Olivetti OFX 5500 Instructions Manual

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Page 1

INSTRUCTION HANDBOOK

Please read the instruction handbook before using the facsimile. Keep it close to the facsimile for easy reference.

Olivetti OFX5500

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Windows™ and MS-DOS® are registered trademarks of Microsoft Corporation. IBM and IBM PC/AT are registered trademarks of International Business Machines, Inc. Centronics is a registered trademark of Centronics Corporation. HP PCL is a trademark of Hewlett-Packard Corporation. LaserFax is a registered trademark of Wordcraft International Limited. Xerox and TextBridge Pro 96 are trademarks of Xerox Corporation.

All other company and product names are trademarks or registered trademarks of their respective company.

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Important! Please read first.

This section contains notes and cautions which should be read prior to using the facsimile for the first time in order to ensure safe and proper operation of this facsimile.

Fax operation (Basic)

This section contains explanations from set-up through to basic fax operation. The set-up procedures and other portions of this section should be read even if the machine is to be used for purposes other than standard fax communication.

Making copies

This section contains explanations necessary for using this facsimile as a copier. Group and sort copying, as well as standard copying, is possible.

Fax operation (Various functions)

This section contains explanations of transmission and reception procedures which are somewhat more elaborate than the basic operation and include timer controlled communication, as well as broadcast transmission which allows automatic transmission of the same document to multiple destinations.

Replacing consumables and maintenance

This section contains explanations on replacing the imaging unit and cleaning the inside of the facsimile.

Troubleshooting

This section contains explanations on handling problems which may occur during daily operation of your facsimile such as communications errors and paper jams, as well as information on troubleshooting procedures.

Fax operation (Other functions)

This section contains explanations on somewhat more complicated functions of the facsimile which, through their use, can make the facsimile an even more convenient tool.

Report/List print out

This section contains explanations on how to print out the various management reports and lists which contain important information about fax communications and facsimile settings.

Other settings

This section contains explanations on certain settings which the user can adjust themselves. Refer to this section to change default settings.

Printing System

This section contains explanations on use when the facsimile is to be used as a printer in conjunction with your computer.

Class 1 mode

This section contains explanations on using the PC-Fax, PC-Printer and PC-Scanner capabilities which are available when the facsimile is connected to your computer via an RS-232C cable.

Scanning System (TWAIN)

This section contains explanations on using the facsimile as a scanner in conjunction with TWAIN compatible software.

Reference

This section contains information on operation flow, error code explanations and machine specifications.

Using this Instruction Handbook

Operational procedures and explanations have been separated into different sections in order to allow those using a facsimile for the first time, as well as those well familiar with fax operation, to use this facsimile efficiently and properly and with relative ease. A basic introduction to each section can be found below for reference.

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Please read the instruction handbook before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of this facsimile. The symbols and their meanings are indicated below.

DANGER: Indicates that serious injury or even death will very possibly result from insufficient attention to or incorrect compliance with the related points.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The

△

symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

...........[General warning]

...........[Warning of danger of

electrical shock]

...........[Warning of high

temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

...........[Warning of prohibited

action]

...........[

Disassembly prohibited

]

The ● symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

...........[Alert of required

action]

...........[Remove the power

plug from the outlet]

...........[Always connect the

facsimile to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in the handbook are illegible or if the handbook itself is missing. (fee required)

<Note>

Due to performance updating, information in this instruction handbook is subject to change without notice.

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Contents

Important! Please read first.

Fax operation (Basic)

CAUTION LABELS ...................................................................................................7

INSTALLATION PRECAUTIONS ............................................................................8

PRECAUTIONS FOR USE.....................................................................................10

Names of parts..............................................................................................................13

(1) Main body................................................................................................................13

(2) Operation panel.......................................................................................................15

Preparation....................................................................................................................17

(1) Setting paper...........................................................................................................18

(2) Using OHP transparencies......................................................................................19

(3) Connecting the power cord .....................................................................................21

(4) Warm up..................................................................................................................21

Other features of this facsimile ...................................................................................21

(1) Dual access.............................................................................................................21

(2) File number .............................................................................................................24

(3) Memory transmission vs. ADF transmission...........................................................24

(4) Power saver modes ................................................................................................24

(5) Using the message display to make settings..........................................................24

(6) Auto clear function ..................................................................................................24

Automatic fax transmission.........................................................................................25

Automatic fax reception...............................................................................................31

One-touch keys.............................................................................................................33

(1) Registration.............................................................................................................33

(2) Modification or deletion ...........................................................................................37

(3) Dial list print out.......................................................................................................41

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Contents

Making copies

Standard copying..........................................................................................................55

Group copying ..............................................................................................................57

Sort copying..................................................................................................................59

Fax operation (Various functions)

Standby transmission ..................................................................................................61

Interrupt transmission..................................................................................................62

Broadcast transmission...............................................................................................63

Timer controlled communication ................................................................................65

Print out a sample image of awaiting documents .....................................................67

Cancelling a communication in memory....................................................................68

Manual fax transmission..............................................................................................69

Manual fax reception ....................................................................................................71

Changing the automatic reception mode ...................................................................73

Auto FAX/TEL switching ..............................................................................................75

Message telephone reception......................................................................................77

● Inputting characters..................................................................................................42

Abbreviated numbers...................................................................................................44

(1) Registration.............................................................................................................44

(2) Modification or deletion ...........................................................................................49

(3) Dialling with an abbreviated number.......................................................................53

Redialling.......................................................................................................................54

(1) Automatic redialling.................................................................................................54

(2) Manual redialling.....................................................................................................54

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Remote reception..........................................................................................................95

(1) Operation ................................................................................................................95

(2) Changing the remote reception number..................................................................96

Polling............................................................................................................................97

(1) Polling transmission ................................................................................................97

(2) Memory polling transmission...................................................................................98

(3) Polling reception....................................................................................................100

(4) Cancelling a polling reception ...............................................................................102

Group dial keys and batch transmission keys.........................................................104

(1) Registration...........................................................................................................104

(2) Modification or deletion .........................................................................................107

(3) Dialling with group dial or batch transmission keys...............................................110

Memory reception.......................................................................................................111

(1) Password registration............................................................................................111

(2) Deleting the password...........................................................................................112

(3) Memory reception ON/OFF and document print out.............................................113

Fax forwarding ON/OFF..............................................................................................115

Fax operation (Other functions)

Contents

When the ERROR indicator lights...............................................................................83

When this message is displayed.................................................................................83

When paper jams ..........................................................................................................86

When a document jams................................................................................................89

Troubleshooting tables ................................................................................................91

Troubleshooting

Replacing consumables and maintenance

Replacing the imaging unit..........................................................................................79

Cleaning inside the fax.................................................................................................81

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Activity report..............................................................................................................117

(1) Automatic print out ................................................................................................117

(2) Manual print out ....................................................................................................118

Transmission report ...................................................................................................119

(1) Automatic print out ................................................................................................119

(2) Manual print out ....................................................................................................121

Memory file report.......................................................................................................122

Preset list.....................................................................................................................123

G3 monitor report .......................................................................................................124

Class 1 report..............................................................................................................125

Cancellation report .....................................................................................................126

Type of phone line ......................................................................................................127

Date and time ..............................................................................................................128

Self-station information (fax number and name).....................................................129

Paper size ....................................................................................................................131

Speaker ON/OFF .........................................................................................................132

Power saver mode select...........................................................................................133

PSTN/PBX select.........................................................................................................135

ECM transmission ON/OFF........................................................................................137

Memory Switches........................................................................................................138

(1) Changing the settings ...........................................................................................138

(2) Memory Switch tables...........................................................................................140

Other settings

Report/List print out

Contents

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Contents

Windows 3.1 ................................................................................................................143

(1) Recommended computer environment.................................................................143

(2) Connecting the printer to your computer...............................................................143

(3) Installing the printer driver.....................................................................................145

(4) Connecting to the printer in Windows 3.1 .............................................................145

(5) Setting the printing parameters.............................................................................145

(6) Managing the printing process..............................................................................148

(7) Removing the printer driver...................................................................................152

(8) Cautions when printing..........................................................................................152

Windows 95 .................................................................................................................153

(1) Recommended computer environment.................................................................153

(2) Connecting the printer to your computer...............................................................153

(3) Installing the printer driver.....................................................................................153

(4) Connecting to the printer in Windows 95 and making a test print.........................154

(5) Setting the printing parameters.............................................................................155

(6) Managing the printing process..............................................................................157

(7) Removing the printer driver...................................................................................160

(8) Cautions when printing..........................................................................................160

PCL 4.5 Emulation ......................................................................................................161

(1) Description ............................................................................................................161

(2) Printing..................................................................................................................162

Printing System

(1) Functions.................................................................................................................163

(2) Cautions ..................................................................................................................164

(3) Connecting the facsimile to your computer .............................................................164

(4) Using the PC-Fax function.......................................................................................165

(5) Using the PC-Printer function..................................................................................165

(6) Using the PC-Scanner function ...............................................................................165

(7) Turning the Class 1 mode ON.................................................................................166

(8) Memory Switch settings...........................................................................................167

Class 1 mode

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Contents

Specifications..............................................................................................................176

Appendix 1: Available languages table ....................................................................177

Appendix 2: Available characters table....................................................................178

Appendix 3: Function flow chart ...............................................................................179

Appendix 4: Error code tables...................................................................................180

Reference

(1) Recommended computer environment ...................................................................169

(2) Connecting the scanner to your computer...............................................................169

(3) Installing the TWAIN system ...................................................................................169

(4) Recommended applications ....................................................................................170

(5) Setting the scanning parameters.............................................................................171

(6) Operation.................................................................................................................172

(7) Error messages .......................................................................................................173

(8) Removing the TWAIN system .................................................................................175

Scanning System (TWAIN)

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CAUTION LABELS

Caution labels have been attached to the facsimile at the following locations for safety purposes. BE SUFFICIENTLY CAREFUL to avoid fire or electric shock when removing a paper jam or when replacing toner.

Label 1, 2, 3

High temperature inside. Do not touch parts in this area, because there is a

danger of getting burned......

Label 4

High voltage inside. NEVER touch parts in this area, because there is a

danger of electric shock. ......

NOTE: DO NOT remove these labels.

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INSTALLATION PRECAUTIONS

■ Environment

CAUTION

• Avoid placing the facsimile on or in locations which are unstable or not level.

Such locations may cause the facsimile to fall down or fall over. This type of

situation presents a danger of personal injury or damage to the facsimile.........

