Philips PPF 631 User Manual

ppf-631-631-eco-manual-uk-253120765-b.book Seite 1 Mittwoch, 30. September 2009 12:26 12

PPF 631

PPF 632

User Manual

DANGER!

Notice

ppf-631-631-eco-manual-uk-253120765-b.book Seite 2 Mittwoch, 30. September 2009 12:26 12

Dear Customer

Introduction Brand Variable

With the purchase of this device, you have chosen a quality PHILIPS product brand. Their device fulfils the most varied requirements for private use or in your office and business everyday.

Your device is delivered with an already inse rted free ink film for a few test pages. For this film, you do not require any Plug’n’Print card (= chip card with inform ation regarding ink film capacity).

Telephone Book

In the telephone book of your device, you can save entries with multiple numbers and co llect multiple entries into groups. You can assign various ring tones to the entries.

Short Dial

You can assign short dial numbers to frequently dialled telephone numbers. You can load these numbers quickly with the short dial key and the number keys.

You can send fax m essages in different resolutions to one or more recipients or a group. You can also poll faxes and prepare documents for polling.

Fax Templates

Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.

Select the resolution for text an d photo in order to copy documents with your device. You can also create multiple copies.

If you want, your device can print Sudoku puzzles in four different difficulty levels with solution.

We hope you enjoy your device and its many functions!

About this User Manual

With the installation guide on the following pages, you can start using your device quickly and easily. Detailed descriptions can be found in the follo wing sections of this user manual.

Read the entire user manual carefully. Follow all safety instructions in or der to e nsure proper operation of your device. The manufacturer accepts no liability if these instructions are not followed.

Symbols Used

Dangers

DANGER!

Warns about dangers for people, damage to the device or other objects as well as possible loss of data. Injuries or damage can result from improper handling.

Troubleshooting

This symbol designates tips that will help you to use your device more effectively and easily.

2 Philips · PPF 631 · 632

ppf-631-631-eco-manual-uk-253120765-b.book Seite 3 Mittwoch, 30. September 2009 12:26 12

Dear Customer ............................................................ 2

About this User Manual .............................................. 2

1 General Safety Information................ 4

2 Overview............................................... 5

Overview of the Menu Functions ................................ 5

Device Overview .......................................................... 6

Panel ........................................................................... 7

