Quark QuarkCopyDesk - 7.0 User Manual

A Guide to QuarkCopyDesk 7

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Quark, QuarkXPress, QuarkCopyDesk and XTensions are trademarks of Quark Inc. and all applicable afﬁliated companies, Reg. U.S. Pat. & Tm. Off. and in many other countries. The Quark logo, Composition Zones, Job Jackets, QuarkVista and other Quark related marks which Quark may adopt from time to time are trademarks of Quark Inc. and all applicable afﬁliated companies.

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TRUMATCH, TRUMATCH Swatching System, and TRUMATCH System are trademarks of TRUMATCH, Inc.This product includes software developed by the TTF2PT1 Project and its contributors. Copyright ©1997–2001 by the AUTHORS: Andrew Weeks <ccsaw@bath.ac.uk>; Frank M. Siegert <fms@this.net>; Mark Heath <mheath@netspace.net.au>; Thomas Henlich <thenlich@rcs.urz.tu-dresden.de>; Sergey Babkin <babkin@bellatlantic.net>, <sab123@hotmail.com>; Turgut Uyar <uyar@cs.itu.edu.tr>; Rihardas Hepas <rch@WriteMe.com>; Szalay Tamas <tomek@elender.hu>; Johan Vromans <jvromans@wqujirrel.nl>; Petr Titera <P.Titera@sh.cvut.cz>; Lei Wang <lwang@amath8.amt.ac.cn>; Chen Xiangyang <chenxy@sun.ihep.ac.cn>; Zvezdan Petkovic <z.petkovic@computer.org>. All rights reserved.

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This software is based in part on the work of the Independent JPEG Group.

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As to STLport technology, Copyright 1999,2000 Boris Fomitchev. This material is provided “as is”, with absolutely no warranty expressed or implied. Any use is at your own risk. Permission to use or copy this sofware for any purpose is hereby granted without fee, provided the above notices are retained on all cpies. Permission to modify the code and to distribute modiﬁed code is granted, provided the above notices are retained, and a notice that the code was modiﬁed is included with the above copyright notice. The Licensee may distribute binaries compiled with STLport (whether original or modiﬁed) without any royalties or restrictions. The Licensee may distribute original or modiﬁed STLport sources, provided that: The conditions indicated in the above permission notice are met; The following copyright notices are retained when present, and conditions provided in accompanying permission notices are met: Copyright 1994 Hewlett-Packard Company. Copyright 1996,97 Silicon Graphics Computer Systems, Inc. Copyright 1997 Moscow Center for SPARC Technology.

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As to the omniORB library, Copyright ©1996–1999 AT&T Laboratories Cambridge. The omniORB library is free software; you can redistribute it and/or modify it under the terms of the GNU Lesser General Public License as published by the Free Software Foundation; either version 2.1 of the License, or (at your option) any later version. This library is distributed in the hope that it will be useful, but WITHOUT ANY WARRANTY; without even the implied warranty of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU Lesser General Public license for more details. You should have received a copy of the GNU Lesser General Public License along with this library; if not, write to the Free Software Foundation, Inc., 59 Temple Place - Suite 330, Boston, MA 02111-1307.

As to cascading menus based on menu.js. by Gary Smith, July 1997, Copyright ©1997–1999 Netscape Communication Corp. Netscape grants you a royalty free license to use or modify the cascading menus software provided that this copyright notice appears on all copies. This software is provided “AS IS,” without a warranty of any kind.

As to Dr. Brian Gladman software, Copyright ©2001, Dr. Brian Gladman <brg@gladman.uk.net>, Worcester, UK. All rights reserved. LICENSE TERMS The free distribution and use of this software in both source and binary form is allowed (with or without changes) provided that: 1. distributions of this source code include the above copyright notice, this list of conditions and the following disclaimer; 2. distributions in binary form include the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other associated materials; 3. the copyright holder’s name is not used to endorse products built using this software without speciﬁc written permission. DISCLAIMER This software is provided ‘as is’ with no explicit or implied warranties in respect of any properties, including, but not limited to, correctness and ﬁtness for purpose.

All other marks are the properties of their respective owners.

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A Guide to QuarkCopyDesk 7

Introduction

About this guide 1

What we’re assuming about you 1

Where to go for help 2

1 The QuarkCopyDesk

user interface

Menus 4

QuarkCopyDesk menu — Mac OS only 4

File menu 5

Edit menu 6

Style menu 7

Component menu 9

View menu 10

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Utilities menu 11

Window menu 12

Context menus 13

Palettes 13

Measurements palette 14

Style Sheets palette 15

Colors palette 16

Lists palette 16

Glyphs palette 18

Picture Effects palette 19

Palette Groups and Palette Sets 20

Using palette groups 20

Palette sets: saving a palette configuration 21

2 Articles and components

Understanding articles and components 22

Reading order 23

Text components and pages 23

Editing picture components 24

Master components 24

Templates 25

QuarkCopyDesk lightweight file format 26

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Articles and QuarkXPress 26

Working with articles 29

Creating articles 29

Saving page pictures 30

Saving articles automatically 31

Saving articles as templates 32

Changing article setup 33

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Working with components 34

Creating components 34

Controlling component properties 35

Deleting components 35

Navigating among components 35

3 Text and typography

Editing text 36

Importing and exporting text 37

Import/export filters 38

Finding and changing text 39

Checking spelling 41

Auxiliary dictionaries 42

Applying character attributes 42

Applying a font 42

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Choosing a size 43

Applying type styles 43

Applying color, shade, and opacity 44

Applying horizontal or vertical scale 44

Applying baseline shift 45

Applying multiple character attributes 45

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Applying paragraph attributes 46

Controlling alignment 47

Controlling indentation 47

Controlling leading 48

Controlling space before and after paragraphs 49

Setting tabs 50

Controlling widow and orphan lines 50

Controlling hyphenation and justification 51

Specifying Hyphenation Exceptions 52

Using discretionary hyphens 52

Controlling kerning 52

Kerning manually 53

Kerning automatically 53

Controlling tracking 54

Tracking manually 54

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Working with style sheets 55

Creating and editing paragraph style sheets 55

Creating and editing character style sheets 58

Applying style sheets 59

Appending style sheets 60

Controlling font usage 60

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Running text around pictures 61

Fine-tuning a runaround path 63

Manually editing a runaround path 64

Working with text paths 65

Creating drop caps 65

Creating rules above and below paragraphs 66

Anchored boxes 66

Cutting, copying, pasting, and deleting anchored boxes and lines 67

Working with OpenType fonts 67

Applying OpenType styles 68

Using ligatures 69

Working with the Glyphs palette 69

Displaying invisible characters 71

Inserting special characters 72

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Inserting spaces 72

Inserting other special characters 72

Specifying character language 73

Using Font Fallback 73

Importing and exporting text with Unicode options 74

Working with font mapping rules 75

4 Color and opacity

Working with colors 76

The Colors palette 76

The Colors dialog box 77

Creating a color 78

Editing a color 79

Duplicating a color 79

Deleting a color 79

Importing colors from another article or project 79

Changing all instances of one color to another color 79

Applying color and shade to text 80

Working with opacity 80

5 Pictures

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Working with pictures 81

Importing a picture 81

Manipulating pictures 82

Coloring and shading pictures 83

Listing and Updating Pictures 83

Using picture effects 83

Working with picture effects 84

Adjustments and effects 86

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Reviewing QuarkVista usage 88

Setting QuarkVista preferences 89

Working with clipping paths 89

Creating clipping paths 90

Manipulating clipping paths 92

Working with alpha masks 93

Creating alpha masks in an image-editing application 94

Working with runaround 94

6 Lists

Preparing for Lists 95

Including style sheets in a list 95

Specifying levels for a list 96

Creating a list 96

Navigating with lists 98

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7 Output

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Building a list 99

Updating Lists 99

Printing an article 100

Print dialog box 100

Panes in the Print dialog box 102

Saving an article in PDF format 104

PDF Export Options dialog box 104

Working with output styles 107

8 Views

Switching between views 109

Working in WYSIWYG view 110

Working in Galley view 111

Working in Full Screen view 113

Creating and splitting windows 114

Creating a new window 114

Splitting a window 114

9 Redline

Tracking changes 116

Viewing tracked changes 117

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Accepting and rejecting changes 119

10 Notes

Creating Notes 120

Working with notes 122

Opening and closing notes 122

Showing and hiding notes 122

Deleting notes 122

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Viewing notes by author, date, name, or color 123

Moving and resizing notes 123

Printing Notes 123

Notes in PDFs 123

11 Type Tricks

Make Fraction 124

Make Price 125

Word Space Tracking 126

Line Check 127

Custom Underline 127

Working with custom underline styles 127

12 Multiple Article

XTensions software

Installing QCDMultipleArticle XTensions software 128

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Working with articles 129

Creating an article 131

Manipulating articles and components 131

Exporting articles 132

13 Preferences

Understanding Preferences 134

Defaults and preferences 134

What’s in the QuarkCopyDesk preferences files 137

Changes to QuarkCopyDesk preferences 138

Application preferences 139

Article preferences 141

Default article preferences 141

14 XTensions software

Working with XTensions modules 142

Installing XTensions modules 142

Enabling and disabling XTensions modules 142

Working with XTensions sets 143

QuarkCopyDesk XTensions modules 144

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Introduction

Before you begin, take time to review this chapter so that you understand how

the guide is structured and how you can get the most out of it.

ABOUT THIS GUID E

You do not need to read A Guide to QuarkCopyDesk 7 from cover to cover. Instead, use this guide to quickly look up information, ﬁnd out what you need to know, and get on with your work.

WHAT WE’RE ASSUMING ABOUT YOU

In writing this guide, we assume that you are familiar with your computer and know how to:

• Launch an application

• Open, save, and close files

• Use menus, dialog boxes, and palettes

• Work within a networked computing environment

• Use the mouse, keyboard commands, and modifier keys

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Consult the documentation provided with your computer or other resources if you need more information in any of these areas.

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WHERE TO GO F OR HELP

If you’re new to QuarkCopyDesk

, or if you want to explore one of its other

longstanding features, consult the following resources:

• The QuarkCopyDesk Help file

• Third-party books about QuarkCopyDesk

• General books about desktop publishing

If your issues are at the system level — saving files, moving files, activating fonts, for example — consult the documentation resources provided with your computer.

CO NVE NTI O NS I N THI S BOO K

Formatting conventions in this guide highlight information to help you quickly find what you need.

• Bold type style: The names of all dialog boxes, ﬁelds, and other controls are set in bold type. For example: “Click OK.”

• References: In descriptions of features, parenthetical references guide you in accessing those features. For example: “The Modify dialog box (Item menu) lets you format items.”

• Arrows: You will often see arrows (), which map out the menu path to a feature. For example: “Choose Item  Modify  Text to access the Columns ﬁeld.”

• Icons: Although many tools and buttons are referenced by name, which you can see by displaying ToolTips, in some cases icons are shown for easy identiﬁcation. For example, “Click the button on the Measurements palette to center text.”

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ABOU T THI S GUI DE

• Cross-platform issues: QuarkCopyDesk is quite consistent across operating systems. However, some labels, buttons, key combinations, and other aspects of QuarkCopyDesk must differ between Mac OS

and Windows®because of user interface conventions or other factors. In such cases, both the Mac OS and Windows versions are presented, separated by a slash, with the Mac OS version is presented ﬁrst. For example, if the Mac OS version of a button is labeled

Select, and the Windows version is labeled Browse, you are directed to “Click Select/Browse.” More complex cross-platform differences are mentioned in

notes or parenthetical statements.

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MENU S

Chapter 1: The QuarkCopyDesk user interface

Skimming through the QuarkCopyDesk user interface, you will ﬁnd that many

commands are familiar or self-explanatory. Once you become familiar with

QuarkCopyDesk menus and dialog boxes, you will discover that keyboard

commands and palettes offer convenient access to features that you can also

access through menus.

This chapter is intended to provide an overview of the functionality of the QuarkCopyDesk interface. For an introduction to articles, components, and using QuarkCopyDesk in general, see Chapter 2, “Articles and components.”

MENUS

QUARKCOPYDESK MENU — MAC OS ONLY

The QuarkCopyDesk menu is a part of QuarkCopyDesk for Mac OS X. This menu contains the same commands as in the application menu for other Mac OS X applications — to hide or show QuarkCopyDesk and other applications, to access preferences, and to quit QuarkCopyDesk. This menu includes the following commands:

• About QuarkCopyDesk: Use this command to display information about QuarkCopyDesk such as the version number.

