Ricoh fax2000 Operator's Manual smt3_u

SMTEN990427_FM.book Page 1 Thursday, September 2, 1999 10:03 AM

FAX2900L

Operator's Manual

TSTH120N

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

SMTEN990427_FM.book Page 1 Thursday, September 2, 1999 10:03 AM

RICOH COMPANY, LTD.

15-5, 1 chome, Minami-Aoyama, Minato-ku, Tokyo Telephone: Tokyo 3479-3111

Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

TONER CASSETTES

RICOH FAX TONER CASSETTE TYPE 1430 BLACK

mended for the best performance.

Overseas Affiliates

U.S.A.

RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000

The Netherlands

RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111

United Kingdom

RICOH UK LTD. Ricoh House, 1 Plane Tree Crescent, Feltham, Middlesex, TW13 7HG Phone: +44-(0)181-261-4000

Germany

RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, 65760 Eschborn Phone: +49-(0)6196-9060

France

RICOH FRANCE S.A. 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex Phone: +33-(0)1-40-94-38-38

Spain

RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600

Italy

RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-(0)45-8181500

Hong Kong

RICOH HONG KONG LTD. 23/F., China Overseas Building, 139, Hennessy Road, Wan Chai, Hong Kong Phone: +852-2862-2888

Singapore

RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, #15-01/02 The Heeren, Singapore 238855 Phone: +65-830-5888

is recom-

FAX2900L Operator’s Manual

Printed in China EN USA H547-8600A

SMTEN990427_FM.book Page 1 Thursday, September 2, 1999 10:03 AM

Optional Equipment

❖❖❖❖

PAPER FEED UNIT TYPE 180 (Second Cassette)

A second paper feed unit can be added to the base machine.

❖❖❖❖

BYPASS FEEDER TYPE 180 (Multi-purpose Feeder)

A third paper feed unit can be added to the base machine.

❖❖❖❖

FAX EXPANSION CARD TYPE 10

A 1-Mbyte memory card can be added.

❖❖❖❖

FAX EXPANSION CARD TYPE 20

A 2-Mbyte memory card can be added.

❖❖❖❖

FAX EXPANSION CARD TYPE 40

A 4-Mbyte memory card can be added.

❖❖❖❖

ISDN INTERFACE UNIT TYPE 190 (SIG4)

This allows you to send and receive using the ISDN (Integrated Service Digital Network)

SMTEN990427_FM.book Page 1 Thursday, September 2, 1999 10:03 AM

USA

❖❖❖❖

FCC Requirements

1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer eq uivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

2. This equipment uses the following USOC jack: RJ11C

3. The REN is used to determine the quantity of devices which may be conn ected to the teleph one line. Excessive REN's on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). Contact the telephone company to determine the maximum REN for the calling area.

4. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised your right to file a complaint with the FCC if you believe it is necessary.

5. The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order to make necessary modifications in order to maintain uninterrupted service.

6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the R ICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.

8. This equipment cannot be used telephone company-provided coin service. Connection to Party Line Service is subject to state tariffs.

❖❖❖❖

WHEN PROGRAMMING EMERGENCY NUMBERS AND/O R MAKING TEST CALLS TO EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational, and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The department does not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user disconnect the equipment.

User should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a teleph one inte rface. The term ination on an interface may consist of any combination of device subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

SMTEN990427_FM.book Page 2 Thursday, September 2, 1999 10:03 AM

SMTEN990427_FM.book Page 1 Thursday, September 2, 1999 10:03 AM

USA

❖❖❖❖

FCC Requirements

2. This equipment uses the following USOC jack: RJ11C

6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

7. If you cannot correct the problem, please con tact the 1 -9 14-347 -7811 fo r re pair a nd wa rrant y information. If it is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.

8. This equipment cannot be used telephone company-provided coin service. Connection to Party Line Service is subject to state tariffs.

❖❖❖❖

WHEN PROGRAMMING EMERGENCY NUMBERS AND/O R MAKING TEST CALLS TO EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

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SMTEN990427_FM.book Page 1 Thursday, September 2, 1999 10:03 AM

USA

❖❖❖❖

FCC Requirements

1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipmen t is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

2. This equipment uses the following USOC jack: RJ11C

3. The REN is used to determine the quantity of devices which may be connected to the telephone line. Excessive REN's on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). Contact the telephone company to determine the maximum REN for the calling area.

6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the SAVIN CORP. CUSTOMER SUPPORT at 1-800-756-8798 for repair and warranty inform ation. If it is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.

8. This equipment cannot be used telephone company-provided coin service. Connection to Par ty Line Service is subject to state tariffs.

❖❖❖❖

WHEN PROGRAMMING EMERGENCY NUMBERS AND/O R MAKING TEST CALLS TO EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

SMTEN990427_FM.book Page i Thursday, September 2, 1999 10:03 AM

Notice

CAUTION:

Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Although this equipment can use either loop disconnect or DTMF signalling, only the performance of the DTMF signalling is subject to regulatory requirements for correct operation. It is therefore strongly recommended that the equipment is set to use DTMF signalling for access to public or private emergency services. DTMF signalling also provides faster call set up.

Direct (or indirect reflected eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Note

❒ Some illustrations may be slightly different from your machine. ❒ Certain options may not be available in some countries. For details, please

contact your local dealer.

----

Notice about the Telephone Consumer Protection Act (Valid in USA only).

The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. This information is transmitted with your document by the TTI (Transmit Terminal Identification) feature. In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the chapter of Installation. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

Thank you.

SMTEN990427_FM.book Page ii Thursday, September 2, 1999 10:03 AM

Laser Safety:

The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement or the optical subsystem is required.

Operator Safety :

This machine is considered a CDRH class I laser device, safe for office / EDP use. The machine contains two 5-milliwat, 765 - 805 nanometer wavelength, GaAIAs laser diodes. Direct (or indirect reflected) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

• a means POWER ON.

• b means POWER OFF.

Note to users in the United States of America

----Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

SMTEN990427_FM.book Page iii Thursday, September 2, 1999 10:03 AM

----Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Examples Of Indications

Symbols R mean a situation that requires you take care.

Symbols v mean “Hot surface”.

Symbols n mean “Do not touch”.

STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming. This product was designed to reduce the environmental impact associated with fax equipment by means of energy-saving features, such as Energy Saving Standby mode.

This fax automatically lowers its power consumption 5 minute after the last operation has been completed by default. To exit low power mode, press the

}

ergy Saver

Standby mode or in about 30 seconds in the Fax Standby Mode. Please see the applicable page for details.

key. The fax starts printing in about 40 seconds in the Energy Saving

{

En-

iii

SMTEN990427_FM.book Page iv Thursday, September 2, 1999 10:03 AM

Specification

Energy Saving Standby Mode Fax Standby Mode Power consump-

tion Default Time 5 minutes Default Time 5 minutes Print Start Time Within about 40

2W Power consump-

tion

Print Start Time Within about 30

seconds

30W

seconds

Recycled paper

Please contact your sales or service representative for recommended recycled paper types that may be used in this machine.

SMTEN990427_FM.book Page v Thursday, September 2, 1999 10:03 AM

1.Safety

Important Safety Instructions................................................................... 1

When to Call Your Service Representative............................................. 3

Power And Grounding .............................................................................. 4

Power Supply................................................................................................ 4

Grounding ..................................................................................................... 4

Other Important Informations................................................................... 5

General ......................................................................................................... 5

Cold Weather Power-up................................................................................ 5

Thunderstorms.............................................................................................. 5

Operating Precautions .................................................................................. 5

Copy Paper................................................................................................... 6

Symbols & Conventions Used in This Manual .............................................. 6

2.Useful

Help List ..................................................................................................... 7

Blank Sheet Detect.................................................................................... 7

Quick Label................................................................................................ 8

3.Machine Layout

Part Names................................................................................................. 9

Operation Panel....................................................................................... 11

4.Faxing

Recommended Types of Document ...................................................... 13

Correct Size for the Document Delivery Tray.............................................. 13

Page Condition............................................................................................ 14

Memory Transmission And Immediate Transmission......................... 15

Memory Transmission (Memory Indicator Lit)............................................. 15

Immediate Transmission............................................................................. 18

Dialing with the Telephone Directory .......................................................... 19

Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)..... 20

Switching Between Fax and Telephone Mode............................................ 20

Receiving the Fax Message in the Telephone Mode.................................. 20

Printing Received Messages That Have Been Stored (Substitute

Reception)............................................................................................... 21

Faxing a Page with Very Fine Detail...................................................... 22

Resolution & Shading.................................................................................. 22

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Optional Features for Transmission...................................................... 23

Sending at a Specific Time (Send Later) .................................................... 23

Printing the Page Number (Page Count) .................................................... 23

Sending Your Identification at the Top of Your Message (TTI)................... 24

Sending by a Specific Time (Transmission Deadline)................................. 24

Personal Codes........................................................................................... 25

Using the Stamp...................................................................................... 27

Changing the Stamp Home Position Setting............................................... 27

Redialing .................................................................................................. 28

Automatic Redialing .................................................................................... 28

Using the AI Redial key............................................................................... 28

Storing & Editing Fax Numbers (Functions 31 & 32)........................... 30

Storing, Editing & Erasing Quick Dial Numbers (Function 31).................... 30

Storing, Editing & Erasing Speed Dial Numbers (Function 32)................... 31

Storing & Editing a Group of Fax Numbers (Function 33)................... 33

Erasing Groups........................................................................................... 34

Programming the Group Key ...................................................................... 34

Dial Options ............................................................................................. 36

Programming the Dial Option Key............................................................... 36

Using the Dial Options ................................................................................ 36

Chain Dialing............................................................................................ 38

Erasing a Stored Message before It Is Sent (Functions 21 & 22)........ 39

Printing a Stored Message (Function 51).............................................. 40

Locking Incoming Messages (Memory Lock)....................................... 41

Storing a Memory Lock ID........................................................................... 41

Editing the Memory Lock ID........................................................................ 42

Switching Memory Lock on/off .................................................................... 42

Programming Special Terminals for Lock in Memory ................................. 43

Selecting which Messages to Lock in memory ........................................... 43

Printing a Memory-locked Message (Function 55)...................................... 43

Sending a Fax Using the External Telephone....................................... 44

Answering the Telephone....................................................................... 45

If the Telephone Rings Continuously......................................................... 45

Phoning and Faxing on the Same Call.................................................. 46

To Talk before Sending a Fax..................................................................... 46

5.Other Features

Verifying Communications, Errors, Counters, Etc............................... 47

Automatically Printed Reports..................................................................... 47

Report Formats........................................................................................... 48

Counters (function 94)................................................................................. 49

Programming Keystrokes....................................................................... 50

Storing a Keystroke Program...................................................................... 50

SMTEN990427_FM.book Page vii Thursday, September 2, 1999 10:03 AM

Labeling a Program..................................................................................... 51

Using a Program ......................................................................................... 51

Erasing a Program / Changing the Program Label ..................................... 52

Storing an Often Used Document (Auto Document)............................ 53

Storing an Auto Document (Function 35).................................................... 53

Using an Auto Document ............................................................................ 54

Printing the Contents of an Auto Document (Function 53).......................... 55

Erasing an Auto Document ......................................................................... 55

Batch Transmission................................................................................ 56

Changing the Batch Transmission on/off .................................................... 56

Closed Network (Transmission)............................................................. 57

Sending Confidential Messages (Function 12)..................................... 58

Confidential ID Override Option .................................................................. 59

Transfer Request (Function 13) ............................................................. 60

Storing Your Machine's Own Telephone Number....................................... 60

Storing the ID Code..................................................................................... 61

Programming the ID Code .......................................................................... 61

Editing the ID Code..................................................................................... 62

Making a Transfer Request......................................................................... 62

Combining Transfer Request with Broadcasting......................................... 64

Multi-step Transfer...................................................................................... 65

Programming the Personal Codes (Function 72)................................. 66

Storing a Personal Code............................................................................. 66

Editing or Erasing a Personal Code............................................................ 67

Tonal Signals........................................................................................... 69

Using the Tone Key..................................................................................... 69

Rejecting Messages from Senders Who Don't Identify Themselves.. 70

Receiving Confidential Messages.......................................................... 71

Storing a Confidential ID ............................................................................. 71

Editing the Confidential ID........................................................................... 72

Printing a Confidential Fax Message (Function 54) .................................... 72

Confidential File Report............................................................................... 73

Closed Network (Reception)................................................................... 74

Rejecting or Accepting Messages from Specified Senders

(Authorized Reception).......................................................................... 75

About Authorized Reception ....................................................................... 75

Entering a List of Senders to Treat Differently (Function 81)...................... 75

Switching Authorized Reception on / off (Function 62) ............................... 75

Cassette Selection................................................................................... 76

About Cassette Selection............................................................................ 76

Entering a List of Senders to Treat Differently (Function 81)...................... 76

Selecting the Messages to Be Printed from the Main Cassette.................. 76

Selecting the Cassette (Function 62).......................................................... 76

Multi-sort Document Reception............................................................. 78

vii

SMTEN990427_FM.book Page viii Thursday, September 2, 1999 10:03 AM

About Multi-sort Reception.......................................................................... 78

Switching Multi-sort Document on/off (Function 62) ................................... 78

Setting the Number of Copies (Function 83)............................................... 79

Programming the Special Terminals to Make Multi-sort-copies.................. 79

Choosing How to Treat the Special Terminals............................................ 80

Programming a List of Senders to Treat Differently (Function 81)..... 81

Programming the List of Senders (Special Senders).................................. 81

Editing the RTI/CSI for the Special Terminals............................................. 82

Erasing the Special Terminal ...................................................................... 84

Forwarding .............................................................................................. 85

Programming the Forwarding Feature (Function 82).................................. 85

Editing the Forwarding Feature................................................................... 87

Switching Forwarding on / off (Function 62)................................................ 88

Selecting Which Messages to Forward....................................................... 89

Switching Local Printing on / off.................................................................. 89

Enabling and Disabling the Forwarding Mark ............................................. 89

Wild Cards................................................................................................ 90

Receiving Options................................................................................... 91

Reverse Order Printing ............................................................................... 91

Printing a Center Mark ................................................................................ 91

Checkered Mark.......................................................................................... 91

Reducing the Page Length ......................................................................... 91

Reception Time........................................................................................... 92

Two In One (Into 1) ..................................................................................... 92

Reports You Can Printout Yourself....................................................... 93

Journal (Function 41) .................................................................................. 93

File List (Function 42).................................................................................. 93

Telephone Number List (Function 43)......................................................... 93

Quick Label (Function 44)........................................................................... 93

Program List (Function 45).......................................................................... 93

Energy Saving.......................................................................................... 94

Introduction ................................................................................................. 94

Entering Energy Saving mode .................................................................... 95

Exiting Energy Saving mode....................................................................... 95

Selecting the Energy Saving mode type ..................................................... 95

Reception in Energy Saving mode.............................................................. 96

Saving Energy with the Power Saving Timer........................................ 97

Setting the Power Saving time (Function 71).............................................. 97

Switching the Power Saving Timer on / off (Function 62) .......................... 98

Copying.................................................................................................... 99

Calling to Request a Message (Polling) .............................................. 100

Picking up Messages Stored Elsewhere (Polling Reception) ................... 100

Operating Procedure................................................................................. 100

Entering a Personal Code......................................................................... 100

Stored ID Override Option......................................................................... 101

viii

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Leaving a Document to Be Picked up by Others (Polling

Transmission)....................................................................................... 102

Free Polling (Function 15)......................................................................... 102

Secured Polling (Function 14)................................................................... 103

Stored ID Override .................................................................................... 103

Options for Polling Transmission .............................................................. 104

Canceling a Polling Transmission (Function 23)....................................... 105

Printing a Polling Transmission File (Function 52).................................... 105

User Function Keys (Function 36)....................................................... 107

Programming a User Function Code......................................................... 107