3 Initial Operation .................................. 8

Package Contents ........................................................ 8

Attaching the Paper Tray ............................................. 8

Inserting Paper ............................................................ 8

Connecting the Handset .............................................. 9

Connecting the Telephone Cable ................................ 9

Connecting the Power Cable ....................................... 9

Initial Installation ........................................................ 9

4 Telephone Functions......................... 11

Placing a Call on the Device ...................................... 11

Getting Outside Line ................................................. 11

Chain Dialling ........................................................... 11

Insert Dialling Pause .................................................. 12

Telephone Book of the Device ................................... 12

Groups ...................................................................... 12

Short Dial .................................................................. 13

Calling Line Identification (CLIP) ............................. 13

Missed Calls .............................................................. 13

5 Fax....................................................... 14

Sending a Fax ............................................................ 14

Sending Fax Manually ............................................... 15

Direct Inward Dialling or Selecting Sub-address ........ 15

Eavesdropping while Connection is Established ......... 15

Sending to Multiple Recipients (= Broadcasting) ....... 15

Sending Fax Later ...................................................... 15

Fax Reception ............................................................ 16

Receiving Fax Manually ............................................. 16

Polling Faxes .............................................................. 16

Using Fax Templates ................................................. 16

6 Copier ................................................. 17

Inserting Documents ................................................. 17

Making a Copy .......................................................... 17

Creating Multiple Copies .......................................... 17

7 Fun and Games .................................. 18

Sudoku ...................................................................... 18

8 Settings ............................................... 19

Entering the Date and Time ...................................... 19

Selecting the Language .............................................. 19

Selecting the Country ................................................ 19

Entering Number ...................................................... 19

Entering Your Name ................................................. 19

Setting the Contrast ................................................... 19

Reducing Transmission Speed ................................... 20

Switching Page Adjustment On and Off .................... 20

Setting the Ring Tones .............................................. 20

Setting the Fax Switch ............................................... 20

Printing Lists and Help Pages .................................... 21

Starting Initial Installation ......................................... 21

9 Telephone Lines and Additional

Devices .................................................... 22

Configuring Telephone Lines and Services ................. 22

Connecting Additional Devices .................................. 23

Using Additional Telephones (Easylink) .................... 23

10 Service................................................ 24

Checking the Ink Film Reserve .................................. 24

Changing the ink film ................................................ 24

Fixing a Paper Jam ..................................................... 25

Fixing a Document Jam ............................................. 26

Cleaning .................................................................... 27

Checking the Firmware Version ................................. 28

Using Service Codes ................................................... 28

Power Cycling ............................................................ 28

11 Appendix ............................................ 30

Technical Data .......................................................... 30

Guarantee .................................................................. 30

Declaration of Conformity (DoC) ............................. 30

Customer Information ............................................... 32

Table of Contents 3

ppf-631-631-eco-manual-uk-253120765-b.book Seite 4 Mittwoch, 30. September 2009 12:26 12

1 General Safety Information

Introduction 3

Your device has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that

meet these standards. The device was built exclusively for use in the indicated sales region.

Introduction 2

Do not make any changes or settings that are not described in this user manual. Physical injury or damage to the device or loss of data can result from improper handling. Take note of all warning and safety notes indicated.

Setting Up the Machine

The device should rest securely on a stabile, flat surface.

The device should rest securely on a stabile, flat surface. If the device should fall, it can be damaged or can cause injury to p eople, especially small c hildren. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to person s or damage t o the device itself.

The distance between the devic e and other appliances or objects, must be at least 15 centimetre s.

The distance between the de vice and other de vices or objects must be at least 15 centimetres; this also applies to the use of additional cordless telephones. Do not place the device in the vicinity of radios or televisions.

Lock the cover of the device completely into place

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.

Protect the device against direct sunlight

Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place t he device in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the technical data.

The device must have sufficient ventilation

The device must have sufficient ventilation and may not be covered. Do not put your de vice in clo sed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits. Otherwise, the device can overheat and catch on fire.

In the event that the device becomes too hot, o r if you see smoke coming from the dev ice

In the event that the device becomes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your device examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the device.

Do not plug in the device in moist rooms.

Do not plug in the device in moist rooms. Never touch the mains cable, the mains connection or the telephone socket with wet hands.

Do not allow liquids to enter into the device.

Do not allow liquids to ente r into the device. Disconnect the device from the power socket if liquids or foreign objects have entered the device and have your device examined by trained professionals at a technical service location.

Do not allow children to handle the device w ithout supervision.

Do not allow children to handle the device without supervision. The packing materials should be kept out of t he hands of children.

Magnetic telephone handset

The telephone handset of the device is magnetic. Caution, small metallic objects (paper clips) may be reta ined if placed near or on the telephone handset.

Power Supply

Check whether the mains voltage of your device

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Use only the power and telephones cables supplied.

The device does not have an on/off button.

Set up your device so that the power socket is easily accessible. The device does not have an on/off button. In an emergency, disconnect your device from the power supply by pulling the power plug.

Never touch the power or telephone cable if the insulation is damaged.

Never touch the power or telephone cable if the insulation is damaged. Replace damaged wires immediately. Use suitable cables only; if necessar y please contact our technical customer service or your retailer.

Disconnect your device from the power and telephone networks during an electrical storm.

Disconnect your device from the power and telephone networks during an electrical storm. If this is not possible, do not use the device during an electrical storm.

Before cleaning the surface of your device, disconnect it from the power and telephone networks.

Before cleaning the su rface of your devi ce, disconnect it from the power and telephon e networks. Use a soft, lintfree cloth. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol). D o not allow any moisture to reach the interior of the device.

