Ricoh fax2000 Operator's Manual smt3_u

SMTEN990427_FM.book Page 1 Thursday, September 2, 1999 10:03 AM

FAX2900L

Operator's Manual

TSTH120N

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

SMTEN990427_FM.book Page 1 Thursday, September 2, 1999 10:03 AM

RICOH COMPANY, LTD.

15-5, 1 chome, Minami-Aoyama, Minato-ku, Tokyo Telephone: Tokyo 3479-3111

Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

TONER CASSETTES

RICOH FAX TONER CASSETTE TYPE 1430 BLACK

mended for the best performance.

Overseas Affiliates

U.S.A.

RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000

The Netherlands

RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111

United Kingdom

RICOH UK LTD. Ricoh House, 1 Plane Tree Crescent, Feltham, Middlesex, TW13 7HG Phone: +44-(0)181-261-4000

Germany

RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, 65760 Eschborn Phone: +49-(0)6196-9060

France

RICOH FRANCE S.A. 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex Phone: +33-(0)1-40-94-38-38

Spain

RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600

Italy

RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-(0)45-8181500

Hong Kong

RICOH HONG KONG LTD. 23/F., China Overseas Building, 139, Hennessy Road, Wan Chai, Hong Kong Phone: +852-2862-2888

Singapore

RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, #15-01/02 The Heeren, Singapore 238855 Phone: +65-830-5888

is recom-

FAX2900L Operator’s Manual

Printed in China EN USA H547-8600A

SMTEN990427_FM.book Page 1 Thursday, September 2, 1999 10:03 AM

Optional Equipment

❖❖❖❖

PAPER FEED UNIT TYPE 180 (Second Cassette)

A second paper feed unit can be added to the base machine.

❖❖❖❖

BYPASS FEEDER TYPE 180 (Multi-purpose Feeder)

A third paper feed unit can be added to the base machine.

❖❖❖❖

FAX EXPANSION CARD TYPE 10

A 1-Mbyte memory card can be added.

❖❖❖❖

FAX EXPANSION CARD TYPE 20

A 2-Mbyte memory card can be added.

❖❖❖❖

FAX EXPANSION CARD TYPE 40

A 4-Mbyte memory card can be added.

❖❖❖❖

ISDN INTERFACE UNIT TYPE 190 (SIG4)

This allows you to send and receive using the ISDN (Integrated Service Digital Network)

SMTEN990427_FM.book Page 1 Thursday, September 2, 1999 10:03 AM

USA

❖❖❖❖

FCC Requirements

1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer eq uivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

2. This equipment uses the following USOC jack: RJ11C

3. The REN is used to determine the quantity of devices which may be conn ected to the teleph one line. Excessive REN's on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). Contact the telephone company to determine the maximum REN for the calling area.

4. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised your right to file a complaint with the FCC if you believe it is necessary.

5. The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order to make necessary modifications in order to maintain uninterrupted service.

6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the R ICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.

8. This equipment cannot be used telephone company-provided coin service. Connection to Party Line Service is subject to state tariffs.

❖❖❖❖

WHEN PROGRAMMING EMERGENCY NUMBERS AND/O R MAKING TEST CALLS TO EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational, and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The department does not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user disconnect the equipment.

User should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a teleph one inte rface. The term ination on an interface may consist of any combination of device subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

SMTEN990427_FM.book Page 2 Thursday, September 2, 1999 10:03 AM

SMTEN990427_FM.book Page 1 Thursday, September 2, 1999 10:03 AM

USA

❖❖❖❖

FCC Requirements

2. This equipment uses the following USOC jack: RJ11C

6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

7. If you cannot correct the problem, please con tact the 1 -9 14-347 -7811 fo r re pair a nd wa rrant y information. If it is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.

8. This equipment cannot be used telephone company-provided coin service. Connection to Party Line Service is subject to state tariffs.

