Panasonic KX-F880 User Manual

Telephone Answering System with Facsimile

Please read these Operating Instructions before using the unit and save for future reference.

Model No.

KX-F880

FOR OPERATION ASSISTANCE, CALL 1-800-HELP-FAX (1-800-435-7329)

●

This product is designed for use in the United States of America, and may not operate in other countries. (See page 80 for more details.)

●

Este producto ha sido diseñado para su uso en los Estados Unidos de América, y puede no funcionar correctamente en otros países. (Consulte la página 80 para tener más detalles.)

Quick Start

Advanced

Operations

Special Settings Troubleshooting

and Routine Care

General

Information

TO GET STARTED EASILY, PLEASE READ THIS SECTION FIRST

Thank you for purchasing the Panasonic Telephone Answering System with Facsimile.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Kyushu Matsushita Electric Co., Ltd. 1997

For your future reference

Date of purchase Serial No.

(found on the bottom of the unit)

Dealer’s name and address

Dealer’s telephone number

Things you should keep records of

Attach your sales receipt here

Caution:

●

The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via telephone facsimile;

— Date and time of transmission, — Identification of the business, entity or person(s) sending the facsimile, and — Telephone number of the business, entity or person(s). To program this information into your facsimile machine, complete all the instructions on pages 13 through 15.

Welcome to the world of Panasonic facsimiles.

This Panasonic Telephone Answering System with Facsimile combines a telephone, fax, copier, and telephone answering system to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example, near a bath tub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For Safety purposes this product is equipped with a three prong grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized servicenter when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer

servicing to an authorized servicenter when the following conditions occur:

A. When the power supply cord or plug is

damaged or frayed. B.If liquid has been spilled into the unit. C.If the unit has been exposed to rain or

water.

D.If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized servicenter.

E. If the unit has been dropped or physically

damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

INSTALLATION:

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying telephone lines.

WARNING:

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION

●

Keep the unit away from electrical noisegenerating devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high temperature, and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

For Assistance, Call 1-800-435-7329

Table of Contents

Before you start

●

Included accessories .......................................................................... 6

●

Accessory order information ............................................................ 6

●

Overview ................................................................................................ 7

Installation

●

Installing the handset cradle ............................................................ 8

●

Installing the recording paper .......................................................... 9

●

Installing the paper stacker .............................................................. 9

●

Connecting the telephone line and the power outlet ................ 10

●

Location of controls ................................................................ 11

●

Help function.......................................................................................... 12

Initial preparation

●

Setting the date and time

.................................................................... 13

●

Setting your logo

.................................................................................. 14

●

Setting your facsimile telephone number

........................................ 15

Basic operations

●

Making voice calls................................................................................ 16

●

Answering voice calls <Caller ID capability> .............................. 17

●

Making a copy ...................................................................................... 18

●

Transmitting documents .................................................................... 19

●

Receiving documents (receive mode, etc.) ........................................ 22

●

Operating the answering device...................................................... 26

Quick Start

Special receiving modes

FAX mode (receiving fax documents only) .................................................... 29

TEL/FAX mode (automatic voice and fax recognition).................................. 30

Automatic dialing

Storing phone numbers for automatic dialing...................................... 33

Making voice calls using automatic dialing .......................................... 34

Transmitting documents using automatic dialing................................ 34

Electronic telephone directory (selecting a station name in the directory)

.. 35

Telephone

Voice contact(talking to the caller during or after fax reception or transmission)

.. 36

TONE, FLASH and REDIAL/PAUSE buttons ...................................... 37

Special sending features

Polling (retrieving fax documents) .................................................................. 38

Delayed transmission (sending a fax at a later time).................................. 39

Special receiving features

Remote fax receiving (using an extension phone to receive a fax message)

.. 40

Junk mail prohibitor (preventing the reception of unwanted fax documents)

.... 42

Receiving with a distinctive ring service................................................ 43

Answering device

Recording your own greeting messages .............................................. 44

Voice mailbox (how callers can leave you private messages) ...................... 46

Transferring incoming call messages .................................................... 49

Operating the answering device from a remote phone .................... 51

Advanced

Operations

For Assistance, Call 1-800-435-7329

Summary of user programmable features............................................ 56

Setting the ANS/FAX mode ring count.............................................. 57

Setting the FAX mode ring count........................................................ 58