Using a Function Program ........................................................................ 108

Editing a Function Program....................................................................... 108

Deleting a Function Program .................................................................... 108

Dual Access........................................................................................... 109

6.Maintaining Your Machine

Loading Paper in the Main Cassette.................................................... 111

Loading Paper in the Second Cassette............................................... 114

Loading Paper in the Optional Multi-purpose Feeder........................ 117

Replacing the Toner Cassette and Cleaning Pad............................... 118

Toner Cassette....................................................................................... 122

Replacing the Stamp............................................................................. 123

Cleaning the Rollers and Scanner....................................................... 124

Changing the Paper Size in the Main Cassette................................... 125

Changing the Paper Size in the Second Cassette.............................. 131

Changing the Paper Size in the Optional Multi-purpose Feeder....... 136

Changing the Paper Size Settings....................................................... 138

7.Troubleshooting

If an Indicator Lights up on the Operation Panel ............................... 139

Clearing a Document Jam .................................................................... 140

Clearing a Copy, Fax, or Print Jam...................................................... 142

Clear a Jam inside the Machine................................................................ 142

Clear a Jam in the Cassette Entrance ...................................................... 144

Clear a Jam in the Optional Second Cassette .......................................... 145

Clear a Jam in the Upper Rear Unit.......................................................... 146

Clear a Jam in the Lower Rear Unit.......................................................... 147

If Messages You Receive Don't Fit on Your Paper............................. 149

Breaking Down Large Format Messages.................................................. 149

Communication Problems.................................................................... 150

SMTEN990427_FM.book Page x Thursday, September 2, 1999 10:03 AM

RDS (Remote Diagnostic System)....................................................... 151

Switching RDS On/Off............................................................................... 151

Adjusting the Printing Margins (Function 95)..................................... 152

Operating Difficulties............................................................................ 153

Displayed Error Messages.................................................................... 158

Error Codes............................................................................................ 160

Calling the Service Station................................................................... 164

Sending a Service Report ......................................................................... 164

8.Technical Reference

Access Code for Functions 61 to 95.................................................... 165

User Parameters.................................................................................... 166

User Parameter Hints................................................................................ 173

Adjusting the Volume of Various Features (Function 92) ................. 174

Selecting the Display's Language (Function 93)................................ 175

Entering Characters.............................................................................. 176

Entering Symbols...................................................................................... 176

Document & Paper Specifications....................................................... 177

Documents (Using the Auto Document Feeder) ....................................... 177

Document Feeder Requirements.............................................................. 177

Paper Requirements ................................................................................. 177

Capabilities ............................................................................................ 178

Stored Numbers (Long Term) ................................................................... 178

Stored Destinations................................................................................... 178

File Storage............................................................................................... 178

Specifications........................................................................................ 179

Base Machine ........................................................................................... 179

Optional Lower Paper Cassette ................................................................ 179

Multi-purpose Feeder................................................................................ 180

9.ISDN

Introduction............................................................................................ 181

Setting up the Group 4 Interface.......................................................... 182

Subaddress Key........................................................................................ 182

Own ISDN-G4 Number ............................................................................. 182

Programming the IG3 CSI......................................................................... 182

Programming the Terminal ID................................................................... 182

Programming the G4 Directory Number 1................................................. 183

Programming the G4 Directory Number 2................................................. 183

Programming the G4 Subaddress............................................................. 184

Programming the IG3 Directory Number 1................................................ 184

Programming the IG3 Directory Number 2................................................ 185

SMTEN990427_FM.book Page xi Thursday, September 2, 1999 10:03 AM

Programming the IG3 Subaddress............................................................ 185

Operation................................................................................................ 186

Dialing and Storing Telephone Numbers .................................................. 186

Transmission Procedure ........................................................................... 186

Storing a Telephone Number.................................................................... 187

Automatic Fallback from Group 4 Mode to Group 3 Mode........................ 188

Terminal ID................................................................................................ 189

Explanation of the Items in the Group 4 Identifier..................................... 190

Switching the Command Information Line On/Off..................................... 191

Troubleshooting.................................................................................... 192

Call Progress Signals (CPS)..................................................................... 192

10.Installation

Before Installation................................................................................. 193

Machine Environment........................................................................... 194

Location..................................................................................................... 194

Installing the Toner Cassette .............................................................. 195

Installing the Main Paper Cassette...................................................... 198

Installing the Optional Second Cassette............................................. 200

Attaching the Trays and Document Table........................................... 202

Ventilation Grill Direction........................................................................... 203

Installing the Optional Multi-purpose Feeder..................................... 204

Installing the Optional Memory Card................................................... 206

Installing The Optional Handset........................................................... 207

Connecting the Machine....................................................................... 209

Connecting up to the Telephone Line................................................. 210

Connecting the Power and Switching on............................................ 211

Initial Settings & Adjustments.............................................................. 212

Initial Settings (Function 61)...................................................................... 213

Setting the Access Number....................................................................... 215

Setting the Phone Line (Function 62)........................................................ 216

Setting the Date & Time (Function 91)...................................................... 216

Summer Time / Daylight Saving Time (Function 62) ................................ 217

11.Function List

Function List.......................................................................................... 219

12.Certification Label

Certification Label................................................................................. 223

INDEX...................................................................................................... 224

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xii

SMTEN990427_FM.book Page 1 Thursday, September 2, 1999 10:03 AM

Important Safety Instructions

1. Safety

All Safety messages in the main text of this manual are labeled WARNING or CAUTION. These mean the following:

WARNING: Important information to alert you to a situation that might cause serious injury and damage to your property if instructions are not followed properly.

CAUTION: Important information that tells how to prevent damage to your equipment or how to avoid a situation that might cause minor injury.

In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions.

A Read all of these instructions. B Save these instructions for later

use.

C Follow all warnings and cautions

marked on the product.

D Unplug this product from the wall

outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

E Do not use this product near water,

for example, near bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

F Avoid using a telephone (other

than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

G Do not use a telephone in the vicin-

ity of a gas leak to report the leak.

H Do not place this product on an un-

stable cart, stand, or table. The product may fall, causing serious damage to the product or injuring the user.

I Slots and opening in the cabinet

and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

J This product should be operated

from the type of power source indicated on the marking label. Using a different power source may result in injury or accident. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

K This product is equipped with a 3-

wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in countries in which the 2-wire, nongrounded type of plug is used.)

SMTEN990427_FM.book Page 2 Thursday, September 2, 1999 10:03 AM

Safety

L Do not allow anything to rest on

the power cord. Do not locate this product where persons will walk on the cord.

M If an extension cord is used with

this product, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

N Never push objects of any kind

into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

O Do not attempt to service this

product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

P Do not take apart or attempt any

modifications to this machine. There is a risk of fire, electric shock, explosion or loss of sight.

Q Do not incinerate used toner or

toner containers. Toner dust might ignite when exposed to open flame. Dispose of the used toner containers according to local regulations for plastics.

R Unplug this product from the wall

outlet and refer servicing to qualified service personnel under the following conditions:

• When the power cord or plug is

damaged or frayed.

• If liquid has been spilled into

the product.

• If the product has been exposed to rain or water.

• If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often required extensive work by a qualified technician to restore the product to normal operation.

• If the product has been dropped or the cabinet has been damaged.

• If the product exhibits a distinct change in performance, indicating a need for service.

SMTEN990427_FM.book Page 3 Thursday, September 2, 1999 10:03 AM

When to Call Your Service Representative

WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A When the power cord or plug is

damaged or frayed.

B If liquid has been spilled into the

product.

C If the product has been exposed to

rain or water.

D If the product does not operate

normally when the operator's manual are followed. Adjust only those controls that are covered by the operator's manual since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

E If the product has been dropped or

the cabinet has been damaged.

F If the product exhibits a distinct

change in performance, indicating a need for service.

G If smoke is coming out, there is a

strange smell or anything looks unusual.

H Do not use reuse stapled paper. Do

not use aluminum foil, carboncontaining paper or other conductive paper. Otherwise, a fire might occur.

I After you move the machine, fix it

with the caster fixture. Otherwise the machine might move or come down to cause a personal injury.

J When removing misfed paper, do

not touch the fusing section because could be very hot.

SMTEN990427_FM.book Page 4 Thursday, September 2, 1999 10:03 AM

Safety

Power And Grounding

Power Supply

A Power requirements: 115 V, 60 Hz B Insert the power plug securely into

the wall socket.

C Make sure that the wall outlet is

near the machine and readily accessible.

D Do not connect other equipment to

the same socket.

E Do not step on or set anything on

the power cord.

F Do not connect other equipment to

the same extension cord.

G Be sure that the power cord is not

in a position where it would trip someone.

H The wall outlet must be easily ac-

cessible.

I Do not damage, break or make any

modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause and electric shock or fire.

J Do not plug or unplug the power

cord with wet hands or an electric shock might occur.

K When you move the machine, un-

plug the power cord from the wall outlet to avoid fire or electric shock.

L When you pull out the plug from

the socket, grip the plug to avoid damaging the cord and causing fire or electric shock.

Grounding

Ground the machine and the lightning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning protection circuit for the machine requires the machine to be properly grounded. If proper grounding is provided, about 90 % of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

SMTEN990427_FM.book Page 5 Thursday, September 2, 1999 10:03 AM

Other Important Informations

General

A Since some parts of the machine

are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.

B Do not make modifications or re-

placements other than those mentioned in this manual.

C When not using the machine for a

long period, disconnect the power cord.

D Keep the machine away from hu-

midity and dust. A fire or an electric shock might occur.

E Do not reuse stapled paper. Do not

use aluminum foil, carbon-containing paper or other conductive paper. Otherwise, a fire might occur.

F This machine has been tested for

safety using this supplier's parts and consumable. We recommend you only use these specified supplies.

G Ventilate the room around every

half an hour during a long copy run or while printing a long mes-

sage. Ozone The machine generates ozone during

operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, ozone odor may appear; in such a case, ventilate the room.

Cold Weather Power-up

Avoid raising the room temperature abruptly when it is below 57°F, or condensation may form inside the machine.

A Raise the room temperature to

68°F at less than 18°F per hour.

B Wait for 30 to 60 minutes. C Turn the power on. D Do not use the machine near a hu-

midifier.

Thunderstorms

With proper grounding, about 90 % of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord.

Operating Precautions

• While the machine is in operation, do not turn off the main switch or unplug the power cord.

• Keep corrosive liquids, such as acid, off the machine.

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• The fusing unit may be very hot. Be careful when handling it.

SMTEN990427_FM.book Page 6 Thursday, September 2, 1999 10:03 AM

Safety

Copy Paper

• 16 to 24 lb. copy paper is recom-

mended.

• Do not use damp paper, or copies will be defective.

• Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.

• Keep paper in a vinyl bag if it will not be used for a long time.

• Store in a cool dry place.

• Store flat. Do not stand upright.

• The following materials cannot be used in the paper cassettes: Post cards, Tracing paper, OHP sheets, Adhesive labels

• Do not overload the paper trays.

• If Multi-sheet Feeding occurs or dog-eared copies are made when using recycled paper in the paper tray, fan the recycled paper and load it in the paper tray again.

step it accompanies. Other illustrations accompanying steps help you find the right key or handle, or show you how to perform the step. A This is a step in a procedure.

THIS CORRESPONDS TO THE LCD DISPLAY.

Symbols & Conventions Used in This Manual

❖❖❖❖

Documents:

A document is anything you put on the feed table of your machine whether you are faxing it or copying it.

❖❖❖❖

Prints:

A print is anything that comes out of the machine: a fax message you received or a copy you made.

❖❖❖❖

Procedures:

Procedures are described step by step. Perform them in order. When you see a display, it always shows what comes after performing the

SMTEN990427_FM.book Page 7 Thursday, September 2, 1999 10:03 AM

Help List

2. Useful

Use the { This list explains the following procedures:

• Immediate Transmission

• Memory Transmission

• Erasing a stored message before it is sent.

• Storing & editing Quick Dial numbers.

• Printing a list of the Quick Dial numbers

• Storing & editing Speed Dial numbers.

• Printing a list of the Speed Dial numbers

• Printing the Journal

No/Help

} key to print the Help List.

Blank Sheet Detect

This feature is designed to help you avoid making mistakes while scanning in documents.

If you try and scan in an almost completely blank document, an alarm sounds to warn you. Make sure the document is not blank and is set the correct way up.

• Transmission is not cancelled even if the machine detects the document as blank.

• With Immediate Transmission, the alarm sounds immediately.

• With Memory Transmission, the alarm sounds as soon as the document has been scanned. If you press the { is shown, the "Cancel Transmission" display appears.

• As the alarm sounds, the

• You can turn Blank Original Detect on or off with the User Parameters (function 63 ⇒ P.166 “User Parameters”). When shipped, this feature is turned on by default.

• This feature is not supported in Copy mode.

Stop

} key while the BLANK DOCUMENT message

BLANK DOCUMENT message appears.

SMTEN990427_FM.book Page 8 Thursday, September 2, 1999 10:03 AM

Useful

Quick Label

Use this function to print a sheet showing the contents of each Quick Dial and User Function key. The size of the sheet matches the dimensions of the keys.

The following items are printed depending on what is stored in each key:

• Fax number label

• Group Dial label

• Program label

• User Function key

• Auto Document label

SMTEN990427_FM.book Page 9 Thursday, September 2, 1999 10:03 AM

3. Machine Layout

Part Names

1. Second Paper Cassette

The optional Second paper cassette holds more paper.

2. Main Paper Cassette

The main paper cassette holds copy paper.

3. Print Delivery Tray

Copies, incoming faxes, and prints are delivered here.

4. Document Delivery Tray

Scanned documents are stacked on the document delivery tray.

SMTEN990427_FM.book Page 10 Thursday, September 2, 1999 10:03 AM

Machine Layout

5. Main Switch

The main switch turns your machine on and off.

6. Operation Panel

Key panel for operating the machine.

7. Optional Handset

8. Document Guide

Match the document guide to the size of your original documents.

9. Document Table

Document table holds up to 30 sheets which are fed one at a time. Place your original documents here.

10. Multi-purpose Feeder (Bypass

Feeder Type 180) (Option)

Expands paper delivery capability to handle A4, Legal and F4 sizes.

11. Cover Release Button

Pull this catch to release the top cover.

SMTEN990427_FM.book Page 11 Thursday, September 2, 1999 10:03 AM

Operation Panel

Journal

1. Add Paper indicator

Lights when a cassette is empty.

2. Add Toner indicator

Blinks when toner is about to run out and lights continuously when toner has run out.

3. Check Display indicator

The Check Display Indicator lights to tell you to read the display.

4. Receive File indicator

The Receive File indicator lights when an incoming message was received into memory. Blinks when confidential reception file or memory lock file is stored in the memory. (see P.139 “If an Indicator Lights up on the Operation Panel”).

5. {

{

Resolution

{{

The resolution/Halftone is indicated by these three indicators and can be changed by the resolution/Halftone. When the Indicator is not lit, Standard is selected.

6. Memory key/ indicator

When the Memory indicator is on, then memory transmission is in effect, if it is off, immediate transmission is in effect.

}}}} key.

Stamp

Switch between the two with the

}

key.

7. {

{G4}}}} Selector Key/Indicator

{{

Press to select G4 mode. When this indicator is not lit, G3 is mode. The display backlight enhances readability.

8. Control panel Display

The Liquid Crystal Display guides you through tasks and informs you of the state of the machine. Messages appear here. The display consists of two 20-character lines.

9. {

{

Speed Dial/Tel Directory

{{

Speed Dial/Tel Directory

Press the ing Speed Dialor the Telephone Directory Feature.

10. {

The when you are dialing or storing a fax number. Or, press the key to redial the last number dialed. (The redial feature doesn't work once you've started dialing a new number.)

