Panasonic kx-tgf540 Operation Manual

Operating Instructions

Cordless Telephone with Digital Answering Machine

Model No.

KX-TGF540 KX-TGF542 KX-TGF543 KX-TGF544 KX-TGF545

Model shown is KX-TGF540.

Before initial use, see “Getting Started” on page 10.

Thank you for purchasing a Panasonic product.

Please read these operating instructions before using the unit and save them for future reference.

Consulte “Guía Rápida Española”, página 61.

For assistance, visit our Web site: http://shop.panasonic.com/support for customers in the U.S.A.

Please register your product: http://shop.panasonic.com/support

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Introduction

Model composition .......................................3

Accessory information ..................................3

Graphical symbols for use on equipment and

their descriptions ..........................................5

Important Information

For your safety .............................................6

Important safety instructions ........................7

For best performance ...................................7

Other information .........................................8

Specifications ...............................................9

Getting Started

Setting up ...................................................10

Controls ......................................................12

Display icons ..............................................13

Language settings ......................................14

Date and time .............................................14

Recording your greeting message .............15

Other settings .............................................15

Making/Answering Calls

Making calls ...............................................16

Answering calls ..........................................17

Useful features during a call .......................17

Intercom .....................................................19

Power backup operation ............................20

Call Block

Call block ....................................................22

Storing unwanted callers ............................22

Phonebook

Phonebook .................................................25

Speed dial ..................................................27

Programming

Menu list .....................................................29

Alarm ..........................................................36

Silent mode ................................................36

Baby monitor ..............................................37

Other programming ....................................39

Registering a unit .......................................39

Caller ID Service

Using Caller ID service ...............................41

Caller list ....................................................41

Answering System

Answering system ......................................43

Turning the answering system on/off .........43

Greeting message ......................................43

Listening to messages ...............................44

Advanced new message alerting

features ......................................................45

Remote operation .......................................47

Answering system settings .........................48

Useful Information

Voicemail service .......................................49

Wall mounting ............................................50

Error messages ..........................................52

Troubleshooting .........................................53

FCC and other information .........................58

Guía Rápida Española

Guía Rápida Española ...............................61

Appendix

Customer services .....................................66

Limited Warranty (ONLY FOR U.S.A.) .......67

Index

Index...........................................................69

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Model composition

Series Model No.

Base unit Handset

Part No. Part No. Quantity

KX-TGF540 series

KX-TGF540 KX-TGF540 KX-TGFA50 1

KX-TGF542 KX-TGF540 KX-TGFA50 2

KX-TGF543 KX-TGF540 KX-TGFA50 3

KX-TGF544 KX-TGF540 KX-TGFA50 4

KX-TGF545 KX-TGF540 KX-TGFA50 5

Accessory information

Supplied accessories

No.

Supplied handset qty.

1 units

2 units

3 units

4 units

5 units

Accessory item/Part number Accessory quantity

A AC adaptor/PNLV226-0X 1 1 1 1 1 B Telephone line cord/PNJA1186Z 1 1 1 1 1 C

Rechargeable batteries

2 4 6 8 10

Handset cover*7/PNYNTGFA50BR

1 2 3 4 5

E Belt clip/PNKE1098Z1 1 2 3 4 5 F Charger/PNLC1078ZB – 1 2 3 4

*1 KX-TGF540 *2 KX-TGF542 *3 KX-TGF543 *4 KX-TGF544 *5 KX-TGF545 *6 See page 4 for replacement battery information. *7 The handset cover comes attached to the handset.

A B C D E

For assistance, please visit http://shop.panasonic.com/support

Introduction

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Additional/replacement accessories

Please contact your nearest Panasonic dealer for sales information (page 66).

Accessory item Model number/Specifications

Rechargeable batteries

HHR-4DPA

R To order, please visit http://shop.panasonic.com/support

Battery type: – Nickel metal hydride (Ni-MH) – 2 x AAA (R03) size for each handset

Headset KX-TCA93, KX-TCA430

Range extender

KX-TGA405

Key detector

KX-TGA20

*1 Replacement batteries may have a different capacity from that of the supplied batteries. *2 By installing this unit, you can extend the range of your phone system to include areas

where reception was previously not available. This product can be purchased online. Please visit our Web site: http://shop.panasonic.com/support

*3 By registering the key detector (4 max.) to a Panasonic Digital Cordless Phone and

attaching it to an easy-to-lose item in advance, you can locate and find the mislaid item to which the key detector is attached. Please visit our Web site: http://www.panasonic.com/tga20

Other information

R Design and specifications are subject to change without notice. R The illustrations in these instructions may vary slightly from the actual product.

