Philips Magic 5 ECO PPF 685 User Manual

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User Manual

PPF 685

PPF 695

Dear Customer

DANGER!

Notice

Introduction Brand Variable

With the purchase of this device, you have chosen a quality PHILIPS product brand. Their device fulfils the most varied requirements for private use or in your office and business everyday.

Your device is delivered with an already inserted free ink film for a few test pages. For this film, you do not require any Plug’n’Print card (= chip card with information regarding ink film capacity).

Telephone Book

In the telephone book of your device, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries.

Speed Dialling

You can assign the speed dial keys to frequently dialled telephone numbers. You can load these telephone numbers quickly with the speed dial keys.

The cordless telephone is provided with its own telephone book. With the cordless telephone you can send and read SMS messages (function is not supported in all countries and networks). You can hear messages on the answering machine of the device and record new outgoing messages.

Functions

You can individually set ringer tones and notification tones, wallpaper and menu colours of the cordless telephone. Additional functions such as alarms, timer, birthday reminder or a room monitoring function are also available to you. You can register up to five cordless telephones with your device.

The built-in answering machine stores up to 30 minutes of messages. You can record internal and external voice messages (= memos). Using remote message retrieval, you can call new messages from each telephone. With the VIP code, callers can also reach you even while the answering machine is switched on.

You can send fax messages in different resolutions to one or more recipients or a group. You can also poll faxes and prepare documents for polling.

Fax Templates

Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.

Select the resolution for text and photo in order to copy documents with your device. You can also create multiple copies.

You can send SMS messages from your device if this service is activated for your telephone line (this function is not supported in all countries and networks). Received SMS messages can be managed with the extensive functions of the SMS menu.

Activate notification by SMS to receive an SMS message, for instance on your mobile phone, when calls, fax transmissions or other messages arrive in your absence (this function is not supported in all countries and networks).

If you want, your device can print Sudoku puzzles in four different difficulty levels with solution.

We hope you enjoy your device and its many functions!

About this User Manual

With the installation guide on the following pages, you can start using your device quickly and easily. Detailed descriptions can be found in the following sections of this user manual.

Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your device. The manufacturer accepts no liability if these instructions are not followed.

Multiple models of this device series are described in this user manual. Please note that some functions are only available with specific models.

Symbols Used

Dangers

DANGER!

Warns about dangers for people, damage to the device or other objects as well as possible loss of data. Injuries or damage can result from improper handling.

Troubleshooting

This symbol designates tips that will help you to use your device more effectively and easily.

2 Philips · PPF 685 · 695

Dear Customer ............................................................ 2

About this User Manual .............................................. 2

1 General Safety Information................ 5

2 Overview............................................... 7

Overview of the Menu Functions ................................ 7

Device Overview .......................................................... 8

Cordless Telephone Panel ............................................ 9

Panel ......................................................................... 10

3 Initial Operation ................................ 11

Contained in the Packing .......................................... 11

Attaching the Paper Tray ........................................... 11

Inserting Paper .......................................................... 11

Connecting the Handset ............................................ 12

Connecting the Telephone Cord ............................... 12

Connecting the Power Cord ...................................... 12

Initial Installation ...................................................... 12

Inserting Batteries in Cordless Telephone .................. 13

Putting Cordless Telephone in Operation ................. 14

4 Telephone Functions......................... 15

Placing a Call on the Device ...................................... 15

Putting a Call from Cordless Telephone .................... 16

Calling Additional Telephone Functions ................... 16

Hands-Free ................................................................ 17

Mute Mode ............................................................... 17

Recording a Telephone Conversation ........................ 17

Forwarding a Call ...................................................... 18

Placing Internal Calls ................................................. 18

Calling Line Identification (CLIP) ............................. 19

Missed Calls .............................................................. 19

5 Telephone Book of the Device......... 20

Saving entry ............................................................... 20

Edit Entry .................................................................. 20

Deleting an Entry ...................................................... 20

Groups ...................................................................... 20

Speed dialling ............................................................ 21

6 Telephone Book of the Cordless Tele-

phone ....................................................... 22

Saving Entry .............................................................. 22

Edit Entry .................................................................. 22

Deleting an Entry ...................................................... 22

Adding an Additional Number .................................. 22

Changing the Ring Tone ........................................... 22

Calling Options ......................................................... 23

7 Cordless Telephone........................... 24

Looking for Cordless Telephone ................................ 24

Switching On and Off ............................................... 24

Navigating in the Menu ............................................. 24

Keypad lock ............................................................... 24

Activating emergency call number ............................. 24

Additional Functions ................................................. 25

8 Answering Machine........................... 28

Switching On and Off ............................................... 28

Editing the Outgoing Message ................................... 28

Listening to Messages ................................................. 30

Deleting Messages ...................................................... 30

Setting up Forwarding and Remote Access ................. 31

Using Remote Access ................................................. 31

Remote Control Functions ........................................ 32

Recording Internal Memos ........................................ 32

Modifying the Settings ............................................... 33

9 Fax....................................................... 34

Sending fax ................................................................ 34

Sending Fax Manually ............................................... 35

Direct Inward Dialling or Selecting Sub-address ........ 35

Sending to Multiple Recipients (= Broadcasting) ....... 35

Sending Fax Later ...................................................... 35

Fax Reception ............................................................ 36

Receiving Fax Manually ............................................. 36

Polling Faxes .............................................................. 36

Using Fax Templates ................................................. 36

10 Copier................................................. 37

Inserting Documents ................................................. 37

Making a Copy .......................................................... 37

Creating Multiple Copies ........................................... 37

11 SMS..................................................... 38

SMS Requirements .................................................... 38

Sending SMS ............................................................. 38

Notification by SMS .................................................. 39

Receiving SMS Messages ............................................ 40

Reading SMS Messages .............................................. 40

Calling SMS Functions .............................................. 41

Printing SMS Messages .............................................. 41

Deleting SMS Messages ............................................. 41

Modifying the Settings ............................................... 42

12 Fun and Games.................................. 43

Sudoku ...................................................................... 43

13 Settings on the Device...................... 44

Entering the Date and Time ...................................... 44

Selecting the Language ............................................... 44

Selecting the Country ................................................ 44

Entering Number ....................................................... 44

Entering Your Name .................................................. 44

Setting the Contrast ................................................... 44

Reducing Transmission Speed ................................... 45

Switching Page Adjustment On and Off .................... 45

Setting the Ring Tones .............................................. 45

Setting the Fax Switch ............................................... 45

Printing Lists and Help Pages .................................... 46

Starting Initial Installation ......................................... 46

Table of Contents 3

14 Settings on the Cordless Telephone 47

Selecting the Language .............................................. 47

Changing the Wallpaper Image ................................. 47

Changing the menu colours ....................................... 47

Setting the contrast .................................................... 47

Setting the ring tone .................................................. 47

Turning key-tones and signal-tones on and off .......... 48

Switching silent mode on/off ..................................... 48

Programmable Keys ................................................... 48

Automatic Picking up and Hanging up the Phone ..... 48

Resetting the Cordless Telephone .............................. 49

Displaying Call Logs and Events ................................ 49

15 Telephone Lines and Additional

Devices..................................................... 50

Configuring Telephone Lines and Services ................ 50

Registering and De-Registering Additional Cordless Tele-

phones ....................................................................... 50

Connecting Additional Devices ................................. 52

Using Additional Telephones (Easylink) .................... 52

16 Service................................................. 53

Checking the Ink Film Reserve .................................. 53

Changing the ink film ............................................... 53

Fixing a Paper Jam ..................................................... 54

Fixing a Document Jam ............................................. 55

Cleaning .................................................................... 56

Displaying the Battery Charge ................................... 57

Changing the Batteries in the Cordless Telephone ..... 57

Checking the Firmware Version ................................ 57

Using Service Codes .................................................. 57

Power Cycling ........................................................... 58

17 Appendix............................................. 60

Technical Data .......................................................... 60

Guarantee .................................................................. 60

Declaration of Conformity (DoC) ............................. 62

Customer Information ............................................... 64

4 Philips · PPF 685 · 695

1 General Safety Information

Introduction 3

Your device has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that meet these standards. The device was built exclusively for use in the indicated sales region.

Introduction 2

Do not make any changes or settings that are not described in this user manual. Physical injury or damage to the device or loss of data can result from improper handling. Take note of all warning and safety notes indicated.

Setting Up the Machine

The device should rest securely on a stabile, flat surface.

The device should rest securely on a stabile, flat surface. If the device should fall, it can be damaged or can cause injury to people, especially small children. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the device itself.

The distance between the devic e and other appliances or objects, must be at least 15 centimetre s.

The distance between the device and other devices or objects must be at least 15 centimetres; this also applies to the use of additional cordless telephones. Do not place the device in the vicinity of radios or televisions.

Lock the cover of the device completely into place

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.

Protect the device against direct sunlight

Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the device in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the technical data.

The device must have sufficient ventilation

The device must have sufficient ventilation and may not be covered. Do not put your device in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits. Otherwise, the device can overheat and catch on fire.

In the event that the device becomes too hot, o r if you see smoke coming from the dev ice

In the event that the device becomes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your device examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the device.

Do not plug in the device in moist rooms.

Do not plug in the device in moist rooms. Never touch the mains cable, the mains connection or the telephone socket with wet hands.

Do not allow liquids to enter into the device.

Do not allow liquids to enter into the device. Disconnect the device from the power socket if liquids or foreign objects have entered the device and have your device examined by trained professionals at a technical service location.

Do not allow children to handle the device w ithout supervision.

Do not allow children to handle the device without supervision. The packing materials should be kept out of the hands of children.

Magnetic telephone handset

The telephone handset of the device is magnetic. Caution, small metallic objects (paper clips) may be retained if placed near or on the telephone handset.

Power Supply

Check whether the mains voltage of your device

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Use only the power and telephones cables supplied.

The device does not have an on/off button.

Set up your device so that the power socket is easily accessible. The device does not have an on/off button. In an emergency, disconnect your device from the power supply by pulling the power plug.

Never touch the power or telephone cable if the insulation is damaged.

Never touch the power or telephone cable if the insulation is damaged. Replace damaged wires immediately. Use suitable cables only; if necessary please contact our technical customer service or your retailer.

Disconnect your device from the power and telephone netwo rks during an electrical storm.

Disconnect your device from the power and telephone networks during an electrical storm. If this is not possible, do not use the device during an electrical storm.

Before cleaning the surface of your device, disconnect it from the power and telephone networks.

Before cleaning the surface of your device, disconnect it from the power and telephone networks. Use a soft, lintfree cloth. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol). Do not allow any moisture to reach the interior of the device.

Only clean the display with a dry, soft cloth .

Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.

In the event of a power failure, your device will not function;

In the event of a power failure, your device will not function; saved data is retained.

Repairs

Display

Should disruptions occur, follow the instructions on the display and on the error report.

Repairs

Do not make any repairs to the device yourself. Improper maintenance can result in injuries or damage to the device. Only have your device repaired by an authorised service centre.

Do not remove the type label from your device; this would void the warranty.

Consumable Materials

Original Consumable Mat erial

Use only original consumable materials. These are available from a specialised retailer or through our order service (see back side of this user manual). Other consumable materials could damage the device or shorten its service life.

Environment

Dispose of old consumable materials according to the waste regulations of your country.

General Safety Information · 5

Cordless Telephone

Batteries 1

Never place the cordless telephone in the charging station without rechargeable batteries or with non-rechargeable batteries.

Cordless Telephone 1

Do not install or use your cordless telephone in a damp

environment. Never touch the cordless telephone with wet hands.

Cordless Telephone 2

The functioning of security systems, medical equipment or sensitive devices can be disrupted by the transmission power of the cordless telephone. Observe any usage regulations (or restrictions) in the vicinity of such equipment.

Batteries 2

The batteries used should be disposed of according to the recycling regulations of your country.

6 Philips · PPF 685 · 695

2Overview

Notice

Overview of the Menu Functions

The following functions are available on your device. There are two ways in which you can call functions:

Menu Navigation

Navigating in the Menu: Press OK or one of the two

arrow keys [, to open the function menu. Page through

[ menu entries. Use OK to sele ct a m enu f unct ion. Pres s

C to return to the previous menu level. Press STOP to

close the menu and return to the starting mode.

Direct Loading

Calling Functions Directly: You can call a menu func-

tion directly using the function number. Press OK and

enter the appropriate function number using the numeric

keypad. Confirm with OK. You will find the function

number in the following list.

Help 6 · Function List

44 Setting the Contrast

44 Setting the contrast................................ page 44

45 Using Service Codes

45 Using service codes................................ page 57

46 Checking the Ink Film Reserve

46 Checking the ink film reserve ................ page 53

47 Checking the Firmware Version

47 Checking the firmware version .............. page 57

48 Sudoku

48 Sudoku.................................................. page 43

5 Fax switch

51 Configuring Day Mode

51 Configuring day mode .......................... page 45

52 Configuring Night Mode

52 Configuring night mode........................ page 45

53 Setting the Timer

53 Setting the timer.................................... page 45

54 Easylink

54 Easylink.................................................page 52

55 Setting the Ring Tones

55 Setting the ring tones ............................ page 45

Printing the Functions List

Press i and 6 to print a list of all functions

and settings of your device.

1 Telephone book

11 Looking Up an Entry (PPF 6 xx · SPFX 4x)

11 Looking up an entry...............................page 15

12 New Entry (PPF)

12 New entry..............................................page 20

13 Creating Group

13 Creating group.......................................page 20

14 Speed dialling (PPF)

14 Speed dialling.........................................page 21

15 Changing Entries

15 Modifying an entry ................................page 20

16 Deleting Entries

16 Deleting entries......................................page 20

17 Printing Entries

17 Printing entries ......................................page 46

2 Calls

21 Received Calls (PPF 6xx · SPFX 4x)

21 Received calls.........................................page 15

22 Outgoing Calls (PPF 6xx · SPF X 4x)

22 Outgoing calls........................................page 15

23 Printing Entries

23 Printing entries ......................................page 46

3 Fax

31 Polling

31 Polled reception.....................................page 36

32 Polling Send

32 Polling send ...........................................page 36

33 Sending Fax Later

33 Sending fax later ....................................page 35

34 Broadcasting

34 Sending to multiple recipients (= broadcast)

.......................................................................page 35

35 Printing Fax Journal

35 Printing fax journal ................................page 46

36 Printing Transmission Report

36 Printing transmission report...................page 46

37 Print Reduced in Size

37 Print reduced in size...............................page 45

38 Reducing Transmission Speed

38 Reducing transmission speed..................page 45

4 Miscellaneous

41 Printing Call Log

41 Printing call log......................................page 46

42 Switching Notification Tone for Call Waiting On/Off

42 Switching notification tone for call waiting on/off

.......................................................................page 16

43 Using Fax Templates

43 Using fax templates................................page 36

6 SMS

61 Sending SMS (PPF 650 · 685/695)

61 Sending SMS ........................................page 38

62 Reading SMS (PPF 650 · 685/69 5 · SPFX 40/45 · 48/49 )

62 Reading SMS ........................................ page 40

63 Printing SMS

63 Printing SMS ........................................ page 41

64 Deleting SMS (PPF 650 · 685/695 · SPFX 40/45 · 48/49)

64 Deleting SMS........................................ page 41

65 Notification by SMS

65 Notification by SMS ............................. page 39

66 SMS Access

66 SMS access ............................................ page 42

7 Answering Machine

71 Switches Answering Machine On/Off (PPF 685/695 · SPFX 48/49)

71 Switches answering machine on/off ....... page 28

72 Listening to Messages (PPF 685/695 · SPFX 48/49)

72 Listening to messages............................. page 30

73 Recording Internal Memos (PPF 685/695 · SPFX 48/49)

73 Recording internal memos..................... page 32

74 Setting the Recording Duration

74 Setting the recording duration............... page 33

75 Editing the Outgoing Message (PPF 685/695 · SPFX 48/49)

75 Editing the announcement .................... page 28

76 Using Announcement without Record ing Message

76 Using announcement without recording message

(= external memo)............................................... page 29

77 Forwarding Messages

77 Forwarding messages ............................. page 31

78 Entering the VIP Code

78 Entering the VIP code........................... page 33

79 Entering Access Code

79 Entering access code.............................. page 31

8 Cordless Telephone

81 Locating Cordless Phones

81 Locating cordless phones....................... page 24

82 Registering Cordless Telephone

82 Registering cordless telephone............... page 51

83 Deregistering Cordless Telephone

83 De-registering cordless telephone .......... page 51

9 Settings

91 Entering the Date and Time

91 Entering the date and time .................... page 44

92 Selecting the Language

92 Selecting the language ........................... page 44

93 Selecting the Country

93 Selecting the country............................. page 44

94 Entering Number

94 Entering number................................... page 44

95 Entering Name (PPF)

95 Entering name....................................... page 44

96 Configuring Teleph one Lines and Ser vices

96 Configuring telephone lines and services page 50

Overview · Overview of the Menu Functions 7

Device Overview

Primo · Voice overview

‚ Handset

ƒ Paper tray

„ Document feeder (writing facing up)

