Olivetti OFX 525 Instruction Manual

Facsimile

OFX 525

INSTRUCTIONS

Part Number 236297Y-01

PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A. Via Jervis, 77 - 10015 Ivrea (Italy)

Publishing department:

Olivetti Lexikon, S.p.A. Documentazione Utente Via Romano, 1 - 10010 Scarmagno (Italy)

- ONLY FOR U.K. -

THIS EQUIPMENT IS NOT DESIGNED FOR MAKING EMERGENCY TELEPHONY CALLS WHEN THE POWER FAILS ALTERNATIVE ARRANGEMENTS SHOULD BE MADE FOR ACCESS TO EMERGENCY SERVICES

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

"This equipment has been approved to [Council Decision 98/482/EC - "CTR 21"] for pan-European single terminal connection to the Public Switched telephone Network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of succesful operation on every PSTN termination point.

In the event of problems, you should contact your equipment supplier in the first instance."

ENERGY STAR is a U.S. registered mark

This product’s conformity with quality requirements is certified by the Mark it bears, in accordance with the 1995/05/EC standard.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

WARNING: THIS EQUIPMENT MUST BE EARTHED.

The wall socket must be easily accessible and in close proximity. To disconnect the machine from the electrical power supply, remove the power cable plug from the wall socket.

copy-e.p65 09/05/05, 11.092

CONSOLE

Some keys may perform several functions, depending on the operational setting of the fax machine:

A Waiting mode, when the fax machine is not active. P Programming mode (access to various menus) after pressing the FUNCTION key. C Comnunication mode, during transmission or reception operation. L Line mode, after pressing the HOOK key or lifting the receiv er .

Keys for the answering machine are described in the dedicated chapter.

DISPLAY

Displays on two 16-characters lines:

• Date and time

• Machine status, menu and sub-menu items, parameters and relative values

• Error messages

• Resolution and contrast values f or document scanning.

NUMERIC KEYPAD (0-9)

A-L For dialling the fax machine or telephone

number .

A If kept pressed for more than one sec-

ond, they automatically selects (if programmed previously) the telephone or fax number they are associated with (one-touch dial feature).

P Sets any other numeric data.

Selects digits and alphanumeric characters during the setting of numbers and names.

KEY

P Selects "next" special characters and

symbols during the setting of names. Dials remote control codes.

A-L With tone dialling, it transmits a tone down

the line for special network services.

L-A-P Used for switching temporarily from

pulse (decadic) to tone dialling (multifrequency).

KEY # / &

# A-L

& P “Back” selects special characters and

F (FUNCTION)

A Accesses to programming mode. P Selects menus and sub-menus.

This feature is enabled only in some countries

A-L Pressed while dialling the fax or telephone

P It performs the same function for num-

With tone dialling, it transmits a tone down the line for special network services.

symbols when setting names.

When setting the time, it changes (if you chose the 12-hour time format) the format from p.m. to a.m. and vice versa.

number, it associates with that number the ability to detect a second tone when dialling, in some telephone exchanges.

bers programmed under one-touch dial and speed dialling.

With the handset lifted, to access special functions provided by the network operator and commonly known as REGISTER RECALL (R function).

Console1.p65 20/03/00, 15.151

RX MODE

Selects reception methods.

(HOLD)

L During a telephone conversation, puts

the call on hold.

</>

Select “next” or “previous” parameter value.

L To raise or lower loudspeaker volume

after pressing the HOOK key.

RESOL.

Adjusts the resolution of the documents to be transmitted (only with the document inserted in ADF).

CONTR.

Adjusts the contrast of the documents to be transmitted/copied (only with the document inserted in ADF).

S. DIAL

Followed by two alphanumeric ke ys (01-

32), selects automatically (if it has been programmed) the telephone or the fax machine number associated to them.

CLEAR

P Clears incorrect settings and program-

ming errors.

LAST TX

A If pressed once it displays the outcome

of the last transmission.

(REDIAL)

If pressed twice, it redials the last fax number entered (only if the document is inserted in the ADF). Redials the last telephone number entered.

PAUSE

A -L Sets a pause between the digits of the

international code, the area code and the remote party number during the dialling of the telephone or fax machine number.

P Performs the same function for the num-

bers entered under the speed dialling and the one touch dialling.

EXTERNAL

A-L

If pressed before dialling a number it allows access to the public line, if the fax machine is connected to a private branch exchange.

P Performs the same function for numbers

programmed under one-touch dial and speed dialling.

"ERROR" LED

Signals an operating anomaly occurring

•

during transmission or reception.

STOP

A Interrupts a copying operation.

Ejects a document from ADF. Switches off the ERROR led.

P Restores the fax machine to the wait-

ing mode. Interrupts a programming operation.

C Interrupts a transmission or reception

operation.

HOOK

Line setting: equivalent to lifting the handset.

START

L A-L

Starts reception. After dialling the fax number, it starts transmission (only with the document inserted in ADF).

P Confir ms the selection of menus, sub-

menus, parameters and related values and moves on to next procedure.

A Starts copying (only with the document

inserted in ADF).

A Reduces or enlarges the documents to

be copied (only with the document inserted in ADF). Av ailable reduction and enlargement values are respectively: 70% and 140%.

A Adjusts the resolution of the documents

to be copied (only with the document inserted in ADF).

A Adjusts the contrast of the documents to

be copied (only with the document inserted in ADF).

