Ricoh FAX2500L Operator's Manual 5600 U

OPERATOR’S MANUAL

RICOH FAX5600L

Please read all of these instructions and keep this manual by your machine.

Optional Equipment

Memory (Fax Memory Type 30 1MB-II, Fax Memory Type 30 2MB)

Either a 1-Mbyte memory card, a 2-Mbyte memory card, or a 40-Mbyte hard disk can be added.

ISDN G4 Kit (ISDN Option Type 90)

This allows you to send and receive messages using the ISDN (Integrated Services Digital Network).

PC Printer Interface Kit (Printer Interface Type 60)

This allows you to use the machine as a laser printer for an IBM1 or compatible personal computer.

High Resolution Printer Memory Card (400 dpi Option Type 90)

This allows you to print received fax messages at high resolution when the other party transmits them at Super Fine (400 x 400 dpi) resolution. Note that even if you install this option, the maximum resolution is 300 x 300 dpi when printing from the computer using the PC Printer Interface.

Paper Feed Unit (Paper Feed Unit Type 30)

Up to four 500-sheet paper feed units can be added to the base machine, for a total capacity of 2,250 sheets.

Telephone Handset (Handset Type 20/30)

This permits voice communication (over the PSTN).

Cabinet (Cabinet Type 40)

This provides a base with wheels for you to move the machine around easily.

Note

The PC Printer Interface kit and the 40 Mb hard disk cannot both be installed together on the same machine. The PC Printer Interface kit and the ISDN G4 kit cannot both be installed together on the same machine.

IBM is a registered trademark of International Business Machines Corporation.

WARNING: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

✬

CAUTION: Use of control or adjustments or performance of procedures

other than those specified herein may result in hazardous radiation exposure.

Class A

This Digital Apparatus does not exceed the Class A limits for Radio noise emissions from Digital Apparatus as set out in the Interference-causing equipment entitled "Digital Apparatus", ICES-003 of the Department of Communications.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de classe A prescrites dans la norme sur le matériel brouilleur : "Appareils Numériques", NMB-003 édictée par le ministre des Communications.

Notice about the Telephone Consumer Protection Act (Valid in the USA only) Attention please! The Telephone Consumer Protection Act of 1991 among other things makes it

unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. This information is transmitted with your document by the TTI (Transmit Terminal Identification) feature.

In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the "Getting Started" and/or "Programming" sections. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

Thank you

IMPORTANT SAFETY INSTRUCTIONS

1. Read all of these instructions.

2. Save these instructions for later use.

3. Follow all warnings and instructions marked on the product.

4. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product or injuring the user.

7. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

8. This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

9. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in countries in which the 2-wire, non-grounded type of plug is used.)

10. Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord.

11. If an extension cord is used with this product, make sure that the total of the ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

12. Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

14. Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions: A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D. If the product does not operate normally when the operating instructions

are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often required extensive work by a qualified technician

to restore the product to normal operation. E. If the product has been dropped or the cabinet has been damaged. F. If the product exhibits a distinct change in performance, indicating a

need for service.

CONTENTS

IMPORTANT SAFETY INSTRUCTIONS

INTRODUCTION

WHAT DOES A FAX MACHINE DO? 1 TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION 1 SOME OF THE THINGS THAT THIS MACHINE CAN DO 2

HOW TO USE THIS MANUAL

MANUAL OVERVIEW 4 CONVENTIONS 5 STORING TELEPHONE NUMBERS 7 STORING NAMES AND LABELS 7 IF YOU MAKE A MISTAKE 8 ON/OFF SWITCHES AND USER PARAMETERS 9

GENERAL PRECAUTIONS

POWER AND GROUNDING 14 COLD WEATHER POWER-UP 15 THUNDERSTORMS 15 COPY PAPER 16 TONER CARTRIDGES 16 OPERATING PRECAUTIONS 16 GENERAL 17

GUIDE TO COMPONENTS

COMPONENT DIAGRAM 18

OPERATION PANEL

OPERATION PANEL DIAGRAM 19

INSTALLING THE MACHINE

LOCATION 21 CONNECTING THE MACHINE 22

BEFORE YOU SEND YOUR FIRST FAX

SOME ITEMS MUST BE PROGRAMMED FIRST 23

Overview 23 Language Selection 23 Date and Time 24 Daylight Saving Time 24 Terminal Identification 25

RTI (Remote Terminal Identification) 26 TTI (Transmit Terminal Identification) 26 CSI (Called Subscriber Identification) 27

