Philips Magic 3-2 Primo, Magic 3-2 Voice, Magic 3-2 Voice SMS User Manual

Easy Install

User Manual

Easy Install

Dear Customer,

With the following installation guide, you can quickly and easily start using your fax machine; you can also ﬁnd more detailed explanations and descriptions regarding your machine in the user manual. Please read this carefully, and always follow the safety instructions. After you have ﬁnished the installation press the HELP/w key for two seconds. Your machine will then guide you through the main settings as well as the adjustment to your telephone line.

Packaging

The following items are included in the packaging:

1 user manual incl. installation guide

2 paper tray

3 handset

4 spiral cable for handset

5 fax machine (with loaded inkﬁlm)

6 mains cable with plug

7 telephone cable with plug

Telephone connection

Connect the telephone cable to the fax machine by inserting it in the socket identiﬁed with LINE. Next connect the telephone plug to the line socket on the wall.

For Great Britain

For all other countries

Easy Install

Handset

Insert one end of the spiral cable into the socket of the telephone handset and the other end into the socket identiﬁed with a handset on the side of the unit.

Loading paper

1 Insert the paper tray in the slots provided behind

the paper feed mechanism.

2 Pull the paper feed ﬂap fully forward until it stops.

Insert several sheets of A4 paper (80 g/m the end-stop in the paper feed mechanism (max. 50 sheets).

) up to

3 Close the paper feed ﬂap.

Power supply

Starting up

To ﬁnish the installation process you have to go through some main settings (e.g. adaption of your fax to the telephone line). Using EASY INSTALL your fax machine will be conﬁgured according to your local conditions.

1 Press HELP/w for at least two seconds. Your fax

machine will print one page. Follow the instructions on it.

2 Your fax machine will then guide you on the display

through the ﬁrst settings, such as your telephone number and your name.

3 After that it will prompt you to enter the current

time and date. Use the dial pad to enter the correct time (e.g. 09 15 for 9:15).

4 Enter the correct day, month and year (e.g. 15

05 05 for May 15th, 2005).

5 To conclude press OK

Easy Install

Ink lm

Your fax machine is supplied complete with a free ink ﬁlm for a few trial pages.

A new Plug’n’Print card has to be inserted with each new ink ﬁlm (only the ﬁrst free ink ﬁlm will work without a Plug’n’Print card).

1 Open the fax machine by lifting the operating panel

in the middle until it clicks in place.

2 Lay the large roll in the grooves provided in the

rear ink ﬁlm compartment.

3 Now take the small roll and lay it in the front ink

ﬁlm compartment. Make sure that the blue toothed wheel is on the right and the pin on the left is inserted in the depressions.

4 Break out the new Plug’n’Print card and insert it in

the slot to the left of the ink ﬁlm compartments.

5 Close the machine by swinging the operation panel

forward, until it snaps in.

Additional devices

You can connect additional devices (telephones, cordless telephones, answering device, PC modem) to your telephone line (see user manual, chapter Installation / Additional devices).

SMS W

(for devices with SMS functionality)

Reading SMS messages

When you receive an SMS message you will hear a beep. The message will be stored and automatically printed out.

Sending SMS messages 1 Press the SMS key, then u to select SEND SMS

and OK.

2 The display shows TEXT. Enter your text mes-

sage (maximum of 160 characters) and press OK.

3 Enter the recipient’s number. Conﬁrm with OK

and press the SMS key. Your SMS message will be sent.

Answering machine b

(for device with built-in answering machine)

Your answering machine is factory-programmed with a recorded outgoing message. Activated or deactivate your answering machine with b ON/OFF. Activated mode is indicated with the symbol b on the display.

Listening to messages

1 If PLAY ﬂashes, messages have been recorded for

you.

2 Press PLAY to listen to the ﬁrst message.

After listening to your messages PLAY will stay on until all messages have been erased.

Deleting messages

1 Press C after having listened to all messages.

2 If you actually want to delete all messages, press C

again.

Sending faxes

1 Insert your documents (max. 10 sheets) loosely

with the printed side to the front into the document feed slot.

Easy Install

2 Dial the number you require.

3 Press START. Transmission now begins.

Copy

1 Insert your documents (max. 10 sheets) loosely

with the printed side to the front into the document feed slot (see above).

2 Brieﬂy press COPY. The copying process starts

immediately.

User Manual

Description of the machine

1 Mains cable with power plug

2 Document guide

3 Paper feed ﬂap

4 Paper tray

5 Telephone handset

6 Document Feeder

7 Operation panel

Display symbols *

f / F indicates whether you are sending or copying with a higher picture quality or with grey tones. If neither of the two symbols is visible, the standard resolution is selected.

h appears when faxes are stored in memory. áéíó indicates ink ﬁlm consumption. I appears when you receive another call while using the device or you receive a call in your absence (not available

in all countries).

W appears only if there are new SMS messages in the memory (for device with SMS functionality). b shows that the built-in answering machine is switched on (for device with built-in answering machine). $ faxes as well as phone calls are received completely silent. S/M/ U three symbols on the display indicate the current settings.

8 Printer roller

9 Scanner lid

10 Holder for “Plug’N’Print” card

11 Front ink ﬁlm compartment

12 Rear ink ﬁlm compartment

* two lines for device with SMS functionality

Controls

User Manual

for device with built-in answering machine

bON/OFF to activate / deactivate answering machine

REC press brieﬂy: to record an internal memo; press and hold (two seconds): to record a new outgoing message

PLAY to play back messages. The key ﬂashes when new messages and memos have been recorded. After playback the key stays lit until messages have been deleted

HELP/w press twice brieﬂy: to print operating instructions for the most important functions (with references to additional help pages); press and hold (for two seconds): to start the automatic installation of your fax machine / printout of Easy Install

u to select options / to adjust the volume / to move the cursor on the display

MENU/ OK to call up functions / to conﬁrm entries

U to select different operation modes. Press brieﬂy: choose between S and M; press and hold (two seconds): operating mode U on/off

v if the red lamp ﬂashes, please read the message on the display a press brieﬂy: to call up a name entry; press and hold (two seconds): to

store a telephone number n press brieﬂy: to select a phone number quickly; press and hold (two

seconds): to store a telephone number

for device with SMS-functionality

MS ﬂashes if there are new SMS messages in the mem-

ory. For reading, printing and sending SMS messages

COPY press brieﬂy: copy a document; press and hold (two seconds): multiple copies

START press brieﬂy: to start the fax transmission; press and hold (two seconds): polling

FINE f / PHOTO F to select a higher resolution when copy- ing or sending (for text and graphics – f, for photographs – F)

STOP to stop procedures / to eject documents

C delete while in edit mode / press brieﬂy: move back one menu

level; hold pressed (two seconds): leave menu

PP press brieﬂy: to repeat the last ﬁve numbers you have dialled; press and hold (two seconds): to browse the list of callers (depending on country and network)

R press brieﬂy: for special functions, e. g. for the use with a private branch exchange and for using various functions provided by your service provider (call waiting, toggling calls, etc.); press and hold (two seconds): to insert a dialling pause between two ﬁgures

DIAL / z* for dialling without lifting the handset. For devices with built-in answering machine for hands-free operation

* for fax machine with built-in answering

machine

User Manual

Contents

Packaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Telephone connection . . . . . . . . . . . . . . . . . . . . . . . . . 2

Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Power supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Starting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Ink ﬁlm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Additional devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

SMS W* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Answering machine b ** . . . . . . . . . . . . . . . . . . . . . 5

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Description of the machine . . . . . . . . . . . . . . . . . . . . . 6

Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Safety instructions .......................... 9

Installation .................................... 10

Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Ink ﬁlm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Removing paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Additional devices . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Easy Install . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

ISDN connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Private branch exchange . . . . . . . . . . . . . . . . . . . . . . 14

Basic settings ................................ 15

Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Time and date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Your number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Your name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Correction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Distinctive ringing . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Fax switch .....................................17

Timer U . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Set SM mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Special settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

External answering machine . . . . . . . . . . . . . . . . . . . 18

Telephone ...................................... 20

Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Redial PP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Short dial n . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Call list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Telephone book a . . . . . . . . . . . . . . . . . . . . . . 20

List of numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Hands-free operation z . . . . . . . . . . . . . . . . . . . . . 22

Calling line identiﬁcation . . . . . . . . . . . . . . . . . . . . . 22

Fax & Copy .................................... 23

Feeding documents in . . . . . . . . . . . . . . . . . . . . . . . . 23

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Fax reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Broadcast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Image quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Transmission and error reports . . . . . . . . . . . . . . . . . 24

Transmission speed . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Size compression . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Fax journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Polled reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Send later . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

SMS W * ......................................27

SMS settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Disable SMS printing . . . . . . . . . . . . . . . . . . . . . . . . . 27

Reading SMS messages . . . . . . . . . . . . . . . . . . . . . . . 27

Sending SMS messages . . . . . . . . . . . . . . . . . . . . . . . 28

Printing SMS messages . . . . . . . . . . . . . . . . . . . . . . . 28

Deleting SMS messages . . . . . . . . . . . . . . . . . . . . . . . 28

Other SMS functions . . . . . . . . . . . . . . . . . . . . . . . . . 28

Disable SMS reception . . . . . . . . . . . . . . . . . . . . . . . . 29

Answering machine b ** .......... 30

Switching on and off . . . . . . . . . . . . . . . . . . . . . . . . . 30

Recording a message . . . . . . . . . . . . . . . . . . . . . . . . . 30

Anonymous outgoing message . . . . . . . . . . . . . . . . . 30

Listening to messages . . . . . . . . . . . . . . . . . . . . . . . . 30

Play back volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Deleting messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Forwarding messages . . . . . . . . . . . . . . . . . . . . . . . . . 31

Recording a conversation . . . . . . . . . . . . . . . . . . . . . . 31

VIP code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Remote control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Hints and Tips ...............................33

Delivery service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Paper jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Document jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Easylink . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Service code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Appendix ....................................... 38

Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Technical data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

* only for devices with SMS functionality ** only for fax machine with built-in answering device

Safety instructions

Please read all warning notices and instructions and follow them precisely.

The fax machine must stand securely on a smooth, ﬂat, horizontal surface (no soft surface such as carpets etc.). Any fall can cause severe damage to the fax machine and/or injury to people, especially small children.

Because the document exit is at the front of the machine, this area should be kept unobstructed.