… Panel with display

† ) socket—Connection socket for the telephone

handset

‡ EXT socket—Connection socket for additional

devices

ˆ LINE socket—Connection socket for telephone cable

PPF 63x, PPF 67x

‚ Scanner glass

ƒ Rollers of the automatic document feeder

„ Rests of the intake rollers

… Document guide / scanner film

† Cover for scanner and automatic document feeder

‡ Toothed wheel for tightening the ink film

ˆ Ink film roll in the rear ink film compartment

‰ Ink film roll in the front ink film compartment

Š Slot for the Plug’n’Print card

‹ Locks for the cover of the scanner and automatic doc-

ument feeder

Innenansicht nummeriert

Internal Description

8 Philips · PPF 685 · 695

Cordless Telephone Panel

Monochrome Dect · Colour Dect

Paneel Dect Kombi

Programmable Button Left

õ—Programmable key (the saved function appears on the

display)

Programmable key Right

ô—Programmable key (the saved function appears on

the display) / calling options / confirming selection

The Green Button

“/@—Press briefly: Place calls / receives calls / hands

free / press and hold: Redialling / switching on cordless telephones

Red Key

’—Press briefly: Ending calls / aborting menu functions

/ press and hold: switching off cordless telephone

Telephone Book Key

m—Press briefly: Calling up the telephone book from the

device / hold pressed: Calling the telephone book of the cordless telephone

SMS Key

_—Calling the SMS menu (function is not supported

in all countries and networks)

Arrow Keys

[—Calling the menu functions / navigation within the

menu / selecting options / moving the cursor / adjusting the volume level

C Key

C—Returning to the previous menu level / deleting indi-

vidual digits

OK Key

OK—Calling the menu functions / confirming input

Answering Machine Key

1/b—Press and hold: Calling answering machine

Keypad Lock

*/•—Press and hold: Turning keypad lock on/off

0 Key

0—Inputting special characters

R Key

R—Switching between calls (= call toggling)

Intercom Key

{—Forwarding a call to the device or to other cordless

telephones

Symbols on the LCD Display

Monochrome Dect

Display Monochrome Dect

·—Display of the battery charge

Telephone INT

¢—Internal telephone call (= intercom) with another

cordless telephone or the device

Telephone EXT

£—External telephone call

SMS

_—New SMS received

Answering Machine

¤—Answering machine switched on

Alarm

¥—Alarm clock switched on

Timer

©—Timer switched on

Registration Number

1—Number with which the cordless telephone is regis-

tered with the base unit

Colour Dect

Display Colour Dect

Rechargeable Batteries

Colour Dect

Keypad lock

ï—Keypad lock switched on

Silent Mode

ð—Silent mode switched on (all ring tones switched off)

Overview · Cordless Telephone Panel 9

Panel

Message

ä—Lights up, if new messages are received / list of

the new messages with submenus / blinks in the case of device error (for example no ink film)

Dect (PPF 685/695 · SPFX 48/49)

{—During a call: Forwarding a call to a specific or all

cordless telephones / in the starting mode: Locating cordless phones (all registered cordless phones start ringing)

Speed Dialling

Speed dial buttons ë—Press briefly: Recalling speed

dial entry / press and hold: Editing speed dial entry

Telephone Book

ma—Press briefly: Calling up the telephone book

entries. Selecting the entries with the [ / press and hold:

saving new entries

Fax Switch

¼/º/»—Setting the timer and the fax reception modes

(= fax switch). Modes set on the display Activated timer is indicated with

Stop (AM)

STOP—Function abort / return to the starting mode /

documents eject / ending message playback

C (AM)

C—Return to the previous menu level / press briefly:

deleting individual characters / press and hold: deleting complete input / during a playback: deleting individual message / in the starting mode: deleting all messages

Arrow Keys

[—Calling the menu functions / navigation within the

menu / selecting options / moving the cursor / adjusting the volume level

›

™ (day), ˜ (night).

OK—Calling the menu functions / confirming input

Start

START—Press briefly: Starting transmission of messages

/ press and hold: Starting fax polling

Answering Machine

b—Calling answering machine menu

Help

i—Press briefly: Printing help pages and setting lists /

press and hold: Starting initial installation process

Copy (SMS)

COPY—Press briefly: creating a copy / press and hold:

creating multiple copies / printing SMS

Resolution

ã—Setting higher resolution for faxes and copying

(

RESOL.: STANDARD, RESOL.: FINE, RESOL.:

)

PHOTO

SMS (not supported everywhere)

_—Calling the SMS menu (function is not supported

in all countries and networks)

Number Buttons

Numeric keypad—Inputting digits, characters and special characters

Redialling

@—Press briefly: Toggling between the list of the last 10

dialled numbers (= redial list) / press and hold: List of last ten callers (caller list)

Speaker (PPF 675 · 676 · 685/695 · SPFX 48/49)

ß—Dialling with the handset replaced / hands-free

R—Press briefly: insert short line interruption (Hook

Flash) as office index on PABX or for calling special functions in the public telephone network (PSTN)/long press: Inserting dialling pause

PPF 685 · 695

10 Philips · PPF 685 · 695

3 Initial Operation

Notice

Contained in the Packing

Package Contents Primo · Voice

‚ Device

ƒ Telephone handset

„ Spiral cable for telephone handset

… Paper tray

† Mains cable with plug (country-specific)

‡ Telephone cable with plug (country-specific)

Dect Packing Contents

ˆ Charging station

‰ Three batteries

Š Cordless telephone

User Manual

User manual with installation guide (not depicted)

Several Cordless Telephones

Depending upon model several cordless telephones are included.

Contained in the Packing

Missing Package Contents

Inserting Paper

Paper Format

Before you can receive documents or make copies, you must load paper into the device. Please use only appropriate paper in standard format A4 (210 × 297 millimetre · preferably 80 g/m nical data.

Loading Paper

Preparing Paper

Inserting Paper

1 Fold open the lever on the right beside the paper feed

towards front.

2 Insert paper in the paper feeder. You can insert maxi-

mum 50 sheets (A4 · 80 g/m2).

3 Fold open the lever on the right beside the paper feed

backward in order to enclose the paper.

Inserting Paper

). Follow the specifications in the tech-

Loading Paper

Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.

Missing Package Contents

If one of the parts is missing or damaged, please contact your retailer or our customer service.

Attaching the Paper Tray

Insert the paper tray into the openings behind the paper feed mechanism.

Attaching the Paper Tray

Initial Operation · Contained in the Packing 11

Connecting the Handset

Notice

CAUTION!

Connecting the Handset

Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket desig-

nated with the ) symbol.

Connecting the Handset

Connecting the Telephone Cord

Connecting the Telephone Cable

Analogue Fax Machine

Your device is an analogue fax device (Group 3). It is not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for analogue terminals.

Connecting the Telephone Cable

Connect the telephone cable to the device by inserting it in

the socket designated with LINE (RJ-11-Connector).

Insert the telephone plug into your PTT line socket.

Connecting the Telephone Cable

Ireland

Two-pin

When connecting to the telephone line socket, use only a two-pin RJ-11-telephone cable (modular plug). The use of a four-pin telephone cable may lead to the device not functioning correctly.

Connecting the Power Cord

Mains Voltage at the Site of Installation

Mains Voltage at the Site of Installation!

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Device Mains Cable

Connecting Mains Cable of the Device

Connecting the Mains Cable

Insert the mains cable into the connection located on the rear side of the device. Plug the power cable into the electrical outlet.

Connecting the Power Cable

Charging Station Mains Cable

Connecting the Mains Cable of the Charging Station

Connect the mains cable of the charging station to the electrical socket.

Ladestation anschließen

PABX Systems 1

Connection to Private Automatic Branch Exchange

Initial Installation

Starting Initial Installation

After you connect your device to the mains voltage, the ini-

tial installation commences. Press i. Your device prints a

help page. If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter

tions and additional devices

Telephone connec-

, page 50).

Selecting the Language

1 Use [ to select the desired display language.

2 Confirm with OK.

12 Philips · PPF 685 · 695

Selecting the Country

CAUTION!

Notice

DANGER!

Notice

Setting the Country Correctly

Setting the Country Correctly!

You must set the country in which you are operating the device. Otherwise your device is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer.

Setting the Country

1 Use [ to select the country in which you are operat-

ing the device.

2 Confirm with OK.

After this input, the device prints another help page and checks the telephone line.

Entering Number

Page Header

Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header).

Entering Number

1 Enter your number. Using # or * you can enter a

plus sign.

2 Confirm with OK.

Entering Your Name

1 Enter your name. You can enter characters using the

numeric keys (see button labels). Enter special charac-

ters using 0. Press the respective button several times

until the desired character or special character appears on the display.

Inserting Batteries in Cord-

less Telephone

1 Insert the new rechargeable batteries in the battery

compartment with the positive and negative poles as shown in the picture in the battery compartment.

No Non-Rechargeable Batteries!

Never use non-rechargeable batteries in the

cordless telephone. Follow the specifications in the technical data.

2 Place the cover on the battery compartment and slide it

upward until it snaps into place.

3 Place the cordless telephone into the charging station.

Never Into the Charging Station Without Batteries!

Never place the cordless telephone into the charging station without batteries.

Navigating in the Editor

You can move the cursor using [. Use C to

delete individual characters.

2 Confirm with OK.

After the input, the machine prints an overview of the functions.

Entering the Date and Time

Entering Time/Date

1 Enter the time, e.g. 14 00 for 2 pm.

2 Enter the date (two digits for each field), for example

08 06 07 for June 8th, 2007.

3 Confirm with OK.

Help 2 · Initial Installation Process

Charging Batteries for 12 Hours

Leave the cordless telephone in the charging

Starting Initial Installation Process

You can restart the initial installation process

any time. Press i and 2.

Initial Operation · Inserting Batteries in Cordless Telephone 13

station for at least twelve hours. The batteries will heat up slightly during charging; this is not dangerous.

Putting Cordless Telephone

Notice

in Operation

Switching on Cordless Telephone

Press the green “ key for at least two seconds for switch-

ing on your cordless telephone.

Configuring the Cordless Telephone

Normally your cordless telephone is registered with your

device in the factory. In the starting mode, press OK. The

display shows on which base unit and with which number the cordless telephone is registered.

Unregistered Cordless Telephones

If you acquired a model with several cordless telephones, only one cordless telephone is registered with your device in the factory. Insert the batteries as described above and register the cordless telephones with your device (also see Chapter "Telephone Connections and Additional Devices", page 50).

14 Philips · PPF 685 · 695

4 Telephone Functions

Notice

For information on how to connect additional cordless telephones and another device and which functions are available to you, please refer the chapter on Telephone Connections and additional devices, Page 50.

Placing a Call on the Device

Dial the desired number. There are several ways to do this: Then pick up the handset.

Direct Dialling

You can also lift up the receiver first, then dial a number. The dialling process begins immediately.

Manual Dialling: Dial the desired number using the numeric keypad.

Telephone Book:

1 Press ma.

Access Function

You can also search for an entry in the tele-

phone book by pressing OK, 11 and

OK.

2 Select an entry using [. Enter the starting letters with

the numeric keypad to quickly navigate through the telephone book.

CLIP Prerequisite

Getting Outside Line

PABX Systems

Private branch exchanges (PABX) are typical in many

offices and some households. You must dial an outside line

access code in order to get a connection to the public tele-

phone network (PSTN) from a PABX.

Inserting Outside Line Access Code

Enter the outside line access code with which you reach the

public telephone network before you enter the desired

number or select a stored entry. The outside line access

code is usually 0.

Incorrect Outside Line Access Code

Setting Up an Extension

Calling Line Identification (CLIP)

For this function to work, the Caller Line Identification (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller suppresses his number.

Incorrect Outside Line Access Code

In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access

code can be R (= Flash). Press R to enter this

outside line access code. If the connection to the public telephone network is not possible, contact your telephone system supplier.

Connection to Private Automatic

Multiple Categories for One Entry

You can save an entry multiple times with the same name but in a different category. In the telephone book, the first letter of the cat-

Branch Exchange

If you operate your device permanently at an extension, store the outside line access code with the 96 function (see page 50).

egory appears after the entry.

Speed Dialling: Press the desired speed dial key

(ë).

Redial List

Redial List: Press @. Use [ to select an entry from the

list of the dialled numbers.

Outgoing Calls

Access Function

You can also load the redial list by pressing OK,

22 and OK.

Caller List: Press and hold @ (at least two seconds).

Use the [ to select an entry from the list of callers.

Calls Received

Access Function

You can also load the caller list by pressing OK,

Chain Dialling

You can combine and edit manually entered digits and

saved entries, before the dialling process starts. If you have

saved, for example, the telephone number prefix of an

inexpensive telephone service provider (call-by-call) as a

telephone book entry, select this entry and manually enter

the subsequent telephone number or select another saved

entry.

Insert Dialling Pause

It may be necessary to insert a dial pause in telephone

number, for example, for a direct-inward dialling number,

a sub-address or in a long distance number. Hold R

pressed (for at least two seconds).

The second part of the number is dialled only after a short

pause.

– appears on the display.

21 and OK.

Telephone Functions · Placing a Call on the Device 15

Putting a Call from Cordless

Notice

Telephone

Dialling a Number

Dial the desired number. There are several ways to do this:

Then press “.

Direct Dialling

You can also press “ first and then dial a

number. The dialling process begins immediately.

Forwarding Fax to the Device

If you receive a call on the cordless telephone and hear that it is a fax call (whistling tone or silence), you can start the fax reception on the

device. Press either START on the device or

*5 on the cordless telephone.

Manual Dialling: Dial the desired number using the numeric keypad.

Telephone Book of the Cordless Telephone:

1 Hold m pressed (for at least two seconds).

2 Select an entry using [. Enter the starting letters with

the numeric keypad to quickly navigate through the telephone book.

Additional Number

If you have added an additional number to an entry, this entry appears twice in the telephone book. The symbol of the category appears before the name.

Telephone Book of the Device:

1 Press m.

2 Select an entry using [. Enter the starting letters with

the numeric keypad to quickly navigate through the telephone book.

Redial List: Press and hold @ (at least two seconds).

Use [ to select an entry from the list of the dialled num-

bers.

Caller List:

1 Press [, and using [ to select

2 Confirm with OK.

3 Using [, select from which list you would like to dial

a number.

4 Confirm with OK.

5 Select the desired number using [.

Adjusting Volume Level

You can adjust the volume level of the speaker

on the cordless telephone using [ even during

a call.

CALLS.

Looking Up Numbers

During a call, you can look up the telephone book entries.

1 During a call, press ô

2 Using [ select

3 Using [, dial the desired entry.

One Menu back

Menu.

PHONEBOOK.

Navigating in the Menu

Press õ Return to go back to the previous

menu level.

Calling Additional Tele-

phone Functions

Function is not supported in all countries and networks

(Function is not supported in all countries and

networks)

Additional Telephone Functions

You can use additional telephone functions with your

device for example call toggling, three-way call or call for-

warding. Contact your telephone company to inquire

whether or not these functions are available for your con-

nection. The signal to the switchboard to call these services

is a short line interruption (Hook Flash). How to call up

the functions, depends on your telephone company and

may vary from the description found below.

On the Device

Making a Second Call

1 During a call, press R.

2 Enter the desired number using the numeric keypad or

select a saved entry.

Switching Between Calls (= Call Toggling)

Switching Between Calls

Press R, to toggle between the calls.

Receiving a Second Call

Call Waiting

During a call, you can be informed about another call by a

notification tone (= call waiting) if your telephone com-

pany offers this service. The notification tone for call wait-

ing on the device is switched off in the factory.

Receiving a Second Call

During a call, press R to accept the new call.

CLIP Prerequisite

Calling Line Identification (CLIP)

Switching Notification Tone for Call

Waiting On/Off

1 Press OK, 42 and OK.

2 Use [, to select whether you would like to turn the

call waiting on or off.

3 Confirm with OK.

16 Philips · PPF 685 · 695

On the Cordless Telephone

Notice

CAUTION!

Receiving a Second Call

During a call, press ô ACCEPT to accept the new call.

Switching Between Calls (= Call Toggling)

2: Call Toggling

Hot Key

Press R, to toggle between the calls.

1 During a call, press ô Menu.

2 Using [ select

3 Confirm with OK.

Making a Second Call

Dialling Another Number

Hot Key

Pressõ, and dial the other number.

1 During a call, press ô Menu.

2 Using [ select

3 Enter the desired number using the numeric keypad.

4 Press ô

1: Ending a Call

Hot Key

Press õ and 1, to end the call and to activate

the call on hold.

SWITCH.

SECOND CALL.

Call.

Hands-Free

On the Device

1 Press ß to dial without lifting up the handset. You will

hear a dial tone from the loudspeaker.

2 Enter the desired number using the numeric keypad or

select a saved entry. The dialling process begins immediately. At this stage, any numbers that have been incorrectly entered can no longer be changed.

Handset Near the Device

Hands-Free

Put the handset near the device with the microphone facing up in order to achieve an optimum communication.

On the Cordless Telephone

Low Battery Charge

This function is not available if the battery charge of the cordless telephone is low. Place the cordless telephone into the charging station.

Switching On Hands-free

1 During a call, press ô Menu.

2 Using [ select

Deact..

3 Confirm with OK.

Switching Off Hands-free

1 Select Deact. again.

2 Press ô

Switching Hands-Free On/Off

Deact..

Switching Hands-Free On/Off

You can switch the hands-free mode on and off

by pressing “ key during a telephone call.