Telephone Line Type 28

QUICK DIAL, SPEED DIAL, AND GROUP DIAL 29

Three Convenient Ways to Dial 29

Quick Dial and Speed Dial 29 Groups 30

Programming Quick Dial 31

Programming a New Quick Dial 31 Editing a Quick Dial 32 Erasing a Quick Dial 33

Programming Speed Dials 34

Programming a New Speed Dial 34 Editing a Speed Dial 36 Erasing a Speed Dial 37

Programming Groups 38

Entering Group Programming Mode and Selecting a Group 38 Storing Numbers in a Group 39 Checking Which Numbers are Already in the Group 40 Storing a Label for this Group 40 Storing a Group Transfer Station 41 Erasing the Group 42

Limits on the Use of Stored Telephone Numbers 43

DEALING WITH JUNK FAX MAIL 44 OTHER ITEMS TO PROGRAM AT YOUR LEISURE 44

ROUTINE OPERATION

SENDING A FAX MESSAGE 45

Precautions Concerning Unacceptable Document Types 45 Transmission Procedure at a Glance 47

Overview 47

Immediate Transmission 47

Memory Transmission 48 Sending to Just One Location 49 Sending to More Than One Location (Broadcasting) 51

Check your Destinations Before Dialing 52 Possible Problems 53

Contrast, Resolution, and Halftone Modes 54

Contrast 55 Resolution 55 Halftone 55 Selecting the Halftone Type 56 Home Position Setting Adjustments 57

Dialing with the Telephone Directory 58 Optional Features for Transmission 59

Personal Code 59 Send Later 60 Transmission Deadline (TRD) 61 Page Count (Immediate Transmission only) 62 Auto Reduce 63

On/Off Selection Switch 63

Auto Reduce Home Position Adjustment 64 TTI 64 ID Transmission 65 Economy Transmission 66

On/Off Selection Switch 67

Storing the Economy Transmission Time 67 Voice Request (This feature requires a handset) 67

Direct Fax Number Entry 68 Immediate Transmission 69

Procedure 69 Converting Immediate Transmission to Memory Transmission 69 Transmission Mode Home Position Adjustment 70

Using the Stamp 71

Changing the Stamp On/Off Home Position Setting 71

Redialing 72

Automatic Redialing 72 Using the AI (Artificial Intelligence) Redial Key 73

RECEIVING FAX MESSAGES 74

Selecting the Reception Mode 74

Manual Receive Mode 74 Auto Receive Mode 75

Substitute Reception 75

Overview 75 Switching Substitute Reception On or Off 76

TELEPHONE CALLS 77

Making a Telephone Call 77

Using On Hook Dial 77 Using the Handset 78 Using AI Redial 78

Answering the Telephone 79 Phoning and Faxing on the Same Call 79

To Talk Before Sending a Fax (On Hook Dial) 79 To Talk After Sending a Fax 80

Speaker and Buzzer Volume Adjustments 80

ADVANCED FEATURES

NETWORKING 81

Overview 81 What Networking Features Does This Machine Have? 82 Preparing the Machine for Networking Operations 83

Storing the Country Code 83 Storing your Machine’s Own Telephone Number 84 Storing your Area Code Prefix 84 Storing the ID Code 85 Groups 86

Transfer Request 87 Combining Transfer Request with Broadcasting 90 Two-step Transfer 91

Digital Link 91 Analog Link 92

Multi-step Transfer 93 Your Machine as a Transfer Station (Memory Card or Hard Disk Required) 94 Transfer Request by Tonal Signals 94

Setting the Machine up for Transfer Request by Tonal Signals 94 Storing the Remote ID 95 Switching Transfer Request by Tonal Signals On/Off 95 Procedure for Transfer Request by Tonal Signals 96

Full Procedure 96

Example Procedure (for Quick Reference) 97

Beep Tones 98

TRANSMISSION 99

Keystroke Programs 99

Overview 99 Storing a Keystroke Program 100 Labeling a Program 101 Using a Program 102

Transmission Program 102

Free Polling Reception Program 102 Erasing a Program 103

Confidential Transmission 104

Overview 104 Procedure 105 Confidential ID Override Option 105

Auto Document 106

Overview 106 Storing an Auto Document 107 Labeling an Auto Document 107

Using an Auto Document 108 Printing the Contents of an Auto Document 108 Erasing an Auto Document 109

Restricting Access to the Machine 110

Overview 110 Programming the Personal Codes 110

Storing a Personal Code 111

Editing or Erasing a Personal Code 112 Switching on Restricted Access 113 Operating the Machine with Restricted Access Switched On 114

Tonal Signals 115 Chain Dialing 116 Secure Transmission 117

Overview 117 Changing the Secure Transmission On/Off Home Position Setting 117 Making a Secure Transmission 118

