Philips Magic 2 DECT User Manual

Overview

Dear customer,

The fax machine you have purchased prints on normal paper by means of an ink film. It also enables you to use additional devices. Your fax machine is also equipped with functions that facilitate the installation and use.

Sending and receiving fax messages

To send a fax message that is more than one page, you can place up to ten pages into the document feeder. In case you run out of paper, faxes are stored until you print them out.

E-mail / Internet

Your fax machine provides the possibility to send and receive email messages. After e-mail registration, fax messages can be transmitted as e-mails via the Internet at a lower rate than using regular fax transmission, since for Internet you are only charged for the cost of a local phone call irrespective of the destination of your fax. Downloading and printing out Internet pages is also an option.

Scanner

Your fax machine comes with a detachable scanner. This enables you to fax or copy documents that cannot be fed into the fax machine, such as pages out of books and magazines. In addition, this fax machine provides copier features like: multipage copy, document enlargement and reduction as well as contrast adjustment, which are typical for regular copy machines.

Quick and easy installation

EASY INSTALL will guide you through the installation of your fax machine. Press HELP/INSTALL for more than two seconds and a sheet will be printed out. Using this sheet together with the display prompts to aid the installation of your machine. Once you have gone through these steps the machine will automatically configure itself.

Fax switch and modes

The fax switch separates fax and voice messages. For example, it can receive fax messages silently, i.e. without ringing to avoid causing a disturbance. The operating modes S and M for day and night operation allow you to decide on different modes during the day and at night; how often the machine should ring prior to receipt of faxes or before the answering machine is turned on; e.g. during daytime it is assumed that calls should ring. After a set time the fax reception is turned on and messages can be left on the internal answering machine. At night it is assumed that disturbances are minimised. Faxes are then received silently and calls ring more quietly. The timer U makes your fax machine switch automatically between S and M modes. The built-in clock makes your fax machine switch to M at 10 pm and back to S at 6 am. Of course you can change these times according to your individual needs or switch off the timer. The display will show the current settings.

Cordless handsets

Your appliance is fitted with a cordless handset instead of an ordinary telephone handset. This gives you the option of transferring calls from the fax machine to your cordless handset at any time and vice versa, so that you can telephone independently of the fax, initiate fax receipt or stop the integral answering machine at any time. You can also log on additional cordless handsets to the base station in your fax machine.

Help key

If you press HELP/INSTALL twice, your fax machine will print out a page describing the basic functions. It also provides information about additional help pages concerning fax machine use.

! Never expose your fax machine to rain or any other

form of moisture, in order to prevent the risk of electric shock or fire.

! In a thunderstorm, disconnect the fax machine from

both the mains and the telephone line. If you are unable to disconnect the fax machine, do not use it and do not telephone due to the danger of lightning strike and/or damage to the device.

Safety instructions

International guarantee

 Please read all warning notices and instructions and follow

them precisely.

 Never connect the telephone in damp rooms unless the wall

sockets are specially designed for humid conditions. Never touch the power plug, connection to the mains or telephone socket with wet hands.

 Never touch uninsulated or telephone or power cables with

damaged insulation, unless the telephone cable is disconnected from the telephone line and/or the power cable is disconnected from the power line.

 Never install the fax machine close to radiators or air

conditioners. Avoid operating the fax machine in direct sunlight.

 Place the fax machine on a flat surface and ensure a mini-

mum clearance of 10 cm between the fax machine and other machines and objects.

 Make sure that your fax machine is stable and rests squarely

on the supporting surface. Any fall can cause severe damage to the fax machine and/or injury to people, especially small children.

 Make sure that air circulates freely around the fax machine.

Do not operate the fax machine in closed boxes, cupboards, cabinets etc. Leave a clear space of 10 cm around the ventilation grilles of the fax machine. Never cover the fax machine (tablecloths, paper, folders etc.). Do not place the fax machine on beds, tablecloths, cushions, sofas, carpets or other soft underlays due to the danger of overheating and subsequent fire.

 Ensure safe cable laying (danger of stumbling, damage to the

cable or the fax machine).

 Disconnect the fax machine from the mains and telephone

line before cleaning the surface of the machine.

 Never use liquid or gaseous cleaning agents (sprays, scouring

agents, polishes etc.).

 Do not allow any liquid to enter the fax machine. Otherwise

there is a risk of electric shock or other injury to people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected.

 If the display breaks, a mildly corrosive liquid may leak out.

Avoid contact with skin and eyes.

 In case of any damage caused to the housing of your fax

machine in particular to power cables please remove the mains plug and call your service repair centre. The housing of your fax machine may only be opened by authorised service personnel.