Mute Mode

You can put the handset on mute, if you want to speak to

someone without letting the caller hear the conversation.

On the Device

1 During a call, press C. Your caller cannot hear any-

more.

2 Press C again to continue with the call.

On the Cordless Telephone

Switching Dect to Mute

1 During a call, press ô Menu.

2 Using [ select

3 Confirm with OK. Your caller cannot hear anymore.

4 Press õ

Mute Mode

The mute mode of the cordless telephone can also be switched on/off by pressing and holding

C (at least 2 seconds).

SECRET.

Exit to continue with the call.

Recording a Telephone Con-

versation

Recording a Telephone Conversation

You can record a telephone conversation. After recording,

the ä key flashes, and you can hear the recording

like a message on the answering machine.

Recording a Telephone Conversation

Recording a Telephone Conversation!

You must inform your caller when recording a telephone conversation.

Recording a Telephone Conversation

1 During a call, press b. The recording begins.

2 Press b again to end the recording.

Telephone Functions · Hands-Free 17

Forwarding a Call

Notice

Forwarding a Call

You can forward calls from the device to registered cordless telephones. From the cordless telephone, you can forward calls to the device or to other cordless telephones.

From the Device

To a Cordless Telephone

1 During a call, press {.

2 Dial the number of the cordless telephone using the

numeric keypad.

3 Hang up.

To all Cordless Telephones

1 During a call, press {.

2 Hang up.

From the Cordless Telephone

To the Device

1 During a call, press ô Menu.

2 Using [ select

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

6 Press ’, to hang up.

To other Cordless Telephones

Forwarding a Call to DectFunction Only Available with Several Cordless Tel ephones Registered to the device

Function Only Available with Several Cordless Telephones Registered to the device

This function is available only if you have registered several cordless telephones with your device and the telephones are within the range of the device.

1 During a call, press ô Menu.

2 Using [ select

3 Confirm with OK.

4 Select the cordless telephone to which you would like

to transfer the call using [.

5 Confirm with OK.

6 Press ’, to hang up.

Getting Back the Telephone Call

You can get a transmitted telephone call back, before the cordless telephone is picked up.

1 Press ô

2 Using [ select

3 Confirm with OK.

CALL TRANSFER.

HANDSET 0.

CALL TRANSFER.

Menu.

HANGING UP.

Placing Internal Calls

From the Device

Calling a Cordless Telephone

1 In starting mode, pick up the handset.

2 Press {.

3 Dial the number of the cordless telephone using the

numeric keypad.

Calling all Cordless Telephones

1 In starting mode, pick up the handset.

2 Press {.

Ending Internal Call

You can also terminate an internal telephone call

by pressing { without hanging up. You can

place an internal or external call.

From the Cordless Telephone

Calling the Device

1 In the starting mode, press {.

2 Using [ select

3 Press ô

Calling other Cordless Telephones

Intercom DectFunction Only Available with Several Cordles s Telephones Registered to t he device

Function Only Available with Several Cordless Telephones Registered to the device

This function is available only if you have registered several cordless telephones with your device and the telephones are within the range of the device.

1 In the starting mode, press {.

2 Using [ dial the cordless telephone you would like to

call.

3 Press ô

HANDSET 0.

Call.

18 Philips · PPF 685 · 695

Calling Line Identification

Notice

(CLIP)

Function is not supported in all countries a nd networks

(Function is not supported in all countries and networks)

CLIP Definition

The number of an incoming call appears on the display. For this function to work, the Calling Line Identification Presentation (CLIP) must be activated for your telephone connection. Enquire with your telephone company. Caller Line Identification may be associated with a fee.

Setting the Country Correctly

If the Caller Line Identification does not work even though the function is activated for your telephone connection, check if you have set the correct country (also see Chapter Settings, page

44).

Missed Calls

Displaying Telephone Book Names

Your device displays the name with which you have saved the number in the telephone book. The number and name will not be shown if the caller suppresses his number.

On the Device

Missed Calls

If you received a call while away, the ä - key flashes.

1 Press ä.

2 Using [, you can page through the list of missed calls.

Additional Messages

If you have received additional messages, first

select the missed calls using [ and confirm

with OK.

3 Pick up the handset or press “, on the cordless tele-

phone to call back.

On the Cordless Telephone

Missed Calls on Dect

If you receive calls in your absence, a message appears on the display of the cordless telephone.

1 Press OK.

2 Using [, you can page through the list of missed calls.

3 Press “, to call back.

Telephone Functions · Calling Line Identification (CLIP) 19

5 Telephone Book of the Device

Notice

Help 3 · Telephone Functions

Printing Telephone Book Functions

Press i and 3 to print an overview of the tel-

ephone book functions.

Telephone Book

In the telephone book of your device, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries. Follow the specifications in the technical data.

Cursor Navigation 1

Navigating in the Editor

You can move the cursor using [. Use C to

delete individual characters. Press STOP to

close the menu and return to the starting mode.

Saving entry

1 Hold ma pressed (for at least two seconds).

6 Using [, select the category for which you would like

to enter a number:

GORY: WORK GORY: FAX

7 Confirm with OK.

8 Enter the telephone number.

9 Confirm with OK.

10 You can assign a ring tone to the number. Use the

number keys 0 to 9 to select a ring tone. Using

[, set the volume.

11 Confirm with OK. The entry is saved.

Deleting an Entry

1 Press OK, 16 and OK.

2 Using [ select the entry which you would like to

delete.

3 Confirm with OK.

4 Confirm

CATEGORY: HOME, CATE-

, CATEGORY: MOBILE or CATE-

DELETE: YES with OK.

Access Function

You can also call the function by pressing

OK, 12 and OK.

2 Enter the name. You can enter characters using the

numeric keys (see button labels). Enter special charac-

ters using 0. Press the respective button several times

until the desired character or special character appears on the display.

3 Confirm with OK.

4 Using [, select the category for which you would like

to enter a number:

GORY: WORK GORY: FAX

5 Confirm with OK.

6 Enter the telephone number.

7 Confirm with OK.

8 You can assign a ring tone to the number. Use the

number keys 0 to 9 to select a ring tone. Using

[, set the volume.

9 Confirm with OK. The entry is saved.

CATEGORY: HOME, CATE-

, CATEGORY: MOBILE or CATE-

Edit Entry

1 Press OK, 15 and OK.

2 Using [ select the entry which you would like to edit.

3 Confirm with OK.

4 Edit the name.

5 Confirm with OK.

Groups

You can combine several telephone book entries into a

group. A message is sent to all members of this group in

succession.

Adding Group Entries

1 Press OK, 13 and OK.

2 Use [ to select the group you would like to create.

3 Confirm with OK. You can add entries to the group,

display the members of the group, delete the group or send a fax to the group.

4 Using [ select

5 Confirm with OK.

6 Use [ to select the entry you would like to add to the

group.

7 Confirm with OK.

8 Repeat steps 4 to 6 to add additional entries to the

group.

9 Press STOP to end the input.

Displaying Group Entries

1 Press OK, 13 and OK.

2 Use [ to select the group you would like to display.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

6 Page through the entries of the group with [.

7 Press STOP twice to return to the starting mode.

ADD MEMBER?.

VIEW MEMBERS?.

20 Philips · PPF 685 · 695

Deleting Individual or All Group

Notice

CAUTION!

Notice

Entries

Deleting an Individual Entry

1 Press OK, 13 and OK.

2 Using [ select the group from which you would like

to delete entries.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

6 Using [ select the entry which you would like to

delete.

7 Confirm with OK.

8 Using [ select

9 Confirm with OK. The entry is deleted.

DELETE MEMBER?.

DELETE: YES.

Deleting a Group

1 Press OK, 13 and OK.

2 Using [ select the group you would like to delete.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

6 Using [ select

7 Confirm with OK. All entries in the group are deleted.

DELETE MEMBER?.

DELETE: ALL.

Speed dialling

Speed Dialling

You can assign the speed dial keys to frequently dialled telephone numbers. You can load these telephone numbers quickly with the speed dial keys.

Deleting a speed dial entry

The telephone book entry is deleted!

With this function, you can not only delete the speed dial entry, but also the entire entry from the telephone book. Overnight the speed dial entry, if you want to modify the assignment.

1 Press the speed dial button (ë), whose entry you

want to delete.

Access Function

You can also call the function by pressing

OK, 14 and OK.

2 Press C.

3 Confirm the deletion with OK.

Assigning or editing speed dial entry

1 Press and hold (at least two seconds) the speed dial but-

ton (ë), which you would like to assign or change.

Access Function

You can also call the function by pressing

OK, 14 and OK.

2 Confirm using OK.

3 Using [ select the telephone book entry which you

would like to assign to this speed dial button.

4 Confirm using OK.

Telephone Book of the Device · Speed dialling 21

6 Telephone Book of the Cordless Tele-

Notice

phone

Restricted Telephone Book Functions

Deleting and Closing

Saving Entry

Do Not Add to Device Entries

Restricted Telephone Book Functions

All functions for the telephone book of the device are not available to you on the cordless telephone.

Navigating in the Menu

Use C to delete individual characters. Press ’

to close the menu and return to the starting mode.

Deleting an Entry

1 Hold m pressed (for at least two seconds).

2 Using [ select the entry which you would like to

delete.

3 Press ô

4 Using [ select

5 Confirm with OK.

6 Confirm the deletion with ô

Option.

DELETE ENTRY.

Adding an Additional

Number

Additional Number

Yes.

Restricted Telephone Book Functions

You can add entries to the telephone book of the cordless telephone only.

1 Hold m pressed (for at least two seconds).

2 Using [ select

3 Enter the name. You can enter characters using the

numeric keys (see key labels). Enter special characters

using 0 or #. Press and hold the respective key or

press it several times until the desired character appears on the display.

4 Confirm with OK.

5 Enter the telephone number.

6 Confirm with OK.

7 Using [, select the category for which you would like

to enter a number:

8 Confirm with OK.

Edit Entry

Do not Edit Device Entries

<New>.

HOME, WORK, MOBILE or FAX.

Restricted Telephone Book Functions

You can edit the entries on the cordless telephone only.

Hold m pressed (for at least two seconds).

2 Using [ select the entry which you would like to edit.

3 Press ô

4 Using [ select

5 Confirm with OK.

7 Confirm with OK.

8 Modify the number.

9 Confirm with OK.

10 Select a category using [.

11 Confirm with OK.

Option.

EDIT ENTRY.

Modify the name. Use C to delete individual characters.

Additional Number

If you have added an additional number to an entry, this entry appears twice in the telephone book. The symbol of the category appears before the name.

1 Hold m pressed (for at least two seconds).

2 Using [ select the entry which you would like to edit.

3 Press ô

4 Using [ select

5 Confirm with OK.

6 Enter the additional number.

7 Confirm with OK.

8 Select a category using [.

9 Confirm with OK.

Changing the Ring Tone

You can assign a separate ring tone to each entry. In this

way you can distinguish between business and personal

calls.

CLIP Prerequisite

Option.

ADD NUMBER.

Calling Line Identification (CLIP)

1 Hold m pressed (for at least two seconds).

2 Using [ select the entry which you would like to edit.

3 Press ô

4 Using [ select

5 Confirm with OK.

6 Select the desired ring tone using [.

7 Confirm with OK.

Option.

RINGER TYPE.

22 Philips · PPF 685 · 695

Calling Options

Telephone Book Entries on the Device

1 Press m.

2 Using [, dial the desired entry.

3 Press ô

4 Select the desired option using [. You can have the 5 Confirm with OK.

Telephone Book Entries of the Cordless Telephone

1 Hold m pressed (for at least two seconds).

2 Using [, dial the desired entry.

3 Press ô

4 Select the desired option using [. You can have the 5 Confirm with OK.

Option.

details of the entry displayed, call the number, send an SMS to the number or search for some other entry.

Option.

details of the entry displayed, call the number, send an SMS to the number, edit or delete the entry, assign a special ring tone or add an additional number to the entry, search for some other entry or save a new entry.

Telephone Book of the Cordless Telephone · Calling Options 23

7 Cordless Telephone

Notice

Looking for Cordless Tele-

phone

Using the Search Function

This function helps you in locating cordless telephones, which you have misplaced. For this purpose the cordless telephones must be registered with the device and must be within its range.

Press { on the device. All cordless telephones registered

with the device ring for approx. one minute.

Dect Look Up

Access Function

You can also call the function by pressing OK,

81 and OK.

Switching On and Off

You can switch your cordless telephone off to save power.

Press and hold ’ (at least two seconds) for switching off

the cordless telephone. Press and hold “ (at least two sec-

onds) for switching on the cordless telephone.

Navigating in the Menu

Press one of the two arrow keys [ to open the function

menu. Page through [ menu entries. Use OK to select a

menu function. Press C to return to the previous menu

level. Press ’ to close the menu and return to the starting

mode.

Keypad lock

On monochrome Dect

1 Press [, and using [ to select SETTINGS.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [ select

6 Confirm with OK.

7 Using ô select

õ select

On colour Dect

1 Press [, and using [ select SECURITY.

2 Confirm using OK.

3 Using [ select

4 Confirm with OK.

5 Using ô select

õ select

SECURITY.

KEYPAD LOCK.

Yes to switch on the function. Using

No to switch on the function.

KEYPAD LOCK.

Yes to switch on the function. Using

No to switch on the function.

Activating emergency call

number

Emergency Call Number

Using this function you can save a number as an emer-

gency call number. If the emergency call function is acti-

vated, the number is dialled as soon as “ is pressed. You

can dial and call other telephone numbers with the

numeric keypad.

No Actual Emergency Call Numbers

It is recommended not to save any actual emergency call number (e.g. police or fire brigade) with this function, so that you do not accidentally call this emergency call number.

On monochrome Dect

1 Press [, and using [ to select SETTINGS.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [ select

6 Confirm with OK.

7 Press õ

8 Using [ select

tion. Using [ select

function.

9 Confirm with OK.

Emergency Call Function

Initial Activation

When you activate the function for the first time, you must enter a number. This number remains stored.

Modifying the Emergency Call Number

1 Press [, and using [ to select SETTINGS.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [ select

6 Confirm with OK.

7 Press õ

8 Using [ select

9 Confirm with OK.

10 Enter the telephone number.

11 Confirm with OK.

SECURITY.

EMERGENCY.

EDIT ENTRY.

ACTIVATE to switch on the func-

DEACTIVATE to switch off the

SECURITY.

EMERGENCY.

EDIT ENTRY.

CHANGE NO.

24 Philips · PPF 685 · 695

On colour Dect

Notice

1 Press [, and using [ select SECURITY.

2 Confirm using OK.

3 Using [ select

4 Confirm with OK.

5 Press õ

6 Using [ select

tion. Using [ select

function.

7 Confirm with OK.

Emergency Call Function

Initial Activation

When you activate the function for the first time, you must enter a number. This number remains stored.

Modifying the emergency call number

1 Press [, and using [ select SECURITY.

2 Confirm using OK.

3 Using [ select

4 Confirm with OK.

5 Press õ

6 Using [ select

7 Confirm with OK.

8 Enter the telephone number.

9 Confirm with OK.

Additional Functions

Telephone Call at Alarm Time

If you place a call at a preset alarm time, the cordless telephone rings after the call is terminated.

Back and Close

Navigating in the Menu

Press C to return to the previous menu level.

Press ’ to close the menu and return to the

starting mode.

Alarm

The cordless telephone rings each day at the set time with the selected ringer tone. Press any key to switch off the alarm. If you would like to completely switch off the alarm, you must deactivate the function.

Setting the Wake-up Alarm

1 Press [, and using [ to select ACCESSORIES.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

EMERGENCY.

EDIT ENTRY.

ACTIVATE to switch on the func-

DEACTIVATE to switch off the

EMERGENCY.

EDIT ENTRY.

CHANGE NO.

ALARM.

5 Press õ

6 Using [ select

EDIT ENTRY.

RINGER TYPE.

7 Confirm with OK.

8 Select the desired ring tone using [.

9 Confirm with OK.

10 Using [, set the volume.

11 Confirm with OK.

12 Using [ select

SET TIME.

13 Confirm with OK.

14 Enter the time at which you would like to be woken up,

e.g. 07 00 for 7 a.m.

15 Confirm with OK.

16 Confirm with OK to switch on the alarm.

Deactivating the Alarm Clock

1 Press [, and using [ to select ACCESSORIES.

2 Confirm with OK.

3 Using [ select

ALARM.

4 Confirm with OK.

5 Press õ

6 Using [ select

EDIT ENTRY.

DEACTIVATE.

7 Confirm with OK.

Timer

Using the Timer function (countdown alarm) you can

enter a time, after which the cordless telephone rings. You

can set whether the remaining time should be shown on

the display. Press any key to switch off the alarm.

Timer

Telephone Call when Using Timer Function

While the timer is running, you can talk on the phone without interrupting the timer.

Setting the Timer

1 Press [, and using [ to select ACCESSORIES.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Press õ

6 Using [ select

7 Confirm with OK.

8 Enter the minutes (max. 99 minutes).

9 Confirm with OK.

10 Using [ select

11 Confirm with OK.

12 Using ô select

õ select

13 Using [ select

14 Confirm with OK.

TIMER.

EDIT ENTRY.

