Packard Bell PocketGear 2002 Reference Manual

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Page 1

OCKET

PC 2002

REFERENCE GUIDE

Page 2

Preface

This Reference Guide contains detailed information on the use of the Packard Bell Pocket PC powered with the Microsoft® Windows® Powered Pocket PC

2002.

The guide is organised as follows:

Chapter 1 — Get Started, provides procedures for unpacking, charging the battery, calibrating and installing Microsoft ActiveSync

Chapter 2 — Learn the Basics, includes information on using pop-up menus, notifications, entering information and customising your Pocket PC.

Chapter 3 — Use Microsoft Pocket Outlook, provides procedures for using Microsoft Pocket Outlook Calendar, Contacts, Tasks, Notes and Inbox.

Chapter 4 — Use the Companion Programs, includes information on using Pocket Word, Pocket Excel, MSN Messenger, Windows Media™ Player for Pocket PC and Microsoft Reader.

Chapter 5 — Use Pocket Internet Explorer, provides information and procedures for using Pocket Internet Explorer, Mobile Favourites folder and AvantGo interactive service.

Chapter 6 — Get Connected, includes procedures for connecting to the Internet and for transferring data using infrared.

Chapter 7 — If You Have Problems, includes information on solving problems that you might have in using the Pocket PC.

Chapter 8 — Specifications includes specifications for the Pocket PC and its accessories.

Preface

Page 3

Converting your Writing to Text............................................................. 2-6

Contents

Draw on the Screen........................................................................................2-7

Creating a Drawing.................................................................................2-7

Editing Your Drawing............................................................................. 2-8

1 Get Started

Record a Message........................................................................................... 2-8

Unpack Your Pocket PC....................................................................................2

Use a Preset or Frequently Used Message......................................................2-9

Get to Know Your Pocket PC............................................................................2

Find and Organise Information .................................................................... 2-10

Front Features.............................................................................................3

Customise Your Pocket PC.......................................................................... 2-11

Back Features .............................................................................................4

Adjusting Settings................................................................................. 2-11

Right Side Features..................................................................................... 4

Adding or Removing Programs............................................................. 2-11

Left Side Features....................................................................................... 5

Using ActiveSync to Add Programs .............................................. 2-11

Top Features............................................................................................... 5

Using the Internet to Add Programs............................................... 2-12

Bottom Features.......................................................................................... 6

Adding a Program to the Start Menu ............................................. 2-12

Cradle Features...........................................................................................6

Removing a Program from the Start Menu.................................... 2-12

Before You Start................................................................................................ 7

Charge the Battery............................................................................................. 7

3 Use Microsoft Pocket Outlook

Calibrate and Activate the Pocket PC................................................................9

Calendar: Scheduling Appointments and Meetings........................................3-2

Learn the Basics................................................................................................. 9

Creating an Appointment........................................................................ 3-2

Today Screen............................................................................................ 10

Using the Summary Screen..................................................................... 3-3

Navigation Bar Screen.............................................................................. 11

Creating Meeting Requests ..................................................................... 3-3

Install ActiveSync............................................................................................ 12

Schedule a meeting..................................................................................3-4

Using an SD or MMC Card............................................................................. 15

Contacts: Tracking Friends and Colleagues................................................... 3-4

Access Pocket PC Functions............................................................................ 15

Creating a Contact................................................................................... 3-4

Get Help........................................................................................................... 16

Finding a contact..................................................................................... 3-5

Pocket PC Care................................................................................................17

Using the Summary Screen..................................................................... 3-6

Tasks: Keeping a To Do List.......................................................................... 3-6

2 Learn the Basics

Creating a task......................................................................................... 3-7

Pop-up Menus................................................................................................. 2-2

Using the Summary Screen..................................................................... 3-8

Notifications ...................................................................................................2-2

Notes: Capturing Thoughts and Ideas ............................................................ 3-8

Enter Information............................................................................................2-2

Creating a Note ....................................................................................... 3-8

Enter Text with the Input Panel......................................................................2-3

Inbox: Sending and Receiving E-mail............................................................ 3-9

Using the Soft Keyboard .........................................................................2-3

Synchronising E-mail Messages ............................................................. 3-9

Using Letter Recognizer..........................................................................2-4

Connecting Directly to an E-mail Server .............................................. 3-10

Using Block Recognizer..........................................................................2-4

Using the Message List......................................................................... 3-10

Using Transcriber....................................................................................2-4

Composing Messages............................................................................ 3-11

Editing Your Text .................................................................................... 2-5

Managing E-mail Messages and Folders............................................... 3-12

Write on the Screen.........................................................................................2-5

Folder Behaviour with a Direct Connection to an E-mail Server...3-12

Writing on the Screen..............................................................................2-5

Editing Your Writing...............................................................................2-6

Contents

Page 4

Contents

Pocket Word....................................................................................................4-2

Typing Mode............................................................................................4-3

Writing Mode...........................................................................................4-3

Drawing Mode.........................................................................................4-4

Recording Mode ......................................................................................4-4

Pocket Excel....................................................................................................4-4

Tips for Working in Pocket Excel............................................................4-5

MSN Messenger..............................................................................................4-6

Setting Up................................................................................................4-6

Working with Contacts............................................................................4-6

Chatting with Contacts.............................................................................4-7

Windows Media Player for Pocket PC............................................................4-8

Microsoft Reader.............................................................................................4-8

Getting Books on Your Pocket PC..........................................................4-9

Using the Library.....................................................................................4-9

Reading a Book........................................................................................4-9

Using Reader Features...........................................................................4-10

Removing a Book ..................................................................................4-10

Pocket Internet Explorer .................................................................................5-2

View Mobile Favourites and Channels ....................................................5-2

Browse the Internet..................................................................................5-2

Mobile Favourites Folder................................................................................5-3

Favourite Links........................................................................................5-3

Mobile Favourites....................................................................................5-3

Creating a Mobile Favourite.............................................................5-3

Saving Pocket PC Memory...............................................................5-4

AvantGo Channels..........................................................................................5-4

Transfer Items Using Infrared.........................................................................6-2

Send Information .....................................................................................6-2

Receive Information.................................................................................6-3

Connect to the Internet....................................................................................6-3

Create a Modem Connection to Your ISP................................................6-3

Create an Ethernet connection to an ISP................................................. 6-4

Connect to Work.............................................................................................6-5

Create a Modem Connection to a Network .............................................6-5

Create an Ethernet Connection to a Network.......................................... 6-6

End a Connection............................................................................................6-6

Connect Directly to an E-mail Server............................................................. 6-6

Set up an E-mail Service ......................................................................... 6-7

Get Help on Connecting ................................................................................. 6-7

7 If You Have Problems

Problem Solving.............................................................................................7-2

Hard Reset...................................................................................................... 7-3

8 Specifications

System Specifications..................................................................................... 8-2

Physical Specifications...................................................................................8-3

Environment Specifications............................................................................ 8-3

Index

Regulatory Statements

Page 5

Get Started

Unpack Your Pocket PC

Get to Know Your Pocket PC

Before You Start

Charge the Battery

Calibrate and Activate the Pocket PC

Learn the Basics

Install ActiveSync

Using a Secure Digital Card

Access Pocket PC Functions

Get Help

Pocket PC Care

Page 6

Unpack Your Pocket PC Get to Know Your Pocket PC

Your Pocket PC ships with a number of accessories. When you unpack the Pocket PC, verify that you have all of the items listed here and that they are in good condition. If anything is missing or damaged, contact the dealer that sold you the Pocket PC.

Your Pocket PC is a multifunction handheld device designed for ease of use in the office, on the road, at home or wherever you are.

The Pocket PC is powered by the Microsoft

Windows® Powered Pocket PC 2002 operating system. Data synchronising between the Pocket PC and a computer is provided by Microsoft ActiveSync®.

Note

Before you use your Pocket PC for the first time, you need to set the hard reset switch and charge the battery (see “Charge the Battery” later in this chapter).

Standard features include a 200-MHz Intel

PXA250 processor, 64-MB RAM Flash Memory, transflective LCD panel with 65K colour, touch screen with automatic backlighting, internal speaker, microphone and a rechargeable Lithium Ion battery. Touch screen backlighting levels are adjustable.



Pocket PC (includes a stylus in a storage compartment)



Pocket PC AC Adapter with European or UK Converter

The Pocket PC includes an infrared (IR) port and Secure Digital (SD)/MultiMediaCard (MMC) card slot. You can use the IR port to transfer data between other handheld devices with IR capabilities or your computer. The SD/MMC card slot can be used to expand memory, add applications and more.



Pocket PC Universal Serial Bus (USB) Cradle with integrated connection cable



Companion CD (contains the Microsoft ActiveSync software and your documentation)

Also included with the Pocket PC is a cradle for holding the Pocket PC. Use the cradle to synchronise with your computer.



Pocket PC Getting Started Guide

Your Pocket PC comes with a stylus, a pen-like device that allows you to touch, tap or double tap objects on the Pocket PC touch screen. The touch, tap and double tap act just like a point, click and double click of a mouse.



Pocket PC Reference Guide (this document, included on the Companion CD)



Pocket PC Release Notes (optional)

The external features of the Pocket PC and cradle are shown and described in the following sections.



Service & Warranty booklet

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Front Features

Touch Screen — enter, read, send, receive and modify data by tapping the touch screen with the stylus. Backlighting is automatic with automatic dimming after a preset time. Tap the touch screen to restore full lighting.

The front features of the Pocket PC are shown in the following figure. Brief descriptions follow the figure.

Program Buttons — press or tap the

Notes

Calendar

Contacts

Tasks

button for quick access to tasks or programs. The buttons are

customisable.

Pocket PC Front Features

Microphone — records your notes.

Navigation Buttons — use the four buttons as arrow keys, the same as you would for a keyboard’s up, down, left and right arrow keys.

Speaker — sounds alarms and plays back sound recordings.

Battery Charging LED — lights amber while the battery is charging. The light goes off when the battery is charged.

Notification LED — blinks red to indicate an alarm or reminder.

A – Touch Screen F – Calendar Button B – Notes Button G – Speaker C – Microphone H – Tasks Button D – Contacts Button I – Battery Charging LED E – Navigation Button (4) J – Notification LED

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Back Features Right Side Features

The back features of the Pocket PC are shown in the following figure. Brief descriptions follow the figure.

The right side features of the Pocket PC are shown in the following figure. Brief descriptions follow the figure.

Pocket PC Back Features

Pocket PC Right Side Features

A – Hard Reset Switch

A – Headset Jack

Always leave the switch in the ON (down) position unless you need to perform a hard reset. A hard reset will cause the memory of your Pocket PC to be cleared.

Headset Jack — Use this standard 3.5 mm port to connect an optional headset.

Hard Reset Switch — restores your Pocket PC to factory settings (see “Hard Reset” in Chapter 7).

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Left Side Features Top Features

The left side features of the Pocket PC are shown in the following figure. Brief descriptions follow the figure.

The top features are shown in the following figure. Brief descriptions follow the figure.

Pocket PC Left Side Features Pocket PC Top Features

A – IR Port C – Power Button B – SD/MMC Card Slot D – Stylus

IR Port — exchange data with another handheld or your computer (both must have IR capabilities).

Secure Digital (SD)/MultiMediaCard (MMC) Card Slot — holds an SD or MMC card. Insert an optional SD/MMC card in this slot to add memory to your Pocket PC or expand the capabilities of your Pocket PC.

Power Button — turns power on and off. Turn the backlight off by pressing and holding.

A – Scroll Dial C – Reset Button B – Recording Button

Stylus — use to tap or write on the screen. Slide the stylus out of its storage compartment on your Pocket PC.

Scroll Dial — use to scroll through a menu and to select a program.

Recording Button — records sound in a program where you can include a recording (see “Record a Message” in Chapter 2).

Always use the stylus for tapping the touch screen. Never use hard-pointed or sharp objects. These objects can damage the touch screen.

Reset Button — performs a soft reset of the operating system in case of malfunction. Your data is preserved if it was saved.

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Bottom Features Cradle Features

The bottom features are shown in the following figure. Brief descriptions follow the figure.

Use the cradle to hold the Pocket PC when charging the battery, synchronising data with your computer or when you keep your Pocket PC on for long periods.

Pocket PC Bottom Features

You can also charge the Pocket PC without using the cradle. In this case, use the AC adapter.

The cradle features are shown in the following figure. Brief descriptions follow the figure.

Pocket PC Cradle Features

A – USB Connector B – Power Connector C – Pocket PC Connector

A – Cradle Connector B – Power Connector

Cradle Connector — connect the cradle to this connector. Use the cradle to charge the battery and to synchronise the Pocket PC with your computer.