Only clean the display with a dry, soft cloth .

Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.

In the event of a power failure, your device w ill not function;

In the event of a power failure, your device will not function; saved data is retained.

Repairs

Display

Should disruptions occur, follow t he instructions on the display and on the error report.

Repairs

Do not make any repairs to the device yourself. Improper maintenance can result in injuries or damage to the device. Only have your device repaired by an authorised service centre.

Do not remove the type label from your device; this would void the warranty.

Consumable Materials

Original Consumable Mat erial

Use only original consumable materials. These are available from a specialised retailer or through our order service (see back side of this user manual). Other consumable materials could damage the device or shorten its service life.

Environment

Dispose of old consumable materials according to the waste regulations of your country.

4 Philips · PPF 631 · 632

Notice

ppf-631-631-eco-manual-uk-253120765-b.book Seite 5 Mittwoch, 30. September 2009 12:26 12

2Overview

Overview of the Menu Functions

The following functions are available on your device. There are two ways in which you can call functions:

Menu Navigation

Navigating in the Menu: Press OK or one of the two

arrow keys [, to open the function menu. Page through

[ menu entries. Use OK to sele ct a m enu f unct ion. Pres s

C to return to the prev ious menu level. Press STOP to

close the menu and return to the starting mode.

Direct Loading

Calling Functions Directly: You can call a menu func-

tion directly using the function number. Press OK and

enter the appropriate function number using the numeric

keypad. Confirm with OK. You will find the function

number in the following list.

Help 6 · Function List

Printing the Functions List

Press i and 6 to print a list of all functions

and settings of your device.

1 Telephone Book

11 Looking Up an Entry (PPF 6 xx · SPFX 4x)

11 Looking up an entry...............................page 11

12 New Entry (PPF)

12 New entry..............................................page 12

13 Creating Group

13 Creating group.......................................page 12

14 Short Dial

14 Short dial ...............................................page 13

15 Changing Entries

15 Modifying an entry ................................ page 12

16 Deleting Entries

16 Deleting entries......................................page 12

17 Printing Entries

17 Printing entries ......................................page 21

4 Miscellaneous

41 Printing Call Log

41 Printing call log ..................................... page 21

43 Using Fax Templates

43 Using fax templates ............................... page 16

44 Setting the Contrast

44 Setting the contrast................................ page 19

45 Using Service Codes

45 Using service codes................................ page 28

46 Checking the Ink Film Reserve

46 Checking the ink film reserve ................ page 24

47 Checking the Firmware Version

47 Checking the firmware version .............. page 28

48 Sudoku

48 Sudoku.................................................. page 18

5 Fax switch

51 Configuring Day Mode

51 Configuring day mode .......................... page 20

52 Configuring Night Mode

52 Configuring night mode........................ page 20

53 Setting the Timer

53 Setting the timer.................................... page 20

54 Easylink

54 Easylink................................................. page 23

55 Setting the Ring Tones

55 Setting the ring tones ............................ page 20

9 Settings

91 Entering the Date and Time

91 Entering the date and time .................... page 19

92 Selecting the Language

92 Selecting the language ........................... page 19

93 Selecting the Country

93 Selecting the country ............................. page 19

94 Entering Number

94 Entering number................................... page 19

95 Entering Name (PPF)

95 Entering name....................................... page 19

96 Configuring Teleph one Lines and Ser vices

96 Configuring telephone lines and services page 22

2 Calls

21 Received Calls (PPF 6xx · SPFX 4x)

21 Received calls .........................................page 11

22 Outgoing Calls (PPF 6xx · SPFX 4 x)

22 Outgoing calls........................................page 11

23 Printing Entries

23 Printing entries ......................................page 21

3 Fax

31 Polling

31 Polled reception .....................................page 16

32 Polling Send

32 Polling send ...........................................page 16

33 Sending Fax Later

33 Sending fax later .................................... page 15

34 Broadcasting

34 Sending to multiple recipients (= broadcast)

....................................................................... page 15

35 Printing Fax Journal

35 Printing fax journal ................................page 21

36 Printing Transmission Report

36 Printing transmission report................... page 21

37 Print Reduced in Size

37 Print reduced in size...............................page 20

38 Reducing Transmission Speed

38 Reducing transmission speed..................page 20

Overview · Overview of the Menu Functions 5

ppf-631-631-eco-manual-uk-253120765-b.book Seite 6 Mittwoch, 30. September 2009 12:26 12