Specified Image Area 118

Overview 118 Changing the Specified Image Area On/Off Home Position Setting 119 Specifying an Image Area 119

Label Insertion 120 Closed Network (Transmission) 121 Protection Against Wrong Connections 122 ECM (Error Correction Mode) and Page Retransmission 123 Batch Transmission 124

Overview 124 Changing the Batch Transmission On/Off Home Position Setting 125

Well Log Transmission 125

RECEPTION 126

Confidential Reception (Memory Card or Hard Disk Required) 126

Overview 126 Storing a Confidential ID 127 Printing a Confidential Fax Message 127 Confidential File Report 128

Memory Lock (Memory Card or Hard Disk Required) 129

Overview 129 Storing a Memory Lock ID 129 Switching Memory Lock On/Off 130 Printing from Memory Lock (Memory Card or Hard Disk Required) 130

Rejection of Messages from Unidentified Senders 131 Authorized Reception 132

Overview 132 Programming the Authorized Senders 133 Switching Authorized Reception On/Off 134

Forwarding (Memory Card or Hard Disk Required) 134

Overview 134 Programming the Forwarding Feature 136

Editing the Forwarding Feature 138 Switching Forwarding On/Off 140 Enabling and Disabling the Forwarding Mark 140

Specified Cassette Selection (Optional Paper Feed Unit Required) 141

Overview 141 Programming the Specified Cassette Selection Feature 142 Switching Specified Cassette Selection On/Off 143

Wild Cards 144 Reverse Order Printing (Memory Card or Hard Disk Required) 145 Multi-sort Document Reception (Memory Card or Hard Disk Required) 146 Center Mark 147 Checkered Mark 148 Reception Time 149 Length Reduction 150 Two in One 151 Closed Network (Reception) 152

OTHER 153

Polling 153

Overview 153 Polling Transmission 154

Free Polling 154

Secured Polling 155

Stored ID Override 156 Polling Reception 158

Operating Procedure 158

Stored ID Override Option 159 Continuous Polling Reception 159

File Management 160

File Retention Time and File Retransmission 160 File Retransmission 160 Erasing a File from Memory 161 Printing a File 162

User Function Keys 163

User Function Codes 163 Function Programs 164

Storing a Function Program 164

Using a Function Program 165

Deleting a Function Program 165

OMR Sheets 166

Introduction 166 Using an OMR Sheet 166 Completing an OMR Sheet 167 The Five Types of OMR Sheets 170

User Parameter Program Sheet 170

Quick/Speed Dial Program Sheet 170

Group Program Sheet 171

Transmission Program Sheet 172

Transfer Request Program Sheet 173 Procedures 174

To Print an OMR Sheet 174

Using an OMR Sheet to Send a Fax Message 174

Using an OMR Sheet to Program the Machine 175 Errors 175

Power Saver 176

Overview 176 Programming Procedure 177 Switching the Power Saver On or Off 178

Counters 179 Communication Result Display 179 Entering PC Printer Mode (Printer Interface Required) 180 Selecting the Paper Feed Cassette for Printer Mode (Printer Interface and Paper Feed Unit Required) 180 Copying 181 Dual Access 182 Inch-to-millimeter Conversion 182 RDS (Remote Diagnostic System) 183

Overview 183 Switching RDS On/Off 183

Short Preamble 184 AI Short Protocol 184

REPORTS

AUTOMATICALLY PRINTED REPORTS 185

Descriptions of the Available Reports 185

TCR (Transmission Confirmation Report) 185 Transmission Result Report 185 Error Report 185 Communication Failure Report 185 Memory Storage Report 185 Power Failure Report 186 Transfer Result Report 186 Polling Reserve Report 186 Polling Result Report 186 Polling Clear Report 186 Confidential File Report (Memory Card or Hard Disk Required) 186 Transmission Deadline Report/Polling Confirmation List 187

Switching Reports On/Off 187 Printing a Sample of Data on the Reports 188 Report Formats 189

USER-INITIATED REPORTS 191

Descriptions of Available Reports 191

TCR 191 File List 191

Quick Dial List 192 Speed Dial List 192 Group Dial List 192 Program List 192 User Function List 192 Personal Code List 192 Authorized Reception List 192 Forwarding List 193 Specified Cassette Selection List 193 User Parameter List 193

LOOKING AFTER THE MACHINE

REPLACING PAPER 194 REPLACING THE TONER CASSETTE 195

Replacement Procedure 195 Ordering Toner 197

Switching the Ordering Toner Feature On/Off 197 Ordering Toner Procedure 198

REPLACING THE STAMP 199 CHANGING THE PAPER SIZE OF THE CASSETTE 200

Upper Cassette 200 Lower Cassette(s) 202

USER MAINTENANCE PROCEDURES 203

User Maintenance Table 203 User Maintenance Procedure 204

Scanner 204 Main Body 208 Lower Paper Feed Unit(s) (If one or more are installed) 212

