Philips Magic 3 Voice Dect, Magic 3 Voice Dect SMS User Manual
PHILIPS
Description of the machine
1 Power supply cable with power plug
2 Paper feed fl ap
3 Document guide
4 Paper tray
5 Cordless handset
6 Document feeder
7 Operation panel
Display symbols *
f / F indicates whether you are sending or copying with a higher picture quality or with grey tones. If neither of the
two symbols is visible, the standard resolution is selected.
h appears when faxes are stored in memory.
8 Printer roller
9 Scanner lid
10 Holder for “Plug’n’Print” card
11 Front ink fi lm compartment
12 Rear ink fi lm compartment
áéíó indicates ink fi lm consumption.
I appears when you receive another call whilst using the device or you receive a call in your absence (not available
in all countries).
W appears only if there are new SMS messages in the memory (only for devices with SMS functionality).
b indicates that the built-in answering machine is switched on.
$ indicates silent mode selected. Faxes as well as phone calls are received completely silent.
S/M/ U three symbols on the display indicate the current settings.
* two lines for devices with SMS functionality
Key assignment on the fax machine
ON/OFF to activate /
deactivate answering machine
REC press briefl y: to
record an internal memo;
press and hold (two seconds): to record a new
outgoing message
PLAY to play back messages. The key fl ashes
when new messages and
memos have been recorded. After playback the
key stays lit until messages
have been deleted
HELP/w press twice briefl y: to print operating instructions for the most important
functions (with references to additional help pages); press and hold (for two seconds):
to start the automatic installation of your fax machine / printout of Easy Install
u to select options / to adjust the volume / to move the cursor on the display
MENU/ OK to call up functions / to confi rm entries
U to select different operation modes. Press briefl y: choose between S and M; press
and hold (two seconds): operating mode U on/off
v if the red lamp fl ashes, please read the message on the display
a press briefl y: to call up a name entry; press and hold (two seconds): to store a
telephone number
{ press twice briefl y: to forward a call from the fax machine to all cordless handsets;
press once briefl y and digit a key: to forward a call from the fax machine to a particular
cordless telephoner
only with SMS-functionality
W fl ashes if there are new SMS messages
in the memory. For reading, printing and
sending SMS messages
COPY press briefl y: copy a document; press and hold (two seconds):
multiple copies
START press briefl y: to start the fax transmission; press and hold (two
seconds): polling
STOP to stop procedures / to eject documents
C to delete
FINE f / PHOTO F to select a higher resolution when copying or
sending (for text and graphics—f, for photographs—F)
PP press briefl y: to repeat the last
fi ve numbers you have dialled; press
and hold (two seconds): to browse
the list of callers
R press briefl y: for special functions,
e. g. for the use with a private branch
exchange and for using various
functions provided by your service
provider (call waiting, toggling calls,
etc.); press and hold (two seconds):
to insert a dialling pause between
two fi gures
z for dialling without lifting the
handset / for hands-free operation
Key assignment for cordless handset
R press briefl y: to call the last
number dialled, long press: call up
recently received calls with calling
party identifi cation
m for calling a phone book entry
before you press the dial button
C for cancelling a function / deleting
/ for selecting a function / searching in the redial list
OK confi rm entries
) to end a call
( press briefl y: to take your cordless
handset off-hook, long press (two
seconds): to call up the last numbers
dialled
Display symbols
à if the à symbol lights up the
battery is charged. If the ì symbol
appears on the display the battery is
almost fl at
$ silent ringing
, lights up when you make a call
and fl ashes when you receive a call
b new messages on your integrat-
ed answering machine are indicated
by the symbol b
s lights when the cordless handset
is registered to the base station of
your fax machine and is in range of
the base station. If the s symbol
fl ashes the cordless handset is not
registered to the base station. The s
symbol appears whenever the cordless handset is out of range of the
base station, or the base station has
been disconnected from the power
supply
Audible signals
If you press any key on the cordless handset you will hear
a short beep. You can disable the key tones in function 34
on your cordless handset: Press / and 34 and OK.