{

Pause/Al Redial

{{

Pause/Al Redial

{

}}}} key

}

key inserts a pause

11. Arrow keys

Yes

T {

}

U {

}

reject/

{

Help

}

Print help list

Operation Panel

TSMS012N

Memo-

{

}}}} key

}

key us-

SMTEN990427_FM.book Page 12 Thursday, September 2, 1999 10:03 AM

Machine Layout

W scroll left/ { selection screen for each cassette will appear.

V scroll right/ { the options.

Paper Size

Option

} The paper size

} Press to access

12. Manual Receive indicator.

Lights when the reception mode is Telephone.

13.

{{{{

Clear Modes

Clear Modes: Press to clear any selected settings and return the condition it was in just after being switched on.

Energy Saver: Hold a few seconds this to start or end the energy saver mode.

14.

{{{{

Copy

Press this to copy the document now in the feeder.

15.

{{{{

Reception Mode

Press this to select the reception mode (Tel or Fax).

16.

{{{{

Function

Press the { digit code to access functions 11 to 55. (For functions 61 to 95, enter 6, the access code on see P.165 “Access Code for Func- tions 61 to 95” and the function number.)

17.

{{{{

Stop

Press the { sion or a document scanning, to stop a reception or to stop a long copy run. The machine will finish printing out the sheet being printed and then stop.

18.

{{{{

Start

Press the {

}}}}/ {{{{

Energy Saver

key

}}}}

key

}}}}

key

}}}}

Function

} key and enter a two

key

}}}}

Stop

} key to stop a transmis-

key

}}}}

Start

} key to start all tasks.

key

}}}}

19. Ten key pad

Use the ten key pad (sometimes called the ten keys) to dial fax numbers, to enter the numbers of copies, etc.

20.

{{{{

On Hook Dial

Press the { phone call from the keypad without having to lift the phone or handset off the hook (phone or handset option needed).

key

}}}}

On Hook Dial

} key to dial a

21.

Press the { character or digit entered, or use the left and right arrow keys to move the cursor and then press Clear to erase whatever is at the cursor.

22.

key

{{{{

Clear

}}}}

Clear

{{{{

Quick Dial

} key to erase the last

keys/

}}}}

{{{{

User Function

keys.

There are 30 Quick Dial keys. Use them to store individual fax numbers (see P.30

“Storing & Editing Fax Numbers (Functions 31 & 32)”) or groups (see P.33 “Storing & Editing a Group of Fax Numbers (Function

33)”). You can also use these keys to enter characters (see P.176 “Entering Characters”). In addition you can register Quick

Dial 29 as the Dial Option key (see P.36 “Programming the Dial Option Key”.) You can also use Quick Dial 30 as a Group key (see P.34 “Programming the Group Key”.)

You can store one special function in each of the User Function Keys (F1, F2). There are 9 special functions see P.107 “User

Function Keys (Function 36)”

}}}}

SMTEN990427_FM.book Page 13 Thursday, September 2, 1999 10:03 AM

4. Faxing

Memory Transmission And Immediate Transmission

G4 user please seeP.186 “Transmission Procedure”

There are two ways to send a fax message.

• Immediate Transmission

• Memory Transmission

Memory Transmission (Memory Indicator Lit)

Memory Transmission is convenient because:

• Fax messages can be scanned much more quickly (you can take your document away from the fax machine without waiting too long).

• While your fax message is being sent, another user can operate the machine (people will not have to wait by the fax machine too long).

• You can send the same message to more than one place with the same operation.

• There are two kinds of Memory Transmission: Parallel and Normal. Parallel Memory Transmission is the default.

Note

❒ If your document gets stuck while

it is being processed, press the

} key, and turn to P.140

{

Stop

“Clearing a Document Jam” for instructions on how to safely remove the original.

READY 100% 10:00AM SET DOC. OR DIAL NO.

Note

❒ If the display is blank, press the

Energy Saver key to exit Energy Saving mode.

B Fan your document stack (at most

30 pages: 20 lb) to make sure all pages are loose, then square it.

Note

❒ All pages in your document

must be one-sided and be of the same size.

C Insert the document face - down

into the feeder until the machine

A Make sure that the machine is in

standby mode for faxing.

The display should look like this:

1 2 3 4 5 6 7 9 *

GFDIAL0N

Speed Dial

Example: Speed Dial 10

GFDIAL2N

SMTEN990427_FM.book Page 16 Thursday, September 2, 1999 10:03 AM

Faxing

beeps. Then adjust the guides to match the width of the document.

Note

❒ You can dial before you set the

document. Place the document after you dial the number and go to step G.

❒ Please set your document

straight in the feeder. If you set more than 15 sheets, make sure the ends of your document are not skewed.

The display will look like this:

TRANSMIT OPTIONi DIAL FAX NUMBER

If the memory indicator is not lit, press the {{{{

Dial the number in one of the following ways.

Memory

}}}} key.

TSTH110N

TRANSMIT Y/START 5551234kkkkkkkkkkkkk

Ten Key Pad Quick Dial

GFDIAL1N

Speed Dial Group

Example: Method

Dial key 08. Method

Dial key 30 and 1 on the ten key pad.

In this example Group Dial is programmed in Quick Dial 08.

In this example Quick Dial key 30 is programmed as the Group key, and Group dial number 1 is programmed.

Note

❒ If you install the handset or an

external telephone, you can send the message manually. Pick up the handset and dial.

❒ If you want to erase a digit of

the phone number, press the

} key. If you want to erase

{

Clear

the entire number, press the

{

} key.

❒ The maximum destinations you

can dial using the ten key pad is

68. However, this limitation is also subject to memory capacity.

Reference

Programming Quick Dial: see P.30 “Storing & Editing Fax Numbers (Functions 31 & 32)”.

Quick

SMTEN990427_FM.book Page 17 Thursday, September 2, 1999 10:03 AM

Memory Transmission And Immediate Transmission

Programming Speed Dial: see P.30 “Storing & Editing Fax Numbers (Functions 31 & 32)”.

Programming Group Dial: see P.33 “Storing & Editing a Group of Fax Numbers (Function 33)”.

Programming Group key: see P.34 “Programming the Group Key”.

G Press the {

er number.

{

}}}} key to enter anoth-

Yes

{{

TRANSMIT DIAL/START DIAL NEXT FAX NUMBER

Note

❒ Repeat steps F and G until all

destinations are entered.

❒ If you have only one destina-

tion, press the {

❒ The machine stores your mes-

sage and dials the first number (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected).

Reference

Send Later: see P.23 “Sending at a Specific Time (Send Later)”.

H Press the {

The machine will dial the destination's number.

{

Start

{{

}}}} key.

Start

} key.

5551234 SET DOC. OR DIAL NO.

Note

❒ If the other party's line is busy,

your machine will dial again. (See P.28 “Redialing”.)

READY 98% 10:04AM SET DOC. OR DIAL NO.

❒ If the other party's fax machine

answers, both machines will connect and yours will send the message. A name or a label will appear on the upper line.

❒ If your line goes through a local

switchboard (a PBX) remember to dial the exit code. Press the

{

} key immediately after

Pause

the code. If the number includes a country code, press the

} key after the country

{

Pause

code, then dial the rest of the number.

If you like to cancel the transmission

A Press the {{{{

communication.

}}}} key during

Stop

5551234 STOP & CLR FILE? Y/N

B Then press the {{{{

cancel the transmission.

Parallel Memory Transmission

With this feature the machine can call destinations while scanning documents. Compared with normal Memory Transmission where the machine calls once all the documents have been stored, it is quick to verify whether a connection has been made or not.

Additionally, as scanning finishes more quickly than Immediate Transmission, it is useful if you want to take the document back to your desk immediately. However, if the connection cannot be made (for example if

}}}} key to

Yes

SMTEN990427_FM.book Page 18 Thursday, September 2, 1999 10:03 AM

Faxing

the line is busy), normal Memory Transmission takes place.

After a Parallel Memory Transmission fails, a communication result report or a communication failure report is printed.

Important

❒ The file is erased if any of the fol-

lowing happen during transmission:

• The Stop key is pressed.

• There is not enough memory

available.

• A document becomes jammed.

Limitation

❒ If the amount of available memory

is less than 50%, you cannot use Parallel Memory Transmission.

Note

❒ Normal Memory Transmission

still takes place when using the following:

• Send Later

• Specify Multiple Destinations

• Transfer Request

• Transmission Deadline

❒ When using Parallel Memory

Transmission, page numbers are not printed at the other end. If you want page numbers printed, use Printing the Page Number of the optional feature for transmission. (See P.23 “Printing the Page Number (Page Count)”.)

Immediate Transmission

Immediate Transmission is convenient when:

• You wish to send a message immediately.

• You wish to quickly check whether you have successful connected with the other party's fax machine.

• Your machine's memory is getting full.

The machine dials immediately after you press the { specified later time, if you used a time-delay feature like Send Later). The message is scanned and transmitted page by page without being stored in memory.

} key (or at the

Start

A Make sure that the machine is in

standby mode.

The display should look like this:

READY 100% 10:00AM SET DOC. OR DIAL NO.

Note

❒ The memory indicator should

go out. If the memory indicator is lit, press the {

Memory

} key.

B Place the entire document face

down into the feeder.

TRANSMIT OPTIONi DIAL FAX NUMBER

Note

❒ No more than 30 pages. ❒ You can dial before you set the

document. Place the document after you dial the number and go to step D.

C Dial.

TRANSMIT Y/START 5551234

D Press the {

{

Start

{{

}}}} key.

SMTEN990427_FM.book Page 19 Thursday, September 2, 1999 10:03 AM

Memory Transmission And Immediate Transmission

5551234 DIALING

The machine dials and connect to the other party. The number that you dialed and the other party's RTI or CSI is displayed.

Reference

RTI, CSI: see P.212 “Initial Settings & Adjustments”.

Dialing with the Telephone Directory

This can be done for any number that you have stored as a Speed Dial code with a label programmed for it.

Example: you wish to dial “XYZ CO. NEWYORK “.

A Make sure that the machine is in

standby mode.

READY 100% 10:00AM SET DOC. OR DIAL NO.

E If the label you want does not ap-

pear, scroll through the labels using with WWWW and VVVV until you find it.

TEL DIR. Y/hi b12 XYZ CO.NEW YORK

F Press {

number you want.

{

}}}} key to dial the

Yes

{{

G Either:

• Dial more numbers.

• Press {

Start

} key.

B Carefully place your fax message

into the auto document feeder.

TRANSMIT OPTIONi DIAL FAX NUMBER

C Press the {

key.

{

Speed Dial/Tel Directory

{{

SPEED DIAL 0-9 PUSH NUM OR ABC

D Press the first letter of the name.

TEL DIR. Y/hi b01 XA COMPANY

}}}}

SMTEN990427_FM.book Page 20 Thursday, September 2, 1999 10:03 AM

Faxing

Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)

The machine can treat incoming fax messages and telephone calls in two ways.

❖❖❖❖

Fax mode

Use this mode if you have a dedicated fax line. The machine assumes all calls are fax messages. It will ring once to alert you to an incoming call and then start receiving.

❖❖❖❖

Telephone mode

Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all calls yourself and decide whether they are fax messages or telephone calls. You must manually hit the Start key to receive a fax. The machine will ring continuously until you answer the call, so you have to be near the machine at all times. The Manual Receive indicator is lit when the machine is in this mode.

Switching Between Fax and Telephone Mode

The Manual Receive indicator is lit when the machine is in Telephone mode. To switch to a different mode, follow the steps below.

A Press the {

RECEIVE MODE Y/hi iFAX TEL

{

Reception Mode

{{

}}}} key.

B Press the W

mode you require.

W and VVVV key to select the

RECEIVE MODE Y/hi FAX iTEL

C Press the {

{

{{

Yes

}}}} key.

READY 100% 10:00AM SET DOC. OR DIAL NO.

Receiving the Fax Message in the Telephone Mode

This mode is active when the Manual Receive indicator is lit. You have to answer the call yourself and decide whether it is a fax or a telephone call. The procedure for answering a call is as follows:

A Pick up the handset of the option-

al handset or the external telephone.

B Listen to the other end.

If you hear a voice

A Continue your conversation as

you would normally.

If you hear a fax tone

A Remove any documents from

the feeder, press the {{{{ then replace the handset.

The machine will start receiving.

Start

}}}}key

SMTEN990427_FM.book Page 21 Thursday, September 2, 1999 10:03 AM

Printing Received Messages That Have Been Stored (Substitute Reception)

If the Receive File indicator is lit, a message was stored in memory using substitute reception. This could be because the machine ran out of paper or toner, or because the Power Saver has turned off the print engine.

Check the following items and solve the problems, and the machine goes back to the working condition.

• While the Power Saver (see P.97

“Saving Energy with the Power Saving Timer”) has turned off the heat-

er off, press Energy Saver Key for the machine go back to the working condition.

• When

• Otherwise, there might be a paper

As soon as the machine is back in working condition, messages stored in memory will be printed. The Receive File indicator will turn off and the messages will be erased from memory.

ADD PAPER appears in the

display, your fax machine is out of paper. Add paper (see P.111 “Load- ing Paper in the Main Cassette”).

ADD TONER appears in the

display, your fax machine is out of toner. Change the toner cassette (see P.118 “Replacing the Toner Cas- sette and Cleaning Pad”).

jam (see P.142 “Clearing a Copy, Fax, or Print Jam”) or an open cover.

light. The message will be printed as soon as copying is done.

❒ To turn substitute reception off or

back on, set bit 0 of user parameter switch 05. See P.166 “User Parame- ters”.

Note

❒ If a message comes in while you

are copying, the fax machine will store the message in memory and the Receive File indicator will

SMTEN990427_FM.book Page 22 Thursday, September 2, 1999 10:03 AM

Faxing

Faxing a Page with Very Fine Detail

So that text, diagrams and images stand out clearly in your document, the machine automatically detects the image density (contrast) and makes a compensation.

However, if you need to send a document which requires optimum clarity, select the resolution setting appropriate to your needs.

You can select different settings for each page of your message. Simply change the settings for page 2 while page 1 is being scanned.

Resolution & Shading

The resolution button gives you control over document quality. The indicators above the button show the current setting. Choose a setting that matches your document.

❖❖❖❖

Standard:

Standard quality. Use for most printed or typewritten documents. This is selected when the other resolution indicators are not lit.

Note

❒ Faxing at a higher resolution re-

quires more time. Frequent use of high resolution could cause an increase in your phone bill, especially for long distance transmissions.

❖❖❖❖

Detail:

High quality. Use for documents with small print or fine details.

❖❖❖❖

Fine:

Very high quality. Use this for high quality reproduction.

❖❖❖❖

Halftone:

Use this for optimum quality if your document contains photographs/diagrams with complex shading patterns or gray tones. If you choose this setting, resolution will automatically be Detail.

SMTEN990427_FM.book Page 23 Thursday, September 2, 1999 10:03 AM

Optional Features for Transmission

❒ If you enter the wrong time,

Sending at a Specific Time (Send Later)

This feature is called Send Later. Using this feature, you can delay

transmission of your fax message until a specified time. This allows you to take advantage of off-peak telephone line charges without having to be by the machine at the time.

Note

❒ If the machine memory is full, your

document will remain in the document feeder. As a result, anybody removing the document will cancel the transmission.

press the { again.

E Press {

PM.

SET OPTION */#/Y TIME 11:30PM 10:00AM

F Press the {

Note

❒ Use function 21 to erase a stored

fax message before it is sent (see P.39 “Erasing a Stored Message

before It Is Sent (Functions 21 &

22)”).

Optional Features for Transmission

} key and enter

{*}}}} or {{{{#}}}} to change the AM/

{{

{

}}}} key.

Yes

{{

A Set your document, dial the desti-

nation fax number and press

{{{{

}}}} key. Do not press the {{{{

Yes

key.

B Press V

V twice.

Start

SET OPTION Y/i SEND LATER?

Note

❒ V is also the {

C Press the {

{

{{

Yes

}}}} key.