Avoid exposure to direct sunlight (the cartridge is heatsensitive) and close proximity with heaters, radios and TV sets, air conditioning vents, dust, water and chemicals is not advised.

Make sure that air circulates freely around the fax machine. Do not operate the fax machine in closed boxes, cupboards, cabinets etc. Never cover the fax machine (tablecloths, paper, folders etc.). Do not place the fax machine on beds, tablecloths, cushions, sofas, carpets or other soft underlays due to the danger of overheating and subsequent ﬁre.

Never connect the telephone in damp rooms unless the wall sockets are specially designed for humid conditions. Never touch the power plug, connection to the mains or telephone socket with wet hands.

Never touch uninsulated telephone or power cables with damaged insulation, unless the telephone cable is disconnected from the telephone line and/or the power cable is disconnected from the power line.

Place the fax machine on a ﬂat surface and ensure a minimum clearance of 10 cm between the fax machine and other machines and objects.

If you would like to use a cordless phone, there should be a distance of at least 15 cm in between the fax machine and the base station, otherwise you may hear acoustic interference in your handset.

Ensure safe cable laying (danger of stumbling, damage to the cable or the fax machine).

User Manual

Disconnect the fax machine from the mains and telephone line before cleaning the surface of the machine.

Never use liquid or gaseous cleaning agents (sprays, scouring agents, polishes etc.).

Do not allow any liquid to enter the fax machine. Otherwise there is a risk of electric shock or other injury to people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected.

If the display breaks, a mildly corrosive liquid may leak out. Avoid contact with skin and eyes.

In case of any damage caused to the housing of your fax machine in particular to power cables please remove the mains plug and call your service repair centre. The housing of your fax machine may only be opened by authorised service personnel.

Your fax machine has been tested in conformity with standards EN 60950 and IEC 60950 respectively, and may only be operated with telephone systems and power equipment which meet these standards.

Never expose your fax machine to rain or any other form of moisture, in order to prevent the risk of electric shock or ﬁre.

In a thunderstorm, disconnect the fax machine from both the mains and the telephone line. If you are unable to disconnect the fax machine, do not use it and do not telephone due to the danger of lightning strike and/or damage to the device.

Neither telephone nor fax will operate during power failure.

Your fax machine was built for exclusive use in the country of purchase. It complies with the local network speciﬁcations.

User Manual

Installation

Connection

Please read all warning notices and instructions and follow them precisely.

Telephone socket

Connect the telephone cable to the fax machine by inserting it in the socket identiﬁed with LINE. Next con- nect the telephone plug to the line socket on the wall.

In the UK

For all other countries

Handset

Insert one end of the spiral cable into the socket of the telephone handset and the other end into the socket identiﬁed with a handset on the side of the unit.

Power supply

Ink lm

You cannot receive or copy documents unless an ink ﬁlm is loaded in the fax machine. The machine is therefore supplied complete with a free ink ﬁlm for a few trial pages.

The symbols áéíó indicate how much ink ﬁlm has already been used.

The consumption and print setting are stored on the supplied Plug’n’Print card. A new Plug’n’Print card therefore has to be inserted with each new ink ﬁlm. The settings were made at the factory for the initial free ink ﬁlm. Only this one therefore will work without a Plug’n’Print card. If this is missing or if it is not replaced the message CHANGE CARD appears on the display.

User Manual

If the message INKFILM LOW appears on the display, there is not much ink ﬁlm remaining. However, you can still print out a few more pages.

If the ink ﬁlm is ﬁnished or if there is no ink ﬁlm in the fax machine, the red display lamp ﬂashes, and the following message appears: REFILL INKFILM.

1 Before loading a new ink ﬁlm you must remove the

paper from the paper feed mechanism! Also follow the instructions on your ink ﬁlm packaging!

2 Open the fax machine by lifting the operating panel

in the middle until it clicks in place.

v For use with Philips ink ﬁlms only!

Removing the ink lm

1 Lift the rear ink ﬁlm roll holding both sides with

your index ﬁngers upwards, in order to remove it out of its seat and place it next to the front ink ﬁlm roll.

3 Remove the old Plug’n’Print card from the slot to

the left of the ink ﬁlm compartment (only the initial free ink ﬁlm does not have a Plug’n’Print card).

Loading the ink lm

1 Carefully remove the rubber rings from the new ink

ﬁlm. Take care not to damage the ink ﬁlm.

2 Lay the large roll in the grooves provided in the

rear ink ﬁlm compartment. The blue toothed wheel must be on the right-hand side.

2 Remove both ink ﬁlm rolls. They cannot be reused.

3 Now take the small roll and lay it in the front ink

ﬁlm compartment. Make sure that the blue toothed wheel is on the right and the pin on the left is inserted in the depressions.

4 Turn small roll forward to tension the ink ﬁlm.

Make sure that the ink ﬁlm is not creased.

User Manual

5 Break out the new Plug’n’Print card and insert it in

the slot to the left of the ink ﬁlm compartments.

6 Close the machine by swinging the operation panel

forward, until it snaps in.

Loading paper

Before you can copy documents, paper must be loaded in your fax machine. Please use only the following paper format: standard A4 210 × 297 mm. The fax machine works with normal paper used for writing and copying and has been optimised for smooth 80g/m paper. The smoother the paper surface the better the print quality.

1 Insert the paper tray in the slots provided behind

the paper feed mechanism.

3 Pull the paper feed ﬂap fully forward until it stops. In-

sert several sheets of A4 paper (80 g/m stop in the paper feed mechanism (max. 50 sheets).

4 Close the paper feed ﬂap.

Never load paper while the fax machine is printing!

Removing paper

To remove the paper, open the paper feed ﬂap and

carefully pull out the paper. Close the ﬂap again.

) up to the end-

2 To prevent several sheets being drawn into the ma-

chine at once, ﬁrst fan out the paper to separate the sheets and then straighten the stack on a ﬂat surface before inserting it into the paper feed.

In the event of a paper jam see Hints and Tips / Paper jam.

Additional devices

In addition to your fax machine, you can also connect other devices, such as additional telephones, cordless telephones, call-fee indicators, answering machines or modems to a single telephone line. For UK: As long as the Ringer Equivalent Number (REN value) on the line doesn’t exceed 4. The REN value of this fax is 1.

User Manual

If you are running an SMS-capable cordless phone on the same line it is impossible to say which device will actually receive the SMS message. However, you can only receive SMS messages on one device at any one time. Try to disable SMS reception on the cordless phone. If you cannot do this, disable SMS reception on the fax machine (see SMS / Disable SMS reception).

If you intend using special auxiliary devices with your fax machine, please contact your dealer.

If you wish to receive faxes via modem, you must set your fax machine to MANUAl RECEPTION.

Same socket

In the UK

You can connect additional devices to the same tele-

phone socket. Make sure the fax machine is the ﬁrst device connected to the line.

Separate sockets

You can connect additional devices to separate sockets

on the same line even if they are in different rooms.

In the UK

For all other countries

You can connect additional devices to the same telephone

socket by using the socket labeled EXT on your machine.

EXT

v Connecting additional devices to the same sock-

et ensures you the optimal functioning of your fax switch (e. g. call transfer). Your fax machine can control the additional devices.

v If you connect additional devices to separate

sockets (e. g. in separate rooms) your fax switch cannot control them (which means that your machine behaves like any ordinary machine). For this reason e. g. call transfer is not possible. Therefore we recommend you to connect your additional devices to the same socket.

User Manual

Easy Install

Using EASY INSTALL your fax machine will be con-

ﬁgured according to your local conditions. 1 Press HELP/w for at least two seconds. Your fax

machine will print one page. Pull out the page ﬁrmly and follow the instructions.

2 Your fax machine will then guide you on the display

through the ﬁrst settings such as your fax number and your name.

3 Afterwards you need to enter the current time and

date. Use the dial pad to enter the correct time and date. Conﬁrm with OK.

ISDN connection

Your fax machine is not an ISDN fax (group 4), but

an analogue fax machine (group 3). Therefore it cannot be used directly on an ISDN connection. You will need an (analogue) adapter or an ISDN connection for analogue devices. For further information please refer to your ISDN instructions.

If problems occur with fax reception over the ISDN line, please note that many ISDN systems must be specially conﬁgured for this (refer to the operating manual of your ISDN system).

For devices with SMS functionality: Analog terminals must be SMS-compatible.

Private branch exchange

Private branch exchange systems are very common in large companies. ISDN connections are private branch exchanges and are used very often in private households. To get a connection from a private branch exchange to the public network you have to dial a key to obtain the outside line.

1 Select function 15 by pressing MENU and then en-

tering the digits 15. Press OK.

2 You can switch on the PABX operation using

PABX: YES

PABX: NO

3 Then press OK.

4 Now enter the key that has to be pressed to obtain

an outside line.

This outside line access code must be obtained from

the manufacturer. This is either 0 or R (in some systems also described as FLASH) or a number key.

5 Press OK. 6 Use u to select CHECK: YES and press

OK.

Your machine will then check that the outside line can

be obtained. If the check is successful, brieﬂy appears: check OK.

If the check is successful, brieﬂy appears: check NOT OK.

You will be asked to repeat the entry. Change the outside

line access code. If you have entered the correct code but the display nevertheless reads check NOT OK then delete the code by pressing C.

In case your PABX requires R to obtain an outside line but it is still not possible to get through to the line, your system might not be according to the most recent regulations. Therefore some technical settings have to be changed on your fax machine. Please refer to your Fax Call Centre (In the UK – you will ﬁnd the telephone number on the back cover).

User Manual

Basic settings

If you want to keep a note of the factory settings on your machine for later, we recommend printing out a function list before you change any of the settings: Press MENU. three times.

If you press a wrong key by mistake, press the STOP key as often as necessary to return to the original position. If you have entered a wrong digit or character, you can correct it with u and C.

If you want to delete your individual settings, you can do so in function 45 Service code (see Hints and

Tips / Service code).

Help function

Press HELP/w twice. You will receive a printout explaining how to use the most important functions. It also speciﬁes how to obtain further HELP pages concerning other features of your fax machine.

Time and date

1 Select function 12 by pressing MENU, 12 and

OK.

2 Enter the correct time using the number keys (e.g.

09 15 for 9:15 a.m.). Your fax machine will now ask you for the correct date (e.g. 15 05 05 for May 15th, 2005).

