Ricoh Fax22 User Manual

RICOH FAX22

Automatic Paper Cutter
Answering Machine Interface

Full Featured Telephone

with Speakerphone

CONTENTS

1. PRECAUTIONS

1-1

Power and Grounding

1-2

Cold Weather Power-up

1-3

Thunderstorms

14

Copy Paper

2. COMPONENT GUIDE ● eooeeeoeae@e*oeeeooeooo●oeoooooooobeooeoooooo 3

3. ACCESSORIES

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3-1 List of Contents **e*mmm****** ***** ****. ***** ***m* eea***m m**e. *mmm*. *e*m*m*m* elm****** e**** ***a*
3-2 Installation Requirements
3-3 Assembly

3-3-1 Install the printer paper ●*********O*ee*****m*****O***Oa***..*******..**************

3-3-2 Assemble the trays .................................................................... ‘7

3-3-3 Ringer and speaker volume controls

3-3-4 Connect the power and telephone line ....................................

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1

2
2
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4

4
5
6
6

8

9

40 OPERATION PANEL

●

RECOMMENDED TYPES OF

5

DOCUMENT

6 ●

ROUTINE OPERATION

Basic Transmission

6-1

Reception 9****9*e*a**********ea*******0******a******mmm*O*****e****9******99***9****m*ame*m**0*******

6-2

Ringing Telephone and Buzzers

6-3

6-4

Replacing the Printer Paper

6-5

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7

SPECIAL FEATURES

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7-1 Polling ●**************************● **O*********.*************● ****************.****************●********22

7-1-1 Polling Reception .......................................................................

7-1-2 Polling Transmission

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10

12

14

14

18

19

20

21

22

22

1

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CONTENTS

7-2 Send Later Transmission
7-3 Voice Request
7-4 Immediate Redial

8. FUNCTIONS AND PROGWMING . . . . . . ..o..000..o... 28

Printing the TCR – F 01*0**************0*9***O*m*e*******OOO**mm*0*0*******e***900,0*m

8-1

Setting the Ring Number – F 02

8-2
8-3

Telephone Line Type Setting – F 03
TllI – Transmission Terminal Identification

8-4

84-1 TelephoneNumber Setting – F 04
84-2 Name / Logo Setting – F 05

8-5

Disable lTI Function Setting – F 06

8-6

Printing the Telephone List – F 07

8-7

Clock Adjustment – F 08

8-8

Printing the Function List – F 09

8-9

Storing Quick Dial and Speed Dial Numbers ......................... 40

8-9-1 Quick Dial
8-9-2 Speed Dial *a****eOOm*O*Oea*O***e*****0*0aammme**********eOeaea*O**O***e***mee0**0*ae90*a**m*

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25

26

27

29

30

31
32
33
34

36
37
38

39

40

41

9. OTHER FEATURES

9-1

External Telephone Jack

9-1-1 Communication with an External Telephone ........................... 42

9-1-2 Communication with an Answering Machine

Hands - free Receiving

9-2
9-3

Placing a Call on Hold
Using Your Machine As A Copier

9-4

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1o-1
10-2
10-3
10-4

Misfeeds

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Operating Diftlculties 9**8****00**********mm*0a**OO*e********OeOae*m**ease******9*ma***046

Error Messages
Alarms

10-5

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43
43
44

45

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11. REFERENCE MATERIAL

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11-1 Specifications
11-2 Glossary

12. OFFICIAL NOTICE TO USERS

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111

1. PRECAUTIONS

—

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Do not attempt any maintenance or troubleshooting other than mentioned

in this manual.

1-1 Power and Grounding

Read the “Important Safety Instructions” at the front of this
manual before proceeding.

Pay attention to the following.

1.

Power requirement:

2.

Insert the power plug securely into the wall socket.
Do not comect other equipment to the same socket.

3.

Do not step on or set anything on the power cord.

4.

Do not connect other equipment to the same extension cord.

5.

Be sure that the power cord is not in a position where it would trip

6.

someone.
Grounding

7.
Proper grounding is to the ground terminal of the power outlet.
Be sure that the ground terminal of the power outlet is properly
grounded.

120 ~ 15 Vac, 60 Hz.

—

The lightning protection circuit for the machine requires the machine

to be properly grounded.
of lightning damage can be prevented. For safety, be sure to connect
the machine to a three-morw wounded outlet.

If proper grounding is provided, about 90%

1 WV

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1. PRECAUTIONS

1-2

Cold Weather Power-up

Avoid raising the room temperature
abruptly when it is below 40 C
[39 ‘F], or condensation may form inside
the machine.

1. Raise the room temperature to 200 C
[ (i&F] at less than 100 C [18°F] per
hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

Do not use the machine near a humidifier.

