Philips Magic 5 ECO PPF 632 User Manual

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User Manual

PPF 631

PPF 632

Dear Customer

DANGER!

Notice

Introduction Brand Variable

With the purchase of this device, you have chosen a quality PHILIPS product brand. Their device fulfils the most varied requirements for private use or in your office and business everyday.

Your device is delivered with an already inserted free ink film for a few test pages. For this film, you do not require any Plug’n’Print card (= chip card with information regarding ink film capacity).

Telephone Book

In the telephone book of your device, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries.

Short Dial

You can assign short dial numbers to frequently dialled telephone numbers. You can load these numbers quickly with the short dial key and the number keys.

You can send fax messages in different resolutions to one or more recipients or a group. You can also poll faxes and prepare documents for polling.

Fax Templates

Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.

Select the resolution for text and photo in order to copy documents with your device. You can also create multiple copies.

If you want, your device can print Sudoku puzzles in four different difficulty levels with solution.

We hope you enjoy your device and its many functions!

About this User Manual

With the installation guide on the following pages, you can start using your device quickly and easily. Detailed descriptions can be found in the following sections of this user manual.

Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your device. The manufacturer accepts no liability if these instructions are not followed.

Symbols Used

Dangers

DANGER!

Warns about dangers for people, damage to the device or other objects as well as possible loss of data. Injuries or damage can result from improper handling.

Troubleshooting

This symbol designates tips that will help you to use your device more effectively and easily.

2 Philips · PPF 631 · 632

Dear Customer ............................................................ 2

About this User Manual .............................................. 2

1 General Safety Information................ 4

2 Overview............................................... 5

Overview of the Menu Functions ................................ 5

Device Overview .......................................................... 6

Panel ........................................................................... 7

3 Initial Operation .................................. 8

Package Contents ........................................................ 8

Attaching the Paper Tray ............................................. 8

Inserting Paper ............................................................ 8

Connecting the Handset .............................................. 9

Connecting the Telephone Cable ................................ 9

Connecting the Power Cable ....................................... 9

Initial Installation ........................................................ 9

4 Telephone Functions......................... 11

Placing a Call on the Device ...................................... 11

Getting Outside Line ................................................. 11

Chain Dialling ........................................................... 11

Insert Dialling Pause .................................................. 12

Telephone Book of the Device ................................... 12

Groups ...................................................................... 12

Short Dial .................................................................. 13

Calling Line Identification (CLIP) ............................. 13

Missed Calls .............................................................. 13

5 Fax....................................................... 14

Sending a Fax ............................................................ 14

Sending Fax Manually ............................................... 15

Direct Inward Dialling or Selecting Sub-address ........ 15

Eavesdropping while Connection is Established ......... 15

Sending to Multiple Recipients (= Broadcasting) ....... 15

Sending Fax Later ...................................................... 15

Fax Reception ............................................................ 16

Receiving Fax Manually ............................................. 16

Polling Faxes .............................................................. 16

Using Fax Templates ................................................. 16

6 Copier ................................................. 17

Inserting Documents ................................................. 17

Making a Copy .......................................................... 17

Creating Multiple Copies .......................................... 17

7 Fun and Games .................................. 18

Sudoku ...................................................................... 18

8 Settings ............................................... 19

Entering the Date and Time ...................................... 19

Selecting the Language .............................................. 19

Selecting the Country ................................................ 19

Entering Number ...................................................... 19

Entering Your Name ................................................. 19

Setting the Contrast ................................................... 19

Reducing Transmission Speed ................................... 20

Switching Page Adjustment On and Off .................... 20

Setting the Ring Tones .............................................. 20

Setting the Fax Switch ............................................... 20

Printing Lists and Help Pages .................................... 21

Starting Initial Installation ......................................... 21

9 Telephone Lines and Additional

Devices .................................................... 22

Configuring Telephone Lines and Services ................. 22

Connecting Additional Devices .................................. 23

Using Additional Telephones (Easylink) .................... 23

10 Service................................................ 24

Checking the Ink Film Reserve .................................. 24

Changing the ink film ................................................ 24

Fixing a Paper Jam ..................................................... 25

Fixing a Document Jam ............................................. 26

Cleaning .................................................................... 27

Checking the Firmware Version ................................. 28

Using Service Codes ................................................... 28

Power Cycling ............................................................ 28

11 Appendix ............................................ 30

Technical Data .......................................................... 30

Guarantee .................................................................. 30

Declaration of Conformity (DoC) ............................. 32

Customer Information ............................................... 36

Table of Contents 3

1 General Safety Information

Introduction 3

Your device has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that

meet these standards. The device was built exclusively for use in the indicated sales region.

Introduction 2

Do not make any changes or settings that are not described in this user manual. Physical injury or damage to the device or loss of data can result from improper handling. Take note of all warning and safety notes indicated.

Setting Up the Machine

The device should rest securely on a stabile, flat surface.

The device should rest securely on a stabile, flat surface. If the device should fall, it can be damaged or can cause injury to people, especially small children. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the device itself.

The distance between the devic e and other appliances or objects, must be at least 15 centimetre s.

The distance between the device and other devices or objects must be at least 15 centimetres; this also applies to the use of additional cordless telephones. Do not place the device in the vicinity of radios or televisions.

Lock the cover of the device completely into place

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.

Protect the device against direct sunlight

Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the device in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the technical data.

The device must have sufficient ventilation

The device must have sufficient ventilation and may not be covered. Do not put your device in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits. Otherwise, the device can overheat and catch on fire.

In the event that the device becomes too hot, o r if you see smoke coming from the dev ice

In the event that the device becomes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your device examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the device.

Do not plug in the device in moist rooms.

Do not plug in the device in moist rooms. Never touch the mains cable, the mains connection or the telephone socket with wet hands.

Do not allow liquids to enter into the device.

Do not allow liquids to enter into the device. Disconnect the device from the power socket if liquids or foreign objects have entered the device and have your device examined by trained professionals at a technical service location.

Do not allow children to handle the device w ithout supervision.

Do not allow children to handle the device without supervision. The packing materials should be kept out of the hands of children.

Magnetic telephone handset

The telephone handset of the device is magnetic. Caution, small metallic objects (paper clips) may be retained if placed near or on the telephone handset.

Power Supply

Check whether the mains voltage of your device

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Use only the power and telephones cables supplied.

The device does not have an on/off button.

Set up your device so that the power socket is easily accessible. The device does not have an on/off button. In an emergency, disconnect your device from the power supply by pulling the power plug.

Never touch the power or telephone cable if the insulation is damaged.

Never touch the power or telephone cable if the insulation is damaged. Replace damaged wires immediately. Use suitable cables only; if necessary please contact our technical customer service or your retailer.

Disconnect your device from the power and telephone netwo rks during an electrical storm.

Disconnect your device from the power and telephone networks during an electrical storm. If this is not possible, do not use the device during an electrical storm.

Before cleaning the surface of your device, disconnect it from the power and telephone networks.

Before cleaning the surface of your device, disconnect it from the power and telephone networks. Use a soft, lintfree cloth. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol). Do not allow any moisture to reach the interior of the device.

Only clean the display with a dry, soft cloth .

Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.

In the event of a power failure, your device will not function;

In the event of a power failure, your device will not function; saved data is retained.

Repairs

Display

Should disruptions occur, follow the instructions on the display and on the error report.

Repairs

Do not make any repairs to the device yourself. Improper maintenance can result in injuries or damage to the device. Only have your device repaired by an authorised service centre.

Do not remove the type label from your device; this would void the warranty.

Consumable Materials

Original Consumable Mat erial

Use only original consumable materials. These are available from a specialised retailer or through our order service (see back side of this user manual). Other consumable materials could damage the device or shorten its service life.

Environment

Dispose of old consumable materials according to the waste regulations of your country.

4 Philips · PPF 631 · 632

2Overview

Notice

Overview of the Menu Functions

The following functions are available on your device. There are two ways in which you can call functions:

Menu Navigation

Navigating in the Menu: Press OK or one of the two

arrow keys [, to open the function menu. Page through

[ menu entries. Use OK to sele ct a m enu f unct ion. Pres s

C to return to the previous menu level. Press STOP to

close the menu and return to the starting mode.

Direct Loading

Calling Functions Directly: You can call a menu func-

tion directly using the function number. Press OK and

enter the appropriate function number using the numeric

keypad. Confirm with OK. You will find the function

number in the following list.

Help 6 · Function List

Printing the Functions List

Press i and 6 to print a list of all functions

and settings of your device.