3 Press OK.

Your nu mber

1 Select function 13 by pressing MENU, 13 and OK.

2 Enter your telephone or fax number. (e.g.

#44>6151... for +44 6151... – use # or * to enter the “+”, that is often used in international fax numbers in front of the country code, and > to enter a space. You can enter a maximum of 20 characters).

3 Press OK.

2a For device with SMS functionality: Enter your

name using the alphabetic keypad. To enter upper case letters, press + and the desired key at the same time. The available special characters are printed above and to the right of the keypad buttons and can be entered by pressing the CTRL button simultaneously with the corresponding letter button

(for example, press the CTRL button and E at the

same time to enter €). Press ½ to enter a space. If you have entered a wrong letter or number use

u to place the cursor under the character you

want to delete. Press C to delete the character. Press

OK.

2b For device without SMS functionality: You

can also enter letters using the number keys (a maximum of 32 characters). Press a number key as often as necessary to enter the desired letter, e.g. for C press 2 three times. After pressing > the cursor moves one place to the right. The following letters and special characters are available:

key character

0 space . - 0 + ? / : * % ! ( ) [ ] „ 1 1 2 A B C 2 a b c Ä Å Æ Ç ä å æ ç 3 D E F 3 d e f 4 G H I 4 g h i 5 J K L 5 j k l 6 M N O 6 m n o Ñ Ö ñ ö 7 P Q R S 7 p q r s 8 T U V 8 t u v Ü ü 9 W X Y Z 9 w x y z

3 Press OK.

“Your name” and “your telephone number” are

transmitted at the top of each page together with the date, time and page number, if you store this data with function 13 and 14.

Your na me

1 Select function 14 by pressing MENU, 14 and

OK.

User Manual

Correction

If you have entered a wrong letter or number in function 13 or 14 you can correct the mistake during the entering as well as later. If you want to make your corrections later you have to select the functions for entering numbers or names once again.

Select a character with u and press C to delete it.

A long press on C (two seconds) will delete the whole

line. Press OK.

Display language

1 Select function 11 by pressing MENU, 11 and

OK.

2 Select the desired language with u.

3 Press OK.

Ring signal type

You can choose from ten different types of signals.

1 Select function 35 by pressing MENU, 35 and

OK.

2 Select the desired ring signal with 0 to 9.

3 Press OK.

Distinctive ringing

1 Select function 36 by pressing MENU, 36 and

OK on your fax machine.

2 Use </> to select the category that you would

like to assign a speciﬁc ring tone.

3 You can select from the following categories:

FAMILY

FRIENDS

SERVICE

WORK

4 Conﬁrm with OK.

5 Use the number buttons from 0 to 9 to select

the desired ring type.

6 Conﬁrm with OK.

Volume

Ringer

You can adjust the volume of the ring signal if the

fax machine is in stand-by mode or if it is just ringing. Please note that different volumes can be sett for the modus S and M (see chapter Fax switch).

1 By pressing u the display shows the current set-

ting for about three seconds.

2 Change the volume by pressing u until the de-

sired volume is achieved.

Speaker

You can adjust the volume of the loudspeaker at any

time by pressing DIAL (without built-in answering machine) or z (with built-in answering machine).

1 Press DIAL/z. 2 Change the volume by pressing u until the de-

sired volume is achieved.

3 Finish your entry by pressing STOP.

User Manual

Fax switch

The built-in fax switch enables you to phone and fax

from the same telephone connection and use additional devices. The fax switch separates fax and voice messages. For example, it can receive fax messages silently, i. e. without ringing to avoid causing a disturbance.

The operating modes S and M for day and night op-

eration each allow you to decide on different modes during the day and at night; how often the machine should ring prior to receipt of faxes or before the answering machine is turned on.

You may change-over the operating mode between S

and M of your fax machine automatically using the timer function U.

Timer U

The built-in timer U distinguishes between day S

and night M. With the default values the fax machine will ring during the day when it receives fax calls and telephone calls. At night (10:00 p.m. to 6:00 a.m.), faxes will be received without ringing and telephone calls will be announced with a quieter ring.

If the U symbol is displayed the timer is activated. To switch the timer on or off hold down the U button for two seconds.

You can change the times when the fax machine should

switch between day S and night M:

1 Select function 33 by pressing MENU, 33 and

OK.

2 Enter the time at which you want your fax machine

to switch automatically to S (e.g. 08 00 for 8:00 a.m.) and conﬁrm with OK.

3 Enter the time at which you want your fax machine

to switch automatically to M (e.g. 23 30 for 11:30 p.m.) and conﬁrm with OK.

Set SM mode

with built-in answering machine

Display Possible settings

tAM rings: 0, 1, 2, 3, 4, 5, 6, 7, 5/2

fax rings: 0, 1, 2, 3, 4, 5,

Manual reception

Ringer vol.: low, med, high listen in: on, off

1 Select function 31 (day) by pressing MENU, 31

and OK.

2 Select number of rings with u before your an-

swering device will be activated. TAM RINGS: 5/2

3 Conﬁrm with OK.

4 Enter the number of rings after which the fax

machine goes online and separates faxes from telephone calls. If the call is a fax call the fax machine switches to reception. Telephone calls will continue to ring. FAX RINGS: 5

5 Conﬁrm with OK. 6 Using u, determine the ringer vol-

ume when receiving a call. Conﬁrm with

OK. RINGER VOL.: HIGH

7 Select with u if the caller should be heard while

leaving a message.

8 Conﬁrm with OK. 9 To activate mode M select MENU 32 (Night)

OK and repeat steps 2 to 8.

without built-in answering machine

Display Possible settings

total rings: 0, 1, 2, 3, 4, 5, 6, 7

fax rings: 0, 1, 2, 3, 4, 5,

Ringer vol.: low, med, high

1 Select function 31 (Day) by pressing MENU and

numbers 31. Conﬁrm with OK.

2 Use u to set the number of rings after which

fax reception is activated if the handset is not lifted. TOTAL RINGS: 5

3 Conﬁrm your entry with OK.

4 Now enter the number of ringing signals after which

the fax switch should accept the call and separate faxes from voice messages. If the call is a fax call the fax machine switches to reception. Telephone calls will continue to ring. FAX RINGS: 5

5 Conﬁrm your entry with OK. 6 Using u determine the ringer volume when re-

ceiving a call. RINGER VOL.: HIGH

7 Conﬁrm with OK. To activate mode M select MENU,

32 (Night) and OK. Repeat steps 2 to 6.

If you cannot receive any faxes, you may have set both ringing signal numbers too high (see points 2 and 4). Set both ringing signal numbers to values lower than ﬁve.

Other telephones will ring for as long as the setting under fax rings.

listen in: on, off

manual reception

User Manual

Special settings

Silent fax reception

To receive faxes without any ring signals, set the amount

of ring signals in FAX RINGS to 0.

Completely silent operation $

You should use this option only with devices with

integral answering machines. If, for example, you do not wish to be disturbed by calls or faxes arriving at night, you may set the number of ringing signals

(tam rings and fax rings) to 0. Faxes are then

received silently and calls are immediately answered by the answering machine, provided you have switched the answering machine on.

For machines without a built-in answer machine the fax switch is disabled in this setting, i. e. your device immediately switches over to fax reception and will not ring, when calls are received (the caller hears a whistling tone).

v For this reason calls cannot be recorded by any

external answering machine which may be connected.

Manual fax reception

If you select MANUAL RECEPTION faxes will not be automatically received by your fax machine unless you activate fax reception yourself. Lift the handset and press START. This may be sensible for example, if you wish to receive your faxes by modem at your computer.

Economy operating mode (for device with built-in answering machine)

If you select option 5/2 at TAM RINGS your answering machine will start after two ringing signals instead of after ﬁve, when you receive

Via the remote access function you have the opportu-

nity to check, whether your answering machine holds any messages without incurring telephone cost (if your answering machine turns itself on after only two ringing signals you will know, that new messages have been left). After listening to your new messages your answering machine will, at the next call, switch itself on again after ﬁve ringing signals.

new messages.

External answering machine

Connect your answering machine as described in Installation / Additional devices.

To provide for the optimum performance of an ex-

ternal answering machine, set this device to ring once or twice. To avoid the automatic acceptance of calls by the fax-switch, you must set total RINGS and fax RINGS to a value at least two ringing signals higher than the setting of the external answering machine.

If you switch off the external answering machine, calls are accepted by the fax-switch (see chapter Set SM mode).

Settings example:

Answering machine rings 2

FAX RINGS 4

TOTAL RINGS 4

Tips:

The answering message of your answering machine

should be shorter than ten seconds.

Please avoid music in your outgoing message.

If your fax machine is unable to recognise older fax machine models, which do not transmit those signals that are commonly used in today’s technology, you should advise your callers in your answering message to press * and 5 followed by START to commence the fax reception.

If the automatic fax reception is impossible, press START to manually begin receiving the fax.

If your answering machine provides an “economy function” (e.g. a function which changes the number of ringing signals as soon as a message was recorded), you should preferably switch this function off.

It is possible that the answering machine not only counts the messages received, but also the number of fax calls.

Please ensure that the code for starting the fax reception from other telephones (factory setting * and 5) is not the same as for remote access to recorded messages. Where necessary the code for function 34 may be changed (see Hints and Tips / Easylink).

If your answering machine accepts the call but your fax machine does not stop ringing, try to install your answering machine by serial connection, for example by connecting it to the same telephone socket or to the

EXT socket of your fax machine (see chapter Installation / Additional devices).

If your answering machine cannot accept calls, your fax machine will automatically start to receive faxes after the number of ringing signals set in TOTAL RINGS has been received.

If your external answering machine records fax signals, but your fax machine cannot receive any faxes, check the connection of your external answering machine. Connect the external answering machine to the same telephone socket or to the EXT. socket of your fax ma- chine (see chapter Installation / Additional devices).

User Manual

Tel eph on e

Making a call

1 Dial the desired number.

2 Lift the handset.

If you want to dial with the handset replaced press DIAL/z.

If you enter a wrong digit before dialling, delete it by using C.

The R key allows you to use various services offered by the telephone service provider (call waiting, toggling calls, etc.). Contact your telephone service provider for more information.

Redial PP

With PP you can recall the last ten numbers dialled.

1 Press PP. 2 Press u, until the desired number appears on

the display. If you want to edit the number press

OK and make the desired changes.

3 Lift the handset.

With PP, u and C you can delete the numbers you do not need any more from the redial memory. Conﬁrm with OK.