Console2.p65 20/03/00, 15.161

- Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep -

QUICK REFERENCE GUIDE

CHANGING DATE AND TIME

Procedure DISPLAY

Press th e FUNCTION key until th e dis play s hows

--->. Press t he START key. DATE AND TIME

Press t he START key. FORMAT: DD/MM/YY

Press t he START key. FO RMAT:2 4 H

Press t he START key. DD/MM/YY HH: MM

Type new dat e and time then pre ss START to conf irm and STOP to restore the fax machine to the initia l waiting mode.

FAX SET-UP

26-02 -99 16:30 DD/MM/YY HH: MM

01-03 -99 08:00

ENTERING YOUR NAME AND FAX NUMBER

Procedure DISPLAY

Press the FUNCTI ON key until the displ ay shows

--->. Press the START key. TEL. LINE SET-UP

Press the FUNCTI ON key until the displ ay shows

--->. Press the START key. TYPE YOUR NAME

Yo u can set up to 16 charact ers, s electin g them, one at a time, w ith t he numer ic keys.

Press the START key. PHONE NUMBER

Press the START key. TYPE YOUR NUMBER

Enter your fa x number (max 20 dig its) e.g.: 230023, then press

START t o conf irm and STOP to rest ore t he fax

machine t o the initi al waiting mode.

INSTALLATION

STATION NAME

_ TYPE YOUR NUMBER

230023

TRANSMITTING A DOCUMENT

Procedure DISPLA Y

Inser t the documen t in

ADF. Dial the remote party

number ( max. 52 di git s) direc tly on th e fax keypad.

Press t he START key

to start the tran smiss ion.

DOCUMENT READY

NORMAL

TYPE NUMBER

02 4890 78

Gu------.p65 20/03/00, 15.141

QUICK REFERENCE GUIDE

TO MAKE ONE OR MORE COPIES

Procedure DI SPL AY

Inser t the documen t in

ADF and pres s the COPY key.

Choose, using on the

, and

keys, the ty pe of contrast (LIGHT, DARK and NORMAL) , o f resolution (TEXT and PHOTO) and the zoom value (10 0%, 70% and 140%).

Press t he COPY key

directly if you wish to make a singl e copy, otherw ise enter the number of copies you require (max 9) before press ing th e COPY ke y.

100% TEXT NORMAL 1

100% TEXT NORMAL 5

TO PRINT OUT THE TRANSMISSION, ACTIVITY AND BR OADCASTING REPORTS

Procedure DISPLAY

Press the FUNCTION

key until the displ ay shows --->.

Press the START key. LAST TX REPORT

Press the </> key s to

displ ay the other optio ns available “LAST BROAD. REPORT”,

“ACTIVITY REPORT”,

“PRINT: ID LIST" and "PRINT OUT: EXIT" (in the exa mple: “LAST BROAD. REPORT”).

Press the START ke y

to co nfi rm your selection. The fax machine automatically returns to the initial waiti ng mode.

PRINT OUT REPORT

LAST BROAD. REPORT

AUTOMATIC RX 02-03- 99 10:48

ACTIVATING THE ANSWERING MACHINE

Procedure DISPLAY

Press the FUNCTION

key until the displ ay shows --->.

Press the START ke y

and the FUNCTION key until the displ ay shows --->.

Press the START key. LIFT HANDSET

Pick u p the handset . TO RECORD

Press the START ke y

and sta rt reco rding t he message.

TAD SET-UP

RECORD OGM #1

PRESS

RECORDING 20

Gu------.p65 20/03/00, 15.142

READ THESE IMPORT ANT RECOMMEND ATIONS FIRST ...

The fax machine you have purchased is a high quality product satisfying all For its best use you should f ollow the general recommendations indicated hereafter.

LOCATION ...

• Place the fax machine on a stable, flat surface with

no vibrations, in order to avoid it falling, thus causing injury to people or damage to the product.

• Keep the fax away from water or steam sources, excessive heat sources and dusty rooms. Also, do not expose it to direct sunlight.

• Keep the fax away from other electrical or electronic appliances which may generate interference, e.g. radio, tele vision, etc.

• Do not surround the fax with books, documents or objects which reduce the space necessary for air circulation. Ideal environmental conditions f or its location are from 5°C to 35°C with a humidity rate between 15% and 85%.

• Leave enough room in front of the outlet slot for originals, received or copied documents, so they will not fall onto the floor.

CONNECTION TO THE ELECTRICAL POWER SUPPLY ...

• The fax machine is provided with a power cable with a grounded plug. If your wall power socket does not allow plug insertion or if it does not have a ground, get in touch with a qualified electrician to update your electrical mains outlet to the current standards.

• Make sure that the power cable is easily accessible without obstructing the passage, avoiding treading on, or tripping over it.

• Make sure that power voltage and frequency of the electrical outlet correspond to the power voltage and frequency values indicated on the rear plate of the fax machine.

• Never connect the fax to a multiple plug or to an e xtension cable to which another appliance is already connected: poor electrical contact may cause o verheating and originate fire or electrical shocks.

CONNECTION TO THE TELEPHONE LINE ...

Since the connection of the fax machine, telephone, answering machine and other devices to a telephone line is subject to national standards, please refer to the current regulations in your own country.

INSTALLATION AND SET-UP PARAMETERS ...

At national level, the settings and set-up parameters for each installation may change according to the requirements or individual user needs. Therefore, these set-

requirements.

tings and those indicated in the manual may not always be the same: it is suggested that you print them out before making any modifications.

MAINTENANCE ...

• When cleaning the fax, first disconnect it from the

• Never introduce foreign bodies (liquids included) into

REPAIRS ...

• Never try to repair the fax if you do not have the nec-

• When replacing components (accessories included),

• Disconnect the fax from the power supply and contact

FOR CORRECT USE ...