1 Telephone Book

11 Looking Up an Entry (PPF 6 xx · SPFX 4x)

11 Looking up an entry...............................page 11

12 New Entry (PPF)

12 New entry..............................................page 12

13 Creating Group

13 Creating group.......................................page 12

14 Short Dial

14 Short dial...............................................page 13

15 Changing Entries

15 Modifying an entry ................................page 12

16 Deleting Entries

16 Deleting entries......................................page 12

17 Printing Entries

17 Printing entries ......................................page 21

4 Miscellaneous

41 Printing Call Log

41 Printing call log..................................... page 21

43 Using Fax Templates

43 Using fax templates ............................... page 16

44 Setting the Contrast

44 Setting the contrast................................ page 19

45 Using Service Codes

45 Using service codes................................ page 28

46 Checking the Ink Film Reserve

46 Checking the ink film reserve ................ page 24

47 Checking the Firmware Version

47 Checking the firmware version .............. page 28

48 Sudoku

48 Sudoku.................................................. page 18

5 Fax switch

51 Configuring Day Mode

51 Configuring day mode .......................... page 20

52 Configuring Night Mode

52 Configuring night mode........................ page 20

53 Setting the Timer

53 Setting the timer.................................... page 20

54 Easylink

54 Easylink.................................................page 23

55 Setting the Ring Tones

55 Setting the ring tones ............................ page 20

9 Settings

91 Entering the Date and Time

91 Entering the date and time .................... page 19

92 Selecting the Language

92 Selecting the language ........................... page 19

93 Selecting the Country

93 Selecting the country............................. page 19

94 Entering Number

94 Entering number................................... page 19

95 Entering Name (PPF)

95 Entering name....................................... page 19

96 Configuring Teleph one Lines and Ser vices

96 Configuring telephone lines and services page 22

2 Calls

21 Received Calls (PPF 6xx · SPFX 4x)

21 Received calls.........................................page 11

22 Outgoing Calls (PPF 6xx · SPF X 4x)

22 Outgoing calls........................................page 11

23 Printing Entries

23 Printing entries ......................................page 21

3 Fax

31 Polling

31 Polled reception.....................................page 16

32 Polling Send

32 Polling send ...........................................page 16

33 Sending Fax Later

33 Sending fax later ....................................page 15

34 Broadcasting

34 Sending to multiple recipients (= broadcast)

.......................................................................page 15

35 Printing Fax Journal

35 Printing fax journal ................................page 21

36 Printing Transmission Report

36 Printing transmission report...................page 21

37 Print Reduced in Size

37 Print reduced in size...............................page 20

38 Reducing Transmission Speed

38 Reducing transmission speed..................page 20

Overview · Overview of the Menu Functions 5

Device Overview

Primo · Voice overview

‚ Handset

ƒ Paper tray

„ Document feeder (writing facing up)

… Panel with display

† ) socket—Connection socket for the telephone

handset

‡ EXT socket—Connection socket for additional

devices

ˆ LINE socket—Connection socket for telephone cable

PPF 63x, PPF 67x

‚ Scanner glass

ƒ Rollers of the automatic document feeder

„ Rests of the intake rollers

… Document guide / scanner film

† Cover for scanner and automatic document feeder

‡ Toothed wheel for tightening the ink film

ˆ Ink film roll in the rear ink film compartment

‰ Ink film roll in the front ink film compartment

Š Slot for the Plug’n’Print card

‹ Locks for the cover of the scanner and automatic doc-

ument feeder

Innenansicht nummeriert

Internal Description

6 Philips · PPF 631 · 632

Panel

Message

ä—Lights up, if new messages are received / list of

the new messages with submenus / blinks in the case of device error (for example no ink film)

Short Dial

Ý—Press briefly: Load short dial entries. Selecting the

entries with the [ or numeric keys / press and hold:

Assign a new short dial entry

Telephone Book

ma—Press briefly: Calling up the telephone book

entries. Selecting the entries with the [ / press and hold:

saving new entries

Fax Switch

¼/º/»—Setting the timer and the fax reception modes

(= fax switch). Modes set on the display Activated timer is indicated with

Stop

STOP—Function abort / return to the starting mode /

documents eject

C—Return to the previous menu level / press briefly:

deleting individual characters / press and hold: deleting complete input

Arrow Keys

[—Calling the menu functions / navigation within the

menu / selecting options / moving the cursor / adjusting the volume level

™ (day), ˜ (night).

›

OK—Calling the menu functions / confirming input

Start

START—Press briefly: Starting transmission of messages

/ press and hold: Starting fax polling

Help

i—Press briefly: Printing help pages and setting lists /

press and hold: Starting initial installation process

Copy

COPY—Press briefly: creating a copy / press and hold:

creating multiple copies

Resolution

ã—Setting higher resolution for faxes and copying

(

RESOL.: STANDARD, RESOL.: FINE, RESOL.:

)

PHOTO

Numeric Keys (short dial)

Numeric keypad—Inputting digits, characters and special characters / press and hold: Recalling short dial numbers

Redialling

@—Press briefly: Toggling between the list of the last 10

dialled numbers (= redial list) / press and hold: List of last ten callers (caller list)

Speaker (PPF 631 · 632 · 636)

ß—Dialling with the handset replaced

R—Press briefly: insert short line interruption (Hook

Flash) as office index on PABX or for calling special functions in the public telephone network (PSTN)/long press: Inserting dialling pause

PPF 620 · 63x

Overview · Panel 7

3 Initial Operation

Notice

Package Contents

Package Contents Primo · Voice

‚ Device

ƒ Telephone handset

„ Spiral cable for telephone handset

… Paper tray

† Mains cable with plug (country-specific)

‡ Telephone cable with plug (country-specific)

User Manual

User manual with installation guide (not depicted)

Package Contents

Missing Package Contents

If one of the parts is missing or damaged, please contact your retailer or our customer service.

Inserting Paper

Paper Format

Before you can receive documents or make copies, you must load paper into the device. Please use only appropriate paper in standard format A4 (210 × 297 millimetre · preferably 80 g/m nical data.

Loading Paper

Preparing Paper

Inserting Paper

1 Fold open the lever on the right beside the paper feed

towards front.

2 Insert paper in the paper feeder. You can insert maxi-

mum 50 sheets (A4 · 80 g/m2).

3 Fold open the lever on the right beside the paper feed

backward in order to enclose the paper.

Inserting Paper

). Follow the specifications in the tech-

Loading Paper

Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.

Attaching the Paper Tray

Insert the paper tray into the openings behind the paper feed mechanism.

Attaching the Paper Tray

8 Philips · PPF 631 · 632

Connecting the Handset

Notice

CAUTION!

Connecting the Handset

Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket desig-

nated with the ) symbol.

Connecting the Handset

Connecting the Telephone Cable

Analogue Fax Machine

Connecting the Telephone Cable

Connect the telephone cable to the device by inserting it in

the socket designated with LINE (RJ-11-Connector).

Insert the telephone plug into your PTT line socket.

Connecting the Telephone Cable

Ireland

Two-pin

When connecting to the telephone line socket, use only a two-pin RJ-11-telephone cable (modular plug). The use of a four-pin telephone cable may lead to the device not functioning correctly.

Connecting the Power Cable

Mains Voltage at the Site of Installation

Mains Voltage at the Site of Installation!

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Connecting the Mains Cable

Insert the mains cable into the connection located on the rear side of the device. Plug the power cable into the electrical outlet.

Connecting the Power Cable

Initial Installation

Starting Initial Installation

After you connect your device to the mains voltage, the ini-

tial installation commences. Press i. Your device prints a

help page.

Selecting the Language

1 Use [ to select the desired display language.

2 Confirm with OK.

Selecting the Country

Setting the Country Correctly

Setting the Country Correctly!

You must set the country in which you are operating the device. Otherwise your device is not

PABX Systems 1

Connection to Private Automatic Branch Exchange

If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter

tions and additional devices

, page 22).

Telephone connec-

adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer.

Setting the Country

1 Use [ to select the country in which you are operat-

ing the device.

2 Confirm with OK.

After this input, the device prints another help page and checks the telephone line.

Initial Operation · Connecting the Handset 9

Entering Number

Notice

Page Header

Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header).

Entering Number

1 Enter your number. Using # or * you can enter a

plus sign.

2 Confirm with OK.

Entering Your Name

1 Enter your name. You can enter characters using the

numeric keys (see button labels). Enter special charac-

ters using 0. Press the respective button several times

until the desired character or special character appears on the display.

Navigating in the Editor

You can move the cursor using [. Use C to

delete individual characters.

2 Confirm with OK.

After the input, the machine prints an overview of the functions.