Short dial n

There are short dialling keys available, which you can

use to store numbers you dial frequently.

Storing numbers

1 Press n for two seconds and choose a number

between 0 and 9 or press a key between 0-9 for two second.

2 Use the dial pad to enter a name. After pressing >

the cursor moves one position to the right. Press

OK.

3 Enter the telephone number you wish to store and

conﬁrm with OK.

Using short dial

1 Press n and choose a number between 0 and

9. The stored name or telephone number appears

on the display. In order to edit the number press

OK and make the desired changes.

2 Lift the handset. In case you want to send a fax mes-

sage, press START.

Correcting entries

1 Press n and use the number keys to select the

entry you want to correct.

2 Press n for two seconds. Select wrong charac-

ter with u.

3 Press C. The character to the left of the insertion

point will be deleted.

4 Enter desired character and conﬁrm with OK.

Deleting entries

1 Press n and then a key between 0 and 9.

The stored name or telephone number appears on

the display.

2 Press C. Select with u whether to actually de-

lete entry.

3 Press OK to delete entry.

Call list

The list shows the last 50 telephone numbers you have

dialled. After 50 entries, the list is automatically printed out.

1 Press MENU, 41 and OK. 2 Use </> to select CALL HISTORY? Y.

3 You can now select between PRINT: NOW and

PRINT: EVERY 50. The list is printed.

Telephone book a

The memory in your fax machine can store about 50

names and numbers (machines without answering machines) or about 200 names and number (machines with answering machines). The precise number depends on the lengths of the entries.

Saving entries

For a machine with SMS function

1 Hold a pressed for two seconds.

User Manual

2 Enter a last name using the keypad. Use > to move

the cursor one position to the right. Then press OK.

3 Use the keypad to enter a ﬁrst name and press

OK.

4 For the subsequent entries, you will be asked for the

numbers that can be assigned to a category:

HOME

WORK

CELL

FAX

5 Enter the desired entry and conﬁrm all your inputs

with OK. You can also skip over entries with OK.

6 You can assign this entry to a category:

DEFAULT

FAMILY

FRIENDS

SERVICE

WORK

Conﬁrm with OK.

You can now assign a speciﬁc ring type to this category:

1 Select function 36 by pressing MENU, 36 and

OK on your fax machine.

2 Use </> to select the category that you would

like to assign a speciﬁc ring tone.

3 You can select from the following categories:

FAMILY

FRIENDS

SERVICE

WORK

4 Conﬁrm with OK.

5 Use the number buttons from 0 to 9 to select

the desired ring type.

6 Conﬁrm with OK.

For a machine without SMS function:

1 Hold a pressed for two seconds. 2 Enter a name using the keypad. Use > to move the

cursor one position to the right. Then press OK.

3 Enter the number you would like to save, then press

OK.

4 You can assign this entry to a category:

DEFAULT

FAMILY

FRIENDS

SERVICE

WORK

Conﬁrm with OK.

You can now assign a speciﬁc ring type to this category:

1 Select function 36 by pressing MENU, 36 and

OK on your fax machine.

2 Use </> to select the category that you would

like to assign a speciﬁc ring tone.

3 You can select from the following categories:

FAMILY

FRIENDS

SERVICE

WORK

4 Conﬁrm with OK.

5 Use the number buttons from 0 to 9 to select

the desired ring type.

6 Conﬁrm with OK.

Using the telephone book (for a machine with SMS function)

1 Press the initial letter of the entry you are look-

ing for (e.g. M). Press the following letters of the name (e.g. I, C, H and MICHAEL appears on the display).

2 Press OK.

3 Lift the receiver or, if you would like to send a fax,

press START.

Using the telephone book (for a machine without SMS function)

1 Press a. The ﬁrst stored name or telephone

number appears on the display. Press u until the desired number appears. If you want to edit the number, press OK and make the desired changes. Conﬁrm with OK.

2 Lift the handset. In case you want to send a fax mes-

sage, press START.

User Manual

Correcting entries

Press a and select the entry you want to correct with u then press a for two seconds. Select a character with u and press C to delete it. Conﬁrm with OK.

Deleting entries

Press a and select the entry you want to delete with u and press C. Choose with u whether you really want to delete the entry. Conﬁrm with OK.

List of numbers

Choose function 44 to print a list of your stored short dial and telephone book numbers. Press MENU,

44 and OK.

Group

You can organise several entries in your telephone book

into groups, e.g., to send one fax to several persons.

Creating groups

1 Select Function 46 by pressing MENU, 46 and

OK.

2 Select a group from 1 to 5 using u and then

press OK.

3 Use u to select ADD MEMBER? and conﬁrm

with OK.

4 All numbers assigned to short dial keys and all num-

bers saved in the telephone book will be displayed. Select the entry you want to save using u and conﬁrm with OK.

5 The saved entry will appear on the screen. Continue

as described above until all desired numbers are saved to the group. When ﬁnished press STOP again.

Searching groups

1 To browse all entries in a group, call up function

46 and select the desired group from 1 to 5 using

u. Press OK.

2 Select view members? using u and conﬁrm

with OK.

3 You can use u to look through all entries. You

can exit the group by pressing STOP.

Deleting entries or entire groups

1 Call up function 46 and select the desired group

from 1 to 5 using u. Press OK.

2 Using u select delete member? and con-

ﬁrm with OK.

3 Using u select an entry that you want to de-

lete and press C. Select whether or not you actually want to delete the entry or the entire group using u. Conﬁrm with OK. To quit the function press STOP.

Hands-free operation z

(with built-in answering machine)

You can make a call without using the handset or let

persons in the same room participate at the conversation. Therefore press z before having dialled or during the call. Replace the handset. The microphone and the loudspeaker are being activated.

Calling line identication

(not available in all countries)

Calling line identiﬁcation is a service that makes it possible to identify the caller based on the telephone number shown on the display even before the connection is established. If you receive a telephone call during your absence, the symbol I will appear on the display. The telephone numbers of the last ten received calls are stored.

1 Press PP for two seconds. 2 Using u you can now step through the entries.

The new entries are marked with an “*”.

3 To call back the displayed number just lift the

handset.

To delete an entry press C. Choose with u and conﬁrm deletion by pressing OK.

If you set FAX RINGS with MENU 31 or 32 to 0, then the telephone number cannot be displayed on your external telephones.

Activate call waiting

If you would like to register the calls during a telephone call, press MENU 42 and OK. Use </> to select

ACTIV. CW? YES and conﬁrm with OK.

Deactivate call waiting

Calling line identiﬁcation is not supported by all telephone network operators. If you hear annoying tones, you can deactivate the calling line identiﬁcation during a telephone call (call waiting):

Press MENU 42 and OK. Use </> to select

ACTIV. CW? NO and conﬁrm with OK.

User Manual

Fax & Copy

Write clearly and legibly. Only use pens with dark ink (black or dark-blue, not yellow, orange or light green).

The following points are the most common causes of

errors when sending faxes:

v Don’t send ...

... wet pages or pages with corrections made with

correction ﬂuid; dirty pages or pages with a glossy or laminated surface

... pages written in faint pencil, crayon, chalk or art-

ist’s charcoal

... pages from newspapers (printer’s ink)

... stapled pages or pages held together with paper-

clips. Remove all staples and clips before sending

... creased or torn pages

... pages joined with sticky tape or glue, with adhe-

sive stickers such as “post-it which are too thin or too thick

Documents smaller than A5 risk getting stuck in the machine.

Feeding documents in

1 To avoid more than one page being fed at the same

time, ﬁrst fan out the stack and then straighten it on a smooth surface.

2 Insert your documents (max. 10 sheets) loosely with

the printed side to the front into the document feed slot.

” notes, or pages

3 Move the document guide so that it rests on the

document.

In the event of a document jam see Hints and

Tips / Document jam.

Sending faxes

1 Dial the number you require.

2 If you want to select a higher resolution, press

FINE/PHOTO.

3 Press START.

4 Transmission now begins. In case the connection is

not successful your fax machine will redial later.

After the transmission, a transmission report with a

small copy of the ﬁrst page is automatically printed out.

If you want to interrupt transmission, press STOP.

Fax reception

If you do not change the fax switch settings, faxes will be received automatically.

When you answer a call on the fax machine and recog-

nise that it is a fax (you hear a beep or no sound), press

START and hang up.

On an additional phone

When you answer using an additional phone and it

turns out to be a fax, you can start the fax reception by pressing *5 and then hang up. The fax machine will receive the fax.

User Manual

Fax reception without paper

If there is no more paper in the feeder or if the inkﬁlm is empty an incoming fax will be stored in memory (storage capacity for a machine without an answer ma-

chine approx. 15 pages, for a machine with answer ma-

chine approx. 50 pages of the Slerexe letter). If there

are documents in memory the h symbol will appear

on the display. When paper and/or an ink ﬁlm is in-

serted the fax machine will automatically print out all

the stored documents.

When a fax message was completely printed out, it will

be deleted from the memory. If the printing process

was interrupted, all fax messages that have not been

completely printed out will remain stored. If the mem-

ory is full, further pages can not be stored. The red

indicator lamp v will ﬂash and the display will show

MEMORY FULL.

Broadcast

This feature is very useful, in case you want to send

the same document to more than one party (Circular

send).

1 Insert the document face to the front into the docu-

ment feed slot. If you want to select a higher resolution, press FINE/PHOTO.

2 Select MENU, 25. Press OK. The inserted doc-

ument will be stored into the memory.

3 You now have the following options to enter num-

bers into the receiver list: Either enter the numbers using the number keypad or select a number/group from the telephone book by pressing a and

4 When you have entered the desired numbers, press

OK. The numbers are then entered in the receiver

list. Repeat the procedure until you have entered data for max. 25 recipients.

5 To send the document press START.

The document will be sent successively to every party

entered.

Broadcasting to a group

Along with function 25 (see chapter Telephone /

Group) you can also use Function 46 to send faxes to

a group. However, the receiver list in Function 46 can

no longer be changed!

1 Hold the document with the print side face up and

insert it into the document feeder (max. 10 pages).

2 Press MENU, 46, OK and select the desired

group from 1 to 5 using u. Press OK.

3 Use u to select SEND FAX? and press

START. The document will be sent to all persons

in the group.

If the fax can’t be sent to one of the recipients, the fax machine will continue with the list and retry sending the fax again. After the transmission, a transmission report with a small copy of the ﬁrst page is automatically printed out.

