Philips Magic 5 ECO PPF 685 User Manual

User Manual

PPF 685

PPF 695

Dear Customer

DANGER!

Notice

Introduction Brand Variable

With the purchase of this device, you have chosen a quality PHILIPS product brand. Their device fulfils the most varied requirements for private use or in your office and business everyday.

Your device is delivered with an already inserted free ink film for a few test pages. For this film, you do not require any Plug’n’Print card (= chip card with information regarding ink film capacity).

Telephone Book

In the telephone book of your device, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries.

Speed Dialling

You can assign the speed dial keys to frequently dialled telephone numbers. You can load these telephone numbers quickly with the speed dial keys.

The cordless telephone is provided with its own telephone book. With the cordless telephone you can send and read SMS messages (function is not supported in all countries and networks). You can hear messages on the answering machine of the device and record new outgoing messages.

Functions

You can individually set ringer tones and notification tones, wallpaper and menu colours of the cordless telephone. Additional functions such as alarms, timer, birthday reminder or a room monitoring function are also available to you. You can register up to five cordless telephones with your device.

The built-in answering machine stores up to 30 minutes of messages. You can record internal and external voice messages (= memos). Using remote message retrieval, you can call new messages from each telephone. With the VIP code, callers can also reach you even while the answering machine is switched on.

You can send fax messages in different resolutions to one or more recipients or a group. You can also poll faxes and prepare documents for polling.

Fax Templates

Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.

Select the resolution for text and photo in order to copy documents with your device. You can also create multiple copies.

You can send SMS messages from your device if this service is activated for your telephone line (this function is not supported in all countries and networks). Received SMS messages can be managed with the extensive functions of the SMS menu.

Activate notification by SMS to receive an SMS message, for instance on your mobile phone, when calls, fax transmissions or other messages arrive in your absence (this function is not supported in all countries and networks).

If you want, your device can print Sudoku puzzles in four different difficulty levels with solution.

We hope you enjoy your device and its many functions!

About this User Manual

With the installation guide on the following pages, you can start using your device quickly and easily. Detailed descriptions can be found in the following sections of this user manual.

Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your device. The manufacturer accepts no liability if these instructions are not followed.

Multiple models of this device series are described in this user manual. Please note that some functions are only available with specific models.

Symbols Used

Dangers

DANGER!

Warns about dangers for people, damage to the device or other objects as well as possible loss of data. Injuries or damage can result from improper handling.

Troubleshooting

This symbol designates tips that will help you to use your device more effectively and easily.

2 Philips · PPF 685 · 695

Dear Customer ............................................................ 2

About this User Manual .............................................. 2

1 General Safety Information................ 5

2 Overview............................................... 7

Overview of the Menu Functions ................................ 7

Device Overview .......................................................... 8

Cordless Telephone Panel ............................................ 9

Panel ......................................................................... 10

