Olivetti OFX 800 Instructions Manual

236865Z

User’s Manual

PUBLISHED BY: Editors: Olivetti I-Jet S.p.A. Olivetti Lexikon, S.p.A.,

Località Le Vieux, Divisone Home/Office, 11020 ARNAD (Italy) Via Jervis 11 - 10015 IVREA (Italy)

The manufacturer reserves the right to make any changes to the machi ne described in this manual, at any time, and without prior warning.

This machi ne has been approv ed, under the t erm s of Council Decision 98/482/EC, f or Europewide connection as a single terminal to an analogue Public Switched Telephone System (PSTN) system. However, due to differences between individual PSTNs in the various countries, t he approval does not uncondit ionally guarantee success operati on of every PSTN termination point. If you enc ounter any problems, you should contac t your supplier immediately.

In accordance with directiv e 1999/05/CE, conformity to quality requirements is attested to, by the affix ing of the

mark on the machine.

Network compatibility declaration

This product has been designed and developed to operate in the networks of all European Community countries, and in those of Switzerland and Norway. Full compatibility with the networks of individual countries will depend on specific national software parameters which can be set in the product. If you encounter problems with non EC PSTN networks, contact your national technical support service.

Your attention is drawn to the following conditions that could compromise the conformity attested above as well as the machine's characteristics:

• incorrect electrical supply;

• incorrect instal lati on, erroneous or i mproper use, or any use that differs from what i s indi cated in

the User Manual supplied with the machine;

• replacement of components or original parts using other types, not approved by the manufacturer, or where carried out by unauthorized persons.

ENERGY STAR is a U.S. registered trade mark

WARNING: THIS MACHINE MUST BE EARTHED.

The electrical socket must be near to hand and eas ily accessible. To disconnect the machine from the electrical power supply, unplug it from the supply socket.

IMPORTANT INSTRUCTIONS

FOR INSTALLATION

•

Place the fax m achine on a stable, f l at surfac e with no vibrations, to prevent it from falling and causing injury to people or damage to the produc t.

•

Keep the fax machine dus t free and away from water, steam, or excessive heat. Do not expose it to direct sunlight.

•

Keep the fax machine away from other electrical or electronic appliances which may generate interference, e.g. radio, telev i sion, et c.

•

Ensure that no books, documents, or other objects, prevent normal ventilation. Ideally this fax machine should be operated where t he ambient temperature is between 5° C and 35° C, and the rel ative humi dity between 15% and 85%.

•

Leave enough room in f ront of the out let for t he expul sion of originals and received/copied documents, so that they do not fall on the floor.

CONN EC T IO N TO TH E EL EC TRICAL POW ER SUPPLY

•

This f ax machi ne is provi ded with a power cable complete wit h a plug with an earth terminal that, for safet y reasons, should not be by-passed. If the wall power socket does not allow t he use of this plug, or if it is not earthed, contact an electrician to modify the installation, so as to comply wi th current standards.

•

Ensure that the power cabl e is easi ly ac cess ible without being an obstruction where people are walking.

•

Ensure that the voltage and frequency of your mains power supply c orrespond t o the v olt age and frequency shown on the plat e on the back of the fax m achine.

•

Do not connect the fax machine to the mains power supply using an adapter or extension cable to which other appli ances are already connec ted: a poor electrical c onnection may result in ov erheating and cause a fire or elec tric shock.

CONNECTIO N TO THE TELEP HO NE LINE

Since the connection of fax machines, answering machines, additional telephones and ot her appliances to t he telephone l ine is subject t o national st andards, pleas e refer to current appl icable regulations in your own c ountry.

INSTAL L ATION AND SETUP P ARAM ETERS

At a nati onal level, t he settings and set-up parameters for each installation vary according to certification requirements or individual us er needs. These s ettings and those indicat ed i n t he manual may not al ways be the s ame. We suggest that you pri nt them out before maki ng any modifications.

MAINTENANCE

•

Disconnect the fax machine from the mains power supply before cleaning it and use only a damp cloth. Do not use corros iv e subs t ances suc h as s olv ents , alcohol, benzine or abrasive components.

•

Do NOT introduce foreign matter (li quids included) in the fax machine: accidental contact with live parts may caus e fire or electric s hock.

REPAIRS

•

Do NOT attempt to repair the f ax machine yourself. By removing the outer casing, you may risk elec tric shock or other injury . Repairs s hould be carried out by qualified tec hnical personnel only.

•

When replacing components (including accessories) make sure that you use only manufacturer-original spare parts: the use of any other part s may compromise the s afety of the f ax machine and cause fire or electric shock.

•

Disconnect the fax machine from the mains power supply and contact the qualified technician if any of the foll owi ng condi tions oc cur:

•

the power cable or pl ug is dam aged or worn;

•

the outer casing has been damaged;

•

liquid has ac cidentally been spilt i nto the fax m achine (inc l udi ng rain).

FOR CORRECT USE

•

Before using your fax machine, read the instructions contained i n this manual caref ully . T his manual should be kept in a s afe place f or future referenc e. This fax machine has al ready been preset for opera-

•

tion in ac cordance with your count ry's telephone network standards.

•

If you do not intend t o use the f ax machi ne for a long period of time, you should disconnect it from the power supply to av oid the ris k of damage due to dis turbance or power s urges.

THE HANDSE T

In case of a voltage drop or power failure, it will not be

•

possible to make or receive telephone calls as the keypad will be disabled. If you m ust abs olutely make a call under these condi-

•

tions, you m ust an emergency t elephone, approved by the telephone company, which should be connected directl y to the f ax machine.

COMPONENTS

r r

Paper Guide which may be adjusted to the width of paper loaded in the ASF.

Automatic Document Feeder (ADF) for documents to be sent or copied. Maximum capacity: 30 A4, A5, Letter and Legal sheets.

