Olivetti OFX 5500 Instructions Manual
INSTRUCTION HANDBOOK
Please read the instruction handbook before using the facsimile. Keep it close to
the facsimile for easy reference.
Olivetti OFX5500
Windows™ and MS-DOS® are registered trademarks of Microsoft Corporation.
IBM and IBM PC/AT are registered trademarks of International Business
Machines, Inc.
Centronics is a registered trademark of Centronics Corporation.
HP PCL is a trademark of Hewlett-Packard Corporation.
LaserFax is a registered trademark of Wordcraft International Limited.
Xerox and TextBridge Pro 96 are trademarks of Xerox Corporation.
All other company and product names are trademarks or registered trademarks
of their respective company.
Important! Please read first.
This section contains notes and cautions which
should be read prior to using the facsimile for the
first time in order to ensure safe and proper
operation of this facsimile.
Fax operation (Basic)
This section contains explanations from set-up
through to basic fax operation. The set-up
procedures and other portions of this section
should be read even if the machine is to be used
for purposes other than standard fax
communication.
Making copies
This section contains explanations necessary for
using this facsimile as a copier. Group and sort
copying, as well as standard copying, is
possible.
Fax operation (Various functions)
This section contains explanations of
transmission and reception procedures which are
somewhat more elaborate than the basic
operation and include timer controlled
communication, as well as broadcast
transmission which allows automatic transmission
of the same document to multiple destinations.
Replacing consumables and maintenance
This section contains explanations on replacing
the imaging unit and cleaning the inside of the
facsimile.
Troubleshooting
This section contains explanations on handling
problems which may occur during daily operation
of your facsimile such as communications errors
and paper jams, as well as information on
troubleshooting procedures.
Fax operation (Other functions)
This section contains explanations on somewhat
more complicated functions of the facsimile
which, through their use, can make the facsimile
an even more convenient tool.
Report/List print out
This section contains explanations on how to
print out the various management reports and
lists which contain important information about
fax communications and facsimile settings.
Other settings
This section contains explanations on certain
settings which the user can adjust themselves.
Refer to this section to change default settings.
Printing System
This section contains explanations on use when
the facsimile is to be used as a printer in
conjunction with your computer.
Class 1 mode
This section contains explanations on using the
PC-Fax, PC-Printer and PC-Scanner capabilities
which are available when the facsimile is
connected to your computer via an RS-232C
cable.
Scanning System (TWAIN)
This section contains explanations on using the
facsimile as a scanner in conjunction with
TWAIN compatible software.
Reference
This section contains information on operation
flow, error code explanations and machine
specifications.
Using this Instruction Handbook
Operational procedures and explanations have been separated into different sections in order to allow
those using a facsimile for the first time, as well as those well familiar with fax operation, to use this
facsimile efficiently and properly and with relative ease. A basic introduction to each section can be
found below for reference.
Please read the instruction handbook before using the facsimile.
Keep it close to the facsimile for easy reference.
The sections of this handbook and parts of the facsimile marked with symbols are safety
warnings meant to protect the user, other individuals and surrounding objects, and ensure
correct and safe usage of this facsimile. The symbols and their meanings are indicated
below.
DANGER: Indicates that serious injury or even death will very possibly result from
insufficient attention to or incorrect compliance with the related points.
WARNING: Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.
Symbols
The
△
symbol indicates that the related
section includes safety warnings.
Specific points of attention are indicated
inside the symbol.
...........[General warning]
...........[Warning of danger of
electrical shock]
...........[Warning of high
temperature]
The symbol indicates that the related
section includes information on
prohibited actions. Specifics of the
prohibited action are indicated inside the
symbol.
...........[Warning of prohibited
action]
...........[
Disassembly prohibited
]
The ● symbol indicates that the related
section includes information on actions
which must be performed. Specifics of the
required action are indicated inside the
symbol.
...........[Alert of required
action]
...........[Remove the power
plug from the outlet]
...........[Always connect the
facsimile to an outlet
with a ground
connection]
Please contact your service representative
to order a replacement if the safety
warnings in the handbook are illegible or if
the handbook itself is missing. (fee
required)
<Note>
Due to performance updating, information in this instruction handbook is subject to change
without notice.
