Ricoh FAX2050L User Manual
Five Dedrick Place • West Caldwell, NJ 07006
973-882-2000
Read this manual carefully before you use this product and keep it handy for future
reference. For safety, please follow the instructions in this manual.
FAX2050L
Operator Instruction Manuals
FAX2050L BASIC
FAX2050L ADVANCED
FAX2050L
Basic Features
Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Information in the Advanced Features manual before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Notes:
Some illustrations might be slightly different from your machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Laser Safety:
The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit
in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite
equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser
chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis
and laser subsystems to the factory or service depot when replacement or the optical subsystem is required.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
Ricoh shall not be responsible for any damage or expense that might result from the use of parts other
than genuine Ricoh parts in your Ricoh office product.
Important
Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating
the machine.
Power Source:
115V, 60Hz
Please be sure to connect the power cord to a power source as above. For details about power source,
see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.
Declaration of Conformity
Product Name: Facsimile
Model Number: FAX2050L
Responsible party: Ricoh Corporation
Address: 5 Dedrick Place, West Caldwell, NJ 07006
Telephone number: 973-882-2000
This device complies with part 15 of FCC Rules.
Operation is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. this device must accept any interference received,
including interference that may cause undesired operation.
USA
❖
FCC Requirements
1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label
that contains, among other information, the FCC registration number and ringer equivalence
number (REN) for this equipment. If requested, this information must be provided to the telephone company.
2. This equipment uses the following USOC jack: RJ11C
3. The REN is used to determine the quantity of devices which may be connected to the telephone
line. Excessive REN's on the telephone line may result in the devices not ringing in response to
an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0).
Contact the telephone company to determine the maximum REN for the calling area.
4. If this equipment causes harm to the telephone network, the telephone company will notify you
in advance that temporary discontinuance of service may be required. If advance notice is not
practical, the telephone company will notify the customer as soon as possible. Also, you will be
advised your right to file a complaint with the FCC if you believe it is necessary.
5. The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company
will provide advance notice in order to make necessary modifications in order to maintain uninterrupted service.
6. In the event of operation problems (document jam, copy jam, communication error indication),
refer to the solving problems section in this manual.
7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT
DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the
network until the problem is resolved.
8. This equipment cannot be used telephone company-provided coin service. Connection to Party
Line Service is subject to state tariffs.
❖
WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO
EMERGENCY NUMBERS:
1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.
2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.
CANADA
The Industry Canada label identifies certified equipment. This certification means that the equipment
meets telecommunications network protective, operational, and safety requirements as prescribed in
the appropriate Terminal Equipment Technical Requirements document(s). The department does not
guarantee the equipment will operate to the user's satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions
may not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by the supplier.
Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the
telecommunications company cause to request the user disconnect the equipment.
User should ensure for their own protection that the electrical ground connections of the power utility,
telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.
Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.
The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the
maximum number of terminals allowed to be connected to a telephone interface. The termination on
an interface may consist of any combination of device subject only to the requirement that the sum of
the Ringer Equivalence Numbers of all the devices does not exceed 5.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
a means POWER ON.
b means POWER OFF.
Copyright © 2000 Ricoh Co., Ltd.
How to Read This Manual
R
R
How to Read This Manual
Symbols
In this manual, the following symbols are used:
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Advanced Features manual.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section in the Advanced Features manual.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before operating.
Note
This symbol indicates precautions for operation, or actions to take after misoperation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
{}
Keys built into the machine's operation panel.