•

Avoid locations with humidity or dust and dirt. If dust or dirt become attached to

the power plug, clean the plug to avoid the danger of fire or electrical shock.......

• Avoid locations near radiators, heaters, or other heat sources, or locations

near flammable items, to avoid the danger of fire...............................................

• To keep the facsimile cool and facilitate

changing of parts and maintenance, allow access space as shown at right. Leave adequate space, especially around the rear cover, to allow air to be properly ventilated out of the facsimile.

Other precautions

• Adverse environmental conditions may affect the safe operation and

performance of the facsimile. Install in an air-conditioned room (recommended room temperature: around 20°C, humidity: around 65%RH) and avoid the following locations when selecting a site for the facsimile.

Avoid locations near a window or with exposure to direct sunlight.

Avoid locations with vibrations.

Avoid locations with drastic temperature fluctuations.

Avoid locations with direct exposure to hot or cold air.

Avoid poorly ventilated locations.

Rear:

≧15cm

Right:

≧50cm

Front:

≧50cm

Left:

≧50cm

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INSTALLATION PRECAUTIONS

■ Power supply/Grounding the facsimile

WARNING

• DO NOT use a power supply with a voltage other than that specified. Avoid multiple connections in the same outlet. These types of situations present a

danger of fire or electrical shock.........................................................................

• Plug the power cord securely into the outlet. If metallic objects come in contact

with the prongs on the plug, it may cause a fire or electric shock.......................

• Always connect the facsimile to an outlet with a ground connection to avoid the danger of fire or electrical shock in case of an electric short. If an earth

connection is not possible, contact your service representative.........................

Other precautions

• DO NOT connect the facsimile to the same outlet as an air conditioner or

copier, etc.

• Connect the power plug to the closest outlet possible to the facsimile.

■ Handling of plastic bags

WARNING

• Keep the plastic bags that are used with the facsimile away from children. The

plastic may cling to their nose and mouth causing suffocation...........................

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PRECAUTIONS FOR USE

■ Cautions when using the facsimile

WARNING

• DO NOT place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the facsimile. This type of situation presents a

danger of fire or electrical shock should they fall inside......................................

• DO NOT remove any of the covers from the facsimile as there is a danger of

electrical shock from high voltage parts inside the facsimile. .............................

• DO NOT damage, break or attempt to repair the power cord. DO NOT place heavy objects on the cord, pull it, bend it unnecessarily or cause any other type of damage.

These types of situations present a danger of fire or electrical shock. ...............

• NEVER attempt to repair or disassemble the facsimile or its parts as there is a danger of fire, electrical shock or damage to the laser. If the laser beam

escapes, there is a danger of it causing blindness.............................................

• If the facsimile becomes excessively hot, smoke appears from the facsimile, there is an odd smell, or any other abnormal situation occurs, there is a danger of fire or electrical shock. Remove the power plug from the outlet

immediately and contact your service representative. .......................................

• If anything harmful (paper clips, water, other fluids, etc.) falls into the facsimile, remove the power plug from the outlet immediately to avoid the danger of fire

or electrical shock. Then contact your service representative. ...........................

• DO NOT remove or connect the power plug with wet hands, as there is a

danger of electrical shock. ..................................................................................

• Always contact your service representative for maintenance or repair of

internal parts. ......................................................................................................

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PRECAUTIONS FOR USE

CAUTION

• DO NOT pull the power cord when removing it from the outlet. If the cord is pull, the wires may become broken and there is a danger of fire or electrical shock. (ALWAYS grasp the plug when removing the power cord from the

outlet.).................................................................................................................

• ALWAYS remove the power plug from the outlet when moving the facsimile. If

the cord is damaged, there is a danger of fire or electrical shock.......................

• If dust accumulates within the facsimile, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts. This is particularly effective if accomplished prior to seasons of high humidity. Consult with your service representative in regard to the cost of cleaning the internal parts of the

facsimile..............................................................................................................

• For safety purpose, ALWAYS remove the power cord from the outlet when

performing cleaning operations...........................................................................

Other precautions

• DO NOT place heavy objects on the facsimile or cause other damage to the facsimile.

• DO NOT open the front cover or pull out the power plug while transmitting, receiving, or copying.

• During print out, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the facsimile is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for the facsimile, it is suggested that the room be properly ventilated.

• The facsimile may only be used within the country of purchase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.)

• The facsimile may be inoperable in areas with poor telephone lines or communication conditions.

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PRECAUTIONS FOR USE

• “CALL WAITING” or other telephone company optional services that produce

audible tones or clicks on the line can disrupt or cause termination of facsimile communications.

• DO NOT touch electrical parts, such as connectors or printed circuit boards.

They could be damaged by static electricity.

• DO NOT attempt to perform any operations not explained in this handbook.

Other precautions

• Always read the safety instructions which are included in the box or printed on

the container when handling consumables.

• Dispose of the imaging unit in accordance with Federal, State and Local rules

and regulations.

• Store consumables in a cool, dark location.

■

Cautions when handling consumables

CAUTION

• Keep consumables out of reach of children and infants. ....................................

• If toner gets on your hands, wash it off with soap and water. If toner gets in

your eyes, rinse immediately with water and immediately see a doctor. If children, or others, ingest toner by mistake, have them drink a few glasses

of water to dilute the contents ingested, and see a doctor immediately. ............

• DO NOT attempt to burn the toner or toner containers in an incinerator or

other fire as it may cause dangerous sparks. .....................................................

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T‑1

 Operation panel…Use to operate the fax.  Document table…Where to set documents to be transmitted or copied.  Document guides…Adjust to match the width of documents.  Paper table…100 sheet capacity (standard paper: 64 g/m2- 80 g/m2)  Paper table cover…Open when setting paper.  Paper guides…Adjust to match the width of the paper.  Paper table extension…Extend when setting paper.  Main body release lever…Slide towards you to open the facsimile.  ADF (Automatic Document Feeder) cover…Open when a document jams.  Document/Paper eject trays…Once ejected, documents are stacked on the upper tray while

received faxes and copies are stacked on the lower tray.

Names of parts

(1) Main body

(Front view)



Fax operation (Basic)

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Fax operation (Basic)

 Imaging unit…This section of the fax plays a major role in creating the image on received faxes

and copies. When a message is displayed which tells you to replace the imaging unit, replace the old unit with a new one.

 Fax moving handles…Hold these handles when moving the facsimile.  Telephone jack…For connecting a separately purchased telephone.

* This jack is not available in those units purchased in the U.K. and Portugal.

 Line jack…For connecting the fax to a telephone line via the modular cord.  Power receptacle…For connecting the power cord.  Printer connector (Parallel port)…For connecting a 36-pin parallel cable.  Printer connector (Serial port)…For connecting a 24-pin RS-232C cable.  Paper table release buttons…Press when removing the paper table from the facsimile.

(Rear view)

(Internal view)

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Fax operation (Basic)

1 2 3

1112 10

15 1618

A A

123

456

789



GHI

ABC DEF

JKL MNO

PQRS TUV WXYZ

(2) Operation panel

 STOP/RESET key…Press to stop operations in progress, revert to the initial mode, or eject

documents from the ADF (Automatic Document Feeder).

 COPY/SPACE key…Press to start copying or to insert a space during input of the other party’s

name or fax number.

 START key…Press to start fax transmission, manual fax reception or other operations.  ON-HOOK/CLEAR key…Press to dial without the need to pick up the receiver of a separately

purchased telephone, or to erase a registered fax number or other data when registering and deleting data under a given function.

 ON-HOOK indicator…Lit when the ON-HOOK/CLEAR key has been pressed while the telephone

receiver is still “on the hook”.

 PAUSE/REDIAL key…Press while registering a destination number under an abbreviated number

or one-touch key in order to insert a pause of a few seconds at that point in dialling. Press also to redial the last number dialled. NOTICE: For those units purchased in Sweden, dial tone detection is activated.

 ABBR. key…Press to dial with abbreviated numbers.  Message display…Displays the present date, time, operation procedures and trouble, etc.  Resolution mode select key…Press to select the degree of resolution most suitable to the

documents being transmitted or copied.

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Fax operation (Basic)

 Resolution mode indicators…

The uppermost indicator is for the PHOTO MODE setting, the middle indicator is for the SUPER FINE mode, and the lowermost indicator is for the FINE mode. Press the resolution mode select key to light the resolution mode indicator corresponding to the desired mode. When all of the indicators are out, the fax is in the NORMAL mode. (Refer to page 27.)

 Reception mode select key…Press to select the desired reception mode.  Reception mode indicators…The uppermost indicator is the MESSAGE TEL. indicator. The

bottom indicator is the MANUAL RX. indicator. Press the reception mode select key to light the reception mode indicator corresponding to the desired mode. When using a separately purchased telephone with message telephone capabilities in conjunction with the fax, make sure the MESSAGE TEL. indicator is lit. When using the manual fax reception mode with a separately purchased telephone connected to the facsimile, make sure the MANUAL RX. indicator is lit. When using the automatic fax reception mode, both indicators should be out.

 FUNCTION key…Press to select one of the facsimile’s functions or registration procedures.  ENTER FUNCTION key…Press during registration and setting procedures to register the currently

entered data under a given function.

 ERROR indicator…Lit when a communications error or mechanical problem has occurred.  ON LINE indicator…Lit when the facsimile is to be used as a printer or scanner.  Keypad…Use to dial a fax number, or to input fax numbers for registration under abbreviated

numbers and one-touch keys.

* Even if your telephone service is for pulse dialling, press the key after connecting to the

other party and any key pressed on the keypad after that will transmit the related tone signal.

 One-touch keys (1 - 10)…Press to dial fax numbers registered under the corresponding one-

touch key. Each of the 10 keys can be designated to function as either a one-touch key, a group dial or a batch transmission key.

* When inputting names, etc., press one-touch key No. 9 to move the cursor to the left, and one-

touch key No. 10 to move the cursor to the right.

NOTE: Available functions may differ depending upon the country and region

where this unit was purchased.

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Fax operation (Basic)

Preparation

* A label sheet like that shown at left is included

with this unit for placing to the left of each onetouch key in order to allow notation of the information registered under that key.

* An explanation sticker like that shown above is included with this unit to explain the symbols

corresponding to each key and indicator on the operation panel. Place the sticker corresponding to the language you desire in a convenient location on the fax. Refer to “(2) Operation panel”, page 15, for a more detailed explanation of each key and indicator on the operation panel.

* A label indicating those characters available under the pound ( #) and star ( ) keys when

inputting destination names, etc., is included with this unit for placing under the corresponding keys.

CAUTION

Anytime the facsimile is moved, it should be maintained in a horizontal position and the fax moving handles should be used. If the facsimile is held by the front and rear, the weight imbalance may cause it to be dropped and there is a danger of damage to the unit or personal injury.

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Fax operation (Basic)

(1) Setting paper

Up to 100 sheets of plain paper (standard paper: 64 g/m2- 80 g/m2) may be set on the paper table at one time. When the facsimile is to be used for standard fax communication, use A4, Letter or Legal size paper. If paper of a size smaller than A4 is set in the facsimile, memory reception is possible but the data cannot be printed out. When this facsimile unit is being used as a printer, paper between A4R and A5R sizes, as well as envelopes, may be used. * The maximum acceptable number of sheets differs by paper type:

• Standard paper (64 g/m2- 80 g/m2): 100 sheets

• Envelopes (COM-10, C5, DL, Monarch): 10 sheets

• OHP transparencies (Recommended brand: 3M Corp. [PP2500]): 1 sheet



1. Extend the paper table extension.

2. Open the paper table cover.

3. With the paper guides sufficiently spread open, set the paper.

Page 23

Fax operation (Basic)

11 22

(2) Using OHP transparencies

It is necessary to install the OHP transparency guide when using OHP transparencies. To install the OHP transparency guide, carry out the following procedure.

1. Remove the document table from the facsimile.

2. Press in the two paper table release buttons located on the rear of the table and remove the paper table from the facsimile.

4. Adjust the paper guides 1 to match the width of the paper.

* If the paper guides are difficult to adjust when

changing to a different size of paper, remove the document table first and then set the paper.

5. Close the paper table cover.

* If the document table has been removed,

replace it in its original position.

* To remove the paper table, press in the two paper

table release buttons located on the rear of the table and pull the paper table out of the facsimile.

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Fax operation (Basic)

3. Open the paper table cover in the direction of the arrow shown in the illustration.

4. Align the portion of the OHP transparency guide marked 1 in the illustration with the portion of the paper table marked 2 and attach the guide to the paper table.

66 77

5. Push the OHP transparency guide in the direction of the arrow to install the guide securely to the paper table.

6. Set the paper table back into the facsimile and close the paper table cover.

7. Replace the document table in its original position.

Page 25

Fax operation (Basic)

Other features of this facsimile

(1) Dual access

This function enables the fax to simultaneously process 2 operations. For example, memory reception is possible while the Printing System is in use. Or, it is possible to engage the Printing System and use the fax as a printer even during a fax transmission. Refer to “● Dual access function tables”, pages 22 and 23. Due to the fact that the fax handles all operations automatically, there is no need for user intervention or setting.

Plug the power cord into the power receptacle.

(3) Connecting the power cord

(4) Warm up

Once the power cord is connected to the facsimile and an outlet, the fax will begin to warm up. Warm up normally requires less than 40 seconds. Once the fax has warmed up, it will automatically enter the initial mode (waiting for operation).

* To remove the OHP transparency guide, hold the

guide as shown in the illustration and pull it out in the direction of the arrow.

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Fax operation (Basic)

○: Dual access operation is possible. △: Reception is accomplished directly to memory and that data is printed out AFTER printing with

the Printing System is completed.

▽: After the present printing operation is completed, printing with the Printing System will begin.

−: Not available

● Dual access function tables

○○○○○○○○○○○

ーーーーーーーーーー



ーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーーー○○ー○ーーーーーー○○ー○ーーーーーー○○ー○ーーーーーー○○ー○ーーーーーーーーーーーーーーーーーーーーーーーーーーーーー○○ーーーーーーーーー○○ーーーーーーーーー○○ー○ーーーーーーーーーーーーーーーーーー○○ー○ーーーーーーー○○○○ーー○○○△ ーーーーーーーーー○○ ○○○○○○○○○○○

 Initial mode  Copying

 Memory transmission  ADF transmission

 Fax operation

 Fax

transmission

 Fax reception

 Print out

 PC-Fax

 Printer

 Scanner

 Registration  Cancelling a communication  Report/List print out (Manual)  File print out  ADF transmission  Memory transmission  Memory reception  Other reception  Printing (Memory reception)  Report/List print out (Automatic)

 Telephone (Purchased separately)

 PC-Fax transmission  PC-Fax reception  PC-Printer  PC-Scanner (ADF)  PC-Scanner (Memory)  Printing System  During scanning

 During uploading to your personal

computer

Additional operation

Present operation

Page 27

Fax operation (Basic)

○: Dual access operation is possible. △: Reception is accomplished directly to memory and that data is printed out AFTER printing with

the Printing System is completed.

▽: After the present printing operation is completed, printing with the Printing System will begin.

−: Not available

◆: Dialling from the keypad is not available.

● Dual access function tables

○○○○○○○○○○○ ーー◆ーーーーー▽ーー



ーー◆ーーーーー○ーーーー◆ーーーーー○ーーーー◆ーーーーー○ーーーー◆ーーーーー○ーーーー◆ーーーーー▽ーーーー◆ーーーーー▽ーーーーーーーーーー○ーーーーーーーーーー○○○ ーーーーーーーー○○○ ーーーーーーーー▽○○

ー○ーーーーー▽○○ ー ○ーーーーー▽○○ ーーーーーーー○ーーー○ーーーーー○ーーー○ーーーーー○ーーーー○ーーーー▽ーーーー◆ーーーー○ーーーー○ーーーー ○ーーーー○○○△○○ ○○ ○○◆ーーーーー○ ー ○○○ーーーーー○ー

 Initial mode  Copying

 Memory transmission  ADF transmission

 Fax operation

 Fax

transmission

 Fax reception

 Print out

 PC-Fax

 Printer

 Scanner

 Telephone (Purchased separately)

 PC-Fax transmission  PC-Fax reception  PC-Printer  PC-Scanner (ADF)  PC-Scanner (Memory)  Printing System  During scanning

 During uploading to your personal

computer

Additional operation

Present operation

Page 28

Fax operation (Basic)

(2) File number

For every communication which will be initiated by dialling from your fax, a distinct, 3-digit file number will appear on the message display at the end of the input procedure. The facsimile uses this file number for the purpose of managing each communication. This number must be referred to and must be input during the procedure for cancelling, editing the transmission time, etc., for documents scheduled for timer controlled communication. In addition to being shown on the message display, the file number can be verified by printing out and checking the Memory file report which offers information regarding transmissions which are waiting in memory. (Refer to “Memory file report” page 122.)

(3) Memory transmission vs. ADF transmission

In the memory transmission mode, documents are scanned and entered into memory first. Then, the other party is dialled automatically and, once the connection is established, fax transmission will begin. In this case, since documents are scanned before the other party is dialled, documents are returned to you, ready to use, much faster. In the ADF transmission mode, the other party’s fax number is dialled first, and, once the connection has been established, scanning of the documents to be transmitted begins and is alternated with transmission of the data itself. Memory transmission is the default setting in this fax. * In order to change between the two fax transmission modes, refer to Memory Switch No. 94:

“Transmission Mode” page 142.

(4) Power saver modes

This fax has 2 power saver modes: One which engages automatically when there is no activity with the fax (transmission, reception, copying, etc.) or no keys are pressed for a period of 15 minutes, and another which engages and then ends at designated times. If a fax transmission comes in while the facsimile is in one of these power saver modes, the data will be received into memory (refer to page

32) and will be printed out once warm up is completed. (Refer to “Power saver mode select”, page

133.)

F-001/PAGE:01 MEMORIZED 90%

(5) Using the message display to make settings

A large number of settings are made by selecting numbers on the keypad which are then shown on the message display. While the selection itself is made using the keypad, the explanation of which setting corresponds to which number as well as the information regarding the settings themselves is contained throughout this handbook. The number corresponding to the presently selected setting will flash.

(6) Auto clear function

The fax will revert to the initial mode if, during any procedure, no key is pressed for a period of more than 1 minute.

0:CONTINUE/1:END

0-1/ENTER

Page 29

Fax operation (Basic)

2 Set the documents face down on the document

table. The documents will be pulled slightly under the ADF cover in preparation for scanning.

* To remove the documents, press the

STOP/RESET key or carefully remove them by hand.

* When using documents of a length greater

than 355 mm, support them with your hand.

2. Set the documents to be transmitted.

When transmitting documents, set the documents according to the following procedure. Improperly set documents are a major cause of document jams and other communication trouble. 1 Adjust the document guides to match the width of

the documents.

1. Verify that the fax is in the initial mode.

Check the message display to verify that the facsimile is in the initial mode.

Automatic fax transmission

This is a method of automatically sending a fax transmission without the need to speak to the other party.

01.04.'97 12:00* 100%

Page 30

Fax operation (Basic)

The initial mode refers to the operational status of the fax while it is waiting for some operation to begin. The fax will revert to this initial mode at the end of each successful operation and when the STOP/RESET key is pressed. The fax will also revert to the initial mode if, during any procedure, no key is pressed for a period of more than 1 minute.

● Acceptable size and thickness

• Size: Folio, A4R - A5R (Width: 140 mm - 216 mm Length: 128 mm - 1,000 mm)

• Thickness: 50 g/m2- 160 g/m

* If a document over 1,000 mm is fed into the ADF, the ERROR indicator will light.

● Acceptable number

A maximum of 20 documents can be set on the document table at one time. (However, documents made of special paper or of any thickness other than 64 g/m2- 80 g/m2should be fed one at a time.)

● Notes

• Very low contrast images may not be received clearly.

• Make sure that documents written in ink or containing glue, etc., have dried completely before

setting them for transmission or copying.

• Always set documents AFTER removing clips and staples as they can cause damage to the

facsimile.

• Documents of sizes outside the prescribed range may not be transmitted successfully.

Page 31

A A

Fax operation (Basic)

4. Dial the destination fax number.

Use the keypad to input the destination fax number. * A destination fax number may occupy up to 32

digits.

3. Select the resolution.

Press the resolution mode select key to select the resolution most suitable to the documents to be transmitted. * Normally, all of the resolution mode indicators are

out, and the fax is in the NORMAL mode. If the NORMAL mode is to be used, there is no need to make any changes to this setting. To use any of the other modes (FINE, SUPER FINE and PHOTO MODE), press the resolution mode select key to light the resolution mode indicator corresponding to the desired mode.

* If a mistake is made during input, press the

STOP/RESET key or the ON-HOOK/CLEAR key, and start the procedure once again from the beginning.

* It is also possible to dial the other party using an

abbreviated number or the one-touch keys. (Refer to “Abbreviated numbers”, page 44.)

1234567 KEYPAD/ENT/START

A A

123

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

789

Page 32

Fax operation (Basic)

It is possible to select a resolution mode, from among the following 4 settings, most appropriate to the documents being transmitted.

• NORMAL: For documents with standard size characters

• FINE: For documents with relatively small characters or thin lines

• SUPER FINE: For documents with detailed lines and characters, etc.

• PHOTO MODE: For the clearest reproduction of documents containing both photographs, etc., as well as text

<Notes>

• In the FINE and SUPER FINE modes, reproduced images appear clearer in comparison to transmission in the NORMAL mode, but transmission time is longer.

• In the PHOTO MODE setting, greys can be reproduced clearly, but transmission time is longer than in the NORMAL or FINE modes.

To cancel operations in progress, press the STOP/RESET key. The fax will revert to the initial mode. * If an operation is cancelled in progress due to a mistake in input or for any other reason, perform the

operation once again from the beginning.

Page 33

A A

Fax operation (Basic)

5. Start transmitting.

Press the START key. * The fax will start transmitting operations.

Press the one-touch key under which the destination number is registered.

Page 34

Fax operation (Basic)

<One-touch dialling>

In order to use the one-touch keys for dialling, it is necessary to register, in advance, the desired destination fax or telephone number under one of the one-touch keys. (Refer to “(1) Registration”, page 33.) * When an unregistered one-touch key is pressed, “NOT IN USE” will be displayed. Verify the correct

one-touch key and press that key.

Page 35

Fax operation (Basic)

3. Fax reception will start. * Once reception starts, “ON LINE” will appear

on the message display.

* To stop the reception, press the FUNCTION

key 4 times and then the ENTER FUNCTION key twice.

2. When a call comes in, the fax will not actually ring but will wait an amount of time equal to the designated number of rings (1 - 11).

1. Verify that both the MESSAGE TEL. indicator and the MANUAL RX. indicator are out. * If either is lit, press the reception mode select

key until both indicators are out.

Automatic fax reception

When the facsimile is used as a dedicated fax machine, incoming faxes will be received automatically. * Refer to “Changing the automatic reception mode”, page 73, to select the desired mode for

automatic reception.

* In order to receive faxes in the SUPER FINE mode, it is necessary to install the optional memory

board and turn ON the setting for Memory Switch No. 89: “S-Fine Copy/S-Fine Reception ON/OFF”, page 142.

● Automatic fax reception is accomplished as follows

A A

Page 36

Fax operation (Basic)

This facsimile allows use of the following 4 modes for receiving a fax.

• Automatic fax reception…The standard mode for using the facsimile to receive a fax automatically.

• Auto FAX/TEL switching (Page 75)…The facsimile will automatically switch between fax reception and allowing the bell to ring, depending on whether the call is from a facsimile or a telephone.

• Manual fax reception (Page 71)…Reception is initiated manually from a separately purchased telephone.

• Message telephone reception (Page 77)…For using a separately purchased telephone (with message telephone capabilities) in conjunction with the fax.

* If a separately purchased telephone is used in conjunction with the facsimile, the telephone will ring

the designated number of times. In order to set the number of times the telephone will ring, refer to Memory Switch No. 04: “Number of Rings”, page 140.

When print out is not possible because paper has run out or paper jams, incoming data will be stored temporarily in memory from where it will be printed out automatically once printing is enabled.

It is possible to select whether or not the time and/or date of reception will be included on received documents. (Refer to Memory Switch No. 16: “Reception Time/Date Print Out”, page 141.)

Page 37

Fax operation (Basic)

2. Press the ENTER FUNCTION key.

3. Press the ENTER FUNCTION key once again.

22 33

1. Press the FUNCTION key 5 times.

* To cancel the procedure part way through, press

the STOP/RESET key. The fax will revert to the initial mode.

One-touch keys

(1) Registration

10 one-touch keys are provided for registering destination fax or telephone numbers.

REG. SPEED DIAL

FUNCTION/ENTER

ENTER OT DIAL

A A

01.04.'97 12:00* 100%

Page 38

123

789

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

Fax operation (Basic)

4. Press an unregistered one-touch key.

5. Press the ENTER FUNCTION key.

6. Use the keypad to input the destination fax number to be registered. (Max. 32 digits)

OT01:NEW DIAL

OT/ENTER

01:

KEYPAD/ENTER

01:1234567

KEYPAD/ENTER

7. Press the ENTER FUNCTION key.

01-NAME:

KEYPAD/ENTER

Page 39

PQRS TUV WXYZ

11. Press the ENTER FUNCTION key.

1111

Fax operation (Basic)

10. Use the keypad to select the desired fax transmission speed. High speed: Press “0”. Low speed: Press “1”.

* If communication errors occur frequently to a

given destination, change the setting to low speed. However, if low speed is selected, transmission time will be increased.

1100

9. Press the ENTER FUNCTION key.

8. Refer to “● Inputting characters”, page 42, and

input the destination name. (Max. 16 characters)

01-NAME:ABC

KEYPAD/ENTER

01-MODEM 0:H/1:L

0-1/ENTER

01-SS 0:OFF/1:ON

0-1/ENTER

123

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

789

Page 40

Fax operation (Basic)

14. Use the keypad to select whether or not to continue registering one-touch keys. Continue: Press “0”. Stop: Press “1”.

1133

1122

0:CONTINUE/1:END

0-1/ENTER

1144

1155

12. Use the keypad to select whether to turn the special speed feature ON or OFF. Turn ON: Press “1”. Turn OFF: Press “0”.

* If the special speed feature is turned ON, all

communication with facsimiles of this same model type will be accomplished at a higher speed. This setting should normally be left ON.

15. Press the ENTER FUNCTION key.

* If you chose to continue registering one-touch

keys, return to step 4. If you chose to stop registering one-touch keys, the fax will revert to the initial mode.

13. Press the ENTER FUNCTION key.

123

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

789

123

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

789

Page 41

Fax operation (Basic)

2. Press the one-touch key containing the data to be modified or deleted. * To delete data, proceed to “● Deleting data

registered under a one-touch key”. To modify data, proceed to “● Modifying data registered under a one-touch key”.

Carry out steps 1 - 3 of “(1) Registration”, page 33.

* To cancel the procedure part way through, press

the STOP/RESET key. The fax will revert to the initial mode.

(2) Modification or deletion

ENTER OT DIAL

OT01:ABC

OT/ENTER/CLEAR

0:CONTINUE/1:END

0-1/ENTER

● Deleting data registered under a one-

touch key

3. Press the ON-HOOK/CLEAR key.

01.04.'97 12:00* 100%

PQRS TUV WXYZ

Page 42

Fax operation (Basic)

4. Use the keypad to select whether or not to continue deleting one-touch keys. Continue: Press “0”. Stop: Press “1”.

5. Press the ENTER FUNCTION key.

* If you chose to continue deleting one-touch

keys, return to step 2. If you chose to stop deleting one-touch keys, the fax will revert to the initial mode.

44 55

● Modifying data registered under a one-

touch key

3. Press the ENTER FUNCTION key.

4. Use the keypad to change the registered destination fax number to that desired. (Max. 32 digits) If you do not wish to modify the presently registered number, proceed to step 5.

01:1234567

KEYPAD/ENTER

01:7654321

KEYPAD/ENTER

123

789

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

5. Press the ENTER FUNCTION key.

01-NAME:ABC

KEYPAD/ENTER

123

GHI JKL MNO

ABC DEF

PQRS TUV WXYZ

789

Page 43

9. Press the ENTER FUNCTION key.

Fax operation (Basic)

8. Use the keypad to select the desired fax transmission speed. High speed: Press “0”. Low speed: Press “1”. * If communication errors occur frequently to a

given destination, change the setting to low speed. However, if low speed is selected, transmission time will be increased.

7. Press the ENTER FUNCTION key.

01-SS 0:OFF/1:ON

0-1/ENTER

6. To modify the destination name, refer to

“● Inputting characters”, page 42, and input the new destination name. (Max. 16 characters) If you do not wish to modify the presently registered name, proceed to step 7.

01-NAME:BBB

KEYPAD/ENTER

01-MODEM 0:H/1:L

0-1/ENTER

123

789

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

Page 44

Fax operation (Basic)

10. Use the keypad to select whether to turn the

special speed feature ON or OFF. Turn ON: Press “1”. Turn OFF: Press “0”. * If the special speed feature is turned ON, all

communication with facsimiles of this same model type will be accomplished at a higher speed. This setting should normally be left ON.

1100

1111

12. Use the keypad to select whether or not to

continue modifying one-touch keys. Continue: Press “0”. Stop: Press “1”.

1122

13. Press the ENTER FUNCTION key.

* If you chose to continue modifying one-touch

keys, return to step 2. If you chose to stop modifying one-touch keys, the fax will revert to the initial mode.

1133

0:CONTINUE/1:END

0-1/ENTER

11. Press the ENTER FUNCTION key.

PQRS TUV WXYZ

Page 45

11 22

Fax operation (Basic)

(3) Dial list print out

Printing out this list enables the user to confirm the names and fax or telephone numbers registered, not only under one-touch keys (page 33), but under abbreviated numbers (page 44), group dial keys (page 104) and batch transmission keys (page 104) as well.

4. Press the ENTER FUNCTION key.

A Dial list will be printed out.

3. Press the FUNCTION key 4 times.

1. Press the FUNCTION key 3 times.

2. Press the ENTER FUNCTION key.

ACTIVITY REPORT

FUNCTION/ENTER

FAX NUMBER LIST

FUNCTION/ENTER

NOW PRINTING

* To cancel the procedure part way through, press

the STOP/RESET key. The fax will revert to the initial mode.

01.04.'97 12:00* 100%

Page 46

Fax operation (Basic)

2 Once the desired character is

displayed, press one-touch key No. 10 to register that character.

Refer to the table below and press the

key on the keypad corresponding to the desired letter, number or symbol until the desired character appears.

● Inputting characters

Character input is required for registering information identifying your self-station and destination names. Input is carried out with the keypad, the one-touch keys and the COPY/SPACE key.