Entering the Date and Time

Entering Time/Date

1 Enter the time, e.g. 14 00 for 2 pm.

2 Enter the date (two digits for each field), for example

08 06 07 for June 8th, 2007.

3 Confirm with OK.

Help 2 · Initial Installation Process

Starting Initial Installation Process

You can restart the initial installation process

any time. Press i and 2.

10 Philips · PPF 631 · 632

4 Telephone Functions

Notice

Help 3 · Telephone Functions

Outgoing Calls

Printing Telephone Book Functions

Press i and 3 to print an overview of the tel-

ephone book functions.

Connecting Additional Telephon es

For information on how to connect additional telephones and which functions are available to you, please refer the chapter on Telephone Connections and Additional Devices, Page 22.

Placing a Call on the Device

Dial the desired number. There are several ways to do this: Then pick up the handset.

Direct Dialling

You can also lift up the receiver first, then dial a number. The dialling process begins immediately.

Manual Dialling: Dial the desired number using the numeric keypad.

Telephone Book:

1 Press ma.

Access Function

You can also search for an entry in the tele-

phone book by pressing OK, 11 and

OK.

2 Select an entry using [. Enter the starting letters with

the numeric keypad to quickly navigate through the telephone book.

Multiple Categories for One Entry

You can save an entry multiple times with the same name but in a different category. In the telephone book, the first letter of the category appears after the entry.

Short Dial: Press Ý. Select the desired entry using [

or with the numeric keys.

Recalling Short Dial Number

Access Function

You can also load short dial entries by holding the respective number key pressed (for at least two seconds).

Redial List

Redial List: Press @. Use [ to select an entry from the

list of the dialled numbers.

Access Function

You can also load the redial list by pressing OK,

22 and OK.

Caller List: Press and hold @ (at least two seconds).

Use the [ to select an entry from the list of callers.

Calls Received

Access Function

You can also load the caller list by pressing OK,

21 and OK.

CLIP Prerequisite

Calling Line Identification (CLIP)

For this function to work, the Caller Line Identification (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller suppresses his number.

Getting Outside Line

PABX Systems

Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line access code in order to get a connection to the public telephone network (PSTN) from a PABX.

Inserting Outside Line Access Code

Enter the outside line access code with which you reach the public telephone network before you enter the desired number or select a stored entry. The outside line access

code is usually 0.

Incorrect Outside Line Access Code

In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access

code can be R (= Flash). Press R to enter this

outside line access code. If the connection to the public telephone network is not possible, contact your telephone system supplier.

Setting Up an Extension

Connection to Private Automatic Branch Exchange

If you operate your device permanently at an extension, store the outside line access code with the 96 function (see page 22).

Chain Dialling

You can combine and edit manually entered digits and saved entries, before the dialling process starts. If you have saved, for example, the telephone number prefix of an inexpensive telephone service provider (call-by-call) as a

Telephone Functions · Placing a Call on the Device 11

telephone book entry, select this entry and manually enter

Notice

the subsequent telephone number or select another saved entry.

Insert Dialling Pause

It may be necessary to insert a dial pause in telephone number, for example, for a direct-inward dialling number,

a sub-address or in a long distance number. Hold R

pressed (for at least two seconds). The second part of the number is dialled only after a short pause.

– appears on the display.

Telephone Book of the Device

Telephone Book

In the telephone book of your device, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries. Follow the specifications in the technical data.

Cursor Navigation 1

Navigating in the Editor

You can move the cursor using [. Use C to

delete individual characters. Press STOP to

close the menu and return to the starting mode.

Saving entry

1 Hold ma pressed (for at least two seconds).

3 Confirm with OK.

4 Edit the name.

5 Confirm with OK.

6 Using [, select the category for which you would like

to enter a number:

GORY: WORK GORY: FAX

7 Confirm with OK.

8 Enter the telephone number.

9 Confirm with OK.

10 You can assign a ring tone to the number. Use the

number keys 0 to 9 to select a ring tone. Using

[, set the volume.

11 Confirm with OK. The entry is saved.

CATEGORY: HOME, CATE-

, CATEGORY: MOBILE or CATE-

Deleting an Entry

1 Press OK, 16 and OK.

2 Using [ select the entry which you would like to

delete.

3 Confirm with OK.

4 Confirm

DELETE: YES with OK.

Groups

You can combine several telephone book entries into a group. A message is sent to all members of this group in succession.

Access Function

You can also call the function by pressing

OK, 12 and OK.

2 Enter the name. You can enter characters using the

numeric keys (see button labels). Enter special charac-

ters using 0. Press the respective button several times

until the desired character or special character appears on the display.

3 Confirm with OK.

4 Using [, select the category for which you would like

to enter a number:

GORY: WORK GORY: FAX

5 Confirm with OK.

6 Enter the telephone number.

7 Confirm with OK.

8 You can assign a ring tone to the number. Use the

number keys 0 to 9 to select a ring tone. Using

[, set the volume.

9 Confirm with OK. The entry is saved.

CATEGORY: HOME, CATE-

, CATEGORY: MOBILE or CATE-

Edit Entry

1 Press OK, 15 and OK.

2 Using [ select the entry which you would like to edit.

12 Philips · PPF 631 · 632

1 Press OK, 13 and OK.

2 Use [ to select the group you would like to create.

3 Confirm with OK. You can add entries to the group,

display the members of the group, delete the group or send a fax to the group.

4 Using [ select

5 Confirm with OK.

6 Use [ to select the entry you would like to add to the

group.

7 Confirm with OK.

8 Repeat steps 4 to 6 to add additional entries to the

group.

9 Press STOP to end the input.

ADD MEMBER?.

Displaying Group Entries

1 Press OK, 13 and OK.

2 Use [ to select the group you would like to display.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

6 Page through the entries of the group with [.

7 Press STOP twice to return to the starting mode.

VIEW MEMBERS?.

Adding Group Entries

Deleting Individual or All Group

Notice

CAUTION!

Notice

Entries

Deleting an Individual Entry

1 Press OK, 13 and OK.

2 Using [ select the group from which you would like

to delete entries.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

6 Using [ select the entry which you would like to

delete.

7 Confirm with OK.

8 Using [ select

9 Confirm with OK. The entry is deleted.

DELETE MEMBER?.

DELETE: YES.

Deleting a Group

1 Press OK, 13 and OK.

2 Using [ select the group you would like to delete.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

6 Using [ select

7 Confirm with OK. All entries in the group are deleted.

DELETE MEMBER?.

DELETE: ALL.

Short Dial

You can assign short dial numbers to frequently dialled telephone numbers. You can load these numbers quickly with the short dial key and the number keys.

Assigning or Editing Short Dial Entry

1 Hold Ý pressed (for at least two seconds).

Access Function

You can also call the function by pressing

OK, 14 and OK.

2 Use [ or the respective number key to select the short

dial number you would like to assign or change.

Overwriting Short Dial Entries!

If you select a short dial number that is already assigned, the entry is overwritten.

3 Confirm with OK.

4 Use [ to select the telephone book entry you would

like to assign as a short dial entry.

5 Confirm with OK.

Deleting a Short Dial Entry

The Telephone Book Entry is Deleted!

This function not only deletes the short dial entry, it also deletes the entire entry from the telephone book. Overwrite the short dial entry if you would like to change the assignment.

1 Press Ý.

Access Function

You can also call the function by pressing

OK, 14 and OK.

2 Use [ or the respective number key to select the entry

you would like to delete.

3 Press C.

4 Confirm the deletion with OK.

Calling Line Identification (CLIP)

Function is not supported in all countries and networks

(Function is not supported in all countries and networks)

CLIP Definition

The number of an incoming call appears on the display. For this function to work, the Calling Line Identification Presentation (CLIP) must be activated for your telephone connection. Enquire with your telephone company. Caller Line Identification may be associated with a fee.

Setting the Country Correctly

If the Caller Line Identification does not work even though the function is activated for your telephone connection, check if you have set the correct country (also see Chapter Settings,

page 19

Missed Calls

If you received a call while away, the ä - key flashes.

1 Press ä.

2 Using [, you can page through the list of missed calls.

Additional Messages

If you have received additional messages, first

select the missed calls using [ and confirm

with OK.

3 To call back, pick up the handset.

Displaying Telephone Book Names

Your device displays the name with which you have saved the number in the telephone book. The number and name will not be shown if the caller suppresses his number.

Telephone Functions · Short Dial 13

5Fax

Notice

CAUTION!

Notice

Help 4 · Fax

Printing Informations for Fax Transmission

Press i and 4 to print instructions for send-

ing fax messages and for configuring the fax switch.

Unsuitable Doc uments!

Unsuitable Documents!

Do not insert any documents into the device that ...