PHILIPS products have been designed and manufactured to the highest quality standards. If, unfortunately, something should go wrong with this product, PHILIPS guarantees free of charge labour and replacement parts during a period of twelve months from date of purchase. This international PHILIPS guarantee complements the existing national guarantee obligations to you of dealers and PHILIPS in the country of purchase and does not affect your statutory rights as a customer.

The PHILIPS guarantee applies provided the products are handled properly for its intended use, in accordance with its operating instructions and upon presentation of the original invoice or cash receipt, indicating the date of purchase, dealer’s name and model and production number of the product.

The guarantee may not apply if:

 the documents have been altered in any way or made

illegible;

 the model or production number on the product has

been altered, deleted, removed or made illegible;

 repairs or product modifications and alterations have been

executed by unauthorised service organisations or per sons;

 damage is caused by accidents including but not limited

to lightning, water or fire misuse or neglect;

 damage is caused by a power surge after a power cut.

Please note that the product is not defective under this guarantee in the case where modifications become necessary in order for the product to comply with local or national technical standards which apply in countries for which the product was not originally designed and/or manufactured. Therefore always check whether a product can be used in a specific country.

In case your PHILIPS product is not working correctly or is defective, please contact your PHILIPS dealer. In the event you require service whilst in another country, a dealer address can be given to you by the PHILIPS Consumer Help Desk in that country.

In order to avoid unnecessary inconvenience, we advise you to read the operating instructions carefully before contacting your dealer. If you have questions which your dealer cannot answer or any related question please send these in writing to our address or telephone your customer information service.

PHILIPS cannot be held liable for faulty or incompletely received information.

 Your fax machine has been tested in conformity with

standards UL 1950, EN 60950 and IEC 950 respectively, and may only be operated with telephone systems and power equipment which meet these standards.

Table of contents

Overview......................................... 1

Safety instructions ............................................................. 2

International guarantee ....................................................... 2

1 Introduction ................................. 3

Overview of the machine .................................................... 4

Description of machine ......................................................4

General view of functions ................................................... 5

Location of controls for the fax machine ............................... 6

Location of controls on the cordless handset ...........................8

1 Introduction

6 Fax ............................................. 21

Feeding documents in ...................................................... 21

Sending faxes .................................................................. 21

Broadcast ....................................................................... 21

Image quality .................................................................. 22

Transmission report - error report ....................................... 22

Overseas function -Transmission ........................................ 22

Size compression . ............................................................ 22

Fax journal ..................................................................... 22

Polled reception .............................................................. 22

Polling send .................................................................... 23

Send later ....................................................................... 23

Paperless fax reception ...................................................... 23

2 Installation.................................... 9

Location ..........................................................................9

Connecting the fax machine ................................................9

Cordless handset ............................................................... 9

Replacing the ink film ...................................................... 10

Removing the old ink film ................................................ 10

Loading the new ink film .................................................. 11

Loading paper ................................................................. 11

Removing paper .............................................................. 12

Paper jam ....................................................................... 12

Easy Install ..................................................................... 12

Connecting additional devices ............................................ 12

Private branch exchange - Line type ..................................... 13

3 Basic functions ........................... 14

HELP function ............................................................... 14

Time and date ................................................................ 14

Entering your number ...................................................... 14

Entering your name ......................................................... 14

Correction ...................................................................... 14

Language of display . ... ...................................................... 15

Type of ring signal ........................................................... 15

Volume of the ring signal .................................................. 15

Volume of the loudspeaker ................................................ 15

4 Fax switch................................... 16

Setting the Mode SM .................................................... 16

Special settings ................................................................ 16

Mode U ....................................................................... 17

5 Telephone ................................... 18

Making a call .................................................................. 18

Redial ............................................................................ 18

Short dial n ........................................................... 18

Telephone book a .................................................. 18

Emergency number . .. .. ..................................................... 19

List of telephone numbers ................................................. 19

Waiting music ................................................................ 19

Hands-free operation ........................................................ 19

Calling line identification .................................................. 20

EASYLINK ................................................................... 20

7 Scanner ....................................... 24

Scanning ........................................................................ 24

Copying ........................................................................ 24

Contrast ........................................................................ 25

8 E-mail......................................... 26

About sending faxes via e-mail ........................................... 26

E-mail options ................................................................ 26

Internet account set-up ..................................................... 26

Prepaid card set-up . ... .... .. ... .. ... .... .. ... .... .. ... .. ... .... .. ... .... .. .. 26

Fax transmission via e-mail ................................................ 27

Short texts via e-mail ........................................................ 27

Download Internet pages .................................................. 27

E-mail reception .............................................................. 27

