Magic 5 ECO PPF 685
Table of contents
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EN
User Manual
PPF 685
PPF 695
Dear Customer
DANGER!
Notice
Introduction Brand Variable
With the purchase of this device, you have chosen a quality
PHILIPS product brand. Their device fulfils the most varied requirements for private use or in your office and business everyday.
EN
Your device is delivered with an already inserted free ink
film for a few test pages. For this film, you do not require
any Plug’n’Print card (= chip card with information
regarding ink film capacity).
Telephone Book
In the telephone book of your device, you can save entries
with multiple numbers and collect multiple entries into
groups. You can assign various ring tones to the entries.
Speed Dialling
You can assign the speed dial keys to frequently dialled telephone numbers. You can load these telephone numbers
quickly with the speed dial keys.
The cordless telephone is provided with its own telephone
book. With the cordless telephone you can send and read
SMS messages (function is not supported in all countries
and networks). You can hear messages on the answering
machine of the device and record new outgoing messages.
Functions
You can individually set ringer tones and notification
tones, wallpaper and menu colours of the cordless telephone. Additional functions such as alarms, timer, birthday reminder or a room monitoring function are also available to you. You can register up to five cordless telephones
with your device.
The built-in answering machine stores up to 30 minutes of
messages. You can record internal and external voice messages (= memos). Using remote message retrieval, you can
call new messages from each telephone. With the VIP
code, callers can also reach you even while the answering
machine is switched on.
You can send fax messages in different resolutions to one
or more recipients or a group. You can also poll faxes and
prepare documents for polling.
Fax Templates
Five fax templates, which you can use, are stored in your
device. With these templates you can quickly create, for
example, a short fax note or an invitation.
Select the resolution for text and photo in order to copy
documents with your device. You can also create multiple
copies.
You can send SMS messages from your device if this service
is activated for your telephone line (this function is not
supported in all countries and networks). Received SMS
messages can be managed with the extensive functions of
the SMS menu.
Activate notification by SMS to receive an SMS message,
for instance on your mobile phone, when calls, fax transmissions or other messages arrive in your absence (this
function is not supported in all countries and networks).
If you want, your device can print Sudoku puzzles in four
different difficulty levels with solution.
We hope you enjoy your device and its many functions!
About this User Manual
With the installation guide on the following pages, you can
start using your device quickly and easily. Detailed descriptions can be found in the following sections of this user
manual.
Read the entire user manual carefully. Follow all safety
instructions in order to ensure proper operation of your
device. The manufacturer accepts no liability if these
instructions are not followed.
Multiple models of this device series are described in this
user manual. Please note that some functions are only
available with specific models.
Symbols Used
Dangers
DANGER!
Warns about dangers for people, damage to the
device or other objects as well as possible loss of
data. Injuries or damage can result from
improper handling.
Troubleshooting
Troubleshooting
This symbol designates tips that will help you to
use your device more effectively and easily.
2 Philips · PPF 685 · 695
Table of Contents
Dear Customer ............................................................ 2
About this User Manual .............................................. 2
1 General Safety Information................ 5
2 Overview............................................... 7
Overview of the Menu Functions ................................ 7
Device Overview .......................................................... 8
Cordless Telephone Panel ............................................ 9
Panel ......................................................................... 10
3 Initial Operation ................................ 11
Contained in the Packing .......................................... 11
Attaching the Paper Tray ........................................... 11
Inserting Paper .......................................................... 11
Connecting the Handset ............................................ 12
Connecting the Telephone Cord ............................... 12
Connecting the Power Cord ...................................... 12
Initial Installation ...................................................... 12
Inserting Batteries in Cordless Telephone .................. 13
Putting Cordless Telephone in Operation ................. 14
4 Telephone Functions......................... 15
Placing a Call on the Device ...................................... 15
Putting a Call from Cordless Telephone .................... 16
Calling Additional Telephone Functions ................... 16
Hands-Free ................................................................ 17
Mute Mode ............................................................... 17
Recording a Telephone Conversation ........................ 17
Forwarding a Call ...................................................... 18
Placing Internal Calls ................................................. 18
Calling Line Identification (CLIP) ............................. 19
Missed Calls .............................................................. 19
5 Telephone Book of the Device......... 20
Saving entry ............................................................... 20
Edit Entry .................................................................. 20
Deleting an Entry ...................................................... 20
Groups ...................................................................... 20
Speed dialling ............................................................ 21
6 Telephone Book of the Cordless Tele-
phone ....................................................... 22
Saving Entry .............................................................. 22
Edit Entry .................................................................. 22
Deleting an Entry ...................................................... 22
Adding an Additional Number .................................. 22
Changing the Ring Tone ........................................... 22
Calling Options ......................................................... 23
7 Cordless Telephone........................... 24
Looking for Cordless Telephone ................................ 24
Switching On and Off ............................................... 24
Navigating in the Menu ............................................. 24
Keypad lock ............................................................... 24
Activating emergency call number ............................. 24
Additional Functions ................................................. 25
8 Answering Machine........................... 28
Switching On and Off ............................................... 28
Editing the Outgoing Message ................................... 28
Listening to Messages ................................................. 30
Deleting Messages ...................................................... 30
Setting up Forwarding and Remote Access ................. 31
Using Remote Access ................................................. 31
Remote Control Functions ........................................ 32
Recording Internal Memos ........................................ 32
Modifying the Settings ............................................... 33
9 Fax....................................................... 34
Sending fax ................................................................ 34
Sending Fax Manually ............................................... 35
Direct Inward Dialling or Selecting Sub-address ........ 35
Sending to Multiple Recipients (= Broadcasting) ....... 35
Sending Fax Later ...................................................... 35
Fax Reception ............................................................ 36