i
TABLE OF CONTENTS
Manuals for this machine ......................................................................... 1
Basic Features (This Manual) ....................................................................... 1
Advanced Features....................................................................................... 1
1.Introduction
Part Names................................................................................................. 3
Operation Panel ......................................................................................... 5
Symbols and Conventions Used in This Manual.................................... 7
2.Faxing
Types of Transmission ............................................................................. 9
Suitable Document Types....................................................................... 10
Memory Transmission and Immediate Transmission.......................... 11
Memory Transmission ................................................................................. 11
Canceling a Memory Transmission............................................................. 14
Immediate Transmission ............................................................................. 15
Canceling an Immediate Transmission....................................................... 15
Very Fine Detail Faxing ........................................................................... 16
Resolution and Shading .............................................................................. 16
Reception Modes..................................................................................... 17
Switching Between Fax and Telephone Mode............................................ 17
3.Setup
Initial Settings and Adjustments............................................................ 19
Initial Settings (Function 61)........................................................................ 19
Storing and Editing Fax Numbers (Functions 31 & 32) ....................... 22
Storing, Editing and Erasing Quick Dial Numbers (Function 31) ................ 22
Quick Dial Label .......................................................................................... 23
Storing, Editing and Erasing Speed Dial Numbers (Function 32) ............... 23
Storing and Editing a Group of Fax Numbers (Function 33)............... 25
Erasing Groups ........................................................................................... 27
Programming the Group Key ...................................................................... 28
Entering Characters ................................................................................ 29
Entering Symbols........................................................................................ 29
Wild Cards................................................................................................... 29
ii
4.Troubleshooting
Loading Paper in the Main Cassette...................................................... 31
Adjusting the Volume and Sounds the Machine Makes (Function 92)
If an Indicator Lights on the Operation Panel....................................... 36
Communication Problems...................................................................... 37
Clearing a Document Jam ...................................................................... 38
Clearing a Copy, Fax, or Print Jam........................................................ 39
Main Machine.............................................................................................. 39
Cassette Entrance....................................................................................... 41
Upper Rear Unit .......................................................................................... 42
Error Messages........................................................................................ 44
Solutions to Common Problems............................................................ 46
INDEX........................................................................................................ 50
... 34
iii
iv
Manuals for this machine
There are the Basic Features manual and the Advanced Features manual for this
machine. Please consult the manual that suits your needs.
Basic Features (This Manual)
The Basic Features manual explains the most frequently used fax functions and
operations.
Advanced Features
The Advanced Features manual describes more advanced functions, and also
explains settings for key operators.
❖
Chapter 1 Advanced Transmission Features
Explains about sending at a specific time without having to be by the machine
and also taking advantage of off-peak telephone line charges.
❖
Chapter 2 Communication Information
Explains about erasing a fax message stored in memory and checking the contents of any files in memory.
❖
Chapter 3 Transmission Features
Explains about useful features for transmission. You can find out about dialing numbers easily.
❖
Chapter 4 Reception Features
Explains about reception features. You can find out about receiving messages
in telephone mode, and printing with the Reverse Order Printing function for
easier document distribution.
❖
Chapter 5 Copying
Read this chapter when you would like to know about copying operations
and functions.
❖
Chapter 6 Facsimile User Tools
Explains about programming frequently used functions for Quick Dial Key
and User Function Key.
❖
Chapter 7 Key Operator Settings
Explains about functions the key operator handles. You can find out about
setting up the phone line type, and how to store the Memory Locked ID and
the Confidential ID.
1
❖
Chapter 8 Troubleshooting
Explains about clearing a Jam in the optional second cassette, and reading error reports. When these reports are printed out, check the report and take the
appropriate action.
❖
Chapter 9 Maintaining Your Machine
Explains about loading paper in the optional multipurpose feeder, cleaning
the rollers and scanner and so on.
❖
Chapter 10 Installation
Explains about the machine environment and installation.
❖
Chapter 11 Appendix
You can check the different options and specifications for this machine.
2
Part Names
TSTH060N.eps
1. Introduction
1. Second Paper Cassette (Option)
The optional Second paper cassette holds
more paper.
2. Main Paper Cassette
The main paper cassette holds copy paper.
3. Print Delivery Tray
Copies, incoming faxes, and prints are
delivered here.
4. Document Delivery Tray
Scanned documents are stacked on the
document delivery tray.
3
1
Introduction
5. Main Switch
The main switch turns your machine on
and off.
6. Operation Panel
Key panel for operating the machine.
7. Handset (Option)
8. Document Guide
Match the document guide to the size of
your original documents.
9. Document Table
Document table holds up to 30 sheets
which are fed one at a time. Place your
original documents here.