• Before using your fax machine, read carefully the in-

• The fax machine has already been set for operation

• If you do not use the fax machine for long periods it

THE HANDSET...

• In case of voltage drop or interruption in the power

• However, if you absolutely need the fax machine to

electrical power supply. Use only a dampened cloth. Do not use corrosive substances, such as solvents, alcohol, petrol or abrasive components.

the fax machine: their accidental contact with po wered parts may cause a fire or electric shocks.

essary competence: by removing the outer casing, you may risk electrical shocks or other injury . Alwa ys call a qualified service technician.

make sure that you use only original material approved by the manufacturer . Use of other material might compromise the safety features, as well as causing fire and electrical shocks.

a qualified service technician, if any of the following conditions occur:

- the power cable, or its plug are damaged or worn

- the outer casing is damaged

- liquid has been poured inside by accident (rain included!)

structions contained in this manual. K eep the manual for further consultation.

according to the standards of the telephone network within your country.

should be disconnected from the power supply to avoid damage from power surges and peaks.

supply, you can neither make nor receive telephone calls the keypad is disabled.

make a call, you have to use an emergency phone, a type certified by the network manager, which you can connect directly to the fax machine.

Nt------.p65 20/03/00, 15.151

1. Enclosed handset.

2. Paper support extension.

3. Sheet feeder (ASF) adjustable according to the following paper formats: A4, Letter and Legal. Maximum capacity:

40 sheets (80 gr/m2).

4. Paper feeder adjustment lever.

5. Automatic feeder for documents to be transmitted and copied (ADF). Maximum capacity: 5 A4, A5, Letter and

Legal sheets.

6. Paper guides. Adjustable according to the width of the document to be transmitted or copied.

7. Operator console.

8. Display.

9. Outlet for the originals and for received or copied documents.

10. Loudspeaker.

11. Connection sockets.

12. Print head compartment cover .

13. Print head compartment.

14. Optical scanner.

15. Serial number label (see the bottom casing)

Compone.p65 20/03/00, 15.201

TABLE OF CONTENTS

INSTALLATION 1

P A CKAGE CONTENTS... .......................................... 1

INST ALLING.............................................................. 1

CONNECTING TO THE ELECTRICAL POWER

SUPPL Y AND TO THE TELEPHONE LINE... ............. 2

Connecting to the electrical power supply ... ................ 2

Connecting to the telephone line... .............................2

Connecting a possible emergency telephone or

other equipment ....................................................... 2

LOADING P APER ... .................................................. 3

INSTALLING THE PRINT HEAD ............................... 3

CHANGING DATE AND TIME ................................... 6

ONLY YOUR NAME AND YOUR FAX NUMBER

ARE MISSING ... ....................................................... 6

Setting the name ....................................................... 6

Setting the fax number ... ........................................... 7

Name and fax number position .................................. 7

TRANSMITTING A DOCUMENT FROM

MEMORY... .............................................................. 16

CHANGING/RESENDING/CLEARING A PRESET

MEMORY TRANSMISSION ... ................................. 17

IF THE TRANSMISSION IS NO T

SUCCESSFUL ... ....................................................17

RECEIVING A DOCUMENT ... ................................ 18

IF THE FAX MACHINE RUNS OUT OF PAPER OR INK OR IN THE CASE OF PO WER FAILURE... 1 8

RECEPTION MODES ... .......................................... 18

Manual reception ... .................................................18

Automatic reception ... ............................................. 19

Automatic reception with call type recognition ... ...... 19

Receiving with an answering machine ... ................. 20

PROGRAMMING ONE-TOUCH DIAL AND

SPEED DIALLING ... ............................................... 21

One-touch dial.......................................................... 21

Speed dialling .......................................................... 22

CONFIGURING THE FAX TO THE TELEPHONE LINE ... 8

CONNECTING T O A PUBLIC LINE ... ....................... 8

CONNECTING T O A PRIVATE LINE (PBX) ... ........... 9

FOR EVERYDAY USE 1 0

WHICH DOCUMENTS YOU CAN USE ... ................ 11

INSERTING THE DOCUMENT IN ADF .................. 11

ADJUSTING THE CONTRAST AND RESOLUTION OF A DOCUMENT T O BE

TRANSMITTED OR COPIED ... .............................. 11

TRANSMITTING A DOCUMENT............................. 12

P A RTICULAR DIALLING CASES ... ........................ 13

TRANSMITTING A DOCUMENT AT A PRESET

TIME (DELA YED TRANSMISSION)......................... 14

CHANGING/CLEARING A PRESET DELA YED

TRANSMISSION... .................................................. 15

TRANSMITTING WITH ONE-TOUCH DIAL ... ........ 23

TRANSMITTING WITH SPEED DIALLING ............. 23

TRANSMITTING WITH ONE-TOUCH DIAL OR SPEED DIALLING BY SEARCHING IN THE

ASSOCIA TED LISTS ... ........................................... 23

REPORTS AND LISTS............................................ 24

The reports... ........................................................... 24

Enabling/disabling automatic printing of

transmission report and error report ... ....................25

Enabling/disabling automatic printing of

broadcast report ... .................................................. 25

Enabling/disabling automatic printing of data

about a delayed transmission ... ............................... 26

Printing on request the transmission, activity , broadcast transmission and callers identification

report ...................................................................... 26

Interpreting the reports ... ........................................27

Lists... ......................................................................27