Device Overview

Primo · Voice overview

‚ Handset

ƒ Paper tray

„ Document feeder (writing facing up)

… Panel with display

† ) socket—Connection socket for the telephone

handset

‡ EXT socket—Connection socket for addit ional

devices

ˆ LINE socket—Connection socket for telephone cable

PPF 63x, PPF 67x

‚ Scanner glass

ƒ Rollers of the automatic document feeder

„ Rests of the intake rollers

… Document guide / scanner film

† Cover for scanner and automatic document feeder

‡ Toothed wheel for tightening the ink film

ˆ Ink film roll in the rear ink film compartment

‰ Ink film roll in the front ink film compartment

Š Slot for the Plug’n’Print card

‹ Locks for the cover of the scanner and automatic doc-

ument feeder

Innenansicht nummeriert

Internal Description

6 Philips · PPF 631 · 632

ppf-631-631-eco-manual-uk-253120765-b.book Seite 7 Mittwoch, 30. September 2009 12:26 12

Panel

Message

ä—Lights up, if new messages are received / list of

the new messages with submenus / blinks in the case of device error (for example no ink film)

Short Dial

Ý—Press briefly: Load short dial entries. Selecting the

entries with the [ or numeric keys / press and hold:

Assign a new short dial entry

Telephone Book

ma—Press briefly: Calling up the telephone book

entries. Selecting the entries with the [ / press and hold:

saving new entries

Fax Switch

¼/º/»—Setting the timer and the fax reception modes

(= fax switch). Modes set on the display Activated timer is indicated with

Stop

STOP—Function abort / return to the starting mod e /

documents eject

C—Return to the previous me nu level / press brief ly:

deleting individual characters / press and hold: deleting complete input

Arrow Keys

[—Calling the menu functions / navigation within the

menu / selecting options / moving the cursor / adjusting the volume level

™ (day), ˜ (night).

›

OK—Calling the menu functions / confirming input

Start

START—Press briefly: Starting transmission of messages

/ press and hold: Starting fax polling

Help

i—Press briefly: Printing help pages and sett ing lists /

press and hold: Starting initial installation process

Copy

COPY—Press briefly: creating a copy / press and hold:

creating multiple copies

Resolution

ã—Setting higher r esolution for faxes and copying

(

RESOL.: STANDARD, RESOL.: FINE, RESOL.:

PHOTO

)

Numeric Keys (short dial)

Numeric keypad—Inputting digits, characters and special characters / press and hold: Recalling short dial numbers

Redialling

@—Press briefly: Toggling between the list of the last 10

dialled numbers (= redial list) / press and hold: List of last ten callers (caller list)

Speaker (PPF 631 · 632 · 636)

ß—Dialling with the handset replaced

R—Press briefly: insert short line interruption (Hook

Flash) as office index on PABX or for calling special functions in the public telephone network (PSTN)/long press: Inserting dialling pause

PPF 620 · 63x

Overview · Panel 7

Notice

ppf-631-631-eco-manual-uk-253120765-b.book Seite 8 Mittwoch, 30. September 2009 12:26 12

3 Initial Operation

Package Contents

Package Contents Primo · Voice

‚ Device

ƒ Telephone handset

„ Spiral cable for telephone handset

… Paper tray

† Mains cable with plug (country-specific)

‡ Telephone cable with plug (country-specific)

User Manual

User manual with installation guide (not depicted)

Package Contents

Missing Package Contents

If one of the parts is missing or damaged, please contact your retailer or our customer service.