Setting the TEL/FAX mode ring count .............................................. 58

Setting the silent fax recognition ring count .................................... 59

Changing the caller’s recording time ................................................ 59

Changing the logo print position ........................................................ 60

Sending documents overseas ............................................................ 60

Changing the display contrast ............................................................ 61

Setting the message alert .................................................................... 61

Setting the recording time alert .......................................................... 62

Setting the friendly reception .............................................................. 62

Setting the fax voice guidance............................................................ 63

Changing the recording time for the ANS/FAX greeting message

.... 63

Signaling your pager that you have received fax document ...... 64

Resetting the advanced features........................................................ 65

Setting the handset switch .................................................................. 65

Printing reports and lists ............................................................................ 66

Special

Settings

Troubleshooting

Error messages on the display ................................................................ 70

Before requesting help................................................................................ 71

Clearing a recording paper jam................................................................ 73

Clearing a document jam .......................................................................... 74

Adjusting the feeder pressure .................................................................. 74

Routine care

Removing the handset cradle .................................................................. 75

Cleaning the inside of the unit.................................................................. 75

Troubleshooting

and

Routine Care

FCC information............................................................................................ 76

Limited warranty .......................................................................................... 77

Service center directory.............................................................................. 78

User information .......................................................................................... 79

Specifications................................................................................................ 80

Speed dialing list.......................................................................................... 81

Index................................................................................................................ 83

General

Information

Advanced

Operations

Special Settings Troubleshooting

and Routine Care

General

Information

Quick Start

Before you start

For accessory order, call toll free 1-800-332-5368

Before you start

Included accessories (To order, call toll free 1-800-332-5368.)

●

If any items are missing or damaged, check with the place of purchase.

●

The part numbers listed above are subject to change without notice.

●

Save the original carton and packaging materials for future shipping and transporting of the unit.

Power cord .......1 pc. Telephone line

cord...............1 pc.

Handset ..........1 pc. Handset cord ......1 pc. Handset cradle ....1 pc.

Paper stacker......1 pc.

Recording paper...1 pc.

—

See below for replacement of the recording paper.

PFJXE0108Z PQJA212N PFYAF780M

PQJA200Z PQJA59V PQUS10136Z

Accessory order information

Use the following types of recording paper for replacement. For accessory order, call toll free 1-800-332-5368.

Model No.

Description

Specifications

216 mm ~30 m (8 1/2" ~98') roll,

with 25 mm (1") core 216 mm ~50 m (8 1/2" ~164') roll,

with 25 mm (1") core

216 mm ~30 m (8 1/2" ~98') roll, with 25 mm (1") core

KX-A106

KX-A116

KX-A125

Standard Thermal Recording Paper

Super Thermal Recording Paper

(Like plain paper)

Quick Start

Before you start

For Assistance, Call 1-800-435-7329

Overview

Document feeder tray

Paper stacker

Document guide(s)

Front cover open button

Document exit

Microphone

Speaker

Document entrance

(Used to talk the other party when using the speakerphone. Also used to record greeting messages.)

Quick Start

Installation

For Assistance, Call 1-800-435-7329

Place the handset on the handset cradle.

●

Close both covers securely.

Press down on the marked on the handset cradle until it clicks into place.

●

Make sure the two hooks lock the handset cradle into place.

Insert the handset cradle by matching the triangles on the cradle and base unit.

Open the front cover by pressing the front cover open button.

Open the back cover by lifting up the tabs located on both sides.

If you want to use this unit with a handset, install the handset and handset cradle.

●

To save space or to use the unit mainly for faxes, you may remove the handset cradle. Even if the handset and handset cradle are not installed, you can make or answer calls using the DIGITAL SP-PHONE button. When you do not use the handset and handset cradle, see pages 65 and 75.

Installing the handset cradle

Connect the handset cord.

Tab

Front cover open button

Installation

Handset

Handset cord

Triangles

Hooks

Triangles

Quick Start

Installation

For Assistance, Call 1-800-435-7329

Close the back cover by gently pressing down on both corners of the cover.

Insert the leading edge of the recording paper between the recording paper roller and the silver plate.

Open the back cover by lifting up the tabs located on both sides.

Install a recording paper roll in the unit.

● Make sure that the shiny side of the paper is

facing down and there is no slack, tape, or glue residue on the paper roll.

