1 Power supply cable with power plug
2 Paper feed fl ap
3 Document guide
4 Paper tray
5 Cordless handset
6 Document feeder
7 Operation panel
Display symbols *
f / F indicates whether you are sending or copying with a higher picture quality or with grey tones. If neither of the
two symbols is visible, the standard resolution is selected.
h appears when faxes are stored in memory.
8 Printer roller
9 Scanner lid
10 Holder for “Plug’n’Print” card
11 Front ink fi lm compartment
12 Rear ink fi lm compartment
áéíó indicates ink fi lm consumption.
I appears when you receive another call whilst using the device or you receive a call in your absence (not available
in all countries).
W appears only if there are new SMS messages in the memory (only for devices with SMS functionality).
b indicates that the built-in answering machine is switched on.
$ indicates silent mode selected. Faxes as well as phone calls are received completely silent.
S/M/ U three symbols on the display indicate the current settings.
* two lines for devices with SMS functionality
Key assignment on the fax machine
ON/OFF to activate /
deactivate answering machine
REC press briefl y: to
record an internal memo;
press and hold (two seconds): to record a new
outgoing message
PLAY to play back messages. The key fl ashes
when new messages and
memos have been recorded. After playback the
key stays lit until messages
have been deleted
HELP/w press twice briefl y: to print operating instructions for the most important
functions (with references to additional help pages); press and hold (for two seconds):
to start the automatic installation of your fax machine / printout of Easy Install
u to select options / to adjust the volume / to move the cursor on the display
MENU/ OK to call up functions / to confi rm entries U to select different operation modes. Press briefl y: choose between S and M; press
and hold (two seconds): operating mode U on/off
v if the red lamp fl ashes, please read the message on the display
a press briefl y: to call up a name entry; press and hold (two seconds): to store a
telephone number
{ press twice briefl y: to forward a call from the fax machine to all cordless handsets;
press once briefl y and digit a key: to forward a call from the fax machine to a particular
cordless telephoner
only with SMS-functionality
W fl ashes if there are new SMS messages
in the memory. For reading, printing and
sending SMS messages
COPY press briefl y: copy a document; press and hold (two seconds):
multiple copies
START press briefl y: to start the fax transmission; press and hold (two
seconds): polling
STOP to stop procedures / to eject documents
C to delete
FINE f / PHOTO F to select a higher resolution when copying or
sending (for text and graphics—f, for photographs—F)
PP press briefl y: to repeat the last
fi ve numbers you have dialled; press
and hold (two seconds): to browse
the list of callers
R press briefl y: for special functions,
e. g. for the use with a private branch
exchange and for using various
functions provided by your service
provider (call waiting, toggling calls,
etc.); press and hold (two seconds):
to insert a dialling pause between
two fi gures
z for dialling without lifting the
handset / for hands-free operation
Key assignment for cordless handset
R press briefl y: to call the last
number dialled, long press: call up
recently received calls with calling
party identifi cation
m for calling a phone book entry
before you press the dial button
C for cancelling a function / deleting
/ for selecting a function / searching in the redial list
OK confi rm entries
) to end a call
( press briefl y: to take your cordless
handset off-hook, long press (two
seconds): to call up the last numbers
dialled
Display symbols
à if the à symbol lights up the
battery is charged. If the ì symbol
appears on the display the battery is
almost fl at
$ silent ringing
, lights up when you make a call
and fl ashes when you receive a call
b new messages on your integrat-
ed answering machine are indicated
by the symbol b
s lights when the cordless handset
is registered to the base station of
your fax machine and is in range of
the base station. If the s symbol
fl ashes the cordless handset is not
registered to the base station. The s
symbol appears whenever the cordless handset is out of range of the
base station, or the base station has
been disconnected from the power
supply
Audible signals
If you press any key on the cordless handset you will hear
a short beep. You can disable the key tones in function 34
on your cordless handset: Press / and 34 and OK.
Index .....................................................................42
5
Safety
instructions
Pease read all warning notices and instructions
and follow them precisely.
The fax machine must stand securely on a
smooth, fl at, horizontal surface (no soft surface
such as carpets etc.). Any fall can cause severe
damage to the fax machine and/or injury to people, especially small children.
Because the document exit is at the front of the
machine, this area should be kept unobstructed.
If you want to use another cordless phone, ensure that the fax machine and the base station of
the other cordless phone are at least 15 cm apart
otherwise you may get acoustic interference in
your handset.
Ensure safe cable laying (danger of stumbling,
damage to the cable or the fax machine).
Disconnect the fax machine from the mains and
telephone line before cleaning the surface of the
machine.
Never use liquid or gaseous cleaning agents
(sprays, scouring agents, polishes etc.).
Do not allow any liquid to enter the fax machine,
otherwise there is a risk of electric shock or other
injury to people and severe damage to the fax
machine. If any liquid does enter the fax machine,
immediately remove the power plug and have the
fax machine professionally inspected.
If the display breaks, a mildly corrosive liquid
may leak out. Avoid contact with skin and eyes.
Safety Instructions
Avoid exposure to direct sunlight (the cartridge
is heat-sensitive) and close proximity to heaters,
radios and TV sets, air conditioning vents, dust,
water and chemicals is not advised.
Make sure that air circulates freely around the
fax machine. Do not operate the fax machine
in closed boxes, cupboards, cabinets etc. Never
cover the fax machine (tablecloths, paper, folders etc.). Do not place the fax machine on beds,
tablecloths, cushions, sofas, carpets or other soft
underlays due to the danger of overheating and
subsequent fi re.
Never connect the telephone in damp rooms
unless the wall sockets are specially designed for
humid conditions. Never touch the power plug,
connection to the mains or telephone socket with
wet hands.
Never touch uninsulated telephone or power
cables with damaged insulation, unless the telephone cable is disconnected from the telephone
line and/or the power cable is disconnected from
the power line.
Place the fax machine on a fl at surface and ensure
a minimum clearance of 10 cm between the fax
machine and other machines and objects.
In case of any damage caused to the housing of
your fax machine in particular to power cables
please remove the mains plug and call your service repair centre. The housing of your fax machine may only be opened by authorised service
personnel.
Your fax machine has been tested in conformity
with standards EN 60950 and IEC 60950 respectively, and may only be operated with telephone
systems and power equipment which meet these
standards.
Never expose your fax machine to rain or any
other form of moisture, in order to prevent the
risk of electric shock or fi re.
In a thunderstorm, disconnect the fax machine
from both the mains and the telephone line. If
you are unable to disconnect the fax machine, do
not use it and do not telephone due to the danger
of lightning strike and/or damage to the device.
Neither telephone nor fax will operate during
power failure.
Your fax machine was built for exclusive use in
the country of purchase. It complies with the local network specifi cations.
For safety reasons, the cordless handset should
never be placed on the cradles without its rechargeable batteries or battery cover.
6
Explanation of the safety instructions on the
cordless handset:
v General warning
! Do not touch contacts
? Further information in the operating instruc-
tions
Safety Instructions
7
Installation
Packaging
The following items are included in the packaging:
chargeable batteries at the factory. If you need
to replace the batteries you should replace them
with rechargable batteries of the type AAA.
1 Remove the battery compartment cover at the
back of the handset by pressing in the small
round opening with a tool. Push the cover
8
back. Insert the three batteries as indicated in
the battery compartment.
8
Connection
Please read all warning notices and instructions
and follow them precisely.
Telephone socket
Connect the telephone cable to the fax machine
by inserting it in the socket identifi ed with LINE.
Next connect the telephone plug to the line
socket on the wall.
2 Close the battery compartment.
v The rechargeable batteries contain cadmi-
um and must be disposed of in accordance
with the relevant regulations.
Under no circumstances should you use
non-rechargeable batteries.
The manufacturer accepts no liability for
failure to comply with these instructions.
3 Place the handset on the cradle of your fax
machine with the buttons facing upwards (see
diagram). Before you use the handset for the
fi rst time the batteries need to charge for at
least 12 hours.
The consumption and print setting are stored on
the supplied Plug’n’Print card. A new Plug’n’Print
card therefore must be inserted with each new
ink fi lm. The settings were made at the factory
for the initial free ink fi lm. Therefore only this
ink fi lm will work without a Plug’n’Print card. If
the Plug’n’Print card is missing or if it is not replaced the message CHANGE CARD appears on
the display.