Option

} key.

D Enter a sending time that falls

within the following 24 hours.

SET OPTION KPAD/Y TIME 11:30AM 10:00AM

Note

❒ For example: To send at 11:30,

press { the key pad.

} {1} {3} and {0} from

Printing the Page Number

}}}}

(Page Count)

This feature is called Page Count. When your fax message is printed at

the other end, page numbers will be printed on the top of each page. Using the Page Count feature, you can select the batch-numbering page numbers.

If you use Page Count, page numbers will be printed in batch-numbering format (for example, p1/3, p2/3, and p3/3 for a three-page message). This makes it easy for the other party to see how many pages you sent, and if any are missing. However, you have to input the number of pages at the ten key pad before sending.

If you do not use Page Count, page numbers will be printed only as a sequence (for example, p1, p2, p3). This makes it difficult for the other party to tell at a glance whether any pages

SMTEN990427_FM.book Page 24 Thursday, September 2, 1999 10:03 AM

Faxing

are missing (for example, due to a double feed in your machine's document feeder).

Limitation

❒ This feature is available at Immedi-

ate Transmission and Parallel Memory Transmission.

Note

❒ If you do not select Immediate

Transmission, Page Count is automatically switched on, and the pages are counted automatically.

❒ If the numbering with page count

appears strange, check that the page count value matches the number of pages in your document.

A Press V

V until the following dis-

play appears.

Sending Your Identification at the Top of Your Message (TTI)

Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the transmitted page.

In some cases, you may wish the other party to receive an unmarked copy of your original. In this case, you can switch TTI off.

A Press V

V until the following dis-

play appears.

SET OPTION Y/i TTI ON/OFF?

B Press the {

C Enter {

D Press the {

SET OPTION Y/i SET PAGES?

{

}}}} key.

Yes

{{

SET OPTION KPAD PAGES:kk

{1}}}} and {{{{0}}}} using the ten

{{

key pad.

SET OPTION Y/N PAGE:10

Note

❒ Example: 10 pages

{

}}}} key.

Yes

{{

B Press the {

{

{{

Yes

}}}} key.

SET OPTION Y/hi TTI iON OFF

C Press W

W or VVVV until the displayed

setting is correct.

SET OPTION Y/hi TTI ON iOFF

D Press the {

have finished.

{

}}}} key when you

Yes

{{

Sending by a Specific Time (Transmission Deadline)

This feature is called Transmission Deadline (TRD). If your message has to be sent to the other end before a certain time, use the Transmission Deadline option and input this deadline.

SMTEN990427_FM.book Page 25 Thursday, September 2, 1999 10:03 AM

If the line is busy, the machine will redial at set intervals either until the message gets through or until the deadline passes. Before the deadline passes, there is no limit to the number of times that the machine can redial. After the deadline passes, the machine will print a report which indicates whether or not your message was sent within the deadline. Then the message will be erased from memory.

Note

❒ This feature is only available with

Memory Transmission.

A Press V

V until the following dis-

play appears.

SET OPTION Y/i SET TRD?

B Press the {

{

{{

Yes

}}}}

SET OPTION KPAD/Y TIME 12:00AM 10:00AM

C Example: If the deadline is 12:50

pm, press {{{{

SET OPTION Y/N TIME 12:50AM 10:00AM

Note

❒ The TRD time cannot be more

than 24 hours into the future.

}}}} {{{{2}}}} {{{{5}}}} {{{{0}}}}.

Optional Features for Transmission

Personal Codes

Personal Codes do the following.

• They allow you to keep track of machine usage. If everybody uses a Personal Code when they use the fax machine, the codes, or the names programmed into the codes, will be printed on the report that is called the Journal. This will help you to check on who has been using the machine, and how often.

• They allow personalization of documents and printed reports. For example, if you use Label Insertion and store your name with your Personal Code, the receiver of your fax message will see your name at the top of the printout. This eliminates the need for a cover page.

If you input your Personal Code, your name will appear on the JOURNAL and Transmission Result Report.

Reference

See P.66 “Programming the Personal Codes (Function 72)”.

See P.93 “Journal (Function 41)”. Label Insertion: See P.176 “Enter-

ing Characters”.

A Press V

V until the following dis-

play appears.

SET OPTION Y/i SET PERSONAL CODE?

D Press {

{*}}}} or {{{{#}}}} to change the AM/

{{

PM.

SET OPTION TIME 12:30PM 10:00AM

E Press the {

{

{{

Yes

}}}} key.

B Press the {

{

{{

Yes

}}}} key.

SET OPTION KPAD PERSONAL CODE:kkkk

C Enter the personal code.

SMTEN990427_FM.book Page 26 Thursday, September 2, 1999 10:03 AM

Faxing

Note

❒ Example: {7} {3} {6} {2}

SET OPTION Y/N PERSONAL CODE:7362

D Press the {

{

{{

Yes

}}}} key.

SMTEN990427_FM.book Page 27 Thursday, September 2, 1999 10:03 AM

Using the Stamp

When the Stamp indicator is lit, the machine stamps a small mark on the bottom of each page. During Memory Transmission, the stamp indicates that the page was successfully stored. For Immediate Transmission, it shows that the page was sent successfully.

Before you can use the Stamp, you need to program the Stamp function in a User Function key (F1 or F2) (See P.107 “User Function Keys (Function

36)”.) Then whenever you wish to use the Stamp feature, just press the User Function key you programmed it in. Note that you must switch the stamp on before you press the { the machine will not stamp the first page.

Start

} key, or

Using the Stamp

Note

❒ F2 key: default is stamp

Changing the Stamp Home Position Setting

You can change the Stamp default setting. To change this setting, adjust bit 0 of switch 0 with the user parameters:

• bit 0 = 0: Verification stamp off

• bit 0 = 1: Verification stamp on (See P.166 “User Parameters”.)

SMTEN990427_FM.book Page 28 Thursday, September 2, 1999 10:03 AM

Faxing

Redialing

If a message was not transmitted successfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Or, with the AI Redial key, you can redial with just a few keystrokes.

Automatic Redialing

The machine will automatically redial the other party if any of the following conditions occurred.

• The other party was busy

• There was no reply from the other party

• The message was rejected by the machine at the other end because of excessive errors (in this case, redialing will only take place if Memory Transmission was used).

Note

❒ The number of redials and redial-

ing interval varies according to your locale.

❒ The number of redials may very

according to the line or PABX used.

❒ The number of redials and the re-

dial interval may be adjusted by a service technician.

❒ During redialing, the number be-

ing dialed is displayed as shown below.

2125551234 DIALING

Using the AI Redial key

The machine can remember the last 10 numbers dialled on the numeric keypad, and one previously dialled Quick Dial/Speed Dial. If you have to redial one of these numbers, just press the { quired telephone number or name is displayed, then press the {

This feature has the following uses.

• If the machine is waiting to redial the other party, you do not have to wait for the redialing interval to expire. Press the { til the required telephone number or name is displayed, then press the {

• If you wish to send another message to the same address that you sent one to recently, you don't have to dial the full number again if it is still in the Redial memory. Place the message in the feeder, then press the {

Al Redial

Start

A Press the {

til the required number appears in the display, then press the

}}}} key twice.

{{{{

Yes

} key until the re-

Al Redial

} key.

Start

{

Pause/Al Redial

{{

} key.

Start

} key un-

}}}} key un-

REDIAL Y/hi a01 XYZ CO. NEW YORK

B Carefully place your fax message

into the Document Guide feeder.

TRANSMIT DIAL/START DIAL NEXT FAX NUMBER

SMTEN990427_FM.book Page 29 Thursday, September 2, 1999 10:03 AM

If you dial another party

A Select another number. (Broad-

casting)

If you dial no more party

Redialing

A Press the {{{{

transmission.

}}}} key to start the

Start

SMTEN990427_FM.book Page 30 Thursday, September 2, 1999 10:03 AM

Faxing

Storing & Editing Fax Numbers (Functions 31 & 32)

G4 user ISDN INTERFACE UNIT TYPE 190 option installed please see P.187 “Stor- ing a Telephone Number”.

You can store numbers that you often use in the machine's memory. A stored number will remain in memory even if the power is cut.

You can store numbers in two ways.

❖❖❖❖

Quick Dials

The number is assigned to its own key. To dial that number, just press the key. You can store up to 30 numbers in this way.

❖❖❖❖

Speed Dials

The number is given a two-digit code. To dial the number, press the

{

Speed Dial

code. There are 100 Speed Dial codes available numbered 00 to 99.

} key and enter the

Storing, Editing & Erasing Quick Dial Numbers (Function

31)

This procedure describes how to store and edit fax numbers in Quick Dial keys.

A Press {

{{{{

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{1}}}} then the

ak QUICK/hi PRINT LISTh/SEARCHi

a01 PROGRAM? Y/hi

• Press the V key until the Quick Dial you want appears on the display.

Note

❒ To print a list of all Quick Dials

and their contents, press W

} then the {

{

Yes

C Press the {

{

{{

Yes

}}}} key.

Start

} key.

a01 KPAD/N kkkkkkkkkkkkkkkkkkkk

D Do one of the following:

•Enter the fax number you wish to store in this Quick Dial using the ten key pad. Then press the { key.

a01 KPAD/Y/N 212551234kkkkkkkkkkk

•To clear the number, press {No}, {

} then go to step J.

Yes

E Do one of the following:

•If you wish to enter or edit a label for this Quick Dial, press the { key.

Yes

}

B Select a Quick Dial in any one of

the following ways:

•Press a Quick Dial key (e.g. press Quick Dial 01).

a01 Y/N PROGRAM LABEL?

SMTEN990427_FM.book Page 31 Thursday, September 2, 1999 10:03 AM

•If you do not wish to give this number a label, press { to step H.

Enter or edit the label using the Quick Dial keys and the ten key pad. See P.176 “Entering Charac-

ters”

} then go

a01 ABC Y/N NEW YORK OFFICEkkkkk

Press

Yes

{{{{

key.

}}}}

Storing & Editing Fax Numbers (Functions 31 & 32)

Storing, Editing & Erasing Speed Dial Numbers (Function

32)

This procedure describes how to store and edit fax numbers in Speed Dials.

Press the {{{{ the {{{{

Yes

Function

}}}} key.

bkk KPAD/hi PRINT LISTh/SEARCHi

}}}} {{{{3}}}} {{{{2}}}} and

a01 Y/hi LABEL SET ON iOFF

Press WWWW or VVVV a to select whether the label for this Quick Dial will be printed on top of messages that you send to this destination.

Press {{{{

Yes

}}}} key.

ak QUICK/hi PRINT LISTh/SEARCHi

Note

❒ To print a Quick Dial List,

please the W key to select then press the {

❒ To print a Quick Dial label,

choose key.

You now have two choices:

•To store, edit or delete another Quick Dial, go to step B.

•To finish, press {

LABEL then press {

} key.

Start

Function

} key.

LIST,

Start

Select a Speed Dial in any one of the following ways:

•Enter the Speed Dial code one the ten key pad. (e.g. 01)

b01 PROGRAM? Y/hi

• Press the V key until the Speed Dials you want appears on the display.

Note

❒ To print a list of all Speed Dials

and their contents, press W keys and then {

Press {{{{

Yes

}

b01 KPAD/N

Start

}}}} key.

} keys.

kkkkkkkkkkkkkkkkkkkk

Do one of the following:

•Enter the fax number you wish to store in this Speed Dial using the ten key pad. Then press {

Yes

} key.

b01 KPAD/Y/N 212551234kkkkkkkkkkk

•To clear the number, press {No}, {

} then go to step J.

Yes

SMTEN990427_FM.book Page 32 Thursday, September 2, 1999 10:03 AM

Faxing

E Do one of the following:

•If you wish to enter or edit a label for this Speed Dial, press { key.

b01 Y/N PROGRAM LABEL?

•If you do not wish to give this number a label, press { to step H.

} then go

F Enter or edit the label using the

Quick Dial keys.

b01 ABC Y/N NEW YORK OFFICEkkkkk

Yes

}

G Press {

{

Yes

{{

}}}} key.

a01 Y/hi LABEL SET ON iOFF

Press a W or V to select whether the label for this Speed Dial will be printed on top of messages that you send to this destination.

H Press {

{

Yes

{{

}}}} key.

bkk KPAD/hi PRINT LISTh/SEARCHi

Note

❒ To Print a Speed Dial List, press

the W key and then the { key.

I You now have two choices:

•To store, edit or delete another Speed Dial, go to step B.

•To finish, press {

Function

} key.

Start

}

SMTEN990427_FM.book Page 33 Thursday, September 2, 1999 10:03 AM

Storing & Editing a Group of Fax Numbers (Function 33)

❖❖❖❖

Groups

If you regularly broadcast messages to the same set of destinations, you can combine these numbers into a group. Then just select the group and each number will be dialled in sequence automatically. You can program up to 7 groups with 140 numbers each.

This section describes how to program or edit a Group. You can also get a printout of numbers that are already stored. In this example we will program Group 1 into Quick Dial key

01. You can store up to seven groups

numbered 1 to 7. You can program up to 140 numbers

in a Group.

D To program or edit a Quick Dial

key for this group, press the {{{{ key.

Note

❒ If you do not program or edit,

press the { step F.

} key and go to

E Press the Quick Dial key you

wish to use for this group, {{{{ example, then press the {{{{ key.

Note

❒ If you want to free up the old

Quick Dial key, press the { key, then the {

GROUP 1 Y/N PROGRAM LABEL?

Yes

} key.

Yes

}}}} for

Yes

}}}}

}

A Press the {

the {{{{

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{3}}}} and

GROUP k 1-7/hi PRINT LISTh/SEARCHi

B Enter the number of the group

you want to program or edit.

Note

❒ e.g. Group 1: Press { ❒ To print a list, press W then the

} key.

{

Start

C Press the {

{

{{

Yes

}}}} key.

GROUP 1 Y/N PROGRAM QUICK?

❒ If a message like

flashes up, the key is already in use. Press a different key.

USED AS..

F If you wish to give this group a

name, press the {{{{

GROUP 1 ABC

kkkkkkkkkkkkkkkkkkkk

Note

❒ If not, press the {

to step H.

}}}} key.

Yes

} key and go

G Enter or edit the name then press

Yes

}}}} key.

the {{{{

How to enter characters, see P.176

“Entering Characters”

SMTEN990427_FM.book Page 34 Thursday, September 2, 1999 10:03 AM

Faxing

GROUP 1 KPAD/N

kkkkkkkkkkkkkkkkkkkk

H Enter a fax number.

Note

❒ Enter one in one of these ways.

• Press a Quick Dial key.

• Press the Speed Dial key followed by two digits.

• Enter a number on the ten key pad.

I Press the {

❒ If ALREADY PROGRAMMED briefly

J Press the {

ing numbers in this group.

❒ To enter another number, go

{

}}}} key.

Yes

{{

Note

flashes up on the display, either press the { number and choose another number, or press the { to clear.

Note

back to step H.

} key to keep the

Yes

{No}}}} key to finish enter-

{{

} key

B Enter the group number using the

ten key pad, then press the {{{{ key.

GROUP 1 Y/N PROGRAM QUICK?

C Press the {

{No}}}} key.

{{

GROUP QUICK/N PROGRAM LABEL?

D Press the {

{No}}}} key.

{{

GROUP 1 Y/N CLEAR?

E Press the {

{

{{

Yes

}}}} key.

GROUP 1 Y/N CLEARED

F Press the {

❒ To delete another number, go to

Note

step B.

{

Function

{{

}}}} key.

Yes

}}}}

K Press the {

❒ To work on another group, go

{

{{

Note

to step B.

Function

}}}} key.

Erasing Groups

These steps describe how to erase single numbers from a group.

