M3
PHILIPS
Description of machine
1 Mains cable with power plug
2 Document guide
3 Paper feed fl ap
4 Paper tray
5 Telephone handset
6 Document Feeder
Display symbols *
f / F indicates whether you are sending or copying with a higher picture quality or with grey tones. If neither of the
two symbols is visible, the standard resolution is selected.
h appears when faxes are stored in memory.
I appears when you receive another call while using the device or you receive a call in your absence (not available
in all countries).
7 Operation panel
8 Printer roller
9 Scanner lid
10 Holder for “Plug’N’Print” card
11 Front ink fi lm compartment
12 Rear ink fi lm compartment
* two lines for devices with SMS functionality
** only for devices with SMS functionality
*** only for devices with built-in answering machine
W** appears only if there are (new) SMS messages in the memory.
áéíó indicates ink fi lm consumption.
b*** shows that the built-in answering machine is switched on.
S/M/ U three symbols on the display indicate the current settings. You can choose the mode desired with the U key.
Controls
for fax machine with builtin answering machine
ON/OFF to activate / deacti-
vate answering machine
REC press briefl y: to record an
internal memo; press and hold
(two seconds): to record a new
outgoing message
PLAY to play back messages.
The key fl ashes when new messages and memos have been
recorded. After playback the
key stays lit until messages have
been deleted.
HELP/w press twice briefl y: to print operating instructions for the most important
functions with references to additional help pages; press and hold (for two seconds):
to start the automatic installation of your fax machine / printout of Easy Install
u to select options / to adjust the volume / to move the cursor on the display
MENU/ OK to call up functions / to confi rm entries
U to select different operation modes. Press briefl y: choose between S and M;
press and hold (two seconds): operating mode U on/off
v if the red lamp fl ashes, please read the message on the display.
a press briefl y: to call up a name entry; press and hold (two seconds): to store
a telephone number
n press briefl y: to select a phone number quickly; press and hold (two sec-
onds): to store a telephone number
only with SMS-functionality
SMS fl ashes if there are new SMS
messages in the memory. For reading,
printing and sending SMS messages
COPY press briefl y: copy a document; press and hold (two seconds): multiple copies
START press briefl y: to start the fax transmission; press and hold
(two seconds): polling
FINE f / PHOTO F to select a higher resolution when copying
or sending (for text and graphics – f, for photographs – F)
STOP to stop procedures / to eject documents
C to delete
PP press briefl y: to repeat the last fi ve
numbers you have dialled; press and hold
(two seconds): to browse the list of callers
R press briefl y: for special functions, e. g.
for the use with a private branch exchange
and for using various functions provided
by your service provider (call waiting etc.);
press and hold (two seconds): to insert a
dialling pause between two fi gures
DIAL / l* for dialling without lifting the
handset. For devices with built-in answering machine for hands-free operation
* only for fax machine with built-in answering machine
Contents
Description of machine ........................2
Polled reception...................................................20
Send later..............................................................21
Copy......................................................................21
Contents
Safety instructions...................5
Installation ...............................6
Packaging...............................................................6
Connection............................................................6
Ink fi lm ..................................................................7
Loading paper.......................................................8
Removing paper...................................................9
Additional devices................................................9
Easy Install...........................................................10
ISDN connection................................................10
Private branch exchange ....................................10
Basic settings ..........................11
Help function.......................................................11
Time and date......................................................11
Your number........................................................11
Your name............................................................11
Correction ............................................................11
Display language..................................................12
Ring signal type ...................................................12
Volume..................................................................12
SMS *.......................................23
SMS settings.........................................................23
Disable SMS printing..........................................23
Reading SMS messages.......................................23
Sending SMS messages.......................................24
Printing SMS messages ......................................24
Deleting SMS messages......................................24
Other SMS functions..........................................24
Disable SMS reception.......................................25
Answering machine **...........26
Switching on and off ..........................................26
Recording a message...........................................26
Duration of recording........................................26
Listening to messages.........................................26
Play back volume.................................................26
Deleting messages...............................................26
Forwarding messages..........................................27
Recording a conversation...................................27
VIP code...............................................................27
Memo....................................................................27
Remote control....................................................28
Fax switch ...............................13
Timer U ..............................................................13
Set SM mode ...................................................13
Special settings.....................................................14
Answering machine.............................................14
Telephone................................16
Making a call ........................................................16
Redial.....................................................................16
Short dial n ...............................................16
Telephone book a ....................................16
List of numbers...................................................17
Group....................................................................17
Hands-free operation..........................................17
Calling line identifi cation ...................................17
Fax & Copy..............................18
Feeding documents in........................................18
Sending faxes.......................................................18
Fax reception.......................................................18
Broadcast..............................................................19
Image quality........................................................19
Contrast................................................................19
Transmission and error reports ........................20
Transmission speed.............................................20
Size compression.................................................20
Fax journal ...........................................................20
Hints and Tips .........................29
Delivery service ...................................................29
Paper jam..............................................................29
Document jam.....................................................29
Easylink.................................................................30
Service code .........................................................30
Care .......................................................................31
Troubleshooting..................................................32
Appendix.................................34
Functions..............................................................34
Technical data ......................................................35
Guarantee.............................................................35
Index .....................................................................38
* only for devices with SMS functionality
** only for fax machine with built-in answering
device
4
Safety
instructions
Please read all warning notices and instructions
and follow them precisely.
The fax machine must stand securely on a
smooth, fl at, horizontal surface (no soft surface
such as carpets etc.). Make sure that your fax
machine is stable and rests squarely on the supporting surface. Any fall can cause severe damage
to the fax machine and/or injury to people, especially small children.
Because the document exit is at the front of the
machine, this area should be kept unobstructed.
If you would like to use a cordless phone, there
should be a distance of at least 15 cm in between
the fax machine and the base station, otherwise
you may hear acoustic interference in your handset.
Ensure safe cable laying (danger of stumbling,
damage to the cable or the fax machine).
Disconnect the fax machine from the mains and
telephone line before cleaning the surface of the
machine.
Never use liquid or gaseous cleaning agents
(sprays, scouring agents, polishes etc.).
Do not allow any liquid to enter the fax machine.
Otherwise there is a risk of electric shock or other injury to people and severe damage to the fax
machine. If any liquid does enter the fax machine,
immediately remove the power plug and have the
fax machine professionally inspected.
If the display breaks, a mildly corrosive liquid
may leak out. Avoid contact with skin and eyes.
Avoid exposure to direct sunlight (the cartridge is
heat-sensitive) and close proximity with heaters,
radios and TV sets, air conditioning vents, dust,
water and chemicals—is not advised.
Make sure that air circulates freely around the
fax machine. Do not operate the fax machine
in closed boxes, cupboards, cabinets etc. Never
cover the fax machine (tablecloths, paper, folders etc.). Do not place the fax machine on beds,
tablecloths, cushions, sofas, carpets or other soft
underlays due to the danger of overheating and
subsequent fi re.
Never touch uninsulated or telephone or power
cables with damaged insulation, unless the telephone cable is disconnected from the telephone
line and/or the power cable is disconnected from
the power line.
Never connect the telephone in damp rooms
unless the wall sockets are specially designed for
humid conditions. Never touch the power plug,
connection to the mains or telephone socket with
wet hands.
In case of any damage caused to the housing of
your fax machine in particular to power cables
please remove the mains plug and call your service repair centre. The housing of your fax machine may only be opened by authorised service
personnel.
Your fax machine has been tested in conformity
with standards EN 60950 and IEC 60950 respectively, and may only be operated with telephone
systems and power equipment which meet these
standards.
Never expose your fax machine to rain or any
other form of moisture, in order to prevent the
risk of electric shock or fi re.
In a thunderstorm, disconnect the fax machine
from both the mains and the telephone line. If
you are unable to disconnect the fax machine, do
not use it and do not telephone due to the danger
of lightning strike and/or damage to the device.
Neither telephone nor fax will operate during
power failure.
Your fax machine was built for exclusive use in
the country of purchase. It complies with the local network specifi cations.
Safety Instructions
Place the fax machine on a fl at surface and ensure
a minimum clearance of 10 cm between the fax
machine and other machines and objects.
5
Installation
Packaging
The following items are included in the packaging:
1 user manual
2 installation guide
3 paper tray
4 handset
In the UK
7 mains cable with plug
Installation
5 spiral cable for handset
6 fax machine
8 telephone cable with plug
2
1
4
5
For all other countries
3
Handset
Insert one end of the spiral cable into the socket
of the telephone handset and the other end into
the socket identifi ed with a handset on the side
of the unit and press it into the specially provided
cable groove.
6
6
7
8
Connection
Please read all warning notices and instructions
and follow them precisely.
Telephone socket
Connect the telephone cable to the fax machine
by inserting it in the socket identifi ed with LINE.
Insert the cable in the groove provided.
Power supply
Ink film
You cannot receive or copy documents unless an
ink fi lm is loaded in the fax machine. The machine is therefore supplied complete with a free
ink fi lm for a few trial pages.
The symbols áéíó indicate how much ink
fi lm has already been used.