Printing the setup parameters ... .............................. 27

Printing the configuration parameters list, the data stored in the speed dialling codes and the

one-touch dial numeric keys ... ................................. 28

In-i--iii.p65 20/03/00, 15.161

USING THE FAX MACHINE AS A TELEPHONE 29

CALLING WITH ONE-TOUCH DIAL ....................... 29

Synthesised messages ... ......................................... 40

TO PRINT OUT THE ANSWERING MA CHINE

CONFIGURA TION P ARAMETERS ... ....................... 41

CALLING WITH SPEED DIALLING... ...................... 29

CALLING WITH ONE-TOUCH DIAL OR SPEED DIALLING BY SEARCHING IN THE ASSOCIATED

LISTS... ................................................................... 29

USING THE FAX MACHINE AS A COPIER 30

DOCUMENTS YOU CAN COPY............................... 30

MAKING A COPY ... ................................................ 30

THE ANSWERING MACHINE 32

THE ANSWERING MACHINE CONSOLE ... ........... 32

CHANGING OR DELETING THE ANSWERING

MACHINE ACCESS CODE... .................................. 33

OUTGOING MESSAGES ... ..................................... 34

Recording OUTGOING MESSAGE #1... .................. 34

Playing back OUTGOING MESSAGE #1 ... .............. 35

Recording OUTGOING MESSAGE #2 ... ................. 35

Playing back OUTGOING MESSAGE #2 ... .............. 35

Recording the FORWARDING ANNOUNCEMENT... 35

Recording MEMOS ... .............................................. 35

FOR A MORE SOPHISTICATED USE 4 2

OTHER USEFUL RECEPTION SETTINGS............. 42

Reducing the print area of a received document ... .. 42

Receiving a document longer than the paper size ... 4 2

Enabling silent reception … ........................................ 43

Showing the caller’s identification.............................. 43

Changing the number of rings … ............................... 43

T o change ringing volume ... .................................... 44

Recognising the ringing pattern................................ 44

Changing the beeper duration ................................. 45

Changing the silence lapse ...................................... 45

Changing the remote control code... ........................ 46

OTHER USEFUL TRANSMISSION SETTINGS....... 46

Setting automatic resolution... .................................. 46

Enabling/disabling the re-transmission of a failed

transmission ... ......................................................... 47

Hearing the connection tones .................................. 47

Adjusting the loudspeaker volume ... ........................ 47

Adjusting the volume of the buzzer ... ....................... 48

Reducing the speed transmission ... ......................... 48

Enabling/disabling the ECM mode ... ........................ 49

PROGRAMMING MEMO AND INCOMING

MESSAGE DURATION ... ........................................ 36

LISTENING T O INCOMING MESSAGES

AND MEMOS .......................................................... 36

DELETING THE MESSA GES AND MEMOS

Y OU HA VE ALREAD Y PLAYED BACK... .................. 36

Deleting the message or memo currently

playing back... .......................................................... 37

Deleting all played back messages ... ....................... 37

FORW ARDING MESSAGES AND MEMOS ON A

REMOTE PHONE SET ... ........................................ 37

REMOTELY CONTROLLING THE ANSWERING

MACHINE ............................................................... 38

SPECIAL FUNCTIONS OF THE ANSWERING

MACHINE ............................................................... 39

Toll saver ... ............................................................. 39

Announce only .......................................................... 39

Silent reception of incoming messages ... ................. 40

TRANSMITTING/RECEIVING A DOCUMENT

WITH THE POLLING FACILITY ... ........................... 49

What is polling ... ...................................................... 49

Making the transmission request (polling for

reception) ... ............................................................ 49

Changing/deleting a previously set polling

reception operation ... .............................................. 50

Programming the fax machine to poll a document

(polling in transmission) ... ........................................ 50

MAINTENANCE 51

REPLACING THE PRINT HEAD ............................. 51

REPLACING THE INK CARTRIDGE ... ................... 53

PRINT HEAD CLEARING AND MANUAL

NOZZLE TESTING ... .............................................. 54

CLEANING THE ELECTRICAL CONTACTS

OF THE PRINT HEAD ............................................ 55

CLEANING THE PRINT HEAD PAD ... .................... 56

In-i--iii.p65 20/03/00, 15.162

CLEANING THE OPTICAL READER ...................... 56

CLEANING THE CASING ....................................... 57

REMOVING JAMMED DOCUMENTS AND

SHEETS ... .............................................................. 57

SOL VING SMALL PROBLEMS ................................ 58

ERROR CODES ... .................................................. 59

SIGNALS AND MESSAGES ... ................................ 60

Acoustic signals ... .................................................... 60

Error messages on display ... ................................... 60

APPENDIX 62

OTHER ACOUSTIC SIGNALS ................................ 62

OTHER MESSA GES ON DISPLA Y ... ...................... 62

TECHNICAL DATA ... ..............................................63

EXAMPLE STANDARD FORM ITU-TS TEST

SHEET N°1 (SLEREXE LETTER) ...........................64

INDEX 65

CONSOLE (Fold-out)

In-i--iii.p65 20/03/00, 15.163

iii

INSTALLATION

P A CKA GE CONTENTS...

In addition to the machine, supplied with a power cord, in the package you will find:

• Telephone connection cord

• An extension plug

• The package containing a print head

• The handset

• The support for feeder paper

• 1 transparency with back sheet to use as document holders

• This manual, together with “Quick Reference Guide”.

INST ALLING...

1. Insert the “paper support extension” in the appropriate slot by pushing it until it clicks.

2 . Insert the handset cord connector into the socket with

the symbol on the fax machine.

3. Place the handset in its cradle.

-1--1--7.p65 20/03/00, 14.311

CONNECTING TO THE ELECTRICAL POWER SUPPLY AND TO THE TELEPHONE LINE...

Connecting to the electrical power supply...