A Press the {

the {{{{

GROUP k 1-7/hi PRINT LISTh/SEARCHi

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{3}}}} and

Programming the Group Key

You can program the 7 groups. However, if there is no room in Quick Dial keys, this group key is helpful. You have to Quick Dial 30 or one of User Function keys (F1 or F2) as the group key. How to transmit using the group key, see P.15 “Memory Transmission (Memory Indicator Lit)”.

Reference

For how to program User Function keys, see P.107 “User Function Keys (Function 36)”.

SMTEN990427_FM.book Page 35 Thursday, September 2, 1999 10:03 AM

Storing & Editing a Group of Fax Numbers (Function 33)

A Press the {

the {{{{

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{1}}}} and

ak QUICK/hi PRINT LISTh/SEARCHi

B Press the Quick Dial {

{30}}}}.

{{

a30 PROGRAM? hi

C Press the {

{

{{

Yes

}}}} key.

a30 PROGRAM? Y/N PROGRAM GROUP KEY?

D Press the {

{

{{

Yes

}}}} key.

ak QUICK/hi PRINT LISTh/SEARCHi

E Press the {

{

Function

{{

}}}} key.

SMTEN990427_FM.book Page 36 Thursday, September 2, 1999 10:03 AM

Faxing

Dial Options

The Dial Options provide access to various F-code features which are designed to allow confidential transmission and polling reception between different makers' fax machines. Use them if the other party's fax machine is of a different make and supports the F-code features. Before you can use the Dial Options, you need to program Quick Dial key 29 as the Dial Option key if you have not done so already (see below for details).

Programming the Dial Option Key

This procedure describes how to set up Quick Dial key 29 as the Dial Option key.

A Press {

B Press Quick Dial key {

{{{{

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{1}}}} then the

ak QUICK/hi PRINT LISTh/SEARCHi

{29}}}}.

{{

E Press the {

{

Function

{{

}}}} key.

Using the Dial Options

Available Dial options are as follows:

• SUB, SID, SEP, PWD

• SUBADDRESS (The ISDN IN- TERFACE UNIT TYPE 190 option is require.)

To use the Dial Options, do the following after you have dialed the destination fax number and before you press the {

Start

} key.

A Press the Dial Option key (Quick

Dial 29).

Y/N/hi SUB

B Press the W

the Dial Option you require, then press the {{{{

Y/N/hi SUB

W and VVVV keys to select

}}}} key.

Yes

C Press the {

D Press the {

a29 PROGRAM? Y/hi

{

}}}} key.

Yes

{{

a29 Y/N PROG. DIAL OPTION?

{

}}}} key.

Yes

{{

ak QUICK/hi PRINT LISTh/SEARCHi

Y/N/hi SEP

Y/N/hi SID

Y/N/hi PWD

Y/N/hi SUBADDRESS

SMTEN990427_FM.book Page 37 Thursday, September 2, 1999 10:03 AM

C Enter the code on the ten key pad

then press the {{{{

SUB KPAD/Y/N 1234kkkkkkkkkkkkkkkk

Yes

}}}}key.

D To specify another Dial Option,

repeat steps BBBB, CCCC.

TRANSMIT Y/START 55551234

Dial Options

E Press the {

{

Start

{{

}}}} key.

SMTEN990427_FM.book Page 38 Thursday, September 2, 1999 10:03 AM

Faxing

Chain Dialing

This feature allows you to compose a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the ten key pad.

You can program commonly used area or country codes into Speed Dial Codes or Quick Dial Keys.

Example: 01133-1-5553333 (From the

United States to Paris). Assume that the following Quick Dial

and Speed Dial numbers have already been programmed.

• Quick Dial 01 = 01133 (Overseas to France)

• Quick Dial 02 = 1 (Paris)

• Speed Dial 10 = 555

The machine ask you to operate.

❖❖❖❖

On Hook Dial or Handset Mode:

Press {01} {02} and the {

} key, {1} {0} then {3} {3} {3}

{

❖❖❖❖

Other:

Press {01} the { {

} key, {

Pause

}, then {3} {3} {3} {3}.

{

}key, {02} the

Pause

Speed Dial

}keys, {1}

Speed Di-

SMTEN990427_FM.book Page 39 Thursday, September 2, 1999 10:03 AM

Erasing a Stored Message before It Is Sent (Functions 21 & 22)

Every time you store a fax message in your machine's memory, a new file is created. A file is also created for storing instructions to pick up a fax message left elsewhere (polling, see P.100

“Calling to Request a Message (Polling)”). Each file is given a number.

This number appears on the File Reserve Report, Journal and Transmission Result Report. To see which files are currently in memory, you may print a file list.

A Either:

To erase a fax message stored in memory

A To erase a fax message stored

in memory; press the {{{{

}}}} {{{{1}}}} and the {{{{

{{{{

FILE NO.kkk KPAD/hi PRINT LISTh/SEARCHi

To erase instructions to pick up a message (polling)

Yes

Function

}}}} key.

C Press the {

D Press the {

E Press the {

}}}}

Note

❒ Press W to obtain a list of all the

files and their number. If you already know the number of the file to erase, enter it directly from the ten key pad.

{

}}}} key.

Yes

{{

FILE NO.027 Y/N CLEAR?

{

}}}} key again to erase

Yes

{{

the file.

{

Function

{{

Note

❒ To erase another file, go to step

}}}} key.

A Press the {{{{

the {{{{

B Press V

sages.

You'll see the display. A number or a label will appear on the lower line.

Function

}}}} key.

Yes

V to scroll through the mes-

}}}} {{{{2}}}} {{{{2}}}} and

FILE NO.027 Y/hi 5551234

SMTEN990427_FM.book Page 40 Thursday, September 2, 1999 10:03 AM

Faxing

Printing a Stored Message (Function 51)

If you need to see the contents of any files, use this feature.

A Press the {

the {{{{

Yes

{

Function

{{

}}}} key.

}}}} {{{{5}}}} {{{{1}}}} and

FILE NO.kkk KPAD/hi PRINT LISTh/SEARCHi

B Press V

V to scroll through the mes-

sages.

You'll see the display. A number or a label will appear on the upper line.

FILE NO.115 Y/hi 5551234

Note

❒ Press W to obtain a list of all the

files and their number. If you already know the number of the file to print, enter it directly from the ten key pad and skip to step D.

C Press the {

A number or a label will appear on the upper line.

{

{{

Yes

}}}} key.

D Press the {

FILE NO.115 START/N 6661234

{

}}}} key to print the

Start

{{

message.

SMTEN990427_FM.book Page 41 Thursday, September 2, 1999 10:03 AM

Locking Incoming Messages (Memory Lock)

If Memory Lock is switched on, the machine will not print any incoming fax messages. They will be kept in memory until you enter the Memory Lock ID that you previously stored in the machine. Messages received by Confidential Reception will not be printed when you input the Memory Lock ID.

Preparation

To use Memory Lock, you must first:

• Store a Memory Lock ID (Func-

tion 61).

• Switch Memory Lock on (Func-

tion 62).

To make Memory Lock more versatile you may choose to receive messages from select locations into memory or exclude certain select locations from coming into memory. You may:

• Specify the senders whose messages you want to be lock in memory (Special Terminals). Do this by programming the RTI's or CSI's of these senders (Function 81).

• Select the messages to store in memory a) Only messages from Special Terminals. b) All messages except those from specified Terminals. (User Parameters, switch 09, bit 0 and 1; see P.166 “User Parameters”.)

Reference

Receiving Confidential Messages: see P.71 “Receiving Confidential Messages”.

Storing a Memory Lock ID

This can be any four-digit code (using digits 0 to 9), except 0000.

A Press the {

enter the access code {{{{

}. Then press {{{{6}}}} {{{{1}}}} and the

{

{{{{

Yes

}}}} key.

{

Function

{{

Y/NEXTi SET G3 OWN NUMBER

B Press V

V until the screen is as

shown.

Y/NEXTi SET MEMORY LOCK ID

C Press the {

{

{{

Yes

LOCK ID KPAD

kkkk

D Input the Memory Lock ID that

you will be using.

LOCK ID Y/N 6754

Note

❒ Example: {6} {7} {5} {4} from

the ten key pad.

E Press the {

ID.

F Press the {

{

Yes

{{

{

Function

{{

}}}} {{{{6}}}} then the

}}}} {{{{2}}}} {{{{2}}}}

}}}} key.

}}}} key to store the

}}}} key.

SMTEN990427_FM.book Page 42 Thursday, September 2, 1999 10:03 AM

Faxing

Editing the Memory Lock ID

A Press the {

the access code {{{{ Then press {{{{ key.

Y/NEXTi SET G3 OWN NUMBER

B Press V

shown.

Y/NEXTi SET MEMORY LOCK ID

C Press the {

{

Function

{{

V until the screen is as

{

Yes

{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

}}}} {{{{1}}}} and the {{{{

}}}} key.

Yes

After you switch Memory Lock on,

MEMORY LOCK will appear on the

display when the machine is in standby mode.

}}}}

Note

❒ If you switch Memory Lock on,

Forwarding will be automatically disabled.

❒ If you wish, you can prevent uni-

dentified senders from sending you messages while Memory Lock is on. See P.71 “Receiving Confiden- tial Messages”.

A Press the {

ter the access code{{{{ Then press {{{{ key.

{

Function

{{

}}}} {{{{6}}}}. Then en-

}}}} {{{{2}}}} and the {{{{

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

Yes

}}}}

LOCK ID CHANGE? Y/N 5477

D Press the {

{

{{

Yes

}}}} key.

B Scroll through the features with V

LOCK ID Y/N 5477

E Press the {

new number.

{No}}}} key and input a

{{

C Press the {

LOCK ID Y/N 5478

F Press the { G Press the {

{

}}}} key.

Yes

{{ {

Function

{{

}}}} key.

D Change the on/off setting by

Switching Memory Lock on/off

E Press the {

Preparation

Before you can use Memory Lock, you have to switch it on using Function 62.

F Press the {

Y/NEXTi SELECT LINE

until the screen is as shown.

Y/NEXTi MEMORY LOCK ON/OFF

{

}}}} key.

Yes

{{

MEMORY LOCK Y/hi ON iOFF

pressing WWWW or VVVV.

MEMORY LOCK Y/hi iON OFF

{

}}}} key.

Yes

{{ {

Function

{{

}}}} key to finish.

SMTEN990427_FM.book Page 43 Thursday, September 2, 1999 10:03 AM

Locking Incoming Messages (Memory Lock)

Programming Special

❒ If the Receive File indicator is

Terminals for Lock in Memory

If you like to receive information from only select locations into Memory lock, you can program the RTI codes or CSI codes of those locations. A terminal sending an incoming messages always identifies itself to your terminal. The identification consists of an RTI or a CSI. When you specify the senders for Memory lock, you must program a list of these codes. Program the list using Function 81 called “Special Terminals” (see P.81

“Programming a List of Senders to Treat Differently (Function 81)”).

A Press the {

B Input the Memory Lock ID.

Selecting which Messages to Lock in memory

You have to select either to:

• Only Lock messages from Special Terminals.

• Lock all messages except those from Special Terminals.

To change this setting, adjust bit 1 of switch 9 with the User Parameters:

• Bit 1 = 0: Lock incoming messages in memory from special terminal

• Bit 1 = 1: All incoming messages except those from specified terminal

(See P.166 “User Parameters”.)

C Press the {

Note

blinking, an incoming fax message has been stored in the memory using the Memory Lock feature or Confidential Reception feature.

Reference

To print the message using the Confidential Reception. (seeP.71

“Receiving Confidential Messages”

the {{{{

Yes

{

Function

{{

}}}} key.

}}}} {{{{5}}}} {{{{5}}}} and

LOCK ID KPAD

kkkk

LOCK ID START/N

kkkk

Note

❒ Example: {4} {6} {3} {3} from

the ten key pad.

{

}}}} key.

Start

{{

Printing a Memory-locked Message (Function 55)

If the Receive File indicator is blinking, a message has been stored using Memory Lock. Print it using the following procedure.

SMTEN990427_FM.book Page 44 Thursday, September 2, 1999 10:03 AM

Faxing

Sending a Fax Using the External Telephone

You can send a fax message using the handset. (Optional handset or external telephone is required.)

A Set the document then pick up the

handset.

B Dial the other party.

If you hear a voice

A Speak to the other party.

If you hear a high-pitched tone instead of a voice

A Press the {{{{

Start

}}}} key.

C When you are ready to send your

fax message, ask the other party to press the {{{{

Start

}}}} key.

D When you hear a high-pitched

tone, press the {{{{

Start

}}}} key.

E Replace the handset.

SMTEN990427_FM.book Page 45 Thursday, September 2, 1999 10:03 AM

Answering the Telephone

This feature is available when you connect the optional handset or external telephone.

Note

❒ If the telephone rings just once, a

fax is coming in. Do not pick up the handset.

If the Telephone Rings Continuously

A Pick up the handset and speak to

the other party.

If you hear a high-pitched tone

A A fax is coming in. Press the

{{{{

}}}} key then hang up.

Start

Answering the Telephone

If the caller wants to send you a fax

A Press the {{{{

speaking. Then hang up.

Note

❒ If nothing happens after you

press the { phone may not be properly connected.

}}}} key after

Start

} key the tele-

Start

SMTEN990427_FM.book Page 46 Thursday, September 2, 1999 10:03 AM

Faxing

Phoning and Faxing on the Same Call

This feature is available when you connect the optional handset or external telephone.

To Talk before Sending a Fax

A Pick up the handset. B Dial.

Note

❒ Do not press the {

Start

} key.

C If you hear a voice speak as a nor-

mal telephone conversation.

If you hear a high-pitched tone instead of a voice

A Place your fax message in the

feeder, then press the

{{{{

}}}}key.

Start

D When you are ready to send your

fax message, place your message in the feeder, then ask the other party to press the {{{{

Start

}}}} key.

E When you hear a high-pitched

tone, press the {{{{

Start

}}}} key.

F Replace the handset.

SMTEN990427_FM.book Page 47 Thursday, September 2, 1999 10:03 AM

5. Other Features

Verifying Communications, Errors, Counters, Etc.

You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself.

Automatically Printed Reports

Unless otherwise indicated, the automatic printing of these reports can be turned on or off by changing the bit of the user parameters (see P.166 “User Parameters”.

Journal (Switch 03, bit 7)

❖❖❖❖

This report gives details on each communication made by your terminal. It is automatically output after 50 transmissions and receptions.

File Reserve Report (Switch 03, bit 2)

❖❖❖❖

If you switch this report on, it is printed immediately after you store a document in memory for Memory Transmission. It gives the file number, the time that it was stored, and the destinations (including any Group numbers that were selected).

Power Failure Report (Stays on)

❖❖❖❖

This report is printed if the machine's power was off for long enough to erase files from the memory. The report gives details of the files that were lost. With this information, you may store messages for transmission again, and contact the senders of any received messages that were lost.

❖❖❖❖

Note

❒ Phone numbers stored in

Quick/Speed/Groups are not lost.

Communication Result Report (Memory Transmission) (Switch 03, bit 0)

This report is printed out after memory transmission showing whether it was successful or not. If you have switched this report off, a Communication Failure Report will be printed only when a communication fails.

Transmission Result Report (Switch 03, bit 5)

This report is printed out after immediate transmission showing whether it was successful or not.

Communication Result Report (Polling result report) (Switch 03, bit 4)

This report is printed after your machine polls a message from another machine.

Communication Failure Report (ON if Communication Result Report is OFF)

This report is printed if a memory transmission failure occurred, after a job is completed. It is only printed if the Communication Result Report is switched off, and event of a communication failure.

Error Report (Turned on/off by a Service Technician)

This report is printed after each unsuccessful communication. The

SMTEN990427_FM.book Page 48 Thursday, September 2, 1999 10:03 AM

Other Features

communication failure report is printed after a job has been completed. And at the end, it prints a communication failure or transmission result report. Check it, and

reception (immediate or send later). It gives the file number, time of polling, and destinations (including any Group numbers that you selected).

retransmit any pages that were not

❖❖❖❖

sent. If a particular problem continues or gets worse, keep the error reports for the service technician.