1
Contents
Important! Please read first.
Fax operation (Basic)
CAUTION LABELS ...................................................................................................7
INSTALLATION PRECAUTIONS ............................................................................8
PRECAUTIONS FOR USE.....................................................................................10
Names of parts..............................................................................................................13
(1) Main body................................................................................................................13
(2) Operation panel.......................................................................................................15
Preparation....................................................................................................................17
(1) Setting paper...........................................................................................................18
(2) Using OHP transparencies......................................................................................19
(3) Connecting the power cord .....................................................................................21
(4) Warm up..................................................................................................................21
Other features of this facsimile ...................................................................................21
(1) Dual access.............................................................................................................21
(2) File number .............................................................................................................24
(3) Memory transmission vs. ADF transmission...........................................................24
(4) Power saver modes ................................................................................................24
(5) Using the message display to make settings..........................................................24
(6) Auto clear function ..................................................................................................24
Automatic fax transmission.........................................................................................25
Automatic fax reception...............................................................................................31
One-touch keys.............................................................................................................33
(1) Registration.............................................................................................................33
(2) Modification or deletion ...........................................................................................37
(3) Dial list print out.......................................................................................................41
2
Contents
Making copies
Standard copying..........................................................................................................55
Group copying ..............................................................................................................57
Sort copying..................................................................................................................59
Fax operation (Various functions)
Standby transmission ..................................................................................................61
Interrupt transmission..................................................................................................62
Broadcast transmission...............................................................................................63
Timer controlled communication ................................................................................65
Print out a sample image of awaiting documents .....................................................67
Cancelling a communication in memory....................................................................68
Manual fax transmission..............................................................................................69
Manual fax reception ....................................................................................................71
Changing the automatic reception mode ...................................................................73
Auto FAX/TEL switching ..............................................................................................75
Message telephone reception......................................................................................77
● Inputting characters..................................................................................................42
Abbreviated numbers...................................................................................................44
(1) Registration.............................................................................................................44
(2) Modification or deletion ...........................................................................................49
(3) Dialling with an abbreviated number.......................................................................53
Redialling.......................................................................................................................54
(1) Automatic redialling.................................................................................................54
(2) Manual redialling.....................................................................................................54
3
Remote reception..........................................................................................................95
(1) Operation ................................................................................................................95
(2) Changing the remote reception number..................................................................96
Polling............................................................................................................................97
(1) Polling transmission ................................................................................................97
(2) Memory polling transmission...................................................................................98
(3) Polling reception....................................................................................................100
(4) Cancelling a polling reception ...............................................................................102
Group dial keys and batch transmission keys.........................................................104
(1) Registration...........................................................................................................104
(2) Modification or deletion .........................................................................................107
(3) Dialling with group dial or batch transmission keys...............................................110
Memory reception.......................................................................................................111
(1) Password registration............................................................................................111
(2) Deleting the password...........................................................................................112
(3) Memory reception ON/OFF and document print out.............................................113
Fax forwarding ON/OFF..............................................................................................115
Fax operation (Other functions)
Contents
When the ERROR indicator lights...............................................................................83
When this message is displayed.................................................................................83
When paper jams ..........................................................................................................86
When a document jams................................................................................................89
Troubleshooting tables ................................................................................................91
Troubleshooting
Replacing consumables and maintenance
Replacing the imaging unit..........................................................................................79
Cleaning inside the fax.................................................................................................81
Activity report..............................................................................................................117
(1) Automatic print out ................................................................................................117
(2) Manual print out ....................................................................................................118
Transmission report ...................................................................................................119