10. Multi-purpose Feeder (Option)
Multi-purpose Feeder can be loaded with
various kinds of printable media.
11. Front Cover Release Lever
Pull this catch to release the front cover.
12. Front Cover
4
Operation Panel
Operation Panel
TSTS020N.eps
1. Add Paper indicator
Lights when a cassette is empty.
2. Add Toner indicator
Blinks when toner is about to run out and
lights continuously when toner has run out.
3. Check Display indicator
Check Display
The
you to read the display.
indicator lights to tell
4. Receive File indicator
Receive File
The
incoming message was received into
memory. Blinks when confidential reception file or memory lock file is stored in
the memory. (see P.36 “If an Indicator
Lights on the Operation Panel”).
5. {
Resolution
The Resolution/Halftone is indicated by
these three indicators and can be changed
{
by the
Resolution
tor is not lit, Standard is selected.
indicator lights when an
} key.
}
key. When the Indica-
6. Memory key/ indicator
key.
Memory
indicator is on, then
{
Memo-
When the
memory transmission is in effect, if it is
off, immediate transmission is in effect.
Switch between the two with the
}
ry
7. Control Panel Display
The Liquid Crystal Display guides you
through tasks and informs you of the
state of the machine. Messages appear
here. The display consists of two 20-character lines.
8. {
Speed Dial/Tel Directory
Press the
ing Speed Dial or the Telephone Directory Feature.
9. {
The
when you are dialing or storing a fax
number. Or, press the key to redial the
last number dialed. (The redial feature
does not work once you have started dialing a new number.)
{
Speed Dial/Tel Directory
Pause/Al Redial
{
Pause/Al Redial
} key
}
key us-
} key
}
key inserts a pause
10. Arrow keys
T {
}
accept
Yes
}
U {
No
W
scroll left/
selection screen for each cassette will appear.
V
scroll right/
the options.
reject/
{
Help
{
Paper Size
{
Option
}
Print help list
}
The paper size
}
Press to access
1
5
Introduction
1
11. Manual Receive indicator.
Lights when the reception mode is Telephone.
12. {
Energy Saver
Hold the button a few seconds to start or
end the energy saver mode.
13. {
Press this to copy the document now in
the feeder.
14. {
Press this to select the reception mode
(Tel or Fax).
15. {
Press the
digit code to access functions 11 to 53.
(For Functions 61 to 95, enter 6, and then
the access code.)
16. {
Press the
sion or a document scanning, and a reception or to stop a long copy run. The
machine will print out the sheet being
printed and then stop.
17. {
Press the
} key
Copy
Reception Mode
Function
{
Function
} key
Stop
{
} key
Start
{
Start
} key
} key
} key
}
key and enter a two
}
key to stop a transmis-
Stop
}
key to start all tasks.
18. Ten key pad
Use the ten key pad (sometimes called
the ten keys) to dial fax numbers, to enter
the numbers of copies, etc.
19. {
On Hook Dial
Press the
phone call from the keypad without having to lift the phone or handset off the
hook (phone or handset option needed).
20. {
Clear
Press the
character or digit entered, or use the left
and right arrow keys to move the cursor
and then press Clear to erase whatever is
at the cursor.
21. {
Quick Dial
} key
{
On Hook Dial
} key
{
}
key to erase the last
Clear
} keys/ {
}
key to dial a
User Function
keys.
There are 30 Quick Dial keys. Use them to
store individual fax numbers (see P.22
“Storing and Editing Fax Numbers (Functions 31 & 32)”) or groups (see P.25 “Storing and Editing a Group of Fax Numbers
(Function 33)”). You can also use these
keys to enter characters (see P.29 “Entering Characters”). In addition you can reg-
ister Quick Dial 29 as the Dial Option key
(see Chapter 3, “Assigning the Dial Option key” in the Advanced Features manual.) You can also use Quick Dial 30 as a
Group key (see P.28 “Programming the
Group Key”).
You can store a combination of settings
that you use frequently in the two User
Function keys (F1, F2). When you press a
User Function key, it lights to show you
that it is selected.