• Transfer QuarkCopyDesk License: Use this command to deactivate QuarkCopyDesk on one computer so that you can activate it on a different computer. Available only when QuarkCopyDesk has been activated.

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MENU S

• Activate QuarkCopyDesk: Use this command to activate QuarkCopyDesk on your computer. Available only when QuarkCopyDesk is running in demo mode.

• Preferences: Preferences enable you to specify default settings and customize the way QuarkCopyDesk works. You can modify application or article preferences. Application preferences apply to QuarkCopyDesk; therefore, they affect the way all articles are handled. Article preferences affect only the active article. However, if you change article preferences with no open articles, the new preferences become default settings for all new articles.

• Quit QuarkCopyDesk: Exits the application.

FILE MEN U

The File menu enables you to manipulate electronic ﬁles in a number of ways, including the ability to create, open, print, and save. This menu includes the following commands:

• New: Choose an option from the New submenu to create an article. If you choose New Article from Template, you can select a QuarkCopyDesk template ﬁle from which you can create the article.

• Open: Use this option to open article ﬁles.

• Close: Closes the active article.

• Save: Use this option to save the active article.

• Save As: Use this option to save a copy of the active article.

• Revert to Saved: Returns the active article to the state it was in when it was last saved.

• Import Text/Import Picture: This command changes depending on what kind of box is selected. You can use this command to import text into a text box or to import a picture into a picture box.

• Save Text: Use this option to save the contents of the active text component as a separate ﬁle.

• Append: Use this option to append style sheets, colors, and a variety of other types of resources from another article ﬁle.

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MENU S

• Article Setup: Displays the Article Setup dialog box, which lets you set the page size and orientation, control whether the article uses facing pages, and create and conﬁgure the article’s master components.

• PDF: Use this option to create a PDF from the active article.

• Print: Lets you print the active article.

• Exit (Windows only): Use this option to exit the application.

EDIT MEN U

The Edit menu enables you to edit text, use the Clipboard, search and replace text and formatting, change application defaults, predetermine text formatting, create lists, and customize common printing procedures. This menu includes the following commands:

• Undo: Undoes the last action.

• Redo: Redoes an undone action.

• Cut: Cuts the active content.

• Copy: Copies the active content to the clipboard.

• Paste: Pastes the clipboard contents in the active component.

• Clear (Mac OS only): Deletes the active content.

• Delete (Windows only): Deletes the active content.

• Select All: Selects all content in the active component.

• Show Clipboard: Displays the contents of the clipboard.

• Find/Change: Displays the Find/Change palette, which you can use to ﬁnd and change text based on content, formatting, or both.

• Style Sheets: Lets you add, edit, and delete style sheet deﬁnitions. Style sheets are a tool that makes it easy to format content consistently.

• Colors: Lets you add, edit, and delete color deﬁnitions.

• H&Js: Lets you add, edit, and delete H&J (hyphenation and justiﬁcation) deﬁnitions. H&Js let you control how text breaks.

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MENU S

• Lists: Lets you add, edit, and delete list definitions. The Lists feature is a tool for automatically generating tables of contents, indexes, and other types of listed content.

• Dashes and Stripes: Lets you add, edit, and delete custom line patterns.

• Underline Styles: Lets you add, edit, and delete custom underline styles.

• Output Styles: Lets you add, edit, and delete output style definitions. Output styles let you easily switch between different sets of output options.

• Program Language: In QuarkCopyDesk Passport, this option lets you change the language of the user interface.

STYLE MENU

The Style menu changes depending on whether text or a picture is active.

ST YLE MENU FOR T EXT

The Style menu for text includes commands for specifying character attributes and paragraph formats. This menu includes the following commands:

• Font: Lets you change the font of selected text.

• Size: Lets you change the size of selected text.

• Type Style: Lets you apply type styles such as bold, italic, and underline to selected text.

• Change Case: Lets you change case of selected text to uppercase, lower case, or title case.

• Color: Lets you change the color of selected text and apply color to selected pictures.

• Shade: Lets you set the intensity of an applied color.

• Opacity: Lets you control the transparency of selected text and pictures.

• Horizontal/Vertical Scale: Lets you stretch selected text horizontally or vertically.

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MENU S

• Kern/Track: When the text insertion point is between two characters, Kern lets you control the spacing between those characters. When text is selected, Track lets you control the spacing between all selected characters.

• Baseline Shift: Lets you move selected text up or down in relation to the baseline without changing line spacing.

• Character: Displays the Character Attributes dialog box, which lets you control every aspect of character formatting for selected text.

• Character Style Sheets: Lets you apply character style sheets to selected text.

• Alignment: Lets you align active paragraphs to the left, right, or center. Also lets you justify or force-justify active paragraphs.

• Leading: Lets you change the line spacing of selected paragraphs.

• Formats: Displays the Paragraph Attributes dialog box, which lets you control every aspect of paragraph formatting for selected text.

• Tabs: Lets you set tab stops for selected paragraphs.

• Rules: Lets you create automatic lines above and below selected paragraphs.

• Paragraph Style Sheets: Lets you apply paragraph style sheets to selected text.

• Flip Horizontal: Lets you ﬂip selected text or pictures horizontally in their boxes.

• Flip Vertical: Lets you ﬂip selected text or pictures vertically in their boxes.

• Underline Styles: Lets you apply custom underlines to selected text.

ST YLE MENU FOR P ICT U RES

The Style menu for pictures includes commands for formatting and editing pictures in picture components. This menu includes the following commands:

• Picture: Displays the Modify Picture dialog box, which lets you control the attributes of the selected picture.

• Flip Horizontal: Flips the selected picture horizontally.

• Flip Vertical: Flips the selected picture vertically.

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MENU S

• Scale Picture: Displays a submenu that lets you change the scale (magniﬁcation) of the selected picture.

• Rotate Picture: Displays a submenu that lets you rotate the selected picture within its picture component.

• Center Picture: Centers the selected picture within its picture component.

• Stretch Picture to Fit Box: Enlarges or shrinks the picture to ﬁt the picture component, stretching the picture along one axis if necessary.

• Scale Picture to Fit Box: Enlarges or shrinks the picture to ﬁt the picture component without changing the picture’s aspect ratio.

• Reset Picture: Sets the selected picture’s offset across, offset down, angle, and skew to zero and sets the picture scale to 100% on both axes.

• Picture Effect: Displays a submenu that lets you apply picture adjustments and ﬁlters to the selected picture.

• Halftone: Displays the Picture Halftone Speciﬁcations dialog box, which lets you set a halftone frequency, angle, and dot shape for a grayscale picture.

• Edit: Displays a submenu that lets you edit a runaround and clipping path for the selected picture.

• Point/Segment Type: Lets you change the type of the selected point (corner, smooth, or symmetrical) or segment (straight or curved).

COMPONENT MENU

The Component menu includes commands for adding, deleting, and modifying article components. For more information about articles and components, see Chapter 1, “Articles and components.” This menu includes the following commands:

• New: Lets you add a component to the active article.

• Properties: Lets you control the properties of the active component, including the component’s name.

• Delete: Lets you delete the active component from the active article.

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MENU S

• Expand All: In Galley view and Full Screen view, expands all components in the active article.

• Collapse All: In Galley view and Full Screen view, collapses all components in the active article.

In addition, this menu includes an item for every component in the active article. You can use these menu items to easily switch between components when in WYSIWYG view.

VIEW MEN U

The View menu gives you options for viewing articles. This menu includes the following commands:

• WYSIWYG: Lets you switch to the WYSIWYG view mode. This view mode is useful for envisioning the page as it will appear at output. Options on this submenu let you choose a magniﬁcation at which to view the article.

• Galley: Lets you switch to the Galley view mode. This view mode is useful for editing text and checking line breaks.

• Full Screen: Lets you switch to the Full Screen view mode. This view mode is optimized for editing text.

• Pages: The options on this submenu let you navigate between pages in the active article.

• Page Picture: Displays or hides page elements (such as pictures or lines) for an active article in WYSIWYG view when the article includes page pictures.

• Invisibles: Displays or hides invisible characters.

• Guides: Displays or hides page guides.

• Article Guides: Displays or hides colored outlines on page items that belong to an article.

• Show Notes/Hide Notes: Displays and hides notes.

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MENU S

UTILITIES MENU

The Utilities menu includes commands for checking spelling and hyphenation, listing fonts, and managing QuarkCopyDesk

XTensions®and PostScript

Printer Description (PPD) ﬁles. This menu includes the following commands:

• Check Spelling: Displays a submenu that enables you to choose whether to check the spelling of a word, component, or article.

• Auxiliary Dictionary: Lets you specify an auxiliary dictionary for use in spell checking.

• Edit Auxiliary: Lets you edit the auxiliary dictionary associated with the active article.

• Insert Character: Lets you easily insert special characters, including special breaking and nonbreaking spaces.

• Suggested Hyphenation: Displays the suggested hyphenation for the word containing the text insertion point.

• Hyphenation Exceptions: Lets you specify whether and how particular words should be hyphenated in the active article.

• Usage: Lets you view and update the usage of fonts, pictures, QuarkVista

™

effects, color proﬁles, and tables that are linked to external data sources.

• XTensions Manager: Lets you control which XTensions modules are loaded when the application is launched.

• Font Mapping: Lets you create and edit rules for substituting a new font for a font that is requested by an article but which is not installed on your computer.

• Component Status: Lets you view the status of required components (.qrc ﬁles).

• PPD Manager: Lets you control which PostScript Printer Description ﬁles (PPDs) are loaded in the Print dialog box.

• Proﬁle Manager: Lets you control which color proﬁles are loaded in the application.

• Use German (Reformed): Lets you control whether spell checking uses the reformed German dictionary.

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MENU S

• Redline: Lets you turn change tracking on and off. Also lets you display and hide the Redline toolbar.

• Notes: Displays a submenu that lets you work with the Notes feature. This command displays only if Notes XTensions software is installed.

• Line Check: Displays a submenu that lets you ﬁnd widows, orphans, loosely justiﬁed lines, lines that end with a hyphen, and overﬂow situations. For more information, see Chapter 11, “Type Tricks.”

• Convert Old Underlines: Converts all underlines in the component from QuarkXPress

3.x (Stars & Stripes) format to Type Tricks format.

• Check Out License: Lets you check out a license for this copy of QuarkCopyDesk from a Quark®License Administrator (QLA) server.

WINDOW MENU

The Window menu enables you to control the on-screen display of open windows. This menu includes the following commands:

• New Window: Displays the active article in a new window. You can then view different parts of the article in each window.

• Split Window: Splits the article window into two parts. You can then view different parts of the article in each part of the window.

• Tile (Mac OS only): Tiles all open windows to fit on the screen.

• Stack (Mac OS only): Stacks all open windows to provide access to every window’s title bar.

• Tile Horizontally (Windows only): Tiles all open windows horizontally to fit on the screen.

• Tile Vertically (Windows only): Tiles all open windows vertically to ﬁt on the screen.

• Bring All to Front (Mac OS only): Maximizes all minimized article windows.

• Minimize Window: Minimizes the active article window.

• Measurements: Displays and hides the Measurements palette.

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• Style Sheets: Displays and hides the Style Sheets palette.

• Colors: Displays and hides the Colors palette.

• Lists: Displays and hides the Lists palette.

• Glyphs: Displays and hides the Glyphs palette.

• Picture Effects: Displays and hides the Picture Effects palette, which lets you apply QuarkVista effects.

• PSD Import: Displays and hides the PSD Import palette, which gives you in-depth control over imported PSD (Photoshop

• Palette Sets: This submenu lets you store and recall arrangements of palettes.

In addition, this menu includes an item for every open article window. You can use these menu items to easily switch between article windows.

CONTEXT MENU S

QuarkCopyDesk offers a wide variety of functionality through context menus. To display a context menu, Control+click/right+click in text or on a palette.

) ﬁles.

MENU S

PALETTES

Palettes offer quick alternatives to perform many functions available in menus. In addition to showing and hiding palettes, you can position them wherever you want on your monitor.

To open or display a palette, check the palette name in the Window menu. Palettes always display in front of other windows, and they remain open until you close them. To close an open palette, click the close box in the upper-left corner of the palette, uncheck the palette name in the Window menu or use the appropriate keyboard equivalent.

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PALETTES

To move a palette, click and drag the title bar at the top or on the left. Once you position your palettes where you want them, they maintain their position when you close and open them.