❖❖❖❖

WHEN PROGRAMMING EMERGENCY NUMBERS AND/O R MAKING TEST CALLS TO EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

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SMTEN990427_FM.book Page 1 Thursday, September 2, 1999 10:03 AM

USA

❖❖❖❖

FCC Requirements

1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipmen t is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

2. This equipment uses the following USOC jack: RJ11C

3. The REN is used to determine the quantity of devices which may be connected to the telephone line. Excessive REN's on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). Contact the telephone company to determine the maximum REN for the calling area.

6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the SAVIN CORP. CUSTOMER SUPPORT at 1-800-756-8798 for repair and warranty inform ation. If it is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.

8. This equipment cannot be used telephone company-provided coin service. Connection to Par ty Line Service is subject to state tariffs.

❖❖❖❖

WHEN PROGRAMMING EMERGENCY NUMBERS AND/O R MAKING TEST CALLS TO EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

SMTEN990427_FM.book Page i Thursday, September 2, 1999 10:03 AM

Notice

CAUTION:

Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Although this equipment can use either loop disconnect or DTMF signalling, only the performance of the DTMF signalling is subject to regulatory requirements for correct operation. It is therefore strongly recommended that the equipment is set to use DTMF signalling for access to public or private emergency services. DTMF signalling also provides faster call set up.

Direct (or indirect reflected eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Note

❒ Some illustrations may be slightly different from your machine. ❒ Certain options may not be available in some countries. For details, please

contact your local dealer.

----

Notice about the Telephone Consumer Protection Act (Valid in USA only).

The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. This information is transmitted with your document by the TTI (Transmit Terminal Identification) feature. In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the chapter of Installation. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

Thank you.

SMTEN990427_FM.book Page ii Thursday, September 2, 1999 10:03 AM

Laser Safety:

The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement or the optical subsystem is required.

Operator Safety :

This machine is considered a CDRH class I laser device, safe for office / EDP use. The machine contains two 5-milliwat, 765 - 805 nanometer wavelength, GaAIAs laser diodes. Direct (or indirect reflected) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

• a means POWER ON.

• b means POWER OFF.

Note to users in the United States of America

----Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

SMTEN990427_FM.book Page iii Thursday, September 2, 1999 10:03 AM

----Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Examples Of Indications

Symbols R mean a situation that requires you take care.

Symbols v mean “Hot surface”.

Symbols n mean “Do not touch”.

STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming. This product was designed to reduce the environmental impact associated with fax equipment by means of energy-saving features, such as Energy Saving Standby mode.

This fax automatically lowers its power consumption 5 minute after the last operation has been completed by default. To exit low power mode, press the

}

ergy Saver

Standby mode or in about 30 seconds in the Fax Standby Mode. Please see the applicable page for details.

key. The fax starts printing in about 40 seconds in the Energy Saving

{

En-

iii

SMTEN990427_FM.book Page iv Thursday, September 2, 1999 10:03 AM

Specification

Energy Saving Standby Mode Fax Standby Mode Power consump-

tion Default Time 5 minutes Default Time 5 minutes Print Start Time Within about 40

2W Power consump-

tion

Print Start Time Within about 30

seconds

30W

seconds

Recycled paper

Please contact your sales or service representative for recommended recycled paper types that may be used in this machine.

SMTEN990427_FM.book Page v Thursday, September 2, 1999 10:03 AM

1.Safety

Important Safety Instructions................................................................... 1

When to Call Your Service Representative............................................. 3

Power And Grounding .............................................................................. 4

Power Supply................................................................................................ 4

Grounding ..................................................................................................... 4

Other Important Informations................................................................... 5

General ......................................................................................................... 5

Cold Weather Power-up................................................................................ 5

Thunderstorms.............................................................................................. 5

Operating Precautions .................................................................................. 5

Copy Paper................................................................................................... 6

Symbols & Conventions Used in This Manual .............................................. 6

2.Useful

Help List ..................................................................................................... 7

Blank Sheet Detect.................................................................................... 7

Quick Label................................................................................................ 8

