Panasonic KX-FC962HK User Manual
Thermal FAX with DECT
Operating Instructions
Model No. KX-FC962HK
Please read these operating instructions
before using the unit and save for future
reference.
This unit is compatible with Caller ID. To
use this feature, you must subscribe to
the appropriate service of your service
provider.
Table of Contents
1. Table of Contents
1. Installation and Quick Start
Accessories
1.1 Included accessories..........................4
1.2 Accessory information ........................ 5
Cordless Handset
1.3 Battery installation / replacement ....... 6
Connections and Setup
1.4 Connections .......................................7
1.5 Battery charge .................................... 8
1.6 Recording paper.................................9
Quick Start
1.7 Fax sending / Copying...................... 10
1.8 Fax receiving ....................................10
1.9 Answering machine .......................... 11
2. Important Instructions
Important safety instructions
2.1 Important safety instructions ............12
2.2 For best performance .......................14
3. Preparation
Location of Controls
3.1 Location of Controls .........................15
3.2 Display descriptions of the cordless
handset............................................. 17
Finding the Controls
3.3 Overview ..........................................17
3.4 Turning the cordless handset power
ON/OFF............................................18
Vo lu me
3.5 Adjusting cordless handset volume.. 18
3.6 Adjusting base unit volume...............19
Initial Programming
3.7 Dialling mode.................................... 19
3.8 Date and time ................................... 20
3.9 Your logo...........................................21
3.10 Your fax number ...............................23
information........................................ 35
4.10 Editing a caller’s telephone number
before calling back............................36
4.11 Erasing caller information ................. 37
4.12 Storing caller information into the
phonebook / one-touch dial .............. 38
4.13 Voice mail service.............................39
5. Fax
Sending Faxes
5.1 Sending a fax manually.................... 40
5.2 Documents you can send................. 41
5.3 Sending a fax using the base unit
phonebook / one-touch dial .............. 42
5.4 Broadcast transmission .................... 43
Receiving Faxes
5.5 Selecting the way to use your fax
machine............................................45
5.6 Auto receive......................................45
5.7 Manual receive ................................. 45
5.8 Receiving a fax manually – Auto answer
OFF .................................................. 47
5.9 Receiving a fax automatically – Auto
answer ON........................................49
5.10 Receive polling (retrieving a fax placed
on another fax machine)................... 50
5.11 Junk fax prohibitor (preventing fax
reception from undesired callers) .....51
6. Duplex Ring
Duplex Ring
6.1 Using with the ring detection feature 52
7. Copy
Copying
7.1 Making a copy ..................................53
4. Telephone
Making and Answering Calls
4.1 Making phone calls........................... 24
4.2 Answering phone calls......................26
Recording
4.3 Recording a telephone conversation 27
Automatic Dialling
4.4 Cordless handset phonebook........... 28
4.5 Base unit phonebook........................ 30
4.6 One-touch dial feature...................... 31
4.7 Night mode ....................................... 32
Caller ID
4.8 Caller ID service ...............................34
4.9 Viewing and calling back using caller
2
8. Answering Machine
Greeting
8.1 Recording your greeting message....54
Incoming Messages
8.2 Listening to recorded messages ......55
Remote Operation
8.3 Using the answering machine with the
cordless handset .............................. 56
8.4 Operating from a remote location.....59
8.5 Pager call..........................................60
9. Programmable Features
Base Unit
9.1 Base unit programming ....................61
9.2 Basic features................................... 62
9.3 Advanced features............................63
9.4 Direct commands for programming
features.............................................66
Cordless handset
9.5 Cordless handset programming ....... 69
10.Multi-unit Operation
Additional Units
10.1 Operating additional units................. 75
10.2 Registering a cordless handset to a
base unit...........................................75
10.3 Intercom ........................................... 77
10.4 Transferring calls / Conference calls.78
10.5 Copying cordless handset phonebook
items.................................................80
11.Useful Information
Useful Information
11.1 Available character entries for the
cordless handset .............................. 81
11.2 Wall mounting the charger................ 83
Table of Contents
12.Help
Error Messages
12.1 Error messages – Reports ...............84
12.2 Error messages – Base unit display . 85
Troubleshooting
12.3 When a function does not work, check
here .................................................. 87
Jams
12.4 Recording paper jams ......................93
12.5 Document jams – sending ................ 94
Cleaning
12.6 Document feeder / scanner glass
cleaning ............................................ 94
12.7 Thermal head cleaning..................... 95
13.General Information
Printed Reports
13.1 Reference lists and reports (Base unit
only).................................................. 97
Specifications
13.2 Specifications ...................................98
User record
13.3 User record..................................... 100
14.Index
14.1 Index.............................................. 101
3
1. Installation and Quick Start
1Installation and Quick Start
1.1 Included accessories
No. Item Quantity Notes
1 Telephone line cord 1 ----------
2 Handset 1 ----------
3 Handset cord 1 ----------
4 Paper stacker 1 ----------
5 Recording paper
(10 metres long)
6 Cordless handset 1 ----------
7 Rechargeable batteries 2 AAA (R03) size
8 Battery cover 1 ----------
9 AC adaptor 1 Part number: PQLV200E
j Charger 1 ----------
k Operating instructions 1 English
*1 Part numbers are subject to change without notice.