The consumption and print setting are stored
on the supplied Plug‘N’Print card. A new
Plug’n’Print card therefore has to be inserted
with each new ink fi lm (the settings were made at
the factory for the initial free ink fi lm. Only this
one therefore will work without a Plug‘N‘Print
card). If this is missing or if it is not replaced the
message CHANGE CARD appears on the display.
Removing the ink film
1 Lift the rear ink fi lm roll holding both sides
with your index fi ngers upwards, in order to
remove it out of its seat and place it next to
the front ink fi lm roll.
2 Remove both ink fi lm rolls. They cannot be
reused.
3 Remove the old Plug‘N‘Print card from the
slot to the left of the ink fi lm compartment
(only the initial free ink fi lm does not have a
Plug‘N‘Print card).
Installation
If the ink fi lm is fi nished or if there is no ink
fi lm in the fax machine, the red display lamp
fl ashes, and the following message appears:
REFILL INKFILM.
1 Before loading a new ink fi lm you must re-
move the paper from the paper feed mechanism! Also follow the instructions on your ink
fi lm packaging!
2 Open the fax machine by lifting the operating
panel in the middle until it clicks in place.
v For use with Philips ink fi lms only!
Loading the ink film
1 Carefully remove the rubber rings from the
new ink fi lm. Take care not to damage the ink
fi lm.
7
2 Lay the large roll in the grooves provided
in the rear ink fi lm compartment. The blue
toothed wheel must be on the right-hand
side.
3 Now take the small roll and lay it in the front
ink fi lm compartment. Make sure that the
blue toothed wheel is on the right and the pin
on the left is inserted in the depressions.
6 Close the machine by swinging the operation
panel forward, until it snaps in.
Loading paper
Before you can copy documents, paper must be
loaded in your fax machine. Please use only the
following paper format: standard A4, 210 x 297
mm. The fax machine works with normal paper
used for writing and copying and has been optimised for smooth 80g/m2 papier. The smoother
the paper surface the better the print quality.
4 Turn small roll forward to tension the ink fi lm.
Installation
Make sure that the ink fi lm is not creased.
5 Break out the new Plug‘N‘Print card and
insert it in the slot to the left of the ink fi lm
compartments.
1 Insert the paper tray in the slots provided be-
hind the paper feed mechanism.
2 To prevent several sheets being drawn into
the machine at once, fi rst fan out the paper
to separate the sheets and then straighten the
stack on a fl at surface before inserting it into
the paper feed.
8
3 Pull the paper feed fl ap fully forward until it
stops. Insert several sheets of A4 paper (80
g/m2) up to the end-stop in the paper feed
mechanism (max. 50 sheets).
4 Close the paper feed fl ap.
Additional devices
In addition to your fax machine, you can also
connect other devices, such as additional telephones, call-fee indicators, answering machines
or modems to a single telephone line. For UK:
As long as the Ringer Equivalent Number (REN
value) on the line doesn’t exceed 4. The REN
value of this fax is 1.
If you are running an SMS-capable cordless
phone on the same line it is impossible to say
which device will actually receive the SMS message. However, you can only receive SMS messages on one device at any one time. Try to disable SMS reception on the cordless phone. If you
cannot do this, disable SMS reception on the fax
machine (see SMS/Disable SMS reception).
If you intend using special auxiliary devices with
your fax machine, please contact your dealer.
If you wish to receive faxes via modem, you must
set your fax machine to
Never load paper while the fax machine is
printing!
Removing paper
To remove the paper, open the paper feed fl ap
and carefully pull out the paper. Close the fl ap
again.
In the event of a paper jam see Hints and
Tips / Paper jam.
MANUAl RECEPTION.
Same socket
(not in all countries)
You can connect additional devices to the same
telephone socket. Make sure the fax machine is
the fi rst device connected to the line.
Connecting additional devices to the same socket
ensures you the optimal functionality of your
active fax switch (e.g. call transfer). Your fax machine can control the additional devices.
Installation
9
Separate sockets
(not in all countries)
You can connect additional devices to separate
sockets on the same line even if they are in different rooms.
Please note: If you connect additional devices
to separate sockets (e.g. in separate rooms) your
intelligent fax switch cannot control them (which
means that your fax machine behaves like any
ordinary fax machine). For this reason e.g. call
transfer is not possible. Therefore we recommend you to connect your additional devices to
the same socket.
Private branch exchange
Private branch exchange systems are very common in large companies. ISDN connections are
private branch exchanges and are used very often
in private households. To get a connection from
a private branch exchange to the public network
you have to dial a key to obtain the outside line.
1 Select function 15 by pressing MENU and
then entering the digits 15. Press OK.
2 You can switch on the PABX operation using
u.
PABX: YES
PABX: NO
3 Then press OK.
4 Now enter the key that has to be pressed to
obtain an outside line.
This outside line access code must be obtained
from the manufacturer. This is either 0 or R
(in some systems also described as FLASH) or a
number key.
Installation
1 Press w for at least two seconds. Your fax
Your fax machine is not an ISDN fax (group 4),
Easy Install
Using EASY INSTALL your fax machine will be
confi gured according to your local conditions.
machine will print one page. Pull out the page
fi rmly and follow the instructions.
2 Your fax machine will then guide you on the
display through the fi rst settings such as your
fax number and your name.
3 Afterwards you need to enter the current time
and date. Use the dial pad to enter the correct
time and date. Confi rm with OK.
ISDN connection
but an analogue fax machine (group 3). Therefore it cannot be used directly on an ISDN connection. You will need an (analogue) adapter or
an ISDN connection for analogue devices. For
further information please refer to your ISDN
instructions.
5 Press OK.
6 Use u to select CHECK: YES and press
OK.
Your machine will then check that the outside line
can be obtained. If the check is successful, briefl y
appears: check OK.
If the check is successful, briefl y appears:
check NOT OK.
You will be asked to repeat the entry. Change the
outside line access code. If you have entered the
correct code but the display nevertheless reads
check NOT OK then delete the code by pressing C.
In case your PABX requires R to obtain an
outside line but it is still not possible to get
through to the line, your system might not
be according to the most recent regulations.
Therefore some technical settings have to be
changed on your fax machine. Please refer
to your Fax Call Centre (you will fi nd the telephone number on the back cover).
10
For devices with SMS functionality: Analog
terminals must be SMS-compatible.
Basic settings
2a For devices with SMS functionality: Enter
your name using the alphabetic keypad.
If you want to keep a note of the factory settings
on your machine for later, we recommend printing out a function list before you change any of
the settings (press MENU. three times).
If you press a wrong key by mistake, press the
STOP key as often as necessary to return to the
original position. If you have entered a wrong
digit or character, you can correct it with u
and C.
If you want to delete your individual settings, you
can do so in function 45 Service code (see Hints
and Tips / Service code).
Help function
Press w twice. You will receive a printout explaining how to use the most important functions. It also specifi es how to obtain further
HELP pages concerning other features of your
fax machine.
2b For devices without SMS functionality: You
can also enter letters using the number keys (a
maximum of 32 characters). Press a number
key as often as necessary to enter the desired
letter, e.g. for C press 2 three times. After
pressing > the cursor moves one place to the
right. The following letters and special characters are available:
key character
0 space . - 0 + ? / : * % ! ( ) [ ] „
1 1
2 A B C 2 a b c Ä Å Æ Ç ä å æ ç
3 D E F 3 d e f
4 G H I 4 g h i
5 J K L 5 j k l
6 M N O 6 m n o Ñ Ö ñ ö
7 P Q R S 7 p q r s
8 T U V 8 t u v Ü ü
Time and date
1 Select function 12 by pressing MENU, 12
and OK.
2 Enter the correct time using the number keys
(e.g. 09 15 for 9:15 a.m.). Your fax ma-
chine will now ask you for the correct date
(e.g. 15 05 04 for May 15th, 2004).
3 Press OK.
Your number
1 Select function 13 by pressing MENU, 13
and OK.
2 Enter your telephone or fax number. (e.g.
#44>6151... for +44 6151... – use
# or * to enter the “+”, that is often used
in international fax numbers in front of the
country code, and > to enter a space. You
can enter a maximum of 20 characters).
3 Press OK.
Your name
9 W X Y Z 9 w x y z
3 Press OK.
v When entering a name, you can use + to
type capital letters (press and hold the + key
and type the desired key).
“Your name” and “your telephone number”
are transmitted at the top of each page together with the date, time and page number, if you
store this data with function 13 and 14.
Correction
If you have entered a wrong letter or number in
function 13 or 14 you can correct the mistake
during the entering as well as later. If you want to
make your corrections later you have to select the
functions for entering numbers or names once
again.
Use u to place the cursor under the character
you want to delete. Press C to delete the character. A long press on C (two seconds) will delete
the whole line. Press OK.
Basic Settings
1 Select function 14 by pressing MENU, 14
and OK.
11
Display language
1 Select function 11 by pressing MENU, 11
and OK.
2 Select the desired language with u.
3 Press OK.
Ring signal type
You can choose from ten different types of sig-
nals.
1 Select function 35 by pressing MENU, 35
and OK.
2 Select the desired ring signal with 0 to 9.
3 Press OK.
Volume
Ringer
Basic Settings
You can adjust the volume of the ring signal if
the fax machine is in stand-by mode or if it is just
ringing. Please note that different volumes can be
sett for the modus S and M (see chapter Fax
switch).