(1) Automatic print out ................................................................................................119
(2) Manual print out ....................................................................................................121
Memory file report.......................................................................................................122
Preset list.....................................................................................................................123
G3 monitor report .......................................................................................................124
Class 1 report..............................................................................................................125
Cancellation report .....................................................................................................126
Type of phone line ......................................................................................................127
Date and time ..............................................................................................................128
Self-station information (fax number and name).....................................................129
Paper size ....................................................................................................................131
Speaker ON/OFF .........................................................................................................132
Power saver mode select...........................................................................................133
PSTN/PBX select.........................................................................................................135
ECM transmission ON/OFF........................................................................................137
Memory Switches........................................................................................................138
(1) Changing the settings ...........................................................................................138
(2) Memory Switch tables...........................................................................................140
Other settings
Report/List print out
4
Contents
5
Contents
Windows 3.1 ................................................................................................................143
(1) Recommended computer environment.................................................................143
(2) Connecting the printer to your computer...............................................................143
(3) Installing the printer driver.....................................................................................145
(4) Connecting to the printer in Windows 3.1 .............................................................145
(5) Setting the printing parameters.............................................................................145
(6) Managing the printing process..............................................................................148
(7) Removing the printer driver...................................................................................152
(8) Cautions when printing..........................................................................................152
Windows 95 .................................................................................................................153
(1) Recommended computer environment.................................................................153
(2) Connecting the printer to your computer...............................................................153
(3) Installing the printer driver.....................................................................................153
(4) Connecting to the printer in Windows 95 and making a test print.........................154
(5) Setting the printing parameters.............................................................................155
(6) Managing the printing process..............................................................................157
(7) Removing the printer driver...................................................................................160
(8) Cautions when printing..........................................................................................160
PCL 4.5 Emulation ......................................................................................................161
(1) Description ............................................................................................................161
(2) Printing..................................................................................................................162
Printing System
(1) Functions.................................................................................................................163
(2) Cautions ..................................................................................................................164
(3) Connecting the facsimile to your computer .............................................................164
(4) Using the PC-Fax function.......................................................................................165
(5) Using the PC-Printer function..................................................................................165
(6) Using the PC-Scanner function ...............................................................................165
(7) Turning the Class 1 mode ON.................................................................................166
(8) Memory Switch settings...........................................................................................167
Class 1 mode
6
Contents
Specifications..............................................................................................................176
Appendix 1: Available languages table ....................................................................177
Appendix 2: Available characters table....................................................................178
Appendix 3: Function flow chart ...............................................................................179
Appendix 4: Error code tables...................................................................................180
Reference
(1) Recommended computer environment ...................................................................169
(2) Connecting the scanner to your computer...............................................................169
(3) Installing the TWAIN system ...................................................................................169
(4) Recommended applications ....................................................................................170
(5) Setting the scanning parameters.............................................................................171
(6) Operation.................................................................................................................172
(7) Error messages .......................................................................................................173
(8) Removing the TWAIN system .................................................................................175
Scanning System (TWAIN)
7
CAUTION LABELS
Caution labels have been attached to the facsimile at the following locations for
safety purposes. BE SUFFICIENTLY CAREFUL to avoid fire or electric shock
when removing a paper jam or when replacing toner.
Label 1, 2, 3
High temperature inside.
Do not touch parts in this
area, because there is a
danger of getting burned......
Label 4
High voltage inside.
NEVER touch parts in this
area, because there is a
danger of electric shock. ......
NOTE: DO NOT remove these labels.
8
INSTALLATION PRECAUTIONS
■ Environment
CAUTION
• Avoid placing the facsimile on or in locations which are unstable or not level.
Such locations may cause the facsimile to fall down or fall over. This type of
situation presents a danger of personal injury or damage to the facsimile.........
•
Avoid locations with humidity or dust and dirt. If dust or dirt become attached to
the power plug, clean the plug to avoid the danger of fire or electrical shock.......
• Avoid locations near radiators, heaters, or other heat sources, or locations
near flammable items, to avoid the danger of fire...............................................
• To keep the facsimile cool and facilitate
changing of parts and maintenance, allow
access space as shown at right.
Leave adequate space, especially around
the rear cover, to allow air to be properly
ventilated out of the facsimile.
Other precautions
• Adverse environmental conditions may affect the safe operation and
performance of the facsimile. Install in an air-conditioned room
(recommended room temperature: around 20°C, humidity: around 65%RH)
and avoid the following locations when selecting a site for the facsimile.
.
Avoid locations near a window
or with exposure to direct
sunlight.
.
Avoid locations with vibrations.
.
Avoid locations with drastic
temperature fluctuations.
.
Avoid locations with direct
exposure to hot or cold air.
.
Avoid poorly ventilated
locations.