12345
6789j
1 ----------
*1
1 Chinese
k
Note:
L If any items are missing or damaged, contact the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
4
1. Installation and Quick Start
1.2 Accessory information
1.2.1 Available accessories
Model No. Item Specifications/Usage
KX-A106 Standard thermal
recording paper
KX-TCA121HK Additional cordless
handset
KX-A272 DECT repeater ----------
*1 Use only the included or specified recording paper. Using other recording paper may affect print
quality and/or cause excessive wear to the thermal head.
Note:
L When replacing the batteries, use only 2 rechargeable AAA-size nickel metal hydride (Ni-MH).
*1
216 mm × 30 m roll, with 25 mm core
----------
5
1. Installation and Quick Start
Cordless Handset
1.3 Battery installation /
replacement
1.3.1 Installing the batteries
1 Insert the batteries negative (T) terminal
first.
2 Close the battery cover.
1.3.2 Replacing the batteries
If 7 flashes even after the cordless handset
batteries have been charged for 7 hours, the
batteries must be replaced. We recommend the
use of Panasonic batteries. See page 5 for
accessory information.
Important:
L Use only rechargeable batteries. If you
install non-rechargeable batteries and
start charging, the batteries may leak
electrolyte.
L Do not mix old and new batteries.
1 Press the notch on the battery cover firmly
and slide it in the direction of the arrow.
2 Remove the old batteries positive (S)
terminal first and install the new ones. See
the battery installation procedure.
6
1. Installation and Quick Start
Connections and Set up
1.4 Connections
Important:
L The unit will not function when there is a
power failure. To make calls in emergency
situations, you should connect a
telephone that can function during a
power failure to the telephone line.
1.4.1 Base unit
1 Paper stacker
L The paper stacker will drop to a lower
angle after inserting into the base unit.
L The paper stacker may not be shown in
all illustrations in these operating
instructions.
2 Power cord
L Connect to the power outlet (220 V –
240V, 50/60 Hz).
3 Telephone line cord
L Connect to [LINE] jack and a single
telephone line jack.
4 [EXT] jack
L Remove the stopper if attached.
L Use only to connect extension
telephones for access to emergency
services during power failure.
5 Handset cord
6 Extension telephone (not included)
1
2
3
4
5
L Keep the base unit away from walls as far
as possible to prevent a recording paper
jam.
Note:
L Before you can make calls, the dialling mode
setting may need to be changed (page 19).
1.4.2 Charger unit
1 Hooks
L Fasten the AC adaptor cord to prevent it
from being disconnected.
2 AC adaptor
L Connect to the power outlet (220 V – 240
V, 50/60 Hz).
2
1
Caution:
L USE ONLY WITH the included Panasonic
AC adaptor.
L The AC adaptor must remain connected at
all times. (It is normal for the adaptor to
feel warm during use.)
L The AC adaptor should be connected to a
vertically oriented or floor-mounted AC
outlet. Do not connect the AC adaptor to a
ceiling-mounted AC outlet, as the weight
of the adaptor may cause it to become
disconnected.
6
Caution:
L When you operate this product, the power
outlet should be near the product and
easily accessible.
L Be sure to use the telephone line cord
included in this unit.
L Do not extend the telephone line cord.
7
1. Installation and Quick Start
1.5 Battery charge
Place the cordless handset on the charger for
about 7 hours before initial use.
When charging, the battery icon is shown as
follows.
When the batteries are fully charged, 5
remains on the display.
1
2
L If 7 flashes when you lift the cordless
handset off the charger, charge the batteries
at least 15 minutes.
Battery life
After your Panasonic batteries are fully charged,
you can expect the following performance:
Ni-MH Batteries (typical 700 mAh)
Operation Operating Time
While in use (talking) 20 hours approx.
While not in use
(standby)
Note:
L Actual battery performance depends on a
combination of how often the cordless
handset is in use (talking) and how often it is
not in use (standby).
L Battery operating time may be shortened
over time depending on usage conditions
and ambient temperature.
170 hours approx.
Note:
L Clean the cordless handset charge contacts
(1) and the charger charge contacts (2)
with a soft, dry cloth once a month, otherwise
the battery may not charge properly. Clean
more often if the unit is exposed to grease,
dust or high humidity.
Battery strength
You can confirm the battery strength on the
cordless handset display.
Battery icons Battery strength
5 High
6 Medium
7 Low
L When flashing:
Needs to be charged
Note:
L If the cordless handset is turned OFF, it will
be turned ON automatically when it is placed
on the charger.
8
1. Installation and Quick Start
1.6 Recording paper
A Open the top cover by pressing the top cover
release button (1).
1
B Install the recording paper.
Correct
Incorrect
C Insert the leading edge of the paper into the
opening above the thermal head (1).
1
E Close the top cover securely by pushing
down on both sides.
F Press {FAX/START} to cut the paper.
{FAX/START}
Note:
L If the paper is secured with glue or tape,
cut approximately 15 cm from the
beginning of the roll before installing it.
L When the power cord is connected, a
message is printed each time the top
cover is opened then closed. If the
recording paper is installed upside down,
the message will not be printed. Install the
paper correctly.
L For accessory information, see page 5.
D Pull the paper out of the unit.
L Make sure that there is no slack in the
paper roll.
9
1. Installation and Quick Start
Quick Start
1.7 Fax sending / Copying
1.8 Fax receiving
A Open the document feeder tray.
