Panasonic KX-F3500 User Manual

Operating

TELEPHON E-ANSWERIWG

SYSTEM WITH FACSIMILE

Instructbns

c«KX-F3500 P

Thank you for purchasing the Panasonic Telephone-Answering System with Facsimile.

Before reading these Instructions, read the INSTALLATION MANUAL, then install the unit and make the initial settings.

Since this unit functions as a Facsimile, an Answering Machine and a Telephone utilizing one telephone line,

you can receive both voice-messages and documents.

To Speak with the Other Party

and then Transmit/Receive

a Document

With the automatic telephone/facsimile switching feature, you can switch between telephone and facsimile functions without redialing. So, if you are in the middle of a conversation and want to transmit/receive a document, simply push the START/COPY button and facsimile transmission/reception will take place automatically.

To Record a Voice-Message and

Receive a Document

The unit will automatically function as an Answering Machine or a Facsimile depending on the caller’s choice (voice-message/document). When a call is received during your absence, the unit will play your Outgoing Message (OGM) and then be ready to record a voice-message and/or receive a document (Automatic Answer Mode).

•In this mode you may speak with the other party and

transmit/receive a document manually.

To Set the Automatic Answer Mode

• Push the AUTO ANSWER button to turn on the

AUTO ANSWER indicator light.

• Record your Outgoing Message.

•Set the AUT0/F/0< selector to “AUTO" position.

Features

Multi-Function System utilizing Single

Telephone Line

allows you to speak with a caller and/or receive a document. automatically records a caller's message and/or receives a document during your absence.

Facsimile

•CCITT GII/Gm communication compatibility

•Automatic document feeder up to five pages at a time

•One-touch transmission with automatic dialer 10 (30 digits) fax numbers for one-touch dialing

•Superb image quality

• 16-step HALF-TONE feature for originals containing

photographs, shaded drawings, etc.

•Up to letter size

Answering System

•Auto-logic™ operation

automatically rewinds, play back messages, stops at the last message and provides for answering the next call, at the touch of a button.

•Recordable OGM chip

•Beepertess remote control with tone phone

I Integrated Telephone System

• Built-in speakerphone

•One-touch/speed dialing

•Automatic redialing up to 15 times in a hands-free

(speakerphone) operation.

I Copier Function

•Right at yourdesk

•Clear copy

If a caller wishes to transmit a document after recording a voice-message; advise the caller to “Push the ASTERISK (*) button after or during the playing of the Outgoing Message (OGM)’’, the unit will change from the answering machine mode to the facsimile mode.

If a caller wishes to record a voice-message after transmitting a document; advise the caller to “Make a call reservation following a voice contact procedure on your facsimile during transmission”. The unit will start playing the OGM again and then be

able to record a voice-message.

AUTO/FAX Selector

•AUTO position

The unit will automatically switch between Answering Machine and Facsimile. If the caller’s voice is not heard within 5 seconds of the end of the OGM, the unit will automatically switch to the

FAX mode to receive a document. If the caller’s voice is heard, the unit will function as an answering machine.

• FAX position

When a call is received, the unit will function as a facsimile (FAX) machine only.

Location of Controls

For your convenience, keep this page open when you read the following instructions.

Location of Controls (cont.)

Telephone Line Cord Incoming Message Tape

Handset...........................

Handset Cord

................

Paper Shaft ....................

Recording Paper

...........

-------------------

MORMAL darker STAMOARO FINE HALF-I ONE PROtiRAM

1—

II—1

1—1 1

1—1

___

____

Accessories

. 1 Carrier Sheet

. 1 Document Tray ............................................................1

. 1 Document Tray Guide .................................................1

. 1 AA Size Batteries .........................................................4

. 1 Card Holder for Speed Dialing

...-l—

1—[ 1—1 1

___

-----------

DIRECT CALL Buttons

[Write Name and/or Telephone/FAX numbers.]

-----------------------------------------------------------------

DALARM

MODE

\—[-

1—r

SECRET

hypheM

L_l|

HYPHEN Button iisSECRET and HYPHEN

buttons are also used as memory stations.

...............................................................

....................................

POWER Indicator

ALARM Indicator MODE Button

-SECRET Button

System Setup

......................................................