Telephone handset

Operator panel

Paper support extension

Automatic Sheet Feeder (ASF) for plain paper, Adjustable to the following formats: A4, Letter and Legal. Maximum capacity:

200 sheets (80gr/m

Two-position lever in the upper left part of the ADF; set to the left (default) fo plain paper and multicopy originals, and to t he right fo thick or special paper (single sheets).

Power cable socket

Machine serial number label (on base pl at e)

Paper guides, adjustable

Display

Operator panel opening lever

to the width of the document to be sent or copied.

Manual feeder for plain paper

Telephone cord sockets (on base plate)

Print head compartment

Outlet for sent/copied documents

Socket for connection t o telephone handset

Outlet for documents received/copied

Optical reader

OPERATOR PANEL

The key nam es on t he operator panel are in Engli sh. A pre-cut templat e in your languages is supplied. Apply this template t o the central part of t he consol e.

Some keys have more than one function according to the current

Waiting m ode, that is, when the fax machine i s i nact i ve.

• ①

Programming mode (access to the m enus), t hat is, aft er t he key has been pressed

• ②

Communicati on mode, that i s, during transmission or reception.

• ③

Connect mode, that i s, af t er t he key has been pressed or the handset has been raised.

• ④

Display s the machi ne statuses , menu and submenu items, parameters and their val ues on t wo lines of 16 charac ters.

NUMERIC KEYS (0 - 9) Used for dialling the tele-

①- ④

phone or fax number.

②

Used for entering numeric data. Selects digits and alphanumeric characters during the entry of num bers and names. The “0” key also selects the special symbols: +, &, /, and %. The “1” key also selects the special symbols: ., /, - and

space.

operating mode of the FAX MACHINE

Moves “forwards” through national

②

characters and special symbols for select ion while enteri ng names. Used to dial command codes from a distance.

With tone dialling, sends a dialling

④

tone for special network services. Temporarily modifies the ty pe of dial-

②- ④

ling from pulse to tone.

Moves “backwards” through national

②

characters and special symbols for select ion during the entry of nam es.

With tone dialling, sends a dialling

④

tone for special network services.

①

① ④

① ③

①

②

RX MODE

Select s methods of reception.

①

Moves “backwards” through the val-

②

ues of a paramet er for selec tion. After the

①

pressed, moves “backwards” through the last 10 fax or telephone numbers dialled and through the last 20 numbers received for selection.

key has been

HOLD

Puts the line on hold.

④

Gives access to the phone book.

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The through the phone book (numbers/address es set us ing the one-touch, speed and group dialling pr o cedures).

Enables ac cess to the print head insertion/replacement operations

Regulates the v ol um e of the line tones after the

Eliminates error conditions and re-

- ② stores the correct operating stat us.

- ④

RESOLUTION Regulates the resolution of the origi-

①

nals to be s ent (only with the original inserted i n the ADF).

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key has bee pressed.

After the key has been

①

pressed, scrolls “forwards” through the last 10 fax or telephone numbers dialled and the last 20 numbers received for selection.

Scrolls “forwards” through the values of a

②

parameter.

MEMORY TX

Gives access to a single transmission from the memory

CLEAR

Cancels incorrect settings.

①

PAUSE Inserts a pause during direct dialling

- ④ or the programming of one-touch and

speed dialling numbers.

(REDIAL)

With no document inserted, di splays a list of incoming/outgoing calls. With the document inserted, shows the last fax or telephone number dialled.

① ②

①

(FUNCTION) Gives access to programming mode.

Scrolls through the menus and submenus.

After a number key from 1 to 9 has been press ed, select s one of the following menus: F + 1 = MEMORY TX F + 2 = PRINT OUT REP. F + 3 = HEAD MAINTE N. F + 4 = RX POLLING F + 5 = TX POLLI NG F + 6 = DOCUMENT LIST F + 7 = DOC. IN MBOX F + 8 = SETUP F + 9 = INSTALLA T ION

While set ting the t ime, changes (if you

④

have chosen 12-hour format) the format from post meridiem to ante meridiem and v i ce versa

Function only enabled in some countries

Pressed while dialling t he fax or telephone number, ass ociates the dialling of t he num ber with det ect ion of a sec ond tone with some particular telephone exc hanges.

Enables upper/ lower case for ent ry of Internal addres ses.

①

With the fax machi ne connected to a private switchboard:

When pressed once before dialling a

- ④ telephone or fax number, gives ac-

cess to the public telephone li ne. If pressed twice before dialling a tele-

phone or fax number, passes the c all to the programmed network m anager.

VII

①

②

①

②

With the fax machi ne connected to the public line:

- ④

When pressed before dialling a telephone or fax number, passes the c all to the programmed network m anager.

In either case, it performs the same functions for the numbers programmed for one-touch and speed dialling.

Enables access to operations on the Internet. When followed by the pressing of a one-touch dialling key or a speed dialling code, autom atically selects (once programmed) the Internet address as sociated with t hem .

While programming t he phone book, it is used for entering Internet addresses. Enters the @ charac ter.

④

With the hands et rai sed, gives ac ces s to the special functions at the dis posal of the network manager commonly known as REGI STER RECALL (f unction R).

①

②

③

① ③

STOP

Stops the copying operation in pro-

- ②

- ④

gress. Unloads an original from the ADF. Turns off the "ERROR" LED.

Returns the fax machine to waiting mode. Aborts the programming operation in progress.

Aborts the transmission or reception in progress.

Eliminat es the error conditi on and restores the correct operating stat us.

④

START

Starts reception.

①

②

After the fax number has been dialled,

- ④ starts sending a document (only with the

document inserted in the ADF). Confirms the selection of menus,

submenus, parameters and related values or starts moving to the next

condition

①

LINE

Gives access to connect mode.

ERROR LED

Signals an operati ng error during transmis sion o reception.

TX/RX LED On, indicates that a document is being sent or

received. Off, indi cates that no documents are bei ng sent or received.

ONE-TOUCH DIALLING KEYS

Automat ically dial (onc e programmed) the fax number, telephone num ber or Internet address as sociat ed wi th them.