Expanding your phone system

Handset (optional): KX-TGFA51

You can expand your phone system by registering optional handsets (6 max.) to a single base unit. R Optional handsets may be a different color

and key print from that of the supplied handsets.

R To order, please visit http://

shop.panasonic.com/support

For assistance, please visit http://shop.panasonic.com/support

Introduction

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Graphical symbols for use on equipment and their descriptions

Symbol Explanation Symbol Explanation

Alternating current (A.C.) Class P equipment

(equipment in which protection against electric shock relies on Double Insulation or Reinforced Insulation)

Direct current (D.C.) “ON” (power)

Protective earth “OFF” (power)

Protective bonding earth Stand-by (power)

Functional earth “ON”/“OFF” (power;

push-push)

For indoor use only Caution, risk of electric

shock

For assistance, please visit http://shop.panasonic.com/support

Introduction

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For your safety

To prevent severe injury and loss of life/ property, read this section carefully before using the product to ensure proper and safe operation of your product.

WARNING

Power connection

R Use only the power source marked on the

product.

R Do not overload power outlets and

extension cords. This can result in the risk of fire or electric shock.

R Completely insert the AC adaptor/power

plug into the power outlet. Failure to do so may cause electric shock and/or excessive heat resulting in a fire.

R Regularly remove any dust, etc. from the

AC adaptor/power plug by pulling it from the power outlet, then wiping with a dry cloth. Accumulated dust may cause an insulation defect from moisture, etc. resulting in a fire.

R Unplug the product from power outlets if it

emits smoke, an abnormal smell, or makes an unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has stopped emitting and contact us at http://shop.panasonic.com/support

R Unplug from power outlets and never touch

the inside of the product if its casing has been broken open.

R Never touch the plug with wet hands.

Danger of electric shock exists.

Installation

R To prevent the risk of fire or electrical

shock, do not expose the product to rain or any type of moisture.

R Do not place or use this product near

automatically controlled devices such as automatic doors and fire alarms. Radio waves emitted from this product may cause such devices to malfunction resulting in an accident.

R Do not allow the AC adaptor or telephone

line cord to be excessively pulled, bent or placed under heavy objects.

Operating safeguards

R Unplug the product from power outlets

before cleaning. Do not use liquid or aerosol cleaners.

R Do not disassemble the product. R Do not spill liquids (detergents, cleansers,

etc.) onto the telephone line cord plug, or allow it to become wet at all. This may cause a fire. If the telephone line cord plug becomes wet, immediately pull it from the telephone wall jack, and do not use.

Medical

R Consult the manufacturer of any personal

medical devices, such as pacemakers or hearing aids, to determine if they are adequately shielded from external RF (radio frequency) energy. (The product operates in the frequency range of

1.92 GHz to 1.93 GHz, and the RF transmission power is 115 mW (max.).)

R Do not use the product in health care

facilities if any regulations posted in the area instruct you not to do so. Hospitals or health care facilities may be using equipment that could be sensitive to external RF energy.

CAUTION

Installation and location

R Never install telephone wiring during an

electrical storm.

R Never install telephone line jacks in wet

locations unless the jack is specifically designed for wet locations.

R Never touch uninsulated telephone wires or

terminals unless the telephone line has been disconnected at the network interface.

R Use caution when installing or modifying

telephone lines.

R The AC adaptor is used as the main

disconnect device. Ensure that the AC outlet is installed near the product and is easily accessible.

For assistance, please visit http://shop.panasonic.com/support

Important Information

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R This product is unable to make calls when:

– the handset batteries need recharging or

have failed.

– there is a power failure.

Battery

R We recommend using the batteries noted

on page 4. USE ONLY rechargeable

Ni-MH batteries AAA (R03) size.

R Do not mix old and new batteries. R Do not open or mutilate the batteries.

Released electrolyte from the batteries is corrosive and may cause burns or injury to the eyes or skin. The electrolyte is toxic and may be harmful if swallowed.

R Exercise care when handling the batteries.

Do not allow conductive materials such as rings, bracelets, or keys to touch the batteries, otherwise a short circuit may cause the batteries and/or the conductive material to overheat and cause burns.

R Charge the batteries provided with or

identified for use with this product only, in accordance with the instructions and limitations specified in this manual.

R Only use a compatible base unit (or

charger) to charge the batteries. Do not tamper with the base unit (or charger). Failure to follow these instructions may cause the batteries to swell or explode.

Attention:

A nickel metal hydride battery that is recyclable powers the product you have purchased. Please call 1-800-8-BATTERY (1-800-822-8837) for information on how to recycle this battery.