Receiving Fax Manually ............................................. 36
Polling Faxes .............................................................. 36
Using Fax Templates ................................................. 36
10 Copier................................................. 37
Inserting Documents ................................................. 37
Making a Copy .......................................................... 37
Creating Multiple Copies ........................................... 37
11 SMS..................................................... 38
SMS Requirements .................................................... 38
Sending SMS ............................................................. 38
Notification by SMS .................................................. 39
Receiving SMS Messages ............................................ 40
Reading SMS Messages .............................................. 40
Calling SMS Functions .............................................. 41
Printing SMS Messages .............................................. 41
Deleting SMS Messages ............................................. 41
Modifying the Settings ............................................... 42
12 Fun and Games.................................. 43
Sudoku ...................................................................... 43
13 Settings on the Device...................... 44
Entering the Date and Time ...................................... 44
Selecting the Language ............................................... 44
Selecting the Country ................................................ 44
Entering Number ....................................................... 44
Entering Your Name .................................................. 44
Setting the Contrast ................................................... 44
Reducing Transmission Speed ................................... 45
Switching Page Adjustment On and Off .................... 45
Setting the Ring Tones .............................................. 45
Setting the Fax Switch ............................................... 45
Printing Lists and Help Pages .................................... 46
Starting Initial Installation ......................................... 46
EN
Table of Contents 3
14 Settings on the Cordless Telephone 47
Selecting the Language .............................................. 47
Changing the Wallpaper Image ................................. 47
Changing the menu colours ....................................... 47
Setting the contrast .................................................... 47
Setting the ring tone .................................................. 47
EN
Turning key-tones and signal-tones on and off .......... 48
Switching silent mode on/off ..................................... 48
Programmable Keys ................................................... 48
Automatic Picking up and Hanging up the Phone ..... 48
Resetting the Cordless Telephone .............................. 49
Displaying Call Logs and Events ................................ 49
15 Telephone Lines and Additional
Devices..................................................... 50
Configuring Telephone Lines and Services ................ 50
Registering and De-Registering Additional Cordless Tele-
phones ....................................................................... 50
Connecting Additional Devices ................................. 52
Using Additional Telephones (Easylink) .................... 52
16 Service................................................. 53
Checking the Ink Film Reserve .................................. 53
Changing the ink film ............................................... 53
Fixing a Paper Jam ..................................................... 54
Fixing a Document Jam ............................................. 55
Cleaning .................................................................... 56
Displaying the Battery Charge ................................... 57
Changing the Batteries in the Cordless Telephone ..... 57
Checking the Firmware Version ................................ 57
Using Service Codes .................................................. 57
Power Cycling ........................................................... 58
17 Appendix............................................. 60
Technical Data .......................................................... 60
Guarantee .................................................................. 60
Declaration of Conformity (DoC) ............................. 62
Customer Information ............................................... 64
4 Philips · PPF 685 · 695
1 General Safety Information
Introduction 3
Your device has been tested in conformity with standards
EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that
meet these standards. The device was built exclusively for
use in the indicated sales region.
Introduction 2
Do not make any changes or settings that are not described
in this user manual. Physical injury or damage to the
device or loss of data can result from improper handling.
Take note of all warning and safety notes indicated.
Setting Up the Machine
The device should rest securely on a stabile, flat surface.
The device should rest securely on a stabile, flat surface. If
the device should fall, it can be damaged or can cause
injury to people, especially small children. Position all
cables in such a way that no one will stumble on them, thus
avoiding possible injuries to persons or damage to the
device itself.
The distance between the devic e and other appliances or objects, must be at least 15 centimetre s.
The distance between the device and other devices or
objects must be at least 15 centimetres; this also applies to
the use of additional cordless telephones. Do not place the
device in the vicinity of radios or televisions.
Lock the cover of the device completely into place
Lock the cover of the device completely into place when
opening the device. You could be injured if the cover falls
while you are working on the device.
Protect the device against direct sunlight
Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the
device in the vicinity of heaters or air conditioners.
Observe the information on temperature and humidity in
the technical data.
The device must have sufficient ventilation
The device must have sufficient ventilation and may not be
covered. Do not put your device in closed cabinets or
boxes. Do not place the machine on soft surfaces such as
tablecloths or carpets and do not cover the ventilation slits.
Otherwise, the device can overheat and catch on fire.
In the event that the device becomes too hot, o r if you see smoke coming from the dev ice
In the event that the device becomes too hot, or if you see
smoke coming from the device, you must immediately pull
the power cable out of the power socket. Have your device
examined by trained professionals at a technical service
location. To prevent the spread of fire, open flames should
be kept away from the device.
Do not plug in the device in moist rooms.
Do not plug in the device in moist rooms. Never touch the
mains cable, the mains connection or the telephone socket
with wet hands.
Do not allow liquids to enter into the device.
Do not allow liquids to enter into the device. Disconnect
the device from the power socket if liquids or foreign
objects have entered the device and have your device examined by trained professionals at a technical service location.
Do not allow children to handle the device w ithout supervision.
Do not allow children to handle the device without supervision. The packing materials should be kept out of the
hands of children.
Magnetic telephone handset
The telephone handset of the device is magnetic. Caution,
small metallic objects (paper clips) may be retained if
placed near or on the telephone handset.
Power Supply
Check whether the mains voltage of your device
Check whether the mains voltage of your device (indicated
on the type label) matches the mains voltage available at
the setup location.
Use only the power and telephones cables supplied.
Use only the power and telephones cables supplied.
The device does not have an on/off button.
Set up your device so that the power socket is easily accessible. The device does not have an on/off button. In an
emergency, disconnect your device from the power supply
by pulling the power plug.
Never touch the power or telephone cable if the insulation is damaged.