Polling Clear Report (Switch 03, Bit 6)

This report is printed after a polling file has been erased from memory.

❖❖❖❖

Polling Result Report (Switch 03, Bit

This report is printed after your machine polls a message from another machine.

❖❖❖❖

Printing Part of the Image on the Report (Switch 04, bit 7)

For reference purposes, the machine prints the first few inches of the fax message on the following

❖❖❖❖

Polling Reserve Report (Switch 03, Bit

If you switch this report on, it is printed automatically after you program the machine for polling

reports.

• Communication Result

• File Reserve

• Communication Failure Report

Report Formats

* * * COMMUNICATION RESULT REPORT (NOV.24.1999 9:19PM) * * *

TTI XYZ COMPANY

FILE MODE OPTION ADDRESS (GROUP) RESULT PAGE

TTI XYZ COMPANY

<TX> DATE TIME ADDRESS MODE TIME PAGE RESULT PERS.NAME FILE

<RX> DATE TIME ADDRESS MODE TIME PAGE RESULT PERS.NAME FILE

* * * JOURNAL(NOV.24.1999 11:07PM) * * *

GFLIST3N

SMTEN990427_FM.book Page 49 Thursday, September 2, 1999 10:03 AM

❖❖❖❖

The Mode Column

See the bottom of the Journal for a full listing of symbols on the Journal. On other reports a code is given, informing the type of communication. These codes are explained below.

❖❖❖❖

The Result Column

OK: Successful communication E: An error occurred

❖❖❖❖

The Footnote on the Journal

Transmission counter: Total number of transmitted pages Reception counter: Total number of received pages

Verifying Communications, Errors, Counters, Etc.

Counters (function 94)

These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following counters:

❖❖❖❖

TX Counter:

The number of pages that your machine has sent (transmitted)

❖❖❖❖

RX Counter:

The number of pages that your machine has received

❖❖❖❖

Scan Counter:

The number of pages that your machine has scanned (including copies)

❖❖❖❖

Print Counter:

The number of pages that your machine has printed (including copies, reports and lists.)

A Press the {

the access code {{{{ Then press {{{{ key.

{

Function

{{

}}}} {{{{4}}}} and the {{{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

Yes

B Press the {

SCAN and PRINT counter.

{

}}}} key to check the

Yes

{{

SCAN : 003287 PRINT : 002703

C When you have finished, press

the {{{{

Function

}}}}

}}}} key.

TX :003256 RX :002648

SMTEN990427_FM.book Page 50 Thursday, September 2, 1999 10:03 AM

Other Features

Programming Keystrokes

If you regularly transmit to a particular destination or set of destinations using the same features, you can save a lot of repetitive the ten key pad operation by storing the features and destinations in a Keystroke Program.

Keystroke Programs are stored as Quick Dial Keys.

• If you store a Keystroke Program into a Quick Dial Key, that Quick Dial Key cannot be used for any other purpose.

• Be sure to store your Keystroke Program in a vacant Quick Dial Key.

Example: Let us say that you normally send a daily report to locations A, B, and C at 11 pm (using Sending at a Specific Time). Store these instructions as a Keystroke Program. Then every day, you will only have to place the report in the document feeder, then press that key to set up the transmission.

Reference

Sending at a Specific Time: see P.23

“Sending at a Specific Time (Send Later)”.

Storing a Keystroke Program

A Make sure that the machine is in

standby mode.

READY 100% 10:00AM SET DOC. OR DIAL NO.

TRANSMIT OPTIONi DIAL FAX NUMBER

Note

❒ Skip step B if you are making a

Polling Reception program.

C Select all required features and

telephone numbers as you would normally do.

Note

❒ Resolution, and halftone cannot

be stored in a keystroke program.

D Press the {

wish to store the program in.

{

Quick Dial

{{

}}}} key that you

PROGRAM Y/N PROGRAM?

Note

❒ Example: 01 of the Quick Dial ❒ Make sure that this key is va-

cant.

E Press the {

{

{{

Yes

}}}} key.

QUICK 01 TO PROGRAM NO KEY TO CLEAR

F Press the Quick Dial key where

this program is being stored. In this example, press the Quick

}}}}

Dial {{{{

The procedure that you just stored will now begin.

B Place a sheet of paper in the feed-

er.

SMTEN990427_FM.book Page 51 Thursday, September 2, 1999 10:03 AM

Programming Keystrokes

If you do not wish to use the procedure now

A Press the {{{{

ately.

}}}} key immedi-

Stop

Labeling a Program

If you store a label for your keystroke programs, the label will appear on the display when you use the program.

A Press the {

the {{{{

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{4}}}} and

ak QUICK/hi PRINT LISTh/SEARCHi

Note

❒ If you press W and the {

key, a Program List will be printed.

Start

B Press the Quick Dial key that

holds the program that you wish to label and press the {{{{

a 01 Y/N PROGRAM LABEL?

Note

❒ Example: {01} of the Quick Dial

Key and the {

Yes

} key.

}}}} key.

Reference

How to enter the label; see P.176 “Entering Characters”.

E Press the {

{

{{

Yes

}}}} key.

ak QUICK/hi PRINT LISTh/SEARCHi

To label another program

A Go to step BBBB.

To return to standby

A Press the {{{{

Function

Using a Program

}

Before using a program, make sure that the machine is in standby mode.

Transmission program

A Place your document in the feed-

er.

TRANSMIT OPTIONi DIAL FAX NUMBER

B Press the programmed {

}}}} key.

{

{{

Quick Di-

C Press the {

label for this program.

{

}}}} key to program a

Yes

{{

a 01 ABC kkkkkkkkkkkkkkkkkkkk

D Input your label, using the Quick

Dial keys.

a 01 ABC Y/N DAILY REPORTkkkkkkkk

Note

❒ The program begins at once.

Free polling reception program

A Press the programmed {

}}}} key.

2125551234 SET DOC. OR DIAL NO.

{

Quick Di-

{{

SMTEN990427_FM.book Page 52 Thursday, September 2, 1999 10:03 AM

Other Features

Note

❒ The program begins at once.

Reference

Picking Up Messages Stored Elsewhere (Polling Reception): see P.100 “Calling to Request a Message (Polling)”.

D Either;

Erasing a Program / Changing the Program Label

When you wish to delete a keystroke program, do the following.

A Press the {

the {{{{

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{4}}}} and

ak QUICK/hi PRINT LISTh/SEARCHi

B Press the Quick Dial key that

holds the program that you wish to erase, or scroll the Quick Dial using WWWW and VVVV.

a08 CHANGE? Y/hi USED AS PROGRAM

To edit the program name

A Press the {{{{ B Edit the program name. C Press the {{{{

Yes

}}}} key.

ak QUICK/hi PRINT LISTh/SEARCHi

To edit or erase another program

A Go to step BBBB.

To return to standby

A Press the {{{{

Function

}}}} key.

C Press the {

Note

❒ Example: {08} of the Quick Dial

Key.

{

}}}} key.

Yes

{{

a08 Y/N PROGRAM LABEL?

To erase this program

A Press the {{{{No}}}} key. B press the {{{{

Yes

}}}} key.

SMTEN990427_FM.book Page 53 Thursday, September 2, 1999 10:03 AM

Storing an Often Used Document (Auto Document)

If you often find that you have to send a particular page to people (for example, a map, a standard attachment, or a set of instructions), store that page in the memory as an Auto Document, using a Quick Dial Key. This feature is called Auto Document.

When you need to send that page to somebody, press the Quick Dial Key that you stored it in, place any other pages that you wish to send into the feeder, dial, and press the { At the other end, the Auto Document will be printed first. You can also program a destination for each Auto Document into the same Quick Dial Key.

Note

❒ The Auto Document is transmitted

as is; you cannot write anything on it like you can with a cover sheet. If you wish the machine to place your name on your transmitted documents, try using the Label Insertion feature (see P.24 “Sending

Your Identification at the Top of Your Message (TTI)”).

Start

} key.

Quick Dial key the Auto Document will be attached to that transmission.

a08 PROGRAM? Y/hi USED AS DIAL

Take the document that you want

to be an Auto Document and place it into the feeder.

TRANSMIT OPTIONi DIAL FAX NUMBER

Press the {{{{

Yes

}}}} key.

the {{{{

Function

}}}} {{{{3}}}} {{{{5}}}} and

ak QUICK/hi PRINT LISTh/SEARCHi

Press the Quick Dial Key that you wish to store the Auto Document in.

a08 PROGRAM? Y/hi

Storing an Auto Document (Function 35)

Note

❒ You can program a Quick Dial

number and an Auto Document in the same Quick Dial key. If you program the key as a Quick Dial before programming the Auto Document, the display below will appear in step C. If you press the

} key, whenever you press the

{

Yes

Note

❒ Example: Quick Dial Key {08}.

Press the {{{{

Yes

}}}} key.

a08 Y/N PROG. AUTO DOCUMENT?

Press the {{{{

The document is scanned.

Yes

}}}} key.

SMTEN990427_FM.book Page 54 Thursday, September 2, 1999 10:03 AM

Other Features

To label this document

A Press the {{{{

If no

A Press the {{{{No}}}} key and go to

step HHHH.

Input a label using the Quick Dial key.

Yes

}}}} key.

a08 ABC Y/N OFFICE LOCATION MAP

Press the {{{{

Yes

}}}} key.

ak QUICK/hi PRINT LISTh/SEARCHi

Either:

To program another auto document

A Place the document that you

want to be an Auto Document and go to step CCCC.

To finish

A The {{{{

Function

}}}} key.

Using an Auto Document

Make sure that the machine is in standby mode.

If you wish to attach a fax message to your Auto Document

A Place the fax face down into

the feeder.

TRANSMIT OPTIONi DIAL FAX NUMBER

Press the Quick Dial Key that contains the Auto Document that you need.

TRANSMIT OPTIONi OFFICE LOCATION MAP

Note

❒ Example: {08} of the Quick Dial

Key.

Dial the destination(s), and press

Yes

}}}} key.

the {{{{

TRANSMIT DIAL/START DIAL NEXT FAX NUMBER

Note

❒ If you send the message to more

than one location, and you enter the Quick Dial key which contain the Auto Document, it will be attached to all destinations.

❒ To dial another number, repeat

this step.

Press the {{{{

Start

}}}} key.

READY 98% 10:00AM SET DOC. OR DIAL NO.

SMTEN990427_FM.book Page 55 Thursday, September 2, 1999 10:03 AM

Storing an Often Used Document (Auto Document)

Printing the Contents of an

B Press the Quick Dial Key that

Auto Document (Function 53)

If you need to remind yourself of what one of your stored Auto Documents looks like, do the following procedure.

A Press the {

the {{{{

ak QUICK/hi

Yes

{

Function

{{

}}}} key.

}}}} {{{{5}}}} {{{{3}}}} and

C Press the {

PRINT LISTh/SEARCHi

B Press the Quick Dial Key that

holds the Auto Document that you wish to see.

a08 START/N OFFICE LOCATION MAP

Note

❒ Example: {08} of the Quick Dial

Key and the {

C Press the {

{

Start

{{

Yes

}}}} key.

} key.

D Press the {

E Press the {

contains the Auto Document that you wish to erase.

a08 CHANGE? Y/hi USED AS AUTO DOC.

Note

❒ Example: {08} of the Quick Dial

Key.

{

}}}} key.

Yes

{{

a08 Y/N PROGRAM LABEL?

{No}}}} key.

{{

a08 Y/N AUTO DOC. CLEAR?

{

}}}} key to erase the

Yes

{{

Auto Document.

ak QUICK/hi PRINT LISTh/SEARCHi

Erasing an Auto Document

If you wish to delete an Auto Document, do the following.

A Press the {

the {{{{

ak QUICK/hi PRINT LISTh/SEARCHi

Yes

{

Function

{{

}}}} key.

}}}} {{{{3}}}} {{{{5}}}} and

To erase another Auto Document

A Go to step BBBB.

To return to standby mode

A Press the {{{{

Function

}}}} key.

SMTEN990427_FM.book Page 56 Thursday, September 2, 1999 10:03 AM

Other Features

Batch Transmission

This feature will save communication costs if you often send more than one message to the same location.

If various people in your office send messages to the Tokyo branch office, sending all these messages on separate calls can be expensive. It is cheaper to send them all together on the same call. You can further cut costs by sending out batches during off-peak hours. To do so, simply create Keystroke Programs that use Send Later to send to those common destinations.

Instruct people in your office to store all faxes for the Tokyo branch in the memory, using Send Later. The selected time of transmission must be the same for each message that you wish to include in the batch. Then, when that time comes, the messages will all be sent out on the same call, or ‘batched’.

You can set up more than one batch. In an example, you could set up a batch for Tokyo at, say, 1 am, a batch for Hong Kong at 2 am, a batch for London at 3 am, and so on.

Also, when you send a fax message, if there is a message in the memory waiting for transmission to the same telephone number, it will be sent out with your message. This will only happen if the message already in the memory is waiting for retransmission (for example, because the line was busy on the first attempt).

Reference

Sending at a Specific Time: see P.23

“Sending at a Specific Time (Send Later)”.

Changing the Batch Transmission on/off

To turn Batch Transmission on or off, adjust bit 4 of switch 6 in the User Parameters. (See P.166 “User Parame- ters”).

Note

❒ You can have up to 50 fax messag-

es in the same batch.

SMTEN990427_FM.book Page 57 Thursday, September 2, 1999 10:03 AM

Closed Network (Transmission)

This feature helps to stop you from accidentally sending a fax message to a terminal that is outside your fax network.

The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped.

If you are interested in this feature, change the user parameter Switch 06 bit 2 to 1. (Function 63)

Note

❒ This feature may not be reliable if

you are communicating with a terminal produced by a different manufacturer.

Reference

ID Code: see P.61 “Storing the ID Code”.

Closed Network (Reception): see P.74 “Closed Network (Reception)”.

Closed Network (Transmission)

SMTEN990427_FM.book Page 58 Thursday, September 2, 1999 10:03 AM

Other Features

Sending Confidential Messages (Function

12)

This feature is called Confidential Transmission. Use this feature if you do not want your message to be picked up casually by anybody at the other end. The message will be stored in the memory at the other end. It will not be printed until an ID known as the Confidential ID is entered.

There are two types of Confidential Transmission.

❖❖❖❖

Normal Confidential Transmission

The other party can print the message by entering the ID that was previously stored using the Confidential ID feature.

❖❖❖❖

Confidential ID Override

If you wish to send a confidential message to a particular person at the other end, you can specify the Confidential ID that person has to enter to see that message. Anybody entering the machine's Confidential ID will not be able to see the message. Before you send the message, don't forget to tell the intended receiver what code must be entered to print the message.

Note

❒ The receiving machine's Confi-

dential ID is not changed by this process.

❒ If the intended receiver has a

Personal Code with a Confidential ID stored with it, you can override the receiving machine's ID with that Confidential ID. Then:

• The receiver can print the message by inputting the

Confidential ID that is stored with that person's Personal Code.

• The intended receiver will also be informed personally by a Confidential File Report; this report will have the name of the receiver on it, if the name was stored with the Personal Code.

To set up a confidential transmission, do the following.

Limitation

❒ The machine at the other end must

have memory space available and it must have the Confidential Reception feature.

❒ This is a proprietary feature, and

as such it only functions with machines produced by the same manufacturer that have this feature.

Note

❒ Before sending a confidential mes-

sage, it is recommended that you call the receiver and advise them that you are sending a fax message in this manner.

Reference

Confidential ID: see P.71 “Storing a Confidential ID”

Personal Codes: see P.66 “Storing a Personal Code”

Confidential File Report: see P.73

“Confidential File Report” Journal: see P.93 “Journal (Function

41)”

SMTEN990427_FM.book Page 59 Thursday, September 2, 1999 10:03 AM

Sending Confidential Messages (Function 12)

Receiving confidential Messages: see P.71 “Receiving Confidential

Messages”

A Place your document in the feed-

er.

