 2 2 2

9 1

USER PARAMETER PRINT LIST DEFAULT: 00000000 SWITCH00: 00000000

YES

TO END

Note: At this time, you can print a User Parameter List if you

press → Start .

2. The current settings for switch 00 are now displayed on the bottom line of the display (the top line shows the settings normally seen in a machine just deliv ered from the factory). If the settings for this switch are correct, go to step 4.

3. Change the required setting. Press a number from 0 to 7 corresponding to the digit that you wish to change. Example: 0 . The value of the digit changes, in this case from 0 to 1.

Each switch contains 8 digits, which act as on/off switches for various features. The digits are numbered from 7 to 0, with 7 at the left and 0 at the right.

USER PARAMETER PRINT LIST DEFAULT: 00000000 SWITCH00: 00000001

YES

TO END

4. Either:

❐ Scroll through the switches with ↑ and ↓ until the required switch ap-

pears. Then go to step 3.

❐ Finish: Yes Function

The user parameter switches are explained on the following pages.

SECTION 4. PROGRAMMING THE MACHINE

Switch 00 - Home position settings

Digit Purpose

1 2

3 4

7 Halftone 0: Off 1: On

Marker 0: Off

1: On (successfully scanned documents will be marked)

Contrast Bit 2 Bit 1 Setting Bit 2 Bit 1 Setting

0 0 Normal 1 0 Darken 0 1 Lighten 1 1 Darken

Resolution Bit 4 Bit 3 Setting Bit 4 Bit 3 Setting

0 0 Standard 1 0 Fine 0 1 Detail 1 1 Fine

Transmission mode 0: Memory transmission

1: Immediate transmission

If you change any of the contrast, resolution, transmission mode, marker, or halftone settings before making a transmission, then: 0: The setting(s) will not return to the home position after the transmission. 1: The setting(s) will return to the home position after the transmission.

Switch 01 - Printing of various items on received messages

Digit Purpose

Mark to distinguish messages that were sent to your machine through a forwarding station (Memory card or hard disk required)

1 Centre mark 0: Off 1: On 2 Reception time 0: Off 1: On 3 Do not change this setting. 4 Chequered mark 0: Off 1: On

6 to 7 Do not change these settings

0: Off 1: On

Printing of the Command Information Line (ISDN kit required) This has the same effect as the TTI On/Off setting

Forwarding mark:

0: Off 1: On

Switch 02 - Automatic printing of reports

Digit Purpose

0 1 Do not change this setting.

2 Memory storage report 0: Off 1: On 3 Polling reserve report 0: Off 1: On 4 Polling result report (polling reception) 0: Off 1: On

5 6 Polling clear report 0: Off 1: On

7 Journal 0: Off 1: On

Transmission result report (memory transmission) 0: Off 1: On

Transmission result report (immediate transmission)

0: Off 1: On

SECTION 4. PROGRAMMING THE MACHINE

Switch 03 - Automatic printing of reports

Digit Purpose

Inclusion of part of the image on the following reports: Transmission Result Report,

1 to 7 Do not change these settings.

Memory Storage Report, Polling Clear Report, Communication Failure Report, Transfer Result Report, Transmission Deadline Report, Polling Confirmation List 0: No 1: Yes

Switch 04 - Various

Digit Purpose

0, 1 Do not change these settings.

2 Automatic reduction 0: Off 1: On

3, 4 Do not change these settings.

5 Restricted Access 0: Off 1: On 6 Do not change this setting.

Ordering Toner 0: Disabled 1: Enabled If this is set to 1, store your dealer’s fax number in Quick Dial Key 32. Then, when

you need to order toner, use the procedure on page 62. If you wish to use Quick Dial 32 for a number other than that of your dealer, set this bit to 0. Quick Dial Key 32 can now be programmed in the same way as other Quick Dial Keys. However, you will not be able to use the Ordering Toner feature.

Switch 05 - Various

Digit Purpose

0 Substitute reception 0: Off 1: On 1 2 Do not change this setting.

3 Memory reception if no RTI or CSI received 0: Possible 1: Not possible

4 to 7 Do not change these settings.