SET DURATION.

VIEW.

Yes to switch on the function. Using

No to switch on the function.

RINGER TYPE.

Cordless Telephone · Additional Functions 25

15 Select the desired ring tone using [.

16 Confirm with OK.

17 Using [, set the volume.

18 Confirm with OK.

19 Press õ

20 Press ô

Modifying the Timer

Before you can modify the timer settings, you must switch

Return after carrying out all the settings.

Start to start the timer.

off the current timer.

1 Press õ

Stop.

2 You will be asked, whether you would like to switch off

the timer . Confirm with ô

Yes.

You can now access the timer menu and modify settings.

Birthday Reminder

Using the birthday reminder you can enter the dates for up to ten birthdays. The cordless telephone rings at the entered time on the entered date. Press any key to switch off the alarm.

Entering a Birthday

1 Press [, and using [ to select ACCESSORIES.

2 Confirm with OK.

3 Using [ select

BIRTHDAY.

4 Confirm with OK.

5 Using [ select

<New>.

6 Confirm with OK.

7 Enter the name.

8 Confirm with OK.

9 Enter the birth day, e.g. 08 06 for 8th June.

10 Confirm with OK.

11 Enter the time, e.g. 14 00 for 2 pm.

12 Confirm with OK.

Displaying a Birthday

1 Press [, and using [ to select ACCESSORIES.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [ select the entry which you would like to be

displayed.

6 Confirm with OK. Name, date and time of the birth-

day reminder are displayed.

7 End the function using ’.

BIRTHDAY.

Modifying a Birthday

1 Press [, and using [ to select ACCESSORIES.

2 Confirm with OK.

3 Using [ select

BIRTHDAY.

4 Confirm with OK.

5 Using [ select the entry which you would like to

modify.

6 Press ô

7 Using [ select

Option.

EDIT ENTRY.

8 Confirm with OK.

9 Modify the name. Use C to delete individual charac-

ters.

10 Confirm with OK.

11 Modify the date.

12 Confirm with OK.

13 Modify the time.

14 Confirm with OK.

Deleting a Birthday

1 Press [, and using [ to select ACCESSORIES.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [ select the entry which you would like to

delete.

6 Press ô

7 Using [ select

8 Confirm with OK.

9 Confirm the deletion with ô

Changing the Ring Tone

You can assign a separate ring tone to each birthday

reminder.

1 Press [, and using [ to select

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [ select the entry to which you would like to

assign a new ring tone.

6 Press ô

7 Using [ select

8 Confirm with OK.

9 Select the desired ring tone using [.

10 Confirm with OK.

11 Using [, set the volume.

12 Confirm with OK.

BIRTHDAY.

Option.

DELETE ENTRY.

Yes.

ACCESSORIES.

BIRTHDAY.

Option.

RINGER TYPE.

26 Philips · PPF 685 · 695

Acoustic Room Monitoring

Notice

Function Only Available with Several Cordless Tel ephones Registered to the device

Function Only Available with Several Cordless Telephones Registered to the device

This function is available only if you have registered several cordless telephones with your device and the telephones are within the range of the device.

Room Monitoring

With this function you can acoustically "monitor" a room (for example, a children's bedroom).

Setting up Room Monitoring

Set up the room monitoring on the receiver unit first.

1 On the receiver unit, press [, and using [ select

ACCESSORIES.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [ select the transmitting cordless telephone.

6 Press ô

7 The transmitting unit starts ringing. Press OK to

accept the call.

8 Using ô

the transmitting unit.

The cordless telephones are now connected to each other in the monitoring mode. Place the transmitting unit in the room which you would like to acoustically monitor. Keep the receiver unit with you.

Room Monitoring

ROOM MONITOR..

Call.

Yes activate the baby-phone function on

Telephone Calls During Room Monitoring

If you get a call when you are in the room monitoring

mode, only the device rings. On the cordless telephone, the

display gets lit up and a message appears.

1 Press ô

ACCEPT on the cordless telephone to accept

the call.

2 Press ’ to end the call. The cordless telephone returns

to the room monitoring mode.

You can place a call when in the room monitoring mode.

1 Press ô

Call and dial the desired number.

2 Press “ to make the connection.

3 Press ’ to end the call. The cordless telephone returns

to the room monitoring mode.

Ending Room Monitoring

Press ’ on any one of the cordless telephones to end the

room monitoring mode.

Telephone Calls During Room Monitoring

If you get a call when you are in the room monitoring mode, only the device rings. On the cordless telephone, the display gets lit up and a message appears.

Cordless Telephone · Additional Functions 27

8 Answering Machine

Notice

Help 3 · Answering Machine

Printing Answering Machine Functions

Press i and 3 to print an overview of the

answering machine functions.

Switching On and Off

On the Device

Switching On/Off on the DeviceAnonymous Outgoing Message

Using Anonymous Outgoing Messages

If you do not record a personal announcement, the answering machine uses the anonymous announcement set by the factory.

Press b three times to turn the answering machine on or

off. If the answering machine is turned on, the symbol appears on the display.

Activation

Access Function

You can also call the function by pressing OK,

71 and OK.

On the Cordless Telephone

1 Press [, and using [ to select VOICE MAIL.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using õ select

6 Using [, select whether you would like the answering

machine to be switched on or off with or if a message being recorded.

7 Confirm with OK.

8 Confirm with ô

ON/OFF.

EDIT ENTRY.

Valid..

Editing the Outgoing Message

On the Device

Recording the Outgoing Message

During playback, press C and OK in order to

delete the currently playing outgoing message.

Using [, set the volume. Stop the playback

with STOP.

Recording the Outgoing Message

1 Press b.

2 Using [ select

3 Confirm with OK.

OUTGOING MSG..

Access Function

You can also call the function by pressing

OK, 75 and OK.

4 Using [ select

5 Confirm with OK.

6 Press OK to record an outgoing message. Wait for the

confirmation tone before you say your text.

MESSAGE: RECORD.

Length of Outgoing Message

The outgoing message must be longer than ten seconds and shorter than twenty seconds.

7 Press OK to end the recording. The recording is played

back.

Recording the Outgoing Message

—

Recording the Outgoing Message

If the volume of the outgoing message is too low, rerecord the same. For recording, lift up the telephone handset of the device and speak the text into the microphone.

Playing Back the Outgoing Message

1 Press b.

2 Using [ select

3 Confirm with OK.

4 Using [ select

5 Confirm with OK. The outgoing message is played

back.

Using Anonymous Outgoing Messages

Anonymous Outgoing Message

You can replace your personal outgoing message with the

factory default anonymous message.

1 Press b.

2 Using [ select

3 Confirm with OK.

4 Using [ select

5 Confirm with OK. The outgoing message is played

back.

OUTGOING MSG..

Access Function

You can also call the function by pressing

OK, 75 and OK.

MESSAGE: PLAY.

OUTGOING MSG..

Access Function

You can also call the function by pressing

OK, 75 and OK.

MESSAGE: DEFAULT.

28 Philips · PPF 685 · 695

Using Announcement without Recording

Notice

Message

Outgoing Message Without Recording of Messages

You can record an outgoing message which the caller hears for which no message can be recorded in reply (= external memo).

1 Press b.

2 Using [ select

EXTERN. MEMO.

3 Confirm with OK.

Access Function

You can also call the function by pressing

OK, 76 and OK.

4 Use [ to select whether you would like the outgoing

message to be switched on/off without recording the message.

5 Confirm with OK.

Overwriting Existing Outgoing Message

When you record an outgoing message, you are asked, if you would like to use the old outgoing message or would like to record a

new one. Confirm with OK.

6 Recording a New Outgoing Message: Press OK

to record an outgoing message. Wait for the confirmation tone before you say your text.

Length of Outgoing Message

The outgoing message must be longer than ten seconds.

7 Press OK to end the recording. The recording is played

back.

On the Cordless Telephone

Back and Close

Navigating in the Menu

Press C to return to the previous menu level.

Press ’ to close the menu and return to the

starting mode.

Recording the Outgoing Message

1 Press [, and using [ to select VOICE MAIL.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Use [ to select

6 Confirm with OK.

7 Press ô

confirmation tone before you say your text.

OUTGOING MSG..

EDIT ENTRY.

Begin to start the recording. Wait for the

Cancelling the Recording

Using õ Exit you can cancel the recording.

8 Press ô

End to end the recording. The recording is

played back.

9 You can end the playback of the outgoing message

using ô

End.

10 Press ô

Length 10>20 Seconds

Yes to save the recording. Using õ No you

can reach the recording menu.

Length of Outgoing Message

The outgoing message must be longer than ten seconds and shorter than twenty seconds.

Playing Back the Outgoing Message

1 Press [, and using [ to select VOICE MAIL.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [ select

6 Confirm with OK.

7 You can end the playback of the outgoing message

using ô

8 Press ô

can reach the recording menu.

Using Anonymous Outgoing Messages

Anonymous Outgoing Message

You can replace your personal outgoing message with the

factory default anonymous message.

1 Press [, and using [ to select

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [ select

6 Confirm with OK.

7 Using ô select

õ select

8 Switching on the function: The outgoing message

is played back. Using ô

back.

OUTGOING MSG..

PLAY.

End.

Yes to save the recording. Using õ No you

VOICE MAIL.

OUTGOING MSG..

DEFAULT.

Yes to switch on the function. Using

No to switch on the function.

End, you can end the play-

Answering Machine · Editing the Outgoing Message 29

Listening to Messages

Notice

On the Device

Listening to Messages

Press # to play the next message. With the

number keys, you can load the desired message

directly. During playback, press C and OK in

order to delete the currently playing outgoing

message. Using [, set the volume. Stop the

playback with STOP.

Listening to New Messages

Indication of New Messages

If new messages have been received on the answering

machine, the ä key blinks. The number of the new

messages is shown on the display.

1 Press ä.

2 Confirm with OK.

3 The new messages are played back.

Playing Messages again

1 Press b.

2 Using [ select

3 Confirm with OK.

4 Using [ select

5 Confirm with OK. The messages are played back.

On the Cordless Telephone

Quick Access

MESSAGES.

Access Function

You can also call the function by pressing

OK, 72 and OK.

MESSAGE: PLAY.

Playing Messages again

1 Press [, and using [ to select VOICE MAIL.

2 Confirm with OK.

3 Using [ select

MESSAGES.

4 Confirm with OK.

5 Using [ select

PLAY.

6 Confirm with OK.

7 Select the desired message using [.

8 Confirm with OK. The message is played back.

Navigating

Press 2 to interrupt the current message.

Press 1 and 3 to navigate among the

messages.

Deleting Messages

On the Device

Deleting Individual Message

During playback, press C and OK in order to delete the

currently playing outgoing message.

Deleting Messages already Played

Deleting New Messages

Messages not yet heard must be heard first before deleting them.

1 Press b.

2 Using [ select

3 Confirm with OK.

MESSAGES.

Access Function

You can also call the function by pressing and

holding 1/b (at least two seconds).

Listening to New Messages

New Messages on Cordless Telephone

If new messages are received, a message appears on the dis-

4 Using [ select

5 Confirm with OK. The heard messages are deleted.

Access Function

You can also call the function by pressing

OK, 72 and OK.

MESSAGE: DELETE.

play of the cordless telephone.

1 Press OK.

2 Select a message using [.

3 Confirm with OK. The message is played back. You

can cancel the playback or switch between messages.

Interrupting

Interrupting the playback: Press 2 to pause the

playback; press 2 again to continue the playback.

Navigating

Navigating: Press 1 to return to the beginning of the

current message. Press 3 to play the next message.

Ending

Ending the Playback: Press ’.

30 Philips · PPF 685 · 695

On the Cordless Telephone

Deleting Individual Message

During the playback, press 0 to delete the current mes-

sage.

Deleting Heard Messages

You can also delete the already heard mes-

sages by pressing C and OK in the starting

mode.

Deleting Messages already Played

Notice

CAUTION!

Notice

Deleting New Messages

Messages not yet heard must be heard first before deleting them.

1 Press [, and using [ to select VOICE MAIL.

2 Confirm with OK.

3 Using [ select

MESSAGES.

4 Confirm with OK.

5 Using [ select

DELETE OLD.

6 Confirm with OK.

7 Confirm the deletion with ô

Yes. Using õ No you

can cancel the function.

Setting up Forwarding and Remote Access

Available Only on the Device

These functions are available only on the device.

Entering Access Code

Access Code

You must enter an access code to be able to receive transferred messages, or listen to and control your answering machine from other telephones.

Remote Control On/Off

The remote control is switched off with the factory-installed access code ( access code to switch on the remote control. If you want to switch the remote control off enter the factory-installed code 0000 again.

1 Press b.

2 Using [ select

ACCESS CODE.

3 Confirm with OK.

Access Function

You can also call the function by pressing

OK, 79 and OK.

4 Enter a four-digit code.

No Identically PIN Codes!

The access code may not be identical to the VIP code.

5 Confirm with OK.

0000). Change the

Forwarding Messages

The device forwards messages to a specified telephone

number. Once the configured number of messages is

reached, the device calls the number. If the call is answered,

a greeting text is played. Then the person on the line must

enter the access code. If no code is entered or an incorrect

code is entered three times, the device hangs up.

1 Press b.

2 Using [ select

FORWARDING.

3 Confirm with OK.

Access Function

You can also call the function by pressing

OK, 77 and OK.

4 Use [ to select whether you would like to switch for-

warding on or off.

5 Confirm with OK.

6 Enter the number to which the received messages

should be forwarded.

7 Confirm with OK.

8 Use [ to select how many messages should be col-

lected and forwarded together.

9 Confirm with OK.

Overwriting Existing Outgoing Message

When you record a message, you are asked, if you would like to use the old message or would like to record a new one. Confirm

with OK.

10 Recording a new outgoing message: Press OK

to record an outgoing message. Wait for the confirmation tone before you say your text.

11 Press OK to end the recording. The recording is played

back.

Using Remote Access

Remote Control

You can hear and delete new messages, record a new out-

going message or switch answering machine on or off with

a telephone call.

Tone Dialling

The telephone on this connection must be set to tone dialling. Press a key within 50 seconds, otherwise the connection is cut-off (country and network dependent).

1 Call your number.

2 Wait, until the answering machine switches on and

plays the outgoing message.

3 Enter the access code.

Answering Machine · Setting up Forwarding and Remote Access 31

4 The device interrupts the outgoing message and plays

Notice

new messages. If no new messages have been received, you will hear two confirmation tones.

Conserving Function of Fax Reception Mode

If you select the 5/2 option for the number of rings of the answering machine, the answering machine switches on after two rings, when you have received new messages. If there are no new messages, the device rings five times. If the device does not pick up after two rings, you have no new messages. You can terminate the remote access without incurring any telephone costs.

5 The functions listed below are available using the

numeric keys.

6 Hang up to end the remote access.

Remote Control Functions

Aborting Current Function

Occasionally the answering machine might not react to your entry—for example while you are listening to a message. Cancel the current func-

tion by pressing ‰. Select the next function

with the appropriate number key.

Listening to Messages

Hearing Current Message Again: Press ‚.

Listening to All Messages: Press ƒ.

Listening to Next Message: Press „.

Deleting Messages

To Delete the Current Message: Press ‡ while lis-

tening to the message.

Deleting All Messages: Press ‡ after listening to all

the messages.

Press ‡ again within five seconds to confirm the deletion.

Outgoing Message

Listening to the Outgoing Message Press †.

Recording a New Outgoing Message:

1 Press ….

2 Wait for the confirmation tones.

3 Press ….

4 Wait for the long confirmation tone before beginning

with the text.

5 Press … to end the recording.

Control Functions

Aborting Last Function: Press ‰.

Switching Off Answering Machine Press ˆ.

Switching On Answering Machine Press Š.

Switching Answering Machine On

Conserving Function of Fax Reception Mode

If the answering machine is switched off you have to enter the access code while the fax switch analyzing the incoming signal. After the 4th ring the tone heard changes (factory settings of the number of rings for fax switch, also see Chapter

Setting the Fax Switch page 45). Press Š, to

activate the answering machine. Afterwards you can call additional functions.

Recording Internal Memos

On the Device

Internal Memos on the DeviceInternal Memos

You can record voice messages (= memos), which can be

played as messages. The limit on duration of recording set

for messages applies even to the recording duration of

memos.

Recording Length for Memos

The configured recording length for incoming messages also limits the length of the internal memos.

1 Press b.

2 Using [ select

3 Confirm with OK.

4 Press OK to record a voice message. Wait for the con-

firmation tone before you say your text.

5 Press OK to end the recording. The recording is played

back. After that the ä key starts flashing. The

voice message is displayed as a new message.

QUICK NOTE.

Access Function

You can also call the function by pressing

OK, 73 and OK.

32 Philips · PPF 685 · 695

On the Cordless Telephone

Notice

CAUTION!

Notice

1 Press [, and using [ to select VOICE MAIL.

2 Confirm with OK.

3 Using [ select

MESSAGES.

4 Confirm with OK.

5 Using [ select

RECORD MEMO.

6 Confirm with OK.

7 Press ô

Begin to start the recording. Wait for the

confirmation tone before you say your text.

Cancelling the Recording

Using õ Exit you can cancel the recording.

8 Press ô

End to end the recording. The recording is

played back.