Note:

●

Only use the included roll of paper or specified recording paper, or else the print quality may be affected and/or excessive thermal head wear may occur.

●

The beginning of some recording paper rolls are secured with glue or tape. Cut approximately 150mm (6 inches) from the new roll of paper prior to installation.

●

To order recording paper, see page 6.

●

When power cord is connected (see the next page), everytime you close the back cover a message is printed. When the recording paper is set to the wrong side, a message is not printed. Install the recording paper correctly.

correct incorrect

Paper stacker

Install the paper stacker.

Installing the recording paper

Installing the paper stacker

Tab

Recording paper roller

Silver plate

Quick Start

Installation

For Assistance, Call 1-800-435-7329

Connecting the telephone line and the power outlet

Note:

●

For additional equipment protection, we recommend the use of a surge protector. The following types are available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).

●

When you operate this product, the power outlet should be near the product and easily accessible.

●

If the following message is displayed when the unit is plugged in, the handset cradle is not installed correctly.

Display:

Install the handset cradle correctly (see page 8).

CHECK CRADLE

Single telephone line (RJ11C)

Power outlet (120 V, 60 Hz)

Telephone line cord

Power cord

Line surge protector

Power surge protector

Dialing mode switch:

Set to TONE.

●

If you cannot dial, set to PULSE.

DIALING MODE

PULSETONE

Quick Start

Installation

For Assistance, Call 1-800-435-7329

Control panel

REDIAL/PAUSE

QUICK

MUTE

SLOW

MIC

DIGITALDIGITAL SP-PHONESP-PHONE

HELP DIRECTORY

MENU RESOLUTION

AUTO RECEIVE

FAX/MSG.SYS.

CALLS

VOLUME

STOP START/COPY/

SET

NEW MSGS. PLAY BACK

MAIL BOX ERASE

1 2 3

RINGE R HANDSET SPEAKER

OPEN

1 2 3

4 5

6 7 8

9 10

LOWER

FLASH

2 3

4 5 6 7 8 9

TONE

ABC DEF

GHI JKL MNO

PRS TUV

OPER

WXY

Changes from pulse to tone during dialing (p. 37).

Used as a hookswitch (p. 37). Also used for quick playback (p. 27).

Used to listen to the recorded messages in a mailbox (p. 47).

Dial keypad

Used to print a quick reference (see “HELP function” on the next page).

Display panel

Used for one-touch dialing. Also used as character and command keys (p. 14, 33, 34).

Used to select a lower station (p. 33, 34).

Redials the last number dialed. Also inserts a pause during dialing (p. 37).

Used for voice muting (p. 16). Also used for slow playback (p. 27).

Used for the speakerphone operation (p. 17, 36).

Used to turn on/off the auto receive mode (p. 22).

Used to listen to new recorded messages (p. 26, 47).

Adjusts the ringer/handset/speaker volumes. Also used as a cursor or selection key (p. 13, 16, 17, 21, 28).

Used to stop an operation or programming.

Used to initiate fax transmission/ reception and copying. Also used to store a parameter during programming.

Used to erase recorded messages (p. 26, 48).

Used for speed dialing (p. 34, 35).

Used to select a resolution (p. 18).

Used to initiate/exit programming.

Location of controls

Quick Start

Installation

For Assistance, Call 1-800-435-7329

Answering control buttons

ALL MSGS

PLAY BACK

MAIL BOX ERASE

1 2 3

SELECT REC CHECK

GREETING

REPEAT SKIP MEMO/

2WAY REC

Used to play back all messages (p. 26, 47).

Used to select a greeting message (p. 44).

Used to record a greeting message (p. 44).

Used to check greeting messages (p. 45).

Used to repeat recorded messages (p. 27).

Used to skip a recorded message (p. 27).

Used to record a memo message (p. 28). Also used to record a telephone conversation (p. 28).

Help function

For assistance, press . The unit will print a quick reference.

HELP

Location of controls (cont.)

Quick Start

Initial preparation

For Assistance, Call 1-800-435-7329

23 456 789

START/COPY/SET

STOP

Dial keypad

Press .

Before using your unit, program the correct date and time, your logo and your facsimile telephone number.

This information will be printed on the top of each page transmitted from your unit.

Press , then .

0 1

Press .

START/COPY/SET

Enter the correct month/day/year by selecting 2 digits for each entry.

