Olivetti OFX 520 Instructions Manual

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OFX 520

INSTRUCTIONS

PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A. Via Jervis, 77 - 10015 Ivrea (Italy)

Publishing department:

Olivetti Lexikon, S.p.A. Documentazione Utente Via Romano, 1 - 10010 Scarmagno (Italy)

- ONLY FOR U.K. -

THIS EQUIPMENT IS NOT DESIGNED FOR MAKING EMERGENCY TELEPHONY CALLS WHEN THE POWER FAILS ALTERNATIVE ARRANGEMENTS SHOULD BE MADE FOR ACCESS TO EMERGENCY SERVICES

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

"This equipment has been approved to [Council Decision 98/482/EC - "CTR 21"] for pan-European single terminal connection to the Public Switched telephone Network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of succesful operation on every PSTN termination point.

In the event of problems, you should contact your equipment supplier in the first instance."

ENERGY STAR is a U.S. registered mark

This product’s conformity with quality requirements is certified by the Mark it bears, in accordance with the 1999/05/EC standard.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

WARNING: THIS EQUIPMENT MUST BE EARTHED.

The wall socket must be easily accessible and in close proximity. To disconnect the machine from the electrical power supply, remove the power cable plug from the wall socket.

copy-e.p65 08/05/00, 14.172

Gu------.p65 25/02/00, 9.061

- Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep -

mode.

restore the fax machine

then pre ss

conf irm and STOP to

to the initia l waiting

START

01-03 -99 08:00

Type new date and time

DD/MM/YY HH: MM

26-02 -99 16:30

START

DD/MM/YY HH: MM

START

FORMAT:24 H

START

FORMAT: DD/MM/ YY

FUNCTION (several

START

times)

Press KEY DISPLAY

FAX SET-UP

DATE AND TIME

CHANGING DATE AND TIME

Enter your fa x number

machine t o the initi al

waiting mode.

230023, then press

TYPE YOUR NUMBER

230023

(max 20 dig its) e.g.:

START t o conf ir m and

STOP to rest ore t he fax

START

TYPE YOUR NUMBER

START

PHONE NUMBER

You can s et up to 16 c haracter s, select ing them, o ne

at a time, w ith t he numer ic keys.

to start the

tran smiss ion.

FUNCTION (several

START

times)

STATION NAME

TYPE YOUR NAME

Press t he START key

number ( max. 52 di git s)

keypad.

direc tly on th e fax

FUNCTION (several

START

times)

Press KEY DISPLAY

INSTALLATION

TEL. LINE SET-UP

Dial the remote party

Inser t the documen t in

ADF.

Procedure DISPLA Y

ENTERING YOUR NAME AND FAX NUMBER

QUICK REFERENCE GUIDE

TRANSMITTING A DOCUMENT

02 4890 78

TYPE NUMBER

DOCUMENT READY

NORMAL

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Inser t the doc ument in

COPY key.

ADF and p ress t he

Procedure DISPLA Y

100% TEXT

NORMAL 1

Choose, using on the

, and

100% TEXT

NORMAL 1

140%).

requir e (m ax 9) before

number o f copi es you

press ing th e COPY ke y.

otherw ise enter the

Press the COPY key

make a singl e copy,

direct ly if you w ish to

100% TEXT

NORMAL 5

PHOTO) and the zoom

value (100 %, 70% and

resolu tion ( TEXT and

and NORMAL), of

contrast (LIGHT, DARK

keys, the ty pe of

TO MAKE ONE OR MORE COPIES

QUICK REFERENCE GUIDE

TO PRINT OUT THE TRANSMISSION,

ACTIVITY AND BR OADCASTING REPORTS

waiti ng mode.

(in th e example: “LAST

BROAD. REPORT” ).

machine automatically

returns to the ini tial

Press t he START key

to c onfir m your

sele ction. Th e fax

and “PRI NT: I D LIST

“ACTIVITY REPORT”

Press t he START key. LAST TX REPORT

Press t he </ > ke ys t o

disp lay the other t wo

optio ns availabl e

Press t he FUNCT ION

key (several t imes).

Procedure DISPLAY

02-03 -99 10:48

AUTOMATIC RX

LAST BROAD. REPORT

PRINT OUT REPORT

READ THESE IMPORTANT RECOMMEND A TIONS FIRST ...

The fax machine you have purchased is a high quality product satisfying all For its best use you should f ollow the general recommendations indicated hereafter.

LOCATION ...

• Place the fax machine on a stab le, flat surface with no

vibrations, in order to avoid it falling, thus causing injury to people or damage to the product.

• Keep the fax away from water or steam sources, excessive heat sources and dusty rooms. Also, do not expose it to direct sunlight.

• Keep the fax away from other electrical or electronic appliances which may generate interference, e.g. radio, tele vision, etc.

• Do not surround the fax with books, documents or objects which reduce the space necessary for air circulation. Ideal environmental conditions f or its location are from 5°C to 35°C with a humidity rate between 15% and 85%.

• Leave enough room in front of the outlet slot f or originals, received or copied documents, so they will not fall onto the floor.

CONNECTION TO THE ELECTRICAL POWER SUPPLY ...

• The fax machine is provided with a power cab le with a grounded plug. If your wall power socket does not allow plug insertion or if it does not have a ground, get in touch with a qualified electrician to update your electrical mains outlet to the current standards.

• Make sure that the power cable is easily accessible without obstructing the passage, avoiding treading on, or tripping over it.

• Make sure that power voltage and frequency of the electrical outlet correspond to the power voltage and frequency values indicated on the rear plate of the f ax machine.

• Nev er connect the fax to a multiple plug or to an e xtension cable to which another appliance is already connected: poor electrical contact may cause o verheating and originate fire or electrical shocks.

CONNECTION TO THE TELEPHONE LINE ...

Since the connection of the fax machine, telephone, answering machine and other devices to a telephone line is subject to national standards, please refer to the current regulations in your own country.

INSTALLATION AND SET-UP PARAMETERS ...

At national level, the settings and set-up parameters for each installation may change according to the requirements or individual user needs. Therefore, these settings and

requirements.

those indicated in the manual may not always be the same: it is suggested that you print them out before making any modifications.

MAINTENANCE ...

• When cleaning the fax, first disconnect it from the

electrical power supply. Use only a dampened cloth. Do not use corrosive substances, such as solvents, alcohol, petrol or abrasive components.

• Never introduce foreign bodies (liquids included) into the fax machine: their accidental contact with po wered parts may cause a fire or electric shocks.

REPAIRS ...

• Never try to repair the fax if you do not have the nec-

essary competence: by removing the outer casing, you may risk electrical shocks or other injury . Alwa ys call a qualified service technician.

• When replacing components (accessories included), make sure that you use only original material approved by the manufacturer . Use of other material might compromise the safety features, as well as causing fire and electrical shocks.

• Disconnect the fax from the power supply and contact a qualified service technician, if any of the following conditions occur:

- the power cable, or its plug are damaged or worn

- the outer casing is damaged

- liquid has been poured inside by accident (rain in-

cluded!)

FOR CORRECT USE ...

• Before using your fax machine, read carefully the in-

structions contained in this manual. K eep the manual for further consultation.

• The fax machine has already been set for operation according to the standards of the telephone network within your country.

• If you do not use the fax machine for long periods it should be disconnected from the power supply to avoid damage from power surges and peaks.

THE HANDSET...

• In case of voltage drop or interruption in the power

supply, you can neither make nor receive telephone calls the keypad is disabled.

• However, if you absolutely need the fax machine to make a call, you have to use an emergency phone, a type certified by the network manager, which you can connect directly to the fax machine.

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CONSOLE

Some keys may perform several functions, depending on the operational setting of the fax machine:

A Waiting mode, when the fax machine is not active. P Programming mode (access to various menus) after pressing the FUNCTION key. C Comnunication mode, during transmission or reception operation. L Line mode, after pressing the HOOK key or lifting the receive r.