If the ink fi lm is fi nished or if there is no
ink fi lm in the fax machine, the red display
lamp fl ashes, and the following message appears: REFILLINKFILM.
1 Before loading a new ink fi lm you must re-
move the paper from the paper feed mechanism! If necessary, also remove the cordless
handset.To insert the ink fi lm follow the
instructions on your ink fi lm packaging!
2 Open the fax machine by lifting the operating
panel in the middle until it clicks in place.
v The handset should never be placed on the
cradle without its batteries. This could permanently damage the handset.
Power supply
Ink film
You cannot receive or copy documents unless an
ink fi lm is loaded in the fax machine. The machine is therefore supplied complete with a free
ink fi lm for a few trial pages.
Installation
v For use with Philips ink fi lms only!
Removing the ink film
1 Lift the rear ink fi lm roll holding both sides
with your index fi ngers upwards, in order to
remove it out of its seat and place it next to
the front ink fi lm roll.
2 Remove both ink fi lm rolls. They cannot be
reused.
The symbols áéíó indicate how much ink
fi lm has already been used.
9
Installation
3 Remove the old Plug’n’Print card from the
slot to the left of the ink fi lm compartment
(only the initial free ink fi lm does not have a
Plug’n’Print card).
Loading the ink film
1 Carefully remove the rubber rings from the
new ink fi lm. Take care not to damage the ink
fi lm.
2 Lay the large roll in the grooves provided
in the rear ink fi lm compartment. The blue
toothed wheel must be on the right-hand
side.
4 Turn small roll forward to tension the ink fi lm.
Make sure that the ink fi lm is not creased.
5 Break out the new Plug’n’Print card and insert
it in the slot to the left of the ink fi lm compartments.
6 Close the machine by swinging the operation
panel forward, until it snaps shut.
10
3 Now take the small roll and lay it in the front
ink fi lm compartment. Make sure that the
blue toothed wheel is on the right and the pin
on the left is inserted in the depressions.
Loading paper
Before you can copy documents, paper must
be loaded in your fax machine. Please use
only the following paper format: standard
A4 210 × 297 mm. The fax machine works with
normal paper used for writing and copying and
has been optimised for smooth 80 g/m² paper.
The smoother the paper surface the better the
print quality.
1 Insert the paper tray in the slots provided be-
hind the paper feed mechanism.
2 To prevent several sheets being drawn into
the machine at once, fi rst fan out the paper
to separate the sheets and then straighten the
stack on a fl at surface before inserting it into
the paper feed.
3 Pull the paper feed fl ap fully forward until it
stops. Insert several sheets of A4 paper (80
g/m²) up to the end-stop in the paper feed
mechanism (max. 50 sheets).
Removing paper
To remove the paper, open the paper feed fl ap
and carefully pull out the paper. Close the fl ap
again.
In the event of a paper jam see Hints and
Tips / Paper jam.
Additional devices
You can operate other equipment on a single
telephone line in addition to your fax machine,
and cordless handset, such as other telephones,
cordless phones, answering machines, charge
counters and modems.
If you operate another SMS-compatible cordless
phone on the same line there is no guarantee that
a particular SMS will be received on your fax machine or on the other cordless handset. However,
you can only receive SMS messages on one device
at any one time. Try to disable SMS reception on
the additional cordless phone. If you cannot do
this, disable SMS reception on the fax machine
(see SMS / Disable SMS reception).
Installation
4 Close the paper feed fl ap.
Never load paper while the fax machine is
printing!
If you intend using special auxiliary devices with
your fax machine, please contact your dealer.
If you wish to receive faxes via modem, you must
set your fax machine to MANUAlRECEPTION.
11
Same socket
(not in all countries)
You can connect additional devices to the same
telephone socket. Make sure the fax machine is
the fi rst device connected to the line.
Connecting additional devices to the same socket
ensures you the optimal functioning of your active fax switch (e. g. call transfer). Your fax machine can control the additional devices.
Separate sockets
Easy Install
Easy Install ensures that your fax machine will
set itself up perfectly according to your own personal circumstances.
1 Press HELP/w for at least two seconds.
Your fax machine will print one page. Pull out
the page fi rmly and follow the instructions.
2 Your fax machine will then guide you on the
machines display through the fi rst settings
such as your fax number and your name.
3 Afterwards you need to enter the current time
and date. Use the dial pad to enter the correct
time and date. Confi rm with OK.
ISDN connection
Your fax machine is not an ISDN fax (group 4),
but an analogue fax machine (group 3). Therefore it cannot be used directly on an ISDN connection. You will need an (analogue) adapter or
an ISDN connection for analogue devices. For
further information please refer to your ISDN
instructions.
Installation
(not in all countries)
You can connect additional devices to separate
sockets on the same line even if they are in different rooms.
Please note: If you connect additional devices
to separate sockets (e. g. in separate rooms) your
intelligent fax switch cannot control them (which
means that your fax machine behaves like any
ordinary fax machine). For this reason e. g. call
transfer is not possible. Therefore we recommend you to connect your additional devices to
the same socket.
For devices with SMS function: Analog terminals must be SMS-compatible.
Private branch exchange
Private branch exchange systems are very common in large companies. ISDN connections are
private branch exchanges and are used very often
in private households. To get a connection from
a private branch exchange to the public network
you have to dial a key to obtain the outside line.
1 Select function 15 on your fax machine by
pressing MENU and then entering the digits
15. Press OK.
2 You can switch on the PABX operation using
u.
PABX:YES PABX:NO
3 Then press OK.
12
4 Now enter the key that has to be pressed to
obtain an outside line.
This outside line access code must be obtained
from the manufacturer. This is either 0 or R
(in some systems also described as FLASH) or a
number key.
5 Press OK.
6 Use u to select CHECK: YES and press
OK.
Your machine will then check that the outside line
can be obtained. If the check is successful, the
following message appears briefl y: check OK.
If the check is successful, the following message
appears briefl y: check NOT OK.
You will be asked to repeat the entry. Change the
outside line access code. If you have entered the
correct code but the display continues to read
checkNOTOK then delete the code by pressing C.
In case your PABX requires R to obtain an
outside line but it is still not possible to get
through to the line, your system may not meet
the most recent regulations. Therefore some
technical settings have to be changed on your
fax machine. Please refer to your Fax Call Centre (you will fi nd the telephone number on the
back cover).
Installation
13
Basic settings
2a For devices with SMS function: Enter your
name using the alphabetic keypad.
If you want to keep a note of the factory settings
on your machine for later, we recommend printing out a function list before you change any of
the settings: Press MENU. three times.
If you press a wrong key by mistake, press the
STOP key as often as necessary to return to the
original position. If you have entered a wrong
digit or character, you can correct it with u
and C.
If you want to delete your individual settings, you
can do so in function 45 Service code (see Hints
and Tips / Service code).
Help function
Press HELP/w twice. You will receive a printout explaining how to use the most important
functions. It also specifi es how to obtain further
HELP pages concerning other features of your
fax machine.
v When entering a name, you can use + to
type capital letters (press and hold the + key
and type the desired key).
2b For devices without SMS function: You can
also enter letters using the number keys (a
maximum of 32 characters). Press a number
key as often as necessary to enter the desired
letter, e. g. for C press 2 three times. After
pressing > the cursor moves one place to the
right. The following letters and special characters are available:
key character
0 space . - 0 + ? / : * % ! ( ) [ ] „
1 1
2 A B C 2 a b c Ä Å Æ Ç ä å æ ç
3 D E F 3 d e f
4 G H I 4 g h i
5 J K L 5 j k l
Basic settings
Time and date
1 Select function 12 by pressing MENU, 12
and OK on your fax machine.
2 Enter the correct time using the number keys
(e. g. 09 15 for 9:15 a. m.). Your fax
machine will now ask you for the correct date
(e. g. 15 05 04 for May 15th, 2004).
3 Press OK.
Your number
1 Select function 13 by pressing MENU, 13
and OK on your fax machine.
