Panasonic KX-NT400 Operating Instructions

Model No.

KX-NT400

IP Proprietary Telephone

Thank you for purchasing an IP Proprietary Telephone (IP-PT). Please read this manual carefully before using this product and save this manual for future use. For more details, please refer to the manuals of the PBX.

SD Logo is a trademark.

Document Version 2010-01

Contacts

Chat

Call handling

Call logs

Introduction

Feature Highlights

Color LCD Touch Screen

The large, color LCD touch screen provides a simple interface for operating the KX-NT400. You can assign commonly used phone numbers and functions to flexible keys for easy access. You can also check messages, missed calls, and more simply by pressing buttons on the screen. The touch screen also provides an intuitive interface for managing contacts and call logs.

2 Operating Instructions Document Version 2010-01

Introduction

Interact Efficiently with Other Users

The KX-NT400 provides features that support interacting and working efficiently with other users. The following are examples of these features.

• Set a presence status, such as "Available" or "In Conference", that can be viewed by other users.

• View the state of other users’ telephones.

• Establish a text chat session with other users.

Network Camera Integration

The KX-NT400 can display video feeds from Panasonic Network Cameras (e.g., KX-HCM/BB-HCM/BL-C series). You can register up to 20 cameras. If a registered camera is connected to a doorphone, whenever you make a call to or receive a call from that doorphone, the video feed is automatically displayed on the KX-NT400. In addition, you can register camera information with a contact, and view the camera’s video feed when talking to the contact.

Document Version 2010-01 Operating Instructions 3

Introduction

Portal

You can view intranet Web pages on the KX-NT400 via the portal (Web browser). This can be useful for accessing resources such as company news or an employee directory. You can also make calls directly from an intranet Web page that contains links to telephone numbers.

Data Import and Export to SD Memory Card

The KX-NT400 contains an SD memory card slot so that you can back up the KX-NT400’s data to an SD memory card. You can back up information such as your personal contacts, chat log, and settings. If you switch phones or data is lost from the KX-NT400, you can recover your data from the SD memory card.

4 Operating Instructions Document Version 2010-01

System Diagram

LAN

Other Connections

The figure below illustrates an example network setup using the KX-NT400.

Introduction

Panasonic KX-NCP Series PBX Voice Processing System Panasonic Network Camera Panasonic KX-NT400 Doorphone and Door Opener Proprietary Telephone or Single Line Telephone PC Running CA Client Web Server Portable Station

IMPORTANT

• If a PC that has Communication Assistant (CA) installed is connected to the KX-NT400, do not set the

extension number in CA to the same extension number that is assigned to the KX-NT400.

Document Version 2010-01 Operating Instructions 5

Introduction

Notice

• When a portable station is configured to share an extension number with the KX-NT400, to apply the

configuration you must restart the KX-NT400.

6 Operating Instructions Document Version 2010-01

Other Information

Included Documentation

Operating Instructions (this document)

Describes how to connect, use, program, and maintain the unit.

Note

• The contents and design of the software are subject to change without notice.

Trademarks

• The Bluetooth

Panasonic Corporation is under license.

• All other trademarks identified herein are the property of their respective owners.

MPEG-4 Visual License

• This product is licensed under the MPEG-4 Visual patent portfolio license for the personal and

non-commercial use of a consumer for (i) encoding video in compliance with the MPEG-4 Visual Standard ("MPEG-4 Video") and/or (ii) decoding MPEG-4 Video that was encoded by a consumer engaged in a personal and non-commercial activity and/or was obtained from a video provider licensed by MPEG LA to provide MPEG-4 Video. No license is granted or shall be implied for any other use. Additional information including that relating to promotional, internal, and commercial uses and licensing may be obtained from MPEG LA, LLC. See http://www.mpegla.com.

word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by

Introduction

JPEG License

• The software of this product is based in part on the work of the Independent JPEG Group.

Fugue License

Firmware Notice

• The firmware of the KX-NT400 is protected by copyright laws and international treaty provisions, and all

other applicable laws. It can not be reverse engineered, decompiled, or disassembled.