B Adjust the document guides (1), and insert
the document FACE DOWN.
1
C To send a fax:
Dial the fax number and press
{FAX/ START}.
A Lift the handset or press {SP-PHONE} to
answer the call.
B To receive a fax document, press
{FAX/START}.
{FAX/START}
{SP-PHONE}
L For further details, see page 47.
L You can select how you want the unit to
receive calls according to your needs
(page 45).
To make a copy:
Press {COPY}.
{COPY}
{FAX/START}
L For further details to send a fax, see page 40.
For further details to make a copy, see page
53.
10
1. Installation and Quick Start
1.9 Answering machine
1.9.1 Recording your own
greeting message
{STOP}
{SET}
{A}{B}
A Press {MENU}.
B Press {#}, then {5}{5}.
C Press {A} or {B} to select “RECORD”.
D Press {SET}.
E Lift the handset, then speak clearly after a
long beep.
F To stop recording, press {STOP}.
G Replace the handset.
L For further details, see page 54.
{MENU}
1.9.2 Listening to recorded
messages
The display will show the total number of
recorded messages.
{PLAYBACK}
When the {AUTO ANSWER} indicator
flashes:
Press {PLAYBACK}. New messages will be
played.
When the {AUTO ANSWER} indicator is ON:
Press {PLAYBACK}. All messages will be
played.
L For further details, see page 55.
11
2. Important Instructions
2Imp ortant InstructionsImportant safety instructions
2.1 Important safety
instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorised service centre when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13.Unplug this unit from power outlets and refer
servicing to an authorised service centre
when the following conditions occur:
A. When the power cord is damaged or
frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorised service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE INSTRUCTIONS
CAUTION:
Installation
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
L Do not touch the plug with wet hands.
L This unit should not be used near
emergency/intensive care medical
equipment and should not be used by people
with pacemakers.
Battery
To reduce the risk of fire or injury to persons,
read and follow these instructions.
L Use only the battery(ies) specified.
L Do not dispose of the battery(ies) in a fire.
They may explode. Check with local waste
management codes for special disposal
instructions.
L Do not open or mutilate the battery(ies).
Released electrolyte is corrosive and may
cause burns or injury to the eyes or skin. The
electrolyte may be toxic if swallowed.
L Exercise care when handling the battery(ies).
Do not allow conductive materials such as
rings, bracelets or keys to touch the
battery(ies), otherwise a short circuit may
12
cause the battery(ies) and/or the conductive
material to overheat and cause burns.
L Charge the battery(ies) provided with or
identified for use with this product only in
accordance with the instructions and
limitations specified in these operating
instructions.
L Only use the included charger to charge the
battery(ies). Do not tamper with the charger.
Failure to follow these instructions may cause
the battery(ies) to swell or explode.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
L Unplug this unit from power outlets if it emits
smoke, an abnormal smell or make unusual
noise. These conditions can cause fire or
electric shock. Confirm that smoke has
stopped and contact an authorised service
centre.
2. Important Instructions
13
2. Important Instructions
2.2 For best performance
Battery charge
L Place the cordless handset on the charger for
about 7 hours before initial use.
L For details, see page 8.
Operating distance and noise
L The base unit and cordless handset use
radio waves to communicate with each other.
For maximum distance and noise-free
operation, we recommend the following:
1
2
Environment
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of the unit.
L The unit should be kept away from heat
sources such as heaters, kitchen stoves, etc.
It should not be placed in rooms where the
temperature is less than 5 °C or greater than
35 °C. Damp basements should also be
avoided.
Connection
L If any other device is connected on the same
line, this unit may disturb the network
condition of the device.
L If you use the unit with a computer and your
internet provider instructs you to install a filter
(1), please connect the telephone line cord
as follows.
3
1 Placing your base unit away from electrical
appliances such as TVs, radios, personal
computers or other phones.
2 Placing the base unit in a HIGH and
CENTRAL location with no obstructions
such as walls.
3 Raising the antenna vertically.
1
Routine care
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
14
3Pr eparation
10
3.1 Location of Controls
3.1.1 Base unit
A
MEMESSAGES
3. Preparation
I
J
1
6
2
7
3
8
GH
10
4
9
5
CD FEB
KL O
M
A {CALLER ID}
L To use Caller ID features (page 35, 36).
B {STOP}
L To stop an operation or programming
session.
L To erase a character/number (page 22).
Press and hold to erase all
characters/numbers.
C {FLASH}
L To access special telephone services or
for transferring extension calls.
D {REDIAL/PAUSE}
L To redial the last number dialled from the
base unit.
L To insert a pause during dialling.
E {BROADCAST}
L To transmit a document to multiple parties
(page 43).
F {RECORD}
L To record a telephone conversation (page
27).
G {ERASE}
L To erase messages (page 55).
L To erase a stored item (page 31, 32, 37).
H {PLAYBACK}
L To play messages (page 55).
N
Q
P
R
S
T
U
I {AUTO ANSWER}
L To turn the auto answer setting ON/OFF
(page 45).
J Station keys
L To use one-touch dial feature (page 31).
K {FAX/START}
L To start sending or receiving a fax.
L {COPY}
L To copy a document (page 53).
M {MIC} (Microphone)
L The built-in microphone.
N {TONE}
L To change from pulse to tone temporarily
during dialling when your line has rotary
pulse services.
O {MUTE}
L To mute your voice to the other party
during a conversation. Press again to
resume the conversation.
P {SP-PHONE}
L For speakerphone operation (page 25).
Q {INTERCOM}
L To page the cordless handset (page 77).
R Navigator/{VOL UME}{PHONEBOOK}
L To search for a stored item (page 30, 42).
L To select features or feature settings
during programming (page 61).
15
3. Preparation
L To adjust volume (page 19).
L To access the phonebook (page 30).
S {SET}
L To store a setting during programming.
T {MENU}
L To initiate or exit programming.
U {LOWER}
L To select stations 6-10 for the one-touch
dial feature (page 31, 38, 42).
3.1.2 Cordless handset
A
B
C
D
E
F
G
A {j/OK} (Menu/OK)
L To initiate programming.
L To store a setting during programming.
L To lock/unlock the cordless handset
buttons (page 25).
B {k} (Phonebook)
L To access the phonebook (page 28).
C {C} (Talk)
L To make/answer calls (page 24, 26).
D Navigator
L To adjust volume (page 18).
L To search for a stored item (page 28).
L To select features or feature settings
during programming.
E {s} (Speakerphone)
L For speakerphone operation (page 24).
F {*} (Tone)
L To change from pulse to tone temporarily
during dialling when your line has rotary
pulse services.
G {R} (Flash)
L To access special telephone services or
for transferring extension calls.
H
I
J
K
L
H {R} (Redial/Pause)
L To redial one of the last 10 numbers
dialled from the cordless handset (page
24).
L To insert a pause during dialling.
I {ih} (Off/Power)
L To turn power ON/OFF (page 18).
L To hang up (page 24, 26).
L To stop an operation or programming
session.
L To exit programming.
J {C/T} (Clear/Mute)
L To erase a character/number (page 28).
Press and hold to erase all
characters/numbers.
L To mute your voice to the other party
during a conversation. Press again to
resume the conversation.
K {INT} (Intercom)
L To page the base unit or another cordless
handset (page 77).
L Microphone
L The built-in microphone.
Note:
L Up to 3 menu items can be displayed at a
time. To select a menu item not shown on the
current page, scroll up or down by pressing
the navigator key, {e} or {v}, respectively.
16
Finding the Controls
3. Preparation
3.2 Display descriptions of
the cordless handset
Display icons
Various icons appear on the cordless handset
display to indicate the current status of the unit.
Display icon Meaning
Within range of a base unit
L When flashing: Cordless
handset is searching for
w
L
k
o Call bar is ON (page 71)
u
5 Battery strength (page 8)
“[VE]”
“[N]” Night mode is ON (page 33)
base unit (out of range of
base unit, cordless
handset is not registered
to base unit, no power on
base unit)
Cordless handset is
accessing base unit
(intercom, paging, changing
base unit settings, etc.)
Cordless handset is on an
outside call
Answering system is on
(page 49)
Voice enhancer is set to high
or low tone (page 25)
3.3 Overview
3.3.1 Base unit
12 3 4
6 7
1 Speaker
2 Document guides
3 Paper stacker
L The paper stacker may not be shown in
all illustrations in these operating
instructions.
4 Document feeder tray
5 Antenna
6 Top cover
7 Microphone
8 Document exit
9 Document entrance
j Top cover release button
3.3.2 Cordless handset
89 j
5
“[X]” Key lock is ON (page 25)
Cordless handset number:
“[2]”
“-2-”
0
The left icon shows cordless
handset 2 example (page
70)
Base unit number: The left
icon shows base unit 2
example (page 70)
New voice mail message
received (voice mail users
only; page 39)
Line is being used by
another unit
1 Speaker
2 Receiver
3 Microphone
1
2
3
17
3. Preparation
Volu me
3.4 Turning the cordless
handset power ON/OFF
3.4.1 Power ON
Press {ih} for about 1 second.
L The display will change to the standby mode.
{ih}
3.4.2 Power OFF
Press {ih} for about 2 seconds.
L The display will go blank.
3.5 Adjusting cordless
handset volume
{j/OK}
{C}
{>}{e}{v}
{s}
Ringer volume
1. Press {j/OK}.
2. Select “Handset Setup”, then press {>}.
3. Select “Ringer Setup”, then press {>}.
4. Select “Ringer Volume”, then press {>}.
5. Press {e} or {v} repeatedly to select the
desired volume.
6. Press {>}.
7. Press {ih}.
Note:
L Alarms will sound and the cordless handset
will ring for intercom calls and when paged
even if the ringer is turned OFF.
Ring tone
You can select one of 15 ring tones for outside
calls and intercom calls (page 70). Caller ID
service users can also use a different ringer for
each category (page 35).
{ih}
{INT}
18
Receiver volume
While using {C} or {INT}, press {e} or {v}.
Speaker volume
While using {s}, press {e} or {v}.
Initial Programming
3. Preparation
3.6 Adjusting base unit
volume
{SET}
Ringer volume
While the unit is idle, press {A} or {B}.
L If any documents are in the document
entrance, you cannot adjust the volume.
Confirm that there are no documents in the
entrance.
To turn the ringer OFF
1. Press {B} repeatedly to display “RINGER
OFF= OK?”.
2. Press {SET}.
L When a call is received, the base unit will not
ring for outside calls and will display
“INCOMING CALL”. The base unit will ring at
the low level for intercom calls.
L To turn the ringer back ON, press {A}.
Ringer type
L You can select the ringer types from one of 6
types for outside calls (feature #17 on page
62).
{A}{B}
3.7 Dialling mode
If you cannot dial (page 24, 40), change this
setting depending on your telephone line
service.
3.7.1 With the cordless handset
{j/OK}
{>}
1 Press {j/OK}.
2 Select “Base Unit Setup”, then press
{>}.
3 Enter “0000” (default base unit PIN).
L If you changed the PIN, enter it (page 73).
4 Select “Call Options”, then press {>}.
5 Select “Dial Mode”, then press {>}.
6 Select the desired setting, then press {>}.
– “Tone” (default): For tone dial service.
– “Pulse”: For rotary pulse dial service.
7 Press {ih}.
3.7.2 With the base unit
{ih}
Handset receiver volume
While using the handset, press {A} or {B}.
Speaker volume
While using the speakerphone, press {A} or
{B}.
Answering machine volume
While listening to messages, press {A} or
{B}.
{A}{B}{<}{>}
{SET}
{MENU}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {<} or {>} repeatedly to display the
following.
DIALLING MODE
=TONE [±]
19
3. Preparation
3 Press {A} or {B} repeatedly to display the
desired setting.
– “TONE” (default): For tone dial service.
– “PULSE”: For rotary pulse dial service.
4 Press {SET}.
L The next feature will be displayed.
5 Press {MENU}.
3.8 Date and time
The date and time can be set using either the
cordless handset or the base unit.
L The other party’s fax machine will print the
date and time on each page you send
according to your unit’s date and time setting.
L The accuracy of the clock is approximately
±60 seconds a month.
L The date and time may be lost after a power
failure. In this case, set the date and time
again.
3.8.1 With the cordless handset
{j/OK}
Example: 10 August, 2005
Press {1}{0} {0}{8} {0}{5}.
Date :10-08-05
Time :00:00
@=12/24
6 Enter the current hour/minute by selecting 2
digits for each. Press {*} repeatedly to
select “AM”, “PM”, or 24-hour time entry.
L When neither “AM” nor “PM” are
displayed, 24-hour time entry is selected.
Example: 15:20 (24-hour time entry)
Press {1}{5} {2}{0}.
Date :10-08-05
Time :15:20
@=12/24
7 Press {j/OK}.
8 Press {ih}.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
3.8.2 With the base unit
{<}{>}
Important:
L Confirm that the power cord of the base
unit is connected.
L Ensure that w is not flashing.
{ih}
1 Press {j/OK}.
2 Select “Handset Setup”, then press {>}.
3 Select “Time Settings”, then press {>}.
4 Select “Set Date & Time”, then press
{>}.
L The cursor (|) will appear on the display.
5 Enter the current date/month/year by
selecting 2 digits for each.
{<}{>}
Important:
L If e is displayed on the base unit, either
the date and time has not been set or the
setting has been lost (due to a power
failure, etc.). Set the date and time by
pressing {SET}, then follow from step 4
below.
{MENU}
{SET}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {<} or {>} repeatedly to display the
following.
SETDATE&TIME
PRESS SET
20
3 Press {SET}.
L The cursor (|) will appear on the display.
D:|01/M:01/Y:05
TIME: 00:00
4 Enter the current date/month/year by
selecting 2 digits for each.
Example: 10 August, 2005
Press {1}{0} {0}{8} {0}{5}.
D:10/M:08/Y:05
TIME: |00:00
5 Enter the current hour/minute by selecting 2
digits for each. Press {*} repeatedly to
select “AM”, “PM”, or 24-hour time entry.
L When neither “AM” nor “PM” are
displayed, 24-hour time entry is selected.
Example: 15:20 (24-hour time entry)
Press {1}{5} {2}{0}.
D:|10/M:08/Y:05
TIME: 15:20
3. Preparation
3.9 Your logo
Your logo will be printed on the top of each page
sent from your unit.
The logo can be your name or the name of your
company.
{FLASH}
{STOP}
{MUTE}
{A}{B}{<}{>}
{SET}
{MENU}
6 Press {SET}.
L If the next feature will be displayed, press
{MENU}.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {<} or {>} repeatedly to display the
following.
YOUR LOGO
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
LOGO=|
4 Enter your logo, up to 30 characters. See the
following character table for details.
5 Press {SET}.
L The next feature will be displayed.
6 Press {MENU}.
To select characters with the base unit dial
keypad
Keypad Characters
{1} Space # & ’ ( )
@ ,–./1
{2} ABC2
abc2
{3} DEF 3
def 3
21
3. Preparation
Keypad Characters
{4} GHI 4
ghi 4
{5} JKL5
jkl5
{6} MNO6
mno6
{7} PQRS7
pqr s7
{8} TUV8
tuv8
{9} WXYZ9
wxyz9
{0} Space 0
{*} To change uppercase or
lowercase letter.
{FLASH} To enter a hyphen.
{MUTE} To insert a space.
{STOP} To delete a digit.
Note:
L To enter another character that is located on
the same dial key, press {>} to move the
cursor to the next space.
To enter your logo
Example: “BILL”
1. Press {2} 2 times.
LOGO=|B
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {*}.
LOGO=B|i
4. Press {5} 3 times.
LOGO=Bi|l
To correct a mistake
1. Press {<} or {>} to move the cursor to the
incorrect character.
2. Press {STOP}.
L To erase all characters, press and hold
{STOP}.
3. Enter the correct character.
To select characters using {A} or {B}
Instead of pressing the dial keys, you can select
characters using {A} or {B}.
1. Press {B} repeatedly to display the desired
character. Characters will be displayed in the
following order:
1 Uppercase letters
2 Number
3 Symbol
4 Lowercase letters
L If you press {A}, the order will be
reversed.
2. Press {>} to insert the character.
3. Return to step 1 to enter the next character.
2. Press {4} 3 times.
LOGO=B|I
3. Press {5} 3 times.
LOGO=BI|L
4. Press {>} to move the cursor to the next
space and press {5} 3 times.
LOGO=BIL|L
To change uppercase or lowercase letters
Pressing the {*} button will change to
uppercase or lowercase letters alternately.
22
3.10 Your fax number
Your fax number will be printed on the top of
each page sent from your unit.
3. Preparation
{STOP}
{<}{>}
{SET}
{MENU}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {<} or {>} repeatedly to display the
following.
YOUR FAX NO.
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
NO.=|
4 Enter your fax number, up to 20 digits.
Example: NO.=1234567|
5 Press {SET}.
L The next feature will be displayed.
6 Press {MENU}.
Note:
L The {*} button enters a “+” and the {#}
button enters a space.
Example: +234 5678
Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.
To correct a mistake
1. Press {<} or {>} to move the cursor to the
incorrect number.
2. Press {STOP}.
L To erase all numbers, press and hold
{STOP}.
3. Enter the correct number.
23
4. Telephone
4TelephoneMaking and Answering Calls
4.1 Making phone calls
4.1.1 With the cordless handset
{j/OK}
{C}
{s}
{<}{>}{e}{v}
1
1 Lift the cordless handset and press {C} or
{s}.
2 Dial the telephone number.
3 When finished talking, press {ih} or place
the cordless handset on the charger.
Speakerphone operation
L For best performance, please note the
following:
– Talk into the microphone (1).
– Use the speakerphone in a quiet
environment.
– Speak alternately with the caller.
– If you or the other party have difficulty
hearing each other, press {e} or {v}
repeatedly to adjust the speaker volume
as necessary.
L While talking using {C}, you can switch to a
speakerphone conversation by pressing {s}.
To switch back, press {C}.
To redial the last number dialled from the
cordless handset
Press {C} or {s}, then press {R}.
To redial automatically
Press {s}, then press {R}.
L If the line is busy, the unit will automatically
redial the number up to 11 times. While the
cordless handset is waiting to redial, {s} will
flash. While the cordless handset is
redialling, mute is automatically turned ON.
Note:
L If mute does not turn OFF after the line is
connected, press {C/T}.
{R}
{ih}
{C/T}
To make a call using the redial list
The last 10 telephone numbers dialled from the
cordless handset are stored in the redial list.
1. Press {R}.
L The last number dialled will be displayed.
2. Press {e} or {v} repeatedly to select the
desired number.
L To exit the list, press {ih}.
3. Press {C} or {s}.
L If {s} is pressed, the unit will redial
automatically if the other party’s line is
engaged.
To edit a number in the redial list before
calling it
1. Press {R}.
2. Press {e} or {v} repeatedly to select the
desired number, then press {j/OK}.
3. Select “Edit and Call”, then press {>}.
4. Press {<} or {>} to move the cursor, then
edit the number.
L Place the cursor on the number you wish
to erase, then press {C/T}.
L Place the cursor to the right of where you
want to insert a number, then make the
correction.
5. Press {C} or {s}.
To erase numbers in the redial list
1. Press {R}.
2. Press {e} or {v} repeatedly to select the
desired number, then press {j/OK}.
3. Select “Erase”, then press {>}.
L If you want to erase all numbers in the list,
select “Erase All”, then press {>}.
4. Select “Yes”, then press {>}.
5. Press {ih}.
To store a number from the redial list into
the cordless handset phonebook
1. Press {R}.
2. Press {e} or {v} repeatedly to select the
desired number, then press {j/OK}.
3. Select “Add Phonebook”, then press {>}.
4. Enter a name, up to 16 characters (see page
81 for character entry), then press {j/OK}.
5. Edit the phone number if necessary, then
press {j/OK}.
6. Select the desired category (page 35), then
press {>}.
24
4. Telephone
7. Select “Save”, then press {>}.
8. Press {ih}.
Voice enhancer
You can change the tone quality of the receiver
while you are on a call. 3 settings are available.
1. Press {j/OK} during a call.
2. Select “Voice Enhancer”, then press {>}.
3. Select the desired setting, then press {>}.
Note:
L If you select “High Tone” or “Low Tone”,
“[VE]” is displayed.
Mute
You can mute your voice during a conversation.
While mute is turned ON, you will be able to hear
the other party, but the other party will not be
able to hear you.
1. To mute your voice, press {C/T}.
2. To return to the conversation, press {C/T}
again.
Key lock
The cordless handset can be locked so that no
calls or settings can be made. Incoming calls can
be answered, but all other functions are disabled
while key lock is ON. Emergency calls (page 73)
cannot be made until key lock is turned OFF.
To turn key lock ON, press {j/OK} for about 2
seconds.
L “[X]” is displayed.