FACSIMILE

Basic Operation

Manual Transmission and Reception--------- 1-1

•Transmission

• Reception

• Scanning Line Density (Resolution)

•Document Contrast

Transmissible Document .............................. 1-4

•Information on Originals

•How to Use the Carrier Sheet

Automatic Document Reception .................. 1-5

•Preparation

• Setting Up for Automatic Answering

•Receiving a Document

Detailed Operation

How to Transmit a Document

Conveniently ................................................ 1-7

•When Using One-Touch Transmission

•When Using Speed Dialing

Voice Contact ................................................. 1-9

•Initiating Voice Contact

During Transmission or Reception

• Receiving a Request for Contact

How to Operate Your Unit from a Remote

Location Other Informations

Delayed Transmission..................................1-11

Making a Copy

.......................................................

........................................

...............................................

1-10 1-10

1-14

Operating the Answering Machine ...... 2-4

• Playing Back Your Messages

•Call Counter

• Saving Your Messages

• Erasing the ICM

•Monitoring Incoming Calls

•Message Memo

•Recording a 2 Way Conversation

How to Operate from a Remote Phone .. 2-7

•Turning On the Automatic Answer Mode from a

Remote Phone

• Playing Back Messages

•Memory Playback

•Back Space and Skip Forward

• Recording a Marker Message

• Remote Reset

• Skipping OGM for ICM Recording

•Turning On the Speakerphone (Answer Back)

• Changing the OGM

TELEPHONE

Manual Dialing and Reception

•Making a Call

•Receiving a Call

•Redialing

Switching to Hands-free or Handset

Operation during a Conversation

• Handset to Hands-free

•Hands-free to Handset

Speed Dialing and One-Touch Dialing ..

•Programming the Phone Numbers for Speed

Dialing

• Programming the FAX/Phone Numbers for One-

Touch Dialing

• Dialing

........................

.................

3-1

3-2

3-3

Individual Transmission Report Activity Report (JOURNAL) Printout Function

..........................................

..................

.........................

UNSWEBiNiQ MACHINE.

Preparing the Answering Machine

• Recording OGM

•Selecting the Caller’s Recording Time

•Selecting the Remote Code No. for Remote

Operation

•Setting Up the Automatic Answer Mode

• Preparing the ICM Tape

_______

1-15 1-16 1-17

2-1

Other Features

• How to Store a Secret Phone Number

• Mute Operation

• Flash Button Usage

•Tone Button Usage

•Combination Dialing

•Outside Line or Computer Accessed Line

(Pause Usage)

....

.............................................. 3-6

GENERAL INFORMATION

Recording Paper Installation

Troubleshooting Guide ..................................... 4-2

Glossary of Terms ............................................. 4-5

............................

4-1

System Setup

There are 19 user programable functions in the unit. After entering the Programming Mode by pushing the FUNCTION button, these functions may be selected or changed by pushing the REDIAL or MUTE button.

No.

Date and Time

Logo and Sender’s Identification

Delayed Transmission (XMT)

03 04 Time of Delayed XMT 05 FAX No. of Delayed XMT

Remote ID for remote operation

Caller’s Recording Time

CPC (Calling Party Control) Mode Dial Speed for pulse dialing

10 Tone Detect 11

Journal Transmission (TX) Report

Transmission (TX) Speed

13 14

ID Position

FUNCTION LCD DISPLAY

1/ 1/88 12:00AM

SENDER ID “

DELAYED XMT=OFF

SEND AT 12:00AM

SEND TO

REMOTE ID “ 111

REC TIME - VOX

CPC MODE =■ A

DIAL SPEED = 10

TONE DETECT-ON

JOURNAL“AUTO

TX REPORT = OFF

TX SPEED » 9600

ID POSITION“OUT

PAGE

See Example on page 6. See page 10 in INSTALLATION MANUAL. See page 1-11. See page 1-11. See page 1-12. See page 2-2.

See page 2-1.

See page 8 in INSTALLATION MANUAL.

See page 1-16. See page 1-15. See page 8 in INSTALLATION MANUAL.

See page 8 in INSTALLATION MANUAL.

Motor Test

Printer Test

17 System Print

Telephone No. List Print

Journal Print

1 Push FUNCTION.

•The following message will be displayed.

SELECT COMMAND

MOTOR TEST

PRINTER TEST

SYSTEM PRINT

TEL LIST PRINT

JOURNAL PRINT

System Setup

See page 16 in INSTALLATION MANUAL. See page 16 in INSTALLATION MANUAL. See page 1-17. See page 1-17. See page 1-17.