Document Version 2010-01 Operating Instructions 7

MODEL NO.

SERIAL NO.

DATE OF PURCHASE

NAME OF DEALER

DEALER'S ADDRESS

DEALER'S TEL. NO.

Introduction

For Future Reference

Record the information in the space below for future reference.

Note

• The serial number of this product may be found on the label affixed to the side of the unit. You should

note the serial number of this unit in the space provided and retain this manual as a permanent record of your purchase to aid in identification in the event of theft.

8 Operating Instructions Document Version 2010-01

For Your Safety

WARNING

CAUTION

WARNING

To reduce the risk of injury, loss of life, electric shock, fire, malfunction, and damage to equipment or property, always observe the following safety precautions.

Explanation of symbols

The following symbols are used to classify and describe the level of hazard and injury caused when the denotation is disregarded and improper use is performed.

Denotes a potential hazard that could result in serious injury or death.

For Your Safety

General Safety

Do not disassemble this unit. Dangerous electrical shock could result. The unit must only be disassembled and repaired by qualified service technicians.

Never attempt to insert wires, pins, etc. into the vents or other holes of this unit.

To prevent possible fire or electric shock, do not expose this unit to rain or moisture.

If damage to the unit exposes any internal parts, immediately disconnect the cable or cord. If the power is supplied from the network to the IP-PT [Power-over-Ethernet], disconnect the Ethernet cable. Otherwise, disconnect the AC adaptor cord. Then return this unit to a service center.

Denotes a hazard that could result in minor injury or damage to the unit or other equipment.

The following symbols are used to classify and describe the type of instructions to be observed.

This symbol is used to alert users to a specific operating procedure that must not be performed.

This symbol is used to alert users to a specific operating procedure that must be followed in order to operate the unit safely.

This handset earpiece is magnetized and may retain small ferrous objects.

The use of excessive sound volume through earphone, headphones, or headsets may cause hearing loss.

Disconnect this unit from power outlet/the Ethernet cable if it emits smoke, an abnormal smell, or makes unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has stopped and contact an authorized service center.

Installation

Do not use this unit near water, for example, near a bathtub, washbowl or sink. Damp basements should also be avoided.

The unit should only be connected to a power supply of the type described in the Operating Instructions or as shown on the label on the unit.

Placement

Care should be taken so that objects do not fall onto, and liquids are not spilled into, the unit. Do not subject this unit to excessive smoke, dust, moisture, mechanical vibration, shock, or direct sunlight.

Do not place heavy objects on top of this unit.

Document Version 2010-01 Operating Instructions 9

CAUTION

For Your Safety

Place this unit on a flat surface.

Allow 10 cm (3 15/16 in) clearance around the unit for proper ventilation.

Keep the unit away from heating appliances and devices that generate electrical noise, such as fluorescent lamps, motors and televisions. These noise sources can interfere with the performance of the unit. It also should not be placed in rooms where the temperature is less than 5 °C (41 °F) or greater than 40 °C (104 °F).

Do not press or rub the LCD touch screen with too much force. A light touch is enough for the LCD touch screen to respond.

Wipe the unit with a soft cloth. Do not clean the unit with abrasive powders or with chemical agents such as benzene or thinner.

• Use only the correct Panasonic handset.

The SD memory card and the handset hook pose a choking hazard. Keep the SD memory card and the handset hook out of reach of children.

When left unused for a long period of time, disconnect the unit from the AC outlet. When the unit receives power from a PoE power supply, disconnect the LAN cable.

Notice

• If the unit does not operate properly, disconnect

the AC adaptor cord and LAN cable and then connect again.

• If you are having problems making calls,

disconnect the Ethernet cable and connect a known working IP-PT. If the known working IP-PT operates properly, have the defective IP-PT repaired by an authorized Panasonic factory service center. If the known working IP-PT does not operate properly, check the PBX and the Ethernet cable.