Important safety instructions

When using your product, basic safety precautions should always be followed to reduce the risk of fire, electric shock, and injury to persons, including the following:

1. Do not use this product near water for example, near a bathtub, washbowl, kitchen sink, or laundry tub, in a wet basement or near a swimming pool.

2. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

3. Do not use the telephone to report a gas leak in the vicinity of the leak.

4. Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

For best performance

Base unit location/avoiding noise

The base unit and other compatible Panasonic units use radio waves to communicate with each other. R For maximum coverage and noise-free

communications, place your base unit: – at a convenient, high, and central

location with no obstructions between the handset and base unit in an indoor environment.

– away from electronic appliances such as

TVs, radios, personal computers, wireless devices, or other phones.

– facing away from radio frequency

transmitters, such as external antennas of mobile phone cell stations. (Avoid putting the base unit on a bay window or near a window.)

R Coverage and voice quality depends on the

local environmental conditions.

For assistance, please visit http://shop.panasonic.com/support

Important Information

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R If the reception for a base unit location is

not satisfactory, move the base unit to another location for better reception.

Environment

R Keep the product away from electrical noise

generating devices, such as fluorescent lamps and motors.

R The product should be kept free from

excessive smoke, dust, high temperature, and vibration.

R The product should not be exposed to

direct sunlight.

R Do not place heavy objects on top of the

product.

R When you leave the product unused for a

long period of time, unplug the product from the power outlet.

R The product should be kept away from heat

sources such as heating devices, cooking appliances, etc. It should not be placed in rooms where the temperature is less than 0 °C (32 °F) or greater than 40 °C (104 °F). Damp basements should also be avoided.

R The maximum calling distance may be

shortened when the product is used in the following places: Near obstacles such as hills, tunnels, underground, near metal objects such as wire fences, etc.

R Operating the product near electrical

appliances may cause interference. Move away from the electrical appliances.

Routine care

R Wipe the outer surface of the product

with a soft moist cloth.

R Do not use benzine, thinner, or any

abrasive powder.

Other information

CAUTION: Risk of explosion if battery is

replaced by an incorrect type. Dispose of used batteries according to the instructions.

Notice for product disposal, transfer, or return

R This product can store your private/

confidential information. To protect your privacy/confidentiality, we recommend that you erase information such as phonebook or caller list entries from the memory before you dispose of, transfer, or return the product.

Notice

For assistance, please visit http://shop.panasonic.com/support

Important Information

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Specifications

R Standard:

DECT 6.0 (Digital Enhanced Cordless Telecommunications 6.0)

R Frequency range:

1.92 GHz to 1.93 GHz

R RF transmission power:

115 mW (max.)

R Power source:

120 V AC, 60 Hz

R Power consumption:

Base unit:

Standby: Approx. 1.0 W Maximum: Approx. 4.3 W

Charger:

Standby: Approx. 0.1 W Maximum: Approx. 1.8 W

R Operating conditions:

0 °C – 40 °C (32 °F – 104 °F), 20 % – 80 % relative air humidity (dry)

For assistance, please visit http://shop.panasonic.com/support

Important Information

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Setting up

Connections

n Base unit

Connect the AC adaptor to the unit by pressing the plug firmly. Fasten the cord by hooking it. Connect the AC adaptor to the power outlet. Connect the telephone line cord to the unit, then to the single-line telephone jack (RJ11C) until you hear a click. A DSL/ADSL filter (not supplied) is required if you have a DSL/ADSL service.

Note:

R Use only the supplied Panasonic AC

adaptor PNLV226.

n Charger

Connect the AC adaptor to the power outlet.

Battery installation

R USE ONLY rechargeable Ni-MH batteries

AAA (R03) size (

R Do NOT use alkaline/manganese/Ni-Cd

batteries.

R Confirm correct polarities (

, ).

R Follow the directions on the display to set

up the unit.

For assistance, please visit http://shop.panasonic.com/support

Getting Started

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Removing the battery

Battery charging

Charge for about 7 hours. R Confirm “Charging” is displayed (

R When the batteries are fully charged,

“Fully charged” is displayed.

Note when setting up

Note for connections

R The AC adaptor must remain connected at

all times. (It is normal for the adaptor to feel warm during use.)

R The AC adaptor should be connected to a

vertically oriented or floor-mounted AC outlet. Do not connect the AC adaptor to a horizontally oriented AC outlet that faces the floor, such as an AC outlet installed on a ceiling or under a table, as the weight of the adaptor may cause it to become disconnected.

Note for battery installation

R Use the supplied rechargeable batteries.

