Philips HFC 325 User Manual
EN
User Manual
HFC 325
Introduction
Notice
CAUTION!
DANGER!
Dear Customer
Introduction Brand Variable
EN
With the purchase of this device, you have chosen a quality
PHILIPS product brand. Their device fulfils the most varied requirements for private use or in your office and business everyday.
Telephone Book
In the telephone book of your device, you can save entries
with multiple numbers and collect multiple entries into
groups. You can assign various ring tones to the entries.
Short Dial
You can assign short dial numbers to frequently dialled telephone numbers. The numeric keys help you to call these
numbers quickly.
You can send fax messages in different resolutions to one
or more recipients or a group. You can also poll faxes and
prepare documents for polling.
Select the resolution for text and photo in order to copy
documents with your device. You can also create multiple
copies.
If you want, your device can print Sudoku puzzles in four
different difficulty levels with solution.
We hope you enjoy your device and its many functions!
Spaltenumbruch
About this User Manual
With the installation guide on the following pages, you can
start using your device quickly and easily. Detailed descriptions can be found in the following sections of this user
manual.
Read the entire user manual carefully. Follow all safety
instructions in order to ensure proper operation of your
device. The manufacturer accepts no liability if these
instructions are not followed.
Symbols Used
Troubleshooting
Troubleshooting
This symbol designates tips that will help you to
use your device more effectively and easily.
Damage to the Device or Loss of Data!
Damage to the Device or Loss of Data!
This symbol gives warning of damage to the
device and possible loss of data. These damages
can result from improper handling.
Danger to Persons!
Danger to Persons!
This symbol gives warning of danger to persons.
Physical injury or damage can result from
improper handling.
2 Philips · HFC 325
Table of Contents
Introduction .............................................. 2
Dear Customer ............................................................ 2
About this User Manual .............................................. 2
1 General Safety Information................ 4
2 Overview............................................... 5
Overview of the Menu Functions ................................ 5
Device Overview .......................................................... 5
Panel ........................................................................... 6
3 Initial Operation .................................. 7
Packing Contents ........................................................ 7
Loading Paper ............................................................. 7
Connecting the Handset .............................................. 7
Connecting the Telephone Cable ................................ 8
Connecting the Mains Cable ....................................... 8
Initial Installation ........................................................ 8
4 Telephone functions............................ 9
Placing a Call on the Device ........................................ 9
Getting Outside Line ................................................... 9
Chain Dialling ............................................................. 9
Insert Dialling Pause .................................................... 9
Telephone Book of the Device ................................... 10
Groups ...................................................................... 10
Short Dial .................................................................. 11
Calling Line Identification (CLIP) ............................. 11
5 Fax....................................................... 12
Sending fax ................................................................ 12
Sending Fax Manually ............................................... 13
Direct Inward Dialling or Selecting Sub-address ........ 13
Eavesdropping while Connection is Established ......... 13
Sending to Multiple Recipients (= Broadcasting) ....... 13
Sending Fax Later ...................................................... 13
Fax Reception ............................................................ 14
Receiving faxes manually ........................................... 14
Polling Faxes .............................................................. 14
6 Copier ................................................. 15
Inserting the document .............................................. 15
Making a Copy .......................................................... 15
Creating Multiple Copies .......................................... 15
7 Fun and Games .................................. 16
Sudoku ...................................................................... 16
8 Settings ............................................... 17
Entering the Date and Time ...................................... 17
Selecting the Language .............................................. 17
Selecting the Country ................................................ 17
Entering Number ...................................................... 17
Entering Name .......................................................... 17
Setting the Contrast ................................................... 17
Reducing Transmission Speed ................................... 18
Switching Page Adjustment On and Off .................... 18
Setting the Ring Tones .............................................. 18
Setting the Fax Switch ............................................... 18
Printing Lists ............................................................. 18
9 Configuring Telephone Lines and
Services ................................................... 19
DSL Connection ........................................................ 19
ISDN Connection ..................................................... 19
10 Service................................................ 20
Fixing a paper jam ..................................................... 20
Fixing a Document Jam ............................................. 20
Cleaning of the roller and the scanner ........................ 20
Cleaning of the thermal print head ............................ 20
Checking the Firmware Version ................................. 20
Using Service Codes ................................................... 20
Power Cycling ............................................................ 21
Technical Data .......................................................... 22
Guarantee .................................................................. 22
Declaration of Conformity (DoC) ............................. 23
EN
Table of Contents 3
1 General Safety Information
Introduction 3
Your device has been tested in conformity with standards
EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that
EN
meet these standards. The device was built exclusively for
use in the indicated sales region.