Never touch the power or telephone cable if the insulation
is damaged. Replace damaged wires immediately. Use suitable cables only; if necessary please contact our technical
customer service or your retailer.
Disconnect your device from the power and telephone netwo rks during an electrical storm.
Disconnect your device from the power and telephone networks during an electrical storm. If this is not possible, do
not use the device during an electrical storm.
Before cleaning the surface of your device, disconnect it from the power and telephone networks.
Before cleaning the surface of your device, disconnect it
from the power and telephone networks. Use a soft, lintfree cloth. Never use liquid, gaseous or easily flammable
cleansers (sprays, abrasives, polishes, alcohol). Do not
allow any moisture to reach the interior of the device.
Only clean the display with a dry, soft cloth .
Only clean the display with a dry, soft cloth. If the display
breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.
In the event of a power failure, your device will not function;
In the event of a power failure, your device will not function; saved data is retained.
Repairs
Display
Should disruptions occur, follow the instructions on the
display and on the error report.
Repairs
Do not make any repairs to the device yourself. Improper
maintenance can result in injuries or damage to the device.
Only have your device repaired by an authorised service
centre.
Do not remove the type label from your device; this would
void the warranty.
Consumable Materials
Original Consumable Mat erial
Use only original consumable materials. These are available from a specialised retailer or through our order service
(see back side of this user manual). Other consumable
materials could damage the device or shorten its service
life.
Environment
Dispose of old consumable materials according to the
waste regulations of your country.
EN
General Safety Information · 5
Cordless Telephone
Batteries 1
Never place the cordless telephone in the charging station
without rechargeable batteries or with non-rechargeable
batteries.
Cordless Telephone 1
Do not install or use your cordless telephone in a damp
EN
environment. Never touch the cordless telephone with wet
hands.
Cordless Telephone 2
The functioning of security systems, medical equipment or
sensitive devices can be disrupted by the transmission
power of the cordless telephone. Observe any usage regulations (or restrictions) in the vicinity of such equipment.
Batteries 2
The batteries used should be disposed of according to the
recycling regulations of your country.
6 Philips · PPF 685 · 695
2Overview
Notice
Overview of the Menu Functions
The following functions are available on your device.
There are two ways in which you can call functions:
Menu Navigation
Navigating in the Menu: Press OK or one of the two
arrow keys [, to open the function menu. Page through
[ menu entries. Use OK to sele ct a m enu f unct ion. Pres s
C to return to the previous menu level. Press STOP to
close the menu and return to the starting mode.
Direct Loading
Calling Functions Directly: You can call a menu func-
tion directly using the function number. Press OK and
enter the appropriate function number using the numeric
keypad. Confirm with OK. You will find the function
number in the following list.
Help 6 · Function List
44 Setting the Contrast
44 Setting the contrast................................ page 44
45 Using Service Codes
45 Using service codes................................ page 57
46 Checking the Ink Film Reserve
46 Checking the ink film reserve ................ page 53
47 Checking the Firmware Version
47 Checking the firmware version .............. page 57
48 Sudoku
48 Sudoku.................................................. page 43
5 Fax switch
51 Configuring Day Mode
51 Configuring day mode .......................... page 45
52 Configuring Night Mode
52 Configuring night mode........................ page 45
53 Setting the Timer
53 Setting the timer.................................... page 45
54 Easylink
54 Easylink.................................................page 52
55 Setting the Ring Tones
55 Setting the ring tones ............................ page 45
EN
Printing the Functions List
Press i and 6 to print a list of all functions
and settings of your device.
1 Telephone book
11 Looking Up an Entry (PPF 6 xx · SPFX 4x)
11 Looking up an entry...............................page 15
12 New Entry (PPF)
12 New entry..............................................page 20
13 Creating Group
13 Creating group.......................................page 20
14 Speed dialling (PPF)
14 Speed dialling.........................................page 21
15 Changing Entries
15 Modifying an entry ................................page 20
16 Deleting Entries
16 Deleting entries......................................page 20
17 Printing Entries
17 Printing entries ......................................page 46
2 Calls
21 Received Calls (PPF 6xx · SPFX 4x)
21 Received calls.........................................page 15
22 Outgoing Calls (PPF 6xx · SPF X 4x)
22 Outgoing calls........................................page 15
23 Printing Entries
23 Printing entries ......................................page 46
3 Fax
31 Polling
31 Polled reception.....................................page 36
32 Polling Send
32 Polling send ...........................................page 36
33 Sending Fax Later
33 Sending fax later ....................................page 35
34 Broadcasting
34 Sending to multiple recipients (= broadcast)
.......................................................................page 35
35 Printing Fax Journal
35 Printing fax journal ................................page 46
36 Printing Transmission Report
36 Printing transmission report...................page 46
37 Print Reduced in Size
37 Print reduced in size...............................page 45
38 Reducing Transmission Speed
38 Reducing transmission speed..................page 45
4 Miscellaneous
41 Printing Call Log
41 Printing call log......................................page 46
42 Switching Notification Tone for Call Waiting On/Off
42 Switching notification tone for call waiting on/off
.......................................................................page 16
43 Using Fax Templates
43 Using fax templates................................page 36
6 SMS
61 Sending SMS (PPF 650 · 685/695)
61 Sending SMS ........................................page 38