For replacement, we recommend using the Panasonic rechargeable batteries noted on page 4, 7.

Note for battery charging

R It is normal for the handset to feel warm

during charging.

R Clean the charge contacts of the handset,

base unit, and charger with a soft and dry cloth once a month. Before cleaning the unit, disconnect from power outlets and any telephone line cords. Clean more often if the unit is exposed to grease, dust, or high humidity.

Battery level

Icon Battery level

High

Medium

Low

Needs charging.

Empty

Note:

R At the end of each call, the unit displays a

large icon for a few moments to indicate the battery level.

For assistance, please visit http://shop.panasonic.com/support

Getting Started

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R You can set the unit to play a voice

announcement when the battery is low or needs charging (page 15).

Panasonic Ni-MH battery performance (supplied batteries)

Operation Operating time

In continuous use

12 hours max.

Not in use (standby)

7 days max.

*1 If eco mode is on.

Note:

R Actual battery performance depends on

usage and ambient environment.

Intelligent eco mode

This feature automatically reduces handset power consumption by suppressing handset transmission power when the handset is close to the base unit.

R When this feature is activated,

displayed.

R Eco mode is turned off when the clarity

booster is activated (page 18).

Controls

Handset

C D

F G

Belt clip holes Speaker M N (TALK) Headset jack Dial keypad

*: Temporary tone dialing 0: (

) Ringer off

MZN (SP-PHONE: Speakerphone) MCALL BLOCKN

Microphone Receiver Display

For assistance, please visit http://shop.panasonic.com/support

Getting Started

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MOFFN ( ) MFLASHN MCALL WAITN

Charge contacts

n Control type

Soft keys By pressing a soft key, you can select the feature shown directly above it on the display.

Navigator key – MDN, MCN, MFN, or MEN: Scroll through

various lists and items. – VOL. (Volume: MDN or MCN): Adjust the

receiver or speaker volume while talking. – MFN W: View the phonebook entry. – MEN REDIAL: View the redial list. – MCN CID (Caller ID): View the caller list.

Base unit

Q P O N

A B C

J IKLM

Charge contacts Speaker Display

MERASEN MEXITN

M N (PLAY/STOP) Message indicator (E) MANSWER ON/OFFN

ANSWER ON/OFF indicator MCALL BLOCKN Bracket

R The base unit has an unremovable

bracket for desk or wall mounting.To mount on a wall, see page 50.

MHOLDN MREDIALN MPAUSEN MMUTEN MZN (SP-PHONE: Speakerphone)

SP-PHONE indicator Microphone Dial keypad

*: Temporary tone dialing MLOCATORN MINTERCOMN R You can locate a misplaced handset

by pressing MLOCATORN.

MFLASHN MCALL WAITN

n Control type

Soft keys By pressing a soft key, you can select the feature shown directly above it on the display.

Navigator key – MDN, MCN, M

N, or M N: Scroll through

various lists and items. – VOLUME (MDN or MCN): Adjust the

speaker volume while talking. – M N/M N: Repeat/skip messages

during playback.

Display icons

Handset display items

Item Meaning

Within base unit range

Out of base unit range

The line is in use. R When flashing:

The call is on hold.

R When flashing rapidly: An

incoming call is now being received.

For assistance, please visit http://shop.panasonic.com/support

Getting Started

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Item Meaning

Eco mode is on. (page 12)

Noise reduction is set. (page 18)

Equalizer is set. (page 18)

Z Speakerphone is on.

(page 16)

Ringer volume is off. (page 17, 31)

Silent mode is on. (page 36)

Call sharing mode is off. (page 33)

Alarm is on. (page 36)

Handset number

Battery level

Blocked call (page 22)

Clarity booster is on. (page 18)

Baby monitor is activated. The name/number displayed next to the icon indicates the monitoring unit. (page 37)

In use

Answering system is being used by another unit.

Line in use

Someone is using the line.

Base unit display items

Item Meaning

Ringer volume is off. (page 34)

Silent mode is on. (page 36)

Call sharing mode is off. (page 33)

“Greeting only” is selected. Caller messages are not recorded. (page 48)

Blocked call (page 22)

In use

Answering system is being used by the handset.

Item Meaning

Line in use

Someone is using the line.

Language settings

Display language

Handset / Base unit

1 MMENUN#110 2 MbN: Select the desired setting. a

MSAVEN

3 Proceed with the operation for your unit.

Handset: MOFFN Base unit: MEXITN

Note:

R The language selected will also be used for

the low battery alert announcement (page 15).