2 Enter your telephone or fax number. (e. g.
#44>6151... for +44 6151...—
use # or * to enter the “+”, that is often
used in international fax numbers in front of
the country code, and > to enter a space. You
can enter a maximum of 20 characters).
3 Press OK.
Your name
1 Select function 14 by pressing MENU, 14
and OK on your fax machine.
6 M N O 6 m n o Ñ Ö ñ ö
7 P Q R S 7 p q r s
8 T U V 8 t u v Ü ü
9 W X Y Z 9 w x y z
3 Press OK.
“Your name” and “your telephone number”
are transmitted at the top of each page together with the date, time and page number, if you
store this data with function 13 and 14.
Correction
If you have entered a wrong letter or number in
function 13 or 14 you can correct the mistake
during the entering as well as later. If you want to
make your corrections later you have to select the
functions for entering numbers or names once
again. If you want to correct anything at a later
stage you need to call up the function again on
your fax machine to enter the number or name.
Use u to place the cursor under the character
you want to delete. Press C to delete the character. A long press on C (two seconds) will delete
the whole line. Press OK.
14
Display language
for the fax machine
1 Select function 11 by pressing MENU, 11
and OK on your fax machine.
2 Select the desired language with u.
3 Press OK.
for the cordless handset
1 Select function 32 by pressing /, 32 and
OK on the cordless handset.
2 You can now use / to set the volume you
want.
3 Confi rm with OK.
for the cordless handset
The cordless handset automatically takes over the
setting you have made on the fax machine.
Ring tone type
for the fax machine
You can choose from ten different types of
tones.
1 Select function 35 by pressing MENU, 35
and OK on the fax machine.
2 Select the desired ring tone with 0 to 9.
3 Press OK.
for the cordless handset
You can change the ringing tones not only on
your fax machine but also on your cordless handset:
1 Select function 31 by pressing /, 31 and
OK on the cordless handset.
2 Now use / to select one of the ringing
tones.
Speaker volume
for the fax machine
1 Press z.
2 Change the volume by pressing u until
the desired volume is achieved.
3 Finish your entry by pressing STOP.
for the cordless handset
During a telephone call press / and select the
volume you want. Press OK.
Basic settings
3 Confi rm with OK.
Ringer volume
for the fax machine
You can adjust the volume of the ring tone if the
fax machine is in stand-by mode or if it is just
ringing. Please note that different volumes can be
sett for the modus S and M (see chapter Fax
switch).
1 By pressing u on your fax machine the
display shows the current setting for about
three seconds.
2 Change the volume by pressing u until
the desired volume is achieved.
15
Fax switch
Fax switch
The built-in fax switch enables you to phone and
fax from the same telephone connection and use
additional devices. The fax switch separates fax
and voice messages. For example, it can receive
fax messages silently, i. e. without ringing to avoid
causing a disturbance.
The operating modes S and M for day and
night operation each allow you to decide on different modes during the day and at night, how
often the machine should ring prior to receipt of
faxes or before the answering machine is turned
on.
You may change-over the operating mode be-
tween S and M of your fax machine automatically, using the timer function U.
Timer U
The built-in timer U distinguishes between day
S and night M. With the default values the fax
machine will ring during the day when it receives
fax calls and telephone calls. At night (10:00 p. m.
to 6:00 a. m.), faxes will be received without ringing and telephone calls will be announced with a
quieter ring.
If the U symbol is displayed the timer is activated. To switch the timer on or off hold down
the U button for two seconds.
You can change the times when the fax machine
should switch between day S and night M:
1 Select function 33 by pressing MENU, 33
and OK on your fax machine.
2 Enter the time at which you want your fax
machine to switch automatically to S (e. g.
08 00 for 8:00 a. m.) and confi rm with
OK.
3 Enter the time at which you want your fax ma-
chine to switch automatically to M (e. g. 23
30 for 11:30 p. m.) and confi rm with OK.
Set SM mode
DisplayPossible settings
tAM rings:0, 1, 2, 3, 4, 5, 6, 7,
5/2
fax rings:0, 1, 2, 3, 4, 5,
manual reception
Ringer vol.:low, med, high
listen in:on, off
1 Select function 31 (day) by pressing MENU,
31 and OK on your fax machine.
2 Select number of rings with u before
your answering device will be activated. TAMRINGS:5/2
3 Confi rm with OK.
4 Enter the number of rings after which the
fax machine goes on-line and separates faxes
from telephone calls. If the call is a fax call the
fax machine switches to reception. Telephone
calls will continue to ring. FAXRINGS:5
5 Confi rm with OK.
6 Using u, determine the ringer vol-
ume when receiving a call. Confi rm with
OK. RINGERVOL.:HIGH
7 Select with u if the caller
should be heard while leaving a message. listenin:on,off
8 Confi rm with OK.
9 To activate mode M select MENU 32
(Night) OK and repeat steps 2 to 8.
Special settings
Silent fax reception
To receive faxes without any ring signals, set the
amount of ring signals in FAXRINGS to 0.
Completely silent operation $
You should use this option only with devices with
integral answering machines. If, for example, you
do not wish to be disturbed by calls or faxes arriving at night, you may set the number of ringing signals (tam rings and fax rings) to
0. Faxes are then received silently and calls are
immediately answered by the answering machine,
provided you have switched the answering machine on.
16
Manual fax reception
If you select MANUAL RECEPTION faxes will
not be automatically received by your fax machine unless you activate fax reception yourself.
Lift the handset and press START. This may be
sensible for example, if you wish to receive your
faxes by modem at your computer.
Economy operating mode
If you select option 5/2 at TAM RINGS your
answering machine will answer the call after two
ringing signals instead of after fi ve, when you
receive newmessages. Using the remote access
function (see page 31) you have the opportunity
to check, whether your answering machine holds
any messages without incurring telephone cost
(if your answering machine turns itself on after
only two ringing signals you will know, that new
messages have been left). After listening to your
new messages your answering machine will, at
the next call, switch itself on again after fi ve ringing signals.
Fax switch
17
Telephone
Telephone book a
on the fax machine
Telephone
Making a call
1 To make a call, press the ( button on the
cordless handset and key in the number.
2 To accept a call, again press the ( button.
3 To end a call, press ).
You can also dial numbers on the fax machine.
Once you have done this, press the g button
on your handset to establish the connection.
You can make also telephone calls on the fax
machine. To do this, press z.
If you have entered an incorrect digit, you can
cancel it with C before dialling commences.
Pressing R on your fax machine gives you ac-
cess to many of the new services (call waiting,
toggling, etc.)
Redial PP
on the fax machine
With PP you can redial the last fi ve numbers
you have dialled previously.
The memory in your fax machine can store about
200 names and number. The precise number depends on the length of the entries.
Storing numbers
1 Press a on the fax machine for two sec-
onds.
2 Use the dial pad to enter a name. After press-
ing > the cursor moves one place to the right.
Press OK.
3 Enter the telephone number and confi rm
with OK.
You can also store numbers during a telephone
conversation.
Using the telephone book
1 Press a. The fi rst stored name or tel-
ephone number appears on the display. Press
u until the desired number appears. If
you want to edit the number, press OK and
make the desired changes. Confi rm with OK.
2 On your cordless handset, press g or, if you
want to send a fax, press START.
1 Press PP.
2 Press u, until the desired number appears
on the display. If you want to edit the number
press OK and make the desired changes.
3 Press the ( button on your cordless handset
to establish the connection.
With PP, u and C you can delete the
numbers you do not need any more from the
redial memory. Confi rm with OK.
on the cordless handset
1 Press R.
2 You can now use / to select the number
you want from the redial list on your cordless
handset.
3 Press the ( button on your cordless handset
to establish the connection.
Correcting entries
Press a and select the entry you want to
correct with u then press a for two
seconds. Select a character with u and press
C to delete it. Confi rm with OK.
Deleting entries
Press a and select the entry you want to
delete with u and press C. Choose with
u whether you really want to delete the entry.
Confi rm with OK.
List of numbers
Choose function 44 to print a list of your stored
telephone book numbers. Press MENU, 44
and OK.
18
Telephone book m on
the cordless handset
You can also store telephone numbers in the
phone book on your cordless handset.
Storing numbers
1 On your cordless handset, press /, 11
and OK.