Power Connector — connect the AC adapter to this connector if you are not using the cradle.

USB Connector — connect to the USB port on your computer for synchronising data.

Power Connector — connect the AC adapter to this connector.

Pocket PC Connector — connect your Pocket PC to this connector. Use the cradle to charge the battery and to synchronise the Pocket PC with your computer.

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Before You Start Charge the Battery

The hard reset switch on the back of your Pocket PC should be switched to the ON (down) position before you can use your Pocket PC. If th is is not the case, please set it to the ON position.

Your Pocket PC contains a rechargeable Lithium Ion battery. The battery must be charged before you use the Pocket PC the first time. You can periodically recharge thereafter.

Battery power is monitored by your Pocket PC. Warning messages and battery low icons are displayed when battery power becomes low. If you receive a “battery low” warning message, you should save your data and recharge the battery as soon as possible to avoid data loss.

Make sure that your Pocket PC is switched off.

Unscrew the cap of your stylus. Use the pointed end of the cap to slide the hard reset switch to the ON (down) position.

You can also monitor battery power activity through the “power remaining” indicator on your Pocket PC. Tap

Start, Settings

, the

System

tab and

Power

to see the indicator.

Use the Pocket PC cradle and AC adapter to charge the battery. You can also directly charge the Pocket PC using the AC adapter.

Note

Before using your Pocket PC for the first time, you need to charge

and calibrate the battery.

Charge the battery as follows:

You may need to connect the appropriate converter to the AC adapter’s plug according to your country.

Connect your Pocket PC to an AC power source.

If you are using the cradle for charging, install the Pocket PC in the cradle, plug the appropriate end of the AC adapter into the power connector on the USB cable and plug the other end into a grounded AC outlet.

Always leave the switch in the ON position unless you need to perform a hard reset. A hard reset will cause the memory of your Pocket PC to be cleared.

If you are not using the cradle, plug the appropriate end of the AC adapter directly into the power connector on the bottom of the Pocket PC and plug the other end into a grounded AC outlet.

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Charging the Battery

When the battery is fully charged, the following occurs.

The battery-charging LED is off.

The “power remaining” indicator indicates 100%.

You can leave the Pocket PC in the cradle and the AC adapter connected to keep your battery charged.

Note

Whenever possible, keep your Pocket PC connected to the AC

adapter and a power source. This keeps the battery charged.

Note

If you want to unplug the AC adapter after the battery has been fully charged, wait at least 5 seconds. This length of time is necessary for the battery calibration to complete and thus ensure the best performance of the battery. Should your Pocket PC indicate a low battery level just after it has been fully charged, please repeat the battery calibration procedure.

Now calibrate and activate your Pocket PC (see “Calibrate and Activate the Pocket PC” in the following section). Calibration must be done to ensure proper operation of your Pocket PC.

A – Battery Charging LED D – Power Connector B – Pocket PC E – AC Adapter C – Cradle

Wait till the battery is fully charged. This may require a couple of hours.

The battery-charging LED lights amber, indicating that the battery is charging.

You can also check the “power remaining” indicator.

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Calibrate and Activate the Pocket PC Learn the Basics

It is essential that you calibrate and activate your Pocket PC before you use it. This ensures accurate positioning when entering text and selecting menus. Calibrate and activate the Pocket PC as follows.

There are two basic screens you need to know about to get started. These are the “Today” screen and the “Navigation Bar” screen.

The first screen that you normally see on startup is the “Today” screen. This screen displays your important events (for example, current date and time, your name, upcoming appointments, unread messages, tasks).

Press the power button to switch on the Pocket PC.

Tap the touch screen with the stylus to start the calibration and activation.

Tapping

or tapping

Start

on the “Today” screen with the stylus takes you to the “Navigation Bar” screen. In the Navigation Bar, you can select and access the programs available on your Pocket PC. Tap

Start

to go back

to the “Today” screen.

When prompted to align the screen, tap the centre of the cross wherever the travelling cross stops on the screen. You might have to do this several times to properly calibrate.

Your actions in these basic screens are controlled with the stylus. The stylus is used as follows.

On completion of the screen calibration, follow the screen prompts to complete the activation.

Tap — touch the screen once with the stylus to open programs and select options.

In the “Stylus” screen, tap

to continue.

Drag — hold the stylus on the screen and drag across the screen to select text and images. Drag in a list to select multiple items.

In the “pop-up menus” screens, perform the indicated operations.

In the “Congratulations” screen, tap

to continue.

Tap and Hold — tap and hold the stylus on an item to see a list of actions available for that item. In the displayed pop-up menu, tap the action that you want to perform.

In the “location” screen, select your time zone and tap

continue.

For more information on using the “Today” screen, Navigation Bar and stylus, please refer to the following sections.

In the “completion” screen, tap the screen to continue.

The “Today” screen displays.

Your Pocket PC is now ready to use. The following sections describe the Pocket PC’s two basic screens and how to use them for performing functions. Also included is information for installing ActiveSync on your computer.

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Today Screen

From the “Today” screen, you can select any of the listed activities by tapping on your selection with the stylus. For example, if you just activated your Pocket PC, you might want to enter your name as the owner. Do this as follows.

The “Today” screen normally appears whenever you power on the Pocket PC. On the “Today” screen, you can see at a glance your important information for the day. The following figure shows a typical “Today” screen and what you can do from it.

In the “Today” screen, tap

Tap here to set owner information

Typical Today Screen

In the “Owner Information” screen, tap the triangle at the lower right corner of the screen.

In the “Options” screen, tap

Keyboard

. A soft keyboard displays.

Tap once in the “Name” field. A blinking cursor appears, indicating that you can enter data.

Use the keyboard to tap in your name, just as you would with your computer keyboard.

If you make a mistake and need to remove a letter(s) or remove a word(s), you can:

correct minor mistakes by placing the cursor after the letter or letters to be deleted and pressing the backspace arrow on the keyboard to delete the letter or letters.

highlight a whole word(s) with the stylus and pressing and holding the stylus on the word(s). A pop-up menu gives options to Undo, Cut, Copy, Paste, Clear or Select All.

When done, click on . Your changes are saved and the “Today” screen displays with your name as the owner.

At the bottom of the “Today” screen is the Command Bar. Tapping

New

on the bar lists several tasks that you can tap to open. Use this as a short cut to open any of the listed tasks.

By using the stylus and several control buttons, you can open tasks from the “Today” screen and Navigation Bar and enter or read data at selected screens.

At the top of the screen is the “Start” bar. The bar displays the current time and any active program. The bar also allows you to switch to programs and close screens.

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Navigation Bar Screen

To select a program from the Navigation Bar (for example, Contacts), tap

or tap

Contacts

. You can also tap the

Contacts

button on the front of the Pocket PC. Please note the Contacts command bar at the bottom of the screen.

To switch to the “Navigation Bar” screen, tap or tap

Start

at the top of

the “Today” screen. The Navigation Bar displays in the “Today” screen.

The Contacts command bar has a

New

button for creating a new contact, a

View

button for selecting the type of contact, a

Tools

button for performing various tasks and an input panel button. Tapping the input panel button displays a soft keyboard which you can use to create or edit a contact.

From the Navigation Bar, you can select any one of the listed activities by tapping on your selection with the stylus. You can also use the navigation buttons on the front or the scroll dial on the side of the Pocket PC to scroll up or down, then open the highlighted program by pressing the dial.

Typical Navigation Bar Screen

You can also input information by writing data on the screen. Tap the triangle in the lower right corner of the screen and tap

Block Recognizer

Letter Recognizer

Transcriber

. For information on using each input

device, tap

Help to open a help screen.

Close the open activity window by tapping

in the upper right corner of

the screen. If you revised or added anything, tap

to save any changes.

Many of the programs available on your Pocket PC are selected and used in a manner similar to that described for Contacts.

The “Start” bar at the top of the screen displays the time and one or more status icons. The bar also displays the

icon which you can tap to return to the “Today” screen. A Command Bar appears at the bottom of the screen. Tap

New

in the bar to return to the “Today” screen.

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Install ActiveSync

The following table lists the activities on your Navigation Bar. To see the list on your Pocket PC, tap

Start

to open the “Navigation Bar” screen. Tap

Programs

to see more activities. Look on the Companion CD for additional

programs that you might want to install.

A key component of your Pocket PC is the Microsoft ActiveSync program. With Microsoft ActiveSync, you can synchronise the information on your computer with the information on your Pocket PC and update both with the most recent information.

Activities

Icon Program Description

ActiveSync

Synchronise information between your Pocket PC and computer.

Calendar

Keep track of your appointments and create meeting requests.

Contacts Keep track of your colleagues and friends.

Inbox Send and receive e-mail messages.

Internet

Explorer

View Web pages downloaded from your computer or connect to the Internet to browse the Web.

Notes

Create hand-written or typed notes, drawings and recordings.

Tasks Keep track of your tasks.

Windows

Media

Play audio or video files.

Programs

Tap Programs to see a list of the various programs available to you.

Settings

Tap Settings to see the various areas that you can access for changing/reviewing settings.

Find

Tap Find to find data in your Pocket PC.

Help

Tap Help to see the Help Contents.

For example:

Keep Microsoft Pocket Outlook® data up-to-date by synchronising your Pocket PC with Microsoft Outlook data on your computer.

Synchronise Microsoft Word and Microsoft Excel files between your Pocket PC and computer. Your files are automatically converted to the correct format.

Note

By default, ActiveSync does not automatically synchronise all types of information. Use ActiveSync options to turn synchronisation on and off for specific information types.

With ActiveSync, you can also:

Back up and restore your Pocket PC data.

Copy (rather than synchronise) files between your Pocket PC and computer.

Control when synchronisation occurs by selecting a synchronisation mode. For example, you can synchronise continually while connected to your computer or only when you choose the synchronise command.

Select which information types are synchronised and control how much data is synchronised. For example, you can choose how many weeks of past appointments you want synchronised.

Your Pocket PC comes with ActiveSync already installed. However, to synchronise information with your computer, you must also install ActiveSync on your computer.

For further information on accessing and using the activities, tap

Help

the Navigation Bar.

Install ActiveSync on your computer from the Companion CD as follows:

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Page 17

In the “Add New Hardware Wizard” screen, click on

and follow

the prompts.

Note

Before starting the ActiveSync installation, ensure that you have Microsoft Outlook 2000 or later installed on your computer. If you do not have Outlook, you can install Outlook 2000 from the Companion CD.

When the Device Manager asks for the driver, click on

Browse

, select the CD-ROM drive (typically D or E) containing the Companion CD and select the file

Wceusbsh.inf

under the root

directory.

Note

Do not connect your Pocket PC and cradle to the computer until

ActiveSync is installed.

Power on your computer.

Click on OK to continue.

Insert the Companion CD into the CD-ROM drive of your computer. The CD starts automatically and displays the “Getting Started with Your Pocket PC” screen.

Note

Be sure that you select file Wceusbsh.inf or ActiveSync will not

work.

10.

Follow the prompts to complete the synchronisation and establish a partnership between your Pocket PC and your computer.

In the “Getting Started with Your Pocket PC” screen, click on

Start

Here.

Your first synchronisation begins when the installation is completed. This takes time, as the process is copying information to the Pocket PC.

In the “Start Here” screen,

Please read the Overview before installing ActiveSync 3.5. If you have not installed Outlook, install it now. Click on

Install

Outlook 2000 and follow the prompts. Return to the “Start Here”

menu when done.

On completion of synchronisation, you can either remove the Pocket PC from the cradle or leave it in with AC power connected.

Press the power button on the Pocket PC and check your Calendar (tap the

Calendar

program button or tap and tap

Calendar

). Please note that your calendar information in Microsoft Outlook on your computer was copied to your Pocket PC. Also look at Contacts and Tasks. If you have Contacts and Tasks information on your computer, you should see that information copied to your Pocket PC.

Click on

Download Connection Wizard

and read the overview to see if you require the wizard. Follow the prompts to install the wizard on your computer. Return to the “Start Here” menu when done.

In the “Start Here” screen, click on

Install ActiveSync 3.5.

When done, tap the

button at the top right of the screen to exit the

program.

In the “Install ActiveSync 3.5” screen, click on

Install

In the “File Download” screen, click on

Run this program from its

current location

Follow the prompts to install ActiveSync on your computer. When prompted, connect your Pocket PC to your computer.

Install the Pocket PC in the cradle.

Connect the AC adapter to the power connector of the USB cable.