Example: Aug. 10 1997

Press .

001 789

Press .

START/COPY/SET

Note:

●

If you press while programming: —when the cursor is at the left end on the

display, the display will return to the previous one.

—when the cursor is not at the left end,

the cursor will return to the previous position.

●

The accuracy of the clock will be approximately ±60 seconds a month.

STOP

SYSTEM SET UP

Setting the date and time

SET DATE & TIME

M:08/D:10/Y:97

●

If you make a mistake, press or to move the cursor to the incorrect number, then make corrections.

)

(

)

(

Enter the correct hour/minute by selecting each 2 digits for each entry. Press to select AM or PM.

Example: 3:00PM

Press , then press until PM is displayed.

0003

TIME: 03:00PM

●

If you make a mistake, press or to move the cursor to the incorrect number, then make corrections.

)

(

)

(

Press .

START/COPY/SET

Press .

Initial preparation

Fax Correspondence

Your logo Your facsimile telephone number

Date and time

FROM : Panasonic Fax system PHONE NO : 1234567 FEB. 26 1997 04:02PM P1

Display:

Quick Start

Initial preparation

For Assistance, Call 1-800-435-7329

:;?|p@^’

Press .

Press , then .

0 2

Press .

START/COPY/SET

Enter your logo up to 30 characters using the dial keypad and direct call stations keys.

The logo can be a company, division or personal name in an abbreviated form.

Press .

START/COPY/SET

Press .

SYSTEM SET UP

YOUR LOGO

LOGO=

INSERT key (Used to insert one character or one space.)

SECRET key (Used for automatic dialing on page 33.)

DELETE key (Used to delete one character.)

SPACE key (Used to replace one character with a space.)

HYPHEN key (Used to insert a hyphen.)

key (Used to move the

cursor to the left.)

2 3

4 5

6 7

8 9

LOWER

‚

key (Used to move the

cursor to the right.)

For example, when entering “Bill” as your logo:

1. Press twice.

2. Press six times.

LOGO=B

LOGO=Bi

3. Press six times.

4. Press to move the cursor and press six times.

)

(

Note:

●

When you use the same number key continuously to enter the next character, press to move the cursor.

)

(

Use and to move the cursor to the incorrect character, then make the correction. or Press to delete the character to the left of the cursor.

STOP

)

(

)

(

To correct a mistake while programming

Setting your logo

LOGO=Bil

LOGO=Bill

Keys Characters

1[]{}+-/=,._ ABCabc2 DEFdef3 GHIghi4 JKLjkl5 MNOmno6 PQRSpqrs7 TUVtuv8 WXYZwxyz9 0()<>!"#$%&¥

Dial

keys

Direct

call

station

keys

Character table

Display:

Dial keypad

2 3 4 5 6 7 8 9

Direct call station keys

STOP

START/COPY/SET

Quick Start

Initial preparation

For Assistance, Call 1-800-435-7329

Press .

Press , then .

0 3

Press .

START/COPY/SET

Enter your facsimile telephone number up to 20 digits.

●

The button replaces a character with a space and the button inserts a “+”.

●

If you make a mistake, press to delete the wrong number to the left of the cursor. Or press or to move the cursor to the incorrect number, then make corrections.

)

(

)

(

STOP

Press .

START/COPY/SET

Press .

YOUR TEL NO.

NO.=

SYSTEM SET UP

Setting your facsimile telephone number

Display:

Dial keypad

2 3 4 5 6 7 8 9

STOP

START/COPY/SET

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

Making voice calls

Dial keypad

MUTE

VOLUME

Microphone

DIGITAL SP-PHONE

Handset

Press or lift the handset.

DIGITAL SP-PHONE

Dial the phone number.

●

If you misdial, hang up and dial again.

When the other party answers, speak into the microphone or handset.

When finished, press or hang up the handset.

DIGITAL SP-PHONE

Using this feature, the other party cannot hear you but you can hear them.

1. Press during a telephone conversation.

2. To resume the conversation, press .

MUTE

Voice muting

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the volume using .

●

If you and the other party speak at the same time, parts of your conversation will be cut off.

●

To switch to the handset, lift the handset. To switch back to the speakerphone, press

DIGITAL SP-PHONE

VOLUME

Hints for speakerphone operation

<MUTE>

Basic operations

Handset volume

Press ( / ¨) while using the handset.