COPY/SPACE key … Press to enter a space. One-touch key No. 9 … Press to move the cursor to the left. One-touch key No. 10 … Press to move the cursor to the right. *1 … Refer to “Appendix 2: Available characters table”, page 178, for the special letters and other

symbols available in each language. Labels indicating the characters available under the pound (

) and star ( ) keys are also

included with this unit for reference.

Key

Displayed character

A → B → C → a → b → c → 2 D → E → F → d → e → f → 3 G → H → I → g → h → i → 4 J → K → L → j → k → l → 5 M → N → O → m → n → o → 6 P → Q → R → S → p → q → r → s → 7 T → U → V → t → u → v → 8 W → X → Y → Z → w →x → y → z → 9 0

Available letters and other symbols differ depending on the language being used in the message display. *1

2 3 4 5 6 7 8 9 0

123

789

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

. → : → , → - → + → / → & → ' → ( →) →

Page 47

[Ex.] The destination name is to be registered

as “AKZ” under a one-touch key

1. Press “2” on the keypad one time.

2. Press one-touch key No. 10 to register the character entered in step 1.

3. Press “5” on the keypad twice.

4. Press one-touch key No. 10 to register the character entered in step 3.

Fax operation (Basic)

01-NAME:A

KEYPAD/ENTER

01-NAME:A

KEYPAD/ENTER

01-NAME:AK

KEYPAD/ENTER

01-NAME:AK

KEYPAD/ENTER

123

789

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

123

GHI JKL MNO

PQRS TUV WXYZ

ABC DEF

789

Page 48

Fax operation (Basic)

* To cancel the procedure part way through, press

the STOP/RESET key. The fax will revert to the initial mode.

Abbreviated numbers

(1) Registration

Up to 50 destination fax numbers can be registered under abbreviated numbers by using a 2-digit coding system from 01 - 50.

6. Press one-touch key No. 10 to register the character entered in step 5.

5. Press “9” on the keypad 4 times.

01-NAME:AKZ

KEYPAD/ENTER

01-NAME:AKZ

KEYPAD/ENTER

01.04.'97 12:00* 100%

123

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

789

A A

Page 49

1. Press the FUNCTION key 5 times.

2. Press the ENTER FUNCTION key.

3. Press the FUNCTION key twice.

4. Press the ENTER FUNCTION key.

Fax operation (Basic)

REG. SPEED DIAL

FUNCTION/ENTER

REG. OT DIAL

FUNCTION/ENTER

REG. ABBR. DIAL

FUNCTION/ENTER

AD--:ENTER NO.

0-9

Page 50

Fax operation (Basic)

8. Press the ENTER FUNCTION key.

7. Use the keypad to input the destination fax number to be registered. (Max. 32 digits)

6. Press the ENTER FUNCTION key.

5. Use the keypad to input 2 digits (01 - 50) corresponding to the desired abbreviated number.

10:

KEYPAD/ENTER

10:1234567

KEYPAD/ENTER

10-NAME:

KEYPAD/ENTER

AD1O:NEW DIAL

0-9/ENTER

123

789

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

123

GHI JKL MNO

ABC DEF

PQRS TUV WXYZ

789

Page 51

9. Refer to “● Inputting characters”, page 42, and input the destination name. (Max. 16 characters)

10. Press the ENTER FUNCTION key.

1100

11. Use the keypad to select the desired fax

transmission speed. High speed: Press “0”. Low speed: Press “1”. * If communication errors occur frequently to a

given destination, change the setting to low speed. However, if low speed is selected, transmission time will be increased.

1111

12. Press the ENTER FUNCTION key.

1122

Fax operation (Basic)

10-MODEM 0:H/1:L

0-1/ENTER

10-SS 0:OFF/1:ON

0-1/ENTER

10-NAME:ABC

KEYPAD/ENTER

123

789

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

123

GHI JKL MNO

PQRS TUV WXYZ

ABC DEF

789

Page 52

Fax operation (Basic)

16. Press the ENTER FUNCTION key. * If you chose to continue registering

abbreviated numbers, return to step 5. If you chose to stop registering abbreviated numbers, the fax will revert to the initial mode.

1166

15. Use the keypad to select whether or not to

continue registering abbreviated numbers. Continue: Press “0”. Stop: Press “1”.

1155

14. Press the ENTER FUNCTION key.

1144

13. Use the keypad to select whether to turn the special speed feature ON or OFF. Turn ON: Press “1”. Turn OFF: Press “0”.

* If the special speed feature is turned ON, all

communication with facsimiles of this same model type will be accomplished at a higher speed. This setting should normally be left ON.

1133

0:CONTINUE/1:END

0-1/ENTER

123

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

789

123

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

789

Page 53

(2) Modification or deletion

Carry out steps 1 - 4 of “(1) Registration”, page 45.

2. Input the abbreviated number (01 - 50) containing the data to be modified or deleted. * To delete data, proceed to “● Deleting data

registered under an abbreviated number”. To modify data, proceed to “● Modifying data registered under an abbreviated number”.

Fax operation (Basic)

* To cancel the procedure part way through, press

the STOP/RESET key. The fax will revert to the initial mode.

● Deleting data registered under an

abbreviated number

3. Press the ON-HOOK/CLEAR key.

AD--:ENTER NO.

0-9

AD10:ABC

0-9/ENTER/CLEAR

0:CONTINUE/1:END

0-1/ENTER

01.04.'97 12:00* 100%

123

GHI JKL MNO

ABC DEF

PQRS TUV WXYZ

789

PQRS TUV WXYZ

Page 54

Fax operation (Basic)

10:1234567

KEYPAD/ENTER

10:7654321

KEYPAD/ENTER

4. Use the keypad to change the registered destination fax number to that desired. (Max. 32 digits) If you do not wish to modify the presently registered number, proceed to step 5.

● Modifying data registered under an

abbreviated number

3. Press the ENTER FUNCTION key.

5. Press the ENTER FUNCTION key.

* If you chose to continue deleting abbreviated

numbers, return to step 2. If you chose to stop deleting abbreviated numbers, the fax will revert to the initial mode.

4. Use the keypad to select whether or not to continue deleting abbreviated numbers. Continue: Press “0”. Stop: Press “1”.

123

789

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

123

GHI JKL MNO

PQRS TUV WXYZ

789

ABC DEF

Page 55

5. Press the ENTER FUNCTION key.

7. Press the ENTER FUNCTION key.

8. Use the keypad to select the desired fax transmission speed. High speed: Press “0”. Low speed: Press “1”. * If communication errors occur frequently to a

given destination, change the setting to low speed. However, if low speed is selected, transmission time will be increased.

Fax operation (Basic)

6. To modify the destination name, refer to “● Inputting characters”, page 42, and input the new destination name. (Max. 16 characters) If you do not wish to modify the presently registered name, proceed to step 7.

10-NAME:ABC

KEYPAD/ENTER

10-NAME:BBB

KEYPAD/ENTER

10-MODEM 0:H/1:L

0-1/ENTER

123

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

789

123

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

789

Page 56

Fax operation (Basic)

12. Use the keypad to select whether or not to continue modifying abbreviated numbers. Continue: Press “0”. Stop: Press “1”.

1122

11. Press the ENTER FUNCTION key.

1111

10. Use the keypad to select whether to turn the special speed feature ON or OFF. Turn ON: Press “1”. Turn OFF: Press “0”.

* If the special speed feature is turned ON, all

communication with facsimiles of this same model type will be accomplished at a higher speed. This setting should normally be left ON.

1100

9. Press the ENTER FUNCTION key.

10-SS 0:OFF/1:ON

0-1/ENTER

0:CONTINUE/1:END

0-1/ENTER

123

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

789

123

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

789

Page 57

13. Press the ENTER FUNCTION key. * If you chose to continue modifying

abbreviated numbers, return to step 2. If you chose to stop modifying abbreviated numbers, the fax will revert to the initial mode.

1133

(3) Dialling with an abbreviated number

In order to use abbreviated numbers for dialling, it is necessary to register, in advance, the destination fax or telephone number under a 2-digit abbreviated number in “(1) Registration”, page 44.

1. Set the documents to be transmitted.

2. Press the ABBR. key.

Fax operation (Basic)

* To cancel the procedure part way through, press

the STOP/RESET key. The fax will revert to the initial mode.

AD--:ENTER NO.

0-9

01.04.'97 12:00* 100%

PQRS TUV WXYZ

Page 58

Fax operation (Basic)

4. Press the START key.

3. Use the keypad to input the 2-digit abbreviated number corresponding to the desired destination. * When an unregistered abbreviated number is

entered, “NOT IN USE” will be displayed. Verify the correct abbreviated number and input that number.

Redialling

(1) Automatic redialling

When attempting to transmit documents, etc., the other party’s fax may be busy with another communication and may not respond. In this type of situation, your fax will automatically attempt to redial that same number with no need for any user intervention. Automatic redialling will occur up to 3 times at a set interval.

(2) Manual redialling

It is possible to redial the most recently dialled number without the need to reenter that number.

1. Press the PAUSE/REDIAL key. The most recently dialed number will be shown on the message display.

2. Press the START key. The fax will automatically start dialing that number.

AD10:ABC

0-9/ENTER/START

123

789

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

A A

PQRS TUV WXYZ

Page 59

Making copies

* To cancel the procedure part way through, press

the STOP/RESET key. The fax will revert to the initial mode.

1. Set the documents to be copied on the document table, and select the desired resolution.

2. Press the COPY/SPACE key.

Standard copying

To make individual copies from one or more documents carry out the following procedure. * The copy magnification can also be changed from 100% to a reduction ratio of anywhere between

70% - 99% in 1% increments. * When copying, if PHOTO MODE is not selected, the resolution will be automatically be set to FINE. * To copy photographs, etc., as clearly as possible, press the resolution mode select key to light the

PHOTO MODE indicator. * In order to copy in the SUPER FINE mode, it is necessary to install the optional memory board and

turn ON the setting for Memory Switch No. 89: “S-Fine Copy/S-Fine Reception ON/OFF”, page 142.

# COPIES? 1

0-9/ENTER/COPY

A A

01.04.'97 12:00* 100%

A A

Page 60

Making copies

3. Press the ENTER FUNCTION key.

REDUCTION 100%

0-9/COPY

4. Use the keypad to select a desired reduction ratio (70% - 99%).

* If you do not wish to change the magnification

from 100%, proceed to step 5.

* To return the magnification to 100%, press the

ON-HOOK/CLEAR key.

REDUCTION 78%

0-9/COPY

5. Press the COPY/SPACE key.

* Copying will begin.

A A

123

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

789

Page 61

Making copies

2. Press the COPY/SPACE key.

1. Set the documents to be copied on the document table, and select the desired resolution.

* To cancel the procedure part way through, press

the STOP/RESET key. The fax will revert to the initial mode.

Group copying

To make multiple copies from one or more documents, with each copy produced from a single document grouped together in a set, carry out the following procedure. * A maximum of 99 copies can be designated at one time per original. * Refer to “Standard copying”, page 55, for information on selecting the copy magnification ratio and

resolution modes.

# COPIES? 1

0-9/ENTER/COPY

A A

01.04.'97 12:00* 100%

A A

Page 62

Making copies

3. Use the keypad to input the desired number of copies per original. (Max. 99)

COPY COUNT 58

0-9/ENTER/COPY

REDUCTION 100%

0-9/COPY

4. Press the ENTER FUNCTION key.

5. Use the keypad to select a desired reduction ratio (70% - 99%).

* If you do not wish to change the magnification

from 100%, proceed to step 6.

* To return the magnification to 100%, press the

ON-HOOK/CLEAR key.

REDUCTION 78%

0-9/COPY

6. Press the COPY/SPACE key.

* Copying will begin.

A A

123

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

789

123

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

789

Page 63

Making copies

Sort copying

To make multiple sets of copies from a set of documents, carry out the following procedure. * In order to copy in this mode, it is necessary to install the optional memory board. * A maximum of 99 sets of copies can be designated at one time. * Refer to “Standard copying”, page 55, for information on selecting the copy magnification ratio and

resolution modes.

1. Set the documents to be copied on the document table, and select the desired resolution.

2. Press the COPY/SPACE key.

3. Use the keypad to input the desired number of copy sets. (Max. 99)

# COPIES? 1

0-9/ENTER/COPY

COPY COUNT 58

0-9/ENTER/COPY

01.04.'97 12:00* 100%

A A

123

789

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

* To cancel the procedure part way through, press

the STOP/RESET key. The fax will revert to the initial mode.

Page 64

Making copies

4. Press the ENTER FUNCTION key.

5. Use the keypad to select a desired reduction ratio (70% - 99%).

* If you do not wish to change the magnification

from 100%, proceed to step 6.

* To return the magnification to 100%, press the

ON-HOOK/CLEAR key.

6. Press the ENTER FUNCTION key.

7. Press “1” on the keypad.

REDUCTION 78%

0-9/ENTER/COPY

SORT 0:NO/1:YES

0-1/COPY

REDUCTION 100%

0-9/ENTER/COPY

66 77

A A

8. Press the COPY/SPACE key.

* Copying will begin.

123

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

789

Page 65

Fax operation (Various functions)

Standby transmission

1. Set the documents to be transmitted on the document table.

* The fax is currently occupied with another

communication.

2. Input the destination fax number.

* A destination fax number may be dialled with the

keypad, abbreviated numbers or one-touch keys.

3. If the destination fax number was entered with the keypad or an abbreviated number, press the START key.

* Those documents set on the document table will now

be scanned and stored in memory.

* To cancel the procedure part way through, press the

STOP/RESET key. The fax will revert to the initial mode.

003:-- G3 -ON LINE

STORING MEM. REMAIN 80%

12345 KEYPAD/ENT/START

A A

Standby transmitting refers to the process where documents are scheduled for transmission while the fax is occupied with another communication. If, during that communication, the documents to be transmitted are set on the document table and the destination fax number is input, those documents will be automatically transmitted once the communication has been completed. * A maximum of 5 standby transmissions (including timer controlled communications) can be

scheduled at one time.

Page 66

Fax operation (Various functions)

4. Set the documents to be transmitted on the document table.

1. Press the STOP/RESET key. * The fax is currently occupied with another

communication.

2. Press the FUNCTION key.

3. Press the ENTER FUNCTION key. * The message display will revert to the initial mode.

Interrupt transmission

This function is convenient for those times you want to transmit documents in a hurry, but the fax is in the middle of transmitting a large number of documents. If the interrupt transmission procedure is performed, that transmission will be stopped between pages and the connection with the other party terminated. Once the interrupt transmission is completed, the fax will automatically return to and continue the operation that was in progress prior to the

interruption.

5. Input the destination fax number. * A destination fax number may be dialled with the

keypad, abbreviated numbers or one-touch keys.

6. Press the START key. * The fax will start transmitting operations for your

documents. Once the interrupt transmission is completed, the fax will automatically redial the previous party and continue the transmission from the point of the interruption.

TX/RX STOP

FUNCTION/ENTER

TX/RX STOP

01.04.'97 12:00* MTX 84%

12345 KEYPAD/ENT/START

DELETION

FUNCTION/ENTER

Page 67

Fax operation (Various functions)

Broadcast transmission

This function enables the same documents to be transmitted successively to a number of destinations one after another, in a single operation. If transmitting the same documents from a central office to multiple branch offices, this function is quite convenient as it requires operations to be carried out only once. The documents to be transmitted need only to be stored in memory, and dialling and transmitting operations are repeated automatically for each destination.

* If all of the destination numbers are entered using abbreviated numbers, one-touch keys or

group dial keys, this fax is capable of automatically transmitting the same documents to up to 50 different destinations in a single operation. If the keypad is used, up to 10 different destinations is possible.

* Once the broadcast operation to all of the destinations is complete, a Broadcast

transmission report will be printed out.

* To cancel the procedure part way through, press the

STOP/RESET key. The fax will revert to the initial mode.

1. Set the documents to be transmitted on the document table, and select the desired resolution.

Transmitting fax

Receiving faxes

01.04.'97 12:00* 100%

Page 68

Fax operation (Various functions)

2. Input the destination fax numbers in order of preference. Repeat steps 1 and 2 below until all desired numbers have been input. * Numbers may be input with the keypad, abbreviated

numbers, one-touch keys or group dial keys.

* If the number of destinations exceeds the acceptable

limit, “EXCEED MAX.DEST.” will appear on the message display.

1 Input the destination fax number. (Max. 32 digits)

* If using fax numbers registered under an

abbreviated number, etc., carry out the appropriate procedure for each number.

2 Check the displayed destination and press the

ENTER FUNCTION key.

3. Press the ENTER FUNCTION key.

TIME --:--

0-9/ENTER/START

TIME 12:34

0-9/ENTER/START

1234567

ENTER/CL/START

4. If you wish to designate a time for the broadcast transmission to start, use the keypad to input the desired start time. To start broadcast transmission operations immediately, proceed to step 6. * The time should be set on a 24-hour time basis

(00:00 - 23:59).

5. Press the ENTER FUNCTION key.

6. Press the START key. * The documents will be scanned at this point and a

corresponding file number will be displayed. Once the broadcast operation to all of the destinations is complete, a Broadcast transmission report will be printed out.

F-001/PAGE:01 MEMORIZED 97%

NOW PRINTING

100%

123

789

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

Page 69

Fax operation (Various functions)

Timer controlled communication

If a time for a communication to start is designated in advance, when the appointed time is reached, that communication will be carried out automatically. A timer controlled communication can be designated during the operation procedure for various types of fax communication such as broadcast transmission, polling receiving, etc.

* The communication must be set to start within the ensuing 24 hour period. * Up to 5 timer controlled communications can be set at one time (including standby

transmissions).

* When using the ADF transmission mode and with the documents designated to be

transmitted at an appointed time, the documents will remain on the document table until the appointed time is reached. In this case, the timer controlled transmission can be cancelled simply by removing the documents from the document table. The fax will then revert to the initial mode.

* A Transmission report can be set to be printed out automatically at the completion of all

timer controlled transmissions. (Refer to “(1) Automatic print out”, page 119.)

* To cancel the procedure part way through, press the

STOP/RESET key. The fax will revert to the initial mode.

1. If the operation involves the transmission of documents, set the documents to be transmitted on the document table, and select the desired resolution.

Transmitting fax

Receiving fax

The documents are set for transmission

Transmission begins

01.04.'97 12:00* 100%

[Example: Timer controlled transmission]

Page 70

A A

Fax operation (Various functions)

2. Input the destination fax number. * Numbers may be input with the keypad, abbreviated

numbers or one-touch keys.

3. Press the ENTER FUNCTION key twice.

4. Use the keypad to input the desired start time. * The time should be set on a 24-hour time basis

(00:00 - 23:59).

5. Press the ENTER FUNCTION key.

6. Press the START key.

A corresponding file number will be displayed.

* If the present communication involves the

transmission of documents, the documents will be scanned prior to the display of the file number.

* “MTX” will be shown on the message display

whenever there is a timer controlled transmission waiting in memory.

01234567 KEYPAD/ENT/START

TIME --:--

0-9/ENTER/START

TIME 12:34

0-9/ENTER/START

01234567

ENTER/CL/START

F-001/PAGE:01 MEMORIZED 97%

01.04.'97 12:00* MTX 90%

123

789

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

Page 71

Fax operation (Various functions)

Print out a sample image of awaiting documents

To examine the contents of documents that are stored in memory and scheduled for transmission, print out a Memory input report and check the sample image of the first page of the documents which is printed on the report. * Even if a sample image of the documents is printed out, the transmission will be carried out

on schedule.

1. Press the FUNCTION key 3 times.

2. Press the ENTER FUNCTION key.

3. Press the FUNCTION key 3 times.

* To cancel the procedure part way through, press the

STOP/RESET key. The fax will revert to the initial mode.

PRINT REPORT

FUNCTION/ENTER

MEMORY ENTRY

FUNCTION/ENTER

4. Press the ENTER FUNCTION key.

5. Press the FUNCTION key until the file number corresponding to the desired documents is displayed.

* If the destination fax number corresponding to those

documents was entered using an abbreviated number or one-touch key under which the destination name was also registered, that name will be displayed.

F-001:ABC

FUNCTION/ENTER

NOW PRINTING

6. Press the ENTER FUNCTION key. A Memory input report will be printed out.

ACTIVITY REPORT

FUNCTION/ENTER

01.04.'97 12:00* MTX 98%

Page 72

Fax operation (Various functions)

F-001:ABC

FUNCTION/ENTER

1. Press the FUNCTION key 4 times.

2. Press the ENTER FUNCTION key.

3. Press the FUNCTION key.

* To cancel the procedure part way through, press the

STOP/RESET key. The fax will revert to the initial mode.