Contents
Installation ...............................8
Packaging...............................................................8
Connection............................................................8
Ink fi lm ..................................................................9
Loading paper......................................................10
Removing paper..................................................11
Additional devices...............................................11
Easy Install...........................................................12
ISDN connection................................................12
Private branch exchange ....................................12
Basic settings ..........................14
Help function.......................................................14
Time and date......................................................14
Your number........................................................14
Your name............................................................14
Correction ............................................................14
Display language..................................................15
Ring tone type......................................................15
Ringer volume .....................................................15
Speaker volume ...................................................15
Fax & Copy..............................22
Feeding documents in........................................22
Sending faxes.......................................................22
Fax reception.......................................................22
Broadcast..............................................................23
Image quality........................................................23
Contrast................................................................23
Transmission and error reports ........................23
Transmission speed.............................................24
Size compression.................................................24
Fax journal ...........................................................24
Polled reception...................................................24
Send later..............................................................25
Copy......................................................................25
SMS W * .................................26
SMS settings.........................................................26
Disable SMS printing..........................................26
Reading SMS messages.......................................26
Sending SMS messages.......................................27
Printing SMS messages ......................................27
Deleting SMS messages......................................27
Other SMS functions..........................................27
Disable SMS reception.......................................28
Contents
Fax switch ...............................16
Timer U ..............................................................16
Set SM mode....................................................16
Special settings.....................................................16
Telephone................................18
Making a call ........................................................18
Redial PP .........................................................18
Telephone book a
on the fax machine..............................................18
Telephone book m
on the cordless handset......................................19
Group....................................................................19
Hands-free operation z .................................19
Easylink.................................................................20
Answering machine b ........29
Switching on and off ..........................................29
Recording a message...........................................29
Duration of recording........................................29
Listening to messages.........................................29
Play back volume.................................................29
Deleting messages...............................................29
Forwarding messages..........................................30
Recording a conversation...................................30
VIP code...............................................................30
Memo....................................................................30
Remote control on the fax machine.................31
Remote control on the cordless handset.........32
Hints and Tips .........................33
Delivery service ...................................................33
Paper jam..............................................................33
Document jam.....................................................33
Service code .........................................................34
Register and deregister cordless handsets .......34
Care .......................................................................35
Troubleshooting..................................................36
* for devices with SMS functionality
Appendix.................................38
Functions..............................................................38
Technical data......................................................39
Guarantee.............................................................40
Index .....................................................................42
5
Safety
instructions
Pease read all warning notices and instructions
and follow them precisely.
The fax machine must stand securely on a
smooth, fl at, horizontal surface (no soft surface
such as carpets etc.). Any fall can cause severe
damage to the fax machine and/or injury to people, especially small children.
Because the document exit is at the front of the
machine, this area should be kept unobstructed.
If you want to use another cordless phone, ensure that the fax machine and the base station of
the other cordless phone are at least 15 cm apart
otherwise you may get acoustic interference in
your handset.
Ensure safe cable laying (danger of stumbling,
damage to the cable or the fax machine).
Disconnect the fax machine from the mains and
telephone line before cleaning the surface of the
machine.
Never use liquid or gaseous cleaning agents
(sprays, scouring agents, polishes etc.).
Do not allow any liquid to enter the fax machine,
otherwise there is a risk of electric shock or other
injury to people and severe damage to the fax
machine. If any liquid does enter the fax machine,
immediately remove the power plug and have the
fax machine professionally inspected.
If the display breaks, a mildly corrosive liquid
may leak out. Avoid contact with skin and eyes.
Safety Instructions
Avoid exposure to direct sunlight (the cartridge
is heat-sensitive) and close proximity to heaters,
radios and TV sets, air conditioning vents, dust,
water and chemicals is not advised.
Make sure that air circulates freely around the
fax machine. Do not operate the fax machine
in closed boxes, cupboards, cabinets etc. Never
cover the fax machine (tablecloths, paper, folders etc.). Do not place the fax machine on beds,
tablecloths, cushions, sofas, carpets or other soft
underlays due to the danger of overheating and
subsequent fi re.
Never connect the telephone in damp rooms
unless the wall sockets are specially designed for
humid conditions. Never touch the power plug,
connection to the mains or telephone socket with
wet hands.
Never touch uninsulated telephone or power
cables with damaged insulation, unless the telephone cable is disconnected from the telephone
line and/or the power cable is disconnected from
the power line.
Place the fax machine on a fl at surface and ensure
a minimum clearance of 10 cm between the fax
machine and other machines and objects.
In case of any damage caused to the housing of
your fax machine in particular to power cables
please remove the mains plug and call your service repair centre. The housing of your fax machine may only be opened by authorised service
personnel.