Voice announcement language

You can select the language used for the following features. – Answering system guidance – Talking Caller ID

Handset

1 MMENUN#112 2 MbN: Select the desired setting. a

MSAVEN a MOFFN

Date and time

Handset

1 MMENUN#101 2 Enter the current month, date, and year

by selecting 2 digits for each. Example: July 12, 2017 07 12 17

3 MOKN

For assistance, please visit http://shop.panasonic.com/support

Getting Started

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4 Enter the current hour and minute

(12-hour clock format) by selecting 2 digits for each. Example: 9:30 09 30

5 *: Select “AM” or “PM”.

6 MSAVEN a MOFFN

Note:

R When English is selected as the display

language, 12-hour clock format is used. When Spanish is selected, 24-hour clock format is used.

Recording your greeting message

You can record your own greeting message instead of using a pre-recorded greeting message. See page 43 for details.

Handset

1 MMENUN#302 2 MbN: “Yes” a MSELECTN 3 Record a greeting message. a MSTOPN

a MOFFN

Other settings

Dialing mode

If you cannot make calls, change this setting

according to your telephone line service. The

default setting is “Tone”.

“Tone”: For tone dial service.

“Pulse”: For rotary/pulse dial service.

Handset

1 MMENUN#120 2 MbN: Select the desired setting. a

MSAVEN a MOFFN

Low battery alert

This feature plays a voice announcement when the battery is low or needs charging. When this feature is turned on, the unit notifies you as follows.

n When you end a call:

– The unit plays a voice announcement

when the battery is low or needs charging.

n When the handset is in standby mode:

– If the battery is low or needs charging,

the unit plays a voice announcement at the selected interval up to 3 times.

Note for handset:

R At the end of each call, the unit displays a

large icon for a few moments to indicate the battery level.

Setting low battery alert

To turn this feature on, select the desired announcement interval, or select “Off” to turn this feature off. The default setting is “Every

hour”.

Handset

1 MMENUN#176 2 MbN: Select the desired setting. a

MSAVEN a MOFFN

For assistance, please visit http://shop.panasonic.com/support

Getting Started

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Making calls

Using the handset

1 Lift the handset and then dial the phone

number.

R To correct a digit, press MCLEARN.

2 Press M N to make the call.

R To make the call using the

speakerphone, press MZN.

3 When you finish talking, press MOFFN or

place the handset on the base unit or charger.

Note:

R To switch to the speaker, press MZN.

To switch back to the receiver, press MZN/

R In step 1, you can store the dialed phone

number to the phonebook by pressing

MSAVEN.

Making a call using the redial list

The last 5 phone numbers dialed are stored in

the redial list (48 digits max. each).

1 MEN REDIAL 2 MbN: Select the desired entry. 3 M

Erasing a number in the redial list

1 MEN REDIAL 2 MbN: Select the desired entry. a

MERASEN

3 MbN: “Yes” a MSELECTN a MOFFN

Using the base unit

1 Dial the phone number.

R To correct a digit, press MCLEARN.

2 MZN 3 When the other party answers, speak into

the microphone.

4 When you finish talking, press MZN.

Note:

R While on a call, you can switch from the

base unit to the handset: – Press M

N on the handset, then press

MZN on the base unit with the call

sharing mode on (page 33).

– If the handset is on the base unit, simply

lift it.

Making a call using the redial list

The last 10 phone numbers dialed are stored in the redial list (48 digits max. each).

1 MREDIALN 2 MbN: Select the desired entry. 3 MZN

Erasing a number in the redial list

1 MREDIALN 2 MbN: Select the desired entry. a

MERASEN

3 MbN: “Yes” a MSELECTN a MEXITN

Adjusting the receiver or speaker volume

Handset / Base unit

Press MDN or MCNrepeatedly while talking.

Pause (for PBX/long distance service users)

A pause is sometimes required when making calls using a PBX or long distance service. When storing a calling card access number and/or PIN in the phonebook, a pause is also needed (page 27). Example: If you need to dial the line access number “9” when making outside calls with a PBX:

Handset

1 9 a MDN (Pause) 2 Dial the phone number. a M

For assistance, please visit http://shop.panasonic.com/support

Making/Answering Calls

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Base unit

1 9 a MPAUSEN 2 Dial the phone number. aMZN

Note for handset and base unit:

R A 3.5 second pause is inserted each time

you press MDN (Pause) on the handset or

MPAUSEN on the base unit.

Answering calls

Using the handset

1 Lift the handset and then press M

N or

N when the unit rings.

2 When you finish talking, press MOFFN or

place the handset on the base unit or

charger. Any key answer: You can answer the call by pressing any dial key.