You can resize many palettes by dragging the resize box in the lower-right corner.

MEASUREMENTS PALETTE

You can use the Measurements palette to access many of the commands available through dialog boxes.

The controls available on this palette change depending on what kind of item is selected in the layout. When a text component with corresponding geometry is selected, the Measurements palette lets you format text and see whether the text in the component is overset, is underset, or ﬁts.

This version of the Measurements palette displays when a text component is active.

When a picture component is selected, the Measurements palette lets you view and control the quality of the picture; ﬂip, rotate, and scale the picture; show or hide an alpha mask stored in the picture ﬁle; and tweak the picture’s clipping path.

This version of the Measurements palette displays when a picture component is active.

Both versions of the palette let you switch among Full Screen, Galley, and WYSIWYG view using the buttons on the left end.

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PALETTES

STYLE SHEETS PALETT E

The Style Sheets palette (Window  Show Style Sheets) enables you to apply character and paragraph style sheets by clicking style sheet names. The palette also provides access to the Style Sheets dialog box so you can create, edit, duplicate, and delete character and paragraph style sheets.

A plus sign next to a paragraph style sheet indicates that local formatting has been applied.

The Style Sheets palette lets you view and apply paragraph and character style sheets.

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PALETTES

COLORS PALETTE

The Colors palette lets you view and apply colors deﬁned in the active article.

Users create colors through the Colors dialog box (Edit  Colors). Colors are deﬁned and maintained as speciﬁcations in the same way as style sheets and H&Js.

The Colors palette lets you view and apply colors.

LISTS PALETTE

The Lists palette helps you view and generate lists. This feature is useful for creating things like tables of contents and indexes.

You can create lists in the Lists dialog box (Edit  Lists). The List Name drop-down menu lets you choose from among the lists deﬁned in the active project, and the Update button lets you refresh the list currently displayed in the palette.

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PALETTES

The Find button enables you to locate items in the Lists palette. You can also navigate to a word or heading by simply double-clicking it in the palette.

The Build button lets you insert the active list into the active text chain. If the list already exists in the story, you can update it rather than inserting another copy. The Format As style sheets for the list are applied automatically. (For more information about lists, see Chapter 6, “Lists.”)

The Lists palette lets you create things like tables of contents and indexes.

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PALETTES

GLYPHS PALETTE

The Glyphs palette gives you easy access to every character in each font on your computer. You can display all characters in the selected font or narrow down the selection by choosing an option from the second drop-down menu. You can add characters to a story by double-clicking them. Using the Favorite Glyphs area at the bottom of the palette, you can store often-used characters for easy access.

The Glyphs palette gives you easy access to every character in every font.

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PALETTES

PICTURE EFFE CTS PALETTE

The Picture Effects palette lets you apply effects such as sharpening and color adjustment to pictures. This palette displays only when QuarkVista XTensions software is installed.

To use the Picture Effects palette, select a picture and then choose an option from the Adjustments or Filters drop-down menu. The bottom portion of the palette lists all effects that have been applied to the active picture.

The Picture Effects palette lets you apply various visual effects to pictures in the layout.

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PALETTE GR OUPS AND PALE TTE S ETS

PALETTE GROUPS AND PALETTE SETS

QuarkCopyDesk offers two features that help you to manage palettes: Palette Groups and Palette Sets.

USING PALETTE GROUPS

The Palette Groups feature lets you combine several palettes into one.

This palette group shows the Style Sheets, Colors, and Lists palettes attached as one, which economizes space while providing easy access to functions.

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PALETTE GR OUPS AND PALE TTE S ETS

To attach a palette to a palette group, Control+click/right-click the title bar of a palette group and choose an unchecked palette name. When you attach a palette that is already displayed, the palette moves to become part of the palette group. To detach a palette from a palette group, Control+click/right-click the palette name and choose Detach <palette name>.

PALETTE SETS: SAVING A PALETTE CONFIGURATION

The Palette Sets feature lets you store and recall the position and status of all open palettes and libraries, so that you can easily switch between different palette conﬁgurations.

Different palette sets can align with the stages of your workﬂow. For example, if you compose text in QuarkCopyDesk at the start of a project, you might want to have only the basic Tools and Measurements palettes handy while you type. But a later stage in the process might require the Style Sheets and Lists palettes, followed by a stage when you need libraries and graphic-intensive tools for color and image management.

To create a palette set, ﬁrst display all of the palettes you will need for a particular task and hide all other palettes. Then choose Window  Palette Sets  Save Palette Set As to display the Save Palette Set As dialog box, enter a name, and optionally assign a key command.

To retrieve a palette set, choose Window  Palette Sets  [name of palette set] or press the keyboard combination for that palette set.

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UNDE RSTANDIN G ARTICLES AND COM PONEN TS

Chapter 2: Articles and components

Articles and components are the basic building blocks that you work with in

QuarkCopyDesk. This chapter describes both in detail.

UNDERSTANDING ARTICLES AND COMPO NENT S

An article is the main format used by QuarkCopyDesk. Each article consists of one or more components, and each component is an independent text ﬂow or picture. When you select a text component in QuarkCopyDesk, you can edit and apply formatting to the text in that component. When you select a picture component in QuarkCopyDesk, you can crop, scale, rotate, and even perform image-editing operations on the picture in that component.

One way to create an article is to simply choose File  New  Article in QuarkCopyDesk, and then add the components you need. (You can create a component by choosing Component  New.) You can also create an article in a QuarkXPress project by adding text and picture boxes to an article icon in an Article palette in QuarkXPress.

There are two ways to open an article that was created in QuarkXPress. One way is to export the article from QuarkXPress as an article ﬁle and then open the article ﬁle in QuarkCopyDesk. The other way is to simply open the

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UNDE RSTANDIN G ART ICLES AND COM PONEN TS

QuarkXPress project ﬁle in QuarkCopyDesk. Whichever method you use, the stories in the QuarkXPress article’s text boxes become text components and the picture boxes in the article become picture components.

For more information about creating and exporting articles in QuarkXPress, see Chapter 12, “Multiple Article XTensions Software.”

You can also import content from an article’s components in QuarkXPress. You can import the contents of a text component into a text box, and you can import the contents of a picture component into a picture box.

READING ORDE R

Components in an article occur in a particular reading order — the order in which the components should be viewed, regardless of how they’re physically arranged — which you can change if you need to. Every component also has a name, so you can descriptively label your components. For example, you might name the ﬁrst component in a story “Headline,” the second text component “Story,” the following picture component “Photo,” and the last text component “Caption.”

TEXT COM PONE NTS AND PAGES

Each text component can be viewed and edited as a series of one or more pages. If you add content until a page overflows, QuarkCopyDesk creates another page. If you delete a page of content, QuarkCopyDesk automatically deletes the empty page from the component.

You can import a variety of types of documents into a text component, including Microsoft

Word ﬁles and articles saved by versions 2.22 and later of QuarkCopyDesk. You can also export text from an article in most of these formats.

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UNDE RSTANDIN G ARTICLES AND COM PONEN TS

EDITING PICT URE COMPONENTS

Among the ways QuarkCopyDesk lets you edit pictures are the following:

• Rotating

• Scaling

• Cropping

• Applying picture effects (including Brightness/Contrast, Blur, Despeckle, and others)

Picture editing must be done in WYSIWYG view. Pictures can only be viewed in Full Screen and Galley views.

MASTER COMPO NENT S

Each component is based on a master component. A master component is the equivalent of a master page in QuarkXPress; it dictates the properties of components you create from it. For example, if you create a text component from a master text component that has particular margin, column, and gutter values, then the text component inherits those margin, column, and gutter values.

When you create a QuarkCopyDesk article from scratch, QuarkCopyDesk uses the first master text component to create a single text component. If you create a new component, and multiple master components of that type are available, you must choose which master component you want to use.

If you change a master component (File  Article Setup), the change affects all components that are based on that master component. This includes changes to the margin guides, number of columns, and column guides.

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UNDE RSTANDIN G ART ICLES AND COM PONEN TS

The Article Setup dialog box lets you work with master components.

MA STE R COM PON E NTS AND Q UAR KXP R ESS

When you open a QuarkXPress project in QuarkCopyDesk, that project’s master pages become master components. Any items on such master pages are ignored; only the text-related speciﬁcations of the page (such as margin, column, and gutter values) are used.

TEMPLATES

A template is a locked article that you can use to create articles that have preexisting components or content. You can save any article as a template. To create an article from a template ﬁle, double-click the ﬁle’s icon or choose File  New from Template in QuarkCopyDesk and then select the template ﬁle.

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UNDE RSTANDIN G ARTICLES AND COM PONEN TS

QUARKCOPYDESK LIGHTW EIGH T FILE FORMAT

In addition to its native file format, QuarkCopyDesk lets you open and save files in a lightweight file format. This format can be useful in situations where file size is an issue. Where the QuarkCopyDesk 7 format includes all content in a project, the lightweight file format includes only those items that a QuarkCopyDesk user is supposed to work on. The lightweight file format can also contain a page picture to show what the layout looks like, either within the article file or as a separate file.

ARTICLES AND QUARK XPRE SS

The QuarkCopyDesk 7 ﬁle format is based on the QuarkXPress 7 ﬁle format. Consequently, you can open a QuarkXPress project in QuarkCopyDesk. You cannot open a QuarkCopyDesk article in QuarkXPress, but you can import the contents of an article’s components into text boxes and picture boxes.

A QuarkXPress project can contain items that have been marked as articles. To create articles in QuarkXPress, you must have the Multiple Articles XTensions module loaded. After you have created articles in QuarkXPress, you can either open the project ﬁle in QuarkCopyDesk or export the articles as article ﬁles (in either the QuarkCopyDesk 7 ﬁle format or the QuarkCopyDesk lightweight ﬁle format). For more information about Multiple Articles XTensions software, see Chapter 12, “Multiple Articles XTensions software.”

When you open a QuarkXPress project in QuarkCopyDesk:

• If the project contains an article, QuarkCopyDesk lets you edit the contents of the components in that article. Non-article content is displayed if you are in WYSIWYG view, but it cannot be edited.

• If the project contains more than one article, QuarkCopyDesk displays a dialog box and asks you to choose one of the articles.

• If the project does not contain articles, and all of its layouts are Print layouts, you can view the contents of the project’s layouts but you cannot edit them. (Use the tabs at the bottom of the article window to navigate between layouts.)

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UNDE RSTANDIN G ART ICLES AND COM PONEN TS

• If the layout contains more than one layer, all items on all visible layers are available in QuarkCopyDesk. There is no such thing as switching between layers in QuarkCopyDesk; all components from every visible layer are available at all times. QuarkCopyDesk keeps track of which items are on which layers internally, though, so if you edit such an article in QuarkCopyDesk and then open the project in QuarkXPress, all items remain on the layers where they were.

Components on layers that are suppressed cannot be printed from QuarkCopyDesk.

WY SIW YG V I EW

QuarkCopyDesk gives you three ways to look at the components in an article: Full Screen View, Galley view, and WYSIWYG view. Full Screen view and Galley view are designed to let you concentrate on the text, and WYSIWYG view is designed to show you what the text looks like in the context of the layout.

When you use WYSIWYG view, you see a visual representation of the actual layout. You can identify the components that are included in an article by their colored outline. Items from the layout that are not included in the article are neither selectable nor editable.

For more information about the three views, see Chapter 8, “Views.”

WYSIWYG view is relevant only to QuarkXPress projects that contain articles and articles that were exported from QuarkXPress layouts.

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UNDE RSTANDIN G ARTICLES AND COM PONEN TS

OV ERS ET A N D UND ERS ET

If a text story in a QuarkXPress text box gets too long, the box overﬂows and the last part of the text does not display. (There are exceptions to this rule, but this is a common scenario.) The portion of text that does not display in this scenario is called overset. If there is not enough text to ﬁll the space available, this is called underset. Copyﬁtting is the process of working with text until it ﬁts the available space.

If you are working in WYSIWYG mode, an overset occurs when the last text box in a chain overﬂows and new pages are created at the end of the article. In Galley view and Full Screen view, the Measurements palette includes a Depth ﬁeld that indicates when text is underset, ﬁt, and overset. Galley view and Full Screen view also include special characters that indicate column breaks, page breaks, and overset. (Keep in mind: Overset can only occur in an article that was created in QuarkXPress.)

PI CTU RES

In WYSIWYG mode, pictures display as they display in the source layout. In Full Screen view and Galley view, QuarkCopyDesk displays cropped views of pictures.