Your fax machine has been tested in conformity
with standards EN 60950 and IEC 60950 respectively, and may only be operated with telephone
systems and power equipment which meet these
standards.
Never expose your fax machine to rain or any
other form of moisture, in order to prevent the
risk of electric shock or fi re.
In a thunderstorm, disconnect the fax machine
from both the mains and the telephone line. If
you are unable to disconnect the fax machine, do
not use it and do not telephone due to the danger
of lightning strike and/or damage to the device.
Neither telephone nor fax will operate during
power failure.
Your fax machine was built for exclusive use in
the country of purchase. It complies with the local network specifi cations.
For safety reasons, the cordless handset should
never be placed on the cradles without its rechargeable batteries or battery cover.
6
Explanation of the safety instructions on the
cordless handset:
v General warning
! Do not touch contacts
? Further information in the operating instruc-
tions
Safety Instructions
7
Installation
Packaging
The following items are included in the packaging:
1 user manual
2 installation guide
3 paper tray
4 cordless handset
In the UK
Installation
5 fax machine (with loaded ink fi lm)
6 mains cable with plug
7 telephone cable with plug
8 rechargeable batteries for the cordless hand-
set
2
1
3
4
5
6
7
For all other countries
Cordless handset
Your cordless handset is fi tted with three re-
chargeable batteries at the factory. If you need
to replace the batteries you should replace them
with rechargable batteries of the type AAA.
1 Remove the battery compartment cover at the
back of the handset by pressing in the small
round opening with a tool. Push the cover
8
back. Insert the three batteries as indicated in
the battery compartment.
8
Connection
Please read all warning notices and instructions
and follow them precisely.
Telephone socket
Connect the telephone cable to the fax machine
by inserting it in the socket identifi ed with LINE.
Next connect the telephone plug to the line
socket on the wall.
2 Close the battery compartment.
v The rechargeable batteries contain cadmi-
um and must be disposed of in accordance
with the relevant regulations.
Under no circumstances should you use
non-rechargeable batteries.
The manufacturer accepts no liability for
failure to comply with these instructions.
3 Place the handset on the cradle of your fax
machine with the buttons facing upwards (see
diagram). Before you use the handset for the
fi rst time the batteries need to charge for at
least 12 hours.
The consumption and print setting are stored on
the supplied Plug’n’Print card. A new Plug’n’Print
card therefore must be inserted with each new
ink fi lm. The settings were made at the factory
for the initial free ink fi lm. Therefore only this
ink fi lm will work without a Plug’n’Print card. If
the Plug’n’Print card is missing or if it is not replaced the message CHANGE CARD appears on
the display.
If the ink fi lm is fi nished or if there is no
ink fi lm in the fax machine, the red display
lamp fl ashes, and the following message appears: REFILL INKFILM.
1 Before loading a new ink fi lm you must re-
move the paper from the paper feed mechanism! If necessary, also remove the cordless
handset. To insert the ink fi lm follow the
instructions on your ink fi lm packaging!
2 Open the fax machine by lifting the operating
panel in the middle until it clicks in place.
v The handset should never be placed on the
cradle without its batteries. This could permanently damage the handset.
Power supply
Ink film
You cannot receive or copy documents unless an
ink fi lm is loaded in the fax machine. The machine is therefore supplied complete with a free
ink fi lm for a few trial pages.
Installation
v For use with Philips ink fi lms only!
Removing the ink film
1 Lift the rear ink fi lm roll holding both sides
with your index fi ngers upwards, in order to
remove it out of its seat and place it next to
the front ink fi lm roll.
2 Remove both ink fi lm rolls. They cannot be
reused.
The symbols áéíó indicate how much ink
fi lm has already been used.
9
Installation
3 Remove the old Plug’n’Print card from the
slot to the left of the ink fi lm compartment
(only the initial free ink fi lm does not have a
Plug’n’Print card).
Loading the ink film
1 Carefully remove the rubber rings from the
new ink fi lm. Take care not to damage the ink
fi lm.
2 Lay the large roll in the grooves provided
in the rear ink fi lm compartment. The blue
toothed wheel must be on the right-hand
side.
4 Turn small roll forward to tension the ink fi lm.
Make sure that the ink fi lm is not creased.
5 Break out the new Plug’n’Print card and insert
it in the slot to the left of the ink fi lm compartments.
6 Close the machine by swinging the operation
panel forward, until it snaps shut.