62 Reading SMS (PPF 650 · 685/69 5 · SPFX 40/45 · 48/49 )
62 Reading SMS ........................................ page 40
63 Printing SMS
63 Printing SMS ........................................ page 41
64 Deleting SMS (PPF 650 · 685/695 · SPFX 40/45 · 48/49)
64 Deleting SMS........................................ page 41
65 Notification by SMS
65 Notification by SMS ............................. page 39
66 SMS Access
66 SMS access ............................................ page 42
7 Answering Machine
71 Switches Answering Machine On/Off (PPF 685/695 · SPFX 48/49)
71 Switches answering machine on/off ....... page 28
72 Listening to Messages (PPF 685/695 · SPFX 48/49)
72 Listening to messages............................. page 30
73 Recording Internal Memos (PPF 685/695 · SPFX 48/49)
73 Recording internal memos..................... page 32
74 Setting the Recording Duration
74 Setting the recording duration............... page 33
75 Editing the Outgoing Message (PPF 685/695 · SPFX 48/49)
75 Editing the announcement .................... page 28
76 Using Announcement without Record ing Message
76 Using announcement without recording message
(= external memo)............................................... page 29
77 Forwarding Messages
77 Forwarding messages ............................. page 31
78 Entering the VIP Code
78 Entering the VIP code........................... page 33
79 Entering Access Code
79 Entering access code.............................. page 31
8 Cordless Telephone
81 Locating Cordless Phones
81 Locating cordless phones....................... page 24
82 Registering Cordless Telephone
82 Registering cordless telephone............... page 51
83 Deregistering Cordless Telephone
83 De-registering cordless telephone .......... page 51
9 Settings
91 Entering the Date and Time
91 Entering the date and time .................... page 44
92 Selecting the Language
92 Selecting the language ........................... page 44
93 Selecting the Country
93 Selecting the country............................. page 44
94 Entering Number
94 Entering number................................... page 44
95 Entering Name (PPF)
95 Entering name....................................... page 44
96 Configuring Teleph one Lines and Ser vices
96 Configuring telephone lines and services page 50
Overview · Overview of the Menu Functions 7
Device Overview
Primo · Voice overview
‚ Handset
ƒ Paper tray
„ Document feeder (writing facing up)
EN
… Panel with display
† ) socket—Connection socket for the telephone
handset
‡ EXT socket—Connection socket for additional
devices
ˆ LINE socket—Connection socket for telephone cable
PPF 63x, PPF 67x
‚ Scanner glass
ƒ Rollers of the automatic document feeder
„ Rests of the intake rollers
… Document guide / scanner film
† Cover for scanner and automatic document feeder
‡ Toothed wheel for tightening the ink film
ˆ Ink film roll in the rear ink film compartment
‰ Ink film roll in the front ink film compartment
Š Slot for the Plug’n’Print card
‹ Locks for the cover of the scanner and automatic doc-
ument feeder
Innenansicht nummeriert
Internal Description
8 Philips · PPF 685 · 695
Cordless Telephone Panel
Monochrome Dect · Colour Dect
Paneel Dect Kombi
Programmable Button Left
õ—Programmable key (the saved function appears on the
display)
Programmable key Right
ô—Programmable key (the saved function appears on
the display) / calling options / confirming selection
The Green Button
“/@—Press briefly: Place calls / receives calls / hands
free / press and hold: Redialling / switching on cordless telephones
Red Key
’—Press briefly: Ending calls / aborting menu functions
/ press and hold: switching off cordless telephone
Telephone Book Key
m—Press briefly: Calling up the telephone book from the
device / hold pressed: Calling the telephone book of the
cordless telephone
SMS Key
_—Calling the SMS menu (function is not supported
in all countries and networks)
Arrow Keys
[—Calling the menu functions / navigation within the
menu / selecting options / moving the cursor / adjusting
the volume level
C Key
C—Returning to the previous menu level / deleting indi-
vidual digits
OK Key
OK—Calling the menu functions / confirming input
Answering Machine Key
1/b—Press and hold: Calling answering machine
menu
Keypad Lock
*/•—Press and hold: Turning keypad lock on/off
0 Key
0—Inputting special characters
R Key
R—Switching between calls (= call toggling)
Intercom Key
{—Forwarding a call to the device or to other cordless
telephones
EN
Symbols on the LCD Display
Monochrome Dect
Display Monochrome Dect
·—Display of the battery charge
Telephone INT
¢—Internal telephone call (= intercom) with another
cordless telephone or the device
Telephone EXT
£—External telephone call
SMS
_—New SMS received
Answering Machine
¤—Answering machine switched on
Alarm
¥—Alarm clock switched on
Timer
©—Timer switched on
Registration Number
1—Number with which the cordless telephone is regis-
tered with the base unit
Colour Dect
Display Colour Dect
Rechargeable Batteries
Colour Dect
Keypad lock
ï—Keypad lock switched on
Silent Mode
ð—Silent mode switched on (all ring tones switched off)
Overview · Cordless Telephone Panel 9
Panel
Message
ä—Lights up, if new messages are received / list of
the new messages with submenus / blinks in the case of
device error (for example no ink film)
Dect (PPF 685/695 · SPFX 48/49)
EN
{—During a call: Forwarding a call to a specific or all
cordless telephones / in the starting mode: Locating cordless phones (all registered cordless phones start ringing)
Speed Dialling
Speed dial buttons ë—Press briefly: Recalling speed
dial entry / press and hold: Editing speed dial entry
Telephone Book
ma—Press briefly: Calling up the telephone book
entries. Selecting the entries with the [ / press and hold:
saving new entries
Fax Switch
¼/º/»—Setting the timer and the fax reception modes
(= fax switch). Modes set on the display
Activated timer is indicated with
Stop (AM)
STOP—Function abort / return to the starting mode /
documents eject / ending message playback
C (AM)
C—Return to the previous menu level / press briefly:
deleting individual characters / press and hold: deleting
complete input / during a playback: deleting individual
message / in the starting mode: deleting all messages
Arrow Keys
[—Calling the menu functions / navigation within the
menu / selecting options / moving the cursor / adjusting
the volume level
›
™ (day), ˜ (night).