Technically there is no such thing as overset and underset for pictures. However, in QuarkXPress you can specify effective resolution requirements for various types of pictures, and QuarkCopyDesk will alert you if the picture in a picture component does not adhere to those requirements. (Effective resolution is the resolution at which a picture will be imaged; it is equal to resolution divided by scaling.)

GE OME TRY

The shapes and positions of items in a QuarkXPress layout are collectively referred to as geometry. A layout’s geometry is, essentially, the collection of boxes and lines in that layout.

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UNDE RSTANDIN G ART ICLES AND COM PONEN TS

When you open an article exported from QuarkXPress in QuarkCopyDesk, QuarkCopyDesk displays the layout’s geometry in WYSIWYG view. Text boxes that are designated as part of the article display as text components, and picture boxes that are part of the article display as picture components. You can edit the contents of components that are part of the article in QuarkCopyDesk, but you cannot edit the geometry of the layout.

AN CHO RED BOXE S

In QuarkXPress, you can paste a box into a text story so that it ﬂows along with the text like a character. Such a box is called an anchored box. You can work with the contents of an anchored box in QuarkCopyDesk, but you cannot create an anchored box in QuarkCopyDesk.

If you open a QuarkXPress project with an article that contains an anchored box, QuarkCopyDesk displays the anchored box inline. You can edit the contents of such a box in all three view modes.

If an article contains an anchored table, you can edit the contents of the table only in WYSIWYG view. An anchored table displays as an icon in Full Screen and Galley views.

WORKING WITH ARTIC LES

An article is basically a container for components. You can open article ﬁles that were exported from QuarkXPress or create articles from scratch in QuarkCopyDesk.

CREATING ARTICLES

When you create an article, you can choose whether the article will consist of single pages or of spreads with left- and right-facing pages. You also have the option to create up to 30 columns and specify the width between the columns.

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WORK ING W ITH A RTICL ES

To create an article, choose File  New  Article (Command+/Ctrl+N). Use the controls in the New Article dialog box to conﬁgure your article.

• To specify page size, choose an option from the Size drop-down menu. To create a custom-sized page, enter dimensions in the Width and Height ﬁelds.

• To specify the position of the margin guides, enter values in the ﬁelds in the Margin Guides area.

• Check Facing Pages to specify that the article contains both left-facing and right-facing pages. When you check Facing Pages the Left and Right ﬁelds in the Margin Guides area change to Inside and Outside.

• To specify the number of columns on article pages and the spacing between them, enter values in the Columns and Gutter Width ﬁelds.

Use the New Article dialog box to set up an article.

SAVING PAGE PICTU RES

When you export an article from QuarkXPress, you have the option of including a page picture. A page picture is an image of the page from which the article was exported. A page picture can be displayed when you’re working in WYSIWYG mode to give you some context for the work you are doing.

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WORK ING W ITH A RTICL ES

When you export an article that has a page picture from QuarkXPress, you can choose whether to include the page picture by choosing an option from the Page Pictures drop-down menu:

• In Same File: Embeds the page picture in the article ﬁle.

• In Separate File: Includes the page picture as a separate ﬁle. This can be useful in some workﬂows.

• None: Does not include the page picture.

Note that to create and export articles, you must have the QuarkCopyDesk XTensions modules installed in the XTensions folder within the QuarkXPress application folder. These XTensions modules can be found in the "for

QuarkXPress  XTension" folder within the QuarkCopyDesk application

folder. For more information about creating articles in QuarkXPress, see Chapter 12, “Multiple Article XTensions software.”

SAVING ARTIC LES AUTOMATICA LLY

The Auto Save feature protects your work from power and system failures. When Auto Save is on, QuarkCopyDesk automatically records changes made to all articles and saves them to your article folder. Auto saves are performed at user-deﬁned intervals (during idle time, if possible).

To turn on the Auto Save feature, display the Save pane of the Preferences dialog box (Edit/QuarkCopyDesk menu), check Auto Save, and enter an interval in the minutes ﬁeld

QuarkCopyDesk does not overwrite the original ﬁles until you choose File  Save. When you choose File  Save, the auto-saved version is deleted, and the interval starts again.

Auto Save only works with saved articles. If you have an unnamed article that was never saved, it is not protected by Auto Save.

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WORK ING W ITH A RTICL ES

RE COV ERI N G AN A UTO SAVED ART IC L E

To recover an auto-saved article after a system or power failure, choose File  Open and locate the article. Two ﬁles will be displayed in the dialog box: the

original article and the auto-saved version. Open the original article; it will be combined with the auto-saved version as it is opened. When you open the article, an alert will display. Click OK to continue.

The auto-saved article retains changes made until the last auto save occurred. Depending on your auto save interval, you may have lost a few minutes of work. At this point, you can save the article with its auto-saved changes (File  Save), or you can reject the auto-saved changes and return to the last manually saved version of the article (File  Revert to Saved).

SAVING ARTIC LES AS TEMPLATES

A template is a preformatted article that is protected from overwriting. You should create templates for any articles that will use the same format and speciﬁcations. Templates should include all essential style sheets, colors, H&Js, and lists that will be used in articles based on the template.

To save an article as a template, choose File  Save As and choose Template from the Type drop-down menu. You can modify a template by saving it again with the Save as command (File menu).

CHAP TER 2 : ARTICLES AND COM PONEN TS

WORK ING W ITH A RTICL ES

CHANGING ARTICLE SETUP

To change an article’s size or orientation, control whether an article uses facing pages, or add or remove master components, choose File  Article Setup. The Article Setup dialog box displays.

You can use the Article Setup dialog box to control an article’s attributes.

Use the controls in the Page area to conﬁgure the article’s size and orientation and indicate whether you want to use facing pages.

CHAP TER 2 : ARTICLES AND COM PONEN TS|33

WORK ING W ITH A RTICL ES

The controls in the Master Components area let you add, remove, and conﬁgure master components. To add a master component, click Add Single Master (for a single-sided master component) or Add Facin g Master (for a facing-pages master component). To remove the selected master component, click Delete . To conﬁgure a master component, select it and click Edit ; the Edit Master Component dialog box displays. You can use this dialog box to specify the name, number of columns, and margin and gutter sizes for the master component.

The Edit Master Component dialog box lets you configure a master component.

WORKING WITH COMPONENTS

A component is an independent text ﬂow or picture. A component in QuarkCopyDesk corresponds to a text chain or picture in QuarkXPress.

CREATING COM PONE NTS

When you create a component, you must create it from a master component.

CHAP TER 2 : A RT ICLES AN D C OMPON ENTS

WORK ING W ITH C OMP ONENT S

To create a component, choose Component  New (Command+Option+C/ Ctrl+Alt+C). The New Component dialog box is displayed. Enter up to 31 characters in the Name ﬁeld and then click OK. The new component is immediately active. The components in the active article are listed at the bottom of the Component menu.

CONTROLLING COMP ONEN T PROPERTIES

To rename the active component, change its type (Text or Picture), or change the master component on which it is based, choose Component  Properties.

DELETING COM PONE NTS

To delete the active component in an active article, choose Component  Delete. Note that if an article contains only one component, you cannot

delete that component.

NAVIGATING AMONG COMPON ENTS

The following shortcuts make it easy to navigate within an article.

• To cycle to the previous page (in WSYIWYG mode) or component (in Galley and Full Screen modes), press Option+up arrow/Alt+up arrow.

• To open a selected component in Galley and Full Screen modes, press Option+right arrow/Alt+up right arrow.

• To close an active component in Galley and Full Screen modes, press Option+left arrow/Alt+up right arrow.

• To change component order in Galley and Full Screen modes, click on a component title bar and drag it to a new location.

CHAP TER 2 : ARTICLES AND COM PONEN TS|35

EDIT ING T EXT

Chapter 3: Text and typography

Text is an integral part of nearly every publication. QuarkCopyDesk lets you cre-

ate and edit text directly in your publications or import text from most popular

word processing applications. In addition to the standard text formatting and

editing features, QuarkCopyDesk includes such features as finding and changing

text and its attributes, spell checking, custom spelling dictionaries, and a font

usage utility for making article-wide changes to text formatting.

Typography is the art of making the appearance of your text convey the tone

or meaning of the content. When the eye and the mind are engaged in your

text, you have achieved typographic success. QuarkCopyDesk lets you control

the tone of your text by letting you adjust every facet of typography, including

typefaces, type styles, leading, and spacing. With these precise controls, you

can make your words roar or murmur.

EDITING TEXT

When you type in a text component, the text is entered at the text insertion point, which is indicated by the blinking line. A story is all of the text in a text box. If a series of boxes is linked, all of the text in all of the boxes is a single story.

You can select text using multiple mouse clicks. A double-click selects the word containing the text insertion point; a triple-click selects the line containing the

CHAP TER 3 : TEX T AND TYPOG RAPHY

text insertion point; four clicks selects the entire paragraph containing the text insertion point; ﬁve clicks selects the entire story.

When you double-click to select a word and cut or copy it, the application looks at the context of the word and adds or deletes a space automatically as needed when you paste the word in its new location. This feature is referred to as Smart Space. If you want an accompanying punctuation mark included with the word you’re selecting, double-click between the word and its adjacent punctuation.

The Drag and Drop Text feature lets you select text and move it with the mouse. To enable drag and drop text, display the Input Settings pane of the

Preferences dialog box (QuarkCopyDesk/Edit menu) and check the Drag and Drop Text check box.

If you are using straight apostrophe and quotation marks to represent English foot and inch marks, you may need to replace the curly typesetter’s apostrophe and quotation marks with straight quotation marks. Enter Control+Shift+”/ Ctrl+Alt+” for an inch mark and Control+’/ Ctrl+’ for a foot mark.

IMPORTING AND EXPO RTI NG TEXT

To import text, place the text insertion point where you want the text to be inserted and then choose File  Import Text. Check Convert Quotes option to convert double hyphens to em dashes and convert foot or inch marks to typesetter’s apostrophes and quotation marks. Check Include Style Sheets to import style sheets from a Microsoft Word or WordPerfect ﬁle or convert “XPress Tags” to formatted text.

EDIT ING T EXT

To export text, ﬁrst either place the text insertion point in a text component (if you want to save all of the text in that component) or select the text you want to export. Then choose File  Save Text, choose an option from the Format drop-down menu, enter a name, choose a location, specify an encoding, and then click Save.

CHAP TER 3 : TEX T AND TYPOG RAPHY|37

IMPO RT ING AND EXP ORTING TEXT

IMPORT/EXPORT FILTERS

XTensions software lets you import and export text in a variety of formats, including those described in this section.

WO RD 6 -20 0 0 FILTE R

The Word 6–2000 Filter allows documents to be imported from, or exported to, Microsoft Word 6.0/95 (Word 6 and Word 7) and Word 97/98/2000 (Word 8) formats.

To avoid import problems, uncheck Allow fast saves (in the Save tab of the Options dialog box) in Microsoft Word or use the Save As command to create a copy of the Word ﬁle to be imported.

WO RDP ERF E CT F ILTER

The WordPerfect Filter allows documents to be imported from WordPerfect 3.0 and 3.1 (Mac OS) and WordPerfect 5.x and 6.x (Windows). The WordPerfect Filter also lets you save text in WordPerfect 6.0 format.

WordPerfect 3.1 for Mac OS can read WordPerfect 6.0 for Windows documents, so there is no WordPerfect 3.1 for Mac OS export option.

QC DIM POR TFI LTE R XTE NSI ONS SOFT WAR E

QCDImportFilter is XTensions software for QuarkXPress that enables you to import text and pictures from components in QuarkCopyDesk articles into QuarkXPress layouts.

To install QCDImportFilter XTensions software, copy the “QCDImportFilter.xnt” and “CopyDeskArticleXT.xnt” ﬁles into the “XTensions” folder in the QuarkXPress application folder, and then quit and relaunch QuarkXPress. These ﬁles can be found in the "For QuarkXPress  XTension" folder, which is in the QuarkCopyDesk application folder.

CHAP TER 3 : TEX T AND TYPOG RAPHY

To import text from an article created by versions 2.22 – 3.6 of QuarkCopyDesk into QuarkXPress or QuarkXPress Passport into the active text box, choose File  Get Text and select the article ﬁle. If the ﬁle contains multiple components, you can select which component to import.

