Philips Magic 3 User Manual
M3
PHILIPS
Description of machine
1 Mains cable with power plug
2 Document guide
3 Paper feed fl ap
4 Paper tray
5 Telephone handset
6 Document Feeder
Display symbols *
f / F indicates whether you are sending or copying with a higher picture quality or with grey tones. If neither of the
two symbols is visible, the standard resolution is selected.
h appears when faxes are stored in memory.
I appears when you receive another call while using the device or you receive a call in your absence (not available
in all countries).
7 Operation panel
8 Printer roller
9 Scanner lid
10 Holder for “Plug’N’Print” card
11 Front ink fi lm compartment
12 Rear ink fi lm compartment
* two lines for devices with SMS functionality
** only for devices with SMS functionality
*** only for devices with built-in answering machine
W** appears only if there are (new) SMS messages in the memory.
áéíó indicates ink fi lm consumption.
b*** shows that the built-in answering machine is switched on.
S/M/ U three symbols on the display indicate the current settings. You can choose the mode desired with the U key.
Controls
for fax machine with builtin answering machine
ON/OFF to activate / deacti-
vate answering machine
REC press briefl y: to record an
internal memo; press and hold
(two seconds): to record a new
outgoing message
PLAY to play back messages.
The key fl ashes when new messages and memos have been
recorded. After playback the
key stays lit until messages have
been deleted.
HELP/w press twice briefl y: to print operating instructions for the most important
functions with references to additional help pages; press and hold (for two seconds):
to start the automatic installation of your fax machine / printout of Easy Install
u to select options / to adjust the volume / to move the cursor on the display
MENU/ OK to call up functions / to confi rm entries
U to select different operation modes. Press briefl y: choose between S and M;
press and hold (two seconds): operating mode U on/off
v if the red lamp fl ashes, please read the message on the display.
a press briefl y: to call up a name entry; press and hold (two seconds): to store
a telephone number
n press briefl y: to select a phone number quickly; press and hold (two sec-
onds): to store a telephone number
only with SMS-functionality
SMS fl ashes if there are new SMS
messages in the memory. For reading,
printing and sending SMS messages
COPY press briefl y: copy a document; press and hold (two seconds): multiple copies
START press briefl y: to start the fax transmission; press and hold
(two seconds): polling
FINE f / PHOTO F to select a higher resolution when copying
or sending (for text and graphics – f, for photographs – F)
STOP to stop procedures / to eject documents
C to delete
PP press briefl y: to repeat the last fi ve
numbers you have dialled; press and hold
(two seconds): to browse the list of callers
R press briefl y: for special functions, e. g.
for the use with a private branch exchange
and for using various functions provided
by your service provider (call waiting etc.);
press and hold (two seconds): to insert a
dialling pause between two fi gures
DIAL / l* for dialling without lifting the
handset. For devices with built-in answering machine for hands-free operation
* only for fax machine with built-in answering machine
Contents
Description of machine ........................2
Polled reception...................................................20
Send later..............................................................21
Copy......................................................................21
Contents
Safety instructions...................5
Installation ...............................6
Packaging...............................................................6
Connection............................................................6
Ink fi lm ..................................................................7
Loading paper.......................................................8
Removing paper...................................................9
Additional devices................................................9
Easy Install...........................................................10
ISDN connection................................................10
Private branch exchange ....................................10
Basic settings ..........................11
Help function.......................................................11
Time and date......................................................11
Your number........................................................11
Your name............................................................11
Correction ............................................................11
Display language..................................................12
Ring signal type ...................................................12
Volume..................................................................12
SMS *.......................................23
SMS settings.........................................................23
Disable SMS printing..........................................23
Reading SMS messages.......................................23
Sending SMS messages.......................................24
Printing SMS messages ......................................24
Deleting SMS messages......................................24
Other SMS functions..........................................24
Disable SMS reception.......................................25
Answering machine **...........26
Switching on and off ..........................................26
Recording a message...........................................26
Duration of recording........................................26
Listening to messages.........................................26
Play back volume.................................................26
Deleting messages...............................................26
Forwarding messages..........................................27
Recording a conversation...................................27
VIP code...............................................................27
Memo....................................................................27
Remote control....................................................28
Fax switch ...............................13
Timer U ..............................................................13
Set SM mode ...................................................13
Special settings.....................................................14
Answering machine.............................................14
Telephone................................16
Making a call ........................................................16
Redial.....................................................................16
Short dial n ...............................................16
Telephone book a ....................................16
List of numbers...................................................17
Group....................................................................17
Hands-free operation..........................................17
Calling line identifi cation ...................................17
Fax & Copy..............................18
Feeding documents in........................................18
Sending faxes.......................................................18
Fax reception.......................................................18
Broadcast..............................................................19
Image quality........................................................19
Contrast................................................................19
Transmission and error reports ........................20
Transmission speed.............................................20
Size compression.................................................20
Fax journal ...........................................................20
Hints and Tips .........................29
Delivery service ...................................................29
Paper jam..............................................................29
Document jam.....................................................29
Easylink.................................................................30
Service code .........................................................30
Care .......................................................................31
Troubleshooting..................................................32
Appendix.................................34
Functions..............................................................34
Technical data ......................................................35
Guarantee.............................................................35
Index .....................................................................38
* only for devices with SMS functionality
** only for fax machine with built-in answering
device
4
Safety
instructions
Please read all warning notices and instructions
and follow them precisely.