2 Push REDIAL or MUTE until the desired message is

displayed.

•By using the REDIAL button, the function is

selected in the order of No. 01,02,03... 19.

•By using the MUTE button, the function is selected

in the order of No. 19,18,17...01.

3 Proceed to each section.

•Refer to page shown above.

Example: Apr. 15,1988. 5:15 PM

System Setup (cont.)

1 Push FUNCTION.

Push REDIAL.

Push AUTO/MEMORY.

•After pushing the AUTO/MEMORY button, you may step to the next (or previous) function by pushing the REDIAL (or MUTE) button.

5 Push FUNCTION to end the operation.

3 Enter the new clock setting in the format MONTH/

DATE/YEAR/HOUR: MINUTE (2 digits each)/PM or

AM.

•Push the MODE button to seiect AM/PM mode.

The display shows A (AM) or P (PM).

•Push or "#” to move the cursor left or right

respectively.

System Setup

You can also select the desired function directly by pushing the “#” and code No. (01 through 19) instead of pushing the REDIAL or MUTE button.

Example: To select the CPC Mode directly

(cont.)

1 Push FUNCTION.

2 Push “#" and then “08”.

3 Push MODE if you want to change.

Push AUTO/MEMORY.

•After pushing the AUTO/MEMORY button, you may step to the next (or previous) function by pushing the REDIAL (or MUTE) button.

5 Push FUNCTION to end the operation.

►“A” and “B” are changed alternately each time you

push the MODE button.

How to Operate

a Facsimile Machine

_____________________Table of Contents

Manual Transmission and Reception............................................................... 1-1

Transmission.................................................................................................. 1-1

Reception ...................................................................................................... 1-1

Scanning Line Density (Resolution) ........................................................... 1-2

Document Contrast ...................................................................................... 1-2

Transmissible Document................................................................................... 1-4

Information on Originals .............................................................................. 1-4

How to Use the Carrier Sheet....................................................................... 1-4

Automatic Document Reception ...................................................................... 1-5

Preparation ........................................................

Setting Up for Automatic Answering .......................................................... 1-6

Receiving a Document.................................................................................. 1-6

How to Transmit a Document Conveniently.................................................... 1-7

When Using One-Touch Transmission........................................................ 1-7

When Using Speed Dialing

Voice Contact...................................................................................................... i-9

Initiating Voice Contact During Transmission or Reception

Receiving a Request for Contact ................................................................ 1-9

How to operate Your Unit from a Remote Location

Other Informations .............................................................................

...........................................................................

_______________________

...........................................

...................

........................................

...............

1-5

1-8

1-9

1-10

Delayed Transmission

Setting Up Delayed Transmission ............................................................... 1-11

Making a Copy ................................................................................................... 1-14

Individual Transmission Report ....................................................................... 1-15

Activity Report (JOURNAL)............................................................................... 1-16

Printout Function................................................................................................ 1-17

......................................................................................

i-i i

Manual Transmission and Reception

(/) o <

Transmission

Place the document face down.

2 Lift the handset or push SP-PHONE, then dial the

FAX NO.

xJZ

SP-PHONE

QtP

void 1ty?3y

(D CD c CD

( (D

hTTii)

(

( J

---

3 1

3 When the “Beep" (answering carrier tone) is heard,

push START/COPY.

Reception

1 Lift the handset to speak to the caller.

3 After pushing START/COPY, replace the handset.

4 After pushing START/COPY, replace the handset.

•During a fax transmission, the number of each

page (99 max.) is displayed. (e.g. 5 pages are transmitted.)

DISPLAY

SENDING

5 PAGES SENT OK

DISPLAY

RECEIVING P5

1-1

Manual Transmission and Reception (cont.)

Scanning Line Density

(Resolution)

The resolution (density) of the received image (e.g. characters, pictures) can be set as shown below;

Push MODE.

MODE

• Each mode is indicated by the “ A ” symbol on the

display.

NORMAL DARKER STANDARD FINE HALF-TONE PROGRAM

Jan21 10:45AM

STANDARD is suitable for printed or typewritten

originals with normal size characters.

FINE is suitable for originals written with small

characters.

Document Contrast

The document contrast can be set as shown below.

1 Push FUNCTION.

2 Push MODE.

• Each mode is indicated by" A ” symbol on the

display.