Auto talk: You can answer calls simply by

lifting the handset (page 33). Temporary handset ringer off: You can turn the ringer off temporarily by pressing M

N (left

soft key).

Using the base unit

When a call is being received, the SP-PHONE indicator flashes rapidly.

1 Press MZN when the unit rings.

2 Speak into the microphone. 3 When you finish talking, press MZN.

Adjusting the ringer volume

Handset / Base unit

Press MDN or MCN repeatedly to select the

desired volume while ringing.

Note for handset:

R To turn the ringer off, press MCN repeatedly.

Note for base unit:

R To turn the ringer off, press and hold MCN

until the unit beeps.

One-touch ringer off for the handset

Press and hold 0 (

) until the unit beeps to turn the ringer off. While the ringer is turned off, the handset will not ring for calls. R You can turn the ringer on again by

pressing and holding 0 (

) until the unit

beeps.

Useful features during a call

Hold

Handset

1 Press MMENUN during an outside call. 2 MbN: “Hold” a MSELECTN 3 To release hold, press M

R Another handset user can take the call

by pressing M

R The base unit user can take the call by

pressing MZN.

Base unit

1 Press MHOLDN during an outside call. 2 To release hold, press MZN.

R A handset user can take the call by

pressing M

Note for handset and base unit:

R While an outside call is on hold, the

SP-PHONE indicator on the base unit flashes.

R After holding for 10 minutes, the call is

disconnected.

Mute

Handset

1 Press MMUTEN during a call. 2 To return to the call, press MMUTEN.

Base unit

1 Press MMUTEN during a call.

R The SP-PHONE indicator flashes.

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Making/Answering Calls

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2 To return to the call, press MMUTEN.

Note for handset and base unit:

R MMUTEN is a soft key visible on the display

during a call.

Flash

Handset / Base unit

MFLASHN allows you to use the special

features of your host PBX such as transferring an extension call, or accessing optional telephone services.

Note:

R To change the flash time, see page 33.

For call waiting or Call Waiting

Caller ID service users

To use call waiting or Call Waiting Caller ID, you must first subscribe with your phone service provider. This feature allows you to receive calls while you are already talking on the phone. If you receive a call while on the phone, you will hear a call waiting tone.

If you subscribe to both Caller ID and Call Waiting with Caller ID services, the 2nd

caller’s information is displayed on the unit that is in use after you hear the call waiting tone.

Handset / Base unit

1 Press MCALL WAITN to answer the 2nd

call.

2 To switch between calls, press MCALL

WAITN.

Note:

R Please contact your phone service provider

for details and availability of this service in your area.

Temporary tone dialing (for

rotary/pulse service users)

Handset / Base unit

Press * before entering access numbers which require tone dialing.

Handset clarity booster

This feature can improve sound clarity when the handset is used in an area where there may be interference. During an outside call, this feature is turned on automatically when necessary.

R When this feature is turned on,

displayed.

Handset noise reduction

This feature allows you to hear the voice of the person you are talking to more clearly, by reducing the surrounding noise coming from the other party’s telephone.

1 Press MMENUN while talking. 2 MbN: “Noise reduction on” or

“Noise reduction off” a MSELECTN

Note:

R Depending on the environment where this

handset is being used, this feature may not be effective.

R This feature is not available while using the

speakerphone.

Handset equalizer

This feature clarifies the voice of the person you are talking to, producing a more natural-sounding voice that is easier to hear and understand.

1 Press MMENUN while talking. 2 MbN: “Equalizer” a MSELECTN 3 MbN: Select the desired setting. 4 Press MOKN to exit.

Note:

R Depending on the condition and quality of

your telephone line, this feature may emphasize existing line noise. If it becomes difficult to hear, turn this feature off.

R This feature is not available while using the

speakerphone.

R When both the “Equalizer” setting and

noise reduction are activated,

shown on the display.

For assistance, please visit http://shop.panasonic.com/support

Making/Answering Calls

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Call share

You can join an existing outside call.

Handset

To join the conversation, press M

N when

the other unit is on an outside call.

Base unit

To join the conversation, press MZN when the

handset is on an outside call.

Note for handset and base unit:

R A maximum of 3 parties (including 1 outside

party) can join a conversation using 2 extensions. (3-way conference)

R To prevent other users from joining your

conversations with outside callers, turn call sharing mode off (page 33).

Transferring calls, conference

calls

Outside calls can be transferred or a conference call with an outside party can be made: – between handsets – between a handset and the base unit

Handset

1 During an outside call, press MMENUN. 2 MbN: “Intercom” a MSELECTN 3 MbN: Select the desired unit. a MSELECTN

R If you select “Voice paging”, the

call will be switched from the ear-receiver mode to the speakerphone mode.