3 Initial Operation ................................ 11

Contained in the Packing .......................................... 11

Attaching the Paper Tray ........................................... 11

Inserting Paper .......................................................... 11

Connecting the Handset ............................................ 12

Connecting the Telephone Cord ............................... 12

Connecting the Power Cord ...................................... 12

Initial Installation ...................................................... 12

Inserting Batteries in Cordless Telephone .................. 13

Putting Cordless Telephone in Operation ................. 14

4 Telephone Functions......................... 15

Placing a Call on the Device ...................................... 15

Putting a Call from Cordless Telephone .................... 16

Calling Additional Telephone Functions ................... 16

Hands-Free ................................................................ 17

Mute Mode ............................................................... 17

Recording a Telephone Conversation ........................ 17

Forwarding a Call ...................................................... 18

Placing Internal Calls ................................................. 18

Calling Line Identification (CLIP) ............................. 19

Missed Calls .............................................................. 19

5 Telephone Book of the Device......... 20

Saving entry ............................................................... 20

Edit Entry .................................................................. 20

Deleting an Entry ...................................................... 20

Groups ...................................................................... 20

Speed dialling ............................................................ 21

6 Telephone Book of the Cordless Tele-

phone ....................................................... 22

Saving Entry .............................................................. 22

Edit Entry .................................................................. 22

Deleting an Entry ...................................................... 22

Adding an Additional Number .................................. 22

Changing the Ring Tone ........................................... 22

Calling Options ......................................................... 23

7 Cordless Telephone........................... 24

Looking for Cordless Telephone ................................ 24

Switching On and Off ............................................... 24

Navigating in the Menu ............................................. 24

Keypad lock ............................................................... 24

Activating emergency call number ............................. 24

Additional Functions ................................................. 25

8 Answering Machine........................... 28

Switching On and Off ............................................... 28

Editing the Outgoing Message ................................... 28

Listening to Messages ................................................. 30

Deleting Messages ...................................................... 30

Setting up Forwarding and Remote Access ................. 31

Using Remote Access ................................................. 31

Remote Control Functions ........................................ 32

Recording Internal Memos ........................................ 32

Modifying the Settings ............................................... 33

9 Fax....................................................... 34

Sending fax ................................................................ 34

Sending Fax Manually ............................................... 35

Direct Inward Dialling or Selecting Sub-address ........ 35

Sending to Multiple Recipients (= Broadcasting) ....... 35

Sending Fax Later ...................................................... 35

Fax Reception ............................................................ 36

Receiving Fax Manually ............................................. 36

Polling Faxes .............................................................. 36

Using Fax Templates ................................................. 36

10 Copier................................................. 37

Inserting Documents ................................................. 37

Making a Copy .......................................................... 37

Creating Multiple Copies ........................................... 37

11 SMS..................................................... 38

SMS Requirements .................................................... 38

Sending SMS ............................................................. 38

Notification by SMS .................................................. 39

Receiving SMS Messages ............................................ 40

Reading SMS Messages .............................................. 40

Calling SMS Functions .............................................. 41

Printing SMS Messages .............................................. 41

Deleting SMS Messages ............................................. 41

Modifying the Settings ............................................... 42

12 Fun and Games.................................. 43

Sudoku ...................................................................... 43

13 Settings on the Device...................... 44

Entering the Date and Time ...................................... 44

Selecting the Language ............................................... 44

Selecting the Country ................................................ 44

Entering Number ....................................................... 44

Entering Your Name .................................................. 44

Setting the Contrast ................................................... 44

Reducing Transmission Speed ................................... 45

Switching Page Adjustment On and Off .................... 45

Setting the Ring Tones .............................................. 45

Setting the Fax Switch ............................................... 45

Printing Lists and Help Pages .................................... 46

Starting Initial Installation ......................................... 46

Table of Contents 3

14 Settings on the Cordless Telephone 47

Selecting the Language .............................................. 47

Changing the Wallpaper Image ................................. 47

Changing the menu colours ....................................... 47

Setting the contrast .................................................... 47

Setting the ring tone .................................................. 47

Turning key-tones and signal-tones on and off .......... 48

Switching silent mode on/off ..................................... 48

Programmable Keys ................................................... 48

Automatic Picking up and Hanging up the Phone ..... 48

Resetting the Cordless Telephone .............................. 49

Displaying Call Logs and Events ................................ 49

15 Telephone Lines and Additional

Devices..................................................... 50

Configuring Telephone Lines and Services ................ 50

Registering and De-Registering Additional Cordless Tele-

phones ....................................................................... 50

Connecting Additional Devices ................................. 52

Using Additional Telephones (Easylink) .................... 52

16 Service................................................. 53

Checking the Ink Film Reserve .................................. 53

Changing the ink film ............................................... 53

Fixing a Paper Jam ..................................................... 54

Fixing a Document Jam ............................................. 55

Cleaning .................................................................... 56

Displaying the Battery Charge ................................... 57

Changing the Batteries in the Cordless Telephone ..... 57

Checking the Firmware Version ................................ 57

Using Service Codes .................................................. 57

Power Cycling ........................................................... 58

17 Appendix............................................. 60

Technical Data .......................................................... 60

Guarantee .................................................................. 60

Declaration of Conformity (DoC) ............................. 62

Customer Information ............................................... 64

4 Philips · PPF 685 · 695

1 General Safety Information

Introduction 3

Your device has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that meet these standards. The device was built exclusively for use in the indicated sales region.

Introduction 2

Do not make any changes or settings that are not described in this user manual. Physical injury or damage to the device or loss of data can result from improper handling. Take note of all warning and safety notes indicated.

Setting Up the Machine

The device should rest securely on a stabile, flat surface.

The device should rest securely on a stabile, flat surface. If the device should fall, it can be damaged or can cause injury to people, especially small children. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the device itself.

The distance between the devic e and other appliances or objects, must be at least 15 centimetre s.

The distance between the device and other devices or objects must be at least 15 centimetres; this also applies to the use of additional cordless telephones. Do not place the device in the vicinity of radios or televisions.

Lock the cover of the device completely into place

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.

Protect the device against direct sunlight

Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the device in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the technical data.

The device must have sufficient ventilation

The device must have sufficient ventilation and may not be covered. Do not put your device in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits. Otherwise, the device can overheat and catch on fire.

In the event that the device becomes too hot, o r if you see smoke coming from the dev ice

In the event that the device becomes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your device examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the device.

Do not plug in the device in moist rooms.

Do not plug in the device in moist rooms. Never touch the mains cable, the mains connection or the telephone socket with wet hands.

Do not allow liquids to enter into the device.

Do not allow liquids to enter into the device. Disconnect the device from the power socket if liquids or foreign objects have entered the device and have your device examined by trained professionals at a technical service location.

Do not allow children to handle the device w ithout supervision.

Do not allow children to handle the device without supervision. The packing materials should be kept out of the hands of children.

Magnetic telephone handset

The telephone handset of the device is magnetic. Caution, small metallic objects (paper clips) may be retained if placed near or on the telephone handset.

Power Supply

Check whether the mains voltage of your device

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Use only the power and telephones cables supplied.

The device does not have an on/off button.

Set up your device so that the power socket is easily accessible. The device does not have an on/off button. In an emergency, disconnect your device from the power supply by pulling the power plug.

Never touch the power or telephone cable if the insulation is damaged.

Never touch the power or telephone cable if the insulation is damaged. Replace damaged wires immediately. Use suitable cables only; if necessary please contact our technical customer service or your retailer.

Disconnect your device from the power and telephone netwo rks during an electrical storm.

Disconnect your device from the power and telephone networks during an electrical storm. If this is not possible, do not use the device during an electrical storm.

Before cleaning the surface of your device, disconnect it from the power and telephone networks.