Connect the USB connector of the USB cable to your computer.

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Synchronising Setup Accessing ActiveSync Help on your computer

Once you have installed ActiveSync on your computer and p erf or med yo ur first synchronisation, synchronisation occurs whenever the ActiveSync components on the Pocket PC and on your computer are activated.

Use the cradle for automatic synchronisation. You can also use infrared for synchronisation. To set the synchronisation type, tap

Tools

on the

“ActiveSync” screen,

Connect via IR or Options

then

USB Sync

A – Pocket PC D – AC Adapter B – Cradle E – USB Connector C – USB Cable F – Computer

For further information on using Pocket PC ActiveSync, tap in the “Today” screen and tap

Help

in the “Navigation Bar” screen. In the

“Help” screen, tap

Connections

and tap

Set Up Remote Synchronisation

or tap

Start and Stop Synchronisation

For information about using ActiveSync on your computer, start ActiveSync on your computer and click on

ActiveSync Help

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Page 19

Using an SD or MMC Card

An optional SD or MMC card can be used to add memory to your Pocket PC or expand the capabilities of your Pocket PC.

To use an SD or MMC card, insert it into the SD/MMC slot on the top of your Pocket PC until it clicks into place. Please refer to the document supplied with the card for further instructions.

Access Pocket PC Functions

The following table is a guide to many of the functions and settings for the Pocket PC. Included in the table is the tapping path for accessing the function from the Navigation Bar. Please note that not all functions are listed and some settings and selections may differ from that on your Pocket PC.

Accessing Pocket PC Functions

Icon Function Access

About Pocket PC

Tap Start, Settings, tap the System tab and tap About to see Pocket PC version and processor type.

ActiveSync

Tap Start, ActiveSync and tap Sync or Tools.

Align Screen

Tap Start, Settings, tap the System tab and tap Screen.

Backlight Settings

Tap Start, Settings, tap the System tab and tap Backlight.

Accessing Pocket PC Functions

Icon Function Access

Battery Status

Tap Start, Settings, tap the System tab and tap Power.

Buttons, Front

Tap Start, Settings and Buttons.

Calendar

Press the Calendar program button on the front or tap Start and Calendar.

Clock

Tap Start, Settings, tap the System tab and tap Clock.

Contacts

Press the Contacts program button on the front or tap Start and Contacts.

eBackup Utility

Tap Start, Programs and eBackup.

eMenu Utility

Tap Start, Programs and eMenu.

File Explorer

Tap Start, Programs and File Explorer.

Find

Tap Start and Find.

Help

Tap Start, Help and select a topic.

Inbox

Tap Start and Inbox.

Infrared Receive

Tap Start, Programs and Infrared Receive.

Input Panel

Tap Start, Settings, Input and select input method.

Internet Explorer

Tap Start, Internet Explorer

(requires optional modem or Pocket PC synched to computer).

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Accessing Pocket PC Functions

Icon Function Access

Memory Settings

Tap Start, Settings, tap the System tab and tap Memory.

MSN Messenger

Tap Start, Programs and MSN Messenger.

Notes

Tap Start and Notes.

Owner information

Tap Start, Settings, Owner Information and enter information.

Password

Tap Start, Settings and Password.

Pocket Excel

Tap Start, Programs and Pocket Excel.

Pocket PC Basics

Tap Start, Help and Pocket PC Basics.

Pocket Word

Tap Start, Programs and Pocket Word.

Programs

Tap Start, Programs and select a program.

Regional Settings

Tap Start, Settings, tap the System tab and tap Regional Settings.

Settings, Connections

Tap Start, Settings and tap the Connections tab. Select AvantGo Connect, Beam, Connections or Network Adapters.

Settings, Personal

Tap Start, Settings and tap the Personal tab. Select Buttons, Input, Menus, Owner Information, Password, Sounds & Notifications or Today.

Settings, System

Tap Start, Settings and tap the System tab. Select About, Backlight, Clock, Memory, Power, Regional Settings, Remove Programs or Screen.

Sound Volume

Tap Start, Settings, Sounds & Notifications.

Start Menu

Tap Start, Settings, Menus and select programs to appear on Start menu.

Tasks

Windows Media

Tap the Tasks button on the front or tap Start and Tasks.

Tap Start and Windows Media.

Accessing Pocket PC Functions

Icon Function Access

Get Started 1-16

Page 21

Get Started 1-17

Get Help

The following table provides a comprehensive list of where you can get help and information on your Pocket PC, the software, connections, accessories and support.

Help Resources

Item Resource

Pocket PC Operation Pocket PC Getting Started Guide

Pocket PC Reference Guide (this document, on Companion CD)

Windows Pocket PC

Windows Pocket PC Help Help file included with Windows Pocket PC. Tap Start in the “Today” screen, tap Help and tap an item in the “Help Contents” screen.

Windows Pocket PC web site

http://www.pocketpc.com

ActiveSync

ActiveSync Help on your computer

After installing ActiveSync on your computer, click on Start > All Programs > ActiveSync to open the ActiveSync window. Select Help from the menu bar and click on Microsoft

ActiveSync Help. ActiveSync Help on your Pocket PC

Tap

in the “Today” screen and tap ActiveSync on the Navigation Bar. In the “Help Contents” screen, tap Connections. Select a topic for help.

ActiveSync Help on the Web

http://www.pocketpc.com

and type in

“ActivcSync” in the search box.

Help Resources

Item Resource

Pocket Word, Excel, Reader, Outlook (Inbox, Calendar, Contacts, Tasks, Notes), Windows Media Player, Internet Explorer

Microsoft Pocket PC Features

http://www.pocketpc.com

and choose

“Pocket PC” in the menu.

Software and Hardware Resources

Pocket PC Magazine

http://www.ppcmag.com

Clean your Pocket PC with a soft, clean, slightly damp, almost dry cloth. Use only water to dampen the cloth. Do not use any type of cleaning products or soap or you might damage the touch screen and discolour the case finish.

Your Pocket PC is a durable, dependable unit built for extensive use and travel. Follow these guidelines to maintain the condition and performance of the Pocket PC.

Do not spray liquids on the touch screen and case or allow liquids to drip into the Pocket PC.

Do not expose your Pocket PC to moisture and temperature extremes.

Avoid leaving the Pocket PC and its components in direct sunlight or near heat sources.

Avoid dropping or bumping the Pocket PC or the AC adapter.

Always use the stylus to prevent scratching the touch screen.

Do not use the Pocket PC in humid or dusty environments.

Do not put anything on top of the touch screen.

Pocket PC Care

Page 22

Learn the Basics

Overview

Pop-up Menus

Notifications

Enter Information

Enter Text with the Input Panel

Write on the Screen

Draw on the Screen

Record a Message

Use a Preset or Frequently Used Message

Find and Organise Information

Customise Your Pocket PC

Page 23

Pop-up Menus Notifications

Pop-up menus are used throughout your Pocket PC and vary slightly from program to program. With pop-up menus, you can quickly choose an action for an item.

Your Pocket PC can remind you of things to do. For example, if you have set up an appointment in Calendar, a task with a due date in Tasks or an alarm in Clock, you are notified in any of the following ways.

For example, you can use the pop-up menu in the Tasks list to quickly delete a task or create a copy. To access the pop-up menu, tap and hold the stylus on the task name that you want to copy or delete. When the pop-up menu appears, lift the stylus and tap the action you want to perform. To close the menu without performing an action, tap outside the menu.

A message box appears on the screen.

A sound is played (you can specify the type of sound).

A light flashes on the Pocket PC.

To select reminder types and sounds, tap

and

Settings

. In Settings, tap

Sounds & Notifications

. Make your choices and tap when done. Keep

in mind that what you choose applies throughout your Pocket PC.

Pop-up Menu

Enter Information

Information is entered into your Pocket PC in several ways:

Enter typed text in the input panel by using the soft keyboard, Letter Recognizer, Block Recognizer or Transcriber.

Write or draw pictures directly on the screen with the stylus.

Speak into your Pocket PC microphone to record a message.

Use ActiveSync to synchronise or copy information from your computer to the Pocket PC.

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Page 24

Enter Text with the Input Panel

When you use the input panel and the soft keyboard, your Pocket PC anticipates the word you are typing or writing and displays it on the screen. When you tap the displayed word, it is inserted into the text at the insertion point. The more you use Pocket PC, the more words it learns to recognise.

Use the input panel in the Command Bar to select the way you want to enter information in any program on your Pocket PC. You can either type using the soft keyboard or write using Letter Recognizer, Block Recognizer or Transcriber. Whatever you choose, the characters appe ar as typed text on the screen.

Using the Soft Keyboard

To show or hide the input panel, tap the Input Panel button. Tap the arrow next to the Input Panel button to see your options.

Selecting the Input Panel

Using the Soft Keyboard

Use the soft keyboard to enter words as follows. To demonstrate, open Notes.

Note

To change word suggestion options, such as the number of words

suggested at a time, tap , Settings, tap the Personal tab, tap Input and tap the Word Completion tab.

In Notes, tap the arrow next to the input panel and tap

Keyboard

at the

Options pop-up.

Use your stylus to tap the keys to enter your information.

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Page 25

Using Letter Recognizer Using Block Recognizer

With Letter Recognizer, you can use the stylus to write letters, just as you would on paper. Use these steps to write with Letter Recognizer.

With Block Recognizer, you can use the stylus to input character strokes that are similar to those used on other devices. Use these steps to write with Block Recognizer.

Tap the arrow next to the input panel button and tap

Letter

Recognizer

Tap the arrow next to the input panel button and tap

Block

Recognizer.

Write a letter in the box.

Using Letter Recognizer

The written letter is converted to typed text and is displayed on the screen. For further information on using Block Recognizer, tap the question mark next to the writing area.

Using Transcriber

With Transcriber, you can use the stylus to write anywhere on the screen, just as you would on paper. Unlike Letter Recognizer and Block Recognizer, you can write a sentence or additional information. Pause after writing and let Transcriber change the written characters to typed characters. Use these steps to write with Transcriber.

Tap the arrow next to the input panel button and tap

Transcriber

Write anywhere on the screen.

The written words are converted to typed text and displayed on the screen. For further information on using Transcriber, tap the question mark in the lower right corner of the screen.

The written letter is converted to typed text and is displayed on the screen. For further information on using Letter Recognizer, tap the question mark next to the writing area.

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Page 26

Write on the Screen

Using Transcriber

In any program that accepts writing, such as Notes, Calendar, Contacts and Tasks, you can use your stylus to write directly on the screen. Write the way you do on paper. You can edit and format wh at you have written and convert the information to text at a later time.

Writing on the Screen

You can write directly on the screen in Notes as follows.

Open Notes in your Pocket PC.

Tap the

Pen

button to switch to the writing mode. The screen displays

blank space with lines to help you write.

Write your message on the screen (see the following figure).

Note

Some programs that accept writing might not have the Pen button. See the documentation that may come with some programs to find out how to switch to the writing mode.

Editing Your Text

If you want to edit or format typed text, you must first select the text.

Highlight the text by dragging the stylus across the text.

Tap and hold the selected words and tap an editing command on the pop-up menu (cut, copy, paste) or tap the command on the

Edit

menu.

Learn the Basics 2-5

Page 27

Writing in Notes

If you accidentally write on the screen, tap

Tools

, tap

Undo

and try again.

You can also select your writing by tapping the Pen

button to deselect it

and then dragging the stylus across the screen.

Converting your Writing to Text

After you hand wrote your message, you can convert it to text. Do it as follows:

If you only want to convert certain words, select them before going to the next step.

Selecting and Converting Your Writing

Editing Your Writing

If you want to edit or format your writing, you must first select the writing, then edit it. Do this as follows.

Tap and hold the stylus next to the writing you want to select, until the insertion point appears.

Without lifting the stylus, drag it across the writing you want to select.

Tap and hold the writing, then tap an editing command on the pop-up menu (cut, copy, paste) or tap the command on the

Edit

menu.

Learn the Basics 2-6

Page 28

Please follow these recommendations.

Tap

Tools

and tap

Recognise

. Your writing is converted to text.

You can also tap and hold the selected words until the pop-up screen displays, then tap

Recognise

Write neatly.

Write on the lines and draw descenders below the line. Write the cross of the “t” and apostrophes below the top line so that they are not confused with the word above. Write periods and commas above the line.

If a word is not recognised, it is left as writing. If the conversion is not correct, you can select different words from a list of alternates or return to the original writing.

For better recognition, try increasing the zoom level to 300% using the

Tools

menu.

Tap and hold the incorrect word (one word at a time).