DISPLAY

Displays on two 16-characters lines:

• Date and time

• Machine status, menu and sub-menu items, parameters and relative values

• Error messages

• Resolution and contrast values f or document scanning.

NUMERIC KEYPAD (0-9)

A-L For dialling the fax machine or tel-

ephone number.

A If kept pressed for more than one sec-

ond, they automatically selects (if programmed previously) the telephone or fax number they are associated with (one-touch dial feature).

P Sets any other numeric data.

Selects digits and alphanumeric characters during the setting of numbers and names.

KEY

P Selects "next" special characters and

symbols during the setting of names. Dials remote control codes.

A-L With tone dialling, it transmits a tone down

the line for special netwo rk services.

L-A-P Used for switching temporarily from

pulse (decadic) to tone dialling (multifrequency).

KEY #

A-L

KEY &

F (FUNCTION)

A Accesses to programming mode. P Selects menus and sub-menus.

This feature is enabled only in some countries

A-L Pressed while dialling the fax or tel-

P It performs the same function for num-

With tone dialling, it transmits a tone down the line for special network services.

“Back” selects special characters and symbols when setting names.

When setting the time, it changes (if you chose the 12-hour time format) the format from p.m. to a.m. and vice versa.

ephone number, it associates with that number the ability to detect a second tone when dialling, in some telephone exchanges.

bers programmed under one-touch dial and speed dialling.

With the handset lifted, to access special functions provided by the network operator and commonly known as REGISTER RECALL (R function).

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RX MODE

Selects reception methods.

(HOLD)

L During a telephone conversation, puts

the call on hold.

</>

Select “next” or “previous” parameter value.

L To raise or lower loudspeaker volume

after pressing the HOOK key.

RESOL.

Adjusts the resolution of the documents to be transmitted (only with the document inserted in ADF).

CONTR.

Adjusts the contrast of the documents to be transmitted/copied (only with the document inserted in ADF).

S. DIAL

Followed by two alphanumeric ke ys (01-

32), selects automatically (if it has been programmed) the telephone or the fax machine number associated to them.

CLEAR

P Clears incorrect settings and program-

ming errors.

LAST TX

A If pressed once it displays the outcome

of the last transmission.

(REDIAL)

If pressed twice, it redials the last fax number entered (only if the document is inserted in the ADF). Redials the last telephone number entered.

P AUSE

A -L Sets a pause between the digits of the

international code, the area code and the remote party number during the dialling of the telephone or fax machine number.

P Performs the same function for the num-

bers entered under the speed dialling and the one touch dialling.

EXTERNAL

A-L

If pressed before dialling a number it allows access to the public line, if the fax machine is connected to a private branch exchange.

P Performs the same function f or numbers

programmed under one-touch dial and speed dialling.

"ERROR" LED

•

Signals an operating anomaly occurring during transmission or reception.

STOP

A Interrupts a copying operation.

Ejects a document from ADF. Switches off the ERROR led.

P Restores the fax machine to the wait-

ing mode. Interrupts a programming operation.

C Interrupts a transmission or reception

operation.

HOOK

Line setting: equivalent to lifting the handset.

START

L A-L

Starts reception. After dialling the fax number, it star ts transmission (only with the document inserted in ADF).

P Confirms the selection of menus, sub-

menus, parameters and related values and moves on to next procedure.

A Starts copying (only with the document

inserted in ADF).

A Reduces or enlarges the documents to

be copied (only with the document inserted in ADF). Av ailable reduction and enlargement values are respectively: 70% and 140%.

A Adjusts the resolution of the documents

to be copied (only with the document inserted in ADF).

A Adjusts the contrast of the documents to

be copied (only with the document inserted in ADF).

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1. Enclosed handset.

2. Paper support extension.

3. Sheet feeder (ASF) adjustable according to the following paper formats: A4, Letter and Legal. Maximum capacity:

40 sheets (80 gr/m2).

4. Paper feeder adjustment lever.

5. Automatic feeder for documents to be transmitted and copied (ADF). Maximum capacity: 5 A4, A5, Letter and

Legal sheets.

6. Paper guides. Adjustable according to the width of the document to be transmitted or copied.

7. Operator console.

8. Display.

9. Outlet for the originals and for received or copied documents.

10. Loudspeaker.

11. Connection sockets.

12. Print head compartment cover.

13. Print head compartement and band blocking the print head carriage (to be removed before connecting the fax

machine to the mains power supply).

14. Optical scanner.

15. Serial number label (see the bottom casing).

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TABLE OF CONTENTS

INSTALLATION 1

P A CKAGE CONTENTS... .......................................... 1

INST ALLING.............................................................. 1

CONNECTING TO THE ELECTRICAL POWER

SUPPL Y AND TO THE TELEPHONE LINE... ............. 2

Connecting to the electrical power supply ... ................ 2

Connecting to the telephone line... .............................2

Connecting a possible emergency telephone or

other equipment ....................................................... 2

LOADING P APER ... .................................................. 3

INSTALLING THE PRINT HEAD ............................... 3

CHANGING DATE AND TIME ................................... 6

ONLY YOUR NAME AND YOUR F AX NUMBER

ARE MISSING ... ....................................................... 6

Setting the name ....................................................... 6

Setting the fax number ... ........................................... 7

Name and fax number position .................................. 7

TRANSMITTING A DOCUMENT FROM

MEMORY ................................................................ 16

CHANGING/RESENDING/CLEARING A

PRESET MEMORY TRANSMISSION ... .................. 17

IF THE TRANSMISSION IS NO T

SUCCESSFUL ... ....................................................17

RECEIVING A DOCUMENT ... ................................ 18

IF THE FAX MACHINE R UNS OUT OF PAPER OR INK OR IN THE CASE OF PO WER FAILURE... 18

RECEPTION MODES ... .......................................... 18

Manual reception ... .................................................18

Automatic reception ... ............................................. 19

Automatic reception with call type recognition ... ...... 19

Reception with an external answering machine …...... 20

PROGRAMMING ONE-TOUCH DIAL AND

SPEED DIALLING ... ............................................... 20

One-touch dial.......................................................... 20

Speed dialling .......................................................... 22

CONFIGURING THE FAX TO THE TELEPHONE LINE ... 8

CONNECTING T O A PUBLIC LINE ... ....................... 8

CONNECTING T O A PRIVATE LINE (PBX) ... ........... 9

FOR EVERYDAY USE 1 0

WHICH DOCUMENTS YOU CAN USE ................... 11

INSERTING THE DOCUMENT IN ADF .................. 11

ADJUSTING THE CONTRAST AND RESOLUTION OF A DOCUMENT T O BE

TRANSMITTED OR COPIED ... .............................. 11

TRANSMITTING A DOCUMENT............................. 12

P A RTICULAR DIALLING CASES ... ........................ 13

TRANSMITTING A DOCUMENT AT A PRESET

TIME (DELA YED TRANSMISSION)......................... 14

CHANGING/CLEARING A PRESET DELA YED

TRANSMISSION... .................................................. 15

TRANSMITTING WITH ONE-TOUCH DIAL ... ........ 23

TRANSMITTING WITH SPEED DIALLING ............. 23

TRANSMITTING WITH ONE-TOUCH DIAL OR SPEED DIALLING BY SEARCHING IN THE

ASSOCIA TED LISTS ... ........................................... 23

REPORTS AND LISTS............................................ 24

The reports... ........................................................... 24

Enabling/disabling automatic printing of

transmission report and error report ... ....................25

Enabling/disabling automatic printing of broadcast

report ...................................................................... 25

Enabling/disabling automatic printing of data

about a delayed transmission ... ............................... 25

Printing on request the transmission report, the

activity report and the broadcasting report ............... 26

Interpreting the reports ... ........................................26

Lists... ......................................................................27

Printing the setup parameters ... .............................. 27

Printing the configuration parameters list, the data stored in the speed dialling codes and the

one-touch dial numeric keys ... ................................. 27

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USING THE FAX MACHINE AS A TELEPHONE 28

