Olivetti OFX 8400 Instructions Manual

INSTRUCTION HANDBOOK

Please read the instruction handbook before using the facsimile. Keep it close to the facsimile for easy reference.

OFX 8400

p/n 533143P

01_Front&Contents_2AME_Eng.q 11-07-2000 16:51 Pagina 1

The ENERGY STAR program is an energy reduction plan introduced by the United States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment. * ENERGY STAR is a U.S. registered mark.

PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A. Via Jervis, 77 - 10015 Ivrea (Italy)

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered mark

This product’s conformity with quality requirements is certified by the Mark it bears, in accordance with the 1999/05/EC standard.

01_Front&Contents_2AME_Eng.q 11-07-2000 16:51 Pagina 2

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

...........[General warning]

...........[Warning of danger of electrical shock]

...........[Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

...........[Warning of prohibited action]

...........[Disassembly prohibited]

The

! symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

...........[Alert of required action]

...........[Remove the power plug from the outlet]

...........[

Always connect the facsimile to an outlet with a ground connection

]

Please contact your service representative to order a replacement if the safety warnings in the handbook are illegible or if the handbook itself is missing. (fee required)

Please read the instruction handbook before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

DANGER: Indicates that serious injury or even death will very possibly result from

insufficient attention to or incorrect compliance with the related points.

WARNING: Indicates that serious injury or even death may result from insufficient

attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

<Note>

Due to performance updating, information in this instruction handbook is subject to change without notice.

01_Front&Contents_2AME_Eng.q 11-07-2000 16:51 Pagina i

Windows™ and MS-DOS® are registered trademarks of Microsoft Corporation.

IBM and IBM PC/AT are registered trademarks of International Business Machines, Inc.

Centronics is a registered trademark of Centronics Corporation.

HP PCL is a trademark of Hewlett-Packard Corporation.

LaserFax is a registered trademark of WordCraft International Limited.

Symantec and WinFax Pro are registered trademarks of Symantec Corporation.

Adobe and Photoshop are trademarks of Adobe Systems Incorporated.

Xerox and TextBridge Pro 96/98 are trademarks of Xerox Corporation.

All other company and product names are trademarks or registered trademarks of their

respective company.

The optional printer driver and TWAIN driver available for this facsimile is compatible

with Windows 98. For more detailed information on operation under Windows 98, refer

to the explanations for Windows 95.

01_Front&Contents_2AME_Eng.q 11-07-2000 16:51 Pagina ii

iii

Using this Instruction Handbook

Operational procedures and explanations have been separated into different sections in order to allow those using a facsimile for the first time, as well as those well familiar with fax operation, to use this facsimile efficiently and properly and with relative ease. A basic introduction to each section can be found below for reference.

Fax Operation (Other functions)

This section contains explanations on somewhat more complicated functions of the facsimile which, through their use, can make the facsimile an even more convenient tool.

Management Report/List Print Out

This section contains explanations on how to print out the various management reports and lists which contain important information about fax communications and facsimile settings.

Other Settings and Registration

This section contains explanations on certain settings which the user can adjust themselves. Refer to this section to change default settings.

Options

This section contains explanations on use when the optional RS-232C Board or the optional Printer Board is installed in this facsimile.

Reference

This section contains information on machine specifications and a chart with explanations of the error codes related to communication errors.

Important! Please Read First.

This section contains notes and cautions which should be read prior to using the facsimile for the first time in order to ensure safe and proper operation of this facsimile.

Fax Operation (Basic)

This section contains explanations from setting paper through to basic fax operation. The procedure in this section on setting paper should be read even if this fax unit is to be used as a printer or for coping purposes.

Making Copies

This section contains explanations necessary for using this facsimile as a copier. Group and Sort copying, as well as standard copying, is possible.

Fax Operation (Various functions)

This section contains explanations of transmission and reception procedures which are somewhat more elaborate than the basic operation and include communications which use the timer, as well as procedures which allow automatic transmission of the same document to multiple destinations.

Replacing Consumables and Maintenance

This section contains explanations on replacing the imaging unit and cleaning the inside of the facsimile.

Troubleshooting

This section contains explanations on handling problems which may occur during daily operation of your facsimile such as communications errors and paper jams, as well as information on troubleshooting procedures.

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Contents

Section 1

mportant! Please read first.....................1-1

CAUTION LABELS...................................................1-2

INSTALLATION PRECAUTIONS.............................1-2

PRECAUTIONS FOR USE .......................................1-3

Section 3 Making Copies.............................................3-1

Section 5

Replacing Consumables and Maintenance

.....5-1

Section 4 Fax Operation (Various Functions) .......4-1

Section 2 Fax Operation (Basic)................................2-1

Names of Parts ...............................................................2-2

(1) Main Body................................................................2-2

(2) Operation Panel.......................................................2-4

Preparation......................................................................2-6

(1) Cautions On Moving the Fax Unit............................2-6

(2) Attaching the Included Seals ...................................2-6

(3) Acceptable Paper ....................................................2-6

(4) Setting Paper...........................................................2-6

(5) Connecting the Power Cord.....................................2-7

(6) Warm Up..................................................................2-7

Functions and Features of this Facsimile....................2-8

(1) File Number .............................................................2-8

(2)

Memory Transmission vs. Direct Feed Transmission.......

2-8

(3) ECM (Error Correction Mode) Communication........2-8

(4) Auto Clear Function.................................................2-8

(5) Auto Shut-Off Function ............................................2-8

(6) Batch Transmission .................................................2-8

(7) Password Check Reception (Restricted

Communication).......................................................2-8

(8) F-Code Based Communication................................2-9

(9) Dual Access...........................................................2-10

Checking the Status of the Background Operation

...2-10

! Cancelling the Background Operation...............2-10

! Dual Access Function Table..............................2-11

Sending Documents (Auto Fax Transmission)..........2-12

Receiving Documents (Auto Fax Reception).............2-15

One-Touch Keys...........................................................2-16

(1) Registering.............................................................2-16

(2) Modifying and Deleting ..........................................2-17

(3) Printing Out the One-Touch Key

and Abbreviated Number Lists ..............................2-18

Entering Characters .....................................................2-19

Abbreviated Numbers ..................................................2-20

(1) Registering.............................................................2-20

(2) Modifying and Deleting ..........................................2-21

(3) Dialling...................................................................2-22

Redialling Functions ....................................................2-22

(1) Automatic Redialling..............................................2-22

(2) Manual Redialling ..................................................2-22

Directory........................................................................2-23

Standard Copying...........................................................3-2

Group Copying ...............................................................3-3

Sort Copying...................................................................3-4

Section 6 Troubleshooting .........................................6-1

The ERROR Indicator is Lit............................................6-2

The MEMORY Indicator is Lit ........................................6-2

This Message is Displayed............................................6-3

If a Power failure report is printed out… .....................6-3

Paper has Jammed.........................................................6-4

A Document or Original has Jammed ..........................6-5

Troubleshooting Tables.................................................6-6

Replacing the Imaging Unit ...........................................5-2

Cleaning Inside the Fax .................................................5-3

Standby Transmission...................................................4-2

Interrupt Transmission ..................................................4-2

Communication Using the Timer ..................................4-3

Broadcast Transmission................................................4-4

Cancelling a Communication ........................................4-5

Manual Fax Transmission..............................................4-6

Manual Fax Reception....................................................4-7

Auto FAX/TEL Switching ...............................................4-8

TAD (Message Telephone) Reception ..........................4-9

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Contents

Section 7 Fax Operation (Other Functions) ...........7-1

Remote Switching ..........................................................7-2

(1) Operation.................................................................7-2

(2) Changing the Remote Command Code...................7-2

Polling Communication .................................................7-3

(1) Direct Feed Polling Transmission ............................7-3

(2) Memory Polling Transmission..................................7-3

(3) Polling Reception.....................................................7-4

(4) Continuous Polling Reception..................................7-4

(5) Reverse Polling........................................................7-5

(6) F-Code Based Confidential Polling Reception.........7-6

(7) Storing Documents in a Confidential Box

(F-Code Based Confidential Polling Transmission)

....7-7

F-Code Based Confidential Communication ...............7-8

(1) Registering Confidential Boxes................................7-8

(2) Deleting Confidential Boxes.....................................7-9

(3) F-Code Based Confidential Transmission ...............7-9

(4) Printing Out Documents from a Confidential Box

......7-10

(5) Printing Out a Confidential Box Report..................7-10

(6) Printing Out a Confidential File List .......................7-10

F-Code Based Relay Broadcast Transmission..........7-11

(1) Registering Relay Boxes .......................................7-11

(2) Deleting Relay Boxes ............................................7-12

(3) Sending Documents ..............................................7-13

(4) Printing Out a Relay Box Report............................7-13

Encryption Communication.........................................7-14

(1) Changing the Supervisor Password ......................7-14

(2) Registering Encryption Keys..................................7-15

(3) Required Operation ...............................................7-15

(4) Printing Out an Encryption Key List.......................7-16

Fax Forwarding ON/OFF ..............................................7-17

Group Dial Keys............................................................7-18

(1) Registering.............................................................7-18

(2) Deleting..................................................................7-19

(3) Dialling with a Group Dial Key ...............................7-19

(4) Printing Out a Group Dial List ................................7-19

Chain Dial Keys ............................................................7-20

(1) Registering.............................................................7-20

(2) Deleting..................................................................7-20

(3) Using a Chain Dial Key..........................................7-21

(4) Printing Out a Chain Dial List.................................7-21

Program Keys ...............................................................7-22

(1) Registering.............................................................7-22

(2) Deleting..................................................................7-28

(3) Using a Program Key.............................................7-28

(4) Printing Out a Program Dial List ............................7-28

Section 8 Management Report/List Print Out

.........

8-1

Activity Report................................................................8-2

(1) Automatic Print Out..................................................8-2

(2) Manual Print Out......................................................8-2

Transmission Report......................................................8-2

Reception Report............................................................8-3

Delayed Transmission Report (Memory Entry Report)

...8-3

(1) Automatic Print Out..................................................8-3

(2) Manual Print Out......................................................8-4

User Setting List.............................................................8-4

Confirmation List............................................................8-4

Section 9 Other Settings and Registration.............9-1

TTI Transmission ON/OFF .............................................9-2

Reception Date and Time Print Out ON/OFF................9-2

Add Sample Image on Reports ON/OFF.......................9-3

Message Display and Report/List Language ...............9-3

Password Check Reception ON/OFF............................9-4

Speaker Volume..............................................................9-4

Alarm ON/OFF.................................................................9-5

Speaker ON/OFF.............................................................9-5

Bulletin Board Function ON/OFF ..................................9-6

Super Fine Function ON/OFF ........................................9-6

Paper Size .......................................................................9-7

One-Touch Dial Confirmation ON/OFF.........................9-7

Number of Rings.............................................................9-8

Changing the Automatic Reception Mode ...................9-9

Auto Shut-Off Time.........................................................9-9

Remote Diagnostics ON/OFF ......................................9-10

Setting the Date and Time ...........................................9-10

Registering your Self-station Information (fax number and name)

................................................9-11

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Contents

Section 10 Options......................................................10-1

RS-232C Board .............................................................10-2

(1) Names of Parts......................................................10-2

(2) Functions of the RS-232C Board...........................10-2

(3) Precautions............................................................10-3

(4) Connecting the Fax to Your Computer ..................10-3

(5) RS-232C Mode ON/OFF .......................................10-4

(6) PC-Fax Function ON/OFF .....................................10-4

(7) Recommended Computer Environment

for the TWAIN Scanning System ..........................10-5

(8) Recommended Applications..................................10-5

(9) Installing the TWAIN Scanning System.................10-5

(10) Setting the Scanning Parameters........................10-6

(11) Operation.............................................................10-6

(12) Error Messages ...................................................10-7

(13) Removing the TWAIN Scanning System.............10-8

Printer Board.................................................................10-8

! Windows 95...............................................................10-8

(1) Names of Parts......................................................10-8

(2) Connecting the Printer to Your Computer..............10-9

(3) Recommended Computer Environment ................10-9

(4) Installing the Printer Driver Software .....................10-9

(5) Connecting to the Printer in Windows 95

and Making a Test Print ......................................10-10

(6) Setting the Printing Parameters...........................10-10

(7) Managing the Printing Process............................10-12

(8) Removing the Printer Driver ................................10-13

(9) Cautions when Printing........................................10-13

! Windows NT 4.0 ......................................................10-14

(1) Names of Parts....................................................10-14

(2) Connecting the Printer to Your Computer............10-14

(3) Recommended Computer Environment ..............10-14

(4) Installing the Printer Driver Software ...................10-14

(5)

Connecting to the Printer in Windows NT 4.0

and Making a Test Print

........................................10-15

(6) Setting the Printing Parameters...........................10-15

(7) Managing the Printing Process............................10-17

(8) Removing the Printer Driver ................................10-18

(9) Cautions when Printing........................................10-18

! Windows 3.1............................................................10-18

(1) Names of Parts....................................................10-18

(2) Connecting the Printer to Your Computer............10-18

(3) Recommended computer environment................10-18

(4) Installing the Printer Driver ..................................10-19

(5) Connecting to the Printer in Windows 3.1............10-19

(6) Setting the Printing Parameters...........................10-19

(7) Managing the Printing Process............................10-21

(8) Removing the Printer Driver ................................10-23

(9) Cautions when Printing........................................10-23

PCL 4.5 Emulation......................................................10-24

(1) Description...........................................................10-24

(2) Printing.................................................................10-24

Section 11 Reference..................................................11-1

Specifications ...............................................................11-2

Available Characters Table..........................................11-3

Function Flow Chart.....................................................11-4

Error Code Tables ........................................................11-6

Laser Safety ..................................................................11-8

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1-1

Section

Important! Please read first.

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! Environment

CAUTION

• Avoid placing the facsimile on or in locations which are unstable or not level. Such locations may cause the facsimile to fall down or fall over. This type of situation presents a danger of personal

injury or damage to the facsimile. ............................

•

Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or

electrical shock. .........................................................

• Avoid locations near radiators, heaters, or other heat sources, or locations near flammable items, to

avoid the danger of fire. ...........................................

• To keep the facsimile cool and facilitate changing of parts and maintenance, allow access space as shown below. Leave adequate space, especially around the rear cover, to allow air to be properly ventilated out of

the facsimile. ............................................................

1-2

CAUTION LABELS

Caution labels have been attached to the facsimile at the following locations for safety purposes. BE SUFFICIENTLY CAREFUL to avoid fire or electric shock when removing a paper jam or when replacing toner.

Label 4

High voltage inside. NEVER touch parts in this area, because there is a

danger of electric shock. ....

Label 1, 2, 3

High temperature inside. Do not touch parts in this area, because there is a danger of getting

burned. ...............................

NOTE: DO NOT remove these labels.

INSTALLATION PRECAUTIONS

02_PL_2AME_Eng.q 11-07-2000 16:59 Pagina 1-2

! Cautions when using the facsimile

WARNING

• DO NOT place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the facsimile. This type of situation presents a danger of fire or electrical shock should they fall

inside. ......................................................................

•

DO NOT remove any of the covers from the facsimile as there is a danger of electrical shock from high voltage parts inside the facsimile

. ..............................

•

DO NOT damage, break or attempt to repair the power cord. DO NOT place heavy objects on the cord, pull it, bend it unnecessarily or cause any other type of damage. These types of situations present a danger of fire or electrical shock.

..............

•

NEVER attempt to repair or disassemble the facsimile or its parts as there is a danger of fire, electrical shock or damage to the laser. If the laser beam escapes,

there is a danger of it causing blindness.........................

Other precautions

• Adverse environmental conditions may affect the safe operation and performance of the facsimile. Install in an air-conditioned room (recommended room temperature: around 20°C, humidity: around 65%RH) and avoid the following locations when selecting a site for the facsimile.

Avoid locations near a window or with exposure to direct sunlight.

Avoid locations with vibrations.

Avoid locations with drastic temperature fluctuations.

Avoid locations with direct exposure to hot or cold air.

Avoid poorly ventilated locations.

Power supply/Grounding the facsimile

WARNING

• DO NOT use a power supply with a voltage other than that specified. Avoid multiple connections in the same outlet. These types of situations present

a danger of fire or electrical shock. ..........................

1-3

INSTALLATION PRECAUTIONS

PRECAUTIONS FOR USE

• If the facsimile becomes excessively hot, smoke appears from the facsimile, there is an odd smell, or any other abnormal situation occurs, there is a danger of fire or electrical shock. Remove the power plug from the outlet immediately and contact

your service representative. ....................................

• If anything harmful (paper clips, water, other fluids, etc.) falls into the facsimile, remove the power plug from the outlet immediately to avoid the danger of fire or electrical shock. Then contact your service

representative. .........................................................

• DO NOT remove or connect the power plug with wet hands, as there is a danger of electrical

shock. ......................................................................

• Always contact your service representative for

maintenance or repair of internal parts. ...................

• Plug the power cord securely into the outlet. If metallic objects come in contact with the prongs on

the plug, it may cause a fire or electric shock. .........

• Always connect the facsimile to an outlet with a ground connection to avoid the danger of fire or electrical shock in case of an electric short. If an earth connection is not possible, contact your

service representative..............................................

Other precautions

• DO NOT connect the facsimile to the same outlet as an air conditioner or copier, etc.

• Connect the power plug to the closest outlet possible to the facsimile.

! Handling of plastic bags

WARNING

• Keep the plastic bags that are used with the facsimile away from children. The plastic may cling

to their nose and mouth causing suffocation. ..........

02_PL_2AME_Eng.q 11-07-2000 16:59 Pagina 1-3

1-4

PRECAUTIONS FOR USE

CAUTION

• DO NOT pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (ALWAYS grasp the power plug

when removing the power cord from the outlet.)......

• ALWAYS remove the power plug from the outlet when moving the facsimile. If the power cord is damaged, there is a danger of fire or electrical

shock........................................................................

•

ALWAYS hold the designated parts only when lifting

or moving the facsimile. .............................................

• If dust accumulates within the facsimile, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts. This is particularly effective if accomplished prior to seasons of high humidity. Consult with your service representative in regard to the cost of

cleaning the internal parts of the facsimile. ..............

• For safety purposes, ALWAYS remove the power plug from the outlet when performing cleaning

operations.................................................................

Other precautions

• DO NOT place heavy objects on the facsimile or cause other damage to the facsimile.

• DO NOT open the front cover or pull out the power plug while transmitting, receiving, or copying.

•

During print out, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the facsimile is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for the facsimile, it is suggested that the room be properly ventilated.

• The facsimile may only be used within the country of purchase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.)

• The facsimile may be inoperable in areas with poor telephone lines or communication conditions.

• “CALL WAITING” or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications.

• DO NOT touch electrical parts, such as connectors or printed circuit boards. They could be damaged by static electricity.

• DO NOT attempt to perform any operations not explained in this handbook.

• CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

! Cautions when handling

consumables

CAUTION

• Avoid inhalation, ingestion, skin or eye contact. If ingestion occurs, dilute stomach contents thoroughly with water and seek medical treatment. If skin contact occurs, wash with soap and water. If contact with eyes occurs, flush thoroughly with

water and seek medical treatment. ..........................

• Prolonged inhalation of excessive dusts may cause lung damage. Use of this product, as intended,

does not result in inhalation of excessive dusts. ......

• Do not incinerate toner and toner containers.

Dangerous sparks may cause burn. ........................

• Keep away from children..........................................

Other precautions

• Always read the safety instructions which are

included in the box or printed on the container when handling consumables.

• Dispose of the imaging unit in accordance with

Federal, State and Local rules and regulations.

• Store consumables in a cool, dark location.

02_PL_2AME_Eng.q 11-07-2000 16:59 Pagina 1-4

2-1

Section

Fax Operation (Basic)

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Section 2 Fax Operation (Basic)

2-2

Names of Parts

(1) Main Body

1 Operation panel...Use to operate the fax. 2 Document table...Where to set documents to be transmitted and originals to be copied. 3 Document guides...Adjust to match the width of documents and originals. 4 Cassette...Up to 250 sheets of plain paper (64 g/m2- 80 g/m2) can be set here. 5 Cassette cover...Open when setting paper. 6 Paper guides...Adjust to match the width of the paper being set. 7 Cassette extension...Extend when setting paper. 8 Main body release lever...Slide towards you to open the facsimile. 9 ADF (Automatic Document Feeder) cover...Open when a document or original jams. 0 ADF cover release button…Press to open the ADF cover when, for example, there is a paper jam. ! Document/Paper eject trays...Once ejected, documents and originals are stacked on the upper tray while received

faxes and copies are stacked on the lower tray.

@ Document/Paper eject tray extensions...Fold open when using Folio size documents and originals, as well as fax

and copy paper.

(Front view)

03_BasicFax_2AME_Eng.q 11-07-2000 17:04 Pagina 2-2

Section 2 Fax Operation (Basic)

2-3

(Rear view)

(Internal view)

# Cover plate…Flip this plate up or down in order to access the desired one-touch key number. Flip this plate down

as well in order to use the various “function” keys (ALTERNATE DISPLAY key - MEMORY TX. key).

$ Imaging unit…This unit plays a major role in creating the image on received faxes and copies. When a message is

displayed which tells you to replace the imaging unit, replace the old unit with a new one.

% Fax moving handles…Hold these handles when moving the facsimile. ^ Telephone jack…Use this jack to connect a separately purchased telephone.

[NOTE] This jack is not available in the Netherlands or in Ireland.

& Line jack…Use this jack to connect the fax to a telephone line with the modular cord. * Power receptacle…Connect the power cord here. ( Cassette release buttons…Press when removing the cassette from the facsimile. ) Paper guide levers…Use to adjust the paper guides to the width of the paper being set.

03_BasicFax_2AME_Eng.q 11-07-2000 17:04 Pagina 2-3

2-4

(2) Operation Panel

Section 2 Fax Operation (Basic)

(With the cover plate flipped down)

1 STOP key...Press to stop operations in progress, revert to the

initial mode, or eject documents from the ADF (Automatic Document Feeder).

2 COPY/SPACE key...Press to start copying or to change a

character into a space during input of the other party's name or fax number.

3 START key...Press to start fax transmission, manual fax

reception or other operations.

4 CLEAR/ON-HOOK key...Press to erase a registered fax number

or other data when registering and cancelling data under a given function or to dial without the need to pick up the receiver of a separately purchased telephone.

5 ON-HOOK indicator...Lit when the CLEAR/ON-HOOK key has

been pressed while the telephone receiver is still on the hook.

6 PAUSE/REDIAL key...Press to redial the last number dialled.

Press also while registering a fax number under an abbreviated number or one-touch key in order to insert a pause of a few seconds at that point in dialling.

7 ABBR./DIRECTORY key...Press to dial with abbreviated

numbers or to search the directory for names that are registered under abbreviated numbers.

8 Message display...Displays the present date, time, operation

procedures and trouble, etc.

9 Resolution select key...Press to select the degree of resolution

most suitable to the documents being transmitted or the originals being copied.

0 Resolution indicators...The uppermost indicator is the PHOTO

MODE setting, the middle indicator is the SUPER FINE setting, and the lowermost indicator is the FINE setting. Press the resolution select key to light the resolution indicator corresponding to the desired setting. When all of the indicators are out, the fax is in the NORMAL mode. (Refer to page 2-13.)

! Reception mode select key...Press to select the desired

reception mode.

@ Reception mode indicators...The uppermost indicator is for the

TAD (message telephone) reception mode. The bottom indicator is for the Manual fax reception mode. When using a separately purchased telephone with message telephone capabilities in conjunction with the fax, press the reception mode select key until the MESSAGE TEL. indicator lights. The Auto fax reception mode is the default setting in this fax and, in this case, both indicators are out. When using the Manual fax reception mode with a separately purchased telephone connected to the facsimile, make sure the MANUAL RX. indicator is lit.

# FUNCTION key...Press to select one of the facsimile's functions

or registration procedures.

$ ENTER FUNCTION key...Press during registration and setting

procedures to register the currently entered data under a given function.

% ON LINE indicator...Lit when the facsimile is to be used as a

printer or scanner.

^ ERROR indicator...Lit when a communications error or

mechanical problem has occurred.

& MEMORY indicator...Lit when there are documents stored in

memory.

* Keypad...Use to enter fax numbers.

* Even if your telephone service is for pulse dialling, press the

key after connecting to the other party and any key pressed on the keypad after that will transmit the related tone signal.

03_BasicFax_2AME_Eng.q 11-07-2000 17:04 Pagina 2-4

2-5

(With the cover plate flipped up)

Section 2 Fax Operation (Basic)

( One-touch keys (No. 1 - 36)…Press to dial the fax number

registered under the corresponding one-touch key, as well as to enter one of the characters marked under that key. Each of these keys can be designated to function as either a one-touch key, a program key, a group dial key or a chain dial key. Flip the cover plate down to access one-touch keys No. 1 - 16, and flip it up to access one-touch keys No. 17 - 36. When entering characters, flip the cover plate down and press the one-touch key (No. 1 - 11) marked with the desired character. One-touch key No. 15 serves as the CAPS LOCK key. (Refer to “Entering Characters”, page 2-19.) * One-touch keys No. 17 - 20 serve as the “function” keys

(ALTERNATE DISPLAY key - MEMORY TX. key) when the cover plate is flipped down.

) MEMORY TX. indicator…Lit in the Memory transmission mode.

When this indicator is out, the fax is in the Direct Feed transmission mode.

⁄ ALTERNATE DISPLAY key…When carrying out 2 operations

simultaneously (Dual access function), the display can be switched for the duration this key is held down to allow monitoring of the background operation currently in progress. If the STOP key is pressed while this key is held down it is possible to cancel that background operation. * To use this key, the cover plate must be flipped down. It is also

possible to use this key to enter the letters “A”, “B” and “C”.

¤ PRINT REPORTS key…Press to print out a desired report or list.

* To use this key, the cover plate must be flipped down. It is also

possible to use this key to enter the letters “D”, “E” and “F”.

‹ DELAYED TX. key…Press to perform procedures for

communications which use the timer.

* To use this key, the cover plate must be flipped down. It is also

possible to use this key to enter the letters “G”, “H” and “I”.

› MEMORY TX. key…Press to select between the Memory

transmission and Direct Feed transmission modes.

* To use this key, the cover plate must be flipped down. It is also

possible to use this key to enter the letters “J”, “K” and “L”.

ﬁ Cursor keys (OO) (PP)…Press to scroll through the message

display and select the desired function and/or setting. When entering characters, the (P) cursor key is also used to register the selected character.

03_BasicFax_2AME_Eng.q 11-07-2000 17:04 Pagina 2-5

Extend the cassette extension.

2-6

Preparation

Prior to using this facsimile for the first time BE SURE to read “(1) Cautions On Moving the Fax Unit” first. Then perform the steps listed in procedures “(2) Attaching the Included Seals” through “(6) Warm Up” in order.

Section 2 Fax Operation (Basic)

(1) Cautions On Moving the Fax Unit

CAUTION

Anytime the facsimile is moved, it should be maintained in a horizontal position and the fax moving handles should be used. If the facsimile is held by the front and rear, the weight imbalance may cause it to be dropped and there is a danger of damage to the unit or personal injury.

(3) Acceptable Paper

Up to 250 sheets of plain paper (80 g/m2) can be set in the cassette at any one time. When the facsimile is to be used for standard fax communication, use A4R or Folio size paper. If paper of a size smaller than A4 is set in the facsimile, Memory reception is possible but the data cannot be printed out. The acceptable paper types and maximum acceptable number of sheets, when this unit is used for fax communication as well for its other available functions, are as follows.

! When used as a facsimile...

• Plain paper (A4R, Folio): 250 sheets

• Recycled paper: 250 sheets

! When used as a copier...

• Plain paper (A4R, A5R, Folio): 250 sheets

• OHP transparencies (Recommended brand: 3M Corp. [PP2500]): 1 sheet

• Recycled paper: 250 sheets

! When used as a printer (option)...

• Plain paper (A4R, Folio): 250 sheets

• OHP transparencies (Recommended brand: 3M Corp. [PP2500]): 1 sheet

• Recycled paper: 250 sheets

• Envelopes (DL, C5, COM-10, Monarch): 10 sheets

(4) Setting Paper

Carry out the following procedure in order to load paper into the cassette.

Open the cassette cover.

(2) Attaching the Included Seals

Included with this fax are label seals (one-touch key seals, a special characters seal and key-indicator seal) and a one-touch key label sheet. ! Each one-touch key seal should be marked with the appropriate

information and placed above the corresponding one-touch key No. 1 - 16 in order to indicate the information registered under that key. These seals should be attached to the top of the cover plate.

! The special characters seal should be attached to the top of the

cover plate, directly under one-touch key No. 6.

! The key-indicator seal should be attached to a location just below

the cover plate. (This seal is designed to fit in the corresponding location on the operation panel.)

! The one-touch key label sheet should be marked with the

corresponding information and, with the cover plate up, placed over one-touch keys No. 17 - 36 in order to indicate the information registered under each key.

* DO NOT throw the packing material away as it should be used any

time the facsimile is moved to another location.

03_BasicFax_2AME_Eng.q 11-07-2000 17:04 Pagina 2-6

Section 2 Fax Operation (Basic)

2-7

With the paper guides sufficiently spread open, set the paper.

Adjust the paper guides

1 to match the width of the paper.

* If the paper guides are difficult to adjust, use the paper guide

levers located on the rear of the cassette.

Close the cassette cover.

(5) Connecting the Power Cord

Plug the power cord into the power receptacle.

(6) Warm Up

Once the power cord is connected to the facsimile and an outlet, the fax will begin to warm up. Warm up normally requires less than 40 seconds. Once the fax has warmed up, it will automatically enter the initial mode (waiting for operation).

NOTE

In order to change the language used in the message display and on printed reports and lists, refer to "Message Display and Reports/List Language", page 9-3.

02.04.'99 12:00 SET DOCUMENT

03_BasicFax_2AME_Eng.q 11-07-2000 17:04 Pagina 2-7

2-8

Functions and Features of this Facsimile

(1) File Number

For every communication which will be initiated by dialling from your fax, a distinct, 3-digit file number will appear in the message display at the end of the input procedure. The facsimile uses this file number for the purpose of managing each communication.

Section 2 Fax Operation (Basic)

(4) Auto Clear Function

The message display will revert to the initial mode if no action is carried out on the facsimile for 1 minute during any procedure.

(5) Auto Shut-Off Function

When there is no operation of or activity with this fax for a designated period of time (between 5 and 120 minutes), the Auto shut-off function will engage for energy saving purposes. If a fax comes in while the Auto shut-off function is engaged, the incoming data will be stored temporarily in memory (refer to “<Memory reception>”, page 2-15) from where it will be printed out automatically once warm up is completed. (Refer to “Auto Shut-Off Time”, page 9-9.) * The factory default setting is 5 minutes.

(6) Batch Transmission

There may be times when the destination as well as the scheduled time of transmission is the same for separate sets of documents stored in memory. In this case, these multiple sets of documents can be automatically pooled together and transmitted during the same communication. This function eliminates the need for the same destination to be dialled multiple times, thereby lowering communication costs. * The destination will be considered the “same” only for those fax

numbers for which the entered number is EXACTLY the same.

* If an F-Code based transmission has been scheduled, it is

necessary to have used the same fax number, SUB (subaddress) and SID (subaddress ID) for each set of documents.

* If a chain dial key was used to enter one number, it is necessary to

have used the same chain dial key when entering the fax number for each set of documents.

* Polling communications, Encryption transmissions and

communications that are scheduled to multiple parties, such as Broadcast transmissions, are not applicable for Batch transmission.

(7) Password Check Reception

(Restricted Communication)

This facsimile possesses the Password Check reception function which, when turned ON, will allow you to limit reception of an incoming call from only those facsimiles that are registered under one of your abbreviated numbers or one-touch keys. In order to use Password Check reception, it is necessary to register the desired fax numbers under abbreviated numbers and/or onetouch keys and turn Password Check reception ON. (Refer to "Password Check Reception ON/OFF", page 9-4, “One-Touch Keys”, page 2-16, and “Abbreviated Numbers”, page 2-20.) * Password Check reception is not applicable to numbers registered

under program keys or group dial keys.

* Password Check reception is not applicable with Polling reception,

even when dialling a number registered under an abbreviated number or one-touch key. Password Check reception, however, CAN be used with Polling transmission.

(2) Memory Transmission vs. Direct Feed

Transmission

In the Memory transmission mode, documents are scanned and entered into memory first. Then, the other party is dialled automatically and, once the connection is established, fax transmission will begin. In this case, documents are returned to you ready to use - immediately after scanning, thus eliminating the need to wait for the actual transmission of those documents. In the Direct Feed transmission mode, the other party's fax number is dialled first, and, once the connection has been established, scanning of the documents to be transmitted begins. Memory transmission is the default setting in this fax and the MEMORY TX. indicator will be lit when the fax unit is in this mode.

* Press the MEMORY TX. key to switch back and forth between the

Memory transmission vs. Direct Feed transmission modes.

(3)

ECM (Error Correction Mode) Communication

When attempting a fax communication in areas with poor telephone line quality, the ECM capabilities of this facsimile will confirm data transfer with the other party's fax to eliminate possible errors. However, to enable ECM communication, the other party's fax must also possesses ECM communication capabilities. Therefore, the facsimile will automatically determine whether or not ECM communication will be used, with no user intervention or settings required.

This number must be referred to and must be entered during the procedure for cancelling, etc., for communications which use the timer. In addition to being shown in the message display, the file number can be verified by printing out and checking the Confirmation list which contains information on communications which are in memory awaiting a scheduled start time. (Refer to “Confirmation List”, page 8-4.)

FILE-001/PAGE:05 MEMORIZED 60%

03_BasicFax_2AME_Eng.q 11-07-2000 17:05 Pagina 2-8

Section 2 Fax Operation (Basic)

2-9

(8) F-Code Based Communication

This fax possesses F-Code based capabilities that enable F-Code based communication. F-Code based communication involves the addition of F-Code commands to a standard communication and this type of fax communication is possible to and from any fax that also possesses F-Code based capabilities, even if that fax is not one of our models. * F-Code based Confidential communication, Polling communication,

and Relay broadcast transmission is possible with this fax. The following will offer a more in-depth explanation of F-Code based Confidential communication. For more detailed information on the other types of F-Code based communications, refer to the appropriate section of this handbook.

! Standard Confidential communication

Standard Confidential communication is a communication method by which the transmission and reception of documents is accomplished using a Confidential box registered in the facsimile's memory. Specifically, the receiving party registers a confidential box in the memory of their facsimile and faxes and documents may be received or downloaded into, or printed from that box. Since a Confidential box number and box password must be entered in order to print out any documents received into the box, this function allows documents to be kept strictly confidential.

Confidential communication is only possible if the other party's fax is one of our models.

! F-Code based Confidential communication

With F-Code based Confidential communication, F-Code commands are added to the Confidential communication. If the other party's fax also possesses F-Code based capabilities, Confidential communication is possible even if the other party's fax is not one of our models.

1 The other party's fax must possess F-Code based capabilities

specific to the communication you are attempting. Since a certain fax may only have F-Code based transmission capabilities or only F-Code based reception capabilities, both the receiving and transmitting party should confirm that their facsimiles possess the necessary capabilities for the desired F-Code operation. (For example, if you are attempting an F-Code based Confidential transmission, the receiving party's fax must possesses F-Code based Confidential communication capabilities. Even if the receiving party's fax possesses some F-Code based capabilities, if it can only carry out standard Confidential communication, the F-Code based Confidential transmission will not be successful.)

2 Depending upon the facsimile, F-Code commands may be

anywhere between 1 and 20 digits long. Thus, if, for example, you are attempting an F-Code based transmission, it is necessary to use F-Code commands of a length that matches the capabilities of the receiving fax.

! F-Code based commands

In addition to the other party's fax number, four different commands are required during F-Code based communication: a SUB (subaddress), SID (subaddress ID), SEP (selective polling address) and PWD (F-Code password). The actual command that is required during any given communication differs according to the type of communication involved. * Entry of these commands is made quicker and easier if they are

registered in advance under the abbreviated number or one-touch key that will be used for dialling the other party's number during the F-Code based communication. For more detailed information, refer to the procedure for the related type of communication and the corresponding registration procedure.

> SUB (subaddress)

This command must be entered during an F-Code based Confidential transmission and an F-Code based Relay broadcast transmission. Conversely, when this fax is to receive documents or act as a relay station, it is necessary to register the Confidential box number, or the Relay box number, as appropriate, in advance. These box numbers will be the SUB (subaddress) that the transmitting party must enter. * The SUB (subaddress) can be confirmed on corresponding

reports and lists.

> SID (subaddress ID)

This command must be entered in addition to the SUB (subaddress) during an F-Code based Confidential transmission and an F-Code based Relay broadcast transmission if a Confidential box ID is registered in the receiving party's fax. Conversely, when this fax is to receive documents or act as a relay station, it is necessary to register the Confidential box ID, or the Relay box ID, as appropriate, in advance. These box IDs will be the SID (subaddress ID) that the transmitting party must enter.

> SEP (selective polling address)

This command must be entered during an F-Code based Confidential polling communication. It is necessary to register, in advance, a Confidential box from which the desired documents will be transmitted, and it is the number of this box that will be the SEP (selective polling address) that both the transmitting and receiving parties must enter. * The SEP (selective polling address) will initially be registered as

a SUB (subaddress) during registration of abbreviated numbers or one-touch keys. Thus, the SUB (subaddress) registered for an abbreviated number or one-touch key will become the SEP (selective polling address) for that abbreviated number or onetouch key as well.

* The SEP (selective polling address) can be confirmed on

corresponding reports and lists. (However, it will listed as the SUB (subaddress) on such reports or lists.)

> PWD (F-Code password)

This command must be entered in addition to the SEP (selective polling address) during an F-Code based Confidential polling reception if a Confidential box ID is registered in the transmitting party's fax. * The PWD (F-Code password) will initially be registered as a SID

(subaddress ID) during registration of abbreviated numbers or one-touch keys. Thus, the SID (subaddress ID) registered for an abbreviated number or one-touch key will become the PWD (FCode password) for that abbreviated number or one-touch key as well.

03_BasicFax_2AME_Eng.q 11-07-2000 17:05 Pagina 2-9

Section 2 Fax Operation (Basic)

2-10

(9) Dual Access

This function enables the fax to simultaneously process 2 different operations, including those involving fax communication, copying, print out and input from the operation panel. For example, even when the fax is connected to a computer and is being used as a printer, memory transmission is possible because the telephone line is not being used for transmission. This function also makes it possible for the fax to start a new operation even before another operation is fully completed. Refer to “! Dual Access Function Table”, page 2-11 for more detailed information on the operations available under the Dual access function. Due to the fact that the fax handles all Dual access operations automatically, no special settings are required for its use.

[Ex.] The background operation is a fax reception

Release the ALTERNATE DISPLAY key to revert the message display back to its previous state.

Hold down the ALTERNATE DISPLAY key. The status of the background operation will be shown in the message display.

Hold down the ALTERNATE DISPLAY key and press the STOP key. The background operation will be cancelled.

! Cancelling the Background Operation

> The background operation is a fax communication

Checking the Status of the Background Operation

RX:1234567 ON LINE

COMMUNICATION SET DOCUMENT

03_BasicFax_2AME_Eng.q 11-07-2000 17:05 Pagina 2-10

Section 2 Fax Operation (Basic)

2-11

! Dual Access Function Table

6,7

5,12

1234567890!@#$%^&*)

Scanning Data into Memory *1

Memory Transmission

Direct Feed Transmission

Receiving an Incoming Call

Standard Copying

Sort Copying

Automatic Report/List Print Out

Automatic Print Out w/ Sample Image

Manual Report/List Print Out

Manual Print Out w/ Sample Image

Print Out of Memory Reception Data

Using the Telephone (Using a separately purchased telephone)

Dialling After Pressing the CLEAR/ON-HOOK key

Manual Transmission/Reception

Setting Procedures *2

Operation using the TWAIN Driver

PC-Fax

PC-Printing

PC-Scanning (During Communication with a PC)

GDI

(

)

Present operation

Additional operation

*1: During Transmission, Polling Reception and PC-Scanning, etc.

*2: Including Setting Documents for a Polling Transmission

O: Available under Dual access conditions.

1: Transmission and printing operations will be slower than normal.

2: Printing will stop and the fax will change to Memory reception.

3: Printing will stop and PC-Printing data will be saved into memory.

4: Data will be saved into memory.

5: Only cancelling of a scheduled communication is possible (excluding the communication

currently in progress).

6: Available only depending upon the content of the report/list being printed.

7: The fax will change to Memory reception.

8: Print out available during receptions that use the memory and during Polling transmission.

9: Printing will stop.

10: Once printing begins, not available until printing is completed.

11: Documents received into memory will be printed out once the communication is completed.

12: Not available while data is being scanned into memory.

13: If, during copying, the receiver of the separately purchased telephone is picked up while

originals are being scanned, scanning will be temporarily interrupted and dialling from the

telephone will be possible. Once the receiver has been placed back in its cradle, scanning

of the originals for copying will resume.

03_BasicFax_2AME_Eng.q 11-07-2000 17:05 Pagina 2-11

Section 2 Fax Operation (Basic)

2-12

Sending Documents (Auto Fax Transmission)

This is a method of automatically sending a fax transmission without the need to speak to the other party.

Confirming that the message display is in the initial mode

Check the message display to confirm that the facsimile is in the initial mode.

* When Fax forwarding is turned ON, “SET FAX

FORWARDING” will appear in the message display when the fax is in the initial mode. (Refer to page 7-17.)

Setting the documents to be transmitted

When transmitting documents, set the documents according to the following procedure. Improperly set documents are a major cause of document jams and other communication trouble.

1 Adjust the document guides to match the width of the

documents.

The initial mode refers to the operational status of the fax while it is waiting for some operation to begin. The message display will revert to this initial mode and the accompanying default settings at the end of each successful operation and when the STOP key is pressed. The message display will also revert to the initial mode if, during any procedure, no key is pressed for a period of more than 1 minute.

! Acceptable sizes and dimensions

• Plain paper: A4R, A5R, A5, Folio (Width: 140 mm - 216 mm, Length: 128 mm - 1000 mm) * If a document over 1000 mm is fed into the ADF, the ERROR

indicator will light.

• Thermal (heat-sensitive) paper, art paper, computer form paper, carrier sheets: A4R Plain paper copies: A4R

• High quality paper: A4R, A5R, A5, Folio

! Acceptable paper weight and number of sheets

• Plain paper (80 g/m2): Max. 30 sheets * Plain paper between 50 g/m2- 160 g/m2weight may be used.

• Thermal (heat-sensitive) paper: 1 sheet

• Art paper (90 g/m2): 1 sheet

• Computer form paper (50 g/m2): 1 sheet

• Carrier sheets: 1 sheet

• Plain paper copies (60 g/m2, 120 g/m2, 160 g/m2): 1 sheet

• High quality paper (50 g/m2, 110 g/m2): 1 sheet

The maximum number of documents and originals, as well as fax and copy paper, that can be stored on the document/paper eject trays is 30 (80 g/m2).

! Notes

• If documents with very low contrast images or light coloured text are transmitted, they may not be received clearly by the other party.

• MAKE SURE that documents written in ink or containing glue, etc., have dried COMPLETELY before setting them for transmission.

• Always set documents AFTER removing clips and staples as they can cause damage to the facsimile.

• Documents of sizes outside the prescribed range may not be transmitted successfully.

• Documents that are curled should be straightened out BEFORE being used.

Slide the documents face down along the document guides to

set them on the document table. The documents will be pulled slightly under the ADF cover in preparation for scanning.

* When using documents of a length greater than 355 mm,

support them with your hand.

* To remove the documents, press the STOP key or carefully

remove them by hand.

02.04.'99 12:00 SET DOCUMENT

03_BasicFax_2AME_Eng.q 11-07-2000 17:05 Pagina 2-12

Section 2 Fax Operation (Basic)

2-13

Selecting the resolution

Press the resolution select key to select the resolution most suitable to the documents to be transmitted.

Entering a destination fax number

Use the keypad to enter the destination fax number. * A maximum of 32 digits may be used to enter the destination

fax number.

* It is also possible to enter the destination fax number using an

abbreviated number or a one-touch key. Refer to “Abbreviated Numbers”, page 2-20, and “<One-touch keys>”, page 2-14, for more detailed information.

* It is possible to enter multiple destinations. Refer to “Broadcast

Transmission”, page 4-4, for more detailed information.

To cancel operations in progress, press the STOP key. The message display will revert to the initial mode.

* If a mistake is made at any point in entering the fax number,

press the CLEAR/ON-HOOK key, and enter the full number once again from the beginning.

It is possible to select a resolution - from among the following 4 settings - most appropriate to the documents being transmitted.

•

NORMAL: For transmitting documents with standard size characters

• FINE: For transmitting documents with relatively small characters or thin lines

• SUPER FINE: For transmitting documents with detailed lines and characters, etc.

• PHOTO MODE: For transmitting the clearest reproduction of documents containing both photographs, etc., as well as text

<Notes>

• In the FINE and SUPER FINE settings, reproduced images appear clearer in comparison to transmission in the NORMAL mode, but transmission time is longer.

• In the PHOTO MODE setting, greys can be reproduced clearly, but transmission time is longer than in the NORMAL mode or with the FINE setting.

If you want the transmission to begin at a designated time rather than right away, press the DELAYED TX. key. Refer to “Communication Using the Timer”, page 4-3, for more detailed information.

* Ordinarily, all of the resolution indicators are out; and the

NORMAL mode is thus selected. If the NORMAL mode is to be used, there is no need to make any changes to this setting. To use any of the other resolutions (FINE, SUPER FINE and PHOTO MODE), press the resolution select key to light the resolution indicator corresponding to the desired setting.

* In order to transmit in the SUPER FINE setting, it is

necessary to turn the Super Fine function ON in advance. (Refer to “Super Fine Function ON/OFF”, page 9-6.)

1234567

* If an operation is cancelled in progress simply due to a mistake in

input or in the procedure, perform the operation once again from the beginning.

03_BasicFax_2AME_Eng.q 11-07-2000 17:05 Pagina 2-13

Section 2 Fax Operation (Basic)

<One-touch dial confirmation>

If One-touch dial confirmation is turned ON, pressing the START key will not initiate dialling immediately. Rather, information such as the destination name or fax number registered under that one-touch key will first be shown on the top line of the message display.

To stop the transmission in progress, hold down the ALTERNATE DISPLAY key and press the STOP key. (Refer to “Cancelling a Communication”, page 4-5.)

Flip the cover plate down to access one-touch keys No. 1 - 16, and flip it up to access one-touch keys No. 17 - 36.

2-14

Press the one-touch key under which the desired fax number is registered.

Initiating the fax transmission

Press the START key. * The transmission operation will begin.

<One-touch keys>

To use the one-touch keys to enter a fax number, it is necessary to register, in advance, the desired fax number under one of the onetouch keys. (Refer to “(1) Registering”, page 2-16.) * If “NOT IN USE” appears in the message display, an unregistered

one-touch key was pressed. Confirm the correct one-touch key and press that key.

* BE SURE to remove all documents from the document eject

tray once the transmission is completed.

Confirm that the destination name and/or number displayed is actually the one desired and press the key on the keypad corresponding to the number indicated on the bottom line of the message display. Dialling will begin. If the destination is NOT the one desired, confirm the correct onetouch key and press that key. * Refer to “One-touch Dial Confirmation ON/OFF”, page 9-7, for

more detailed information on turning One-touch dial confirmation ON and/or OFF.

* One-touch dial confirmation will also engage when program keys

and group dial keys are pressed.

OT01:ABC PRESS NUMERIC KEY: 8

03_BasicFax_2AME_Eng.q 11-07-2000 17:05 Pagina 2-14

Section 2 Fax Operation (Basic)

2-15

Receiving Documents (Auto Fax Reception)

This reception mode is convenient for using the facsimile as a dedicated fax machine. * To use the Auto fax reception mode, it is necessary to select “AUTO FAX RECEPTION” in

“Changing the Automatic Reception Mode”, page 9-9.

* In order to receive faxes with the SUPER FINE setting, it is necessary to turn the Super Fine

function ON in advance. (Refer to “Super Fine Function ON/OFF”, page 9-6.)

Confirm that the MANUAL RX. indicator is out. * If it is lit, press the reception mode select key until it goes

out.

When a call comes in, the fax will not actually ring, but will wait an amount of time equal to a designated number of rings (1 - 11).

* If a separately purchased telephone is connected to the fax, that

telephone will ring the designated number of times. To change the corresponding number of rings, refer to “Number of Rings”, page 9-8.

When print out is not possible because paper has run out or paper jams, incoming data will be stored temporarily in memory from where it will be printed out automatically once printing is enabled.

It is possible to select whether or not the time and/or date of reception will be included on received documents. (Refer to “Reception Date and Time Print Out ON/OFF”, page 9-2.)

Fax reception will begin. * Once reception begins, “COMMUNICATION” will appear in

the message display.

* A maximum of 30 sheets of paper can be stored in the paper

eject tray at any one time. BE SURE to remove all paper from the paper eject tray once the reception is completed.

This facsimile allows use of the following 4 modes for receiving a fax.

• Auto fax reception…This is the standard mode for using the facsimile to receive a fax automatically.

• Auto FAX/TEL switching (Page 4-8)…In this mode, when a call comes in from a facsimile, reception will begin automatically. When a call comes in from a telephone, the corresponding bell will ring.

• Manual fax reception (Page 4-7)…In this mode, the incoming call is answered from a separately purchased telephone and the reception is initiated manually.

• TAD (message telephone) reception (Page 4-9)…In this mode, a separately purchased telephone (with message telephone capabilities) is used in conjunction with the fax.

To stop the reception in progress, hold down the ALTERNATE DISPLAY key and press the STOP key. (Refer to “Cancelling a Communication”, page 4-5.)

Auto fax reception is accomplished as follows

03_BasicFax_2AME_Eng.q 11-07-2000 17:05 Pagina 2-15

2-16

One-Touch Keys

(1) Registering

36 one-touch keys are provided for registering fax numbers. Enter the desired fax number by simply pressing the one-touch key (No. 1 - 36) under which that number is registered.

* Flip the cover plate down to access one-touch keys No. 1 - 16, and

flip it up to access one-touch keys No. 17 - 36. (Refer to “( Onetouch keys (No. 1 - 36)”, page 2-5.)

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

1. Press the FUNCTION key.

2. Press the (O) cursor key until the following message appears in

the message display.

3. Press the ENTER FUNCTION key.

4. Press the (P) cursor key once.

5. Press the ENTER FUNCTION key.

6. Press an unregistered one-touch key.

7. Press the ENTER FUNCTION key.

8. Use the keypad to enter the fax number to be registered under that one-touch key. (Max. 32 digits)

9. Press the ENTER FUNCTION key.

10. To designate this key for F-Code based or Encryption

transmission, use the keypad to enter a SUB (subaddress).

(Max. 20 digits) If you do NOT want to designate this key for F-Code based or Encryption transmission, proceed to step 13.

* The entered SUB (subaddress) will also be used as the SEP

(selective polling address).

11. Press the ENTER FUNCTION key.

Section 2 Fax Operation (Basic)

12. Use the keypad to enter a SID (subaddress ID). (Max. 20 digits) * If you do NOT want to register a subaddress ID for this key,

proceed to step 13.

* The entered SID (subaddress ID) will also be used as the PWD

(F-Code password). As neither the SID nor PWD will be printed out on any report or list, it is recommended that you keep some sort of note of that information.

13. Press the ENTER FUNCTION key.

14. Enter the name of the other party. (Max. 16 characters) * Refer to “Entering Characters”, page 2-19, for more detailed

information on entering characters.

15. Press the ENTER FUNCTION key.

16. Press the cursor keys (O) (P) until the desired fax transmission speed appears in the message display.

17. Press the ENTER FUNCTION key. * If you did NOT enter a SUB (subaddress) in step 10, proceed to

step 22.

18. Use the cursor keys (

O) (P) to select whether to designate the

one-touch key for Encryption transmission (ON) or not (OFF).

19. Press the ENTER FUNCTION key. * If you selected “OFF”, proceed to step 22.

02.04.'99 12:00 SET DOCUMENT

FUNCTION REGISTER SPEED DIAL

OT01:NEW DIAL

01:1234567

SUB:5678

SID:6789

01-NAME:ABC

01-MODEM HIGH

01-MODEM MEDIUM

01-MODEM LOW

01-ENCRYPTION OFF

01-ENCRYPTION ON

03_BasicFax_2AME_Eng.q 11-07-2000 17:05 Pagina 2-16

(2) Modifying and Deleting

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

1. Carry out steps 1 - 5 on page 2-16.

2. Press the one-touch key containing the information to be modified or deleted.

* To delete the registered information, proceed to “> Deleting”. To

modify information, proceed to “> Modifying”.

> Deleting

3. Press the CLEAR/ON-HOOK key.

4. Deletion of the registered information is complete. Use the cursor

keys (O) (P) to select whether or not to continue deleting information registered under one-touch keys.

5. Press the ENTER FUNCTION key.

* If you chose “YES”, return to step 2. If you chose “NO”, the

message display will revert to the initial mode.

> Modifying

3. Press the ENTER FUNCTION key.

2-17

20. Use the keypad to enter the 2-digit key ID (00 - 19) corresponding to the desired encryption key. * If “CANNOT ENTER” appears in the message display, there is

no encryption key registered under the entered key ID. Register the desired encryption key. Refer to “(2) Registering Encryption Keys”, page 7-15.

21. Press the ENTER FUNCTION key.

22. Registration of that one-touch key is complete. Use the cursor keys (O) (P) to select whether or not to continue registering other one-touch keys.

23. Press the ENTER FUNCTION key. * If you chose “YES”, return to step 5. If you chose “NO”, the

message display will revert to the initial mode.

Section 2 Fax Operation (Basic)

CONTINUE? YES

CONTINUE? NO

CONTINUE? YES

CONTINUE? NO

01-KEY:10

02.04.'99 12:00 SET DOCUMENT

OT01:ABC

OT01:DELETE

01:1234567

REG. 1-TOUCH DIAL

ENTER 1 TOUCH DIAL

03_BasicFax_2AME_Eng.q 11-07-2000 17:05 Pagina 2-17

2-18

4. Use the keypad to enter the fax number to be modified. If you want to modify information other than the presently registered fax number, press the ENTER FUNCTION key until the desired information is displayed and then change that information as desired. * Refer to “(1) Registering”, page 2-16, for more detailed

information on each item.

5. Once modification of all the desired items is complete, press the ENTER FUNCTION key until the following message is displayed.

6. Modification of the registered information is complete. Use the cursor keys (O) (P) to select whether or not to continue modifying information registered under one-touch keys.

7. Press the ENTER FUNCTION key. * If you chose “YES”, return to step 2. If you chose “NO”, the

message display will revert to the initial mode.

Section 2 Fax Operation (Basic)

(3) Printing Out the One-Touch Key and

Abbreviated Number Lists

Printing out these lists enables the user to confirm the fax numbers registered under each one-touch key (One-touch key list) and each abbreviated number (Abbreviated number list). * Neither the corresponding SIDs (subaddress ID) nor the PWDs (F-

Code password) will be printed on these lists.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

1. Press the PRINT REPORTS key.

2. Press the (O) cursor key once.

3. Press the ENTER FUNCTION key.

4. Press the ENTER FUNCTION key once again.The One-touch key and Abbreviated number lists will be printed out.

CONTINUE? YES

02.04.'99 12:00 SET DOCUMENT

PRINT REPORT REGISTERED No.LIST

PRINT REPORT FAX NUMBER LIST

CONTINUE? YES

CONTINUE? NO

03_BasicFax_2AME_Eng.q 11-07-2000 17:05 Pagina 2-18

+ 110 hidden pages