Introduction 2
Do not make any changes or settings that are not described
in this user manual. Physical injury or damage to the
device or loss of data can result from improper handling.
Take note of all warning and safety notes indicated.
Setting Up the Machine
The device should rest securely on a stabile, flat surface.
The device should rest securely on a stabile, flat surface. If
the device should fall, it can be damaged or can cause
injury to people, especially small children. Position all
cables in such a way that no one will stumble on them, thus
avoiding possible injuries to persons or damage to the
device itself. If the device is dropped it should be inspected
by a technical service center.
The distance between the devic e and other appliances or objects, must be at least 15 centimetre s.
The distance between the device and other devices or
objects must be at least 15 centimetres; this also applies to
the use of additional cordless telephones. Do not place the
device in the vicinity of radios or televisions.
Lock the cover of the device completely into place
Lock the cover of the device completely into place when
opening the device. You could be injured if the cover falls
while you are working on the device.
Protect the device against direct sunlight
Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the
device in the vicinity of heaters or air conditioners.
Observe the information on temperature and humidity in
the technical data.
The device must have sufficient ventilation
The device must have sufficient ventilation and may not be
covered. Do not put your device in closed cabinets or
boxes. Do not place the machine on soft surfaces such as
tablecloths or carpets and do not cover the ventilation slits.
Otherwise, the device can overheat and catch on fire.
In the event that the device becomes too hot, o r if you see smoke coming from the dev ice
In the event that the device becomes too hot, or if you see
smoke coming from the device, you must immediately pull
the power cable out of the power socket. Have your device
examined by trained professionals at a technical service
location. To prevent the spread of fire, open flames should
be kept away from the device.
Do not plug in the device in moist rooms.
Do not plug in the device in moist rooms. Never touch the
mains cable, the mains connection or the telephone socket
with wet hands.
Do not allow liquids to enter into the device.
Do not allow liquids to enter into the device. Disconnect
the device from the power socket if liquids or foreign
objects have entered the device and have your device examined by trained professionals at a technical service location.
Do not allow children to handle the device w ithout supervision.
Do not allow children to handle the device without supervision. The packing materials should be kept out of the
hands of children.
Magnetic telephone handset
The telephone handset of the device is magnetic. Caution,
small metallic objects (paper clips) may be retained if
placed near or on the telephone handset.
Power Supply
Check whether the mains voltage of your device
Check whether the mains voltage of your device (indicated
on the type label) matches the mains voltage available at
the setup location.
Use only the power and telephones cables supplied.
Use only the power and telephones cables supplied.
The device does not have an on/off button.
Set up your device so that the power socket is easily accessible. The device does not have an on/off button. In an
emergency, disconnect your device from the power supply
by pulling the power plug.
Never touch the power or telephone cable if the insulation is damaged.
Never touch the power or telephone cable if the insulation
is damaged. Replace damaged wires immediately. Use suitable cables only; if necessary please contact our technical
customer service or your retailer.
Disconnect your device from the power and telephone networks during an electrical storm.
Disconnect your device from the mains and telephone network during an electrical storm in order to avoid electrical
surge damage. If this is not possible, do not use the device
during an electrical storm.
Before cleaning the surface of your device, disconnect it from the power and telephone networks.
Before cleaning the surface of your device, disconnect it
from the power and telephone networks. Use a soft, lintfree cloth. Never use liquid, gaseous or easily flammable
cleansers (sprays, abrasives, polishes, alcohol). Do not
allow any moisture to reach the interior of the device.
Only clean the display with a dry, soft cloth .
Only clean the display with a dry, soft cloth. If the display
breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.
In the event of a power failure, your device will not function;
In the event of a power failure, your device will not function; saved data is retained.
Repairs
Display
Should disruptions occur, follow the instructions on the
display and on the error report.