To import text or a picture from an article created by version 7.0 and later of QuarkCopyDesk, select a text box or picture box, choose File  Import QCD Text or File  Import QCD Picture, and then select the article ﬁle. If the ﬁle contains multiple components of the indicated type, you can select which component to import.

FINDING AND CHA NGIN G TEXT

The Find/Change palette (Edit menu) lets you perform standard search-and-replace operations. In addition, you can use this palette to:

• Find and change using wild card characters: Command+Shift+?/Ctrl+Shift+?

• Find and change text formatting, including style sheet, font, size, color, and type style (including OpenType styles)

• Constrain ﬁnd/change operations to a single component, or to an entire article

• Find and change based on character language (see “QuarkCopyDesk Passport”)

• Find and change ligatures

IMPO RT ING AND EXP ORTING TEXT

Press Option/Alt to change the Find Next button to Find First. To search and replace based on formatting attributes, uncheck Ignore Attributes.

CHAP TER 3 : TEX T AND TYPOG RAPHY|39

FIND ING A ND CH ANG ING T EXT

Use the Find/Change dialog box to search for and replace text. To search and replace based on formatting attributes, uncheck Ignore Attributes.

The Find/Change feature works only with text components that have not been locked in QuarkXPress.

CHAP TER 3 : TEX T AND TYPOG RAPHY

CHECKING SPE LLIN G

To check spelling, choose an option from the Utilities  Check Spelling submenu. You can:

• Check an individual word

• Check a selection of text

• Check an entire text component

Use the Spell Check feature to check spelling in a component.

CHEC KIN G SPE LLING

When you click Replace, the application replaces all instances of the suspect word.

CHAP TER 3 : TEX T AND TYPOG RAPHY|41

CHEC KIN G SPE LLING

AUXILIARY DICTIONARIES

To prevent a word from being ﬂagged by the spell checker, create an auxiliary dictionary and add the word to that auxiliary dictionary. To create an auxiliary

dictionary, choose Utilities  Auxiliary Dictionary and then click New. To add words to an auxiliary dictionary, choose Utilities  Edit Auxiliary.

Only one auxiliary dictionary at a time can be open for use with an article. An auxiliary dictionary remains associated with an article until you click Close in the Auxiliary Dictionary dialog box or until you open a different auxiliary dictionary.

Auxiliary dictionaries are saved as separate ﬁles on your hard drive. The path to an article‘s auxiliary dictionary is saved with the article, so if you move an open auxiliary dictionary to another folder or volume, the application will be unable to ﬁnd it.

APPLYING CHARACTER ATTRIBUTES

QuarkCopyDesk lets you maintain precise, character-by-character control over text formatting. This section describes all character formatting options available.

APPLYING A FONT

To apply a font to selected text, do one of the following things:

• Choose Style  Font and choose a font from the submenu.

• Choose a font from the font drop-down menu in the Measurements palette.

• Press Command+Option+Shift+M/Ctrl+Alt+Shift+M to jump directly to the font ﬁeld in the Measurements palette, enter the ﬁrst few characters of the font name until it is recognized, then press Return/Enter.

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APPLYING CHARA CTER ATT RIBUT ES

CHOOSING A SIZE

You can apply font sizes from 2 to 720 points. To apply a size to selected text, do one of the following things:

• Choose Style  Size and choose a point size from the submenu.

• Click the arrow next to the current font size to display a list of point sizes, then either choose a size from the list or enter a new point size.

• Use one of the keyboard commands in the following table.

MAC OS WINDOWS

CHANGE IN SIZE COM MAND COMMAND

Increase 1 pt Command+Option+ Ctrl+Alt+

Shift+> Shift+>

Decrease 1 pt Command+Option+ Ctrl+Alt+

Shift+< Shift+<

Increase in preset range Command+Shift+> Ctrl+Shift+>

Decrease in preset range Command+Shift+< Ctrl+Shift+<

APPLYING TYPE STYLES

To apply a type style to selected text, do one of the following things:

• Choose Style  Type Style and choose a type style from the submenu.

• Choose Style  Character and click check boxes in the Type Style area.

• Click the type style buttons in the Measurements palette.

To remove all styles from selected text, choose or click Plain.

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APPLYING CHARA CTER ATT RIBUT ES

APPLYING COLOR, SHADE , AND OPACITY

To apply color, shade, and opacity to selected text, do one of the following things:

• Choose options from the Style  Color, Style  Shade, and Style  Opacity submenus.

• Display the Colors palette (Window  Show Colors), click a color, and then choose or enter Shade and Opacity values.

APPLYING HORIZONTAL OR VERTICAL SCALE

You can condense or expand characters so they are narrower or wider, and taller or shorter than speciﬁed in the original font. To apply horizontal or vertical scaling to selected text, do one of the following things:

• Choose Style  Horizontal/Vertical Scale, choose Horizontal or Vertical from the Scale drop-down menu, enter a value in the ﬁeld, and then click OK.

• Use one of the following keyboard commands for horizontal or vertical scaling. If a range of text is selected that has both horizontal and vertical scaling applied, the keyboard commands will increase or decrease the text accordingly.

CHANGE IN SCALE COMMAND COMM AND

Condense 5% Command+[ Ctrl+[

Expand 5% Command+] Ctrl+]

Condense 1% Command+Option+[ Ctrl+Alt+]

Expand 1% Command+Option+] Ctrl+Alt+[

MAC OS WINDO WS

You cannot apply horizontal and vertical scaling values simultaneously. When you apply vertical scaling to horizontally scaled text, the text reverts to a horizontal scale of 100%. When you apply horizontal scaling to vertically scaled text, the text reverts to a vertical scale of 100%.

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APPLYING CHARA CTER ATT RIBUT ES

APPLYING BASELINE SHIFT

You can place characters above or below their baseline without affecting paragraph spacing. A positive value raises the text; a negative value lowers the text. To apply a baseline shift to selected text, do one of the following things:

• Choose Style  Baseline Shift, enter a value in the Baseline Shift ﬁeld, and then click OK.

• Use one of the keyboard commands in the following table.

MAC OS WINDO WS

SHIFT CHARAC TERS COMMAND COMMAN D

Down 1 pt Command+Option+ Ctrl+Alt+

Shift+ – Shift+9

Up 1 pt Command+Option+ Ctrl+Alt+

Shift+ + Shift+0

When you change the size of characters that have a baseline shift applied, the baseline shift value is automatically increased or decreased proportionally.

APPLYING MULTIPLE CHARACTER ATTRIBUTES

You can view and edit all character attributes at one time using the Character Attributes dialog box (Style  Character).

Blank ﬁelds and gray check boxes in the Character Attributes dialog box indicate that multiple styles are applied to selected text. For example, if the Font ﬁeld is blank, then more than one font is applied to the selected text.

If you enter a value in a blank ﬁeld in the Character Attributes dialog box, that value will be applied to all the selected text. If you check or uncheck a gray check box, that style setting will be applied to or removed from all selected text.

CHAP TER 3 : TEX T AND TYPOG RAPHY|45

APPLYING CHARA CTER ATT RIBUT ES

Use the Character Attributes dialog box to format text.

APPLYING PARAG RAPH ATTRI BUTE S

Pragraph attributes are formatting options that apply to a paragraph as a whole. They include alignment, indents, leading, and tab settings. To apply attributes to selected paragraphs, use the Paragraph Attributes dialog box (Style  Formats) or the Measurements palette.

You can copy any applied paragraph formats from one paragraph to other paragraphs in the same box or text chain. To copy applied paragraph formats, select the paragraph or range of paragraphs that you want to change, then press Option+/Alt+Shift while clicking anywhere in the paragraph with the formats you want to copy. Copying paragraph formats in this way will not change any character attributes.

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APPLYING PAR AGRAP H ATTRIB UTES

CONTROLLING ALIG NMEN T

You can choose from ﬁve paragraph alignments: Left, Centered, Right, Justiﬁed, and Forced. The Forced option aligns all lines between the left and right indentations, like the Justiﬁed option, but also justiﬁes the last line (if there is a return at the end of the paragraph).

To set the alignment of selected text, do one of the following things:

• Choose an alignment from the Style  Alignment submenu.

• Click an alignment icon in the Measurements palette.

• Use one of the keyboard commands in the following table.

MAC OS WINDOWS

ALIGNMENT ICON C OMMA ND COMMAND

Left Command+Shift+L Ctrl+Shift+L

Centered Command+Shift+C Ctrl+Shift+C

Right Command+Shift+R Ctrl+Shift+R

Justiﬁed Command+Shift+J Ctrl+Shift+J

Forced* Command+Option+ Ctrl+Alt+

Shift+J Shift+J

CONTROLLING INDE NTATION

To specify indents for selected paragraphs, use the Style  Alignment submenu or the Paragraph Attributes dialog box (Style  Formats).

• To specify how far a paragraph is indented from the left edge of a box or column, enter a value in the Left Indent ﬁeld.

• To specify how far the ﬁrst line of a paragraph is indented from the Left Indent value, enter a value in the First Line ﬁeld. Note that First Line indentation is relative to the Left Indent applied to a paragraph. For example, if you specify a Left Indent of .5", and a First Line indentation of .5", the ﬁrst line will begin 1" from the left edge of the text box.

CHAP TER 3 : TEX T AND TYPOG RAPHY|47

APPLYING PAR AGRAP H ATTRIB UTES

• To specify how far a paragraph is indented from the right edge of a box or column, enter a value in the Right Indent ﬁeld. Click OK.

• To create a hanging indentation, specify a positive Left Indent and a negative First Line indentation or drag the indentation icons on the column ruler. Use the Apply button in the Formats tab of the Paragraph Attributes dialog box (Style  Formats) to experiment with the hanging indentation.

In addition to setting hanging indents as a paragraph attribute, you can enter a special character that forces the indenting of all lines of text from that point to the next paragraph return. Press Command+\ (Mac OS) or Ctrl+\ (Windows) to enter a special Indent Here character. (The Indent Here character is an invisible character; to view invisible characters, choose View  Show Invisibles (Command+/Ctrl+I.)

CONTROLLING LEAD ING

Leading is a measure of line spacing — the distance between text baselines in paragraphs. When you specify a leading value, it is applied to all lines in selected paragraphs. You can specify leading by three methods:

• Absolute leading sets the distance between baselines of text to a speciﬁc value, regardless of the size of characters on the lines. For example, if you specify an absolute leading value of 16 points for a paragraph, all baselines will be spaced 16 points apart. When specifying absolute leading, use a value that is the total vertical distance you want between text baselines.

• Incremental auto leading combines a base amount of auto leading with an absolute value speciﬁed in the Leading ﬁeld (Style menu). Incremental leading values must be preceded by a plus (+) or minus (–) sign.

• Auto leading means the application uses the value in the Auto Leading ﬁeld (QuarkCopyDesk/Edit  Preferences  Paragraph pane) to decide whether percentage-based or incremental auto leading occurs. The default —

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APPLYING PAR AGRAP H ATTRIB UTES

percentage-based — takes the base amount of auto leading and adds to it a ﬁxed percentage of the largest font size on the upper line to determine the total amount of leading between an auto-leaded line and the line above it. The default value for percentage-based auto leading is 20%. To specify auto leading, enter “auto” in the Leading ﬁeld.

To set the alignment of selected paragraphs, do one of the following things:

• Choose Style  Leading, then enter an absolute leading value, an incremental leading value (preceded by a plus or minus sign), or “auto” in the Leading ﬁeld.

• Use the Leading controls in the Measurements palette.

• Use one of the keyboard commands in the following table.

MAC OS WINDOWS

LEADING CHAN GE COMMAND COMMAND

Decrease 1 point Command+Shift+: Ctrl+Shift+:

Decrease .1 point Command+Option+ Ctrl+Alt+Shift+:

Shift+:

Increase 1 point Command+Shift+” Ctrl+Alt+Shift+”

Increase .1 point Command+Option+ Ctrl+Alt+

Shift+” Shift+”

CONTROLLING SPACE BEFOR E AND AFTER PARAGRAPHS

Space Before and Space After controls let you specify the amount of space before and after selected paragraphs.

To set the space before and after selected paragraphs, choose Style  Formats, then enter values in the Space Before or Space After ﬁelds.

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APPLYING PAR AGRAP H ATTRIB UTES

SETTING TABS

You can choose from six kinds of tab stops:

• Left aligns text ﬂush left on the tab stop.

• Center aligns text centrally on that tab stop.

• Right aligns text ﬂush right on the tab stop.

• Decimal aligns text on a decimal point (period).

