Philips HFC22/07, HFC22/05 User Manual

How this manual is set up for easy use

T o make it as simple as possible to install, program and use your fax machine, we have divided the manual into three main parts:

I ESSENTIALS

Here you find everything which is necessary to quickly install and use your fax machine. Y ou learn about the proper location, the important settings and the basic functions which are available.

II FUNCTIONS

In this part you find the whole range of special functions your fax machine offers. These are advanced functions of the telephone,fax and answering device as well as additional possibilities.

III APPENDIX

Here you find a table of errors and problems that may arise and how to solve them. Further there is technical information, the address of the customer hotline, the index and a glossary , which explains some technical terms.

Lightning protection: To protect your machine from possible damage, we recommend to disconnect the machine from the mains and from the telephone line during thunder storms.

This equipment is not designed for making telephony calls when the power fails. Alternative arrangements should be made for access to emergency services.

– 1 –

Quick Reference Guide HFC 22

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

Starting up - Important settings - Functions

STARTING UP

Connecting to the power supply and to the telephone

Loading the thermal paper

STOP

IMPORTANT SETTINGS

Language of the display (function 15)

FUNCTION

1 5

15 SET LANGUAGE

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

Setting the time and date (function 11)

Start here after installation

(usually function 11).

MONTH: ¡1

FINE PHOTO BUSY TEL

TEST

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

TIME: 0:00

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

Entering your number (Function 12)

FUNCTION

FUNCTION NR.: __

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

1 2

12 YOUR TEL. NR. _

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

Entering your name (Function 13)

When you enter your name the number keys

will write letters. Every key produces several letters. You will find a list

of these in chapter 2.7.5 of your manual.

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

FUNCTIONS

1 SET UP

11 Set date and time Setting date and time 12 Your telephone number Enter your telephone number 13 Your name Enter your name 14 Dial mode Setting the dial mode and for operation on an

15 Set language Select the language of the display text 16 Page Header Header on/off 17 Usage Code Blocks the fax machine from unauthorised use

2 COMMUNICATION

21 Slow (4800 bps) Setting for half-speed transmission 22 Polled reception You can call up fax messages 23 Fax reception Setting selective fax reception 27 Mercury Enables you to make use of Mercury services

3 FAX SWITCH

31 Mode Setting the mode 32 Ring count Setting the ring count

extension

(not available in all countries)

(only available in UK)

TEL/FAX TAM/FAX

SPRACHE: DEUTSCH

TIME: 1:00

Enter

your telephone

number.

1 3

Etc. until

your name is

complete.

15-MAY-97 16:00

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

13 YOUR NAME

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

LANGUAGE:ENGLISH

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

MONTH: 0

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

FUNCTION

etc. ...

FINE PHOTO BUSY TEL

FUNCTION NR.: __

FINE PHOTO BUSY TEL

B_©

FINE PHOTO BUSY TEL

33 External telephone Setting additional devices

4 OTHERS

41 Remote operation Remote diagnostics and service

(not available in all countries) 42 Transmission report Automatic print out of transmission protocols 43 Dialling list Print out of stored numbers 44 Ringer types Selection between four ringer types

5 ANSWERING DEVICE

51 Recording time Setting for recording duration of calls 52 Access code Setting the code for the remote control of the

answering machine and for message forwarding 53 Breakthrough code Authorised callers can override the answering device 54 Memo mode Outgoing message without recording a call; internal

message 55 Forwarding Messages forwarded to another telephone number

– 2 –

YEAR: 9

FINE PHOTO BUSY TEL

1 SET UP

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

Quick Reference Guide HFC 22

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

Sending and receiving faxes - The answering machine - Copying

SENDING AND RECEIVING FAXES

Sending faxes

START

Dial the

number you

require.

+43 1 12345 NEXT PAGE PRESS START NEXT PAGE

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

FINE PHOTO BUSY TEL

41526

TEL/FAX TAM/FAX

Insert the document face up.

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

To send more pages, press the

START-key while the first page is being

transmitted.

COPY

DIALLING... CONNECTING...

FINE PHOTO BUSY TEL

START

COPY

TEL/FAX TAM/FAX

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

Wait until the first page has been

drawn in completely. Insert the next page

after the signal.

Receiving faxes

FUNCTION

3 1

THE ANSWERING MACHINE

Switching on the answering machine

FUNCTION

outgoing message, a warning signal will sound

3 1

If you have not recorded an

and the display will read:

31 MODE MODE: TEL/FAX

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

Recording the outgoing message

REC. OGM 1 ?

RECORD

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

etc. ...

Change to TEL mode.

Change to

TEL/FAX

mode.

Change to

TAM/FAX

mode.

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

REC. OGM FIRST

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

TEL

TEL/FAX TAM/FAX

TEL

TEL/FAX TAM/FAX

TEL

TEL/FAX TAM/FAX

Change to

TAM/FAX

mode.

Record

your OGM.

Wait until you hear the confirmation tone.

After you have recorded your first message

press the STOP-KEY.

As soon as you hear a whistling

tone...

The fax will arrive automatically.

The fax machine will only ring if a telephone

machine will only ring if a telephone call is received. If you do not

answer the answering machine will switch on.

MODE: TAM/FAX

call is received.

The fax will arrive automatically. The fax

STOP

START

COPY

REC. OGM 2 ?

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

Wait until you hear the confirmation tone.

After you have recorded your closing message

Listening to messages

MESSAGES: 4 1 15/05 12:30

PLAY/ PAUSE

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

Deleting messages

Deleting

individual

messages.

Deleting

all messages.

PLAY/PAUSE

This is only possible if you

have listened to them once.

COPYING

Insert the document face up.

REC. COMPLETE

TEL/FAX TAM/FAX

press the STOP-key.

PLAY/PAUSE

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

etc. ...

STOP

MESSAGES: 4

FINE PHOTO BUSY TEL

1 15/05 12:30 MESS.: 1 CLEAR? DELETED

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

CLEAR

START

COPY

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

DELETE ALL MSGS?

FINE PHOTO BUSY TEL

TEL/FAX TAM/FAX

CLEAR

DELETED

FINE PHOTO BUSY TEL

Press the PLAY/PAUSE key again

to listen to all your messages once more.

TEL/FAX TAM/FAX

– 3 –

CONTENTS

1 Introduction 8

1.1 Preface............................................................................................................................... 8

1.2 Conventions ....................................................................................................................... 8

1.3 Description ......................................................................................................................... 8

2 Installation 11

2.1 The proper location ...........................................................................................................11

2.2 Connection ....................................................................................................................... 12

2.3 Connecting additional devices.......................................................................................... 16

2.4 Connecting to a home telephone system ......................................................................... 17

2.5 Connecting to a private branch exchange........................................................................ 17

2.6 Loading or removing the thermal paper ........................................................................... 18

2.7 Important settings ............................................................................................................ 21

I ESSENTIALS

2.7.1 Available functions .................................................................................................. 21

2.7.2 Language of display and reports ............................................................................. 22

2.7.3 Entering date and time ............................................................................................ 23

2.7.4 Entering your number ............................................................................................. 23

2.7.5 Entering your name................................................................................................. 24

2.7.6 Correcting wrong entries ......................................................................................... 25

2.7.7 Operating mode ...................................................................................................... 25

3 The basic functions 26

3.1 Making a call .................................................................................................................... 26

3.2 Sending faxes .................................................................................................................. 26

3.3 Receiving faxes - different reception modes .................................................................... 29

3.3.1 Changing the mode................................................................................................. 29

3.3.2 Manual reception .................................................................................................... 29

3.3.3 Automatic reception without additional devices....................................................... 30

3.3.4 Automatic reception with additional devices............................................................ 33

3.4 The answering device ...................................................................................................... 34

3.4.1 Switching on your answering machine .................................................................... 34

3.4.2 Recording your outgoing message ......................................................................... 35

3.4.3 Listening to messages ............................................................................................ 36

3.4.4 Deleting messages ................................................................................................. 37

3.5 Copying............................................................................................................................ 38

II FUNCTIONS

4 The telephone 40

4.1 Redial............................................................................................................................... 40

4.2 Speed dial ........................................................................................................................ 41

4.2.1 Storing a speed dial number and name .................................................................. 41

4.2.2 Using the speed dial keys ....................................................................................... 41

4.3 Name dial......................................................................................................................... 42

4.3.1 Storing names and numbers ................................................................................... 42

4.3.2 Using name dialling................................................................................................. 43

4.3.3 Deleting stored entries ............................................................................................ 43

4.4 Speed and name dial list .................................................................................................. 44

4.5 On-hook dialling ............................................................................................................... 44

– 4 –

FAX

5 The fax 45

5.1 Improved picture quality ................................................................................................... 45

5.2 Sending a fax during a telephone call .............................................................................. 45

5.3 Speaking after fax transmission ....................................................................................... 46

5.4 Selective fax reception .....................................................................................................46

5.5 Polling .............................................................................................................................. 47

5.6 Faxing to sub-addresses.................................................................................................. 47

5.7 Page header .................................................................................................................... 48

5.8 Half-speed transmission................................................................................................... 48

5.9 Transmission report .........................................................................................................49

6 The answering device 50

6.1 Adjusting the recording time............................................................................................. 50

6.2 Automatic forwarding of messages .................................................................................. 50

6.3 Recording a telephone conversation................................................................................ 52

6.4 Breakthrough ................................................................................................................... 52

6.5 Recording Memo’s ........................................................................................................... 53

6.5.1 External Memo / message for the caller.................................................................. 53

6.5.2 Internal Memo / ”Note pad” ..................................................................................... 54

6.6 Remote access ................................................................................................................ 55

6.6.1 Preparing your fax machine for remote access....................................................... 55

6.6.2 Remote access of the answering machine.............................................................. 56

7 Additional possibilities 58

7.1 Call restriction -babysitter setting ..................................................................................... 58

7.2 Type of ring signal............................................................................................................ 60

7.3 Volume of the ring signal.................................................................................................. 60

7.4 Volume of the loudspeaker............................................................................................... 60

7.5 Remote diagnostics..........................................................................................................61

7.6 Mercury ............................................................................................................................ 61

7.6.1 Mercury Residential 132 ......................................................................................... 61

7.6.2 Mercury Pin Code service ....................................................................................... 62

7.6.3 Changing the Mercury Pin Code ............................................................................. 62

7.6.4 Deleting the Mercury Pin Code ............................................................................... 63

7.6.5 Using Cost Centre Codes ....................................................................................... 63

7.6.6 Initiating a conversation via MCL service ................................................................ 64

7.6.7 Switching the Mercury function off .......................................................................... 64

III APPENDIX

8 Troubleshooting 66

9 Important facts 69

9.1 Important information for safe operation .......................................................................... 69

9.2 Technical specification .....................................................................................................70

9.3 Customer information....................................................................................................... 70

9.4 Glossary........................................................................................................................... 71

9.5 Index ................................................................................................................................ 72

– 5 –

– 6 –

ESSENTIALS

– 7 –

1 Introduction

This chapter gives basic information about your fax machine - the fax technology in general, the use of the user manual, the operating elements and the functions.

1.1 Preface

We are very glad that you have selected our fax machine. Congratulations on your decision. In your new machine the most advanced technology has been applied to meet the highest quality levels. Furthermore, our engineers have combined a wide range of functions with the easiest possible use.

Y our fax machine opens the door to the world of private telecommunications in a simple and fast way . At the same time additional telecommunications devices can be connected. Furthermore your fax machine provides you with a lot of functions of a feature telephone.

Enjoy your new fax machine!

1.2 Conventions

italic

bold Important information

bold and italic

CAPIT AL LETTERS Display texts and key names

italic

References, function names and announcements

Additional information Decisive information regarding security and proper operation

1.3 Description

Check that the following items are included in the packaging: Fax machine

T elephone handset with spiral cable T elephone cable with plug Thermal paper Paper adjustment part (built-in) User manual Remote access card for the answering machine Guarantee booklet

– 8 –

412 3 5

67 98

1 Spiral cable for the telephone handset 2 Operation panel 3 Document outlet 4 T elephone handset 5 Mains cable with power plug 6 Document guide 7 Document feed slot 8 Paper tear strip 9 Thermal paper outlet

10 Operation panel 1 1 Inner paper cover 12 Paper compartment 13 Paper adjustment part

(for 210 mm thermal paper rolls)

– 9 –

HFC 22

FINE PHOTO BUSY TEL TEL/FAX TAM/FAX

1514 16

17 19 20 21 22 23

NAME

STORE/

SPEED DIAL

PLAY/ PAUSE

CLEAR

RECORD

FINE PHOTO BUSY TEL TEL/FAX TAM/FAX

RESOLUTION

FUNCTION

STOP

29 30 31 3228

START

COPY

2624 25

ERROR

RECALL/R

REDIAL/

ON HOOK/

GHI

PQRS

ABC

DEF

MNO

JKL

TUV WXYZ

14 PLAY/PAUSE key: to play back messages. This key flashes when new messages have been recorded 15 CURSOR LEFT: to move the cursor, to select options, to adjust the volume and to delete entries 16 Display (Remove the protection foil before use.) 17 OK key: to confirm entries 18 CURSOR RIGHT : to move the cursor , to select options and to adjust the volume 19 R key: for the use with a private branch exchange (PABX) or for advanced telephone company services 20 REDIAL key: to repeat the last number you have dialled, or to make a dialling pause 21 Dial pad for entering numbers and names 22 STORE key: to store names and numbers 23 NAME key: press to call up name directories 24 RECORD key: to record your outgoing messages and memos 25 CLEAR key: to delete messages and entries 26 ST ART/COPY key: to start transmission or to copy 27 STOP key: interrupts procedures 28 RESOLUTION key: to send and copy with higher resolution 29 FUNCTION key: to call up functions 30 ERROR indicator lamp 31 ON HOOK key: for on-hook dialling and to switch on the loudspeaker 32 SPEED DIAL keys: to select a telephone number at the touch of one button

The pointers on the display indicate different modes:

FINE/PHOTO indicate whether you send or copy with a higher resolution or with grey tones. If

none of the two is visible, the standard resolution is selected. T o change the resolution use the RESOLUTION - key .

BUSY is visible if you are calling on an external phone on the same telephone line. TEL, TEL/FAX, T AM/F AX are three different modes to operate your fax machine. You can choose between

the modes with function 31. See details in chapter 3.3.

– 10 –

2 Installation

This chapter explains the correct installation of your fax machine.

2.1 The proper location

30 cm

Your fax should be positioned near the telephone socket and near a mains socket. Make sure it is placed in a safe and stable position on a flat and horizontal surface. Do not locate your fax in direct sunlight, near radiators or air conditioning and do not expose it to dust, water or chemicals.

Since the paper outlet is at the front, do not place any objects in front of the machine. In order to avoid a paper jam, make sure that the surface close to the paper outlet is smooth. Rubberlike surfaces are not suitable.

The fax machine heats up during operation. Avoid heat build-up by ensuring that the machine is not covered. Place the fax in such a way as to ensure free circulation of air around it.

– 11 –

2.2 Connection

Connecting to the telephone socket

(without additional devices)

Turn the machine bottom up. Connect the telephone cable to the fax machine by inserting it in the socket on the bottom of the machine identified with LINE.

Then insert the telephone plug into the telephone line socket. Insert the cable in the groove provided.

Connecting the handset to the fax machine

Remove the handset and the spiral cable from its wrapping. Insert the one end of the spiral cable into the socket identified with a handset

symbol on the bottom of the machine.

– 12 –

This appliance must be earthed (information for UK only).

How to change a fuse:

This apparatus is supplied with an approved moulded 13A plug. To change a fuse in this type of plug proceed as follows:

1. Remove fuse cover and fuse.

2. Fit new fuse which should be a BS 1362 5A, A.S.T.A. or BSI approved type.

3. Refit the fuse cover .

If the fitted plug is not suitable for your socket outlets, it should be cut off and an appropriate 3-pin plug fitted in its place.

If the mains plug contains a fuse, this should have a value of 5A. If a plug without a fuse is used, the fuse at the distribution board should not be greater than 5A.

The severed plug must be destroyed to avoid a possible shock hazard should it be inserted into a 13A socket elsewhere.

How to connect a plug:

The wires in the mains lead are coloured in accordance with the following code: BLUE - "NEUTRAL" ("N") BROWN - "LIVE" ("L") GREEN & YELLOW - "EARTH" ("E")

1. The GREEN & YELLOW wire must be connected to the terminal in the plug which is marked with the letter "E" or by the Earth symbol or coloured GREEN AND YELLOW.

2. The BLUE wire must be connected to the terminal which is marked with the letter "N" or coloured BLACK.

3. The BROWN wire must be connected to the terminal which is marked with the letter "L“ or coloured RED.

Before replacing plug cover, make certain that the cord grip is clamped over the sheath of the lead - not simply over the three wires.

– 13 –

Connecting to the power supply

Plug the mains cable into the wall socket. The machine will carry out an internal test.

Afterwards you need to enter the current time and date (see below).

If there is no thermal paper in the machine the error lamp flashes and the display will read:

Insert a new paper roll (see 2.6)

If you do not enter the time and date,

STOP

the display will read as follows:

8 0

∗

8 0

∗

Use the dial pad to enter the correct time

(e.g. 1 2 3 0 for 12:30).

Press the OK key .

3 6

Enter the correct year.

9 #

after 40 seconds or after you press

TEST

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

TIME: 0:00

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

OUT OF PAPER

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

DIAL/INSERT DOC.

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

TIME: 12:3¡

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

YEAR: ¢6

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

YEAR: 9

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

8 0

∗

8 0

∗

Press the OK key .

3 6

Enter the correct month.

9 #

Press the OK key .

3 6

Enter the correct day.

9 #

Press the OK key .

MONTH: ¡1

FINE PHOTO BUSY TEL TEL/FAX

MONTH: 0¤

FINE PHOTO BUSY TEL TEL/FAX

DAY: ¡1

FINE PHOTO BUSY TEL TEL/FAX

DAY: 1¤

FINE PHOTO BUSY TEL TEL/FAX

15-MAY-97 12:30

FINE PHOTO BUSY TEL TEL/ FAX

You can correct your entries any time you want (see 2.7.6).

If desired you can change the language on the display with function 15 (see page 20).

TAM/FAX

– 14 –

In the event of a power failure, you can no longer operate the telephone or fax facility. If

FUNCTION

1 4 7

2 5 8 0

3 6 9 #

∗

switched on again you have to re-enter the current time.

Keep the power plug free and easily accessible. The machine has no power on/off switch, so the plug is used to switch off the power.

T one or pulse dialling

Your phone can dial in two different ways. Older telephone systems usually work with pulse dialling, whilst modern, digital systems use tone dialling. You can change the dialling mode of your fax machine. If you do not know which method your line uses, contact your telephone company .

Only for UK: Although this equipment can use either loop disconnect or DTMF signalling, only the performance of the DTMF signalling is subject to regulatory requirements for correct operation. It is therefore strongly recommended that the equipment is set to use DTMF signalling for access to public or private emergency services. DTMF signalling also provides faster call set up.

Select function 14 by pressing the function key and then choosing

14 DIAL MODE

number 14.

FINE PHOTO BUSY TEL TEL/FAX

Press the OK key.

Press the CURSOR LEFT or CURSOR RIGHT key.

Press the OK key.

Press the OK key again if you are operating your fax machine on a regular PTT line (for connection to a private branch exchange see 2.5).

DIAL MODE: TONE

FINE PHOTO BUSY TEL TEL/FAX

DIAL MODE: PULSE

FINE PHOTO BUSY TEL TEL/FAX

PABX? NO

FINE PHOTO BUSY TEL TEL/FAX

1 SET UP

FINE PHOTO BUSY TEL TEL/FAX

Sometimes it is necessary to send tone dial signals to make use of certain services. If your telephone system works on pulse dialling, you can still send tone signals by pressing the ∗ or

key. All numbers are then transmitted in the tone dialling method. As soon as you replace the

handset on the fax machine, your fax machine will switch back to pulse dialling.

TAM/FAX

– 15 –

2.3 Connecting additional devices

MODEM

In addition to your fax machine, you can also connect other devices, such as additional telephones, an answering machine or a modem to a single telephone line. (for UK: So long as the Ringer Equivalenz Number (REN value) on the line doesn’t exceed 4. The REN value on the fax is 1)The factory setting of your fax machine allows the connection and instant use of other such devices.

If you have connected an answering machine, make sure that the number of rings programmed on the answering machine is at least two rings less than the one on your fax.

T o the same socket

(not in all countries)

You can connect additional devices to the same telephone plug.

T o separate sockets

(not in all countries)

Y ou can connect additional devices to separate sockets on the same line even if they are located in different rooms. Make sure that the fax machine is the first device connected to the line.

– 16 –

2.4 Connecting to a home telephone system

(one PTT line)

PTT

Connect the fax machine as the first device to the line and the home telephone system (HTS) as the second.

In order to operate your fax machine on a home telephone system, in function 33 the option EXTERNAL PHONE must be set to YES (see chapter 3.3.4).

There are no regulations for home telephone systems. Therefore we cannot provide you with generally valid operating rules. Refer to the operating instructions provided by the manufacturer.

2.5 Connecting to a private branch exchange

(several PTT lines)

PTT

A B

Connect the fax machine to an extension line of the private branch exchange (PABX). In order to operate your fax machine on an extension, you need to enter the appropriate settings in function 14.

PTT

FUNCTION

number 14.

∗

Press the OK key.

Press the CURSOR LEFT or CURSOR RIGHT key in order to switch to operation on a PABX extension.

Press the OK key.

Select function 14 by pressing the function key and then choosing

14 DIAL MODE

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

DIAL MODE: TONE

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

PABX? NO

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

PABX? YES

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

POSTLINE BY: 0

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

– 17 –

RECALL/R

3 4 7

∗

Now enter the key that has to be pressed to obtain an outside line

(outside line access code). This is either 0, the R key or another

number.

POSTLINE BY: R

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

Press OK.

Press OK. Your machine will then check that the outside line can be obtained.

If the check is successful, the following message will appear briefly in the display:

If the check is unsuccessful, the following message will appear briefly in the display.

Y ou will be asked to repeat the entry . Change either the dial mode or the key for obtaining an outside line.

2.6 Loading or removing the thermal paper

CHECK ? YES

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

CHECKING...

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

CHECK OK

FINE PHOTO BUSY TEL TEL/ FAX

TAM/FAX

CHECK NOT OK

FINE PHOTO BUSY TEL TEL/ FAX

TAM/FAX

DIAL MODE: TONE

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

Loading the thermal paper

Before you can receive or copy documents you must first load thermal paper into your fax machine. For this, your fax machine needs to be connected to the power supply.

If the paper is finished or about to finish or if no paper roll is in your fax machine, the display will read: Y ou should remove any remaining paper roll and insert a new one.

Open the operation panel by gripping the edges on either side.

OUT OF PAPER

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

Then lift up the inner paper cover until it clicks into place.

– 18 –

The paper compartment is set to a paper width of 210 mm. If you want to use

START

paper rolls with a width of 216 mm, remove the paper adjustment part.

Unwrap the new paper roll. Cut the leading edge of the thermal paper, so that any sticker is totally removed. Cut it in a straight line and cut the edges as indicated on the picture, this will make feeding the paper easier . Hold it so that the paper unrolls in the direction away from you when you pull the paper upwards.

Place the paper roll in the compartment as illustrated. Pull out approximately 15 cm of paper.

Slide the leading edge of the paper into the paper feed slot until it protrudes from the front of the machine.

If your local copy or received faxes are blank, the document or the thermal paper are inserted the wrong way .

Help for feeding in the thermal paper:

If you have problems feeding in the paper (for example because there is not much fax paper left and it is curling):

COPY

Press the start key. The rubber roller inside the machine starts turning. Now insert the paper as normally. The turning roller will help you feed the paper through the machine. The roller will turn for about 30 seconds and will then stop automatically.

Close the inner paper cover and the operation panel.

– 19 –

STOP

Press the STOP key. The thermal paper is now pressed against the transport roll inside the machine and is ready for being transported.

T ear off the paper protruding from the machine, by tearing it along the paper tear strip, starting at one side of the paper .

If you do not press STOP, the machine will automatically bring the thermal paper into the correct position to be fed through the machine when you copy , send or receive for the first time.

At the end of a fax reception wait at least 5 seconds before tearing off the fax received, just to be sure that the fax transmission has finished.

Press the ST AR T key to feed the paper through; it will be feed through as long as you keep the key pressed.

Removing fax paper during use

If you want to remove the thermal paper, for example because you want to insert a new roll or there is a paper jam, follow these steps:

STOP

Press STOP for 3 seconds. A confirmation signal will sound. Now the thermal paper roll is free and the paper can be easily removed. To load thermal paper, proceed as described above.

If you do not follow these steps you might damage your fax machine!

The black stripe at the end of the paper roll indicates to the fax machine that the paper is about to run out. As soon as the stripe is visible, the fax currently being received will be completed but no more faxes will be received.

– 20 –

2.7 Important settings

FUNCTION

If you press a wrong key by mistake, press the STOP key once or twice. This will return you to the original position and you can repeat the procedure.

If you want to keep a note of the factory settings on your machine for later, we recommend printing out a function list before you change any of the settings.

2.7.1 Available functions

Printing a list of all functions

To keep the use of the functions as simple as possible, they are grouped logically. You can print out a list of all functions:

FUNCTION NR.: __

Press the FUNCTION key twice.

Press the OK key . A function list will be printed.

FINE PHOTO BUSY TEL TEL/FAX

FUNCTION LIST

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

– 21 –

Below you will find a list of all functions with a short description. The setting of these functions is explained on the

FUNCTION

pages indicated.

1 Set Up

11 Set date and time Setting date and time........................................................................ 23

12 Your telephone number Enter your telephone number ........................................................... 23

13 Your name Enter your name ............................................................................... 24

14 Dial mode Setting the dial mode and for operation on an extension............ 15, 17

15 Set language Select the language of the display text ............................................. 22

16 Page Header Header on/off.................................................................................... 48

17 Usage Code Blocks the fax machine from unauthorised use

(not available in all countries) ........................................................... 58

2 Communication

21 Slow (4800 bps) Setting for half-speed transmission .................................................. 48

22 Polled reception You can call up fax messages .......................................................... 47

23 Fax reception Setting selective fax reception .......................................................... 46

27 Mercury Enables you to make use of Mercury services

(only available in UK)........................................................................ 61

3 Fax switch

31 Mode Setting the mode ........................................................................ 29, 34

32 Ring count Setting the ring count........................................................................ 32

33 External telephone Setting additional devices ................................................................. 33

4 Others

41 Remote operation Remote diagnostics and service (not available in all countries)........ 61

42 Transmission report Automatic print out of transmission prototcols .................................. 49

43 Dialling list Print out of stored numbers .............................................................. 44

44 Ringer types Selection between four ringer types ................................................. 60

5 Answering device

51 Recording time Setting for recording duration of calls ............................................... 50

52 Access code Setting the code for the remote control of the

answering machine and for message forwarding ............................. 55

53 Breakthrough code Authorised callers can override the answering device ...................... 52

54 Memo mode Outgoing message without recording a call; internal message ......... 53

55 Forwarding Messages forwarded to another telephone number ......................... 50

2.7.2 Language of display and reports

You can select the language in which messages will be displayed and reports printed out. There is a choice of three languages.

Press the FUNCTION key .

FUNCTION NR.: __

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

8 0

∗

Select function 15.

9 #

Press the OK key .

15 SET LANGUAGE

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

LANGUAGE:ENGLISH

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

– 22 –

Select the language required using the

FUNCTION

CURSOR LEFT or CURSOR RIGHT key.

SPRACHE: DEUTSCH

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

Press the OK key to confirm.

2.7.3 Entering date and time

Press the FUNCTION key .

8 0

∗

STOP

Enter function 1 1.

9 #

Press the OK key and make the entries (see chapter 2.2).

Press the OK key when finished.

Press STOP to return to the standby mode immediately .

1 EINSTELLUNG

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

FUNCTION NR.: __

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

11 SET DATE/TIME

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

TIME: 0:00

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

1 SET UP

FINE PHOTO BUSY TEL TEL/ FAX

TAM/FAX

15-MAY-97 12:30

FINE PHOTO BUSY TEL TEL/ FAX

TAM/FAX

2.7.4 Entering your number

Use the # key to enter the “+“, that is often used in international fax numbers in front of the country code, and the ∗ key to enter a space.The maximum number of digits you can use for your number is 20.

Press the FUNCTION key .

8 0

∗

8 0

∗

Enter function 12.

9 #

Press the OK key.

Enter your telephone or fax number, for example:

6 9 #

∗ ∗

11 533 24 4

Press the OK key , and your number is now stored.

FUNCTION NR.: __

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

12 YOUR TEL. NR.

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

FINE PHOTO BUSY TEL TEL/ FAX

TAM/FAX

+43 1 12345_

FINE PHOTO BUSY TEL TEL/FAX

TAM/FAX

1 SET UP

FINE PHOTO BUSY TEL TEL/ FAX

TAM/FAX

– 23 –

+ 53 hidden pages