KEYS USED FOR COPYING DOCUMENTS

SETTING

Select s t he val ues t hat det ermine t he print quality during the copying function (only with the doc um ent loaded in the ADF).

COPY

Starts the copy ing operation (only with the document loaded in the ADF).

Whatever the operating m ode the fax machi ne is in, if no operation is performed for about two minutes, the fax machine automatically returns to the initial waiting mode.

VIII

TABLE OF CONTENTS

INSTALLING THE FAX MACHINE..........................1

PACKAGE CONTENTS......................................................... 1

MOUNTING THE ASF PAPER SUPPORT.............................. 1

CONNECTING TO THE TELEPHONE LINE........................... 1

Connecting the fax machine.......................................... 1

Connecting Other Equipment (Answering Machine,

Emergency Telephone, E tc.).............................................. 1

CONNECTING THE HANDSET..............................................4

CONNECTING TO THE ELECTRICAL POWER SUPPLY....... 4

MOUNTING THE ORIGINAL DOCUMENT OUTPUT TRAY.... 4

CHANGING THE LANGUAGE OF MESSAGES ON THE

DISPLAY............................................................................... 5

LOADING PAPER..................................................................5

INSERTING THE PRINT HEAD..............................................6

If you have any problems whi l e i nstalling or ali gni ng

the print head............................................................... 8

Replacing the print head............................................... 8

CHANGING THE DATE AND TIME ........................................ 9

ALL THAT REMAINS TO BE DONE IS ENTER YOUR

NAME AND FAX NUMBER.................................................... 9

Entering your name ...................................................... 9

Entering your fax number............................................ 10

Name and fax number position....................................10

SETTING UP THE FAX MACHINE FOR THE

TELEPHONE LINE..................................................12

CONNECTING TO A PUBLIC LINE (PSTN)...........................12

CONNECTING TO A PRIVATE LINE (PBX)...........................12

TRANSMITTING AND RECEIVING.......................14

WHAT DOCUMENTS CAN BE INSERTED IN THE ADF........14

INSERTING D OCU ME NTS IN THE ADF ...................................15

ADJUSTING THE CONTRAST AND RESOLUTION OF A

DOCUMENT TO BE TRANSMITTED....................................15

Select the type of contrast as follows........................... 15

Selecting the type of resolution................................... 15

TRANSMITTING A DOCUMENT...........................................16

SPECIAL DIALLING CASES.................................................17

TRANSM ITTI NG A DOCUMENT USING THE MEMO RY IMMEDIATELY OR AT A PRESET TIME (DELAYED

TRANSMISSION)..................................................................18

CHAN GING , REPEATIN G OR CAN CEL LIN G A TR ANSMISSIO N

ALREADY STORED.................................................................20

RE-SENDING DOCUME NT S/PAGES F RO M MEMORY

AUTOMATICALLY ................................................................21

IF THE TR ANSMISSIO N IS N OT S UCC ESSFU L ........................2 1

RECEI V IN G A DO C U MENT..................................................22

IF THE FAX MAC HINE RU NS OUT O F PAPER O R IN K O R

TH E R E IS A P O W E R FAI L U RE................................................22

RECEPTION MODES...........................................................22

Manual reception........................................................22

Automatic reception....................................................23

Automatic reception with call type recognition .............. 23

Receiving with an answering machine.........................25

PROGRAM MING ONE -T O UCH, SPEED AND GROUP

DIALLING.............................................................................26

One-touch dialling.......................................................26

Speed dialling.............................................................28

Group dialling............................................................. 30

CHANGING/DELETING A GROUP DIALLING CODE............30

TRANSMIT TI NG WITH ONE-TOUCH DIALLING...................31

TRANSMITTING WITH SPEED DIALLING............................31

TRANSMITTING WITH GROUP DIALLING...........................31

TRANSMITTI NG WITH ONE-T O UCH, SPEED DIALLING OR GROUP DIALLING BY SEA RCHING THE

CORRESPONDING LISTS....................................................32

REDIALLING ONE OF THE LAST 10 NUMBERS CALLED....32

PRINTING REPORTS AND LISTS ........................................ 33

Reports ......................................................................33

Enabling/disabl i ng t he automatic print i ng of

transmission reports....................................................34

Enabling/disabl i ng t he automatic print i ng of broadcast

transmission reports....................................................34

Printing transmi ssi on, act ivity, broadcast t ransm i ssi on,

reception and caller ID reports on request................... 35

Interpreting reports .....................................................35

Lists...........................................................................36

Printing a list of install at i on settings and excluded

numbers.....................................................................36

Printing a list of configuration settings and the data set under the one-touch keys, speed dialling codes and group dialling

codes.......................................................................... 36

FOR MORE SOPHISTICATED USE......................38

OTHER USEFUL RECEPTION SETTINGS........................... 38

Reducing the print area for documents received..........38

Receiving a document that is longer than t he paper

format used................................................................38

Enabling silent reception.............................................39

Showing the caller’s identity........................................ 39

Changing the number of rings.....................................40

Changing the ring volume........................................... 40

Recognising ring tones................................................41

Changing the duration of the beep...............................42

Changing the silent time..............................................42

Changing the remote control code............................... 43

Transmitting a docum ent received on your fax machine to another fax m achine (forwarding

function)......................................................................43