3.Machine Layout

Part Names................................................................................................. 9

Operation Panel....................................................................................... 11

4.Faxing

Recommended Types of Document ...................................................... 13

Correct Size for the Document Delivery Tray.............................................. 13

Page Condition............................................................................................ 14

Memory Transmission And Immediate Transmission......................... 15

Memory Transmission (Memory Indicator Lit)............................................. 15

Immediate Transmission............................................................................. 18

Dialing with the Telephone Directory .......................................................... 19

Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)..... 20

Switching Between Fax and Telephone Mode............................................ 20

Receiving the Fax Message in the Telephone Mode.................................. 20

Printing Received Messages That Have Been Stored (Substitute

Reception)............................................................................................... 21

Faxing a Page with Very Fine Detail...................................................... 22

Resolution & Shading.................................................................................. 22

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Optional Features for Transmission...................................................... 23

Sending at a Specific Time (Send Later) .................................................... 23

Printing the Page Number (Page Count) .................................................... 23

Sending Your Identification at the Top of Your Message (TTI)................... 24

Sending by a Specific Time (Transmission Deadline)................................. 24

Personal Codes........................................................................................... 25

Using the Stamp...................................................................................... 27

Changing the Stamp Home Position Setting............................................... 27

Redialing .................................................................................................. 28

Automatic Redialing .................................................................................... 28

Using the AI Redial key............................................................................... 28

Storing & Editing Fax Numbers (Functions 31 & 32)........................... 30

Storing, Editing & Erasing Quick Dial Numbers (Function 31).................... 30

Storing, Editing & Erasing Speed Dial Numbers (Function 32)................... 31

Storing & Editing a Group of Fax Numbers (Function 33)................... 33

Erasing Groups........................................................................................... 34

Programming the Group Key ...................................................................... 34

Dial Options ............................................................................................. 36

Programming the Dial Option Key............................................................... 36

Using the Dial Options ................................................................................ 36

Chain Dialing............................................................................................ 38

Erasing a Stored Message before It Is Sent (Functions 21 & 22)........ 39

Printing a Stored Message (Function 51).............................................. 40

Locking Incoming Messages (Memory Lock)....................................... 41

Storing a Memory Lock ID........................................................................... 41

Editing the Memory Lock ID........................................................................ 42

Switching Memory Lock on/off .................................................................... 42

Programming Special Terminals for Lock in Memory ................................. 43

Selecting which Messages to Lock in memory ........................................... 43

Printing a Memory-locked Message (Function 55)...................................... 43

Sending a Fax Using the External Telephone....................................... 44

Answering the Telephone....................................................................... 45

If the Telephone Rings Continuously......................................................... 45

Phoning and Faxing on the Same Call.................................................. 46

To Talk before Sending a Fax..................................................................... 46

5.Other Features

Verifying Communications, Errors, Counters, Etc............................... 47

Automatically Printed Reports..................................................................... 47

Report Formats........................................................................................... 48

Counters (function 94)................................................................................. 49

Programming Keystrokes....................................................................... 50

Storing a Keystroke Program...................................................................... 50

SMTEN990427_FM.book Page vii Thursday, September 2, 1999 10:03 AM

Labeling a Program..................................................................................... 51

Using a Program ......................................................................................... 51

Erasing a Program / Changing the Program Label ..................................... 52

Storing an Often Used Document (Auto Document)............................ 53

Storing an Auto Document (Function 35).................................................... 53

Using an Auto Document ............................................................................ 54

Printing the Contents of an Auto Document (Function 53).......................... 55

Erasing an Auto Document ......................................................................... 55

Batch Transmission................................................................................ 56

Changing the Batch Transmission on/off .................................................... 56

Closed Network (Transmission)............................................................. 57

Sending Confidential Messages (Function 12)..................................... 58

Confidential ID Override Option .................................................................. 59

Transfer Request (Function 13) ............................................................. 60

Storing Your Machine's Own Telephone Number....................................... 60