SOLVING PROBLEMS

DOCUMENT JAMS 213

Clearing a Document Jam 213 Adjusting the Document Feeder 214

COPY JAMS 215

Cassette Entrance 215 Inside the Machine 216 Copy Feed-out Area 217 Lower Cassette Entrance 218

COMMUNICATION PROBLEMS 218 OPERATING DIFFICULTIES 219 DISPLAYED ERROR MESSAGES 223 ERROR CODES 225 CALLING THE SERVICE STATION

Switching Service Report Transmission On/Off 227 Sending a Service Report 228

DEDICATED TRANSMISSION PARAMETERS 228

(SERVICE REPORT TRANSMISSION) 227

SPECIFICATIONS

TABLE OF SPECIFICATIONS 229

APPENDIX

APPENDIX A. PAPER FEED UNIT 230

Operation 230 Maintenance 230 Copy Jams 230

APPENDIX B. FAX MEMORY TYPE 90 40 MB HD 231

General 231 Operation 231

APPENDIX C. ISDN G4 OPTION TYPE 90 232

Introduction 232 Setting up the Group 4 Interface 233

Subaddress Key 233 Own ISDN-G4 Number 233 Own ISDN-G3 Number 234 Next Transfer Station 235

Operation 236

Dialing and Storing Telephone Numbers 236

Overview 236

Transmission Procedure 237

Storing a Telephone Number 238 Automatic Fallback from Group 4 Mode to Group 3 Mode 240 Terminal ID 240 Explanation of the Items in the Group 4 Identifier 241

Transmitter and Receiver Terminal IDs 241

Date and Time 241

Page Number 241 Switching the Command Information Line On/Off 242 Terminal ID Verification 243

Troubleshooting 243

Call Progress Signals (CPS) 243

GLOSSARY 244

INDEX

OFFICIAL NOTICE TO USERS

FUNCTION LIST

INTRODUCTION

Thank you for purchasing this product. This multi-function office machine offers a wide range of fax, printer, and convenience features.

WHAT DOES A FAX MACHINE DO?

When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the nearest mail box. Then, in a few days, depending on the postal service, the letter will arrive at its destination. However, you may not be aware of its arrival until you get a return letter.

A fax machine speeds up this process. After you have written your letter, place it face down in your fax machine’s document feeder, dial the destination’s fax number, then press the Start key.

The fax machine scans your letter, and converts it into a series of black and white dots (the number of dots that there are across and down the page depends on the resolution that you selected; refer to the specifications section of this manual for details). This series of dots is transformed into an electrical signal and sent out over the telephone line to the destination fax machine.

The receiving fax machine reconstructs your letter from the incoming signal, and prints it. If you are worried about whether the message arrived at the destination, you can check a report

called the TCR (Transaction Confirmation Report). When you print this report, you will see the results of the most recent fax communications made by your machine.

You can use your fax machine to send and receive many types of document, even photographs.

TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION

Quick and accurate transmission of fax messages depends on the condition of the telephone line. If the line condition is very good, this machine will transmit a letter-size page in about 6 seconds. However, if the line is noisy, the speed may be reduced significantly, and the data may be damaged.

The symptoms of data loss caused by a noisy telephone line are seen on the printouts of received messages. An example is shown opposite. Note that lines are missing from the page at the indicated locations. ECM (Error Correction Mode) is an effective countermeasure against this type of error; you have the choice of having the ECM feature switched on or off. It is switched on before the machine leaves the factory. (Refer to page 123 for more information about ECM).

The line condition is affected by the weather; thunderstorms can cause electrical noise on telephone lines. In addition, the operation of the equipment in the telephone company’s control office can also cause noise on the line.

Document

Transmit

Received Message

Errors

INTRODUCTION

SOME OF THE THINGS THAT THIS MACHINE CAN DO

This machine has many features. Here is a sample of what the machine can do.

Sending a Fax to More Than One Location

See page 51.

Restricting Access to the Machine

Network Features, including Transfer Request

See page 81.

Quick Dial, Speed Dial, and Group Dial

See page 110.

Sending a Fax Later

See page 60.

See page 29.

Confidential Communication

See pages 104 and 126.

INTRODUCTION

Keystroke Programs

See page 99.

Auto Document (sends a commonly transmitted page with one touch)

User Function Keys

See page 163.

Authorized Reception (cuts out junk fax mail)

See page 106.

See page 134.