}
6
Symbols and Conventions Used in This Manual
Symbols and Conventions Used in This
Manual
❖
Documents:
A document is anything you put
on the feed table of your machine
whether you are faxing it or copying it.
❖
Prints:
A print is anything that comes out
of the machine: a fax message you
received or a copy you made.
❖
Procedures:
Procedures are described step by
step. Perform them in order. When
you see a display, it always shows
what comes after performing the
step it accompanies. Other illustrations accompanying steps help
you find the right key, or show you
how to perform the step.
A This is a step in a procedure.
THIS CORRESPONDS TO
THE LCD DISPLAY.
1
7
1
Introduction
8
2. Faxing
Types of Transmission
There are two types of transmission.
❖
Memory Transmission
When a fax message is stored in memory , then transmission starts automatically. It is convenient when you would like to take documents back in a hurry.
You can send the same message to more than one destination in a single operation. This technique is referred to as Broadcasting.
GDRH230E.eps
Transmitter (This machine)
❖
Immediate Transmission
The machine dials immediately, and transmits the fax while scanning.
It is convenient when you would like to check whether you have successfully
connected with the other party's fax machine.
A fax message is not stored in memory.
GDRH240E.eps
Receiver
Receiver
Receiver
GDRH230E
Transmitter
(This machine)
Receiver
GDRH240E
Important
❒
If there is a power failure, the power switch is turned off, or the plug is pulled
out for more than 6 hours (1 hour when the optional memory card is installed), all files stored in memory are deleted. As soon as power is restored,
the Power Failure Report is printed to help you identify deleted files. See
Chapter 8, “Power Failure Report” in the Advanced Features manual.
9
2
Faxing
Suitable Document Types
Do not place damaged pages in the automatic document feeder.
• If pages are curled or dog eared, flatten them.
• If pages are stuck together, shuffle the stack.
• If pages are folded, torn, or patched together, make copies.
• If pages have binding files, trim the edges or make copies.
Important
❒ Do not place originals that contain the following materials in the document
feeder ;
• Crayon
• Paint
• Charcoal, soft pencil
• Glue
• Thermal paper
• Clips
• OHP Sheets, vinyl-coated paper
• Waxed paper
• Carbon paper
• Silicone oil
Note
❒ Copies made with a copier that uses silicone oil may cause a misfeed. To
avoid this, do not scan such copies until five or ten minutes after copying.
• Clearly Written
Small, faint characters may not be transmitted clearly.
• Uniform Page Size
Do not use different size documents in the same transmission.
10
Memory Transmission and Immediate Transmission
Memory Transmission and Immediate
Transmission
There are two ways to send a fax message.
• Memory Transmission
• Immediate Transmission
Memory Transmission
A Memory Transmission is convenient because:
• Fax messages can be scanned
much more quickly (you can take
your document away from the fax
machine without waiting too
long).
• While your fax message is being
sent, another user can operate the
machine (people will not have to
wait by the fax machine too long).
• You can send the same message to
more than one place with the same
operation.
• There are two kinds of Memory
Transmission: Parallel and Normal. Parallel Memory Transmission is the default.
Note
❒ If your document gets stuck while
it is being processed, press the
{
} key, and turn to P.38 “Clear-
Stop
ing a Document Jam” for instructions on how to safely remove the
original.
Make sure that the machine is in
A
standby mode for faxing.
The display should look like this:
READY 100% 10:00AM
SET DOC. OR DIAL NO.
Note
❒ If the display is blank, press the
Energy Saver key to exit Energy
Saving mode.
Fan your document stack (at most
B
30 pages: 20 lb) to make sure all
pages are loose, then square it.
TSTS010N.eps
Note
❒ All pages in your document
must be one-sided and be of the
same size.
2
11
Faxing
Speed Dial
1
0
Example: Speed Dial 10
GFDIAL2N
2
Insert the document face down
C
into the feeder until the machine
beeps. Then adjust the guides to
match the width of the document.
TSTH110N.eps
Note
❒ You can dial before you set the
document. Place the document
after you dial the number and
go to step G.