At the pop-up menu, tap

Alternates

. A menu with a list of alternate

words displays.

Write the letters of a word closely and leave big gaps between words so that the Pocket PC can easily tell where words begin and end.

Tap the word you want to use or tap the writing at the top of the menu to return to the original writing.

Hyphenated words, foreign words that use special characters such as accents and some punctuation cannot be converted.

If you add writing to a word to change it ( such as ch angi ng a “3” to an “8”) after you attempt to recognise the word, the writing you add will not be included if you attempt to recognise the writing again.

Selecting Alternate Words

Draw on the Screen

You can draw on the screen in the same way that you write on the screen. The difference between writing and drawing on the screen is how you select items and how they are edited. For example, selected drawings can be resized while writing cannot.

Creating a Drawing

You create a drawing by first creating a box on the screen, then make your drawing within the box. Do this as follows, using Notes as an example.

Cross three ruled lines on your first stroke. A dotted drawing box appears.

Subsequent strokes in or touching the drawing box become part of the drawing. Drawings that do not cross three ruled lines will be treated as writing.

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Page 29

Creating a Drawing

To select multiple drawings, deselect the

Pen

button and then drag to

select the drawings you want.

Tap and hold the selected drawing, then tap an editing command on the pop-up menu (cut, copy, paste) or tap the command on the

Edit

menu.

Resize a drawing by deselecting the

Pen

button (if selected) and

dragging a selection handle to the size you want.

Record a Message

In any program where you can write or draw on the screen, you can also quickly capture thoughts, reminders and phone numbers by recording a message. In Calendar, Tasks and Contacts, you can include a recording in the Notes tab.

In Notes, you can either create a stand-alone recording or include a recording in a written note. If you want to include the recording in a note, open the note first.

In the Inbox program, you can add a recording to an e-mail message. Create a recorded message in the Notes program as follows. Recording in

other programs is similar.

Hold the Pocket PC microphone near your mouth or other source of sound.

Note

You might want to change the zoom level to more easily work on

or view your drawing. Tap Tools and tap a zoom level.

Press and hold the Record button on your Pocket PC until you hear a beep.

While holding down the Record button, make your recording.

Editing Your Drawing

To stop recording, release the Record button. Two beeps sound. The new recording appears in the note list or as an embedded icon (see the following figure). To play a recording, tap it in the list or tap its icon in the note.

If you want to edit or format your drawing, you must first select the drawing, then edit it. Do this as follows:

Tap and hold the stylus on the drawing until the selection handle appears.

Note

You can also make a recording by tapping the Record button on the Recording toolbar.

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Page 30

Use a Preset or Frequently Used Message

Recording a Message

When using Inbox or MSN Messenger, use My Text to quickly insert preset or frequently used messages into the text entry area. To insert a message, tap

My Text

and tap a message.

Note

You can add text after inserting a My Text message. However, you have to add it before sending the message.

Using a Preset Message

To edit a My Text message, tap Edit

in the

Tools

menu and tap

My Text

Messages

. Select the message you want to edit and make the desired

changes.

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Page 31

Find and Organise Information

Organise Files

The Find feature on your Pocket PC helps you to quickly locate information. You can also organise your information with File Explorer.

Use the following steps to find information.

On the menu, tap

Find

Enter the text you want to find, select a data type and tap Go to start the search.

Note

To quickly find information that is taking up storage space on your

Pocket PC, tap Larger than 64 KB in Type.

Use these steps to find files and to organise your information with File Explorer.

On the menu, tap

Programs

and tap

File Explorer

Move files by tapping and holding the item you want to move and tapping

Cut

Copy and Paste

on the pop-up menu.

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Page 32

Customise Your Pocket PC

Using ActiveSync to Add Programs

You will need to install the appropriate software for your Pocket PC on your computer. ActiveSync is already installed on your Pocket PC.

You can customise your Pocket PC by adjusting its settings and installing additional software.

Determine your Pocket PC and processor type so that you know which version of the software to install. Tap

and

Settings

. On the

System

tab, tap

About

. In the

Version

tab, make a note of the

information in Processor.

Adjusting Settings

You can adjust Pocket PC settings to suit the way you work. To see available options, tap

, Settings and tap the Personal or System tab

located at the bottom of the screen.

Insert the CD that contains the program into your computer. You might see a single *.xip, *.exe or *.zip file, a Setup.exe file or several versions of files for different device types and processors. Be sure to select the program designed for the Pocket PC and your Pocket PC processor type.

You also might want to adjust the following.

Clock — change the time or set alarms

Menus — customise what appears on the

menu and enable a pop-

up menu from the New button

Read any installation instructions, Read Me files or documentation that comes with the program. Many programs provide special installation instructions.

Owner Information — enter your contact information

Password — limit access to your Pocket PC

Connect your Pocket PC and computer.

Power — maximise battery life

Double-click on the *.exe file.

Today — customise the look and the information that is displayed on the “Today” screen.

If the file is an installer, the installation wizard begins. Follow the directions on the screen. Once the software has been installed on your computer, the installer automatically transfers the software to your Pocket PC.

Adding or Removing Programs

If the file is not an installer, you will see an error message stating that the program is valid but it is designed for a different type of computer. You will need to move this file to your Pocket PC. If you cannot find any installation instructions for the program in the Read Me file or documentation, use ActiveSync Explore to copy the program file to the Program Files folder on your Pocket PC. For more information on copying files using ActiveSync, see ActiveSync Help.

Programs added to your Pocket PC at the factory are stored in read-only memory (ROM ). You cannot remove this software and you will never accidentally lose ROM contents. The ROM programs can be updated using special installation programs with a *.xip extension. All other programs and data files added to your Pocket PC after factory installation are stored in random access memory (RAM).

You can install any program created for your Pocket PC, as long as it has enough memory. The most popular place to find software for your Pocket PC is on the Pocket PC Web site (http://www.pocketpc.com

Once installation is complete, tap ,

Programs

and tap the program

icon to switch to it.

Learn the Basics 2-11

Page 33

Learn the Basics 2-12

The program appears on the menu. For more information on using File Explorer, see “Find and Organise Information,” earlier in this chapter.

If the program does not appear in the list of installed programs, use File Explorer on your Pocket PC to locate the program, tap and hold the program and then tap

Delete

on the pop-up menu.

Use the Explorer in ActiveSync to explore your Pocket PC files and locate the program. Right-click on the program and then click on

Create Shortcut

Move the shortcut to the Start Menu folder in the Windows folder. The shortcut appears on the

menu. For more information, see

ActiveSync Help.

Tap and hold the program and tap

Cut

on the pop-up menu. Open the Start Menu folder located in the Windows folder, tap and hold a blank area of the window and tap

Paste

on the pop-up menu.

Tap ,

Programs, File Explorer

and locate the program (tap the

folder list, labelled My Documents by default and tap

My Device

to see a list of all folders on the Pocket PC).

Use the following procedure to remove a program from the

Start

menu.

Tap and

Settings

. On the

System

tab, tap

Remove Programs

If you are using ActiveSync on the computer:

Removing a Program from the Start Menu

Read any installation instructions, Read Me files or documentation that comes with the program. Many programs provide special installation instructions.

Determine your Pocket PC and processor type so that you know which version of the software to install. Tap

and

Settings

. On the

System

tab, tap

About

. In the

Version

tab, make a note of the

information in Processor.

Note

To use the Internet, you need to be connected through an

optional IR modem, SD modem card or SD network card.

Tap ,

Settings, Menus

, tap the

Start Menu

tab and tap the check box for the program. If you do not see the program listed, you can either use File Explorer on the Pocket PC to move the program to the Start Menu folder or use ActiveSync on the computer to create a shortcut to the program and place the shortcut in the Start Menu folder.

Tap the file, such as a *.xip or *.exe file. The installation wizard begins. Follow the directions on the screen.

Download the program to your Pocket PC straight from the Internet using Pocket Internet Explorer. You might see a single *.xip, *.exe or *.zip file, a Setup.exe file or several versions of files for different device types and processors. Be sure to select the program designed for the Pocket PC and your Pocket PC processor type.

Use the following procedure to load programs from the Internet on your Pocket PC.

Use the following procedure to add a program to the

Start

menu.

If you are using File Explorer on the Pocket PC:

Adding a Program to the Start Menu

Using the Internet to Add Programs

Page 34

Use Microsoft Pocket Outlook

Calendar

Contacts

Tasks

Notes

Inbox

Page 35

Calendar Screen

Microsoft Pocket Outlook includes Calendar, Contacts, Tasks, Inbox and Notes. You can use these programs individually or together. For example, e-mail addresses stored in Contacts can be used to address e-mail messages in Inbox.

Using ActiveSync, you can synchronise information in Microsoft Outlook or Microsoft Exchange on your computer with your Pocket PC. You can also synchronise this information directly with a Microsoft Exchange server. Each time you synchronise, ActiveSync compares the changes you made on your Pocket PC and computer and updates both computers with the latest information. For information on using ActiveSync, please refer to ActiveSync Help on the computer.

You can switch to any of these programs by tapping them on the

menu.

Calendar: Scheduling Appointments and Meetings

Use Calendar to schedule appointments, including meetings and other events. You can check your appointments in one of several views (Agenda, Day, Week, Month and Year) and easily switch views by using the

View

menu.

Tap

New

. Tap the up arrow and select an input device (keyboard,

letter recognizer).

Note

You can customise the Calendar display, such as changing the

first day of the week, by tapping Options on the Tools menu.

Select a field (Subject, etc.). Using the keyboard or letter recognizer, enter a description and a location.

If needed, tap the date and time to change them.

Creating an Appointment

Enter other desired information. You need to hide the keyboard to see all available fields.

Create an appointment for the Calendar as follows:

If you are in the Day or Week view, tap the desired date and time for the appointment.

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Page 36

Using the Summary Screen

Calendar Appointment

When you tap an appointment in Calendar, a summary screen is displayed. To change the appointment, tap

Edit

Summary Screen

To add notes, tap the

Notes

tab. You can enter text, draw or create a recording. For more information on creating notes, see “Notes: Capturing Thoughts and Ideas,” later in this chapter.

Creating Meeting Requests

When finished, tap OK to return to the calendar.

You can use Calendar to set up meetings with users of Outlook or Pocket Outlook. The meeting request is created automatically and sent either when you synchronise Inbox or when you connect to your e-mail server. Ind icate how you want meeting requests sent by tapping

Tools

and tapping

Options

. If you send and receive e-mail messages through ActiveSync,

select ActiveSync.

Note

If you select Remind me in an appointment, your Pocket PC

reminds you according to the options set in , Settings, Personal tab, Sounds & Notifications.

Use Microsoft Pocket Outlook 3-3

Page 37

Schedule a meeting

Contacts Screen

You can schedule a meeting as follows:

Create an appointment.

In the appointment details, hide the input panel and tap

Attendees

From the list of e-mail addresses you have entered in Contacts, select the meeting attendees.

The meeting notice is created automatically and placed in the Outbox folder.

For more information on sending and receiving meeting requests, see Calendar Help and Inbox Help on the Pocket PC.

Contacts: Tracking Friends and Colleagues

Contacts maintains a list of your friends and colleagues so that you can easily find the information you are looking for, whether you are at home or on the road. Using your infrared (IR) port, you can quickly share Contacts information with other device users with IR capabilities.

Creating a Contact

Note

To change the way information is displayed in the list, tap Tools

and tap Options.

Create a contact as follows:

Tap

New

Using the input panel keyboard (or other input device), enter a name and other contact information. Scroll down to see all the available fields.

To assign the contact to a category, scroll to and tap

Categories

and select a category

from the list. In the task list, you can display tasks by category.

Tap

New

Using the input panel keyboard, enter a description.

To add notes, tap the

Notes

tab. You can enter text, draw or create a recording. For more information on creating notes, see “Notes: Capturing Thoughts and Ideas,” later in this chapter.

Tasks Input Panel

When finished, tap to return to the task list.

Note

To quickly create a task with only a subject, tap Entry Bar on the

Tools menu. Tap

Tap here to add a new task and enter your task

information.

Use Microsoft Pocket Outlook 3-7

Page 41

Using the Summary Screen

Notes Screen

When you tap a task in the task list, a summary screen is displayed. To change the task, tap

Edit.

Tasks Summary Screen

Creating a Note

Create a note as follows:

Tap

New

Notes: Capturing Thoughts and Ideas

Create your note by writing, drawing, typing and recording. For more information about using the input panel, writing and drawing on the screen and creating recordings, see Chapter 2.