• Under power failure conditions, the IP-PT may

not operate. Please ensure that a separate telephone, not dependent on local power, is available for use in remote sites in case of emergency.

• If an error message is shown on the unit’s

display, consult the network administrator.

10 Operating Instructions Document Version 2010-01

For Your Safety

Data Security

We recommend observing the security precautions described in this section, in order to prevent the following:

– loss, disclosure, falsification, or theft of user

information

– unauthorized use of the unit – interference or suspension of use caused by an

unauthorized party

We cannot be responsible for damages resulting from the misuse of this product.

User information is defined as the following:

– Contacts’ names, phone numbers, and IP

addresses

– Call logs

Preventing Data Loss

• Keep a copy of all important data (such as contact

lists) in case the machine malfunctions and data cannot be recovered.

• Use a personal computer to make periodic backups

of recordings stored on the SD memory card.

Preventing Data Disclosure

• Do not leave the unit or SD memory card in a

location where it can be accessed or removed without authorization.

• Store backups in a secure location.

• Do not store sensitive personal information in the

unit.

• In the following situations, initialize the unit (see

"Data Maintenance" on page 166), and remove the SD memory card from the unit.

– Before disposing of the unit – Before handing the unit over to a third party – Before having the unit serviced

• Make sure the unit is serviced by only a certified

technician.

• The confidentiality of the information on the SD

memory card becomes the responsibility of the customer. To prevent data leakage, render the SD Memory Card physically unusable before disposal.

• When user information is sent from the KX-NT400

to a PC or other external device, the confidentiality of that information becomes the responsibility of the customer. Before disposing of the PC or other external device, ensure that data cannot be

retrieved from it by formatting the hard disk and/or rendering it physically unusable.

Preventing Data Disclosure Over the Network

• To ensure the security of private conversations,

only connect the unit to a secure network.

• To prevent unauthorized access, only connect the

unit to a network that is properly managed.

• Make sure all personal computers that are

connected to the unit employ up-to-date security measures.

For Bluetooth® Headset Users

Medical:

Consult the manufacturer of any personal medical devices, such as pacemakers or hearing aids, to determine if they are adequately shielded from external RF (radio frequency) energy (the product operates in the frequency range of 2.4000 GHz to 2.4835 GHz and the power output is 2.5 mW [max.]). Do not use the product in health care facilities if any regulations posted in the area instruct you not to do so. Hospitals or health care facilities may be using equipment that could be sensitive to external RF energy.

Document Version 2010-01 Operating Instructions 11

SAVE THESE INSTRUCTIONS

Additional Information

Important Safety Instructions

When using this unit, basic safety precautions, including those below, should always be followed to reduce the risk of fire, electric shock and injury to persons.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this

unit.

3. Unplug this unit from the AC outlet before cleaning.

Do not use liquid or aerosol cleaners. Clean with a damp cloth.

4. Do not use the unit near water, for example, near a

bathtub, kitchen sink, or laundry tub, in a wet basement, or near a swimming pool.

5. Place this unit on a flat surface. Serious damage

and/or injury may result if the unit falls.

6. The unit should never be placed near or over a

radiator or other heat source.

7. This unit should be operated only from the type of

power source indicated on the unit label. If you are not sure of the type of power supply to your home, consult your dealer or local power company.

8. Do not allow anything to rest on the power cord. Do

not locate this unit where the cord may be stepped on or tripped on.

9. To reduce the risk of fire or electric shock, do not

overload AC outlets and extension cords.

10. Do not insert objects of any kind into this unit

through openings, as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the unit.

11. To reduce the risk of electric shock, do not

disassemble this unit. Only qualified personnel should service this unit. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock.

12. Unplug this unit from the AC outlet and have the unit

serviced by qualified service personnel in the following cases:

A. When the power supply cord or plug is damaged

or frayed.

B. If liquid has been spilled on the unit. C. If the unit has been exposed to rain or water. D. If the unit does not work normally by following

the manual. Adjust only controls covered by the manual. Improper adjustment may require repair by an authorized service center.