9 Using ô

10 Press ô

End, you can end the playback.

Yes to save the recording. Using õ No you

can reach the recording menu.

The voice message is displayed as a new message.

Modifying the Settings

Available Only on the Device

These functions are available only on the device.

Entering the VIP Code

VIP Code

If callers enter the VIP code, the device continues to ring, even if the answering machine has taken over the call. With this function, certain persons can reach you even if you have set the number of rings to zero.

No Identically PIN Codes!

Setting the Recording Duration

Recording Length

You can limit the length of the incoming messages and

internal memos.

1 Press b.

2 Using [ select

RECORD. TIME.

3 Confirm with OK.

Access Function

You can also call the function by pressing

OK, 74 and OK.

4 Use [ to select the desired recording length or unlim-

ited time (automatic).

5 Confirm with OK.

No Identically PIN Codes!

The VIP code may not be identical to the access code for remote control.

1 Press b.

2 Using [ select

VIP CODE.

3 Confirm with OK.

Access Function

You can also call the function by pressing

OK, 78 and OK.

4 Enter a four-digit code.

5 Confirm with OK.

Answering Machine · Modifying the Settings 33

9Fax

Notice

CAUTION!

Notice

Help 4 · Fax

Printing Informations for Fax Transmission

Press i and 4 to print instructions for send-

ing fax messages and for configuring the fax switch.

Unsuitable Doc uments!

Unsuitable Documents!

Do not insert any documents into the device that ...

... are wet, have been edited with correction fluid, are soiled or have a coated surface.

… that are written on with a soft pencil, with paint, chalk or charcoal.

… originate from newspapers or magazines (printing ink).

… that are held together with office or notebook staples or with tape or glue.

… are pasted with note papers. … are creased, crumpled or torn.

10 Documents · A5/A4

Use documents with sizes A5 or A4 with 60 to 100 g/m weight. You can insert up to ten documents at a time.

Fax

2 Set the desired resolution. You can choose between

RESOL.: STANDARD (for documents without spe-

cial features), print or drawings) and

RESOL.: FINE (for texts with small

RESOL.: PHOTO (for pho-

tos). Press ã. The configured resolution appears on

the display. Press ã again to change the resolution.

Setting the Contrast

They can adjust the preset contrast (also see Chapter

Settings

, page 44).

3 Dial the desired number. There are several ways to do

this:

4 Press START.

Busy Number

Automatic Redial

If the subscriber is busy, the device dials the

number again after some time. Press STOP, in

order to cancel the transmission process. After the transmission, the device prints out a transmission report depending on the settings.

Manual Dialling: Dial the desired number using the

numeric keypad.

Telephone Book:

1 Press ma.

Cancel Transmission

Press STOP to eject the documents without

sending them.

Access Function

You can also search for an entry in the tele-

phone book by pressing OK, 11 and

OK.

Sending fax

1 Insert the documents face up into the document feeder.

The top most document will be fed in first.

2 Select an entry using [. Enter the starting letters with

the numeric keypad to quickly navigate through the telephone book.

Multiple Categories for One Entry

You can save an entry multiple times with the same name but in a different category. In the telephone book, the first letter of the category appears after the entry.

Speed Dialling: Press the desired speed dial key

(ë).

Redial List

Redial List: Press @. Use [ to select an entry from the

list of the dialled numbers.

Outgoing Calls

Access Function

You can also load the redial list by pressing OK,

22 and OK.

34 Philips · PPF 685 · 695

Caller List: Press and hold @ (at least two seconds).

Notice

Use the [ to select an entry from the list of callers.

Calls Received

Access Function

You can also load the caller list by pressing OK,

21 and OK.

CLIP Prerequisite

Calling Line Identification (CLIP)

Sending Fax Manually

1 Insert the document. 2 Enter the desired number using the numeric keypad or

select a saved entry.

3 Press ß.

4 Press START.

Direct Inward Dialling or Selecting Sub-address

Direct Inward Dialling or Sub-address

You can send a fax to a direct-inward dialling number or a sub addressor or call from a direct-inward dialling number or sub address - for example to use a certain service of a fax database provider. For this purpose, attach the directinward dialling number or sub address with a short dialling pause to the fax number.

1 Enter the desired number using the numeric keypad or

select a saved entry.

2 Hold R pressed (for at least two seconds).

3 Enter the direct-inward dialling number or sub address.

4 Press START. The direct-inward dialling number or

sub address is dialled only after a short pause.

Sending to Multiple Recipients (= Broadcasting)

Broadcast Transmissions

You can send one fax to multiple recipients in succession.

Sending a Fax to a Group

1 Insert the document.

2 Press OK, 13 and OK.

3 Use [ to select the group to which you would like to

send a fax.

4 Confirm with OK.

5 Using [ select

6 Confirm with OK.

Transmission to Multiple Recipients

SEND FAX?.

Transmission to Multiple Recipients

If your device cannot reach a recipient, the fax message is sent to the other recipients. After the device has called all recipients, it once again dials the numbers that previously could not be reached.

Sending Fax Later

If you would like to make use of the lower telephone tariffs

or if the recipient can be reached at some specific time

only, you can send the fax at a later time—within 24 hours.

1 Insert the document.

2 Press OK, 33 and OK.

3 Enter the time, at which the document should be trans-

mitted, e.g. 14 00 for 2 pm.

4 Confirm with OK.

5 Enter the desired number using the numeric keypad or

select a saved entry.

6 Selecting a Saved Entry: Confirm the selected

entry using OK.

7 Press START. The device goes into standby mode and

transmits the fax at the entered time. You can continue to make telephone calls and receive faxes

Sending Fax Later

Cancel a Scheduled Fax Transmission

Press STOP to eject the document. This inter-

rupts the standby mode.

Entering Recipients Individually

1 Insert the document. 2

Press OK,

3 Enter the desired number using the numeric keypad or

select a saved entry.

4 Confirm with OK.

5 Enter the next telephone numbers.

6 Confirm with OK. You can enter up to 25 recipients.

7 Press START. The device transmits the fax message

successively to all recipients.

Fax · Sending Fax Manually 35

and OK. The document is now read.

Fax Reception

Notice

CAUTION!

Notice

Fax Reception

If you have not changed the factory settings, received faxes will be printed out automatically. If no paper or no ink film is inserted, the device saves the incoming faxes. The

ä key blinks. Once paper or a new ink film is

inserted, the saved faxes are printed out.

Paper Not Inserted Correctly

Check if you have inserted clamped paper correctly. The lever on the right hand side next to the paper feeder must be folded backwards.

Message Memory Full

If the message memory is full, no additional messages can be received. A warning appears on the display. Follow the specifications in the technical data.

Delete Fax Memory Service Code

Delete Fax Messages Sent

If there are problems with printing out saved fax messages, a service code is available (see also section

Service

, page 57).

Receiving Fax Manually

Select manual reception under number of rings of the fax switch (see Chapter Setting the Fax Switch, page 45). The device will not receive faxes on its own. This setting is useful, when you want to receive faxes via a modem connected to a computer.

Receiving Fax Manually

You can start fax reception manually, by pressing

START.

Polling Send of Faxes

Unauthorised Fax Polling!

Protect your document against unauthorised polling with a code.

Secure Fax Polling

A caller who knows the code can poll the fax from your

device. You can continue to make telephone calls and

receive faxes

1 Insert the document.

2 Press OK, 32 and OK.

3 Enter a code (max. 20 characters).

4 Confirm with OK.

Sending Fax Later

Cancel a Scheduled Fax Transmission

Press STOP to eject the document. This inter-

rupts the standby mode.

Using Fax Templates

Fax Templates

Five fax templates, which you can use, are stored in your

device. With these templates you can quickly create, for

example, a short fax note or an invitation.

1 Press OK, 43 and OK.

2 Use [ to select the template you would like to print.

3 Confirm with OK. The device prints the template.

4 Fill the template and send it to the desired recipient per

fax.

Polling Faxes

Fax Polling

With the fax polling function, you can retrieve faxes that lie ready in the dialled device. You can keep a document ready in your device, which can be polled by others.

Polling Faxes Directly

1 Enter the desired number using the numeric keypad or

select a saved entry.

2 Hold START pressed (for at least two seconds).

Polling Secure Faxes

Secure Fax Polling

With this function, you can poll faxes that are protected with a code.

1 Press OK, 31 and OK.

2 Enter the code.

3 Confirm with OK.

4 Enter the desired number using the numeric keypad or

select a saved entry.

5 Press START.

36 Philips · PPF 685 · 695

10 Copier

Notice

Help 5 · Copier

Printing Informations for Copying

Press i and 5 to print the help for copying.

10 Documents · A5/A4

Use documents with sizes A5 or A4 with 60 to 100 g/m weight. You can insert up to ten documents at a time.

Inserting Documents

1 Insert the documents face up into the document feeder.

The top most document will be fed in first.

Making a Copy

Press COPY briefly. The copy is created.

Creating Multiple Copies

1 Hold COPY pressed (for at least two seconds).

2 Enter the number of times you would like to copy the

document (maximum of 15 copies).

3 Press COPY.

4 Using [ select whether to reduce or enlarge the doc-

ument in size when copying. You can magnify up to 200 percent or reduce to as small as 50 percent of the original size.

5 Confirm with OK. The copy is created.

Copier

Cancel Copying

Press STOP to eject the documents without

copying them.

2 Set the desired resolution. You can choose between

RESOL.: STANDARD (for documents without spe-

cial features), print or drawings) and

tos). Press ã. The configured resolution appears on

the display. Press ã again to change the resolution.

RESOL.: FINE (for texts with small

RESOL.: PHOTO (for pho-

Setting the Contrast

They can adjust the preset contrast (also see Chapter

Settings

, page 44).

Copier · Inserting Documents 37

11 SMS

Notice

Function is not supported in all countries a nd networks

(Function is not supported in all countries and networks)

Help 8 · SMS

Printing Instructions for SMS Functions

Press i and 8 to print the instructions for

SMS functions.

SMS Requirements

CLIP for SMS

Your device is preset for using the SMS (Short Messaging Service) services. Caller Line Identification (CLIP) must be activated for the SMS to work. It is possible that you will not be able to send and receive SMS messages from a private branch exchange (depending on the country and network).

SMS with Secret Number

Should you face problems in sending SMS, the reason for the same could be that you are using a secret number or that the device is connected to an old ISDN System.

SMS Requirements

Ask your telephone service provider ... ... whether you must register for the SMS Serv-

ice. ... to which mobile telephone service providers

you can send SMS ... which costs are applicable. ... which functions are available.

Sending SMS

SMS in Ireland

In Ireland, some providers will only accept SMS messages with a 140 character limit.

On the device

1 Press _.

2 Confirm with OK.

Access Function

You can also call the function by pressing

OK, 61 and OK.

SMS Templates

The last five SMS messages written remain

saved as templates. Press @ until the

desired message appears.

3 You can enter characters using the numeric keys (see

button labels). Press 0 to enter space or special char-

acters. You can enter 160 characters.

Navigating and Printing

You can move the cursor using [. Use C to

delete individual characters. Press and hold

C (at least two seconds) to delete the entire

text. Press COPY to print the message

before sending it.

4 Confirm with OK.

5 Enter the desired number using the numeric keypad or

select a saved entry.

Sending to Multiple Recipients (= Broadcasting)

You can send an SMS message to up to five

recipients. Press OK after entering the

number.

6 Press _. The message is sent.

On the Cordless Telephone

Sending SMS

Navigating, Deleting and Back

Navigating in the Menu

You can navigate within the text using [. Use

C to delete individual characters. Press ’ to

close the menu and return to the starting mode.

1 Press _.

Access Function

You can also call the function by pressing [

and selecting using [

OK.

2 Using [ select

SEND SMS.

3 Confirm with OK.

4 You can enter characters using the numeric keys (see

key labels). Enter space or special characters using 0

or # Press and hold the respective key or press it sev-

eral times until the desired character appears on the display.

SMS. Confirm with

38 Philips · PPF 685 · 695

You can enter 160 characters.

Notice

Enter Letters

Switch the keyboard to enter capital or small

letters: Press ô

Select. Using [ select

whether you would like to enter capital or

small letters. Confirm with OK. Press and

hold * (at least two seconds) to toggle

between capital and small letters.

Press ô

Select. Using [ select

INSERT CHAR. to enter a character. Con-

firm with OK.

Press ô

CEL

OK. Confirm the deletion with ô

Select. Using [ select CAN-

to delete the entire text. Confirm with

Yes.

5 Confirm with OK.

6 Enter the desired number using the numeric keypad or

select a saved entry.

7 Confirm with OK.

8 Press ô

Confirm to send the message. Press õ

EDIT ENTRY to edit the message again.

Saving SMS Message

After sending you can save the SMS. Using

ô select

Yes to save the message. Press õ

No to delete the message.

Sending SMS from the Telephone Book

You can select an entry from the telephone book and then call the SMS menu.

1 Short press m to call up the telephone book of the

device. Long press m (at least two seconds) to call up

the telephone book of the cordless telephone.

2 Using [, dial the desired entry.

3 Press ô

4 Using [ select

5 Confirm with OK. The Send SMS Menu appears.

SMS Messages to E-Mail

Function is not supported in all countries a nd networks

(Function is not supported in all countries and networks)

You can send an SMS to an E-Mail address.

1 Press _.

2 Using [ select

3 Confirm with OK.

Option.

SEND SMS.

Access Function

You can also call the function by pressing [

and selecting using [

SMS. Confirm with

OK.

EDIT EMAIL.

4 Enter the text as described under Sending SMS.

5 Confirm with OK.

6 Enter the e-mail address. Press and hold 0 until the

@ character appears.

Enter E-Mail Addresses

E-Mail addresses must not contain a space.

7 Confirm with OK.

8 Press ô

Confirm to send the message. Press õ

EDIT ENTRY to edit the message again.

SMS Messages to Fax

Function is not supported in all countries and networks

(Function is not supported in all countries and

networks)

You can send an SMS as a fax to a fax machine.

1 Press _.

Access Function

You can also call the function by pressing [

and selecting using [

SMS. Confirm with

OK.

2 Using [ select

EDIT FAX.

3 Confirm with OK.

4 Enter the text as described under Sending SMS.

5 Confirm with OK.

6 Enter the desired number using the numeric keypad or

select a saved entry.

7 Confirm with OK.

8 You can give a title (=¦reference) which appears in the

heading of the fax.

9 Press ô

Confirm to send the message. Press õ

EDIT ENTRY to edit the message again.

Notification by SMS

SMS Notification

You can have an SMS message sent to a telephone number

of your choice when faxes or SMS messages are received or

the answering machine receives calls or voice messages in

your absence.

1 Press OK, 65 and OK.

2 Use [ to select whether you would like to be

informed about new SMS messages.

3 Confirm with OK.

4 Use [ to select whether you would like to be

informed about calls in your absence.

5 Confirm with OK.

6 Use [ to select whether you would like to be

informed about new fax messages.

7 Confirm with OK.

SMS · Notification by SMS 39

8 Use [ to select whether you would like to be

Notice

informed about new messages on the answering machine.

9 Confirm with OK.

10 Enter the number to which the SMS should be sent.

11 Confirm with OK. A message appears on the display

stating the notification by SMS is activated.

Receiving SMS Messages

Receiving an SMS on the DevicePaper Not Inserted Correctly

Paper Not Inserted Correctly

Check if you have inserted clamped paper correctly. The lever on the right hand side next to the paper feeder must be folded backwards.

SMS Reception

Received SMS messages are printed out automatically. If you have turned the automatic printing function off, the SMS messages will be stored. Your device can store up to 30 SMSs.

Reading SMS Messages

On the Device

Reading New SMS

Reading an SMS on the Dev ice

After reception of a new SMS message, the ä key

lights up.

1 Press ä.

2 Select the SMS using [.

3 Press ä. The Read SMS menu opens.

Loading Previously Read SMS Messages

1 Press OK, 62 and OK.

2 Using [ select the SMS that you would like to read.

Unread SMS messages are marked with a

3 Confirm with OK.

Navigating and Printing

You can move the cursor using [. Press

COPY to print the SMS message.

4 Press STOP to return to the SMS list.

On the Cordless Telephone

Reading SMS Messages

1 Press _.

Access Function

You can also call the function by pressing [

and selecting using [

OK.

2 Using [ select

3 Confirm with OK.

4 Select the desired message memory using [. The

number of the messages contained in the folder is given in brackets.

READ SMS.

NEW—Contains new messages INBOX—Contains read and saved message. SENT—Contains sent messages that you have saved. DRAFT—Contains message that are yet to be sent

5 Confirm with OK.

6 Select the desired SMS using [.

7 Press ô

8 Using [ select

9 Confirm with OK.

Select.

READ.

Call Additional Functions

Press ô Select to call additional SMS

functions.

Modifying the Read Mode

You can display an SMS in different ways.

1 Select the SMS to Read.

2 Press ô

3 Using [ select

4 Using [, select the desired mode:

Select.

SMS MODE.

AUTO SCROLL—The text scrolls automatically.

MANUAL SCROLL—Using [ you can navigate

within the text.

2 LINES—Two rows of the text are displayed.

5 Confirm with OK.

SMS. Confirm with

Calling Further SMS Functions

Press OK to call additional SMS functions.