The fax machine must stand securely on a
smooth, fl at, horizontal surface (no soft surface
such as carpets etc.). Make sure that your fax
machine is stable and rests squarely on the supporting surface. Any fall can cause severe damage
to the fax machine and/or injury to people, especially small children.
Because the document exit is at the front of the
machine, this area should be kept unobstructed.
If you would like to use a cordless phone, there
should be a distance of at least 15 cm in between
the fax machine and the base station, otherwise
you may hear acoustic interference in your handset.
Ensure safe cable laying (danger of stumbling,
damage to the cable or the fax machine).
Disconnect the fax machine from the mains and
telephone line before cleaning the surface of the
machine.
Never use liquid or gaseous cleaning agents
(sprays, scouring agents, polishes etc.).
Do not allow any liquid to enter the fax machine.
Otherwise there is a risk of electric shock or other injury to people and severe damage to the fax
machine. If any liquid does enter the fax machine,
immediately remove the power plug and have the
fax machine professionally inspected.
If the display breaks, a mildly corrosive liquid
may leak out. Avoid contact with skin and eyes.
Avoid exposure to direct sunlight (the cartridge is
heat-sensitive) and close proximity with heaters,
radios and TV sets, air conditioning vents, dust,
water and chemicals—is not advised.
Make sure that air circulates freely around the
fax machine. Do not operate the fax machine
in closed boxes, cupboards, cabinets etc. Never
cover the fax machine (tablecloths, paper, folders etc.). Do not place the fax machine on beds,
tablecloths, cushions, sofas, carpets or other soft
underlays due to the danger of overheating and
subsequent fi re.
Never touch uninsulated or telephone or power
cables with damaged insulation, unless the telephone cable is disconnected from the telephone
line and/or the power cable is disconnected from
the power line.
Never connect the telephone in damp rooms
unless the wall sockets are specially designed for
humid conditions. Never touch the power plug,
connection to the mains or telephone socket with
wet hands.
In case of any damage caused to the housing of
your fax machine in particular to power cables
please remove the mains plug and call your service repair centre. The housing of your fax machine may only be opened by authorised service
personnel.
Your fax machine has been tested in conformity
with standards EN 60950 and IEC 60950 respectively, and may only be operated with telephone
systems and power equipment which meet these
standards.
Never expose your fax machine to rain or any
other form of moisture, in order to prevent the
risk of electric shock or fi re.
In a thunderstorm, disconnect the fax machine
from both the mains and the telephone line. If
you are unable to disconnect the fax machine, do
not use it and do not telephone due to the danger
of lightning strike and/or damage to the device.
Neither telephone nor fax will operate during
power failure.
Your fax machine was built for exclusive use in
the country of purchase. It complies with the local network specifi cations.
Safety Instructions
Place the fax machine on a fl at surface and ensure
a minimum clearance of 10 cm between the fax
machine and other machines and objects.
5
Installation
Packaging
The following items are included in the packaging:
1 user manual
2 installation guide
3 paper tray
4 handset
In the UK
7 mains cable with plug
Installation
5 spiral cable for handset
6 fax machine
8 telephone cable with plug
2
1
4
5
For all other countries
3
Handset
Insert one end of the spiral cable into the socket
of the telephone handset and the other end into
the socket identifi ed with a handset on the side
of the unit and press it into the specially provided
cable groove.
6
6
7
8
Connection
Please read all warning notices and instructions
and follow them precisely.
Telephone socket
Connect the telephone cable to the fax machine
by inserting it in the socket identifi ed with LINE.
Insert the cable in the groove provided.
Power supply
Ink film
You cannot receive or copy documents unless an
ink fi lm is loaded in the fax machine. The machine is therefore supplied complete with a free
ink fi lm for a few trial pages.
The symbols áéíó indicate how much ink
fi lm has already been used.
The consumption and print setting are stored
on the supplied Plug‘N’Print card. A new
Plug’n’Print card therefore has to be inserted
with each new ink fi lm (the settings were made at
the factory for the initial free ink fi lm. Only this
one therefore will work without a Plug‘N‘Print
card). If this is missing or if it is not replaced the
message CHANGE CARD appears on the display.
