Philips Magic 2 User Manual

Dear customer,

Overview

Fax switch and modes

The fax machine you have purchased prints on normal paper by means of an ink film. It also enables you to use additional devices, such as cordless phones. Your fax machine is also equipped with functions that facilitate the installation and use.

Sending and receiving fax messages

To send a fax message that is more than one page, you can place up to ten pages into the document feeder. In case you run out of paper, faxes are stored until you print them out.

E-mail / Internet

Your fax machine provides the possibility to send and receive e-mail messages. After e-mail registration, fax messages can be transmitted as e-mails via the Internet at a lower rate than using regular fax transmission, since for Internet you are only charged for the cost of a local phone call irrespective of the destination of your fax. Downloading and printing out Internet pages is also an option.

Scanner

Your fax machine comes with a detachable scanner. This enables you to fax or copy documents that cannot be fed into the fax machine, such as pages out of books and magazines. In addition, this fax machine provides copier features like: multi-page copy, document enlargement and reduction as well as contrast adjustment, which are typical for regular copy machines.

The fax switch separates fax and voice messages. For example, it can receive fax messages silently, i.e. without ringing to avoid causing a disturbance. The operating modes S and M for day and night operation allow you to decide on different modes during the day and at night; how often the machine should ring prior to receipt of faxes or before the answering machine is turned on; e.g. during daytime it is assumed that calls should ring. After a set time the fax reception is turned on and messages can be left on the (internal or external) answering machine. At night it is assumed that disturbances are minimised. Faxes are then received silently and calls ring more quietly. The timer U makes your fax machine switch automatically between S and M modes. The built-in clock makes your fax machine switch to M at 10 pm and back to S at 6 am. Of course you can change these times according to your individual needs or switch off the timer. The display will show the current settings.

Additional (cordless) telephones

Your fax machine fully supports the use of additional devices, such as telephones, cordless telephones, external answering devices or any other telecommunication devices suitable. You can transfer calls from the fax machine to a (cordless) telephone and vice versa. You can also start fax reception from an additional phone or stop the built-in answering device—if your fax machine has such a device—to start a telephone conversation.

Help key

If you press HELP/INSTALL twice, your fax machine will print out a page describing the basic functions. It also provides information about additional help pages concerning fax machine use.

Quick and easy installation

EASY INSTALL will guide you through the installation of your fax machine. Press HELP/INSTALL for more than two seconds and a sheet will be printed out. Using this sheet together with the display prompts to aid the installation of your machine. Once you have gone through these steps the machine will automatically configure itself.

! Never expose your fax machine to rain or any other

form of moisture, in order to prevent the risk of electric shock or fire.

! In a thunderstorm, disconnect the fax machine

from both the mains and the telephone line. If you are unable to disconnect the fax machine, do not use it and do not telephone due to the danger of lightning strike and/or damage to the device.

Safety instructions

International guarantee

 Please read all warning notices and instructions and follow them

precisely.

 Never connect the telephone in damp rooms unless the wall

sockets are specially designed for humid conditions. Never touch the power plug, connection to the mains or telephone socket with wet hands.

 Never touch uninsulated or telephone or power cables with

damaged insulation, unless the telephone cable is disconnected from the telephone line and/or the power cable is disconnected from the power line.

 Never install the fax machine close to radiators or air condition-

ers. Avoid operating the fax machine in direct sunlight.

 Place the fax machine on a flat surface and ensure a minimum

clearance of 10 cm between the fax machine and other machines and objects.

 Make sure that your fax machine is stable and rests squarely on

the supporting surface. Any fall can cause severe damage to the fax machine and/or injury to people, especially small children.

 Make sure that air circulates freely around the fax machine. Do

not operate the fax machine in closed boxes, cupboards, cabinets etc. Leave a clear space of 10 cm around the ventilation grilles of the fax machine. Never cover the fax machine (tablecloths, paper, folders etc.). Do not place the fax machine on beds, tablecloths, cushions, sofas, carpets or other soft underlays due to the danger of overheating and subsequent fire.

 Ensure safe cable laying (danger of stumbling, damage to the cable

or the fax machine).

 Disconnect the fax machine from the mains and telephone line

before cleaning the surface of the machine.

 Never use liquid or gaseous cleaning agents (sprays, scouring agents,

polishes etc.).

 Do not allow any liquid to enter the fax machine. Otherwise there

is a risk of electric shock or other injury to people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected.

 If the display breaks, a mildly corrosive liquid may leak out. Avoid

contact with skin and eyes.