Before cleaning the surface of your device, disconnect it from the power and telephone networks. Use a soft, lintfree cloth. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol). Do not allow any moisture to reach the interior of the device.

Only clean the display with a dry, soft cloth .

Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.

In the event of a power failure, your device will not function;

In the event of a power failure, your device will not function; saved data is retained.

Repairs

Display

Should disruptions occur, follow the instructions on the display and on the error report.

Repairs

Do not make any repairs to the device yourself. Improper maintenance can result in injuries or damage to the device. Only have your device repaired by an authorised service centre.

Do not remove the type label from your device; this would void the warranty.

Consumable Materials

Original Consumable Mat erial

Use only original consumable materials. These are available from a specialised retailer or through our order service (see back side of this user manual). Other consumable materials could damage the device or shorten its service life.

Environment

Dispose of old consumable materials according to the waste regulations of your country.

General Safety Information · 5

Cordless Telephone

Batteries 1

Never place the cordless telephone in the charging station without rechargeable batteries or with non-rechargeable batteries.

Cordless Telephone 1

Do not install or use your cordless telephone in a damp

environment. Never touch the cordless telephone with wet hands.

Cordless Telephone 2

The functioning of security systems, medical equipment or sensitive devices can be disrupted by the transmission power of the cordless telephone. Observe any usage regulations (or restrictions) in the vicinity of such equipment.

Batteries 2

The batteries used should be disposed of according to the recycling regulations of your country.

6 Philips · PPF 685 · 695

2Overview

Notice

Overview of the Menu Functions

The following functions are available on your device. There are two ways in which you can call functions:

Menu Navigation

Navigating in the Menu: Press OK or one of the two

arrow keys [, to open the function menu. Page through

[ menu entries. Use OK to sele ct a m enu f unct ion. Pres s

C to return to the previous menu level. Press STOP to

close the menu and return to the starting mode.

Direct Loading

Calling Functions Directly: You can call a menu func-

tion directly using the function number. Press OK and

enter the appropriate function number using the numeric

keypad. Confirm with OK. You will find the function

number in the following list.

Help 6 · Function List

44 Setting the Contrast

44 Setting the contrast................................ page 44

45 Using Service Codes

45 Using service codes................................ page 57

46 Checking the Ink Film Reserve

46 Checking the ink film reserve ................ page 53

47 Checking the Firmware Version

47 Checking the firmware version .............. page 57

48 Sudoku

48 Sudoku.................................................. page 43

5 Fax switch

51 Configuring Day Mode

51 Configuring day mode .......................... page 45

52 Configuring Night Mode

52 Configuring night mode........................ page 45

53 Setting the Timer

53 Setting the timer.................................... page 45

54 Easylink

54 Easylink.................................................page 52

55 Setting the Ring Tones

55 Setting the ring tones ............................ page 45

Printing the Functions List

Press i and 6 to print a list of all functions

and settings of your device.