2 Use the digit keys to enter a name. If you have
made a mistake, press C, then OK.
3 Enter the telephone number you want to
store and press OK.
Using the telephone book
1 Press m and use / to select the entry you
want.
4 All numbers saved in the telephone book of
your fax machine will be displayed. Select the
entry you want to save using u and confi rm with OK.
5 The saved entry will appear on the screen.
Continue as described above until all desired
numbers are saved to the group. When fi nished press STOP again.
Searching groups
1 To browse all entries in a group, call up func-
tion 46 and select the desired group from 1 to
5 using u. Press OK.
2 Select view members? using u and
confi rm with OK.
3 You can use u to look through all entries.
You can exit the group by pressing STOP.
2 To establish a connection to the other party,
press the ( button.
On your cordless handset, you can also call up
the telephone entries on your fax machine by
pressing m on the handset and using / to
search for the entry that refers to the phone
book of your fax machine.
Correcting entries
Call up function 12 on your cordless handset and
use / to select the entry you want. Press OK to
edit the entry. Delete the number or name using
C and confi rm the new entry with OK.
Deleting entries
Call up function 13 on your cordless handset and
use / to select the entry you want. Press OK to
delete the entry.
Group
You can organise several entries in your tele-
phone book on the fax machine into groups, e. g.,
to send one fax to several persons.
Creating groups
1 Select Function 46 by pressing MENU, 46
and OK on your fax machine.
2 Select a group from 1 to 5 using u and
then press OK.
Deleting entries or entire groups
1 Call up function 46 and select the desired
group from 1 to 5 using u. Press OK.
2 Using u select delete member? and
confi rm with OK.
3 Using u select an entry that you want to
delete and press C. Select whether or not you
actually want to delete the entry or the entire
group using u. Confi rm with OK. To
quit the function press STOP.
Hands-free operation z
You can make a call without using the cordless
handset or let persons in the same room participate in the conversation. Press z on your fax
machine after having dialled or during the call.
Replace the handset. The microphone and the
loudspeaker on the fax are now activated.
Caller line identification
(not available in all countries)
Your fax machine as well as your cordless hand-
set are capable of showing the caller’s telephone
number before you lift the handset. To have this
feature at your disposal, you must subscribe to it
via your telephone service provider. The use of
this feature is subject to network selection.
Telephone
3 Use u to select ADD MEMBER? and con-
fi rm with OK.
19
If a call had been received during your absence or
while you were on a phone call, the symbol I will
appear on the display of your fax machine. The
telephone numbers of the last ten received calls
are stored.
1 Press PP on your fax machine for two sec-
onds.
2 Using u you can now step through the
entries. The new entries are marked with an
“*”.
3 To call back the displayed number just press
( on the cordless handset.
To delete an entry press C. Choose with u
and confi rm deletion by pressing OK.
If you set FAX RINGS with MENU 31 or
32 to 0, then the telephone number cannot
be displayed on your external telephones.
Easylink
Telephone
Using additional telephones
Your fax machine is equipped with a cordless
handset. You can also connect further telephones
to the same telephone line (see Installation /
Additional devices). However, the additional
phone must be set to dual-tone multi-frequency
method. If your telephone connection requires
the pulse dialling method, then you would need
to briefl y reset your additional device to use it.
For more information about this, please see the
user manual for your device.
There are various codes that allow you to transfer
calls or faxes between the cordless handset, fax
machine and other phones. They are shown in
the table below.
To change codes *5 and ** below, call up
function 34 on the fax machine.
v Only use this function when absolutely
necessary!
If you need to change the predefi ned codes, select function 34 on the fax machine by pressing
MENU, 34 and OK. Enter two different
codes and confi rm each code with OK. Each
code should begin with * or #.
20
Please note that the three Easylink codes must
be different. Otherwise on the display appears: CODEnotOK
and it’s an incoming
fax (you hear a beep or
nothing at all).
You want to forward
a call.
Press ( both for an
external call and for a
call that is forwarded
by your fax machine
or another cordless
handset.
Press *5.
To the fax machine:
Press *, 0 and ).
To an additional cordless handset that is also
registered to the fax
machine:
For an external call
press OK, the number
of the handset you
want (e. g. 2) and ).
Press z.
Press START.
To all cordless handsets
registered to your fax
machine: Press { twice.
To a particular cordless
handset that is registered to your fax machine: Press { and the
number of the handset
you want (e.g. 2).
.
Depending on the type
of telephone.
If you lift the handset
and hear the recorded
announcement on your
answering machine
you can interrupt it by
pressing **.
Press *5 and hang
up.
Not possible!
For an internal press
the number of the
handset you want (e. g.
3) and (.
Telephone
21
Fax & Copy
Write clearly and legibly. Only use pens with dark
ink (black or dark-blue, not yellow, orange or
light green).
The following points are the most common
causes of errors when sending faxes:
v Don’t send ...
... wet pages or pages with corrections made
with correction fl uid; dirty pages or pages
with a glossy or laminated surface
3 Move the document guide so that it rests on
the document.
... pages written in faint pencil, crayon, chalk
or artist’s charcoal
... pages from newspapers (printer’s ink)
... stapled pages or pages held together with
paperclips. Remove all staples and clips be-
fore sending
... creased or torn pages
... pages joined with sticky tape or glue, with
adhesive stickers such as “post-it
or pages which are too thin or too thick
Documents smaller than A5 risk getting stuck in
the machine.
Fax & Copy
Feeding documents in
1 To avoid more than one page being fed at the
same time, fi rst fan out the stack and then
straighten it on a smooth surface.
®
” notes,
In the event of a document jam see Hints
and Tips / Document jam.
Sending faxes
1 Dial the number you require on the fax ma-
chine.
2 If you want to select a higher resolution, press
FINE/PHOTO.
3 Press START.
Transmission now begins. In case the connection is not successful your fax machine will redial
later.
If you want to interrupt transmission, press
STOP.
Fax reception
If you do not change the fax switch settings,
faxes will be received automatically.
22
2 Insert your documents (max. 10 sheets) loose-
ly with the printed side to the front into the
document feed slot.
If you accept a call on the cordless handset and
hear that it is an incoming fax, press *5 and
OK (see Telephone / Easylink). When you
answer a call on the fax machine by pressing z
and realise that it is a fax (you hear a beep or no
sound), press START to receive the fax.
On an additional phone
When you answer using an additional phone and
it turns out to be a fax, you can start the fax reception by pressing *5 and then hang up. The
fax machine will receive the fax.
Fax reception without paper
If there is no more paper in the feeder or if the
ink fi lm is empty, an incoming fax will be stored
in memory (storage capacity approx. 50 pages
of the Slerexe letter). If there are documents in
memory the h symbol will appear on the display.
When paper and/or an ink fi lm is inserted the fax
machine will automatically print out all the stored
documents.
When a fax message is completely printed out, it
will be deleted from the memory. If the printing
process was interrupted, all fax messages that
have not been completely printed out will remain
stored. If the memory is full, further pages can
not be stored. The red indicator lamp v will
fl ash and the display will show MEMORYFULL.
Broadcast
This feature is very useful, and can be used when
you want to send the same document to more
than one party (Circular send).
3 Use u to select SEND FAX? and press
START. The document will be sent to all
persons in the group.
If the fax can’t be sent to one of the recipients,
the fax machine will continue with the list and
retry sending the fax again. After sending, a
transmission report will be printed automatically.
Image quality
If you want to improve the image quality you
can choose between the options FINE f (for
small print or fi ne drawings) and PHOTO F
(for photographs and pictures). Press FINE/PHOTO as often as needed until the pointer for
the desired resolution lights up. After transmitting or, if there is no document in the feed slot,
after 40 seconds the fax machine will automatically return to standard resolution. Document
transmission takes longer in FINE mode and
longer still in PHOTO mode.
1 Insert the document face to the front into the
document feed slot. If you want to select a
higher resolution, press FINE/PHOTO.
2 Select MENU, 25. Press OK. The insert-
ed document will be stored into the memory.
3 You now have the following options to enter
numbers into the receiver list: Either enter the
numbers using the number keypad or select a
number/group from the telephone book by
pressing a and u.