●

3 levels (high/middle/low) are available.

Speaker volume

Press ( / ¨) while using the speakerphone.

●

8 levels (high to low) are available.

VOLUME

Display:

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

Ringer volume

Press ( / ¨) while the unit is idle.

●

4 levels (high/middle/low/off) are available.

To turn the ringer off:

1. Press ( ) repeatedly.

●

The following messages will be shown alternately.

↕

2. Press .

While the ringer volume is set to off:

The display will show the following message and the unit will not ring when receiving a call.

When a call is received, the unit will not ring but show the following message.

START/COPY/SET

VOLUME

RINGER OFF= OK?

YES:PRESS SET

Answering voice calls

VOLUME

DIGITAL SP-PHONE

START/COPY/SET

Handset

When the unit rings, press or lift the handset.

DIGITAL SP-PHONE

When finished, press or hang up the handset.

DIGITAL SP-PHONE

Caller ID capability

This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.

Caller ID allows you to view the name or telephone number of the caller before you answer the phone. The calling party information (name has priority) will be displayed after the first ring. By using Caller ID, you have the option of whether or not to answer the call depending on the caller.

The unit also keeps the caller’s information and prints a list automatically after every 20 calls.

●

To set this feature, see page 69.

●

To print out the caller list manually, see page 66.

Display:

Note:

●

When a second call is received by a call waiting service, the caller ID information will not be displayed or stored in the caller list.

Important:

●

When you subscribe to a Caller ID service, set the ring count settings to 2 or more rings (ANS/FAX mode ring count - p. 57, FAX mode ring count - p. 58, TEL/FAX mode ring count - p. 58).

RINGER OFF

INCOMING CALL

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

To feed 16 or more sheets at a time

Insert the first 15 sheets of the document. Add the extra sheets (up to 15) before the last sheet is fed into the unit.

Making a copy

FACE DOWN

Document feeder tray

Document guides

STOP

START/COPY/SET

RESOLUTION

Insert the documents (up to 15 sheets) FACE DOWN until a beep tone is heard.

Press repeatedly to the desired setting, if needed (see below).

RESOLUTION

Press to start copying.

●

The unit will start printing.

START/COPY/SET

Any transmittable document can be copied.

Note:

●

When copying, the unit will automatically select FINE resolution.

●

You can make or receive a voice call while making a copy.

Press .

STOP

To stop copying

Open the document feeder tray.

Adjust the document guides to the width of the document.

Note:

●

Using the fine, super fine or half tone setting will increase the transmission time.

●

If the resolution setting is changed during feeding, it will be effective from the next sheet.

●

The super fine resolution only works with other compatible machines.

STANDARD

FINE

SUPER FINE

HALF TONE

For printed or typewritten originals with normal-sized characters.

For originals with small printing.

For originals with minute printing.

For originals containing photographs, shaded drawings, etc.

Selecting the resolution

Press to the desired setting.

RESOLUTION

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

Press or lift the handset.

DIGITAL SP-PHONE

Dial the correct phone number.

●

If you misdial, hang up and dial again.

When a fax tone is heard, press

START/COPY/SET

Hang up the handset if using it.

Note:

●

If the other party answers your call, ask them to start receiving a fax, then press your .

START/COPY/SET

Transmitting documents

Open the document feeder tray.

Insert the documents (up to 15 sheets) FACE DOWN until a beep tone is heard.

Adjust the document guides to the width of the document.

Press repeatedly to the desired setting, if needed (see page 18).

RESOLUTION

Fax voice guidance about transmission

After transmission, one of the following messages will tell you the result. —

Transmission is complete.

—

Transmission has failed.

You can set this feature to OFF and the guidance will not be heard. Or you can set this feature to ERROR and the guidance will tell you the result only when fax transmission fails (see page 63).

To stop transmission

Press .

●

To eject the document, press again.

STOP

Dial keypad

Document guides

DIGITAL SP-PHONE

Document feeder tray

FACE DOWN

STOP

RESOLUTION

START/COPY/SET

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

Transmitting documents (cont.)

600 mm

(23

/8")

Paper width

216 mm (81/2")

Minimum size

128 mm

(5")

128 mm

(5")

Maximum size

216 mm

(81/2")

208 mm (8

/16")

Effective scanning area

4 mm

Scanned

area

Single sheet:

45 to 90 g/m2(12 to 24 lb.)

