Quark Author Web Edition 2015 User Guide

A Guide to Quark Author Web Edition 2015 October Update

Contents

Getting Started............................................................................4

About Quark Author Web Edition....................................................................4

Smart documents......................................................................................................4

Introduction to the Quark Author Web Edition User Guide.............................4

Quark Author Web Edition configuration.........................................................4

The user interface.........................................................................5

Smart Document pane.......................................................................................6

Editing pane......................................................................................................7

Context menus..................................................................................................8

Preview pane.....................................................................................................9

Review pane....................................................................................................10

Footnotes pane...............................................................................................10

The Refers To and Where Used panes............................................................12

Refers To pane........................................................................................................12

Where Used pane....................................................................................................13

Toolbar............................................................................................................14

Working with documents...........................................................16

Creating documents........................................................................................16

Editing documents..........................................................................................16

Inserting sections............................................................................................16

Entering text...................................................................................................17

Track changes..................................................................................................17

Comments and tracked text preview......................................................................17

Document specific tracking state............................................................................18

Navigating in the document............................................................................19

Document preview..........................................................................................19

Undo and redo................................................................................................19

Cut, copy and paste........................................................................................20

Find and replace..............................................................................................20

XML preview...................................................................................................21

Saving and closing documents........................................................................21

Autosave..................................................................................................................23

Inserting Microsoft Excel components............................................................24

Content editing..........................................................................25

Text emphasis.................................................................................................25

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CONTENTS

Applying text emphasis...........................................................................................25

Removing text emphasis.........................................................................................26

Rich text..........................................................................................................26

Lists..........................................................................................................................26

Inserting Hyperlinks.................................................................................................28

Inserting footnotes and endnotes...........................................................................28

Cross references......................................................................................................29

Inserting figures and images...................................................................................31

Inserting special characters.....................................................................................32

Inserting tables........................................................................................................33

Inserting tables from server.....................................................................................34

Inserting videos.......................................................................................................35

Editing tables..........................................................................................................36

Spell checking..................................................................................................37

Legal notices...............................................................................38

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GETTING STARTED

Getting Started

About Quark Author Web Edition

Quark Author Web Edition is a rich text editor that can be used to produce smart

documents and content using a web browser. It is a structured content editor that

allows subject matter experts to write content without worrying about the style. The

author provides the content, instead of the layout, how section types are styled in a

particular publication is left to dynamic publishing.

Smart documents

A Smart Document is very much like any document. It consists of sections, each with

a heading and body content, such as paragraphs, lists, tables, videos and images. What

differentiates a Smart Document from other documents are the structure and semantics

applied to content. This metadata enables automated processing and dynamic

publishing of content. Each section, for example, is of a particular type, which may

be unique to a type of document, or common to multiple document types. Similarly,

document sections may be authored for a single document, or shared across multiple

documents.

Introduction to the Quark Author Web Edition User Guide

The User's Guide contains information about Quark Author Web Edition intended

for end-users. It describes all features and options available in the application and

shows you how to use it to easily create and edit rich document content, as well as

add media objects like videos and images.

Quark Author Web Edition configuration

Because Quark Author - Web Edition is configurable and extensible, its features can

be customized by a developer or a system administrator. Because of this not all of the

functions described in this User's Guide may be available in your Quark Author - Web

Edition instance and your configuration may have specialized functions not described

in this guide.

Also note that the Quark Author - Web Edition interface can be customized and

displayed with a different skin (colors, icons, or size).

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The user interface

Quark Author - Web Edition provides a clean and simple user interface. If you are

familiar with desktop word processors you will find that many commands are familiar

or self-explanatory.

The figure below shows the main interface of Quark Author - Web Edition:

THE USER INTERFACE

Quark Author - Web Edition interface.

Quark Author - Web Edition consists of the following main parts:

• The banner at the top of the window provides file-level operations, such as Save and

Close. The pane settings button on the far right allows the user to show and hide

various task panes.

• The "Smart Document pane." - the section to the left of the Editing pane containing the

tree structure of the document currently being worked on. Use this pane to add and

nest sections of the document and to navigate among them.

• The "Editing pane." - the space below the Toolbar where you edit all document content.

• The "Toolbar." - the section at the top of the Editing pane containing buttons that

give you access to various functions of Quark Author- Web Edition.

• The "Preview pane." - the section to the right of the Editing pane where you can see a

live preview of the current document, in various output formats.