4 When you have entered the desired numbers,
press OK. The numbers are then entered in
the receiver list. Repeat the procedure until
you have entered data for max. 25 recipients.
5 To send the document press START.
The document will be sent successively to every
party entered.
Broadcasting to a group
Along with function 25 (see chapter Telephone
/ Group) you can also use Function 46 to send
faxes to a group. However, the receiver list in
Function 46 can no longer be changed!
1 Hold the document with the print side face up
and insert it into the document feeder (max.
10 pages).
2 Press MENU, 46, OK on your fax ma-
chine and select the desired group from 1 to 5
using u. Press OK.
Contrast
With function 47 you can adjust the contrast
quality (brightness) for documents you want to
copy or send as a fax message, e. g. dark photos
or forms with coloured background.
1 Press MENU, 47 and OK on your fax
machine.
2 With u you can choose between three dif-
ferent options:
CONTRAST:LOW
CONTRAST: medium
CONTRAST: HIGH
3 Confi rm your choice with OK.
Transmission and error
reports
Your fax machine can print a transmission report
every time you have sent a document. This way
you are given confi rmation that your document
has been received. If an error occurs during
transmission you will be informed on the error
report. The printing of a transmission report can
be switched on and off while the error report is
always printed.
Fax & Copy
23
1 Press MENU, 28 and OK on your fax
machine.
2 Select with u and confi rm with OK.
Quick polling
1 Dial the desired number with the handset re-
placed.
2 Press and hold START.
Transmission speed
Your fax machine automatically adjusts its trans-
mission speed to the quality of the telephone line.
Especially in case of overseas transmissions this
process can take more time. If the poor line quality is already known it is useful to set the machine
at a slower speed from the very beginning. This
will save time and charges the automatic adjustment would require.
1 Press MENU, 21 and OK on your fax
machine.
2 Select a lower speed with u.
3 Confi rm with OK.
Size compression
To make sure that received faxes that are slightly
longer than A4 size are printed on one page,
these pages are slightly reduced vertically. If you
do not wish to use this facility, you can switch off
reduction using function 29:
Fax & Copy
1 Press MENU, 29 and OK on your fax
machine.
2 Select with u and confi rm with OK.
3 In case you want to enter a sub address or a
code as well (see Polling with code) enter the
telephone number fi rst and close with R.
Attach desired sub address or code, press and
hold START (e. g. 12345 R 17 R
code or 12345 RR code).
Polling with code
If your correspondent has entered a code to protect the document to be retrieved please follow
this procedure:
1 Press MENU, 22 and OK on your fax
machine.
2 Enter the code and confi rm with OK.
3 Enter the telephone number and press
START. In case it does not work try to poll
manually: Lift the handset or press z, dial
the required number and then press START.
Polling send
You can allow a document to be polled from your
fax machine.
1 Insert the document in the document feed
slot.
24
Fax journal
The fax journal is a list of the last ten received
and transmitted faxes.
1 Press MENU, 27 and OK on your fax
machine.
2 Select with u if, and when the fax journal
will be printed out (immediately or after ten
transmissions).
3 Confi rm your choice with OK.
Polled reception
By means of this function documents which
have been prepared for collection from another
fax machine can be retrieved.
2 If you wish to protect the document from un-
authorised access, enter a code with function
23.
Press MENU, 23 and OK on your fax machine. Enter a code (maximum of 20 characters)
and press OK to confi rm. The document can
now be polled by a person in possession of this
code. You can still make telephone calls while
this function is activated.
3 The operation is interrupted as soon as you
remove the document.
Polling codes work in accordance with the
ITU international standard. However, there
are manufacturers who use other processes
and whose machines are therefore not compatible.
If you want to send faxes to fax databases or
if you want to poll from these, some databases
have a sub-address which you can add to the
telephone number. This will save you money
in telephone charges. First enter the telephone
number of the database and then press R.
Then enter the required sub-address. If you
are not sure whether your fax polling service
supports sub-addresses, please contact your
polling service operator.
Send later
If you wish to make use of cheaper telephone
rates, or if your fax correspondent is only available at particular times, you can program automatic transmission of a fax at a later time (within
24 hours).
1 Press MENU, 24 and OK on your fax
machine. Enter the time when you wish the
document to be sent.
2 Press OK and insert the document.
1 Place your documents face to the front in the
document feeder. You can load up to 10 pages
at once.
2 Select the desired resolution with FINE/
PHOTO.
a To make only one copy of the original, briefl y
press COPY. The copying process starts immediately.
b In order to make more than one copy press
COPY (for at least two seconds):
The display will show the actual number of
copies. If you want to change this fi gure, enter the desired number with the number keys
(max. 15). Press COPY.
3 Choose whether to reduce or enlarge the
document in size when copying.
Your machine provides the following op-
tions:
Fax & Copy
3 Dial the desired telephone number and then
press START.
4 The fax machine is now ready to send the
inserted document. You can still make telephone calls while this function is activated.
5 If you remove the inserted document the
stand-by mode is cancelled.
Copy
You can use your fax machine to make copies
of an original. Resolution f is set by default. In
addition, you can also select resolution F (see
Image quality).
The machine stores the fi rst page of the document into memory and starts copying. Automatic sorting is therefore not an option!
To interrupt the copying process press
STOP.
In case of a paper jam, if the ink fi lm is empty
or the memory is full, the copying process will
be interrupted automatically.
In the event of a document jam see Hints
and Tips / Document jam.
25
SMS W *
(not available in all countries)
You can send and receive SMS (Short Message
Service) messages with your fax machine. Your
fax machine is already set up to make use of
SMS services—depending on the country and
network.
SMS
v You cannot send or receive SMS messages
on your cordless handset.
• Before you can send and receive SMS messages the CLIP feature (Caller Line Identifi cation Presentation) must be enabled for
your telephone line.
• Make sure that this feature is activated on
your line.
• To send an SMS the call number of an SMS
provider must be entered in your fax (SMS
centre).
Check the following with your service provider:
• What costs are billed for sending and possibly receiving an SMS message,
• Which mobile networks can you send SMS
messages to and which mobile networks
can you receive SMS messages from,
• Which functions are offered by your SMS
service.
5 Enter the NO. for recept. Confi rm with
OK.
The NO. for transm. and the NO. for
recept. are needed in order to use SMS serv-
ices. In some countries these numbers may be
identical.
Disable SMS printing
1 Press MENU, 64 and then OK four times
on your fax machine.
2 Use u to choose whether to have incom-
ing messages automatically printed or not:
PRINT SMS: YES, NO
3 Press OK to complete your action.
v If your fax machine is connected to a
PABX system you may not be able to use
SMS services. Contact the operator or
manufacturer of the PABX system.
Reading SMS messages
When you receive an SMS message you will hear
a beep. The message will be stored and automatically printed out. You can disable automatic
printout (see Disable SMS printing).
In this case, the W button will fl ash when a new
SMS message is received and the display on your
fax machine will show W and the number of
new SMS messages:
1 Press W.
26
SMS settings
Your fax machine is already set up to make use of
SMS services. If you do have any problems, however, you should contact your telephone network
provider.
You can change the predefi ned SMS provider and
enter a second provider.
1 Press MENU, 64 and OK on your fax
machine.
2 The current provider will be displayed. Use
u to select either SMSCENTER1 or 2.
3 Confi rm with OK.
4 Enter the NO. for transm. Confi rm with
OK.
* for machines with SMS functionality
2 Press u to select READSMS.
3 Press OK.
4 The number, date and time of the last mes-
sage will be displayed. Unread messages are
marked with an asterisk. Press u to select
the SMS you want and press OK.
5 The SMS message will be displayed. Use
u to move within the message. If you
hold down u the cursor will move to the
start or end of the SMS message.
With OK and u you can select any of a
wide range of options (see Other SMS functions).
Press COPY and OK to print the message.
6 Select STOP to return to the list of received
SMS messages.
You can also read SMS messages by pressing
MENU, 62 and OK on your fax machine.
PRINT: inbox
PRINT: NEW
5 Press OK. The messages will be printed out.
Sending SMS messages
1 Press W.
2 Press u to select SENDSMS.
3 Press OK.
4 The display shows TEXT:. Enter your text
message on the alphabetic keypad (maximum
of 160 characters). If there are numbers in
the message you should use the numerical
keypad. You can select any of the last fi ve
SMS messages you have written and use it as
a template. Press PP until the message you
want appears.
v Press the HELP/w button to check how
many characters you can still enter.