CALLING WITH ONE-TOUCH DIAL ....................... 28

CALLING WITH SPEED DIALLING... ...................... 28

CALLING WITH ONE-TOUCH DIAL OR SPEED DIALLING BY SEARCHING IN THE

ASSOCIA TED LISTS ... ............................................ 28

MAINTENANCE 39

REPLACING THE PRINT HEAD ............................. 39

REPLACING THE INK CARTRIDGE ... ................... 41

PRINT HEAD CLEARING AND MANUAL

NOZZLE TESTING ... .............................................. 42

CLEANING THE ELECTRICAL CONTA CTS

OF THE PRINT HEAD ............................................ 43

USING THE FAX MACHINE AS A COPIER 2 9

DOCUMENTS YOU CAN COPY............................... 29

MAKING A COPY ... ................................................ 29

FOR A MORE SOPHISTICATED USE 3 1

OTHER USEFUL RECEPTION SETTINGS............. 31

Reducing the print area of a received document ... .. 31

Receiving a document longer than the paper size ... 31

Changing the number of rings … ............................... 32

T o change ringing volume ... .................................... 32

Changing the beeper duration ................................. 33

Changing the silence lapse ...................................... 33

Changing the remote control code... ........................ 34

OTHER USEFUL TRANSMISSION SETTINGS....... 34

Setting automatic resolution... .................................. 34

Enabling/disabling the re-transmission of a failed

transmission ... ......................................................... 35

Hearing the connection tones .................................. 35

Adjusting the loudspeaker volume ... ........................ 35

Adjusting the volume of the buzzer ... ....................... 36

Reducing the speed transmission ... ......................... 36

Enabling/disabling the ECM mode ... ........................ 36

TRANSMITTING/RECEIVING A DOCUMENT

WITH THE POLLING FACILITY ... ........................... 37

What is polling ... ...................................................... 37

Making the transmission request (polling for

reception) ... ............................................................ 37

Changing/deleting a previously set polling reception

operation ... ............................................................. 38

Programming the fax machine to poll a document

(polling in transmission) ... ........................................ 38

CLEANING THE PRINT HEAD PAD ... .................... 44

CLEANING THE OPTICAL READER ...................... 44

CLEANING THE CASING ....................................... 45

REMOVING JAMMED DOCUMENTS AND

SHEETS ... .............................................................. 45

SOL VING SMALL PROBLEMS ................................ 46

ERROR CODES ... .................................................. 47

SIGNALS AND MESSAGES ... ................................ 48

Acoustic signals ... .................................................... 48

Error messages on display ... ................................... 48

APPENDIX 50

OTHER ACOUSTIC SIGNALS ................................ 50

OTHER MESSA GES ON DISPLA Y ... ...................... 50

TECHNICAL DATA ... .............................................. 51

EXAMPLE STANDARD FORM ITU-TS TEST

SHEET N°1 (SLEREXE LETTER) ...........................52

INDEX 53

CONSOLE (Fold-out)

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INSTALLATION

P A CKA GE CONTENTS...

In addition to the machine, supplied with a power cord, in the package you will find:

• The telephone connection cord

• The telephone Plug (where required)

• The package containing a print head

• The telephone receiver

• The support for feeder paper

• 1 transparency with back sheet to use as document holders

• This manual, together with “Quic k Reference Guide”.

2 . Insert the handset cord connector into the socket with

INST ALLING...

1. Insert the “paper support extension” in the appropriate slot by pushing it until it clicks.

3. Place the handset in its cradle.

the symbol on the fax machine.

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CONNECTING TO THE ELECTRICAL POWER SUPPLY AND TO THE TELEPHONE LINE...

Remove the band which blocks the print head carriage before connecting the fax machine to the mains power supply (see the print head compartiment).

Connecting to the electrical power supply...

1. Plug the power cord into the wall power socket. The fax machine automatically performs a quick self-test procedure to check that its components operate properly, the display will then show the following messages: “A UT OMA TIC RX” on the top line and “CHECK PRINT HEAD” on the bottom line.

The fax machine will be connected perma- nently, ready to receive and transmit documents 24 hours a day.

If you want to switch it off, you have to un- plug the power cable from the electrical power supply as the fax machine has no on-off switch.

If by accident the displayed messages are not written in your language, select the desired “LAN- GUAGE” among those available by pressing in sequence the following keys

FUNCTION (eight times), ST A RT, FUNCTION, ST ART, </> until you select the desired lan-

guage, then START and finally ST OP.

2 . Insert the extension plug at the other end of the cord

into the telephone line wall socket.

If the network to which the fax machine is connected has more than one socket connected in series, you must connect the fax machine to the primary socket.

Connecting a possible emergency telephone or other equipment ...

1. Plug the telephone cord or the answering machine cord into the socket on the extension plug.

Connecting to the telephone line...

Connect the fax machine with the telephone line using only the provided cord. Do not use other cords,

otherwise the fax machine ma y not work properly .

1. Insert the miniature connector (which is small and transparent) of the telephone line connection cord into the “LINE” socket on the fax machine. A click indicates that it has been inserted correctly.

In some countries, answering machines, telephones or other equipment can be connected via socket TEL on the fax machine (covered by a tear-off flap). For further information refer to the standards in y our country.

If the network to which the fax machine is connected has more than one socket connected

in series, you must use an approved telephone model.

-1--1--7.p65 25/02/00, 9.092

LOADING PAPER ...

After manually adjusting the sheet feeder , to ensure the proper operation of the fax machine, you also have to

The sheet feeder tray (ASF) can contain a quantity of sheets not exceeding the reference notch (usually, 40

check whether the print format set on the fax machine

coincides with the paper format you want to use.

sheets of 80 gr/m2) which are used to print received

documents or to photocopy any type of original. The tray can accommodate paper sizes A4 (210 x 297), US Letter (216 x 279 mm), and US Legal (216 x 356 mm),

of weights ranging from 70 gr/m2 to 90 gr/m2.

1. Holding the sheets by the top edge, drop them into

the sheet feeder without folding or forcing them.

Procedure DISPLA Y

Press the FUNCTION

FAX SET-UP key unti l t he dis play shows --->

Press the START key. DATE AND TI ME

Press the FUNCTION

PRINTER PARAMET. key key until the display shows --->

Press the START key. SIZE: A4

REFERENCE NOTCH

INST ALLING THE PRINT HEAD ...

2. Push the sheets against the left side of the tray using the adjustment lever .

1. Lift the cover of the print head compartment, plac-

Press t he keys </>

SIZE:LETT ER

until the display shows

the format you want to use, in t he example "Let ter".

Press the START key

to confirm the settin g,

AUTOMATIC RX

CHECK PRINT HEAD

then the STOP key.

ing your finger in the centre recess.

If you add more sheets into the sheet feeder, make sure care to insert the fresh sheets under and not over the remaining ones.

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3. Insert the print head in its housing with the electri-

2. Remove the print head from its box and, holding it by its finger grip, remove the protective film from the print nozzles.

cal contacts towards the front part of the fax machine.

Avoid touching the nozzles and the electrical contacts.

If the print head has an interchangeable ink cartridge, do not remove the cartridge from the print head.

4. Push the print head in the direction of the arrow until you hear a click, confirming that it has been inserted proper ly, then close the print head compartment cover.

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If, after installing the print head, the message “CHECK PRINT HEAD” is displayed again, try to remove and reinsert the print head pushing it harder. If the message persists, remove the print head and clean the electrical contacts of the print head and of the carriage, see “Cleaning the electrical contacts of the print head”, under the “Maintenance” chapter .

To release the print head, push the levers in the direction of the arrow.