OTHER USEF UL T RANS MI SSION FUNCTIO NS.................. 44

Enabling/disabl i ng re-transmi ssi on of a document in

memory not transmitted correctly.................................44

Listening to the connection signal ................................45

Adjusting the volume of line tones................................45

Adjusting the volume of the acoustic warning tone........45

Reducing the transmission speed ................................46

Enabling/disabling ECM mode.....................................46

TRANSMITTING/RECEIVING A DOCUMENT USING THE

POLLIN G M ETHOD............................................................. 47

What is polling.............................................................47

Making a transmission request (polling reception).........47

Printing the report for the last polling reception.............48

Changing/cancelling reception polling already set.........48

Preparing the document for transmi ssion (polling

transmission)...............................................................49

Cancelling polling trans missio n already set........................49

SECURITY FEATURES..........................................50

SETTIN G PASSWOR D S...................................................... 50

CHANGING OR CANCELLING PASSWORDS..................... 51

TRANSMITTING AND RECEIVING IN CONFIDENTIAL

MODE.................................................................................. 51

Transmitting ................................................................51

Receiving....................................................................51

PRINTING/CANCELLING DOCUMENTS SAVED IN

YOUR CONFIDENTIAL MAILBOX........................................ 52

CREATING A BLACK LIST OF EXCLUDED NUMBERS....... 53

PRINTING/CANCELLING DOCUMENTS IN T HE

MEMORY............................................................................ 54

TELEPHONING....................................................... 55

TELEPHONING WITH O NE - T OUCH DIA LLING ................... 55

TELEPHONING WITH SPEED DIALLING............................. 55

TELEP HO NING WITH ONE-TOUCH DIA L KEYS OR SPEED DIAL CODES, SELECTING FROM THE

CORRESPONDING LISTS................................................... 56

REDIALLING ONE OF THE LAST 10 NUMBERS CALLED OR ONE O F T HE LAST 20 INCOMING

NUMBERS........................................................................... 56

TO CONNECT TO OTHER NETWORK

SERVICES............................................................... 57

USING YOUR FAX MACHINE ON THE INTERNET

(FAX2NET) ..............................................................59

INTRODUCTION.................................................................. 59

What is the Internet?...................................................59

What is an Internet address?.......................................59

What is “e-mail”?........................................................59

What is an “Internet Service Provider”.........................59

SUBSCR I BIN G TO A PROVIDER......................................... 60

SETTING UP YOUR FAX MACHINE FOR THE INTE RNET .. 61

PAYING FOR THE INTERNET SERVICE............................. 62

To check your credit status......................................... 62

To increase your credit............................................... 62

If you forget to renew your credit................................. 62

RECEI V IN G E- MAIL............................................................. 63

UPDATING THE CALL RATES.............................................63

OPERA TING IN THE INTER N ET ENVIRO N MENT ............... 64

Transmitting documents on the Internet....................... 64

Transmitting documents as e-mail............................... 64

Receiv in g e - ma il......................................................... 64

Capturing WEB pages ................................................ 64

MAKING COPIES....................................................65

GETTING THE DESIRED PRINTING QUALITY.................... 65

Choosing the quality of the output copy....................... 65

Choosing the type of paper on whi ch t he copy i s

to be made................................................................. 65

Increasing or reducing the size of t he ori gi nal on

the copy..................................................................... 66

Choosing the type of cont rast (bright ness) on t he

output copy according to the quality of the original....... 66

WHAT DOCUMENTS YOU CAN COPY................................ 67

WHAT PAPER SIZES AND TYPES YOU CAN USE.............. 67

MAKIN G A COPY................................................................ 67

KEEPING THE FAX MACHINE IN GOOD

WORKING ORDER .................................................68

REPLACING THE PRINT HEAD (“OUT OF INK” ).................. 68

ALLIGNING THE PRINT HEAD (EXCHANGING HEADS)..... 70

PRECAUTIONS................................................................... 70

CLEANING THE PRINT HEAD AND CHECKING THE

NOZZLES ............................................................................ 70

CLEANING THE PRINT HEAD’S ELECTRICAL

CONTACTS......................................................................... 71

CLEANING TH E PR IN T HEAD PAD..................................... 73

CLEANING THE OPTICAL READER.................................... 74

CALIBR A T IN G THE SCANNER ............................................74

CLEAN IN G THE CAS IN G.................................................... 75

REMOVING JAMMED DOCU M EN TS................................... 75

REMOVING JAMMED SHEETS OF PAPER......................... 75

SOLVING MINOR PROBLEMS ............................................76

CONFLICTING OPERATIONS............................................. 77

ERROR CODES.................................................................. 78

TECHNICAL DATA ................................................. 7 9

GENERAL CHARACTERISTICS.......................................... 79

COMMUNICATION CHARACTERISTICS..............................79

POWER SUPPL Y CHARACTERISTICS................................79

RECEPTION CHARACTERISTICS........................................79

TRANSMISSION CHARACTERISTICS.................................79

CHARACTERISTICS OF OPTICAL READER........................79

ENVIRONMENTAL CONDITIONS.........................................79

Test Sheet No. 1.........................................................80

INSTALLING THE FAX MACHINE

PACKAGE CONTENTS

In addition to the fax machine and this manual, in the package you will also find:

power supply cable,

•

telephone connection cord,

•

telephone plug (where supplied),

•

box containing a monochrome print head,

•

handset,

•

paper support for the ASF (Automatic Sheet

•

Feeder), a transparency with back sheet to use as a docu-

•

ment holder, pack of special sheets for setting t he scanner,

•

output tray for transmi tted or copied documents,

•

template to adapt the central part of the operator

•

panel to the country of use, warranty card,

•

the “FAX2NET” registration form,

•

the “FAX2NET” promotional leaf l et.

•

MOUNTING THE ASF PAPER SUPPORT

Insert the Automatic Sheet Feeder (ASF) paper

support in the slot provi ded at the back of the fax machine, pushing i t until i t clicks int o pl ace.

CONNECTING TO THE TELEPHONE LINE

the connection

As ring machine, additional telephones and other equipment to the telephone line is

regulations

the following diagrams simply repre-

ther,

sent some example connections

connection to the t elephone line in your country does not correspond to those shown in the diagrams, ma ke t he connection i n accordance wit h the regulations in force in your country.

of the fax machine, answe-

subject to

that vary from one country to ano-

. If the

Connecting th e fax m ach ine

Turn the fax machine on it s side, and insert one

end of the telephone cord in the " on the base of the f ax machine; a cli ck indicates that it has been inserted correctly. Fit the cord into the channel provided (see the “

case 2

“ Insert the connector or plug (if present) on the

other end of the telephone cord into the telephone line wall socket (see the “

” or “

case 3

” diagram).