1-3

Thunderstorms

With proper grounding, about 90% of
lightning damage can be prevented.
However, if possible, during severe
electrical storms turn the power switch
off and disconnect the power cord and
telephone line cord.

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1-4 Copy Paper

FAX PAPER TYPE 30 AS (98 ft.)

is recommended. Thermal paper is
discolored by heat or chemicals.
Handle with the following precautions.

● Unused paper

1)

Store in a dry, cool, dark place.
Do not use adhesive or writing materials containing alcohol or other

2)
organic solvents.

Avoid contact with films or adhesive tapes containing plasticizers.

3)

Avoid contact with diazo photosensitive paper.

4)

When a copy gets wet, dry it by pressing gently with soft cloth or

5)
tissue.

Do not scratch or rub with hard materials.

6)
Do not copy with a mercury lamp diazo copier.

7)
Make a photocopy if the information is to be kept for

8)

a long time.

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2

2. COMPONENT GUIDE

THERMAL PAPER TRAY ~

DOCUMENT

\

TRAY

ASE BUTTON

For pluggable equipment the socket-outlet shall be installed near
the equipment and shall be easily accessible. —

3

3-1 List of Contents

1) Facsimile Unit

3. ACCESSORIES

7) Line Cord ( Short)

2) Document Tray Set

3) Thermal Paper Tray

4) Handset Cradle Set

5) Handset

6) Coil Cord

8) Line Cord ( Long)

9) Operator’s Manual

10) Quick Dial Label
(Please attach under the Quick Dial Keys)

11) Response Card

12) Thermal Paper

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(4) Handset Cradle Set

(5) Handset

(1) Facsimile Unit

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(2) Document Tray Set

(3) Thermal Paper Tray

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(6) Coil Cord

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(8) Line Cord (Long)

(10) Quick Dial Label

(7) Line Cord (Short)

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(9) O~erator’s Manual

. .

(11 ) Response Card

(12) Thermal Paper

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4

3. ACCESSORIES

3-2 Installation Requirements

Lucation
Now, you have to choose a suitable location for the machine.

For the best possible performance, install your machine in a place

which satisfies the following conditions.

—

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●Not exposed to direct sunlight.

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Well ventilated (air turnover

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least three times per hour).

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● Level.

—-

.Away from other electr~nic

equipment to avoid interference. ,

—

● Away from areas containing corrosive gas.

● Dust-free.

● Condensation-free.

.Temperature 5°C/410F to 35° C/ 950F.

● Humidity 40 to 70 % RH (do not install near a humidifier).

● Away from heaters and air conditioners, to avoid sudden changes of

temperature.

● Within 5 yards of a three-pin grcnmded power outlet (120 Volts, 60 Hz).

—.—— __

● Not subject to vibration.

1

● With clearance.

----4

—

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———

3. ACCESSORIES

3-3 Assembly

3-3-1 Install the thermal paper

1. Press the release button, and
open the top cover.
See Figure 1.

2. Remove the protective sheet of
paper from inside the machine.
See Figure 2.

Figure 1

3. Set the thermal paper in the
machine with the leading edge
feeding from the top of the
roll and to the rear of the
machine.
See Figure 3.

4.

Pull out the leading edge about

15 cm [6 inch ] and insert it under
the guide plate (which is labeled
in green) to the rear of the platen
roller.
See Figure 4.

Figure 2

~——- n “ ‘-–-–—

— -—

Figure

.—

Figure 4

3

————

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5. Close the top cover.

A paper cycle is made automatically.

NOTE:

If there is no paper cycle, check that the roll is installed correctly.

3-3-2 Assemble the trays

1. Thermal Paper Tray:

— —

*Mount the tabs on the thermal paper tray into the slots in the

thermal paper holder.

3. ACCESSORIES

*The tray will position itself at a 45 °angle.

2. Document Tray:

— .—

I

“Insert the slots of the document tray upright onto the braces of

the facsimile.

—.

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*Fold back the

tray support.

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tray and let it rest on the

7

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3. ACCESSORIES

3-3-3 Ringer and speaker volume controls.

The ringer volume and speaker-phone volume may be adjusted by
controls on the side of machine.

TELEPHONE HANDSET

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RINGER VOLUME CONTROL

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3. ACCESSORIES

3-3-4 Connect the power cord and the telephone line – Refer to section 1-1

● Connecting the power cord

Make sure that the power switch on the rear of the machine is turned
off, then connect the power cord to an AC wall outlet as shown below.

NOTE

1. Avoid using the same AC wall outlet for this unit and other
equipment.

2. Avoid comecting the same line for this unit and another telephone or
facsimile unit. However, you can connect an another telephone set to
the rear of the machine.

Use a dedicated three pin grounded wall outlet,

I

POWER SWITCH

CONNECT THE LONG MODUIJ4R

CORD TO THE LINE JACK
AND THE OTHER END TO A STANDAR[
TELEPHONE LINE JACK (PSTN)

MODUIAR RJ1 lC JACK

POWER CORD

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ANSWERING MACHINE

I

CONNECT THE SHORT LINE

CORD TO THE BACK OF
THE BASE OF lHE TELEPHONE
AND TO THE PHONE JACK

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CONNECT YOUR ANSWERING

- MACHINE OR AN EXTERNAL
TELEPHONE TO THE ANS JACK

9

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4. OPERATION PANEL

1 679 8 13

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1

4

2

3 10

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Name Function

1. LCD: Displays the current time, operation mode, messages,
operation guides, etc.

2. FUNCHON key: Press to enter the programming mode.

3. QUICK DIAL keys: Use to input a single phone number with one touch.
(1 to 8)

4. F~IJAUTO key:

For telephone mode, fax mode, or auto mode

selection.

5

‘

* TEL: When in Tel mode you will only be able to receive telephone calls.

However, when an answering machine is hooked up to your machine, the
remote facsimile can leave a message and send a fax by pressing #, 2.

* FAX Mode - Your machine will receive fax transmissions automatically

when in this mode. However, if you would like to use the telephone to
receive calls increase the ring number setting. (See Page 30)

* Auto Mode - When in this mode, your fax messages will be received

automatically. However, if your machine detects an incoming telephone
call, it will emit a 14 second alarm tone so that you can answer
the telephone.

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10

4. OPERATION PANEL

‘--1

—-

Name

.——

1

Function

—

‘“--’T-

5. DARKEN key:

-+--- ‘-

6. HALITONE key:

Use this key for light originals.

Use this key for photographs.

1-

7. DETAIL key: print.

8. SPEED

9. VOICE

10. PAUSE/REDIAL

——.

DIAL key:

REQUEST During communication, press this key

key:

Use this key for drawings or smal

-A-.....----

Use this key for programming the
numbers.

voice contact with the other terminal’s operator
after communication.

—..-

When entering a telephone number, press this

key when you need to enter a pause. Also, press
this key when you want to redial the last number
that was dialed.

20 speed dial

to request

-

+

—

11. SPEAKERPHONE

——.

12. HOLD key:

13. Numerical keypad:

4. STOP

15. START/COPY key:

key:

Press this key to use the speakerphone function.key:

-- —

——

Press this key to place the other party on hold.

These keys are used to dial or enter a telephone

number , or a speed dial code.

Stops the operation and returns
standby.

Use this key to start transmitting, receiving,
copying, or when confirming a function mode

setting.

— — .—

—

the

—.—

—

machine to

11

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5. RECOMMENDED TYPES OF DOCUMENT

Before transmitting, make sure that your document meets the following
requirements.

● Appropriate size

Width

I

Length 105 mm to

Thickness

[

148 mm to

[5.8inch to

[4.1

inch to

0.05 mm to
[ 2 roils to

216 mm

8.5 inch]
600 mm

23.6 inch]

0.15 mm
6 roils]

J

If the document is too short, enlarge it with a copier.
If the document is too long, divide it into two or more sheets.

● Written clearly – Small, faint characters may not be transmitted clearly.

● Do not send damaged documents.

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5. RECOMMENDED TYPES OF DOCUMENT

DOCUMENTS MUST NOT CONTAIN THE FOLLOWING ITEMS.

● Do not send photocopies that were made with a copier that

uses silicone oil.

13

Nl(mMr

6. ROUTINE OPERATION

Basic Transmission

6-1

Before transmission, refer to page 31 to program your line type (i.e. Pulse
or Tone) and page 32

– Preparation –

to program your transmission terminal identification.

1. Make sure that the
status (the machine

or AUTO mode).

2.

Carefully place the document(s) into the feeder face down along the
guide.

● Do not insert more than 10 pages at once.

● Loosen any pages stuck together.

● Align the leading edges.

● Adjust the guide to the document width.

● Transmit sheets of different width separately.

NOTE:

1. Refer to page 12 and 13 to make sure that your document is suitable for use.

2. Documents may also be fed in manually, one at a time.
During transmission, the next sheet must be placed in the feeder.

3.

You can select “DETAIL”, “HALITONE”, and

“DARKEN” modes for transmission if necessary.

Press the “DETAIL”,

the “DETAIL”, “HALFI’ONE”, and “DARKEN” indicators turn on.

Detail: Documents with small print or fine details.
Halftone: Documents containing photographs; transmission will be

slower.
Use the “Detail” setting with Halftone for best reproduction.

Darken:

Use the DARKEN key for documents with faint characters.

machine is in stand-by ­can be in FAX, TEL

“HALITONE”, and “DARKEN” keys to have

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If you are in doubt as to the suitability of the settings:

1. Press the START/COPY key to make a copy.

2. Check the copy quality and change the settings if necessary.

1

14