❒ Please set your document
straight in the feeder. If you set
more than 15 sheets, make sure
the ends of your document are
not skewed.
Tsms040e.eps
The display will look like this:
D
TRANSMIT OPTIONi
DIAL FAX NUMBER
If the Memory indicator is not lit,
E
press the {
Memory
} key.
TSTH110N
Dial the number in one of the fol-
F
lowing ways.
TRANSMIT Y/START
5551234kkkkkkkkkkkkk
Ten Key Pad Quick Dial
1 2 3
4 5 6
7 9
*
GFDIAL0N
Speed Dial Group
Example:
Method
Dial key 08.
Method
Dial key 30 and 1
on the ten key pad.
*1
In this example Group Dial is programmed in Quick Dial 08.
*2
In this example Quick Dial key 30
is programmed as the Group key,
and Group dial number 1 is programmed.
Note
❒ If you install the handset or an
external telephone, you can
send the message manually.
Pick up the handset and dial.
❒ If you want to erase a digit of
the phone number, press the
} key. If you want to erase
{
Clear
the entire number, press the
} key.
{
No
❒ The maximum destinations you
can dial using the ten key pad is
68. However, this limitation is
also subject to memory capacity.
07
06
*1
Quick
*2
Quick
GFDIAL1N
12
Memory Transmission and Immediate Transmission
Reference
Programming Quick Dial: see
P.22 “Storing and Editing Fax
Numbers (Functions 31 & 32)”.
Programming Speed Dial: see
P.22 “Storing and Editing Fax
Numbers (Functions 31 & 32)”.
Programming Group Dial: see
P.25 “Storing and Editing a Group
of Fax Numbers (Function 33)”.
Programming Group key: see
P.28 “Programming the Group
Key”.
Press the {
G
other number.
} key to enter an-
Yes
TRANSMIT DIAL/START
DIAL NEXT FAX NUMBER
Note
❒ Repeat steps F and G until all
destinations are entered.
❒ If you have only one destina-
tion, press the {
❒ The machine stores your mes-
sage and dials the first number
(or, if you selected Send Later, it
will return to standby mode and
the fax message will be sent at
the time that you selected).
Reference
Send Later: see Chapter 1,
“Sending at a Specific Time
(Send Later)”in the Advanced
Features manual.
Start
} key.
Press the {
H
The machine will dial the destination's number.
Start
} key.
5551234
SET DOC. OR DIAL NO.
Note
❒ If the other party's line is busy,
your machine will redial. (See
Chapter 3, ”Redial”in the Advanced Features manual.)
READY 98% 10:04AM
SET DOC. OR DIAL NO.
❒ If the other party's fax machine
answers, both machines will
connect and your machine will
send the message. Other party's
OWN NAME or FAX NUMBER
will appear on the upper line.
❒ If your line goes through a local
switchboard (a PBX) remember
to dial the exit code. Press the
} key immediately after
{
Pause
the code. If the number includes
a country code, press the
} key after the country
{
Pause
code, then dial the rest of the
number.
2
13
2
Faxing
Canceling a Memory
Transmission
Before start is pressed
Press the {
A
the document You have set.
While the document is being scanned in
Press the {
A
The fax message which has already
been scanned in is cancelled.
During Transmission
} key, or remove
Stop
} key.
Stop
Either :
A
To erase a fax message stored in
memory
A To erase a fax message stored
in memory; press the {
} {2} {1} and the {
tion
Yes
FILE NO.kkk KPAD/hi
PRINT LISTh/SEARCHi
Press V to scroll through the mes-
B
sages.
You will see the display. A number
or a label will appear on the lower
line.
Func-
} key.
Press the {
A
munication.
} key during com-
Stop
5551234
STOP & CLR FILE? Y/N
Then press the {
B
the transmission.
While the message is awaiting
transmission (Functions 21)
Every time you store a fax message in
your machine's memory, a new file is
created. Each file is given a number.
This number appears on the File Reserve Report, Journal and Transmission Result Report. To see which files
are currently in memory, you may
print a file list.