5. The fax machine automatically feeds a sheet of paper and starts the nozzles cleaning and check- ing procedure, which ends with:

• printing, on the automatically fed sheet, the fol-

lowing diagnostic result

numbered scale

black areas

ONE ORE MORE GAPS IN THE TOP NUMBERED SCALE AS WELL AS WHITE HORIZONTAL LINES IN SOLID BLACK AREAS MEAN A LOWER PRINT QUALITY. PLEASE, REFER TO THE CHAPTER 'MAINTENANCE' IN THE INSTRUCTIONS.

containing:

-a numbered scale, to check ink flow and the

electrical circuits associated with the print head nozzles.

- a set of graphics and text, to assess print quality.

• displaying the message: “CHECK PRINT OUT,

1=EXIT 0=REPEAT”.

6 . Examine the print sample as follows:

• Check the numbered scale for interruptions and

the black areas for horizontal white lines: if none are present, then the print head is installed

properly and is operating normally. Set the value 1, and the fax machine will go back to its initial waiting mode and ready for use. The “AUTOMA TIC RX” message will be displayed on the upper line and the “date and time” on the lo wer line.

• If, instead, y ou see interruptions or white lines, set 0 to repeat only the nozzle cleaning operation: if the new pr int sample continues to be unsatisfactory, repeat the procedure again.

• If, after repeating the procedure three times , print quality still fails to meet expectations, perform the following oper ations consecutively, stopping as soon as a satisfactory print sample is obtained:

- Use the fax machine to make a copy of a document with the type of graphics or text you require and assess its quality.

- Change paper type (the paper you are using may be very porous) and repeat the procedure again.

- Remove and reinstall the print head.

- Remove the pr int head and visually check for the presence of a particle on the pr int nozzle; if you find one, carefully remove it, taking care not to touch the electrical contacts; move the carriage against the left side, then clean the print head pad, see “Cleaning the print head pad” under the “Maintenance” chapter. Lastly, reinstall the print head.

- Remove the print head and clean its electrical contacts and those of the print head carriage, see “Cleaning the electrical contacts of the print head” under the “Maintenance” chapter.

- Reinstall the print head.

- Call technical service.

Print head replacement If the print head provided with your fax has an inter-

changeable ink cartridge, you can change the cartridge up to 6 times before replacing the whole

print head.

To replace both the ink cartridge and the print head refer to the chapter "Maintenance".

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CHANGING DATE AND TIME ...

If the date and time on the display are not correct, you can change them at any time.

Procedure DISPLAY

If in any operating phase two minutes pass without you entering any data, the fax machine will automatically go back to its initial waiting mode.

Remember that the waiting mode indicates the conditions of inactivity the fax machine is in.

FUNCTI O N until the

FAX SET-UP

display shows --->

START

DAT E AN D TI ME

If you think you have made a mistake, press STOP and repeat the procedure.

START

FORMAT: DD/MM/YY

If you want to select a different format from the one displayed, press the

START

</>

keys.

FORMAT:24 H

The format is displayed If you want to select the other time format (12 hour),

press the </> keys.

START

The cursor blinks on the

DD/MM/YY HH:MM 20-03-99 09:22

first digit of the date. If you have selected the 12 hour time for mat, the letter

“P” (p.m.) or the letter “A ” (a.m.) will be displayed. To toggle from one letter to the other, press the FUNCTI ON key.

Type the new date and time (e.g. 21-03-99,

DD/MM/YY HH:MM

21-03-99 10:30 10:30). Each time you enter a digit, the cursor moves o n to the next one.

If you only want to change some digits, move the cursor on them using the </> keys and type the correct digits over them.

START

VARIOUS SETTINGS The procedure for changing date and time is now complete.

New dat e and time will automati cally be updated and will be printed on every transmit ted page.

STOP ...

To restore the fax

AUTOMATIC RX

21-03-99 10:32 machine to its initi al waiting mode.

ONLY Y OUR NAME AND YOUR FAX NUMBER ARE MISSING ...

Once set, the name and number (sender identification) will remain unchanged, unless modified, and both will appear on every fax page transmitted.

Setting the name ...

Press KEY DISPLAY

FUNCTION ...

... unti l the displ ay sh ows

--->

START

FUNCTION (twice)

START

You can enter a maximum of 16 characters by selecting them, one by one, using the numer ic keys. Each numeric key selects cyclically the characters present in its repertor y (see console left side), starting from the numeric character and proposing the next character each time it is pressed. B y pressing the k eys * and # you can enter a variety of symbols in your name, e.g. &.

If you want to enter an empty space, simply move the cursor using the > key without entering any character.

For example, to enter the name "LARA":

Press KEY DISPLAY

5 ...

... until the lett er "L" has been sel ected.

> ...

... the cursor moves forward of one posit ion.

2 ...

... until the lett er "A" is displ ayed.

INSTALLATION

TEL. LINE SET-UP

STATION NAME

TYPE YOUR NAME _

TYPE YOUR NAME

LA_

-1--1--7.p65 25/02/00, 9.096

Continue in the same way until your name is completed, then check its correctness b y scrolling the cursor (keys </>) along the characters.

If there is an error, position the cursor on the wrong character and overwrite the correct character; if you want to cancel the name completely, press CLEAR.

START ...

... to confirm the name.

PHONE NUMBER

Changing the position ...

FUNCTION

display shows --->

If you think that you made a mistake, press STOP and repeat th e proc edure.

START

Press KEY DISPLAY

until the

FAX SET-UP

DATE AND TIME

Setting the fax number ...

Press KE Y DISPLAY

START

Enter yo ur fax number (max. 20 d igit s), by press ing, o ne by o ne, all the nu mbers e. g.: 620103. To enter a space, press the > key.

If you make a mistake, correct it as described in "set ting t he nam e". When setting the number, you want to enter the inter nat ional code, instea d of zer os, pr ess t he * key; the d isplay shows the symbol +. This symbol will be print ed before your fax number on each p age transmitted.

START . ..

... to c onfi rm the numbe r.

STOP ...

... to restore the fax to the initial waiting mode.

TYPE YOUR NUMBER _

TYPE YOUR NUMBER 620103

DIAGNOSTICS

AUTOMATIC RX 21-03- 99 10:32

FUNCTION

START . ..

... unti l the di spl ay

shows --->

</> .. .

...to select the alternative

paramet er.

START . ..

... to confirm the setting

STOP ...

... to r estor e t he fax

machine to its initial waiti ng mode.

VARI OUS SETTINGS

HEADER INSIDE

HEADER OUTSIDE

RETRANS. DOC.: OFF

AUTOMATIC RX 21-03- 99 10:40

Name and fax number position ...

The information in the heading of the document to be transmitted (name, fax number, date and time and number of pages) can be shown either outside the te xt area, just below the upper edge of the page, or inside the text area and slightly lower down. Your fax machine has been set up to transmit this inf ormation within the text area.

-1--1--7.p65 25/02/00, 9.097

CONFIGURING THE FAX TO THE TELEPHONE LINE ...

CONNECTING T O A PUBLIC LINE ...

The fax machine is already set to be connected to a public line. In any case, check that:

• the " PUBLIC LINE" parameter is selected

• the dialling mode selected (pulse = decadic or tone = multifrequency) corresponds to that of the public telephone exchange managing the line to which the fax machine has been connected. If in doubt about the selection to be made, ask the public telephone network manager.

In some countries the pulse dialling mode = decadic is not available. In this case, the fax machine will not show the messages given in steps 5 and 6 of the following procedure:

If the fax machine is set for connection to "private

line", press the </> keys to select connection to

"publ ic line" .

Procedure DISPLAY

Make sur e that the disp lay shows the init ial

AUTOMATI C RX

02-03 -99 10: 48 waiti ng mode wit h da te and tim e.

Press t he FUNCT ION

INSTALL ATION key until the disp lay shows --->.

Press t he START key. TEL . LINE SET-UP

Press t he START key. PUBL.LINE (PSTN)

Press t he START key. PSTN DIAL:TONE

Press th e </> ke ys to

PSTN DIAL: PULSE select the other dialling mode: “PSTN

DIAL:PULSE” . Press t he START key

to confirm the s election

AUTOMATI C RX

02-03 -99 10: 48 and the n the STOP key to restore the initi al waiti ng mode of t he fa x machine.