5 Press COPY to print the message and OK.
6 Enter the recipient’s number. Confi rm with
OK.
You can use the phone book a or the
redial function PP to enter the number.
You can also print SMS messages by pressing
MENU, 63 and OK on your fax machine.
Deleting SMS messages
To free up the memory so it can receive new messages you should delete any messages you have
already read.
1 Press W.
2 Press u to select READSMS.
3 Press OK.
4 The stored messages will be displayed. Use
u to select the SMS message you want to
delete.
5 Press C.
6 Use u to select one of the following:
DELETE: YES
DELETE: NO
DELETE: ALL
SMS
7 You can enter up to fi ve recipients. When you
have entered each telephone number press
OK. Finally, press W.
8 Your SMS message will be sent.
Use u to move within the message or the
number. If you hold down u the cursor
will move to the start or end of the message
or number.
To delete the character to the left of the cursor
press C. To delete all the text hold down C
(two seconds).
You can also send SMS messages by pressing
MENU, 61 and OK on your fax machine.
Printing SMS messages
1 Press W.
2 Press u to select PRINTSMS.
3 Press OK.
4 Use u to select which SMS messages you
want to print:
PRINT:ALL
7 Confi rm with OK.
v If the SMS memory is full (maximum of
30 messages) no new messages can be re-
ceived. You should delete SMS messages
you have already read.
Other SMS functions
1 If you press OK while you are reading an
SMS message you can use u to select one
of the following options:
print sMS print out the SMS message
back return to the SMS list
forwardsmssend the SMS message
to someone else
reply sms answer the SMS message
delete delete the SMS message
read next display the next
SMS message
readprevious display the
previous SMS message
2 Confi rm with OK.
27
Disable SMS reception
If you operate another SMS-compatible cordless
phone on the same line there is no guarantee that
a particular SMS will be received on your fax machine or on the other cordless handset. However,
you can only receive SMS messages on one device
at any one time. Try to disable SMS reception on
the additional cordless phone. If you cannot do
this, disable SMS reception on the fax machine.
SMS
1 Press MENU, 45 and OK on your fax
2 Enter 51205 and press OK.
3 Use u to choose whether to enable or dis-
SURE:yesSURE:no
4 Press OK to complete your action.
machine.
able SMS reception.
You can use the same procedure to enable
SMS reception again.
You can still send SMS messages even if SMS
reception is disabled.
28
Answering
machine b
The recording capacity is 30 minutes.
Your answering machine is factory-programmed
with a recorded outgoing message. If you want
to record your own outgoing message, proceed as
described under “Recording a message”.
v In case of a long term power failure re-
corded messages, etc. will be deleted!
Switching on and off
Activate or deactivate your answering machine
with ON/OFF. If you have switched on the answering machine you will see the b symbol on
the display of your fax machine.
Recording a message
1 Hold down REC for two seconds. Press
REC again, until you hear a confi rmation
tone. Keep a distance of 20 cm and start to
record your message.
2 A black bar indicates you how much memory
is available for the outgoing message (max. 20
seconds).
3 Stop recording by pressing REC or STOP.
4 The new answering message is automatically
replayed. By pressing u you can change
the volume of the message.
Listening to messages
1 If the PLAY button fl ashes on your fax ma-
chine, this means that messages have been
recorded for you. New messages are indicated
on your cordless handset by the b symbol.
Press PLAY to listen to the fi rst message. The
date and time the message was received and
the number of the caller will be displayed.
2 The next message will be replayed if you press
PLAY while listening to any message.
3 You can switch between messages by entering
the number of the message you want while
the messages are being played. For example,
enter 1 for the fi rst message.
4 After listening to your messages PLAY will
stay on until all messages have been erased.
Play back volume
1 Press u on the fax machine while playing
back messages. The current volume setting
will be displayed.
2 Press u to obtain the desired volume.
Deleting messages
Single messages
1 If you want to delete the message which is
currently being played, press C on the fax
machine.
2 You will be asked on the display if you really
want to delete this message. Press C or OK.
5 To hear the message again, press REC for a
while (two seconds) and then PLAY.
Duration of recording
1 Select MENU, 51 and OK.
2 Press u to choose between 30, 60, 120
seconds or the AUTO mode (unlimited recording time). Please note that AUTO mode
is not available in all countries.
3 Confi rm with OK.
All messages
1 Press C on the fax machine after having lis-
tened to all messages.
2 If you actually want to delete all messages,
press C or OK. To interrupt the deleting
process press STOP.
Answering machine
29
Forwarding messages
Recording a conversation
Your fax machine can automatically forward all
incoming messages to another telephone number.
Enter the telephone number to which you wish
recorded calls to be forwarded. You can select
the number of messages to be forwarded each
time. Your fax machine will wait until the selected
number of messages has been received and then
calls the desired number automatically. A message announcing the call forwarding is transmitted when the connection is made. Then the party
to which the calls are being forwarded needs to
enter the access code (see function 52). If you
do not enter the right code within 40 seconds or
if you enter the wrong code three times, the fax
machine will hang up.
1 In case your answering machine is deactivated
turn it on with ON/OFF. The symbol b
appears on the display of the fax machine.
2 Select MENU, 55 and OK on your fax
machine.
3 Choose with u forwardcall:on
and confi rm with OK.
4 Enter the telephone number your messages
should be forwarded to and press OK.
You can record a telephone conversation with
your fax machine.
1 Press REC during a telephone conversation.
2 To stop recording, press STOP.
3 The recorded conversation can be played back
and deleted like any recorded message.
You can not record a telephone conversation
while hands-free operation is activated.
VIP code
Ringing despite answering machine
Persons you had given this code, can make the
telephone ring after the answering machine has
taken the call. This is useful if both ring counts in
function 31 and 32 have been set to 0.
1 To enter the code select MENU, 53 and
press OK on your fax machine. Enter a four
digit code. Confi rm with OK.
2 This code must be different to the access code
(function 52).
5 Choose with u the number of messages
you want to be forwarded each time.
6 To record a new forwarding message, press
OK.*
7 Press REC. Wait for the confi rmation tone
and start speaking. An example of an announcement might be: “Hello, there are messages for Mr. Smith; please enter the access
code.” Position yourself about 20 cm from
the fax machine. A black bar will indicate how
much memory is available.
8 Press STOP when you have fi nished. The
forwarding message will be played back.
9 The fax machine is now switched to stand-by
mode.
* if a message has already been recorded
a Press OK.
Answering machine
b Select with u. If you wish to record a
new forwarding message, select rec. mes-
sage: yes. If you want to use the existing
message, select rec. message: nO. Press
OK to confi rm.
Memo
External memo
You can record a message which the caller can
hear without being able to leave a message in
return. For this the answering machine must be
switched on.
1 Select MENU, 54 and press OK on your
fax machine. Choose the external memo
mode by pressing u. Confi rm with OK
(if you already have recorded a memo you
want to use again, just press OK once more).
2 Press REC and wait for the confi rmation
tone. Start to speak. Press STOP when
you are fi nished. The message will be played
back.
30
c Follow the process described above from
paragraph 7.
Internal memo
You can record a personal message with this
function. Messages can be heard on the fax
machine itself or by remote control from a telephone. Briefl y press REC twice and wait for the
confi rmation tone. Record the desired message.
A black bar on the display indicates the remaining
recording time. To end recording press STOP.
Internal memos can be played back and deleted
like any other message.
Remote control on the
fax machine
You can also control the answering machine
functions on your fax from any telephone using
tone dialling. Before you can use remote control
you have to enter an access code in function 52
(this code will also be used for function 55 For-
warding).
3 Then you can enter commands as usual or
terminate the remote control by replacing the
handset.
Overview of commands
1 The message you are just listening to will be
repeated.
2 Your messages will be played back.
3 Move to the next message.
4 Record a new outgoing message. Press 4.
If you press 4 again after two confi rmation
tones, you will hear a long confi rmation tone.
Record the new outgoing message and fi nish
with 4.