Local cost faxing via Internet .............................................. 28

9 Answering machine .................. 29

Switching on and off ....................................................... 29

Recording a message ......................................................... 29

Duration of recording ...................................................... 29

Listening to messages ....................................................... 29

Play back volume ............................................................ 29

Deleting messages ............................................................ 29

Forwarding messages ........................................................ 29

VIP code ....................................................................... 30

Memo ........................................................................... 30

Remote control ............................................................... 31

10 Hints & Tips .............................. 32

Service code .................................................................... 36

Logging on and off to the base station ................................. 36

Care and maintenance instructions ...................................... 37

Clean the scanner glass ...................................................... 37

Clean the printer roller ...................................................... 37

11 Appendix ................................... 38

Technical data ................................................................. 38

Glossary ......................................................................... 38

Index .............................................. 39

Overview of the machine

The following items are included in the packaging:

1 Batteries for the cordless handset 2 Telephone cable with plug 3 Cordless handset 4 Mains cable with plug 5 Fax machine

Description of machine

1 Mains cable with power plug 2 Document guide 3 Paper feed flap 4 Document support 5 Paper holder 6 Cradle for the cordless handset

6 Paper holder with receiver part for the cordless handset 7 Document support 8 User manual 9 Folder with e-mail registration form 10 Installation guide

7 Operation panel 8 Scanner 9 Front ink film compartment 10 Rear ink film compartment 11 Printer roller

15-MaY-00 12:30

The symbols on the display indicate the current operating status:

is visible when the memory contains faxes.

shows that the built-in answering machine is switched on.

FINE f/PHOTO F

indicates whether you are sending or copying with a higher picture quality or with grey tones. If neither of the two symbols is visible, the standard resolution is selected. To change the resolution use FINE/PHOTO.

General view of functions

You can print out a list of functions by pressing MENU three times.

1 Setup Page

11 Set language

(select the language of the display text) ......................... 15

12 Set time /date

(setting time and date) ................................................ 14

13 Your telephone number

(enter your telephone number) .................................... 14

14 Your name

(enter your name) ....................................................... 14

15 Line type

(setting the private branch exchange) ........................... 13

17 Set Internet

(creating the Internet access) ........................................ 26

18 Prepaid card

(set up prepaid card with credit control)....................... 26

2 Fax

21 Transmission speed/overseas function

(setting for half-speed transmission) ............................. 22

22 Polled reception

(you can call up fax messages) ...................................... 22

23 Polling send

(your fax message can be fetched) ................................ 23

24 Send later

(faxes will be sent later) ................................................ 23

25 Broadcast

(same fax will be sent to more than one party) .............. 21

26 Send e-mail

(send e-mail or fax via Internet) ................................... 27

27 Web page

(download of Internet-pages) ....................................... 27

28 E-mail reception

(turn on / off e-mail function) ..................................... 27

29 Fax -> Internet

(send faxes via Internet) ............................................... 28

S / M /

Three symbols on the display indicate the current settings. You can choose the mode desired with the key S M.

3 Fax switch Page

31 Day

(setting the DAY operating mode S) ......................... 16

32 Night

(setting the NIGHT operating mode M) ..................... 16

33 Timer

(setting the TIMER operating mode U) ...................... 17

34 Easylink

(codes for use with additional telephones) .................... 20

4 Others

41 Fax journal

(log of the last ten fax documents received and sent) ..... 22

42 Dialling list

(print out of stored names and numbers) ..................... 19

43 Transmission report

(automatic print out of transmission protocols) ............ 22

44 Ringer types

(selection between ten ringer types).............................. 15

45 Service code

(deleting personal settings) .......................................... 36

46 Size compression

(size compression of received fax messages) ................... 22

47 Set contrast

(setting of contrast for copy / fax transmission)............. 25

5 Answering machine

51 Recording time

(setting for recording duration of calls)......................... 29

52 Access code

(setting the code for the remote control of the

answering machine and for message forwarding) .......... 31

53 VIP code

(authorised callers can override the answering machine) 30

54 Memo mode

(message for the caller without the

possibility to leave a message) ...................................... 30

55 Forwarding

(messages forwarded to

another telephone number) ................................... 29, 30

Location of controls for the fax machine

START/COPY

press briefly: to start fax transmission or to copy a document press and hold (two seconds): to multiple copy an inserted document / rapid call-up of faxes

f f

FINE

f /PHOTO

f f

to select a higher resolution when copying or sending (for text and graphics - FINE; for photographs - PHOTO)

Display lamp

If this lamp flashes, please read the message on the display.