1 By pressing u the display shows the cur-
rent setting for about three seconds.
2 Change the volume by pressing u until
the desired volume is achieved.
Speaker
You can adjust the volume of the loudspeaker
at any time by pressing DIAL (without built-in
answering machine) or l (with built-in answering machine).
1 Press DIAL / l.
2 Change the volume by pressing u until
the desired volume is achieved.
3 Finish your entry by pressing STOP.
12
Fax switch
Set SM mode
The built-in fax switch enables you to phone and
fax from the same telephone connection and use
additional devices. The fax switch separates fax
and voice messages. For example, it can receive
fax messages silently, i. e. without ringing to avoid
causing a disturbance.
The operating modes S and M for day and
night operation each allow you to decide on different modes during the day and at night; how
often the machine should ring prior to receipt of
faxes or before the answering machine is turned
on.
You may change-over the operating mode be-
tween S and M of your fax machine automatically using the timer function U.
Timer U
The built-in timer U distinguishes between day
S and night M. With the default values the fax
machine will ring during the day when it receives
fax calls and telephone calls. At night (10:00 p.m.
- 6:00 a.m.), faxes will be received without ringing and telephone calls will be announced with a
quieter ring. You can also change these settings
as desired.
If the U symbol is displayed the timer is activated. To switch the timer on or off hold down
the U button for two seconds.
You can change the times when the fax machine
should switch between day S and night M:
1 Select function 33 by pressing MENU, 33
and OK.
2 Enter the time at which you want your fax ma-
chine to switch automatically to S (e.g. 08
00 for 8:00 a.m.) and confi rm with OK.
3 Enter the time at which you want your fax ma-
chine to switch automatically to M (e.g. 23
30 for 10:30 p.m.) and confi rm with OK.
with built-in answering machine
Display Possible settings
tAM rings: 0, 1, 2, 3, 4, 5, 6, 7,
5/2
fax rings: 0, 1, 2, 3, 4, 5,
manual reception
Ringer vol.: low, med, high
listen-in: on, off
1 Select function 31 (day) by pressing MENU,
31 and OK.
2 Select number of rings with u before
your answering device will be activated. TAM RINGS: 5/2
3 Confi rm with OK.
4 Enter the number of rings after which the fax
machine goes online and separates faxes from
telephone calls. If the call is a fax call the fax
machine switches to reception. Telephone
calls will continue to ring. FAX RINGS: 5
5 Confi rm with OK OK.
6 Using u, determine the ringer vol-
ume when receiving a call. Confi rm with
OK. RINGER VOL.: HIGH
7 Select with u if the caller
should be heard while leaving a message. listen-in: on, off
8 Confi rm with OK.
9 To activate mode M select MENU 32
(Night) OK and repeat steps 2 to 8.
without built-in answering machine
Display Possible settings
total rings: 0, 1, 2, 3, 4, 5, 6, 7
fax rings: 0, 1, 2, 3, 4, 5,
manual reception
Ringer vol.: low, med, high
Fax switch
1 Select function 31 (Day) by pressing MENU
and numbers 31. Confi rm with OK.
2 Use u to set the number of rings after
which fax reception is activated if the handset
is not lifted. TOTAL RINGS: 5
3 Confi rm your entry with OK.
13
4 Now enter the number of ringing signals after
which the fax switch should accept the call
and separate faxes from voice messages. If
the call is a fax call the fax machine switches
to reception. Telephone calls will continue to
ring. FAX RINGS: 5
5 Confi rm your entry with OK.
Manual fax reception
If you select MANUAL RECEPTION faxes will
not be automatically received by your fax machine unless you activate fax reception yourself.
Lift the handset and press START. This may be
sensible for example, if you wish to receive your
faxes by modem at your computer.
Fax switch
6 Using u, deter mine the ringer volume when
receiving a call. RINGER VOL.: HIGH
7 Confi rm with OK. To activate mode M select
MENU, 32 (Night) and OK. Repeat steps
2 to 6.
If you cannot receive any faxes, you may have
set both ringing signal numbers too high (see
points 2 and 4). Set both ringing signal numbers to values lower than fi ve.
Other telephones will ring for as long as the
setting under fax rings.
Special settings
Silent fax reception
To receive faxes without any ring signals, set the
amount of ring signals in FAX RINGS to 0.
Completely silent operation
You should use this option only with devices with
integral answering machines. If, for example, you
do not wish to be disturbed by calls or faxes arriving at night, you may set the number of ringing
signals to 0. Faxes are then received silently and
calls are immediately answered by the answering
machine, provided you have switched the answering machine on.
For machines without a built-in answer machine
the fax switch is disabled in this setting, i. e. your
device immediately switches over to fax reception and will not ring, when calls are received (the
caller hears a whistling tone).
Economy operating mode
(only for devices with built-in answering
machine)
If you select option 5/2 at TAM RINGS:, then
your answering machine will start after two ringing signals instead of after fi ve, when you receive
new messages. Via the remote access function
you have the opportunity to check, whether your
answering machine holds any messages without
incurring telephone cost (if your answering machine turns itself on after only two ringing signals you will know, that new messages have been
left). After listening to your new messages your
answering machine will, at the next call, switch
itself on again after fi ve ringing signals.
Answering machine
Connect your answering machine as described in
Installation / Additional devices.
To provide for the optimum performance of an
external answering machine, set this device to
ring once or twice. To avoid the automatic acceptance of calls by the fax-switch, you must set
total RINGS and fax RINGS to a value at
least two ringing signals higher than the setting
of the external answering machine.
If you switch off the external answering machine,
calls are accepted by the fax-switch (see chapter
Set SM mode).
Settings example:
Answering machine rings 2
FAX RINGS 4
14
v For this reason calls cannot be recorded by
any external answering machine which may
be connected.
TOTAL RINGS 4
Tips:
The answering message of your answering machine should be shorter than ten seconds.
Please avoid music in your outgoing message.
If your fax machine is unable to recognise older
fax machine models, which do not transmit those
signals that are commonly used in today’s technology, you should advise your callers in your
answering message to press * and 5 followed
by START to commence the fax reception.
If the automatic fax reception is impossible, press
START to manually begin receiving the fax.
If your answering machine provides an “economy function” (e.g. a function which changes the
number of ringing signals as soon as a message
was recorded), you should preferably switch this
function off.
It is possible that the answering machine not
only counts the messages received, but also the
number of fax calls.
Please ensure that the code for starting the fax
reception from other telephones (factory setting
* and 5) is not the same as for remote access
to recorded messages. Where necessary the code
for function 34 may be changed (see Hints and
Tips / Easylink).
If your answering machine accepts the call but
your fax machine does not stop ringing, try and
install your answering machine by serial connection, for example by connecting it to the same
telephone socket or to the EXT. socket of your
fax machine (see chapter Installation / Additional devices).
If your answering machine cannot accept calls,
your fax machine will automatically start to receive faxes after the number of ringing signals set
in TOTAL RINGS has been received.
If your external answering machine records fax
signals, but your fax machine cannot receive any
faxes, check the connection of your external answering machine. Connect the external answering
machine to the same telephone socket or to the
EXT. socket of your fax machine (see chapter
Installation / Additional devices).
Fax switch
15
Telephone
Making a call
1 Dial the desired number.
2 Lift the handset. In case you want to send a
fax message, press START.
Correcting entries
1 Press n and use the number keys to se-
lect the entry you want to correct.
Telephone
2 Lift the handset.
If you want to dial with the handset replaced
press DIAL / l.
If you enter a wrong digit, delete it by using C.
The R key allows you to use various services
offered by the telephone service provider (call
waiting, toggling calls, etc.). Contact your telephone service provider for more information.
Redial
With PP you can redial the last fi ve numbers
you have dialled previously.
1 Press PP.
2 Press u, until the desired number appears
on the display. If you want to edit the number
press OK and make the desired changes.
3 Lift the handset.
With PP, u and C you can delete the
numbers you do not need any more from the
redial memory. Confi rm with OK.
2 Press n for two seconds. Select wrong
character with u.
3 Press C. The character to the left of the inser-
tion point will be deleted.
4 Enter desired character and confi rm with
OK.
Deleting entries
1 Press n and then a key between 0 and
9. The stored name or telephone number
appears on the display.
2 Press C. Select with u whether to actually
delete entry.
3 Press OK to delete entry.
Telephone book a
The memory in your fax machine can store
about 50 names and numbers (machines without
answering machines) or about 200 names and
number (machines with answering machines).
The precise number depends on the lengths of
the entries.
16
Short dial n
There are short dialling keys available, which you
can use to store numbers you dial frequently.
Storing numbers
1 Press n for two seconds.
2 Choose a number between 0 and 9.
3 Use the dial pad to enter a name. After press-
ing > the cursor moves one position to the
right. Press OK.
4 Enter the telephone number you wish to store
and confi rm with OK.
Using short dial
1 Press n and choose a number between
0 and 9. The stored name or telephone
number appears on the display. In order to
edit the number press OK and make the desired changes.
Storing numbers
1 Press a for two seconds.
2 Use the dial pad to enter a name. After press-
ing > the cursor moves one place to the right.
Press OK.
3 Enter the telephone number and confi rm
with OK.