1 Telephone book

11 Looking Up an Entry (PPF 6 xx · SPFX 4x)

11 Looking up an entry...............................page 15

12 New Entry (PPF)

12 New entry..............................................page 20

13 Creating Group

13 Creating group.......................................page 20

14 Speed dialling (PPF)

14 Speed dialling.........................................page 21

15 Changing Entries

15 Modifying an entry ................................page 20

16 Deleting Entries

16 Deleting entries......................................page 20

17 Printing Entries

17 Printing entries ......................................page 46

2 Calls

21 Received Calls (PPF 6xx · SPFX 4x)

21 Received calls.........................................page 15

22 Outgoing Calls (PPF 6xx · SPF X 4x)

22 Outgoing calls........................................page 15

23 Printing Entries

23 Printing entries ......................................page 46

3 Fax

31 Polling

31 Polled reception.....................................page 36

32 Polling Send

32 Polling send ...........................................page 36

33 Sending Fax Later

33 Sending fax later ....................................page 35

34 Broadcasting

34 Sending to multiple recipients (= broadcast)

.......................................................................page 35

35 Printing Fax Journal

35 Printing fax journal ................................page 46

36 Printing Transmission Report

36 Printing transmission report...................page 46

37 Print Reduced in Size

37 Print reduced in size...............................page 45

38 Reducing Transmission Speed

38 Reducing transmission speed..................page 45

4 Miscellaneous

41 Printing Call Log

41 Printing call log......................................page 46

42 Switching Notification Tone for Call Waiting On/Off

42 Switching notification tone for call waiting on/off

.......................................................................page 16

43 Using Fax Templates

43 Using fax templates................................page 36

6 SMS

61 Sending SMS (PPF 650 · 685/695)

61 Sending SMS ........................................page 38

62 Reading SMS (PPF 650 · 685/69 5 · SPFX 40/45 · 48/49 )

62 Reading SMS ........................................ page 40

63 Printing SMS

63 Printing SMS ........................................ page 41

64 Deleting SMS (PPF 650 · 685/695 · SPFX 40/45 · 48/49)

64 Deleting SMS........................................ page 41

65 Notification by SMS

65 Notification by SMS ............................. page 39

66 SMS Access

66 SMS access ............................................ page 42

7 Answering Machine

71 Switches Answering Machine On/Off (PPF 685/695 · SPFX 48/49)

71 Switches answering machine on/off ....... page 28

72 Listening to Messages (PPF 685/695 · SPFX 48/49)

72 Listening to messages............................. page 30

73 Recording Internal Memos (PPF 685/695 · SPFX 48/49)

73 Recording internal memos..................... page 32

74 Setting the Recording Duration

74 Setting the recording duration............... page 33

75 Editing the Outgoing Message (PPF 685/695 · SPFX 48/49)

75 Editing the announcement .................... page 28

76 Using Announcement without Record ing Message

76 Using announcement without recording message

(= external memo)............................................... page 29

77 Forwarding Messages

77 Forwarding messages ............................. page 31

78 Entering the VIP Code

78 Entering the VIP code........................... page 33

79 Entering Access Code

79 Entering access code.............................. page 31

8 Cordless Telephone

81 Locating Cordless Phones

81 Locating cordless phones....................... page 24

82 Registering Cordless Telephone

82 Registering cordless telephone............... page 51

83 Deregistering Cordless Telephone

83 De-registering cordless telephone .......... page 51

9 Settings

91 Entering the Date and Time

91 Entering the date and time .................... page 44

92 Selecting the Language

92 Selecting the language ........................... page 44

93 Selecting the Country

93 Selecting the country............................. page 44

94 Entering Number

94 Entering number................................... page 44

95 Entering Name (PPF)

95 Entering name....................................... page 44

96 Configuring Teleph one Lines and Ser vices

96 Configuring telephone lines and services page 50

Overview · Overview of the Menu Functions 7

Device Overview

Primo · Voice overview

‚ Handset

ƒ Paper tray

„ Document feeder (writing facing up)

… Panel with display

† ) socket—Connection socket for the telephone

handset

‡ EXT socket—Connection socket for additional

devices

ˆ LINE socket—Connection socket for telephone cable

PPF 63x, PPF 67x

‚ Scanner glass

ƒ Rollers of the automatic document feeder

„ Rests of the intake rollers

… Document guide / scanner film

† Cover for scanner and automatic document feeder

‡ Toothed wheel for tightening the ink film

ˆ Ink film roll in the rear ink film compartment

‰ Ink film roll in the front ink film compartment

Š Slot for the Plug’n’Print card

‹ Locks for the cover of the scanner and automatic doc-

ument feeder

Innenansicht nummeriert

Internal Description

8 Philips · PPF 685 · 695

Cordless Telephone Panel

Monochrome Dect · Colour Dect

Paneel Dect Kombi

Programmable Button Left

õ—Programmable key (the saved function appears on the

display)

Programmable key Right

ô—Programmable key (the saved function appears on

the display) / calling options / confirming selection

The Green Button

“/@—Press briefly: Place calls / receives calls / hands

free / press and hold: Redialling / switching on cordless telephones

Red Key

’—Press briefly: Ending calls / aborting menu functions

/ press and hold: switching off cordless telephone

Telephone Book Key

m—Press briefly: Calling up the telephone book from the

device / hold pressed: Calling the telephone book of the cordless telephone

SMS Key

_—Calling the SMS menu (function is not supported

in all countries and networks)

Arrow Keys

[—Calling the menu functions / navigation within the

menu / selecting options / moving the cursor / adjusting the volume level

C Key

C—Returning to the previous menu level / deleting indi-

vidual digits

OK Key

OK—Calling the menu functions / confirming input

Answering Machine Key

1/b—Press and hold: Calling answering machine

Keypad Lock

*/•—Press and hold: Turning keypad lock on/off

0 Key

0—Inputting special characters

R Key

R—Switching between calls (= call toggling)

Intercom Key

{—Forwarding a call to the device or to other cordless

telephones

Symbols on the LCD Display

Monochrome Dect

Display Monochrome Dect

·—Display of the battery charge

Telephone INT

¢—Internal telephone call (= intercom) with another

cordless telephone or the device

Telephone EXT

£—External telephone call

SMS

_—New SMS received

Answering Machine

¤—Answering machine switched on

Alarm

¥—Alarm clock switched on

Timer

©—Timer switched on

Registration Number

1—Number with which the cordless telephone is regis-

tered with the base unit

Colour Dect

Display Colour Dect

Rechargeable Batteries

Colour Dect

Keypad lock

ï—Keypad lock switched on

Silent Mode

ð—Silent mode switched on (all ring tones switched off)

Overview · Cordless Telephone Panel 9

Panel

Message

ä—Lights up, if new messages are received / list of

the new messages with submenus / blinks in the case of device error (for example no ink film)

Dect (PPF 685/695 · SPFX 48/49)

{—During a call: Forwarding a call to a specific or all

cordless telephones / in the starting mode: Locating cordless phones (all registered cordless phones start ringing)

Speed Dialling

Speed dial buttons ë—Press briefly: Recalling speed

dial entry / press and hold: Editing speed dial entry

Telephone Book

ma—Press briefly: Calling up the telephone book

entries. Selecting the entries with the [ / press and hold:

saving new entries

Fax Switch

¼/º/»—Setting the timer and the fax reception modes

(= fax switch). Modes set on the display Activated timer is indicated with

Stop (AM)

STOP—Function abort / return to the starting mode /

documents eject / ending message playback

C (AM)

C—Return to the previous menu level / press briefly:

deleting individual characters / press and hold: deleting complete input / during a playback: deleting individual message / in the starting mode: deleting all messages

Arrow Keys

[—Calling the menu functions / navigation within the

menu / selecting options / moving the cursor / adjusting the volume level

›

™ (day), ˜ (night).