... are wet, have been edited with correction fluid, are soiled or have a coated surface.

… that are written on with a soft pencil, with paint, chalk or charcoal.

… originate from newspapers or magazines (printing ink).

… that are held together with office or notebook staples or with tape or glue.

… are pasted with note papers. … are creased, crumpled or torn.

10 Documents · A5/A4

Use documents with sizes A5 or A4 with 60 to 100 g/m weight. You can insert up to ten documents at a time.

Fax

2 Set the desired resolution. You can choose between

RESOL.: STANDARD (for documents without spe-

cial features), print or drawings) and

RESOL.: FINE (for texts with small

RESOL.: PHOTO (for pho-

tos). Press ã. The configured resolution appears on

the display. Press ã again to change the resolution.

Setting the Contrast

They can adjust the preset contrast (also see Chapter

Settings

, page 19).

3 Dial the desired number. There are several ways to do

this:

4 Press START.

Busy Number

Automatic Redial

If the subscriber is busy, the device dials the

number again after some time. Press STOP, in

order to cancel the transmission process. After the transmission, the device prints out a transmission report depending on the settings.

Manual Dialling: Dial the desired number using the numeric keypad.

Telephone Book:

1 Press ma.

Cancel Transmission

Press STOP to eject the documents without

sending them.

Access Function

You can also search for an entry in the tele-

phone book by pressing OK, 11 and

OK.

Sending a Fax

1 Insert the documents face up into the document feeder.

The top most document will be fed in first.

2 Select an entry using [. Enter the starting letters with

the numeric keypad to quickly navigate through the telephone book.

Multiple Categories for One Entry

You can save an entry multiple times with the same name but in a different category. In the telephone book, the first letter of the category appears after the entry.

Short Dial: Press Ý. Select the desired entry using [

or with the numeric keys.

Recalling Short Dial Number

Access Function

You can also load short dial entries by holding the respective number key pressed (for at least two seconds).

Redial List

Redial List: Press @. Use [ to select an entry from the

list of the dialled numbers.

14 Philips · PPF 631 · 632

Outgoing Calls

Notice

No Hands-free Operation Possible

Access Function

You can also load the redial list by pressing OK,

22 and OK.

Caller List: Press and hold @ (at least two seconds).

Use the [ to select an entry from the list of callers.

Calls Received

Access Function

You can also load the caller list by pressing OK,

21 and OK.

CLIP Prerequisite

Calling Line Identification (CLIP)

Sending Fax Manually

1 Insert the document. 2 Enter the desired number using the numeric keypad or

select a saved entry.

3 Press ß.

4 Press START.

Direct Inward Dialling or Selecting Sub-address

Direct Inward Dialling or Sub-address

You can send a fax to a direct-inward dialling number or a sub addressor or call from a direct-inward dialling number or sub address - for example to use a certain service of a fax database provider. For this purpose, attach the directinward dialling number or sub address with a short dialling pause to the fax number.

1 Enter the desired number using the numeric keypad or

select a saved entry.

2 Hold R pressed (for at least two seconds).

3 Enter the direct-inward dialling number or sub address.

4 Press START. The direct-inward dialling number or

sub address is dialled only after a short pause.

Eavesdropping while Connection is Established

You can listen while a connection is established, for example if a fax transmission constantly fails.

Enter the desired number using the numeric keypad or

select a saved entry. Press ß.

No Hands-free Operation Possible

Hands-free operation is not possible with this function. You cannot answer if the subscriber picks up.

Sending to Multiple Recipients (= Broadcasting)

Broadcast Transmissions

You can send one fax to multiple recipients in succession.

Entering Recipients Individually

1 Insert the document.

2 Press OK, 34 and OK. The document is now

read.

3 Enter the desired number using the numeric keypad or

select a saved entry.

4 Confirm with OK.

5 Enter the next telephone numbers.

6 Confirm with OK. You can enter up to 25 recipients.

7 Press START. The device transmits the fax message

successively to all recipients.

Sending a Fax to a Group

1 Insert the document.

2 Press OK, 13 and OK.

3 Use [ to select the group to which you would like to

send a fax.

4 Confirm with OK.

5 Using [ select

6 Confirm with OK.

Transmission to Multiple Recipients

If your device cannot reach a recipient, the fax message is sent to the other recipients. After the device has called all recipients, it once again dials the numbers that previously could not be reached.

SEND FAX?.

Sending Fax Later

If you would like to make use of the lower telephone tariffs or if the recipient can be reached at some specific time only, you can send the fax at a later time—within 24 hours.

1 Insert the document.

2 Press OK, 33 and OK.

3 Enter the time, at which the document should be trans-

mitted, e.g. 14 00 for 2 pm.

4 Confirm with OK.

5 Enter the desired number using the numeric keypad or

select a saved entry.

Fax · Sending Fax Manually 15

6 Selecting a Saved Entry: Confirm the selected

Notice

CAUTION!

Notice

entry using OK.

7 Press START. The device goes into standby mode and

transmits the fax at the entered time. You can continue to make telephone calls and receive faxes

Sending Fax Later

Cancel a Scheduled Fax Transmission

Press STOP to eject the document. This inter-

rupts the standby mode.

Fax Reception

If you have not changed the factory settings, received faxes will be printed out automatically. If no paper or no ink film is inserted, the device saves the incoming faxes. The

ä key blinks. Once paper or a new ink film is

inserted, the saved faxes are printed out.

Paper Not Inserted Correctly

Check if you have inserted clamped paper correctly. The lever on the right hand side next to the paper feeder must be folded backwards.

Message Memory Full

If the message memory is full, no additional messages can be received. A warning appears on the display. Follow the specifications in the technical data.

Delete Fax Memory Service Code

Delete Fax Messages Sent

If there are problems with printing out saved fax messages, a service code is available (see also section

Service

, page 28).

Receiving Fax Manually

Select manual reception under number of rings of the fax switch (see Chapter Setting the Fax Switch, page 20). The device will not receive faxes on its own. This setting is useful, when you want to receive faxes via a modem connected to a computer.

Receiving Fax Manually

You can start fax reception manually, by pressing

START.

Polling Secure Faxes

Secure Fax Polling

With this function, you can poll faxes that are protected with a code.

1 Press OK, 31 and OK.

2 Enter the code.

3 Confirm with OK.

4 Enter the desired number using the numeric keypad or

select a saved entry.

5 Press START.

Polling Send of Faxes

Unauthorised Fax Polling!

Protect your document against unauthorised polling with a code.

Secure Fax Polling

A caller who knows the code can poll the fax from your device. You can continue to make telephone calls and receive faxes

1 Insert the document.

2 Press OK, 32 and OK.

3 Enter a code (max. 20 characters).

4 Confirm with OK.

Sending Fax Later

Cancel a Scheduled Fax Transmission

Press STOP to eject the document. This inter-

rupts the standby mode.

Using Fax Templates

Fax Templates

Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.

1 Press OK, 43 and OK.

2 Use [ to select the template you would like to print.

3 Confirm with OK. The device prints the template.

4 Fill the template and send it to the desired recipient per

fax.

Polling Faxes

Fax Polling

With the fax polling function, you can retrieve faxes that lie ready in the dialled device. You can keep a document ready in your device, which can be polled by others.

Polling Faxes Directly

1 Enter the desired number using the numeric keypad or

select a saved entry.

2 Hold START pressed (for at least two seconds).

16 Philips · PPF 631 · 632

6Copier

Notice

Help 5 · Copier

Printing Informations for Copying

Press i and 5 to print the help for copying.

10 Documents · A5/A4

Use documents with sizes A5 or A4 with 60 to 100 g/m weight. You can insert up to ten documents at a time.

Inserting Documents

1 Insert the documents face up into the document feeder.

The top most document will be fed in first.

Making a Copy

Press COPY briefly. The copy is created.

Creating Multiple Copies

1 Hold COPY pressed (for at least two seconds).

2 Enter the number of times you would like to copy the

document (maximum of 15 copies).

3 Press COPY.

4 Using [ select whether to reduce or enlarge the doc-

ument in size when copying. You can magnify up to 200 percent or reduce to as small as 50 percent of the original size.

5 Confirm with OK. The copy is created.

Copier

Cancel Copying

Press STOP to eject the documents without

copying them.

2 Set the desired resolution. You can choose between

RESOL.: STANDARD (for documents without spe-

cial features), print or drawings) and

tos). Press ã. The configured resolution appears on

the display. Press ã again to change the resolution.

RESOL.: FINE (for texts with small

RESOL.: PHOTO (for pho-

Setting the Contrast

They can adjust the preset contrast (also see Chapter

Settings

, page 19).