LINE

case 1

" socket

”,

case

”, “

Connecting Other Equipment (Answering Machine, Emergency Telephone, Etc.)

(Case 1 connection)

NSTALLING THE FAX MACHINE

Turn the fax machine on its right side and re-

move, if present, the pre-cut tab covering the socket for connection to the telephone line marked “TEL” on the f ax m achi ne, then insert the plug the telephone cord connector of the additional device into this socket (see the corresponding diagram). Fix t he cord in i t s channel.

(Case 2 connection)

Insert the connector or plug (according to the

country) of the additional device in the plugsocket (see corresponding diagram).

(Case 3 connection)

Insert the plug of the additional device in the

telephone line (see corresponding diagram).

If the telephone system to which the fax machine is connected has

certified telephone

to which the f ax machine is connected has

than one socket set in series

must be connected to the

more than socket set in series

must be used. If the syst em

, the fax machine

primary socket

, a

Case 1 connection

FAX

Connection sockets ADDITIONAL TELEPHONE OR

OTHER DEVICES

Case 2 connection

CORD WALL SOCKETS FOR CONNEC-

TION TO TELEPHONE LINE

CORD WALL SOCKETS FOR CONNEC-

TION TO TELEPHONE LINE

FAX

Connection sockets ADDITIONAL TELEPHONE OR

OTHER DEVICES

NSTALLING THE FAX MACHINE

Case 3 connection (Germany)

CORD WALL SOCKETS FOR CONNEC-

FAX

Connection sockets ADDITIONAL TELEPHONE

OR OTHER DEVICES

OTHER DEVICES

TION TO TELEPHONE LINE

Case 3 connection (Austria)

FAX

Connection sockets ADDITIONAL TELEPHONE

OR OTHER DEVICES

OTHER DEVICES

CORD WALL SOCKETS FOR CONNEC-

TION TO TELEPHONE LINE

NSTALLING THE FAX MACHINE

CONNECTING THE HANDSET

Insert the handset cord connector in the appro-

priate socket on the machine.

Place the handset in i t s cradl e.

Plug the other end of the power cable into the

wall power socket.

The machine aut omatically performs a self-test procedure to check that it s com ponent s operat e properly and the messages «RX ON FAX 100%» with the date and time and «CHEC K PRINT HEAD; PRESS RESUME» will then alternate on the display.

The machine will to receive and transmit documents If you want to switch

the power cable from the electrical power

unplug

supply, because there is no on/ off switch on the f ax machine itsel f.

be connected permanently

24 hours

the machine off, you must

, ready

a day.

MOUNTING THE ORIGINAL DOCUMENT OUTPUT TRAY

Mount t he original docum ent output t ray, by pushing it into t he appropriate slot. It w ill receive the original documents that have been t ransm i t t ed or copi ed.

CONNECTING TO THE ELECTRICAL POWER SUPPLY

Plug one end of the power supply cable into the

socket provided on the back of t he m achi ne.

NSTALLING THE FAX MACHINE

CHANGING THE LANGUAGE OF MESSAGES ON THE DISPLAY

If m essages on the display appear in a foreign language, you can change the language by choosing another from those avail abl e as f ollows:

Press and then the “9” key on the numeric

keypad. The display shows “9. INSTALLATION”. Press the key.

Press until the display shows “LAN-

GUAGE”. Press the key.

Press the {yNH\V WR VHOHFW WKH ODQJXDJH

you require.

Glossy paper

This type of paper has a surface simi lar to that used in the photographic industry. Packs of up to 20 sheets at a tim e can be l oaded into the ASF.

Transparencies

Only use transparencies that are specif ically recommended for ink jet printers. They are the only type that absorb the ink properly. Packs of up to 50 sheets at a tim e can be l oaded into the ASF.

Open the ASF cover.

Press the

key and then the

key.

LOADING PAPER

The fax machi ne can print on several ki nds of paper, loaded automatically by the automatic sheet feeder (ASF) or one sheet at a time loaded by the manual feeder on the rear of the fax machi ne.

Paper form a ts

The automat ic sheet feeder (ASF) can contain up to

200 sheets

of 80 g/m received documents or to photocopy any type of original. The ASF can hold paper sizes A4 (210 x 297 mm),

US Letter

x 14 in) in weights ranging f rom 70 g/ m

Type of paper

For optimum print quality, only printing media recommended by the manufact urer should be used (

the indications given on the package

unsuitable printing media may cause problems with paper feed and/or poor printing quality.

Other types of paper

number of sheets:

Coated paper

This type of paper has a high quality print surface. Packs of up to 50 sheets (weight 90 g/m can be loaded into the ASF.

paper which are used to print

(8.5 x 11 in) and

may be loaded in a smaller

US Legal

to 90 g/m2.

(8.5

). The use of

) at a time

see

Flick through the sheets of paper thoroughly and

square them up into a singl e block.

NSTALLING THE FAX MACHINE

Holding the sheet s by their top edge, insert t hem

into the ASF wit hout folding or forcing them .

After loading the paper, to ensure the correct fun- ctioning of the machine, you should also check that the paper format set on the machine corre- sponds to the format you have loaded.

Press the key and the “8” key on the nu-

meric keypad.

8.SETUP /1-9

Press the key.

DATE AND TIME

Push the paper against the right side of the ASF,

using the paper guide.

Press the key until t he display shows:

PRINTER PARAM.

Press the key.

FORMAT:A4

Press the {yNH\V XQWLO WKH GLVSOD\ VKRZV

the paper format you int end t o use, e.g. «Lett er».

FORMAT:LETTER

Press the

then press the ON FAX 100%” with the date and time and “CHECK PRINT HEAD: PRESS RESUME” will alternate on the di spl ay.