Storing the ID Code..................................................................................... 61

Programming the ID Code .......................................................................... 61

Editing the ID Code..................................................................................... 62

Making a Transfer Request......................................................................... 62

Combining Transfer Request with Broadcasting......................................... 64

Multi-step Transfer...................................................................................... 65

Programming the Personal Codes (Function 72)................................. 66

Storing a Personal Code............................................................................. 66

Editing or Erasing a Personal Code............................................................ 67

Tonal Signals........................................................................................... 69

Using the Tone Key..................................................................................... 69

Rejecting Messages from Senders Who Don't Identify Themselves.. 70

Receiving Confidential Messages.......................................................... 71

Storing a Confidential ID ............................................................................. 71

Editing the Confidential ID........................................................................... 72

Printing a Confidential Fax Message (Function 54) .................................... 72

Confidential File Report............................................................................... 73

Closed Network (Reception)................................................................... 74

Rejecting or Accepting Messages from Specified Senders

(Authorized Reception).......................................................................... 75

About Authorized Reception ....................................................................... 75

Entering a List of Senders to Treat Differently (Function 81)...................... 75

Switching Authorized Reception on / off (Function 62) ............................... 75

Cassette Selection................................................................................... 76

About Cassette Selection............................................................................ 76

Entering a List of Senders to Treat Differently (Function 81)...................... 76

Selecting the Messages to Be Printed from the Main Cassette.................. 76

Selecting the Cassette (Function 62).......................................................... 76

Multi-sort Document Reception............................................................. 78

vii

SMTEN990427_FM.book Page viii Thursday, September 2, 1999 10:03 AM

About Multi-sort Reception.......................................................................... 78

Switching Multi-sort Document on/off (Function 62) ................................... 78

Setting the Number of Copies (Function 83)............................................... 79

Programming the Special Terminals to Make Multi-sort-copies.................. 79

Choosing How to Treat the Special Terminals............................................ 80

Programming a List of Senders to Treat Differently (Function 81)..... 81

Programming the List of Senders (Special Senders).................................. 81

Editing the RTI/CSI for the Special Terminals............................................. 82

Erasing the Special Terminal ...................................................................... 84

Forwarding .............................................................................................. 85

Programming the Forwarding Feature (Function 82).................................. 85

Editing the Forwarding Feature................................................................... 87

Switching Forwarding on / off (Function 62)................................................ 88

Selecting Which Messages to Forward....................................................... 89

Switching Local Printing on / off.................................................................. 89

Enabling and Disabling the Forwarding Mark ............................................. 89

Wild Cards................................................................................................ 90

Receiving Options................................................................................... 91

Reverse Order Printing ............................................................................... 91

Printing a Center Mark ................................................................................ 91

Checkered Mark.......................................................................................... 91

Reducing the Page Length ......................................................................... 91

Reception Time........................................................................................... 92

Two In One (Into 1) ..................................................................................... 92

Reports You Can Printout Yourself....................................................... 93

Journal (Function 41) .................................................................................. 93

File List (Function 42).................................................................................. 93

Telephone Number List (Function 43)......................................................... 93

Quick Label (Function 44)........................................................................... 93

Program List (Function 45).......................................................................... 93

Energy Saving.......................................................................................... 94

Introduction ................................................................................................. 94

Entering Energy Saving mode .................................................................... 95

Exiting Energy Saving mode....................................................................... 95

Selecting the Energy Saving mode type ..................................................... 95

Reception in Energy Saving mode.............................................................. 96

Saving Energy with the Power Saving Timer........................................ 97

Setting the Power Saving time (Function 71).............................................. 97

Switching the Power Saving Timer on / off (Function 62) .......................... 98

Copying.................................................................................................... 99

Calling to Request a Message (Polling) .............................................. 100

Picking up Messages Stored Elsewhere (Polling Reception) ................... 100

Operating Procedure................................................................................. 100

Entering a Personal Code......................................................................... 100