Multi-sort document reception with reverse order printing (Memory card or hard disk required) 0: Off 1: On

2-3. Economy Transmission Time

1. Function 6 0 2 2 2 2

7 4

ECONOMY TX TIME= 11 :00

YES

2. Input the time at which you wish Economy Transmission to take place.

TO END

3. Press Yes Function when the display is correct.

3. ADJUSTMENTS

3-1. Volume Adjustments

Function 6 0 2 2 2 2

SECTION 4. PROGRAMMING THE MACHINE

9 3

2. ❐ Increase:

❐ Decrease: ❐ Test the current setting:

Press

→

←

Start .

Stop when you have fin-

ished the test.

❐ Accept:

Yes

3. Repeat step 2 for the other monitors and the buzzer.

MONITOR VOLUME SET VOLUME TRANSMISSION: >>>> PRESS

MONITOR VOLUME SET VOLUME RECEPTION: >>>> PRESS

START

YES

TO END

YES

TO END

SECTION 4. PROGRAMMING THE MACHINE

4. TELEPHONE NUMBERS AND PERSONAL CODES

4-1. Programming Quick Dial

This machine has 32 Quick Dial Keys (01 to 32), each of which can be programmed as one of the following. The page number shows the location of the programming procedure.

1 Quick Dial A fax or telephone number This page

Group A set of fax numbers that

Keystroke Program A program of settings,

Programming a New Quick Dial

Function 3 1

you often wish to send the same fax to at the same time.

features, and destinations.

QUICK DIAL CHOOSE KEY

Page 83

Page 33

Note: At this time, you can

print a Quick Dial List if you press

→ Start .

2. Press the Quick Dial Key that you wish to program. Example:

No if you pressed the wrong key.

Press

Yes

4. Enter the telephone number at the operation panel’s ten key pad.

QUICK DIAL

QUICK DIAL ENTER FAX NUMBER

QUICK DIAL

PRINT LIST

TO CANCEL

YES

TO CANCEL

YES

CLR

2125551234

If your machine is behind a PBX, include the access code and a pause before the telephone number.

For an international number, place a pause after the country code. To input a pause, press the Pause key.

SECTION 4. PROGRAMMING THE MACHINE

5. Yes

6. Either:

❐ Input a label using the Quick Dial

keys. Then press

Yes .

Inputting and editing labels: see page 2.

❐ Do not program a label:

Press

Yes .

7. Switch Label Insertion on or off. Use the arrows on the scroll key to select the required setting. Then:

Yes

QUICK DIAL ENTER LABEL

QUICK DIAL OPTION SETTING

LABEL INSERTION ON OFF

SELECT

YES

TO END

← and →

QUICK DIAL CHOOSE KEY

ABC

8. Either

❐ Program another: Go to step 2 ❐ Finish:

Function

Editing a Quick Dial Key

Function 3 1

2. Press the Quick Dial key that you wish to edit. Example:

Note: If the wrong number is dis-

played, use the

↑ and ↓ keys to scroll through the Quick Dial Keys on the screen.

QUICK DIAL CHOOSE KEY

QUICK DIAL

01 XYZ CO. NEW YORK

2125551234

PRINT LIST

TO CANCEL

PRINT LIST

TO CANCEL

YES

Yes

QUICK DIAL

2125551234

YES

CLR

SECTION 4. PROGRAMMING THE MACHINE

4. Edit the number ; use ← and → to move the cursor, and use

Clear to delete the cursor character. After entering the new number, press

Yes .

5. Either ❐ Change the label: Edit the existing

label, then press

Yes .

QUICK DIAL

XYZ CO. NEW YORK ABC

YES OR CLR . NO

❐ Keep the label as it is:

Yes

Inputting and editing labels: see page 2.

6. Switch Label Insertion on or off. Use the

arrows on the scroll key to select the required setting. Then:

Yes

7. Either

❐ Program another: Go to step 2. ❐ Finish:

Function

Erasing a Quick Dial Key

QUICK DIAL OPTION SETTING

LABEL INSERTION ON OFF

SELECT

YES

TO END

← and →

QUICK DIAL CHOOSE KEY

PRINT LIST

TO CANCEL

Function 3 1

QUICK DIAL CHOOSE KEY

PRINT LIST

TO CANCEL

2. Press the Quick Dial key that you wish

to erase. Example:

Note: If the wrong number is dis-

played, use the keys to scroll through the Quick

↑ and ↓

QUICK DIAL

01 XYZ CO. NEW YORK

YES

Dial Keys on the screen.