10
3 Now take the small roll and lay it in the front
ink fi lm compartment. Make sure that the
blue toothed wheel is on the right and the pin
on the left is inserted in the depressions.
Loading paper
Before you can copy documents, paper must
be loaded in your fax machine. Please use
only the following paper format: standard
A4 210 × 297 mm. The fax machine works with
normal paper used for writing and copying and
has been optimised for smooth 80 g/m² paper.
The smoother the paper surface the better the
print quality.
1 Insert the paper tray in the slots provided be-
hind the paper feed mechanism.
2 To prevent several sheets being drawn into
the machine at once, fi rst fan out the paper
to separate the sheets and then straighten the
stack on a fl at surface before inserting it into
the paper feed.
3 Pull the paper feed fl ap fully forward until it
stops. Insert several sheets of A4 paper (80
g/m²) up to the end-stop in the paper feed
mechanism (max. 50 sheets).
Removing paper
To remove the paper, open the paper feed fl ap
and carefully pull out the paper. Close the fl ap
again.
In the event of a paper jam see Hints and
Tips / Paper jam.
Additional devices
You can operate other equipment on a single
telephone line in addition to your fax machine,
and cordless handset, such as other telephones,
cordless phones, answering machines, charge
counters and modems.
If you operate another SMS-compatible cordless
phone on the same line there is no guarantee that
a particular SMS will be received on your fax machine or on the other cordless handset. However,
you can only receive SMS messages on one device
at any one time. Try to disable SMS reception on
the additional cordless phone. If you cannot do
this, disable SMS reception on the fax machine
(see SMS / Disable SMS reception).
Installation
4 Close the paper feed fl ap.
Never load paper while the fax machine is
printing!
If you intend using special auxiliary devices with
your fax machine, please contact your dealer.
If you wish to receive faxes via modem, you must
set your fax machine to MANUAl RECEPTION.
11
Same socket
(not in all countries)
You can connect additional devices to the same
telephone socket. Make sure the fax machine is
the fi rst device connected to the line.
Connecting additional devices to the same socket
ensures you the optimal functioning of your active fax switch (e. g. call transfer). Your fax machine can control the additional devices.
Separate sockets
Easy Install
Easy Install ensures that your fax machine will
set itself up perfectly according to your own personal circumstances.
1 Press HELP/w for at least two seconds.
Your fax machine will print one page. Pull out
the page fi rmly and follow the instructions.
2 Your fax machine will then guide you on the
machines display through the fi rst settings
such as your fax number and your name.
3 Afterwards you need to enter the current time
and date. Use the dial pad to enter the correct
time and date. Confi rm with OK.
ISDN connection
Your fax machine is not an ISDN fax (group 4),
but an analogue fax machine (group 3). Therefore it cannot be used directly on an ISDN connection. You will need an (analogue) adapter or
an ISDN connection for analogue devices. For
further information please refer to your ISDN
instructions.
Installation
(not in all countries)
You can connect additional devices to separate
sockets on the same line even if they are in different rooms.
Please note: If you connect additional devices
to separate sockets (e. g. in separate rooms) your
intelligent fax switch cannot control them (which
means that your fax machine behaves like any
ordinary fax machine). For this reason e. g. call
transfer is not possible. Therefore we recommend you to connect your additional devices to
the same socket.
For devices with SMS function: Analog terminals must be SMS-compatible.
Private branch exchange
Private branch exchange systems are very common in large companies. ISDN connections are
private branch exchanges and are used very often
in private households. To get a connection from
a private branch exchange to the public network
you have to dial a key to obtain the outside line.
1 Select function 15 on your fax machine by
pressing MENU and then entering the digits
15. Press OK.
2 You can switch on the PABX operation using
u.
PABX: YES
PABX: NO
3 Then press OK.
12
4 Now enter the key that has to be pressed to
obtain an outside line.
This outside line access code must be obtained
from the manufacturer. This is either 0 or R
(in some systems also described as FLASH) or a
number key.
5 Press OK.
6 Use u to select CHECK: YES and press
OK.
Your machine will then check that the outside line
can be obtained. If the check is successful, the
following message appears briefl y: check OK.
If the check is successful, the following message
appears briefl y: check NOT OK.
You will be asked to repeat the entry. Change the
outside line access code. If you have entered the
correct code but the display continues to read
check NOT OK then delete the code by pressing C.