Removing the ink film
1 Lift the rear ink fi lm roll holding both sides
with your index fi ngers upwards, in order to
remove it out of its seat and place it next to
the front ink fi lm roll.
2 Remove both ink fi lm rolls. They cannot be
reused.
3 Remove the old Plug‘N‘Print card from the
slot to the left of the ink fi lm compartment
(only the initial free ink fi lm does not have a
Plug‘N‘Print card).
Installation
If the ink fi lm is fi nished or if there is no ink
fi lm in the fax machine, the red display lamp
fl ashes, and the following message appears:
REFILL INKFILM.
1 Before loading a new ink fi lm you must re-
move the paper from the paper feed mechanism! Also follow the instructions on your ink
fi lm packaging!
2 Open the fax machine by lifting the operating
panel in the middle until it clicks in place.
v For use with Philips ink fi lms only!
Loading the ink film
1 Carefully remove the rubber rings from the
new ink fi lm. Take care not to damage the ink
fi lm.
7
2 Lay the large roll in the grooves provided
in the rear ink fi lm compartment. The blue
toothed wheel must be on the right-hand
side.
3 Now take the small roll and lay it in the front
ink fi lm compartment. Make sure that the
blue toothed wheel is on the right and the pin
on the left is inserted in the depressions.
6 Close the machine by swinging the operation
panel forward, until it snaps in.
Loading paper
Before you can copy documents, paper must be
loaded in your fax machine. Please use only the
following paper format: standard A4, 210 x 297
mm. The fax machine works with normal paper
used for writing and copying and has been optimised for smooth 80g/m2 papier. The smoother
the paper surface the better the print quality.
4 Turn small roll forward to tension the ink fi lm.
Installation
Make sure that the ink fi lm is not creased.
5 Break out the new Plug‘N‘Print card and
insert it in the slot to the left of the ink fi lm
compartments.
1 Insert the paper tray in the slots provided be-
hind the paper feed mechanism.
2 To prevent several sheets being drawn into
the machine at once, fi rst fan out the paper
to separate the sheets and then straighten the
stack on a fl at surface before inserting it into
the paper feed.
8
3 Pull the paper feed fl ap fully forward until it
stops. Insert several sheets of A4 paper (80
g/m2) up to the end-stop in the paper feed
mechanism (max. 50 sheets).
4 Close the paper feed fl ap.
Additional devices
In addition to your fax machine, you can also
connect other devices, such as additional telephones, call-fee indicators, answering machines
or modems to a single telephone line. For UK:
As long as the Ringer Equivalent Number (REN
value) on the line doesn’t exceed 4. The REN
value of this fax is 1.
If you are running an SMS-capable cordless
phone on the same line it is impossible to say
which device will actually receive the SMS message. However, you can only receive SMS messages on one device at any one time. Try to disable SMS reception on the cordless phone. If you
cannot do this, disable SMS reception on the fax
machine (see SMS/Disable SMS reception).
If you intend using special auxiliary devices with
your fax machine, please contact your dealer.
If you wish to receive faxes via modem, you must
set your fax machine to
Never load paper while the fax machine is
printing!
Removing paper
To remove the paper, open the paper feed fl ap
and carefully pull out the paper. Close the fl ap
again.
In the event of a paper jam see Hints and
Tips / Paper jam.
MANUAl RECEPTION.
Same socket
(not in all countries)
You can connect additional devices to the same
telephone socket. Make sure the fax machine is
the fi rst device connected to the line.
Connecting additional devices to the same socket
ensures you the optimal functionality of your
active fax switch (e.g. call transfer). Your fax machine can control the additional devices.
Installation
9
Separate sockets
(not in all countries)
You can connect additional devices to separate
sockets on the same line even if they are in different rooms.
Please note: If you connect additional devices
to separate sockets (e.g. in separate rooms) your
intelligent fax switch cannot control them (which
means that your fax machine behaves like any
ordinary fax machine). For this reason e.g. call
transfer is not possible. Therefore we recommend you to connect your additional devices to
the same socket.
Private branch exchange
Private branch exchange systems are very common in large companies. ISDN connections are
private branch exchanges and are used very often
in private households. To get a connection from
a private branch exchange to the public network
you have to dial a key to obtain the outside line.
1 Select function 15 by pressing MENU and
then entering the digits 15. Press OK.
2 You can switch on the PABX operation using
u.
PABX: YES
PABX: NO
3 Then press OK.
4 Now enter the key that has to be pressed to
obtain an outside line.
This outside line access code must be obtained
from the manufacturer. This is either 0 or R
(in some systems also described as FLASH) or a
number key.
Installation
1 Press w for at least two seconds. Your fax
Your fax machine is not an ISDN fax (group 4),
Easy Install
Using EASY INSTALL your fax machine will be
confi gured according to your local conditions.
machine will print one page. Pull out the page
fi rmly and follow the instructions.