Stored ID Override Option......................................................................... 101

viii

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Leaving a Document to Be Picked up by Others (Polling

Transmission)....................................................................................... 102

Free Polling (Function 15)......................................................................... 102

Secured Polling (Function 14)................................................................... 103

Stored ID Override .................................................................................... 103

Options for Polling Transmission .............................................................. 104

Canceling a Polling Transmission (Function 23)....................................... 105

Printing a Polling Transmission File (Function 52).................................... 105

User Function Keys (Function 36)....................................................... 107

Programming a User Function Code......................................................... 107

Using a Function Program ........................................................................ 108

Editing a Function Program....................................................................... 108

Deleting a Function Program .................................................................... 108

Dual Access........................................................................................... 109

6.Maintaining Your Machine

Loading Paper in the Main Cassette.................................................... 111

Loading Paper in the Second Cassette............................................... 114

Loading Paper in the Optional Multi-purpose Feeder........................ 117

Replacing the Toner Cassette and Cleaning Pad............................... 118

Toner Cassette....................................................................................... 122

Replacing the Stamp............................................................................. 123

Cleaning the Rollers and Scanner....................................................... 124

Changing the Paper Size in the Main Cassette................................... 125

Changing the Paper Size in the Second Cassette.............................. 131

Changing the Paper Size in the Optional Multi-purpose Feeder....... 136

Changing the Paper Size Settings....................................................... 138

7.Troubleshooting

If an Indicator Lights up on the Operation Panel ............................... 139

Clearing a Document Jam .................................................................... 140

Clearing a Copy, Fax, or Print Jam...................................................... 142

Clear a Jam inside the Machine................................................................ 142

Clear a Jam in the Cassette Entrance ...................................................... 144

Clear a Jam in the Optional Second Cassette .......................................... 145

Clear a Jam in the Upper Rear Unit.......................................................... 146

Clear a Jam in the Lower Rear Unit.......................................................... 147

If Messages You Receive Don't Fit on Your Paper............................. 149

Breaking Down Large Format Messages.................................................. 149

Communication Problems.................................................................... 150

SMTEN990427_FM.book Page x Thursday, September 2, 1999 10:03 AM

RDS (Remote Diagnostic System)....................................................... 151

Switching RDS On/Off............................................................................... 151

Adjusting the Printing Margins (Function 95)..................................... 152

Operating Difficulties............................................................................ 153

Displayed Error Messages.................................................................... 158

Error Codes............................................................................................ 160

Calling the Service Station................................................................... 164

Sending a Service Report ......................................................................... 164

8.Technical Reference

Access Code for Functions 61 to 95.................................................... 165

User Parameters.................................................................................... 166

User Parameter Hints................................................................................ 173

Adjusting the Volume of Various Features (Function 92) ................. 174

Selecting the Display's Language (Function 93)................................ 175

Entering Characters.............................................................................. 176

Entering Symbols...................................................................................... 176

Document & Paper Specifications....................................................... 177

Documents (Using the Auto Document Feeder) ....................................... 177

Document Feeder Requirements.............................................................. 177

Paper Requirements ................................................................................. 177

Capabilities ............................................................................................ 178

Stored Numbers (Long Term) ................................................................... 178

Stored Destinations................................................................................... 178

File Storage............................................................................................... 178

Specifications........................................................................................ 179

Base Machine ........................................................................................... 179

Optional Lower Paper Cassette ................................................................ 179

Multi-purpose Feeder................................................................................ 180

9.ISDN

Introduction............................................................................................ 181

Setting up the Group 4 Interface.......................................................... 182

Subaddress Key........................................................................................ 182

Own ISDN-G4 Number ............................................................................. 182

Programming the IG3 CSI......................................................................... 182

Programming the Terminal ID................................................................... 182

Programming the G4 Directory Number 1................................................. 183

Programming the G4 Directory Number 2................................................. 183

Programming the G4 Subaddress............................................................. 184