4 Wait for the paged party to answer.

R If the paged party does not answer,

press MBACKN to return to the outside call.

5 To complete the transfer:

Press MOFFN. To establish a conference call:

MMENUN a MbN: “Conference” a MSELECTN R To leave the conference, press MOFFN.

The other 2 parties can continue the conversation.

R To put the outside call on hold:

MMENUN a MbN: “Hold” a MSELECTN To resume the conference: MMENUN a MbN: “Conference” a MSELECTN

R To cancel the conference: MMENUN a

MbN: “Stop conference” a MSELECTN

You can continue the conversation with the outside caller.

Base unit

1 During an outside call, press

MINTERCOMN. When 2 or more handsets are registered:

– To page a specific handset, enter the

handset number.

– To page all handsets, press 0 or wait

for a few seconds.

2 Wait for the paged party to answer.

R If paged party does not answer, press

MINTERCOMN to return to the outside

call.

3 To complete the transfer:

Press MZN. R The outside call is being routed to the

handset.

To establish a conference call:

Press MCONFN. R To leave the conference, press MZN.

The other 2 parties can continue the conversation.

R To put the outside call on hold, press

MHOLDN. To resume the conference,

press MCONFN.

Intercom

Intercom calls can be made: – between handsets – between a handset and the base unit

Note for handset and base unit:

R When paging unit(s), the paged unit(s)

beeps for 1 minute.

R If you receive an outside call while talking

on the intercom, the interrupt tone sounds. – Handset: To finish intercom, press

MOFFN. To answer the call, press M

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Making/Answering Calls

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– Base unit: To finish intercom, press

MZN. To answer the call, press MZN again.

Note for handset:

R To change the ringer volume and ringer

tone for intercom, see page 31.

Making an intercom call

Handset

1 MMENUN a MbN: “Intercom” a

MSELECTN

2 MbN: Select the desired unit or “Voice

paging”. a MSELECTN R If you select “Voice paging”, speak

into the microphone after the beep. Your voice will be heard using the speakers of the base unit and all handsets, until a paged party answers your page or until you press MOFFN. After the other party answers, the speakerphone mode is turned on.

3 When you finish talking, press MOFFN.

Note:

R You can also use the MINTERCOMN soft

key, if displayed, to make intercom calls.

R You cannot use voice paging if other units

are in use.

R Voice paging is not available when a range

extender (KX-TGA405) is registered to the base unit.

Base unit

1 Press MINTERCOMN.

When 2 or more handsets are registered:

– To page a specific handset, enter the

handset number.

– To page all handsets, press 0 or wait

for a few seconds.

2 When you finish talking, press MZN.

Answering an intercom call

Handset

1 Press M

N to answer the page.

2 When you finish talking, press MOFFN.

Base unit

1 Press MZN to answer the page. 2 When you finish talking, press MZN.

Turning auto intercom on/off

This feature allows the handset or base unit to answer intercom calls automatically when it is called. You do not need to press M

N or

MZN. When this feature is set to “On”, the

monitoring handset or base unit for the baby monitor feature (page 39) will also answer baby monitor calls automatically. The default setting is “Off”.

Handset / Base unit

1 MMENUN#273 2 MbN: Select the desired setting. a

MSAVEN

3 Proceed with the operation for your unit.

Handset: MOFFN Base unit: MEXITN

Note:

R This feature is not available for all handsets

paging and voice paging even if it is turned on.

Power backup operation

When a power failure occurs, the charged handset temporarily supplies power to the base unit (power backup mode). This allows you to make and receive calls using a handset during a power failure. The base unit will not perform any other functions. However, some functions such as Caller ID and phonebook are available only when using a handset other than the handset supplying power to the base unit. You can program “Power failure” and the default setting is “Auto” (page 33).

Important:

R If a handset is not placed on the base unit

when a power failure occurs, “Power outage Press OFF” is displayed. After

For assistance, please visit http://shop.panasonic.com/support

Making/Answering Calls

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pressing MOFFN on the handset, place it on the base unit to start power backup mode.

R Power backup mode will not work if the

battery level of the power supplying handset is

or .

R Do not lift the power supplying handset

from the base unit during power backup mode.

Panasonic Ni-MH battery

performance (supplied batteries)

during power backup mode

When the batteries are fully charged,

operating time of the handset in power backup

mode varies depending on usage.

– Continuous use of the handset in power

backup mode: 1.5 hours max.

– Continuous use of the handset other than a

handset in power backup mode: 2 hours max.

– Not in use in power backup mode: 2 hours

max.