HELP/INSTALL

press briefly (twice): print operating instructions for the most important functions with references to additional help pages press and hold (two seconds): to start the automatic installation of your fax machine / printout of Easy Install

< to select options / to adjust the volume / to move cursor

to left of display

MENU/OK for calling up functions / to confirm entries

> to select options / to adjust the volume / to insert a space

when entering a name / to move cursor to right of display

S MS M

S M

S MS M

to select the different operation modes

press briefly: to choose between S and M press and hold (two seconds): operating mode

U U

U on/off

U U

STOP stops procedures / to eject the document or copy

CLEAR

press briefly: to delete messages / entries / individual symbols press and hold (two seconds): to cancel the whole entry

ON/OFF to activate / deactivate answering machine

RECORD

press briefly: to record an internal memo press and hold (two seconds): to record a new outgoing

message

PLAY to play back messages. The key flashes when new messages and memos have been recorded. After playback the key stays lit until messages have been deleted.

press briefly: to select a phone number press and hold (two seconds): to store a telephone number

press briefly: to call up a name entry press and hold (two seconds): to store a name entry

T temporary mute of microphone during a call / trans-

ferring a call from the fax machine to another telephone (only for serial connections, see Glossary)

press briefly: for special functions, e. g. for the use with a private branch exchange and for using various functions provided by your service provider (call waiting etc.) press and hold: to insert a dialling pause between two figures

PPPP

press briefly: to repeat the last five numbers you have dialled press and hold (two seconds): to browse the list of callers

for dialling and speaker-phone calling on the fax

machine.

@ for entering e-mail-addresses

for shifting to capital letters press

simultaneously

SPACE to insert a space

and desired key

E-mail keypad under the flap:

CLEAR

press briefly: to delete messages / entries / individual symbols press and hold (two seconds): to cancel the whole entry

STOP stops procedures

START

press briefly: to start fax transmission or to copy a document press and hold (two seconds): multiple copying of inserted document / rapid call-up of faxes

ALT for special symbols press ALT-key and desired key simultaneously (e.g. ALT and Z for hyphen)

Location of controls for cordless handset

Display

if c is lit, the battery is charged / the symbol c starts to blink when the battery runs low / if the symbol e appears, the battery is low

appears in the display when you have pressed the o button in order to programme your cordless handset

appears when you are using the telephone book of your cordless handset

g The g symbol blinks when you receive a telephone call / g appears when an internal call is in progress

to store a telephone number (maximum of 10) / to call u p a telephone book entry.

for taking your cordless handset off the hook and hanging it up again.

to redial the last number called on the cordless handset

to store and call up a number which should be dialled in an emergency.

to play back waiting music / transfer to another cordless handset

the i symbol blinks when an internal call has been transferred to the cordless handset / i lights up when the cordless handset is logged on to the base station of your fax and is within range of the base station

if the s symbol appears the cordless telephone is logged to the base station and is in range of the base station / if the s symbol blinks, the cordless handset is not logged on to the base station / the s symbol does not appear if the cordless handset is out of range of the base station or the base station has been cut off from the power supply

acoustic signals:

a short beep : You have pressed a button.

a long beep: The radio link between base station and cordless handset

has been interrupted or there is a malfunction.

two beeps: You have hung up the cordless handset on the base station.

to select a function / to confirm a selection / to leave a function / to change the settings when using an extension

three beeps: If you have selected a function, the bleeps remind you to continue the programming procedure.

to adjust the volume of the loudspeaker

! Neither telephone nor fax will operate during power failure.

! Your fax machine was built for exclusive use in the country of

purchase. It complies with the local network specifications.

Location

1 The fax machine must stand securely on a smooth, flat,

horizontal surface (no soft surface such as carpets etc.).

2 Avoid exposure to direct sunlight (the ink film is heat-

sensitive) and close proximity with heaters, radios and TV sets, air conditioning vents, dust, water and chemicals - is not advised.

3 Avoid heat build-up by ensuring that the machine is not

covered. Place the fax in such a way as to ensure free circulation of air around it.

5 If you should wish to connect an additional cordless

handset, please log on the handset of your additional cordless handset to the base station on your fax machine.

Connecting the fax machine

2 Installation

For all other countries

Cordless handset

Inserting the batteries

Your cordless handset comes from the factory complete with two rechargeable AA/R6 batteries. If you should ever have to change the batteries, please use batteries of the type PHILIPS R6 NC-P or Saft RC6.

To the telephone socket

Connect the telephone cable to the fax machine by inserting it in the socket on the bottom of the machine identified with LINE. Insert the cable in the groove provided.

In the UK

1 Remove the cover of the battery compartment on the back

of the cordless handset, while pressing on the upper part of the cover.