1. Plug the power cord into the wall power soc ket. The fax machine automatically performs a quick self-test procedure to check that its components operate properly, the display will then show the following messages: “AUTOMATIC RX” on the top line and “CHECK PRINT HEAD” on the bottom line.

The fax machine will be connected perma- nently, ready to receive and transmit documents 24 hours a day.

If you want to switch it off, you have to un- plug the power cable from the electrical power supply as the fax machine has no on-off s witch.

If by accident the displayed messages are not written in your language, select the desired “LANGUAGE” among those availab le by press- ing in sequence the following keys

FUNCTION (nine times), START, FUNCTION, ST ART, </> until you select the desired lan-

guage, then START and finally STOP.

2 . Insert the extension plug at the other end of the cord

into the telephone line wall socket.

Connecting a possible emergency telephone or other equipment ...

1 . Plug the telephone cord or the other equipment cord

into the socket on the extension plug.

Connecting to the telephone line...

Connect the fax machine with the telephone line using only the provided cord. Do not use other cords,

otherwise the fax machine may not w ork properly.

1. Insert the miniature connector (which is small and transparent) of the telephone line connection cord into the “LINE” socket on the fax machine. A click indicates that it has been inserted correctly.

In some countries, telephones or other equipment can be connected via socket TEL on the fax machine (covered by a tear-off flap). For further information refer to the standards in your country.

If the network to which the fax machine is connected has more than one socket connected

in series, you must use an approved telephone model.

-1--1--7.p65 20/03/00, 14.312

LOADING PAPER ...

After manually adjusting the sheet feeder , to ensure the proper operation of the fax machine, you also have to

The sheet feeder tray (ASF) can contain a quantity of sheets not exceeding the reference notch (usually, 40

check whether the print format set on the fax machine

coincides with the paper format you want to use.

sheets of 80 gr/m2) which are used to print received

documents or to photocopy any type of original. The tray can accommodate paper sizes A4 (210 x 297), US Letter (216 x 279 mm), and US Legal (216 x 356 mm), of weights ranging from 70 gr/m

to 90 gr/m2.

1. Holding the sheets by the top edge, drop them into

the sheet feeder without folding or forcing them.

Procedure DISPLA Y

Press the FUNCTION

FAX SET-UP

key unti l t he dis play

shows --->

Press the START key. DATE AND TIME

Press the FUNCTION

PRINTER PARAMET.

key key until the display

shows --->

Press the START key. SIZE: A4

REFERENCE NOTCH

INST ALLING THE PRINT HEAD ...

2. Push the sheets against the left side of the tray using the adjustment lever .

1. Lift the cover of the print head compartment, plac-

Press t he keys </>

SIZE:LETT ER

until the display shows

the format you want to use, in t he example "Let ter".

Press the START key

to confirm the settin g,

AUTOMATIC RX CHECK PRINT HEAD

then the STOP key.

ing your finger in the centre recess.

If you add more sheets into the sheet feeder, make sure care to insert the fresh sheets under and not over the remaining ones.

-1--1--7.p65 20/03/00, 15.553

3. Insert the print head in its housing with the electri-

2. Remove the print head from its box and, holding it by its finger grip, remove the protective film from the print nozzles.

cal contacts towards the front part of the fax machine.

Avoid touching the nozzles and the electrical contacts.

If the print head has an interchangeable ink cartridge, do not remove the cartridge from the print head.

4. Push the print head in the direction of the arrow until you hear a click, confirming that it has been inserted proper ly, then close the pr int head compartment cover.

-1--1--7.p65 20/03/00, 14.314

If, after installing the print head, the message “CHECK

6 . Examine the print sample as follows:

PRINT HEAD” is displayed again, try to remove and reinsert the print head pushing it harder. If the message persists, remove the print head and clean the electrical contacts of the print head and of the carriage, see “Cleaning the electrical contacts of the print head”, under the “Maintenance” chapter .

To release the print head, push the levers in the direction of the arrow .

5 . The fax machine automatically feeds a sheet of paper

and starts the nozzles cleaning and checking pro- cedure, which ends with:

• printing, on the automatically fed sheet, the following diagnostic result

numbered scale

black areas

ONE ORE MORE GAPS IN THE TOP NUMBERED SCALE AS WELL AS WHITE HORIZONTAL LINES IN SOLID BLACK AREAS MEAN A LOWER PRINT QUALITY. PLEASE, REFER TO THE CHAPTER 'MAINTENANCE' IN THE INSTRUCTIONS.

containing:

-a numbered scale, to check ink flow and the electrical circuits associated with the print head nozzles.

- a set of graphics and text, to assess print quality .

• displaying the message: “CHECK PRINT OUT, 1=EXIT 0=REPEAT”.

• Check the numbered scale for interruptions and

the black areas for horizontal white lines: if none are present, then the print head is installed

properly and is operating normally. Set the value 1, and the fax machine will go back to its initial waiting mode and ready for use. The “AUTOMA TIC RX” message will be displayed on the upper line and the “date and time” on the lo wer line.

• If, instead, y ou see interruptions or white lines, set 0 to repeat only the nozzle cleaning operation: if the new print sample continues to be unsatisfactory , repeat the procedure again.

• If, after repeating the procedure three times, print quality still fails to meet expectations, perform the following oper ations consecutively, stopping as soon as a satisfactory print sample is obtained:

- Use the fax machine to make a copy of a document with the type of graphics or text you require and assess its quality.

- Change paper type (the paper you are using may be very porous) and repeat the procedure again.

- Remove and reinstall the print head.

- Remove the print head and visually check f or the presence of a particle on the print nozzle; if you find one, carefully remove it, taking care not to touch the electrical contacts; move the carriage against the left side, then clean the print head pad, see “Cleaning the print head pad” under the “Maintenance” chapter. Lastly, reinstall the print head.