Transmission Deadline

Forwarding

See page 132.

Batch Transmission

See page 124.

Protection against Wrong Connections

See page 61.

See page 122.

HOW TO USE THIS MANUAL

MANUAL OVERVIEW

Your facsimile machine is equipped with a wide range of labor-saving and cost-saving features. This manual explains each of these features, and how you can put them to use. Note that the external appearance of the machine in some illustrations may be slightly different from the actual machine.

The manual consists of the following sections.

❐ How to Use this Manual - This is the section that you are now reading. It

contains an overview of the manual and the conventions used by the authors. It also contains quick reference sections on how to input telephone numbers and names, and how to correct errors that you may inadvertently make when operating the machine.

❐ General Precautions - This section lists precautions that you should keep in

mind when operating the machine. Read this section before you begin to use your machine.

❐ Guide to Components - This contains a diagram that shows where the main

components of your machine are situated.

❐ Operation Panel - This describes the functions of the various buttons and

indicators that are on your machine’s operation panel.

❐ Installing the Machine - If you are setting up your machine for the first time, a

service technician will do the physical installation, so that is not described here. However, this section tells you the best type of place to install your machine. So, please refer to it when you plan to move the machine to another location.

❐ Before you Send your First Fax - This section explains the things that you

have to do before you can send your first fax message and lists important features that will make faxing more convenient.

❐ Routine Operation - This section describes the features and settings that you

will normally be using every day.

❐ Advanced Features - This section explains how to take advantage of the

special features of your fax machine, including how to set up networks for economical distribution of fax messages over long distances.

❐ Reports - This section explains the reports that the machine generates. ❐ Looking After the Machine - This section shows you what to do when

consumable supplies run out. The user maintenance procedure in this section should be done every six months if you want to keep your machine in top condition.

❐ Solving Problems - If your machine cannot communicate, or if it generates

error codes or experiences paper jams, refer to this section. Many routine problems do not need to be solved by an experienced technician.

❐ Specifications - This is a list of technical data you might like to refer to

occasionally.

❐ Appendix - This describes the optional hard disk, paper feed unit, and ISDN

Group 4 kit. The PC Printer Interface Kit comes with a separate manual.

❐ Quick Reference Guide - This indicates how to use this machine at a glance.

HOW TO USE

THIS MANUAL

HOW TO USE THIS MANUAL

CONVENTIONS

The following conventions were used when writing this manual.

Keynames

These have been printed in a different typeface and enclosed by a box. For example: " Start " means "Press the Start key on the operation panel". If you see something like " # x 3", this means that you have to press the # key 3 times.

On the operation panel, there is a circular key with four arrows (up, down, left, right) printed on it. This is the scroll key. It is often used in the operating procedures to gain access to various features. For example, if you see ← in the manual, you are being asked to press the left-pointing arrow on the scroll key.

Displays

Messages seen on the display are shown in a larger box, normally on the right hand side of the page, directly opposite the step that brought it up on the screen. After following a step in a procedure, check the display to see if it corresponds to the one in the manual. This may help you to check whether you are following the procedure successfully. The following examples show three common types of display.

Example A: The keys that can be pressed are shown on the screen in small boxes. In this example, you can press the Yes, No, or Clear keys, or the down arrow on the scroll key (see the arrow at the top right).

Example B: The choices of settings for a feature are shown on the screen. The current setting is highlighted (white on black). If you press the right-pointing arrow on the scroll key, the setting will be changed to OFF.

MEMORY TRANS. OPTIONS

PRESS YES OR CLR

2125551234

OPTION SELECT AUTO REDUCE ON OFF TTI

YES

TO END

Example C: The ABC in the bottom right of the display indicates that you can input letters using the Quick Dial Keys, and

QUICK DIAL ENTER LABEL

ABC

numbers using the ten-key pad on the operation panel.

HOW TO USE THIS MANUAL

Most procedures start from standby mode, that is, when the display is as shown on the right. The value after "MEMORY" shows how

MEMORY TRANS. APR. 4. 12:25PM

SET DOCUMENT

MEMORY 100%

much memory space is remaining.

NOTE: If you start a procedure and do not enter anything at the operation panel for more than 5 minutes, the machine returns to standby mode.

Symbols

The text contains a few symbols that highlight important points or direct you towards other parts of the manual that are related to the feature currently being described.

indicates a hint (for example, indicating a page number where related information can be found).

indicates that you can access the current feature by pressing a User Function Key provided, if you have already programmed a User Function Key to perform a particular function. Using Function 35, you can program User Function Keys as short cuts to access some features. (See page 163 for more about programming the User Function Keys).

indicates that you can switch the current feature on or off using Function 81 or Function 91. Some features must be switched on before they will work.

indicates that you can operate this feature with an OMR Sheet as well as from the operation panel. (See page 166 and the pages following for full details concerning OMR Sheets.)