5 The current outgoing message will be re-
played.
6 The current message will be deleted. If you
press 6 after having listened to all messages,
all messages will be deleted.
Preparing your fax machine for remote
access
1 Select MENU, 52 and OK.
2 Enter a four digit code.
3 Press OK. The code is now stored.
Remote access of the answering
machine
1 If you want to listen to the messages recorded
from another telephone, call your fax machine
and wait for the answering machine to play
the message.
2 Enter the four-digit code. The outgoing mes-
sage will be interrupted and you will hear a
confi rmation tone. The new messages will be
played back. If no new messages have been
recorded, you will hear a second confi rmation
tone.
In both cases you will hear a confi rmation
tone after the fi rst time you press the key.
Press 6 again within fi ve seconds to execute
the deleting command.
7 Switch answering machine off.
8 The current command will be interrupted.
9 Switch answering machine on.
FUNCTIONS
Answering machine
31
Remote control on the
cordless handset
You can control the answering machine functions
of your fax machine from your cordless handset.
Preparing the cordless handset for
remote access
1 Press /, until you get to option 6. Press
OK.
The following functions are available for you to
listen to your messages.
Overview of commands
1 The message you are just listening to will be
repeated.
2 Your messages will be played back.
3 Move to the next message.
6 The current message will be deleted. If you
press 6 after having listened to all messages,
all messages will be deleted.
In both cases you will hear a confi rmation
tone after the fi rst time you press the key.
Press 6 again within fi ve seconds to execute
the deleting command.
8 The current command will be interrupted.
9 Switch answering machine on.
FUNCTIONS
32
Answering machine
Hints and Tips
Delivery service
You can order ink fi lms and cleaning accessories
at your local dealer or directly from PHILIPS
(free delivery) on Freefone 0800 358 08 07 (Unit-
ed Kingdom).
Paper jam
1 The display shows Paper jam.
2 Open the operation panel by lifting in the
middle. When you hear a soft click, the panel
is engaged.
5 Close the panel so that it also clicks into
place.
6 Insert paper (see Installation / Loading pa-
per).
Document jam
1 Open the paper feed fl ap and carefully pull
out the paper. Close the fl ap again.
3 Carefully remove the paper.
4 Turn small roll forward to tension the ink fi lm.
Make sure that the ink fi lm is not creased.
2 Open the operation panel by lifting in the
middle. When you hear a soft click, the panel
is engaged.
3 Open the scanner cover by pressing the two
lugs in. The cover will open downwards.
Hints & Tips
33
4 Carefully remove the document either from
the front or the back.
5 Close the scanner cover on the left and right,
making sure it clicks into place.
6 Close the panel so that it also clicks into
place.
The following codes are at your disposal:
Code No. 7117
This code erases all your modifi cations to the factory settings. The fax machine will therefore react
in exactly the same way as on fi rst installation.
Code No. 7140
This code deletes all the settings and data you
have entered on your fax machine with the exception of the following:
• received fax messages
• stored SMS messages
• stored telephone book numbers
• your name
• your telephone number
Example for using a service code:
1 Select function 45 by pressing MENU, 45
and OK on the fax machine. Enter the service code (7117 or 7140). Press OK.
2 With u you can select whether you really
want to delete your settings. Confi rm with
OK. Your fax machine will be reset to its
original confi guration.
Hints & Tips
7 Insert paper (see Installation / Loading pa-
per).
Service code
Function 45 Service code is used to delete some
or all of the settings you have changed on the fax
machine since it was supplied from the factory.
This function enables you to partially or fully
reconfi gure your device. It is especially helpful if
you have modifi ed settings but fi nd that your fax
machine does not respond as expected.
v Only use this function when absolutely
necessary!
If you are satisfi ed with your changes to the factory settings you should not use this function.
After deleting some or all of your custom settings
please rerun Easy Install.
Register and deregister
cordless handsets
Registering a handset
Your cordless handset is already set up at the fac-
tory for your fax machine and does not have to
be registered. Up to four further cordless handsets can communicate with your fax machine.
Please note that your additional cordless handset must be GAP-compatible. Check with your
dealer.
1 On your fax machine, press MENU, 71
and OK.
2 Use the digit keys to enter a four-digit pin
code, f.e. 0000. Press OK.
Your fax machine will try to establish a connec-
tion to the additional cordless handset. Now start
the same process on your cordless handset. For
more information please refer to the operating
instructions for the additional device.
34
v The four-digit pin code must match on
your fax machine and on the additional
cordless handset.
When your fax machine establishes a con-
nection to the additional cordless handset
you have to quickly enter the pin code on
the cordless handset.
Deregistering a handset
If you want to deregister an additional cordless
handset from your fax machine you have to perform the following actions on your fax machine.
1 On your fax machine, press MENU, 72
and OK.
2 On the digit keys, enter the cordless
handset you want to deregister. Press
OK. handset:2
Your fax machine will now release the connection
to your additional cordless handset.
2 Open the operation panel by lifting in the
middle. When you hear a soft click, the panel
is engaged.
3 Open the scanner cover by pressing the two
lugs in. The cover will open downwards.
Care
Before opening the fax machine, make sure that
you are electrically discharged by e. g. touching
the metal housing of a grounded appliance, a
water pipe or radiator.
Use a soft, fl uff-free cloth. You can also use a
special cloth for cleaning fax machines (see Delivery Service). Never use liquid or gaseous cleaning agents (sprays, scouring agents, polishes etc.).
Do not allow any moisture to penetrate inside the
device.
Clean the scanner glass
1 Open the paper feed fl ap and carefully pull
out the paper. Close the fl ap again.
4 Use a soft cloth to gently wipe the scanner
glass on the top (A) and the white strips on
the bottom (B).
Hints & Tips
5 Close the scanner cover on the left and right,
making sure it clicks into place.
35
6 Close the panel so that it also clicks into
place.
7 Insert paper (see Installation / Loading pa-
per).
Troubleshooting
If you cannot fi x the problem based on the instructions below, you should proceed as follows:
1 Disconnect the mains.
2 Wait at least ten seconds and reconnect.
Hints & Tips
3 If the fault reoccurs, please contact your cus-
tomer information centre. The number is on
the back of this manual.
36
Problems when faxing or printing
Faxes are of poor quality.
Your fax or your recipient’s fax machine produces
black lines when printing.
Copy is blank.Load the document with the printed side up.
Problems with the connection
Your fax machine rings once, then there is a mo-
ment of silence and another ring signal after that.
NOCONNECTION
or REDIALFAILED
NOLOOPCURRENT
When you lift the cordless handset you do not
hear the dial tone.
BUSY
or
fax transmissions are constantly interrupted.
You cannot receive any faxes.Set the number of ringing signals for the answer-
On lifting the cordless handset you hear a tone or
silence.
EXTERNALPHONE
The red lamp v fl ashes.
Change the resolution setting to F or f.
Check the document or set a higher contrast with
function 47 (see chapter Fax & Copy / Contrast).
Test the fax machine by making a copy. If your
copy is faultless the correspondent’s fax machine
might be defective.
Call service if necessary.
Clean the scanner with a cloth (see Care).
Test the fax machine by making a copy. If your
copy is faultless the correspondent’s fax machine
might be defective.
Call service if necessary.
Call service if necessary.
This is entirely normal. After the fi rst ring signal
the fax machine takes over the call. When the fax
machine has recognised that the incoming call is
a telephone correspondence, the fax machine will
continue to ring.
Try later or draw your fax partner’s attention to a
possible installation fault.
Check the installation of your fax machine.
Connect your telephone cable to the socket on
your fax machine identifi ed with LINE.
Try to send the fax manually: Press z and dial
the fax number. If the recipient is using an automatic answering device, wait until you hear a tone
after the pre-recorded message. Press START.
ing machine or the total number of ringing signals
with function 31 or 32 to lower than fi ve.
You are receiving a fax. At the fax machine: Press
START. At an additional telephone: press *
and 5. Replace the handset.
This is not a fault.You are now using an additional telephone.
Hints & Tips
Problems with the cordless handset
There is no dial tone on the cordless handset.Place the cordless handset on the base station and
wait at least 12 hours until the batteries are fully
recharged.