Multiple sheets:

60 to 75g/m2(16 to 20 lb.)

Document weight

Documents the unit can feed

Note:

●

Remove clips, staples or other similar fastening objects.

●

Check that ink, paste or correction fluid has dried.

●

Do not send the following types of documents. Use copies for fax transmission. —Chemically treated paper such as carbon or carbonless duplicating paper —Electrostatically charged paper —Heavily curled, creased or torn paper —Paper with a coated surface —Paper with a faint image —Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

Press until the following is displayed.

Press .

Voice guide:

Insert the documents FACE DOWN until a beep tone is heard.

Voice guide:

Press .

Dial the phone number.

When a fax tone is heard, press

Voice guide:

START/COPY/SET

DIGITAL SP-PHONE

HELP

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

Note:

●

You can lift the handset instead of pressing

in step 4.

DIGITAL SP-PHONE

Need help? — Follow the voice guide

To transmit, insert the document face down until you hear the beep.

Press the speaker phone button, then dial the phone number. When the fax tone is heard, press the start button.

Start transmission.

Fax voice guidance volume

Press ( / ¨) while listening to the voice guidance.

●

9 levels (high to off) are available.

VOLUME

Display:

XMT VOICE GUIDE

Dial keypad

FACE DOWN

HELP

VOLUME

DIGITAL SP-PHONE

START/COPY/SET

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

TEL/FAX

mode

TEL mode

(pre-selected)

Receiving documents (receive mode, etc.)

This unit has two receive modes: The AUTO RECEIVE mode allows your unit to receive all calls automatically without your assistance. Use this mode when you wish to use the unit solely as a facsimile machine or when you are going out. The MANUAL RECEIVE mode lets you answer calls by lifting the handset. Use this mode when you are in and wish to answer voice and fax calls.

These modes can be selected by pressing the button. AUTO RECEIVE and MANUAL RECEIVE have two different receive settings.

AUTO RECEIVE

Setting the receive mode

Note:

●

Regardless of the mode you select, you can always place calls and send faxes.

Allows you to answer all calls manually.

When the unit rings, you must answer all calls by picking up the handset.

●

When a fax call is received, you can start fax reception by pressing

For further details, see the next page.

●

You can change to the ANS/FAX mode from a remote location. Call your unit from a touch tone phone and wait for 15 rings. The answering system will temporarily answer the line. Then enter the remote operation ID (page 52) during the greeting message. The unit will switch to the ANS/FAX mode.

START/COPY/SET

MANUAL RECEIVE MODE

●

FAX/MSG.SYS.

AUTO RECEIVE

The FAX/MSG.SYS. indicator is off.

Automatic voice and fax recognition

When a fax call is detected, the unit will automatically answer the line and start reception. When a voice call is detected, the unit will start to ring. You can lift the handset to answer the call.

For further information about this mode, see pages 30 and 31. To change the number of rings

before a call is answered, see pages 58 and 59.

FAX mode

Records voice messages and/or receives fax documents.

When a voice call is detected, the telephone answering machine will record the voice message. When a fax call is detected, the facsimile unit will receive fax documents (see pages 24 and 25). To change the number of rings before a call is answered, see page 57.

The FAX/MSG.SYS. indicator is on.

FAX/MSG.SYS.

AUTO RECEIVE

AUTO RECEIVE MODE

ANS/FAX

mode

(pre-selected)

Receives fax documents only.

The unit will answer all calls automatically and activate the fax function (see page 29). To change the number of rings before a call is answered, see page 58.

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

Allowing you to answer all calls manually (TEL mode)

START/COPY/SET

STOP

DIGITAL SP-PHONE

When the unit rings, press

or lift the handset to answer the call.

DIGITAL SP-PHONE

When: —document reception is required, —a slow beep is heard, or —no sound is heard, press .

START/COPY/SET

Hang up the handset if using it.

●

The recording paper will print out face side down.

Friendly reception

When you answer a call and hear a slow beep, the unit will automatically start fax reception even if you do not press .

●

The friendly reception feature can be set to OFF (see page 62).

When friendly reception is activated, one of the following messages will be heard. —

Please hang up the handset for reception.

—

Start reception.

●

If the voice guidance feature is set to OFF, these messages will not be heard (see page 63).

Fax voice guidance about reception

After reception, one of the following messages will tell you the result. —

Reception is complete.