-2--8--9.p65 25/02/00, 9.138

CONNECTING TO A PRIVATE LINE (PBX) ...

Procedure DISPLAY

To connect your fax machine to a private line and to be able to use it also on a public line, you have to:

• select the "PRIVATE LINE" parameter.

• set the dialling mode (pulse = decadic or tone = multifrequency) to the one used by the private telephone exchange (switchboard) managing the line to which the fax machine has been connected. If in doubt about the selection to be made, ask the private telephone network manager.

• set the output mode (area code or flash ) to ac- cess the public telephone exchange from the private telephone exchange (switchboard).

• adjust the dialling type (pulse or tone) to the one used by the public telephone exchange.

In some countries the pulse dialling mode = decadic is not available. In this case, the fax machine will not show the messages given in steps 6, 7, 10 and 11 of the following procedure:

Make sur e that the disp lay shows the initi al

AUTOMATI C RX

02-03 -99 10: 48 waiting mode with date and tim e.

Press t he FUNCT ION

INSTALL ATION key until the dis play shows --->

Press t he START key. TEL . LINE SET-UP

Press t he START key. PUBL .LINE ( PSTN)

Press t he </ > ke ys t o

PRIV.LIN E (PBX) show t he ot her op tio n availabl e: " PRIV.LINE (PBX)".

Press t he START key. PBX DIAL: TONE

Press t he </ > ke ys t o

PBX DIAL: PULSE show t he ot her di al ling mode: "PBX DIAL:PULSE"

Press t he START key

EXT. LINE: PREFIX to c onfir m you r sele ction.

Press th e </> ke ys to

EXT.LINE :FLASH show t he ot her op tio n "EXT. LINE:FLASH" or go directly to the next step if you want to conf irm the "EXT. LINE:PREFIX" outpu t mode.

Press t he START key. PSTN DIAL:PULSE

Press th e </> ke ys to

PSTN DIAL:TONE sele ct the othe r diall ing mode: “PSTN DIAL:TONE”

Press t he START key

to c onfir m you r

AUTOMATI C RX

02-03 -99 10: 48 sele ction and t hen the STOP key to r e st o re the inital wait ing mode of th e fax machi ne.

If you have confirmed the "EXT.LINE: PREFIX" output mode, the fax machine will ask you to dial the number corresponding to the prefix (max. 3 digits). Once the mode for the fax machine to access the public line has been confir med; press the EXTERNAL key to access it .

-2--8--9.p65 25/02/00, 9.139

FOR EVERYD AY USE

Now that your fax machine has a name and a number, you can use it to:

• transmit documents (also in delayed mode or using the polling method)

• receive documents (also using the polling method)

• make phone calls (see the "Using the fax machine as a telephone" chapter)

• copy documents (see the " Using the fax machine as a copier" chapter)

From now on, to simplify the procedures described, the following graphic representations will be used at the beginning of each procedure:

Press this key once.

Press this key X times.

Insert the document with the transmitting or copying side face down (max 5 pages at a time).

Lift the receiver.

Replace the receiver.

Dial on the numeric keypad.

Press a numeric key for more than one second (onetouch dial key).

Press the S. DIAL key and enter a speed dialling code.

Incoming call.

-3-10-27.p65 25/02/00, 9.1610

WHICH DOCUMENTS Y OU CAN USE ...

INSERTING THE DOCUMENT IN ADF ...

Dimensions

• Width min. 148 mm - max. 216 mm

• Length min. 216 mm - max. 600 mm

Thickness

From: 60 - 90 gr/m2 (max. 5 sheets)

50 - 140 gr/m2 (1 sheet at a time) 140 - 160 gr/m2 (if using document holders)

For originals differing from specified formats, use the appropriate document holder.

Recommendations

In order to avoid damage that could make your fax machine out of order and that could invalidate its guarantee, make sure that the documents you use do not contain:

• staples

• clips

• adhesive tape

• corrective ink or wet glue.

NEVER USE

rolled paper

paper that is too thin

Insert the document face down, without forcing it, into the automatic feed slot for or iginal documents (ADF), with the sheet to be transmitted facing dow nwards, then adjust the paper guides according to its width.

ADJUSTING THE CONTRAST AND RESOLUTION OF A DOCUMENT TO BE TRANSMITTED OR COPIED ...

Before transmitting or copying a document you can make some adjustments in order to optimize the print quality . In particular, you can adjust the print contrast with the CONTR. key for lighter or darker tones and the RESOL. key to adjust the resolution of the characters by setting higher or lower resolution values depending on the type of text or images in the document.

Select the type of contrast as follows:

• NORMAL, if the document is neither too light nor too dark . The upper row of display shows "DOCUMENT READY" and the lower "NORMAL".

• LIGHT, if the document is par ticularly dark. The upper row of display shows "DOCUMENT READ Y" and the lower, "LIGHT".

• DARK, if the document is particularly light. The upper row of display shows "DOCUMENT READ Y" and the lower, "DARK".

torn paper

wet or moist paper

paper that is too small

crumpled paper

carbon paper

In all these cases you must photocopy the document and transmit the copy or use the appropriate document holder .

When the fax machine has finished a transmission, it alwa ys restores the default contrast v alue: NORMAL.

-3-10-27.p65 25/02/00, 9.1611

Select the type of resolution as follows:

• STD (STANDARD), if the document is easily readable. The upper row of display shows "DOCUMENT

READ Y" and the lower ro w , an arrow in correspondence with the indication "STD" on the console.

• FINE , if the document contains very small char- acters or drawings. The upper row of display sho ws "DOCUMENT READY" and the lower row, an arrow in correspondence with the indication "FINE" on the console.

• HALF TONES, if the document contains shades. The upper row of display shows "DOCUMENT READ Y" and the lower ro w , an arrow in correspondence with the indication "HALF TONES" on the console.

If you do not select the resolution type, the fax machine will automatically transmit the document with the pre-set value (see “ Setting Automatic Resolu-

tion”).

TRANSMITTING A DOCUMENT

If these diagrams are not enough:

Procedure DISPL AY

Ensure that the display

shows the initial wai ting

AUTOMATIC RX

21-03- 99 10:50 mode wit h d ate an d time.

Inser t the doc ument in

ADF. The dis play shows

DOCUMENT READY

NORMAL the original values for contr ast a nd res olut ion: NORMAL and STD (stand ard), re specti vely.

If the do cu ment you are ab out to trans m i t is pa rticul arly light or dark, or it contains very small characters or drawing s, you h ave to c hange the p r e-s et c ont rast and resolu tio n value s, a s descr ibe d above.

Dial t he number (max.

52 digit s) dire ctly on the

TYPE NUMBER

125 230223 numeri c keypad of your fax to select the remote par ty to whom you want to se nd you r docu ment.

If you di al th e wr ong nu mber : pos iti o n th e cur sor us ing the </> keys, on th e wrong nu mber an d overwr ite with the c orrect number. If you want to delete the number completely, press the CLEAR ke y.

è è

read the following instructions:

"Press the START key.

The fax machine starts transmitting. At the end, t he message "TX COMPLETED" is displ ayed for a few seconds and then t he initial waiting mode.

AUTOMATIC RX

21-03- 99 10:51

-3-10-27.p65 25/02/00, 9.1612

Procedure DISPLAY

Ensure that the display

shows the init ial wa iting mode with da te and time.

Insert the document in

ADF. The display shows the o rigi nal val ues fo r contr ast an d reso luti on: NORMAL and STD (standa rd), r especti vely.

Pick up the p hone by

lif ting t he hand set. Dial t he n umber (max .

52 di gits) dir ectly on the numeri c keypad of your fax to select the remote par ty to whom you want to send your doc ument.