Making calls during a power

failure

n When only 1 handset is registered:

1 Lift the handset and dial the phone

number.

2 Within 1 minute, place the handset on

the base unit. R Wait until speakerphone is turned

on automatically and the call is made.

3 When the other party answers the call,

keep the handset on the base unit and talk using the speakerphone.

4 When you finish talking, press MOFFN.

n When 2 or more handsets are registered:

You should leave one handset on the base unit for supplying the power, and use another handset for making calls.

Note:

R The range of the base unit is limited during

a power failure. Please use the handset close to the base unit.

Making a call using the redial list

n When only 1 handset is registered:

1 Lift the handset. 2 MEN REDIAL 3 MbN: Select the desired entry. 4 Within 1 minute, place the handset on

the base unit. R Wait until speakerphone is turned

on automatically and the call is made.

n When 2 or more handsets are registered:

You should leave one handset on the base unit for supplying the power, and use another handset for making calls.

Making a call using the phonebook

There must be at least 2 handsets registered to the base unit in order for the phonebook feature to be used during a power failure.

You should leave one handset on the base unit for supplying the power, and use another handset for making calls.

Answering calls during a power failure

n When only 1 handset is registered:

1 When the unit rings, keep the handset

on the base unit and press M

N or MZN. R Speakerphone is turned on.

2 When you finish talking, press MOFFN.

n When 2 or more handsets are registered:

When the unit rings, use a handset which is not supplying power to the base unit. R Do not use or lift the handset which is

placed on the base unit during power backup mode.

Note:

R The range of the base unit is limited during

a power failure. Please use the handset close to the base unit.

For assistance, please visit http://shop.panasonic.com/support

Making/Answering Calls

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Call block

You can press the MCALL BLOCKN button in the following situations to disconnect the current call and add a phone number to the call block list: – when an incoming call is being received – when an incoming call is being recorded by

the answering system – when talking on an outside call Once a phone number has been added to the call block list, the unit will block calls from that phone number in the future.

Handset / Base unit

1 Press MCALL BLOCKN under the

situations shown above.

2 Confirm the call block number and press

MYESN. R The call block number is stored in the

call block list, “Caller blocked” is displayed, and then the call is disconnected.

Note:

R If the call has no phone number, the call is

blocked but it is not stored in the call block

list.

R The call block feature is not available for

intercom calls or calls received by call

waiting.

R Blocked calls are logged in the caller list.

Storing unwanted callers

The unit can block calls by storing the desired items in the call block list beforehand (Caller ID subscribers only). – “Block a single number”*1/“Block

a single #”*2: The unit blocks calls from

specific phone numbers stored in the call

block list. – “Block range of numbers”*1/“Block

range of #”*2: The unit blocks calls that

begin with a number stored in the call block

list, such as a toll-free phone number prefix

or certain area codes.

– “Block unknown CID”*1/“Block

unknown”*2: The unit blocks calls that

have no phone number. *1 Handset *2 Base unit

Single phone numbers and ranges of numbers can be stored in the call block list up to 250 items in total.

Blocking unwanted callers:

When a call is received, the unit rings once

while caller information is being received. If the caller’s phone number matches an entry in the call block list, the unit emits no sound to the caller, and disconnects the call. *1 If you do not want this one ring to sound,

select “No” in “Turning the first ring on/ off” (page 23).

Storing a single phone number

Important:

R We recommend storing 10 digits (including

the area code). If only 7 digits are stored, all

numbers that have the same last 7 digits

will be blocked.

Adding call blocked numbers from the caller list

Handset

1 MCN CID 2 MbN: Select the desired entry to be

blocked.

R To edit the number: MMENUN a MbN:

“Edit” a MSELECTN

Press MEDITN repeatedly until the phone number is shown in the 10-digit format. a MSAVEN a MbN: “Call block” a MSELECTN a Go to step

3 MCALL BLOCKN 4 MbN: “Yes” a MSELECTN 5 Edit the phone number if necessary (24

digits max.). a MSAVEN a MOFFN

Base unit

1 MCIDN

For assistance, please visit http://shop.panasonic.com/support

Call Block

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+ 50 hidden pages

Panasonic kx-tgf540 Operation Manual

Table of Contents

Model composition

Accessory information

Introduction

Graphical symbols for use on equipment and their descriptions

For your safety

Important Information

Important safety instructions

For best performance

Other information

Specifications

Setting up

Getting Started

Controls

Display icons

Language settings

Date and time

Recording your greeting message

Other settings

Making calls

Making/Answering Calls

Answering calls

Useful features during a call

Intercom

Power backup operation

Call block

Storing unwanted callers

Call Block