Image quality

If you want to improve the image quality you can choose between the options FINE f (for small print or ﬁne drawings) and PHOTO F (for photographs and pictures). Press FINE/PHOTO as often as need- ed until the pointer for the desired resolution lights up. After transmitting or, if there is no document in the feed slot, after 40 seconds the fax machine will automatically return to standard resolution. Document transmission takes longer in FINE mode and longer still in PHOTO mode.

Contrast

With function 47 you can adjust the contrast quality (brightness) for documents you want to copy or send as

a fax message, e.g. dark photos or forms with coloured background.

1 Press MENU, 47 and OK. 2 With u you can choose between three different

options:

CONTRAST: LOW

CONTRAST: medium

CONTRAST: HIGH

3 Conﬁrm your choice with OK.

Transmission and error reports

Your fax machine can print a transmission report every

time you have sent a document. This contains a small copy of the ﬁrst page. This way you are given conﬁrmation that your document has been received. If an error occurs during transmission you will be informed on the error report. The printing of a transmission report can be switched on and off while the error report is always printed.

1 Press MENU, 28 and OK. 2 Select with u and conﬁrm with OK.

User Manual

Tra nsm is sion s pe ed

Your fax machine automatically adjusts its transmission

speed to the quality of the telephone line. Especially

in case of overseas transmissions this process can take

more time. If the poor line quality is already known

it is useful to set the machine at a slower speed from

the very beginning. This will save time and charges the

automatic adjustment would require.

1 Press MENU, 21 and OK. 2 Select a lower speed with u.

3 Conﬁrm with OK.

Size compression

To make sure that received faxes that are slightly longer

than A4 size are printed on one page, these pages are

slightly reduced vertically. If you do not wish to use

this facility, you can switch off reduction using func-

tion 29:

1 Press MENU, 29 and OK. 2 Select with u and conﬁrm with OK.

Fax journal

The fax journal is a list of the last ten received and

transmitted faxes.

1 Press MENU, 27 and OK. 2 Select with u if, and when the fax journal will

be printed out (immediately or after ten transmissions).

3 Conﬁrm your choice with OK.

Polled reception

By means of this function documents which have been

prepared for collection from another fax machine can

be retrieved.

Quick polling

1 Dial the desired number with the handset replaced.

2 Press and hold START.

3 In case you want to enter a sub address or a code

as well (see Polling with code) enter the telephone number ﬁrst and close with R.

Attach desired sub address or code, press and hold

START (e.g. 12345 R 17 R code or 12345 RR code).

Polling with code

If your correspondent has entered a code to protect the document to be retrieved please follow this procedure:

1 Press MENU, 22 and OK.

2 Enter the code and conﬁrm with OK.

3 Enter the telephone number and press START.

In case it does not work try to poll manually: Lift the handset or press DIAL/z, dial the required number and then press START.

Polling send

You can allow a document to be polled from your fax

machine.

1 Insert the document in the document feed slot.

2 If you wish to protect the document from unau-

thorised access, enter a code with function 23.

Press MENU, 23 and OK. Enter a code (maxi- mum of 20 characters) and press OK to conﬁrm. The document can now be polled by a person in possession of this code. You can still make telephone calls while this function is activated.

3 The operation is interrupted as soon as you remove

the document.

Polling codes work in accordance with the ITU international standard. However, there are manufacturers who use other processes and whose machines are therefore not compatible.

If you want to send faxes to fax databases or if you want to poll from these, some databases have a subaddress which you can add to the telephone number. This will save you money in telephone charges. First enter the telephone number of the database and then press R. Then enter the required sub-address. If you are not sure whether your fax polling service supports sub-addresses, please contact your polling service operator.

User Manual

Send later

If you wish to make use of cheaper telephone rates, or

if your fax correspondent is only available at particular

times, you can program automatic transmission of a

fax at a later time (within 24 hours). 1 Press MENU, 24 and OK. Enter the time when

you wish the document to be sent.

2 Press OK and insert the document.

3 Dial the desired telephone number and then press

START.

4 The fax machine is now ready to send the inserted

document. You can still make telephone calls while this function is activated.

5 If you remove the inserted document the stand-by

mode is cancelled.

Copy

You can use your fax machine to make copies of an

original. Resolution f is set by default. In addition,

you can also select resolution F (see Image quality).

1 Place your documents face to the front in the docu-

ment feeder. You can load up to 10 pages at once.

The display will show the actual number of cop-

ies. If you want to change this ﬁgure enter the desired number with the number keys (max. 15). Press

COPY.

3 Choose whether to reduce or enlarge the document

in size when copying.

Your machine provides the following options:

zoom enlarge: 200

ZOOM ENLARGE:150

ZOOM NORMAL:1:1

ZOOM REDUCE: 75

ZOOM REDUCE: 50

4 Select the desired option with u and conﬁrm

with OK.

The machine stores the ﬁrst page of the document into memory and starts copying. Automatic sorting is therefore not an option!

To interrupt the copying process press STOP.

In case of a paper jam, if the inkﬁlm is empty or the memory is full, the copying process will be interrupted automatically.

In the event of a document jam see Hints and

Tips / Document jam.

2 Select the desired resolution with FINE/PHOTO.

a To make only one copy of the original, brieﬂy press

COPY. The copying process starts immediately.

b In order to make more than one copy press COPY

(for at least two seconds):

User Manual

SMS W

(for device with SMS functionality)

(not available in all countries)

You can send and receive SMS (Short Message Service)

messages with your fax machine. Your fax machine is

already set up to make use of SMS services – depend-

ing on the country and network.

• Before you can send and receive SMS messages the CLIP feature (Calling Line Identiﬁcation Presentation) must be enabled for your telephone line.

• Make sure that this feature is activated on your line.

• To send an SMS the call number of an SMS provider must be entered in your fax (SMS center).

Check the following with your service provider:

• What costs are billed for sending and possibly receiving an SMS message,

• Which mobile networks can you send SMS messages to and which mobile networks can you receive SMS messages from,

• Which functions are offered by your SMS service.

SMS settings

Your fax machine is already set up to make use of SMS

services. If you do have any problems, however, you should contact your telephone network provider.

You can change the predeﬁned SMS provider and enter

a second provider.

1 Press MENU, 64 and OK. 2 The current provider will be displayed. Use u

to select either SMS CENTER 1 or 2.

3 Conﬁrm with OK.

4 Enter the NO. for transm. Conﬁrm with

OK.

5 Enter the NO. for recept. Conﬁrm with

OK.

The NO. for transm. and the NO. for recept.

are needed in order to use SMS services. In some countries these numbers may be identical.

Disable SMS printing

1 Press MENU, 64 and then OK four times. 2 Use u to choose whether to have in-

coming messages automatically printed or

PRINT SMS: YES, NO

not:

3 Press OK to complete your action.

v If your fax machine is connected to a PABX

system you may not be able to use SMS services. Contact the operator or manufacturer of the PABX system.

Reading SMS messages

When you receive an SMS message you will hear a beep. The message will be stored and automatically printed

out. You can disable automatic printout (see Disable SMS printing).

In this case, the SMS key will ﬂash when a new SMS message is received and the display will show W and the number of new SMS messages. You can read these SMS messages on the display:

1 Press SMS. 2 Press u to select READ SMS.

3 Press OK.

4 The number, date and time of the last message will

be displayed. Unread messages are marked with an asterisk. Press u to select the SMS you want and press OK.

5 The SMS message will be displayed. Use u to

move within the message. If you hold down u the cursor will move to the start or end of the SMS message.

With OK and u you can select any of a wide range of options (see Other SMS functions).

Press COPY and OK to print the message.

6 Select STOP to return to the list of received SMS

messages.

You can also read SMS messages by pressing MENU,

62 and OK.

User Manual

Sending SMS messages

1 Press SMS. 2 Press u to select SEND SMS.

3 Press OK.

4 The display shows TEXT:. Enter your text mes-

sage on the alphabetic keypad (maximum of 160 characters). If there are numbers in the message you should use the numerical keypad. You can select any of the last ﬁve SMS messages you have written and use it as a template. Press PP until the message you want appears.

v Press the HELP/w button to check how many

characters you can still enter.

5 Press COPY to print the message and OK.

6 Enter the recipient’s number. Conﬁrm with OK.

You can use the phonebook a, the short dial

directory n or the redial function PP to enter the number.

7 You can enter up to ﬁve recipients. When you have

entered each telephone number press OK. Finally, press SMS.

8 Your SMS message will be sent.

Use u to move within the message or the number. If you hold down u the cursor will move to the start or end of the message or number.

Select a character with u and press C to delete it. To delete all the text hold down C (two seconds).

You can also send SMS messages by pressing

MENU, 61 and OK.

Printing SMS messages

1 Press SMS. 2 Press u to select PRINT SMS.

3 Press OK.

4 Use u to select which SMS messages you want

to print:

PRINT: ALL

PRINT: inbox

PRINT: NEW

5 Press OK. The messages will be printed out.

You can also print SMS messages by pressing

MENU, 63 and OK.

Deleting SMS messages

To free up the memory so it can receive new messages

you should delete any messages you have already read.

1 Press SMS. 2 Press u to select READ SMS.

3 Press OK.

4 The stored messages will be displayed. Use u

to select the SMS message you want to delete.

5 Press C. 6 Use u to select one of the following:

DELETE: YES

DELETE: NO

DELETE: ALL

7 Conﬁrm with OK.

v If the SMS memory is full (maximum of 30 mes-

sages) no new messages can be received. You should delete SMS messages you have already read.

Other SMS functions

1 If you press OK while you are reading an SMS mes-

sage you can use u to select one of the following options:

print sMS print out the SMS message

back return to the SMS list

forward sms send the SMS message

to someone else

reply sms answer the SMS message

delete delete the SMS message

read next display the next

SMS message

read previous display the

previous SMS message

2 Conﬁrm with OK.

Disable SMS reception

1 Press MENU, 45 and OK. 2 Enter 51205 and press OK.

3 Use u to choose whether to enable or disable

SMS reception.

SURE: yes

SURE: no

4 Press OK to complete your action.

You can use the same procedure to enable SMS re-

ception again.

You can still send SMS messages even if SMS recep-

tion is disabled.

User Manual

Answering machine b

(for device with built-in answering machine)

The recording capacity is 30 minutes.

Your answering machine is factory-programmed with

a recorded outgoing message (anonymous outgoing message). If you want to record your own outgoing message, proceed as described under “Recording a message”.