Programming the IG3 Directory Number 1................................................ 184

Programming the IG3 Directory Number 2................................................ 185

SMTEN990427_FM.book Page xi Thursday, September 2, 1999 10:03 AM

Programming the IG3 Subaddress............................................................ 185

Operation................................................................................................ 186

Dialing and Storing Telephone Numbers .................................................. 186

Transmission Procedure ........................................................................... 186

Storing a Telephone Number.................................................................... 187

Automatic Fallback from Group 4 Mode to Group 3 Mode........................ 188

Terminal ID................................................................................................ 189

Explanation of the Items in the Group 4 Identifier..................................... 190

Switching the Command Information Line On/Off..................................... 191

Troubleshooting.................................................................................... 192

Call Progress Signals (CPS)..................................................................... 192

10.Installation

Before Installation................................................................................. 193

Machine Environment........................................................................... 194

Location..................................................................................................... 194

Installing the Toner Cassette .............................................................. 195

Installing the Main Paper Cassette...................................................... 198

Installing the Optional Second Cassette............................................. 200

Attaching the Trays and Document Table........................................... 202

Ventilation Grill Direction........................................................................... 203

Installing the Optional Multi-purpose Feeder..................................... 204

Installing the Optional Memory Card................................................... 206

Installing The Optional Handset........................................................... 207

Connecting the Machine....................................................................... 209

Connecting up to the Telephone Line................................................. 210

Connecting the Power and Switching on............................................ 211

Initial Settings & Adjustments.............................................................. 212

Initial Settings (Function 61)...................................................................... 213

Setting the Access Number....................................................................... 215

Setting the Phone Line (Function 62)........................................................ 216

Setting the Date & Time (Function 91)...................................................... 216

Summer Time / Daylight Saving Time (Function 62) ................................ 217

11.Function List

Function List.......................................................................................... 219

12.Certification Label

Certification Label................................................................................. 223

INDEX...................................................................................................... 224

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xii

SMTEN990427_FM.book Page 1 Thursday, September 2, 1999 10:03 AM

Important Safety Instructions

1. Safety

All Safety messages in the main text of this manual are labeled WARNING or CAUTION. These mean the following:

WARNING: Important information to alert you to a situation that might cause serious injury and damage to your property if instructions are not followed properly.

CAUTION: Important information that tells how to prevent damage to your equipment or how to avoid a situation that might cause minor injury.

In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions.

A Read all of these instructions. B Save these instructions for later

use.

C Follow all warnings and cautions

marked on the product.

D Unplug this product from the wall

outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

E Do not use this product near water,

for example, near bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

F Avoid using a telephone (other

than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

G Do not use a telephone in the vicin-

ity of a gas leak to report the leak.

H Do not place this product on an un-

stable cart, stand, or table. The product may fall, causing serious damage to the product or injuring the user.

I Slots and opening in the cabinet

and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

J This product should be operated

from the type of power source indicated on the marking label. Using a different power source may result in injury or accident. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

K This product is equipped with a 3-

wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in countries in which the 2-wire, nongrounded type of plug is used.)

SMTEN990427_FM.book Page 2 Thursday, September 2, 1999 10:03 AM

Safety

L Do not allow anything to rest on

the power cord. Do not locate this product where persons will walk on the cord.

M If an extension cord is used with

this product, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

N Never push objects of any kind

into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

O Do not attempt to service this

product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

P Do not take apart or attempt any

modifications to this machine. There is a risk of fire, electric shock, explosion or loss of sight.

Q Do not incinerate used toner or

toner containers. Toner dust might ignite when exposed to open flame. Dispose of the used toner containers according to local regulations for plastics.

R Unplug this product from the wall

outlet and refer servicing to qualified service personnel under the following conditions:

• When the power cord or plug is

damaged or frayed.

• If liquid has been spilled into

the product.

• If the product has been exposed to rain or water.

• If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often required extensive work by a qualified technician to restore the product to normal operation.