• Comma aligns text on a ﬁrst comma.

• Align On aligns text on any character you specify. When you select this tab, the Align On ﬁeld displays. Select the existing entry, and enter the character to align on.

If you do not set custom tabs, the application sets default left-aligned tabs every half-inch.

To apply tabs to selected paragraphs, use the controls in the Tabs tab of the Paragraph Attributes dialog box (Style  Tabs).

For more information about tabs, see QuarkCopyDesk Help.

CONTROLLING WIDO W AND ORPHAN LINES

Widows and orphans are two kinds of typographically undesirable lines. Traditionally, a widow is deﬁned as the last line of a paragraph that falls at the top of a column. An orphan is the ﬁrst line of a paragraph that falls at the bottom of a column.

Using the Keep Lines Together feature, you can choose not to break paragraphs, so that if all the lines in a paragraph do not ﬁt in a column or on a page, the whole paragraph will ﬂow to the top of the next column or page. Alternately, you can specify the number of lines that must be left at the bottom of a column

CHAP TER 3 : TEX T AND TYPOG RAPHY

APPLYING PAR AGRAP H ATTRIB UTES

or box, and at the top of the following column or box, when a paragraph is broken. Using the Keep with Next¶feature, you can keep a paragraph together with the paragraph that follows it. This lets you keep a subhead together with the paragraph that follows it, or keep other lines of text that logically go together from being separated.

It is common to specify Keep with Next¶for headline and subhead style sheets and specify Keep Lines Together (usually with Start and End parameters) for body text style sheets.

To turn the Keep Lines Together and Keep with Next¶features on or off for selected paragraphs, choose Style  Formats to display the Formats tab of the Paragraph Attributes dialog box, then check or uncheck Keep Lines Together and Keep with Next¶.

CONTROLLING HYPH ENATION AND JUSTI FICATION

A hyphenation and justiﬁcation speciﬁcation (H&J) is a named package of hyphenation and justiﬁcation settings that you can apply at the paragraph level. H&Js let you control the following:

• Whether automatic hyphenation is applied

• The number of characters before and after which a hyphen can be inserted

• Whether capitalized words are hyphenated

• How many hyphenated words are allowed in a row

• How much spaces and characters can be “stretched” to justify a line

You can apply H&Js to individual paragraphs, or you can associate an H&J with a paragraph style sheet.

For more information about creating and using H&Js, see QuarkCopyDesk Help.

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CONT ROL LING HYPHE NATION A ND JU STIFICATION

SPECIFYING HYPHE NATION EXC EPTI ONS

If you want certain words to hyphenate in certain ways, you can specify that hyphenation in a list of hyphenation exceptions. You can even specify that certain words do not hyphenate at all.

To edit the list of hyphenation exceptions for the active article (or for all articles, if no articles are open), choose Utilities  Hyphenation Exceptions. To indicate preferred hyphenation points for a word, enter the word with hyphens in those positions.

To specify that a compound word can only be hyphenated at the hyphen, you can add both words to the list of hyphenation exceptions without hyphens. For example, if you want to prevent “context-sensitive” from breaking in the middle of the word “context” rather than after the hyphen, add both “context” and “sensitive” to your hyphenation exceptions with no hyphens.

USING DISCRE TION ARY HYPHE NS

In addition to hyphenating text automatically, you can control line breaks and text ﬂow by inserting manual, or discretionary, hyphens (Command+[hyphen/Ctrl+- [hyphen]). A discretionary hyphen is inserted only when a word is broken at the end of a line.

CONTROLLING KERN ING

Kerning is the adjustment of space between character pairs. Because of their shapes, certain character pairs look better when kerned. You can use automatic kerning, and you can also use manual kerning controls to specify additional kerning between characters.

Kerning values are expressed as increases the amount of space between characters; a negative value decreases it.

CHAP TER 3 : TEX T AND TYPOG RAPHY

200

of an em space. A positive kerning value

CONT ROL LING KERNI NG

KERNING MANU ALLY

To apply kerning between two characters, do one of the following things:

• Choose Style  Kern and enter a value in the Kern Amount ﬁeld. Click OK.

• Use the Kern Amount controls in the Measurements palette.

• Use one of the keyboard commands in the following table.

MAC OS WI NDOW S

CHANGE IN KERNING COMMAND COMMAND

Decrease

Increase

Decrease

-em Command+Shift+{ Ctrl+Shift+{

-em Command+Shift+} Ctrl+Shift+}

200

-em Command+Option+ Ctrl+Alt+ Shift+} Shift+}

200

Increase

-em Command+Option+ Ctrl+Alt+ Shift+} Shift+}

KERNING AUTO MATICALLY

To automatically kern text above a speciﬁc point size, display the Character pane of the Preferences dialog box (QuarkCopyDesk/Edit menu), check Auto Kern Above, and enter a value in the ﬁeld.

The application uses kerning information that is built into the font (the font’s kerning table). A kerning table contains a number of character pairs — “Ta,” for example — and an associated kerning value for each pair in the table. You can create your own kerning tables in QuarkXPress.

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CONT ROL LING TRACK ING

CONTROLLING TRAC KING

Tracking lets you adjust the space between selected characters and words for

copyﬁtting and typographic effects. Tracking values are expressed as

of an em space. A positive tracking value increases the space to the right of each character; a negative value decreases it.

Tracking is commonly used for copyﬁtting. However, too much tracking can interfere with design and readability. When you are using tracking for copyﬁtting, consider these guidelines:

• Track whole paragraphs rather than one line or one word.

• Establish guidelines for tracking (for example from +3 to –3).

• Make sure vertically adjacent paragraphs have similar tracking applied.

These are general rules; appropriate tracking values depend on the design, font, column width, and other factors.

TRACKING MAN UALLY

To apply tracking to selected text, do one of the following things:

• Choose Style  Track, enter a value in the Track Amount ﬁeld, and then click OK.

• Use the Track Amount controls in the Measurements palette.

• Use one of the keyboard commands in the following table.

MAC OS WINDOWS

CHANGE IN TRACKING COMMAND COMMAND

Decrease

Increase

Decrease

-em Command+Shift+{ Ctrl+Shift+{

-em Command+Shift+} Ctrl+Shift+}

200

-em Command+Option+ Ctrl+Alt+ Shift+{ Shift+{

200

Increase

-em Command+Option+ Ctrl+Alt+ Shift+} Shift+}

CHAP TER 3 : TEX T AND TYPOG RAPHY

WORKING WITH ST YLE SHEETS

A style sheet is a group of paragraph attributes, character attributes, or both that can be applied to selected paragraphs and characters in one step. Use style sheets to change unformatted text into styles such as headlines, subheadings, captions, or body copy. Using style sheets to apply a number of character and paragraph attributes at one time reduces layout time and helps maintain typographic consistency.

CREATING AND EDITI NG PARA GRAP H STYLE SHEETS

A paragraph style sheet is a named package of paragraph and character attributes. You can apply all of a paragraph style sheet’s formatting attributes to text by simply applying the style sheet to the text. To create, edit, or delete paragraph style sheets, use the Style Sheets dialog box (Edit  Style Sheets).

WORK ING W ITH S TYL E SHE ETS

Use the Edit Style Sheets dialog box to create, edit, and delete style sheets.

To create a paragraph style sheet, choose Paragraph from the New drop-down button. The Edit Paragraph Style Sheet dialog box displays. Use the controls in this dialog box to conﬁgure the attributes of the style sheet.

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WORK ING W ITH S TYL E SHE ETS

Use the Edit Paragraph Style Sheet dialog box to conﬁgure a paragraph style sheet.

First, conﬁgure the controls in the General tab:

• Name: Enter a name in this ﬁeld, or the application will use a default “New Style Sheet” name.

• Keyboard Equivalent: To deﬁne a keyboard command for the style sheet, enter one in the Keyboard Equivalent ﬁeld. You can enter any combination of Command, Option, Shift, or Control/Ctrl or Ctrl+Alt, along with a function or keypad key.

If you deﬁne a keyboard equivalent for a style sheet with a key sequence that also deﬁnes an existing command, the style sheet command will override the existing command when the Content tool is selected and a text box is active.

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WORK ING W ITH S TYL E SHE ETS

• Based on: To base the attributes of a new style sheet on an existing one, click the Based on drop-down menu and choose a style sheet from the list. Note that if you use the Based on drop-down menu in the Edit Paragraph Style Sheet dialog box to base a style sheet on an existing one, changes you make to the original style sheet are automatically applied to those based on it.

• Next Style: To select a transition from one paragraph style sheet to another after entering a carriage return, choose a paragraph style sheet from the Next Style drop-down menu. The default setting keeps the same style sheet applied.

Applying a paragraph style sheet with a Next Style deﬁned does not apply the Next Style to subsequent paragraphs that are already typed. The Next Style applies only to text entered after pressing Return/Enter.

• Style: To associate a character style sheet with the paragraph style sheet, choose an option from the Style drop-down menu in the Character Attributes area. To create a character style sheet, see “Creating and Editing Character Style Sheets.”

Next, use the Formats, Tabs, and Rules tabs to specify additional attributes for your paragraph style sheet. When you’re done, click OK to return to the Style Sheets dialog box, then click Save to save the style sheet. After you save a paragraph style sheet, it is listed in the Paragraph Style Sheet submenu (Style menu) and also in the Style Sheets palette.

When you create a style sheet with no articles open, that style sheet becomes part of the default style sheet list and is included in all subsequently created articles. When you create a style sheet with an article open, that style sheet is included only in the active article’s style sheet list.

To create a paragraph style sheet based on formatted text, ﬁrst place the text insertion point within a paragraph that uses the format attributes that you want in your paragraph style sheet. Choose Edit  Style Sheets to display the Style Sheets dialog box. Choose New  Paragraph and enter a name in the Name ﬁeld. Click Save. Then apply the new style sheet to the paragraph.

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WORK ING W ITH S TYL E SHE ETS

CREATING AND EDITI NG CHARACTER STYLE SHEETS

A character style sheet is a named package of character attributes. You can apply all of a character style sheet’s formatting attributes to text by simply applying the style sheet to the text. To create, edit, or delete character style sheets, use the Style Sheets dialog box (Edit  Style Sheets).

To create a character style sheet, choose Character from the New drop-down button. The Edit Character Style Sheet dialog box displays. Use the controls in this dialog box to conﬁgure the attributes of the style sheet.

Use the Edit Character Style Sheet dialog box to conﬁgure a character style sheet.

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WORK ING W ITH S TYL E SHE ETS

First, conﬁgure the controls in the General tab:

• Name: Enter a name in this ﬁeld, or the application will use the default “New Style Sheet” name.

• Based On: To base the attributes of a new style sheet on an existing one, click the Based On drop-down menu and choose a style sheet from the list.

Next, choose character attributes from the lower section of the Edit Character Style Sheet dialog box. When you’re done, click OK to return to the Style Sheets dialog box, then click Save to save the style sheet. After you save a character style sheet, it is listed in the Character Style Sheet submenu (Style menu) and also in the Style Sheets palette.

APPLYING STYLE SHEETS

To apply a style sheets to selected text, do one of the following things:

• Choose the style sheet name from the Style  Paragraph Style Sheet submenu or the Style  Character Style Sheet submenu.

• Display the Style Sheets palette (Window menu) and then click the style sheet name in the palette.

• Use the keyboard command (if any) displayed next to the style sheet name in the Style Sheets palette.

When local paragraph or character attributes exist in selected text, a plus sign displays next to the style sheet name in the Style Sheets palette. To remove local attributes, click No Style and reselect the style sheet, or Option-click/Alt-click the style sheet name.

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WORK ING W ITH S TYL E SHE ETS

APPENDING STYLE SHEETS

To import paragraph and character style sheets from a different article or project, choose File  Append, navigate to the target article or project ﬁle, then display the Style Sheets pane and import the style sheets you want.

If a style sheet from the source ﬁle has the same name as a style sheet in the target article, but is deﬁned differently, the Append Conﬂict dialog box displays. You can use this dialog box to determine how such conﬂicts are handled.

CONTROLLING FONT US AGE

To view and replace the fonts used in an article, display the Fonts pane of the Usage dialog box (Utilities menu). This pane lists all fonts used in the active

article. To replace every occurrence of a font in the article, select the font name, click Replace, and choose a replacement font.