- Remove the print head and clean its electrical contacts and those of the print head carriage, see “Cleaning the electrical contacts of the print head” under the “Maintenance” chapter.

- Reinstall the print head.

- Call technical service.

Print head replacement If the print head provided with your fax has an inter-

changeable ink cartridge, you can change the cartridge up to 6 times before replacing the whole

print head.

To replace both the ink cartridge and the print head refer to the chapter "Maintenance".

-1--1--7.p65 20/03/00, 15.485

CHANGING DATE AND TIME ...

If the date and time on the display are not correct, you can change them at any time.

Procedure DISPLAY

If in any operating phase two minutes pass without you entering any data, the fax machine will automatically go back to its initial waiting mode.

Remember that the waiting mode indicates the conditions of inactivity the fax machine is in.

Press th e FUNCTION

FAX SET-UP key unti l the display shows --->

Press th e START key. DAT E AND TIME

If you think you have made a mistake, press STOP and repe at t he p roced ur e.

Press th e START key. FORMAT: DD/MM/YY

If you want to select a different format from the one displayed, press the </> key s.

Press th e START key. FORMAT:24 H

If you w ant to sel ect the o ther ti me format ( 12 hour) , press the </> keys.

Press th e START key.

The cursor blinks on

DD/MM/YY HH:MM

19-05-99 09:22 the first d igit of t he date.

If you have selected the 12 hour time format, the letter

“P” (p.m.) or the letter “A ” (a.m.) will be displayed. To toggle from one letter to the other, press the FUNCTI ON key.

Type t he new date and

time (e.g. 21-05-99,

DD/MM/YY HH:MM

21-05-99 10:30 10:30). Each time you ente r a digi t, the cu rsor moves on to the next one.

If you only want to change some digits, move the cursor on them using the </> keys and t ype the corr ect digi ts ove r t hem.

Press th e START key.

VARIOUS SETTINGS The pr ocedur e for changing date and time is now complete.

Press th e STOP key to

restore the fax machine

AUTOMATIC RX

21-05-99 10:32 to its i nitial waiting

mode.

ONLY YOUR NAME AND YOUR FAX NUMBER ARE MISSING ...

Once set, the name and number (sender identification) will remain unchanged, unless modified, and both will appear on every fax page transmitted.

Setting the name ...

Procedure DISPLA Y

Press t he FUNCTION

key until the display shows --->

Press t he START key. TEL. LINE SET-UP

Press t he FUNCTION

key until the display shows --->

Press t he START key. TYPE YOUR NAME

You can enter a maximum of 16 characters by selecting them, one by one, using the numeric keys. Each numeric key selects cyclically the characters present in its repertory (see console left side), starting from the numeric character and proposing the next character each time it is pressed. By pressing the keys * and # you can enter a variety of symbols in your name, e.g. &.

If you want to enter an empty space, simply move the cursor using the > key without entering any character.

For example, to enter the name "LARA":

Procedure DISPLAY

Press t he 5 key until

the let ter "L " has been

selected. Press th e > key. The

cursor moves forward of o ne posi tion .

INSTALLATION

STATION NAME

TYPE YOUR NAME

TYPE YOUR NAME L_

-1--1--7.p65 20/03/00, 14.316

Press t he 2 key unt i l

the letter "A" is

disp layed.

TYPE YOUR NAME LA_

Continue in the same way until your name is completed, then check its correctness by scrolling the cursor (keys </>) along the characters.

If there is an error, position the cursor on the wrong character and overwrite the correct character; if you want to cancel the name completely, press CLEAR.

Press t he START key

to confir m the name.

PHONE NUMBER

Changing the position ...

Procedure DI SPLAY

Press the FUNCTION

FAX SET-UP key until the display shows --->

Press the START key. DATE AND TIME

Setting the fax number ...

Procedure DISPLAY

Press the

Enter yo ur fax number

(max. 20 di git s), by press ing, on e by o ne,

all t he num bers

e.g.: 620103.

To ent er a s pace, press the > key.

If you make a mistake, correct it as described in "set ting t he nam e". When setting the number, you want to enter the inter na tiona l code, inst ead of ze ros, p ress t he * key; the display shows the symbol +. This symbol will be print ed before your fax number on each page transmitted.

Press the START key

to confi rm the number.

Press the STOP key t o

restore the fax to the init ial w aiti ng mode.

key. TYPE YOUR NUMBER

START

_ TYPE YOUR NUMBER

620103

DIAGNOSTICS

AUTOMATIC RX 21-05-99 10:32

Press the FUNCTION

key. Press the START key

until the display sh ows

---> Press the </> key t o

selec t the alter nati ve paramet er.

Press the START key

to confi rm the set ting . Press the STOP key to

restor e th e fax machine to its initial waiting mode.

VARIOUS SETTI NGS

HEADER INSIDE

HEADER OUTSIDE

RETRANS. DOC.: OFF

AUTOMATIC RX 21-05-99 10:40

Name and fax number position ...

The information in the heading of the document to be transmitted (name, fax number, date and time and number of pages) can be shown either outside the te xt area, just below the upper edge of the page, or inside the text area and slightly lower down. Your fax machine has been set up to transmit this information within the text area.

-1--1--7.p65 20/03/00, 14.317

CONFIGURING THE FAX TO THE TELEPHONE LINE ...

CONNECTING T O A PUBLIC LINE ...