If the remote party’s fax mach in e is set u p f or au toma tic recepti on, you wil l he ar t he fax mach ine’ s tone. If i t is set up for manual re ception, a p erson will pick up the phone. Ask them to press the star t key on the

fax machi ne, after wh ich you wil l wait to he ar the fax machine’ s tone.

Press the START key to

star t trans mitting and hang up the ha ndset. At the end o f the transmis sion, the message “T X COMPLETED” will b e displ ayed and then the initial waiting mode.

AUTOMATIC RX 21-03- 99 10: 50

DOCUMENT READY

NORMAL

TEL CALL

AUTOMATIC RX 21-03- 99 10: 51

In both cases, the fax machine will not print the transmission report (if enabled) once the transmission has been completed. See “Reports and lists” in this chapter for its interpretation.

You can print the transmission report whenever you want: see “Repor ts and lists ” in this chapter.

If connection is not made because of line anomalies or because the remote party number is engaged, the fax machine automatically redials the number up to three times.

If you want to interrupt the transmission in progress, press the STOP key. The fax machine ejects the document from ADF and returns to its initial waiting mode.

If the document to be removed includes more than one sheet, before pressing STOP to eject the first one, remove all other sheets manually.

PARTICULAR DIALLING CASES ...

The procedure to dial the number described at step 3 (procedure A) and at step 4 (procedure B) changes, in the following cases:

1. The fax machine is connected to a private line

Connect to the public line by pressing the EXTERNAL key before dialling the number. The display

will show an “E” (external). If the mode required by your telephone exchange is different from the one set on your fax machine, program it according to the required external connection mode (see “Connecting to a private line

(PBX)”, under the “Configuring the fax to the telephone line” chapter).

If, at t he end of t he transmiss ion, you forgot to hang

up the han dset, th e fax mach ine wi ll e mit an aud ible warning to remind you to hang up .

-3-10-27.p65 25/02/00, 9.1613

2. To modify the dialling mode temporarily

If the fax machine is set up for pulse dialling (see the “Configuring the fax to the telephone line" chapter) and you want to set it for tone (multifrequency) dialling:

- temporarily modify your dialling mode by pressing the key either before or while dialling the

number. At the end of the transmission, the fax machine will always restore the preset dialling mode.

3. You want to call the remote party back without dialling his/her number again

The fax machine always stores the last number dialled, which can simply be called up again by pressing the (REDIAL) key twice. This feature is also useful when the transmission does not take place in spite of the automatic re-dialling attempts.

4. The remote party belongs to another area code

If the remote party belongs to another area code, when using pulse dialling, it is better to insert a pause (P AUSE k ey) between the international code, the area code and the remote party number.The display shows a “P” (pause).

5. The remote party is connected to a telephone exchange accessed by a second tone detection

To enable the dialled number to detect a second tone of the telephone exchange, press the FUNC- TION (F) key while dialling the number. The displa y will show ":" (this feature is enabled onl y in some countries).

Procedure DISPLAY

Press the HOOK key

on your fax, t o connect

TYPE NUMBER

to the line. Dial t he re mote p art y

number on the nu meri c

TYPE NUMBER

230087

keypad of your fa x.

7. If you want to use rapid dialling procedures

The fax machine also has rapid dial features: onetouch dial and speed dialling. To use these fea-

tures, you must programme them as described in the section "Programming one-touch dial and speed dialling". Once you have programmed them, it will be sufficient to press one key (one-touch dial) or a key followed by a two-digit numeric code (speed dialling) to dial a n umber (see "Transmitting with

one-touch dial" and "Transmitting with speed dialling").

6. If you want to listen to the line tones while dialling without picking up the phone (handsfree)

TRANSMITTING A DOCUMENT A T A PRESET TIME (DELAYED TRANSMISSION)...

The fax machine is already enabled to listen both to the connection signals and to the line tones. If this is not the case, read the following procedure or see "Hearing the connection tones" chapter "For a more sophisticated use".

This feature allows you to avoid time zone problems, if the remote party is thousands of miles away, and also to avoid paying high rates by selecting times with less traffic on the lines.

If this diagram is not enough:

read the following instr uctions:

-3-10-27.p65 25/02/00, 9.1614

Procedure DISPLAY

Make sure th at the

disp lay shows th e initi al

AUTOMATI C RX

22-03 -99 15: 10

waiting mode with date

and tim e. Insert the document in

ADF.

Select the contrast and

DOCUMENT READY

NORMAL

resol uti on yo u consi de r most appropriate.

Press t he FUNCTION

DELAYED TX key until the dis play shows --->

Press t he START key.

The dis play reques ts

TYPE TI ME

HH:MM you to enter the time of tran smissi on. e.g. “17:00”.

Press t he START key. TY PE FAX NUMBER

NUM/TOUCH/SPEED

Dial the number of the

remote party, using any

TYPE NUMBER

011 2333 23 one of th e dialli ng proce dures. For example, key-in the number di rect ly on the numeri c keypad of you r

fax.

Press t he START key

to confirm th e setting. If

AUTOMATI C RX TX AT 17:00

the fax machine is enable d, it wi ll automatically print the parameters of th e delayed tran smissi on (see in this chapter

“Repor ts and lists ”), and “PRINT DELAY

TX” is di splayed. It th en returns to its initial

waiting mode.

You ca n clea r th e sett ing for th e delayed tran smis sion by removing the document from ADF or by pressing the STOP ke y.

CHANGING/CLEARING A PRESET DELAYED TRANSMISSION...

Procedure DISPLA Y

Make sure t hat you

have set a de layed tran smissi on.

Press t he FUNCTION

key until the disp lay shows --->

Press t he START key. ALRE ADY ENTERED

Press t he START key. CHANGE PARAM.?

If you want t o clear the tr ansmissi on you have set pr eviously, press th e > key : the display shows the messa ge “CANCEL SETTIN G?”, then pre ss START to confirm deletion.

The fax machine automatically returns to the initial waiti ng c ondi tio n. If you wi sh to chan ge th e ti me of t he tran smission or the number of the reci pient you w ish to s end th e docum ent to, follow the step s bel ow.

Press t he START key. TYPE TIME

If you wish to restor e curre nt ti me, press the CLEAR key, t he START key, and follow t he st eps b elow.

Overwr ite the new ti me,

then co nfirm the setti ng with the

START

key or confi rm the existing time by dir ectl y press ing th e START key.

Overwr ite the new

number a nd co nfi rm t he setting with the START key or conf irm the existi ng one by dir ectly press ing th e START key. The fax machi ne automatically returns to the i nit ial w aiti ng mode.

AUTOMATIC RX TX AT 17:00

DELAYED TX

HH:MM

TYPE NUMBER

06 3361 551

AUTOMATIC RX TX AT 18:00

-3-10-27.p65 25/02/00, 9.1615

TRANSMITTING A DOCUMENT FROM

MEMORY ...

The fax machine has a memory which allows you to send documents at a preset time (delayed transmis- sion) and to transmit a document to several remote parties (max. 10): broadcasting transmission.

The fax machine will only allow you to memorise one transmission at a time.

Procedure DISPLAY

Make sur e that the

disp lay shows the ini tial waiti ng mode wit h da te and tim e.

Inser t the do cument i n

ADF. Selec t the contr ast and

resol ution ty pe you consi der mos t appro pri ate.

Press t he FUNCTION

key. Press t he START key.

The fax machine starts stor ing t he doc ument . When the st orage is fini shed, the message "DOC. N. XX XX" is disp layed for a few seconds and then --->

Enter the transmission

time, then pres s the START key or press immedi ately t he START key to confi rm the t ime disp layed.

Dial t he number of t he

remot e part y using any one of the dialli ng proce dures th en press the START key. The fax mach ine asks you to en ter anoth er number.

If you want to send the document to several remote parties, repeat step 7 as many times as necessary, then pre ss the START key to end th e proc edure.

If you w ant to send the docu me nt to one remote party only, press the START key directly without entering other num bers.