If a font is listed in the Fonts tab (Utilities  Usage) as <Name of Font> preceded by a negative number, the system you are using does not have that font installed. When this occurs, you can install the necessary font and reopen the document, or you can use the Usage feature to locate occurrences of the font and apply a different font. If a font is listed as <unknown> in the Fonts list (Utilities  Usage  Font tab), the application is unable to identify that font.

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RUNNING TEXT AR OUND PICTURES

The text runaround feature lets you control the way text runs behind, around, or within pictures. You can specify text to run around the actual picture, or you can create custom runaround paths and then manually modify them.

RUNN ING T EXT A ROU ND PI CTURE S

Runaround is a great way to make a page visually distinctive.

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RUNN ING T EXT A ROU ND PI CTURE S

To apply text runaround to a picture component in front of a text box, select the picture component, choose Style  Picture, click the Runaround tab, and then choose an option from the Type drop-down menu:

• Choose None to run text behind the active picture component.

• Choose Item to run text around the picture component’s boundaries. If the picture component is rectangular, enter values in the Top, Left, Bottom, and Right ﬁelds to outset or inset the runaround area. If the picture component is not rectangular, a single Outset ﬁeld is provided.

• Choose Auto Image to create a Bézier clipping and runaround path based on the picture’s non-white areas.

• Choose Embedded Path to run text around a path embedded in an image by an image-editing application.

• Choose Alpha Channel to run text around an alpha channel embedded in an image by an image-editing application.

• Choose Non-White Areas to create a runaround path based on the picture’s subject. Depending on the value in the Threshold ﬁeld, the runaround path will outline a dark ﬁgure within a larger white or near-white background (or vice versa).

• Choose Same As Clipping to set the text runaround path to the clipping path selected in the Clipping tab.

• Choose Picture Bounds to run text around the rectangular “canvas area” of the imported picture ﬁle. This includes any white background areas saved with your original picture ﬁle. Enter values in the Top, Left, Bottom, and Right ﬁelds to determine the outset or inset of the text from the picture’s boundaries.

The magenta path in the Preview area represents the runaround path, and the blue outline represents the picture box.

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RUNN ING T EXT A ROU ND PI CTURE S

Runaround tab of Picture dialog box, showing runaround preview

FINE-TUNING A RUNAROUND PATH

When you choose Auto Image, Embedded Path, Alpha Channel, Non-White Areas, or Same As Clipping from the Type drop-down menu (Style  Picture  Runaround), the following ﬁelds let you manipulate the runaround path:

• Outset changes the size of the runaround path. Positive values result in a runaround path that is further from the original setting, negative values decrease the amount of image included in the runaround path.

• Noise lets you specify the smallest allowable closed path. Any closed path smaller than the noise value is ignored. Noise values are useful for cleaning up runaround paths and making them easier to output.

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RUNN ING T EXT A ROU ND PI CTURE S

• Smoothness lets you control path accuracy. A lower value creates a more complex path with a greater number of points. A higher value creates a less accurate path.

• Threshold determines how “white” is deﬁned. All pixels deﬁned as “white” are excluded. For example, if the Threshold value is 20%, and a pixel’s gray value is below or at 20%, the pixel will be considered “white” and excluded from the runaround path.

MANUALLY EDITING A RUNAROUND PATH

To adjust a runaround path, check Runaround (Style  Edit). The runaround path displays as a magenta outline. You can then edit the path as you would any Bézier object.

You can also change the types of the runaround path’s points and segments with the controls in the Measurements palette. To change a point from one type to another, use one of the following three buttons:

• Symmetrical Point : A symmetrical point connects two curved lines to form a continuous curve. The result is similar to a smooth point, but the curve handles always rest on a straight line through the point and are always equidistant from the point.

• Smooth Point : A smooth point connects two curved lines to form a continuous curve. The curve handles always rest on a straight line through the point, but they can be distanced independently.

• Corner Point : A corner point connects two straight lines, a straight line and a curved line, or two noncontinuous curved lines. With curved lines, the corner point’s curve handles can be manipulated independently, usually to form a sharp transition between the two segments.

To change the character of a line segment, use one of the following buttons:

• Straight Segment : Makes the active segment straight.

• Curved Segment : Makes the active segment curved.

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You can also change point and segment types with the Style  Point/Segment Type submenu.

WORKING WITH TE XT PATHS

In QuarkXPress, a text path is a line to which you can add text. The text follows the path of the line. In QuarkCopyDesk, you can edit the text on an existing text path, but you cannot draw or edit the path itself.

CREATING DROP CAPS

Drop caps are initial caps that hang two or more lines below the ﬁrst line of a paragraph. The automatic Drop Caps feature enlarges the drop cap characters and runs the paragraph around the drop caps automatically. The typeface and styles match the rest of the paragraph.

To apply drop caps to a selected paragraph, display the Formats tab of the Paragraph Attributes dialog box and check Drop Caps. To specify how many characters to use as drop caps, enter a value from 1 to 127 in the Character Count ﬁeld. To specify the number of lines the characters are dropped, enter a value from 2 to 16 in the Line Count ﬁeld.

RUNN ING T EXT A ROU ND PI CTURE S

Drop caps are a great way to make text visually distinctive.

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CREATIN G DRO P CAP S

Drop caps are measured by percentage rather than by points. When you select a drop cap, the default size is 100%.

CREATING RULES ABOVE AND BELOW PARAGRAPHS

Rules are frequently used above or below text to set off paragraphs, to indicate related information, or just to add a graphic ﬂair to page design. You can specify rules as a paragraph attribute, which means you can place a rule above and/or below selected paragraphs. With a range of paragraphs selected, the rules you specify are placed between each paragraph in the range. When you apply rules above and/or below text, they become part of the paragraph, so text reﬂow makes the rules move with the text and keep their position.

To create rules, use the Rules tab of the Paragraph Attributes dialog box (Style menu).

ANCHORED BOX ES

In QuarkXPress, you can paste boxes and lines of any shape in text, which makes them act like characters and ﬂow with text. This is especially helpful when text reﬂows, because anchored items reﬂow like other characters in the text. If items are not anchored and text reﬂows, they become displaced, and can end up overlapping text.

You can work with anchored boxes and lines in QuarkCopyDesk, but you cannot create them in QuarkCopyDesk. You must create anchored boxes and lines in QuarkXPress.

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CUTTING, COP YING , PASTI NG, AND DELETING ANC HORE D BOXES AND LINE S

To cut or copy an anchored item, select the item as you would any text character and choose Edit  Cut or Edit  Copy. To paste the anchored item elsewhere, place the Text Insertion bar in a different location and choose Edit  Paste. To delete an anchored item, select the item or insert the Text Insertion bar after it, and press Delete/Backspace.

WORKING WITH OP ENTY PE FONTS

OpenType

is a cross-platform font format developed by Adobe®and Microsoft that accommodates large character sets and glyphs, often including fractions, discretionary ligatures, old-style numerals, and more. You can activate OpenType fonts through either the operating system or a font manager, just as with other fonts.

As always, you can select an OpenType font from any Font menu. When text has an OpenType font applied, you can access any style options built into that font through the Character Attributes dialog box (Style  Character).

Learning about the distinction between characters and glyphs can help you understand how OpenType styles work. A character is an element of a written language — uppercase letters, lowercase letters, numerals, and punctuation are all characters. A glyph is actually an image that represents a character, possibly in different forms. For example, a standard numeral 1 is a character, whereas an old-style numeral 1 is a glyph. As another example, an “f” and an “i” next to each other are characters, whereas an “ﬁ” ligature is a glyph.

ANCH ORE D BOX ES

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WORK ING W ITH O PEN TYPE FONTS

A one-to-one relationship does not always exist between characters and glyphs. In some cases, three characters (such as a 1, a virgule, and a 4) make up a single fraction glyph (¼). Or, one character may be represented by three possible glyphs (three different ampersand symbols, for example). You can select individual characters for formatting and editing, regardless of the glyphs used.

The fonts selected for Galley view and Full Screen view may not include an OpenType glyph that is visible in WYSIWYG view. In such cases, a box is shown instead of the OpenType glyph.

Some OpenType styles replace a series of characters (such as the three characters, “1/4”) with a single glyph (such as “¼”). Such replacements are visible only in WYSIWYG view. In Galley view and Full Screen view, each character is displayed separately, so that you can edit it if necessary. Word and character counts are the same for every view, even when you use composite glyphs.

APPLYING OPENTYPE STYLES

You can apply an OpenType “style” to characters to display different, specially designed, or repositioned glyphs within the current font. For example, you can apply Fractions to access speciﬁc fraction glyphs instead of manually formatting fractions by resizing and repositioning existing characters. Likewise, applying Standard Ligatures represents characters according to ligatures available in the font. (See the next section, “Working with ligatures,” for more information.) You can apply many styles in combination, although some, such as Superscript and Subscript, are mutually exclusive.

You can apply OpenType styles using the Character Attributes dialog box

(Style  Character) or style sheets. To apply OpenType styles in the Character Attributes dialog box (Style  Character) and the Edit Character Attributes

panes (Edit  Style Sheets) for setting up character and paragraph style sheets, click the arrow next to OpenType to display the styles, and then use the check boxes to apply styles. A check box that is unavailable or a drop-down menu option in brackets indicates an OpenType style that the current font does not support.

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USING LIGATURES

This version of the software offers two methods for using ligatures: the legacy method or the OpenType method. The legacy method supports standard ligatures such as ﬁ and ﬂ in PostScript fonts. The OpenType method allows access to both standard ligatures and discretionary ligatures in OpenType fonts. Both methods are applied as character attributes, meaning that you can apply them to any selected text.

To apply ligatures to selected text, check Ligatures in the Character Attributes dialog box (Style  Character).

LI GATURE PREF ERE NCE S

You can set preferences for ligatures in the Character pane of the Preferences dialog box (QuarkCopyDesk/Edit  Preferences  Print Layout  Character):

• Break Above: The value in the ﬁeld speciﬁes a tracking or kerning value above which ligatures will break apart. At the default value of 1, if you track text +1

200

(

of an em space), the ligatures revert to standard letters.

• Not “fﬁ” or “fﬂ”: Check this box to prevent ﬁ and ﬂ ligatures in words such as “ofﬁce” or “wafﬂe” when fﬁ and fﬂ ligatures do not exist in the current font.

WORKING WITH TH E GLYPHS PAL ETTE

WORK ING W ITH O PEN TYPE FONTS

A glyph is the smallest unit of a font — each uppercase letter, for example, consists of its own glyph. Each lowercase letter also is a glyph, as is each punctuation mark and each special character. To access all the glyphs in a font — especially an OpenType font that may include approximately 65,000 glyphs — you need to view a complete character map. You can access such a character map in the Glyphs palette (Window menu), which enables you to view all the glyphs in the selected font, view bold or italic glyphs, double-click a glyph to insert that glyph in text, and save favorite glyphs for easy access.

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WORK ING W ITH T HE GLYPHS PAL ETT E

The Glyphs palette makes it easy to work with large character sets and professional-quality fonts.

The Glyphs palette is equally handy for locating glyphs you use from time to time, such as the U.S. cent sign or a ¼ fraction, and for locating glyphs you rarely use, such as a cedilla mark under a “c.” For glyphs you use often — em dashes, bullets, or “é,” for example — it’s worth it to learn and remember the keyboard commands. (Third-party software such as font management applications may display the keyboard commands available for each glyph in a font.)

To view the glyphs in a font, display the Glyphs palette (Window menu) and choose a font from the Font menu in the upper-left corner. Options available in the Glyphs palette include the following:

• You can use the Bold and Italic buttons to display the bold and italic versions of glyphs; if the bold, italic, or bold italic instance of the font is not active on your system, the application will simulate bold, italic, or bold italic on the glyphs as it does when you apply the Bold and Italic type styles using the Measurements palette.

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WORK ING W ITH T HE GLYPHS PAL ETT E

• To view a subset of the glyphs in the font, choose an option from the Show drop-down menu. The glyph types you can choose from are font speciﬁc, so the drop-down menu lists only the categories that are available in the selected font.

• To see any alternates available for a glyph, click the box in the lower-right corner of an individual glyph’s cell.

• If necessary, click the Zoom tool on the palette to increase the size of the glyphs. If too few glyphs are showing as a result, drag the corner of the palette to resize it.

• If you need a glyph’s Unicode

code point — for HTML programming, for example — you can point at the glyph to display the Unicode code point (represented as a hexadecimal).

• To insert a glyph at the text insertion point, double-click the glyph in the Glyphs palette.