Copier · Inserting Documents 17

7 Fun and Games

Notice

Help 7 Games and Fun

Printing informations for the Games and Fun functions

Press i and 7 to print the instructions for

the Games and Fun functions of your device.

Sudoku

Sudoku is a Japanese number puzzle. The game has 3 × 3 squares divided into 3 × 3 fields. Depending on the difficulty level, lesser or more digits are already given at the beginning of the game. The aim of the game is to fill digits from 1 to 9 in the game field is such a way that each digit appears only once in a row, a column and each of the nine blocks. There is only one solution.

Last Solution Available

The solution of the last printed game is saved. The solutions of earlier games are no longer available.

Printing a Game

1 Press OK, 48 and OK.

2 Using [ select

3 Confirm with OK.

4 Using [ select the difficulty level.

5 Confirm with OK.

6 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

7 Confirm with OK.

8 Using [ select if you would like to print the solution.

9 Confirm with OK.

SUDOKU:NEW.

Printing the Solution

1 Press OK, 48 and OK.

2 Using [ select

3 Confirm with OK.

Sudoku for Every Day

You can have a new Sudoku automatically printed each day.

1 Press OK, 48 and OK.

2 Using [ select

3 Confirm with OK.

4 Enter the time, e.g. 14 00 for 2 pm.

5 Confirm with OK.

6 Using [ select the difficulty level.

7 Confirm with OK.

8 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

9 Confirm with OK.

10 Using [ select if you would like to print the solution.

11 Confirm with OK.

12 Using [ indicate whether you would like to turn

printing on or off.

13 Confirm with OK.

Sudoku for Every Day

Switching Off Function

You can turn off the daily Sudoku print by selecting the function as described above and by switching off the automatic printing under point 12.

SUDOKU:SOLUTION.

SUDOKU:AUTO.

Printing the Last Game Again

1 Press OK, 48 and OK.

2 Using [ select

3 Confirm with OK.

4 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

5 Confirm with OK.

6 Using [ select if you would like to print the solution.

7 Confirm with OK.

18 Philips · PPF 631 · 632

SUDOKU:LAST.

8Settings

Notice

CAUTION!

Notice

Cursor Navigation 1

Navigating in the Editor

You can move the cursor using [. Use C to

delete individual characters. Press STOP to

close the menu and return to the starting mode.

Entering the Date and Time

1 Press OK, 91 and OK.

2 Enter the time, e.g. 14 00 for 2 pm.

3 Enter the date (two digits for each field), for example

08 06 27 for June 8th, 2027.

4 Confirm with OK.

Time and Date After a Short Power Failure

You must check the time and date after a short

power failure. Confirm with OK.

Entering Number

Page Header

Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header).

1 Press OK, 94 and OK.

2 Enter your number. Using # or * you can enter a

plus sign.

3 Confirm with OK.

Entering Your Name

1 Press OK, 95 and OK.

2 Enter your name. You can enter characters using the

numeric keys (see button labels). Enter special charac-

ters using 0. Press the respective key several times

until the desired character or special character appears on the display.

3 Confirm using OK.

Selecting the Language

1 Press OK, 92 and OK.

2 Use [ to select the desired display language.

3 Confirm with OK.

Selecting the Country

Setting the Country Correctly

Setting the Country Correctly!

You must set the country in which you are operating the device. Otherwise your device is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer.

Reset When Setting the Country

Settings will be Deleted!

When you select a new country, all settings are reset to the factory defaults for that country. Saved data remains intact. Check the number entered for the header.

1 Press OK, 93 and OK.

2 Use [ to select the country in which you are operat-

ing the device.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

SURE: YES.

Setting the Contrast

For copying and printing of fax messages, you can select different contrast levels.

1 Press OK, 44 and OK.

2 Using [, select the desired contrast:

CONTR.:LIGHT—For brighter copies and fax trans-

mission

CONTR.:NEUTRAL—For all types of originals (for

example white text on black background or documents with coloured background)

CONTR.:OPTIMISED (Factory settings)—Opti-

mized adaptation for text and photo printing

CONTR.:DARK—For darker copies and fax transmis-

sion (for example documents with faint printing)

3 Confirm with OK.

Modifying the Basic Settings

The changed settings are stored as new default settings. If you select a special function for a one-time process, take care to restore the default settings or factory settings after that.

Settings · Entering the Date and Time 19

Reducing Transmission

Notice

Speed

Reducing Transmission Speed

The device adapts the transmission speed to the line quality. This may take some time, especially for overseas con-

nections. Set a lower transmission speed if you are sending faxes into networks with poor line quality.

1 Press OK, 38 and OK.

2 Use [ to set whether you would like to use a lower

transmission speed.

3 Confirm with OK.

Switching Page Adjustment On and Off

Page Adjustment

In order that no information is lost, received faxes are reduced in size when printed.

1 Press OK, 37 and OK.

2 Use [ to select whether you would like to switch size

reduction on or off.

3 Confirm with OK.

Setting the Ring Tones

Selecting the Ring Tone

Ring Tones

You can select from among ten different ring tones.

1 Press OK, 55 and OK.

2 Use the number keys 0 to 9 to select a ring tone.

Using [, set the volume.

3 Confirm with OK.

Adjusting Volume Level

Setting the Ring Tone Volume

Yo u can a djust the vo lum e of the ring tone when the device is ringing or when you set the ring tone. You can save different volumes for the see Chapter Fax Switch).

Setting the Volume on the Device

Using [ you can set adjust the volume when the device

™ (day) and ˜ (night) modes, (also

is ringing.

Setting the Fax Switch

Fax Switch

The built-in fax switch of your device distinguishes between fax messages and telephone calls. Faxes are automatically received, telephone calls can be received—even on additionally connected devices. While the device is checking the call, it continues to ring.

Day and Night Mode

You can set how often the device should ring before picking up separately for the modes makes it possible for you to receive faxes silently at night without getting disturbed.

Press ¼/º/» to switch between day and night mode.

With the activated timer the modes

™ (day) and ˜ (night) at the configured times.

™ (day) and ˜ (night). This

›, the device switches between

Setting the Day Mode

1 Press OK, 51 and OK.

2 Use [ to select the total number of rings. The device

stops the ring after these total number of rings and accepts a call or a possible silent fax.

3 Confirm with OK.

4 Use [ to select the number of rings for the fax switch.

After the number of rings, the fax switch switches on and distinguishes between fax transmissions and telephone calls. While the device is checking the call, it continues to ring.

5 Confirm with OK.

6 Using [, set the volume.

7 Confirm with OK.

Silent Fax Transmission

Older devices do not transmit any fax-tone (= CNG tone) as an announcement for fax transmission (= silent fax transmission). If the total number of rings has been set to a value using

silent fax transmissions cannot be received automatically.

Setting the Night Mode

1 Press OK, 52 and OK.

2 Configure the same settings as for the day mode (see

steps 2 to 7).

Setting the Timer

Timer

The timer switches between the modes ™ (day) and ˜ (night) at the configured times.

1 Press OK, 53 and OK.

2 Enter the time at which the device should switch to

(day) mode, for example 06 00 for 6 o'clock

a.m.

3 Confirm with OK.

4 Enter the time at which the device should switch to

(day) mode, for example 22 00 for 2 o'clock

a.m.

5 Confirm with OK.

Special Settings

Silent Fax Reception

If you would like to accept a fax without preceding rings, set the number of rings of the fax switch to

Switching Off All Rings

All Rings Off

If you don't want to be disturbed, e.g. in the night, by any incoming calls, you can set the number of rings to device switches immediately to silent fax reception.

0. The

™

20 Philips · PPF 631 · 632

Printing Lists and Help Pages

Printing Numbers and Entries

List of Numbers

The list of numbers and entries contains the last ten calls received and numbers dialled as well as the saved entries and groups.

Press OK, 23 and OK. The list is printed.

Printing Call Log

Call Log

The call log contains the last 50 dialled numbers.

1 Press OK, 41 and OK.

2 Using [ indicate whether you would like to turn

printing on or off.

3 Confirm with OK.

4 Switch on printing: Use [, to select whether the

call list should be printed immediately or after every 50 calls.

5 Confirm with OK.

Printing the Telephone Book

Press OK, 17 and OK. The device prints a list with

the telephone book entries and saved assignments.

Printing Fax Journal

Fax Journal

The fax journal is a list of the last ten faxes sent and received.

1 Press OK, 35 and OK.

2 Using [ indicate whether you would like to turn

printing on or off.

3 Confirm with OK.

4 Switch on printing: Use [, to select whether the

fax journal should be printed immediately or after every ten transmissions.