AUTOMATI C RX 22-03 -99 15:1 0

DOCUMENT READY

NORMAL

TX FROM MEMORY

TYPE TI ME

HH:MM

TYPE FAX NUMBER NUM/

When the transmission has terminated, if it has been enabled, the fax machine will automatically print out a broadcasting report (if the document was sent to several remote par ties) or a transmission report (if the document was sent to one remote party). See the section "Reports and Lists" further on.

To interrupt the transmission, follow the procedure described in section "Transmitting a Document".

The fax machine automatically cancels all memorised transmissions after a successful transmission.

Once set, transmission from memory can be:

• resent only if programmed to do so should transmission fail (see “ Enabling/disabling the re-trans- mission of a failed transmission from memory” chapter “For a more sophisticated use"),

• cancelled at any time,

• modified only if it is not in progress.

See procedure in the next section. You can also request the printout of the relative parameters. The parameter printout contains the following information:

• Doc N. Reference number of the

stored document. This number associates a document to each transmission (single or broadcasting) operated from memory.

• Pag es Total number of pages of

the stored document.

• Set for: Date and time at which the

transmission was stored in memory (single or broadcasting).

• Act. N. Progressive number of

each transmission stored in memory. In case of broadcasting, the number increases for each single transmission associated with the broadcast.

• Dialled Number Fax number on the remote

fax that you have called.

• Date/Time Date and time at which the

transmission was carried out from memory. In case of broadcasting, it will indicate the date and time at which each transmission associated with the broadcasting has been carried out.

-3-10-27.p65 25/02/00, 9.1616

• Status Status of transmission from memory. In case of broadcasting transmission, the status of each single transmission associated with the broadcasting will be indicated.

Besides the above-mentioned parameters, the fax prints a small portion of its text to help you identify the stored document.

If you select "CHANGE PARAM.?", continue as indicated in steps 6 and 7 of the procedure. "Transmitting a document from memory".

If the transmission from memory has already started the message "TRANSMITTING..." will be displayed. In this case, as already stated, you cannot make any further modifications.

If you select "CANCEL SETTING?", the fax machine will cl ear the setting and then return automatically to the initial waiting mode.

CHANGING/RESENDING/CLEARING A PRESET MEMORY TRANSMISSION ...

Procedure DISPLA Y

Make sure you have

set a transmission from memory.

Press t he FUNCT ION

key. Press t he START key. ALREADY ENTERED

Press t he START key. PRINT SETTI NG?

If you onl y wan t t o pr in t t he r el at ive param ete rs, pr ess the START k ey. When the printout is completed the fax machine returns automatically to the initial waiting mode.

If you want to change, resend or clear the transmission set, pr oceed as foll ows:

Press t he </ > key s to

show one of the two other opt ions availa ble: "CHANGE PARAM.?" or "CANCEL SETTING?" (In the example: "CHANGE

PARAM. ?") t hen pres s

the START ke y t o conf irm your selecti on.

AUTOMATI C RX

MEMORY TX

TX FROM MEMORY

CHANGE PARAM.?

IF THE TRANSMISSION IS NOT SUCCESSFUL ...

1. Sometimes, because prob lems such as overloaded

telephone lines or other types of disturbance, the transmitted document received by the remote party is garbled, therefore retransmit it. In this case, it is better to retransmit the document at a lower speed. The fax normally transmits at a speed of 9600 bps (bit per second), and you can reduce this speed to 4800 bps, by follo wing the procedure described in the section “Reducing the

transmission speed”, chapter “For a more sophisticated use”.

2. If the transmission is not executed because of

line or fax anomalies, the ERROR led lights up and the fax beeps; in this case, the fax machine prints automatically the transmission report (see the section “Printing reports and lists”), in which the error code indicates the cause (you will find a list of all the error codes in chapter “Maintenance”). When the printout of the transmission report is completed, press the STOP key to eject the original document from ADF . If the document to be removed consists of more than one sheet, remove manually all the sheets except the one that has been already inserted in ADF, then press the STOP key to eject the first one. If you have set a transmission from memor y, you can try to resend it (see the previous section).

-3-10-27.p65 25/02/00, 9.1617

3. If you attempt to transmit a document that is too long (more than 600 mm) or if the document is jammed during the transmission, the fax machine interrupts automatically the transmission and beeps to warn you.

RECEIVING A DOCUMENT ...

RECEPTION MODES ...

You can set up the fax machine to receive documents sent by remote parties in four distinct modes, which you can access by pressing the RX MODE key.

• Manual reception, for situations in which you are present and thus you can answer calls personally.

• Automatic reception, for situations in which you are absent but you wish to receive faxes anyway (this is the mode your fax machine is set up for).

• Automatic reception with call type recognition . With this reception mode the fax machine, after a certain number of rings, connects to the phone line and is able to recognise whether the incoming call is a fax or phone call.

• Reception with answering machine. In this reception mode, the answering machine receives the calls, records any messages from the remote party and if the latter intends to send you a document, lets the fax machine receive it.

Any on-going reception can be interrupted by pressing the STOP key. The fax machine retur ns to its initial waiting mode.

Manual reception ...

If this diagram is not enough:

read the following instr uctions:

Procedu r e DISPLAY

Make sure that the

display shows the init ial wait ing mode wi th date and ti me.

Press the RX MODE

key until manual rece ption is sele cted.

When t he t ele phone

rings lift the receiver to connec t t o th e LI NE.

AUTO MATIC RX 22-03-99 15:10

MANUAL RX 22-03-99 15:10

TEL CALL

IF THE F AX MACHINE RUNS OUT OF PAPER OR INK OR IN THE CASE OF POWER F AILURE...

Thanks to its memory, the fax machine will still be able to receive even if:

• there is no paper, ink, or print head

• the pr int head compar tment cover is open.

In case of power failure, the fax machine will maintain in memory, date and time, programmed numbers for a one-touch dial and speed dialling and the reports. Documents still in the memory will be lost. In this case the fax machine will automatically print out a report which will show the total number of pages (in transmission or reception) cancelled from memory.

If during reception the paper runs out or is jammed or the ink runs out, or if you open the print head compartment cover, the print will be interrupted, the display shows the appropriate message and the document you are receiving will be temporarily stored in the memory. Once the anomaly has been restored, the facsimile will start printing again.

As soon as you hear

the fax t one o r i f t he remot e part y asks you to r ecei ve, p ress the START key.

Hang up the handset.

The fax mac hine st art s receiving and the disp lay shows information on t he rece ption in progre ss, including the remote par ty's fax number or, if progr ammed, his name.

When r ecep tio n is

completed, the message "RX COMPLETED" is disp layed for a few seconds and then the wait ing mode.

CONNECTING

MANUAL RX 22-0 3-99 15:10

-3-10-27.p65 25/02/00, 9.1618

If the remote party called to talk only to you, at the end of the conversation:

If your telephone installation has several sock- ets and the connected telephone is not near the fax machine, you can enable the latter for remote re-

ception, as long as the telephone works with tone dialling (multifrequency):

• Connect to the line by lifting the telephone receiver.

• Press the * key on the telephone, followed by the remote control code. Remember that the code digit must be the one you have already programmed (see "Changing the remote con-

trol code” chapter "For a more sophisticated use").

After ringing twice (*)

PHONE/FAX RX enabled

A FAX MACHINE is

calling

Your fax machine is set to receive automatically.

A TELEPHONE is

calling

Your fax machine beeps for 20 seconds (*). The display shows "LIFT HANDSET".

Automatic reception ...

The fax receives the documents automatically without any intervention. The fax machine is already programmed to receive the documents in automatic mode. Otherwise, press the RX MODE key until “AUTOMATIC RX” is displayed. The reception procedure is explained in the previous section (Manual reception).

Automatic reception with call type recognition ...

You have programmed the fax machine, by pressing the RX MODE key , to receive with this mode (“PHONE/ FAX RX” has to be displayed). The behaviour of the fax in this reception mode will depend on the caller. The procedure is illustrated in the following diagram:

The remote party called just to talk to you: at the end of the conversation, replace the receiver.