E. If the unit has been dropped, or damaged. F. If the unit’s performance deteriorates.

13. Avoid using a telephone (other than a cordless type)

during an electrical storm. There is a remote risk of electric shock from lightning.

14. Do not use the telephone in the vicinity of a gas leak

to report the leak.

FCC and Other Information

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment

and receiver.

• Connect the equipment into an outlet on a circuit

different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV

technician for help.

CAUTION

Any changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate this device.

FCC Declaration of Conformity

Trade Name: Panasonic Model Number: KX-NT400 Responsible Party: Panasonic Corporation of North America One Panasonic Way Secaucus, NJ 07094 U.S.A. Telephone No.: 1-800-211-PANA (7262)

This device complies with Part 15 of the FCC Rules.

12 Operating Instructions Document Version 2010-01

Compatible with

Hearing Aid T-Coil

TIA-1083

Additional Information

Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the bottom of the cabinet of this equipment is a label that contains, among other information, the following product identifier: US:ACJKXNANKX-NT400 If requested, this number must be provided to the telephone company.

If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this equipment, for repair or warranty information, please contact: Panasonic Service and Technology Company-BTS Center 415 Horizon Drive Bldg. 300 Ste. 350-B Suwanee, GA 30024-3186

WHEN PROGRAMMING EMERGENCY NUMBERS AND (OR) MAKING TEST CALLS TO EMERGENCY NUMBERS:

a. Remain on the line and briefly explain to the

dispatcher the reason for the call.

b. Perform such activities in the off-peak hours, such

as early morning or late evenings.

This equipment is hearing aid compatible.

This unit features a Bluetooth Module slot that can be used to wirelessly connect a Bluetooth headset to the unit.

Radio Frequency Exposure Requirements

(When an optional Bluetooth Module is installed) This product complies with FCC radiation exposure limits set forth for an uncontrolled environment. To comply with FCC RF exposure requirements, it must be installed and operated in accordance with provided instructions. The unit requires minimum 20 cm (8 in) spacing must be provided between antennas and all person’s body (excluding extremities of hands, wrists and feet) during wireless modes of operation. This transmitter must not be colocated or operated in conjunction with any other antenna or transmitter.

Compliance with TIA-1083 standard

Telephone handsets identified with this logo have reduced noise and interference when used with T-Coil equipped hearing aids and cochlear implants.

If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

Document Version 2010-01 Operating Instructions 13

Table of Contents

Before Operating the Telephone ..........................................................17

Accessory Information ...................................................................................................17

Location of Controls .......................................................................................................18

Operation Board Angle Adjustment ..............................................................................23

Hooking the Handset ......................................................................................................25

Screens & Soft Buttons ..................................................................................................27

Navigation ......................................................................................................................27

HOME Screen ................................................................................................................29

Contacts Screen .............................................................................................................32

Calls Screen ...................................................................................................................37

Calls Screen in Line Buttons Mode .............................................................................37

Calls Screen in Call List Mode .....................................................................................40

Call Log Screen ..............................................................................................................47

Camera Screen ..............................................................................................................49

Chat Screen ...................................................................................................................52

Portal Screen ..................................................................................................................54

Feature Key Screen .......................................................................................................55

Options Screen ...............................................................................................................57

Basic Operations .............................................................................................................58

Confirming Your Extension Number ...............................................................................58

Going off- and on-hook ...................................................................................................58

Adjusting the Volume .....................................................................................................58

Basic Screen Operations ................................................................................................59

Entering Text ..................................................................................................................60

Basic Feature Operation ........................................................................62

Making Calls ....................................................................................................................62

Making a Call ..................................................................................................................62

Making a Call from the Contact List ...............................................................................63

Dialing by Using Call Logs .............................................................................................65

Redialing the Last Number You Dialed (Redial, Last Number) ......................................66

One-touch Dialing ...........................................................................................................66

Receiving Calls ................................................................................................................67

Receiving a Call .............................................................................................................67

Redirecting Calls ............................................................................................................68

