Olivetti XSMALL Instructions Manual

533106K

CONTENTS

INTRODUCTION................................................................. 1

GETTING TO KNOW YOUR XSMALL............................... 2

KEYS AND FUNCTION ................................................ 2

KEYBOARD OPERATION............................................3

USING YOUR NEW XSMALL FOR THE FIRST TIME.......4

RESET.......................................................................... 4

USING THE XSMALL CASE ........................................5

TURN ON AND OFF.....................................................5

CONNECTING OR DISCONNECTING KEYBOARD ... 6

NAVIGATING THE XSMALL ........................................6

INFORMATION BAR ....................................................7

PERSONALIZATION .................................................... 7

USING THE TOOLS MENU ................................................ 8

PROTECTING DATA WITH A PIN NUMBER (OPT.)....... 10

ENTERING A PIN NUMBER ......................................10

ACCESSING LOCKED DATA ....................................10

CHANGING THE PIN NUMBER.................................11

REMOVING THE PIN NUMBER................................. 11

TIME AND ALARM MODES ............................................. 11

SETTING THE CLOCK...............................................12

SETTING WORLD CITY............................................. 14

SETTING ALARMS..................................................... 14

USING THE PHONE DIRECTORY................................... 15

ENTERING PHONE RECORDS................................. 15

VIEWING PHONE RECORDS.................................... 17

iii

SEARCHING PHONE RECORDS..............................18

EDITING PHONE RECORDS..................................... 18

DELETING PHONE RECORDS ................................. 19

COPYING PHONE RECORDS................................... 19

USING THE SCHEDULE/ANNIVERSARY FUNCTION ...19

ENTERING SCHEDULE/ANNIVERSARY

RECORDS.................................................................. 19

VIEWING SCHEDULE/ANNIVERSARY

RECORDS ................................................................. 22

EDITING, DELETING AND COPYING

SCHEDULE/ANNIVERSARY RECORDS ................. 23

USING THE TO-DO MODE............................................... 23

ENTERING TO-DO RECORDS..................................23

VIEWING TO-DO RECORDS.....................................25

EDITING TO-DO RECORDS......................................25

DELETING AND COPYING TO-DO RECORDS ........ 25

USING THE MEMO FUNCTION ....................................... 26

ENTERING MEMO RECORDS .................................. 26

VIEWING, EDITING, DELETING AND COPYING

MEMO RECORDS .....................................................26

USING THE EXPENSE MANAGER .................................26

ENTERING EXPENSE RECORDS ............................26

VIEWING EXPENSE RECORDS ...............................27

CREATING EXPENSE REPORTS............................. 28

EDITING EXPENSE RECORDS ................................28

DELETING EXPENSE RECORDS............................. 28

USING THE METRIC CONVERSION FUNCTION ...........29

USING THE CURRENCY CONVERSION FUNCTION.....30

CONVERTING CURRENCIES ................................... 30

SETTING CURRENCY AND EXCHANGE RATES .... 30

EURO CONVERSION ................................................31

USING THE CALCULATOR FUNCTION .........................31

DATA COMMUNICATION WITH A P. C. .........................32

CHANGING BATTERIES.................................................. 33

GENERAL SPECIFICATIONS..........................................34

INTRODUCTION

Thank you for purchasing Xsmall - the Card Size Organizer. Please read this manual caref ully to famili arize yourself wit h the organizer’s many features, and ensure years of reliable operation.

NOTICE

.This product was not designed to bend or survive

extreme pressu re.

When in a bag or briefcase, make sure that it is stationary and well padded and protected.

.To provide a longer product life, make sure the display is

covered to avoid scratching or damage when carrying the product. We strongly suggest you use the organizer case included with this product. Do not apply harsh chemicals or water to the display. Al ways keep the unit in a dry place. Do not store the product in environments where temperature ranges can be extreme.

.We assume no responsibility for any damage or loss

resulting from the use of this manual.

.We strongly recommend that separate, permanent printed

records be kept of all important data

circumstances, such as exposure to an electrostatic discharge, data may be lost or altered, or the unit may become inoperative until reset. Therefore, we assume no responsibility for lost data or otherwise ren de re d u nu sab le , wh e th er as a resu lt of impr ope r use, repair, battery replacement, use after the specified battery life has exp ired o r s imilar cau ses.

.We assume no responsibility, directly or indirectly, for financial

losses or clai ms from thi rd perso ns resulti ng from t he use of this product and all of its func tions, s uch as stole n credit card numbers, the loss or alteration of stored data, etc.

.The information provided in this manual is subject to change

without notice.

Do not carry it in your trouser pockets.

. Under certain

GETTING TO KNOW YOUR XSMALL

KEYS AND FUNCTIONS

Eight keys are located on the front right side of the Xsmall. From top to bottom:

Calculator

Currency and Euro conversion functions.

Menu on/off

functions provides a step back. Turns unit on/off when pressed for 3 sec.

View Enter Cursor Keys

- toggles between Calculator, Metric,

- returns view to main screen. In some

- allows changing view.

- confirms entries.

down, left or right.

- move cursor up,

KEYBOARD OPERATION

Certain keys on the keyboard provide more than one function. In these cases, features are activated by touching [2 that specific key. The secondary characters or functions are illustrated above the corresponding key on the keyboard and are colored in white or gray. Additional features and c har-acters are activated by touching [Ctrl] and t hen that specific key. I n these cases, the characters or functions are illustrated above the corresponding key on the keyboard and are colored in green.

A to Z

- alphabetic entries.

0 to 9

- numerical entries, special characters and access to various modes using the [Ctrl] key or the [2

del

- deletes a character or record, and clears the entries in the calculator.

enter

- confirms entries.

esc -

cancels the present operation or goes back to the last view.

space

- puts a space between characters or words.

- provides access to additional characters and functions located above the keys.

Ctrl

- provides access to additional characters and functions located above the keys.

caps -

upper case characters.

] and then

] key.

edit/tools

- updates or changes a record's existing data.

<, >, ∧,∨, - Cursor Keys: moves the cursor left, righ t, up or down . secret - allows for password entry or editing. @ - alpha entry of the @ symbol view - allows changing the view. link - used for unit-to-PC data synchronization with

Organizer Link™ software.

Reset - refreshes the keyboard operations

USING YOUR NEW XSMALL FOR THE FIRST TIME

Battery power must be established the first time you use the organizer.

1. Turn the unit over; gently open the battery compartment. There are 2 CR2032 batteries already installed in this unit.

2. Lightly hold the uncovered battery in place and remove the mylar tab by pulling the it gently from under the batteries

3. Replace the battery door. If the unit is not on, turn it on by pressing [menu-on/off] key.

NOTE: YOU MUST RESET THE UNIT BEFORE USING IT FOR THE FIRST TIME. FOLLOW THE RESET INSTRUCTION.

RESET

1. Insert the pointed end of a paper clip into the small round

hole located at the back of the organizer next to the word "RESET". Push gently.

2. The display will prompt: "Clear Data? (Yes/No)".

3. Use the cursor keys to highlight 'Yes' and touch the

[enter] key. This will initialize and activate the organizer.

NOTE: RESET WILL CLEAR THE MEMORY OF ALL DATA AND SETTINGS.

USING THE XSMALL CASE

In order to protect the product and provide you with an easy way to handle it, a protective case is enclosed.

1. Make sure that the backside of the organizer is clean by wiping it with a dry cloth.

2. Remove the adhesive strip cover exposing the adhesive strip on the unit case.

3. Align the back of the product to the case and press gently against the adhesive strap. Do not apply force.

4. To reposition or better align the organizer in the case, gently detach it from the adhesive strip, reposition and press gently again.

The flap to which the Xsmall is attached is flexible, providing an easy access to the RESET recess in the back of the unit. You can use the case to hold the organizer in a standing position on a flat surface (such as an office desk) in order to allow for easy access while using your keyboard.

Important Note: To protect your Xsmall, carry it in its protective case at all times. Make sure that no glass, metal or plastic items are placed against the display or inside the case. In spite of being protected in its case, the Xsmall is an electronic device, sensitive to extreme shock, pressure or stress. Handle it with care and it will provide you with long lasting useful operations.

TURN ON AND OFF

To turn the unit on, touch the menu key colored in green on the right side of the unit. In order to turn the unit off press the green menu key continuously for 3 seconds.

The Xsmall has a built in power save mode that allows the unit to shut down by itself when no key is touched. To set the desired auto shut-off time, see the following section 'Using the Tools Menu'.

CONNECTING OR DISCONNECTING THE KEYBOARD

THE XSMALL MUST BE TURNED OFF WHEN CONNECTING OR DISCONNECTING THE KEYBOARD!

Important Note: Do not apply force to the keyboard or to the product connectors. The keyboard connector will slide easily into the unit when in correct orientation. Make sure that the small • reassessed symbol on the keyboard cable connector is facing the BACKSIDE of the Xsmall.

NAVIGATING THE XSMALL

The following is the main menu:

Upper line icons from left to right: Schedule function, Phone Directory, Time and Alarm mode. Lower line icons from left to right: Memo function, To-do mode, Tools.

Use the directional arrow on the unit or keyboard to navigate between functions. Use the [enter] or [Ctrl] keys and the desired application on the keyboard in order to select the organizer function. Touch [menu] or [esc] (on the keyboard) to return to the main screen.

INFORMATION BAR

The icons and text displayed at the bottom of the screen provide useful information such as the status of the battery, alarms, date/time and navigation within the organizer functions. The following is a sample view of the information bar:

From left to right:

1. A flashing battery icon indicates low battery.

2. An alarm bell icon indicates alarm is on.

3. Date/time displays home city’s date/time.

4. Function specific indicator: specifies field in the function or

availability of the [view] key for use.

5. Scroll options indicate more data available to view by scrolling up and/or down.

PERSONALIZATION

You can enter your personal information into the product. This is the only information accessible if a data protection secret number (password) is set.

To enter your personal information:

1. In the main screen touch [view] to access the personalized screen.

2. Touch [edit]. The bar at the left side of the screen flashes.

3. Use [esc] to clear text.

4. Use the keyboard to enter the desired information.

5. Use the directional arrows to move to the next line.

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