Make sure that your fax machine stands on a hard, ﬂat surface, because otherwise the microphone may be covered.

Switching on and off

Activate or deactivate your answering machine with b ON/OFF. Activate mode is indicated with the

symbol b on the display.

Recording a message

1 Press MENU, 56 and OK.

2 REC. OGM. appears on the display. Conﬁrm with OK.

3 Lift the receiver and begin to speak.

4 A black bar indicates you how much memory is avail-

able for the outgoing message (max. 20 seconds).

5 Stop recording by pressing REC or STOP.

6 The new answering message is automatically re-

played. By pressing u you can change the volume of the message.

7 To hear the message again, press REC for a while

(two seconds) and then PLAY.

Anonymous outgoing message

Your answering machine is factory-programmed with

a recorded outgoing message. If you want to replace the personal message by the factory-programmed one proceed as described:

1 Press MENU, 57 and OK.

2 ANONYM. OGM? YES. appears on the display.

3 Conﬁrm with OK.

The anonymous outgoing message is now activated.

Duration of recording

1 Select MENU, 51 and OK. 2 Press u to choose between 30, 60, 120 seconds

or the AUTO mode (unlimited recording time). Please note that AUTO mode is not available in all countries.

3 Conﬁrm with OK.

Listening to messages

1 If PLAY ﬂashes, messages have been recorded for

you. Press PLAY to listen to the ﬁrst message. The date and time the message was received and the number of the caller will be displayed.

2 The next message will be replayed if you press

PLAY while listening to any message.

3 You can switch between messages by entering the

number of the message you want while the messages are being played. For example, enter 1 for the ﬁrst message.

4 After listening to your messages PLAY will stay on

until all messages have been erased.

Play back volume

1 Press u while playing back messages. The cur-

rent volume setting will be displayed.

2 Press u to obtain the desired volume.

Deleting messages

Single messages

1 If you want to delete the message which is currently

being played, press C.

2 You will be asked on the display if you really want

to delete this message. Press C or OK.

All messages

1 Press C after having listened to all messages.

2 If you actually want to delete all messages, press

C or OK. To interrupt the deleting process press STOP.

User Manual

Forwarding messages

Your fax machine can automatically forward all incom-

ing messages to another telephone number. Enter the telephone number to which you wish recorded calls to be forwarded. You can select the number of messages to be forwarded each time. Your fax machine will wait until the selected number of messages has been received and then calls the desired number automatically.

A text announcing the call forwarding is transmitted

when the connection is made. Then the party to which the calls are being forwarded needs to enter the access code (see function 52). If you do not enter the right code within 40 seconds or if you enter the wrong code three times, the fax machine will drop the call.

1 In case your answering machine is deactivated turn

it on with b ON/OFF. The symbol b appears on the display.

2 Select MENU, 55 and OK.

3 Choose with u forward call: on and

conﬁrm with OK.

4 Enter the telephone number your messages should

be forwarded to and press OK.

5 Choose with u the number of messages you

want to be forwarded each time.

6 To record a new forwarding message, press OK.*

7 Press REC. Wait for the conﬁrmation tone and start

speaking. An example of an announcement might be: “Hello, there are messages for Mr. Smith; please enter the access code.” Position yourself about 20 cm from the fax machine. A black bar will indicate how much memory is available.

8 Press STOP when you have ﬁnished. The forward-

ing message will be played back.

9 The fax machine is now switched to stand-by

mode.

* if a message has already been recorded

a Press OK.

Select with u. If you wish to record a new for-

warding message, select rec. message: yes If you want to use the existing message, select

rec. message: nO. Press OK to conﬁrm.

c Follow the process described above from paragraph 7.

Recording a conversation

You can record a telephone conversation with your fax

machine.

1 Press REC during a telephone conversation.

2 To stop recording, replace handset or press

STOP.

3 The recorded conversation can be played back and

deleted like any recorded message.

You can not record a telephone conversation while

hands-free operation is activated.

VIP code

Ringing despite answering machine

Persons you had given this code, can make the telephone ring after the answering machine has taken the call. This is useful if both ring counts in function 31 and 32 have been set to 0.

1 To enter the code select MENU, 53 and press

OK. Enter a four digit code. Conﬁrm with OK.

2 This code must not be identical with the access

code (function 52).

Memo

External memo

You can record a message which the caller can hear

without being able to leave a message in return. For this the answering machine must be switched on.

1 Select MENU, 54 and press OK. Choose the

external memo mode by pressing u. Conﬁrm with OK (if you already have recorded a memo you want to use again, just press OK once more).

2 Press REC and wait for the conﬁrmation tone. Start

to speak. Press STOP when you are ﬁnished. The message will be played back.

Internal memo

You can record a personal message with this function.

Messages can be heard on the fax machine itself or by remote control from a telephone. Brieﬂy press REC twice and wait for the conﬁrmation tone. Record the desired message. A black bar on the display indicates the remaining recording time. To end recording press STOP. Internal memos can be played back and deleted like any other message.

User Manual

Remote control

You can also control the answering machine functions

on your fax from any telephone using tone dialling. Before you can use remote control you have to enter an access code in function 52 (this code will also be used for function 55 Forwarding).

Preparing your fax machine for remote access

1 Select MENU, 52 and OK.

2 Enter a four digit code.

3 Press OK. The code is now stored.

Remote access of the answering machine

1 If you want to listen to the messages recorded from

another telephone, call your fax machine and wait for the answering machine to play the message.

2 Enter the four-digit code. The outgoing message

will be interrupted and you will hear a conﬁrmation tone. The new messages will be played back. If no new messages have been recorded, you will hear a second conﬁrmation tone.

3 Then you can enter commands as usual or termi-

nate the remote control by replacing the handset.

Overview of commands

1 The message you are just listening to will be repeat-

ed.

2 Your messages will be played back. 3 Move to the next message. 4 Record a new outgoing message. Press 4. If you

press 4 again after two conﬁrmation tones, you will hear a long conﬁrmation tone. Record the new outgoing message and ﬁnish with 4.

5 The current outgoing message will be replayed. 6 The current message will be deleted. If you press

6 after having listened to all messages, all mes-

sages will be deleted.

In both cases you will hear a conﬁrmation tone af-

ter the ﬁrst time you press the key. Press 6 again within ﬁve seconds to execute the deleting command.

7 Switch answering machine off. 8 The current command will be interrupted. 9 Switch answering machine on.

User Manual

Hints and Tips

Delivery service

You can order inkﬁlms and cleaning accessories at your

local dealer or directly from PHILIPS (free delivery) on Freefone 0800 358 08 07 (United Kingdom).

Paper jam

1 The display shows Paper jam.

Open the operation panel by lifting in the middle.

When you hear a soft click, the panel is engaged.

3 Carefully remove the paper.

5 Close the panel so that it also clicks into place.

6 Insert paper (see Installation / Loading paper).

Document jam

1 Open the paper feed ﬂap and carefully pull out the

paper. Close the ﬂap again.

2 Open the operation panel by lifting in the middle.

When you hear a soft click, the panel is engaged.

4 Turn small roll forward to tension the ink ﬁlm.

Make sure that the ink ﬁlm is not creased.

3 Open the scanner cover by pressing the two lugs in.

The cover will open downwards.

User Manual

4 Carefully remove the document either from the

front or the back.

5 Close the scanner cover on the left and right, mak-

ing sure it clicks into place.

6 Close the panel so that it also clicks into place.

7 Insert paper (see Installation / Loading paper).

When you answer using an additional phone and it

turns out to be a fax, you can start the fax reception by pressing *5 and then hang up. The fax machine will receive the fax.

Interrupt ringing

When you answer on an additional phone and the fax

machine continues to ring, this means that the additional phone is connected in parallel. You can interrupt the ringing of the fax machine by pressing **.

Changing codes Select function 34 by pressing MENU, 34, and then

OK. Enter two different codes and conﬁrm each code

with OK. Each code should begin with * or #.

Please note that the three Easylink codes must be different. Otherwise on the display appears: CODE not OK

v Only change the speciﬁed codes *5 and **

if absolutely necessary!

Service code

Function 45 Service code is used to delete some or all of your changes to the factory settings. This function enables you to partially or fully reconﬁgure your device. It is especially helpful if you have modiﬁed settings but ﬁnd that your fax machine does not respond as expected.

v Only use this function when absolutely necessary!

If you are satisﬁed with your changes to the factory settings you should not use this function.

After deleting some or all of your custom settings

please rerun Easy Install.

The following codes are at your disposal:

Easylink

Easylink is used in conjunction with additional devices connected to the same telephone line (e.g. cordless phones). However, the additional phone must be set to dual-tone multi-frequency method. If your telephone connection requires the pulse dialling method, then you would need to brieﬂy reset your additional device to use it. For more information about this, please see the user manual for your device.

Starting fax reception

When you answer a call on the fax machine and recog-

nise that it is a fax (you hear a beep or no sound) press

START and hang up. The fax will be received.

Code No. 7117

This code erases all your modiﬁcations to the factory

settings. The fax machine will therefore react in exactly the same way as on ﬁrst installation.

User Manual

Code No. 7140

When you enter this code, all your entered settings and

data will be erased, except for:

• received fax messages

• stored SMS messages

• stored short dial numbers

• stored telephone book numbers

• your name

• your telephone number

Example for using a service code:

1 Select MENU, 45 and press OK. Enter the

service code (7117 or 7140). Press OK.

2 With u you can select whether you really want

to delete your settings. Conﬁrm with OK. Your fax machine will be reset to its original conﬁguration.

Care

Before opening the fax machine, make sure that you are electrically discharged by e.g. touching the metal housing of a grounded appliance, a water pipe or radiator.

Use a soft, ﬂuff-free cloth lightly moistened with a little alcohol (96%). You can also use a special cloth for cleaning fax machines (see Delivery Service). Do not allow any moisture to penetrate inside the device.

Clean the scanner glass

1 Open the paper feed ﬂap and carefully pull out the

paper. Close the ﬂap.

3 Open the scanner cover by pressing the two lugs in.

The cover will open downwards.

4 Use a soft cloth to gently wipe the scanner glass on

the top (A) and the white strips on the bottom (B).

5 Close the scanner cover on the left and right, mak-

ing sure it clicks into place.

6 Close the panel so that it also clicks into place.

2 Open the operation panel by lifting in the middle.

When you hear a soft click, the panel is engaged.