During a Conversation ....................................................................................................69

Holding a Call .................................................................................................................69

Receiving a Second Call (Answering Call Waiting) ........................................................70

Talking to Two Parties Alternately (Call Splitting) ..........................................................71

Transferring a Call (Call Transfer) ..................................................................................71

Mute ...............................................................................................................................72

Recording Calls (Two-way Recording) ...........................................................................72

Conference Call (Multiple Party Conversation) ............................................................73

Making a Conference Call ..............................................................................................73

Removing a Participant from the Conference ................................................................74

Leaving a Conference (Unattended Conference) ...........................................................74

Locking Operations (Application Lock) ........................................................................75

Checking Messages ........................................................................................................76

Checking New Messages ...............................................................................................76

Accessing Voice Mail .....................................................................................................77

Checking Missed Calls ...................................................................................................78

Presence Status Setting .................................................................................................78

14 Operating Instructions Document Version 2010-01

Table of Contents

Call Forwarding/Do Not Disturb .....................................................................................79

Advanced Feature Operation ................................................................81

Network Camera ..............................................................................................................81

Selecting Cameras to View ............................................................................................81

Zooming In and Out ........................................................................................................81

Adjusting the Angle of the Camera .................................................................................82

Opening Doors ...............................................................................................................82

Full-Screen Mode ...........................................................................................................82

Chat ..................................................................................................................................83

Making a Call to a Chat Participant ................................................................................83

Portal (Web Browser) ......................................................................................................84

Selecting a URL to Access .............................................................................................84

Going Back to Your Homepage ......................................................................................84

Making Calls from the Portal ..........................................................................................84

Other Feature Operations ......................................................................86

When the Dialed Line is Busy or There is No Answer .................................................86

Sending a Call Waiting Notification (Call Waiting) ..........................................................86

Leaving a Message Waiting Indication ...........................................................................86

Leaving a Voice Message ..............................................................................................86

Reserving a Busy Line (Automatic Callback Busy) ........................................................87

Joining an Existing Conversation (Executive Busy Override) ........................................87

Overriding Do Not Disturb (DND Override) ....................................................................87

If a Host PBX is Connected ............................................................................................88

Accessing External Services (External Feature Access [EFA]) .....................................88

PBX Feature List ....................................................................................89

Customizing the Telephone ................................................................108

Contact List ...................................................................................................................108

Adding a New Contact ..................................................................................................108

Adding a Contact from a Call Log ................................................................................108

Adding a Contact from the PBX ...................................................................................109

Adding a Contact from an LDAP Directory ...................................................................109

Editing a Contact ..........................................................................................................109

Deleting a Contact ........................................................................................................109

Details for Contacts ......................................................................................................109

User Options ..................................................................................................................113

Password Settings ........................................................................................................113

Display Settings ............................................................................................................113

Dial Number Settings ...................................................................................................114

Language Settings .......................................................................................................115

Directory List Select Settings .......................................................................................115

IP Camera Settings ......................................................................................................116

IP Camera Selection Buttons Settings .........................................................................117

Portal Settings ..............................................................................................................117

Presence Settings ........................................................................................................118

Administrator Options ..................................................................................................121

LDAP Server Settings ..................................................................................................121

Dial Modification Settings .............................................................................................122

PT Programming ...........................................................................................................125

Customizing the Flexible Buttons ...............................................................................133

Entering Characters .....................................................................................................145

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Table of Contents

Installation and Settings ......................................................................147

Connections ..................................................................................................................147

Wall Mounting ................................................................................................................150

Bluetooth Headset Connections ..................................................................................153

Installation ....................................................................................................................153

Bluetooth Headset Operation .......................................................................................155

Setting Up the KX-NT400 ..............................................................................................157

Accessing the Start-up Settings ...................................................................................157

Language Settings .......................................................................................................159

IP Address Settings ......................................................................................................159

IP Port Settings ............................................................................................................160

Quality of Service (QoS) Settings .................................................................................161

Maintenance .................................................................................................................162