Quickly capture thoughts, reminders, ideas, drawings and phon e numbers with Notes. You can create a written note or a recording. You can also include a recording in a note. If a note is open when you create the recording, it is included in the note as an icon. If the note list is displayed, it is created as a stand-alone recording.

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Page 42

Inbox: Sending and Receiving E-mail

Notes Input Screen

You can use the Inbox to send and receive e-mail messages in one of several ways:

Synchronise e-mail messages with Microsoft Exchange or Microsoft Outlook on your computer.

Send and receive e-mail messages by connecting directly to an e-mail server through an Internet Service Provider (ISP) or a network. You will need an optional IR modem, SD modem card or SD network card.

Synchronising E-mail Messages

E-mail messages can be synchronised as part of the general synchronisation process. To do this, you need to enable Inbox synchronisation in ActiveSync. For information on enabling Inbox synchronisation, please refer to ActiveSync Help on the computer.

During synchronisation:

Messages are copied from the mail folders of Exchange or Outlook on your computer to the ActiveSync folder in Inbox on your Pocket PC. By default, you receive messages from the past three days only, the first 100 lines of each message and file attachments of less than 100 KB in size.

E-mail messages in the Outbox folder on your Pocket PC are transferred to Exchange or Outlook and then sent from those programs.

E-mail messages in subfolders must be selected in ActiveSync on your computer in order to be transferred.

Note

You can also synchronise e-mail messages with your computer

from a remote location. For more information, see Chapter 6.

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Page 43

Connecting Directly to an E-mail Server Using the Message List

In addition to synchronising e-mail messages with your computer, you can send and receive e-mail messages by connecting to an e-mail server using an optional IR modem, SD modem card or SD network card. You will need to set up a remote connection to a network or an ISP and a connection to your e-mail server. For more information, see Chapter 6.

Messages you receive are displayed in the message list. By default, the most recently received messages are displayed first in the list.

When you receive a message, tap it to open it. Unread messages are displayed in bold.

When you connect to the e-mail server, new messages are downloaded to the Pocket PC Inbox folder, messages in the Pocket PC Outbox folder are sent and messages that have been deleted on the e-mail server are removed from the Pocket PC Inbox folder.

Inbox Message List Screen

Messages that you receive directly from an e-mail server are linked to your e-mail server rather than your computer. When you delete a message on your Pocket PC, it is also deleted from the e-mail server the next time you connect based on the settings you selected in ActiveSync.

You can work online or offline. When working online, you read and respond to messages while connected to the e-mail server. Messages are sent as soon as you tap

Send

, which saves space on your Pocket PC.

When working offline, once you have downlo aded new message headers or partial messages, you can disconnect from the e-mail server and then decide which messages to download completely. The next time you connect, Inbox downloads the complete messages you have marked for retrieval and sends the messages you have composed.

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Page 44

Message Screen

You specify your downloading preferences when you set up the service or select your synchronisation options. You can change them at any time.

Change options for Inbox synchronisation using ActiveSync options. For more information, see ActiveSync Help.

Change options for direct e-mail server connections in Inbox on your Pocket PC. Tap

Tools

and tap

Options

. On the

Service

tab, tap the

service you want to change. Tap and hold the service and tap

Delete

remove a service.

Composing Messages

To compose a message, perform the following:

Tap

New

In the To field, enter an e-mail or SMS address of one or more recipients, separating them with a semicolon or select a name from the contact list by tapping the

Address Book

button. All e-mail addresses

entered in the e-mail fields in Contacts appear in the Address Book.

Compose your message. To enter preset or frequently used messages, tap

My Text

and select a message.

Tap

Send

when you have finished the message. If you are working offline, the message is moved to the Outbox folder and is sent the next time you connect.

When you connect to your e-mail server or synchronise with your computer, by default, you will receive messages from the last three days only, the first 100 lines of each new message and file attachments of less than 100 KB in size. The original messages remain on the e-mail server or your computer.

If you are sending an SMS message and want to know if it was received, before sending the message, tap

Edit, tap Options

and tap

Request SMS

text message delivery notification

You can mark the messages that you want to retrieve in full during your next synchronisation or e-mail server connection. In the message list, tap and hold the message you want to retrieve. On the pop-up menu, tap

Mark

for Download. The icons in the Inbox message list give you visual

indications of message status.

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Page 45

Use Microsoft Pocket Outlook 3-12

If you use IMAP4, the fo lders you creat e and the e-mail me ssag es you move are mirrored on the server. Therefore, messages are available to you anytime you connect to your mail server, whether it is from your Pocket PC or computer. This synchronisation of folders occurs whenever you connect to your mail server, create new folders or rename/delete folders when connected.

If you use ActiveSync, e-mail messages in the Inbox folder in Outlook are automatically synchronised with your Pocket PC. You can select to synchronise additional folders by designating them for ActiveSync. The folders you create and the messages you move are mirrored on the server. For example, if you move two messages from the Inbox folder to a folder named Family and you have designated Family for synchronisation, the server creates a copy of the Family folder and copies the messages into that folder. You can then read the messages while away from your computer.

If you use POP3 and you move e-mail messages to a folder you created, the link is broken between the messages on the Pocket PC and their copies on the mail server. The next time you connect, the mail server sees that the messages are missing from the device Inbox and deletes them from the server. This prevents you from having duplicate copies of a message, but it also means that you no longer have access to messages that you move to folders created from anywhere except the Pocket PC.

If you want to organise messages into additional folders, tap

Tools

, then

tap

Manage Folders

to create new folders. To move a message to another

folder, tap and hold the message in the message list and tap

Move to

on the

pop-up menu.

The behaviour of the folders you create depends on whether you are using ActiveSync, POP3 or IMAP4.

Folder Behaviour with a Direct Connection to an E-mail Server

By default, messages are displayed in one of five folders for each service you have created: Inbox, Deleted Items, Drafts, Outbox and Sent Items. The Deleted Items folder contains messages that were deleted from the Pocket PC. The behaviour of the Deleted and Sent Items folders depends on the options you have chosen. In the message list, tap

Tools

and tap

Options

. On the

Message

tab, select your options.

Managing E-mail Messages and Folders

Composing Screen

Page 46

Use Companion Programs

Pocket Word

Pocket Excel

MSN Messenger

Windows Media Player for Pocket PC

Microsoft Reader

Page 47

Pocket Word Folders Screen

The companion programs consist of Microsoft Pocket Word, Microsoft Pocket Excel, Windows Media™ Player for Pocket PC and Microsoft Reader.

To switch to a companion program on your device, tap

Programs on the

menu and tap the program name.

Note

All titles described in this chapter are optional and may not be included on your specific Pocket PC. Your Pocket PC may also contain optional programs that are not documented in this chapter.

Pocket Word

Pocket Word works with Microsoft Word on your computer to give you easy access to copies of your documents. You can create new documents on your Pocket PC or you can copy documents from your computer to your Pocket PC. Synchronise documents between your computer and your Pocket PC so that you have the most up-to-date content in both locations.

Use Pocket Word to create documents, such as letters, meeting minutes and trip reports. To create a new file, tap

Programs, Pocket Word

and

New

. A blank document appears. Or, if you have selected a template for new documents in the Options dialogue box, that template appears with appropriate text and formatting already provided. You can open only one document at a time. When you open a second document, you will be asked to save the first. You can save a document you create or edit in a variety of formats, including Word (.doc), Pocket Word (.psw), Rich Text Format (.rtf) and Plain Text (.txt).

Note

You can change the zoom magnification by tapping View and tapping Zoom. Select the percentage you want. Select a higher perce ntage to enter text and a lower one to see more of your document.

Pocket Word contains a list of the files stored on your Pocket PC. Tap a file in the list to open it. To delete, make copies of and send files, tap and hold a file in the list. Then, select the appropriate action on the pop-up menu.

You can enter information in Pocket Word in one of four modes (typing, writing, drawing or recording), which are displayed on the

View

menu.

Each mode has its own toolbar, which you can show and hide by tapping the

Show/Hide Toolbar

button on the command bar.

Note

If you are opening a Word document created on a computer, select Wrap to Window on the View menu so that you can see the entire document.

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Page 48

Typing Mode Writing Mode

Using the input panel (keyboard or other input mode), enter typed text into the document. For more information on entering typed text, see Chapter 2.

In writing mode, use your stylus to write directly on the screen. Ruled lines are displayed as a guide and the zoom magnification is greater than in typing mode to allow you to write more easily. For more information on writing and selecting writing, see Chapter 2.

To format existing text and to edit text, first select the text. You can select text as you do in a Word document, using your stylus instead of the mouse to drag through the text you want to select. You can search a document to find text by tapping Edit and tapping Find/Replace.

Pocket Word Writing Screen

Pocket Word Document

Note

If you cross three ruled lines in a single stylus stroke, the writing becomes a drawing and can be edited and manipulated as described in the following section.

Written words are converted to graphics (metafiles) when a Pocket Word document is converted to a Word document on your computer.

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Page 49

Drawing Mode

Recording Mode

In drawing mode, use your stylus to draw on the screen. Gr idlines appear as a guide. When you lift your stylus off the screen after the first stroke, you will see a drawing box indicating the boundaries of the drawing. Every subsequent stroke within or touching the drawing box becomes part of the drawing. For more information on drawing and selecting drawings, see Chapter 2.

In the recording mode, you can embed a recording into your document. Recordings are saved as .wav files. For more information on recording, see Chapter 2.

For more information on using Pocket Word, tap

and .

Pocket Word Drawing Screen

Pocket Excel

Pocket Excel works with Microsoft Excel on your computer to give you easy access to copies of your workbooks. You can create new workbooks on your Pocket PC or you can copy workbooks from your computer to your Pocket PC. Synchronise workbooks between your computer and your Pocket PC so that you have the most up-to-date content in both locations.

Use Pocket Excel to create workbooks, such as expense reports and mileage logs. To create a new file, tap

Programs, Pocket Excel

and

New

. A blank workbook appears. Or, if you have selected a template for new workbooks in the Options dialogue box, that template appears with appropriate text and formatting already provided. You can open only one workbook at a time. When you open a second workbook, you are asked to save the first. You can save a workbook you create or edit in a variety of formats, including Pocket Excel (.pxl) and Excel (.xls).

Pocket Excel contains a list of the files stored on your Pocket PC. Tap a file in the list to open it. To delete, make copies of and send files, tap and hold a file in the list. Then select the appropriate action from the pop-up menu.

Pocket Excel provides fundamental spreadsheet tools, such as formulas, functions, sorting and filtering. To display the toolbar, tap

View

and tap

Toolbar

Use Companion Programs 4-4

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Pocket Excel Screen

Show and hide window elements. Tap

View

and then tap the elements

you want to show or hide.

Freeze panes on a worksheet. First select the cell where you want to

freeze panes. Tap

View

and tap

Freeze Panes

. You might want to freeze the top and leftmost panes in a worksheet to keep row and column labels visible as you scroll through a sheet.

Split panes to view different areas of a large worksheet. Tap

View

and

tap

Split

. Then drag the split bar to where you want it. To remove the

split, tap

View

and tap

Remove Split

Show and hide rows and columns. To hide a hidden row or column, select a cell in the row or column you want to hide. Then tap

Format

tap

Row

Column

and tap

Hide

. To show a hidden row or column,

tap

Tools

, tap

Go To

and then type a reference that is in the hidden

row or column. When done, tap

Format

, tap

Row

Column

and tap

Unhide.

For more information on using Pocket Excel, tap

and .

Note

If your workbook contains sensitive information, you can protect it with a password. To do so, open the workbook, tap Edit and tap Password. Every time you open the workbook, you need to enter the password, so choose one that is easy for you to remember but hard for others to guess.

Tips for Working in Pocket Excel

Note the following when working in large worksheets in Pocket Excel.

View in full-screen mode to see as much of your worksheet as possible. Tap

View

and tap

Full Screen

. To exit full-screen mode, tap

Restore

Use Companion Programs 4-5

Page 51

MSN Messenger

Working with Contacts

MSN Messenger on your Pocket PC is an instant messaging program that lets you

The MSN Messenger window shows all of your messenger contacts at a glance and are divided into Online and Not Online categories. From this view, while connected, you can chat, send e-mail, block the contact from chatting with you or delete contacts from your list using the pop-up menu.

see who is online

send and receive instant messages

have instant message conversations with groups of contacts.

MSN Messenger Contacts Screen

To use MSN Messenger, you must have an Internet connection and a Microsoft Passport™ account or a Microsoft Exchange e-mail account. You must have a Passport to use MSN Messenger Service. If you have a Hotmail



or MSN account, you already have a Passport. Once you have obtained either a Microsoft Passport or a Microsoft Exchange account, you can set up your account.

To switch to MSN Messenger, tap

, Programs and MSN Messenger.

Note

Get a free Microsoft Hotmail e-mail address at www.hotmail.com.

Setting Up

Before you can connect, you must enter Passport or Exchange account information. Set up an account and sign in as follows:

In the

Tools

menu, tap

Options

In the

Accounts

tab, enter your Passport or Exchange account

information.

To sign in, tap the sign-in screen and enter your e-mail address and password.

Note

To see others online without being seen, in the Tools menu, tap

My Status and select Appear Offline.

If you block a contact, it appears offline but remains on the blocked contact’s list. To unblock a contact, tap and hold the contact, then tap Unblock on the pop-up menu.

Note

If you already use MSN Messenger on your computer, your

contacts show up on your Pocket PC without being added again.

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Page 52

Chatting with Contacts

To know if the contact you are chatting with is responding, look for the message under the text entry area.

Tap a contact name to open a chat window. Enter your message in the text entry area at the bottom of the screen or tap

My Text

to enter a preset

message and tap

Send

. To invite another contact to a multi-user chat, in

the

Tools

menu, tap

Invite

and tap the contact you want to invite.

MSN Messenger Response Screen

MSN Messenger Chat Screen

Note

To switch back to the main window without closing a chat, tap Contacts. To revert back to your chat window, tap Chats and select the person whom you were chatting with.

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Page 53

Windows Media Player for Pocket PC

Use Microsoft Windows Media Player on your computer to copy digital audio and video files to your Pocket PC. You can play Windows Media and MP3 files on your Pocket PC.

Use Microsoft Windows Media Player for Pocket PC to play digital audio and video files that are stored on your Pocket PC or on a network. To

For more information about using Windows Media Player, tap

and .

switch to Windows Media Player for Pocket PC, tap

and

Windows

Media.

Microsoft Reader

Windows Media Player Screen

Use Microsoft Reader to read eBooks on your Pocket PC. Download books to your computer from your favourite eBook Web site. Use ActiveSync to copy the book files to your activated Pocket PC. The books appear in the Reader Library, where you can tap them in the list to open them.

Note

Before you can use Microsoft Reader, you must activate it from the Microsoft activation site (http://das.microsoft.com/activate). Follow the instructions provided on the Microsoft Web site.

Each book consists of a cover page, an optional table of contents and the pages of the book. You can:

Page through the book by using the scroll dial on your Pocket PC or by tapping the page number on each page.

Annotate the book with highlighting, bookm arks, notes and drawings.

Search for text and look up definitions for words.

The Guidebook contains all the information you need to use the software. To open the Guidebook, tap

Help

on the Reader command bar. Or, on a

book page, tap and hold on the book title and then tap

Help

on the pop-up

menu. To switch to Microsoft Reader, tap

Programs

and

Microsoft Reader

Use Companion Programs 4-8

Page 54

Getting Books on Your Pocket PC

Microsoft Reader Library Screen

You can download book files from the Web. Just visit your favourite eBook retailer and follow the instructions to download the book files.

Sample books and a dictionary are also included in the MSReader folder on the Companion CD.

Use ActiveSync to download the files from your computer to your activated Pocket PC as described in the Read Me file in the MSReader folder.

Using the Library

The Library is your Reader home page. The home page displays a list of all books stored on your Pocket PC or storage card.

To open the Library:

on the Reader command bar, tap

Library

on a book page, tap the book title and tap

Library

on the pop-up menu.

To open a book, tap its title in the Library list.

Reading a Book

Each book consists of a cover page, an optional table of contents and the pages of the book. Navigation options are listed in the bottom portion of the cover page.

The first time you open a book, you will probably want to go to the first page or to the table of contents, if there is one. Subsequently, whenever you open the book, you automatically go to the last page read.

Use Companion Programs 4-9

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Use Companion Programs 4-10

Highlights. When you highlight text, it appears with a coloured background.

Bookmarks. When you add a bookmark to a book, a colour-coded bookmark icon appears in the right margin. You can add multiple bookmarks to a book. Then, from anywhere in the book, tap the bookmark icon to go to the bookmarked page.

To remove a book from your Pocket PC, tap and hold the title in the Library list and then tap

Delete

on the pop-up menu.

Drawings. When you add a drawing, a Drawing icon appears in the bottom-left corner of the page and drawing tools appear across the bottom of the page. Draw by dragging your stylus.

Copy Text. You can copy text from books that support this feature into any program that accepts text. On a book page, select the text you want to copy. Then, tap Copy Text

on the pop-up menu. The text can

be pasted into the program of your choice.

When you finish reading a book, you can delete it to conserve space on your Pocket PC. If a copy of the book is stored on your computer, you can download it again at any time.

Search for Text. Find text in a book by tapping Find

on the pop-up menu. Enter the word you want to search for and tap the desired Find option. Reader highlights found text on the page. To close Find, tap outside the box. To return to your original page, tap the title and then tap

Return

on the pop-up menu.

To see a list of a book’s annotations, including bookmarks, highlights, text notes and drawings, tap

Annotations Index

on the book’s cover

page. You can tap an entry in the list to go to the annotated page.

Notes. When you attach a note to text, you enter the text in a note pad that appears on top of the book page. A Note icon displays in the left margin. To show or hide the note, tap the icon.

Removing a Book

In addition to the text, each book page includes a page number and book title.

Reading a book electronically gives you several options not available with paper books. These options are available from any book page.

Select text by dragging across the text on the page. Then, tap an option on the pop-up menu, as described here.

You can also page through a book by using the scroll dial on your Pocket PC.

Microsoft Reader Book Page

Using Reader Features

Page 56

Use Pocket Internet Explorer

Pocket Internet Explorer

Mobile Favourites Folder

AvantGo Channels

Page 57

You will see the page that was downloaded the last time you synchronised with your computer. If the page is not on your Pocket PC, the favourite is dimmed. You need to synchronise with your computer again to download the page to your Pocket PC or connect to the Internet to view the page.

Use Microsoft Pocket Internet Explorer to view Web or Wireless Application Protocol (WAP) pages in either of these ways.

During synchronisation with your computer, download your favourite links and mobile favourites that are stored in the Mobile Favourites subfolder in Internet Explorer on the computer.

Viewing Favourites

Connect to an Internet Service Provider (ISP) or network and browse the Web directly from your Pocket PC. To do this, you will need an optional IR modem, SD modem card or SD network card. You will first need to create the connection, as described in Chapter 6.

When connected to an ISP or network, you can also download files and programs from the Internet or intranet.

To switch to Pocket Internet Explorer, tap

and

Internet Explorer

Pocket Internet Explorer

You can use Pocket Internet Explorer to browse mobile favourites and channels that have been downloaded to your Pocket PC without connecting to the Internet. You can also connect to the Internet through an ISP or a network connection and browse the Web.

View Mobile Favourites and Channels

You can easily view mobile favourites and channels with your Pocket PC.

1. Tap the

Favourites

icon to display your list of favourites.

Browse the Internet

You can browse the Internet with your Pocket PC. Here’s how.

Set up a connection to your ISP or corporate network using Connections, as described in Chapter 6.

2. Tap the page you want to view.

To connect and start browsing, do one of the following:

Use Pocket Internet Explorer 5-2

Page 58

Mobile Favourites Folder

Tap the

Favourites

icon and then tap the favourite you want to

view.

Only items stored in the Mobile Favourites subfolder in the Favourites folder in Internet Explorer on your computer are synchronised with your Pocket PC. This folder was created automatically when you installed ActiveSync.

Tap

View

and tap

Address Bar

. In the address bar at the top of

the screen, enter the Web address you want to visit and then tap

. Tap the arrow to choose from previously entered addresses.

Using the address bar

Favourite Links

During synchronisation, the list of favourite links in the Mobile Favourites folder on your computer is synchronised with Pocket Internet Explorer on your Pocket PC. Both computers are updated with changes made to either list each time you synchronise. Unless you mark the favourite link as a mobile favourite, only the link is downloaded to your Pocket PC and you need to connect to your ISP or network to view the content. For more information on synchronisation, see ActiveSync Help on the computer.

Mobile Favourites

If you are using Microsoft Internet Explorer 5.0 or later on your computer, you can download mobile favourites to your Pocket PC. Synchronising mobile favourites downloads Web content to your device so that you can view pages while you are disconnected from your ISP and computer.

Use the Internet Explorer plug-in installed with ActiveSync to create mobile favourites quickly.

Creating a Mobile Favourite

Create a mobile favourite as follows:

In Internet Explorer on your computer, click on

Tools

and click on

Create Mobile Favourite

Note

To add a favourite link while using the Pocket PC, go to the page

you want to add, tap and hold on the page and tap Add to Favourites.

To change the link name, enter a new name in the Name box.

Optionally, in Update, select a desired update schedule.

Click on OK. Internet Explorer downloads the latest version of the page to your computer.

Use Pocket Internet Explorer 5-3

Page 59

Use Pocket Internet Explorer 5-4

If you want to download the pages that are linked to the mobile favourite you just created, in Internet Explorer on the computer, rightclick on the mobile favourite and click on

Properties

. In the

Download

tab, specify the number of links deep you want to

download. To conserve memory, go only one level deep.

Synchronise your Pocket PC and computer. Mobile favourites that are stored in the Mobile Favourites folder in Internet Explorer are downloaded to your Pocket PC.

Note

If you did not specify an update schedule in step 3, you need to manually download content to keep the information updated on your computer and Pocket PC. Before synchronising with your Pocket PC, in Internet Explorer on your computer, click on Tools and click on Synchronise. You will see the last time content was downloaded to the computer and you can manually download content if needed.

You can add a button to the Internet Explorer toolbar for creating mobile favourites. In Internet Explorer on your computer, click on View, click on Toolbars and click on Customise.

Saving Pocket PC Memory

Mobile favourites take up storage memory on your Pocket PC. To minimise the amount of memory used:

Use ActiveSync settings to turn off pictures and sounds for the Mobile Favorites information type or to stop some mobile favorites from being downloaded to your Pocket PC. For more information, see ActiveSync Help.

Limit the number of downloaded linked pages. In Internet Explorer on the computer, right-click on the mobile favourite you want to change and click on

Properties

. In the

Download

tab, specify 0 or 1 for the

number of linked pages you want to download.

AvantGo Channels

AvantGo is a free interactive service that gives you access to personalised content and thousands of popular Web sites. You subscribe to AvantGo channels directly from your Pocket PC. Then, you synchronise your Pocket PC and computer or connect to the Internet to download the content. For more information, visit the AvantGo Web site (http://avantgo.com).

In the ActiveSync options on the computer, turn on synchronisation for the AvantGo information type.

In Pocket Internet Explorer on your Pocket PC, tap the

Favourites

button to display your list of favourites.

Tap the

AvantGo Channels

link.

Tap the

Activate

button.

Follow the directions on the screen. You will need to synchronise your Pocket PC with your co mputer and then tap th e

My Channels

button

to complete the AvantGo Setup.

When synchronisation is complete, tap the

AvantGo Channels

link in your list of favourites to see a few of the most popular channels. To add or remove channels, tap the

Add

Remove

link.

Page 60

Get Connected

Transfer Items Using Infrared

Connect to the Internet

Connect to Work

End a Connection

Connect Directly to an E-mail Server

Get Help on Connecting

Page 61

Send Information

You can use your Pocket PC to exchange information with other mobile devices in addition to your computer, a network or the Internet. The following connection options are available:

Send information as follows:

Use the IR port on your Pocket PC to send and receive files between two devices. If this is the method you want to use, see the following section “Transfer Items Using Infrared.”

Switch to the program where you created the item you want to send and locate the item in the list.

Position the Pocket PC and the second device so that the IR ports face each other. Position the devices within 5 to 50 centimetres apart. You might want to remove the Pocket PC cover so that it does not block the IR port (see Chapter 1).

Note

Check with your Internet Service Provider (ISP) to see if the ISP

supports receiving e-mail on your Pocket PC.

Beaming files

Connect to your ISP. Once connected, you can send and receive e-mail messages by using Inbox and view Web or WAP pages by using Microsoft Pocket Internet Explorer. The communication software for creating an ISP connection is already installed on your Pocket PC. Your service provider should provide software n eeded to install other services, such as paging and fax services. If this is the method you want to use, see “Connect to the Internet” later in this chapter.