You can also store numbers during a telephone
conversation.
Using the telephone book
1 Press a. The stored name or telephone
number appears on the display. Press u
until the desired number appears. If you want
to edit the number press OK and make the
desired changes.
2 Lift the handset. In case you want to send a
fax message, press START.
Correcting entries
Deleting entries or entire groups
Press a and select the entry you want to
correct with u then press a for two
seconds. Select a character with u and press
C to delete it. Confi rm with OK.
Deleting entries
Press a and select the entry you want to
delete with u and press C. Choose with
u whether you really want to delete the entry.
Confi rm with OK.
List of numbers
Choose function 44 to print a list of your stored
short dial and telephone book numbers. Press
MENU, 44 and OK.
Group
You can organise several entries in your tel-
ephone book into groups, e.g., to send one fax to
several persons.
1 Call up function 46 and select the desired
group from 1 to 5 using u. Press OK.
2 Using u select delete member? and
confi rm with OK.
3 Using u select an entry that you want to
delete and press C. Select whether or not you
actually want to delete the entry or the entire
group using u. Confi rm with OK. To
quit the function press STOP.
Hands-free operation
(only with built-in answering machine)
You can make a call without using the handset or
let persons in the same room participate at the
conversation. Therefore press l after having
dialled or during the call. Replace the handset.
The microphone and the loudspeaker are being
activated.
Calling line
Creating groups
1 Select Function 46 by pressing MENU, 46
and OK.
2 Select a group from 1 to 5 using u and
then press OK.
3 Use u to select u ADD MEMBER?
and confi rm with OK.
4 All numbers assigned to short dial keys and
all numbers saved in the telephone book will
be displayed. Select the entry you want to save
using u and confi rm with OK.
5 The saved entry will appear on the screen.
Continue as described above until all desired
numbers are saved to the group. When fi nished press STOP again.
Searching groups
1 To browse all entries in a group, call up Func-
tion 46 and select the desired group from 1 to
5 using u. Press OK.
2 Select view members? using u and
confi rm with OK.
3 You can use u to look through all entries.
You can exit the group by pressing STOP.
identification
(not available in all countries)
Your fax machine is capable of showing the
caller’s telephone number before you lift the
handset. To have this feature at your disposal you
must subscribe to it via your telephone service
provider. The use of this feature is subject to
network selection.
If a call had been received during your absence or
while you made a phone call, the symbol I will
appear on the display. The telephone numbers of
the last ten received calls are stored.
1 Press PP for two seconds.
2 Using u you can now step through the
entries. The new entries are marked with an
“*”.
3 To call back the displayed number just lift the
handset.
To delete an entry press C. Choose with u
and confi rm deletion by pressing OK.
If you set FAX RINGS with MENU 31
or 32 to 0, then the telephone number cannot be displayed on your external telephones.
Telephone
17
Fax & Copy
Write clearly and legibly. Only use pens with dark
ink (black/dark-blue, not yellow/orange/light
green).
The following points are the most common
causes of errors when sending faxes!
v Don’t send ...
... wet pages or pages with corrections made
with correction fl uid; dirty pages or pages
with a glossy or laminated surface.
... pages written in faint pencil, crayon, chalk
or artist’s charcoal.
... pages from newspapers (printer’s ink).
... stapled pages or pages held together with
paperclips. Remove all staples and clips be-
fore sending.
... creased or torn pages.
... pages joined with sticky tape or glue, with
adhesive stickers such as “post-it®” notes,
or pages which are too thin or too thick.
Documents smaller than A5 risk getting stuck in
the machine.
Fax & Copy
Feeding documents in
3 Move the document guide so that it rests on
the document.
In the event of a document jam see Hints
and Tips / Document jam.
Sending faxes
1 Dial the number you require.
2 If you want to select a higher resolution, press
FINE/PHOTO.
3 Press START.
Transmission now begins. In case the connection is not successful your fax machine will redial
later.
If you want to interrupt transmission, press
STOP.
1 To avoid more than one page being fed at the
same time, fi rst fan out the stack and then
straighten it on a smooth surface.
2 Insert your documents (max. 10 sheets) loose-
ly with the printed side to the front into the
document feed slot.
Fax reception
If you do not change the fax switch settings,
faxes will be received automatically.
When you answer a call on the fax machine and
recognise that it is a fax (you hear a beep or no
sound), press START and hang up.
On an extension phone
When you answer using an extension phone and
it turns out to be a fax, you can start the fax reception by pressing *5 and then hang up. The
fax machine will receive the fax.
18
Fax reception without paper
If there is no more paper in the feeder or if the
inkfi lm is empty an incoming fax will be stored
in memory (storage capacity for a machine without an answer machine approx. 20 pages, for a
machine with answer machine approx. 100 pages
of the Slerexe letter). If there are documents in
memory the h symbol will appear on the display.
When paper and/or an ink fi lm is inserted the fax
machine will automatically print out all the stored
documents.
When a fax message was completely printed out,
it will be deleted from the memory. If the printing process was interrupted, all fax messages that
have not been completely printed out will remain
stored. If the memory is full, further pages can
not be stored. The red indicator lamp v will
fl ash and the display will show MEMORY FULL.
Broadcast
This feature is very useful, in case you want to
send the same document to more than one party
(Circular send).
1 Insert the document face to the front into the
document feed slot. If you want to select a
higher resolution, press FINE/PHOTO.
2 Select MENU, 25. Press OK. The insert-
ed document will be stored into the memory.
3 You now have the following options to enter
numbers into the receiver list: Either enter the
numbers using the number keypad or select a
number/group from the telephone book by
pressing a and u.
4 When you have entered the desired numbers,
press OK. The numbers are then entered in
the receiver list. Repeat the procedure until
you have entered data for max. 25 recipients.
2 Press MENU, 46, OK and select the
desired group from 1 to 5 using u. Press
OK.
3 Use u to select SEND FAX? and press
START. The document will be sent to all
persons in the group.
If the fax can’t be sent to one of the recipients,
the fax machine will continue with the list and
retry sending the fax again. After sending a
transmission report will be printed automatically.
Image quality
If you want to improve the image quality you
can choose between the options FINE f (for
small print or fi ne drawings) and PHOTO F
(for photographs and pictures). Press FINE/
PHOTO as often as needed until the pointer for
the desired resolution lights up. After transmitting or, if there is no document in the feed slot,
after 40 seconds the fax machine will automatically return to standard resolution. Document
transmission takes longer in FINE mode and
longer still in PHOTO mode.
Contrast
With function 47 you can adjust the contrast
quality (brightness) for documents you want to
copy or send as a fax message, e.g. dark photos or
forms with coloured background.
1 Press MENU, 47 and OK.
2 With u you can choose between three dif-
ferent options:
CONTRAST: LOW
CONTRAST: medium
Fax & Copy
5 To send the document press START.
The document will be sent successively to every
party entered.
Broadcasting to a group
Along with Function 25 (see chapter Telephone
/ Group), you can also use Function 46 to send
faxes to a group. However, the receiver list in
Function 46 can no longer be changed!
1 Hold the document with the print side face up
and insert it into the document feeder (max.
10 pages).
CONTRAST: HIGH
3 Confi rm your choice with OK.
19
Transmission and error
Polled reception
reports
Your fax machine can print a transmission report
every time you have sent a document. This way
you are given confi rmation that your document
has been received. If an error occurs during
transmission you will be informed on the error
report. The printing of a transmission report can
be switched on and off while the error report is
always printed.
1 Press MENU, 28 and OK.
2 Select with u and confi rm with OK.
Transmission speed
Your fax machine automatically adjusts its trans-
mission speed to the quality of the telephone line.
Especially in case of overseas transmissions this
process can take more time. If the poor line quality is already known it is useful to set the machine
at a slower speed from the very beginning. This
will save time and charges the automatic adjustment would require.
By means of this function documents which
have been prepared for collection from another
fax machine can be retrieved.
Quick polling
1 Dial the desired number with the handset re-
placed.
2 Press and hold START.
3 In case you want to enter a sub address or a
code as well (check polling with code) enter
the telephone number fi rst and close with R.
Attach desired sub address or code, press and
hold START (e.g. 12345 R 17 R
code or 12345 RR code).
Polling with code
If your correspondent has entered a code to protect the document to be retrieved please follow
this procedure:
1 Press MENU, 22 and OK.
2 Enter the code and confi rm with OK.
1 Press MENU, 21 and OK.
2 Select a lower speed with u.
Fax & Copy
3 Confi rm with OK.
Size compression
To make sure that received faxes that are slightly
longer than A4 size are printed on one page,
these pages are slightly reduced vertically. If you
do not wish to use this facility, you can switch off
reduction using function 29:
1 Press MENU, 29 and OK.
2 Select with u and confi rm with OK.
Fax journal
The fax journal is a list of the last ten received
and transmitted faxes.
1 Press MENU, 27 and OK.
3 Enter the telephone number and press
START. In case it does not work try to poll
manually: Lift the handset or press DIAL /
l, dial the required number and then press
START.
Polling send
You can allow a document to be polled from your
fax machine.
1 Insert the document in the document feed
slot.
20
2 Select with u if, and when the fax journal
will be printed out (immediately or after ten
transmissions).