5 Confirm with OK.

Printing Help Pages

Help 1 · Overview

Press i and 1 to print an overview of the help pages.

Help 3 · Telephone Book

Press i and 3 to print an overview of the telephone

book functions.

Help 4 · Fax Transmission

Press i and 4 to print instructions for sending fax mes-

sages and for configuring the fax switch.

Help 5 · Copier

Press i and 5 to print the help for copying.

Help 6 · Function List

Press i and 6 to print a list of all functions and settings

of your device.

Help 7 · Games and Fun

Press i and 7 to print the instructions for the Games

and Fun functions of your device.

Starting Initial Installation

1 Press i and 2.

2 The device prints out a help page and starts the initial

installation process.

Printing Transmission Report

After every transmission, the device prints out a transmission report. If a transmission error occurs, an error report is printed out. You can switch off printing of the transmission report.

1 Press OK, 36 and OK.

2 Using [ indicate whether you would like to turn

printing on or off.

3 Confirm with OK.

Settings · Printing Lists and Help Pages 21

9 Telephone Lines and Additional Devices

Notice

Configuring Telephone Lines

and Services

PABX Systems

Additional Telephone No Extension

An additional telephone connected to the device on a telephone socket is not considered an extension.

1 Press OK, 96 and OK.

2 In some countries you can set the dialling process to

pulse dialling or tone dialling (DTMF tones). Use [

to select the desired dialling process.

Selecting the Dialling Process

Only use pulse dialling if tone dialling is not yet activated for your telephone line.

3 Confirm with OK.

4 Use [ to set whether you operate your device on an

extension.

5 Confirm with OK.

6 Configuring an extension: Enter the outside line

access code with which you reach the public telephone

network. This is usually 0.

DSL Connection

In the event that you use a DSL modem: Connect the device to the slot intended for analogue telephones/fax machines! For additional information, please consult the operating manual of your DSL system. Ask your telephone or internet service provider if necessary.

ISDN Connection

Your device is an analogue fax device (Group 3). It is not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for analogue terminals. Details for ISDN connections can be found in the instructions provided with the terminal adapter or the dial-up router.

Voice Mailbox

You cannot simultaneously use the answering machine facility of your telephone service provider (= voice-mail box) and receive faxes on your devices. Get the mail-box function for your telephone connection deactivated or set the number of rings for the fax switch to lower than your device (also see Chapter Setting the Fax Switch, page

20). When the fax switch accepts the call, the mail-box of the service provider does not step in. Enquire with your telephone company.

5 on

Incorrect Outside Line Access Code

In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line

access code can be R (= Flash). Press R to

enter this outside line access code. If the connection to the public telephone network is not possible, contact your telephone system supplier.

7 Confirm with OK.

8 When finished, the device tests the telephone line.

Confirm with OK.

9 Your device checks whether it can establish a connec-

tion with the public telephone network. If it cannot establish the connection, you are once again asked for input.

22 Philips · PPF 631 · 632

Connecting Additional

Notice

CAUTION!

Notice

Devices

Additional Devices

You can operate additional devices on a telephone line, such as cordless telephones, answering machines, modems or charge counters.

Connection to the Machine

Connection to the Device

You can connect additional devices directly to your device. Insert the telephone cable of the additional device into the

EXT socket (RJ-11-connection) on the device.

Connecting Additional Devices

Direct Connection Recommended

We recommend direct connection to the device because this allows the fax switch to function optimally and to control the additional devices.

Connection to the Telephone Line

Order of Connections

In order for the fax switch to function, the device must be first in the series if multiple devices are connected to the same telephone socket. Follow the correct order.

Connection to the First Telephone Socket

If you have multiple telephone sockets for the same telephone line, the device must be connected to the first telephone socket.

Using Additional Telephones (Easylink)

Easylink

With the Easylink function you can control your device with additional telephones. To use this function, additional telephones must be set to the tone dialling mode (DTMF/MFV tones) (for this purpose see the operating manual of your additional telephone).

Taking Over the Line

If you pick up on an additional telephone and the device continues to ring or attempts to receive a fax, you can dis-

connect the device from the line. Press ** on the

additional telephone.

Changing Code

Changing Easylink Codes!

Only change the codes if it is absolutely neces-

sary. The codes must begin with * or # and

must be different.

1 Press OK, 54 and OK.

2 Enter the new code for starting fax reception.

3 Confirm with OK.

4 Enter the new code for taking over the line on an addi-

tional device.

5 Confirm with OK.

Using an External Answering Machine

For the best operation, the answering machine must be

connected to the EXT socket of the device. The numbers

of rings set for the external answering machine should be less than the one set under

Example of the setting: Number of Rings of the External Answering Machine .. 1

FAX RINGS .............................................................. 3

(also see Chapter Setting the Fax Switch, page 20)

External Answering Machine

The outgoing message must be shorter than ten seconds. Avoid music in your announcement.

If the external answering machine has a “conserving function” (i.e. a function that changes the number of rings as soon as new messages have been recorded), deactivate this function.

If the external answering machine records fax signals, but your device cannot receive faxes, inspect the connection of the external answering machine

FAX RINGS by at least two.

Starting Fax Reception

If you pick up at an additional device and hear that you are receiving a fax (whistling tone or silence), you can start the

fax reception by pressing *5 on the additional tele-

phone or pressing START on the device.

Telephone Lines and Additional Devices · Connecting Additional Devices 23

10 Service

Notice

CAUTION!

DANGER!

CAUTION!

Disruptions

Troubleshooting

Should disruptions occur, follow the instructions on the display and on the error report.

Checking the Ink Film Reserve

1 Press OK, 46 and OK.

2 The number of pages that can still be printed with the

ink film is shown on the display.

3 Press STOP to return to the starting mode.

If the ink film used up or if there is no ink film in the device, a message appears on the display.

Changing the ink film

Use Original Consumable Materials!

Observe Packaging Instructions

Follow the instructions on the packaging of the consumable materials.

Introduction to Plug’n’Print Card

For receiving or copying documents, an ink film must be inserted in your device. Your device is delivered with an already inserted free ink film for a few test pages. For this film, you do not require any Plug’n’Print card (= chip card with information regarding ink film capacity). For every next ink film that you insert, you must load the capacity memory with the included Plug’n’Print card.

1 Remove the paper from the paper feeder and take the

paper tray out of the device.

2 Open the device by lifting the panel using grip in the

centre and folding it up.

Device can Close with a Snap!

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.

3 Grip the rear ink film roll at both the sides and place it

next to the front ink film roll.

4 Remove both the rolls from the device. The used ink

film cannot be reused.

Data on Used Ink Films!

The messages and copies you have printed out can be read from used ink films. Consider data protection issues when disposing of used ink films.

5 Pull the used Plug’n’Print card out of the plug socket

on the left hand side next to the ink film tray. The Plug’n’Print card cannot be reused.

24 Philips · PPF 631 · 632

6 Carefully remove the rubber bands from the new ink

DANGER!

film. Make sure that the film is not damaged!

7 Place the larger roll with the ink film in the rear ink film

tray. The blue gear wheel must be on the right hand side.

8 Place the smaller roll without ink film in the front tray.

The blue gea r wheel must be on the right hand sid e and the pin must be inserted in the depression on the left hand side.

10 Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

11 Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper again.

Fixing a Paper Jam

1 Remove the paper from the paper feeder and take the

paper tray out of the device.

2 Open the device by lifting the panel using grip in the

centre and folding it up.

9 Break the chip card from the Plug’n’Print card. Insert

the chip card in the plug socket on the left hand side next to the ink film tray.

3 Carefully pull out the paper.

Service · Fixing a Paper Jam 25

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.

Device can Close with a Snap!

4 Turn the blue gear wheel forward to tension the ink

DANGER!

film. The ink film must not have any creases.

5 Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper again.

Fixing a Document Jam

1 Remove the paper from the paper feeder and take the

paper tray out of the device.

2 Open the device by lifting the panel using grip in the

centre and folding it up.

3 Open the scanner cover and the cover of the automatic

document feeder by first pushing the support (A) and then the support (B) inside. The cover (C) falls freely.

4 Carefully pull the document to the front or to the back

out of the device.

5 Close the scanner cover and the cover of the automatic

document feeder. Both the supports must securely snap into place.

6 Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

Device can Close with a Snap!

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.

7 Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper again.

26 Philips · PPF 631 · 632

Cleaning

DANGER!

Notice

DANGER!

Instructions for Cleaning!

Unplug the device from the power socket before cleaning it. Use a soft, lint-free cloth. Never use liquid or easily flammable cleansers (sprays, abrasives, polishes, alcohol, etc.). Do not allow any moisture to reach the interior of the device.