Inserting Paper

Paper Format

Before you can r eceive documents or make copies, you must load paper into the device. Please use only appropriate paper in standard format A4 (210 × 297 millimetre · preferably 80 g/m nical data.

Loading Paper

Preparing Paper

Inserting Paper

1 Fold open the lever on the right beside the paper feed

towards front.

2 Insert paper in the paper feeder. You can insert maxi-

mum 50 sheets (A4 · 80 g/m2).

3 Fold open the lever on the right beside the paper feed

backward in order to enclose the paper.

Inserting Paper

). Follow the specifications in the tech-

Loading Paper

Separate the paper sheets by fanning them out, then align them by t apping edge of the stack lightly against a f lat surface. This will prevent several sheets of paper from being drawn in all at once.

Attaching the Paper Tray

Insert the paper tray in to the openings behind the paper feed mechanism.

Attaching the Paper Tray

8 Philips · PPF 631 · 632

Notice

CAUTION!

ppf-631-631-eco-manual-uk-253120765-b.book Seite 9 Mittwoch, 30. September 2009 12:26 12

Connecting the Handset

Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket desig-

nated with the ) symbol.

Connecting the Handset

Connecting the Telephone Cable

Analogue Fax Machine

Your device is an analogue fax device (Group 3). It is not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for analogue terminals.

Connecting the Telephone Cable

Connect the telephone cable to the device by inserting it in

the socket designated with LINE (RJ-11-Connector).

Insert the telephone plug into your PTT line socket.

Connecting the Telephone Cable

Ireland

Two-pin

When connecting to the telephone line socket, use only a two-pin RJ-11-telephone cable (modular plug). The use of a four-pin telephone cable may lead to the device not functioning correctly.

Connecting the Power Cable

Mains Voltage at the Site of Installation

Mains Voltage at the Site of Installation!

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Connecting the Mains Cable

Insert the mains cable into the connection located on the rear side of the device. Plug the power cable into the electrical outlet.

Connecting the Power Cable

Initial Installation

Starting Initial Installation

After you connect your device to the mains voltage, the ini-

tial installation commences. Press i. Your device prints a

help page.

Selecting the Language

1 Use [ to select the desired display language.

2 Confirm with OK.

Selecting the Country

Setting the Country Correctly

Setting the Country Correctly!

You must set the country in which you are operating the device. Otherwise your device is not

PABX Systems 1

Connection to Private Automatic Branch Exchange

If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter

tions and additional devices

, page 22).

Telephone connec-

adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct t elephone cable for the country. Consult your retailer.

Setting the Country

1 Use [ to select the country in which you are operat-

ing the device.

2 Confirm with OK.

After this input, t he device prints another help page and checks the telephone line.

Initial Operation · Connecting the Handset 9

Notice

ppf-631-631-eco-manual-uk-253120765-b.book Seite 10 Mittwoch, 30. September 2009 12:26 12

Entering Number

Page Header

Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header).

Entering Number

1 Enter your number. Using # or * you can enter a

plus sign.

2 Confirm with OK.

Entering Your Name

1 Enter your name. You can enter characters using the

numeric keys (see button labels). Enter special charac-

ters using 0. Press the respective button several times

until the desired character or special character appears on the display.

Navigating in the Editor

You can move the cursor using [. Use C to

delete individual characters.

2 Confirm with OK.

After the input, the machine prints an ov erview of the functions.

Entering the Date and Time

Entering Time/Date

1 Enter the time, e.g. 14 00 for 2 pm.

2 Enter the date (two digits for each field), for example

08 06 07 for June 8th, 2007.

3 Confirm with OK.

Help 2 · Initial Installation Process

Starting Initial Installation Process

You can restart the initial installation process

any time. Press i and 2.

10 Philips · PPF 631 · 632

+ 22 hidden pages