 In case of any damage caused to the housing of your fax machine in

particular to power cables please remove the mains plug and call your service repair centre. The housing of your fax machine may only be opened by authorised service personnel.

PHILIPS products have been designed and manufactured to the highest quality standards. If, unfortunately, something should go wrong with this product, PHILIPS guarantees free of charge labour and replacement parts during a period of twelve months from date of purchase. This international PHILIPS guarantee complements the existing national guarantee obligations to you of dealers and PHILIPS in the country of purchase and does not affect your statutory rights as a customer.

The PHILIPS guarantee applies provided the products are handled properly for its intended use, in accordance with its operating instructions and upon presentation of the original invoice or cash receipt, indicating the date of purchase, dealer’s name and model and production number of the product.

The guarantee may not apply if:

 the documents have been altered in any way or made illegible;

 the model or production number on the product has been

altered, deleted, removed or made illegible;

 repairs or product modifications and alterations have been

executed by unauthorised service organisations or persons;

 damage is caused by accidents including but not limited to

lightning, water or fire misuse or neglect;

 damage is caused by a power surge after a power cut.

Please note that the product is not defective under this guarantee in the case where modifications become necessary in order for the product to comply with local or national technical standards which apply in countries for which the product was not originally designed and/or manufactured. Therefore always check whether a product can be used in a specific country.

In case your PHILIPS product is not working correctly or is defective, please contact your PHILIPS dealer. In the event you require service whilst in another country, a dealer address can be given to you by the PHILIPS Consumer Help Desk in that country.

In order to avoid unnecessary inconvenience, we advise you to read the operating instructions carefully before contacting your dealer. If you have questions which your dealer cannot answer or any related question please send these in writing to our address or telephone your customer information service.

PHILIPS cannot be held liable for faulty or incompletely received information.

 Your fax machine has been tested in conformity with standards

UL 1950, EN 60950 and IEC 950 respectively, and may only be operated with telephone systems and power equipment which meet these standards.

Table of contents

Overview......................................... 1

Safety instructions ............................................................. 2

International guarantee ....................................................... 2

1 Introduction ................................. 3

Overview of the machine .................................................... 4

Description of machine ......................................................4

General view of functions ................................................... 5

Location of controls ........................................................... 6

2 Installation .................................... 8

Location ..........................................................................8

Connecting the fax machine ................................................8

Replacing the ink film ........................................................ 9

Removing the old ink film .................................................. 9

Loading the new ink film .................................................... 9

Loading paper ................................................................. 10

Removing paper .............................................................. 11

Paper jam ....................................................................... 11

Easy Install ..................................................................... 12

Connecting additional devices ............................................ 12

Private branch exchange - Line type ..................................... 13

3 Basic functions ........................... 14

HELP function ............................................................... 14

Time and date ................................................................ 14

Entering your number ...................................................... 14

Entering your name ......................................................... 14

Correction ...................................................................... 14

Language of display . ... ...................................................... 15

Type of ring signal ........................................................... 15

Volume of the ring signal .................................................. 15

Volume of the loudspeaker ................................................ 15

4 Fax switch................................... 16

Setting the Mode SM ................................................... 16

Special settings ................................................................ 17

Mode U ....................................................................... 17

EASYLINK ................................................................... 17

External answering machine ............................................... 18

5 Telephone ................................... 19

Making a call .................................................................. 19

Redial ............................................................................ 19

Short dial n ........................................................... 19

Telephone book a .................................................. 19

List of telephone numbers ................................................. 20

Call transfer .................................................................... 20

Hands-free operation ....................................................... 20

(only with built-in answering device)

Mute ............................................................................. 20

Calling line identification .................................................. 20

1 Introduction

6 Fax .............................................. 21

Feeding documents in ...................................................... 21

Sending faxes .................................................................. 21

Broadcast ....................................................................... 21

Image quality .................................................................. 22

Transmission report-error report ......................................... 22

Overseas function-Transmission ......................................... 22

Size compression . ............................................................ 22

Fax journal ..................................................................... 22

Polled reception .............................................................. 22

Polling send .................................................................... 23

Send later ....................................................................... 23

Paperless fax reception ...................................................... 23

7 Scanner....................................... 24

Scanning ........................................................................ 24

Copying ........................................................................ 24

Contrast ........................................................................ 25

8 E-mail ......................................... 26

About sending faxes via e-mail ........................................... 26

E-mail options ................................................................ 26

Internet account set-up ..................................................... 26

Prepaid card set-up . ... ....... .. ... .. ... ..... .. ... .. ... ....... .. ... .. ... ..... 26