• If the product has been dropped or the cabinet has been damaged.

• If the product exhibits a distinct change in performance, indicating a need for service.

SMTEN990427_FM.book Page 3 Thursday, September 2, 1999 10:03 AM

When to Call Your Service Representative

WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A When the power cord or plug is

damaged or frayed.

B If liquid has been spilled into the

product.

C If the product has been exposed to

rain or water.

D If the product does not operate

normally when the operator's manual are followed. Adjust only those controls that are covered by the operator's manual since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

E If the product has been dropped or

the cabinet has been damaged.

F If the product exhibits a distinct

change in performance, indicating a need for service.

G If smoke is coming out, there is a

strange smell or anything looks unusual.

H Do not use reuse stapled paper. Do

not use aluminum foil, carboncontaining paper or other conductive paper. Otherwise, a fire might occur.

I After you move the machine, fix it

with the caster fixture. Otherwise the machine might move or come down to cause a personal injury.

J When removing misfed paper, do

not touch the fusing section because could be very hot.

SMTEN990427_FM.book Page 4 Thursday, September 2, 1999 10:03 AM

Safety

Power And Grounding

Power Supply

A Power requirements: 115 V, 60 Hz B Insert the power plug securely into

the wall socket.

C Make sure that the wall outlet is

near the machine and readily accessible.

D Do not connect other equipment to

the same socket.

E Do not step on or set anything on

the power cord.

F Do not connect other equipment to

the same extension cord.

G Be sure that the power cord is not

in a position where it would trip someone.

H The wall outlet must be easily ac-

cessible.

I Do not damage, break or make any

modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause and electric shock or fire.

J Do not plug or unplug the power

cord with wet hands or an electric shock might occur.

K When you move the machine, un-

plug the power cord from the wall outlet to avoid fire or electric shock.

L When you pull out the plug from

the socket, grip the plug to avoid damaging the cord and causing fire or electric shock.

Grounding

Ground the machine and the lightning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning protection circuit for the machine requires the machine to be properly grounded. If proper grounding is provided, about 90 % of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

SMTEN990427_FM.book Page 5 Thursday, September 2, 1999 10:03 AM

Other Important Informations

General

A Since some parts of the machine

are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.

B Do not make modifications or re-

placements other than those mentioned in this manual.

C When not using the machine for a

long period, disconnect the power cord.

D Keep the machine away from hu-

midity and dust. A fire or an electric shock might occur.

E Do not reuse stapled paper. Do not

use aluminum foil, carbon-containing paper or other conductive paper. Otherwise, a fire might occur.

F This machine has been tested for

safety using this supplier's parts and consumable. We recommend you only use these specified supplies.

G Ventilate the room around every

half an hour during a long copy run or while printing a long mes-

sage. Ozone The machine generates ozone during

operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, ozone odor may appear; in such a case, ventilate the room.

Cold Weather Power-up

Avoid raising the room temperature abruptly when it is below 57°F, or condensation may form inside the machine.

A Raise the room temperature to

68°F at less than 18°F per hour.

B Wait for 30 to 60 minutes. C Turn the power on. D Do not use the machine near a hu-

midifier.

Thunderstorms

With proper grounding, about 90 % of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord.

Operating Precautions

• While the machine is in operation, do not turn off the main switch or unplug the power cord.

• Keep corrosive liquids, such as acid, off the machine.

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• The fusing unit may be very hot. Be careful when handling it.

SMTEN990427_FM.book Page 6 Thursday, September 2, 1999 10:03 AM

Safety

Copy Paper

• 16 to 24 lb. copy paper is recom-

mended.

• Do not use damp paper, or copies will be defective.

• Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.

• Keep paper in a vinyl bag if it will not be used for a long time.

• Store in a cool dry place.

• Store flat. Do not stand upright.

• The following materials cannot be used in the paper cassettes: Post cards, Tracing paper, OHP sheets, Adhesive labels

• Do not overload the paper trays.