2125551234

SECTION 4. PROGRAMMING THE MACHINE

3. Yes

4. Erase the number:

No .

QUICK DIAL

2125551234

QUICK DIAL ENTER FAX NUMBER

YES

TO CANCEL

After erasing a number, you may store a new one to replace it if you wish. If you do not wish to store a new number, press

to continue or press

Function if you have finished.

No again. Then go to step 2

4-2. Programming Speed Dial

Programming a New Speed Dial

Function 3 2

SPEED DIAL ENTER SPEED CODE

PRINT LIST

CLR

TO CANCEL

Note: At this time, you can print a

Speed Dial List if you press

→ Start .

2. Input the Speed Dial Code that you wish

to program (from 00 to 99). Example:

Press

Yes

0 0

No if you input the wrong code.

4. Enter the telephone number at the op-

eration panel’s ten key pad.

SPEED DIAL

SPEED DIAL ENTER FAX NUMBER

SPEED DIAL

0715551234

YES

TO CANCEL

CLR

If your machine is behind a PBX, include the access code and a pause before the telephone number. For an international number, place a pause after the country code. To input a pause, press the Pause key.

SECTION 4. PROGRAMMING THE MACHINE

5. Yes

SPEED DIAL ENTER LABEL

ABC

6. Either: ❐ Input a label using the Quick Dial

keys (such as XYZ CO. LONDON). Then press

Inputting and editing labels: see page 2.

Yes .

SPEED DIAL

00 INPUT: X ABC

YES

CLR

❐ Do not program a label for this

number: Press

Yes . Go to step 9.

7. The letter shown next to "INPUT" will be used with the Telephone Directory

feature when searching for a name. Either:

❐ Do not change the letter : press

Yes ; go to step 8.

❐ If you wish to use another letter, input the letter.

Example: Change to "L" for London;

Clear L Yes

8. Switch Label Insertion on or off.

Use the

← and → arrows on the scroll key to select the required setting. Then:

Yes

9. Either:

❐ Program another: Go to step 2. ❐ Finish:

Function

SPEED DIAL OPTION SETTING

LABEL INSERTION ON OFF

SELECT

SPEED DIAL ENTER SPEED CODE

YES

TO END

PRINT LIST

TO CANCEL

Editing a Speed Dial

Function 3 2

SECTION 4. PROGRAMMING THE MACHINE

SPEED DIAL ENTER SPEED CODE

2. Input the Speed Dial Code that you wish to edit. Example:

0 0

If the wrong number is displayed, press , or use the

↑ and

↓ keys to scroll through the Speed

Dial Codes on the screen.

Yes

4. Edit the number ; use to move the cursor, and use

← and →

Clear to

delete the cursor character. After entering the new number, press

Yes .

SPEED DIAL

00 XYZ CO. LONDON

0715551234

SPEED DIAL

0715551234

SPEED DIAL

YES

YES OR CLR . NO

PRINT LIST

TO CANCEL

CLR

5. Either

❐ Change the label: Edit the existing

label, then press

❐ Keep the label as it is:

Yes .

Yes

Inputting and editing labels: see page 2.

6. Either:

❐ Change the letter in the INPUT col-

umn (for example, to P):

Clear P Yes

❐ Do not change the letter:

Go to step 7.

Yes .

XYZ CO. LONDON ABC

SPEED DIAL

00 INPUT: X ABC

SPEED DIAL OPTION SETTING

LABEL INSERTION ON OFF

SELECT

YES

CLR

YES

TO END

SECTION 4. PROGRAMMING THE MACHINE

7. Switch Label Insertion on or off. Use the ← and → arrows on the scroll key to select the required setting. Then:

Yes

SPEED DIAL ENTER SPEED CODE

8. Either

❐ Program another: Go to step 2. ❐ Finish:

Function

Erasing a Speed Dial Code

Function 3 2

2. Input the Speed Dial Code that you wish to erase. Example:

0 0

If the wrong number is displayed, press , or use the

↑ and

↓ keys to scroll through the Speed

Dial Codes on the screen.

SPEED DIAL ENTER SPEED CODE

PRINT LIST

TO CANCEL

PRINT LIST

TO CANCEL

SPEED DIAL

00 XYZ CO. LONDON

YES

Yes

4. Erase the number:

No .

After erasing a number, store a new one to replace it if you wish.

If you do not wish to store a new number, press 2 to continue or press

No again, then go to step

Function if

you have finished.

0715551234

SPEED DIAL

0715551234

YES

CLR

SECTION 4. PROGRAMMING THE MACHINE

4-3. Programming Groups

Groups allow you to combine numbers already stored in Quick Dial Keys or Speed Dial Codes or other numbers entered at the keypad into one group, for easy sequential transmission to all the numbers in that group.

Note: See page 32 for information on how to dial a group.

The Group programming procedure has several modules. Entering Group Programming mode will be explained first, followed by each of the modules.

Entering Group Programming Mode and Selecting a Group

Function 3 3

GROUP DIAL GROUP SETTING G PRINT LIST

TO CANCEL

Note: At this time, you can print a

Group List if you press

→ Start .

2. Input the number of the group that you wish to program. (There are 10 groups, from 01 to 10.) Example:

0 1 Yes

If this is a pre-existing group, go to step

3. Press the Quick Dial Key in which you wish to store this new group. Example:

If you pressed the wrong key:

GROUP DIAL CHOOSE KEY G 01

GROUP DIAL G 01 08

YES

TO SKIP

TO CANCEL

YES OR NO

Yes

You are now ready to access one of the five Group Programming Modules. These are explained on the following pages.

GROUP DIAL SELECT G 01 08 DEST. 0

1. ADDRESS 2. CHECK 3. LABEL

YES

TO END

SECTION 4. PROGRAMMING THE MACHINE

Storing Numbers in a Group

First, enter Group Programming mode as explained on page 83. Then:

1. Press

1 .

GROUP DIAL ENTER FAX NUMBER G 01 08 DEST. 0 NO TO CANCEL

2. Input the number that you wish to store in the group. For example:

❐ Quick Dial 25:

❐ Speed Dial 00:

❐ Full number: Input at the keypad

on the operation panel.

Speed Dial 0 0

GROUP DIAL G 01 08 DEST. 0

25 2025550123

GROUP DIAL G 01 08 DEST. 0

00 2125551234

GROUP DIAL G 01 08 DEST. 0

2025556789

YES

CLR . NO

3. Store the number in the group:

Yes

GROUP DIAL ENTER FAX NUMBER G 01 08 DEST. 1 NO TO CANCEL

The number after DEST has increased by 1. The number after DEST shows how many telephone numbers are stored in the group.

NOTE: See the table on page 8 concerning the limitations on how many

numbers can be stored in a group.

4. Either:

❐ Input another number: Go to step 2. ❐ Finish storing numbers in this

group:

No .

GROUP DIAL SELECT

G 01 08 DEST. 0

1. ADDRESS 2. CHECK 3. LABEL

YES

TO END

Now, you can use another module (press a key from 1 to 5), or start working on another Group (press

Yes then go to step 2 of the procedure on page 83).

You may also return to standby mode by pressing

Function .

SECTION 4. PROGRAMMING THE MACHINE

Checking Which Numbers are Already in the Group

First, enter Group Programming mode as explained on page 83. Then:

1. Press

2. Press

❐ To erase the displayed number:

❐ When you have finished checking

2 .

GROUP DIAL NO TO CANCEL G 01 08 DEST. 1/25 CLR:

↓ to scroll through the numbers on the display.

GROUP DIAL SELECT

Clear . Go to step 3.

this group:

No . Go to step 3.

G 01 08 DEST. 0

2125551234

YES

TO END

1. ADDRESS 2. CHECK 3. LABEL

CLR

3. Now, you can use another module (press a key from 1 to 5), or start working on another Group (press

Yes then go to step 2 of the procedure on page

83). You may also return to standby mode by pressing

Function .

Storing a Label for this Group

First, enter Group Programming mode as explained on page 83. Then:

1. Press

3 .

GROUP DIAL ENTER LABEL G 01 08

ABC

2. Input a label for the group using the Quick Dial keys. Example: DISTRIBUTORS.

GROUP DIAL

YES OR CLR . NO

Inputting and editing labels:

G 01 08

DISTRIBUTORS ABC

GROUP DIAL SELECT G 01 08 DEST. 0

1. ADDRESS 2. CHECK 3. LABEL

YES

TO END

3. Press

see page 2.

Yes .

4. Now, you can use another module (press a key from 1 to 5), or start working on another Group (press

Yes then go to step 2 of the procedure on p. 83).

You may also return to standby mode by pressing

Function .

SECTION 4. PROGRAMMING THE MACHINE

Storing a Group Transfer Station

First, enter Group Programming mode as explained on page 83. Then:

1. Press

4 .

2. Store the telephone number of the terminal that you wish to act as the Group Transfer Station for this group. Input the number as a Quick Dial, Speed Dial, or full number at the keypad. Example: Quick Dial 25, press

Yes

25 .

GROUP DIAL ENTER TRANSF. STN G 01 08 DEST. 0 NO TO CANCEL

GROUP DIAL G 01 08 DEST. 0

15 2015552345

GROUP DIAL SELECT G 01 08 DEST. 0

1. ADDRESS 2. CHECK 3. LABEL

YES

TO END

CLR . NO

4. Now, you can use another module (press a key from 1 to 5), or start working on another Group (press

Yes then go to step 2 of the procedure on page

83). You may also return to standby mode by pressing

Function .

SECTION 4. PROGRAMMING THE MACHINE

Erasing the Group

This procedure deletes this Group and all the numbers stored in it. The Speed Dial Codes and Quick Dial Keys that you used in this Group will not be deleted from the memory; you can continue to use them for other purposes.

First, enter Group Programming mode as explained on page 83. Then:

1. Press

2. Either:

❐ To delete the group: ❐ To keep the group:

5 .

Yes

GROUP DIAL G 01 08 WILL BE ALL CLEARED

CLEAR?

GROUP DIAL SELECT G 01 08 DEST. 0

1. ADDRESS 2. CHECK 3. LABEL

YES

TO END

3. Now, you can use another module (press a key from 1 to 5), or start working on another Group (press

Yes then go to step 2 of the procedure on page

83). You may also return to standby mode by pressing

Function .

SECTION 4. PROGRAMMING THE MACHINE

4-4. Personal Codes

Personal Codes allow you to track machine usage; they are printed for each communication on the TCR and other reports. They can also be used with the Restricted Access feature, to ensure that unauthorized personnel do not use the machine.

Each user can be given a Personal Code. With each code, you can store:

❐ A name: This will be printed on reports to identify the users of the machine. ❐ A Confidential ID: This must be different for each Personal Code. If somebody

sends you a confidential message, they can override the machine’s Confidential ID with the Confidential ID stored with your Personal Code, if you inform them of your code. If so, the machine will print a report that will inform you when the message has arrived. Then, you must input this Confidential ID to print the message.

Storing a Personal Code

Function 6 0 2 2 2 2

7 1

Note: At this time, you can print a Per-

sonal Code List if you press

→ Start .

2. Input a Personal Code that you want to store in your machine for later use. Example:

Press

5 4 7 7

No if you entered the

wrong code.

Yes

PERS. CODE ENTER ID CODE

PRINT LIST

PERS. CODE

5477

PERS. CODE ENTER LABEL

5477

TO CANCEL

YES

ABC

SECTION 4. PROGRAMMING THE MACHINE

4. Input a name for this Personal Code using the Quick Dial keys. Example: JOHNSON

Inputting and editing labels: see page 2.

If you do not wish to store

Yes . Go to step 6.

a label:

Yes

6. Input a Confidential ID for the personal code used by this user. Example

4 6 5 6

PERS. CODE

5477

JOHNSON ABC

PERS. CODE CONF. ID SETTING

5477 JOHNSON

PERS. CODE

5477 JOHNSON

4656

YES OR CLR . NO

YES

TO END

YES

CLR . NO

If you do not wish to store an ID: Go to step 8.

Yes

8. Either:

❐ Enter another code: Go to step 2. ❐ Finish:

Function

PERS. CODE ENTER ID CODE

PRINT LIST

TO CANCEL

SECTION 4. PROGRAMMING THE MACHINE

Editing or Erasing a Personal Code

Function 6 0 2 2 2 2

7 1

2. Input the Personal Code that you wish to edit. Example:

Press

5 4 7 7

No if you entered the

wrong code.