7 Insert paper (see Installation / Loading paper).

User Manual

Cleaning the Document Feed Roller

… when a black stripe appears at the top of a copy.

… when two pages are printed out when copying or

sending a single page or when the recipient receives two pages.

1 Open the machine and the scanner cover by press-

ing the latch (A) inward (see user manual under Hints and Tips / Care). Clean the feed roller (B) and the rubber opposing element on the underside

ing alcohol (96 percent). Turn the feed roller with a slight upward pressure. You must clean the entire roller.

2 With a Fax-Cleaner: Place the fax cleaner page

into the document feeder and wait until the page is pulled in. Press STOP. The page is ejected. Repeat this process at least once. The fax cleaner is available through our call centre (see Hints and Tips / Delivery service).

Tro ub le sh oo ti ng

If you cannot ﬁx the problem based on the instructions below, you should proceed as follows:

1 Disconnect the mains.

2 Wait at least ten seconds and reconnect.

3 If the fault reoccurs, please contact your customer

information centre.

User Manual

Problems when faxing or printing

Faxes are of poor quality.

Your fax or your recipient’s fax machine produces black lines when printing.

Copy is blank. Load the document with the printed side up.

Problems with the connection

Your fax machine rings once, then there is a moment of silence and another ring signal after that.

NO CONNECTION

or REDIAL FAILED

NO LOOP CURRENT

When you lift the receiver of your fax machine you do not hear the dial tone. The display shows:

NO DIALTONE

BUSY

fax transmissions are constantly interrupted. You cannot receive any faxes. Set the number of ringing signals for the answering machine

On lifting the handset you hear a tone or silence.

EXTERNAL PHONE

The red lamp v ﬂashes.

Change the resolution setting to F or f.

Check the document or set a higher contrast with function 47 (see chapter Fax & Copy / Contrast).

Test the fax machine by making a copy. If your copy is faultless the correspondent’s fax machine might be defective.

Call service if necessary. Clean the scanner with a cloth (see Care).

Test the fax machine by making a copy. If your copy is faultless the correspondent’s fax machine might be defective.

Call service if necessary.

This is entirely normal. After the ﬁrst ring signal the fax machine takes over the call. When the fax machine has recognised that the incoming call is a telephone correspondence, the fax machine will continue to ring.

Try later or draw your fax partner’s attention to a possible installation fault.

Check the installation of your fax machine. Connect your telephone cable to the socket on the bottom

of your fax machine identiﬁed with LINE.

Try to send the fax manually: Press DIAL/z and dial the fax number. If the recipient is using an automatic answering device, wait until you hear a tone after the pre-recorded message. Press START.

or the total number of ringing signals with function 31 or 32 to lower than ﬁve.

You are receiving a fax. At the fax machine: Press START. At an additional telephone: press * and 5. Replace the handset.

This is not a fault. phone.

You are now using an additional tele-

User Manual

Appendix

Functions

To print a list of functions, press MENU three times.

Setup

11 Set language ...............................................................16

(select the language of the display text)

12 Set time/date .............................................................15

(setting time and date)

13 Your telephone number ..........................................15

(enter your telephone number)

14 Your name .................................................................15

(enter your name)

15 Line type ....................................................................14

(setting the private branch exchange)

Fax

21 Transmission speed/overseas function ...............25

(setting for half-speed transmission)

22 Polled reception ........................................................25

(you can call up fax messages)

23 Polling send ...............................................................25

(your fax message can be fetched)

24 Send later ...................................................................26

(faxes will be sent later)

25 Broadcast ...................................................................24

(same fax will be sent to more than one party)

27 Fax journal .................................................................25

(log of the last ten fax documents received and sent)

28 Transmission report .................................................24

(automatic print out of transmission protocols)

29 Size compression ......................................................25

(size compression of received fax messages)

Fax switch

31 Day .............................................................................17

(setting the DAY operating mode S)

32 Night ..........................................................................17

(setting the NIGHT operating mode M)

33 Timer ..........................................................................17

(setting the TIMER operating mode U)

34 Easylink. .....................................................................34

(codes for use with additional telephones)

35 Ringer types ...............................................................16

(selection between ten ringer types)

36 Distinctive ringing ............................................. 16, 21

(assigning a special ring tone)

Others

41 Call list ........................................................................20

(last 50 dialled numbers)

42 Call waiting ................................................................22

(activate and deactivate the function call waiting)

44 Dialling list ................................................................22

(print out of stored names and numbers)

45 Service code ....................................................... 29, 35

(disable SMS reception)

(deleting personal settings)

46 Group .................................................................. 22, 24

(saving different phone numbers as a group)

47 Set contrast ................................................................24

(setting of contrast for copy / fax transmission)

Answering machine (with built-in answering device)

51 Recording time ..........................................................30

(setting for recording duration of calls)

52 Access code ...............................................................32

(setting the code for the remote control of the an-

swering machine and for message forwarding)

53 VIP code ....................................................................31

(authorised callers can override the answering ma-

chine)

54 Memo mode ..............................................................31

(message for the caller without the possibility to

leave a message)

55 Forwarding ................................................................31

(messages forwarded to another telephone number)

56 Recording a message ................................................30

(recording a personal outgoing message)

57 Anonymous message ...............................................30

(activating the anonymous outgoing message)

SMS (only with SMS-functionality)

61 Send SMS ...................................................................28

(sending SMS messages)

62 View SMS ..................................................................27

(reading SMS messages)

63 Print SMS ..................................................................28

(printing SMS messages)

64 SMS-settings ..............................................................27

(Setting the basic SMS functions)

(Disable SMS printing)

User Manual

Tec h ni cal d at a

Compatibility ITU Group 3 Connection type outside line (PSTN)

extension (PABX)

Flash times outside line (PSTN):100 ms

extension (PABX): 100 ms

Document size

width:

length: single sheet:

thickness: single sheet:

Printing paper: A4 210 x 297 mm,

Largest scanning width Resolution horizontal 8 points/mm (200 dpi) Resolution vertical standard 3.85 lines/mm

PHOTO mode 16 grey tones

Contrast control automatic and manual Copying FINE/PHOTO

Data compression MH, MR Modulation V.29bis, V.27ter, V.21, V.17

Transmission speeds 9600/7200/4800/2400/ 14k4

SMS storage capacity 30 received messages

single sheet: 148–217 mm

several sheets 148–217 mm

100–600 mm

several sheets: 148–297 mm

0,06–0,15 mm

several sheets: 0,08–0,12 mm

80 g/m² 216 ± 1 mm

FINE 7.7 lines/mm

64 grey tones (with built-in answering machine)

(resolution)

bps

Power consumption stand by: about 2 W

telephoning: about 4 W

sending a standard letter < 20 W

receiving a standard

letter < 30 W Power supply 220–240 V / 50–60 Hz Speech recording

time

Allowed operating

environment

Recommended operating environment in use

Recommended operating environment in unplugged status

(ready for operation

with loaded ink ﬁlm and paper)

Interference suppression

SLEREXE-Letter

up to 30 Minuten (with built-

in answering device)

temperature: 5–40 °C, relative

humidity:

15–85 % RH not condensing

temperature: 17–28 °C,

relative humidity: 20–80 % RH, not condensing

temperature: 0–45 ° C,

relative humidity: 15–85 % RH not condensing

emission corresponding to

EN 55022/VDE 0878 Part 1 Class B

Noise level on standby: < 30 dBA

copying: < 53 dBA Printing method ink ﬁlm printer Document feed up to 10 letters

(80 g/m²) Fax switch DAY/NIGHT/TIMER Dimensions 318x202x146 mm

without paper tray

Weight about 2 kg

User Manual

Warranty

(UK Terms and Conditions)

ATTENTION

At the beginning of April 2002, SAGEM SA bought

the PHILIPS fax business unit. SAGEM SA is now the European Number 1 in fax and offers a complete range of fax terminals with Internet access and SMS function, multifunctional terminals and servers covering the needs of all its customers–from home-users to multinational organisations. In order to apply the guarantee, you should contact your dealer. Proof of purchase will be required. Should malfunctioning arise, the dealer will advise you what to do.

If you bought your equipment from SAGEM directly, the following shall apply:

A SAGEM undertakes to remedy by repair, free of charge

for labour and replacement parts, any defects in the equipment during a period of twelve (12) months from the date of original delivery of the Equipment, where those defects are a result of faulty workmanship. During this twelve month guarantee period, the defective equipment will be repaired free of charge; the customer must however ﬁrst contact the SAGEM After Sales Department, the phone number of which can be found on the delivery slip or in the instruction manual. Unless the customer has concluded with SAGEM a maintenance contract in respect of the equipment which speciﬁcally provides for repairs to be carried out at the customer’s premises, the repairs will not be carried out on the equipment at the customer’s premises. The following sentence applies to purchases of equipment for the customer’s trade, business or profession. Except as otherwise expressly provided in this Document and to the extent permitted by law, SAGEM makes no representations or warranties, express or implied, statutory or otherwise, and to such extent, all terms and conditions implied by law are hereby excluded.

This guarantee does not affect the Customer’s statutory

rights.

B Exclusions From Guarantee

SAGEM shall have no liability under the guarantee in respect of:

• damage, defects breakdown or malfunction due to:

- failure to properly follow the installation process and instructions for use; or

- an external cause to the equipment (including but not limited to, lightening, ﬁre, shock or water damage of any nature); or

- modiﬁcations made without the written approval of SAGEM SA; or

— a failure or neglect to maintain the equipment or in-

appropriate maintenance; or

— unsuitable operating conditions, particularly of tem-

perature and humidity; or

— repair or maintenance of the equipment by persons

not authorised by SAGEM; or

• wear and tear from normal daily use of the equipment and its accessories

• damage due to insufﬁcient or bad packaging of equipment when returned to SAGEM

• supply of new versions of software

• work on any equipment or software modiﬁed or added without the prior written consent of SAGEM

• malfunctions not resulting from the Equipment or from software installed in user workstations for the purpose of use of the equipment

• communication problems related to an unsuitable environment, including:

- problems related to access and/or connection to the Internet such as interruptions by access networks or malfunction of the line used by the subscriber or his correspondent

- transmission faults (for example poor geographical coverage by radio transmitters, interference or poor line quality)

- the local network fault (wiring, servers, workstations) or the failure of the transmission network

• the normal servicing (as deﬁned in the user guide supplied with the equipment) as well as malfunctioning due to servicing not being carried out, servicing costs are in any event always borne by the customer.