Firmware Version Update .............................................................................................163

Setting Initialize ............................................................................................................165

Firmware Version .........................................................................................................165

Error Log ......................................................................................................................166

Maintaining the KX-NT400 ............................................................................................166

Data Maintenance ........................................................................................................166

Initializing the KX-NT400 ..............................................................................................168

Restarting the KX-NT400 .............................................................................................168

Cleaning the KX-NT400 ...............................................................................................169

Appendix ...............................................................................................170

Specifications ................................................................................................................170

Programming Items ......................................................................................................171

User Options ................................................................................................................171

Administrator Options ...................................................................................................176

Firmware Version Update ..........................................................................................180

SD Memory Cards .........................................................................................................181

Important Information ...................................................................................................181

Compatible SD Memory Cards .....................................................................................181

Inserting and Removing SD Memory Cards .................................................................181

Write Protection (LOCK) ...............................................................................................181

Formatting SD Memory Cards ......................................................................................182

Troubleshooting ............................................................................................................183

Common Issues and Solutions .....................................................................................183

Error Messages ............................................................................................................192

Error Codes ..................................................................................................................193

Index............................................................................................................197

16 Operating Instructions Document Version 2010-01

Before Operating the Telephone

Accessory Information

Before Operating the Telephone

Included Accessories

Handset (1) Handset Cord (1)

Stylus Pen (1) Wall Mounting Adaptor (1)

Screws for Adaptor (2) Screws and Washers for Wall (3 each)

For extra orders for the accessories, call toll-free: 1-800-332-5368.

Optional Accessories

AC Adaptor KX-A420 (PSLP1662)

Bluetooth Module KX-NT307 (PSLP1528)

Headset KX-TCA86/KX-TCA92

Document Version 2010-01 Operating Instructions 17

D E

Before Operating the Telephone

Location of Controls

Front View

LCD (Liquid Crystal Display) Message/Ringer Lamp

When you receive an intercom call, the lamp flashes green, and on an outside call, the lamp flashes red. When someone has left you a message, the lamp stays on red.

SP-PHONE (Speakerphone)

Used for performing hands-free operations. When the SP-PHONE is used, the lamp next to the SP-PHONE button turns red.

HOLD

Used to put a call on hold.

TRANSFER

Used to transfer a call to another party.

CANCEL

Used to cancel the selected item.

MIC

Used for hands-free conversation.

Navigator Key

Used to adjust the volume or select desired items.

ENTER

Used to assign the selected item.

Handset Hook

Keeps the handset stable when the KX-NT400 is mounted on a wall. For details, see "To Lock the Handset Hook when the KX-NT400 is Wall Mounted (Page 25)".

18 Operating Instructions Document Version 2010-01

Right Side View

Side Cover SD Memory Card Slot

Used to insert an SD memory card. SD memory cards are used to backup and restore personal settings and data. For details, see "SD Memory Cards (Page 181)".

USB Port

Used to connect a USB keyboard.

Before Operating the Telephone

Document Version 2010-01 Operating Instructions 19

Before Operating the Telephone

Left Side View

Handset Handset Jack Headset Jack Handset Cord

For details, see "Connections (Page 147)".

20 Operating Instructions Document Version 2010-01

Back View

DAB C

Before Operating the Telephone

Stylus Pen

Used to press buttons on the LCD.

Back Cover Bluetooth Module Socket

For details, see "Bluetooth Headset Connections (Page 153)".

Operation Board Angle Adjust Button

Used to adjust the angle of the operation board. For details, see "Operation Board Angle Adjustment (Page 23)".

Document Version 2010-01 Operating Instructions 21

Before Operating the Telephone

Bottom View

LAN Port PC Port DC Jack

For details, see "Connections (Page 147)".

22 Operating Instructions Document Version 2010-01

Before Operating the Telephone

Operation Board Angle Adjustment

The angle of the operation board can be set to one of seven angles (level 1 = 30°, level 7 = 60°).