Connect to the network at your company or organisation where you work. Once connected, you can send and receive e-mail messages by using Inbox, view Web or WAP pages by using Pocket Internet Explorer and synchronise with your computer. If this is the method you want to use, see “Connect to Work” later in this chapter.

Connect to your computer to synchronise remotely. Once connected, you can synchronise information such as your Pocket Outlook information. If this is the method you want to use, please see ActiveSync Help on your computer or Connections Help on the Pocket PC.

Transfer Items Using Infrared

With the Pocket PC, you can send and receive data to and from another similarly equipped device using the IR communication port. In addition, you can use the IR port to synchronise data with your computer, in place of using the synchronising cable. Using infrared (IR), you can send and receive information, such as contacts and appointments, between two devices.

Note

If the units are too far apart or if something blocks the path

between the two ports, data might not be sent or received correctly.

Get Connected 6-2

Page 62

Create a Modem Connection to Your ISP

Be sure that nothing obstructs the path between the IR ports on both devices and that the ports are aligned properly.

Create a modem connection to your ISP as follows:

Tap and hold the item and tap Beam File on the pop-up menu.

Obtain the following information from your ISP: ISP dial-up access telephone number, user name, password and TCP/IP settings. Some ISPs require information in front of the user name, such as MSN/username.

Note

You can also send items, but not folders, from File Explorer. Tap and hold the item you want to send and then tap Beam File on the pop-up menu.

If your Pocket PC does not have a modem, install an optional IR modem or SD modem card.

Tap and

Settings

. In the

Connections

tab, tap

Connections

Under The Internet settings, select

Internet Settings

and tap

Modify

Receive Information

Receive information as follows:

In the

Modem

tab, tap

New

Enter a name for the connect ion, such as “ISP Connection.”

Align the IR ports on the two devices so that they are unobstructed and within 5 to 50 centimetres apart.

Modifying Internet settings

Have the owner of the other device send the information to you. Your Pocket PC automatically receives it.

Connect to the Internet

You can connect to your ISP and use the connection to send and receive email messages and view Web or WAP pages.

You can connect to work in one of two ways:

Create a modem connection. If this is the method you want to use, see “Create a Modem Connection to an ISP.” You need an optional IR modem or SD modem card to do this.

Use an optional network card and a net tap to connect to the network. If this is the method you want to use, see “Create an Ethernet Connection to an ISP.”

Get Connected 6-3

Page 63

In the Select a modem list, select your modem type. If your modem type does not appear, try re-inserting the modem card.

The first time you install the card, Network Settings appears automatically so that you can configure the Ethernet card. Most networks use DHCP, so you should not have to change these settings unless your network administrator instructs you to do so. Tap

. (If

it does not appear or to change settings later, tap

and

Settings

. In

the

Connections

tab, tap

Network

, tap the adapter you want to change

and tap

Properties

You should not need to change any settings in Advanced. Most ISPs now use a dynamically-assigned address. If the ISP you are connecting to does not use a dynamically-assigned address, tap

Advanced

, tap the

TCP/IP

tab and enter the address. When finished, tap OK and

Enter the access phone number and tap

Connect the Ethernet card to the network with a network cable. For more information, see the owner’s manual for the card.

Select other desired options and tap

Finish

Tap and

Settings

, tap the

Connections

tab and tap

Connections

From the My network card connects to list, select Internet.

10.

In the

Dialling Locations

tab, specify your current location and phone type (most phone lines are tone). These settings apply to all connections you create.

Modifying Internet settings

11.

To start the connection, start using one of the following programs. Your Pocket PC automatically begins connecting. Once connected, you can:

Send and receive e-mail messages by using Inbox. Before you can use Inbox, you need to provide the information it needs to communicate with the e-mail server. For specific instructions, see “Connect Directly to an E-mail Server,” later in this chapter.

Visit Web and WAP pages by using Pocket Internet Explorer. For more information, see Chapter 5.

Send and receive instant messages with MSN Messenger. For more information, see “MSN Messenger” in Chapter 5.

Create an Ethernet connection to an ISP

Create an Ethernet connection to your ISP as follows:

You do not need to create a new connection on your Pocket PC. Instead, you need an optional SD network card for your Pocket PC.

Obtain a user name, password and domain name from your ISP.

Install the Ethernet card on your Pocket PC. For instructions on installing and using the Ethernet card, see the owner’s manual for the card.

Get Connected 6-4

Page 64

Creating a new connection

To start the connection, start using one of the programs listed in the preceding section. Once connected, you can perform the same activities as listed in the preceding section.

Connect to Work

If you have access to a network in your office, you can send e-mail messages, view intranet pages, synchronise your Pocket PC and possibly access the Internet. You can connect to work in one of two ways:

Create a modem connection by using a Remote Access Services (RAS) account. Before you can create this modem connection, your network administrator needs to set up a RAS account for you. If this is the method you want to use, see “Create a Modem Connection to a Network.” Your network administrator might also give you Virtual Private Network (VPN) settings.

Use an optional SD network card and a net tap to connect to the network. If this is the method you want to use, see “Create an Ethernet Connection to a Network.”

Create a Modem Connection to a Network

Create your modem connection to a network as follows:

Enter a name for the connection, such as “Company Connection.”

In the Select a Modem list, select your modem type. If your modem type does not appear, try reinstalling the modem card.

Get the following information from your network administrator:

dial-up access telephone number

You should not need to change any settings in Advanced as most servers now use a dynamically-assigned address. If the server you are connecting to does not use a dynamically-assigned address, tap

Advanced,

tap the

TCP/IP

tab and enter the address. When fi nish ed, ta p OK and

user name and password

domain name and TCP/IP settings.

Enter the access phone number and tap

Install an optional IR modem or SD modem card.

Select other desired options and tap

Finish

Tap and

Settings

. In the

Connections

tab, tap

Connections

Under The Internet settings, select Internet Settings and tap

Modify

10.

In the

Dialling Locations

tab, specify your current location and phone type (most phone lines are tone). These settings apply to all connections you create.

In the

Modem

tab, tap

New

Get Connected 6-5

Page 65

To start the connection, use one of the following programs. Your Pocket PC automatically begins connecting. Once connected, you can:

Tap ,

Settings

, tap the

Connections

tab and tap

Connections

From the My network card connects to list, select

Work

To synchronise your Pocket PC, tap and

ActiveSync

. In the Tools

menu, tap

Options

. In the PC tab, select Include PC when

synchronising remotely and connect to and select your computer's

name.

Visit Internet or intranet Web or WAP pages by using Pocket Internet Explorer.

Remote synchronisation with a computer works only if you set up a partnership with that computer through ActiveSync and have set ActiveSync to allow remote connections. Other restrictions apply. For more information on synchronising remotely, please refer to ActiveSync Help on the computer.

Send and receive instant messages with MSN Messenger. For more information, see “MSN Messenger” in Chapter 5.

Synchronise. For more information, please refer to ActiveSync Help on the computer.

To start the connection, use one of the programs listed in the preceding section. Once connected, you can perform the same activities as listed in the preceding section.

Create an Ethernet Connection to a Network

Create an Ethernet connection to a network as follows:

End a Connection

You do not need to create a new connection on your Pocket PC. You need an optional SD network card for your Pocket PC.

To end a connection, do one of the following:

When connected via dial-up or VPN, tap the Connection icon on the navigation bar and tap

End

Get a user name, password and domain name from your network administrator.

When connected via Infrared, move the Pocket PC away from the computer.

Install the Ethernet card on your Pocket PC. For instructions on installing and using the Ethernet card, see the owner’s manual for the card.

When connected via a network (Ethernet) card, remove the card from your Pocket PC.

it does not appear or to change settings later, tap and

Settings

. On

the

Connections

tab, tap

Network

, tap the adapter you want to change

and tap

Properties

Connect Directly to an E-mail Server

You can set up a connection to an e-mail server so that you can sen d and receive e-mail messages by using Inbox on your Pocket PC. You need an optional IR modem, SD modem card or SD network card to do this.

Connect the Ethernet card to the network with a network cable. For information, please refer to the owner’s manual supplied with the card.

Note

The ISP or network must use a POP3 or IMAP4 e-mail server and

an SMTP gateway.

Get Connected 6-6

Page 66

Get Connected 6-7

For troubleshooting information, see the Pocket PC Web site at:

http://www.pocketpc.com

More information on the procedures described here, as well as information on additional procedures, can be found in the following locations.

Online Help on the Pocket PC. Tap and

Help

. Tap

View, All

Installed Help

and

Inbox

Connections

ActiveSync Help on the computer. In ActiveSync, click

Microsoft

ActiveSync Help on the Help menu.

“Inbox: Sending and Receiving E-mail Messages” in Chapter 4.

Accessing ActiveSync Help on your computer

Get Help on Connecting

If you require help on using E-mail Setup, tap

. When finished, tap

Services

and

Connect

to connect to your e-mail server. For more information on using the Inbox program, see “Inbox: Sending and Receiving E-mail Messages” in Chapter 4.

You can use multiple e-mail services to receive your messages. For each email service you intend to use, first set up and name the e-mail service. If you use the same service to connect to different mailboxes, set up and name each mailbox connection.

In Inbox on your Pocket PC, tap

Services

and tap

New Service

. Follow

the directions in the New Service wizard.

Set up an E-mail Service

Setting up a new E-mail

Page 67

If You Have Problems

Problem Solving

Hard Reset

Help Resources

Page 68

You may occasionally encounter a problem with your Pocket PC. In most cases, the problem is one that you can solve yourself.

If there is a problem, the Pocket PC may display an error message. If this happens, follow any instructions on the screen.

If screen messages do not help or an error message does not appear, refer to the information in this chapter to help determine and solve the problem.

Problem Solving

When trying to solve problems, you should note what the Pocket PC was doing when the problem occurred and what you attempted to do to correct the problem. This information is useful if you request assistance.

See the following table to match your problem area and view what to do.

Problem Solving

Problem What to Do

No display

1. Press the power button.

2. Recharge the battery.

3. Check the backlight and brightness settings.

4. Soft reset the Pocket PC. If possible, save your data then use the stylus to press and hold in the reset button for several seconds.

Display is dark or hard to read

1. Turn on the backlight.

2. Adjust the backlight setting.

3. Adjust the brightness setting.

4. Use the Zoom tool or Text Size tool to enlarge text.

Unit responds slowly or erratically

1. Recharge the battery.

2. Soft reset the Pocket PC. If possible, save your data then use the stylus to press and hold in the reset button for several seconds.

Problem Solving

Problem What to Do

Unit stops responding or locks up

1. Soft reset the Pocket PC. If possible, save your data then use the stylus to press and hold in the reset button for several seconds.

2. Recharge the battery.

3. Hard reset to factory settings (see “Hard Reset” later in this chapter).

CAUTION, all your data is lost when you perform a hard reset.

Battery power is low or does not last long

1. Recharge the battery.

2. Use external power as much as possible.

3. Shorten the auto-suspend time.

4. Adjust the backlight and brightness settings to a lower value.

5. Turn off sounds not needed.

Storage or program memory is low or unavailable

1. Close all unnecessary programs and tasks.

2. Move data to a storage card.

3. Set programs to save to a storage card.

4. Remove programs you no longer use.

5. Adjust the slider in memory settings allocation.

6. Soft reset the Pocket PC.

Touch screen does not respond

1. Calibrate the touch screen (see Chapter 1).

AC Adapter does not work

1. Check that all conn ections are secure.

2. Check that the AC outlet is working.

Cradle does not work

1. Check that all connections and cables are secure and correct for the task being performed.

2. Check that the Pocket PC is securely seated in the cradle.

If You Have Problems 7-2

Page 69

If You Have Problems 7-3

Help Resources

Item Resource

Windows Pocket PC

Windows Pocket PC Help Help file included with Windows Pocket PC. Tap Start on the “Today” screen, tap Help on the “Programs” screen and tap an item on the “Help Contents” screen.

Windows Pocket PC web site

http://www.pocketpc.com

ActiveSync

ActiveSync Help on your computer After installing ActiveSync on your computer, click on Start > All Programs > ActiveSync to open the ActiveSync window. Select Help from the menu bar and click on Microsoft ActiveSync Help.

ActiveSync Help on your Pocket PC

Tap

at the “Today” screen and tap Help on the Navigation Bar. At the “Help Contents” screen, tap Connections. At the “Connections Help” screen, tap a help topic.

ActiveSync Help on the Web

http://www.pocketpc.com

and type in “ActivcSync” in the

search box.