C In the cases set forth in § B as well as after expiry of the twelve month guarantee period, the customer must ask SAGEM for an estimate, and he/she must accept the estimate and agree to pay the charges mentioned in it before returning the equipment to SAGEM. The repair and delivery costs will be invoiced to the customer.

The foregoing shall apply unless otherwise agreed in

writing with the customer and only for the UK. If any provision of this guarantee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legislation, such invalidity or illegality shall not impair or affect the remaining provisions or parts of this guarantee.

Please note that only Philips ink ﬁlms should be used.

Your Philips guarantee does not cover damage to your

fax machine that may be caused by the use of any other ink ﬁlms.

User Manual

Environment

Respect of environment is a key objective of SAGEM SA. The SAGEM Group uses environmentally friendly processes to run its operations and has chosen to integrate strong environmental constraints in the full lifecycle of its products including manufacturing, product use and end of life.

Packaging

To facilitate packaging recycling, please conform to your local selective recycling rules.

Batteries

Old batteries have to be deposited in designated collection areas.

Product

The crossed out dustbin logo on your

product signiﬁes it is classiﬁed as Electrical and Electronic Equipment covered by special disposal regulations.

To enforce recycling, recovery of The Waste Electrical

and Electronic Equipment (WEEE) and to protect the environment and human health, European regulations requires that you selectively collect waste equipment using one of the following options :

• Your retailer will take your equipment back if you are buying a replacement product.

• Waste equipment can also be deposited in designated collection areas.

User Manual

Index

Activate built-in answering machine 30 Activate call waiting 22 Additional devices 4, 12 Anonymous outgoing message 30 anschließen

Hörer 3

Answering machine

built-in 30

external 18 Answering machine b 5 Appendix 38

Functionlist 38

Guarantee 40

Technical data 39

Basic settings 15

Correction 16

Display language 16

Function list 38

Help function 15

Ring signal type 16

Time and date 15

Volume 16

Your name 15

Your number 15 Broadcast 24 Built-in answering machine 30

Controls 7

Day/night mode 17

Deleting messages 30

Display symbol 6

Economy operating mode

Forwarding messages 31

Function list 38

Hands-free operation 22

Listening to messages 30

Memo 31

Play back volume 30

Recording a conversation

Recording a message 30

Remote control 32

Switching on and off 30

VIP code 31

Calling line identiﬁcation 22 Call list 20 Care 35 Cleaning the Document Feed Roller 36

Clean the scanner glass 35 Code

Easylink 34 For polling 25 For remote control of built-in answering machine 32 Service Codes 34 To forward messages 31 VIP 31

Connection

Additional devices 12 ISDN 14 Private branch exchange 14 Problems with the connection 37

Telephone socket 10 Contents 8 Contrast 24 Controls 7 Copy 5, 26

Key 7 Correct

Short dial entry 20

Telephone book entry 22 Creating groups 22 C key 7

Day 17

Display symbol 6 Deactivate built-in answering machine 30 Deactivate call waiting 22 Delete

built-in answering ma-

chine messages 30

Entry from a group 22

Short dial entry 20

SMS messages 28

Telephone book entry 22 Delivery service 33 Description of the machine 6 Dial key 7

Hands-free operation 22

Speaker 16 Disable

SMS printing 27

SMS reception 29 Display

Language 16

Symbols 6 Distinctive ringing 16 Document

Broadcast 24

Copy 26

Document jam 33

Feeding in 23

Polled reception 25

Send later 26 Technical data 39

Duration of recording 30

Easylink 34 Economy operating mode 18 einlegen

Papier 3

Entry

Correct short dial 20 Correct telephone book 22 Delete group entry 22 Delete short dial 20 Delete telephone book 22

Store short dial 20 Environment 41 Error report 24 External answering machine 18

Set day/night mode 17 External memo 31

Fax 23

Broadcast 24

Contrast 24

Copy 26

Fax journal 25

Fax reception 23

Fax reception with Ea-

sylink 34

Feeding documents in 23

Function list 38

Image quality 24

Manual fax reception 18

Polled reception 25

Problems when faxing 37

Sending faxes 23

Send later 26

Silent fax reception 18

Size compression 25

Transmission and error

reports 24

Transmission speed 25 Fax switch 17

Function list 38

Set day/night mode 17

Special settings 18

Timer 17 Feeding documents in 23 Fine mode

Copy 26

Display symbol 6

Image quality 24

Key 7

Technical data 39 Flash times 39 Forwarding messages 31

Function list 38

Printout 15, 38

Group 22

Broadcasting to a group 24

Hands-free 22

Key 7 Handset 10 Help

Function 15

Key 7 Hints and tips 33

Care 35

Delivery service 33

Document jam 33

Easylink 34

Paper jam 33

Service code 34

Troubleshooting 36

Image quality 24 Ink ﬁlm 4, 10

Display symbol 6

Load 11

Remove 11 Installation 10

Additional devices 12

Handset 10

ISDN connection 14

Loading paper 12

Packaging 10

Power supply 10

Private branch exchange

Telephone socket 10 Internal memo 31 Interrupt ringing 34 ISDN connection 14

Jam

Document jam 33

Paper jam 33

Keys 7

Language

Display 16 Listening to messages 30 List of numbers 22 Load

Ink ﬁlm 11

Paper 12

User Manual

Making a call 20 Manual fax reception 18 Memo 31

External memo 31 Internal memo 31

Memory

Deleting SMS messages 28 Display symbol 6 Fax reception without paper 24

Menu key 7

Name

Correction 16 Enter your name 15

Night 17

Display symbol 6

Number

Correction 16 Enter your number 15 List of numbers 22 Store 20

OK key 7 On/Off key 7 Overview of commands 32

Packaging 2, 10 Paper

Fax reception without paper 24 Load 12 Paper jam 33 Remove 12 Technical data 39

Photo mode

Copy 26 Display symbol 6 Image quality 24 Key 7

Technical data 39 Play back volume 30 Play key 7

Operation panel 7 Polling

Polled reception 25

Quick polling 25

send 25

with code 25 Power supply 3, 10

Technical data 39 Printout

Fax journal 25

Function list 15

Help page 15

List of numbers 22 Problems 37 SMS messages 28 Transmission and error

report 24 Private branch exchange 14 Problems

when faxing or printing

with the connection 37

Quick polling 25

Reading SMS messages 27 Receive faxes 23

On an extension phone

Without paper 24 Recording

A conversation 31

A message 30 Rec key 7 Redial 20

Key 7 Red lamp 7 Remote control for built-in answering machine 32 Remove

Ink ﬁlm 11

Paper 12 Resolution

Display symbols 6

Image quality 24

Key 7

Technical data 39 Ringer 16 Ring signal type 16 R key 7

Safety instructions 9 Searching groups 22 Send

a fax 23

later 26

SMS messages 28 Sending faxes 5 Service code 34 Set day/night mode 17 Short dial 20

Key 7 Silent

fax reception 18

operation 18 Size compression 25 SMS 27

Deleting 28

Disable printing 27

Disable reception 29 Display symbol 6 Function list 38 Key 7 Other SMS functions 28 Printing 28 Reading 27 Sending 28

Settings 27 SMS W 4 Speaker 16 Special fax switch settings 18 Starting up 3 Start key 7 Stop key 7 Store

Short dial entry 20 Switching answering machine on and off 30

Technical data 39 Telephone 20

Calling line identiﬁcation

Group 22

Hands-free operation 22

List of numbers 22

Making a call 20

Redial 20

Short dial 20

Telephone book 20 Telephone book 20

Key 7 Telephone connection 2 Telephone socket

Fax machine 10 Timer 17

Display symbol 6 Time and date 15 Tips and hints 33

Care 35

Delivery service 33

Document jam 33

Easylink 34

Paper jam 33

Service code 34

Troubleshooting 36 Transmission

report 24

speed 25 Troubleshooting 36

Use

Short dial directory 20

VIP code 31 Volume

of play back messages 30 of the ringer 16 of the speaker 16

Customer Information

As part of our continuing quest for total customer satisfaction, all of our products are made with ease-of-use and reliability in mind.

If, after consulting your user manual, you still require assistance, you should contact our Call Centre. Our personnel are highly trained specialists who can ensure that you receive the maximum beneﬁt from your product.

United Kingdom

Phone: 0905 - 69 30 240 (0,15 £/minute)

Fax: 0870 124 0202

You should only use original PHILIPS consumables— your guarantee does not cover damage to your product caused by the use of any other consumables

You can order original consumables directly on Freefone:

United Kingdom

Phone: 0800 358 0807

E-Mail: dti.faxinfoline@sagem.com

Internet: www.sagem.com

Enjoy using your new PHILIPS product!

The CE mark conﬁrms that the machine corresponds to the relevant guidelines of the European Union.

DECLARATION OF CONFORMITY (DoC)

Hereby, SAGEM Communication Austria GmbH, declares that this PHILIPS PPF 531R/532R/571R/575R/576R is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

You can ﬁnd the complete Declaration of Conformity on our website www.sagem.com.

As an Energy Star Program Participant, SAGEM Communication Austria GmbH has determined that this product meets the Energy Star guidelines for energy efﬁciency.

This product is intended for use on an analogue public telecommunications network (PSTN) and for use in the country speciﬁed on the type label. Use in other countries can result in faulty functioning.

For more information, please contact the technical service centre for your country. Should problems arise during use of your machine, please contact your retailer ﬁrst.

This user manual was printed on recycled paper bleached without chlorine. This meets the highest standards for low environmental impact. The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper. The plastic foil may be submitted for recycling or disposed of with waste not intended for recycling, depending on the requirements in your country.

The fax machine contains many materials that can be recycled. When you wish to dispose of the machine, please obtain information on the applicable regulations in your country for the recycling of electronic equipment.

This user manual is a document that does not represent a contract.

Errors, printing errors and changes are reserved.

SAGEM COMMUNICATION (SAFRAN Group)

Broadband Business Group Printing Terminals

Headquarters : Le Ponant de Paris 27, rue Leblanc · 75015 Paris · FRANCE Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 50 · www.sagem.com Limited company · Capital 300.272.000 Euros · 480 108 158 RCS PARIS Sagem is a registered brand of SAFRAN Group

M3 PPF 531R/532R/571R/575R GB/INT 251935233-B

Philips Magic 3-2 Primo, Magic 3-2 Voice, Magic 3-2 Voice SMS User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual