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FC225E-PFQX2478ZA-en.PDF Page 1 Wednesday, May 24, 2006 1:53 PM
Operating Instructions
Compact Plain Paper Fax with DECT
Model No. KX-FC225E
Please read these operating instructions
before using the unit and save for future
reference.
Charge the battery for about 7 hours
before initial use.
This unit is compatible with Caller ID. To
use this feature, you must subscribe to the
appropriate service of your service
provider.
Be sure to use the telephone line cord
included in this unit.
This model is designed to be used only in
the United Kingdom and Ireland.
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Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L Note that the images of copied or received documents will remain on the used ink film. Use discretion when
disposing of the used ink film.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
L In the event of problems, you should contact your equipment supplier in the first instance.
L This equipment is designed for use on the UK and Republic of Ireland analogue telephone network.
Declaration of Conformity:
L Panasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential
requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment (R&TTE)
Directive 1999/5/EC.
Declarations of Conformity for the relevant Panasonic products described in this manual are available for download
by visiting:
http://www.doc.panasonic.de
Contact:
Panasonic Services Europe
a Division of Panasonic Marketing Europe GmbH
Panasonic Testing Centre
Winsbergring 15, 22525 Hamburg, Germany
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Important Information
Important InformationSafety In struc tions
Important safety instructions
When using this unit, basic safety precautions should
always be followed to reduce the risk of fire, electric
shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on this
unit.
3. Unplug this unit from power outlets before cleaning.
Do not use liquid or aerosol cleaners.
4. Do not use this unit near water, for example near a
bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface. Serious
damage and/or injury may result if the unit falls.
6. Do not cover slots and openings on the unit. They are
provided for ventilation and protection against
overheating. Never place the unit near radiators, or in
a place where proper ventilation is not provided.
7. Use only the power source marked on the unit. If you
are not sure of the type of power supplied to your
home, consult your dealer or local power company.
8. For safety purposes this unit is equipped with a
grounded plug. If you do not have this type of outlet,
please have one installed. Do not defeat this safety
feature by tampering with the plug.
9. Do not place objects on the mains lead. Install the
unit where no one can step or trip on the cord.
10. Do not overload power outlets and extension cords.
This can result in the risk of fire or electric shock.
11. Never push any objects through slots in this unit. This
may result in the risk of fire or electric shock. Never
spill any liquid on the unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an authorised
service centre when service is required. Opening or
removing covers may expose you to dangerous
voltages or other risks. Incorrect reassembly can
cause electric shock when the unit is subsequently
used.
13. Unplug this unit from power outlets and refer
servicing to an authorised service centre when the
following conditions occur:
A. When the mains lead is damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or water.
D. If the unit does not work normally by following the
operating instructions. Adjust only controls
covered by the operating instructions. Improper
adjustment may require extensive work by an
authorised service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using telephones
except cordless types. There may be a remote risk of
an electric shock from lightning.
15. Do not use this unit to report a gas leak, when in the
vicinity of the leak.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L Never install telephone wiring during a lightning
storm.
L Never install telephone sockets in wet locations
unless the socket is specifically designed for wet
locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying telephone
lines.
L Do not touch the plug with wet hands.
L This unit should not be used near
emergency/intensive care medical equipment and
should not be used by people with pacemakers.
Battery
To reduce the risk of fire or injury to persons, read and
follow these instructions.
L Use only the battery(ies) specified.
L Do not mix old and new batteries.
L Do not dispose of the battery(ies) in a fire. They may
explode. Check with local waste management codes
for special disposal instructions.
L Do not open or mutilate the battery(ies). Released
electrolyte is corrosive and may cause burns or injury
to the eyes or skin. The electrolyte may be toxic if
swallowed.
L Exercise care when handling the battery(ies). Do not
allow conductive materials such as rings, bracelets
or keys to touch the battery(ies), otherwise a short
circuit may cause the battery(ies) and/or the
conductive material to overheat and cause burns.
L Charge the battery(ies) provided with or identified for
use with this product only in accordance with the
instructions and limitations specified in this manual.
L Only use the included base unit (or charger) to
charge the battery(ies). Do not tamper with the base
unit (or charger). Failure to follow these instructions
may cause the battery(ies) to swell or explode.
L Only use rechargeable battery(ies). If you install non-
rechargeable battery(ies) and start charging them,
the battery(ies) may leak electrolyte.
WARNING:
L To prevent the risk of fire or electrical shock, do not
expose this product to rain or any type of moisture.
L Unplug this unit from power outlets if it emits smoke,
an abnormal smell or makes unusual noise. These
conditions can cause fire or electric shock. Confirm
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FC225E-PFQX2478ZA-en.book Page 4 Wednesday, May 24, 2006 1:53 PM
Important Information
that smoke has stopped and contact an authorised
service centre.
Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households)
This symbol on the products and/or accompanying
documents means that used electrical and electronic
products should not be mixed with general household
waste.
For proper treatment, recovery and recycling, please
take these products to designated collection points,
where they will be accepted on a free of charge basis.
Alternatively, in some countries you may be able to
return your products to your local retailer upon the
purchase of an equivalent new product.
Disposing of this product correctly will help to save
valuable resources and prevent any potential negative
effects on human health and the environment which
could otherwise arise from inappropriate waste
handling. Please contact your local authority for further
details of your nearest designated collection point.
Penalties may be applicable for incorrect disposal of this
waste, in accordance with national legislation.
For business users in the European Union
If you wish to discard electrical and electronic
equipment, please contact your dealer or supplier for
further information.
Information on Disposal in other Countries outside
the European Union
This symbol is only valid in the European Union.
If you wish to discard this product, please contact your
local authorities or dealer and ask for the correct method
of disposal.
Environment
L Keep the unit away from electrical noise generating
devices, such as fluorescent lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long period of
time, unplug this unit from power outlet.
L The unit should be kept away from heat sources such
as heaters, kitchen stoves, etc. Damp basements
should also be avoided.
Routine care
L Wipe the outer surface of the unit with a soft cloth. Do
not use benzine, thinner, or any abrasive powder.
For Best Performance
Location and noise
The base unit and cordless handset use radio waves to
communicate with each other. For maximum distance
and noise-free operation, we recommend the following:
L Placing the unit away from electrical appliances such
as a TV, personal computer or another cordless
phone.
L Placing the unit in a HIGH and CENTRAL location
with no obstructions such as walls.
L Raising the antenna vertically.
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Important Information
Important Information
The connection to the telecommunication
systems must not be hard wired and must
be unplugged before the earth is
disconnected.
Method of connection
This apparatus is connected to the exchange
line or PABX/PMBX extension by the new
standard British Telecom plug and socket.
Arrangements for provision of this type of
termination can be made through the
nearest British Telecom Sales Office.
This apparatus may be connected to the
following types of installation.
a) For connection to the public switched
telephone network (PSTN) and
compatible PBX (Private Branch
Exchange), which use DTMF signalling.
(Please consult your supplier for an up to
date list of compatible PBX’s.)
b) The apparatus can be used on extension
sockets connected to a direct exchange
line (D.E.L.).
c) This apparatus is suitable for connection
to the telecommunication system directly
or via compatible private branch
exchange as an extension. The supplier
of the apparatus should be consulted for
an up to date list of PBX’s with which the
apparatus is compatible.
NOTES:
● If you experience any problems with the
normal use of your apparatus, you should
unplug it from the telephone outlet and
connect a known working telephone in its
place. If the known working telephone still
gives problems, then please contact the
customer service department of your
PSTN operator (e.g. BT etc.). If it
operates properly, then the problems are
likely to be a fault in your apparatus. In
this case, consult your supplier for advice.
● Your PSTN operator may charge you if
they attend a service call that is not due
to apparatus supplied by them.
It cannot be guaranteed that the apparatus
will operate under all possible conditions of
connection to compatible PBX’s.
● This apparatus is suitable for connection
to a PBX with or without initial proceed
indication.
● This apparatus is suitable for connection
to a PBX with or without secondary
proceed indication.
Any cases of difficulty should be referred in
the first instance to the supplier of the
apparatus.
d) The apparatus must not be connected in
the following manner:
–As an extension to a pay phone
–As a party line with shared service
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Important Information
For your safety
This appliance is supplied with a moulded
three pin mains plug for your safety and
convenience.
Should the fuse need to be replaced please
ensure that the replacement fuse is of the
same rating and that it is approved by
ASTA or BSI to BS1362.
Check for ASTA mark or the BSI
mark on the body of the fuse.
If the plug contains a removable fuse cover
you must ensure that it is refitted when the
fuse is replaced.
If you lose the fuse cover the plug must not
be used until a replacement cover is
obtained.
A replacement fuse cover can be
purchased from your local Panasonic
dealer.
IF THE FITTED MOULDED PLUG IS
UNSUITABLE FOR THE SOCKET OUTLET
IN YOUR HOME THEN THE FUSE
SHOULD BE REMOVED AND THE PLUG
CUT OFF AND DISPOSED OF SAFELY.
THERE IS A DANGER OF SEVERE
ELECTRICAL SHOCK IF THE CUT OFF
PLUG IS INSERTED INTO ANY 13 AMP
SOCKET.
IMPORTANT:
The wires in this mains lead are coloured in
accordance with the following code:
Green-and-Yellow: Earth
Blue: Neutral
Brown: Live
As the colours of the wire in the mains lead
of this appliance may not correspond with
the coloured markings identifying the
terminals in your plug, proceed as follows.
The wire which is coloured GREEN-ANDYELLOW must be connected to the terminal
in the plug which is marked with the letter E
or by the Earth symbol or coloured
GREEN or GREEN-AND-YELLOW.
The wire which is coloured BLUE must be
connected to the terminal in the plug which
is marked with the letter N or coloured
BLACK.
The wire which is coloured BROWN must be
connected to the terminal in the plug which
is marked with letter L or coloured RED.
How to replace the fuse: Open the fuse
compartment with a screwdriver and replace
the fuse (and fuse cover).
If a new plug is to be fitted please observe
the wiring code as shown below.
If in any doubt please consult a qualified
electrician.
WARNING: THIS APPLIANCE MUST BE
EARTHED.
6
FUSE
FUSE
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1. Table of Contents
1. Introduction and Installation
Accessories
1.1 Included accessories..................................... 9
1.2 Accessory information................................... 9
Finding the Controls
1.3 Button descriptions of the base unit ............ 10
1.4 Button descriptions of the cordless handset 11
1.5 Display descriptions of the cordless
handset........................................................ 11
1.6 Overview ..................................................... 12
Installation
1.7 Ink film......................................................... 13
1.8 Paper tray .................................................... 14
1.9 Paper support.............................................. 14
1.10 Recording paper.......................................... 15
1.11 Battery installation / replacement................ 15
2. Preparation
Connections and Setup
2.1 Connections ................................................ 16
2.2 Battery charge............................................. 17
2.3 Turning the cordless handset power
ON/OFF....................................................... 17
Vo lu m e
2.4 Adjusting cordless handset volume............. 18
2.5 Adjusting base unit volume.......................... 18
Initial Programming
2.6 Date and time.............................................. 19
2.7 Your logo...................................................... 20
2.8 Your fax number .......................................... 20
3. Telephone
Making and Answering Calls
3.1 Making phone calls...................................... 21
3.2 Answering phone calls................................. 22
3.3 Using the recall feature................................ 22
Automatic Dialling
3.4 Cordless handset phonebook...................... 23
3.5 Chain dial (Cordless handset only) ............. 23
3.6 Base unit phonebook................................... 23
3.7 One touch dial (Base unit only) ................... 24
Caller ID
3.8 Caller ID service.......................................... 25
3.9 Viewing and calling back ............................. 26
3.10 Editing a caller’s telephone number before
calling back.................................................. 26
3.11 Erasing caller information............................ 27
3.12 Storing caller information into the
phonebook................................................... 27
Table of Contents
4. Fax
Sending Faxes
4.1 Sending a fax manually................................28
4.2 Document requirements...............................29
4.3 Sending a fax using the phonebook and one
touch dial......................................................29
4.4 Broadcast transmission................................30
Receiving Faxes
4.5 Selecting the way to use your fax machine ..31
4.6 Receiving a fax manually – Auto answer
OFF..............................................................32
4.7 Receiving a fax automatically – Auto answer
ON................................................................34
4.8 Receive polling (retrieving a fax placed on
another fax machine) ...................................35
4.9 Junk fax prohibitor (preventing fax reception
from undesired callers).................................35
5. Copy
Copying
5.1 Making a copy..............................................36
6. Answering Machine
Greeting
6.1 Recording your greeting message ...............38
Incoming Messages
6.2 Listening to recorded messages ..................39
Memo Message
6.3 Leaving a message for others or yourself ....39
Remote Operation
6.4 Using the answering machine with the cordless
handset ........................................................40
6.5 Operating from a remote location.................41
7. Programmable Features
Base Unit
7.1 Base unit programming ................................43
Cordless Handset
7.2 Cordless handset programming...................50
8. Multi-unit Operation
Additional Units
8.1 Operating additional units ............................53
8.2 Registering a cordless handset to a
base unit.......................................................53
Other Features
8.3 Intercom .......................................................53
8.4 Transferring a call/conference ......................54
8.5 Copying phonebook items............................54
9. Useful Information
Useful Information
9.1 Character entry ............................................56
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Table of Contents
10.Help
Error Messages
10.1 Error messages – Reports .......................... 58
10.2 Error messages – Display ........................... 59
Troubleshooting
10.3 When a function does not work, check here 61
11.Maintenance
Jams
11.1 Recording paper jams ................................. 67
11.2 Document jams ........................................... 68
Cleaning
11.3 Document feeder/recording paper feeder/
scanner glass cleaning................................ 69
11.4 Thermal head cleaning................................ 70
12.General Information
Printed Reports
12.1 Reference lists and reports (Base unit only) 71
Specifications
12.2 Specifications .............................................. 71
Guarantee
12.3 Condition of guarantee................................ 73
13.Index
13.1 Index........................................................... 74
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1Introdu ction and InstallationAccessories
1. Introduction and Installation
1.1 Included accessories
1 Telephone line cord
(PFJA04B012Y)
*1*2
3 Rechargeable batteries
(HHR-55AAAB or
HHR-4EPT)
5 Paper support
(PFUS1704Z)
7 Operating instructions
(PFQX2478Z)
*1
*1
*1
*1 Part numbers are subject to change without notice.
*2 For UK.
Note:
L If any items are missing or damaged, contact the
place of purchase.
L Save the original carton and packing materials for
future shipping and transportation of the unit.
2 Cordless handset
4 Paper tray
(PFKS1145Z3)
*1
6 Starter ink film
(10 metres long)
8 Quick installation guide
(PFQW2470Z)
*1
1.2 Accessory information
1.2.1 Sales and Support Information
Customer Care Centre
L For customers within the UK: 08701 580560
L For customers within the Republic of Ireland: 01 289
8333
L Visit our website for product information
L E-mail: customer.care@panasonic.co.uk
Direct Sales at Panasonic UK
L Order accessory and consumable items for your
product with ease and confidence by phoning our
Customer Care Centre Monday - Thursday 9:00am 5:30pm, Friday 9:30am - 5:30pm (Excluding public
holidays).
L Or go on line through our Internet Accessory
ordering application at www.panasonic.co.uk
L Most major credit and debit cards accepted.
L All enquires transactions and distribution facilities
are provided directly by Panasonic UK Ltd.
L It couldn’t be simpler!
L Also available through our Internet is direct shopping
for a wide range of finished products, take a browse
on our website for further details.
Additional/replacement accessories
– Replacement film
*1
(Model No./Part No. KX-
FA52X): 30 m × 2 rolls (Each roll will print about 90
A4-sized pages.)
– Rechargeable batteries
*2
(Model No./Part No.
P03P): 2 rechargeable nickel metal hydride (Ni-MH)
batteries, AAA (R03) size
– Additional digital cordless handset (Model
No./Part No. KX-TGA711E)
– Belt clip (Model No./Part No. KX-TCA718EX)
– DECT repeater (Model No./Part No. KX-A272)
*1 To ensure the unit operates properly, we
recommend using the Panasonic replacement
film. The ink film is not reusable. Do not
rewind and use the ink film again.
*2 Maximum capacity of 750mAh
To place an order for KX-FA52X online
Visit our web site :
http://shop.panasonic.co.uk/icat/
acommunications
.
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1. Introduction and Installation
Finding the Controls
1.3 Button descriptions of the
base unit
AGHIJKFEDCB
T
S
R
M
L
N
O
P
A {MIC} (Microphone)
L The built-in microphone.
B {GREETING REC}
L To record a greeting message (page 38).
C {GREETING CHECK}
L To check a greeting message (page 38).
D {MEMO}
L To record a memo message (page 39).
E {ERASE}
L To erase messages (page 38, 39).
F {AUTO ANSWER}
L To turn the auto answer setting ON/OFF (page
32, 34).
G {PLAYBACK}
L To play messages (page 39).
H {REDIAL}{PAU SE }
L To redial the last number dialled from the base
unit.
L To insert a pause during dialling.
I {RECALL}
L To access special telephone services such as
call waiting (page 22) or for transferring extension
calls.
L The recall/flash time can be changed (feature
#72 on page 48).
J {CALLER ID}
L To use Caller ID features (page 25).
K {STOP}
L To stop an operation or programming session.
L To erase a character/number (page 56). Press
and hold to erase all characters/numbers.
L {LOCATOR}{INTERCOM}
L To make/answer intercom calls (page 53).
L To page or locate a cordless handset (page 53).
M {PRINT REPORT}
L To print lists and reports for reference purposes
(page 71).
N {MENU}
L To start or exit programming.
Q
O {PHONEBOOK}{VOLUME}
L To adjust volume (page 18).
L To search for a stored item (page 24, page 29).
P {SET}
L To store a setting during programming.
Q {MUTE}
L To mute your voice during a conversation. Press
again to resume the conversation.
R {SP-PHONE}
L For speakerphone operation.
S {FAX START}
L To send or receive a fax.
T {COPY}
L To copy a document (page 36).
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1. Introduction and Installation
1.4 Button descriptions of the
cordless handset
A
B
C
D
E
F
A {j/OK} (Menu/OK)
L To start programming.
L To accept the current selection.
B {k} (Phonebook)
L To open the cordless handset phonebook (page
23).
C {C} (Talk)
L To make/answer calls (page 21, 22).
D Navigator
L To adjust volume (page 18).
L To search for a stored item (page 23).
L To select features or feature settings during
programming.
L To navigate to the next operation.
E {s} (Speakerphone)
L For speakerphone operation.
F {R} (Recall)
L To access special telephone services such as
call waiting (page 22) or for transferring extension
calls.
L The recall/flash time can be changed (feature
#72 on page 48).
G {R} (Redial/Pause)
L To redial one of the last 10 numbers dialled from
the handset (page 21).
L To insert a pause during dialling.
H {ih} (Off/Power)
L To turn power ON/OFF (page 17).
L To hang up (page 21, 22).
L To stop an operation or programming.
I {C/T} (Clear/Mute)
L To mute your voice during a conversation. Press
again to resume the conversation.
L To erase a character/number (page 56). Press
and hold to erase all characters/numbers.
J {INT} (Intercom)
L To page or locate the base unit or another
cordless handset (page 53).
G
H
I
J
1.5 Display descriptions of the
cordless handset
Display icons
Display
icon
w Within range of a base unit
L Cordless handset is accessing base
k Cordless handset is on an outside
u Answering machine is ON (page 34)
5 Battery strength
“[2]” Cordless handset number (standby
V^ Select the words in quotations shown
Meaning
L When flashing: Cordless handset
is searching for base unit (out of
range of base unit, cordless
handset is not registered to base
unit, no power on base unit)
unit (intercom, paging, changing
base unit settings, etc.)
call
display setting, page 50)
L Line is being used by the base
unit or another cordless handset
L Answering machine is being used
by another cordless handset or
the base unit
on the display (e.g., “Handset
Setup”) by pressing {^} or {V}
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1. Introduction and Installation
1.6 Overview
1.6.1 Base unit
56
4
3
2
1
89
1 Document guides
2 Paper tray
3 Metal recording paper guide
4 Paper support
5 Recording paper exit
6 Recording paper entrance
7 Antenna
8 Microphone
9 Front cover
j Document entrance
k Document exit
l Speaker
m Green button (Back cover release button)
n Back cover
j
k
7
m
l
n
1.6.2 Cordless handset
1
2
4
3
1 Charge indicator
Ringer indicator
Message indicator
2 Receiver
3 Microphone
4 Speaker
Removing the shipping tape
12
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1. Introduction and Installation
Installation
1.7 Ink film
The included film roll is a starter ink film.
1 Open the front cover.
2 Release the back cover by pushing the green button
(1).
L Make sure the blue gear (2) and white gear (3)
are installed as shown.
3
2
5 Turn the blue gear (4) in the direction of the arrow
until the ink film is tight (5) and at least one layer of
ink film is wrapped around the blue core (6).
1
3 Open the back cover.
4 Insert the blue gear of the ink film roll into the front
left slot of the unit (2) and the white gear of the ink
film roll into the rear left slot of the unit (3).
L The ink film is safe to touch and will not rub off on
your hands like carbon paper.
4
5
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1. Introduction and Installation
Correct
1 turn
Tight
1.8 Paper tray
Pull up the metal recording paper guide (1), then install
the paper tray (2).
6
Incorrect
No ink film is wrapped around the blue core.
Slack/Crease
Reverse
6 Close the back cover securely by pushing down on
the dotted area at both ends (7).
7
2
1
L Make sure the arrows on the paper tray and the unit
match.
1.9 Paper support
Hold open the paper support (1), then insert the ends
into the holes on the paper tray (2).
7 Close the front cover securely.
14
1
2
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1. Introduction and Installation
1.10 Recording paper
The unit can hold up to 20 sheets of 64 g/m2 to 80 g/m2
paper.
Please refer to page 72 for more information on
recording paper.
1 Fan the paper to prevent paper jams.
2 Insert the paper gently, print-side down (1).
L Do not force the paper into the paper tray.
1
1.11 Battery installation /
replacement
Important:
L Use only the included rechargeable batteries
noted on page 3, 9.
L When replacing batteries, we recommend using
the Panasonic rechargeable batteries noted on
page 3, 9.
L Wipe the battery ends (S, T) with a dry cloth.
L Install the batteries without touching the battery
ends (S, T) or the unit contacts.
1 Press the notch on the cordless handset cover firmly,
and slide the cover.
L When replacing batteries, remove the old
batteries positive (S) terminal first.
2 Insert the batteries negative (T) terminal first. Close
the cordless handset cover.
L If the paper is not inserted correctly, remove all of
the installed paper, and re-install it gently.
Otherwise the paper may jam.
Correct Slant
Note:
L Remove all of the installed paper before adding
paper.
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2. Preparation
2Pr eparationConnections and Set up
2.1 Connections
Important:
L The unit will not function when there is a power
failure. To make calls in emergency situations,
you should connect a telephone that can
function during a power failure to the telephone
line.
2.1.1 Base unit
1 Telephone line cord
L Connect to telephone network.
2 Mains lead
L Connect to Household Mains Supply (220 V –
240 V, 50 Hz).
L If you use the unit with a computer and your internet
provider instructs you to install a filter (3), please
connect the telephone line cord of the unit.
3
2
1
Caution:
L The mains lead must remain connected at all
times.
L Never install telephone wiring during a lightning
storm.
L When you operate this product, the power outlet
should be near the product and easily
accessible.
L Be sure to use the telephone line cord included in
this unit.
L Do not extend the telephone line cord.
Note:
L If any other device is connected to the same
telephone line, this unit may disturb the network
condition of the device.
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2.2 Battery charge
Place the cordless handset on the cradle of the base unit
for about 7 hours before initial use.
When charging, the battery strength icon is shown as
follows.
When the batteries are fully charged, 5 remains on
the display.
L The charge indicator (1) lights up when the cordless
handset is placed on the base unit.
1
2. Preparation
Note:
L It is normal for batteries not to reach full capacity at
the initial charge. Maximum battery performance is
reached after a few complete cycles of
charge/discharge (use).
L Actual battery performance depends on a
combination of how often the cordless handset is in
use and how often it is not in use (standby).
L Battery operating time may be shortened over time
depending on usage conditions and ambient
temperature.
L Even after the cordless handset is fully charged, the
cordless handset can be left on the base unit without
any ill effect on the batteries.
L The battery strength may not be displayed correctly
after you replace the batteries. In this case, place the
cordless handset on the base unit and charge for at
least 7 hours.
2.3 Turning the cordless handset
power ON/OFF
3
Note:
L To ensure the battery charges properly, clean the
charge contacts of the cordless handset (2) and the
charger (3) with a soft, dry cloth once a month.
Clean more often if the unit is subject to grease, dust,
or high humidity.
Battery strength
Battery icon Battery strength
5 High
6 Medium
7 Low
When flashing: Needs to be
charged.
Panasonic Ni-MH battery performance (included
batteries)
Power ON
Press {ih} for about 1 second.
Power OFF
Press {ih} for about 2 seconds.
Operation Operating time
In continuous use 17 hours max.
In continuous standby
mode
180 hours max.
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2. Preparation
Volume
2.4 Adjusting cordless handset
volume
{j/OK}
{^}{V}{>}
Ringer volume
1. {j/OK}
2. Press {^} or {V} to select “Handset Setup”. i
{>}
3. Press {^} or {V} to select “Ringer Setup”. i
{>}
4. Press {^} or {V} to select “Ringer Volume”. i
{>}
5. Press {^} or {V} to select the desired volume. i
{>} i {ih}
Note:
L When receiving a call, you can adjust the ringer
volume by pressing {^} or {V}.
L When the ringer is turned OFF, the cordless handset
will ring:
– at the minimum level for alarm and intercom calls
– at the maximum level for paging
Ringtone
You can select the desired cordless handset ringtone for
outside calls and intercom calls (page 50).
{ih}
2.5 Adjusting base unit volume
{
SET}
{A}{B}
Ringer volume
While the unit is idle, press {A} or {B}.
L If there are any documents in the document
entrance, you cannot adjust the volume. Confirm that
there are no documents in the entrance.
To turn the ringer OFF
Press {B} repeatedly to display “RINGER OFF= OK?”.
i {SET}
L The base unit will not ring for outside calls.
The base unit will ring at the low level for intercom
calls.
L To turn the ringer back ON, press {A}.
Ringtone
L You can select the desired base unit ringtone for
outside calls (feature #17 on page 44).
Speaker volume
While using the speakerphone, press {A} or {B}.
Cordless handset receiver volume
While using the receiver, press {^} or {V}.
Speaker volume
While using the speakerphone, press {^} or {V}.
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Initial Programming
2.6 Date and time
The date and time can be set using either the cordless
handset or the base unit.
L The other party’s fax machine will print the date and
time on the top of each page you send according to
your unit’s date and time setting.
2.6.1 With the cordless handset
{j/OK}
2. Preparation
2.6.2 With the base unit
Important:
L If e is displayed on the base unit, either the date
and time has not been set or the setting has been
lost (due to a power failure, etc.). Set the date and
time by pressing {SET}, then follow step 2 and 3.
{SET}
1
{j/OK}
{^}{V}{<}{>}
{ih}
2 Press {^} or {V} to select “Handset Setup”. i
{>}
3 Press {^} or {V} to select “Time Settings”. i
{>} i Press {^} or {V} to select “Set Date &
Time”. i {>}
4 Enter the current date/month/year/hour/minute by
selecting 2 digits for each.
Example: 10 August, 2006 10:15 PM (12 hour
clock format)
1. Press {1}{0} {0}{8} {0}{6} {1}{0} {1}{5}.
Date :10-08-06
Time :10:15
2. Press {*} repeatedly to select “PM”.
;
=12/24
5 {j/OK}
6 Press {ih} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
{MENU}{<}{>}
1 {MENU} i {#}{0}{1} i {SET}
D:|01/M:01/Y:06
TIME: 00:00
2 Enter the current date/month/year/hour/minute by
selecting 2 digits for each.
Example: 10 August, 2006 10:15 PM (12 hour
clock format)
1. Press {1}{0} {0}{8} {0}{6} {1}{0} {1}{5}.
D:|10/M:08/Y:06
TIME: 10:15
2. Press {*} repeatedly to select “PM”.
3 {SET}
4 Press {MENU} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
If you have subscribed to a Caller ID service
The date and time will be automatically set according to
the received caller information.
L If the time has not previously been set, Caller ID will
not adjust the clock.
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2. Preparation
2.7 Your logo
You can program your logo (name, company name, etc.)
so that it appears on the top of each page sent.
{SET}{RECALL}
{STOP}{MENU}
{<}{>}
1 {MENU} i {#}{0}{2} i {SET}
LOGO=|
[#:ABC]
2 Enter your logo, up to 30 characters (see page 56 for
character entry).
L To enter a hyphen, press {RECALL}.
3 {SET}
4 Press {MENU} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
character, and make the correction.
L To erase all of the characters, press and hold
{STOP}.
2.8 Your fax number
You can program your fax number so that it appears on
the top of each page sent.
{SET}{RECALL}
{STOP}{MENU}
{<}{>}
1 {MENU} i {#}{0}{3} i {SET}
NO.=|
2 Enter your fax number, up to 20 digits.
L To enter a “+”, press {*}.
L To enter a space, press {#}.
L To enter a hyphen, press {RECALL}.
L To erase a number, press {STOP}.
3 {SET}
4 Press {MENU} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
L To erase all of the numbers, press and hold {STOP}.
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3TelephoneMaking and Answering Calls
3.1 Making phone calls
3.1.1 With the cordless handset
3. Telephone
3.1.2 With the base unit
{C}
{^}{V}{>}
{s}
Lift the cordless handset and press {C}.
1
L To make hands-free phone calls, press {s}.
{R}
{ih}
{C/T}
2 Dial the telephone number.
3 To hang up, press {ih} or place the cordless
handset on the base unit.
Note:
L While talking using {C}, you can switch to a hands-
free phone conversation by pressing {s}. To switch
back, press {C}.
L You can also dial by performing step 2 before step 1.
To mute your conversation
When the call is muted, you will be able to hear the other
party but the other party will not be able to hear you.
Press {C/T}.
L To release the mute, press {C/T}.
To redial the last number dialled from the cordless
handset
Press {C} or {s}. i {R}
1
{SP-PHONE}
{SP-PHONE}
{REDIAL}
2 Dial the telephone number.
3 To hang up, press {SP-PHONE}.
Note:
L To switch to the cordless handset while using the
base unit speakerphone:
– If on the base unit, just lift up.
L You can also dial by performing step 2 before step 1.
To redial the last number dialled from the base unit
Press {SP-PHONE}. i {REDIAL}
To redial using the redial list (Memory redial)
The last 10 phone numbers dialled from the cordless
handset are stored in the redial list.
1. {R}
2. Press {^} or {V} to select the desired number.
3. {C} or {s}
To erase numbers in the redial list
1. {R}
2. Press {^} or {V} repeatedly to select the desired
number. i {>}
3. “Erase” i {>}
4. “Yes” i {>} i {ih}
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3. Telephone
3.2 Answering phone calls
3.2.1 With the cordless handset
{C}
{s}
1
Lift the cordless handset and press {C} or {s}.
L You can also answer a call by pressing any dial
key from {0} to {9}, {*}, {#} or {INT} (Any key
talk feature).
2 To hang up, press {ih} or place the cordless
handset on the base unit.
Auto talk feature (Cordless handset)
This feature allows you to answer a call by simply lifting
the cordless handset off the base unit (page 50).
{ih}
{INT}
3.3 Using the recall feature
{RECALL} (base unit) / {R} (cordless handset) is used
to access optional telephone services such as call
waiting. Contact your telephone company business
office for details.
Call waiting
When a call waiting tone is heard during a conversation,
place the existing call on hold and answer the
second call by pressing {RECALL} / {R}.
L Each time you press {RECALL} / {R}, you can
switch between the first and second call.
L Incoming calls cannot be dropped by the person who
has received the call.
Note:
L If your unit is connected to a PBX, pressing
{RECALL} / {R} allows you to access some features
of your host PBX such as transferring an extension
call.
L You can change the recall/flash time (feature #72 on
page 48).
3.2.2 With the base unit
{SP-PHONE}{MIC}
1
Press {SP-PHONE} and talk into {MIC}.
2 To hang up, press {SP-PHONE}.
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3. Telephone
Automatic Dialling
3.4 Cordless handset phonebook
You can store 50 items to the cordless handset
phonebook.
When the system has additional cordless handsets
(page 53), each cordless handset can have its own
phonebook.
L The base unit has its own individual phonebook
(page 23).
L You can copy phonebook items between the base
unit and the cordless handset, or between two
cordless handsets (page 55).
{k}
{C}
{^}{V}{>}
3.4.1 Storing phonebook items
{k} i {j/OK}
1
2 “New Entry” i {>}
3 Enter the name, up to 16 characters (see page 56 for
character entry). i {j/OK}
4 Enter the telephone number, up to 24 digits. i
{j/OK}
5 “Save” i {>}
L To program other items, repeat steps 3 to 5.
6 {ih}
3.4.2 Making a phone call using the
phonebook
{k}
1
2 Press {^} or {V} repeatedly to display the desired
item. i {C}
To search for a name by initial
1. {k}
2. Press the dial key ({0} to {9}) which contains the
character you are searching for (page 56).
L Press the same dial key repeatedly to display the
first item corresponding to each letter located on
that dial key.
L If there is no item corresponding to the letter you
selected, the next item will be displayed.
L To change the character entry mode:
{R} i Select the character entry mode. i
{>}
{j/OK}
{R}
{ih}
3. Press {^} or {V} repeatedly to scroll through the
phonebook if necessary.
3.4.3 Editing a stored item
Changing a name, phone number
1. Find the desired item (page 23). i {j/OK}
2. “Edit” i {>}
3. Edit the name if necessary. For further details, see
the storing procedure on page 23. i {j/OK}
4. Edit the phone number if necessary. For further
details, see the storing procedure on page 23. i
{j/OK}
5. “Save” i {>} i {ih}
3.4.4 Erasing a stored item
To erase a specific item
1. Find the desired item (page 23).i {j/OK}
2. “Erase” i {>}
3. “Yes” i {>} i {ih}
To erase all items
1. {k} i {j/OK}
2. “Erase All” i {>}
3. “Yes” i {>}
4. “Yes” i {>} i {ih}
3.5 Chain dial (Cordless handset
only)
This feature allows you to dial phone numbers in the
cordless handset phonebook while you are on a call.
This feature can be used, for example, to dial a calling
card access number or bank account PIN that you have
stored in the cordless handset phonebook, without
having to dial manually.
1 While on a call, press {k}.
2 Press {^} or {V} repeatedly to select the desired
item.
L To search by first character (index search), see
page 23.
3 Press {>} to dial the number.
3.6 Base unit phonebook
You can store 100 items to the base unit phonebook.
L The cordless handset has its own individual
phonebook (page 23).
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3. Telephone
L You can copy phonebook items between the base
unit and the cordless handset (page 54).
{SET}{ERASE}{STOP}
{SP-PHONE}{MENU}
{A}{B}{PHONEBOOK}
3.6.1 Storing phonebook items
Press {MENU} repeatedly to display “PHONEBOOK
1
SET”. i {*}
2 Enter the name, up to 16 characters (see page 56 for
character entry). i {SET}
3 Enter the telephone number, up to 24 digits. i
{SET}
L To program other items, repeat steps 2 to 3.
4 {MENU}
3.6.2 Making a phone call using the
phonebook
{PHONEBOOK}
1
2 Press {A} or {B} repeatedly to display the desired
item. i {SP-PHONE}
To search for a name by initial
1. {PHONEBOOK}
2. Press {A} or {B} to initiate the phonebook.
3. Press the dial key ({0} to {9}) which contains the
character you are searching for (page 56).
L Press the same dial key repeatedly to display the
first item corresponding to each letter located on
that dial key.
L If there is no item corresponding to the letter you
selected, press another dial key.
4. Press {A} or {B} repeatedly to scroll through the
phonebook if necessary.
3.6.3 Editing a stored item
{PHONEBOOK}
1
2 Press {A} or {B} repeatedly to display the desired
item. i {MENU} i {*}
3 Edit the name if necessary. For further details, see
the storing procedure on page 24. i {SET}
4 Edit the telephone number if necessary. For further
details, see the storing procedure on page 24. i
{SET}
3.6.4 Erasing a stored item
{PHONEBOOK}
1
2 Press {A} or {B} repeatedly to display the desired
item. i {MENU} i {#}
L To cancel erasing, press {STOP}.
3 {SET}
3.6.5 Erasing all items
{PHONEBOOK} i {ERASE}
1
2 Press {A} or {B} repeatedly to select “YES”. i
{SET}
L To cancel erasing, press {STOP}.
3 {SET}
3.7 One touch dial (Base unit
only)
Base unit dial keys {1} to {9} can each be used as a one
touch dial key, allowing you to dial a number from the
base unit’s phonebook by simply pressing a dial key.
3.7.1 Assigning an item to a one touch dial
key
{PHONEBOOK}
1
2 Press {A} or {B} repeatedly to display the desired
item. i {MENU} i {0}
3 Press {A} or {B} repeatedly to select a desired dial
key.
L When the dial key is already used as a one touch
dial key, Q is displayed next to the dial key
number. If you select this dial key, you can
overwrite the previous assignment.
4 {SET} i {SET}
L To program other items, repeat steps 2 to 4.
5 {STOP}
3.7.2 Making a call using a one touch dial
key
Press and hold the desired one touch dial key ({1} to
1
{9}).
L You can view other one touch dial assignments
by pressing {A} or {B}.
2 {SP-PHONE}
3.7.3 Erasing a one touch dial assignment
Press and hold the desired one touch dial key ({1} to
1
{9}). i {ERASE}
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3. Telephone
L To cancel erasing, press {STOP}.
2 {SET}
Note:
L The corresponding base unit phonebook item will not
be erased.
Caller ID
3.8 Caller ID service
This unit is compatible with the Caller ID service
offered by your local telephone company. To use this
unit’s Caller ID features, you must subscribe to a
Caller ID service.
Important:
L This unit is designed in accordance with the ETS
(European Telecommunication Standard) and
only supports the basic CLIP (Calling Line
Identification Presentation) features.
L This unit will only display the caller’s telephone
number and name.
L This unit will not support future additional
telephone services.
L Depending on the service of the local telephone
company, the date/time of the call or the caller’s
name may not be displayed.
Make sure the following ring count is set to 2 or more
rings beforehand.
– TAM ring count (page 41, feature #06 on page 43)
– FAX ring count (feature #06 on page 43)
– TEL/FAX ring count (feature #78 on page 48)
L The name display service may not be available in
some areas. For further information, please contact
your telephone company.
3.8.1 How Caller ID is displayed
The calling party’s name or telephone number will be
displayed after the 1st ring. You have the option of
whether or not to answer the call.
The unit will automatically store caller information
(name, telephone number, date and time of the call) from
the 50 most recent callers.
It is possible to view caller information one at a time on
the display (page 26) or print the entire Caller ID list
(page 71).
L When caller information is received and it matches a
telephone number stored in the unit’s phonebook,
the stored name will be displayed and logged.
L If the unit is connected to a PBX (Private Branch
Exchange) system, caller information may not be
received properly. Consult your PBX supplier.
L If the unit cannot receive caller information, the
following will be displayed:
“OUT OF AREA”: The caller dialled from an area
which does not provide Caller ID service.
“PRIVATE CALLER”: The caller requested not to
send caller information.
“LONG DISTANCE”: The caller made a long distance
call.
Missed calls
If a call is not answered, the unit treats the call as a
missed call. The number of missed calls is shown on the
display. This lets you know if you should view the caller
list to see who called while you were out.
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3. Telephone
To confirm caller information by printing the Caller
ID list (Base unit only)
– To print manually, see page 71.
– To print automatically after every 50 new calls,
activate feature #26 (page 45).
Call Waiting Caller ID feature
If you subscribe to both Caller ID and Call Waiting
services, when a second call is received during a
conversation, you will hear a call-waiting tone and the
display will show the second caller’s information.
Press {R} on the cordless handset or {RECALL} on the
base unit to answer the second call.
L To return to the first caller, press {R} on the cordless
handset or {RECALL} on the base unit again.
Note:
L The second caller’s information will not be displayed
when:
– the first call is placed on hold,
– the answering machine is recording an incoming
message,
– an extension telephone on the same line is in
use, or
– you are sending or receiving a fax document.
3.9 Viewing and calling back
Important:
L If the area code of the received telephone
number is the same as yours, the area code may
need to be deleted before calling back. This may
only apply to some areas. To edit the number, see
page 26.
3.9.1 With the cordless handset
{j/OK}
{C}
{s}
{ih}
{^}{V}{>}
3.9.2 With the base unit
{CALLER ID}
1
{CALLER ID}
{SP-PHONE}
{STOP}
{FAX START}{A}{B}
2 Press {B} to search from the recently received caller
information.
L If you press {A}, the display order will be
reversed.
3 Press {SP-PHONE} to return the call.
L To send a fax, insert the document FACE DOWN
and press {FAX START}.
To change the way caller information is displayed
Press {CALLER ID} repeatedly after step 2.
Example: SAM LEE
20 Jul.11:20 ,
b
1345678901
20 Jul.11:20 ,
3.9.3 Symbols and operations for caller
information
What “,” means
“,” on the display means the call has already been
viewed or answered.
To stop viewing
Press {ih} on the cordless handset or {STOP} on the
base unit.
{j/OK} i “Caller List” i {>}
1
2 Press {V} to search from the recently received caller
information.
L If you press {^}, the display order will be
reversed.
3 Press {C} or {s} to return the call.
26
3.10 Editing a caller’s telephone
number before calling back
3.10.1 With the cordless handset
{j/OK} i “Caller List” i {>}
1
2 Press {^} or {V} repeatedly to display the desired
item.
3 {j/OK} i “Edit and Call” i {>}
4 Edit the number.
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3. Telephone
L Press dial key ({0} to {9}) to add, {C/T} to
delete.
5 {C} or {s}
3.10.2 With the base unit
Press {CALLER ID}.
1
2 Press {A} or {B} repeatedly to display the desired
item.
3 Press {CALLER ID} repeatedly to display the
telephone number.
4 Press {*}, then edit the number.
L Press dial key ({0} to {9}) to add, {STOP} to
delete.
5 Press {SP-PHONE}.
L To send a fax, insert the document FACE DOWN
and press {FAX START}.
3.11 Erasing caller information
3.11.1 With the cordless handset
{j/OK} i “Caller List” i {>}
1
2 Press {^} or {V} repeatedly to display the desired
item. i {j/OK}
3 “Erase” i {>}
L To erase all items, select “Erase All”. i {>}
4 “Yes” i {>} i {ih}
4 If a name is required, enter the name, up to 16
characters (see page 56 for character entry). i
{j/OK}
5 Enter the telephone number, up to 24 digits. i
{j/OK}
6 “Save” i {>} i {ih}
3.12.2 Into the base unit
{CALLER ID}
1
2 Press {A} or {B} repeatedly to display the desired
item. i {MENU}
3 If a name is required, enter up to 16 characters for
the name (see page 56 for character entry). i
{SET} i {SET}
3.11.2 With the base unit
To erase all caller information
1 Press {MENU} repeatedly to display “CALLER
SETUP”. i {SET}
L “CALL LIST ERASE” will be displayed.
2 {SET}
L To cancel erasing, press {STOP}, then {MENU}.
3 {SET} i {STOP}
To erase specific caller information
1 {CALLER ID}
2 Press {A} or {B} repeatedly to display the desired
item. i {ERASE} i {STOP}
3.12 Storing caller information
into the phonebook
3.12.1 Into the cordless handset
{j/OK} i “Caller List” i {>}
1
2 Press {^} or {V} repeatedly to display the desired
item. i {j/OK}
3 “Add Phonebook” i {>}
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4. Fax
4FaxSending Faxes
4.1 Sending a fax manually
1
{A}{B}
{SP-PHONE}
{FAX START}
1 Adjust the width of the document guides (1) to fit
the actual size of the document.
2 Insert the document (up to 10 pages) FACE DOWN
until a single beep is heard and the unit grasps the
document.
3 If necessary, press {A} or {B} repeatedly to select
the desired resolution. i {SP-PHONE}
4 Dial the fax number.
5 When a fax tone is heard:
Press {FAX START}.
When the other party answers your call:
Ask them to press their start button. When the fax
tone is heard, press {FAX START}.
To select the resolution
Select the desired resolution according to the character
size.
– “STANDARD”: For normal-sized characters.
– “FINE”: For small-sized characters.
– “SUPER FINE”: For very small-sized characters.
– “PHOTO”: For photographs, shaded drawings, etc.
L Using the “FINE”, “SUPER FINE” and “PHOTO”
settings will increase transmission time.
{STOP}
{REDIAL}
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add the other
pages (up to 10 at a time) on top of the previously
inserted pages while the last page is being fed into the
unit.
Pre-dialling a fax number
1. Enter the fax number.
2. Insert the document.
3. {FAX START}
Sending from memory (Quick scan feature)
To use this feature, activate feature #34 (page 45)
beforehand.
1. Insert the document.
2. Enter the fax number. i {FAX START}
L If the document exceeds the memory capacity,
transmission will be cancelled and this feature will be
turned OFF automatically. You must send the entire
document manually.
L This feature cannot be used if the handset is being
used, or if {SP-PHONE} on the base unit, {C} or
{s} on the cordless handset is pressed.
To stop sending
Press {STOP}.
To send a fax using the cordless handset
1. While talking to the other party, insert the document,
then press {j/OK}.
2. “Fax Start” i {>}
3. Press {ih} or place the handset on the base unit.
Printing a sending report
A sending report provides you with a printed record of
transmission results (errors, etc.). To print sending
reports, make sure feature #04 is activated (page 43).
The default setting is “ERROR”. For an explanation of
error messages, see page 58.
Printing a journal report
A journal report provides you with a printed record of the
30 most recent fax transmissions and receptions. To
print it manually, see page 71. To print it automatically
after every 30 new fax transmissions and receptions,
make sure feature #22 is activated (page 44). For an
explanation of error messages, see page 58.
To redial the last number
{REDIAL} i {FAX START}
L If the line is busy, the unit will automatically redial the
number up to 5 times.
L To cancel redialling, press {STOP}.
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4.2 Document requirements
Minimum document size
4. Fax
L Check that ink, paste or correction fluid has dried
completely.
L To send a document with a width of less than 210
mm, we recommend using a copy machine to copy
the original document onto A4 or letter-sized paper,
then sending the copied document.
128 mm
Maximum document size
216 mm
Effective scanning area
L Shaded area will be scanned.
4 mm 4 mm
208 mm
216 mm
128 mm
600 mm
2 mm
2 mm
4.3 Sending a fax using the
phonebook and one touch dial
Before using this feature, store the desired names and
telephone numbers into the base unit’s phonebook
(page 23) and one touch dial (page 24).
1 Adjust the width of the document guides to fit the
actual size of the document.
2 Insert the document (up to 10 pages) FACE DOWN
until a single beep is heard and the unit grasps the
document.
3 If necessary, press {A} or {B} repeatedly to select
the desired resolution (page 28).
4 Using the phonebook:
1. {PHONEBOOK}
2. Press {A} or {B} repeatedly to display the
desired item. i {FAX START}
Using one touch dial:
1. Press and hold the desired one touch dial key
({1} to {9}).
L You can view other one touch dial
assignments by pressing {A} or {B}.
2. {FAX START}
Fax auto redial
If the line is busy or if there is no answer, the unit will
automatically redial the number up to 5 times.
L To cancel redialling, press {STOP}.
Document weight
L Single sheet:
L Multiple sheets:
Note:
L Remove clips, staples or other fasteners.
L Do not send the following types of documents: (Make
2
45 g/m
60 g/m
a copy of the document using another copier and
send the copy.)
– Chemically treated paper such as carbon or
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with a faint image
– Paper with printing on the opposite side that can
to 90 g/m
2
to 80 g/m
carbonless duplicating paper
be seen through the other side, such as
newsprint
2
2
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4. Fax
4.4 Broadcast transmission
By storing the base unit’s phonebook items (page 23)
into the broadcast memory, you can send the same
document to multiple parties (up to 20). Your
programmed items will remain in the broadcast memory,
allowing frequent re-use.
4.4.1 Programming items into the
broadcast memory
Press {MENU} repeatedly to display “BROADCAST
1
SET”. i {#}
2 Press {A} or {B} repeatedly to display the desired
item. i {SET}
L The number in brackets indicates the number of
registered items.
L If you have programmed the wrong item, press
{STOP} to erase the item.
L To program other items, repeat step 2 (up to 20
items).
3 {SET}
4.4.2 Adding a new item into the broadcast
memory
{PHONEBOOK}
1
2 Press {A} or {B} repeatedly to display
“<BROADCAST>”. i {MENU} i {*}
3 Press {A} or {B} repeatedly to display the desired
item. i {SET}
L To add other items, repeat step 3 (up to 20
items).
4 {STOP}
L After transmission, the unit will automatically
print a report (Broadcast sending report).
Note:
L If you select “FINE”, “SUPER FINE” or “PHOTO”
resolution, the number of pages that the unit can
send will decrease.
L If the document exceeds the memory capacity,
transmission will be cancelled.
L If a party is busy or does not answer, it will be skipped
and redialled later up to 5 times.
To send the same document to a one-time group of
items
1. Insert the document. i {PHONEBOOK}
2. Press {A} or {B} repeatedly to display “<ONE TIME
BROAD>”. i {SET}
3. Press {A} or {B} repeatedly to display the desired
party. i {SET}
L If you have programmed the wrong item, press
{STOP} to erase the item.
L To program other parties, repeat step 3 (up to 20
items).
4. Press {FAX START} to start transmission to the
programmed parties.
To cancel broadcast transmission
Press {STOP} repeatedly to display “SEND
CANCELLED?”. i {SET}
4.4.3 Erasing a stored item from the
broadcast memory
{PHONEBOOK}
1
2 Press {A} or {B} repeatedly to display
“<BROADCAST>”. i {MENU} i {#}
3 Press {A} or {B} repeatedly to display the desired
item you want to erase.
L To cancel erasing, press {STOP}.
4 {SET} i {SET} i {STOP}
4.4.4 Sending the same document to preprogrammed parties
Insert the document FACE DOWN.
1
2 If necessary, press {A} or {B} repeatedly to select
the desired resolution (page 28). i
{PHONEBOOK}
3 Press {A} or {B} repeatedly to display
“<BROADCAST>”. i {FAX START}
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Receiving Faxes
4.5 Selecting the way to use your
fax machine
Depending on your situation, select the way you prefer to
use your fax machine.
– Use as a telephone answering machine and/or fax
(TAM/FAX mode)
– Use only as a fax (FAX ONLY mode)
– Use mostly as a telephone (TEL mode)
– Use as a telephone and/or fax (TEL/FAX mode)
4. Fax
4.5.2 Use only as a fax (FAX ONLY mode)
Your situation
You have a separate telephone line just for faxes.
Setup
Set the fax machine to FAX ONLY mode (page 34) by
pressing {AUTO ANSWER} repeatedly.
L The {AUTO ANSWER} indicator on the base unit
turns ON and r appears on the cordless handset
display.
4.5.1 Use as a telephone answering
machine and/or fax (TAM/FAX mode)
Your situation
You want to answer phone calls using the telephone
answering machine and receive faxes automatically.
Setup
Set the fax machine to TAM/FAX mode (page 34) by
pressing {AUTO ANSWER} repeatedly.
L The {AUTO ANSWER} indicator on the base unit
turns ON and r appears on the cordless handset
display.
AUTO ANSWER
AUTO ANSWER
Note:
L Make sure feature #77 is set to “FAX ONLY”
beforehand (page 48).
How faxes are received
All incoming calls will be answered as faxes.
4.5.3 Use mostly as a telephone (TEL
mode)
Your situation
You want to answer calls by yourself. If a fax call is
received, you must receive the fax manually.
Setup
Set the fax machine to TEL mode (page 32) by pressing
{AUTO ANSWER} repeatedly.
L The {AUTO ANSWER} indicator on the base unit
turns OFF and r disappears from the cordless
handset display.
AUTO ANSWER
{FAX START}
Note:
L Make sure feature #77 is set to “TAM/FAX”
beforehand (page 48).
L Do not connect an answering machine to the same
telephone line. If connected, set the automatic
answer feature to OFF by pressing {AUTO
ANSWER} repeatedly.
How phone calls and faxes are received
If the call is a phone call, the fax machine will record the
caller’s message automatically.
If a fax calling tone is detected, the fax machine will
receive the fax automatically.
Note:
L Make sure feature #73 is set to “TEL” beforehand
(page 48).
How to receive phone calls and faxes
You have to answer all calls manually.
To receive a fax, press {FAX START}.
4.5.4 Use as a telephone and/or fax
(TEL/FAX mode)
Your situation
You want to answer phone calls yourself and receive
faxes automatically without rings.
Setup
Set the fax machine to TEL/FAX mode (page 33) by
pressing {AUTO ANSWER} repeatedly.
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4. Fax
L The {AUTO ANSWER} indicator on the base unit
turns OFF and r disappears from the cordless
handset display.
AUTO ANSWER
Note:
L Make sure feature #73 is set to “TEL/FAX”
beforehand (page 48).
How phone calls and faxes are received
If the call is a phone call, the fax machine will ring.
If a fax calling tone is detected, the fax machine will
receive the fax automatically without ringing.
4.6 Receiving a fax manually –
Auto answer OFF
Note:
L By default, the unit reduces the size of the received
document to 92% when printing (See feature #36 on
page 46 for details).
4.6.1 Activating TEL mode
Make sure feature #73 is set to “TEL” beforehand
1
(page 48).
2 Press {AUTO ANSWER} repeatedly to display “TEL
MODE”.
L The {AUTO ANSWER} indicator on the base
unit turns OFF and r disappears from the
cordless handset display.
AUTO ANSWER
{C}
{>}
{s}
Activating TEL mode with the cordless handset
1. {j/OK} i “Answer System” i {>}
2. “Answer Off” i {>} i {ih}
Note:
L Make sure feature #73 is set to “TEL” beforehand
(page 48).
How to receive phone calls and faxes with the base
unit
1. Press {SP-PHONE} to answer the call.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX START}.
How to receive calls and faxes with the cordless
handset
1. Lift the cordless handset and press {C} or {s} to
answer the call.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {j/OK}.
3. “Fax Start” i {>}
L You can also press {FAX START} on the base
unit.
4. Press {ih} or place the handset on the base unit.
{j/OK}
{ih}
32
{SP-PHONE}{STOP}
{FAX START}
How to receive faxes with an extension telephone
1. When the extension telephone rings, lift the handset
of the extension telephone.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*}{#}{9} (default fax activation code)
firmly.
3. Replace the handset.
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4. Fax
Note:
L To receive fax documents using the extension
telephone, you must set the remote fax activation to
ON (feature #41 on page 46) beforehand. The
default setting is ON.
To stop receiving
Press {STOP}.
4.6.2 Activating TEL/FAX mode
Make sure feature #73 is set to “TEL/FAX”
1
beforehand (page 48).
2 Press {AUTO ANSWER} repeatedly to display
“TEL/FAX MODE”.
L The {AUTO ANSWER} indicator turns OFF and
r disappears from the cordless handset
display.
3 The ringer volume setting should be ON (page 18).
Activating TEL/FAX mode with the cordless handset
1. {j/OK} i “Answer System” i {>}
2. “Answer Off” i {>} i {ih}
Note:
L Make sure feature #73 is set to “TEL/FAX”
beforehand (page 48).
try to receive a fax even if no fax calling tone is
detected.
Note:
L The auto disconnection code can be changed in
feature #49 on page 47.
L Even when you answer a call with the extension
telephone and press the auto disconnection code,
the fax machine may activate the fax function
depending on the type of an extension telephone.
Press {STOP} on the fax machine to talk with the
calling party.
How phone calls and faxes are received
1. “INCOMING CALL” will be displayed but the unit will
not ring.
2. The unit will wait for the duration of 2 rings before
answering the call.
L The number of rings is determined by the
“TEL/FAX delayed ring count” (feature #78 on
page 48).
L During this time, an extension telephone (if
connected to the same line) will ring.
3. The unit will answer the call and try to detect a fax
calling tone.
When a fax calling tone is detected
The unit receives the fax automatically without
ringing.
When a fax calling tone is not detected
A The unit will ring. You may answer the call.
L Callers will hear a ring back tone different from
the one generated by the telephone company.
L An extension telephone (if connected to the same
line) will not ring at this time. To answer the call
with the extension telephone, lift the handset and
press {*}{0} (default auto disconnection code)
while the fax machine is ringing.
B If you do not answer the call, the unit will activate
the fax function.
L Some fax machines do not generate fax calling
tones when sending faxes, therefore the unit will
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4. Fax
4.7 Receiving a fax automatically
– Auto answer ON
Note:
L By default, the unit reduces the size of the received
document to 92% when printing (See feature #36 on
page 46 for details).
4.7.1 Activating TAM/FAX mode
(Telephone Answering Machine/Fax mode)
Make sure feature #77 is set to “TAM/FAX” (page
1
48) beforehand.
2 Press {AUTO ANSWER} repeatedly to display
“TAM/FAX MODE”.
L The {AUTO ANSWER} indicator on the base
unit turns ON and r appears on the cordless
handset display.
Note:
L Make sure feature #77 is set to “TAM/FAX”
beforehand (page 48).
How phone calls and faxes are received
When receiving calls, the unit works as an answering
machine and/or fax.
Note:
L If you answer a call with an extension telephone (if
connected to the same line), and the answering
machine is answering the call, you can press {*}{0}
(default auto disconnection code) to speak to the
caller.
L The auto disconnection code can be changed in
feature #49 on page 47.
L Even when you answer a call with the extension
telephone and press the auto disconnection code,
the answering machine may continue answering the
call depending on the type of an extension
telephone. Press {STOP} on the fax machine to talk
with the calling party.
AUTO ANSWER
{j/OK}
{>}
{ih}
{STOP}
Receiving a voice message and fax document in one
call
The caller can leave a voice message and send a fax
document during the same call. Inform the caller of the
following procedure beforehand.
1. The caller calls your unit.
L The answering machine will answer the call.
2. The caller can leave a message after the greeting
message.
3. The caller presses {*}{9}.
L The unit will activate the fax function.
4. The caller presses the start button to send a fax.
Changing the ring count in TAM/FAX mode
You can select from “2” (default), “3”, “4”, “5”, “6”,
“7”, or “AUTO”. This setting can be changed by feature
#06 on page 43, or using the cordless handset (page
41).
– “AUTO”: The unit answers after 2 or 3 rings when
new messages have been recorded, and after 5 or 6
rings when there are no new messages. If you call
your unit from a remote location to listen to new
messages (page 41), you will know that there are no
messages when the unit rings for the 4th time. You
can then hang up without being charged for the call.
Note:
L The maximum incoming message recording time can
be changed (page 41, feature #10 on page 44).
Activating TAM/FAX mode with the cordless handset
1. {j/OK} i “Answer System” i {>}
2. “Answer On” i {>} i {ih}
34
4.7.2 Activating FAX ONLY mode
Make sure feature #77 is set to “FAX ONLY” (page
1
48) beforehand.
2 Press {AUTO ANSWER} repeatedly to display “FAX
ONLY MODE”.
L The {AUTO ANSWER} indicator on the base
unit turns ON and r appears on the cordless
handset display.
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4. Fax
Activating FAX ONLY mode with the cordless
handset
1. {j/OK} i “Answer System” i {>}
2. “Answer On” i {>} i {ih}
Note:
L Make sure feature #77 is set to “FAX ONLY”
beforehand (page 48).
How faxes are received
When receiving calls, the unit will automatically answer
all calls and only receive fax documents.
Note:
L The number of rings before a call is answered in FAX
ONLY mode can be changed (feature #06 on page
43).
4.8 Receive polling (retrieving a
fax placed on another fax
machine)
This feature allows you to retrieve a document from
another compatible fax machine. Therefore you pay for
the call.
Make sure that no documents are fed into your unit and
that the other party’s machine is ready for your call.
1 Press {MENU} repeatedly to display “POLLING”.
i {SET}
2 Dial the fax number. i {FAX START}
4.9 Junk fax prohibitor
(preventing fax reception from
undesired callers)
If you subscribe to Caller ID service (page 25), this
feature prevents fax reception from calls that do not
show caller information.
Additionally, the fax machine will not accept faxes
originated from numbers that match the ones on a
programmable junk fax prohibitor list.
Important:
L This feature does not work when manual
reception is performed.
4.9.2 Storing undesired callers
You can register up to 10 undesired numbers from the
Caller ID list (page 26) if you do not wish to receive faxes
from them.
1 Press {MENU} repeatedly to display “JUNK FAX
PROH.”.
2 Press {>} repeatedly to display “JUNK LIST SET”.
i {SET}
3 Press {A} or {B} repeatedly to display the item you
wish to prevent the fax reception from. i {SET}
4 Press {STOP} to exit the program.
To display the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK FAX
PROH.”.
2. Press {>} repeatedly to display “JUNK LIST
DISP.”. i {SET}
3. Press {A} or {B} to display the item.
4. Press {MENU} to exit the program.
To print the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK FAX
PROH.”.
2. Press {>} repeatedly to display “JUNK LIST
PRINT”. i {SET}
3. Press {MENU} to exit the list.
To erase an item from the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK FAX
PROH.”.
2. Press {>} repeatedly to display “JUNK LIST
DISP.”. i {SET}
3. Press {A} or {B} repeatedly to display the desired
item. i {ERASE}
L To cancel erasing, press {STOP}, then press
{MENU}.
4. {SET} i {MENU}
4.9.1 Activating the junk fax prohibitor
Press {MENU} repeatedly to display “JUNK FAX
1
PROH.” i {>}
2 Press {A} or {B} repeatedly to select “ON”. i
{SET}
3 Press {MENU} to exit the program.
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5. Copy
5CopyCopying
5.1 Making a copy
1
{A}{B}{>}{STOP}
1 Adjust the width of the document guides (1) to fit
the actual size of the document.
2 Insert the document (up to 10 pages) FACE DOWN
until a single beep is heard and the unit grasps the
document.
3 If necessary, press {A} or {B} repeatedly to select
the desired resolution.
L If you select “STANDARD”, copying will be
performed using “FINE” mode.
4 {COPY}
L If necessary, enter the number of copies (up to
20).
5 Press {START}, or the unit will start copying within
15 seconds.
L The unit will start copying.
Note:
L Any document which can be sent as a fax can also
be copied (page 29).
To select the resolution
Select the desired resolution according to the character
size.
– “FINE”: For small-sized characters.
– “SUPER FINE”: For very small-sized characters.
– “PHOTO”: For photographs, shaded drawings, etc.
Copying from memory (Quick scan feature)
This feature is helpful when you want to copy the
document, then remove it for other uses. To use this
feature, activate feature #34 (page 45) beforehand. The
default setting is OFF.
{START}
{COPY}
L If the document exceeds the memory capacity,
copying of the exceeded document will be cancelled
and this feature will be turned OFF automatically.
To stop copying
Press {STOP}.
5.1.1 More copying features
To enlarge a document
1. Insert the document.
2. {COPY} i {>}
3. Press {A} repeatedly to select “150%” or “200%”.
i {START}
L The unit will enlarge the centre of the upper part
of the document. To make an enlarged copy of
the bottom of the document, turn the document
around, and then make a copy.
Example: 150% enlarged copy
Original document Enlarged copy
AB
CD
To reduce a document
1. Insert the document.
2. {COPY} i {>}
3. Press {B} repeatedly to select “92%”, “86%” or
“72%”, then press {START}.
Setting Recording
paper size
“100%”
(default)
“92%” A4 A4
“86%” A4 A4
“72%” A4 Legal
Note:
L If the image at the bottom of the document is not
copied when you copy a document that is the same
length as the recording paper, try 92% or 86%.
To collate multiple copies
The unit can temporarily collate multiple copies in the
same order as the original document pages.
1. Insert the document.
2. {COPY}
3. Enter the number of copies (up to 20).
4. Press {>} 2 times to display “COLLATE OFF”.
A4 A4, Letter
Original
document size
AB
CD
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5. Press {A} or {B} repeatedly to display “COLLATE
ON”. i {START}
Example: Making 2 copies of a 4-page original
document
4
3
2
1
4
3
2
1
Collated pages Uncollated pages
Note:
L The unit will store the documents into memory while
collating the copies. If memory becomes full while
storing, the unit will only print out the stored pages.
3
3
4
4
1
1
2
2
5. Copy
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6. Answering Machine
6Answer ing MachineGreeting
6.1 Recording your greeting
message
The unit has a pre-recorded greeting message for
TAM/FAX mode. If you record your own greeting
message, it will be played instead of the pre-recorded
greeting message when a call is received.
The maximum recording time of your greeting message
is either 16 seconds (default) or 60 seconds. We
recommend you record a message of less than 12
seconds to make it easier to receive faxes.
Make sure feature #77 is set to “TAM/FAX” beforehand
(page 48).
{MIC}
the caller that the unit will not record any incoming
messages.
To check the greeting message
Press {GREETING CHECK}.
L The unit will play the greeting message.
6.1.1 Erasing your recorded greeting
message
{GREETING CHECK}
1
L To cancel erasing, press {STOP}.
2 {ERASE}
Note:
L If you erase your TAM/FAX greeting message, the
pre-recorded greeting message will be played when
a call is received.
{ERASE}
{GREETING CHECK}
{GREETING REC}
{STOP}
1 {GREETING REC}
L A long beep will sound.
2 Speak clearly about 20 cm away from {MIC}.
3 When finished recording, press {STOP}.
Note:
L You can change the maximum TAM/FAX greeting
message time to 60 seconds (feature #54 on page
47).
– If you change the setting to 60 seconds, we
recommend that you tell the caller in your
TAM/FAX greeting message to press *9 before
starting the fax transmission.
– If you change the setting from 60 seconds to 16
seconds, your current greeting message will be
deleted. The pre-recorded greeting message will
be played when a call is received.
L If you change the maximum recording time of
incoming messages to “GREETING ONLY” (page
41, feature #10 on page 44), the unit will answer a
call with your current greeting message, and then
hang up. Re-record your greeting message to inform
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Incoming Messages
6.2 Listening to recorded
messages
When the unit has recorded new voice messages:
–The {AUTO ANSWER} indicator will flash when auto
answer is turned ON.
– The total number of recorded messages will flash on
the base unit display.
6.2.1 To play back messages
AUTO ANSWER
6. Answering Machine
If you subscribe to Caller ID service
During playback, you can call back the displayed name
or number using the base unit.
1. Press {MENU} during playback.
L The base unit stops playback.
L If you do not need to edit the telephone number,
skip to step 3.
2. Edit the telephone number (page 27).
3. {SP-PHONE}
6.2.3 Erasing recorded messages
To erase a specific message
Press {ERASE} while listening to the message you want
to erase.
To erase all messages
1. {ERASE}
2. Within 5 seconds, press {ERASE}.
Memo Message
{MENU}
{<}{>}
{ERASE}{PLAYBACK}
Press {PLAYBACK}.
L Only new messages will be played.
L After playing back all of the new messages, the
{AUTO ANSWER} indicator will stop flashing but will
remain lit up when auto answer is turned ON. If you
press {PLAYBACK} at this time, all the recorded
messages will be played.
{SP-PHONE}
6.2.2 Useful features during playback
To repeat a message
Press {<} while listening to the message.
L If you press {<} within 5 seconds of the beginning of
the message, the previous message will be played.
L To play back a specific message, press {<} or {>}
and search for the message you want to listen to.
6.3 Leaving a message for others
or yourself
You can record a voice memo to leave a private message
for yourself or someone else. Recorded messages are
treated as new messages.
1 {MEMO}
L A long beep will sound.
2 Speak clearly about 20 cm away from {MIC}.
3 To stop recording, press {STOP}.
Note:
L If you record for over 3 minutes, the unit will stop
recording.
To skip a message
Press {>} to play the next message.
Voice time/day stamp
During playback, the unit will announce the day of the
week and time that each message was recorded.
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6. Answering Machine
Remote Operation
6.4 Using the answering machine
with the cordless handset
Helpful hints:
L To activate TAM/FAX mode with the cordless
handset, see page 34.
1
{C}
{<}{>}
{s}
6.4.1 Recording your greeting message
{j/OK} i “Answer System” i {>}
1
2 “Record Greeting” i {>}
L Hold the cordless handset about 20 cm away and
speak clearly into the microphone.
3 Press {j/OK} to stop recording. i {ih}
To check the greeting message
1. {j/OK} i “Answer System” i {>}
2. “Play Greeting” i {>} i {ih}
To erase your greeting message
1. {j/OK} i “Answer System” i {>}
2. “Erase Message” i {>}
3. “Erase Greeting” i {>}
4. “Yes” i {>} i {ih}
6.4.2 Listening to recorded messages
When the unit has new voice messages:
– the message indicator (1) on the cordless handset
will flash if the message alert feature (page 50) is
turned ON
1 {j/OK} i “Answer System” i {>}
2 “Play New Msg.” or “Play All Msg.” i {>}
To repeat a message
Press {<} while listening to the message.
L If you press {<} within 5 seconds of the beginning of
the message, the previous message will be played.
To skip a message
Press {>} to play the next message.
{j/OK}
{ih}
To stop playback
Press {9}.
If you subscribe to Caller ID service
During playback, you can call back the displayed name
or number using the cordless handset.
1. Press {j/OK} during playback.
2. “Call Back” i {>}
Note:
To edit the number before calling back;
1. Press {j/OK} during playback.
2. “Edit and Call” i {>}
3. Edit the number. i {C} or {s}
6.4.3 Erasing recorded messages
To erase a specific message
Press {*}{4} while listening to the message you want to
erase.
To erase all messages
1. {j/OK} i “Answer System” i {>}
2. “Erase Message” i {>}
3. “Erase All” i {>}
4. “Yes” i {>} i {ih}
6.4.4 Direct command operation
You can operate the answering machine by pressing dial
keys, rather than navigating through the menus. To use
the following commands, press {j/OK}. i “Answer
System” i {>}
Key Direct commands
{1} Repeats a message (during
playback)
{2} Skips a message (during playback)
{3} Enter the “Settings” menu
{4} Plays new messages
{5} Plays all messages
{6} Plays greeting message
{7}{6} Records greeting message
{8} Turns ON auto answer setting
{9} Stops current operation
{0} Turns OFF auto answer setting
{*}{4} Erases a specific message (during
playback)
{*}{5} Erases all messages
*1
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6. Answering Machine
Key Direct commands
{*}{6} Erases greeting message (during
greeting message playback)
*1 If pressed within the first 5 seconds of a message,
the previous message will be played.
6.4.5 Programming for answering machine
To set the remote operation ID
You must program a remote operation ID to operate the
answering machine from a remote location (page 41).
1. {j/OK} i “Answer System” i {>}
2. “Settings” i {>}
3. “Remote Code” i {>}
4. To activate the remote operation feature, enter a 3-
digit remote operation ID.
L To deactivate the remote operation feature, press
{*}.
5. {j/OK} i {ih}
Note:
L You can also program this feature with the base unit
(feature #11 on page 44).
To change the ring count in TAM/FAX mode
To change the number of rings before the unit answers a
call in TAM/FAX mode. You can select 2 to 7 rings or
“Auto”. See page 34 for details.
1. {j/OK} i “Answer System” i {>}
2. “Settings” i {>}
3. “Number of Rings” i {>}
4. Select the desired setting. i {>} i {ih}
Note:
L You can also program this feature with the base unit
(feature #06 on page 43).
1. {j/OK} i “Answer System” i {>}
2. “Settings” i {>}
3. “Call Screening” i {>}
4. “On” or “Off” i {>} i {ih}
Note:
L You can also program this feature with the base unit
(feature #67 on page 47).
6.5 Operating from a remote
location
Important:
L Program the remote operation ID beforehand
(page 41, or feature #11 on page 44).
L Set the unit to TAM/FAX mode before going out
(page 34).
L Use a touch tone telephone for remote
operations.
6.5.1 Summary of remote operation
Call your unit.
1
2 Enter the remote operation ID during or after the
TAM/FAX greeting message.
3 When there are new recorded messages
1. A long beep will sound.
2. Short beep(s) will sound up to 8 times.
L This indicates the number of new messages.
3. New messages will be played back.
When there are no new messages
1. A long beep will sound (short beep will not
sound).
2. Press {5}.
3. All the recorded messages will be played back.
4 To end remote operation press {9}, then hang up.
To change the maximum recording time for
incoming messages
You can change the maximum message recording time
allotted to each caller, or set the unit to greet callers but
not record messages.
1. {j/OK} i “Answer System” i {>}
2. “Settings” i {>}
3. “Recording Time” i {>}
4. Select the desired setting. i {>} i {ih}
Note:
L You can also program this feature with the base unit
(feature #10 on page 44).
To screen the incoming call
To hear an incoming call from the speaker when the
answering machine is recording the message.
6.5.2 Remote operation using remote
commands
Call your unit.
1
2 Enter the remote operation ID during or after the
TAM/FAX greeting message.
3 Enter a remote command within 10 seconds.
Note:
L When you press a key, press firmly.
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6. Answering Machine
Key Remote command
{1} Repeats a message (during
playback)
*1
{2} Skips a message (during playback)
{4} Plays new messages
{5} Plays all messages
{6} Plays greeting message
{7} Records greeting message
{9} Stops current operation
*2
{0} Turns OFF auto answer setting
{*}{4} Erases a specific message (during
playback)
{*}{5} Erases all messages
{*}{6} Erases greeting message (during
greeting message playback)
{*}{#} Ends remote operation
{#} Skips the greeting message
*1 If pressed within the first 5 seconds of a message,
the previous message will be played.
*2 To resume operation, press a command key within
10 seconds.
Recording a marker message
After playing back the messages, you can leave an
additional message.
1. Wait for 3 beeps indicating the end of the remote
operation.
2. Wait about 10 seconds.
3. Hear the voice guide.
4. Hear 1 beep.
5. Leave a message.
To turn ON the auto answer setting
1. Call your unit and let it ring 10 rings.
L A beep will sound.
2. Enter the remote operation ID (page 41, feature #11
on page 44) within 10 seconds.
L The receiving mode will be set to TAM/FAX or
FAX ONLY mode, depending on the setting of
feature #77 (page 48).
3. Hang up the handset.
Note:
L You cannot turn ON the auto answer setting when the
unit is set to TEL/FAX mode.
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7Pr ogrammable Features
7.1 Base unit programming
{MENU}{SET}
7.1.1 Basic features
Feature Feature code Selection
7. Programmable Features
1. {MENU}
2. Press {#} and the 2-digit code.
3. Press the desired command to display the desired
setting.
L This step may be slightly different depending on
the feature.
4. {SET}
5. To exit programming, press {MENU}.
Setting the date and
*1
time
{#}{0}{1} Enter the date and time using the dial keypad. See page 19 for
details.
Setting your logo {#}{0}{2} Enter your logo using the dial keypad. See page 20 for details.
Setting your fax
number
Printing a sending
report
{#}{0}{3} Enter your fax number using the dial keypad. See page 20 for
details.
{#}{0}{4}{0} “OFF”: Sending reports will not be printed.
{1} “ON”: A sending report will be printed after every fax
transmission.
{2} “ERROR” (default): A sending report will be printed only when
a fax transmission fails.
Changing the ring
count in FAX ONLY
mode
{#}{0}{6}{1} “1”
{2} “2” (default)
{3} “3”
{4} “4”
{5} “5”
{6} “6”
{7} “7”
{8} “8”
{9} “9”
Note:
L Set feature #77 to “FAX ONLY” (page 48) beforehand.
Changing the ring
count in TAM/FAX
*1
mode
{#}{0}{6}{0} “AUTO”
{2} “2” (default)
{3} “3”
{4} “4”
{5} “5”
{6} “6”
{7} “7”
See page 34 for details.
Note:
L Set feature #77 to “TAM/FAX” (page 48) beforehand.
L You can also program this feature with the cordless handset
(page 41).
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7. Programmable Features
Feature Feature code Selection
Changing the maximum
recording time for
incoming messages
{#}{1}{0}{1} “1 MINUTE”
*1
{2} “GREETING ONLY”: The unit plays the greeting message but
does not record any incoming messages.
{3} “3 MINUTES” (default)
Note:
L You can also program this feature with the cordless handset
(page 41).
Setting the remote
operation ID
*1
{#}{1}{1} 1. {MENU} i {#}{1}{1}
2. To activate the remote operation feature, enter a 3-digit
remote operation ID.
L To deactivate the remote operation feature, press {*}.
3. {SET} i {MENU}
Note:
L You can also program this feature with the cordless handset
(page 41).
Setting the ringtone for
outside calls
*2
{#}{1}{7}{1} “RINGTONE 1” (default)
{2} “RINGTONE 2”
{3} “RINGTONE 3”
{4} “RINGTONE 4”
{5} “RINGTONE 5”
{6} “RINGTONE 6”
*1 When this setting is changed using the base unit, the setting for the cordless handset will also be changed, and
vice versa.
*2 This setting can be changed individually for the base unit and the cordless handset.
– To set the cordless handset ringtone for outside calls, see page 50.
7.1.2 Advanced features
Feature Feature code Selection
Setting the journal
report to print
automatically
Sending documents
overseas
{#}{2}{2}{0} “OFF”: The unit will not print a journal report, but will keep a
record of the last 30 fax transmissions and receptions.
{1} “ON” (default): The unit will print a journal report automatically
after every 30 new fax transmissions and receptions (page 28).
{#}{2}{3} If you cannot send a fax overseas even if the number is correct
and the line is connected, activate this feature before sending the
fax.
This feature improves the reliability by reducing the transmission
speed.
{0} “OFF”: Deactivates this feature.
{1} “NEXT FAX”: This setting is effective only for the next
attempted fax transmission. After transmission, the unit will return
to the previous setting.
{2} “ERROR” (default): When the previous fax transmission fails
and you wish to re-send the document.
Note:
L Calling charges may be higher than usual.
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Feature Feature code Selection
7. Programmable Features
Sending a fax at a
specified time
Setting the Caller ID list
to print automatically
{#}{2}{5} This feature allows you to take advantage of low-cost calling
hours offered by your telephone company. This feature can be set
up to 24 hours in advance of the desired time.
{0} “OFF” (default)
{1} “ON”
To send a document:
1. Insert the document.
2. If necessary, press {A} or {B} repeatedly to select the
desired resolution (page 28).
3. {MENU} i {#}{2}{5}
4. Press {1} to select “ON”. i {SET}
5. Enter the fax number. i {SET}
6. Enter the transmission start time.
L If you select 12-hour time entry (page 19), press {*}
repeatedly to select AM or PM.
L If you select 24-hour time entry (page 19), the time is set
using 24-hour time entry.
7. {SET} i {MENU}
Note:
L To cancel after programming, press {STOP} then {SET}.
{#}{2}{6}{0} “OFF” (default): The Caller ID list will not be printed
automatically, but the base unit will keep a record of the
information for the last 50 callers.
{1} “ON”: The Caller ID list will be printed automatically each time
the base unit logs 50 callers (page 26).
Setting the quick scan {#}{3}{4} This feature is helpful when you want to remove the document for
other uses, because the unit will release the document before
sending or copying.
{0} “OFF” (default): Deactivates this feature.
{1} “ON”: The unit will scan the document and store it into
memory first, then the unit will start sending or copying the
documents.
Note:
L If the document exceeds the memory capacity, sending of the
whole document or copying of the exceeded document will be
cancelled and this feature will be turned OFF automatically.
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7. Programmable Features
Feature Feature code Selection
Receiving oversized
documents
Changing the LCD
display contrast
Changing the fax
activation code
Setting the memory
reception alert
*2
{#}{3}{6} If the size of the document sent by the other party is as large as
or larger than the recording paper, the unit can reduce the
document and print it. Select the desired reduction rate.
{1} “72%”
{2} “86%”
{3} “92%” (default)
{4} “100%”
Setting Recording
paper size
“100%” A4 Letter
“92%” (default) A4 A4
“86%” A4 A4
“72%” A4 Legal
Note:
L The information of the sending party is printed on the top of
each page. Therefore, even if the original document is the
same size as the recording paper, the document will be
divided into 2 sheets when printed at “100%”. Select “92%” to
print on 1 sheet.
{#}{3}{9}{1} “NORMAL” (default)
{2} “DARKER”
{#}{4}{1} If you wish to use an extension telephone (page 32) to receive
faxes, activate this feature and program the activation code.
{0} “OFF”
{1} “ON” (default)
1. {MENU} i {#}{4}{1}
2. Press {1} to select “ON”. i {SET}
3. Enter your code from 2 to 4 digits, using 0-9, {*} and {#}.
L The default code is “;#9”.
4. {SET} i {MENU}
{#}{4}{4} To alert you with a beeping sound when a received fax document
is stored into memory due to some existing problem.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will hear a beeping sound.
Note:
L The slow beeps will continue until you clear the printing
problem and make sure the unit is supplied with enough paper
to print the stored document.
Original
document size
Setting friendly
reception
46
{#}{4}{6} To receive a fax automatically when you answer a call and hear a
fax calling tone (slow beep).
{0} “OFF”: You have to press {FAX START} for fax reception.
{1} “ON” (default): You do not have to press {FAX START} for fax
reception.
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Feature Feature code Selection
7. Programmable Features
Setting the auto
disconnection
Changing the greeting
message time for
TAM/FA X
Setting the scan
contrast
Copying phonebook
data from the base unit
to the cordless handset
Screening the incoming
*1
call
Setting the Error
Correction Mode (ECM)
{#}{4}{9} To answer a call with an extension telephone in TEL/FAX mode
(page 33) or TAM/FAX mode (page 34), activate this feature and
program the code.
{0} “OFF”
{1} “ON” (default)
1. {MENU} i {#}{4}{9}
2. Press {1} to select “ON”. i {SET}
3. Enter your code from 2 to 4 digits, using 0-9 and {*}.
L The default code is “;0”.
4. {SET} i {MENU}
{#}{5}{4}{1} “16s” (default): Maximum greeting message time is 16
seconds.
{2} “60s”: Maximum greeting message time is 60 seconds.
See page 38 for details.
{#}{5}{8} To send or copy a document with faint or dark writing, set this
feature before transmission or copying.
{1} “NORMAL” (default): Used for normal writing.
{2} “LIGHT”: Used for dark writing.
{3} “DARKER”: Used for faint writing.
{#}{5}{9}{1} “1 ITEM” (default)
{2} “ALL ITEMS”
See page 55 for details.
{#}{6}{7} To hear an incoming call from the speaker when the answering
machine is recording the message.
{0} “OFF”
{1} “ON” (default)
Note:
L You can also program this feature with the cordless handset
(page 41).
{#}{6}{8} This feature is available when the transmitting/receiving fax
machines are ECM compatible.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): If there is an error during fax
transmission/reception, the fax machine will support the
communication.
Note:
L You cannot change the setting when received documents are
in memory.
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7. Programmable Features
Feature Feature code Selection
Setting recall/flash time
(for the base unit and
cordless handset)
Changing the receiving
mode in the manual
answer setting
Setting the connecting
tone
{#}{7}{2} The recall/flash time depends on your telephone exchange or
host PBX.
{1} “900msec.”
{2} “700msec.”
{3} “600msec.”
{4} “400msec.”
{5} “300msec.”
{6} “250msec.”
{7} “200msec.”
{8} “160msec.”
{9} “110msec.”
{*} “100msec.” (default)
{0} “90msec.”
{#} “80msec.”
Note:
L If the unit is connected via a PBX, this setting may need to be
changed in order for PBX functions (transferring a call, etc.) to
work correctly. Consult your PBX supplier for the correct
setting.
{#}{7}{3}{1} “TEL” (default): Telephone mode (page 32)
{2} “TEL/FAX”: Telephone/Fax mode (page 33)
{#}{7}{6} If you often have trouble when sending faxes, this feature allows
you to hear connecting tones: fax tone, ring back tone and busy
tone. You can use those tones to confirm the status of the other
party’s machine.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will hear connecting tones.
Note:
L If the ring back tone continues, the other party’s machine may
not be a fax machine or may have run out of paper. Check with
the other party.
L The connecting tone volume cannot be adjusted.
Changing the receiving
mode in the AUTO
ANSWER setting
Changing the TEL/FAX
delayed ring count
48
{#}{7}{7}{1} “TAM/FAX” (default): Telephone Answering Machine/Fax
mode (page 34)
{2} “FAX ONLY”: Fax only mode (page 34)
{#}{7}{8} If you use an extension telephone when this unit is in TEL/FAX
mode, select the desired number of times the extension
telephone rings before the unit answers the call.
{1} “1”
{2} “2” (default)
{3} “3”
{4} “4”
{5} “5”
{6} “6”
{7} “7”
{8} “8”
{9} “9”
See page 33 for details.
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Feature Feature code Selection
7. Programmable Features
Resetting advanced
features to their default
settings
*1 When this setting is changed using the base unit, the setting for the cordless handset will also be changed, and
vice versa.
*2 This setting can be changed individually for the base unit and the cordless handset.
– To change the cordless handset LCD display contrast, see page 50.
{#}{8}{0}{0} “NO” (default)
{1} “YES”
To reset the advanced features:
1. {MENU} i {#}{8}{0}
2. Press {1} to select “YES”. i {SET} i {SET}
Note:
L The ECM selection (feature #68 on page 47) will not be reset.
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7. Programmable Features
Cordless Handset
7.2 Cordless handset programming
{j/OK}
{^}{V}{>}
7.2.1 Cordless handset features
{ih}
1. {j/OK}
2. Press {^} or {V} to select “Handset Setup”. i
{>}
3. Press {^} or {V} to select the desired item in the
cordless handset settings menu. i {>}
4. Press {^} or {V} to select the desired item in the
sub-menu. i {>}
5. Press {^} or {V} to select the desired setting then
press {>} or follow the instruction in the rightmost
column of the chart.
L To exit the operation, press {ih}.
Cordless handset
Sub-menu Feature (default setting)
settings menu
“Time Settings”“Set Date & Time”
*1
Date and time: page 19
“Alarm” Set the alarm: page 52
“Ringer Setup”“Ringer Volume”
“Ext. Ringtone”
“Int. Ringtone” Ringtones for intercom calls (“Ringtone 3”)
“Display Setup”“Standby Display” Standby mode display (“Off”)
*2
*2
Cordless handset ringer volume (Maximum): page 18
Ringtones for outside calls (“Ringtone 1”)
*5
*3
*4
“Select Language” LCD display language (“English”): page 52
“Contrast”
*2
Display contrast (Level 3)
“Registration”“Register H.set” page 53
“Other Options”“New Msg. Alert” New message alert (“Off”)
*6
“Keytones” Keytones ON/OFF (“On”)
“Auto Talk” Auto talk ON/OFF (“Off”)
*7
*1 When this setting is changed using the cordless handset, the setting for the base unit will also be changed, and
vice versa.
*2 This setting can be changed individually for the base unit and the cordless handset.
– To set the base unit ringer volume, see page 18.
– To set the base unit ringtone for outside calls, see feature #17 on page 44.
– To set the base unit LCD display contrast, see feature #39 on page 46.
*3 If you select one of the melody ringtones, the ringtone will continue to sound for several seconds if the caller
hangs up before you answer. You may hear a dial tone or no one on the line when you answer a call.
The preset melodies in this product are used with permission of © 2004 M-ZoNE Co., Ltd.
*4 The preset melodies in this product are used with permission of © 2004 M-ZoNE Co., Ltd.
*5 If “Off” is selected, only current date and time are displayed.
If “Handset Number” is selected and the current cordless handset number is 2, “[2]” is displayed.
*6 This feature alerts you when new messages have been recorded:
– Telephone answering machine (page 40)
The message indicator on the cordless handset flashes until you have listened to all new messages.
While message alert is ON, battery operating time is shortened (page 17).
*7 Auto talk feature allows you to answer calls simply by lifting the cordless handset OFF the base unit. You do not
need to press {C}.
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7. Programmable Features
Using the base unit PIN/repeater
1. {j/OK}
2. Press {^} or {V} to select “Base Unit Setup”. i {>}
3. Press {^} or {V} to select the desired item in the base unit settings menu. i {>}
4. Press {^} or {V} to select the desired item in the sub-menu. i {>}
5. Press {^} or {V} to select the desired setting then press {>} or follow the instruction in the rightmost column of the
chart.
L To exit the operation, press {ih}.
Base unit settings menu Sub-menu Feature (default setting)
“Call Options”“Call Restrict” page 52
“Other Options”“Base Unit PIN” Change base unit PIN (“0000”).
– Enter the current 4-digit base unit PIN.
i Enter the new 4-digit base unit PIN.
i {j/OK}
“Repeater Mode” (“Off”): page 53
*1 If you change the PIN, please make note of your new PIN. The unit will not reveal the PIN to you.
*2 If you forget your PIN, consult your nearest Panasonic service centre.
*1
*2
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7. Programmable Features
7.2.2 Time settings
Alarm
An alarm will sound for 3 minutes at the set time once or
daily. Set the date and time beforehand (page 19).
1. {j/OK} i “Handset Setup” i {>}
2. “Time Settings” i {>}
3. “Alarm” i {>} 2 times
4. Select an alarm mode. i {>}
“Off” Turns alarm OFF. Press {>} again,
then press {ih} to finish.
“Once” The alarm sounds once at the set time.
Enter the desired day and month.
“Daily” An alarm sounds daily at the set time.
5. Enter the desired hour and minute. i {j/OK}
6. Select the desired ringtone. i {>}
7. “Save” i {>} i {ih}
Note:
L To stop the alarm, press any dial key.
L When in talk or intercom mode, the alarm will not
sound until the call has ended.
L If you select “Once”, the setting will change to “Off”
after the alarm sounds.
3. “Call Restrict” i {>}
4. Enter “0000” (default base unit PIN).
L If you forget your PIN, contact our service
personnel.
5. To restrict the base unit, press {0}.
To restrict a cordless handset, press the desired
cordless handset number.
L All the registered cordless handset numbers will
be displayed.
L Flashing numbers indicate call restriction is
turned ON for the corresponding cordless
handset/base unit.
L To turn call restriction OFF for a cordless
handset/base unit, press the number again. The
number will stop flashing.
6. {j/OK}
7. Select a memory location. i {>}
8. Enter the phone number or area code to be restricted
(up to 8 digits). i {j/OK} i {ih}
L To erase a restricted number, press {C/T}.
7.2.3 Display setup
Display language
1. {j/OK} i “Handset Setup” i {>}
2. “Display Setup” i {>}
3. “Select Language” i {>}
4. Select the desired language. i {>} i {ih}
Note:
L If you select a language you cannot read, press
{ih}, press {j/OK}, press {^} 3 times, press
{>}, press {V} 2 times, press {>}, press {V}, press
{>}, select the desired language, press {>}, then
press {ih}.
7.2.4 Call options
Setting call restriction
You can restrict selected cordless handsets/base unit
from dialling certain numbers. You can assign up to 6
phone numbers to be restricted, and select which
cordless handsets/base unit will be restricted. Storing
area codes here will prevent the restricted cordless
handsets/base unit from dialling any phone number in
that area code.
1. {j/OK} i “Base Unit Setup” i {>}
2. “Call Options” i {>}
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8. Multi-unit Operation
8M ulti-unit OperationAdditional U nits
8.1 Operating additional units
8.1.1 Additional cordless handsets
Up to 6 cordless handsets can be registered to the base
unit. Additional cordless handsets will give you the
freedom to, for example, have an intercom call with
another cordless handset while a third cordless handset
is on an outside call.
Important:
L The additional cordless handset model
recommended for use with this unit is noted on
page 9. If other model cordless handset is used,
certain operations (cordless handset settings,
base unit settings, etc.) may not be available.
8.2 Registering a cordless
handset to a base unit
The included cordless handset and base unit are
preregistered. If for some reason the cordless handset is
not registered to the base unit (for example, w flashes
even when the cordless handset is near the base unit),
register the cordless handset manually.
After purchasing an additional cordless handset, register
it to the base unit. Ensure that the additional cordless
handset is switched ON. If it is not ON, press and hold
{ih} for few seconds to turn the cordless handset ON.
1 {j/OK} i “Handset Setup” i {>}
2 “Registration” i {>}
3 “Register H.set” i {>}
4 Press and hold {LOCATOR} on the base unit for
about 3 seconds, until the registration tone sounds.
L After pressing {LOCATOR}, the rest of this
procedure must be completed within 1 minute.
5 Wait until “Enter Base PIN” is displayed, then
enter the base unit PIN (default: “0000”), then press
{j/OK}.
L If you forget your PIN, consult your nearest
Panasonic service centre.
L When the cordless handset has been registered
successfully, w will stop flashing. If keytones are
turned ON (page 50), a confirmation tone will be
heard.
Note:
L Charge the batteries of your additional cordless
handset for about 7 hours before initial use.
8.2.1 Cancelling a cordless handset
A maximum of 6 cordless handsets can be registered to
a base unit. A cordless handset can cancel its own
registration (or the registration of another cordless
handset) that is stored in the base unit. This will allow the
base unit to forget the cordless handset.
1 {j/OK} i “Base Unit Setup” i {>}
2 Enter “335”.
3 “Cancel Handset” i {>}
L The numbers of all cordless handsets registered
to the base unit are displayed.
4 Select the cordless handset(s) you want to cancel,
by pressing the desired cordless handset number.
L The selected handset number(s) will flash.
L To cancel a selected handset number, press the
number again. The number will stop flashing.
5 {j/OK}
6 “Yes” i {>} i {ih}
8.2.2 Increasing the range of the base unit
You can increase the signal range of the base unit by
using a DECT repeater. Please use only Panasonic
DECT repeater. See page 9 for accessory information.
Important:
L Before registering the repeater to this base unit,
you must turn the repeater mode ON.
L Do not use more than one repeater at a time.
Setting the repeater mode
1. {j/OK} i “Base Unit Setup” i {>}
2. “Other Options” i {>}
3. “Repeater Mode” i {>}
4. “On” or “Off” i {>} i {ih}
Note:
L After turning repeater mode ON or OFF, w may flash
on the cordless handset momentarily. This is normal.
The cordless handset can be used once w stops
flashing.
Other Features
8.3 Intercom
Intercom calls can be made between a cordless handset
and the base unit, and between 2 cordless handsets.
You can page all cordless handsets at once from the
base unit.
8.3.1 Making intercom calls
With the cordless handset
1 {INT}
2 To page the base unit, press {0}.
To page another cordless handset, press the
desired cordless handset number.
L The base unit or the destination cordless
handset will beep (be paged) for 1 minute.
L To stop paging, press {ih}.
3 When the paged party answers, talk into the
cordless handset.
4 To end the intercom call, press {ih}.
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8. Multi-unit Operation
With the base unit
1 {INTERCOM}
2 To page one cordless handset, press the desired
cordless handset number.
To page all cordless handsets, press {0}.
L The destination cordless handset(s) will beep
(be paged) for 1 minute.
L To stop paging, press {SP-PHONE} or
{INTERCOM}.
3 When the paged party answers, talk into {MIC}.
4 To end the intercom call, press {SP-PHONE} or
{INTERCOM}.
Cordless handset locator
Using this feature, you can locate a cordless handset if it
has been misplaced.
8.3.2 Answering intercom calls
With the cordless handset
When the cordless handset is being paged, it will beep
(be paged) and the ringer indicator will flash rapidly. The
display will show the paging extension’s number.
1 Press {C}, {s} or {INT} to answer the page.
2 To end the intercom call, press {ih}.
With the base unit
When the base unit is being paged, it will beep and
display the paging extension’s number.
1 Press {SP-PHONE} or {INTERCOM} to answer the
page.
2 To end the intercom call, press {SP-PHONE} or
{INTERCOM}.
8.4 Transferring a call/conference
A telephone call can be transferred between a cordless
handset and the base unit, and between 2 cordless
handsets using the intercom feature.
8.4.1 To the base unit or another cordless
handset (using the cordless handset)
Cordless handset:
1
During a phone call, press {INT}.
L The call will be put on hold.
2 Cordless handset:
To page the base unit, press {0}.
To page another cordless handset, press the
desired cordless handset number.
3 Base unit:
Press {SP-PHONE} to answer the page.
Another cordless handset:
Press {C} or {s} to answer the page.
4 Cordless handset:
To complete the transfer, press {ih}.
To establish a conference call, press {3}.
Transferring a call without speaking to the base unit
user/other cordless handset user
After step 2, press {ih}.
L The outside call rings at the base unit or the other
cordless handset.
Note:
L If the transferred call is not answered within 60
seconds, the call will ring at your cordless handset
again. Press {C} or {s} to return to the outside call.
8.4.2 To a cordless handset (using the
base unit)
Base unit:
1
During a phone call, press {INTERCOM}.
L The call will be put on hold.
2 Base unit:
To page one cordless handset, press the desired
cordless handset number.
To page all cordless handsets, press {0}.
3 Cordless handset:
Press {C} or {s} to answer the page.
4 Base unit:
To complete the transfer, press {SP-PHONE}.
To establish a conference call, press {3}.
Transferring a call without speaking to the cordless
handset user
After step 2, press {SP-PHONE} or replace the handset.
L The outside call rings at the cordless handset(s).
Note:
L If the transferred call is not answered within 60
seconds, the call will ring at the base unit again.
Press {SP-PHONE} or lift the handset to return to
the outside call.
54
8.5 Copying phonebook items
One or all phonebook items can be copied between a
cordless handset and the base unit or between 2
cordless handsets. The destination unit will save the
items in its phonebook.
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8.5.1 To the base unit or another cordless
handset (using the cordless handset)
Copying one phonebook item
1. Find the desired cordless handset phonebook item
(page 23). i {j/OK}
2. “Copy” i {>}
3. To copy to the base unit, press {0}.
To copy to another cordless handset, press the
desired cordless handset number you wish to send
the cordless handset phonebook item to.
L When an item has been copied, “Completed” is
displayed.
L To continue copying another item:
“Yes” i {>} i Find the desired cordless
handset phonebook item. i {>}
4. {ih}
Copying all the phonebook items
1. {k} i {j/OK}
2. “Copy All” i {>}
3. To copy to the base unit, press {0}.
To copy to another cordless handset, press the
desired cordless handset number you wish to send
the cordless handset phonebook item to.
L When all items have been copied, “Completed”
is displayed.
4. {ih}
8. Multi-unit Operation
8.5.2 To the cordless handset (using the
base unit)
Copying one phonebook item
1. {MENU} i {#}{5}{9}
2. Press {1} to display “1 ITEM”. i {SET}
3. Enter the cordless handset number you wish to send
the item to.
4. Press {A} or {B} repeatedly to display the desired
item.
5. {SET}
L To copy another item, repeat steps 4 and 5.
6. After copying is completed, press {MENU}
Copying all the phonebook items
1. {MENU} i {#}{5}{9}
2. Press {2} to display “ALL ITEMS”. i {SET}
3. Enter the cordless handset number you wish to send
the item to.
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9. Useful Information
9U seful In format ion
9.1 Character entry
The dial keys are used to enter characters and numbers. Each dial key has multiple characters assigned to it. The
available character entry modes are Alphabet (ABC), Numeric (0-9), Greek (F), Extended 1 (G), Extended 2
(H), and Cyrillic (I). When in these entry modes except Numeric, you can select which character is entered by
pressing a dial key repeatedly.
–Press { <} or {>} to move the cursor.
– Press dial keys to enter characters and numbers.
–Press {STOP} on the base unit or {C/T} on the cordless handset to erase the character or number highlighted by
the cursor. Press and hold {STOP}/{C/T} to erase all characters or numbers.
–Press {*} to switch between uppercase and lowercase.
– To enter another character located on the same dial key, press {>} to move the cursor to the next space, then
press the appropriate dial key.
9.1.1 Character entry modes
Several character entry modes can be used when entering text. The characters that can be entered depend on the
entry mode.
9.1.2 Characters available in each character entry mode
When the base unit displays the character entry screen:
Press {#} repeatedly to select a character entry mode.
When the cordless handset displays the character entry screen:
{k} i Select a character entry mode. i {>}
Alphabet character table (ABC)
{0}{1}{2}{3}{4}{6}{7}{8}{9}{5}
Numeric entry table (0-9)
{0}{1}{2}{3}{4}{6}{7}{8}{9}{5}
Greek character table (M)
{0}{1}{2}{3}{4}{6}{7}{8}{9}{5}
Extended 1 character table (N)
{0}{1}{2}{3}{4}{6}{7}{8}{9}{5}
L The following are used for both uppercase and lowercase:
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Extended 2 character table (O)
{0}{1}{2}{3}{4}{6}{7}{8}{9}{5}
L The following are used for both uppercase and lowercase:
Cyrillic character table (P)
{0}{1}{2}{3}{4}{6}{7}{8}{9}{5}
9. Useful Information
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10. Help
10Help
10.1 Error messages – Reports
If a problem occurs during fax transmission or reception, one of the following messages will be printed on the sending
and journal reports (page 28).
Message Code Cause & Solution
COMMUNICATION ERROR 40-42
46-72
FF
43
44
DOCUMENT JAMMED ----- L Remove the jammed document (page 68).
L A transmission or reception error occurred. Try
again or check with the other party.
L A line problem occurred. Connect the telephone line
cord to a different socket and try again.
L An overseas transmission error occurred. Try using
the overseas mode (feature #23 on page 44).
ERROR-NOT YOUR UNIT 53
54
59
L A transmission or reception error occurred because
of a problem with the other party’s fax machine.
Check with the other party.
70
JUNK FAX PROH. REJECT ----- L The junk fax prohibitor feature of this unit rejected
fax reception.
MEMORY FULL ----- L The memory is full of received documents due to a
lack of recording paper, a lack of ink film or a
recording paper jam. Install paper (page 15), install
ink film (page 13) or remove the jammed paper
(page 67).
NO DOCUMENT ----- L The document was not fed into the unit properly. Re-
insert the document and try again.
OTHER FAX NOT RESPONDING ----- L The other party’s fax machine is busy or has run out
of recording paper. Try again.
L The other party’s fax machine rang too many times.
Send the fax manually (page 28).
L The other party’s machine is not a fax machine.
Check with the other party.
L The number you dialled is not in service.
PRESSED THE STOP KEY ----- L{STOP} was pressed, and fax transmission or
reception was cancelled.
OK ----- L Fax transmission or reception was successful.
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10. Help
10.2 Error messages – Display
If the unit detects a problem, one or more of the following messages will appear on the display.
10.2.1 Base unit
Display Cause & Solution
“BACK COVER OPEN” L The back cover is open. Close the back cover firmly.
“BUSY” L The cordless handset you tried to call is in use.
L The cordless handset you are calling is too far from the base unit.
“CALL SERVICE” L There is something wrong with the unit. Contact our service personnel.
“CHECK DOCUMENT” L The document was not fed into the unit properly. Re-insert the document. If
misfeeding occurs frequently, clean the document feeder rollers (page 69)
and try again.
L The document is longer than 600 mm. Press {STOP} to remove the
document. Divide the document into two or more sheets, and try again.
“CHECK FILM” L The ink film is empty. Replace the ink film with a new one (page 13).
L The ink film is not installed. Install it (page 13).
L The ink film is slack or creased. Tighten it (see step 5 on page 13).
“CHECK MEMORY” L The base unit memory (telephone numbers, parameters, etc.) has been
erased. Re-program.
“CHECK PAPER” L The recording paper is not installed or the unit has run out of paper. Install
paper and press {SET} to clear the message.
L The recording paper was not fed into the unit properly (page 68). Re-install
paper (page 15) and press {SET} to clear the message.
L The recording paper has jammed near the recording paper entrance.
Remove the jammed paper (page 67) and press {SET} to clear the
message.
“FAX IN MEMORY” L See the other displayed message instructions to print out the document.
Received documents are stored in memory due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 15), install ink
film (page 13) or remove the jammed paper (page 67). You will lose all faxes
in memory if the power is removed. Check with power connected.
“FAX MEMORY FULL” L The memory is full of received documents due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 15), install ink
film (page 13) or remove the jammed paper (page 67). You will lose all faxes
in memory if the power is removed. Check with power connected.
L When performing memory transmission, the document being stored
exceeded the memory capacity of the unit. Send the entire document
manually.
“FILM EMPTY” L The ink film is empty. Replace the ink film with a new one (page 13).
L The ink film is slack. Tighten it (see step 5 on page 13) and install again.
L The fax machine is positioned near appliances such as TVs or speakers
which generate an intense magnetic field.
“FILM NEAR EMPTY” L The remaining ink film is low. Prepare a new ink film (page 9).
“MEMORY FULL” L The base unit’s phonebook memory is full. Erase unnecessary items (page
24).
L When making a copy, the document being stored exceeded the memory
capacity of the unit. Press {STOP} to clear the message. Divide the
document into sections.
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10. Help
Display Cause & Solution
“MESSAGE FULL” L There is no room left in memory to record voice messages. Erase
unnecessary messages (page 39, 40).
“MODEM ERROR” L There is something wrong with the unit’s modem. Contact our service
personnel.
“NO FAX REPLY” L The other party’s fax machine is busy or has run out of recording paper. Try
again.
“OPEN CABINET
CHECK FILM SLACK”
“OPEN CABINET
CHECK FILM TYPE”
“PAPER JAMMED” L A recording paper jam occurred. Remove the jammed paper (page 67).
“PLEASE WAIT” L The unit is checking that there is no slack or crease in the ink film. Wait for
“POLLING ERROR” L The other party’s fax machine does not support polling. Check with the
“RECORDING ERROR” L The greeting message you recorded was under 1 second long. Record a
“REDIAL TIME OUT” L The other party’s fax machine is busy or has run out of recording paper. Try
“REMOVE DOCUMENT” L The document is jammed. Remove the jammed document (page 68).
“SERIAL ERROR” L There is something wrong with the unit. Contact our service personnel.
“TRANSMIT ERROR” L A transmission error occurred. Try again.
L Please use genuine Panasonic replacement film (page 9).
L The ink film is slack. Tighten it (see step 5 on page 13).
L The fax machine is positioned near appliances such as TVs or speakers
which generate an intense magnetic field.
L You forced the recording paper into the paper tray too strongly. Remove all
of the installed paper, and re-install it gently.
a moment while the check is completed.
other party.
longer message.
again.
L Press {STOP} to eject the jammed paper.
L If you send a fax overseas, try the following:
– Use the overseas transmission mode (feature #23 on page 44).
– Add 2 pauses at the end of the telephone number or dial manually.
“UNIT OVERHEATED” L The unit is too hot. Stop using the unit for a while and let the unit cool down.
10.2.2 Cordless handset
Display Cause & Solution
“Answer Sys. Full” L Erase unnecessary messages (page 39, 40).
“Error” L Recording was too short. Try again.
“Failed” L Phonebook copy failed. Confirm the destination unit is in standby mode and
try again.
“Incomplete” L The destination unit’s phonebook memory is full. Erase the unnecessary
phonebook items from the destination unit and try again.
“Memory Full” L The cordless handset’s phonebook memory is full. Erase unnecessary
items (page 23).
L There is no room left in memory to record voice messages. Erase
unnecessary messages (page 39, 40).
“You must first
subscribe to Caller ID.”
L You must subscribe to Caller ID service. Once you receive caller information
after subscribing to Caller ID service, this message will not be displayed.
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10. Help
Troubleshooting
10.3 When a function does not work, check here
If you still have difficulties after following the instructions in this section, reset the unit. Disconnect the mains lead and
turn OFF the cordless handset. Reconnect the mains lead and turn ON the cordless handset.
10.3.1 Initial settings
Problem Cause & Solution
I cannot hear a dial tone. L If you used a splitter/coupler to connect the unit, remove the splitter/coupler
and connect the unit to the wall socket directly. If the unit operates properly,
check the splitter/coupler.
L Disconnect the unit from the telephone line and connect a known working
telephone. If the working telephone operates properly, contact our service
personnel to have the unit repaired. If the working telephone does not
operate properly, contact your telephone company.
L The mains lead or telephone line cord is not connected. Check the
connections.
L If you have connected the fax machine through a computer modem,
connect the fax machine directly to a telephone line socket.
The unit does not work. L Check the connections (page 16).
L Make sure that the cordless handset’s battery is installed correctly (page
15) and fully charge it (page 17).
The unit does not ring. L The ringer volume is turned OFF. Adjust it (page 18).
I cannot make calls. L You dialled a call restricted number. Remove the number from the call
restricted list (page 52).
10.3.2 General
Problem Cause & Solution
The unit displays “PAPER
JAMMED” even though paper
is installed.
The unit displays “CHECK
PAPER” even though paper is
inserted.
The other party complains
they only hear a fax tone and
cannot talk.
{REDIAL} or {PAU SE } on the
base unit does not function
properly.
During programming, I
cannot enter the code or ID
number.
L You forced the recording paper into the paper tray too strongly. Remove all
of the installed paper, and re-install it gently.
L The paper is inserted halfway. Insert it correctly (page 68) and press {SET}
to clear the message.
L FAX ONLY mode is set. Tell the other party the number is only used for
faxes.
L Change the receiving mode to TEL mode (page 32), TEL/FAX mode (page
33) or TAM/FAX mode (page 34).
L If this button is pressed during dialling, a pause will be inserted. If pressed
immediately after a dial tone is obtained, the last number dialled will be
redialled.
L All or part of the number is the same as another code or ID. Change the
number:
– remote operation ID (code): page 41, or feature #11 on page 44.
– fax activation code: feature #41 on page 46.
– auto disconnection code: feature #49 on page 47.
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10. Help
Problem Cause & Solution
The ink film runs out quickly. L Even if there are only a few sentences, every page that comes out of the
machine is considered a full page.
L Turn OFF the following features:
– sending report: feature #04 on page 43.
– journal report: feature #22 on page 44.
– Caller ID list: feature #26 on page 45.
The base unit beeps. L The memory reception alert of feature #44 is ON (page 46), and the unit has
a document in memory. Press {STOP} to stop the beeps, then see the
displayed message instructions to solve the problem.
The speakerphone is not
working.
I cannot page a cordless
handset or base unit.
The unit does not display the
caller’s name and/or
telephone number.
The display exits the Caller ID
List while viewing caller
information.
L Use the speakerphone in a quiet room.
L If you have difficulty hearing the other party, adjust the volume.
L The cordless handset is too far from the base unit.
L You need to subscribe to a Caller ID service.
L Other telephone equipment may be interfering with your phone. Disconnect
it and try again.
L Other electrical appliances connected to the same outlet may be interfering
with the Caller ID information.
L Telephone line noise may be affecting the Caller ID information.
L The caller requested not to send his/her information (page 25).
L Depending on the service of the local telephone company, caller information
may not be displayed on the cordless handset in TEL/FAX mode. In this
case, change the TEL/FAX ring setting to 1 (feature #78 on page 48).
L If a call is being transferred to you, the caller information will not be
displayed.
L Do not pause for over 1 minute on the cordless handset or 3 minutes on the
base unit while viewing.
10.3.3 Cordless handset
Problem Cause & Solution
The cordless handset does
not work.
L Make sure that the battery is installed correctly (page 15) and fully charge
it (page 17).
L Clean the charge contacts and charge again (page 17).
L Turn the cordless handset power OFF, then ON (page 17).
L Check that the mains lead is connected properly.
The cordless handset has not been registered to the base unit. Register the
L
cordless handset (page 53).
L Re-install the batteries (page 15) and fully charge them.
The cordless handset display
is blank.
The cordless handset will not
turn ON.
I have changed the cordless
handset display language to a
language I cannot read.
62
L The cordless handset is not turned ON. Turn the power ON (page 17).
L Make sure that the batteries are installed correctly (page 15).
L Fully charge the batteries (page 17).
L Clean the charge contacts and charge again (page 17).
L Change the cordless handset display language (page 52).
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10. Help
Problem Cause & Solution
w is flashing. L The cordless handset is not registered to the base unit. Register it (page
53).
L The cordless handset is too far from the base unit. Move closer.
L The mains lead is not connected. Check the connections.
The cordless handset does
not ring.
The batteries should be
charging but the battery icon
does not change.
A busy tone is heard when
{C} is pressed.
Static, sound cuts in/out,
fades. Interference from other
electrical units.
Noise is heard during a call. L You are using the handset or base unit in an area with high electrical
The cordless handset stops
working while being used.
I cannot redial by pressing
{R}.
7 flashes or the cordless
handset beeps intermittently
while it is in use.
I fully charged the batteries,
but 7 still flashes.
L The ringer volume is turned OFF. Adjust it (page 18).
L Clean the charge contacts and charge again (page 17).
L The cordless handset is too far from the base unit. Move closer and try
again.
L The base unit or another cordless handset is on an outside call. Wait for the
other user to complete the call.
L Place the cordless handset and the base unit away from other electrical
appliances.
L Move closer to the base unit.
interference. Place the handset and base unit away from interference
sources, such as antennas and mobile phones.
L Disconnect the mains lead and turn OFF the cordless handset to reset the
unit. Connect the mains lead, turn ON the cordless handset and try again.
L If the redialled number was more than 24 digits long, the number will not be
redialled. Redial the number manually.
L Fully charge the batteries (page 17).
L Clean the charge contacts and charge again (page 17).
L It is time to replace the batteries (page 15).
I fully charged the batteries,
but the operating time seems
to be short.
I cannot make calls with the
cordless handset.
I cannot register a cordless
handset to a base unit.
L Wipe the battery ends (S, T) and the unit contacts with a dry cloth.
L You dialled a call restricted number. Remove the number from the call
restricted list (page 52).
L The maximum number of cordless handsets are already registered to the
base unit. Cancel unused cordless handset registrations from the base unit
(page 53).
L You entered the wrong PIN. If you forget your PIN, consult your nearest
Panasonic service centre.
L Place the cordless handset and the base unit away from other electrical
appliances.
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10. Help
10.3.4 Fax – sending
Problem Cause & Solution
I cannot send documents. L The other party’s fax machine is busy or has run out of recording paper. Try
again.
L The other party’s machine is not a fax machine. Check with the other party.
L The other party’s fax machine failed to answer the fax automatically. Send
the fax manually (page 28).
L The memory is full of received documents and the quick scan (feature #34
on page 45) is ON. Turn this feature OFF, and send the fax again.
I cannot send a fax overseas. L Use the overseas transmission mode (feature #23 on page 44).
L Add two pauses at the end of the telephone number or dial manually.
The other party complains
that letters on their received
document are distorted or not
clear.
The other party complains
that black lines, white lines or
smudges appear on their
received document.
Documents frequently
misfeed.
L If your line has special telephone services such as call waiting, the service
may have been activated during fax transmission. Connect the unit to a line
that does not have these services.
L Another telephone on the same line is off the hook. Hang up the telephone
and try again.
L Try copying the document with this unit. If the copied image is clear, there
may be something wrong with the other party’s machine.
L Adjust the scan contrast using feature #58 (page 47).
L The scanner glass or rollers are dirty with correction fluid, etc. Clean them
(page 69). Please do not insert a document before correction fluid has dried
completely.
L Clean the document feeder rollers, recording paper feeder and rubber flap
(page 69).
10.3.5 Fax – receiving
Problem Cause & Solution
I cannot receive documents. L The ink film is empty. Replace the ink film with a new one (page 13).
I cannot receive documents
automatically.
L The receiving mode is set to TEL mode.
Change the receiving mode:
– TAM/FAX mode (page 34), FAX ONLY mode (page 34) or TEL/FAX
mode (page 33).
L The time taken to answer the call is too long. Decrease the number of rings
(page 41, feature #06 on page 43, or #78 on page 48).
L The greeting message is too long. Record a shorter message (page 38).
The display shows
“CONNECTING.....”, but
faxes are not received.
A blank sheet is ejected. L If a blank sheet is ejected after the received document is printed out, the
L The receiving mode is set to FAX ONLY mode and the incoming call is not
a fax. Change the receiving mode:
– TAM/FAX mode (page 34), TEL mode (page 32) or TEL/FAX mode
(page 33).
size of the document sent by the other party is as large as, or larger than,
the recording paper, and the receiving reduction rate is not programmed
correctly. Program the proper rate in feature #36 (page 46).
L The other party placed the document in their fax machine facing the wrong
way. Check with the other party.
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Problem Cause & Solution
The printing quality is poor. Please do not reuse the ink film!
Please use genuine Panasonic replacement film. Refer to page 9 for further
details.
L The thermal head is dirty. Clean it (page 70).
L If documents can be copied properly, the unit is working normally. The other
party may have sent a faint document or there may be something wrong
with the other party’s machine. Ask them to send a clearer copy of the
document or to check their fax machine.
L Some paper has instructions recommending which side to print on. Try
turning the recording paper over.
L You may have used paper with cotton and/or fibre content that is over 20%,
such as letterhead or resume paper.
10. Help
Recording paper frequently
misfeeds.
Letters on the received
document are distorted.
I cannot receive documents
using the cordless handset.
When an extension telephone
is connected, I cannot receive
documents by pressing
{*}{#}{9}.
The other party complains
that they cannot send a
document.
I cannot select the desired
receiving mode.
L Clean the document feeder rollers, recording paper feeder and rubber flap
(page 69).
L If your line has special telephone services such as call waiting, the service
may have been activated during fax reception. Connect the unit to a line that
does not have these services.
L The memory is full of received documents due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 15), install ink
film (page 13) or remove the jammed paper (page 67).
L You must set remote fax activation to ON (feature #41 on page 46)
beforehand.
L You may have changed the remote fax activation code from {*}{#}{9}
(default setting). Verify the remote fax activation code (feature #41 on page
46).
L The memory is full of received documents due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 15), install ink
film (page 13) or remove the jammed paper (page 67).
L The receiving mode is set to TEL mode. Receive the document manually
(page 32) or change the receiving mode to TAM/FAX mode (page 34), FAX
ONLY mode (page 34) or TEL/FAX mode (page 33).
L The memory is full of received documents due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 15), install ink
film (page 13) or remove the jammed paper (page 67).
L If you want to set TAM/FAX or FAX ONLY mode:
– select the desired mode using feature #77 (page 48), and press {AUTO
ANSWER} repeatedly until the desired mode is displayed.
L If you want to set TEL mode or TEL/FAX mode:
– select the desired mode using feature #73 (page 48), and press {AUTO
ANSWER} repeatedly until the desired mode is displayed.
10.3.6 Copying
Problem Cause & Solution
The unit will not make a copy. L The ink film is empty. Replace the ink film with a new one (page 13).
L You cannot make a copy during programming.
L You cannot make a copy during a telephone conversation.
A black line, white line or
smudge appears on the
copied document.
L The scanner glass or rollers are dirty with correction fluid, etc. Clean them
(page 69). Please do not insert a document before correction fluid has dried
completely.
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10. Help
Problem Cause & Solution
The copied image is
distorted.
The printing quality is poor. Please do not reuse the ink film!
Original
ABC
Copy
Documents or recording
paper frequently misfeed.
L Adjust the width of the document guides to fit the actual size of the
document.
Please use genuine Panasonic replacement film. Refer to page 9 for further
details.
L The thermal head is dirty. Clean it (page 70).
L Some paper has instructions recommending which side to print on. Try
turning the recording paper over.
L You may have used paper with a cotton and/or fibre content that is over
20%, such as letterhead or resume paper.
L Clean the document feeder rollers, recording paper feeder and rubber flap
(page 69).
10.3.7 Answering machine
Problem Cause & Solution
I cannot listen to messages
from a remote location.
The other party complains
that they cannot leave a voice
message.
L Activate the remote operation feature by setting the remote operation ID
beforehand (page 41, feature #11 on page 44). Press the remote operation
ID correctly and firmly.
L The unit is not in TAM/FAX mode. Change to TAM/FAX mode (page 42).
L The recording time is set to “GREETING ONLY”. Select “1 MINUTE” or “3
MINUTES” (page 41, feature #10 on page 44).
L The memory is full. Erase unnecessary messages (page 39, 40).
L Make sure there is no other answering machine connected on the same
line.
I cannot operate the
answering machine with the
cordless handset.
The message indicator
flashes slowly.
Caller ID information does not
display during message
playback.
L Someone is operating the answering machine.
L You are too far from the base unit. Move closer to the base unit.
L This is normal. New messages have been recorded. Listen to the new
messages (page 39, 40) or turn the message alert OFF (page 50).
L The caller information will not be displayed if a message is recorded by
using {MEMO} (page 39).
10.3.8 If a power failure occurs
L The unit will not function.
L The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements
should be made for access to emergency services.
L Fax transmission and reception will be interrupted.
L If delayed transmission (feature #25 on page 45) is programmed and a power failure prevents the document from
being sent at the set time, the document will be sent after power is restored.
L If any fax documents are stored in the memory, they will be lost. When power is restored, a power down report will
be printed stating which documents in memory have been erased.
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11. Maintenance
11M aintenanceJams
11.1 Recording paper jams
11.1.1 When the recording paper has
jammed in the unit
The display will show the following.
PAPER JAMMED
Important:
L Remove the recording paper, then remove the
paper tray beforehand, otherwise the paper may
misfeed or jam.
1 Open the front cover (1), push the green button
(2), then open the back cover (3).
3 Turn the blue gear (5) in the direction of the arrow
until the ink film is tight (6) and at least one layer of
ink film is wrapped around the blue core (7).
5
3
1
2 Remove the jammed recording paper (4).
4
2
Correct
1 turn
Tight
7
Incorrect
No ink film is wrapped around the blue core.
Slack/Crease
6
Reverse
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11. Maintenance
4 Close the back cover securely by pushing down on
the dotted area at both ends (8), then close the
front cover securely (9).
8
11.2 Document jams
1 Open the front cover. Remove the jammed
document carefully (1).
9
5 Install the paper tray (page 14), then insert the
recording paper gently (page 15).
11.1.2 When the recording paper was not
fed into the unit properly
The display will show the following.
CHECK PAPER
Remove the recording paper and straighten. Insert the
paper, then press {SET} to clear the message.
1
2 Close the front cover securely.
Note:
L Do not pull out the jammed paper forcibly before
opening the front cover.
68
{SET}
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11. Maintenance
Cleaning
11.3 Document feeder/recording
paper feeder/scanner glass
cleaning
Clean the document feeder/recording paper
feeder/scanner glass when:
– Documents or recording paper frequently misfeed.
– Smudges or black/white lines appear on the original
document when sending or copying.
Important:
L Remove the recording paper, then remove the
paper tray beforehand, otherwise the paper may
misfeed or jam.
Caution:
L Do not use paper products, such as paper
towels or tissues.
5
4
64
4 Clean the recording paper feeder roller (7) with a
cloth moistened with isopropyl rubbing alcohol, and
let all parts dry thoroughly.
7
1 Disconnect the mains lead and the telephone line
cord.
2 Open the front cover (1), push the green button
(2), then open the back cover (3).
3
2
1
3 Clean the document feeder rollers (4) and rubber
flap (5) with a cloth moistened with isopropyl
rubbing alcohol, and let all parts dry thoroughly.
Clean the scanner glass (6) with a soft, dry cloth.
5 Close the back cover securely by pushing down on
the dotted area at both ends (8), then close the
front cover securely (9).
8
9
6 Install the paper tray (page 14), then insert the
recording paper gently (page 15).
7 Connect the mains lead and the telephone line cord.
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11. Maintenance
11.4 Thermal head cleaning
If smudges or black/white lines appear on a
copied/received document, check whether there is dust
on the thermal head. Clean the thermal head to remove
the dust.
Important:
L Remove the recording paper, then remove the
paper tray beforehand, otherwise the paper may
misfeed or jam.
1 Disconnect the mains lead and the telephone line
cord.
2 Open the front cover (1), push the green button
(2), then open the back cover (3).
Caution:
L To prevent a malfunction due to static
electricity, do not use a dry cloth and do not
touch the thermal head directly.
5
5 Re-install the ink film and close the covers (see step
4 to 7 on page 13).
6 Install the paper tray (page 14), then insert the
recording paper gently (page 15).
7 Connect the mains lead and the telephone line cord.
3
1
3 Remove the ink film (4).
2
4
4 Clean the thermal head (5) with a cloth moistened
with isopropyl rubbing alcohol, and let it dry
thoroughly.
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12. General Information
12 Genera l Inform ationPrinted Repor ts
12.1 Reference lists and reports
(Base unit only)
You can print out the following lists and reports for your
reference:
– “SETUP LIST”
– “PHONEBOOK LIST”
– “JOURNAL REPORT”
– “BROADCAST LIST”
– “PRINTER TEST”
L If the test print has a smudges, blurred points or
lines, clean the thermal head (page 70).
– “CALLER ID LIST”
You can set the following lists and reports to print
automatically:
– “AUTO JOURNAL”
L See feature #22 on page 44 for details.
– “AUTO CALL. LIST”
L See feature #26 on page 45 for details.
{SET}{MENU}
{<}{>}
{PRINT REPORT}
1 {PRINT REPORT}
2 Press {<} or {>} repeatedly to display the desired
item.
3 {SET}
L If you select to print out a list or a report, printing
will start.
To stop printing, press {STOP}.
L If you select “AUTO JOURNAL” or “AUTO CALL.
LIST”, press {0} or {1} to select the desired
setting, then press {SET}.
{0} “OFF”
{1} “ON”
4 {MENU}
{STOP}
Specifications
12.2 Specifications
12.2.1 Base unit
■ Applicable lines:
Public Switched Telephone Network
■ Document size:
Max. 216 mm in width, Max. 600 mm in length
■ Effective scanning width:
208 mm
■ Effective printing width:
A4: 202 mm
■ Transmission time*1:
Approx. 12 s/page (ECM-MMR)
■ Scanning density:
Horizontal: 8 pels/mm
Vertical: 3.85 lines/mm – in standard resolution,
7.7 lines/mm – in fine/photo resolution,
15.4 lines/mm – in super fine resolution
■ Photo resolution:
64-level
■ Scanner type:
Contact Image Sensor
■ Printer type:
Thermal Transfer on plain paper
■ Data compression system:
Modified Huffman (MH), Modified READ (MR), Modified
Modified READ (MMR)
■ Modem speed:
9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
■ Operating environment:
5 °C – 35 °C, 20 % – 80 % RH (Relative Humidity)
■ Dimensions:
Approx. height 106 mm × width 374 mm × depth 200 mm
■ Mass (Weight):
Approx. 2.7 kg
■ Power consumption:
Standby: Approx. 4 W
Transmission: Approx. 15 W
Reception: Approx. 40 W (When receiving a 20 % black
document)
Copy: Approx. 40 W (When copying a 20 % black
document)
Maximum: Approx. 135 W (When copying a 100 % black
document)
■ Power supply:
220 V – 240 V AC, 50 Hz
■ Fax memory capacity
Approx. 25 pages of memory transmission
Approx. 28 pages of memory reception
(Based on the ITU-T No. 1 Test Chart in standard
resolution, without using the Error Correction Mode.)
■ Voice memory capacity
Approx. 15 minutes of recording time
*2
*3
:
*4
:
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12. General Information
■ Copy memory capacity:
Approx. 10 pages (Based on the ITU-T No. 1 Test Chart
in fine resolution.)
*1 Transmission speed depends upon the contents of
the pages, resolution, telephone line conditions and
capability of the other party’s machine.
*2 Transmission speed is based upon the ITU-T No. 1
Test Chart. If the capability of the other party’s
machine is inferior to your unit, the transmission time
may be longer.
*3 If an error occurs during fax reception, such as a
paper jam or if the recording paper runs out, the fax
and subsequent faxes will be retained in memory.
*4 Recording time may be reduced by the calling party’s
background noise.
ITU-T No. 1 Test Chart
Note:
L Design and specifications are subject to change
without notice.
L The pictures and illustrations in these instructions
may vary slightly from the actual product.
Recording paper specifications
Recording paper size:
A4: 210 mm × 297 mm
Recording paper weight:
64 g/m2 to 80 g/m
Note for recording paper:
L Do not use the following types of paper:
– Paper with a cotton and/or fibre content that is
over 20 %, such as letterhead paper or paper
used for resumes
– Extremely smooth or shiny paper, or paper that is
highly textured
– Coated, damaged or wrinkled paper
– Paper with foreign objects attached, such as tabs
or staples
– Paper which has dust, lint or oil stains
– Paper that will melt, vaporize, discolour, scorch or
emit dangerous fumes near 200 °C, such as
2
vellum paper. These materials may transfer onto
the fusing roller and cause damage.
– Moist paper
L Some paper only accepts print on one side. Try using
the other side of the paper if you are not happy with
the print quality or if misfeeding occurs.
L For proper paper feeding and best print quality, we
recommend using long-grained paper.
L Do not use paper of different types or thickness at the
same time. This may cause a paper jam.
L Avoid double-sided printing.
L Do not use paper printed from this unit for double-
sided printing with other copiers or printers. This may
cause a paper jam.
L To avoid curling, do not open paper packs until you
are ready to use the paper. Store unused paper in
the original packaging, in a cool and dry location.
12.2.2 Cordless handset
■ Standard:
DECT (Digital Enhanced Cordless Telecommunications)
GAP (Generic Access Profile)
■ Number of channels:
120 Duplex Channels
■ Frequency range:
1.88 GHz to 1.9 GHz
■ Duplex procedure:
TDMA (Time Division Multiple Access)
■ Channel spacing:
1,728 kHz
■ Bit rate:
1,152 kbit/s
■ Modulation:
GFSK (Gaussian Frequency Shift Keying)
■ RF transmission power:
Approx. 250 mW
■ Voice coding:
ADPCM 32 kbit/s
■ Operating environment:
5 °C – 40 °C, 20 % – 80 % RH (Relative Humidity)
■ Dimensions:
Approx. height 155 mm × width 48 mm × depth 34 mm
■ Mass (Weight):
Approx. 140 g
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12. General Information
Guarantee
12.3 Condition of guarantee
1. This machine is supplied with a one year swap out warranty. Please retain your Proof of Purchase
and Packaging in the unlikely event that your machine should require attention. For further information
please contact us on 08701 580560 for UK or 01 6130082 for the Republic of Ireland, in addition you
can visit our web site at www.panasonic.co.uk
2. This warranty is in addition to and does not in any way affect any statutory or other right of consumer
purchasers. This warranty relates only to product used within Mainland Great Britain, please refer to
your dealer warranty information relating to use elsewhere within the United Kingdom and Ireland.
3. This product is designed for use only on the United Kingdom and Ireland’s Public Switched
Telephone Network and should be used only for normal purposes and in accordance with standard
operating instructions.
4. You should complete the registration form overleaf and fax it to us with 7 days of purchase; failure to
do so may result in delays in providing warranty service.
5. This warranty covers breakdowns due to design or manufacturing faults; it does not apply to damage,
however caused, wear or tear, neglect, incorrect adjustment or repair, or to any items of limited
natural life.
6. This warranty does not cover consumables, i.e. ink films, film refills, ink cartridges, toner cartridges,
drum units, paper and paper loads or any optional accessories which may have been purchased
either at the same time as, or subsequent to, the main unit. Such accessories should be returned to
the point of purchase if found to be faulty.
7. In the event of a failure, please take the following action;
a) Refer to the “Help” section of your instruction manual in order to identify and possibly correct the
problem:
b) If the problem is not resolved after referring to the user guide, please contact our customer
helpline on 08701 580560 for UK or 01 6130082 for the Republic of Ireland
8. In the event the helpline cannot resolve the problem, a like for like exchange fax will be despatched.
The helpline operator will give you specific instructions on how the exchange will be executed. Failure
to comply with these instructions may result in delay and cost to you.
9. The exchange fax will be delivered in a customised case by courier. It is the customer’s responsibility
to promptly remove the exchange fax and insert the faulty fax in the case provided for collection, to
enable the courier to return it to Panasonic.
10. The exchange fax is to be regarded as a like for like exchange under warranty and the balance of the
warranty period will transfer to the exchange unit. The purchaser’s sole and exclusive remedy under
this guarantee against Panasonic is for the repair or replacement of the appliance or any defective
parts and no other remedy, including, but not limited to; incidental or consequential damage or loss of
whatsoever nature shall be available to the purchaser.
11. Where the original fax is found to be faulty as a result of unauthorised repairs or modifications or
damage either by accident, misuse or improper installation then Panasonic reserves the right to
charge the customer a contribution towards repair costs.
12. If at any time during the guarantee period any parts of the appliance are replaced with parts not
supplied or approved by us or of an objective quality, safe and suitable for the appliance, or has been
dismantled or repaired by any person not authorised by us, we shall have the right to terminate this
guarantee in whole or in part immediately without further notice.
13. This warranty applies to the original purchaser only and is not transferable.
14. The warranty period applicable to this product shall be 12 months from the date of purchase.
Please keep these Operating Instructions with your receipt.
Panasonic Business Systems U.K.
Receipt No.
Model No.
KX-FC225E
Date of Purchase
Serial No.
73
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13. Index
13. Index
13.1 Index
# #01 Date and time: 19
#02 Your logo: 20
#03 Your fax number: 20
#04 Sending report: 28
#06 FAX ring count: 43
#06 TAM ring count: 34
#10 Caller’s recording time: 44
#11 Remote operation ID: 44
#17 External ringtone: 44
#22 Automatic journal report: 28
#23 Overseas mode: 44
#25 Delayed send: 45
#26 Automatic Caller ID list: 45
#34 Quick scan: 28, 36
#36 Receiving reduction: 46
#39 LCD display contrast: 46
#41 Fax activation code: 46
#44 Memory reception alert: 46
#46 Friendly reception: 46
#49 Auto disconnection: 47
#54 Greeting time: 47
#58 Scan contrast: 47
#59 Copy phonebook: 55
#67 Call screening: 47
#68 ECM selection: 47
#72 Recall/flash time: 48
#73 Manual answer: 48
#76 Connecting tone: 48
#77 Auto answer: 48
#78 TEL/FAX ring count: 48
#80 Set default: 49
A Accessories: 9
Paper tray: 14
Additional cordless handsets: 53
Advanced features: 44
Alarm: 52
Auto answer setting: 48
Auto disconnection: 47
Auto talk feature: 22
B Base unit phonebook
Copying: 55
Editing: 24
Erasing: 24
Making a phone call: 24
Sending faxes: 29
Storing: 24
Basic features: 43
Battery
Charge: 17
Installation: 15
Performance: 17
Replacement: 15
BROADCAST LIST: 71
Broadcast transmission: 30
Button description
Base unit: 10
Cordless handset: 11
C Caller ID
Calling back: 26
Storing: 27
CALLER ID LIST: 26, 45, 71
Caller’s recording time: 44
Call restriction: 52
Call screening: 41, 47
Call waiting: 22, 26
Chain dial: 23
Character entry: 56
Cleaning: 69
Conference calls: 54
Connecting tone: 48
Connections: 16
Copy: 36
Collation: 36
Enlarge/Reduce: 36
Cordless handset
Cancelling: 53
Locator: 54
Power ON/OFF: 17
Registration: 53
Cordless handset phonebook
Copying: 55
Editing: 23
Erasing: 23
Making a phone call: 23
Storing: 23
D Date and time: 19
Delayed send: 45
Display (Base unit)
Contrast: 46
Error messages: 59
Display (Cordless handset)
Contrast: 50
Error messages: 60
Icons: 11
Language: 52
Standby mode: 50
Document size: 29
E ECM selection: 47
Error messages: 58
Extension telephone: 32
F Fax activation code: 46
Fax number: 20
FAX ONLY mode: 31, 34
Flash time: 48
Friendly reception: 46
G Greeting message
TAM/FAX: 38
Greeting message time
TAM/FAX: 47
I Ink film: 13
Intercom: 53
74
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13. Index
J Jams
Document: 68
Recording paper: 67
JOURNAL REPORT: 28, 71
Junk fax prohibitor: 35
K Keytones: 50
L Language: 50
Listening to recorded messages: 39, 40, 41
Logo: 20
M Manual answer setting: 48
Memo message: 39
Memory reception alert: 46
Memory redial: 21
Message alert: 50
Missed calls: 25
O One touch: 24
Overseas mode: 44
P Phonebook
Base unit: 23
Cordless handset: 23
Sending faxes: 29
PHONEBOOK LIST: 71
PIN
Base unit: 51
Polling: 35
Power fail ure: 66
Power ON/OFF (Cordless handset): 17
PRINTER TEST: 71
Programming
Base unit programming: 43
Cordless handset programming: 50
Q Quick scan: 28, 36
R Recall time: 48
Receiving alert: 46
Receiving faxes
Automatically: 34
Manually: 32
Receiving reduction: 46
Recording
Greeting message: 38, 40
Memo message: 39
Recording paper: 15, 72
Recording time
Incoming message: 41, 44
TAM/FAX greeting: 47
Redialling
Base unit: 21, 28, 29
Cordless handset: 21
Redial list: 21
Registration: 53
Remote operation: 41
Remote operation ID: 41, 44
Repeater: 53
Reports
Broadcast programming: 71
Broadcast sending: 30
Caller ID: 71
Journal: 28, 71
Phonebook: 71
Power down: 66
Printer test: 71
Sending: 28
Setup: 71
Reset (Base unit): 49
Resolution: 28, 36
Ring count
FAX ONLY: 43
TAM/FAX: 41, 43
TEL/FAX: 48
Ringtone
Base unit: 44
Cordless handset: 50
S Scan contrast: 47
Sending faxes
Base unit phonebook: 29
Broadcast: 30
From memory: 28
Manually: 28
One touch dial: 29
Sending report: 28
SETUP LIST: 71
Storing
Broadcast: 30
One touch: 24
Phonebook: 23
T TAM/FAX mode: 31, 34
TEL mode: 31, 32
Transferring a call: 54
V Voice time/day stamp: 39
Volume
Base unit: 18
Cordless handset: 18
75
Page 76
FC225E-PFQX2478ZA-en.book Page 76 Wednesday, May 24, 2006 1:53 PM
0682
0436
Sales Department:
Panasonic Business Systems U.K.
Panasonic House, Willoughby Road, Bracknell, Berkshire, RG12 8FP
Manufacturer:
Panasonic Communications (Malaysia) Sdn. Bhd.
PLO No.1, Kawasan Perindustrian Senai, KB No. 104, 81400 Senai, Negeri Johor Darul Ta’zim, Malaysia
Global web site:
http://panasonic.net
Copyright:
L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only.
All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications
Co., Ltd.
© 2006 Panasonic Communications Co., Ltd. All Rights Reserved.
:
Base Unit
:
DECT Cordless Handset
PFQX2478ZA CM0506NK0
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