Pocket Word, Excel, Reader, Outlook (Inbox, Calendar, Contacts, Tasks, Notes), Windows Media Player, Internet Explorer

Microsoft Pocket PC Features

http://www.pocketpc.com

and choose “Pocket PC” in the

menu.

If the problem you are experiencing cannot be solved, you might want to try the following help resources.

Help Resources

Save your data to a memory card or to your computer before doing a hard reset. All your data is lost when you do a hard reset.

Unscrew the cap of your stylus. Use the pointed end of the cap to slide the hard reset switch to the OFF (up) position.

Wait for 1 minute and then slide the switch back to the ON position.

Tap the touch screen to start the calibration and activation.

Press the power button to power on the Pocket PC.

Make sure that your Pocket PC is switched off.

Disconnect all cables from your Pocket PC.

Hard Reset

Page 70

Specifications

System

Physical

Environment

Page 71

Pocket PC I/O Ports

The following specifications are standard except where noted.

System Specifications



IrDA port



Headset jack

Display



Power port (DC in)

65K colour, 240 x 320 pixels, TFT, liquid crystal display (LCD), with front light, touch screen

USB Cradle

CPU



USB PC connect cable attached

Intel XScale PXA250, 200-MHz processor



Power port (DC in) on cable

User Data Entry Methods

Card Slots



Touch screen (input via stylus)

One Secure Digital (SD)/MultiMediaCard (MMC) card slot



Scroll (Jog) dial

Front lighting



Soft keyboard



Automatic mode



Block recognizer

Power



Letter recognizer



AC Adapter



Transcriber

—

Input Voltage: 100 to 240 volts AC, 50 or 60 Hz

64 megabytes (MB) RAM Flash Memory

Output Voltage: 5.0 volts, 1.0 amp



35.5MB available as RAM.



Battery: One rechargeable Lithium-Ion (Li-Ion) 900 mAh battery (included)



28.5MB reserved for software image and data backup (22.5MB 'ROM' + 6MB RAM).

Power Management

Speaker



Low battery power detection

One built-in speaker

Less than 55 % (battery low warning)

Infrared (IrDA) Communication

Less than 33 % (battery very low warning)



Data transfer rate: up to 115.2 kb per second

Less than 22 % (unit shut down)



Distance: 5 to 20 centimetres

Specifications 8-2

Page 72

Specifications 8-3

Data Protection



Battery depleted, unit shut down until battery is charged, data in RAM can be retained for 72 hours

Accessories (shipped with Pocket PC)



AC adapter with European and UK converters



USB cradle

Physical Specifications

Dimensions (approximate)



4.52 in. (h) x 2.87 in. (w) x 0.41 in. (d)



115 mm (h) x 73 mm (w) x 10.5 mm (d)

Weight (approximate)



4.23 oz. (with battery)



120 grams (with battery)

Environment Specifications

Operating Environment



Temperature: 32º to 104ºF (0º to 40ºC)



Humidity: 20% to 90% (Non condensing)

Storage Environment



Temperature: 14º to 140ºF (–10º to 60ºC)



Humidity: 20% to 90% (Non condensing)

Page 73

Index

adding or removing programs, 2-11

recording, 1-5

adjusting settings, 2-11

reset, 1-5

AC adapter

connecting, 1-7

C D

specifications, 8-2

Accessories, 8-3

Calendar Drawing

ActiveSync, 5-4

creating an appointment, 3-2 editing on screen, 2-8

add programs, 2-11

creating meeting requests, 3-3 on screen, 2-7

features, 1-12

schedule a meeting, 3-4

Activites

summary screen, 3-3

partial listing, 1-12

Calibration, 1-9

Editing text, 2-5

Adjusting settings, 2-11

Card slots, 1-2, 1-5

E-mail

AdvantGo

Care, 1-17

sending and receiving, 3-9

channels, 5-4

Cleaning, 1-17

E-mail service

Command bar, 1-10

setting up, 6-7

Connecting

Ethernet

getting help, 6-7

connecting to network, 6-6

Connection

Basics

direct to e-mail server, 6-6

entering information, 2-2

end, 6-6

input panel, 2-3

Features

Connectors

Navigation Bar, 1-11

back, 1-4

Cradle power, 1-6

notifications, 2-2

bottom, 1-6

cradle to Pocket PC, 1-6

pop-up menus, 2-2

cradle, 1-6

Pocket PC power, 1-6

screens, 1-9

external, 1-2

Pocket PC to cradle, 1-6

Today screen, 1-10

front, 1-3

USB, 1-6

Battery

general, 1-2

Contacts

charging, 1-7

left side, 1-5

checking, 1-11

charging LED, 1-3, 1-8

right side, 1-4

creating, 3-4

Lithium Ion, 1-2

top, 1-5

finding, 3-5

specifications, 8-2

Front lighting, 8-2

summary screen, 3-6

warning messages, 1-7

Functions

tracking friends and colleagues, 3-4

Block recognizer, 2-4

accessing, 1-15

Cradle, 8-2

Buttons

connecting to power, 1-7

navigation, 1-3

features, 1-2, 1-6

power, 1-5

Getting help

Customization

program, 1-3

Index-1

Page 74

MSN Messenger

favorite links, 5-3

resources, 1-16

chatting with contacts, 4-7

mobile favorites folder, 5-3

setting up, 4-6

mobile links, 5-3

working with contacts, 4-6

saving memory, 5-4

Hard reset

MultiMemoryCard, 8-2

IR port, 8-2

location, 1-4

card slot location, 1-5

location, 1-5

setting to OFF, 7-3

using, 1-15

setting to ON, 1-7

Headset jack

location, 1-4

Keyboard

Help soft, 2-3

Navigation Bar screen, 1-11

contents, 1-12

Navigation buttons, 1-3

resources, 1-16, 7-3

Network

connecting via ethernet, 6-6

LED

connecting via modem, 6-5

battery charging, 1-3

Notes

I/O ports, 8-2 notification, 1-3

capturing thoughts and ideas, 3-8

Inbox Letter recognizer, 2-4

creating, 3-8

composing messages, 3-11

Notification LED, 1-3

connecting to e-mail server, 3-10

Notifications, 2-2

managing messages and folders, 3-12

Memory, 1-2

sending and receiving e-mail, 3-9

RAM, 8-2

synchronizing e-mail, 3-9

ROM, 8-2

using message list, 3-10

Operating system, 1-2

Message

Information

frequently used, 2-9

entering, 2-2

preset, 2-9

finding, 2-10

sound recording, 2-8 Pocket Excel

organizing, 2-10

Microphone features, 4-4

Input panel

location, 1-3 tips for using, 4-5

entering text, 2-3

Microsoft Reader Pocket Internet Explorer

using block recognizer, 2-4

book removal, 4-10 browsing, 5-2

using letter recognizer, 2-4

downloading books, 4-9 features, 5-2

using soft keyboard, 2-3

features, 4-10 view favorites, 5-2

using transcriber, 2-4

library, 4-9 Pocket PC 2002

Internet

reading books, 4-9

operating system, 1-2

add programs, 2-12

Modem Pocket Word

connecting via ethernet, 6-4

connecting to ethernet, 6-4 drawing mode, 4-4

connecting via modem, 6-3

connecting to Internet, 6-3 features, 4-2

Internet Explorer

connecting to network, 6-5 recording mode, 4-4

creating mobile favorite, 5-3

connecting to work, 6-5 typing mode, 4-3

Index-2

Page 75

Index-3

writing mode, 4-3 Pop-up menus, 2-2 Power

connector on Pocket PC, 1-6

connector on USB cable, 1-6 Power button, 1-5 Power management, 8-2 Problems

solutions, 7-2

solving, 7-2 Processor, 1-2, 8-2 Program buttons, 1-3 Programs

ActiveSync, 1-12

adding to Start menu, 2-12

adding with ActiveSync, 2-11

adding with Internet, 2-12

Calendar, 1-12

Contacts, 1-12

Inbox, 1-12

Internet Explorer, 1-12

list, 1-12

Notes, 1-12

Outlook, 1-12

removing from Start menu, 2-12

Settings, 1-12

Tasks, 1-12

Windows Media, 1-12

Recording

message, 2-8 Recording button

location, 1-5 Reset button, 1-5 Resources

help, 7-3

Screen

drawing on, 2-7 editing writing, 2-6 writing on, 2-5

Screens

Navigation Bar, 1-9, 1-11 Today, 1-9, 1-10

Scroll dial

location, 1-5

Secure Digital

card slot location, 1-5

Secure Digital card, 8-2

using, 1-15 Speaker, 1-3, 8-2 Specifications

card slots, 8-2

CPU, 8-2

cradle, 8-2

display, 8-2

environment, 8-3

front lighting, 8-2

I/O ports, 8-2

infrared (IR) port, 8-2

memory, 8-2

operating environment, 8-3

physical, 8-3

speaker, 8-2

storage environment, 8-3

system, 8-2

weight, 8-3 Start menu

adding programs, 2-12

removing programs, 2-12 Stylus

location on Pocket PC, 1-5

use of, 1-9

using, 1-2

Tasks

creating, 3-7 summary screen, 3-8

to do list, 3-6 Technical support, 7-3 Text editing, 2-5 Today screen, 1-10 Touch screen, 1-3 Transcriber, 2-4 Troubleshooting

problem solving, 7-2

solutions, 7-2

Unpacking, 1-2 USB connector on cradle, 1-6

Windows Media Player

features, 4-8 Work

connecting via modem, 6-5 Writing

converting to text, 2-6

editing on screen, 2-6

on screen, 2-5

tips, 2-7

Page 76

Proprietary Notice and Liability Disclaimer

The information disclosed in this document, including all designs and related materials, is the valuable property of NEC Computers International BV and/or its licensers. NEC Computers International B.V. and/or its licensers, as appropriate, reserve all patent, copyright and other proprietary rights to this document, including all design, manufacturing, reproduction, use, and sales rights thereto, except to the extent said rights are expressly granted to others.

The NEC Computers International B.V. product(s) discussed in this document are warranted in accordance with the terms of the Warranty Statement accompanying each product. However, actual performance of each such product is dependent upon factors such as system configuration, customer data, and operator control. Since implementation by customers of each product may vary, the suitability of specific product configurations and applications must be determined by the customer and is not warranted by NEC Computers International B.V.

To allow for design and specification improvements, the information in this document is subject to change at any time, without notice. Reproduction of this document or portions thereof without prior written approval of NEC Computers International B.V. is prohibited.

NEC, Packard Bell and PocketGear are registered trademark of NEC Corp. used under license by NEC Computers International B.V.

Pocket PC is a registered trademark of Microsoft Corporation. Microsoft, MS, MSN, Pocket PC, Pocket Word, Pocket Excel, ActiveSync, Outlook, Media

Player, Passport, Hotmail, Windows, and the Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Microsoft products are licensed to OEMs by Microsoft Licensing, Inc., a wholly owned subsidiary of Microsoft Corporation.

All other product, brand, or trade names used in this publication are the trademarks or registered trademarks of their respective trademark owners.

Regulatory Information

European Notice

Products with the CE marking comply with both the Electromagnetic Compatibility Directive (89/336/EEC) and the Low Voltage Directive (73/23/EEC) – as amended by Directive 93/68/ECC - issued by the Commission of the European Community.

Compliance with these directives implies conformity to the following European Standards:

EN55022: Radio disturbance characteristics EN55024: Immunity characteristics EN6100-3-2: Limits for harmonic current emissions EN6100-3-3: Limitation of voltage fluctuation and flicker in low-voltage s upply system EN60950: Product Safety

Modifications to the Product

CE Marking

NEC Computers International B.V. cannot be held responsible for modifications made by the User and the consequences thereof, which may alter the conformity of the product with the CE Marking.

Radio Frequency Interference

The manufacturer is not responsible for any radio or TV interference caused by unauthorised modifications to this equipment.

Battery Replacement

A Lithium Ion battery in this computer maintains system configuration information. In the event that the battery fails to maintain system configuration information, we recommend that you call your local dealer. The battery is not user replaceable.

WARNING This unit contains a non-replaceable internal Lithium Ion battery. To reduce the risk of fire or burns, do not disassemble, crush, puncture, o r dispos e of in fi re or w ater. Contact your local waste management officials for other information regarding the environmentally sound collection, recycling, and disposal of used batteries.

AC Adapter

Use only the AC adapter supplied with your Pocket PC. Use of another type of AC adapter will result in malfunction and/or danger. This product is intended to be supplied by a Listed Power Unit marked “LPS” and output rated +5 V dc / 900mA minimum.

Packard Bell PocketGear 2002 Reference Manual

Specifications and Main Features

Frequently Asked Questions

User Manual