OK—Calling the menu functions / confirming input

Start

START—Press briefly: Starting transmission of messages

/ press and hold: Starting fax polling

Answering Machine

b—Calling answering machine menu

Help

i—Press briefly: Printing help pages and setting lists /

press and hold: Starting initial installation process

Copy (SMS)

COPY—Press briefly: creating a copy / press and hold:

creating multiple copies / printing SMS

Resolution

ã—Setting higher resolution for faxes and copying

(

RESOL.: STANDARD, RESOL.: FINE, RESOL.:

)

PHOTO

SMS (not supported everywhere)

_—Calling the SMS menu (function is not supported

in all countries and networks)

Number Buttons

Numeric keypad—Inputting digits, characters and special characters

Redialling

@—Press briefly: Toggling between the list of the last 10

dialled numbers (= redial list) / press and hold: List of last ten callers (caller list)

Speaker (PPF 675 · 676 · 685/695 · SPFX 48/49)

ß—Dialling with the handset replaced / hands-free

R—Press briefly: insert short line interruption (Hook

Flash) as office index on PABX or for calling special functions in the public telephone network (PSTN)/long press: Inserting dialling pause

PPF 685 · 695

10 Philips · PPF 685 · 695

3 Initial Operation

Notice

Contained in the Packing

Package Contents Primo · Voice

‚ Device

ƒ Telephone handset

„ Spiral cable for telephone handset

… Paper tray

† Mains cable with plug (country-specific)

‡ Telephone cable with plug (country-specific)

Dect Packing Contents

ˆ Charging station

‰ Three batteries

Š Cordless telephone

User Manual

User manual with installation guide (not depicted)

Several Cordless Telephones

Depending upon model several cordless telephones are included.

Contained in the Packing

Missing Package Contents

Inserting Paper

Paper Format

Before you can receive documents or make copies, you must load paper into the device. Please use only appropriate paper in standard format A4 (210 × 297 millimetre · preferably 80 g/m nical data.

Loading Paper

Preparing Paper

Inserting Paper

1 Fold open the lever on the right beside the paper feed

towards front.

2 Insert paper in the paper feeder. You can insert maxi-

mum 50 sheets (A4 · 80 g/m2).

3 Fold open the lever on the right beside the paper feed

backward in order to enclose the paper.

Inserting Paper

). Follow the specifications in the tech-

Loading Paper

Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.

Missing Package Contents

If one of the parts is missing or damaged, please contact your retailer or our customer service.

Attaching the Paper Tray

Insert the paper tray into the openings behind the paper feed mechanism.

Attaching the Paper Tray

Initial Operation · Contained in the Packing 11

Connecting the Handset

Notice

CAUTION!

Connecting the Handset

Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket desig-

nated with the ) symbol.

Connecting the Handset

Connecting the Telephone Cord

Connecting the Telephone Cable

Analogue Fax Machine

Your device is an analogue fax device (Group 3). It is not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for analogue terminals.

Connecting the Telephone Cable

Connect the telephone cable to the device by inserting it in

the socket designated with LINE (RJ-11-Connector).

Insert the telephone plug into your PTT line socket.

Connecting the Telephone Cable

Ireland

Two-pin

When connecting to the telephone line socket, use only a two-pin RJ-11-telephone cable (modular plug). The use of a four-pin telephone cable may lead to the device not functioning correctly.

Connecting the Power Cord

Mains Voltage at the Site of Installation

Mains Voltage at the Site of Installation!

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Device Mains Cable

Connecting Mains Cable of the Device

Connecting the Mains Cable

Insert the mains cable into the connection located on the rear side of the device. Plug the power cable into the electrical outlet.

Connecting the Power Cable

Charging Station Mains Cable

Connecting the Mains Cable of the Charging Station

Connect the mains cable of the charging station to the electrical socket.

Ladestation anschließen

PABX Systems 1

Connection to Private Automatic Branch Exchange

Initial Installation

Starting Initial Installation

After you connect your device to the mains voltage, the ini-

tial installation commences. Press i. Your device prints a

help page. If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter

tions and additional devices

Telephone connec-

, page 50).

Selecting the Language

1 Use [ to select the desired display language.

2 Confirm with OK.

12 Philips · PPF 685 · 695

Selecting the Country

CAUTION!

Notice

DANGER!

Notice

Setting the Country Correctly

Setting the Country Correctly!

You must set the country in which you are operating the device. Otherwise your device is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer.

Setting the Country

1 Use [ to select the country in which you are operat-

ing the device.

2 Confirm with OK.

After this input, the device prints another help page and checks the telephone line.

Entering Number

Page Header

Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header).

Entering Number

1 Enter your number. Using # or * you can enter a

plus sign.

2 Confirm with OK.

Entering Your Name

1 Enter your name. You can enter characters using the

numeric keys (see button labels). Enter special charac-

ters using 0. Press the respective button several times

until the desired character or special character appears on the display.

Inserting Batteries in Cord-

less Telephone

1 Insert the new rechargeable batteries in the battery

compartment with the positive and negative poles as shown in the picture in the battery compartment.

No Non-Rechargeable Batteries!

Never use non-rechargeable batteries in the

cordless telephone. Follow the specifications in the technical data.

2 Place the cover on the battery compartment and slide it

upward until it snaps into place.