Rear:
≧15cm
Right:
≧50cm
Front:
≧50cm
Left:
≧50cm
9
INSTALLATION PRECAUTIONS
■ Power supply/Grounding the facsimile
WARNING
• DO NOT use a power supply with a voltage other than that specified. Avoid
multiple connections in the same outlet. These types of situations present a
danger of fire or electrical shock.........................................................................
• Plug the power cord securely into the outlet. If metallic objects come in contact
with the prongs on the plug, it may cause a fire or electric shock.......................
• Always connect the facsimile to an outlet with a ground connection to avoid
the danger of fire or electrical shock in case of an electric short. If an earth
connection is not possible, contact your service representative.........................
Other precautions
• DO NOT connect the facsimile to the same outlet as an air conditioner or
copier, etc.
• Connect the power plug to the closest outlet possible to the facsimile.
■ Handling of plastic bags
WARNING
• Keep the plastic bags that are used with the facsimile away from children. The
plastic may cling to their nose and mouth causing suffocation...........................
10
PRECAUTIONS FOR USE
■ Cautions when using the facsimile
WARNING
• DO NOT place metallic objects or containers with water (flower vases, flower
pots, cups, etc.) on or near the facsimile. This type of situation presents a
danger of fire or electrical shock should they fall inside......................................
• DO NOT remove any of the covers from the facsimile as there is a danger of
electrical shock from high voltage parts inside the facsimile. .............................
• DO NOT damage, break or attempt to repair the power cord. DO NOT place
heavy objects on the cord, pull it, bend it unnecessarily or cause any other
type of damage.
These types of situations present a danger of fire or electrical shock. ...............
• NEVER attempt to repair or disassemble the facsimile or its parts as there is a
danger of fire, electrical shock or damage to the laser. If the laser beam
escapes, there is a danger of it causing blindness.............................................
• If the facsimile becomes excessively hot, smoke appears from the facsimile,
there is an odd smell, or any other abnormal situation occurs, there is a
danger of fire or electrical shock. Remove the power plug from the outlet
immediately and contact your service representative. .......................................
• If anything harmful (paper clips, water, other fluids, etc.) falls into the facsimile,
remove the power plug from the outlet immediately to avoid the danger of fire
or electrical shock. Then contact your service representative. ...........................
• DO NOT remove or connect the power plug with wet hands, as there is a
danger of electrical shock. ..................................................................................
• Always contact your service representative for maintenance or repair of
internal parts. ......................................................................................................
11
PRECAUTIONS FOR USE
CAUTION
• DO NOT pull the power cord when removing it from the outlet. If the cord is
pull, the wires may become broken and there is a danger of fire or electrical
shock. (ALWAYS grasp the plug when removing the power cord from the
outlet.).................................................................................................................
• ALWAYS remove the power plug from the outlet when moving the facsimile. If
the cord is damaged, there is a danger of fire or electrical shock.......................
• If dust accumulates within the facsimile, there is a danger of fire or other
trouble. It is therefore recommended that you consult with your service
representative in regard to cleaning of internal parts. This is particularly
effective if accomplished prior to seasons of high humidity. Consult with your
service representative in regard to the cost of cleaning the internal parts of the
facsimile..............................................................................................................
• For safety purpose, ALWAYS remove the power cord from the outlet when
performing cleaning operations...........................................................................
Other precautions
• DO NOT place heavy objects on the facsimile or cause other damage to the
facsimile.
• DO NOT open the front cover or pull out the power plug while transmitting,
receiving, or copying.
• During print out, some ozone is released, but the amount does not cause any
ill effect to one's health. If, however, the facsimile is used over a long period of
time in a poorly ventilated room or when making an extremely large number of
copies, the smell may become unpleasant. To maintain the appropriate
environment for the facsimile, it is suggested that the room be properly
ventilated.
• The facsimile may only be used within the country of purchase due to the
different safety and communication standards in each country. (International
communication standards, however, make the communication between
countries possible.)
• The facsimile may be inoperable in areas with poor telephone lines or
communication conditions.
12
PRECAUTIONS FOR USE
• “CALL WAITING” or other telephone company optional services that produce
audible tones or clicks on the line can disrupt or cause termination of facsimile
communications.
• DO NOT touch electrical parts, such as connectors or printed circuit boards.
They could be damaged by static electricity.