OK
OK—Calling the menu functions / confirming input
Start
START—Press briefly: Starting transmission of messages
/ press and hold: Starting fax polling
Answering Machine
b—Calling answering machine menu
Help
i—Press briefly: Printing help pages and setting lists /
press and hold: Starting initial installation process
Copy (SMS)
COPY—Press briefly: creating a copy / press and hold:
creating multiple copies / printing SMS
Resolution
ã—Setting higher resolution for faxes and copying
(
RESOL.: STANDARD, RESOL.: FINE, RESOL.:
)
PHOTO
SMS (not supported everywhere)
_—Calling the SMS menu (function is not supported
in all countries and networks)
Number Buttons
Numeric keypad—Inputting digits, characters and special
characters
Redialling
@—Press briefly: Toggling between the list of the last 10
dialled numbers (= redial list) / press and hold: List of last
ten callers (caller list)
Speaker (PPF 675 · 676 · 685/695 · SPFX 48/49)
ß—Dialling with the handset replaced / hands-free
R
R—Press briefly: insert short line interruption (Hook
Flash) as office index on PABX or for calling special functions in the public telephone network (PSTN)/long press:
Inserting dialling pause
PPF 685 · 695
10 Philips · PPF 685 · 695
3 Initial Operation
Notice
Notice
Contained in the Packing
Package Contents Primo · Voice
‚ Device
ƒ Telephone handset
„ Spiral cable for telephone handset
… Paper tray
† Mains cable with plug (country-specific)
‡ Telephone cable with plug (country-specific)
Dect Packing Contents
ˆ Charging station
‰ Three batteries
Š Cordless telephone
User Manual
User manual with installation guide (not depicted)
Several Cordless Telephones
Depending upon model several cordless telephones are
included.
Contained in the Packing
Missing Package Contents
Inserting Paper
Paper Format
Before you can receive documents or make copies, you
must load paper into the device. Please use only appropriate paper in standard format A4 (210 × 297 millimetre ·
preferably 80 g/m
nical data.
Loading Paper
Preparing Paper
Inserting Paper
1 Fold open the lever on the right beside the paper feed
towards front.
2 Insert paper in the paper feeder. You can insert maxi-
mum 50 sheets (A4 · 80 g/m2).
3 Fold open the lever on the right beside the paper feed
backward in order to enclose the paper.
Inserting Paper
2
). Follow the specifications in the tech-
Loading Paper
Separate the paper sheets by fanning them out,
then align them by tapping edge of the stack
lightly against a flat surface. This will prevent
several sheets of paper from being drawn in all at
once.
EN
Missing Package Contents
If one of the parts is missing or damaged, please
contact your retailer or our customer service.
Attaching the Paper Tray
Attaching the Paper Tray
Insert the paper tray into the openings behind the paper
feed mechanism.
Attaching the Paper Tray
Initial Operation · Contained in the Packing 11
Connecting the Handset
Notice
Notice
CAUTION!
Connecting the Handset
Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket desig-
nated with the ) symbol.
Connecting the Handset
EN
Connecting the Telephone Cord
Connecting the Telephone Cable
Analogue Fax Machine
Your device is an analogue fax device (Group 3).
It is not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN
connection. In order to do this, you need either
an analogue adapter or a connection for analogue terminals.
Connecting the Telephone Cable
Connect the telephone cable to the device by inserting it in
the socket designated with LINE (RJ-11-Connector).
Insert the telephone plug into your PTT line socket.
Connecting the Telephone Cable
Ireland
Two-pin
When connecting to the telephone line socket, use only a
two-pin RJ-11-telephone cable (modular plug). The use
of a four-pin telephone cable may lead to the device not
functioning correctly.
Connecting the Power Cord
Mains Voltage at the Site of Installation
Mains Voltage at the Site of Installation!
Check whether the mains voltage of your device
(indicated on the type label) matches the mains
voltage available at the setup location.
Device Mains Cable
Connecting Mains Cable of the Device
Connecting the Mains Cable
Insert the mains cable into the connection located on the
rear side of the device. Plug the power cable into the electrical outlet.
Connecting the Power Cable
Charging Station Mains Cable
Connecting the Mains Cable of the Charging Station
Connect the mains cable of the charging station to the
electrical socket.
Ladestation anschließen
PABX Systems 1
Connection to Private Automatic
Branch Exchange
Initial Installation
Starting Initial Installation
After you connect your device to the mains voltage, the ini-
tial installation commences. Press i. Your device prints a
help page.
If you connect your device as extension to a telephone system, you must set it for working as an
extension (also see Chapter
tions and additional devices
Telephone connec-
, page 50).
Selecting the Language
1 Use [ to select the desired display language.
2 Confirm with OK.
12 Philips · PPF 685 · 695
Selecting the Country
CAUTION!
Notice
Notice
DANGER!
DANGER!
Notice
Setting the Country Correctly
Setting the Country Correctly!
You must set the country in which you are operating the device. Otherwise your device is not
adapted to the telephone network. If your country is not included in the list, you must select a
different setting and use the correct telephone
cable for the country. Consult your retailer.
Setting the Country
1 Use [ to select the country in which you are operat-
ing the device.
2 Confirm with OK.
After this input, the device prints another help page and
checks the telephone line.
Entering Number
Page Header
Your name and number are added together with date, time
and page number at the top edge of each fax transmission
(= header).
Entering Number
1 Enter your number. Using # or * you can enter a
plus sign.
2 Confirm with OK.
Entering Your Name
Entering Your Name
1 Enter your name. You can enter characters using the
numeric keys (see button labels). Enter special charac-
ters using 0. Press the respective button several times
until the desired character or special character appears
on the display.
Inserting Batteries in Cord-
less Telephone
1 Insert the new rechargeable batteries in the battery
compartment with the positive and negative poles as
shown in the picture in the battery compartment.
No Non-Rechargeable Batteries!