3 Place the cordless telephone into the charging station.

Never Into the Charging Station Without Batteries!

Never place the cordless telephone into the charging station without batteries.

Navigating in the Editor

You can move the cursor using [. Use C to

delete individual characters.

2 Confirm with OK.

After the input, the machine prints an overview of the functions.

Entering the Date and Time

Entering Time/Date

1 Enter the time, e.g. 14 00 for 2 pm.

2 Enter the date (two digits for each field), for example

08 06 07 for June 8th, 2007.

3 Confirm with OK.

Help 2 · Initial Installation Process

Charging Batteries for 12 Hours

Leave the cordless telephone in the charging

Starting Initial Installation Process

You can restart the initial installation process

any time. Press i and 2.

Initial Operation · Inserting Batteries in Cordless Telephone 13

station for at least twelve hours. The batteries will heat up slightly during charging; this is not dangerous.

Putting Cordless Telephone

Notice

in Operation

Switching on Cordless Telephone

Press the green “ key for at least two seconds for switch-

ing on your cordless telephone.

Configuring the Cordless Telephone

Normally your cordless telephone is registered with your

device in the factory. In the starting mode, press OK. The

display shows on which base unit and with which number the cordless telephone is registered.

Unregistered Cordless Telephones

If you acquired a model with several cordless telephones, only one cordless telephone is registered with your device in the factory. Insert the batteries as described above and register the cordless telephones with your device (also see Chapter "Telephone Connections and Additional Devices", page 50).

14 Philips · PPF 685 · 695

4 Telephone Functions

Notice

For information on how to connect additional cordless telephones and another device and which functions are available to you, please refer the chapter on Telephone Connections and additional devices, Page 50.

Placing a Call on the Device

Dial the desired number. There are several ways to do this: Then pick up the handset.

Direct Dialling

You can also lift up the receiver first, then dial a number. The dialling process begins immediately.

Manual Dialling: Dial the desired number using the numeric keypad.

Telephone Book:

1 Press ma.

Access Function

You can also search for an entry in the tele-

phone book by pressing OK, 11 and

OK.

2 Select an entry using [. Enter the starting letters with

the numeric keypad to quickly navigate through the telephone book.

CLIP Prerequisite

Getting Outside Line

PABX Systems

Private branch exchanges (PABX) are typical in many

offices and some households. You must dial an outside line

access code in order to get a connection to the public tele-

phone network (PSTN) from a PABX.

Inserting Outside Line Access Code

Enter the outside line access code with which you reach the

public telephone network before you enter the desired

number or select a stored entry. The outside line access

code is usually 0.

Incorrect Outside Line Access Code

Setting Up an Extension

Calling Line Identification (CLIP)

For this function to work, the Caller Line Identification (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller suppresses his number.

Incorrect Outside Line Access Code

In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access

code can be R (= Flash). Press R to enter this

outside line access code. If the connection to the public telephone network is not possible, contact your telephone system supplier.

Connection to Private Automatic

Multiple Categories for One Entry

You can save an entry multiple times with the same name but in a different category. In the telephone book, the first letter of the cat-

Branch Exchange

If you operate your device permanently at an extension, store the outside line access code with the 96 function (see page 50).

egory appears after the entry.

Speed Dialling: Press the desired speed dial key

(ë).

Redial List

Redial List: Press @. Use [ to select an entry from the

list of the dialled numbers.

Outgoing Calls

Access Function

You can also load the redial list by pressing OK,

22 and OK.

Caller List: Press and hold @ (at least two seconds).

Use the [ to select an entry from the list of callers.

Calls Received

Access Function

You can also load the caller list by pressing OK,

Chain Dialling

You can combine and edit manually entered digits and

saved entries, before the dialling process starts. If you have

saved, for example, the telephone number prefix of an

inexpensive telephone service provider (call-by-call) as a

telephone book entry, select this entry and manually enter

the subsequent telephone number or select another saved

entry.

Insert Dialling Pause

It may be necessary to insert a dial pause in telephone

number, for example, for a direct-inward dialling number,

a sub-address or in a long distance number. Hold R

pressed (for at least two seconds).

The second part of the number is dialled only after a short

pause.

– appears on the display.

21 and OK.

Telephone Functions · Placing a Call on the Device 15

Putting a Call from Cordless

Notice

Telephone

Dialling a Number

Dial the desired number. There are several ways to do this:

Then press “.

Direct Dialling

You can also press “ first and then dial a

number. The dialling process begins immediately.

Forwarding Fax to the Device

If you receive a call on the cordless telephone and hear that it is a fax call (whistling tone or silence), you can start the fax reception on the

device. Press either START on the device or

*5 on the cordless telephone.

Manual Dialling: Dial the desired number using the numeric keypad.

Telephone Book of the Cordless Telephone:

1 Hold m pressed (for at least two seconds).

2 Select an entry using [. Enter the starting letters with

the numeric keypad to quickly navigate through the telephone book.

Additional Number

If you have added an additional number to an entry, this entry appears twice in the telephone book. The symbol of the category appears before the name.

Telephone Book of the Device:

1 Press m.

2 Select an entry using [. Enter the starting letters with

the numeric keypad to quickly navigate through the telephone book.

Redial List: Press and hold @ (at least two seconds).

Use [ to select an entry from the list of the dialled num-

bers.

Caller List:

1 Press [, and using [ to select

2 Confirm with OK.

3 Using [, select from which list you would like to dial

a number.