TRANSMIT OPTIONi DIAL FAX NUMBER

B Press the {

the {{{{

CONFID'L TRANS OPTi DIAL FAX NUMBER

C Dial then press the {

CONFID'L TRANS Y/STA 2125551234kkkkkkkkkk

CONFID'L TRANS D/STA DIAL NEXT FAX NUMBER

Note

❒ To dial another number, repeat

this step.

Yes

{

Function

{{

}}}} key.

}}}} {{{{1}}}} {{{{2}}}} and

{

}}}} key.

Yes

{{

B Press the {

{

{{

Yes

}}}} key.

SET OPTION KPAD ID:kkkk

C Enter the Confidential ID that

you wish to use for this message.

SET OPTION Y/N ID:2567

Note

❒ Example: {2} {5} {6} {7} of the

ten key pad and press the { key.

D Dial and press the {

{

{{

Start

Yes

}}}} key.

}

D Press the {

{

Start

{{

}}}} key.

Confidential ID Override Option

This procedure will override the Confidential ID stored in the other party's machine. The override is only effective for this one transmission.

OPTION V is displayed:

A Press V

V until the display appears.

SET OPTION Y/i SET CONFIDENTIAL ID?

SMTEN990427_FM.book Page 60 Thursday, September 2, 1999 10:03 AM

Other Features

Transfer Request (Function 13)

Transfer Request helps you save costs when you send the same message to more than one place in a distant area. You send your message once, to a machine referred to as a Transfer Station. In turn, this machine sends on the message to local machines (referred to as End Receivers). After the Transfer Station has broadcasted the message to all End Receivers in the sequence, it sends your machine a Transfer Result Report to tell you if these were any problems with the communication.

Preparation

Before you can start to set up transfer request, there are some items that you have to program in your machine. These are as follows.

• Your Fax Machine's Own Telephone Number

• The ID Code

Limitation

❒ This feature can only be used if the

Transfer Station was made by the same maker as your machine.

❒ The Transfer Station must have

memory space available, and must be able to act as a Transfer Station (some machines cannot do this, or can but the capability has been switched off).

❒ The ID Code of your machine must

be the same as the ID Code of the Transfer Station.

Note

❒ You cannot specify the End Re-

ceivers as full numbers on your ten key pad, and you cannot use your own stored Speed Dials, Quick Dials, and Groups. You must use the

numbers that are stored as Quick Dials, Speed Dials or Groups in the Transfer Station. Always keep a copy of the Transfer Station's Telephone Lists (Quick Dial, Speed Dial, and Group Lists) near the machine if you plan to use Transfer Request.

Reference

Quick Dial and Speed Dial: see P.30 “Storing & Editing Fax Num-

bers (Functions 31 & 32)” Groups: see P.33 “Storing & Editing

a Group of Fax Numbers (Function

33)” ID Code: see P.61 “Storing the ID

Code”

Storing Your Machine's Own Telephone Number

Store your fax terminal's telephone number using this feature. If you do not do this, you will not be able to use the Transfer Request feature.

Note

❒ If your fax machine's telephone

number changes, do not forget to change the stored telephone number data.

A Press the {

the access code {{{{ Then press {{{{ key.

{

Function

{{

}}}} {{{{1}}}} and the {{{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

Yes

}}}}

Y/NEXTi SET G3 OWN NUMBER

B Input your fax terminal's tele-

phone number.

SMTEN990427_FM.book Page 61 Thursday, September 2, 1999 10:03 AM

Transfer Request (Function 13)

G3 OWN NO. KPAD/Y/N 0111212-5551234kkkkk

Note

❒ The format of the number must

be as follows: International Dial Prefix, Your Country Code, Your Area Code, then you must add a Pause, followed by your telephone number.

❒ Check the International Dialing

Prefix and the Country Code with your local telecommunications operator. The example shown is for the United States; the codes to add are 011 and 1.

❒ Use the Pause key to add a

pause.

C Press the {

keys.

{

{{

Yes

}}}} and {{{{

Function

Storing the ID Code

In addition to the networking features described in this section, ID Codes are used with the following communication features. The same code must be used by all members of your fax network and all people you wish to communicate with using these features.

• Calling to Request a Message (Polling): see P.100 “Calling to Request a Message (Polling)”.

• Closed Network: see P.74 “Closed Network (Reception)”.

Limitation

❒ Before programming the ID Code,

confer with other users in your fax network to agree on an ID Code. This is because communications using ID Codes will fail if the codes are not the same.

❒ Features using ID Codes can only

be used between terminals made by the same maker.

Note

❒ The ID Code can be any four-digit

code (using digits 0 to 9 and letters A to F), except 0000 and FFFF.

Programming the ID Code

To store an ID Code, do the following.

A Press the {

the access code {{{{ Then press {{{{ key.

{

Function

{{

}}}} {{{{1}}}} and the {{{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

Y/NEXTi

}}}}

SET G3 OWN NUMBER

B Press V

V until the display appears.

Y/NEXTi SET POLLING ID

C Press the {

{

{{

Yes

}}}} key.

POLLING ID KPAD

kkkk

D Input the ID Code that you will

be using.

POLLING ID Y/N 4363

Note

❒ Example: {4} {3} {6} {3} ❒ Do not use 0000 or FFFF.

E Press the {

keys.

{

{{

Yes

}}}} and {{{{

Yes

Function

}}}}

SMTEN990427_FM.book Page 62 Thursday, September 2, 1999 10:03 AM

Other Features

Editing the ID Code

can do the transfer request as in the following procedure.

If you want to change the ID code, do the following.

A Press the {

the access code {{{{ Then press {{{{ key.

{

Function

{{

}}}} {{{{1}}}} and the {{{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

Yes

}}}}

Y/NEXTi SET G3 OWN NUMBER

B Press V

V until the opposite display

appears.

Y/NEXTi SET POLLING ID

C Press the {

{

{{

Yes

}}}} key.

POLL. ID CHANGE? Y/N 1234

D Press the {

{

}}}} and {{{{No}}}} keys.

Yes

{{

POLLING ID KPAD

kkkk

E Input a new ID.

POLLING ID Y/N 5433

Note

❒ Example: {5} {4} {3} {3}

F Press the {

keys.

Making a Transfer Request

After you stored your Machine's Own Telephone Number and ID code you

{

{{

Yes

}}}} and {{{{

Function

}}}}

Note

❒ You may use some transmission

options, such as Sending at a Specific Time. See P.23 “Sending at a Specific Time (Send Later)”.

A Make sure that the machine is in

standby mode.

READY 100% 10:00AM SET DOC. OR DIAL NO.

B Place your document in the feed-

er.

TRANSMIT OPTIONi DIAL FAX NUMBER

C Press the {

the {{{{

Yes

{

Function

{{

}}}} key.

}}}} {{{{1}}}} {{{{3}}}} and

TRANSFER OPTIONi DIAL FAX NUMBER

D Input the telephone number of

the transfer broadcasting station, then press the {{{{

Yes

}}}} key.

TRANSFER */KPAD DESTINATION #kk

Limitation

❒ This machine must be of the

same manufacturer as yours, and it must be able to act as a Transfer Station.

E Input the destinations for this

transfer broadcaster.

TRANSFER Y/N DESTINATION #*10

SMTEN990427_FM.book Page 63 Thursday, September 2, 1999 10:03 AM

Note

❒ Example: Speed Dial Code 10 ❒ You must use Quick Dials,

Speed Dials, or Groups that are stored in the transfer broadcaster. There is a shorthand notation for this purpose. See the following examples:

• Quick Dial Key 01: {

{

}

Yes

• Speed Dial Code 10: * { }

{

Yes

• Group 01: * *{

❒ You can select one Transfer Sta-

tion, and up to 30 End Receivers for this Transfer Station.

F Press the {

{

{{

Yes

}}}} key.

0 1

} {

Yes

}

Transfer Request (Function 13)

}

G Press the {

transfer request.

{

}}}} key to start the

Start

{{

TRANSFER */KPAD DESTINATION #kk

To enter more destinations for this transfer broadcaster

A Go to step EEEE.

SMTEN990427_FM.book Page 64 Thursday, September 2, 1999 10:03 AM

Other Features

Combining Transfer Request with Broadcasting

If you wish to complex set up fax message distribution networks, you can make a Transfer Request using more than one Transfer Station. When you do this, you can send the same message to up to 30 Transfer Stations, and each Transfer Station can pass the message on to 30 End Receivers.

Assume that your machine is in San Francisco and you wish to send the same message to various locations in the U.S.A. Of course, doing a simple broadcast, sending to each terminal directly from your machine, would get the job done, but you would not be taking advantage of the cost-cutting features of the machine.

However, If you incorporate Transfer Request, as shown below, your machine would only make 4 calls, instead of the 10 that would be necessary if Transfer Request was not used. This saves costs.

• Your machine can play any part in a Transfer Request network of this type, provided that you have programmed all the required features as explained earlier in this station.

• The ID codes of the requester (San Francisco) and the Transfer Stations (NewYork and Houston) must be the same. The requester must have its own fax number programmed.

• The model used by the requester (San Francisco) must be able to make Transfer Requests through more than one Transfer Station.

• Report indicating success of failure will be returned to San Francisco from terminals fin Houston and NewYork.

SMTEN990427_FM.book Page 65 Thursday, September 2, 1999 10:03 AM

Transfer Request (Function 13)

Multi-step Transfer

The principles of the Two-step Transfer feature can be used to build up a multistep facsimile network. This will using either analog (Group3) or digital (Group4) lines. An example follows.

To set up this network, the following programming must be done.

• Terminal C must contain two preprogrammed groups. Group 1 must contain terminal I and J, Group 2 must contain terminals E, F, G, and H. In Group 1, terminal D must be specified as the Group Transfer Station.

• Terminal B must contain a preprogrammed group (Group 1). This group must contain two numbers, #**01, and #**02. These specify transfer using groups 1 and 2 that are stored in the Group Transfer Station. In Group 1, C must be specified as the Group Transfer Station.

• The ID codes of terminal A, B, C, and D must be the same.

To start the operation, terminal A does a transfer request using terminal B as the broadcasters stored in Group 1 at terminal B.

SMTEN990427_FM.book Page 66 Thursday, September 2, 1999 10:03 AM

Other Features

Programming the Personal Codes (Function 72)

The main advantage of Personal Codes is that they allow you to track machine usage You can still use Personal Codes to personalize your fax messages, by using the Label Insertion feature.

Each user can be given a Personal Code. While programming, you can store the following items with each Personal Code:

❖❖❖❖

A name:

This will be printed on reports, such as the JOURNAL, to identify the users of the machine.

❖❖❖❖

A Confidential ID:

This must be different for each Personal Code, and different from your machine's Confidential ID. If somebody sends you a confidential message, they can override your machine's Confidential ID with the Confidential ID stored with your Personal Code, if you inform them of this ID. If so, the machine will print a Confidential File Report that will inform you when the message has arrived. Then, you must input this Confidential ID to print the message.

Note

❒ The Personal Code is a four digit

code. It can have any value from 0001 to 9999.

❒ You cannot register more than 30

Personal Codes with Names and Confidential IDs in this machine.

Reference

Using Personal Codes: see P.25 “Personal Codes”.

Journal: see P.93 “Journal (Function

41)”. Confidential File Report: see P.73

“Confidential File Report”. Confidential ID: see P.71 “Storing a

Confidential ID”. Receiving Confidential Messages:

see P.71 “Receiving Confidential Messages”.

Storing a Personal Code

A Press the {

the access code {{{{ Then press {{{{ key.

SETTING? Y/hi PRINT LISTh/SEARCHi

❒ If you press W and the {

B Press the {

PERS. CODE KPAD/hi kkkk

{

Function

{{

Note

key, a Personal Code List will be printed.

{

Yes

{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

}}}} {{{{2}}}} and the {{{{

}}}} key.

Yes

Start

C Input a Personal Code that you

want to store in your machine for later use.

PERSONAL CODE Y/N 5477

Note

❒ Example: {

the ten key pad.

} {4} {7} {7} from

}}}}

}

SMTEN990427_FM.book Page 67 Thursday, September 2, 1999 10:03 AM

Programming the Personal Codes (Function 72)

If you input the wrong code

A Press the {{{{No}}}} key and input

again.

D Press the {

code.

{

}}}} key to store the

Yes

{{

PERSONAL CODE Y/N PROGRAM LABEL?

To store the label for this personal code

A Press the {{{{

Step EEEE.

If you do not program for this personal code

A Press the {{{{No}}}} key and go to

step GGGG.

}}}} key and go to

Yes

E Input a name for this Personal

Code using the Quick Dial keys or the ten key pad.

PERSONAL ABC Y/N JOHNSONkkkkkkkkkkkkk

Note

❒ Example: JOHNSON

PERSONAL CODE Y/N SET CONFIDENTIAL ID

If you want to program the Confidential ID for this user

A Press the {{{{ B Input a Confidential ID for the

personal code used by this user.

C Press the {{{{

To enter another code

A Go to step CCCC.

G Press the {

Yes

{

Function

{{

}}}} key.

}}}} key to finish.

Editing or Erasing a Personal Code

A Press the {

the access code {{{{ Then press {{{{ key.

SETTING? Y/hi PRINT LISTh/SEARCHi

B Scroll the personal code using V

{

Function

{{

}}}} {{{{2}}}} and the {{{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

Yes

}}}}

Reference

How to enter the label; see P.176 “Entering Characters”.

If you do not wish to store an ID

A Press the {{{{No}}}} key and go to

step GGGG.

F Press the {

name.

{

}}}} key to store the

Yes

{{

PERSONAL CHANGE? Y/N 5474

C Press the {

{

{{

Yes

}}}} key.

PERSONAL CODE Y/N 5474

To erase this Personal Code

A Press the {{{{No}}}} key.

SMTEN990427_FM.book Page 68 Thursday, September 2, 1999 10:03 AM

Other Features

B Press the {{{{

back to step BBBB to edit another personal code. To finish, press the {{{{

Function

To edit the contents of this code

A Press the {{{{

step DDDD.

}}}} key and go

Yes

}}}} key.

}}}} key and go to

Yes

PERSONAL CODE Y/N PROGRAM LABEL?

Edit the label.

To edit the label

A Press the {{{{

step EEEE.

}}}} key and go to

Yes

PERSONAL CODE Y/N PROGRAM LABEL?

If you don't edit the label

A Press the {{{{No}}}} key and go back

to step BBBB to edit another personal code. To finish, press the

{{{{

Function

}}}} key.

When the ID is correct

A Press the {{{{

To enter or edit another code

A Press the {{{{No}}}} key and go back

to step BBBB.

Press the {{{{

Yes

Function

}}}} key twice.

}}}} key.

Edit the name stored with this code. When the name is correct, press the {{{{

Yes

}}}} key.

PERSONAL CODE Y/N SET CONFIDENTIAL ID?

To edit the Confidential ID stored with this code

A Press the {{{{

then input the ID.

}}}} and {{{{No}}}} key

Yes

SMTEN990427_FM.book Page 69 Thursday, September 2, 1999 10:03 AM

Tonal Signals

On this model the {*} key on the ten key pad is used as the Tone key.

Some organizations offer you a special service by telephone, which you can access by transmitting Touch tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services.

First, dial the other party. When you are through to the other end, press the Tone key and enter the code number that is needed to access the required feature at the other terminal. You do not need to press the Tone key if your machine is set up for dialing in Tone Dial (DTMF) mode.

Using the Tone Key

A Make sure that the machine is in

standby mode, and that there is no document in the feeder.

B Pick up the telephone handset, or

press the {{{{

On Hook Dial

}}}} key.

E Input the digits that you need to

use the remote facility. After you have finished your business with the remote facility, hang up.