Fax transmission via e-mail ................................................ 27

Short texts via e-mail ........................................................ 27

Download Internet pages .................................................. 27

E-mail reception .............................................................. 27

Local cost faxing via Internet .............................................. 28

9 Answering machine ................... 29

(only with built-in answering machine)

Switching on and off ....................................................... 29

Recording a message ......................................................... 29

Duration of recording ...................................................... 29

Listening to messages ....................................................... 29

Play back volume ............................................................ 29

Deleting messages ............................................................ 29

Forwarding messages ........................................................ 29

Recording a conversation ................................................... 30

VIP code ....................................................................... 30

Memo ........................................................................... 30

Remote control ............................................................... 31

10 Hints & Tips .............................. 32

Service code .................................................................... 36

Care and maintenance instructions ...................................... 36

Fouling by copying or sending fax messages .......................... 36

Fouling by received fax messages ......................................... 37

11 Appendix................................... 38

Technical data ................................................................. 38

Glossary ......................................................................... 38

Index .............................................. 39

Overview of the machine

The following items are included in the packaging:

1 Telephone cable with plug 2 Mains cable with plug 3 Telephone handset 4 Spiral cable for telephone handset

Description of machine

1 Mains cable with power plug 2 Document guide 3 Paper feed flap 4 Document support 5 Paper tray 6 Telephone handset 7 Operation panel

5 Fax machine 6 Paper tray 7 Document support 8 User manual 9 Installation guide 10Folder with e-mail registration form

8 Scanner 9 Front ink film compartment 10 Rear ink film compartment 11 Printer roller

15-MaY-00 12:30

The symbols on the display indicate the current operating status:

FINE f/PHOTO F

indicates whether you are sending or copying with a higher picture quality or with grey tones. If neither of the two symbols is visible, the standard resolution is selected. To change the resolution use FINE/PHOTO.

General view of functions

You can print out a list of functions by pressing MENU three times.

1 Setup Page

11 Set Language

(select the language of the display text) ........................ 15

12 Set time and date

(setting time and date) ................................................. 14

13 Your telephone number

(enter your telephone number) ................................... 14

14 Your name

(enter your name) ....................................................... 1 4

15 Line type

(setting the private branch exchange) .......................... 13

17 Set Internet

(creating the Internet access) ....................................... 26

18 Prepaid card

(set up prepaid card with credit control) ...................... 26

2 Fax

21 Transmission speed/overseas function

(setting for half-speed transmission) ............................. 22

22 Polled reception

(you can call up fax messages) ...................................... 22

23 Polling send

(your fax message can be fetched) ................................ 22

24 Send later

(faxes will be sent later) ................................................ 23

25 Broadcast

(same fax will be sent to more than one party) .............. 21

26 Send e-mail

(send e-mail or fax via Internet) ................................... 27

27 Web page

(download of Internet-pages) ...................................... 2 7

28 E-mail reception

(turn on / off e-mail function) ..................................... 27

29 Fax > Internet

(send faxes via Internet) ............................................... 28

is visible when the document memory contains faxes.

)

shows that the built-in answering machine is switched on.

S / M /

Three symbols on the display indicate the current settings. You can choose the mode desired with the key S M.

*) only for fax machine with built-in answering machine

3 Fax switch Page

31 Day

(setting the DAY operating mode S) ......................... 16

32 Night

(setting the NIGHT operating mode M) ..................... 1 6

33 Timer

(setting the TIMER operating mode U) ...................... 17

34 Easylink

(codes for use with additional telephones) .................... 17

4 Others

41 Fax journal

(log of the last ten fax documents received and sent) .... 22

42 Dialling list

(print out of stored names and numbers) ..................... 2 0

43 Transmission report

(automatic print out of transmission protocols) ............. 22

44 Ringer types

(selection between ten ringer types) ............................. 15

45 Service code

(deleting personal settings) .......................................... 36

46 Size compression

(size compression of received fax messages) ................... 22

47 Set contrast

(setting of contrast for copy / fax transmission) ............. 25

5 Answering machine

(for fax machines with built-in answering machine)

51 Recording time

(setting for recording duration of calls) ........................ 29

52 Access code

(setting the code for the remote control of the

answering machine and for message forwarding) ......... 31

53 VIP code

(authorised callers can override the answering machine)30

54 Memo mode

(message for the caller without the

possibility to leave a message) ....................................... 30

55 Forwarding

(messages forwarded to

another telephone number) .................................. 29, 30

Location of controls

START/COPY

press briefly: to start fax transmission or to copy a document press and hold (two seconds): to multiple copy an inserted

document / rapid call-up of faxes

f f

FINE

f /PHOTO

f f

to select a higher resolution when copying or sending (for text and graphics - FINE; for photographs - PHOTO)

Display lamp

If this lamp flashes, please read the message on the display.