3 Confi rm your choice with OK.
2 If you wish to protect the document from un-
authorised access, enter a code with function
23.
Press MENU, 23 and OK. Enter a code
(maximum of 20 characters) and press OK to
confi rm. The document can now be polled by
a person in possession of this code. You can
still make telephone calls while this function is
activated.
3 The operation is interrupted as soon as you
remove the document.
Polling codes work in accordance with the
ITU international standard. However, there
are manufacturers who use other processes
and whose machines are therefore not compatible.
If you want to send faxes to fax databases or
if you want to poll from these, some databases
have a sub-address which you can add to the
telephone number. This will save you money
in telephone charges. First enter the telephone
number of the database and then press R.
Then enter the required sub-address. If you
are not sure whether your fax polling service
supports sub-addresses, please contact your
polling service operator.
5 If you remove the inserted document the
stand-by mode is cancelled.
Copy
You can use your fax machine to make copies
of an original. Resolution f is set by default. In
addition, you can also select resolution F (see
chapter Fax & Copy / Image quality).
1 Place your documents face to the front in the
document feeder. You can load up to 10 pages
at once.
2 Select the desired resolution with FINE/
PHOTO.
Send later
If you wish to make use of cheaper telephone
rates, or if your fax correspondent is only available at particular times, you can program automatic transmission of a fax at a later time (within
24 hours).
1 Press MENU, 24 and OK. Enter the time
when you wish the document to be sent.
2 Press OK and insert the document.
3 Dial the desired telephone number and then
press START.
4 The fax machine is now ready to send the
inserted document. You can still make telephone calls while this function is activated.
a To make only one copy of the original, briefl y
press COPY. The copying process starts immediately.
b In order to make more than one copy press-
COPY (for at least two seconds).
The display will show the actual number of copies. If you want to change this fi gure enter the
desired number with the number keys (max. 20).
Press COPY.
3 Choose whether to reduce or enlarge the
document in size when copying.
Your machine provides the following op-
tions:
zoom enlarge: 200
ZOOM ENLARGE:150
ZOOM NORMAL:1:1
ZOOM REDUCE: 75
ZOOM REDUCE: 50
4 Select the desired option with u and con-
fi rm with OK.
Fax & Copy
21
The machine stores the fi rst page of the document into memory and starts copying. Automatic sorting is therefore not an option!
To interrupt the copying process press
STOP.
In case of a paper jam, if the inkfi lm is empty
or the memory is full, the copying process will
be interrupted automatically.
In the event of a document jam see Hints
and Tips / Document jam.
Fax & Copy
22
SMS
(only for devices with SMS functionality)
(not available in all countries)
The NO. for transm. and the
NO. for recept. are needed in order to
use SMS services. In some countries these numbers may be identical.
You can send and receive SMS (Short Message
Service) messages with your fax machine. Your
fax machine is already set up to make use of
SMS services – depending on the country and
network.
• Before you can send and receive SMS messages the CLIP feature (Calling Line Identifi cation Presentation) must be enabled for
your telephone line.^
• Make sure that this feature is activated on
your line.
• To send an SMS the call number of an SMS
provider must be entered in your fax (SMS
center).
Check the following with your service provider:
• What costs are billed for sending and possibly receiving an SMS message,
• Which mobile networks can you send SMS
messages to and which mobile networks
can you receive SMS messages from,
• Which functions are offered by your SMS
service.
Disable SMS printing
1 Press MENU, 17 and then OK four
times.
2 Use u to choose whether to have in-
coming messages automatically printed or
not: PRINT SMS: YES, NO
3 Press OK to complete your action.
v If your fax machine is connected to a
PABX system you may not be able to use
SMS services. Contact the operator or
manufacturer of the PABX system.
Reading SMS messages
When you receive an SMS message you will hear
a beep. The message will be stored and automatically printed out. You can disable automatic
printout (see Disable SMS printing).
In this case, the SMS key will fl ash when a new
SMS message is received and the display will
show W and the number of new SMS messages.
You can read these SMS messages on the display:
1 Press SMS.
SMS
SMS settings
Your fax machine is already set up to make use of
SMS services. If you do have any problems, however, you should contact your telephone network
provider.
You can change the predefi ned SMS provider and
enter a second provider.
1 Press MENU, 17 and OK.
2 The current provider will be displayed. Use
u to select either SMS-CENTER 1 or 2.
3 Confi rm with OK.
4 Enter the NO. for transm. Confi rm
with OK.
5 Enter the NO. for recept. Confi rm
with OK.
2 Press u to select READ SMS.
3 Press OK.
4 The number, date and time of the last mes-
sage will be displayed. Unread messages are
marked with an asterisk. Press u to select
the SMS you want and press OK.
5 The SMS message will be displayed. Use
u to move within the message. If you
hold down u the cursor will move to the
start or end of the SMS message.
With OK and u you can select any of a
wide range of options (see Other SMS functions).
Press COPY and OK to print the message.
6 Select STOP to return to the list of received
SMS messages.
You can also read SMS messages by pressing
MENU, 42 and OK.
23
Sending SMS messages
5 Press OK. The messages will be printed out.
1 Press SMS.
2 Press u to select SEND SMS.
3 Press OK.
4 The display shows TEXT:. Enter your text
SMS
5 Press COPY to print the message and OK.
6 Enter the recipient’s number. Confi rm with
message on the alphabetic keypad (maximum
of 160 characters). If there are numbers in
the message you should use the numerical
keypad. You can select any of the last fi ve
SMS messages you have written and use it as
a template. Press PP until the message you
want appears.
v Press the w button to check how many
characters you can still enter.
OK.
You can use the phonebook a, the short
dial directory n or the redial function
PP to enter the number.
You can also print SMS messages by pressing
MENU, 43 and OK.
Deleting SMS messages
To free up the memory so it can receive new messages you should delete any messages you have
already read.
1 Press SMS.
2 Press u to select READ SMS.
3 Press OK.
4 The stored messages will be displayed. Use
u to select the SMS message you want to
delete.
5 Press C.
6 Use u to select one of the following:
DELETE: YES
DELETE: NO
DELETE: ALL
7 You can enter up to fi ve recipients. When you
have entered each telephone number press
OK. Finally, press SMS.
8 Your SMS message will be sent.
Use u to move within the message or the
number. If you hold down u the cursor
will move to the start or end of the message
or number.
To delete the character to the left of the cursor
press C. To delete all the text hold down C
(two seconds).
You can also send SMS messages by pressing
MENU, 41 and OK..
Printing SMS messages
1 Press SMS.
2 Press u to select PRINT SMS.
3 Press OK.
4 Use u to select which SMS messages you
want to print:
PRINT: ALL
PRINT: inbox
7 Confi rm with OK.
v If the SMS memory is full (maximum of
30 messages) no new messages can be re-
ceived. You should delete SMS messages
you have already read.
Other SMS functions
1 If you press OK while you are reading an
SMS message you can use u to select one
of the following options:
print sMS print out the SMS message
back return to the list
forward sms send the SMS message
to someone else
reply sms answer the SMS message
delete delete the SMS message
read next display the next
SMS message
read previous display the
previous SMS message
2 Confi rm with OK.
24
PRINT: NEW
Disable SMS reception
If you are running an SMS-capable cordless
phone on the same line it is impossible to say
which device will actually receive the SMS message. However, you can only receive SMS messages on one device at any one time. Try to disable SMS reception on the cordless phone. If you
cannot do this, disable SMS reception on the fax
machine.
1 Press MENU, 45 and OK.
2 Enter 51205 and press OK.
3 Use u to choose whether to enable or dis-
able SMS reception.
SURE: NO
SURE: YES
4 Press OK to complete your action.
You can use the same procedure to enable
SMS reception again.
You can still send SMS messages even if SMS
reception is disabled.
SMS
25
Answering
machine
(only for devices with built-in answering
machine)
The recording capacity is 30 minutes.
Your answering machine is factory-programmed
with a recorded outgoing message. If you want
to record your own outgoing message, proceed as
described under “Recording a message”.
Make sure that your fax machine stands on a hard,
fl at surface, because otherwise the microphone
may be covered.
Switching on and off
Activate or deactivate your answering machine
with ON/OFF Activate mode is indicated with
the symbol b on the display.
Listening to messages
1 If PLAY fl ashes, messages have been record-
ed for you. Press PLAY to listen to the fi rst
message. The date and time the message was
received and the number of the caller will be
displayed.
2 The next message will be replayed if you press
PLAY while listening to any message.
3 You can switch between messages by entering
the number of the message you want while
the messages are being played. For example,
enter 1 for the fi rst message.
4 After listening to your messages PLAY will
stay on until all messages have been erased.
Play back volume
1 Press u while playing back messages. The
current volume setting will be displayed.
2 Press u to obtain the desired volume.
Recording a message
1 Hold down REC for two seconds. Press REC
again, until you hear a confi rmation tone. Lift
the handset and start to record your message.
2 A black bar indicates you how much memory
is available for the outgoing message (max. 20
seconds).
3 Stop recording by pressing REC or STOP.
4 The new answering message is automatically
replayed. By pressing u you can change
the volume of the message.
5 To hear the message again, press REC for a
while (two seconds) and then PLAY.