HOW TO USE

THIS MANUAL

HOW TO USE THIS MANUAL

STORING TELEPHONE NUMBERS

To dial a telephone number or store it as a Quick Dial or Speed Dial, type it into the machine at the ten-key pad on the operation panel.

STORING NAMES AND LABELS

You can enter names using the Quick Dial Keys. Use Quick Dial Keys 01 to 26 for the letters of the alphabet (or 33 to 58 if the quick dial label plate on the operation panel is flipped over to the right), and use Quick Dial 30 (or 62) as a spacebar. The letters are printed on the surface of each key. If you wish to enter a digit from 0 to 9, use the ten-key pad.

The cursor appears on the screen as a black dash below the cursor position. If you wish to move the cursor while editing a name or number, press the ← and → arrows on the circular scroll key on the operation panel. If you wish to enter a punctuation mark or symbol, use Quick Dial 31 (or 63). See "Punctuation Marks and Symbols" on the next page for more details.

Quick Dial 32 (or 64) can be used as a Shift key, to select upper or lower case letters.

KEY DESCRIPTION KEY DESCRIPTION KEY DESCRIPTION

01/33 A 12/44 L 23/55 W 02/34 B 13/45 M 24/56 X 03/35 C 14/46 N 25/57 Y 04/36 D 15/47 O 26/58 Z 05/37 E 16/48 P 27/59 06/38 F 17/49 Q 28/60 07/39 G 18/50 R 29/61 08/40 H 19/51 S 30/62 Space 09/41 I 20/52 T 31/63 Punctuation Marks 10/42 J 21/53 U and Symbols

11/43 K 22/54 V 32/64 Shift key (see p. 8)

Not used

HOW TO USE THIS MANUAL

Punctuation Marks and Symbols

SELECT P 1/5

If you press 31 or 63 while entering a label, a menu of symbols will appear, as

1! 2" 3# 4$ 5% 6& 7’ 8( 9)

shown on the right.

❐ To select a symbol, press the required key on the ten-key pad. For example, if

you wish to enter a ’#’, press 3 . Then move the cursor forward with the scroll key so that you can enter the next letter, digit, or symbol in the item that you are typing into the display.

❐ If the symbol that you need is not on the screen, scroll through the pages of

symbols with the ↑ and ↓ keys.

TO CANCEL

Shift Key

As shown in example C on page 5, ’ABC’ can be seen in the bottom right of the display while you are inputting a label. This indicates that upper case letters will be stored. If you wish to input lower case letters, press 32 or 64 . The ’ABC’ will change to ’abc’, and the letters that you type in will be stored as lower case letters. To change back to upper case letters, press 32 or 64 again.

IF YOU MAKE A MISTAKE

If you make a mistake when inputting a name or number, either:

❐ Press No to erase the entire name or number and start again. ❐ Press Clear to erase the last letter or digit that you entered.

If you enter the wrong function number, either:

❐ Press No then input the correct function number. ❐ Press Function to return to standby mode and start again.

If you dialed the wrong number, either:

❐ Press No . If scanning has already begun, press Stop . ❐ If you already programmed the number into the machine by pressing Yes,

remove the document from the document feeder and start again, or use the destination reviewing feature (option 08) to cancel that particular destination only (see page 52).

HOW TO USE

THIS MANUAL

HOW TO USE THIS MANUAL

ON/OFF SWITCHES AND USER PARAMETERS

Some of the features in this machine can be switched on or off, and some of them do not work unless they are switched on first. Other features can be adjusted in various ways. Each adjustment or on/off switch is explained in the relevant sections of the manual.

There are two user functions to help you adjust these features and switch them on/off.

❐ Function 81 (On/Off Switches) ❐ Function 91 (User Parameters)

On/Off Switches

This feature allows you to switch some of the major features of the machine on or off. The overall procedure is explained below. However, each of the adjustments that can be made using this procedure are explained in the relevant parts of the manual.

As well as a series of on/off switches, Function 81 allows access to the following features.

❐ Telephone Line Type

DP: Pulse Dial TT: Touch Tone

❐ Halftone Type

SPD MODE: The machine will use the Basic Halftone Process STD MODE: The machine will use the higher quality Error Diffusion Process.

1. Function 6 0 2 2 2 2

8 1

PSTN LINE TYPE SELECT

DP TT

YES

TO END

The first displayed item is the telephone line type: DP = Pulse Dial, TT = Touch Tone. In the above display, TT is currently selected.