Never use non-rechargeable batteries in the
cordless telephone. Follow the specifications
in the technical data.
2 Place the cover on the battery compartment and slide it
upward until it snaps into place.
3 Place the cordless telephone into the charging station.
Never Into the Charging Station
Without Batteries!
Never place the cordless telephone into the
charging station without batteries.
EN
Navigating in the Editor
You can move the cursor using [. Use C to
delete individual characters.
2 Confirm with OK.
After the input, the machine prints an overview of the
functions.
Entering the Date and Time
Entering Time/Date
1 Enter the time, e.g. 14 00 for 2 pm.
2 Enter the date (two digits for each field), for example
08 06 07 for June 8th, 2007.
3 Confirm with OK.
Help 2 · Initial Installation Process
Charging Batteries for 12 Hours
Leave the cordless telephone in the charging
Starting Initial Installation Process
You can restart the initial installation process
any time. Press i and 2.
Initial Operation · Inserting Batteries in Cordless Telephone 13
station for at least twelve hours. The batteries
will heat up slightly during charging; this is
not dangerous.
Putting Cordless Telephone
Notice
in Operation
Switching on Cordless Telephone
Press the green “ key for at least two seconds for switch-
ing on your cordless telephone.
EN
Configuring the Cordless Telephone
Normally your cordless telephone is registered with your
device in the factory. In the starting mode, press OK. The
display shows on which base unit and with which number
the cordless telephone is registered.
Unregistered Cordless Telephones
Unregistered Cordless Telephones
If you acquired a model with several cordless telephones, only one cordless telephone is registered with your device in the factory. Insert the
batteries as described above and register the
cordless telephones with your device (also see
Chapter "Telephone Connections and Additional Devices", page 50).
14 Philips · PPF 685 · 695
4 Telephone Functions
Notice
Notice
Notice
Notice
Notice
Notice
Notice
Notice
For information on how to connect additional cordless telephones and another device and which functions are available to you, please refer the chapter on Telephone Connections and additional devices, Page 50.
Placing a Call on the Device
Dial the desired number. There are several ways to do this:
Then pick up the handset.
Direct Dialling
Direct Dialling
You can also lift up the receiver first, then dial a
number. The dialling process begins immediately.
Manual Dialling: Dial the desired number using the
numeric keypad.
Telephone Book:
1 Press ma.
Access Function
You can also search for an entry in the tele-
phone book by pressing OK, 11 and
OK.
2 Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the telephone book.
CLIP Prerequisite
Getting Outside Line
PABX Systems
Private branch exchanges (PABX) are typical in many
offices and some households. You must dial an outside line
access code in order to get a connection to the public tele-
phone network (PSTN) from a PABX.
Inserting Outside Line Access Code
Enter the outside line access code with which you reach the
public telephone network before you enter the desired
number or select a stored entry. The outside line access
code is usually 0.
Incorrect Outside Line Access Code
Setting Up an Extension
Calling Line Identification (CLIP)
For this function to work, the Caller Line Identification (CLIP) must be activated for your telephone connection (country and network
dependent). The number and name will not be
shown if the caller suppresses his number.
Incorrect Outside Line Access Code
In rare cases, the outside line access code may be
a different number or a two-digit number. For
older telephone systems, the outside line access
code can be R (= Flash). Press R to enter this
outside line access code. If the connection to the
public telephone network is not possible, contact your telephone system supplier.
EN
Connection to Private Automatic
Multiple Categories for One Entry
You can save an entry multiple times with
the same name but in a different category. In
the telephone book, the first letter of the cat-
Branch Exchange
If you operate your device permanently at an
extension, store the outside line access code with
the 96 function (see page 50).
egory appears after the entry.
Speed Dialling: Press the desired speed dial key
(ë).
Redial List
Redial List: Press @. Use [ to select an entry from the
list of the dialled numbers.
Outgoing Calls
Access Function
You can also load the redial list by pressing OK,
22 and OK.
Caller List: Press and hold @ (at least two seconds).
Use the [ to select an entry from the list of callers.
Calls Received
Access Function
You can also load the caller list by pressing OK,
Chain Dialling
You can combine and edit manually entered digits and
saved entries, before the dialling process starts. If you have
saved, for example, the telephone number prefix of an
inexpensive telephone service provider (call-by-call) as a
telephone book entry, select this entry and manually enter
the subsequent telephone number or select another saved
entry.
Insert Dialling Pause
It may be necessary to insert a dial pause in telephone
number, for example, for a direct-inward dialling number,
a sub-address or in a long distance number. Hold R
pressed (for at least two seconds).
The second part of the number is dialled only after a short
pause.
– appears on the display.
21 and OK.
Telephone Functions · Placing a Call on the Device 15
Putting a Call from Cordless
Notice
Notice
Notice
Notice
Notice
Notice
Telephone
Dialling a Number
Dial the desired number. There are several ways to do this:
Then press “.
EN
Direct Dialling
Direct Dialling
You can also press “ first and then dial a
number. The dialling process begins immediately.
Forwarding Fax to the Device
Forwarding Fax to the Device
If you receive a call on the cordless telephone
and hear that it is a fax call (whistling tone or
silence), you can start the fax reception on the
device. Press either START on the device or
*5 on the cordless telephone.
Manual Dialling: Dial the desired number using the
numeric keypad.
Telephone Book of the Cordless Telephone:
1 Hold m pressed (for at least two seconds).
2 Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the telephone book.
Additional Number
If you have added an additional number to
an entry, this entry appears twice in the telephone book. The symbol of the category
appears before the name.
Telephone Book of the Device:
1 Press m.
2 Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the telephone book.
Redial List: Press and hold @ (at least two seconds).
Use [ to select an entry from the list of the dialled num-
bers.