} key to cancel
Yes
FILE NO.027 Y/hi
5551234
Note
❒ Press W to obtain a list of all the
files and their number. If you already know the number of the
file to erase, enter it directly
from the ten key pad.
Press the {
C
Yes
} key.
FILE NO.027 Y/N
CLEAR?
Press the {
D
the file.
Press the {
E
Note
❒ To erase another file, go to step
B
.
} key again to erase
Yes
Function
} key.
14
Immediate Transmission
Immediate Transmission is convenient when:
• You wish to quickly check whether
you have successfully connected
with the other party's fax machine.
• Your machine's memory is getting
full.
The machine dials immediately after
you press the {
specified time, if you used a time-delay feature like Send Later). The message is scanned and transmitted page
by page without being stored in
memory.
Make sure that the machine is in
A
standby mode.
The display should look like this:
READY 100% 10:00AM
SET DOC. OR DIAL NO.
Note
❒ The memory indicator should
go out. If the memory indicator
is lit, press the {
Place the entire document face
B
down into the feeder.
TRANSMIT OPTIONi
DIAL FAX NUMBER
} key (or at the
Start
Memory
} key.
Memory Transmission and Immediate Transmission
Dial.
C
TRANSMIT Y/START
5551234
Press the {
D
Start
} key.
5551234
DIALING
The machine dials and connects to
the other party. The number that
you dialed and the other party's
OWN NAME or FAX NUMBER is
displayed.
Canceling an Immediate
Transmission
Before start is pressed
Press the {
A
the document you have set.
While dialing or during transmission
Press the {
A
However, the fax message which
has already scanned in has transmitted.
Remove the document after it is
canceled.
} key, or remove
Stop
} key.
Stop
2
Note
❒ No more than 30 pages.
❒ You can dial before you set the
document. Place the document
after you dial the number and
go to step D.
15
Faxing
Very Fine Detail Faxing
2
So that text, diagrams and images
stand out clearly in your document,
the machine automatically detects the
image density (contrast) and makes a
compensation.
However, if you need to send a document which requires optimum clarity, select the resolution setting
appropriate to your needs.
You can select different settings for
each page of your message. Simply
change the settings for page 2 while
page 1 is being scanned.
Resolution and Shading
The resolution button gives you control over document quality. The indicators above the button show the
current setting. Choose a setting that
matches your document.
❖
Standard:
Standard quality. Use for most
printed or typewritten documents.
This is selected when the other resolution indicators are not lit.
❖
Detail:
High quality. Use for documents
with small print or fine details.
Note
❒
Faxing at a higher resolution requires more time. Frequent use of
high resolution could cause an increase in your phone bill, especially for long distance transmissions.
16
❖
Fine:
Very high quality. Use this for high
quality reproduction.
❖
Halftone:
Use this for optimum quality if
your document contains photographs/diagrams with complex
shading patterns or gray tones. If
you choose this setting, resolution
will automatically be Detail.
Reception Modes
The machine can treat incoming fax
messages and telephone calls in three
ways.
❖
Auto mode
Use this mode if your line is shared
by a fax machine and telephone.
When a call comes in, the machine
will ring a number of times to give
you the chance to pick up the
handset. If you do not pick up and
the call is a fax message, the machine will go into fax mode and
start receiving. You can choose the
number of times the machine rings
before taking the call by altering
the Auto Ring time (See Chapter 7,
“Setting the Auto Ring Time”in the
Advanced Features manual) .
❖
Fax mode
Use this mode if you have a dedicated fax line. The machine assumes all calls are fax messages. It
will ring once to alert you of an incoming call, and then starts receiving.
Reception Modes
Switching Between Fax and
Telephone Mode
The Manual Receive indicator is lit
when the machine is in Telephone
mode. To switch to a different mode,
follow the steps below.
Press the {
A
Reception Mode
RECEIVE MODE Y/hi
iFAX TEL AUTO
Press the W and V key to select the
B
mode you require.
RECEIVE MODE Y/hi
FAX iTEL AUTO
Press the {
C
Yes
} key.