NOW PRINTING

90%

CANCEL MODE

FUNCTION/ENTER

DELETION

FUNCTION/ENTER

4. Press the ENTER FUNCTION key.

5. Press the FUNCTION key until the file number corresponding to the communication to be cancelled is displayed. * If the destination fax number corresponding to that

communication was entered using an abbreviated number or one-touch key under which the destination name was also registered, that name will be displayed.

6. Press the ENTER FUNCTION key. A Cancellation report will be printed out.

TX/RX STOP

FUNCTION/ENTER

Cancelling a communication in memory

To cancel a scheduled timer controlled transmission or reception, carry out the following procedure. * In order to cancel a communication which has already begun, press the STOP/RESET key

and carry out the following procedure from step 4.

* A Cancellation report will be printed out for verification of the contents of the cancelled

communication.

01.04.'97 12:00* MTX 90%

Page 73

Fax operation (Various functions)

Manual fax transmission

Once the connection has been made with the destination fax, transmission is started manually by pressing the START key. Use this mode to talk to the other party prior to transmission, or when the other party must manually switch to the fax mode. ** Manual fax transmission is only possible if a separately purchased telephone is used in

conjunction with the facsimile.

1. Set the documents to be transmitted on the document table, and select the desired resolution.

2. Pick up the receiver of the separately purchased telephone.

* To cancel the procedure part way through, press the

STOP/RESET key. The fax will revert to the initial mode.

Transmitting fax

Receiving fax

01.04.'97 12:00* 100%

Page 74

Fax operation (Various functions)

3. Use the facsimile to input the destination fax number. * A destination fax number may be dialled with the

keypad, abbreviated numbers or one-touch keys.

4. Listen through the telephone receiver to verify whether

the connection has been made with the destination fax or not.

If you hear a fax tone…

If the other party answers…

You are connected to a facsimile. Press the START key. The fax will start to transmit the documents.

You are connected to a telephone. If that party is able to manually switch to fax reception, press the START key at the end of the conversation to initiate transmission. The fax will start to transmit the documents.

5. Hang up the receiver when “ON LINE” appears on the

message display.

ABC DEF

123

GHI JKL MNO

PQRS TUV WXYZ

789

Page 75

Fax operation (Various functions)

Manual fax reception

When a call comes in, reception is initiated by picking up the receiver of a separately purchased telephone, verifying that the call is from a facsimile and pressing the START key. ** Manual fax reception is only possible if a separately purchased telephone is used in

conjunction with the facsimile.

1. Verify that the MANUAL RX. indicator is lit. * If it is not lit, press the reception mode select key until

it lights.

● Manual fax reception is accomplished as follows

Transmitting fax

Receiving fax

From a fax

From a telephone

Page 76

Fax operation (Various functions)

2. When a call comes in, the separately purchased

telephone will ring. Pick up the telephone receiver.

3. Speak with the other party.

3. Press the START key. Fax reception will begin. * Hang up the receiver when “ON LINE”

appears on the message display.

* If you are using a telephone with tone

dialling capabilities, it is possible to answer using the Remote reception function. (Refer to “Remote reception”, page 95.)

If you are connected to a telephone…

If you are connected to a facsimile…

A A

Page 77

0:FAX/1:FAX&TEL

0-1/ENTER

Changing the automatic reception mode

This facsimile has 2 automatic reception modes: automatic fax reception (page 31) and auto FAX/TEL switching (page 75). To change the presently selected mode, carry out the following procedure.

* To cancel the procedure part way through, press the

STOP/RESET key. The fax will revert to the initial mode.

1. Press the FUNCTION key 6 times.

2. Press the ENTER FUNCTION key.

3. Press the FUNCTION key.

USER SETTING

FUNCTION/ENTER

SET AUTO RECEPT.

FUNCTION/ENTER

4. Press the ENTER FUNCTION key.

SETTING

FUNCTION/ENTER

01.04.'97 12:00* 100%

Fax operation (Various functions)

Page 78

Fax operation (Various functions)

5. Use the keypad to select between the automatic fax reception mode and the auto FAX/TEL switching mode. The automatic fax reception mode: Press “0”. The auto FAX/TEL switching mode: Press “1”.

6. Press the ENTER FUNCTION key once again. The fax

will revert to the initial mode.

ABC DEF

123

GHI JKL MNO

PQRS TUV WXYZ

789

Page 79

Fax operation (Various functions)

Auto FAX/TEL switching

After a separately purchased telephone rings a designated number of times, and if the call is from a facsimile, fax reception will start automatically. If the call is from a telephone, a different bell will ring in the fax and may be answered from the telephone. ** Auto FAX/TEL switching is only possible if a separately purchased telephone is used in

conjunction with the facsimile.

1. Verify that both the MESSAGE TEL. indicator and the MANUAL RX. indicator are out.

* If either is lit, press the reception mode select key until

both indicators are out.

● Auto FAX/TEL switching is accomplished as follows

* To use the auto FAX/TEL switching mode, it is necessary to select “FAX&TEL” in “Changing

the automatic reception mode”, page 73.

* Even if you are not there, or do not answer the telephone, the calling party will incur

telephone charges starting at the point after the telephone rings the initial designated number of times.

From a fax

From a telephone

Transmitting fax

Receiving fax

Page 80

Fax operation (Various functions)

3. A different bell will ring in the fax for 25 seconds.

* If the telephone receiver is not picked up

while this bell is still ringing, the facsimile will switch to fax reception.

* The volume of this bell can be set to one

of 3 levels. (Refer to Memory Switch No. 93: “Operator-Call Bell Volume”, page 142.)

4. Pick up the receiver and speak with the other party. At the end of the conversation, fax reception may be initiated manually.

3. Fax reception will start automatically.

If you are connected to a telephone…

If you are connected to a facsimile…

2. The separately purchased telephone will ring a designated number of times (1 - 11). * In order to set the number of times the telephone will

ring, refer to Memory Switch No. 04: “Number of Rings”, page 140.

* If the telephone receiver is picked up while the bell is

still ringing, the facsimile will deal with this the same as a standard manual fax reception. Refer to “Manual fax reception”, page 71, and perform the procedure explained there starting from step 3.

Page 81

Fax operation (Various functions)

Message telephone reception

After the telephone with message telephone capabilities rings a designated number of times, and if the call is from a facsimile, fax reception will begin automatically. If the call is from a telephone, the functions of the message telephone will engage. Thus, even when you are not in, the caller will be able to leave a message if your message telephone is turned on. ** Message telephone reception is only possible if a separately purchased telephone with

message telephone capabilities is used in conjunction with the facsimile.

* It is recommended that the setting for the number of rings of the message telephone itself be

adjusted to less than the number of times the fax is set to ring in the message telephone reception mode. If it is set to ring more times than the fax, there is a possibility that fax reception will not be accomplished.

* Refer to the Instruction Manual for the telephone in use for details on recording and listening

to messages, etc.

* When a separately purchased telephone with message telephone capabilities is used in

conjunction with this facsimile, use the supplied modular cord to connect the line jack on the fax to the telephone jack in the wall. Use another modular cord to connect the telephone jack on the fax to the telephone itself. (Refer to “● Connection diagram”.)

* If the message telephone capabilities of the telephone are turned ON, MAKE SURE that, in

the first minute after the telephone answers the incoming call, there are no silent pauses of 6 seconds or more in either the message you record or the message you receive. If there is such a pause, the silence detection function of the fax will be activated and the facsimile will switch to fax reception.

● Connection diagram

Telephone jack in the wall Facsimile

Telephone with message telephone capabilities

Transmitting fax

From a fax

From a telephone

Receiving fax

Page 82

Fax operation (Various functions)

2. If the message telephone capabilities of the telephone are turned ON, the telephone will ring the number of times designated in the message telephone. * If the message telephone capabilities of the telephone

are turned OFF, the telephone will ring the number of times designated in the fax and then the connection will be made to the fax. In order to set the number of times the fax will ring, refer to Memory Switch No. 98: “Number of Rings (Message telephone)”, page 142.

* If the telephone receiver is picked up while the

telephone is still ringing, the facsimile will deal with this the same as a standard manual fax reception. Refer to “Manual fax reception”, page 71, and perform the procedure explained there starting from step 3.

If you are connected to a telephone…

If you are connected to a facsimile…

3. Fax reception will start automatically.

3. The functions of the message telephone

will engage, your message will be played and the caller will be able to leave a message.

* If there is a silent pause of 6 seconds or

more, the facsimile will switch to fax reception.

1. Verify that the MESSAGE TEL. indicator is lit. * If it is not lit, press the reception mode select key until

it lights.

● Message telephone reception is accomplished as follows

Page 83

2. Hold the imaging unit by pinching the handles 1 on both sides of the unit as shown in the illustration and slowly remove the imaging unit from the facsimile.

WARNING

High voltage is present in the charger section. Take sufficient care when working in this area, as there is a danger of electrical shock.

CAUTION

The facsimile’s fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned.

1. Slide the main body release lever on the right side of the fax towards you and open the facsimile until it stops.

Replacing consumables and maintenance

Replacing the imaging unit

When “CHANGE IU” is displayed, the toner has run low. A limited number of pages can still be printed, but, because printing will be impossible after that, the imaging unit should be replaced as soon as possible.

CHANGE IU

100%

Page 84

3. Take the imaging unit out of its box. Tear open the imaging unit package at the notch A, and take the new imaging unit out.

4. Hold the new imaging unit horizontally and slowly shake it a few times from side to side.

5. Set the new imaging unit in the facsimile frontend first.

Replacing consumables and maintenance

CAUTION

DO NOT attempt to burn the toner or toner containers in an incinerator or other fire as it may cause dangerous sparks.

Page 85

Replacing consumables and maintenance

7. Gently close the facsimile. * If the facsimile doesn’t close properly, the

imaging unit may not be set properly. Reinstall the imaging unit correctly.

1. Slide the main body release lever on the right side of the fax towards you and open the facsimile until it stops.

6. Remove the protective tape 2 on both sides of the imaging unit and then remove the drum cover.

Cleaning inside the fax

If lines appear on printed copies or receptions, or they appear dirty, perform the following cleaning operations.

CAUTION

For safety purpose, ALWAYS remove the power cord from the outlet when performing cleaning operations.

Page 86

WARNING

High voltage is present in the charger section. Take sufficient care when working in this area, as there is a danger of electrical shock.

CAUTION

The facsimile’s fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned.