CHECK PRINT HEAD PRESS RESUME

key to confirm the setting,

key. The messages “RX

INSERTING THE PRINT HEAD

The fax machine uses (black ink only):

Press the key: the display will show the

If you add more paper to the ASF be sure to insert the new sheets under and not on top of the ones already loaded.

message «CHANGE PRINT HEAD, PRESS RESUME».

monochrome print heads

NSTALLING THE FAX MACHINE

Lift the cover of the print head compartment as

indicated by the arrow.

Avoid touching both t he nozzles and the electri- cal contacts

Insert t he print head in its housi ng with the el ec-

trical contact s t ow ards t he back of the machine.

Remove the print head f rom its box and, holdi ng

it by its finger grip, peel the protective film off from the print nozzl es.

NSTALLING THE FAX MACHINE

While inserting the print head, take care not to move the print head carriage

Push the print head in the di rection of the arrow

until you hear a click, confirmi ng that it has been inserted properly. Close the pri nt head compart-

ment cover and press the

The fax machine automatically performs a self-

key again.

test procedure to check t he print head. For a few seconds the display shows

INIT. PRINT HEAD PLEASE WAIT

Once the print head has been inst alled, the di splay will show:

ALIGNMENT

The display will show:

PRINTING

The fax machine will print another test page with the values you have set, and then return to waiting mode. The display will show «RX ON FAX 100%» on the upper line and the date and t im e on the lower line.

If you have any problems while installing or aligning the print head

If, after installing the print head, the message "CHECK PRINT HEAD, PRESS RESUME" is displayed again, try removing and reinserting the print head, pushing it harder. (Remember to press the

key both before and after installing the print head). If the message persists, remove the print head and clean the electrical contacts both on the print head and the carriage. See "Cleaning the print

head's electrical contacts" in the "Keeping the fax machine in good working order" chapter.

To release t he pri nt head, push the lever in the direction i ndicated by t he arrow (towards the back of the print head compartment ).

Press the key.

The machine automat ically feeds a sheet of paper and prints the print head alignment procedure text. The displ ay show s:

PRINTING

The installat ion test page will read “Test : Bidi- rectional Alignment”.

If the ali gnment corresponding to the «x on the test page represents the best possible

alignment, press the

key. If it does

not, select a different setting using the

» value

{y

Replacing the print head

keys, then press the key.

To replace the print head, see the "

machine in good working order

NSTALLING THE FAX MACHINE

Keeping the fax

" chapter.

CHANGING THE DATE AND TIME

If the date and time on the display are not correct, you can change them at any ti m e:

Press the key and the “8” key on the nu-

meric keypad.

8.SETUP /1-9

Press the key.

The procedure for changing t he date and time i s now complete. The new date and time will be updated automatically, and printed on every page sent.

To abort the procedure at any ti me, press the

key. The procedure will be abandoned without any changes being made. You will b able to restart the procedure from the begin ning.

DATE AND TIME

Press the key.

FORMAT: DD/MM/YY

To select another date format, press the

{y

keys until the required f ormat is shown.

Press the key.

TIME FORMAT: 24 H

To select t he other format (12 hour), press the

{y

keys until it is shown.

Press the key. The cursor will blink on

the first digi t of the date.

DD/MM/YY HH:MM 30-09-00 12:46

If you have selected t he 12 hour time format,

the display will show «am» or «pm» after the time. To change f rom "a.m." to "p.m." (or vice versa), position the cursor on the first letter

(«a» or «p») and press the

Type in the new date and time (e.g. 30-09-00,

15:30). Each time you enter a digit, the cursor will move on to the next one.

key.

Press the

initial w ai t i ng m ode.

RX ON FAX 100% 30-09-00 15:30

If, in any operating phase, you do nothing for

more than two minut es, the machine will auto maticall y ret urn t o i ts initi al waiti ng m ode.

Remember that t he machine is

inactive

key to return the machine to its

waiting mode

indicat es that t he

ALL THAT REMAINS TO BE DONE IS ENTER YOUR NAME AND FAX NUMBER.

Once set, the name and number (sender identification) will appear on every fax page transmitted. They will remain unchanged until modifi ed.

Entering your name

Press the key and the “9” key on the nu-

meric keypad.

9.INSTALLATION /1-9

Press the

key.

TEL. LINE SET-UP

DD/MM/YY HH:MM 30-09-00 15:30

If you only want to change some of the di gits,

move the cursor on to them usi ng the keys and type over the correct digit s.

NSTALLING THE FAX MACHINE

{y

Press the

key until the display shows:

STATION NAME

Press the key.

e e e

TYPE YOUR NAME. _

You can ent er a maximum of 16 characters, sel ect ing them one by one usi ng the numeric keys. Each numeric key selects the characters indicated cycli cally (see right-hand side of operator panel), start ing from the numeri c character and moving through the subsequent characters one by one. In additi on,

by pressing the wards/ backwards to select nat ional characters and the follo wing special symbol s:

~ SPACE . / , ; _ - : ' ` " ? ! $ # & % + * < > @ ^ | ( ) [ ] { }

To include a space, you can sim ply move the

cursor using the character.

For example, to enter t he nam e "LAR A":

Press key “5” until the displ ay show s:

The cursor moves one space forward.

Press key “2” until the let t er "A" is di splayed.

Continue thus until your name is completed, then check that it i s correct by scrolling the cursor (

keys) through the characters.

If there is an error, position the cursor on the

incorrect character and overtype the correc one.

If you want to cancel the name completely,

press

and # keys, you can scroll for

key without typing any

TYPE YOUR NAME L

TYPE YOUR NAME. L_

TYPE YOUR NAME. LA_

{

Entering your fax number

Press the

TYPE YOUR NUMBER _

Enter your fax number (max. 20 digit s) by press-

ing all the num bers one by one, e.g. : 230026. To enter a space, press the

TYPE YOUR NUMBER 230026

If you ma ke a mist ake, posit ion t he cursor over

the incorrect number, and type in the correc number.

press

press the * key instead of the initial zeros; t h display shows the symbol +. This symbol will b printed before your fax number on each pag transmitted.