In case your PABX requires R to obtain an
outside line but it is still not possible to get
through to the line, your system may not meet
the most recent regulations. Therefore some
technical settings have to be changed on your
fax machine. Please refer to your Fax Call Centre (you will fi nd the telephone number on the
back cover).
Installation
13
Basic settings
2a For devices with SMS function: Enter your
name using the alphabetic keypad.
If you want to keep a note of the factory settings
on your machine for later, we recommend printing out a function list before you change any of
the settings: Press MENU. three times.
If you press a wrong key by mistake, press the
STOP key as often as necessary to return to the
original position. If you have entered a wrong
digit or character, you can correct it with u
and C.
If you want to delete your individual settings, you
can do so in function 45 Service code (see Hints
and Tips / Service code).
Help function
Press HELP/w twice. You will receive a printout explaining how to use the most important
functions. It also specifi es how to obtain further
HELP pages concerning other features of your
fax machine.
v When entering a name, you can use + to
type capital letters (press and hold the + key
and type the desired key).
2b For devices without SMS function: You can
also enter letters using the number keys (a
maximum of 32 characters). Press a number
key as often as necessary to enter the desired
letter, e. g. for C press 2 three times. After
pressing > the cursor moves one place to the
right. The following letters and special characters are available:
key character
0 space . - 0 + ? / : * % ! ( ) [ ] „
1 1
2 A B C 2 a b c Ä Å Æ Ç ä å æ ç
3 D E F 3 d e f
4 G H I 4 g h i
5 J K L 5 j k l
Basic settings
Time and date
1 Select function 12 by pressing MENU, 12
and OK on your fax machine.
2 Enter the correct time using the number keys
(e. g. 09 15 for 9:15 a. m.). Your fax
machine will now ask you for the correct date
(e. g. 15 05 04 for May 15th, 2004).
3 Press OK.
Your number
1 Select function 13 by pressing MENU, 13
and OK on your fax machine.
2 Enter your telephone or fax number. (e. g.
#44>6151... for +44 6151...—
use # or * to enter the “+”, that is often
used in international fax numbers in front of
the country code, and > to enter a space. You
can enter a maximum of 20 characters).
3 Press OK.
Your name
1 Select function 14 by pressing MENU, 14
and OK on your fax machine.
6 M N O 6 m n o Ñ Ö ñ ö
7 P Q R S 7 p q r s
8 T U V 8 t u v Ü ü
9 W X Y Z 9 w x y z
3 Press OK.
“Your name” and “your telephone number”
are transmitted at the top of each page together with the date, time and page number, if you
store this data with function 13 and 14.
Correction
If you have entered a wrong letter or number in
function 13 or 14 you can correct the mistake
during the entering as well as later. If you want to
make your corrections later you have to select the
functions for entering numbers or names once
again. If you want to correct anything at a later
stage you need to call up the function again on
your fax machine to enter the number or name.
Use u to place the cursor under the character
you want to delete. Press C to delete the character. A long press on C (two seconds) will delete
the whole line. Press OK.
14
Display language
for the fax machine
1 Select function 11 by pressing MENU, 11
and OK on your fax machine.
2 Select the desired language with u.
3 Press OK.
for the cordless handset
1 Select function 32 by pressing /, 32 and
OK on the cordless handset.
2 You can now use / to set the volume you
want.
3 Confi rm with OK.
for the cordless handset
The cordless handset automatically takes over the
setting you have made on the fax machine.
Ring tone type
for the fax machine
You can choose from ten different types of
tones.
1 Select function 35 by pressing MENU, 35
and OK on the fax machine.
2 Select the desired ring tone with 0 to 9.
3 Press OK.
for the cordless handset
You can change the ringing tones not only on
your fax machine but also on your cordless handset:
1 Select function 31 by pressing /, 31 and
OK on the cordless handset.
2 Now use / to select one of the ringing
tones.
Speaker volume
for the fax machine
1 Press z.
2 Change the volume by pressing u until
the desired volume is achieved.
3 Finish your entry by pressing STOP.
for the cordless handset
During a telephone call press / and select the
volume you want. Press OK.
Basic settings
3 Confi rm with OK.
Ringer volume
for the fax machine
You can adjust the volume of the ring tone if the
fax machine is in stand-by mode or if it is just
ringing. Please note that different volumes can be
sett for the modus S and M (see chapter Fax
switch).
1 By pressing u on your fax machine the
display shows the current setting for about
three seconds.
2 Change the volume by pressing u until
the desired volume is achieved.
15
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