2 Your fax machine will then guide you on the
display through the fi rst settings such as your
fax number and your name.
3 Afterwards you need to enter the current time
and date. Use the dial pad to enter the correct
time and date. Confi rm with OK.
ISDN connection
but an analogue fax machine (group 3). Therefore it cannot be used directly on an ISDN connection. You will need an (analogue) adapter or
an ISDN connection for analogue devices. For
further information please refer to your ISDN
instructions.
5 Press OK.
6 Use u to select CHECK: YES and press
OK.
Your machine will then check that the outside line
can be obtained. If the check is successful, briefl y
appears: check OK.
If the check is successful, briefl y appears:
check NOT OK.
You will be asked to repeat the entry. Change the
outside line access code. If you have entered the
correct code but the display nevertheless reads
check NOT OK then delete the code by pressing C.
In case your PABX requires R to obtain an
outside line but it is still not possible to get
through to the line, your system might not
be according to the most recent regulations.
Therefore some technical settings have to be
changed on your fax machine. Please refer
to your Fax Call Centre (you will fi nd the telephone number on the back cover).
10
For devices with SMS functionality: Analog
terminals must be SMS-compatible.
Basic settings
2a For devices with SMS functionality: Enter
your name using the alphabetic keypad.
If you want to keep a note of the factory settings
on your machine for later, we recommend printing out a function list before you change any of
the settings (press MENU. three times).
If you press a wrong key by mistake, press the
STOP key as often as necessary to return to the
original position. If you have entered a wrong
digit or character, you can correct it with u
and C.
If you want to delete your individual settings, you
can do so in function 45 Service code (see Hints
and Tips / Service code).
Help function
Press w twice. You will receive a printout explaining how to use the most important functions. It also specifi es how to obtain further
HELP pages concerning other features of your
fax machine.
2b For devices without SMS functionality: You
can also enter letters using the number keys (a
maximum of 32 characters). Press a number
key as often as necessary to enter the desired
letter, e.g. for C press 2 three times. After
pressing > the cursor moves one place to the
right. The following letters and special characters are available:
key character
0 space . - 0 + ? / : * % ! ( ) [ ] „
1 1
2 A B C 2 a b c Ä Å Æ Ç ä å æ ç
3 D E F 3 d e f
4 G H I 4 g h i
5 J K L 5 j k l
6 M N O 6 m n o Ñ Ö ñ ö
7 P Q R S 7 p q r s
8 T U V 8 t u v Ü ü
Time and date
1 Select function 12 by pressing MENU, 12
and OK.
2 Enter the correct time using the number keys
(e.g. 09 15 for 9:15 a.m.). Your fax ma-
chine will now ask you for the correct date
(e.g. 15 05 04 for May 15th, 2004).
3 Press OK.
Your number
1 Select function 13 by pressing MENU, 13
and OK.
2 Enter your telephone or fax number. (e.g.
#44>6151... for +44 6151... – use
# or * to enter the “+”, that is often used
in international fax numbers in front of the
country code, and > to enter a space. You
can enter a maximum of 20 characters).
3 Press OK.
Your name
9 W X Y Z 9 w x y z
3 Press OK.
v When entering a name, you can use + to
type capital letters (press and hold the + key
and type the desired key).
“Your name” and “your telephone number”
are transmitted at the top of each page together with the date, time and page number, if you
store this data with function 13 and 14.
Correction
If you have entered a wrong letter or number in
function 13 or 14 you can correct the mistake
during the entering as well as later. If you want to
make your corrections later you have to select the
functions for entering numbers or names once
again.
Use u to place the cursor under the character
you want to delete. Press C to delete the character. A long press on C (two seconds) will delete
the whole line. Press OK.
Basic Settings
1 Select function 14 by pressing MENU, 14
and OK.
11
Display language
1 Select function 11 by pressing MENU, 11
and OK.
2 Select the desired language with u.
3 Press OK.
Ring signal type
You can choose from ten different types of sig-
nals.
1 Select function 35 by pressing MENU, 35
and OK.
2 Select the desired ring signal with 0 to 9.
3 Press OK.
Volume
Ringer
Basic Settings
You can adjust the volume of the ring signal if
the fax machine is in stand-by mode or if it is just
ringing. Please note that different volumes can be
sett for the modus S and M (see chapter Fax
switch).
1 By pressing u the display shows the cur-
rent setting for about three seconds.
2 Change the volume by pressing u until
the desired volume is achieved.
Speaker
You can adjust the volume of the loudspeaker
at any time by pressing DIAL (without built-in
answering machine) or l (with built-in answering machine).
1 Press DIAL / l.
2 Change the volume by pressing u until
the desired volume is achieved.
3 Finish your entry by pressing STOP.
12
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