2. Scroll through the list of features with ↑ and ↓ until the required fea ture appears. Example: Authorized Reception press ↓ once.

AUTHORIZ.RX SELECT

ON OFF

YES

TO END

HOW TO USE THIS MANUAL

3. Change the setting by using ← or → .

AUTHORIZ.RX SELECT

ON OFF

YES

TO END

4. Either:

❐ Change another setting: Go to step 2. ❐ Finish: Yes Function

A table showing the order of appearance of the switches is given below. Some of these switches may not be seen depending on the options that you have installed with the machine (1:Optional Memory or hard disk required, 2: Optional paper feed unit required, 3: Optional printer interface kit required). *:This only appears if you have asked a service technician to switch RDS on.

Feature

Telephone Line Type None Halftone Type 8 times Authorized Reception Once Daylight Saving Time/Summer Time 9 times Memory Lock Forwarding Specified Cassette Selection Power Saver 5 times RDS * 6 times Confidential File Report

↓

Twice File Retention Time 10 times 3 times Cassette used for Printer Mode 4 times

7 times

Feature

↓

11 times

User Parameter Settings

A wide range of features can be switched on or off by using the User Parameters. However, this feature is more difficult to use than the On/Off Switches. The switches and adjustments are presented on the screen as rows of digits. Each digit can be either 0 or 1. Each feature is allocated one or more digit. The value of the digit determines the status of the feature.

The overall procedure is explained below. However, each of the adjustments that can be made using this procedure are explained in the relevant parts of the manual.

1. Function 6 0 2 2 2 2

9 1

❐ At this time, you can print a User

Parameter List if you press → Start .

USER PARAMETER PRINT LIST DEFAULT: 01000000 SWITCH00: 01000000

YES

TO END

HOW TO USE

THIS MANUAL

HOW TO USE THIS MANUAL

2. The current settings for switch 00 are now displayed on the bottom line of the display. If the settings for this switch are the way that you want them, go to step 4.

❐ The top line shows the settings normally seen in a machine just delivered

from the factory.

3. To change the required setting, press a number from 0 to 7 corresponding to the digit that you wish to change.

Example: 0 . The value of the digit changes, in this case from 0 to 1.

USER PARAMETER PRINT LIST DEFAULT: 01000000 SWITCH00: 01000001

YES

TO END

Each switch contains 8 digits, which act as on/off switches for various features. The digits are numbered from 7 to 0; the setting of digit 7 is shown at the left side of the display and digit 0 is at the right.

4. Either:

❐ Scroll through the switches with ↑ and ↓ until the required switch

appears. Then go to step 3.

❐ Finish: Yes Function

The user parameter switches are outlined below.

Switch 00 - Home position settings

Digit Purpose

1 2

3 4

7 Halftone 0: Off 1: On

Stamp 0: Off

1: On (successfully scanned documents will be marked)

Resolution Digit 2 Digit 1 Setting Digit 2 Digit 1 Setting

0 0 Normal 1 0 Darken 0 1 Lighten 1 1 Do not use this.

Resolution Digit 4 Digit 3 Setting Digit 4 Digit 3 Setting

0 0 Standard 1 0 Super Fine 0 1 Detail 1 1 Do not use this.

Transmission mode 0: Memory transmission

1: Immediate transmission

If you change any of the contrast, resolution, transmission mode, stamp, or halftone settings before making a transmission, then: 0: The setting(s) will not return to the home position after the transmission. 1: The setting(s) will return to the home position after the transmission.

HOW TO USE THIS MANUAL

Switch 01 - Printing of various items on received messages

Digit Purpose

Mark to be printed at the receiving side to distinguish messages that are sent from your machine when it is acting as a forwarding station (Memory card or hard disk

required) 0: Off 1: On

Forwarding mark:

1 2 Reception time 0: Off 1: On

3 TSI printing 0: Off 1: On 4 Checkered mark 0: Off 1: On

6, 7 Do not change these settings.

Center mark 0: Off 1: On The center mark is not printed when the machine is used for making copies

Printing of the Command Information Line (ISDN kit required)

0: Off 1: On

This has the same effect as the TTI On/Off setting.

Switch 02 - Automatic printing of reports

Digit Purpose

0 1 Do not change this setting.

2 Memory storage report 0: Off 1: On 3 Polling reserve report (polling reception) 0: Off 1: On 4 Polling result report (polling reception) 0: Off 1: On

5 6 Polling clear report 0: Off 1: On

7 TCR 0: Off 1: On

Transmission result report (memory transmission)

0: Off 1: On

Transmission result report (immediate transmission)

0: Off 1: On

Switch 03 - Automatic printing of reports, Various

Digit Purpose

Inclusion of part of the image on the following reports: Transmission Result Report,

1 Do not change this setting. 2 Transfer Request by Tone Dial 0: Disabled 1: Enabled 3 Secure Transmission home position 0: Off 1: On 4 Batch Transmission home position 0: Off 1: On 5 Specified Image Area home position 0: Off 1: On

6 to 7 Do not change these settings.