• If Multi-sheet Feeding occurs or dog-eared copies are made when using recycled paper in the paper tray, fan the recycled paper and load it in the paper tray again.

step it accompanies. Other illustrations accompanying steps help you find the right key or handle, or show you how to perform the step. A This is a step in a procedure.

THIS CORRESPONDS TO THE LCD DISPLAY.

Symbols & Conventions Used in This Manual

❖❖❖❖

Documents:

A document is anything you put on the feed table of your machine whether you are faxing it or copying it.

❖❖❖❖

Prints:

A print is anything that comes out of the machine: a fax message you received or a copy you made.

❖❖❖❖

Procedures:

Procedures are described step by step. Perform them in order. When you see a display, it always shows what comes after performing the

SMTEN990427_FM.book Page 7 Thursday, September 2, 1999 10:03 AM

Help List

2. Useful

Use the { This list explains the following procedures:

• Immediate Transmission

• Memory Transmission

• Erasing a stored message before it is sent.

• Storing & editing Quick Dial numbers.

• Printing a list of the Quick Dial numbers

• Storing & editing Speed Dial numbers.

• Printing a list of the Speed Dial numbers

• Printing the Journal

No/Help

} key to print the Help List.

Blank Sheet Detect

This feature is designed to help you avoid making mistakes while scanning in documents.

If you try and scan in an almost completely blank document, an alarm sounds to warn you. Make sure the document is not blank and is set the correct way up.

• Transmission is not cancelled even if the machine detects the document as blank.

• With Immediate Transmission, the alarm sounds immediately.

• With Memory Transmission, the alarm sounds as soon as the document has been scanned. If you press the { is shown, the "Cancel Transmission" display appears.

• As the alarm sounds, the

• You can turn Blank Original Detect on or off with the User Parameters (function 63 ⇒ P.166 “User Parameters”). When shipped, this feature is turned on by default.

• This feature is not supported in Copy mode.

Stop

} key while the BLANK DOCUMENT message

BLANK DOCUMENT message appears.

SMTEN990427_FM.book Page 8 Thursday, September 2, 1999 10:03 AM

Useful

Quick Label

Use this function to print a sheet showing the contents of each Quick Dial and User Function key. The size of the sheet matches the dimensions of the keys.

The following items are printed depending on what is stored in each key:

• Fax number label

• Group Dial label

• Program label

• User Function key

• Auto Document label

SMTEN990427_FM.book Page 9 Thursday, September 2, 1999 10:03 AM

3. Machine Layout

Part Names

1. Second Paper Cassette

The optional Second paper cassette holds more paper.

2. Main Paper Cassette

The main paper cassette holds copy paper.

3. Print Delivery Tray

Copies, incoming faxes, and prints are delivered here.

4. Document Delivery Tray

Scanned documents are stacked on the document delivery tray.

SMTEN990427_FM.book Page 10 Thursday, September 2, 1999 10:03 AM

Machine Layout

5. Main Switch

The main switch turns your machine on and off.

6. Operation Panel

Key panel for operating the machine.

7. Optional Handset

8. Document Guide

Match the document guide to the size of your original documents.

9. Document Table

Document table holds up to 30 sheets which are fed one at a time. Place your original documents here.

10. Multi-purpose Feeder (Bypass

Feeder Type 180) (Option)

Expands paper delivery capability to handle A4, Legal and F4 sizes.

11. Cover Release Button

Pull this catch to release the top cover.

+ 218 hidden pages

Ricoh fax2000 Operator's Manual smt3_u

Specifications and Main Features

Frequently Asked Questions

User Manual

Examples Of Indications

STAR Program

TABLE OF CONTENTS

Important Safety Instructions

When to Call Your Service Representative

Power And Grounding

Power Supply

Grounding

Other Important Informations

General

Cold Weather Power-up

Thunderstorms

Operating Precautions

Copy Paper

Symbols & Conventions Used in This Manual

Help List

Blank Sheet Detect

Quick Label

Part Names