Caller List:
1 Press [, and using [ to select
2 Confirm with OK.
3 Using [, select from which list you would like to dial
a number.
4 Confirm with OK.
5 Select the desired number using [.
Adjusting Volume Level
Adjusting Volume Level
You can adjust the volume level of the speaker
on the cordless telephone using [ even during
a call.
CALLS.
Looking Up Numbers
Looking Up Numbers
During a call, you can look up the telephone book entries.
1 During a call, press ô
2 Using [ select
3 Using [, dial the desired entry.
One Menu back
Menu.
PHONEBOOK.
Navigating in the Menu
Press õ Return to go back to the previous
menu level.
Calling Additional Tele-
phone Functions
Function is not supported in all countries and networks
(Function is not supported in all countries and
networks)
Additional Telephone Functions
You can use additional telephone functions with your
device for example call toggling, three-way call or call for-
warding. Contact your telephone company to inquire
whether or not these functions are available for your con-
nection. The signal to the switchboard to call these services
is a short line interruption (Hook Flash). How to call up
the functions, depends on your telephone company and
may vary from the description found below.
On the Device
Making a Second Call
1 During a call, press R.
2 Enter the desired number using the numeric keypad or
select a saved entry.
Switching Between Calls (= Call Toggling)
Switching Between Calls
Press R, to toggle between the calls.
Receiving a Second Call
Call Waiting
During a call, you can be informed about another call by a
notification tone (= call waiting) if your telephone com-
pany offers this service. The notification tone for call wait-
ing on the device is switched off in the factory.
Receiving a Second Call
During a call, press R to accept the new call.
CLIP Prerequisite
Calling Line Identification (CLIP)
For this function to work, the Caller Line Identification (CLIP) must be activated for your telephone connection (country and network
dependent). The number and name will not be
shown if the caller suppresses his number.
Switching Notification Tone for Call
Waiting On/Off
1 Press OK, 42 and OK.
2 Use [, to select whether you would like to turn the
call waiting on or off.
3 Confirm with OK.
16 Philips · PPF 685 · 695
On the Cordless Telephone
Notice
Notice
Notice
Notice
Notice
Notice
Notice
CAUTION!
Receiving a Second Call
During a call, press ô ACCEPT to accept the new call.
Switching Between Calls (= Call Toggling)
2: Call Toggling
Hot Key
Press R, to toggle between the calls.
1 During a call, press ô Menu.
2 Using [ select
3 Confirm with OK.
Making a Second Call
Dialling Another Number
Hot Key
Pressõ, and dial the other number.
1 During a call, press ô Menu.
2 Using [ select
3 Enter the desired number using the numeric keypad.
4 Press ô
1: Ending a Call
Hot Key
Press õ and 1, to end the call and to activate
the call on hold.
SWITCH.
SECOND CALL.
Call.
Hands-Free
On the Device
1 Press ß to dial without lifting up the handset. You will
hear a dial tone from the loudspeaker.
2 Enter the desired number using the numeric keypad or
select a saved entry. The dialling process begins immediately. At this stage, any numbers that have been
incorrectly entered can no longer be changed.
Handset Near the Device
Hands-Free
Put the handset near the device with the microphone facing up in order to achieve an optimum
communication.
On the Cordless Telephone
Low Battery Charge
Low Battery Charge
This function is not available if the battery
charge of the cordless telephone is low. Place the
cordless telephone into the charging station.
Switching On Hands-free
1 During a call, press ô Menu.
2 Using [ select
Deact..
3 Confirm with OK.
Switching Off Hands-free
1 Select Deact. again.
2 Press ô
Switching Hands-Free On/Off
Deact..
Switching Hands-Free On/Off
You can switch the hands-free mode on and off
by pressing “ key during a telephone call.
Mute Mode
Mute Mode
You can put the handset on mute, if you want to speak to
someone without letting the caller hear the conversation.
On the Device
1 During a call, press C. Your caller cannot hear any-
more.
2 Press C again to continue with the call.
On the Cordless Telephone
Switching Dect to Mute
1 During a call, press ô Menu.
2 Using [ select
3 Confirm with OK. Your caller cannot hear anymore.
4 Press õ
Mute Mode
Mute Mode
The mute mode of the cordless telephone can
also be switched on/off by pressing and holding
C (at least 2 seconds).
SECRET.
Exit to continue with the call.
Recording a Telephone Con-
versation
Recording a Telephone Conversation
You can record a telephone conversation. After recording,
the ä key flashes, and you can hear the recording
like a message on the answering machine.
Recording a Telephone Conversation
Recording a Telephone Conversation!
You must inform your caller when recording a
telephone conversation.
Recording a Telephone Conversation
1 During a call, press b. The recording begins.
2 Press b again to end the recording.
EN
Telephone Functions · Hands-Free 17
Forwarding a Call
Notice
Notice
Notice
Forwarding a Call
You can forward calls from the device to registered cordless
telephones. From the cordless telephone, you can forward
calls to the device or to other cordless telephones.
EN
From the Device
To a Cordless Telephone
1 During a call, press {.
2 Dial the number of the cordless telephone using the
numeric keypad.
3 Hang up.
To all Cordless Telephones
1 During a call, press {.
2 Hang up.
From the Cordless Telephone
To the Device
1 During a call, press ô Menu.
2 Using [ select
3 Confirm with OK.
4 Using [ select
5 Confirm with OK.
6 Press ’, to hang up.
To other Cordless Telephones
Forwarding a Call to DectFunction Only Available with Several Cordless Tel ephones Registered to the device
Function Only Available with Several
Cordless Telephones Registered to the
device
This function is available only if you have registered several cordless telephones with your
device and the telephones are within the range of
the device.
1 During a call, press ô Menu.
2 Using [ select
3 Confirm with OK.
4 Select the cordless telephone to which you would like
to transfer the call using [.