Duration of recording
1 Select MENU, 51 and OK.
2 Press u to choose between 30, 60, 120
seconds or the AUTO mode (unlimited recording time). Please note that AUTO mode
Answering machine
is not available in all countries.
3 Confi rm with OK.
Deleting messages
Single messages
1 If you want to delete the message which is
currently being played, press C.
2 You will be asked on the display if you really
want to delete this message. Press C again.
All messages
1 Press C. after having listened to all messages.
2 If you actually want to delete all messages,
press C again. To interrupt the deleting process press STOP.
26
Forwarding messages
Your fax machine can automatically forward all
incoming messages to another telephone number.
Enter the telephone number to which you wish
recorded calls to be forwarded. You can select
the number of messages to be forwarded each
time. Your fax machine will wait until the selected
number of messages has been received and then
calls the desired number automatically. A text announcing the call forwarding is transmitted when
the connection is made. Then the party to which
the calls are being forwarded needs to enter the
access code (see function 52). If you do not enter
the right code within 40 seconds or if you enter
the wrong code three times, the fax machine will
drop the call.
1 In case your answering machine is deactivated
turn it on with ON/OFF. The symbol b
appears on the display.
2 Select MENU, 55 and OK.
3 Choose with u forward call: on
and confi rm with OK.
4 Enter the telephone number your messages
should be forwarded to and press OK.
5 Choose with u the number of messages
you want to be forwarded each time.
6 To record a new forwarding message, press
OK.*
7 Press REC. Wait for the confi rmation tone
and start speaking. An example of an an-
nouncement might be: “Hello, there are mes-
sages for Mr. Smith; please enter the access
code.” Position yourself about 20 cm from
the fax machine. A black bar will indicate how
much memory is available.
8 Press STOP when you have fi nished. The
forwarding message will be played back.
9 The fax machine is now switched to stand-by
mode.
* if a message has already been recorded
a Press OK.
b Select with u. If you wish to
record a new forwarding message, se-
lect rec. message: yes. If you
want to use the existing message, select
rec. message: nO. Press OK to con-
fi rm.
c Follow the process described above from
paragraph 7.
Recording a
conversation
You can record a telephone conversation with
your fax machine.
1 Press REC during a telephone conversation.
2 To stop recording, replace handset or press
STOP.
3 The recorded conversation can be played back
and deleted like any recorded message.
You can not record a telephone conversation
while hands-free operation is activated.
VIP code
Ringing despite answering machine
Persons you had given this code, can make the
telephone ring after the answering machine has
taken the call. This is useful if both ring counts in
function 31 and 32 have been set to 0.
1 To enter the code select MENU, 53 and
press OK. Enter a four digit code. Confi rm
with OK.
2 This code must not be identical with the ac-
cess code (function 52).
Memo
External memo
You can record a message which the caller can
hear without being able to leave a message in
return. For this the answering machine must be
switched on.
1 Select MENU, 54 and press OK. Choose
the external memo mode by pressing u.
Confi rm with OK (if you already have recorded a memo you want to use again, just
press OK once more).
2 Press REC and wait for the confi rmation
tone. Start to speak. Press STOP when
you are fi nished. The message will be played
back.
Answering machine
27
Internal memo
You can record a personal message with this
function. Messages can be heard on the fax
machine itself or by remote control from a telephone. Briefl y press REC twice and wait for the
confi rmation tone. Record the desired message.
A black bar on the display indicates the remaining
recording time. To end recording press STOP.
Internal memos can be played back and deleted
like any other message.
2 Enter the four-digit code. The outgoing mes-
sage will be interrupted and you will hear a
confi rmation tone. The new messages will be
played back. If no new messages have been
recorded, you will hear a second confi rmation
tone.
3 Then you can enter commands as usual or
terminate the remote control by replacing the
handset.
Overview of commands
Remote control
You can also control the answering machine
functions on your fax from any telephone using
tone dialling. Before you can use remote control
you have to enter an access code in function 52
(this code will also be used for function 55 Forwarding).
Preparing your fax machine for remote
access
1 Select MENU, 52 and OK.
2 Enter a four digit code.
3 Press OK. The code is now stored.
Remote access of the answering
machine
1 If you want to listen to the messages recorded
from another telephone, call your fax machine
and wait for the answering machine to play
the message.
1 The message you are just listening to will be
repeated.
2 Your messages will be played back.
3 Move to the next message.
4 Record a new outgoing message. Press 4.
If you press 4 again after two confi rmation
tones, you will hear a long confi rmation tone.
Record the new outgoing message and fi nish
with 4.
5 The current outgoing message will be re-
played.
6 The current message will be deleted. If you
press 6 after having listened to all messages,
all messages will be deleted.
In both cases you will hear a confi rmation
tone after the fi rst time you press the key.
Press 6 again within fi ve seconds to execute
the deleting command.
7 Switch answering machine off.
8 The current command will be interrupted.
28
9 Switch answering machine on.
FUNCTIONS
Answering machine
Hints and Tips
Delivery service
You can order inkfi lms and cleaning accessories
at your local dealer or directly from PHILIPS
(free delivery) on Freefone 0800 358 08 07 (Unit-
ed Kingdom).
Paper jam
5 Close the panel so that it also clicks into
place.
1 The display shows Paper jam.
2 Open the operation panel by lifting in the
middle. When you hear a soft click, the panel
is engaged.
3 Carefully remove the paper.
6 Insert paper (see Installation / Loading pa-
per).
Document jam
1 Open the paper feed fl ap and carefully pull
out the paper. Close the fl ap again.
2 Open the operation panel by lifting in the
middle. When you hear a soft click, the panel
is engaged.
4 Turn small roll forward to tension the ink fi lm.
Make sure that the ink fi lm is not creased.
Hints and Tips
3 Open the scanner cover by pressing the two
lugs in. The cover will open downwards.
29
4 Carefully remove the document either from
the front or the back.
Starting fax reception
When you answer a call on the fax machine and
recognise that it is a fax (you hear a beep or no
sound), press START and hang up. The fax will
be received.
When you answer using an additional phone and
it turns out to be a fax, you can start the fax reception by pressing *5 and then hang up. The
fax machine will receive the fax.
Interrupt ringing
Hints and Tips
5 Close the scanner cover on the left and right,
making sure it clicks into place.
6 Close the panel so that it also clicks into
place.
7 Insert paper (see Installation / Loading pa-
per).
Easylink
Easylink is used in conjunction with additional
devices connected to the same telephone line
(e.g. cordless phones). However, the additional
phone must be set to dual-tone multi-frequency
method. If your telephone connection requires
the pulse dialling method, then you would need
to briefl y reset your additional device to use it.
For more information about this, please see the
user manual for your device.
When you answer on an additional phone and the
fax machine continues to ring, this means that the
extension phone is connected in parallel. You can
interrupt the ringing of the fax machine by pressing **.
Changing codes
Select function 34 by pressing MENU, 34,
and then OK. Enter two different codes and
confi rm each code with OK. Each code should
begin with * or #.
Please note that the three Easylink codes must
be different. Otherwise on the display appears:
CODE not OK
v Only change the specifi ed codes *5 and
** if absolutely necessary!!
Service code
Function 45 (Service code) is used to delete some
or all of your changes to the factory settings. This
function enables you to partially or fully reconfi gure your device. It is especially helpful if you have
modifi ed settings but fi nd that your fax machine
does not respond as expected.
v Only use this function when absolutely
necessary!
If you are satisfi ed with your changes to the factory settings you should not use this function.
After deleting some or all of your custom settings
please rerun Easy Install.
The following codes are at your disposal:
Code No. 7117
This code erases all your modifi cations to the factory settings. The fax machine will therefore react
in exactly the same way as on fi rst installation.
30
Code No. 7140
When you enter this code, all your entered set-
tings and data will be erased, except for:
• received fax messages
• Stored SMS messages
• stored short dial numbers
• stored telephone book numbers
• your name
2 Open the operation panel by lifting in the
middle. When you hear a soft click, the panel
is engaged.
• your telephone number
Example for using a service code:
1 Select MENU, 45 and press OK. Enter
the service code (7117 or 7140). Press OK.
2 With u you can select whether you really
want to delete your settings. Confi rm with
OK. Your fax machine will be reset to its
original confi guration.
Care
Before opening the fax machine, make sure that
you are electrically discharged by e.g. touching the
metal housing of a grounded appliance, a water
pipe or radiator.
Use a soft, fl uff-free cloth lightly moistened with
a little alcohol (96%). You can also use a special
cloth for cleaning fax machines (see Delivery
Service). Do not allow any moisture to penetrate
inside the device.
3 Open the scanner cover by pressing the two
lugs in. The cover will open downwards.
4 Use a soft cloth to gently wipe the scanner
glass on the top (A) and the white strips on
the bottom (B).
Clean the scanner glass
1 Open the paper feed fl ap and carefully pull
out the paper. Close the fl ap again.
5 Close the scanner cover on the left and right,
making sure it clicks into place.
Hints and Tips
31
6 Close the panel so that it also clicks into
place.
7 Insert paper (see Installation / Loading pa-
per).