• The "Review pane." - the section to the right of the Editing pane where you can see

user comments and tracked changes on the document you are working on.

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THE USER INTERFACE

Smart Document pane

• "Context menus." - a shortcut or drop-down menu that displays the commands available

for the element that was right-clicked.

• Various dialog boxes - small pop-up windows that appear when you use some of the

editor's functions and are opened by clicking the toolbar buttons.

The Smart Document pane is located to the left of the editing pane and presents an

outline of the document. The Smart Document pane provides the ability to navigate,

insert, delete and move document components.

The Smart Document pane.

The Smart Document pane includes the following:

• The user can select to show or hide the Add Section option in the Smart Document

pane. By default the Add Section option will be shown for new documents, and hidden

for checked out documents.

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THE USER INTERFACE

•

The Options button displays a drop-down menu of options available for the

currently selected section of the document. This menu is also presented when you

right-click a section in the tree.

• Under the toolbar, the first column identifies shared components within the document.

An icon in this column identifies the root section of a component, and a checkmark

indicates the component is checked out for edit. All sections in the component are

shaded a different color in the section hierarchy.

• The second column presents an outline of the sections in the current document. It

allows the user to add and delete sections as needed. Additionally, sections can be

reordered by dragging and dropping sections within the tree.

Editing pane

The Editing pane is located below the toolbar.

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THE USER INTERFACE

The Editing pane.

Use the Editing pane to enter the title and contents of each section of your document.

Context menus

Context menus are pop-up menus that appear whenever you right-click inside the

Editing pane. It serves as a shortcut for most common operations available for a given

type of object.

The menu is context-sensitive which means that the options displayed in it depend

on the object that you click. If, for example, you right-click while inside a table, you

will see table-specific options available in its context menu.

A table context menu.

For more complex objects, like tables, the context menu might include sub-menus

with further options.

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Preview pane

The Preview pane is located at the right of the Editing pane and allows you to preview

the current document in multiple output channels like PDF, IMAGE and HTML. This

is where you preview what the final document will look like.

THE USER INTERFACE

The Preview pane.

The Preview pane toolbar includes the following controls:

•

Click the button on the Preview pane to open or save a copy of the document.

•

Click the button on the Preview pane to refresh the preview document with the

Review pane

The Review pane is located at the right of the Editing pane and allows you to see a

list of all comments and tracked changes that have been added to the current document.

The Review pane.

The Review pane toolbar includes the following controls:

•

Click the Refresh toolbar button to refresh the list to include any recently added

comments or tracked changes.

• Click the User toolbar button to show filtered list of comments or tracked changes

added by specific users.

• Click the Date toolbar button to sort the comments or tracked changes by Date.

Footnotes pane

The Footnotes pane is located at the right of the Editing pane and displays all of the

footnotes and endnotes contained in the document.

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THE USER INTERFACE

The Footnotes pane.

The Footnotes pane toolbar includes the following controls:

• Choose Footnote or Endnote from the drop-down menu to see a list of either footnotes

or endnotes in the document.

•

Click the Refresh toolbar button to refresh the list to include any recently added

footnotes or endnotes.

• Select an endnote or footnote from the list and click the Edit toolbar button to edit

the selected footnote or endnote.

• Select an endnote or footnote from the list and click the Delete toolbar button to

delete the selected footnote or endnote.

If you click on a footnote or endnote from the list, the footnote or endnote location

in the document will be highlighted.

If you insert a footnote or endnote when tracking is on, then the footnote/endnote

in the list has additional options.

You can use these options to Accept or Reject the inserted footnote/endnote.

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THE USER INTERFACE

The Refers To and Where Used panes

Refers To pane

The Refers To and Where Used panes allow you to view the relationships (including

primary and secondary references, if any) for the selected asset. The current document

Refers To assets (images and components). These are primary, or first-level references.

These referred to assets may Refer To other assets. These are secondary, or second-level

references.

The Refers To pane is located at the right of the Editing pane and displays all assets

that the selected asset refers to.

The Refers To pane.

The Refers To pane includes the following columns:

•

- The Pinned Version column is used to indicate if a referenced asset is pinned to

a specific version of that asset. The tooltip will show the version that the reference is

pinned to.

•

- The Checked Out column is used to indicate if the referenced asset is currently

checked out.

• The Name column gives the name of the referenced asset.

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