• DO NOT attempt to perform any operations not explained in this handbook.
Other precautions
• Always read the safety instructions which are included in the box or printed on
the container when handling consumables.
• Dispose of the imaging unit in accordance with Federal, State and Local rules
and regulations.
• Store consumables in a cool, dark location.
■
Cautions when handling consumables
CAUTION
• Keep consumables out of reach of children and infants. ....................................
• If toner gets on your hands, wash it off with soap and water. If toner gets in
your eyes, rinse immediately with water and immediately see a doctor.
If children, or others, ingest toner by mistake, have them drink a few glasses
of water to dilute the contents ingested, and see a doctor immediately. ............
• DO NOT attempt to burn the toner or toner containers in an incinerator or
other fire as it may cause dangerous sparks. .....................................................
1
3
7
4
8
12
2
10
9
T‑1
13
Operation panel…Use to operate the fax.
Document table…Where to set documents to be transmitted or copied.
Document guides…Adjust to match the width of documents.
Paper table…100 sheet capacity (standard paper: 64 g/m2- 80 g/m2)
Paper table cover…Open when setting paper.
Paper guides…Adjust to match the width of the paper.
Paper table extension…Extend when setting paper.
Main body release lever…Slide towards you to open the facsimile.
ADF (Automatic Document Feeder) cover…Open when a document jams.
Document/Paper eject trays…Once ejected, documents are stacked on the upper tray while
received faxes and copies are stacked on the lower tray.
Names of parts
(1) Main body
(Front view)
5
6
Fax operation (Basic)
14
Fax operation (Basic)
15
13
14
16
17
18
11
Imaging unit…This section of the fax plays a major role in creating the image on received faxes
and copies. When a message is displayed which tells you to replace the imaging unit, replace the
old unit with a new one.
Fax moving handles…Hold these handles when moving the facsimile.
Telephone jack…For connecting a separately purchased telephone.
* This jack is not available in those units purchased in the U.K. and Portugal.
Line jack…For connecting the fax to a telephone line via the modular cord.
Power receptacle…For connecting the power cord.
Printer connector (Parallel port)…For connecting a 36-pin parallel cable.
Printer connector (Serial port)…For connecting a 24-pin RS-232C cable.
Paper table release buttons…Press when removing the paper table from the facsimile.
(Rear view)
(Internal view)
15
Fax operation (Basic)
17
1 2 3
4
6
5
8
9
1112 10
13
14
15 1618
7
12
3
4
56
7
8
9
10
A A
123
456
789
0
#
C
GHI
ABC DEF
JKL MNO
PQRS TUV WXYZ
(2) Operation panel
STOP/RESET key…Press to stop operations in progress, revert to the initial mode, or eject
documents from the ADF (Automatic Document Feeder).
COPY/SPACE key…Press to start copying or to insert a space during input of the other party’s
name or fax number.
START key…Press to start fax transmission, manual fax reception or other operations.
ON-HOOK/CLEAR key…Press to dial without the need to pick up the receiver of a separately
purchased telephone, or to erase a registered fax number or other data when registering and
deleting data under a given function.
ON-HOOK indicator…Lit when the ON-HOOK/CLEAR key has been pressed while the telephone
receiver is still “on the hook”.
PAUSE/REDIAL key…Press while registering a destination number under an abbreviated number
or one-touch key in order to insert a pause of a few seconds at that point in dialling. Press also to
redial the last number dialled.
NOTICE: For those units purchased in Sweden, dial tone detection is activated.
ABBR. key…Press to dial with abbreviated numbers.
Message display…Displays the present date, time, operation procedures and trouble, etc.
Resolution mode select key…Press to select the degree of resolution most suitable to the
documents being transmitted or copied.
16
Fax operation (Basic)
Resolution mode indicators…
The uppermost indicator is for the PHOTO MODE setting, the middle
indicator is for the SUPER FINE mode, and the lowermost indicator is for the FINE mode. Press the
resolution mode select key to light the resolution mode indicator corresponding to the desired mode.
When all of the indicators are out, the fax is in the NORMAL mode. (Refer to page 27.)
Reception mode select key…Press to select the desired reception mode.