• If you frequently use speciﬁc glyphs from a font, you can save those glyphs as favorites for quick access. You might use favorites, for example, for quick access to all the fractions in an expert font while working on a cookbook. To create a favorites list, ﬁrst click the expander next to Favorite Glyphs in the Glyphs palette (Window menu). Then, simply drag a glyph to an empty cell in the Favorite Glyphs area. To delete a favorite, Control+click/right+click on the glyph and use the context menu.

DISPLAYING INVISIBLE CHARA CTER S

The Invisibles option (View menu) is always helpful when editing text or ﬁne- tuning typography because it allows you to see common “invisible characters” such as spaces, tabs, and paragraph returns. For a key to the various symbols, see QuarkCopyDesk Help.

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INSE RT ING SPECIAL CHARACT ERS

INSERTING SPECIAL CHAR ACTE RS

There are all kinds of special characters for typographic and formatting purposes. For example, em dashes and en dashes are special characters that display and print, lending a professional air to typography. Other special characters are invisible and simply control text ﬂow, such as nonbreaking spaces, discretionary hyphens, and next column/next box characters. Still others are simply codes that serve as placeholders for something else, such as the current page number character.

You can enter such special characters using keyboard commands or choose them from the Utilities  Insert Character submenu. Each character displays differently when invisibles are showing (View  Invisibles).

INSERTING SPACES

Typesetters use a variety of special space characters to ﬁne-tune text ﬂow and spacing, particularly at the ends of lines and in columns of numerals. To insert a speciﬁc type of space — such as an em space — at the text insertion point, choose Utilities  Insert Character  Special  Em Space or Utilities 

Insert Character  Special (nonbreaking)  Em Space. The options in the Nonbreaking Space submenu act as “glue” between two words or numbers, for

example, preventing breaks from occurring between the two “glued” elements at the end of a line. For example, you might use a nonbreaking space between “Mac” and “OS” to keep the phrase “Mac OS” from breaking at the end of a line.

For a complete list of special space characters, see QuarkCopyDesk Help.

INSERTING OTHER SPECIA L CHARACTERS

To insert a special character other than a space — such as an em dash or a current page number placeholder character — at the text insertion point, choose Utilities  Insert Character  Special or Utilities  Insert Character 

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Nonbreaking Special. As with the space characters, the options in the Nonbreaking Special submenu prevent breaks between two characters at the end

of a line. For example, you might use a nonbreaking hyphen in a telephone number to keep the entire number all on the same line.

For a complete list of special characters, see QuarkCopyDesk Help.

SPECIFYING CHARA CTER LA NGUA GE

You can specify the language to be used for hyphenation and spell checking by applying a character language to text. This feature is useful primarily in QuarkCopyDesk Passport, where you can mix words from different languages in the same paragraph without triggering poor hyphenation or more Suspect Words in Spell Check (Utilities menu). In addition to applying a speciﬁc language to characters, you can apply None so that a word is not considered for hyphenation or spell checking. In single-language versions of QuarkCopyDesk, you can use this Language option rather than cluttering up your hyphenation exceptions or auxiliary dictionaries with words you rarely use but don’t want to hyphenate or spell check.

To apply a language to selected characters, use the Language drop-down menu in the Character Attributes dialog box (Style  Character).

INSE RT ING SPECIAL CHARACT ERS

USING FONT FALLB ACK

Support for Unicode — a 16-bit character encoding system that allows for greatly expanded character sets in fonts — includes support for Font Fallback. Essentially, Font Fallback is the ability of an application to automatically and intelligently select an alternate font for a speciﬁc character when the current font can’t display or print that character.

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USIN G FON T FALLBAC K

When Font Fallback is on, if the application encounters a character that is not available in the current font, it searches through the active fonts on your system to find a font that does include that character. For example, if Helvetica is applied at the text insertion point and you import or paste text containing a Kanji character, the application might apply the Hiragino font to that character. If the application cannot find an active font that contains the character, the character still displays as a box or symbol.

Font Fallback is implemented as an application preference, meaning that the feature is either on or off for your copy of the program. The feature is on by default, but if you need to turn it off, uncheck Font Fallback in the Input Settings pane of the Preferences dialog box (QuarkCopyDesk/Edit menu). If you prefer to know about and handle all font-related issues yourself due to possible text reﬂow, you can uncheck Font Fallback.

IMPORTING AND EXPO RTI NG TEXT WITH UNI CODE OP TION S

You can specify an encoding type when importing text and exporting text. The encoding type speciﬁes the byte sequence used to represent each glyph in text. When working with international text or HTML text, you can choose the appropriate encoding to convert all the characters in the ﬁle to Unicode. The options work as follows:

• The Import Text (formerly Get Text) dialog box includes an Encoding drop- down menu when a plain text or “XPress Tags” text ﬁle is selected. The software attempts to determine the encoding of selected text ﬁles and apply an appropriate encoding type. You can, however, choose a different option for text.

• The Save Text dialog box provides an Encoding drop-down menu when you’re exporting text in plain text or “XPress Tags” format.

• The Convert Quotes option continues to convert straight quotes to typesetter’s quotation marks and double hyphens to em dashes.

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WORKING WITH FO NT MAPPING RULES

When you open an article, the application checks to make sure all the fonts applied to text are active on your system. If not, the Missing Fonts alert displays, which gives you the opportunity to replace missing fonts with active fonts. For example, you might always replace Helvetica with Arial or Times with Times New Roman. You can save those replacements as global “font mapping rules,” which can be applied automatically each time you open an article. You can create font mapping rules on-the-ﬂy while opening articles; manage rules by editing, deleting, and sharing them; and set application preferences to customize the handling of missing fonts.

To create a font mapping rule, ﬁrst open an article that uses a missing (inactive) font. Click List Fonts to display the Missing Fonts alert. Use the Replace button to choose replacement fonts for any missing fonts, then click Save As Rule. All the replacements listed in the Missing Fonts alert are saved as rules, even if only some replacements are selected. If you change your mind about a replacement, select its line and click Reset. You can also choose File  Revert to Saved after you open the article. This will display the Missing Fonts alert again and allow you to make changes. (Note that the changes apply only to that article — not to any rules you just saved.)

Once you create a font mapping rule by clicking Save As Rule in the Missing Fonts alert, the rule is saved in preferences for your copy of the application and applied to all articles. If you need to change, delete, or share font mapping rules, choose Utilities  Font Mapping. The Font Mapping dialog box lists all the rules you’ve created — showing the original font and the replacement font — and lets you import, export, edit, and delete rules.

WORK ING W ITH F ONT M APP ING R ULES

You can use the Font Mapping pane (QuarkCopyDesk/Edit  Preferences) to specify a default replacement font and to control whether the Missing Fonts alert displays when you open an article with missing fonts.

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WORK ING W ITH C OLO RS

Chapter 4: Color and opacity

QuarkCopyDesk lets you create custom colors, choose colors from several stan-

dardized color matching systems, and edit colors. You can apply both color

and shade to text and pictures. You can also control the opacity of text in the

same way you control its color.

WORKING WITH CO LORS

Some colors are automatically included in the Colors palette. To use other colors, you’ll need to create colors or edit existing colors using the Colors dialog box, which allows you to create colors using color wheels, numeric ﬁelds, or color matching systems.

THE COLO RS PALE TTE

When you create an article, its Colors palette (View  Show Colors) contains all the colors in the application’s Colors dialog box (Edit  Colors).

The Colors palette lets you create, edit, and delete colors.

CHAP TER 4 : COL OR AN D OPAC ITY

WORK ING W ITH C OLO RS

TH E COL ORS PALE TTE CONT E XT M ENU

Using the context menu for the Colors palette (Window menu), you can create a color; edit, duplicate, or delete the selected color; or change the selected color from spot to process, or vice versa.

THE COLO RS DIALOG BOX

You can use the Colors dialog box (Edit  Colors) to create, edit, duplicate, or delete a color; to append colors from another article; to change the name of the color; to change the color model; to specify print process separation plates for a color; to change the halftoning of a spot color; to adjust the color; and to globally change all items of one color to another color. You can also use the Colors dialog box to specify trapping relationships between colors for layouts that will be output to separation plates.

The Edit Color dialog box lets you create, edit, and delete a color definition.

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WORK ING W ITH C OLO RS

CREATING A COLOR

You can choose from several color models and from a number of color matching systems when you create colors. If you have colors you use frequently, you can create colors for the default color list in the application when no articles are open. You can create up to 1,000 default or article-speciﬁc colors. To create a color, choose Edit  Colors to display the Colors dialog box, and click New to display the Edit Color dialog box. Then, enter a name in the Name ﬁeld and specify the color model for your new color.

• RGB: This additive color system is most often used with slide recorders or color video monitors, and also works well for Web pages. Red, green, and blue light is mixed to represent colors on a video screen.

• HSB: This color model is often used by artists because it resembles the manner in which they mix colors. Hue describes color pigment; saturation measures the amount of color pigment; and brightness measures the amount of black in a color.

• LAB: This color space is designed to be independent of differing interpretations imposed by monitor or printer manufacturers. The LAB color model, also referred to as LAB color space, is a standard three-dimensional model for representing colors. Colors are speciﬁed by a luminance coordinate (L) and two chrominance coordinates (A for green-red), and (B for blue-yellow).

• Multi-Ink: This color model is color based on tint percentages of existing process or spot inks.

• CMYK: CMYK is a subtractive color model used by professional printers to reproduce colors by combining cyan, magenta, yellow, and black inks on a press.

• Web Safe or Web Named Colors: Web-safe colors are used for color consistency in Web layouts.

• To select a color from a color matching system and add it to your color list, choose one of the standardized color matching systems from the Model drop-down menu.

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WORK ING W ITH C OLO RS

EDITING A COLOR

To edit an existing color, choose Edit  Colors, select the color you want to edit in the Colors list, then click Edit to display the Edit Color dialog box. You can also double-click the color you want to edit in the Colors list to display the Edit Color dialog box.

DUPLICATING A COLOR

To duplicate an existing color, choose Edit  Colors, select the color you want to duplicate from the Colors list, then click Duplicate to display the Edit Color dialog box for the duplicate color.

DELETING A COLOR

While you cannot delete some of the default colors, you can delete Red, Green, and Blue from the Colors list, along with any new or duplicate colors you have created. To remove a color from the color list, choose Edit  Colors, select the color you want to remove from the Colors list, and then click Delete.

IMPORTING COLOR S FROM ANOTHER ARTICLE OR PROJECT

You can append colors from another article or project using the Colors dialog box (Edit  Colors) or the Append command (File  Append).

CHANGING ALL INSTANCES OF ONE COLOR TO ANOTHER COLOR

To globally change all items of one color to another color, either edit the color you want to change to the desired color or choose Edit  Colors to display the Colors dialog box, and select the name of a color to delete; then click Delete.

When you are globally changing all items and text from one color to another, remember to save your work before you do so. That way, if you accidentally change everything to the wrong color, you can simply choose File  Revert to Saved to undo the error without losing any of your other work.

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APPLYING COLOR AND SHADE TO TEXT

You can apply color and shade to text in four ways:

• You can apply color and shade using the Style  Color and Style  Shade commands.

• You can use the Colors palette (View  Show Colors).

• You can use the Character Style Sheet command (Style  Character Style Sheet) to apply color and shade to selected text using character style sheets you have created.

• You can use the Character Attributes dialog box (Style  Character).

WORKING WITH OPACI TY

Specifying opacity is as easy as specifying the shade of a color. In fact, wherever you can pick a color — in the Colors palette, the Style menu, the Character Attributes dialog box (Style  Character), and more — you can enter an opacity value from 0% (transparent) to 100% (opaque) in 0.1% increments.

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Chapter 5: Pictures

You can import pictures in a wide variety of formats. Once a picture has been

imported, you can modify it by altering its position, changing its size, skewing

it, and more. You can even use embedded alpha masks and clipping paths to

remove the background of the image. With these picture-handling capabilities,

you can make your articles more effective and memorable.

WORKING WITH PI CTUR ES

If an article contains pictures, you can view and manipulate pictures in QuarkCopyDesk. You can also create picture components and import pictures into them.

IMPORTING A PICTUR E

To import a picture, you must have a picture component. To create a picture component immediately after the active component, choose Component  New and make sure you choose Picture from the Content Type drop-down menu. With the new picture component selected, choose File  Import Picture and choose a picture ﬁle to import.

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To change the picture in a picture component, choose File  Import Picture and select a different picture ﬁle.

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Quark QuarkCopyDesk - 7.0 User Manual

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