40 Philips · PPF 685 · 695

Calling SMS Functions

Notice

CAUTION!

Notice

Deleting SMS Messages

On the Device

SMS Functions on the Device

1 While reading an SMS message, press OK to load addi-

tional SMS functions.

2 Use [ to select an option: You can display informa-

tion about the SMS message, print or delete the message, forward the message to another recipient or send an SMS response. You can return to the list of SMS messages, or view the next or previous SMS message.

3 Confirm with OK.

On the Cordless Telephone

1 Select the SMS to Read.

2 Press ô

3 Use [ to select an option: You can reply the SMS. 4 Confirm with OK.

SMS in Ireland

Select.

You can move the message to the Archive folder, delete it or forward it to some other recipient. You can call the number of the sender or save it to the telephone book.

SMS in Ireland

Some providers do not include the entire telephone number of the SMS sender. In such cases a direct response to the SMS message will not be delivered. Instead, create a new SMS message. Pay attention when entering the area code.

Printing SMS Messages

Printing an SMS on the Device

1 Press OK, 63 and OK.

2 Using [ select the SMS message you would like to

print.

PRINT: ALL—Prints all received and composed

SMS messages that you have saved

PRINT: INBOX—Prints all received SMS messages PRINT: OUTBOX—Prints all sent SMS messages

that you have saved

PRINT: NEW—Prints all unread SMS messages

3 Confirm with OK.

Printing an Individual SMS message

If you would like to print an individual SMS

message, load the message. Press COPY to

print the message.

On the Device

Deleting an SMS on the DeviceSMS Deletion Introduction

If the message memory is full, the device cannot receive

any more messages. Delete SMS messages to free up mem-

ory.

1 Press OK, 64 and OK.

2 Use [ to select the SMS messages you would like to

delete:

DELETE: ALL SMS—Deletes all received and com-

posed SMS messages that you have saved

DELETE: READ SMS—Deletes all read SMS mes-

sages

DELETE: SENT SMS—Deletes all sent SMS mes-

sages that you have saved

3 Confirm with OK.

4 Confirm the deletion with OK.

Deleting Single SMS Message

If you would like to delete an individual SMS

message, load the message. Press OK, and

using [ to select DELETE. Confirm with

OK.

On the Cordless Telephone

Deleting Individual SMS

1 Select the SMS to Read.

2 Press ô

3 Using [ select

4 Confirm with OK.

5 Confirm the deletion with ô

Emptying the Message Folder

1 Press _.

2 Using [ select

3 Confirm with OK.

4 Select the folder you would like to clear using [.

5 Confirm with OK.

6 Confirm the deletion with ô

Select.

DELETE ENTRY.

Yes.

Messages are Deleted!

This function deletes all SMS messages in a message folder.

Access Function

You can also call the function by pressing [

and selecting using [

OK.

SMS. Confirm with

DELETE SMS.

Yes.

SMS · Calling SMS Functions 41

Modifying the Settings

Notice

Available Only on the Device

These functions are available only on the device.

Changing Transmitting and Receiving Numbers

Send and Receive Numbers

All numbers that you need to send and receive SMSs are stored in your device. In case you moved to another telephone service provider, you must change these numbers. You can set your device for two SMS service providers.

1 Press OK, 66 and OK.

2 Use [ to select the SMS service provider that you

would like to set.

3 Confirm with OK.

4 Enter the number for sending SMSs.

5 Confirm with OK.

6 Enter the number for receiving SMSs.

7 Confirm with OK.

8 Use [ to select the SMS service provider through

which you would like to send SMSs.

9 Confirm with OK.

Receiving SMS Messages

You can receive SMS messages via both providers.

Switching SMS Reception On and

Off

Switching SMS Reception Off

If you are using a cordless telephone with SMS function on

the same telephone line, then the specific device at which

you will receive an SMS message will depend on the spe-

cific manufacturer. Only one of the devices will receive the

SMS message. Try to turn off the SMS reception on your

cordless telephone. If this is not possible, switch off SMS

reception on the device. You can continue to send SMS

messages even while SMS reception is switched off.

Switching SMS Reception Off

1 Press OK, 45 and OK.

2 Enter the service code 31207.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

Switching SMS Reception On

1 Press OK, 45 and OK.

2 Enter the service code 41206.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

SURE: YES.

Cancelling Entry

If you have entered the incorrect code, you can cancel the entry with

SURE: NO.

SURE: YES.

Turning Off the Automatic Printing

Automatic Printing

You can deactivate the automatic printing of SMS messages.

1 Press OK, 66 then OK repeatedly until

SMS: YES

2 Using [ indicate whether you would like to turn

printing on or off.

3 Confirm with OK.

42 Philips · PPF 685 · 695

appears on the display.

Cancelling Entry

If you have entered the incorrect code, you can cancel the entry with

SURE: NO.

12 Fun and Games

Notice

Help 7 Games and Fun

Printing informations for the Games and Fun functions

Press i and 7 to print the instructions for

the Games and Fun functions of your device.

Sudoku

Sudoku is a Japanese number puzzle. The game has 3 × 3 squares divided into 3 × 3 fields. Depending on the difficulty level, lesser or more digits are already given at the beginning of the game. The aim of the game is to fill digits from 1 to 9 in the game field is such a way that each digit appears only once in a row, a column and each of the nine blocks. There is only one solution.

Last Solution Available

The solution of the last printed game is saved. The solutions of earlier games are no longer available.

Printing a Game

1 Press OK, 48 and OK.

2 Using [ select

3 Confirm with OK.

4 Using [ select the difficulty level.

5 Confirm with OK.

6 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

7 Confirm with OK.

8 Using [ select if you would like to print the solution.

9 Confirm with OK.

SUDOKU:NEW.

Printing the Solution

1 Press OK, 48 and OK.

2 Using [ select

3 Confirm with OK.

Sudoku for Every Day

You can have a new Sudoku automatically printed each

day.

1 Press OK, 48 and OK.

2 Using [ select

3 Confirm with OK.

4 Enter the time, e.g. 14 00 for 2 pm.

5 Confirm with OK.

6 Using [ select the difficulty level.

7 Confirm with OK.

8 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

9 Confirm with OK.

10 Using [ select if you would like to print the solution.

11 Confirm with OK.

12 Using [ indicate whether you would like to turn

printing on or off.

13 Confirm with OK.

Sudoku for Every Day

Switching Off Function

You can turn off the daily Sudoku print by selecting the function as described above and by switching off the automatic printing under point 12.

SUDOKU:SOLUTION.

SUDOKU:AUTO.

Printing the Last Game Again

1 Press OK, 48 and OK.

2 Using [ select

3 Confirm with OK.

4 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

5 Confirm with OK.

6 Using [ select if you would like to print the solution.

7 Confirm with OK.

Fun and Games · Sudoku 43

SUDOKU:LAST.

13 Settings on the Device

Notice

CAUTION!

Notice

Cursor Navigation 1

Navigating in the Editor

You can move the cursor using [. Use C to

delete individual characters. Press STOP to

close the menu and return to the starting mode.

Entering the Date and Time

1 Press OK, 91 and OK.

2 Enter the time, e.g. 14 00 for 2 pm.

3 Enter the date (two digits for each field), for example

08 06 27 for June 8th, 2027.

4 Confirm with OK.

Time and Date After a Short Power Failure

You must check the time and date after a short

power failure. Confirm with OK.

Entering Number

Page Header

Your name and number are added together with date, time

and page number at the top edge of each fax transmission

(= header).

1 Press OK, 94 and OK.

2 Enter your number. Using # or * you can enter a

plus sign.

3 Confirm with OK.

Entering Your Name

1 Press OK, 95 and OK.

2 Enter your name. You can enter characters using the

numeric keys (see button labels). Enter special charac-

ters using 0. Press the respective key several times

until the desired character or special character appears on the display.

3 Confirm using OK.

Selecting the Language

1 Press OK, 92 and OK.

2 Use [ to select the desired display language.

3 Confirm with OK.

Selecting the Country

Setting the Country Correctly

Setting the Country Correctly!

Reset When Setting the Country

Settings will be Deleted!

When you select a new country, all settings are reset to the factory defaults for that country. Saved data remains intact. Check the number entered for the header.

1 Press OK, 93 and OK.

2 Use [ to select the country in which you are operat-

ing the device.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

SURE: YES.

Setting the Contrast

For copying and printing of fax messages, you can select

different contrast levels.

1 Press OK, 44 and OK.

2 Using [, select the desired contrast:

CONTR.:LIGHT—For brighter copies and fax trans-

mission

CONTR.:NEUTRAL—For all types of originals (for

example white text on black background or documents with coloured background)

CONTR.:OPTIMISED (Factory settings)—Opti-

mized adaptation for text and photo printing

CONTR.:DARK—For darker copies and fax transmis-

sion (for example documents with faint printing)

3 Confirm with OK.

Modifying the Basic Settings

The changed settings are stored as new default settings. If you select a special function for a one-time process, take care to restore the default settings or factory settings after that.

44 Philips · PPF 685 · 695

Reducing Transmission

Notice

Speed

Reducing Transmission Speed

The device adapts the transmission speed to the line quality. This may take some time, especially for overseas connections. Set a lower transmission speed if you are sending faxes into networks with poor line quality.

1 Press OK, 38 and OK.

2 Use [ to set whether you would like to use a lower

transmission speed.

3 Confirm with OK.

Switching Page Adjustment On and Off

Page Adjustment

In order that no information is lost, received faxes are reduced in size when printed.

1 Press OK, 37 and OK.

2 Use [ to select whether you would like to switch size

reduction on or off.

3 Confirm with OK.

Setting the Ring Tones

Selecting the Ring Tone

Ring Tones

You can select from among ten different ring tones.

1 Press OK, 55 and OK.

2 Use the number keys 0 to 9 to select a ring tone.

Using [, set the volume.

3 Confirm with OK.

Adjusting Volume Level

Setting the Ring Tone Volume

Yo u can a djust the volum e of the ring tone when the device is ringing or when you set the ring tone. You can save different volumes for the see Chapter Fax Switch).

Setting the Volume on the Device

Using [ you can set adjust the volume when the device

™ (day) and ˜ (night) modes, (also

is ringing.

Setting the Fax Switch

Fax Switch

The built-in fax switch of your device distinguishes between fax messages and telephone calls. Faxes are automatically received, telephone calls can be received—even on additionally connected devices. While the device is checking the call, it continues to ring.

Day and Night Mode

You can set how often the device should ring before picking up separately for the modes makes it possible for you to receive faxes silently at night without getting disturbed.

Press ¼/º/» to switch between day and night mode.

With the activated timer the modes

™ (day) and ˜ (night) at the configured times.

™ (day) and ˜ (night). This

›, the device switches between

Setting the Day Mode

1 Press OK, 51 and OK.

2 Using [ select the number of rings for the answering

machine. The answering machine responds after these many number of rings.

Conserving Function of Fax Reception Mode

3 Confirm with OK.

4 Use [ to select the number of rings for the fax switch.

After the number of rings, the fax switch switches on and distinguishes between fax transmissions and telephone calls. While the device is checking the call, it continues to ring.

5 Confirm with OK.

6 Using [, set the volume.

7 Confirm with OK.

Silent Fax Transmission

Older devices do not transmit any fax-tone (= CNG tone) as an announcement for fax transmission (= silent fax transmission). If the total number of rings has been set to a value using

silent fax transmissions cannot be received automatically.

Setting the Night Mode

1 Press OK, 52 and OK.

2 Configure the same settings as for the day mode (see

steps 2 to 7).

Setting the Timer

Timer

The timer switches between the modes ™ (day) and ˜

(night) at the configured times.

1 Press OK, 53 and OK.

2 Enter the time at which the device should switch to

(day) mode, for example 06 00 for 6 o'clock

a.m.

3 Confirm with OK.

4 Enter the time at which the device should switch to

(day) mode, for example 22 00 for 2 o'clock

a.m.

5 Confirm with OK.

™

Settings on the Device · Reducing Transmission Speed 45

Special Settings

Silent Fax Reception

If you would like to accept a fax without preceding rings, set the number of rings of the fax switch to

Switching Off All Rings

All Rings Off

If you don't want to be disturbed, e.g. in the night, by any incoming calls, you can set the number of rings to device switches immediately to silent fax reception.

Printing Lists and Help Pages

Printing Numbers and Entries

List of Numbers

The list of numbers and entries contains the last ten calls received and numbers dialled as well as the saved entries and groups.

Press OK, 23 and OK. The list is printed.

Printing Call Log

Call Log

The call log contains the last 50 dialled numbers.

1 Press OK, 41 and OK.

2 Using [ indicate whether you would like to turn

printing on or off.

3 Confirm with OK.

4 Switch on printing: Use [, to select whether the

call list should be printed immediately or after every 50 calls.

5 Confirm with OK.

Printing the Telephone Book

Press OK, 17 and OK. The device prints a list with

the telephone book entries and saved assignments.

Printing Fax Journal

Fax Journal

The fax journal is a list of the last ten faxes sent and received.

1 Press OK, 35 and OK.

2 Using [ indicate whether you would like to turn

printing on or off.

3 Confirm with OK.

4 Switch on printing: Use [, to select whether the

fax journal should be printed immediately or after every ten transmissions.

5 Confirm with OK.

Printing Transmission Report

After every transmission, the device prints out a transmis-

sion report. If a transmission error occurs, an error report

is printed out. You can switch off printing of the transmis-

0. The

sion report.

1 Press OK, 36 and OK.

2 Using [ indicate whether you would like to turn

printing on or off.

3 Confirm with OK.

Printing Help Pages

Help 1 · Overview

Press i and 1 to print an overview of the help pages.

Help 3 · Telephone Book

Press i and 3 to print an overview of the telephone

book and answering machine functions.

Help 4 · Fax Transmission

Press i and 4 to print instructions for sending fax mes-

sages and for configuring the fax switch.

Help 5 · Copier

Press i and 5 to print the help for copying.

Help 6 · Function List

Press i and 6 to print a list of all functions and settings

of your device.

Help 7 · Games and Fun

Press i and 7 to print the instructions for the Games

and Fun functions of your device.

Help 8 · SMS

Press i and 8 to print the instructions for SMS func-

tions.

Starting Initial Installation

1 Press i and 2.

2 The device prints out a help page and starts the initial

installation process.

46 Philips · PPF 685 · 695

14 Settings on the Cordless Telephone

Notice

Back and Close

Navigating in the Menu

Press C to return to the previous menu level.

Press ’ to close the menu and return to the

starting mode.

Selecting the Language

Your cordless telephone automatically adopts the language setting of the device during registration. You can set a different language for the display of the cordless telephone. All languages are not available on the cordless telephone.

Adopting the Language Setting

The cordless telephone adopts the language setting of the device when you change it on the device (also see Chapter Settings on the device, Page 44)

1 Press [, and using [ to select SETTINGS.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Press õ

6 Use [ to select the desired display language.

7 Confirm with OK.

LANGUAGE.

EDIT ENTRY.

Changing the Wallpaper Image

Type 2 (großer Core)

(PPF¦695)

1 Press [, and using [ to select

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [, select the desired wallpaper.

BACKGROUND.

Displaying Wallpaper Images

Press ô View to display the wallpaper

image. Using [ you can page through the

various motifs. Using õ

back to the selection menu.

6 Confirm with OK.

PERSONALIS..

Return you can go

Changing the menu colours

Type 2 (großer Core)

(PPF¦695)

1 Press [, and using [ to select

2 Confirm with OK.

3 Dial using [

4 Confirm using OK.

5 Using [, select the desired menu colour.

6 Confirm using OK.

AMBIANCE.

PERSONALIS..

Setting the contrast

Type 2 (großer Core)

(PPF¦695)

1 Press [, and using [ to select

2 Confirm with OK.

3 Using [ select

4 Confirm using OK.

5 Use [ to select the desired contrast level.

6 Confirm using OK.

CONTRAST.

SETTINGS.

Setting the ring tone

On Monochrome Dect

1 Press [, and using [ to select RINGER TYPE.

2 Confirm with OK.

3 Using [ indicate, whether you would like to set the

ring tone for internal or external calls.

4 Confirm with OK.

5 Select the desired ring tone using [.

6 Confirm with OK.

7 Using [, set the volume.

8 Confirm with OK.

On Colour Dect

1 Press [, and using [ to select PERSONALIS..

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [ indicate, whether you would like to set the

ring tone for internal or external calls.

6 Confirm with OK.

7 Select the desired ring tone using [.

8 Confirm with OK.

9 Using [, set the volume.

10 Confirm with OK.

SECRET.

Settings on the Cordless Telephone · Selecting the Language 47

Turning key-tones and signal-tones on and off

On Monochrome Dect

1 Press [, and using [ to select RINGER TYPE.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [, select whether you would like to turn the

key-tones, the notification tone for low battery charge or the confirmation tone when replacing the cordless telephone in the charging station on or off.

6 Confirm with OK.

7 Press õ

8 Confirm with OK.

BEEPS.

EDIT ENTRY to switch the function on/off.

On Colour Dect

1 Press [, and using [ to select PERSONALIS..

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [ select

6 Confirm with OK.

7 Using [, select whether you would like to turn the

key-tones, the notification tone for low battery charge or the confirmation tone when replacing the cordless telephone in the charging station on or off.