Fax Cleaning Sheets

Special fax cleaning sheets are available as accessories from our call centre. Insert a sheet into the

document feeder. Press STOP; the page is

ejected. Repeat this process at a few times.

1 Remove the paper from the paper feeder and take the

paper tray out of the device.

2 Open the device by lifting the panel using grip in the

centre and folding it up.

4 Lightly wipe the upper side of the scanner glass (A) and

the lower side of the document feeder/scanner film (= white plastic plate) (B) with a cloth.

5 Clean the feed roller (A) and the underside of the sup-

port pad of the feeder roller (B) with a soft, lint-free cloth moistened with cleaning alcohol (96 percent). Rotate the feed roller; You must clean the entire roller.

6 Close the scanner cover and the cover of the automatic

document feeder. Both the supports must securely snap

Device can Close with a Snap!

Lock the cover of the device completely into place when opening the device. You could be

into place.

7 Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

injured if the cover falls while you are working on the device.

3 Open the scanner cover and the cover of the automatic

document feeder by first pushing the support (A) and then the support (B) inside. The cover (C) falls freely.

8 Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper again.

Service · Cleaning 27

Checking the Firmware Ver-

CAUTION!

Notice

sion

1 Press OK, 47 and OK.

2 The model designation and the configured country

appear on the display.

3 Confirm with OK.

4 The information on the firmware version of the device

is displayed.

5 Confirm with OK.

Using Service Codes

Introduction

The service codes delete all the changed settings and your device is reset to factory settings. It may be possible that the device with the changed settings reacts differently than expected.

Using Service Codes

Settings will be Deleted!

Only use the service codes if this is absolutely necessary. Some service codes also delete saved messages and telephone book entries.

1 Press OK, 45 and OK.

2 Enter a service code:

7117—Deletes all changed settings and

saved data. The device is reset to factory settings and the initial installation process is started.

7140—Deletes all changed settings. Saved

data and telephone book entries remain intact.

7227—Deletes saved faxes, when there are

problems with printing.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

SURE: YES.

Power Cycling

If a problem occurs that cannot be corrected with the instructions in this user manual (see also the help below), follow the steps given here.

1 Pull out the power plug. 2 Wait at least ten seconds, then plug the power plug

back into the socket.

3 Follow the instructions on the display and in the error

report. If the problems repeats, please contact our technical customer service or your retailer.

Cancelling Entry

If you have entered the incorrect code, you can cancel the entry with

28 Philips · PPF 631 · 632

SURE: NO.

General Information

The time and date flash on the display. You must check the time and date after a short power fail-

ure. Confirm with OK.

Problems when Faxing or Printing

Faxes sent are of poor quality.

Change the resolution from

RESOL.: STANDARD to

RESOL.: FINE or RESOL.: PHOTO.

Change the contrast. Clean the scanner and the document feed slot. Test the device by making a copy of the document. If the

device is in order, the device of the recipient might be defective.

The device produces black lines when sending or printing. Clean the scanner and the document feed slot.

Copy is blank. Insert the documents face up into the document feeder.

Printing is interrupted. Paper or document jam, no paper or ink film. Follow the

No printing Check if you have inserted clamped paper correctly. The le-

Documents are not properly fed. Clean the scanner and the document feed slot.

instructions on the display and in the error report. There could be a small pause after printing several pages.

The device continues printing automatically.

ver on the right hand side next to the paper feeder must be folded backwards.

Problems with the Connection

The device rings once, remains silent for a short while and starts ringing again.

No dial tone Check the installation of the device. Connect the telephone

Fax transmissions are constantly interrupted. Try to send the fax manually: Press ß, and dial the number.

You hear a whistling tone or silence in the handset. The call is a fax: Press START on the device. Press

No fax reception or a short fax audio signal as message on the answering machine

This is absolutely normal. The fax switch checks the call after the first ring. If it is a voice call, the device continues to ring.

cable to the socket marked LINE. Insert the telephone plug

into your PTT line socket.

If the recipient is using an answering machine, wait until

you hear a whistling tone. Press START.

It is possible that the recipient's device is not ready to receive.

*5 on the additional telephone. Hang up.

Using function 51, set the number of rings for the fax switch to 4 and the total number or the number of rings for the answering machine (model dependent) to 5 (see Page

20). You cannot simultaneously use the answering machine fa-

cility of your telephone service provider (= voice-mail box) and receive faxes on your devices(see page 22).

Service · Power Cycling 29

11 Appendix

Technical Data

Dimensions

Dimensions (L¦×¦H¦×¦W) ...................313¦×¦129¦×¦197¦mm

Weight

Weight ...................................................................1,9¦kg

Mains Connection

Mains Connection.................. 220¦–¦240¦V¦~ / 50¦–¦60¦Hz

Power Consumption

Stand-by Mode

Stand-by Mode...............................................<¦1,5¦W

Transmission

Transmission ...................................................<¦20¦W

Recommended Ambient

Recommended Ambient..................................18¦–¦28¦ºC

Relative Humidity

Relative Humidity............... 20¦–¦80¦% (non-condensing)

Connection Type

Connection Type......................................PSTN · PABX

Dialling Mode

Dialling Mode Tone / pulse dialling (country dependent)

Standards

Safety EN 60950-1

Safety........................................................... EN¦60950-1

Emissions EN 55022 Class B

Emissions ........................................... EN¦55022 Class B

Immunity to Electrical Noise EN 55024

Immunity ........................................................EN¦55024

Scanner

Scan Width

Scan Width ........................................................212¦mm

Horizontal Resolution

Horizontal Resolution....................................8 dots/mm

Vertical Resolution Standard

Vertical Resolution ................... Standard: 3,85 lines/mm

Vertical Resolution Fine

..................................................... Fine: 7,7 lines/mm

Memory

Telephone Book

Telephone Book ..................................... up to 50 entries

Fax Messages

Fax Messages ............ up to 15 pages (standard test letter)

Paper

Capacity

Capacity ............................................................50 sheets

Size

Size.................................................... A4 · 210¦×¦297¦mm

Thickness

Thickness ................................................0,07¦–¦0,11¦mm

Weight

Weight .........................................................60¦–¦90¦g/m²

Document Feed Slot

Capacity

Capacity ............................................................10 sheets

Width

Width........................................................148¦–¦212¦mm

Length

Length.......................................................100¦–¦600¦mm

Thickness

Thickness ................................................0,06¦–¦0,15¦mm

Fax

Type Group 3

Type.................................................................. Group 3

Compatibility

Compatibility...............................................ITU-T¦T.30

Data Compression

Data Compression...........................................MH · MR

Modulation

Modulation ................................... V.21 · V.27ter · V.29

Transfer Speed

Transfer Speed.................................................. 9.600¦bps

Subject to Change

Technical specifications subject to change without notice.

Guarantee

(Terms and Conditions for United Kingdom only)

In order to supply the guarantee, you should contact your dealer or Sagem Communications Helpdesk. The proof of purchase will be required.

Please make usage of your equipment for the purpose for which it was designed and under normal usage conditions. Sagem Communications do not accept any liability for any usage made out of the frame of its original designed purpose and any consequence that may arise from this usage.

Should any malfunctioning arise, the dealer or Sagem Communications Helpdesk will advise you what to do.

A) General Guarantee Conditions

Sagem Communications undertakes to remedy by repair or exchange at its own convenience, free of charge for labour and replacement parts, any defects in the equipment during the guarantee period of 12—twelve—months (3—three—months for accessories), from the date of original invoice of the Equipment, where those defects are a result of faulty workmanship.

Unless the customer has concluded with Sagem Communications a maintenance contract in respect of the equipment which specifically provides for repairs to be carried out at the customer's premises, the repairs will not be carried out on the equipment at the customer premises. The customer must however return the defective equipment at his/her own expense, to the address given by the dealer or Sagem Communications Helpdesk.

In case a product needs to be sent in for a repair, it always has to be accompanied by a proof of purchase (which is not altered, written on or in any way be made illegible) showing that the product is still under warrantee. In case no proof of purchase is enclosed, the Sagem Communications repair center will use the production date as a reference of establishing the warrantee status of the product.

Apart from all legal obligatory rules, Sagem Communications, do not give any Guarantee, either implicit or explicit which is not set force in the present section, and could not be hold responsible for any direct or indirect, material or immaterial damage, in or out of the frame of the present guarantee.

If any provision of this guarantee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legislation, such invalidity or illegality shall not impair or affect the remaining provisions or parts of this guarantee.

This guarantee does not affect the Customer statutory rights.