Troubleshooting
If you cannot fi x the problem based on the instructions below, you should proceed as follows:
1 Disconnect the mains.
Hints and Tips
2 Wait at least ten seconds and reconnect.
3 If the fault reoccurs, please contact your cus-
tomer information center.
32
Problems when faxing or printing
Faxes are of poor quality.
Your fax or your recipient’s fax machine produces
black lines when printing.
Copy is blank.. Load the document with the printed side up.
Change the resolution setting to F or f.
Check the document or set a higher contrast with
function 47 (see chapter Fax & Copy / Contrast).
Test the fax machine by making a copy. If your
copy is faultless the correspondent’s fax machine
might be defective.
Call service if necessary.
Clean the scanner with a cloth (see Care and main-
tenance).
Test the fax machine by making a copy. If your
copy is faultless the correspondent’s fax machine
might be defective.
Call service if necessary.
Call service if necessary.
Problems with the connection
Your fax machine rings once, then there is a moment of silence and another ring signal after that.
NO CONNECTION
or REDIAL FAILED
NO LOOP CURRENT
When you lift the receiver of your fax machine
you do not hear the dial tone. The display shows:
NO DIALTONE
BUSY
or
fax transmissions are constantly interrupted.
You cannot receive any faxes. Set the number of ringing signals for the answer-
On lifting the handset you hear a tone or silence. You are receiving a fax. At the fax machine: Press
EXTERNAL PHONE
The red lamp fl ashes v.
This is entirely normal. After the fi rst ring signal
the fax machine takes over the call. When the fax
machine has recognised that the incoming call is
a telephone correspondence, the fax machine will
continue to ring.
Try later or draw your fax partner’s attention to a
possible installation fault.
Check the installation of your fax machine.
Connect your telephone cable to the socket on
the bottom of your fax machine identifi ed with
LINE.
Try to send the fax manually: Press l/DIAL
and dial the fax number. If the recipient is using an automatic answering device, wait until you
hear a tone after the pre-recorded message. Press
START.
ing machine or the total number of ringing signals
with function 31 or 32 to lower than fi ve.
START . At an additional telephone: press *
and 5. Replace the handset.
This is not a fault. You are now using an additional
telephone.
Appendix
33
Appendix
Functions
To print a list of functions, press MENU three
times.
33 Timer............................................................... 13
(setting the TIMER operating mode U)
34 Easylink........................................................... 30
(codes for use with additional telephones)
35 Ringer types.................................................... 12
(selection between ten ringer types)
Appendix
Setup
11 Set language.................................................... 12
(select the language of the display text)
12 Set time/date.................................................. 11
(setting time and date)
13 Your telephone number ...............................11
(enter your telephone number)
14 Your name......................................................11
(enter your name)
15 Line type ......................................................... 10
(setting the private branch exchange)
17 SMS-settings *................................................ 23
Setting the basic SMS functions
Fax
21 Transmission speed/overseas function .... 20
(setting for half-speed transmission)
22 Polled reception............................................. 20
(you can call up fax messages)
23 Polling send .................................................... 21
(your fax message can be fetched)
24 Send later........................................................21
(faxes will be sent later)
25 Broadcast........................................................ 19
(same fax will be sent to more than one
party)
27 Fax journal...................................................... 20
(log of the last ten fax documents received
and sent)
28 Transmission report...................................... 20
(automatic print out of transmission proto-
cols)
29 Size compression........................................... 20
(size compression of received fax messages)
Others
41 Send SMS * .................................................... 24
(Sending SMS messages)
42 View SMS * .................................................... 23
(Reading SMS messages)
43 Print SMS * ....................................................24
(Printing SMS messages)
44 Dialling list ..................................................... 17
(print out of stored names and numbers)
45 Service code .............................................25, 31
(deleting personal settings)
46 Group........................................................17, 19
(Saving different phone numbers as a group)
47 Set contrast..................................................... 19
(setting of contrast for copy / fax transmis-
sion)
Answering machine (only with built-in
answering device)
51 Recording time............................................... 26
(setting for recording duration of calls)
52 Access code.................................................... 28
(setting the code for the remote control of the
answering machine and for message forwarding)
53 VIP code......................................................... 27
authorised callers can override the answering
machine)
54 Memo mode................................................... 27
(message for the caller without the possibility
to leave a message)
55 Forwarding..................................................... 27
(messages forwarded to another telephone
number)
* only with SMS-functionality
34
Fax switch
31 Day ............................................................13, 14
(setting the DAY operating mode S)
32 Night .........................................................13, 14
(setting the NIGHT operating mode M)
Technical data
Compatibility: TU Group 3
Connection type: outside line (PSTN)/
extension (PABX)
Flash times: outside line (PSTN):
100 ms
extension (PABX):
100 ms
Document size
width:
length: single sheet:
thickness: single sheet:
Printing paper: A4 210 x 297 mm, 80
Largest scanning
width:
Resolution horizontal: 8 points/mm (200 dpi)
Resolution vertical: standard 3.85 lines/mm
PHOTO mode 16 grey tones
Contrast control automatic and manual
Copying FINE/PHOTO
Data compression MH, MR
Modulation V29bis, V27ter, V21,
Transmission speeds 14k4 (only with built-in
single sheet:
148–217 mm
several sheets
148–217 mm
100–600 mm
several sheets:
148–297 mm
0,06–0,15 mm
several sheets:
0,08–0,12 mm
g/m²
216 ± 1 mm
FINE 7.7 lines/mm
64 grey tones (only
with built-in answering
machine)
resolution
V17
answering device) 9600/
7200/4800/2400bps
Fax switch DAY/NIGHT/TIMER
Dimensions 318x202x146 mm
(without paper tray)
Weight about 3 kg
Power consumption stand by: about 2 W
telephoning: about 4 W
sending a standard
letter < 20 W
receiving a standard
letter < 30 W
Power supply 220–240 V / 50–60 Hz
Speech recording
time
Allowed operating
environment
Recommended
operating
environment in use:
Recommended
operating
environment in
unplugged status
(ready for operation
with loaded ink fi lm
and paper):
Interference
suppression:
up to 30 Minuten (with
built-in answering
device)
temperature: 5–40 °C,
relative humidity: 15–85
% RH not condensing
temperature: 17–28 °C,
relative humidity: 20–80
% RH, not condensing
temperature: 0–45 ° C,
relative humidity: 15–85
% RH not condensing
emission corresponding
to EN 55022/VDE
0878 Part 1 Class B
Guarantee
(UK Terms and Conditions)
At the beginning of April 2002, SAGEM SA
bought the PHILIPS fax business unit. SAGEM
SA is now the European Number 1 in fax and
offers a complete range of fax terminals with Internet access and SMS function, multifunctional
terminals and servers covering the needs of all
its customers - from home-users to multinational
organisations.
Appendix
SMS storage capacity 30 received messages
Noise level on standby: < 30 dBA
copying: < 53 dBA
Printing method ink fi lm printer
Document feed up to 10 letters
(80 g/m²)
In order to apply the guarantee, you should
contact your dealer. Proof of purchase will be
required. Should malfunctioning arise, the dealer
will advise you what to do.
If you bought your equipment from SAGEM
Communication Austria GmbH directly, the following shall apply:
35
Appendix
• damage, defects breakdown or malfunction
A SAGEM Communication Austria GmbH undertakes to remedy by repair, free of charge for
labour and replacement parts, any defects in the
equipment during a period of twelve (12) months
from the date of original delivery of the Equipment, where those defects are a result of faulty
workmanship.
During this twelve month guarantee period, the
defective equipment will be repaired free of
charge; the customer must however return the
defective equipment at his/her own expense,
to the address given by SAGEM Communication Austria GmbH After Sales Department, the
phone number of which can be found on the
delivery slip. Unless the customer has concluded
with SAGEM Communication Austria GmbH a
maintenance contract in respect of the equipment which specifi cally provides for repairs to be
carried out at the customer‘s premises, the repairs
will not be carried out on the equipment at the
customer‘s premises.
The following sentence applies to purchases of
equipment for the customer‘s trade, business or
profession. Except as otherwise expressly provided in this Document and to the extent permitted by law, SAGEM Communication Austria
GmbH makes no representations or warranties,
express or implied, statutory or otherwise, and to
such extent, all terms and conditions implied by
law are hereby excluded.
This guarantee does not affect the Customer‘s
statutory rights.
B Exclusions From Guarantee
SAGEM Communication Austria GmbH shall
have no liability under the guarantee in respect
of:
due to:
- failure to properly follow the installation
process and instructions for use; or
- an external cause to the equipment (including but not limited to, lightening, fi re, shock
or water damage of any nature); or
- modifi cations made without the written approval of SAGEM Communication Austria
GmbH; or
- a failure or neglect to maintain the equipment or inappropriate maintenance; or
- unsuitable operating conditions, particularly
of temperature and humidity; or
- repair or maintenance of the equipment by
persons not authorised by SAGEM Communication Austria GmbH; or
• wear and tear from normal daily use of the
equipment and its accessories
• damage due to insuffi cient or bad packaging
of equipment when returned to SAGEM
Communication Austria GmbH
• supply of new versions of software
• work on any equipment or software modifi ed
or added without the prior written consent of
SAGEM Communication Austria GmbH
• malfunctions not resulting from the Equipment or from software installed in user workstations for the purpose of use of the equipment,
• communication problems related to an unsuitable environment, including:
- problems related to access and/or connection to the Internet such as interruptions by
access networks or malfunction of the line
used by the subscriber or his correspondent
- transmission faults (for example poor geographical coverage by radio transmitters, interference or poor line quality)
- the local network fault (wiring, servers,
workstations) or the failure of the transmission network
• the normal servicing (as defi ned in the user
guide supplied with the equipment) as well
as malfunctioning due to servicing not being
carried out, servicing costs are in any event
always borne by the customer.