You cannot hear a dial tone even though the cord-
less handset has been recharging on the base sta-
tion for more than 12 hours.
Get closer to the fax machine so you are within
the maximum range.
Please contact your dealer for new batteries of the
type AAA.
(80 g/m²)
Fax switchDAY/NIGHT/TIMER
Dimensions318x202x146 mm
without paper tray
39
Appendix
Weightabout 2 kg
Power consumptionstand by: about 2,4 W
telephoning: about 4 W
sending a standard
letter < 20 W
receiving a standard
letter < 30 W
Power supply220–240 V / 50–60 Hz
Speech recording
time
Cordless handsetmax. range: 300 m
Allowed operating
environment
Recommended
operating
environment in use
Recommended
operating
environment in
unplugged status
(ready for operation
with loaded ink fi lm
and paper)
Interference
suppression
SLEREXE-Letter
up to 30 Minuten
max. talk time: 12 hours
max. standby time:
150 hours
temperature: 5–40 °C,
relative humidity:
15–85 % RH not
condensing
temperature: 17–28 °C,
relative humidity:
20–80 % RH, not
condensing
temperature: 0–45 ° C,
relative humidity:
15–85 % RH not
condensing
emission corresponding
to EN 55022/VDE
0878 Part 1 Class B
Guarantee
ATTENTION!
(UK Terms and Conditions)
At the beginning of April 2002, SAGEM SA
bought the PHILIPS fax business unit. SAGEM
SA is now the European Number 1 in fax and
offers a complete range of fax terminals with Internet access and SMS function, multifunctional
terminals and servers covering the needs of all its
customers—from home-users to multinational
organisations.
In order to apply the guarantee, you should
contact your dealer. Proof of purchase will be
required. Should malfunctioning arise, the dealer
will advise you what to do.
If you bought your equipment from SAGEM
Communication Austria GmbH directly, the following shall apply:
A SAGEM Communication Austria GmbH un-
dertakes to remedy by repair, free of charge for
labour and replacement parts, any defects in the
equipment during a period of twelve (12) months
from the date of original delivery of the Equipment, where those defects are a result of faulty
workmanship.
During this twelve month guarantee period, the
defective equipment will be repaired free of
charge; the customer must however return the
defective equipment at his/her own expense,
to the address given by SAGEM Communication Austria GmbH After Sales Department, the
phone number of which can be found on the
delivery slip. Unless the customer has concluded
with SAGEM Communication Austria GmbH a
maintenance contract in respect of the equipment which specifi cally provides for repairs to be
carried out at the customer’s premises, the repairs
will not be carried out on the equipment at the
customer’s premises.
40
The following sentence applies to purchases of
equipment for the customer’s trade, business or
profession. Except as otherwise expressly provided in this Document and to the extent permitted by law, SAGEM Communication Austria
GmbH makes no representations or warranties,
express or implied, statutory or otherwise, and to
such extent, all terms and conditions implied by
law are hereby excluded.
This guarantee does not affect the Customer’s
statutory rights.
B Exclusions From Guarantee
SAGEM Communication Austria GmbH shall
have no liability under the guarantee in respect
of:
• damage, defects breakdown or malfunction
due to:
- failure to properly follow the installation
process and instructions for use; or
- an external cause to the equipment (including but not limited to, lightening, fi re, shock
or water damage of any nature); or
- modifi cations made without the written approval of SAGEM Communication Austria
GmbH; or
- a failure or neglect to maintain the equipment or inappropriate maintenance; or
- unsuitable operating conditions, particularly
of temperature and humidity; or
- repair or maintenance of the equipment by
persons not authorised by SAGEM Communication Austria GmbH; or
• wear and tear from normal daily use of the
equipment and its accessories
• damage due to insuffi cient or bad packaging
of equipment when returned to SAGEM
Communication Austria GmbH
• the normal servicing (as defi ned in the user
guide supplied with the equipment) as well
as malfunctioning due to servicing not being
carried out, servicing costs are in any event
always borne by the customer.
C In the cases set forth in § B as well as after
expiry of the twelve month guarantee period,
the customer must ask SAGEM Communication
Austria GmbH for an estimate, and he/she must
accept the estimate and agree to pay the charges
mentioned in it before returning the equipment
to SAGEM Communication Austria GmbH. The
repair and delivery costs will be invoiced to the
customer.
The foregoing shall apply unless otherwise agreed
in writing with the customer and only for the UK.
If any provision of this guarantee shall be held to
be in whole or in part invalid or illegal due to an
obligatory rule applicable to consumers pursuant
to their national legislation, such invalidity or illegality shall not impair or affect the remaining
provisions or parts of this guarantee.
Please note that only Philips ink fi lms should be
used. Your Philips guarantee does not cover damage to your fax machine that may be caused by
the use of any other ink fi lms.
Appendix
• supply of new versions of software
• work on any equipment or software modifi ed
or added without the prior written consent of
SAGEM Communication Austria GmbH
• malfunctions not resulting from the Equipment or from software installed in user workstations for the purpose of use of the equipment,
• communication problems related to an unsuitable environment, including:
- problems related to access and/or connection to the Internet such as interruptions by
access networks or malfunction of the line
used by the subscriber or his correspondent
- transmission faults (for example poor geographical coverage by radio transmitters, interference or poor line quality)
Deleting messages
29
Display symbol
cordless handset 4
Display symbol fax
machine 2
Duration of recording 29
Economy operating
mode 17
Forwarding messages 30
Hands-free operation 19
Listening to messages 29
Memo 30
Play back volume
29
Recording a conversation 30
Recording a message 29
Remote control on
the cordless handset
32
Remote control on
the fax machine 31
Switching on and
off 29
VIP code 30
Appendix 38
Functionlist 38
Guarantee 40
Technical data 39
Audible signals 4
B
Basic settings 14
Correction 14
Display language
15
Function list 14
Help function 14
Ringer volume 15
Ring signal type 15
Speaker volume 15
Time and date 14
Your name 14
Your number 14
Broadcast 23
C
Calling line identifi cation 19
Care 35
Clean the scanner glass
35
Code
Polling 24
Service Codes 34
To forward messages 30
VIP 30
Connection 8
Additional devices
11
Cordless handset 8
ISDN 12
Power supply 9
Private branch
exchange 12
Problems with the
connection 37
Telephone socket 8
Contrast 23
Copy 25
Key 3
Cordless handset
Audible signals 4
Connection 8
Display language
15
Display symbols 4
Easylink 20
Key assignment 4
Problems 37
Registering and
deregestering 34
Remote control 32
Ringer volume 15
Ring signal type 15
Speaker volume 15
Correct
Telephone book en-
try on the cordless
handset 19
Telephone book
entry on the fax
machine 18
Creating groups 19
C key
for the cordless
handset 4
for the fax machine
3
D
Day 16
Display symbol 2
Key assignment 3
Deactivate answering
machine 29
Delete
answering machine
messages 29
Entry from a group
19
SMS messages 27
Telephone book entry on the cordless
handset 19
Telephone book
entry on the fax
machine 18
Delivery service 33
Deregistering cordless
handsets 34
Disable
The CE mark confi rms that the machine corresponds to
the relevant guidelines of the European Union.
DECLARATION OF CONFORMITY (DoC)
United Kingdom
Tel.: 0870 1243 737
Fax: 0870 1240 202
Hereby, SAGEM Communication Austria GmbH,
declares that this PHILIPS PPF 581 or PPF 585 is
in compliance with the essential requirements and other
relevant provisions of Directive 1999/5/EC.
Should you require a copy of the original DoC, please
visit our web site.
This product is intended for use on an analogue public
switched network (PSTN) and for use in the country indicated on the label of the box. The usage in other countries could cause malfunction.
For further information please contact your national
technical support centre. Initially contact your dealer if
problems occur during operation.
This operation manual has been printed on chlorine-free,
recycled paper, in line with the highest standards of environmental friendliness.
The used cardboard packaging as well as the cardboard
protecting your facility at its sides made of waste paper
can be recycled like waste paper; corresponding to your
country’s demands dispose the plastic foils either for recycling or with your rubbish.
This electronic facility contains recyclable material. At the
end of use of this facility please inform yourself about
the corresponding recycling demands of your country.