8 Confirm with OK.

9 Press õ

10 Confirm with OK.

SECRET.

BEEPS.

EDIT ENTRY to switch the function on/off.

Switching silent mode on/off

Silent Mode

In the silent mode, all ring tones, alarm tones and key tones of the cordless telephone are turned off. However, you can still place a call.

On monochrome Dect

1 Press [, and using [ to select RINGER TYPE.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using ô select

õ select

SILENT MODE.

Yes to switch on the function. Using

No to switch on the function.

On colour Dect

1 Press [, and using [ to select PERSONALIS..

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [ select

6 Confirm with OK.

7 Using ô select

õ select

SECRET.

SILENT MODE.

Yes to switch on the function. Using

No to switch on the function.

Programmable Keys

Your cordless telephone has two programmable keys õ and

ô, to which you can assign functions for the quick access.

The selected functions appear as display text at the lower

edge of the display.

Press õ and/or ô to access the function. You can assign

the answering machine functions, silent mode, alarm

clock, timer, keypad lock, number (= specific telephone

number) or redialling to the keys.

Programming the Keys

1 Press [, and using [ to select SETTINGS.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Press õ

programmable key.

6 Select the desired function using [.

7 Confirm with OK.

8 Press õ

programmable key.

9 Select the desired function using [.

10 Confirm with OK.

PROGRAM KEYS.

EDIT ENTRY to assign a function to the left

EDIT ENTRY to assign a function to the right

Automatic Picking up and

Hanging up the Phone

Automatic Picking up and Hanging up the Phon e

These functions enable you to accept or end call by picking

up the cordless telephone from the charging station or

placing it back into the charging station respectively.

Switching Automatic Picking Up

On/Off

1 Press [, and using [ to select SETTINGS.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Switch the function on/off using õ

6 Confirm with OK.

AUTO PICKUP.

EDIT ENTRY.

48 Philips · PPF 685 · 695

Switching Automatic Picking up On/Off

1 Press [, and using [ to select SETTINGS.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Switch the function on/off using õ

6 Confirm with OK.

AUTO HANG UP.

EDIT ENTRY.

Resetting the Cordless Telephone

With this function you can delete all personal settings such as ring tones or programmable keys and the cordless telephone is reset to factory settings. Saved data remains intact.

1 On the cordless telephone, press [, and using [

select

SETTINGS.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Use [ to select

6 Confirm with OK.

7 Use [ to select

8 Confirm with OK.

9 Confirm the deletion with ô

ADVANCED SET..

SET HANDSET.

RESET HANDSET.

Yes.

Calling Events

1 Press [, and using [ to select CALLS.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [ select

6 Confirm with OK.

7 Select the desired number or message using [.

8 Confirm with OK.

EVENTS.

VIEW.

Setting up the Display

You can set, whether you would like to be informed about

new events (SMSs, missed calls) with a message on the dis-

play.

1 Press [, and using [ to select

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Use [ to select whether you would like to turn the

function on or off.

6 Confirm with OK.

EVENTS.

CALLS.

Displaying Call Logs and Events

Call Logs

The call logs contain the last dialled numbers, incoming calls and other events (messages, missed calls).

Calling Call Logs

1 Press [, and using [ to select CALLS.

2 Confirm with OK.

3 Using [, select from which list you would like to dial

a number.

4 Confirm with OK.

5 Select the desired number using [.

6 Press ô

7 Use [ to select an option: You can have the call details 8 Confirm with OK.

Settings on the Cordless Telephone · Resetting the Cordless Telephone 49

Option.

displayed, call the number, save it to the telephone book or delete it from the log, send an SMS to the number or delete all numbers from the list.

15 Telephone Lines and Additional Devices

Notice

Configuring Telephone Lines

and Services

PABX Systems

Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line access code in order to get a connection to the public telephone network (PSTN) from a PABX.

Additional Telephone No Extension

An additional telephone connected to the device on a telephone socket is not considered an extension.

1 Press OK, 96 and OK.

2 In some countries you can set the dialling process to

pulse dialling or tone dialling (DTMF tones). Use [

to select the desired dialling process.

Selecting the Dialling Process

Only use pulse dialling if tone dialling is not yet activated for your telephone line.

3 Confirm with OK.

4 Use [ to set whether you operate your device on an

extension.

5 Confirm with OK.

6 Configuring an extension: Enter the outside line

access code with which you reach the public telephone

network. This is usually 0.

Incorrect Outside Line Access Code

In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line

access code can be R (= Flash). Press R to

enter this outside line access code. If the connection to the public telephone network is not possible, contact your telephone system supplier.

7 Confirm with OK.

8 When finished, the device tests the telephone line.

Confirm with OK.

9 Your device checks whether it can establish a connec-

tion with the public telephone network. If it cannot establish the connection, you are once again asked for input.

DSL Connection

In the event that you use a DSL modem: Connect the

device to the slot intended for analogue telephones/fax

machines! For additional information, please consult the

operating manual of your DSL system. Ask your telephone

or internet service provider if necessary.

ISDN Connection

Your device is an analogue fax device (Group 3). It is not

an ISDN device (Group 4), and therefore it cannot be

operated directly on an ISDN connection. In order to do

this, you need either an analogue adapter or a connection

for analogue terminals. Details for ISDN connections can

be found in the instructions provided with the terminal

adapter or the dial-up router.

Voice Mailbox

You cannot simultaneously use the answering machine

facility of your telephone service provider (= voice-mail

box) and receive faxes on your devices. Get the mail-box

function for your telephone connection deactivated or set

the number of rings for the fax switch to lower than

your device (also see Chapter Setting the Fax Switch, page

45). When the fax switch accepts the call, the mail-box of

the service provider does not step in. Enquire with your

telephone company.

5 on

Registering and De-Register-

ing Additional Cordless Tele-

phones

Configuring the Cordless Telephone

Normally your cordless telephone is registered with your

device in the factory. In the starting mode, press OK. The

display shows on which base unit and with which number

the cordless telephone is registered.

Unregistered Cordless Telephones

Additional Cordless Telephones

You can register in all up to five cordless telephones with

your device. Using only original cordless phones as addi-

tional cordless phones ensures optimum use of all func-

tions. You can get original cordless telephones through our

order service or at specialist shops.

50 Philips · PPF 685 · 695

GAP Compatible

Notice

GAP Compatible

Additional cordless telephone must be GAPcompatible.

Registering Cordless Telephone

You must first bring the cordless telephone and then your device (= base station) in the registration mode to register a cordless telephone.

1 On the cordless telephone, press [, and using [

select

SETTINGS.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [ select

6 Confirm with OK.

7 Using [ select

8 Confirm with OK.

9 Confirm with ô

into registration mode.

10 Press OK, 82 and OK on the device.

11 Confirm the preset PIN code (

The cordless telephone is automatically registered. This process can take a few minutes. Then the number with which it is registered with the device appears on the display of the cordless telephone.

Registering other Cordless Telephones

ADVANCED SET..

SET HANDSET.

REGISTRATION.

Yes. The cordless telephone goes

0000) using OK.

Registering other Cordless Telephones

You can register other cordless telephones with your device in the same manner. If you face any difficulties in registering, de-register all cordless telephones, and re-register them individually.

Deregistering Cordless Telephone

You may log off a cordless telephone either using the device or using the cordless telephone.

On the Device

1 Press OK, 83 and OK.

2 Using [ to select which cordless telephone you are

would like to de-register.

3 Confirm with OK. The device disconnects from the

cordless telephone.

On the Cordless Telephone

1 On the cordless telephone, press [, and using [

select

SETTINGS.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

ADVANCED SET..

5 Using [ select

6 Confirm with OK.

7 Using [ select

8 Confirm with OK.

9 Using [ to select which cordless telephone you are

would like to de-register.

10 Confirm with OK.

11 Confirm the de-registration with ô

nection with the device is disconnected.

SET BASE.

DELETE HANDSET.

Yes. The con-

Registering the Cordless Tele-

phone with other Devices

You can register a cordless telephone on four different

devices (= base units).

On the Device

1 Register the cordless telephone with the first device as

described above.

2 Press OK, 82 and OK on the next device.

3 Confirm the preset PIN code (

PIN code.

Identically PIN Codes

The pin code can be identical with the pin code on the first device.

4 Confirm with OK.

On the Cordless Telephone

5 On the cordless telephone, press [, and using [

select

SETTINGS.

6 Confirm with OK.

7 Using [ select

8 Confirm with OK.

9 Using [ select

10 Confirm with OK.

11 Using [ select

12 Confirm with OK.

13 Select the next device (= base station) using [.

14 Confirm with OK.

15 Confirm the name of the base unit, or enter a new

name.

16 Confirm with OK.

17 Enter the same pin code which you entered on the

other device.

18 Confirm with OK.

19 Using [ select the number with which you would like

to register the cordless telephone on the device.

20 Confirm with OK.

ADVANCED SET..

SET HANDSET.

PERSON.REGISTR.

0000) or enter a new

Telephone Lines and Additional Devices · Registering and De-Registering Additional Cordless Tele-

Setting the Preferred Base Unit

Notice

CAUTION!

Preferred Base Unit

With this function you can specify which device (= base station) should be used for placing telephone calls if you have registered your cordless telephone with multiple devices. When you select

automatically connects to the device that is within the range.

1 On the cordless telephone, press [, and using [

select

SETTINGS.

2 Confirm with OK.

3 Using [ select

4 Confirm with OK.

5 Using [ select

6 Confirm with OK.

7 Using [ select

8 Confirm with OK.

9 Press õ

10 Using [ select the device to which you would like to 11 Confirm with OK.

EDIT ENTRY.

assign the priority, or select auto setting.

AUTO, the cordless telephone

ADVANCED SET..

SET HANDSET.

BASE PRIORITY.

Using Additional Telephones

(Easylink)

Easylink

With the Easylink function you can control your device

with additional telephones. To use this function, addi-

tional telephones must be set to the tone dialling mode

(DTMF/MFV tones) (for this purpose see the operating

manual of your additional telephone).

Starting Fax Reception

If you pick up at an additional device and hear that you are

receiving a fax (whistling tone or silence), you can start the

fax reception by pressing *5 on the additional tele-

phone or pressing START on the device.

Taking Over the Line

If you pick up on an additional telephone and the device

continues to ring or attempts to receive a fax, you can dis-

connect the device from the line. Press ** on the

additional telephone.

Changing Code

Changing Easylink Codes!

Connecting Additional Devices

Additional Devices

You can operate other devices on a telephone line, for instance answering machines, modems or charge counters

Connection to the Device

You can connect additional devices directly to your device. Insert the telephone cable of the additional device into the

EXT socket (RJ-11-connection) on the device.

Direct Connection Recommended

We recommend direct connection to the device because this allows the fax switch to function optimally and to control the additional devices.

Connection to the Telephone Line

Order of Connections

In order for the fax switch to function, the device must be first in the series if multiple devices are connected to the same telephone socket. Follow the correct order.

Changing Easylink Codes!

Only change the codes if it is absolutely neces-

sary. The codes must begin with * or # and

must be different.

1 Press OK, 54 and OK.

2 Enter the new code for starting fax reception.

3 Confirm with OK.

4 Enter the new code for taking over the line on an addi-

tional device.

5 Confirm with OK.

52 Philips · PPF 685 · 695

16 Service

Notice

CAUTION!

DANGER!

CAUTION!

Disruptions

Troubleshooting

Should disruptions occur, follow the instructions on the display and on the error report.

Checking the Ink Film Reserve

1 Press OK, 46 and OK.

2 The number of pages that can still be printed with the

ink film is shown on the display.

3 Press STOP to return to the starting mode.

If the ink film used up or if there is no ink film in the device, a message appears on the display.

Changing the ink film

Use Original Consumable Materials!

Observe Packaging Instructions

Follow the instructions on the packaging of the consumable materials.

Introduction to Plug’n’Print Card

For receiving or copying documents, an ink film must be inserted in your device. Your device is delivered with an already inserted free ink film for a few test pages. For this film, you do not require any Plug’n’Print card (= chip card with information regarding ink film capacity). For every next ink film that you insert, you must load the capacity memory with the included Plug’n’Print card.

1 Remove the paper from the paper feeder and take the

paper tray out of the device.

2 Open the device by lifting the panel using grip in the

centre and folding it up.

Device can Close with a Snap!

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.

3 Grip the rear ink film roll at both the sides and place it

next to the front ink film roll.

4 Remove both the rolls from the device. The used ink

film cannot be reused.

Data on Used Ink Films!

The messages and copies you have printed out can be read from used ink films. Consider data protection issues when disposing of used ink films.

5 Pull the used Plug’n’Print card out of the plug socket

on the left hand side next to the ink film tray. The Plug’n’Print card cannot be reused.

Service · Checking the Ink Film Reserve 53

6 Carefully remove the rubber bands from the new ink

DANGER!

film. Make sure that the film is not damaged!

7 Place the larger roll with the ink film in the rear ink film

tray. The blue gear wheel must be on the right hand side.

8 Place the smaller roll without ink film in the front tray.

The blue gea r whee l must be on the ri ght ha nd sid e and the pin must be inserted in the depression on the left hand side.

10 Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

11 Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper again.

Fixing a Paper Jam

1 Remove the paper from the paper feeder and take the

paper tray out of the device.

2 Open the device by lifting the panel using grip in the

centre and folding it up.

9 Break the chip card from the Plug’n’Print card. Insert

the chip card in the plug socket on the left hand side next to the ink film tray.

3 Carefully pull out the paper.

54 Philips · PPF 685 · 695

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.

Device can Close with a Snap!

4 Turn the blue gear wheel forward to tension the ink

DANGER!

film. The ink film must not have any creases.

5 Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper again.

Fixing a Document Jam

1 Remove the paper from the paper feeder and take the

paper tray out of the device.

2 Open the device by lifting the panel using grip in the

centre and folding it up.

3 Open the scanner cover and the cover of the automatic

document feeder by first pushing the support (A) and then the support (B) inside. The cover (C) falls freely.

4 Carefully pull the document to the front or to the back

out of the device.

5 Close the scanner cover and the cover of the automatic

document feeder. Both the supports must securely snap into place.

6 Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

Device can Close with a Snap!

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.

7 Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper again.

Service · Fixing a Document Jam 55

Cleaning

DANGER!

Notice

DANGER!

Instructions for Cleaning!

Unplug the device from the power socket before cleaning it. Use a soft, lint-free cloth. Never use liquid or easily flammable cleansers (sprays, abrasives, polishes, alcohol, etc.). Do not allow any moisture to reach the interior of the device.

Fax Cleaning Sheets

Special fax cleaning sheets are available as accessories from our call centre. Insert a sheet into the

document feeder. Press STOP; the page is

ejected. Repeat this process at a few times.

1 Remove the paper from the paper feeder and take the

paper tray out of the device.

2 Open the device by lifting the panel using grip in the

centre and folding it up.

4 Lightly wipe the upper side of the scanner glass (A) and

the lower side of the document feeder/scanner film (= white plastic plate) (B) with a cloth.

5 Clean the feed roller (A) and the underside of the sup-

port pad of the feeder roller (B) with a soft, lint-free cloth moistened with cleaning alcohol (96 percent). Rotate the feed roller; You must clean the entire roller.

6 Close the scanner cover and the cover of the automatic

document feeder. Both the supports must securely snap

Device can Close with a Snap!

Lock the cover of the device completely into place when opening the device. You could be

into place.

7 Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

injured if the cover falls while you are working on the device.

3 Open the scanner cover and the cover of the automatic

document feeder by first pushing the support (A) and then the support (B) inside. The cover (C) falls freely.

8 Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper again.

56 Philips · PPF 685 · 695

Displaying the Battery

Notice

DANGER!

Notice

CAUTION!

Notice

Charge

The charge indicator on the display shows the charge level of the battery. If the charge is too low, the display illumination is switched off and the hands-free function is not available. Place the cordless telephone into the charging station.

Changing the Batteries in the Cordless Telephone

1 Press and hold ’ (at least two seconds) for switching

off the cordless telephone.

2 Open the battery compartment on the backside of the

cordless telephone by pulling the cover down.

Never Into the Charging Station Without Batteries!

Never place the cordless telephone into the charging station without batteries.

Charging Batteries for 12 Hours

Leave the cordless telephone in the charging station for at least twelve hours. The batteries will heat up slightly during charging; this is not dangerous.

Checking the Firmware Ver-

sion

1 Press OK, 47 and OK.

2 The model designation and the configured country

appear on the display.

3 Confirm with OK.

4 The information on the firmware version of the device

is displayed.

5 Confirm with OK.

3 Remove the old batteries.

Disposing of the Batteries

The batteries used should be disposed of according to the recycling regulations of your country.

4 Insert the new rechargeable batteries in the battery

compartment with the positive and negative poles as shown in the picture in the battery compartment.

No Non-Rechargeable Batteries!

Never use non-rechargeable batteries in the

cordless telephone. Follow the specifications in the technical data.

5 Place the cover on the battery compartment and slide it

upward until it snaps into place.

6 Place the cordless telephone into the charging station.

Using Service Codes

Introduction

The service codes delete all the changed settings and your

device is reset to factory settings. It may be possible that the

device with the changed settings reacts differently than

expected.

Using Service Codes

Settings will be Deleted!

Only use the service codes if this is absolutely necessary. Some service codes also delete saved messages and telephone book entries.