Reception mode indicators…The uppermost indicator is the MESSAGE TEL. indicator. The
bottom indicator is the MANUAL RX. indicator. Press the reception mode select key to light the
reception mode indicator corresponding to the desired mode. When using a separately purchased
telephone with message telephone capabilities in conjunction with the fax, make sure the
MESSAGE TEL. indicator is lit. When using the manual fax reception mode with a separately
purchased telephone connected to the facsimile, make sure the MANUAL RX. indicator is lit. When
using the automatic fax reception mode, both indicators should be out.
FUNCTION key…Press to select one of the facsimile’s functions or registration procedures.
ENTER FUNCTION key…Press during registration and setting procedures to register the currently
entered data under a given function.
ERROR indicator…Lit when a communications error or mechanical problem has occurred.
ON LINE indicator…Lit when the facsimile is to be used as a printer or scanner.
Keypad…Use to dial a fax number, or to input fax numbers for registration under abbreviated
numbers and one-touch keys.
* Even if your telephone service is for pulse dialling, press the key after connecting to the
other party and any key pressed on the keypad after that will transmit the related tone signal.
One-touch keys (1 - 10)…Press to dial fax numbers registered under the corresponding one-
touch key. Each of the 10 keys can be designated to function as either a one-touch key, a group
dial or a batch transmission key.
* When inputting names, etc., press one-touch key No. 9 to move the cursor to the left, and one-
touch key No. 10 to move the cursor to the right.
NOTE: Available functions may differ depending upon the country and region
where this unit was purchased.
17
Fax operation (Basic)
Preparation
* A label sheet like that shown at left is included
with this unit for placing to the left of each onetouch key in order to allow notation of the
information registered under that key.
* An explanation sticker like that shown above is included with this unit to explain the symbols
corresponding to each key and indicator on the operation panel. Place the sticker corresponding to
the language you desire in a convenient location on the fax. Refer to “(2) Operation panel”, page 15,
for a more detailed explanation of each key and indicator on the operation panel.
* A label indicating those characters available under the pound ( #) and star ( ) keys when
inputting destination names, etc., is included with this unit for placing under the corresponding keys.
CAUTION
Anytime the facsimile is moved, it should be maintained in a horizontal position and
the fax moving handles should be used. If the facsimile is held by the front and
rear, the weight imbalance may cause it to be dropped and there is a danger of
damage to the unit or personal injury.
18
Fax operation (Basic)
(1) Setting paper
Up to 100 sheets of plain paper (standard paper: 64 g/m2- 80 g/m2) may be set on the paper table at
one time. When the facsimile is to be used for standard fax communication, use A4, Letter or Legal
size paper. If paper of a size smaller than A4 is set in the facsimile, memory reception is possible but
the data cannot be printed out. When this facsimile unit is being used as a printer, paper between A4R
and A5R sizes, as well as envelopes, may be used.
* The maximum acceptable number of sheets differs by paper type:
• Standard paper (64 g/m2- 80 g/m2): 100 sheets
• Envelopes (COM-10, C5, DL, Monarch): 10 sheets
• OHP transparencies (Recommended brand: 3M Corp. [PP2500]): 1 sheet
11
1. Extend the paper table extension.
33
22
2. Open the paper table cover.
3. With the paper guides sufficiently spread open,
set the paper.
19
Fax operation (Basic)
11
22
(2) Using OHP transparencies
It is necessary to install the OHP transparency guide when using OHP transparencies. To install the
OHP transparency guide, carry out the following procedure.
1. Remove the document table from the facsimile.
2. Press in the two paper table release buttons
located on the rear of the table and remove the
paper table from the facsimile.
44
55
4. Adjust the paper guides 1 to match the width of
the paper.
* If the paper guides are difficult to adjust when
changing to a different size of paper, remove
the document table first and then set the
paper.
5. Close the paper table cover.
* If the document table has been removed,
replace it in its original position.
1
* To remove the paper table, press in the two paper
table release buttons located on the rear of the
table and pull the paper table out of the facsimile.
20
Fax operation (Basic)
33
3. Open the paper table cover in the direction of the
arrow shown in the illustration.
44
4. Align the portion of the OHP transparency guide
marked 1 in the illustration with the portion of the
paper table marked 2 and attach the guide to
the paper table.