HELP/INSTALL

press briefly (twice): print operating instructions for the most important functions with references to additional help pages press and hold (two seconds): to start the automatic installation of your fax machine / printout of Easy Install

to select options / to adjust the volume / to move cursor to left of display

MENU/OK

for calling up functions / to confirm entries

to select options / to adjust the volume / to insert a space when entering a name / to move cursor to right of display

S MS M

S M

S MS M

to select the different operation modes

press briefly: to choose between S and M press and hold (two seconds): operating mode

U U

U on/off

U U

STOP

stops procedures

CLEAR

press briefly: to delete messages / entries / individual symbols press and hold (two seconds): to cancel the whole entry

for fax machine with built-in answering device:

ON/OFF

to activate / deactivate answering machine

RECORD

press briefly: to record an internal memo press and hold (two seconds): to record a new outgoing mes-

sage

PLAY

To play back messages. The key flashes when new messages and memos have been recorded. After playback the key stays lit until messages have been deleted.

press briefly: to select a phone number quickly press and hold (two seconds): to store a telephone number

press briefly: to call up a name entry press and hold (two seconds): to store a name entry

temporary mute of microphone during a call / transferring a call from the fax machine to another telephone (only for serial connections, see Glossary)

press briefly: for special functions, e. g. for the use with a private branch exchange and for using various functions provided by your service provider (call waiting etc.) press and hold: to insert a dialling pause between two figures

PPPP

press briefly: to repeat the last five numbers you have dialled press and hold (two seconds): to browse the list of callers

DIAL /

for dialling without lifting the handset. For devices with builtin answering machine for hands-free operation.

l l

MIC

E-mail keypad under the flap:

for entering e-mail-addresses

for shifting to capital letters press taneously

SPACE

to insert a space

and desired key simul-

CLEAR

press briefly: to delete messages / entries / individual symbols press and hold (two seconds): to cancel the whole entry

STOP

stops procedures

START

press briefly: to start fax transmission or to copy a document press and hold (two seconds): multiple copying of inserted

document / rapid call-up of faxes

ALT

for special symbols press ALT-key and desired key simultaneously (e.g. ALT and Z for hyphen)

2 Installation

! Neither telephone nor fax will operate during

power failure.

! Your fax machine was built for exclusive use in the country

of purchase. It complies with the local network specifications.

Location

The fax machine must stand securely on a smooth, flat, horizontal surface (no soft surface such as carpets etc.).

Avoid exposure to direct sunlight (the ink film is heatsensitive) and close proximity with heaters, radios and TV sets, air conditioning vents, dust, water and chemicals - is not advised.

Avoid heat build-up by ensuring that the machine is not covered. Place the fax in such a way as to ensure free circulation of air around it.

In the UK

For all other countries

If you would like to use a cordless phone, there should be a distance of at least 15 cm in between the fax machine and the base station, otherwise you may hear acoustic interference in your handset.

Connecting the fax machine

To the telephone socket

Connect the telephone cable to the fax machine by inserting it in the socket on the bottom of the machine identified with LINE. Insert the cable in the groove provided.

Handset to the fax machine

Insert one end of the spiral cable into the socket of the handset and the other end of the spiral cable into the socket identified with a handset symbol, on the bottom of the machine, and press it into the specially provided cable groove.

To the power supply

! Please note that the handset must be replaced before you

connect the machine to the power supply.

Plug the power connector into the back of the fax machine. Plug the mains cable into the wall socket. The machine will carry out an internal test. Afterwards you need to enter the current time and date.

2 Use the dial pad to enter the correct time and date.

Confirm with OK.

Removing the old ink film

Lift the rear ink film roll holding both sides with your index fingers upwards, in order to remove it out of its seat and place it next to the front ink film roll.

Remove both ink film rolls. They cannot be reused. Dispose of the ink film rolls with normal waste. Load a new ink film, because your fax machine cannot work correctly without it.

Replacing the ink film

You cannot receive or copy documents unless an ink film is loaded in the fax machine. For this reason an ink film for 50 pages has been inserted into your machine. The commercially available ink film has a capacity of approx. 260 pages.

If the ink film is finished or if there is no ink film in the fax machine, the red display lamp flashes, and the following message appears:

refill inkfilm

1 Before loading a new ink film you must remove the

paper from the paper feed mechanism! Also follow the instructions on your ink film packaging!