READY 100% 10:00AM
SET DOC. OR DIAL NO.
} key.
2
❖
Telephone mode
Use this mode if your line is shared
by a fax machine and a telephone,
and if you wish to answer all calls
yourself and decide whether they
are fax messages or telephone
calls. You must manually press the
Start key to receive a fax.
The machine will ring continuously until you answer the call, so you
have to be near the machine at all
times.
The Manual Receive indicator is lit
when the machine is in this mode.
17
2
Faxing
18
Initial Settings and Adjustments
3. Setup
Before you connect your machine to
the telephone system, you must enter
a few settings and make a few adjustments.
❖
Own Number :
The phone number used by your
fax line.
❖
OWN NAME:
This should be your name or company name, in 20 characters or less.
During a communication, if the
other party's fax machine supports
OWN NAME, then this replaces
the FAX NUMBER following. The
other party's name will appear on
your display, and yours on theirs.
❖
FAX HEADER:
This must be the telephone number of the line your machine is connected to.
It will be printed on the header of
every page you send. Required in
the United States.
❖
FAX NUMBER:
This is your fax machine's phone
number, which must include country and area codes. During any
communication, your FAX NUMBER appears on their display.
(Conversely their FAX NUMBER
appears on your display.)
Note
❒
This function is not available in
some areas.
Important
❒
The FAX NUMBER code is required by international law. You
cannot legally connect a fax machine to the telephone system if the
FAX NUMBER code is not programmed. Further, the FAX
HEADER code and the date and
time of transmission must be included in the header of all pages
faxed to, from, or within the United States.
Note
❒
When the PC Interface kit is installed, “OWN NAME” is displayed as “RTI”, “FAX HEADER”
is displayed as “TTI”, and “FAX
NUMBER” is displayed as “CSI”.
Initial Settings (Function 61)
During the course of this procedure
you will have to enter letters and other characters.
Use the ten key pad for entering numbers. Use Quick Dial keys 1 to 26 for
entering letters. Use the {
accept a character. Use Quick Dial
key 27 to enter spaces and Quick Dial
key 28 to enter symbols. See P.29 “En-
tering Characters” for details.
If these settings have been made before, the messages on the display will
not always match those shown here.
The setting already entered will appear along with the word
this case, press the {
change the setting.
} key to
Yes
CHANGE?. In
} key to
Yes
19
Setup
3
Press {
A
access code {
then press {
key.
Function
} {6} and enter the
} {2} {2} {2}, and
2
} {1} and the {
6
Y/NEXTi
SET OWN NUMBER
Press the {
B
Yes
} key.
OWN NO. KPAD
kkkkkkkkkkkkkkkkkkkk
Enter your phone number.
C
OWN NO. KPAD/Y/N
0111212-5551234kkkkk
Note
❒ The format of the number is
normally as follows: International Dial Prefix, Your Country
Code, Your Area Code, then
you must add a Pause, followed
by your telephone number.
Check the International Dialing
Prefix and the Country Code
with your local telecommunications operator. The example
shown is for the United States;
the codes to add are 011 and 1.
Press the {
D
PROGRAMMED will flash on the dis-
play. The following display appears.
Yes
} key.
Y/NEXTi
SET POLLING ID
Yes
Press V until the following dis-
E
}
play is shown.
Y/NEXTi
SET OWN NAME
Press the {
F
Yes
} key.
OWN NAME ABC
kkkkkkkkkkkkkkkkkkkk
Enter your office, company, or
G
personal name, or any other appropriate identification. (Using
the Quick Dial keys.)
OWN NAME ABC Y/N
XYZ COMPANY
Reference
See P.29 “Entering Characters” .
Press the {
H
PROGRAMMED will flash on the dis-
play. The following display appears.
Yes
} key.
Y/NEXTi
SET FAX HEADER
Press the {
I
The OWN NAME programmed in
step H appears. You should keep it.
Yes
} key.
HEADER CHANGE? Y/N
XYZ COMPANY
Note
❒ If you wish to change it, press
the {
HEADER.
} key and edit the FAX
Yes
20
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