IMPORTANT

• When you use the KX-NT400 first time, before adjusting the angle of the operation board, press and

hold the angle adjustment button, lift the operation board until you hear the lock click, and then release the button.

CAUTION

• Hold the operation board until it is secured at the desired angle.

• Make sure you do not pinch your fingers when raising or lowering the operation board.

• Do not squeeze the LCD touch screen when adjusting the operation board; applying too much pressure

will damage the screen.

To raise:

1. Hold the base of the unit with one hand.

2. Gently lift the operation board one level at a time to the desired angle.

Document Version 2010-01 Operating Instructions 23

Before Operating the Telephone

To lower:

1. Hold down the button as shown in the illustration below.

2. Hold the base of the unit with one hand.

3. Slightly lift the operation board to disengage the lock.

4. While holding down the button, tilt the board to the desired angle and then release the button.

24 Operating Instructions Document Version 2010-01

Before Operating the Telephone

Hooking the Handset

You can hook the handset with following operations.

To Hook the Handset During a Conversation

1. Hook the handset over the top edge of the unit.

To Lock the Handset Hook when the KX-NT400 is Wall Mounted

1. Remove the handset hook from the slot.

2. Turn it up-side-down.

3. Slide the handset hook back into the slot until it locks.

Document Version 2010-01 Operating Instructions 25

Before Operating the Telephone

4. Handset is safely hooked when it is in the cradle.

26 Operating Instructions Document Version 2010-01

Before Operating the Telephone

Screens & Soft Buttons

This section explains all of the buttons and icons that appear on each of the screens.

Navigation

You can navigate among the various screens on the KX-NT400 by using the tabs along the top screen.

Navigation details

A Tabs and controls

Soft Button or Icon

Description

Display the HOME screen (Page 29). If the Calls screen is set to Line Buttons mode (the default mode), an orange line appears on this tab when you have new missed calls.

• Checking Missed Calls (Page 78)

• Calls Screen (Page 37)

Display the Contacts screen (Page 32).

Display the Calls screen (Page 37).

Display the Call Log screen (Page 47).

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Before Operating the Telephone

Soft Button or Icon Description

Display the Camera screen (Page 49).

Display the Chat screen (Page 52).

Display the Portal screen (Page 54).

Display the Options screen (Page 57).

Display additional tabs.

28 Operating Instructions Document Version 2010-01

Before Operating the Telephone

HOME Screen

On the HOME screen, you can perform the following operations:

• Checking New Messages (Page 76)

• Checking Missed Calls (Page 78)

• Accessing Voice Mail (Page 77)

• Presence Status Setting (Page 78)

• Call Forwarding/Do Not Disturb (Page 79)

• Locking Operations (Application Lock) (Page 75)

• Auto answer (Page 67)

• Redialing the Last Number You Dialed (Redial, Last Number) (Page 66) (Call List mode only)

• Adjusting the Volume (Page 58)

The following screen shows the appearance of the HOME screen when the Calls screen is set to Line Buttons mode.

Calls screen is set to Call List mode, additional buttons are displayed on the HOME screen.

If the

Note

• For details about the Calls screen’s modes, see "Calls Screen (Page 37)".

Document Version 2010-01 Operating Instructions 29

Before Operating the Telephone

HOME Screen Details

A Presence and messages

Soft Button or Icon Description

Change your presence status.

• Presence Status Setting (Page 78)

Change your Call Forwarding settings and Do Not Disturb (DND) settings.

• Call Forwarding/Do Not Disturb (Page 79)

Access the Voice Mail service. This button appears if you have set the voice mail system’s extension number.

• Accessing Voice Mail (Page 77)

Check new messages. This button appears only when there is a new message.

• Checking New Messages (Page 76)

Display the missed call log. This button appears only when there is a new missed call.

• Checking Missed Calls (Page 78)

Displays the current time.

Note

If the Calls screen is set to Call List mode, the date is displayed beneath the clock. For details about the Calls screen, see "Calls Screen (Page 37)".

30 Operating Instructions Document Version 2010-01

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