55
66
77
5. Push the OHP transparency guide in the
direction of the arrow to install the guide
securely to the paper table.
1
2
6. Set the paper table back into the facsimile and
close the paper table cover.
7. Replace the document table in its original
position.
21
Fax operation (Basic)
Other features of this facsimile
(1) Dual access
This function enables the fax to simultaneously process 2 operations. For example, memory reception
is possible while the Printing System is in use. Or, it is possible to engage the Printing System and
use the fax as a printer even during a fax transmission. Refer to “● Dual access function tables”,
pages 22 and 23.
Due to the fact that the fax handles all operations automatically, there is no need for user intervention
or setting.
Plug the power cord into the power receptacle.
(3) Connecting the power cord
11
(4) Warm up
Once the power cord is connected to the facsimile and an outlet, the fax will begin to warm up.
Warm up normally requires less than 40 seconds. Once the fax has warmed up, it will automatically
enter the initial mode (waiting for operation).
* To remove the OHP transparency guide, hold the
guide as shown in the illustration and pull it out in
the direction of the arrow.
22
Fax operation (Basic)
○: Dual access operation is possible.
△: Reception is accomplished directly to memory and that data is printed out AFTER printing with
the Printing System is completed.
▽: After the present printing operation is completed, printing with the Printing System will begin.
−: Not available
● Dual access function tables
○○○○○○○○○○○
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ー ーーーーーーーーー
ーー ーーーーーーーー
ーーー ーーーーーーー
ーーーー ーーーーーー
ーーーーー ーーーーー
ーーーーーー ーーーー
ーーーーーーー ーーー
ー○○ー○ーーー ーー
ー○○ー○ーーーー ー
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ー○○ー○ーーーーーー
ーーーーーーーーーーー
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ー○○ーーーーーーーー
ー○○ーーーーーーーー
ー○○ー○ーーーーーー
ーーーーーーーーーーー
ー○○ー○ーーーーーー
ー○○○○ーー○○○△
ーーーーーーーーー○○
○○○○○○○○○○○
Initial mode
Copying
Memory transmission
ADF transmission
Fax operation
Fax
transmission
Fax reception
Print out
PC-Fax
Printer
Scanner
Registration
Cancelling a communication
Report/List print out (Manual)
File print out
ADF transmission
Memory transmission
Memory reception
Other reception
Printing (Memory reception)
Report/List print out (Automatic)
Telephone (Purchased separately)
PC-Fax transmission
PC-Fax reception
PC-Printer
PC-Scanner (ADF)
PC-Scanner (Memory)
Printing System
During scanning
During uploading to your personal
computer
Additional operation
Present operation
23
Fax operation (Basic)
○: Dual access operation is possible.
△: Reception is accomplished directly to memory and that data is printed out AFTER printing with
the Printing System is completed.
▽: After the present printing operation is completed, printing with the Printing System will begin.
−: Not available
◆: Dialling from the keypad is not available.
● Dual access function tables
○○○○○○○○○○○
ーー◆ーーーーー▽ーー
ーー◆ーーーーー○ーー
ーー◆ーーーーー○ーー
ーー◆ーーーーー○ーー
ーー◆ーーーーー○ーー
ーー◆ーーーーー▽ーー
ーー◆ーーーーー▽ーー
ーーーーーーーー○ーー
ーーーーーーーー○○○
ーーーーーーーー○○○
ーーーーーーーー▽○○
ー○ーーーーー▽○○
ー ○ーーーーー▽○○
ーー ーーーーー○ーー
ー○ー ーーーー○ーー
ー○ーー ーーー○ーー
ーー○ーー ーー▽ーー
ーー◆ーーー ー○ーー
ーー○ーーーー ○ーー
ーー○○○△○○ ○○
○○◆ーーーーー○ ー
○○○ーーーーー○ー
Initial mode
Copying
Memory transmission
ADF transmission
Fax operation
Fax
transmission
Fax reception
Print out
PC-Fax
Printer
Scanner
Registration
Cancelling a communication
Report/List print out (Manual)
File print out
ADF transmission
Memory transmission
Memory reception
Other reception
Printing (Memory reception)
Report/List print out (Automatic)
Telephone (Purchased separately)
PC-Fax transmission
PC-Fax reception
PC-Printer
PC-Scanner (ADF)
PC-Scanner (Memory)
Printing System
During scanning
During uploading to your personal
computer
Additional operation
Present operation
24
Fax operation (Basic)
(2) File number
For every communication which will be initiated by dialling from your
fax, a distinct, 3-digit file number will appear on the message display
at the end of the input procedure. The facsimile uses this file number
for the purpose of managing each communication.