To turn key lock OFF, press {j/OK} for about
2 seconds.
Note:
L Key lock is turned OFF when the cordless
handset is turned OFF.
4.1.2 With the base unit
{REDIAL/PAUSE}
3 When finished talking, replace the handset
or press {SP-PHONE}.
Speakerphone operation
L For best performance, please note the
following:
–Talk into {MIC} (microphone).
– Use the speakerphone in a quiet
environment.
– Speak alternately with the caller.
– If you or the other party have difficulty
hearing each other, press {A} or {B}
repeatedly to adjust the speaker volume
as necessary.
L While talking using the handset, you can
switch to a speakerphone conversation by
pressing {SP-PHONE}, then replace the
handset. To switch back, lift the handset.
To redial the last number dialled from the
base unit
Press {SP-PHONE}, then press
{REDIAL/PAUSE}.
To redial automatically
Press {SP-PHONE}, then press
{REDIAL/PAUSE}.
L If the line is busy, the unit will automatically
redial the number up to 11 times. While the
base unit is redialling, mute is automatically
turned ON.
Note:
L If mute does not turn OFF after the line is
connected, press {MUTE}.
Mute
You can mute your voice during a conversation.
While mute is turned ON, you will be able to hear
the other party, but the other party will not be
able to hear you.
1. To mute your voice, press {MUTE}.
2. To return to the conversation, press {MUTE}
again.
{MUTE}
{MIC}
{A}{B}
{SP-PHONE}
1 Lift the handset or press {SP-PHONE}.
2 Dial the telephone number.
25
4. Telephone
4.2 Answering phone calls
4.2.1 With the cordless handset
{C}
{s}
{ih}
4.2.2 With the base unit
SP-PHONE}
{
1 Lift the handset or press {SP-PHONE} when
the unit rings.
{INT}
1 Lift the cordless handset and press {C} or
{s} when the unit rings.
2 When finished talking, press {ih} or place
the cordless handset on the charger.
Note:
L You can also answer a call by pressing any
dial key from {0} to {9}, {*}, {#}, or {INT}.
(Any key answer feature)
Auto talk feature
You can answer calls simply by lifting the
cordless handset off the charger. You do not
need to press {C}. To turn this feature ON, see
page 71.
2 When finished talking, replace the handset
or press {SP-PHONE}.
26
4. Telephone
Recording
4.3 Recording a telephone
conversation
You can record a telephone conversation.
Recorded conversations are treated as new
messages. To listen to the recorded
conversation, see page 55, 56.
Note:
L There may be legal restrictions on recording
two-way telephone conversations. Inform the
other party that the conversation is being
recorded.
4.3.1 With the cordless handset
{j/OK}
{>}
4.3.2 With the base unit
{RECORD}
{STOP}
1 Press {RECORD} during a conversation.
2 To stop recording, press {STOP}.
1 Press {j/OK} during a conversation.
2 Select “Record Call”, then press {>}.
L A beep is heard and recording starts.
L A beep sounds every 15 seconds and
can be heard by the other party.
3 To stop recording, press {j/OK}.
Note:
L While recording a conversation, you cannot
change the tone quality of the cordless
handset.
27
4. Telephone
Automatic Dialling
4.4 Cordless handset
phonebook
The cordless handset phonebook allows you to
make calls without having to dial manually. You
can add 200 names and phone numbers to the
phonebook, assign each phonebook item to the
desired category, and search for phonebook
items by name or category.
When the system has additional cordless
handsets (page 75), each cordless handset can
have its own phonebook. You can copy
phonebook items between two cordless
handsets (page 80).
L The base unit has its own individual
phonebook (page 30).
{j/OK}
{k}
{C}
{s}
{<}{>}{e}{v}
4.4.1 Storing phonebook items
1 Press {k}, then press {j/OK}.
2 Select “New Entry”, then press {>}.
3 Enter the name, up to 16 characters (see
page 81 for character entry), then press
{j/OK}.
4 Enter the telephone number, up to 24 digits,
then press {j/OK}.
5 Select the desired category for the item, then
select {>}.
L Caller ID service users can use additional
private category features (page 35).
L You can search for cordless handset
phonebook items by category (page 29).
L You can change the category names
(page 28).
6 Select “Save”, then press {>}.
L To program other items, repeat steps 3 to
6.
7 Press {ih}.
{R}
{ih}
{C/T}
Note:
L If there is no space to store new items,
“Memory Full” will be displayed. Erase
unnecessary items (page 29).
To correct a mistake
1. Press {<} or {>} to move the cursor to the
incorrect character/number.
2. Press {C/T}.
L To erase all characters/numbers, press
and hold {C/T}.
3. Enter the correct character/number.
4.4.2 Categories
Categories can help you find items in the
cordless handset phonebook quickly and easily.
When adding an item to the cordless handset
phonebook you can assign it to the desired
category. You can change the names of
categories assigned for cordless handset
phonebook items (“Friends”, “Family”, etc.) and
then search for phonebook items by category.
Additional category features are available for
Caller ID users (page 35).
To change category names
1. Press {k}, then press {j/OK}.
2. Select “Category”, then press {>}.
3. Select the category you want to change the
name of, then press {>}.
4. Select “Category Name”, then press {>}.
5. Edit the name, up to 10 characters (see page
81 for character entry), then press {j/OK}.