—

Reception has failed.

—

Reception has been interrupted.

●

You can set this feature to OFF. Or you can set this feature to ERROR and the guidance will tell you the result only when fax reception fails (see page 63).

●

When the unit receives fax documents automatically, the voice guidance will not be played.

START/COPY/SET

Memory reception

When a printing problem is detected, the unit will temporarily store the received document into memory. While documents are in memory, the unit will display an error message and the following message alternately;

●

Follow the instructions on page 70 to clear the problem and print the stored document.

Caution:

●

If both fax documents and voice messages are received in memory, the corresponding capacities (see page 80) will be shortened.

To stop reception

Press .

STOP

FAX IN MEMORY

●

FAX/MSG.SYS.

AUTO RECEIVE

The FAX/MSG.SYS. indicator is off.

Display:

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

Receiving fax documents and/or recording incoming voice messages automatically (ANS/FAX mode)

When you turn on the AUTO RECEIVE mode (pre-selected setting is ANS/FAX), the unit will work as a facsimile machine and/or answering device. If a fax call is detected, the unit will automatically switch to the fax for reception. If a voice call is detected, the answering system will begin recording, then the caller can leave a voice message.

● You can use a pre-recorded greeting message (see the next page) or create your own greeting message

(see page 44).

Setting up voice message and document reception

The total recording time (including the greeting messages) is about 18 minutes when no fax documents are in memory. If messages are recorded in noisy rooms, the time may be shortened up to 7 minutes. To record incoming voice messages and receive fax documents, follow the steps below:

Make sure that the AUTO RECEIVE mode is set to ANS/FAX (see page 29).

Turn on the AUTO RECEIVE mode by pressing

until the FAX/MSG.SYS.

indicator light goes on.

● The display shows the following message.

The remaining time for recording incoming messages will be displayed.

Example:

Note:

● Each incoming message recording time can be set to either 1 minute or unlimited. To change the setting,

see page 59.

● When the remaining time is low, erase unnecessary messages from memory (see page 26).

AUTO RECEIVE

ANS/FAX MODE

TIME LEFT=10m13s

Display:

Receiving documents (receive mode, etc.) (cont.)

AUTO RECEIVE

FAX/MSG.SYS.

The FAX/MSG.SYS. indicator is on.

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you.

Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please try again later. Thank you.

■ When the unit detects a problem, one of the following pre-recorded greeting messages will be

played.

Memory full

Hello! We are unable to answer right now. Please try again later. Thank you.

Memory full and out of paper OR Memory full and unit overheated

Pre-recorded greeting messages

The unit has pre-recorded greeting messages in common memory. According to the mode, one of the following messages will be played to the caller.

■ When your own greeting message (page 44) is not recorded, the following greeting message will be

played.

Note:

●

If you erase your own greeting messages, the pre-recorded greeting messages will play automatically.

Quick Start

Basic operations

For Assistance, Call 1-800-435-7329

Operating the answering device

Listening to messages in common memory

When the unit receives voice messages; —the NEW MSGS. indicator will flash, —the call counter will show the total number of recorded messages, and —a slow beep will sound if message alert (page 61) is set to ON.

■ Listening to new recorded

messages

Press .

■ Listening to all of the recorded

messages

Open the station key panel, then press

Note:

● During playback, the display shows the recorded order

of the messages.

● Adjust the speaker volume using .

● The number of calls in the call counter will not reset

until you erase your messages.

Voice time/day stamp:

During playback, a synthesized voice will announce the time and day when each message was recorded.

Erasing recorded messages

Erase unnecessary messages to prevent memory from becoming full.

■ Erasing specific messages from

memory

Press when the message you want to erase is playing.

■ Erasing all messages in common

memory

1. Press after listening to all of the messages.

↕

● To cancel erasing, press

2. Press .

START/COPY/SET

STOP

ERASE

VOLUME

ALL MSGS. PLAY BACK

NEW MSGS. PLAY BACK

VOLUME

CALLS (call counter)

Station key panel

NEW MSGS. indicator

NEW MSGS. PLAY BACK

ALL MSGS. PLAY BACK

( when the station key panel is opened.)

Display:

CLEAR MESSAGES?

YES:PRESS SET

ERASE

STOP

START/COPY/SET

ERASE COMPLETED

+ 58 hidden pages