30 Philips · PPF 631 · 632

B) Exclusions From Guarantee

Sagem Communications shall have no liability under the guarantee in respect of:

•) Damage, defects, breakdown or malfunction due to one or more of the following:

– Failure to properly follow the installation process and instructions for use

– An external cause to the equipment (including but not limited to: lightening, fire, shock, vandalism, inappropriate conditions of electrical network or water damage of any nature)

– Modifications made without the written approval of Sagem Communications

– Unsuitable operating conditions, particularly of temperature and humidity

– Repair or maintenance of the equipment by persons not authorized by Sagem Communications

•) Wear and tear from normal daily use of the equipment and its accessories

•) Damage due to insufficient or bad packaging of equipment when returned to Sagem Communications

•) Usage of new versions of software without previous approval of Sagem Communications

•) Work on any equipment or software modified or added without the prior written consent of Sagem Communications

•) Malfunctions not resulting from the Equipment or from software installed in user workstations for the purpose of use of the equipment.

Communication problems related to an unsuitable environment including:

– Problems related to access and/or connection to the Internet such as interruptions by access networks or malfunction of the line used by the subscriber or his correspondent

– Transmission faults (for example poor geographical coverage by radio transmitters, interference or poor line quality)

– The local network fault (wiring, servers, workstations) or the failure of the transmission network (such as but not limited to interferences, fault or poor quality of the network)

– Modification of the parameters of the cellular network carried out after the sale of the Product

•) The normal servicing (as defined in the user guide supplied with the equipment) as well as malf unct ioning due t o servicing not being carried out. Servicing costs are in any event always borne by the customer.

•) Malfunctions resulting from the usage of products, consumables or accessories not compatibles with the equipment.

C) Out of Guarantee Repairs

In the cases set forth in B) as well as after expiry of the guarantee period, the customer must ask the Authorized Sagem Communications Repair Centre for a cost estimation.

The repair and delivery costs will be invoiced to the customer.

The foregoing shall apply unless otherwise agreed in writing with the customer and only for the United Kingdom.

Helpdesk: 08 45 - 090 03 15

Appendix · Guarantee 31

The CE symbol confirms conformity with the EU directives that apply to the device.

Declaration of Conformity (DoC)

Hereby, Sagem Communications Austria GmbH declares that this PPF¦631, PPF¦632 is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

WWW

You can find the complete Declaration of Conformity on our website www.sagem-ca.at/doc

Energy Star 2007

Energy Star

As a participant in the ENERGY STAR programme, Sagem Communications Austria GmbH has made sure that this machine complies with the ENERGY STAR requirements.

Recycling

Packaging: To facilitate packaging recycling, please conform to your local selective recycling rules.

Batteries: Old batteries have to be deposited in designated collection areas.

WEEE

Product: The crossed out dustbin logo on your product signifies it is classified as Electrical and Electronic Equipment covered by special disposal regulations.

To enforce recycling, recovery of The Waste Electrical and Electronic Equipment (WEEE) and to protect the environment and human health, European regulations requires that you selectively collect waste equipment using one of the following options:

• Your retailer will take your equipment back if you are buying a replacement product.

• Waste equipment can also be deposited in designated collection areas.

The paper and cardboard packaging used can be disposed of as recyclable paper. Have the plastic wrapping and Styrofoam packaging recycled or dispose of it in the non-recyclable waste, depending on the requirements in your country.

Trademarks: The references mentioned in this manual are trademarks of the respective companies. The lack of the

trademarks É and Ë does not justify the assumption that

these dedicated terminologies are free trademarks. Other product names used herein are for identification purposes only and may be trademarks of their respective owners. Sagem Communications disclaims any and all rights in those marks.

Reproduction Not Permitted

The reproduction of certain documents (e.g. by scanning, printing, copying) is prohibited in many countries. The list of such documents below is not intended to be complete, it only offers a general overview. In case of doubt, consult your legal advisor.

· Passports (personal identification)

· Entrance and exit visa papers (immigration papers)

· Military service documents

· Bank notes, travel checks, payment orders

· Postage stamps, tax stamps (stamped or unstamped)

· Loan papers, certificates of deposit, bonds

· Documents protected by copyright Follow the statutory regulations of your country with

regard to the legal validity of fax transmissions—particularly in connection with the validity of signatures, meeting delivery deadlines or disadvantages resulting from the loss of quality in the transmission, etc.

Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy.

This product is intended for use on an analogue public telecommunications network (PSTN) and in the country specified on the packaging. Use in other countries can result in faulty functioning.

For more information, please contact the technical service centre for your country. Should problems arise during use of your machine, please contact your retailer first.

Neither Sagem Communications nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or abuse of this product or unauthorized modifications, repairs, or alterations to this product, or failure to strictly comply with Sagem Communications operating and maintenance instructions.

Sagem Communications shall not be liable for any damages or problems arising from the use of any options or any consumable materials other than those designated as original Sagem Communications products or Sagem Communications approved products.

Sagem Communications shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Sagem Communications products.

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Sagem Communications. The information contained herein is designed only for use with this product. Sagem Communications is not responsible, if this information is applied to other devices.

32 Philips · PPF 631 · 632

This user manual is a document that does not represent a contract.

Errors, printing errors and changes are reserved.

GmbH

Appendix · Declaration of Conformity (DoC) 33

34 Philips · PPF 631 · 632

Appendix · Declaration of Conformity (DoC) 35

Customer Information

Introduction 1

As part of our continuing quest for total customer satisfaction, all of our products are made with ease-of-use and reliability in mind.

Introduction 2

In your user manual you will find all the information required to use your machine. If, after consulting your user manual, you still require assistance, you should contact our Call Centre. Our personnel are highly trained specialists who can ensure that you receive the maximum benefit from your product.

Introduction 3

We can assist your more quickly if you do not call us from the machine, rather an external telephone. Keep a printout of the settings as well as the serial number of the machine handy. The serial number can be found on the type label.

United Kingdom

Telephone: 08 45 - 090 03 15 Fax: 08 70 - 124 02 02

Spaltenumbruch

Introduction 1

You can order original accessories from our homepage or—in some countries (see below)—per telephone on our toll-free number.

Introduction 2

Use only original consumable materials. The warrantee does not cover damages to the device resulting from other consumables.

United Kingdom

Telephone: 0800 - 358 08 07

E-Mail

E-Mail: dti.faxinfoline@sagem.com

Internet

Internet: www.sagem-communications.com

We hope that you will have lots of joy using your new product.

PHILIPS and the PHILIPS’ Shield Emblem are registered trademarks of Koninklijke Philips Electronics N.V. and are used by SAGEM COMMUNICATIONS under license from Koninklijke Philips Electronics N.V.

SAGEM COMMUNICATIONS

Printing Terminals Headquarters : Le Ponant de Paris

27, rue Leblanc · 75015 Paris · FRANCE Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 77 www.sagem-communications.com Limited company · Capital 167.038.185 Euros · 440 294 510 RCS

PARIS

PPF 631 · 632

253120765-B

Philips Magic 5 ECO PPF 632 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Dear Customer

About this User Manual

Symbols Used

Table of Contents

1 General Safety Information

Setting Up the Machine

Power Supply

Repairs

Consumable Materials

2Overview

1 Telephone Book

4 Miscellaneous

5 Fax switch

9 Settings

2 Calls

3 Fax

Device Overview

Panel

3 Initial Operation

Package Contents

Inserting Paper

Attaching the Paper Tray

Connecting the Handset

Connecting the Telephone Cable

Ireland

Connecting the Power Cable

Initial Installation

Selecting the Language

Selecting the Country

Entering Number

Entering Your Name

Entering the Date and Time

4 Telephone Functions

Placing a Call on the Device

Getting Outside Line

Chain Dialling

Insert Dialling Pause

Telephone Book of the Device

Saving entry

Deleting an Entry

Groups

Edit Entry

Displaying Group Entries

Adding Group Entries

Short Dial

Assigning or Editing Short Dial Entry

Deleting a Short Dial Entry

Calling Line Identification (CLIP)

Missed Calls

5Fax

Sending a Fax

Sending Fax Manually

Direct Inward Dialling or Selecting Sub-address

Eavesdropping while Connection is Established

Entering Recipients Individually

Sending a Fax to a Group

Sending Fax Later

Fax Reception

Receiving Fax Manually

Polling Secure Faxes

Polling Send of Faxes

Using Fax Templates

Polling Faxes

Polling Faxes Directly

6Copier

Inserting Documents

Making a Copy

Creating Multiple Copies

7 Fun and Games

Sudoku

Printing a Game

Printing the Solution

Sudoku for Every Day

Printing the Last Game Again

8Settings

Entering the Date and Time