To obtain optimum quality, please use only ink films as specified on your original roll. For safety reasons, do not use any other brands because they can damage your fax machine.

Open the machine by carefully lifting the operation panel at the recess in the middle.

Loading the new ink film

Carefully remove the rubber rings from the new ink film. Take care not to damage the ink film.

2 Lay the large roll in the grooves provided in the rear ink

film compartment.

Now take the small roll and lay it in the front ink film compartment. Please make sure that the smaller roller is inserted into the side identations.

Turn small roll forward to tension the ink film. Make sure that the ink film is not creased.

6 Insert the yellow sheet with the printed side upwards and

press START/COPY.

A silver strip is fixed to the start of the ink film, so the quality of the first few pages may be impaired.

Loading paper

5 Close the machine by swinging the operation panel

forward, until it snaps in.

Before you can copy documents, paper must be loaded in your fax machine. Please use only the following paper format: standard A4, 210 x 297 mm. The fax machine works with normal paper used for writing and copying and has been optimised for smooth 80g/m surface the better the print quality. If there is no paper in the fax machine the red display lamp flashes and on the display appears:

Insert the paper tray in the slots provided behind the paper feed mechanism.

papier. The smoother the paper

OUT OF PAPER

2 Stick the paper support insertion in the openings provided

on the paper feed flap.

3 To prevent several sheets being drawn into the machine at

once, first fan out the paper to separate the sheets and then straighten the stack on a flat surface before inserting it into the paper feed.

Pull the paper feed flap fully forward until it stops. Insert several sheets of A4 paper (80 g) up to the end-stop in the paper feed mechanism (max. 50 sheets).

Removing paper

1 Pull the paper feed flap forward.

2 Pull the paper out.

3 Close the paper feed flap.

Close the paper feed flap.

! Never load paper while the fax machine is printing! Do not

use paper that has already been printed on one side! This could lead to a paper jam.

Paper jam

Open the operation panel. Pull the paper carefully outwards from the inside. Before closing the panel the ink film roll must be tensioned by turning the front ink film roll forwards.

! Do not pull the paper out from the top of the machine

because doing so can tear the paper and disrupt the functionality of the fax machine.

Easy Install

To separate sockets

(not in all countries)

Using EASY INSTALL your fax machine will be configured ac- cording to your local conditions.

1 Press HELP/INSTALL for at least two seconds. Your fax

machine will print one page with the header EASY INSTALL. Pull out the page firmly.

2 Your fax machine will then guide you on the display through

the first settings such as your telephone number and your name.

Connecting additional devices

In addition to your fax machine, you can also connect other devices, such as additional telephones, call-fee indicators, answering ma- chines or modems to a single telephone line [for UK: As long as the Ringer Equivalent Number (REN value) on the line doesn’t exceed 4. The REN value of this fax is 1].

To the same socket

(not in all countries)

You can connect additional devices to the same telephone plug.

Make sure that the fax machine is the first device connected to the line.

a) Connecting to the telephone socket b) Connecting the handset to the fax machine c) Connecting additional devices to the telephone plug

Connecting additional devices to the same socket ensures you the optimal functionality of your active fax switch (e.g. call transfer). Your fax machine can control the additional devices.

You can connect additional devices to separate sockets on the same line even if they are in different rooms. Make sure that the fax machine is the first device connected. Please note: If you connect additional devices to separate sockets (e.g. in separate rooms) your active fax switch cannot control them (which means that your fax machine behaves like any ordinary fax machine). For this reason e.g. call transfer is not possible. Therefore we recommend you to connect your additional devices to the same socket.

If you intend using special auxiliary devices with your fax machine, please contact your dealer.

If you wish to receive faxes via modem, you must set your fax machine to

fax: manual

Connecting to ISDN

Your fax machine is not an ISDN fax (group 4), but an analogue fax machine (group 3). Therefore it cannot be used directly on an ISDN connection. You will need an (analogue) adapter or an ISDN connection for analogue devices. For further information please refer to your ISDN instructions.

Connecting to a private branch exchange

(PABX)

Private branch exchange systems are very common in large companies. ISDN connections are private branch exchanges and are used very often in private households. To get a connection from a private branch exchange to the public network you have to dial a key to obtain the outside line.

An additional telephone which is connected to a normal telephone line together with your fax machine must not be mixed up with a private branch exchange.

If you wish to use your fax machine on a PABX you have to change some settings in function 15.

+ 28 hidden pages