Memory Storage Report, Polling Clear Report, Communication Failure Report, Transfer Result Report, Transmission Deadline Report, Polling Confirmation List 0: No 1: Yes

HOW TO USE

THIS MANUAL

HOW TO USE THIS MANUAL

Switch 04 - Various

Digit Purpose

0 1

2 Auto reduce 0: Off 1: On 3 Do not change these settings. 4 5 Restricted Access 0: Off 1: On

Do not change these settings.

Service Report Transmission 0: Disabled 1: Enabled If this is set to 1, store your dealer’s fax number in Quick Dial Key 63. Then, when you need to order toner, use the procedure on page 227. If you wish to use Quick Dial 63 for a number other than that of your dealer, set this bit to 0. Quick Dial Key 63 can now be programmed in the same way as other Quick Dial Keys. However, you will not be able to use the Service Report Transmission feature.

Ordering Toner 0: Disabled 1: Enabled If this is set to 1, store your dealer’s fax number in Quick Dial Key 64. Then, when you need to order toner, use the procedure on page 197. If you wish to use Quick Dial 64 for a number other than that of your dealer, set this bit to 0. Quick Dial Key 64 can now be programmed in the same way as other Quick Dial Keys. However, you will not be able to use the Ordering Toner feature.

Switch 05 - Various

Digit Purpose

0 Substitute reception 0: Off 1: On 1 2 Two in One 0: Off 1: On

3 Memory reception if no RTI or CSI received 0: Possible 1: Not possible

4 to 7 Do not change these settings.

Reverse order printing (Memory card or hard disk required)

0: Off 1: On

Switches 06 and 07 - Do not use

GENERAL PRECAUTIONS

WARNING: Do not attempt any maintenance or troubleshooting other than

that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

POWER AND GROUNDING

Pay attention to the following.

Power Supply

1. Power requirements: 115 V, 60 Hz

2. Insert the power plug securely into the wall socket.

3. Make sure that the wall outlet is near the machine and readily accessible.

4. Do not connect other equipment to the same socket.

5. Do not step on or set anything on the power cord.

6. Do not connect other equipment to the same extension cord.

7. Be sure that the power cord is not in a position where it would trip someone.

8. The wall outlet must be easily accessible.

Grounding

Ground the machine and the lightning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning protection circuit for the machine requires the machine to be properly grounded. If proper grounding is provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

COLD WEATHER POWER-UP

GENERAL

PRECAUTIONS

Avoid raising the room temperature abruptly when it is below 57°F, or condensation may form inside the machine.

1. Raise the room temperature to 68°F at less than 18°F per hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

Do not use the machine near a humidifier.

THUNDERSTORMS

GENERAL PRECAUTIONS

With proper grounding, about 90% of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord.

Note for users with no hard disk

All fax messages stored in the memory may be erased if power is switched off for more than an hour.

GENERAL PRECAUTIONS

COPY PAPER

❐ 15-20 lb. copy paper is recommended: letter or legal sizes are the most

commonly used

❐ Do not use damp paper, or copies will be defective. ❐ Do not touch copy paper if your fingers are wet or oily; fingerprints may appear

on the copy.

❐ Keep paper in a vinyl bag if it will not be used for a long time. ❐ Store in a cool dry place. ❐ Store flat. Do not stand upright. ❐ The following materials cannot be used in the paper trays: Post cards, Tracing

paper, OHP sheets, Adhesive labels

❐ Do not overload the paper trays. ❐ If multi-sheet feeding occurs or dog-eared copies are made when using

recycled paper in the paper tray, fan the recycled paper and load it in the paper tray again.

TONER CARTRIDGES

❐ Store in a cool, dark place. ❐ Never store where they may be exposed to heat. ❐ Keep out of the reach of children. ❐ Do not eat toner. ❐ Do not lay heavy objects on toner cartridges. ❐ Do not incinerate toner or toner containers. Toner dust may cause flashback

when exposed to an open flame.

OPERATING PRECAUTIONS

❐ While the machine is in operation, do not turn off the main switch or unplug the

power cord.

❐ Keep corrosive liquids, such as acid, off the machine. ❐ Do not allow paper clips, staples, or other small metallic objects to fall inside

the machine.

❐ The fusing unit may be very hot. Be careful when handling it.

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