Press the key to confirm the number,

and then the the initi al w ai t ing mode.

If you want to cancel the number completely,

If you wish to enter your international code,

RX ON FAX 100% 30-09-00 15:40

key.

NH\

key to rest ore the machine t o

Name and fax number position



The informat ion at the top of each page to be transmitted (name, f ax num ber, date, tim e, and num ber of pages) can be shown either outside the text area, just below t he upper edge of the page, or inside the text area, slightly lower down.

Your machine has been set to transmit this inform ation wit hi n t he t ext area.

Press the

STATION NUMBER

key to confirm t he nam e.

NSTALLING THE FAX MACHINE

Changing the position

Press the key and the “8” key on the numeric keypad.

8.SET-UP /1-9

Press the

DATE AND TIME

Press the

VARIOUS SETTINGS

Press the

HEADING: INSIDE

Press the parameter.

Press the

then the initial w ai t i ng m ode.

{y

HEADING: OUTSIDE

key.

key until the display shows:

NH\V WR VH

key to confirm t he setting, and

key to restore the machine t o its

lect the alt ernative

RX ON FAX 100% 30-09-00 15:40

The fax machine is set to operate on the public telephone network in your country. If you wish

nect it to a private machine for the telephone line

NSTALLING THE FAX MACHINE

line, see the “

Setting up the fax

” chapter.

to con-

SETTING UP THE FAX MACHINE FOR THE TELEPHONE LINE

CONNECTING TO A PUBLIC LINE (PSTN)

The fax machine is already set for connection to a public line. N evert hel ess, it is best t o check that:

PSTN

the “

•

the dialling mode selected

•

frequency or pulse = decadic)

that of the public telephone exchange to which the fax machine is connected. If in doubt about the selection to be made, ask the public telephone network manager.

In some countries available

the messages given in st eps 5 and 6 of the foll owing procedure:

Make sure that the display shows the initial wait-

ing mode, and the dat e and time.

Press the

meric key pad.

Press the key.

” parameter is selected

(tone = multi-

corresponds to

pulse dial ling m ode is not

the

. In this case. the fax machine will not show

RX ON FAX 100% 02-10-00 15:29

key and the “9” key on the nu-

9.INSTALLATION /1-9

TEL. LINE SET-UP

PSTN

Press the key t o confirm the select ion

and then the to the init i al waiting m ode.

RX ON FAX 100% 02-10-00 15:29

key to restore the fax m achi ne

CONNECTING TO A PRIVATE LINE (PBX)

To connect your fax machine to a private line (PBX) and to be able to use i t on a PSTN as w el l , you have to:

Select the “

•

Set the diall ing mode (

•

used by the private telephone exchange (switchboard) that manages the l ine to which the fax machine has been connected. If in doubt about the selection to be made, ask the private telephone network manager, Set the output m ode (

•

cess the public t elephone exchange from the private telephone exchange (swit chboard), Adjust the dialling mode (

•

one used by the public tel ephone exchange.

In some countries available

the messages given in steps 6, 7, 10 and 11 of the following procedure:

Make sure that the display shows the initial wait-

ing mode and the date and t i m e.

PRIV. LINE (PBX)

pulse dial ling m ode is not

the

. In this case the fax machine will not show

RX ON FAX 100%

02-10-00 15:29

” parameter,

tone or pulse

area code or flash

tone or pulse

) to the one

) to ac-

) to the

If the fax machine is set for connection to

“PRIV. LINE (PBX)”, press the select connection t o the PSTN.

Press the key.

PSTN DIAL: TONE

Press the {yNH\V WR VHOHFW WKH RWKHU GLDOOLQJ

mode: «PSTN DIAL: PU LSE».

PSTN DIAL: PULSE

12 S

{y

keys to

Press the key and the “9” key on the numeric keypad.

9.INSTALLATION /1-9

Press the key.

TEL. LINE SET-UP

ETTING UP THE FAX MACHINE FOR THE TELEPHONE LINE

Press the key.

PSTN

Press the {yNH\V WR VKRZ WKH RWKHU RSWLRQ

available: «PRIV. LI NE (PBX)».

PRIV. LINE (PBX)

Press the key.

PBX DIAL: TONE

Press the {yNH\V WR GLVSOD\ WKH RWKHU R

tion: «PBX DIAL: PULSE».

PBX DIAL: PULSE

Press the key to confirm your selection.

EXT.LINE:PREFIX.

Press the key to confirm your selection,

12.

and then the to the init i al waiting m ode.

RX ON FAX 100% 02-10-00 15:29

If you have confirmed the «EXT.LINE: PRE-

FIX», outgoing mode, the fax machine will prompt you to dial the number corresponding to the prefix (max. 3 digits). Once the way in which the fax machine will connect to the public

line has been confirmed, press the access it.

key to restore the fax m achi ne

key to

Press the {yNH\V WR VKRZ WKH RW

«EXT.LINE: FLASH» or go directl y to step 10 if you want to confirm the «EXT.LINE: PREFIX.» outgoing mode.

EXT.LINE: FLASH

Press the key.

10.

PSTN.DIAL: TONE

Press the {yNH\V WR VHOHFW WKH RWKHU GLDOOLQJ

11.

mode: «PSTN SEL. DIAL PULSE».

PSTN.DIAL: PULSE

her option:

ETTING UP THE FAX MACHINE FOR THE TELEPHONE LINE

TRANSMITTING AND RECEIVING

Now that your fax m achine has a name and a number, you can use it to:

•

transmit

documents (also in delayed mode, or

using the polli ng m et hod),

receive

•

documents (also using the polling

method),

make telephone calls

•

machine as a telephone”).

(see the “Using the fax

From now on to simplify the procedure described, the follow ing graphic representations will be used at the beginning of each procedure:

Press this key

once

Insert the document with the side to be sent or copied face down.

Lift the receiver. Replace the receiver.

Dial on the numeri c keypad.