6. Press {ih}.
4.4.3 Making a phone call using
the phonebook
Before using this feature, store the desired
names and telephone numbers in the cordless
handset phonebook (page 28).
1 Press {k}.
2 Press {e} or {v} repeatedly to display the
desired item.
L To search by first character (index
search), see page 29. To search by
category, see page 29.
3 Press {C} or {s}.
L The cordless handset will start dialling
automatically.
28
4. Telephone
To search for a name by first character
(index search)
1. Press {k}, then press {R}.
2. Select “Index Search”, then press {>}.
3. Select the character entry mode that
contains the character you are searching for,
and press {>}.
4. Press the dial key ({0} to {9}) which contains
the character you are searching for (page
81).
L Press the same dial key repeatedly to
display the first item corresponding to
each letter located on that dial key.
L If there is no item corresponding to the
letter you selected, the next item will be
displayed.
5. Press {v} repeatedly to display the desired
item.
To search for a name by category
1. Press {k}, then press {R}.
2. Select “Category Search”, then press
{>}.
3. Select the category you want to search, then
press {>}.
L The first item in that category is displayed.
L If you select “All”, the unit will end the
category search.
4. Press {v} repeatedly to display the desired
item.
4.4.4 Editing a stored item
1 Press {k}.
2 Press {e} or {v} repeatedly to display the
desired item.
L To search by first character (index
search), see page 29. To search by
category, see page 29.
3 Press {j/OK}.
4 Select “Edit”, then press {>}.
L If you do not need to edit the name, skip
to step 6.
5 Edit the name. For further details, see the
storing procedure on page 28.
6 Press {j/OK}.
L If you do not need to edit the telephone
number, skip to step 8.
8 Press {j/OK}.
9 Select the desired category for the item, then
press {>}.
10 Select “Save”, then press {>}.
L To edit other items, repeat steps 2 to 10.
11 Press {ih}.
4.4.5 Erasing stored items
To erase an item
1 Press {k}.
2 Press {e} or {v} repeatedly to display the
desired item.
L To search by first character (index
search), see page 29. To search by
category, see page 29.
3 Press {j/OK}.
4 Select “Erase”, then press {>}.
5 Select “Yes”.
L To cancel erasing, press {ih}.
6 Press {>}.
7 Press {ih}.
To erase all items
1 Press {k}, then press {j/OK}.
2 Select “Erase All”, then press {>}.
3 Select “Yes”, then press {>}.
4 Select “Yes” again, then press {>}.
5 Press {ih}.
4.4.6 Chain dial
This feature allows you to dial phone numbers in
the cordless handset phonebook while you are
on a call. This feature can be used, for example,
to dial a calling card access number or bank
account PIN that you have stored in the cordless
handset phonebook, without having to dial
manually.
1 During a phone call, press {k}.
2 Press {e} or {v} repeatedly to select the
desired item.
L To search by first character (index
search), see page 29. To search by
category, see page 29.
3 Press {>} to dial the number.
7 Edit the telephone number. For further
details, see the storing procedure on page
28.
29
4. Telephone
4.5 Base unit phonebook
The base unit phonebook allows you to make
calls without having to dial manually. You can
store 100 names and telephone numbers to the
phonebook.
L You can also send faxes using the base unit
phonebook (page 42).
L The cordless handset has its own individual
phonebook (page 28).
{ERASE}
{STOP}
4.5.1 Storing phonebook items
1 Press {MENU} repeatedly to display
“PHONEBOOK SET”.
2 Press {>}.
L The display shows the number of
available items in the phonebook briefly.
3 Enter the name, up to 16 characters (see
page 21 for instructions).
4 Press {SET}.
5 Enter the telephone number, up to 24 digits.
6 Press {SET}.
L To program other items, repeat steps 3 to
6.
7 Press {MENU}.
Helpful hints:
L You can confirm the stored items by printing
the telephone number list (page 97).
To correct a mistake
1. Press {<} or {>} to move the cursor to the
incorrect character/number.
2. Press {STOP}.
L To erase all characters/numbers, press
and hold {STOP}.
3. Enter the correct character/number.
{SP-PHONE}
{A}{B}{<}{>}
{SET}
{MENU}
4.5.2 Making a phone call using
the phonebook
Before using this feature, store the desired
names and telephone numbers in the base unit
phonebook (page 30).
1 Press {>}.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Lift the handset or press {SP-PHONE}.
L The base unit will start dialling
automatically.
To search for a name by initial
Example: “LISA”
1. Press {>}.
2. Press {A} or {B} to enter the phonebook.
3. Press {5} repeatedly to display any name
with the initial “L” (see the character table,
page 21).
L To search for symbols (not letters or
numbers), press {1}.
4. Press {B} repeatedly to display “LISA”.
L To stop the search, press {STOP}.
L To dial the displayed party, lift the handset
or press {SP-PHONE}.
4.5.3 Editing a stored item
1 Press {>}.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Press {MENU}.
4 Press {*}.
L If you do not need to edit the name, skip
to step 6.
5 Edit the name. For further details, see the
storing procedure on page 30.
6 Press {SET}.
L If you do not need to edit the telephone
number, skip to step 8.
7 Edit the telephone number. For further
details, see the storing procedure on page
30.
8 Press {SET}.
4.5.4 Erasing a stored item
1 Press {>}.
2 Press {A} or {B} repeatedly to display the
desired item.
30
Loading...