3. Either:

❐ Erase this Personal Code:

Clear Yes

Go back to step 2.

❐ Edit the contents of this code:

Yes .

Go to step 4.

PERS. CODE ENTER ID CODE

PERS. CODE

5477 JOHNSON

CLR:

PERS. CODE

5477

PRINT LIST

TO CANCEL

YES

CLR

YES OR CLR . NO

4. Edit the name stored with this code. When the name is correct, press

Yes .

Inputting and editing labels: see page 2.

5. Edit the Confidential ID stored with this code. When the ID is correct, press

Yes .

6. Either:

❐ Enter another code: Go to step 2. ❐ Finish:

Function

JOHNSON ABC

PERS. CODE

5477 JOHNSON

4656

PERS. CODE ENTER ID CODE

YES

CLR . NO

PRINT LIST

TO CANCEL

SECTION 5. PRINTING REPORTS

1. AUTOMATICALLY PRINTED REPORTS

1-1. Table of the Reports

AUTOMATICALLY PRINTED

REPORTS

Confidential File Report Communication Failure Report [Note] Error Report Contact a service technician. Memory Storage Report User Parameter Switch 02, digit 2 ON Polling Clear Report User Parameter Switch 02, digit 6 ON Polling Reserve Report User Parameter Switch 02, digit 3 OFF Polling Result Report User Parameter Switch 02, digit 4 ON Power Failure Report ON Journal User Parameter Switch 02, digit 7 ON Transmission Deadline Report Polling Confirmation List Transmission Result Report (Immediate Transmission) Transmission Result Report (Memory Transmission)

✬: Memory card or hard disk required

✬

Use Function 81 (see page 71). OFF

User Parameter Switch 02, digit 5

User Parameter Switch 02, digit 0

SETTINGS

ON/OFF DEFAULT

OFF

[Note]: If the Transmission Result Report is switched off, a Communication Failure Report will be printed when a communication fails.

NOTE: See page 72 for how to change User Parameter Switches.

If the switch is at 0, the report is off; if the switch is at 1, the report is on.

Ricoh FAX2500L Operator's Manual 4500 A

Specifications and Main Features

Frequently Asked Questions

User Manual

INTRODUCTION

WHAT DOES A FAX MACHINE DO?

BAD TELEPHONE LINES AFFECT FAX COMMUNICATION

HOW TO USE THIS MANUAL

CONVENTIONS

Keynames

Displays

Symbols

STORING TELEPHONE NUMBERS

STORING NAMES AND LABELS

Punctuation Marks and Symbols

Shift Key

IF YOU MAKE A MISTAKE

FACSIMILE FEATURE AVAILABILITY TABLE

LIMITATIONS ON VARIOUS FEATURES

GENERAL PRECAUTIONS

POWER AND GROUNDING

Power Supply

Grounding

COLD WEATHER POWER-UP

THUNDERSTORMS

COPY PAPER

TONER CASSETTES

OPERATING PRECAUTIONS

GENERAL

LOCATION

IMPORTANT POINTS ABOUT POWER CONNECTION

SECTION 1. COMPONENT GUIDE

SECTION 2. ROUTINE OPERATION

Automatic Redialling

AI Redial

- Using AI Redial to send a fax -

- Using AI Redial to make a telephone call -

SECTION 3. ADVANCED FEATURES

Storing a Program

Labelling a Program

Using a Program

- Transmission -

- Polling Reception -

Erasing a Program

Options

- Confidential ID Override -

- Options for Polling Transmission -

- Stored ID Override -

Editing the Forwarding Feature

Storing a Function Program

Using a Function Program

Deleting a Function Program

SECTION 4. PROGRAMMING THE MACHINE

Programming a New Quick Dial

Editing a Quick Dial Key

Erasing a Quick Dial Key

Programming a New Speed Dial

Editing a Speed Dial

Erasing a Speed Dial Code

Entering Group Programming Mode and Selecting a Group

Storing Numbers in a Group

Checking Which Numbers are Already in the Group

Storing a Label for this Group

Storing a Group Transfer Station

Erasing the Group

Storing a Personal Code

Editing or Erasing a Personal Code

SECTION 5. PRINTING REPORTS