Replacing consumables and maintenance

44 55

2. Hold the imaging unit by pinching the handles 1 on both sides of the unit as shown in the illustration and slowly remove the imaging unit from the facsimile. * Set the imaging unit on a stable, horizontal

surface to prevent the toner from spilling.

3. Wipe the glass section 2 with the cloth supplied

with the facsimile.

4. Replace the imaging unit in its original position in

the facsimile front-end first.

5. Gently close the facsimile.

* If the facsimile doesn’t close properly, the

imaging unit may not be set properly. Reinstall the imaging unit correctly.

Page 87

When the ERROR indicator lights

In the event of trouble, the ERROR indicator will light. Likewise, an alarm will sound to notify you of the error. Refer to the message display for the type of error and follow the necessary procedure to eliminate the trouble. If the ERROR indicator does not go out even after following the required procedure, press the STOP/RESET key. * The volume of the error alarm can be set to one of 3 levels (refer to Memory Switch No. 06:

“Speaker Volume”, page 140) or it can be turned OFF (refer to Memory Switch No. 54: “Alarm ON/OFF”, page 141).

When this message is displayed

● “ERROR!” is displayed

An error has occured during transmission or reception. A message regarding the error will be displayed and the ERROR indicator will light. When the error involves a transmission, a Transmission report will be printed out.

* The cause of the error will be indicated by an error code on the

Transmission report which is printed out when a communications error occurs during a transmission. In the case of an error during a reception, print out an Activity report (refer to page 117) and verify the error code. Refer to “Appendix 4: Error code tables”, page 180, for an explanation of each error code.

● “PAPER JAM” is displayed

Paper has jammed inside the facsimile. Follow the procedure in “2 Paper jam inside the facsimile”, page 87, and remove the jammed paper.

ERROR !

PAPER JAM

The ERROR indicator will light when…

• the facsimile is open.

• the imaging unit needs to be replaced.

• paper has run out.

• there is a paper jam.

• there is a document jam.

• there is a communications error, etc.

Troubleshooting

Page 88

Troubleshooting

● “DOCUMENT JAM” is displayed

A document has jammed in the facsimile. Follow the procedure in “When a document jams”, page 89, and remove the jammed document.

● “CHECK PAPER/OPEN COVER” is displayed

Paper has jammed in the paper table. Follow the procedure in “1 Paper jam in the paper table”, page 86, and remove the jammed paper.

● “CHANGE IU” is displayed

It is necessary to replace the imaging unit. A limited number of pages can still be printed, but, after that, printing will be impossible. Follow the procedure in “Replacing the imaging unit”, page 79, and replace the imaging unit as soon as possible.

● “CLOSE MAIN BODY” is displayed

The facsimile is open. Close it securely.

● “SYSTEM ERROR” is displayed

Maintenance requires serviceman intervention. Remove the power plug from the outlet and contact your service representative, an authorised service centre or the place of purchase.

DOCUMENT JAM

CHECK PAPER OPEN COVER

CHECK PAPER

CHANGE IU

CLOSE MAIN BODY

SYSTEM ERROR

● “CHECK PAPER” is displayed

There is no paper on the paper table. Follow the procedure in “(1) Setting paper”, page 18, and set paper on the paper table.

Page 89

Troubleshooting

MEMORY FULL CHANGE TO ADF TX

USED IN MEM.FILE

MEMORY FULL

●

“MEMORY FULL / CHANGE TO ADF TX” is displayed

The memory has reached its capacity while scanning documents into memory. The data for those documents already scanned will be deleted from memory. Remove all documents and…

1. Start the procedure once again from the beginning after clearing sufficient data from memory, or

2. Start the procedure once again from the beginning and transmit in the ADF transmission mode. (Refer to Memory Switch No. 94: “Transmission Mode”, page 142.)

● “USED IN MEM. FILE” is displayed

The fax number which you tried to modify or delete is registered under a one-touch key, group dial key or batch transmission key which was used to schedule another communication still in memory. Perform the modification or deletion procedure after the corresponding communication is completed.

● “MEMORY FULL” is displayed

There are already 5 communications (standby transmissions and/or timer controlled communications) scheduled and waiting in memory. Schedule your communication after…

1. One of the previously scheduled communications is completed, or

2. Clearing sufficient data from memory.

Page 90

Troubleshooting

When paper jams

When paper jams, a message regarding the paper jam will be displayed, the ERROR indicator will light and the alarm will sound. * DO NOT reuse paper which has jammed as it can cause another jam. * ALWAYS try to remove jammed paper without tearing it. If the paper does happen to tear, be sure to

remove all loose scraps. Loose scraps of paper inside the facsimile are a primary cause of paper jams.

1 Paper jam in the paper table

When a message like that at left is displayed, a paper jam has occurred in the paper table. Remove the jammed paper according to the following procedure.

1. Open the paper table cover and remove all of the paper on the paper table. * BE SURE to remove the jammed paper without

tearing it.

2. Slide the main body release lever on the right side of the fax towards you and open, and then close, the facsimile. The ERROR indicator will go out and printing will again be possible.

CHECK PAPER OPEN COVER

Page 91

Troubleshooting

1. Slide the main body release lever on the right side of the fax towards you and open the facsimile until it stops.

3. Reset the paper on the paper table.

2 Paper jam inside the facsimile

When a message like that at left is displayed, a paper jam has occurred inside the facsimile. Remove the jammed paper according to the following procedure.

PAPER JAM

WARNING

High voltage is present in the charger section. Take sufficient care when working in this area, as there is a danger of electrical shock.

CAUTION

The facsimile’s fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned.

Page 92

Troubleshooting

2. Remove the jammed paper without tearing it.

3. Gently close the facsimile. The ERROR indicator will go out and printing will again be possible. * If the ERROR indicator does not go out, there

is still paper inside the facsimile. Repeat steps 1 - 3.

Page 93

When a document jams

The ERROR indicator will light and “DOCUMENT JAM” will appear on the message display.

Troubleshooting

2. Open the ADF cover.

3. With the ADF cover open, remove the jammed document without tearing it. * If the document cannot be removed from the

document insert side of the ADF, remove it from the document eject side.

1. Remove all documents from the document table. * DO NOT try to remove the document with

undue force as there is a danger that the documents will tear.

DOCUMENT JAM

Page 94

Troubleshooting

4. Close the ADF cover. The ERROR indicator will go out and printing will again be possible.

5. Reset the documents on the document table.

Page 95

Troubleshooting

Troubleshooting tables

If you experience trouble with your facsimile, refer to the tables below to carry out minor adjustments. If trouble persists, contact your service representative, an authorised service centre or the place of purchase.

No paper is printed out

Was the data received to memory?

Has paper run out?

Has paper jammed?

113

Set paper on the paper table.

Remove the jammed paper.

Print out the documents that are in memory.

Problem

Check point

Procedure

Page

The facsimile cannot be operated at all

Is the power cord connected correctly?

Connect the power cord correctly.

Printed paper is blank

Are received documents blank?

When copying, were the documents set face down?

Check with the transmitting party.

Set the documents face down.

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Troubleshooting

Paper often jams Is the paper set correctly?

Is the paper curled or wrinkled?

Are there loose scraps of paper remaining inside the facsimile?

Set the paper correctly on the paper table.

Replace the curled or wrinkled paper with new paper.

Perform the appropriate procedure to remove the paper scraps.

The image is dirty Is the facsimile dirty inside? Perform cleaning

operations.

Problem Check point

Procedure

Page

The printed image is light

Is a message to replace the imaging unit displayed?

Is the paper damp or wet?

Replace the imaging unit.

Replace the damp or wet paper with new paper.

Page 97

Troubleshooting

No document feed or skewed feed

Are the documents set correctly?

Are the document length, width, and thickness appropriate?

Has a document jammed?

Are there too many documents?

Set the documents correctly on the document table.

Use only appropriate sized documents.

Set only the appropriate number of documents at one time.

Remove the jammed document and set the documents once again.

Problem Check point

Procedure

Page

Transmission is impossible

Is the modular cord connected correctly?

Is “ERROR!” displayed?

Connect the modular cord correctly.

Perform the necessary procedure to correct the error and try to transmit the documents again.

Broadcast transmission is impossible

Is the memory full? Start the Broadcast

transmission procedure once again from the beginning after clearing sufficient data from memory.

Page 98

Troubleshooting

Reception is impossible

Memory reception is impossible

Polling reception is impossible

Is the modular cord connected correctly?

Is “ERROR!” displayed?

Is the memory full?

Did the transmitting party perform the polling transmission procedure correctly?

Connect the modular cord correctly.

Perform the necessary procedure to correct the error and try to receive the documents again.

Clear sufficient data from memory.

Check with the transmitting party.

Remote reception is not possible

Is your telephone service set for pulse dialling?

Did you use the correct remote reception number?

Contact your telephone company and change your service to push button (tone) dialling.

Check the registered number.

123

Problem Check point

Procedure

Page

Page 99

Fax operation (Other functions)

Remote reception

● Remote reception is accomplished as follows

1. Pick up the telephone receiver while the bell is ringing.

2. If a fax tone is heard, use the telephone to input the 2digit remote reception number.

* If you are connected to a telephone, speak with the

other party.

(1) Operation

3. The connection will switch to the fax and reception will start automatically.

If a separately purchased telephone is connected to the fax, fax reception may be initiated from the telephone. If, during an incoming call, the telephone receiver is picked up while the telephone is still ringing and a fax tone is heard, simply input the 2-digit remote reception number and the fax will automatically start receiving operations. ** Remote reception is only possible if a separately purchased telephone with tone dialling

capabilities is used in conjunction with the facsimile.

* The factory setting for the 2-digit remote reception number is “55”. To change this number,

refer to “(2) Changing the remote reception number”, page 96.

Page 100

Fax operation (Other functions)

3. Press the FUNCTION key 10 times.

6. Press the ENTER FUNCTION key. The fax will revert to the initial mode.

5. Use the keypad to input the new remote reception number (2 digits).

4. Press the ENTER FUNCTION key.

2. Press the ENTER FUNCTION key.

SETTING

FUNCTION/ENTER

REMOTE RX NUMBER

FUNCTION/ENTER

NUMBER 55

0-9/ENTER

NUMBER 66

0-9/ENTER

(2) Changing the remote reception number

* To cancel the procedure part way through, press the

STOP/RESET key. The fax will revert to the initial mode.

USER SETTING

FUNCTION/ENTER

1. Press the FUNCTION key 6 times.

01.04.'97 12:00* 100%