Note

❒ Do not press the {

Start

} key.

C Dial the remote facility. Do not

press the {{{{

Note

❒ If your telephone line type is

DTMF (Tone Dial), go to step E.

Start

}}}} key.

D After your line is connected to the

remote facility, if your telephone line type is Pulse Dial, press the

}}}} key on the ten key pad.

{{{{

A dot appears in the display.

SMTEN990427_FM.book Page 70 Thursday, September 2, 1999 10:03 AM

Other Features

Rejecting Messages from Senders Who Don't Identify Themselves

Your fax machine can reject incoming messages lacking an identifier signal. Follow the user parameter procedure on to enter these settings.

Switch 05, bit 1

• 0: Accept such messages

• 1: Reject such messages

Reference

User Parameter: see P.166 “User Parameters”

SMTEN990427_FM.book Page 71 Thursday, September 2, 1999 10:03 AM

Receiving Confidential Messages

This feature is called Confidential Reception.

If the other party sent you a message using Confidential Transmission, the message is stored in the memory, and not printed. The “Receive File” indicator on the operation panel blinks to inform you when a confidential message has come in. Also, if you have switched Confidential File Report on, the machine will print a report whenever a confidential message comes in.

Preparation

For this feature to work properly, you must have stored a Confidential ID in advance.

There is no need to do anything immediately. When you want to print the message, input the Confidential ID.

Note

❒ If the machine's Confidential ID

does not have any effect, contact the sender and check whether they used Confidential ID Override to override your ID. Print the Journal to find out who the sender is, if necessary.

❒ If you have forgotten the ma-

chine's Confidential ID, print a User Parameter List, or call a service technician for assistance.

❒ You can also receive confidential

message using 4–digit SUB codes.

Reference

User Parameter List: see P.167 “List of all relevant user parameters”.

Confidential File Report: see P.73 “Confidential File Report”.

Confidential ID Override: see P.59 “Confidential ID Override Option”.

Sending Confidential Messages: see P.58 “Sending Confidential Mes- sages (Function 12)”.

Journal: see P.93 “Journal (Function

41)”.

Storing a Confidential ID

This can be any four-digit code (using digits 0 to 9). It must be used to print any confidential messages that your machine has received.

Important

❒ If you do not store a Confidential

ID, you will not be able to receive confidential messages.

A Press the {

the access code {{{{ Then press {{{{ key.

Y/NEXTi SET G3 OWN NUMBER

B Press V

shown.

Y/NEXTi SET CONFIDENTIAL ID

C Press the {

CONFID'L ID KPAD

kkkk

{

Function

{{

V until the screen is as

{

Yes

{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

}}}} {{{{1}}}} and the {{{{

}}}} key.

Yes

}}}}

SMTEN990427_FM.book Page 72 Thursday, September 2, 1999 10:03 AM

Other Features

D Input the Confidential ID that

you will be using.

CONFID'L ID Y/N 6754

Note

❒ Example: {6} {7} {5} {4} from

the ten key pad.

E Press the { F Press the {

Editing the Confidential ID

A Press the {

access code {{{{ press {{{{

Y/NEXTi SET G3 OWN NUMBER

B Press V

shown.

Y/NEXTi SET CONFIDENTIAL ID

{

}}}} key.

Yes

{{ {

Function

{{

{

Function

{{

}}}} {{{{1}}}} and the {{{{

V until the screen is as

}}}} key.

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Then

}}}} key.

Yes

F Press the {

{

{{

Yes

}}}} key.

CONFID'L ID Y/N 8352

G Press the {

{

Function

{{

}}}} key.

Printing a Confidential Fax Message (Function 54)

If the Receive File indicator is blinking, do the following to print the message.

Note

❒ If the Receive File indicator is

blinking, an incoming fax message has been stored in the memory using the Memory Lock feature or Confidential Reception feature.

Reference

To print the message which is Memory Locked, see P.43 “Printing

a Memory-locked Message (Function

55)”.

A Press the {

the {{{{

Yes

{

Function

{{

}}}} key.

}}}} {{{{5}}}} {{{{4}}}} and

C Press the {

D Press the {

E Press the {

{

}}}} key.

Yes

{{

CONF. ID CHANGE? Y/N 6754

{

}}}} key.

Yes

{{

CONFID'L ID Y/N 6754

{No}}}} key and input a

{{

new confidential ID code.

Note

❒ Example: {8} {3} {5} {2}.

CONFID'L ID KPAD

kkkk

B Input the ID.

CONFID'L ID START/N

kkkk

Note

❒ Example: {6} {7} {5} {4} from

the ten key pad.

❒ If you cannot output a confiden-

tial file with this ID, you have input the wrong ID or the sender may have over-ridden your ID. Contact your sender.

SMTEN990427_FM.book Page 73 Thursday, September 2, 1999 10:03 AM

Receiving Confidential Messages

C Press the {

{

Start

{{

}}}} key.

Confidential File Report

This report informs you when a confidential message has been received.

You can store a separate Confidential ID with each of the Personal Codes. If the sender of the message uses Confidential ID Override, the sender can specify one of these IDs. If so, the Confidential File Report will contain the name stored with that Personal Code, drawing the attention of the intended receiver of the confidential message.

You can switch this report on or off, see P.166 “User Parameters”.

In a new machine, it is switched on at the factory.

Note

❒ If you wish, you can prevent uni-

dentified senders from sending you Confidential Messages. See P.71 “Receiving Confidential Messag- es”.

Reference

Personal Codes: see P.25 “Personal Codes”.

SMTEN990427_FM.book Page 74 Thursday, September 2, 1999 10:03 AM

Other Features

Closed Network (Reception)

This feature may help you to prevent reception of excessive junk fax mail.

The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped.

Note

❒ This feature may not be reliable if

you are communicating with a terminal produced by a different manufacturer.

❒ If you are interested in this feature,

contact your service representa-

tive.

Reference

ID Codes: see P.61 “Programming the ID Code”

SMTEN990427_FM.book Page 75 Thursday, September 2, 1999 10:03 AM

Rejecting or Accepting Messages from Specified Senders (Authorized Reception)

This feature is called Authorized Reception. It helps you reject junk fax mail.

It lets you specify which terminals you wish to receive fax messages from; all others will be shut out.

About Authorized Reception

Entering a List of Senders to Treat Differently (Function 81)

How to enter a list of senders to treat differently, see P.81 “Programming a

List of Senders to Treat Differently (Function 81)”

A You must specify a list of senders

(function 81). See P.81 “Programming a List of Senders to Treat Differently (Function 81)”.

B You must turn Authorized Recep-

tion on (function 62).

C You must set your machine to ac-

cept or reject messages from senders in that list (function 63). (user parameters, switch 08, bit 2 and 3; see P.166 “User Parameters”).

If you accept them, the general public will not have access to your fax machine. You accept messages only from a group of people you know.

If you reject them, everyone will be able to send you messages except the people in the list. This is useful to reject the junk fax mail.

You can store up to 30 identifications with this feature. You can program part of an identification and accept (or reject) messages from all senders whose identification contains that part. See P.90 “Wild Cards”.

Switching Authorized Reception on / off (Function 62)

Before you use Authorized Reception, you have to switch the feature on.

A Press the {

the access code {{{{ Then press {{{{ key.

Y/NEXTi SELECT LINE

B Press V

shown.

Y/NEXTi AUTHORIZED ON/OFF

C Press the {

AUTHORIZED Y/hi ON iOFF

D Press W

off setting.

{

Function

{{

V until the screen is as

{

Yes

{{

W or VVVV to change the on or

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

}}}} {{{{2}}}} and the {{{{

}}}} key.

Yes

}}}}

E Press the {

keys.

{

{{

Yes

}}}} and {{{{

Function

}}}}

SMTEN990427_FM.book Page 76 Thursday, September 2, 1999 10:03 AM

Other Features

Cassette Selection

About Cassette Selection

This feature is only available if your machine has an optional lower cassette, you can direct fax messages from certain senders to be printed from the main cassette.

Note

❒ Example: Put yellow paper in the

main cassette. Then, messages from head office can be printed out on yellow paper; this will make it easy for you to see when a message from head office has arrived.

A You must specify a list of send-

ers (function 81). See P.81 “Programming a List of Senders to Treat Differently (Function 81)”.

B You must turn Cassette Selec-

tion (function 62). See P.76 “Selecting the Cassette (Function

62)”.

C Select the messages to be print-

ed from the main cassette. a) All messages from specified senders b) All messages except those from specified senders. (user parameters, switch 08, bit 4 and 5; see P.166 “User Parameters”).

Selecting the Messages to Be Printed from the Main Cassette

You can select the messages to be printed from the main cassette (see P.166 “User Parameters”) to enter the following settings.

❖❖❖❖

Selecting the Cassette (Function 62)

Before you use Cassette Selection, you have to switch the feature on.

If you remove the lower cassette, the cassette selection mode is automatically turned off.

A Press the {

Entering a List of Senders to Treat Differently (Function 81)

How to enter a list of senders to treat differently, see P.81 “Programming a

List of Senders to Treat Differently (Function 81)”.

B Press V

Switch 08, bit 4

You have to set it “1”

Switch 08, bit 5

• 0: Print messages from the special terminals from the main cassette.

• 1: Print messages except from the special terminal from the main cassette.

{

Function

{{

the access code {{{{ Then press {{{{ key.

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

}}}} {{{{2}}}} and the {{{{

Yes

Y/NEXTi SELECT LINE

V until the screen is as

shown.

}}}}

Y/NEXTi CASSETTE ON/OFF

SMTEN990427_FM.book Page 77 Thursday, September 2, 1999 10:03 AM

Cassette Selection

C Press the {

{

{{

Yes

}}}} key.

CASSETTE SELECT Y/hi ON iOFF

D Press W

E Press the {

W or VVVV to change the on or

off setting.

{

}}}} and {{{{

Yes

{{

key.

Function

}}}}

SMTEN990427_FM.book Page 78 Thursday, September 2, 1999 10:03 AM

Other Features

Multi-sort Document Reception

About Multi-sort Reception

parameters, switch 08, bit 0 and 1; see P.166 “User Parameters”).

Using this feature, more than one copy of each incoming fax message can be printed. You may also choose to have more than one copy from only select senders. This feature eliminates the extra steps needed to have someone make photocopies.

Note

❒ For example: If you switch this fea-

ture on overnight, you will not have to make distribution copies of the messages that came in during the night. However, the paper in the cassette will be used up much faster.

A You must turn Multi-sort Re-

ception (Function 62).

B Set the number of copies (Func-

tion 83). See P.79 “Setting the Number of Copies (Function 83)”.

C Switch Reverse Order Printing

on. See P.91 “Reverse Order Printing”.

If you wish to specify the senders whose messages are multi sorted.

D Specify the senders whose mes-

sages you want to make Multisort. Do this by programming the RTI or CSI of these senders. See P.81 “Programming a List of

Senders to Treat Differently (Function 81)”

E Select the messages to Multi-

sort copied a) All messages from Special Terminals. b) All messages except those from Special Terminals. (user

Reference

Reverse Order Printing: see P.91 “Reverse Order Printing”.

Copying an Original: see P.99 “Copying”.

Switching Multi-sort Document on/off (Function 62)

Preparation

Before you can make multiple copies, you have to switch it on using Function 62.

A Press the {

the access code {{{{ Then press {{{{ key.

{

Function

{{

}}}} {{{{2}}}} and the {{{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}.

Yes

}}}}

Y/NEXTi SELECT LINE

B Press V

V until the screen is as

shown.

Y/NEXTi # OF COPIES ON/OFF

C Press the {

{

{{

Yes

}}}} key.

# OF COPIES Y/hi iON OFF

D Change the on/off setting by

pressing WWWW or VVVV.

# OF COPIES Y/hi ON iOFF

SMTEN990427_FM.book Page 79 Thursday, September 2, 1999 10:03 AM

Multi-sort Document Reception

E Press the { F Press the {

{

}}}} key.

Yes

{{ {

Function

{{

}}}} key to finish.

Setting the Number of Copies (Function 83)

A Press the {

access code {{{{ press {{{{

NO. OF COPIES KPAD/Y 1 SETS

{

Function

{{

}}}} {{{{3}}}} and the {{{{

}}}} {{{{6}}}} then enter

}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}. Then

Yes

}}}} key.

B Input the number of copies that

you need, then press the {{{{ key.

Copies of incoming faxes will be collated.

NO. OF COPIES KPAD/Y 3 SETS

Note

❒ Maximum number of copies: 9. ❒ To use Multi-sort Document Re-

ception, you must switch Reverse Order Printing on. See P.91 “Reverse Order Printing” for how to do this.

Yes

}}}}

C Press the {

{

Function

{{

}}}} key.

Programming the Special Terminals to Make Multi-sortcopies

To program the list of senders, see P.75 “Entering a List of Senders to Treat Differently (Function 81)”.

SMTEN990427_FM.book Page 80 Thursday, September 2, 1999 10:03 AM

Other Features

Choosing How to Treat the Special Terminals

You have to select one of the following two things. To change this selecting, adjust bit 1 of switch 8 with the User Parameters:

• Bit 1 = 0 : Make multiple copies of messages from Special Terminals.

• Bit 1 = 1 : Make multiple copies of all messages except those from Special Terminals.

List of Special Terminals (Function

81) Empty On Either All messages are

Empty/Not empty Off Either No messages are

Not empty On Listed Only messages

Not empty On non-Listed All messages are

Multi-sort on/off (Function 62)

Switch 08 Digit 1 (Function 63)

Result

Multi-sorted.

from special terminals are Multi-sorted.

Multi-sorted except those from Special Terminals.

Ricoh fax2000 Operator's Manual smt3_u

Specifications and Main Features

Frequently Asked Questions

User Manual

Examples Of Indications

STAR Program

TABLE OF CONTENTS

Important Safety Instructions

When to Call Your Service Representative

Power And Grounding

Power Supply

Grounding

Other Important Informations

General

Cold Weather Power-up

Thunderstorms

Operating Precautions

Copy Paper

Symbols & Conventions Used in This Manual

Help List

Blank Sheet Detect

Quick Label

Part Names

Operation Panel

Recommended Types of Document

Correct Size for the Document Delivery Tray

Page Condition

Memory Transmission And Immediate Transmission

Memory Transmission (Memory Indicator Lit)

Immediate Transmission

Dialing with the Telephone Directory

Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)

Switching Between Fax and Telephone Mode

Receiving the Fax Message in the Telephone Mode

Printing Received Messages That Have Been Stored (Substitute Reception)

Faxing a Page with Very Fine Detail

Resolution & Shading

Optional Features for Transmission

Sending at a Specific Time (Send Later)

Printing the Page Number

Personal Codes

Using the Stamp

Redialing

Automatic Redialing

Using the AI Redial key

Storing & Editing Fax Numbers (Functions 31 & 32)

Storing & Editing a Group of Fax Numbers (Function 33)

Erasing Groups

Programming the Group Key

Dial Options

Programming the Dial Option Key

Using the Dial Options

Chain Dialing

Erasing a Stored Message before It Is Sent (Functions 21 & 22)

Printing a Stored Message (Function 51)

Locking Incoming Messages (Memory Lock)

Storing a Memory Lock ID

Editing the Memory Lock ID

Switching Memory Lock on/off

Selecting which Messages to Lock in memory

Printing a Memory-locked Message (Function 55)

Sending a Fax Using the External Telephone

Answering the Telephone

Phoning and Faxing on the Same Call

To Talk before Sending a Fax

Verifying Communications, Errors, Counters, Etc.

Automatically Printed Reports

Report Formats

Counters (function 94)

Programming Keystrokes

Storing a Keystroke Program

Labeling a Program

Using a Program

Erasing a Program / Changing the Program Label

Storing an Often Used Document (Auto Document)

Using an Auto Document

Erasing an Auto Document

Batch Transmission

Closed Network (Transmission)

Transfer Request (Function 13)