This number must be referred to and must be input during the procedure for cancelling, editing the
transmission time, etc., for documents scheduled for timer controlled communication.
In addition to being shown on the message display, the file number can be verified by printing out and
checking the Memory file report which offers information regarding transmissions which are waiting in
memory. (Refer to “Memory file report” page 122.)
(3) Memory transmission vs. ADF transmission
In the memory transmission mode, documents are scanned and entered into memory first. Then, the
other party is dialled automatically and, once the connection is established, fax transmission will
begin. In this case, since documents are scanned before the other party is dialled, documents are
returned to you, ready to use, much faster.
In the ADF transmission mode, the other party’s fax number is dialled first, and, once the connection
has been established, scanning of the documents to be transmitted begins and is alternated with
transmission of the data itself.
Memory transmission is the default setting in this fax.
* In order to change between the two fax transmission modes, refer to Memory Switch No. 94:
“Transmission Mode” page 142.
(4) Power saver modes
This fax has 2 power saver modes: One which engages automatically when there is no activity with
the fax (transmission, reception, copying, etc.) or no keys are pressed for a period of 15 minutes, and
another which engages and then ends at designated times. If a fax transmission comes in while the
facsimile is in one of these power saver modes, the data will be received into memory (refer to page
32) and will be printed out once warm up is completed. (Refer to “Power saver mode select”, page
133.)
F-001/PAGE:01
MEMORIZED 90%
(5) Using the message display to make settings
A large number of settings are made by selecting numbers on the
keypad which are then shown on the message display. While the
selection itself is made using the keypad, the explanation of which
setting corresponds to which number as well as the information
regarding the settings themselves is contained throughout this handbook. The number corresponding
to the presently selected setting will flash.
(6) Auto clear function
The fax will revert to the initial mode if, during any procedure, no key is pressed for a period of more
than 1 minute.
0:CONTINUE/1:END
0-1/ENTER
25
Fax operation (Basic)
2 Set the documents face down on the document
table. The documents will be pulled slightly
under the ADF cover in preparation for
scanning.
* To remove the documents, press the
STOP/RESET key or carefully remove them by
hand.
* When using documents of a length greater
than 355 mm, support them with your hand.
22
2. Set the documents to be
transmitted.
When transmitting documents, set the documents
according to the following procedure. Improperly set
documents are a major cause of document jams
and other communication trouble.
1 Adjust the document guides to match the width of
the documents.
11
1. Verify that the fax is in the initial
mode.
Check the message display to verify that the
facsimile is in the initial mode.
Automatic fax transmission
This is a method of automatically sending a fax transmission without the need to speak to the other
party.
01.04.'97 12:00*
100%
26
Fax operation (Basic)
<Initial mode>
The initial mode refers to the operational status of the fax while it is waiting for some operation to begin.
The fax will revert to this initial mode at the end of each successful operation and when the
STOP/RESET key is pressed. The fax will also revert to the initial mode if, during any procedure, no key
is pressed for a period of more than 1 minute.
<Documents>
● Acceptable size and thickness
• Size: Folio, A4R - A5R
(Width: 140 mm - 216 mm
Length: 128 mm - 1,000 mm)
• Thickness: 50 g/m2- 160 g/m
2
* If a document over 1,000 mm is fed into the ADF, the ERROR indicator will light.
● Acceptable number
A maximum of 20 documents can be set on the document table at one time.
(However, documents made of special paper or of any thickness other than 64 g/m2- 80 g/m2should
be fed one at a time.)
● Notes
• Very low contrast images may not be received clearly.
• Make sure that documents written in ink or containing glue, etc., have dried completely before
setting them for transmission or copying.
• Always set documents AFTER removing clips and staples as they can cause damage to the
facsimile.
• Documents of sizes outside the prescribed range may not be transmitted successfully.
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