Dimensions

Width mi n. 90 mm - max. 216 m m

•

Length min. 90 m m - max. 600 mm

•

Thickness

From: 60 – 80 g/m

50 – 340 g/m

(max. 30 sheets)

(1 sheet at a time)

For originals differing from speci f i ed formats, use the document holder.

Recommendations

In order to avoid damaging your fax machine and/or invalidati ng the guarantee, make sure that the documents you use do not contai n:

staples

•

paper clips

•

adhesive tape

•

correction fluid or wet gl ue.

•

NEVER USE ORIGINALS THAT ARE

curled

too thin

Press a one-touch dialling key.

Press the phone book key and enter a speed dialling code.

Incoming call

WHAT DOCUMENTS CAN BE INSERTED IN THE ADF

Formats

A4 210 x 297 mm

•

US Letter 216 x 279 mm

•

US Legal 216 x 356 mm

•

wet or damp

torn

too small

crumpled

carbon paper. In all these cases, you must either photocopy the

document and then transmit the copy, or use the appropriate document holder.

14 T

RANSMITTING AND RECEIVING

INSERTING DOCUMENTS IN THE ADF

Fan thoroughly and square up the documents

(max. 30 sheets) to be loaded in the automatic document feeder (ADF).

Insert the document s face down in the ADF slot,

without forcing them. The documents must be slightly st aggered.

Adjust the paper guides according t o the width of

the original(s).

Make sure that the document thickness lever is in the correct position (to t he left for normal paper and to the right f or t hi ck or speci al paper).

ADJUSTING THE CONTRAST AND RESOLUTION OF A DOCUMENT TO BE TRANSMITTED

Before transmitting you can make some

justments

particular, you can adjust the

the appropriate menu

tone and use the of the charact ers by sett i ng higher or lower resolution values depending on the type of t ext or images in the document.

in order to

optimise

the print

print contrast using

to select a lighter or darker

to adjust the def inition

key

quality

ad-

. In

Select the type of co n trast as follows

Make sure that the display shows the initial wait-

ing mode and the date and t i m e.

RX ON FAX 100% 02-10-00 15:29

Press the key.

DATE AND TIME

Press the key.

VARIOUS SETTINGS

Press the key.

CONTRAST:NORMAL

Press the {yNH\V WR VHOHFW WKH RWKHU R tions available: «CONTRAST:LIGHT» and «CONTRAST:DARK».

CONTRAST:DARK

Press the

then press the chine to its i ni tial wait ing mode.

RX ON FAX 100% 02-10-00 15:29

Choose the type of contrast as follows:

NORMAL

•

nor too dark. LIGHT

•

DARK

•

, if the document

, if the docum ent

key to confirm your choice,

key to return the fax ma-

is neither too light

is particularly dark

is particularly light.

Selecting the type of resolution

Insert the document in the ADF. The display will

show the type of resolut i on set: «NORMA L».

NORMAL 100% DOCUMENT READY

Press the key and the “8” key on the nu-

meric keypad.

8.SETUP /1-9

RANSMITTING AND RECEIVING

Select the type of key, on the basis of t he following criteria:

NORMAL

•

The upper row of t he display shows “NORMAL” and the lower shows “DOCUMENT READY”.

FINE

•

, if the document contains

ters

or shows “FINE” and the lower shows «DOCUMENT READY».

EXTRA FINE small characters

the display shows “EXTRA FI NE” and the lower shows “DOCUMENT READY».

resolution

, if the document

drawings

. The upper row of the display

, if the document contains

by pressing the

is easily readable

drawings

small charac-

. The upper row of

very

PHOTO, if the document contains mainly pho-

•

tographic images. The upper row of the display shows “PHOTO” and the lower shows «DOCUMENT READY». EXTRA PHOTO, if the document contains pho-

•

tographic images and you wi sh to obtain an excellent reproduction. The upper row of the display shows “EXTRA PHOTO” and the lower shows «DOCUMENT READY».

When switched on, the fax machine is set auto-

matically to transmit text and graphic documents with optimum definition.

Press the key to conf irm your select ion

and then press the its init i al w ai ting mode.

RX ON FAX 100% 02-10-00 15:29

key to return the fax to

TRANSMITTING A DOCUMENT

Procedure A:

To transmit clearly defined copies of photographic images, proceed as fol l ow s:

Make sure t hat the di splay shows t he ini tial wait -

ing mode and the date and t i m e.

RX ON FAX 100% 02-10-00 15:29

Press the key and the “8” key on the nu-

meric keypad.

8.SETUP /1-9

Press the key.

DATE AND TIME

Press the key.

VARIOUS SETTINGS

Press the key until the display shows:

“PHOTO:AUTO”. Text s and graphics are printed clearly in this m ode

PHOTO: AUTO

i.e.:

Make sure that the display shows the initial wait-

ing mode and the date and t i m e.

RX ON FAX 100% 07-10-00 15:42

Insert the document in the ADF. The display

shows the original value for resolution: «NORMAL».

NORMAL 100% DOCUMENT READY

If the document you are about to transmit is

particularly light or dark, or if it contains very small characters or drawings, you should change the pre-set contrast values.

Dial directl y on the fax m achine keypad the num-

ber (max. 64 digits) to which you want to send your document.

TYPE NUMBER 0125 230023

If you dial the w rong digit: positi on the cursor

using the overtype select the correct one. If you want to

{

/ yNH\V RQ WKH ZURQJ GLJLW DQG

Press the {yNH

available: «PHOTO: GREY TONES». The photograph will be reproduced very clearly in this mode.

PHOTO: GREY TONES

16 T

ys to select t he other opti on

delete the number compl etely, press the key.

Press the key t o start the transmi ssion.

At the end the message “TX COMPLETED” is displayed for a few seconds and then the fax machine returns to the i ni t i al waiting m ode.

RX ON FAX 100% 07-10-00 15:42

RANSMITTING AND RECEIVING

+ 64 hidden pages