Repairs
Do not make any repairs to the device yourself. Improper
maintenance can result in injuries or damage to the device.
Only have your device repaired by an authorised service
centre.
Do not remove the type label from your device; this would
void the warranty.
4 Philips · HFC 325
2Overview
Notice
Overview of the Menu Functions
The following functions are available on your device.
There are two ways in which you can call functions:
Menu Navigation
Navigating in the Menu: Press OK or one of the two
arrow keys [, to open the function menu. Page through
[ menu entries. Use OK to sele ct a m enu f unct ion. Pres s
C to return to the previous menu level. Press j to close
the menu and return to the starting mode.
Direct Loading
Calling Functions Directly: You can call a menu func-
tion directly using the function number. Press OK and
enter the appropriate function number using the numeric
keypad. Confirm with OK. You will find the function
number in the following list.
Printing the Functions List
Press ¨ to print a list of all functions and settings
of your device.
1 Telephone Book
11 Looking Up an Entry (PPF 6 xx · SPFX 4x)
11 Looking up an entry.................................page 9
12 New Entry (PPF)
12 New entry..............................................page 10
13 Creating Group
13 Creating group.......................................page 10
14 Short Dial without Short Dialling Button
14 Short dial...............................................page 11
15 Changing Entries
15 Modifying an entry ................................page 10
16 Deleting Entries
16 Deleting entries......................................page 10
17 Printing Entries
17 Printing entries ......................................page 18
2 Calls
21 Received Calls (PPF 6xx · SPFX 4x)
21 Received calls...........................................page 9
22 Outgoing Calls (PPF 6xx · SPF X 4x)
22 Outgoing calls..........................................page 9
23 Printing Entries
23 Printing entries ......................................page 18
4 Miscellaneous
41 Printing Call Log
41 Printing call log..................................... page 18
44 Setting the Contrast
44 Setting the contrast................................ page 17
45 Using Service Codes
45 Using service codes................................ page 20
47 Checking the Firmware Version
47 Checking the firmware version .............. page 20
48 Sudoku
48 Sudoku.................................................. page 16
49 Calculator ............................................... page 6
5 Fax Switch
51 Setting the Fax Switch
51 Setting the Fax Switch........................... page 18
55 Setting the Ring Tones
53 Setting the ring tones ............................ page 18
9 Settings
91 Entering the Date and Time
91 Entering the date and time .................... page 17
92 Selecting the Language
92 Selecting the language ........................... page 17
93 Selecting the Country
93 Selecting the country............................... page 8
94 Entering Number
94 Entering number................................... page 17
95 Entering Name (PPF)
95 Entering name....................................... page 17
96 Configuring Teleph one Lines and Ser vices
96 Configuring telephone lines and services page 19
Device Overview
Overview HFC 242
‚ Handset
ƒ Display
„ Paper tray cover
… Document guide
† Panel
‡ Handset cable
Vorderansicht
EN
3 Fax
31 Polling
31 Polled reception.....................................page 14
32 Polling Send
32 Polling send ...........................................page 14
33 Sending Fax Later
33 Sending fax later ....................................page 13
34 Broadcasting
34 Sending to multiple recipients
(= broadcast)........................................................page 13
35 Printing Fax Journal
35 Printing fax journal ................................page 18
36 Printing Transmission Report
36 Printing transmission report...................page 18
37 Print Reduced in Size
37 Print reduced in size...............................page 18
38 Reducing Transmission Speed
38 Reducing transmission speed..................page 18
Overview · Overview of the Menu Functions 5
‚ LINE socket—Connection socket for telephone cable
ƒ , socket—Connection socket for the telephone hand-
set
Seitenansicht
EN
Panel
Telephone Book
m—Press briefly: Calling up the telephone book entries.