4 Confirm with OK.

5 Select the desired number using [.

Adjusting Volume Level

You can adjust the volume level of the speaker

on the cordless telephone using [ even during

a call.

CALLS.

Looking Up Numbers

During a call, you can look up the telephone book entries.

1 During a call, press ô

2 Using [ select

3 Using [, dial the desired entry.

One Menu back

Menu.

PHONEBOOK.

Navigating in the Menu

Press õ Return to go back to the previous

menu level.

Calling Additional Tele-

phone Functions

Function is not supported in all countries and networks

(Function is not supported in all countries and

networks)

Additional Telephone Functions

You can use additional telephone functions with your

device for example call toggling, three-way call or call for-

warding. Contact your telephone company to inquire

whether or not these functions are available for your con-

nection. The signal to the switchboard to call these services

is a short line interruption (Hook Flash). How to call up

the functions, depends on your telephone company and

may vary from the description found below.

On the Device

Making a Second Call

1 During a call, press R.

2 Enter the desired number using the numeric keypad or

select a saved entry.

Switching Between Calls (= Call Toggling)

Switching Between Calls

Press R, to toggle between the calls.

Receiving a Second Call

Call Waiting

During a call, you can be informed about another call by a

notification tone (= call waiting) if your telephone com-

pany offers this service. The notification tone for call wait-

ing on the device is switched off in the factory.

Receiving a Second Call

During a call, press R to accept the new call.

CLIP Prerequisite

Calling Line Identification (CLIP)

Switching Notification Tone for Call

Waiting On/Off

1 Press OK, 42 and OK.

2 Use [, to select whether you would like to turn the

call waiting on or off.

3 Confirm with OK.

16 Philips · PPF 685 · 695

On the Cordless Telephone

Notice

CAUTION!

Receiving a Second Call

During a call, press ô ACCEPT to accept the new call.

Switching Between Calls (= Call Toggling)

2: Call Toggling

Hot Key

Press R, to toggle between the calls.

1 During a call, press ô Menu.

2 Using [ select

3 Confirm with OK.

Making a Second Call

Dialling Another Number

Hot Key

Pressõ, and dial the other number.

1 During a call, press ô Menu.

2 Using [ select

3 Enter the desired number using the numeric keypad.

4 Press ô

1: Ending a Call

Hot Key

Press õ and 1, to end the call and to activate

the call on hold.

SWITCH.

SECOND CALL.

Call.

Hands-Free

On the Device

1 Press ß to dial without lifting up the handset. You will

hear a dial tone from the loudspeaker.

2 Enter the desired number using the numeric keypad or

select a saved entry. The dialling process begins immediately. At this stage, any numbers that have been incorrectly entered can no longer be changed.

Handset Near the Device

Hands-Free

Put the handset near the device with the microphone facing up in order to achieve an optimum communication.

On the Cordless Telephone

Low Battery Charge

This function is not available if the battery charge of the cordless telephone is low. Place the cordless telephone into the charging station.

Switching On Hands-free

1 During a call, press ô Menu.

2 Using [ select

Deact..

3 Confirm with OK.

Switching Off Hands-free

1 Select Deact. again.

2 Press ô

Switching Hands-Free On/Off

Deact..

Switching Hands-Free On/Off

You can switch the hands-free mode on and off

by pressing “ key during a telephone call.

Mute Mode

You can put the handset on mute, if you want to speak to

someone without letting the caller hear the conversation.

On the Device

1 During a call, press C. Your caller cannot hear any-

more.

2 Press C again to continue with the call.

On the Cordless Telephone

Switching Dect to Mute

1 During a call, press ô Menu.

2 Using [ select

3 Confirm with OK. Your caller cannot hear anymore.

4 Press õ

Mute Mode

The mute mode of the cordless telephone can also be switched on/off by pressing and holding

C (at least 2 seconds).

SECRET.

Exit to continue with the call.

Recording a Telephone Con-

versation

Recording a Telephone Conversation

You can record a telephone conversation. After recording,

the ä key flashes, and you can hear the recording

like a message on the answering machine.

Recording a Telephone Conversation

Recording a Telephone Conversation!

You must inform your caller when recording a telephone conversation.

Recording a Telephone Conversation

1 During a call, press b. The recording begins.

2 Press b again to end the recording.

Telephone Functions · Hands-Free 17

Forwarding a Call

Notice

Forwarding a Call

You can forward calls from the device to registered cordless telephones. From the cordless telephone, you can forward calls to the device or to other cordless telephones.

From the Device

To a Cordless Telephone

1 During a call, press {.

2 Dial the number of the cordless telephone using the

numeric keypad.

3 Hang up.

To all Cordless Telephones

1 During a call, press {.

2 Hang up.

From the Cordless Telephone

To the Device

1 During a call, press ô Menu.

2 Using [ select

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

6 Press ’, to hang up.

To other Cordless Telephones

Forwarding a Call to DectFunction Only Available with Several Cordless Tel ephones Registered to the device

Function Only Available with Several Cordless Telephones Registered to the device

This function is available only if you have registered several cordless telephones with your device and the telephones are within the range of the device.

1 During a call, press ô Menu.

2 Using [ select

3 Confirm with OK.

4 Select the cordless telephone to which you would like

to transfer the call using [.