The fax machine is already set to be connected to a public line. In any case, check that:

• the "PUBLIC LINE" parameter is selected

• the dialling mode selected (pulse = decadic or tone = multifrequency) corresponds to that of the public telephone exchange managing the line to which the fax machine has been connected. If in doubt about the selection to be made, ask the public telephone network manager.

In some countries the pulse dialling mode = decadic is not available. In this case, the fax machine will not show the messages given in steps 5 and 6 of the following procedure:

If the fax machine is set for connection to "private line", press the </> keys to select connection to "publ ic line" .

Procedure DISPLAY

Make sur e that the disp lay shows the init ial

AUTOMATIC RX

02-03 -99 10: 48 waiti ng mode wit h da te and tim e.

Press t he FUNCT ION

INSTALLATION key until the disp lay shows --->.

Press t he START key. TEL. LINE SET-UP

Press t he START key. PUBL.LINE (PSTN)

Press t he START key. PSTN DIAL:TONE

Press th e </> ke ys to

PSTN DIAL: PULSE select the other dialling mode: “PSTN

DIAL:PULSE” . Press t he START key

to confirm the s election

AUTOMATIC RX

02-03 -99 10: 48 and the n the STOP key to restore the initi al waiti ng mode of t he fa x machine.

-2--8--9.p65 20/03/00, 14.328

CONNECTING TO A PRIVATE LINE (PBX) ...

Procedure DISPLAY

To connect your fax machine to a private line and to be able to use it also on a public line, you have to:

• select the "PRIVATE LINE" parameter.

• set the dialling mode (pulse = decadic or tone = multifrequency) to the one used by the private telephone exchange (switchboard) managing the line to which the fax machine has been connected. If in doubt about the selection to be made, ask the private telephone network manager.

• set the output mode (area code or flash) to ac- cess the public telephone exchange from the private telephone exchange (switchboard).

• adjust the dialling type (pulse or tone) to the one used by the public telephone exchange.

In some countries the pulse dialling mode = decadic is not available. In this case, the fax machine will not show the messages given in steps 6, 7, 10 and 11 of the following procedure:

Make sur e that the disp lay shows the initi al

AUTOMATIC RX 02-03 -99 10: 48

waiting mode with date

and tim e. Press t he FUNCT ION

INSTALLATION key until the display shows --->

Press t he START key. TEL. LINE SET- UP

Press t he START key. PUBL .LINE (P STN)

Press t he </ > ke ys t o

PRIV.LINE ( PBX) show t he ot her op tio n availabl e: " PRIV. LINE (PBX)".

Press t he START key. PBX DIAL: TONE

Press t he </ > ke ys t o

PBX DIAL: PULSE show t he ot her di al ling mode: "PBX DIAL:PULSE"

Press t he START key

EXT. LINE: PREFIX

to c onfir m you r

sele ction. Press th e </> ke ys to

EXT.LINE :FLASH show t he ot her op tio n "EXT.LI NE:FLASH" or go directly to the next step if you want to conf irm the "EXT.LIN E:PREFIX" outpu t mode.

Press t he START key. PSTN DIAL:PULSE

Press th e </> ke ys to

PSTN DIAL:TONE sele ct the othe r diall ing mode: “PSTN DIAL:TONE”

Press t he START key

to c onfir m you r

AUTOMATIC RX

02-03 -99 10: 48 sele ction and t hen the STOP key to r e st o r e

the inital wait ing mode

of th e fax machi ne.

If you have confirmed the "EXT.LINE: PREFIX" output mode, the fax machine will ask you to dial the number corresponding to the prefix (max. 3 digits). Once the mode for the fax machine to access the public line has been confir med; press the EXTERNAL key t o access it.

-2--8--9.p65 20/03/00, 14.329

FOR EVERYD AY USE

Now that your fax machine has a name and a number, you can use it to:

• transmit documents (also in delayed mode or using the polling method)

• receive documents (also using the polling method)

• make phone calls (see the "Using the fax ma- chine as a telephone" chapter)

• copy documents (see the "Using the fax machine as a copier" chapter)

From now on, to simplify the procedures described, the following graphic representations will be used at the beginning of each procedure:

Press this key once.

Press this key X times.

Insert the document with the transmitting or copying side face down (max 5 pages at a time).

Lift the receiver .

Replace the receiver .

Dial on the numeric keypad.

Press a numeric key for more than one second (onetouch dial key).

Press the S. DIAL key and enter a speed dialling code.

Incoming call.

-3-10-28.p65 20/03/00, 14.3310

WHICH DOCUMENTS Y OU CAN USE ...

INSERTING THE DOCUMENT IN ADF ...

Dimensions

• Width min. 148 mm - max. 216 mm

• Length min. 216 mm - max. 600 mm

Thickness

From: 60 - 90 gr/m2 (max. 5 sheets)

50 - 140 gr/m2 (1 sheet at a time) 140 - 160 gr/m2 (if using document holders)

For originals differing from specified formats, use the appropriate document holder.

Recommendations

In order to avoid damage that could make your fax machine out of order and that could invalidate its guarantee, make sure that the documents you use do not contain:

• staples

• clips

• adhesive tape

• corrective ink or wet glue.

NEVER USE

rolled paper

paper that is too thin

Insert the document face down, without forcing it, into the automatic feed slot for or iginal documents (ADF), with the sheet to be transmitted facing dow nwards, then adjust the paper guides according to its width.

ADJUSTING THE CONTRAST AND RESOLUTION OF A DOCUMENT TO BE TRANSMITTED OR COPIED ...

Before transmitting or copying a document you can make some adjustments in order to optimize the print quality . In particular, you can adjust the print contrast with the CONTR. key for lighter or darker tones and the RESOL. key to adjust the resolution of the characters by setting higher or lower resolution values depending on the type of text or images in the document.