Selecting the entries with the [ / press and hold: saving
new entries
R
R—Press briefly: insert short line interruption (Hook
Flash) as office index on PABX or for calling special functions in the public telephone network (PSTN)/long press:
Inserting dialling pause
Speaker (PPF 675 · 676 · 685/695 · SPFX 48/49)
ß—Dialling with the handset replaced / hands-free
Short Dial
Ý—Press briefly: Load short dial entries. Selecting the
entries with the [ or numeric keys / press and hold:
Assign a new short dial entry
Printing the Menu Overview
¨—Printing setting lists
Redialling
@—Press briefly: Toggling between the list of the last 10
dialled numbers (= redial list) / press and hold: List of last
ten callers (caller list)
Resolution
f—Setting higher resolution for faxes and copying
(
RESOL.: STANDARD, RESOL.: FINE, RESOL.:
PHOTO
)
Fax Switch Xerox PSE
º/»—Selecting fax mode for receiving faxes
Stop
j—Function abort / return to the starting mode / docu-
ments eject
C
C—Return to the previous menu level / press briefly:
deleting individual characters / press and hold: deleting
complete input
Arrow Keys
[—Calling the menu functions / navigation within the
menu / selecting options / moving the cursor / adjusting
the volume level
OK
OK—Calling the menu functions / confirming input
Start
o—Press briefly: Starting transmission of messages / press
and hold: Starting fax polling
Copy
o—Press briefly: creating a copy / press and hold: creating
multiple copies
Numeric Keys (short dial)
Numeric keypad—Inputting digits, characters and special
characters / press and hold: Recalling short dial numbers
Xerox SF2025
Calculator keys
Calculator keys
ª—Switching calculator on/off
^/+ —Addition
OK / -—Subtraction
` / ×—Multiplication
C /:—Division
º/» / +/-—Toggling sign
–/.—Decimal point
f/--->—Clear entry (CE)
R/AC—Deleting
o/=—Result
6 Philips · HFC 325
3 Initial Operation
Notice
‚
ƒ
…
„
‡
†
Notice
Packing Contents
Packing contents PSE
‚ Device
ƒ Telephone handset
„ Spiral cable for telephone handset
… Mains cable with plug (country-specific)
† Telephone cable with plug (country-specific)
‡ Paper roll
User Manual
User manual with installation guide (not depicted)
Verpackungsinhalt
Missing Package Contents
Missing Package Contents
If one of the parts is missing or damaged, please
contact your retailer or our customer service.
Loading Paper
1 Open the paper tray, and insert the paper roll.
2 Place the front edge of the paper into the paper guide.
Pull the paper forwards, until the panel is covered.
3 Close the paper tray, and cut off the paper over the
panel.
Red Line
If a red line appears on the printout, the paper
supply is almost over. Insert a new paper roll
into the device.
Connecting the Handset
Connecting the Handset
Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket desig-
nated with the , symbol.
EN
Initial Operation · Packing Contents 7
Connecting the Telephone
CAUTION!
CAUTION!
Notice
Cable
Connecting the Telephone Cable
Connect the telephone cable to the device by inserting it in
the socket designated with LINE (RJ-11-Connector).
EN
Insert the telephone plug into your PTT line socket.
Telefonkabel anschliessen
Connecting the Mains Cable
Mains Voltage at the Site of Installation
Mains Voltage at the Site of Installation!
Check whether the mains voltage of your device
(indicated on the type label) matches the mains
voltage available at the setup location.
Connecting the Mains Cab le
Insert the mains cable into the connection located on the
rear side of the device. Plug the power cable into the electrical outlet.
Entering Number
Page Header
Your name and number are added together with date, time
and page number at the top edge of each fax transmission
(= header).
Entering Number
1 Enter your number. Using or – you can enter a plus
sign.
2 Confirm with OK.
Entering Name
Entering Name
1 Enter your name. You can enter characters using the
numeric keys (see key labels). Enter special characters
using 0. Press the respective key several times until
the desired character or special character appears on the
display.
Navigating in the Editor
You can move the cursor using [. Use C to
delete individual characters.
2 Confirm with OK.
After entering the device prints an overview of the functions.
Initial Installation
Selecting the Language
1 Use [ to select the desired display language.
2 Confirm with OK.
Selecting the Country
Setting the Country Correctly
Setting the Country Correctly!
You must set the country in which you are operating the device. Otherwise your device is not
adapted to the telephone network. If your country is not included in the list, you must select a
different setting and use the correct telephone
cable for the country. Consult your retailer.
Setting the Country
1 Use [ to select the country in which you are operat-
ing the device.
2 Confirm with OK.
After this input, the device prints a help page and checks
the telephone line.
8 Philips · HFC 325
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