5 Confirm with OK.
6 Press ’, to hang up.
Getting Back the Telephone Call
You can get a transmitted telephone call back, before the
cordless telephone is picked up.
1 Press ô
2 Using [ select
3 Confirm with OK.
CALL TRANSFER.
HANDSET 0.
CALL TRANSFER.
Menu.
HANGING UP.
Placing Internal Calls
From the Device
Calling a Cordless Telephone
1 In starting mode, pick up the handset.
2 Press {.
3 Dial the number of the cordless telephone using the
numeric keypad.
Calling all Cordless Telephones
1 In starting mode, pick up the handset.
2 Press {.
Ending Internal Call
Ending Internal Call
You can also terminate an internal telephone call
by pressing { without hanging up. You can
place an internal or external call.
From the Cordless Telephone
Calling the Device
1 In the starting mode, press {.
2 Using [ select
3 Press ô
Calling other Cordless Telephones
Intercom DectFunction Only Available with Several Cordles s Telephones Registered to t he device
Function Only Available with Several
Cordless Telephones Registered to the
device
This function is available only if you have registered several cordless telephones with your
device and the telephones are within the range of
the device.
1 In the starting mode, press {.
2 Using [ dial the cordless telephone you would like to
call.
3 Press ô
HANDSET 0.
Call.
Call.
18 Philips · PPF 685 · 695
Calling Line Identification
Notice
Notice
Notice
(CLIP)
Function is not supported in all countries a nd networks
(Function is not supported in all countries and
networks)
CLIP Definition
The number of an incoming call appears on the display.
For this function to work, the Calling Line Identification
Presentation (CLIP) must be activated for your telephone
connection. Enquire with your telephone company. Caller
Line Identification may be associated with a fee.
Setting the Country Correctly
Setting the Country Correctly
If the Caller Line Identification does not work
even though the function is activated for your
telephone connection, check if you have set the
correct country (also see Chapter Settings, page
44).
Missed Calls
Displaying Telephone Book Names
Displaying Telephone Book Names
Your device displays the name with which you
have saved the number in the telephone book.
The number and name will not be shown if the
caller suppresses his number.
On the Device
Missed Calls
If you received a call while away, the ä - key flashes.
1 Press ä.
2 Using [, you can page through the list of missed calls.
EN
Additional Messages
If you have received additional messages, first
select the missed calls using [ and confirm
with OK.
3 Pick up the handset or press “, on the cordless tele-
phone to call back.
On the Cordless Telephone
Missed Calls on Dect
If you receive calls in your absence, a message appears on
the display of the cordless telephone.
1 Press OK.
2 Using [, you can page through the list of missed calls.
3 Press “, to call back.
Telephone Functions · Calling Line Identification (CLIP) 19
5 Telephone Book of the Device
Notice
Notice
Notice
Help 3 · Telephone Functions
EN
Printing Telephone Book Functions
Press i and 3 to print an overview of the tel-
ephone book functions.
Telephone Book
In the telephone book of your device, you can save entries
with multiple numbers and collect multiple entries into
groups. You can assign various ring tones to the entries.
Follow the specifications in the technical data.
Cursor Navigation 1
Navigating in the Editor
You can move the cursor using [. Use C to
delete individual characters. Press STOP to
close the menu and return to the starting mode.
Saving entry
1 Hold ma pressed (for at least two seconds).
6 Using [, select the category for which you would like
to enter a number:
GORY: WORK
GORY: FAX
7 Confirm with OK.
8 Enter the telephone number.
9 Confirm with OK.
10 You can assign a ring tone to the number. Use the
number keys 0 to 9 to select a ring tone. Using
[, set the volume.
11 Confirm with OK. The entry is saved.
Deleting an Entry
1 Press OK, 16 and OK.
2 Using [ select the entry which you would like to
delete.
3 Confirm with OK.
4 Confirm
CATEGORY: HOME, CATE-
, CATEGORY: MOBILE or CATE-
.
DELETE: YES with OK.
Access Function
You can also call the function by pressing
OK, 12 and OK.
2 Enter the name. You can enter characters using the
numeric keys (see button labels). Enter special charac-
ters using 0. Press the respective button several times
until the desired character or special character appears
on the display.
3 Confirm with OK.
4 Using [, select the category for which you would like
to enter a number:
GORY: WORK
GORY: FAX
5 Confirm with OK.
6 Enter the telephone number.
7 Confirm with OK.
8 You can assign a ring tone to the number. Use the
number keys 0 to 9 to select a ring tone. Using
[, set the volume.
9 Confirm with OK. The entry is saved.
CATEGORY: HOME, CATE-
, CATEGORY: MOBILE or CATE-
.
Edit Entry
1 Press OK, 15 and OK.
2 Using [ select the entry which you would like to edit.
3 Confirm with OK.
4 Edit the name.
5 Confirm with OK.
Groups
Groups
You can combine several telephone book entries into a
group. A message is sent to all members of this group in
succession.
Adding Group Entries
1 Press OK, 13 and OK.
2 Use [ to select the group you would like to create.
3 Confirm with OK. You can add entries to the group,
display the members of the group, delete the group or
send a fax to the group.
4 Using [ select
5 Confirm with OK.
6 Use [ to select the entry you would like to add to the
group.
7 Confirm with OK.
8 Repeat steps 4 to 6 to add additional entries to the
group.
9 Press STOP to end the input.
Displaying Group Entries
1 Press OK, 13 and OK.
2 Use [ to select the group you would like to display.
3 Confirm with OK.
4 Using [ select
5 Confirm with OK.
6 Page through the entries of the group with [.
7 Press STOP twice to return to the starting mode.
ADD MEMBER?.
VIEW MEMBERS?.
20 Philips · PPF 685 · 695
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