Select the type of contrast as follows:

• NORMAL, if the document is neither too light nor too dark . The upper row of display shows "DOCUMENT READY" and the lower "NORMAL".

• LIGHT, if the document is particularly dark. The upper row of display shows "DOCUMENT READ Y" and the lower, "LIGHT".

• DARK, if the document is particularly light. The upper row of display shows "DOCUMENT READ Y" and the lower, "DARK".

torn paper

wet or moist paper

paper that is too small

crumpled paper

carbon paper

In all these cases you must photocopy the document and transmit the copy or use the appropriate document holder .

When the fax machine has finished a transmission, it alwa ys restores the default contrast v alue: NORMAL.

-3-10-28.p65 20/03/00, 14.3311

Select the type of resolution as follows:

• STD (STANDARD), if the document is easily readable. The upper row of display shows "DOCUMENT

READ Y" and the lower ro w , an arrow in correspondence with the indication "STD" on the console.

• FINE, if the document contains ver y small char- acters or drawings. The upper row of display sho ws "DOCUMENT READY" and the lower row, an arrow in correspondence with the indication "FINE" on the console.

• HALF TONES, if the document contains shades. The upper row of display shows "DOCUMENT READ Y" and the lower ro w , an arrow in correspondence with the indication "HALF TONES" on the console.

If you do not select the resolution type, the fax machine will automatically transmit the document with the pre-set value (see “ Setting Automatic Resolu-

tion”).

TRANSMITTING A DOCUMENT

If these diagrams are not enough:

Procedure DISPLAY

Ensure that the display

shows the initial waitin g

AUTOMATIC RX

21-03- 99 10:50 mode wit h d ate an d time.

Inser t the doc ument in

ADF. The d ispl ay shows

DOCUMENT READY

NORMAL the original values for contr ast a nd res olut ion: NORMAL and STD (stand ard), re specti vely.

If the do cu ment yo u ar e about to tran smit is particularly

light or dark, or it contains very small characters or drawing s, you h ave to c hange the p r e-s et c ont rast and

resolu tio n value s, a s descr ibe d above.

Dial t he number (max.

52 digit s) dire ctly on the

TYPE NUMBER

125 230223 numeri c keypad of your fax to select the remote par ty to whom you want to se nd you r docu ment.

If you di al th e wr ong nu mber : pos iti o n th e cur sor us ing

the </> keys, on th e wrong nu mber an d overwr ite with the c orrect number. If you want to delete the number completely, press the CLEAR ke y.

è è

read the following instructions:

"Press the START key.

The fax machine starts transmitting. At the end, t he message "TX COMPLETED" is displ ayed for a few seconds and then t he initial waiting mode.

AUTOMATIC RX

21-03- 99 10:51

-3-10-28.p65 20/03/00, 14.3312

Procedure DISPLAY

Ensure that the display

shows the init ial waiting mode with da te and time.

Insert the document in

ADF. The displ ay shows the o rigi nal val ues fo r contr ast an d reso luti on: NORMAL and STD (standa rd), r especti vely.

Pick up the p hone by

lif ting t he hand set. Dial t he n umber (max .

52 di gits) dir ectly on the numeri c keypad of your fax to select the remote par ty to whom you want to send your doc ument.

If the remote party’s fax mach in e is set u p f or au toma tic recepti on, you wil l he ar t he fax mach ine’ s tone. If i t is set up for manual re ception, a p erson will pick up the phone. Ask them to press the star t key on the

fax machi ne, after wh ich you wil l wait to he ar the fax

machine’ s tone.

Press the START key to

star t trans mitting and hang up the ha ndset. At the end o f the transmis sion, the message “T X COMPLETED” will b e displ ayed and then the initial waiting mode.

AUTOMATIC RX 21-03- 99 10: 50

DOCUMENT READY

NORMAL

TEL CALL

AUTOMATIC RX 21-03- 99 10: 51

In both cases, the fax machine will not print the transmission report (if enabled) once the transmission

has been completed. See “Reports and lists” in this chapter for its interpretation.

You can print the transmission report whenever you want: see “Repor ts and lists ” in this chapter.

If connection is not made because of line anomalies or because the remote party number is engaged, the fax machine automatically redials the number up to three times.

If you want to interrupt the transmission in progress, press the STOP key. The fax machine ejects the document from ADF and returns to its initial waiting mode.

If the document to be removed includes more than one sheet, before pressing STOP to eject the first one, remove all other sheets manually.

PARTICULAR DIALLING CASES ...

The procedure to dial the number described at step 3 (procedure A) and at step 4 (procedure B) changes, in the following cases:

1. The fax machine is connected to a private line

Connect to the public line by pressing the EXTERNAL key before dialling the number. The display

will show an “E” (external). If the mode required by your telephone exchange is different from the one set on your fax machine, program it according to the required external connection mode (see “Connecting to a private line

(PBX)”, under the “Configuring the fax to the telephone line” chapter).

If, at t he end of t he transmiss ion, you forgot to hang

up the han dset, th e fax mach ine wi ll e mit an aud ible warning to remind you to hang up.

-3-10-28.p65 20/03/00, 14.3313

2. To modify the dialling mode temporarily

If the fax machine is set up for pulse dialling (see the “Configuring the fax to the telephone line" chapter) and you want to set it for tone (multifrequency) dialling:

- temporarily modify your dialling mode by pressing the key either before or while dialling the

number. At the end of the transmission, the fax machine will always restore the preset dialling mode.

+ 55 hidden pages

Olivetti OFX 525 Instruction Manual

Specifications and Main Features

Frequently Asked Questions

User Manual