C In the cases set forth in § B as well as after
expiry of the twelve month guarantee period,
the customer must ask SAGEM Communication
Austria GmbH for an estimate, and he/she must
accept the estimate and agree to pay the charges
mentioned in it before returning the equipment
to SAGEM Communication Austria GmbH. The
repair and delivery costs will be invoiced to the
customer.
The foregoing shall apply unless otherwise agreed
in writing with the customer and only for the UK.
If any provision of this guarantee shall be held to
be in whole or in part invalid or illegal due to an
obligatory rule applicable to consumers pursuant
to their national legislation, such invalidity or illegality shall not impair or affect the remaining
provisions or parts of this guarantee.
36
Please note that only Philips ink cartridges should
be used. Your Philips guarantee does not cover
damage to your fax machine that may be caused
by the use of any other ink cartridges.
Appendix
37
38
Appendix
Index
A
Activate built-in answering machine 26
Additional devices 9
Answering machine
built-in 26
external 14
Appendix 34
Functionlist 34
Guarantee 35
Technical data 35
B
Basic settings
Correction 11
Display language
12
Function list 34
Help function 11
Ring signal type 12
Time and date 11
Volume 12
Your name 11
Your number 11
Broadcast 19
Built-in answering
machine 26
Controls 3
Day/night mode
13
Deleting messages
26
Display symbol 2
Duration of record-
ing 26
Economy operating
mode 14
Forwarding mes-
sages 27
Function list 34
Hands-free opera-
tion 17
Listening to mes-
sages 26
Memo 27
Play back volume
26
Recording a conver-
sation 27
Recording a mes-
sage 26
Remote control 28
Switching on and
off 26
VIP code 27
C
Calling line identifi cation 17
Care 31
Characters 11
Clean the scanner glass
31
Code
Easylink 30
For polling 20
For remote control
of built-in answering machine 28
Service Codes 30
To forward messages 27
VIP 27
Connection 6
Additional devices
9
ISDN 10
Private branch
exchange 10
Problems with the
connection 33
Telephone socket 6
Contrast 19
Copy 21
Key 3
Correct
Short dial entry 16
Telephone book
entry 17
Creating groups 17
C key 3
D
Day 13
Display symbol 2
Deactivate built-in answering machine 26
Delete
built-in answering
machine messages
26
Entry from a group
17
Short dial entry 16
SMS messages 24
Telephone book
entry 17
Delivery service 29
Description of machine 2
Dial key 3
Hands-free opera-
tion 17
Speaker 12
Disable SMS reception 25
Display
Language 12
Symbols 2
Document
Broadcast 19
Copy 21
Document jam 29
Feeding in 18
Polled reception 20
Send later 21
Technical data 35
Duration of recording 26
E
Easylink 30
Easy Install 10
Economy operating
mode 14
Entry
Correct short dial
16
Correct telephone
book 17
Delete group entry
17
Delete short dial 16
Delete telephone
book 17
Store short dial 16
Store telephone
book 16
Error report 20
External answering
machine 14
Set day/night mode
13
External memo 27
F
Fax 18
Broadcast 19
Contrast 19
Copy 21
Fax journal 20
Fax reception 18
Fax reception with
Easylink 30
Feeding documents
in 18
Function list 34
Image quality 19
Manual fax recep-
tion 14
Polled reception 20
Problems when fax-
ing 33
Sending faxes 18
Send later 21
Silent fax recep-
tion 14
Size compression
20
Transmission and
error reports 20
Transmission speed
20
Fax switch 13
Function list 34
Set day/night mode
13
Special settings 14
Timer 13
Feeding documents
in 18
Fine mode
Copy 21
Display symbol 2
Image quality 19
Key 3
Technical data 35
Flash times 35
Forwarding messages
27
Function list 34
Printout 11, 34
G
Group 17
Broadcasting to a
group 19
Guarantee 35
H
Hands-free 17
Key 3
Handset 6
Help
Easy Install 10
Function 11
Key 3
Hints and tips 29
Care 31
Delivery service 29
Document jam 29
Easylink 30
Paper jam 29
Service code 30
Troubleshooting 32
I
Image quality 19
Ink fi lm
Display symbol 2
Load 7
Remove 7
Installation 6
Additional devices
9
Connection 6
Handset 6
ISDN connection
10
Loading paper 8
Packaging 6
Power supply 7
Private branch
exchange 10
Telephone socket 6
Internal memo 28
ISDN connection 10
J
Jam
Document jam 29
Paper jam 29
K
Keys 3, 11
L
Language
Display 12
Listening to messages
26
List of numbers 17
Load
Ink fi lm 7
Paper 8
M
Making a call 16
Manual fax reception
14
Memo 27
External memo 27
Internal memo 28
Memory
Deleting SMS mes-
sages 24
Display symbol 2
Fax reception with-
out paper 19
Menu key 3
N
Name
Correction 11
Enter your name
11
Night 13
Display symbol 2
Number
Correction 11
Enter your number
11
List of numbers 17
Store 16
O
OK key 3
On/Off key 3
P
Packaging 6
Paper
Fax reception without paper 19
Load 8
Paper jam 29
Remove 9
Technical data 35
Photo mode
Copy 21
Display symbol 2
Image quality 19
Key 3
Technical data 35
Play back volume 26
Play key 3
Operation panel 3
Polling
Polled reception 20
Quick polling 20
send 20
with code 20
Power supply 7
Technical data 35
Printout
Easy Install 10
Fax journal 20
Function list 11
Help page 11
List of numbers 17
Problems 33
SMS messages 24
Transmission and
error report 20
Private branch exchange 10
Problems
when faxing or
printing 33
with the connec-
tion 33
Q
Quick polling 20
R
Receive faxes 18
On an extension
phone 18
Without paper 19
Recording
A conversation 27
A message 26
Duration 26
Rec key 3
Redial 16
Key 3
Red lamp 3
Remote control for
built-in answering machine 28
Remove
Ink fi lm 7
Paper 9
Resolution
Display symbols 2
Image quality 19
Key 3
Technical data 35
Ringer 12
Ring signal type 12
R key 3
S
Same socket 9
Searching groups 17
Send
a fax 18
later 21
SMS messages 24
Separate sockets 10
Service code 30
Set day/night mode 13
Short dial 16
Key 3
Silent
fax reception 14
operation 14
Size compression 20
SMS 23
Deleting 24
Disable reception
25
Display symbol 2
Function list 34
Key 3
Printing 24
Sending 24
Speaker 12
Special fax switch settings 14
Start key 3
Stop key 3
Store
Short dial entry 16
Telephone book
entry 16
Switching answering
machine on and off 26
T
Technical data 35
Telephone 16
Calling line identifi -
cation 17
Group 17
Hands-free opera-
tion 17
List of numbers 17
Making a call 16
Redial 16
Short dial 16
Telephone book 16
Telephone book 16
Key 3
Telephone socket
Additional devices
9
Fax machine 6
Timer 13
Display symbol 2
Time and date 11
Tips and hints 29
Care 31
Delivery service 29
Document jam 29
Easylink 30
Paper jam 29
Service code 30
Troubleshooting 32
Transmission
report 20
speed 20
Troubleshooting 32
U
Use
Short dial directory
16
Telephone book 16
V
VIP code 27
Volume
of play back mes-
sages 26
of the ringer 12
of the speaker 12
Appendix
39
http://www.sagem.com
E-Mail: dti.faxinfoline@sagem.com
The CE mark confi rms that the machine corresponds to
the relevant guidelines of the European Union.
DECLARATION OF CONFORMITY (DoC)
United Kingdom
Tel.: 0870 1243 737
Fax: 0870 1240 202
Hereby, SAGEM Communication Austria GmbH,
declares that this PHILIPS PPF 531/571/575 is in
compliance with the essential requirements and other
relevant provisions of Directive 1999/5/EC.
Should you require a copy of the original DoC, please
visit our web site.
This product is intended for use on an analogue public
switched network (PSTN) and for use in the country indicated on the label of the box. The usage in other countries could cause malfunction.
For further information please contact your national
technical support centre. Initially contact your dealer if
problems occur during operation.
This operation manual has been printed on chlorine-free,
recycled paper, in line with the highest standards of environmental friendliness.
The used cardboard packaging as well as the cardboard
protecting your facility at its sides made of waste paper
can be recycled like waste paper; corresponding to your
country’s demands dispose the plastic foils either for recycling or with your rubbish.
This electronic facility contains recyclable material. At the
end of use of this facility please inform yourself about
the corresponding recycling demands of your country.
Technical changes and errors excepted.
Copyright© 2003 SAGEM Communication Austria
GmbH
abc5103 506 1944.1 GB/INT M3 PPF 531/571/575
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