2 Insert both batteries as described in the battery compart-

ment.

3 Close the battery compartment.

! The batteries contain cadmium and must be disposed of in

accordance with the regulations for waste disposal.

! Never use non-rechargeable batteries.

! The manufacturer will not accept liability if these instructions

are not followed.

Connecting the receiver part

1 Insert the cable marked EXT. on the receiver into the EXT.

socket on the underside of the fax machine.

2 Insert the cable on the receiver marked with a handset

symbol into the socket with the handset symbol.

3 Insert the paper holder with the receiver part of the cordless

handset into the openings provided behind the paper feed.

Replacing the ink film

You cannot receive or copy documents unless an ink film is loaded in the fax machine. For this reason an ink film for 50 pages has been inserted into your machine. The commercially available ink film PFA 321 has a capacity of approx. 260 pages.

If the ink film is finished or if there is no ink film in the fax machine, the red display lamp flashes, and the following message appears:

refill inkfilm

1 Before loading a new ink film you must remove the paper

from the paper feed mechanism! Also follow the instructions on your ink film packaging!

2 To obtain optimum quality, please use only ink films as

specified on your original roll. For safety reasons, do not use any other brands because they can damage your fax machine.

3 Open the machine by carefully lifting the operation panel

at the recess in the middle.

4 Place the cordless handset on the cradle provided on the left

of the device. Before first use, the batteries must be charged for at least 12 hours.

To the power supply

1 Plug the power connector into the back of the fax machine.

Plug the mains cable into the wall socket. The machine will carry out an internal test. Afterwards you need to enter the current time and date.

2 Use the dial pad to enter the correct time and date. Con-

firm with OK.

Removing the old ink film

1 Lift the rear ink film roll holding both sides with your index

fingers upwards, in order to remove it out of its seat and place it next to the front ink film roll.

2 Remove both ink film rolls. They cannot be reused. Dispose

of the ink film rolls with normal waste. Load a new ink film, because your fax machine cannot work correctly without it.

Loading the new ink film

1 Carefully remove the rubber rings from the new ink film.

Take care not to damage the ink film.

2 Lay the large roll in the grooves provided in the rear ink

film compartment.

3 Now take the small roll and lay it in the front ink film

compartment. Please make sure that the smaller roller is inserted into the side identations.

6 Insert the yellow sheet with the printed side upwards and

press START/COPY.

A silver strip is fixed to the start of the ink film, so the quality of the first few pages may be impaired.

Loading paper

Before you can copy documents, paper must be loaded in your fax machine. Please use only the following paper format: standard A4, 210x297 mm. The fax machine works with normal paper used for writing and copying and has been optimised for smooth 80 g/m ter the print quality. If there is no paper in the fax machine the red display lamp flashes and on the display appears:

paper. The smoother the paper surface the bet-

4 Turn small roll forward to tension the ink film. Make sure

that the ink film is not creased.

5 Close the machine by swinging the operation panel

forward, until it snaps in.

OUT OF PAPER

1 Stick the paper support insertion in the openings provided

on the paper feed flap.

2 To prevent several sheets being drawn into the machine at

once, first fan out the paper to separate the sheets and then straighten the stack on a flat surface before inserting it into the paper feed.

3 Pull the paper feed flap fully forward until it stops. Insert

several sheets of A4 paper (80 g) up to the end-stop in the paper feed mechanism (max. 50 sheets).

3 Close the paper feed flap.

Paper jam

4 Close the paper feed flap.

! Never load paper while the fax machine is printing! Do not

use paper that has already been printed on one side! This could lead to a paper jam.

Removing paper

1 Pull the paper feed flap forward.

2 Pull the paper out.

Open the operation panel. Pull the paper carefully outwards from the inside. Before closing the panel the ink film roll must be tensioned by turning the front ink film roll forwards.

! Do not pull the paper out from the top of the machine

because doing so can tear the paper and disrupt the functioning of the fax machine.

Easy Install

Using EASY INSTALL your fax machine will be configured ac- cording to your local conditions.

1 Press HELP/INSTALL for at least two seconds. Your fax

machine will print one page with the header EASY INSTALL. Pull out the page firmly.

2 Your fax machine will then guide you on the display

through the first settings such as your telephone number and your name.

Connecting additional devices

In addition to your fax machine, you can also connect other devices, such as additional telephones, call-fee indicators or mo- dems to a single telephone line [for UK: As long as the Ringer Equivalent Number (REN value) on the line doesn’t exceed 4. The REN value of this fax is 1].

+ 28 hidden pages

Philips Magic 2 DECT User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual