Panasonic KX-TS4200B User Manual
Operating Instructions
Integrated Telephone System
Model No. KX-TS4200
This unit is compatible with Caller ID. To use this feature, you must subscribe
to the appropriate service offered by your telephone service provider.
Please read these Operating Instructions before using the unit and save for
future reference.
For assistance, visit our website:
http://www.panasonic.com/phonehelp for customers in the U.S.A. or Puerto
Rico.
Table of Contents
Introduction
Introduction . . . . . . . . . . . . . . . . . . . . . 4
Accessory information . . . . . . . . . . . . . 5
Included accessories . . . . . . . . . . . . 5
Additional/replacement accessories 5
Sales and support information. . . . . 5
Important safety instructions . . . . . . . . 6
For best performance. . . . . . . . . . . . . . 8
Preparation
Symbols used in these operating
instructions . . . . . . . . . . . . . . . . . . . . . . 9
Display . . . . . . . . . . . . . . . . . . . . . . . . . 9
Location of controls . . . . . . . . . . . . . . 10
Battery installation . . . . . . . . . . . . . . . 12
Setup . . . . . . . . . . . . . . . . . . . . . . . . . 13
Connecting the handset and AC
adaptor . . . . . . . . . . . . . . . . . . . . . . . . 14
Connecting the telephone line cords . 15
Connecting the units to individual
two-line telephone jacks . . . . . . . . 15
Connecting 2 two-line telephone
jacks . . . . . . . . . . . . . . . . . . . . . . . 16
Connecting four single-line
telephone jacks . . . . . . . . . . . . . . . 17
If you subscribe to a DSL service. . . . 18
Connecting 2 two-line telephone
jacks . . . . . . . . . . . . . . . . . . . . . . . 18
Connecting four single-line
telephone jacks . . . . . . . . . . . . . . . 19
Setting up the line group . . . . . . . . . . 20
Connecting a communication device . 22
Setting the unit before use . . . . . . . . . 23
Display language . . . . . . . . . . . . . . 23
Extension No. . . . . . . . . . . . . . . . . 23
Date and time . . . . . . . . . . . . . . . . 24
Dialing mode . . . . . . . . . . . . . . . . . 24
Making/Answering Calls
Making calls . . . . . . . . . . . . . . . . . . . . 25
Answering calls . . . . . . . . . . . . . . . . . 26
Turning ringer on/off . . . . . . . . . . . 26
Ringer type . . . . . . . . . . . . . . . . . . 27
Turning Do Not Disturb (DND)
on/off . . . . . . . . . . . . . . . . . . . . . . . 27
Making/answering another outside
call during a conversation . . . . . . . . . 28
Useful features during a call. . . . . . . . 28
Call privacy . . . . . . . . . . . . . . . . . . 28
HOLD button . . . . . . . . . . . . . . . . 28
Hold reminder . . . . . . . . . . . . . . . 29
MUTE button . . . . . . . . . . . . . . . . 29
FLASH button . . . . . . . . . . . . . . . 29
Flash time . . . . . . . . . . . . . . . . . . 30
Temporary tone dialing (for rotary/
pulse service users). . . . . . . . . . . 30
Phonebook
Phonebook . . . . . . . . . . . . . . . . . . . . 31
Adding items to the phonebook . . 31
Storing items from the phonebook
into the speed dialer . . . . . . . . . . 32
Storing items from the redial list
into the phonebook . . . . . . . . . . . 32
Finding and calling a phonebook
item . . . . . . . . . . . . . . . . . . . . . . . 33
Editing items in the phonebook . . 33
Erasing one item in the
phonebook . . . . . . . . . . . . . . . . . . 34
Erasing all items in the phonebook 34
Chain dial. . . . . . . . . . . . . . . . . . . 34
Speed Dialer
Speed dialer . . . . . . . . . . . . . . . . . . . 35
Speed dial preference . . . . . . . . . 35
Adding/editing names and phone
numbers. . . . . . . . . . . . . . . . . . . . 35
Storing items from the redial list
into the speed dialer . . . . . . . . . . 36
Erasing a stored entry . . . . . . . . . 37
Calling someone with the speed
dialer . . . . . . . . . . . . . . . . . . . . . . 37
Multi-unit Operation
Intercom/Paging . . . . . . . . . . . . . . . . 38
Making an intercom call . . . . . . . . 38
Answering an intercom call . . . . . 38
Paging a designated extension . . 39
Answering a single page . . . . . . . 39
Paging all extensions . . . . . . . . . . 39
Answering all pages. . . . . . . . . . . 39
Room monitor . . . . . . . . . . . . . . . 40
Transferring calls . . . . . . . . . . . . . . . 40
Answering transferred calls . . . . . 41
Conference calls. . . . . . . . . . . . . . . . 41
Caller ID Service
Using Caller ID service. . . . . . . . . . . 43
Incoming Caller ID display . . . . . . 43
2
For assistance, please visit http://www.panasonic.com/phonehelp
Caller list. . . . . . . . . . . . . . . . . . . . . . 44
Viewing the caller list . . . . . . . . . . 44
Calling back from the caller list . . 44
Editing a caller’s phone number
before calling back. . . . . . . . . . . . 45
Area codes. . . . . . . . . . . . . . . . . . 45
Storing caller information into the
phonebook . . . . . . . . . . . . . . . . . . 46
Storing caller information into the
speed dialer . . . . . . . . . . . . . . . . . 47
Erasing selected caller information 47
Erasing all caller information . . . . 47
Programming
Programmable settings . . . . . . . . . . 48
Programming the phone setup
features . . . . . . . . . . . . . . . . . . . . . . 50
Prime line. . . . . . . . . . . . . . . . . . . 50
Handsfree mode . . . . . . . . . . . . . 50
Programming the advanced setup
features . . . . . . . . . . . . . . . . . . . . . . 51
Line group . . . . . . . . . . . . . . . . . . 51
Reset all. . . . . . . . . . . . . . . . . . . . 51
Voice Mail Service
Using Voice Mail service . . . . . . . . . 52
Message waiting . . . . . . . . . . . . . 52
Table of Contents
Useful Information
Headset (optional) . . . . . . . . . . . . . . 53
Sales and support information . . . 53
Connecting the optional headset
to the unit . . . . . . . . . . . . . . . . . . . 53
Wall mounting. . . . . . . . . . . . . . . . . . 54
Connecting a standard telephone . . 56
Error messages . . . . . . . . . . . . . . . . 57
Troubleshooting . . . . . . . . . . . . . . . . 57
FCC and other information . . . . . . . . 61
Specifications . . . . . . . . . . . . . . . . . . 63
Customer services . . . . . . . . . . . . . . 64
Warranty. . . . . . . . . . . . . . . . . . . . . . 65
Index
Index. . . . . . . . . . . . . . . . . . . . . . . . . 67
For assistance, please visit http://www.panasonic.com/phonehelp 3
Introduction
Introduction
Introduction
Thank you for purchasing a Panasonic integrated telephone.
We recommend keeping a record of the following information for future reference.
Serial No. Date of purchase
(found on the bottom of the unit)
Name and address of dealer
Attach your purchase receipt here.
4
For assistance, please visit http://www.panasonic.com/phonehelp
Accessory information
Included accessories
AC adaptor
Order No. PQLV210Z
Introduction
Handset
Order No. PQJXC0401Z (Black)
one
Handset cord
Order No. PQJA212N (Gray)
one
Wall mounting adaptor
Order No. PQYL10021Z
one
one
4-wire telephone line cord
Order No. PQJA10088Z
two
Additional/replacement accessories
Accessory item Order number
Headset KX-TCA86, KX-TCA88HA, KX-TCA91,
KX-TCA92, KX-TCA93, KX-TCA94, or
KX-TCA95
2-line adaptor KX-J24
2-line splitter KX-J42
T-adaptor KX-J66
2-wire telephone line cord PQJA10075Z
9 V Alkaline (6LR61) back-up battery Use standard store bought 9 V Alkaline battery
Sales and support information
L To order additional/replacement accessories, call 1-800-332-5368.
L TTY users (hearing or speech impaired users) can call 1-866-605-1277.
For assistance, please visit http://www.panasonic.com/phonehelp 5
Introduction
Important safety
instructions
When using the product, basic safety
precautions should always be followed
to reduce the risk of fire, electric shock,
or personal injury.
1. Read all instructions carefully.
2. Follow all warnings and instructions
marked on the product.
3. Unplug the product from power
outlets before cleaning. Do not use
liquid or aerosol cleaners. Use a
moist cloth for cleaning.
4. Do not use the product near water,
for example near a bathtub, wash
bowl, kitchen sink, etc.
5. Place the product securely on a
stable surface. Serious damage and/
or injury may result if the product
falls.
6. Do not cover slots and openings on
the product. They are provided for
ventilation and protection against
overheating. Never place the product
near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked
on the product. If you are not sure of
the type of power supplied to your
home, consult your dealer or local
power company.
8. Do not place objects on the power
cord. Install the product where no
one can step or trip on the cord.
9. Do not overload power outlets and
extension cords. This can result in
the risk of fire or electric shock.
10. Never push any objects through slots
in the product. This may result in the
risk of fire or electric shock. Never
spill any liquid on the product.
11. To reduce the risk of electric shock,
do not disassemble the product.
Take the product to an authorized
service center when service is
required. Opening or removing
covers may expose you to
dangerous voltages or other risks.
Incorrect reassembly can cause
electric shock when the product is
subsequently used.
12. Unplug the product from power
outlets and take to an authorized
service center when the following
conditions occur:
A. When the power cord is damaged
or frayed.
B. If liquid has been spilled into the
product.
C. If the product has been exposed
to rain or water.
D. If the product does not work
normally by following the
operating instructions. Adjust
only controls covered by the
operating instructions. Improper
adjustment may require
extensive work by an authorized
service center.
E. If the product has been dropped
or physically damaged.
F. If the product exhibits a distinct
change in performance.
13. During thunderstorms, avoid using
telephones except cordless types.
There may be a remote risk of an
electric shock from lightning.
14. Do not use the product to report a
gas leak, when in the vicinity of the
leak.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet
locations unless the jack is specifically
designed for wet locations.
L Never touch uninsulated telephone
wires or terminals unless the
6
For assistance, please visit http://www.panasonic.com/phonehelp
Introduction
telephone line has been disconnected
at the network interface.
L Use caution when installing or
modifying telephone lines.
L Do not touch the plug with wet hands.
L The AC adaptor is used as the main
disconnect device. Ensure that the AC
outlet is installed near the product and
is easily accessible.
Battery
To reduce the risk of fire or injury to
persons, read and follow these
instructions.
L Use only the battery specified.
L Do not dispose of the battery in a fire.
It may explode. Check with local waste
management codes for special
disposal instructions.
L Do not open or mutilate the battery.
Released electrolyte is corrosive and
may cause burns or injury to the eyes
or skin. The electrolyte may be toxic if
swallowed.
L Exercise care when handling the
battery in order not to short the battery
to conductive materials such as rings,
bracelets, and keys. The battery and/
or conductor may overheat and cause
burns.
L Do not recharge the battery provided
with or identified for use with the
product. The battery may leak
corrosive electrolyte or explode.
L Do not attempt to rejuvenate the
battery provided with or identified for
use with the product by heating.
Sudden release of battery electrolyte
may occur causing burns or irritation
to the eyes or skin.
L Remove the battery from the product if
the product will not be used for a long
period of time (several months or
more). During this time the battery
could leak in the product.
L Discard the “dead” battery as soon as
possible. The “dead” battery may leak
in the product.
L Do not store the product, or the battery
provided with or identified for use with
the product, in high temperature
areas. A battery that is stored in a
freezer or refrigerator for the purpose
of extending shelf life should be
protected from condensation during
storage and defrosting. A battery
should be stabilized at room
temperature prior to use after cold
storage.
WARNING:
L To prevent the risk of fire or electrical
shock, do not expose the product to
rain or any type of moisture.
L Unplug the product from power outlets
if it emits smoke, an abnormal smell,
or makes an unusual noise. These
conditions can cause fire or electric
shock. Confirm that smoke has
stopped emitting and contact the
Panasonic Call Center at 1-800-211PANA (1-800-211-7262).
For assistance, please visit http://www.panasonic.com/phonehelp 7
Introduction
For best performance
Environment
L Keep the product away from electrical
noise generating devices, such as
fluorescent lamps and motors.
L The product should be kept free from
excessive smoke, dust, high
temperature, and vibration.
L The product should not be exposed to
direct sunlight.
L Do not place heavy objects on top of
the product.
L When you leave the product unused
for a long period of time, unplug the
product from the power outlet.
L The product should be kept away from
heat sources such as heaters, kitchen
stoves, etc. It should not be placed in
rooms where the temperature is less
than 5 °C (41 °F) or greater than 40 °C
(104 °F). Damp basements should
also be avoided.
Routine care
L Wipe the outer surface of the product
with a soft moist cloth. Do not use
benzine, thinner, or any abrasive
powder.
8
For assistance, please visit http://www.panasonic.com/phonehelp
Preparation
Preparation
Symbols used in these operating instructions
Symbol Meaning
{ }: button name
Example:
{MENU/SET}, {SP-PHONE}
Example:
“Ringer Type”
Example:
Select “Phone Setup”.
{V} {^} {<} {>} Press down, up, left, or right on the navigator key.
The words in the brackets indicate button names on
the unit.
The words in quotations indicate the menu on the
display.
Press {V} or {^} to select “Phone Setup”.
Display
Example:
For assistance, please visit http://www.panasonic.com/phonehelp 9
Preparation
Location of controls
A Speaker
B Line buttons and indicators
C Speed dial (extension) buttons
D Display
E {*} (TONE)
F {FLASH}
G {REDIAL/PAUSE}
H {MUTE}
MUTE indicator
I {SP-PHONE} (Speakerphone)
SP-PHONE indicator
10
For assistance, please visit http://www.panasonic.com/phonehelp
J {HEADSET}
HEADSET indicator
K {DND} (Do Not Disturb)
DND indicator
L {MENU/SET}
M Navigator key ({V}{^}{<}{>})
N {CONFERENCE}
O {HOLD}
P {LOWER}
Preparation
Q Headset jack
R Volume key ({-} {+})
S {INTERCOM}
INTERCOM indicator
T {TRANSFER}
Memory card:
Remove the memory card
and use it as a name index
for speed dialer or
extensions.
For assistance, please visit http://www.panasonic.com/phonehelp 11
U {CALLER ID}
V {ERASE}
W {PHONEBOOK}
X MIC (Microphone)
Preparation
Not
Not
Battery installation
Install a 9 V Alkaline (6LR61) battery
(sold separately) in the battery
compartment. It works as emergency
power during a power failure. The unit
will work as a standard telephone, so
that you can make or answer outside
calls with the handset. (You cannot use
the speakerphone, intercom, etc.)
1 Open the battery cover by sliding in
the direction of arrow (1), and take
out the battery snap (2).
2 Match the polarity and snap the
battery to the battery snap as shown.
3 Place the battery into the battery
compartment.
4 Dress the battery snap wire, and
close the battery cover.
e:
L Please refer to “Battery” on page 7 for
correct battery usage.
L When the display shows “LOW BATT”
with a 9 V battery in the unit, the
battery needs to be changed
immediately. If the battery level is too
low, all LEDs might light up or flash
and the unit is not guaranteed to
perform as normal during a power
failure. Replacing with a fresh battery
will restore normal function.
L The Manganese (6F22) battery can be
used but operating time when using it
will be dramatically shortened.
L It is recommended that the battery is
replaced annually.
L It is recommended that the battery is
replaced after a power outage.
L The battery operating time may
depend on usage conditions, ambient
temperature, and battery quality.
L During a power failure the battery will
retain the clock memory (see “Date
and time” on page 24) and the redial
memory (see “Making a call using the
redial list” on page 25). If you do not
install the battery, the data in memory
will be lost during a power failure.
L When storing or disposing of the
battery, please cover the positive (S)
and negative (T) terminals with tape.
Battery replacement
Disconnect the telephone line cord(s)
before opening the battery cover.
e:
L You do not need to disconnect the AC
adaptor, otherwise the clock memory
and the redial memory will be lost.
L Please refer to “Battery” on page 7 for
correct battery usage.
Battery life
The battery works as emergency power
during a power failure.
Please remove the battery when you
cut the power supply, as the battery
will discharge automatically once the
power is cut according to the time as
follows.
Operating time
Operation
While in use
(talking)
While not in
use (standby)
(for a Panasonic
Alkaline battery)
Approx. 3 hours
Approx. 4 hours
12
For assistance, please visit http://www.panasonic.com/phonehelp
Setup
This unit can be used in 3 positions.
On the desk
– Normal (without the wall mounting adaptor)
– With the wall mounting adaptor
You can attach the wall mounting adaptor to slope this unit.
Preparation
On the wall
See “Wall mounting” on page 54 for details.
For assistance, please visit http://www.panasonic.com/phonehelp 13
L To attach the wall mounting adaptor,
push it in the direction of the arrows
(1 and 2) as shown.
Preparation
I
Not
Connecting the handset and AC adaptor
mportant:
L Use only the included Panasonic handset PQJXC0401Z.
L Use only the included Panasonic AC adaptor PQLV210Z.
e:
L The AC adaptor must remain connected at all times. (It is normal for the adaptor to
feel warm during use.)
L The AC adaptor should be connected to a vertically oriented or floor-mounted AC
outlet. Do not connect the AC adaptor to a ceiling-mounted AC outlet, as the weight
of the adaptor may cause it to become disconnected.
L The unit will not work during a power failure. We recommend connecting a standard
telephone to the same telephone line or to the same telephone jack using a
Panasonic T-adaptor KX-J66 (see “Connecting a standard telephone” on page 56).
Emergency power can be supplied to the unit by installing a 9 V Alkaline (6LR61)
back-up battery (see “Additional/replacement accessories” on page 5).
For assistance, please visit http://www.panasonic.com/phonehelp
14
Preparation
Not
Connecting the telephone line cords
A maximum of 16 system phones (KX-TS4100/KX-TS4200/KX-TS4300) can be
connected in parallel. To use the intercom, LINE1 must be connected at all extensions,
and must be the same phone number.
Connecting the units to individual two-line telephone jacks
e:
L If a non-system phone is connected to the system phone (KX-TS4100/KX-TS4200/
KX-TS4300), the line indicators of this unit will not function for that telephone.
DSL Internet connection and KX-TS4100/KX-TS4200/KX-TS4300 Intercom work
at similar frequencies. Please contact Panasonic at 1-800-211-PANA (1-800-211-
7262) for special wiring configurations.
For assistance, please visit http://www.panasonic.com/phonehelp 15
Preparation
Connecting 2 two-line telephone jacks
DSL Internet connection and KX-TS4100/KX-TS4200/KX-TS4300 Intercom work
at similar frequencies. Please contact Panasonic at 1-800-211-PANA (1-800-211-
7262) for special wiring configurations.
16
For assistance, please visit http://www.panasonic.com/phonehelp
Preparation
Connecting four single-line telephone jacks
For this connection, please purchase two Panasonic 2-line adaptors KX-J24 and two
2-wire telephone line cords (Order No. PQJA10075Z) (see “Additional/replacement
accessories” on page 5).
*1 2-line adaptor merges a 2-wire (single line) telephone outlet with another 2-wire
(single line) telephone line onto a single 4-wire (2-line) telephone line cord.
DSL Internet connection and KX-TS4100/KX-TS4200/KX-TS4300 Intercom work
at similar frequencies. Please contact Panasonic at 1-800-211-PANA (1-800-211-
7262) for special wiring configurations.
For assistance, please visit http://www.panasonic.com/phonehelp 17
Preparation
If you subscribe to a DSL service
Please attach a noise filter (contact your DSL provider) to the telephone line between
the unit and the telephone line jack in the event of the following:
– Noise is heard during conversations.
– Caller ID features (see “Using Caller ID service” on page 43) do not function properly.
Connecting 2 two-line telephone jacks
For this connection, please purchase a Panasonic 2-line splitter KX-J42 and two 2-wire
telephone line cords (Order No. PQJA10075Z) (see “Additional/replacement
accessories” on page 5).
Example: DSL line is LINE2.
DSL Internet connection and KX-TS4100/KX-TS4200/KX-TS4300 Intercom work
at similar frequencies. Please contact Panasonic at 1-800-211-PANA (1-800-211-
7262) for special wiring configurations.
18
For assistance, please visit http://www.panasonic.com/phonehelp
Preparation
Connecting four single-line telephone jacks
For this connection, please purchase a Panasonic 2-line adaptor KX-J24 and three
2-wire telephone line cords (Order No. PQJA10075Z) (see “Additional/replacement
accessories” on page 5).
Example: DSL line is LINE2.
*1 2-line adaptor merges a 2-wire (single line) telephone outlet with another 2-wire
(single line) telephone line onto a single 4-wire (2-line) telephone line cord.
DSL Internet connection and KX-TS4100/KX-TS4200/KX-TS4300 Intercom work
at similar frequencies. Please contact Panasonic at 1-800-211-PANA (1-800-211-
7262) for special wiring configurations.
For assistance, please visit http://www.panasonic.com/phonehelp 19
Preparation
I
Not
Setting up the line group
If you have more than 2 system phones (KX-TS4100/KX-TS4200/KX-TS4300) and use
more than 4 lines in your system phones, you can set up the line group to work correctly
with the units. To program the line group, see “Line group” on page 51.
mportant:
L You can set up the line group only for LINE4.
e:
L You can set up the line group unconnected from other extensions (private line). To
program the private line, see “Line group” on page 51.
DSL Internet connection and KX-TS4100/KX-TS4200/KX-TS4300 Intercom work
at similar frequencies. Please contact Panasonic at 1-800-211-PANA (1-800-211-
7262) for special wiring configurations.
For assistance, please visit http://www.panasonic.com/phonehelp
20
Example:
Preparation
*1 This unit uses the LINE1/2 (with 4-wire telephone line cord) and LINE3/4 (with 4-wire
telephone line cord) jacks.
*2 This unit uses the LINE1/2 (with 4-wire telephone line cord), LINE3/4 (with 2-wire
telephone line cord), and LINE4 (with 2-wire telephone line cord) jacks.
DSL Internet connection and KX-TS4100/KX-TS4200/KX-TS4300 Intercom work
at similar frequencies. Please contact Panasonic at 1-800-211-PANA (1-800-211-
7262) for special wiring configurations.
For assistance, please visit http://www.panasonic.com/phonehelp 21
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