I NORMAL DARKER

STANDARD FINE HALF-TONE PROGRAM

IA IJan21

10:45AM

HALF-TONE is suitable for originals containing

photographs, shaded drawings and the like.

Information on Photographs and Drawings:

This unit is equipped with a 16-step HALF-TONE feature, which should be used when transmitting or copying originals containing photographs, shaded drawings, etc.

NOTES:

• START/COPY indicator:

The START/COPY indicator will change from a flashing to a steady light, and the unit will begin transmitting or receiving the document.

•if you are using the speakerphone, the line will be automatically disconnected after the transmission is completed.

•Begin by transmitting the FAX CORRESPONDENCE leaflet (included) to several of your business associates to confirm that your unit is functioning correctly, and to inform them of the procedure for transmitting documents and/or recording voice-messages on your unit.

•If you do not hang up the handset after transmitting, the unit will automatically call the other party.

For further details, see “Voice Contact” on page 1 -9.

NORMAL is suitable for transmitting or copying printed

or typewritten documents.

DARKER is suitable for transmitting or copying originals written in light pencil.

1-2

Manual Transmission and Reception

(cont.)

O <

■ To stop transmission:

1 Push down STOP/CLEAR firmily.

■ If a document jams during transmission:

1 Push STOP/CLEAR to stop transmission and then

push LATCH to open the cover.

■ To transmit continuously: (Weight of document is 16 to 20 pounds.)

1 First insert a maximum of 5 pages. 2 Start the fax transmission. 3 Insert additional pages (5 sheet max.).

•Insert additional pages when the last page

disappears from the top of the DOCUMENT

holder and while the START/COPY indicator is still lit.

CAUTION:

When you set the documents, a beep will be heard.

After hearing the beep, tight insertion of multiple

documents, may cause simultaneous transmission of

multiple documents.

Pull out the document.

■ To transmit continuously:

(Weight of document is except 16 to 20 pounds.)

1 Transmit a document separately.

2 Insert additional page while hearing 4 beeps’.

’When the unit is ready to transmit a additional page,

4 beeps will be heard.

1-3

Transmissible Document

The unit can transmit documents with the following sizes, weights and textures.

•Original width is 128 mm (5") to 216 mm { 6V 2" ).

• Effective width is up to 208 mm (S^/is").

•Weight of transmissible document is 12 to 24 pounds when sending each page separately.

Maximum size of original

Minimum size of original

Information on Originals

The following documents should first be copied on a copier machine, and the copy used as the fax document. Or use the exclusive carrier sheet included with your unit.

•Paper with chemically treated surfaces such as carbonblacked paper or carbonless duplicating paper

•Heavily curled, creased or torn paper

•Paper with a coated surface

•Small size paper such as a slip or voucher

•Thin paper (less than 12 pounds)

•Wet paper with ink or paste

•Document which has staples or clips

•Make the copy using a copier machine to transmit a

legible document in the following cases:

•Thick paper (over 24 pounds), since a carrier sheet

cannot be used.

•When the contrast between the printed letter and the

background is small.

•When the letters printed on the back side can be seen

from the front of the paper, (e.g. newspaper)

128 mm

(5")

216 mm (SVs")

Automatic Document Feeder:

•Up to 5 pages at the same time

•Bond paper (16 to 20 pounds)

•Letter size

•Paper with an uncoated surface

•When you are transmitting a narrow document, slide the right document guide over to support the document.

NOTES:

•A document which is over 600 mm (23^8") cannot be transmitted. This will be indicated by the lighting of the ALARM indicator and the sounding of the alarm for 1 second.

•If the originals are electrostatically charged, the automatic document feeder may not function properly.

• In case of malfunction of the automatic document feeder, try to send each page separately.

How to Use the Carrier Sheet

Paper feed direction

Transparent cover

Place the original into the carrier sheet with the print facing the transparent cover. Place the transparent cover over the original. Place the carrier sheet face down against the DOCUMENT guide and insert it onto the DOCUMENT holder until it stops.

1-4

Automatic Document Reception

In most cases you will be using your unit in the in Auto Receiving mode, so that you can receive documents or messages without

the need for manual operations.

To receive a document automatically, you should first record an Outgoing Message (OGM) and set the unit to the

Automatic Answer mode. (The AUTO ANSWER Indicator will light.)

■ OGM Recording:

The purpose of the OGM (Outgoing Message) is to

answer a caller during your absence.