5 Confirm with OK.

6 Press ’, to hang up.

Getting Back the Telephone Call

You can get a transmitted telephone call back, before the cordless telephone is picked up.

1 Press ô

2 Using [ select

3 Confirm with OK.

CALL TRANSFER.

HANDSET 0.

CALL TRANSFER.

Menu.

HANGING UP.

Placing Internal Calls

From the Device

Calling a Cordless Telephone

1 In starting mode, pick up the handset.

2 Press {.

3 Dial the number of the cordless telephone using the

numeric keypad.

Calling all Cordless Telephones

1 In starting mode, pick up the handset.

2 Press {.

Ending Internal Call

You can also terminate an internal telephone call

by pressing { without hanging up. You can

place an internal or external call.

From the Cordless Telephone

Calling the Device

1 In the starting mode, press {.

2 Using [ select

3 Press ô

Calling other Cordless Telephones

Intercom DectFunction Only Available with Several Cordles s Telephones Registered to t he device

Function Only Available with Several Cordless Telephones Registered to the device

This function is available only if you have registered several cordless telephones with your device and the telephones are within the range of the device.

1 In the starting mode, press {.

2 Using [ dial the cordless telephone you would like to

call.

3 Press ô

HANDSET 0.

Call.

18 Philips · PPF 685 · 695

Calling Line Identification

Notice

(CLIP)

Function is not supported in all countries a nd networks

(Function is not supported in all countries and networks)

CLIP Definition

The number of an incoming call appears on the display. For this function to work, the Calling Line Identification Presentation (CLIP) must be activated for your telephone connection. Enquire with your telephone company. Caller Line Identification may be associated with a fee.

Setting the Country Correctly

If the Caller Line Identification does not work even though the function is activated for your telephone connection, check if you have set the correct country (also see Chapter Settings, page

44).

Missed Calls

Displaying Telephone Book Names

Your device displays the name with which you have saved the number in the telephone book. The number and name will not be shown if the caller suppresses his number.

On the Device

Missed Calls

If you received a call while away, the ä - key flashes.

1 Press ä.

2 Using [, you can page through the list of missed calls.

Additional Messages

If you have received additional messages, first

select the missed calls using [ and confirm

with OK.

3 Pick up the handset or press “, on the cordless tele-

phone to call back.

On the Cordless Telephone

Missed Calls on Dect

If you receive calls in your absence, a message appears on the display of the cordless telephone.

1 Press OK.

2 Using [, you can page through the list of missed calls.

3 Press “, to call back.

Telephone Functions · Calling Line Identification (CLIP) 19

5 Telephone Book of the Device

Notice

Help 3 · Telephone Functions

Printing Telephone Book Functions

Press i and 3 to print an overview of the tel-

ephone book functions.

Telephone Book

In the telephone book of your device, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries. Follow the specifications in the technical data.

Cursor Navigation 1

Navigating in the Editor

You can move the cursor using [. Use C to

delete individual characters. Press STOP to

close the menu and return to the starting mode.

Saving entry

1 Hold ma pressed (for at least two seconds).

6 Using [, select the category for which you would like

to enter a number:

GORY: WORK GORY: FAX

7 Confirm with OK.

8 Enter the telephone number.

9 Confirm with OK.

10 You can assign a ring tone to the number. Use the

number keys 0 to 9 to select a ring tone. Using

[, set the volume.

11 Confirm with OK. The entry is saved.

Deleting an Entry

1 Press OK, 16 and OK.

2 Using [ select the entry which you would like to

delete.

3 Confirm with OK.

4 Confirm

CATEGORY: HOME, CATE-

, CATEGORY: MOBILE or CATE-

DELETE: YES with OK.

Access Function

You can also call the function by pressing

OK, 12 and OK.

2 Enter the name. You can enter characters using the

numeric keys (see button labels). Enter special charac-

ters using 0. Press the respective button several times

until the desired character or special character appears on the display.

3 Confirm with OK.

4 Using [, select the category for which you would like

to enter a number:

GORY: WORK GORY: FAX

5 Confirm with OK.

6 Enter the telephone number.

7 Confirm with OK.

8 You can assign a ring tone to the number. Use the

number keys 0 to 9 to select a ring tone. Using

[, set the volume.

9 Confirm with OK. The entry is saved.

CATEGORY: HOME, CATE-

, CATEGORY: MOBILE or CATE-

Edit Entry

1 Press OK, 15 and OK.

2 Using [ select the entry which you would like to edit.

3 Confirm with OK.

4 Edit the name.

5 Confirm with OK.

Groups

You can combine several telephone book entries into a

group. A message is sent to all members of this group in

succession.

Adding Group Entries

1 Press OK, 13 and OK.

2 Use [ to select the group you would like to create.

3 Confirm with OK. You can add entries to the group,

display the members of the group, delete the group or send a fax to the group.

4 Using [ select

5 Confirm with OK.

6 Use [ to select the entry you would like to add to the

group.

7 Confirm with OK.

8 Repeat steps 4 to 6 to add additional entries to the

group.

9 Press STOP to end the input.

Displaying Group Entries

1 Press OK, 13 and OK.

2 Use [ to select the group you would like to display.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

6 Page through the entries of the group with [.

7 Press STOP twice to return to the starting mode.

ADD MEMBER?.

VIEW MEMBERS?.

20 Philips · PPF 685 · 695

+ 44 hidden pages