1 Press OK, 45 and OK.

2 Enter a service code:

7117—Deletes all changed settings and

saved data. The device is reset to factory settings and the initial installation process is started.

7140—Deletes all changed settings. Saved

data and telephone book entries remain intact.

7227—Deletes saved faxes, when there are

problems with printing.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

SURE: YES.

Cancelling Entry

If you have entered the incorrect code, you can cancel the entry with

SURE: NO.

Service · Displaying the Battery Charge 57

Power Cycling

If a problem occurs that cannot be corrected with the instructions in this user manual (see also the help below), follow the steps given here.

1 Pull out the power plug. 2 Wait at least ten seconds, then plug the power plug

back into the socket.

3 Follow the instructions on the display and in the error

report. If the problems repeats, please contact our technical customer service or your retailer.

General Information

The time and date flash on the display. You must check the time and date after a short power fail-

Problems when Faxing or Printing

Faxes sent are of poor quality.

The device produces black lines when sending or printing. Clean the scanner and the document feed slot.

Copy is blank. Insert the documents face up into the document feeder.

Printing is interrupted. Paper or document jam, no paper or ink film. Follow the

No printing Check if you have inserted clamped paper correctly. The le-

Documents are not properly fed. Clean the scanner and the document feed slot.

Problems with the Connection

The device rings once, remains silent for a short while and starts ringing again.

No dial tone Check the installation of the device. Connect the telephone

ure. Confirm with OK.

Change the resolution from

RESOL.: STANDARD to

RESOL.: FINE or RESOL.: PHOTO.

Change the contrast. Clean the scanner and the document feed slot. Test the device by making a copy of the document. If the

device is in order, the device of the recipient might be defective.

instructions on the display and in the error report. There could be a small pause after printing several pages.

The device continues printing automatically.

ver on the right hand side next to the paper feeder must be folded backwards.

This is absolutely normal. The fax switch checks the call after the first ring. If it is a voice call, the device continues to ring.

cable to the socket marked LINE. Insert the telephone plug

into your PTT line socket.

58 Philips · PPF 685 · 695

Problems with the Connection

Fax transmissions are constantly interrupted. Try to send the fax manually: Press ß, and dial the number.

If the recipient is using an answering machine, wait until

you hear a whistling tone. Press START.

It is possible that the recipient's device is not ready to receive.

You hear a whistling tone or silence in the handset. The call is a fax: Press START on the device. Press

*5 on the additional telephone. Hang up.

No fax reception or a short fax audio signal as message on the answering machine

Using function 51, set the number of rings for the fax switch to 4 and the total number or the number of rings for the answering machine (model dependent) to 5 (see Page

45). You cannot simultaneously use the answering machine fa-

cility of your telephone service provider (= voice-mail box) and receive faxes on your devices(see page 50).

Problems with the Cordless Telephone

Cordless telephone does not function or does not function as expected.

Display shows only the battery charge.

Check if the cordless telephone is functioning and is registered with the device.

Switch the cordless telephone off. Open the battery compartment on the backside. Remove the batteries and insert them again. Close the battery compartment and switch the cordless telephone on again.

No dial tone The cordless telephone is not registered with the device or

is out of range.

The cordless telephone cannot be switched on. Place the cordless telephone into the charging station.

The cordless telephone cannot be switched on after 12 hours in the charging station.

Change the batteries in the cordless telephone (also see Chapter Service, Page 57).

Service · Power Cycling 59

17 Appendix

Technical Data

Dimensions

Dimensions (L¦×¦H¦×¦W) ...................313¦×¦129¦×¦197¦mm

Weight

Weight ...................................................................1,9¦kg

Mains Connection

Mains Connection.................. 220¦–¦240¦V¦~ / 50¦–¦60¦Hz

Power Consumption

Stand-by Mode

Stand-by Mode...............................................<¦2,5¦W

Transmission

Transmission ...................................................<¦20¦W

Recommended Ambient

Recommended Ambient..................................18¦–¦28¦ºC

Relative Humidity

Relative Humidity............... 20¦–¦80¦% (non-condensing)

Connection Type

Connection Type......................................PSTN · PABX

Dialling Mode

Dialling Mode Tone / pulse dialling (country dependent)

Standards

Safety EN 60950-1

Safety........................................................... EN¦60950-1

Emissions EN 55022 Class B

Emissions ........................................... EN¦55022 Class B

Immunity to Electrical Noise EN 55024

Immunity ........................................................EN¦55024

Scanner

Scan Width

Scan Width ........................................................212¦mm

Horizontal Resolution

Horizontal Resolution....................................8 dots/mm

Vertical Resolution Standard

Vertical Resolution ................... Standard: 3,85 lines/mm

Vertical Resolution Fine

..................................................... Fine: 7,7 lines/mm

Memory

Telephone Book

Telephone Book ................................... up to 200 entries

Voice Messages

Voice Messages.....................................up to 30 minutes

Fax Messages

Fax Messages ............ up to 50 pages (standard test letter)

SMS Messages

SMS Messages ............................ up to 30 SMS messages

Cordless Telephone

Rechargeable Batteries

Rechargeable Batteries ...............................AAA · NiMH

Talk Time

Talk Time ................................................up to 10 hours

Stand-by Period

Stand-by Period......................................up to 120 hours

Range (in Buildings)

Range .......................................up to 50¦m (in buildings)

Range (in Open-Air)

........................................... up to 300¦m (in open-air)

Paper

Capacity

Capacity ............................................................50 sheets

Size

Size.................................................... A4 · 210¦×¦297¦mm

Thickness

Thickness ................................................0,07¦–¦0,11¦mm

Weight

Weight .........................................................60¦–¦90¦g/m²

Document Feed Slot

Capacity

Capacity ............................................................10 sheets

Width

Width........................................................148¦–¦212¦mm

Length

Length.......................................................100¦–¦600¦mm

Thickness

Thickness ................................................0,06¦–¦0,15¦mm

Fax

Type Group 3

Type.................................................................. Group 3

Compatibility

Compatibility...............................................ITU-T¦T.30

Data Compression

Data Compression...........................................MH · MR

Modulation

Modulation .........................V.17 · V.21 · V.27ter · V.29

Transfer Speed

Transfer Speed................................................ 14.400¦bps

Subject to Change

Technical specifications subject to change without notice.

Guarantee

(Terms and Conditions for United King-

dom only)

In order to supply the guarantee, you should contact your

dealer or Sagem Communications Helpdesk. The proof of

purchase will be required.

Please make usage of your equipment for the purpose for

which it was designed and under normal usage conditions.

Sagem Communications do not accept any liability for any

usage made out of the frame of its original designed pur-

pose and any consequence that may arise from this usage.

Should any malfunctioning arise, the dealer or Sagem

Communications Helpdesk will advise you what to do.

A) General Guarantee Conditions

Sagem Communications undertakes to remedy by repair

or exchange at its own convenience, free of charge for

labour and replacement parts, any defects in the equip-

ment during the guarantee period of 12—twelve—months

(3—three—months for accessories), from the date of orig-

inal invoice of the Equipment, where those defects are a

result of faulty workmanship.

Unless the customer has concluded with Sagem Commu-

nications a maintenance contract in respect of the equip-

ment which specifically provides for repairs to be carried

out at the customer's premises, the repairs will not be car-

ried out on the equipment at the customer premises. The

customer must however return the defective equipment at

his/her own expense, to the address given by the dealer or

Sagem Communications Helpdesk.

In case a product needs to be sent in for a repair, it always

has to be accompanied by a proof of purchase (which is not

altered, written on or in any way be made illegible) show-

ing that the product is still under warrantee. In case no

proof of purchase is enclosed, the Sagem Communications

repair center will use the production date as a reference of

establishing the warrantee status of the product.

Apart from all legal obligatory rules, Sagem Communica-

tions, do not give any Guarantee, either implicit or explicit

which is not set force in the present section, and could not

be hold responsible for any direct or indirect, material or

immaterial damage, in or out of the frame of the present

guarantee.

If any provision of this guarantee shall be held to be in

whole or in part invalid or illegal due to an obligatory rule

applicable to consumers pursuant to their national legisla-

tion, such invalidity or illegality shall not impair or affect

the remaining provisions or parts of this guarantee.

This guarantee does not affect the Customer statutory

rights.

B) Exclusions From Guarantee

Sagem Communications shall have no liability under the

guarantee in respect of:

60 Philips · PPF 685 · 695

•) Damage, defects, breakdown or malfunction due to one or more of the following:

– Failure to properly follow the installation process and instructions for use

– An external cause to the equipment (including but not limited to: lightening, fire, shock, vandalism, inappropriate conditions of electrical network or water damage of any nature)

– Modifications made without the written approval of Sagem Communications

– Unsuitable operating conditions, particularly of temperature and humidity

– Repair or maintenance of the equipment by persons not authorized by Sagem Communications

•) Wear and tear from normal daily use of the equipment and its accessories

•) Damage due to insufficient or bad packaging of equipment when returned to Sagem Communications

•) Usage of new versions of software without previous approval of Sagem Communications

•) Work on any equipment or software modified or added without the prior written consent of Sagem Communications

•) Malfunctions not resulting from the Equipment or from software installed in user workstations for the purpose of use of the equipment.

Communication problems related to an unsuitable environment including:

– Problems related to access and/or connection to the Internet such as interruptions by access networks or malfunction of the line used by the subscriber or his correspondent

– Transmission faults (for example poor geographical coverage by radio transmitters, interference or poor line quality)

– The local network fault (wiring, servers, workstations) or the failure of the transmission network (such as but not limited to interferences, fault or poor quality of the network)

– Modification of the parameters of the cellular network carried out after the sale of the Product

•) The normal servicing (as defined in the user guide supplied with the equipment) as well as malf unct ioni ng du e to servicing not being carried out. Servicing costs are in any event always borne by the customer.

•) Malfunctions resulting from the usage of products, consumables or accessories not compatibles with the equipment.

C) Out of Guarantee Repairs

In the cases set forth in B) as well as after expiry of the guarantee period, the customer must ask the Authorized Sagem Communications Repair Centre for a cost estimation.

The repair and delivery costs will be invoiced to the customer.

The foregoing shall apply unless otherwise agreed in writing with the customer and only for the United Kingdom.

Helpdesk: 08 45 - 090 03 15

Appendix · Guarantee 61

The CE symbol confirms conformity with the EU direc-

tives that apply to the device.

Declaration of Conformity (DoC)

Hereby, Sagem Communications Austria GmbH declares that this PPF¦685, PPF¦695 is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

WWW

You can find the complete Declaration of Conformity on our website www.sagem-ca.at/doc

Energy Star 2007

Energy Star

As a participant in the ENERGY STAR programme, Sagem Communications Austria GmbH has made sure that this machine complies with the ENERGY STAR requirements.

Recycling

Packaging: To facilitate packaging recycling, please conform to your local selective recycling rules.

Batteries: Old batteries have to be deposited in designated collection areas.

WEEE

Product: The crossed out dustbin logo on your product signifies it is classified as Electrical and Electronic Equipment covered by special disposal regulations.

To enforce recycling, recovery of The Waste Electrical and Electronic Equipment (WEEE) and to protect the environment and human health, European regulations requires that you selectively collect waste equipment using one of the following options:

• Your retailer will take your equipment back if you are buying a replacement product.

• Waste equipment can also be deposited in designated collection areas.

The paper and cardboard packaging used can be disposed of as recyclable paper. Have the plastic wrapping and Styrofoam packaging recycled or dispose of it in the non-recyclable waste, depending on the requirements in your country.

Trademarks: The references mentioned in this manual are trademarks of the respective companies. The lack of the

trademarks É and Ë does not justify the assumption that

these dedicated terminologies are free trademarks. Other

product names used herein are for identification purposes

only and may be trademarks of their respective owners.

Sagem Communications disclaims any and all rights in

those marks.

Reproduction Not Permitted

The reproduction of certain documents (e.g. by scanning,

printing, copying) is prohibited in many countries. The

list of such documents below is not intended to be com-

plete, it only offers a general overview. In case of doubt,

consult your legal advisor.

· Passports (personal identification)

· Entrance and exit visa papers (immigration papers)

· Military service documents

· Bank notes, travel checks, payment orders

· Postage stamps, tax stamps (stamped or unstamped)

· Loan papers, certificates of deposit, bonds

· Documents protected by copyright

Follow the statutory regulations of your country with

regard to the legal validity of fax transmissions—particu-

larly in connection with the validity of signatures, meeting

delivery deadlines or disadvantages resulting from the loss

of quality in the transmission, etc.

Take care to maintain the statutory regulations of your country

regarding telecommunications secrecy and data privacy.

This product is intended for use on an analogue public tel-

ecommunications network (PSTN) and in the country

specified on the packaging. Use in other countries can

result in faulty functioning.

For more information, please contact the technical service

centre for your country. Should problems arise during use

of your machine, please contact your retailer first.

Neither Sagem Communications nor its affiliates shall be

liable to the purchaser of this product or third parties for

damages, losses, costs, or expenses incurred by the pur-

chaser or third parties as a result of accident, misuse, or

abuse of this product or unauthorized modifications,

repairs, or alterations to this product, or failure to strictly

comply with Sagem Communications operating and

maintenance instructions.

Sagem Communications shall not be liable for any dam-

ages or problems arising from the use of any options or any

consumable materials other than those designated as orig-

inal Sagem Communications products or Sagem Commu-

nications approved products.

Sagem Communications shall not be held liable for any

damage resulting from electromagnetic interference that

occurs from the use of any interface cables other than those

designated as Sagem Communications products.

reproduced, stored in a retrieval system or transmitted in

any form or by any means, electronic, mechanical, photo-

copying, recording, or otherwise, without the prior written

permission of Sagem Communications. The information

contained herein is designed only for use with this product.

Sagem Communications is not responsible, if this infor-

mation is applied to other devices.

This user manual is a document that does not represent a contract.

Errors, printing errors and changes are reserved.

62 Philips · PPF 685 · 695

Appendix · Declaration of Conformity (DoC) 63

Customer Information

Introduction 1

As part of our continuing quest for total customer satisfaction, all of our products are made with ease-of-use and reliability in mind.

Introduction 2

In your user manual you will find all the information required to use your machine. If, after consulting your user manual, you still require assistance, you should contact our Call Centre. Our personnel are highly trained specialists who can ensure that you receive the maximum benefit from your product.

Introduction 3

We can assist your more quickly if you do not call us from the machine, rather an external telephone. Keep a printout of the settings as well as the serial number of the machine handy. The serial number can be found on the type label.

United Kingdom

Telephone: 08 45 - 090 03 15 Fax: 08 70 - 124 02 02

Spaltenumbruch

Introduction 1

You can order original accessories from our homepage

or—in some countries (see below)—per telephone on our

toll-free number.

Introduction 2

Use only original consumable materials. The warrantee

does not cover damages to the device resulting from other

consumables.

United Kingdom

Telephone: 0800 - 358 08 07

E-Mail

E-Mail: dti.faxinfoline@sagem.com

Internet

Internet: www.sagem-communications.com

We hope that you will have lots of joy using your new

product.

PHILIPS and the PHILIPS’ Shield Emblem are registered trademarks of Koninklijke Philips Electronics N.V. and are used by SAGEM COMMUNICATIONS under license from Koninklijke Philips Electronics N.V.

SAGEM COMMUNICATIONS

Printing Terminals Headquarters : Le Ponant de Paris

27, rue Leblanc · 75015 Paris · FRANCE Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 77 www.sagem-communications.com Limited company · Capital 167.038.185 Euros · 440 294 510 RCS

PARIS

PPF 685 · 695

253132489-B

Philips Magic 5 ECO PPF 685 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Dear Customer

About this User Manual

Symbols Used

Table of Contents

1 General Safety Information

Setting Up the Machine

Power Supply

Repairs

Consumable Materials

Cordless Telephone

2Overview

Overview of the Menu Functions

5 Fax switch

1 Telephone book

2 Calls

3 Fax

4 Miscellaneous

6 SMS

7 Answering Machine

8 Cordless Telephone

9 Settings

Device Overview

Cordless Telephone Panel

Monochrome Dect · Colour Dect

Symbols on the LCD Display

Panel

3 Initial Operation

Contained in the Packing

Inserting Paper

Attaching the Paper Tray

Connecting the Handset

Connecting the Telephone Cord

Ireland

Connecting the Power Cord

Initial Installation

Selecting the Language

Selecting the Country

Entering Number

Entering Your Name

Entering the Date and Time

4 Telephone Functions

Placing a Call on the Device

Getting Outside Line

Chain Dialling

Insert Dialling Pause

Looking Up Numbers

On the Device

On the Cordless Telephone

Hands-Free

On the Device

On the Cordless Telephone

Mute Mode

On the Device

On the Cordless Telephone

Recording a Telephone Conversation

Forwarding a Call

From the Device

From the Cordless Telephone

Placing Internal Calls

From the Device

From the Cordless Telephone

Missed Calls

On the Device

On the Cordless Telephone

5 Telephone Book of the Device

Saving entry

Deleting an Entry

Edit Entry

Groups

Adding Group Entries

Displaying Group Entries

Speed dialling

Deleting a speed dial entry

Assigning or editing speed dial entry

Saving Entry

Deleting an Entry