1 Push OGM and REC simultaneously until a beep is

heard.

2 Speak clearly and loudly.

Preparation

Recordable OGM Chip:

•Your Outgoing Message will be recorded on a voice-

recordable microchip.

•Prepare and practice your announcement before you record it. Your Outgoing Message is limited to 16 seconds.

Samples of OGM

•Recording time is 16 seconds.

•Each on the display represents about

2 seconds.

•Speak about 8 inches away from the MIC.

•For optimum performance, record your OGM within 12 seconds.

3 When you are finished, push OGM.

• If you want to change your OGM, simply repeat the above procedure.

Confirming the OGM:

Push the OGM button.

•The LCD display will show;

OGM

■ Set the Recording Time to “VOX*’.

“This is the Panasonic Company. To send a FAX, push the asterisk (*) button. To leave a message, speak after the beep”.

■ Set the Recording Time to “1 minute”.

“This is the Panasonic Company. To send a FAX, push the asterisk (*) button. To leave a message, speak after the beep, up to 1 minute".

NOTE:

Please record your message using the examples shown. Remember that the caller will have to push the asterisk button to begin transmission after

hearing the OGM.

1-5

Automatic Document Reception

(cont.)

Setting Up

for Automatic Answering

Push AUTO ANSWER to set up.

•The AUTO ANSWER indicator will light.

•The unit will automatically answer all calls.

Set the AUTO/FAX selector to "AUTO”.

AUTO/FAX Selector:

•AUTO position

The unit wilt automatically switch between the Answering Machine and Facsimile as follows:

If the caller’s voice is not heard within 5 seconds of the end of the OGM or the caller pushes the asterisk

{*) button, it will automatically switch to the FAX mode to receive a document. If a voice is detected, it will function as an Answering Machine.

• FAX position

When a call is received, the unit will function as a Facsimile (FAX) machine only.

Receiving a Document

When a call is received, the unit will answer and begin playing your recorded OGM.

If the caller’s voice is not heard, leave the unit alone. The unit wilt automatically receive the transmitted document.

• Display will show the number of pages (99 max.)

received.

RECEIVING PI

RECEIVING P4

•Tear off the recorded document as shown.

■ If you want to receive documents only:

1 Set the AUTO/FAX selector to “FAX”.

NOTE: If someone is unable to transmit a document to you after several tries, we recommend the following.

(i) Shorten your OGM (e.g. ‘To send a FAX, push the asterisk button.”), and ask them to try again.

(ii) Set the AUTO/FAX selector to “FAX" position if transmission cannot be done by using step shown in (i) above.

1-6

How to Transmit a Document Conveniently

For convenient transmission, you are allowed to store the FAX number into ten Direct Call buttons (ten FAX memory locations) for One-Touch Dialing and station number for Speed Dialing. For more details on how to store the FAX number, refer to "Speed Dialing and One-Touch Dialing” on page 3-3.

O <

When Using One-Touch Transmission

It is not necessary to use the handset or SP-PHONE. The unit will automatically dial the number in the FAX memory location and transmit the document.

Be sure that the FAX number is stored in FAX memory location.

1 Place the document face down.

•The FAX memory locations will be automatically

selected.

2 Push the DIRECT CALL button which contains the

FAX number you wish to transmit to. (e.g. If the Direct station No. is 4.)

Automatic Redialing:

When the line is busy, the unit will automatically redial the number up to 6 times within a 10-minute period.

•During a redialing, the following message is

displayed.

REDIAL MODE

•To cancel, push the STOP/CLEAR button.

NOTE:

•When you push the Direct Call button;

If the document has been placed onto the DOCUMENT holder, the unit will dial using the FAX memory location and transmit the document.

If the DOCUMENT holder is empty, the unit will dial using the telephone memory location.

•"F" indicates FAX memory location and “4” the

station No.

•Facsimile transmission will begin automatically.

1-7

How to Transmit a Document

1 Place the document face down.

Conveniently (cont.)

When Using Speed Dialing

^ m

»Facsimile transmission will begin automatically.

00 to 99 (2 digits) (e.g. If the station No. is 12)

AUTO

MEMORY

Station No.

DISPLAY

• “A" indicates Auto and “12” the station No.

<A12>

4 When the answering carrier tone is heard, push

START/COPY.

1-8

+ 37 hidden pages