20 seconds have passed and you have not lifted the receiver.

Your fax is set to receive automaticaly. It will wait to receive a document for about 30 seconds, then it will return to the initial waiting mode.

The remote party asks you to receive.

-3-10-27.p65 25/02/00, 9.1619

Your fax is set to receive.

(*) You can modify both ring number and volume,

as well as the duration of the buzzer emitted by the fax machine.

If you pick up the telephone receiver before the second ring and hear the fax connection tone press the STAR T button and hang up the receiver. Your fax machine is now ready to receive.

If your telephone installation has several sock-

ets, you can set your fax machine for remote re- ception as explained in the “Manual Reception”

section. If your telephone installation has several sock-

ets, you can pick up the line within 20 seconds, even from a secondary set, as long as it works

with tone dialling.

• pick up the handset and press the keys * and # on the telephone (to get a line).

After the number of rings of the answering machine

The remote party who called listens to the prerecorded

message on the answering machine

If a FAX MACHINE called.

If a remote party called to send a fax.

If a remote party called to talk.

Y our f ax machine

Reception with an external answering machine …

is automatically set for reception.

If your fax machine has an external answering machine and, by pressing the RX MODE, you have set it to operate in this reception mode (the display must sho w “T AD/ FAX RX”), make sure that:

• the answering machine is switched on.

• the answering machine will start working within 5 ringing tones.

• the silence lapse (the time after which the answer- ing machine hangs up if it does not detect either a reply message or the connection tones) set on the

answering machine is longer than the one set

PROGRAMMING ONE-TOUCH DIAL AND SPEED DIALLING ...

on the fax machine (the time set on your fax ma- chine is 6 seconds; to change it, see “Changing the silence lapse” chapter "For a more sophisticated use").

• the message recorded in the answering machine

As illustrated in “Particular dialling cases”, you can program the fax machine to carry out the following rapid dialling procedures:

• One-touch dial

does not exceed 15-20 seconds.

• Speed dialling

With this reception mode, your fax machine’ s behav our depends on the caller as shown in the following diagram:

One-touch dial...

The remote party presses the transmission start key .

Y our f ax machine is automatically set for reception.

The remote party leaves a message after the beep.

-3-10-27.p65 25/02/00, 9.1620

You can associate a fax number, a name and a tel- ephone number to each of the 10 one-touch dial numeric keys (0 - 9). The number/name stored will be selected automatically when you press the corresponding key .

Associating a fax number:

Associating a name:

Procedure DI SPLAY

Make sure t hat the

displ ay shows the init ial

AUTOMATIC RX 26-03- 99 17:45

waiti ng mode wit h date

and tim e. Press t he FUNCTION

FAX SET-UP key until the disp lay shows --->

Press t he START key. DATE AND TIME

Press t he

FUNCTION

ONE TOUCH DIAL key until the disp lay shows --->

Press t he START key. TYPE ONE TOUCH

KEY: 0-9 Press th e one-touc h

FAX NO. dial num eric key to

which you want to l ink

a fax number ( e.g. 1). Press t he

key. 1: FAX NO.

START

If a fax number has already been stored under this key , it will be displayed.

Dial t he remo te par ty

1: NAME

fax number (max. 52 digits) directly on the numer ic keypad of yo ur

fax and press the START key to confirm

the setting.

The name has no effect on dialling but is useful for checking.

If a nam e has alr e ady be en s tore d, i t wi ll be dis played.

Enter your remote party

EDIT ANOTHER YES name (m ax. 16 charac ters) as you di d

for your name and your

fax number ( see "Set ting the name" under the "Installation" chapter) then confirm it

with the START key.

If t here ar e som e spel l in g mi st akes, p os iti on t h e cur sor under the incorrect letter and overwrite it with the

corr ect let ter. If ins tead you w ant to cancel the name complet ely press the CLEAR button.

At this point you can continue the procedure from step 10 or programme another one-touch dial numeric key by pressing the START button and repeating the procedure in step 6.

If you entered a wrong number, position the cursor on the wrong number and overwrite the correct numbe r; if you want to delete the number completely, press the CLEAR key.

If your fax machine is connected to a private line (PBX), connect to the public line by pressing the EXTERNAL key before dialling the number. The display shows the letter "e" (external). If the external connection mode requested by your telephone exchange is different from the one set on your fax, programme it according to the external connection mode requested (see "Connecting to a private line" chapter “Conf iguring the fax to t he telephone line”).

If t he rem ote pa rt y bel ongs to anot her tel ephone area code, it is better to enter a pause (PAU SE key) between the international code, the area code and the remote par ty number.

-3-10-27.p65 25/02/00, 9.1621

Associating a telephone number:

Speed dialling ...

Confir m with the

START key to conti nue

stori ng the te lephone number.

Re-ent er th e 1 o ne-

touch dial key and press the </> keys .

Press the

START

TYPE ONE TOUCH

KEY: 0 - 9

TEL NO.

key. 1: TEL NO.

Using a series of codes (01-32) you can store more fax and telephone numbers, and names that will be auto-

matically selected by pressing the S. DIAL key and the appropriate key code.

Associating a fax number:

Same procedure as for the one-touch dial with the following variations:

Dial t he remote par ty

number ( max. 52 d igit s) direct ly on th e numer ic

1: NAME

keypad of your fax machine and press the

key to confi rm

START

the setting. At this point, as the

other information does

AUTOMATIC RX

26-03- 99 17:46

not chan ge, press the STOP key to retur n to the initial waiting mode of your fax.

If you like, you can associate only a telephone number to a one-touch dial numeric key without storing a fax number. Follow the procedure "Associating a fax number" until step 6, then proceed as follows:

Procedure DISPLA Y

Associating a name:

Same procedure as for one-touch dial.

Associating a telephone number:

Same procedure as for one-touch dial with the following variations:

Procedure DISPLA Y

Press t he FUNCTION

CODED SPEED DIAL key until the disp lay shows --->

Press START key. TYPE SPEED NO.

(01-32): Enter t he speed dial ling

FAX NO.

code to which you want

to as soci ate t he fax

number ( i. e. 01).

Press t he > key. TEL NO.

Press t he

key. 1: TEL NO.

START

Dial the remote party

telep hone number

1: NAME

_ direc tly on th e numer ic keypad of your fax and press the START key

to confirm the setti ng. From this step on t he proce dure c onti nues as descr ibed previ ously.

Procedure DISPLA Y

Confir m with the

START key t o cont inue

TYPE SPEED NO.

(01- 32): stori ng the te lephone number.

Re-enter the 01 speed

TEL NO. diall ing code an d pr ess the </> key s.

As in one-touch dial, you can associate to a speed dialling code only a telephone number without storing a fax number .

-3-10-27.p65 25/02/00, 9.1622

Follow the procedure "Associating a fax number" for one-touch dial (taking into account the changes for speed dialling) until step 6; then proceed as follows:

TRANSMITTING WITH SPEED DIALLING ...

All that is required is this diagram:

Procedure DISPLA Y

Press the > key. TEL NO.

Press the START key. 01: TEL NO.

Dial your r emote par ty

teleph one nu mber

01: NAME _

direct ly on th e numer ic

keypad of your fax and

press the START key to confirm the s etting.

From this ste p on the

proced ure co nti nues as descr ibed previo usly.

If you want, you can print the information stored in the

10 one-touch dial numeric keys and in the 32 speed dialling codes (see the section " Reports and Lists"

in this chapter). In this w ay , you can chec k the correctness of the stored numbers (fax and telephone) and the other information (remote party's name, transmission speed, etc.). You can also check which keys/ codes have been programmed and which are still free.

As in normal transmission (see "Transmitting a docu- ment"), you can set contrast and resolution before starting the transmission operation. As soon as you have pressed the S.DIAL key followed by the speed dialling code (in the example 01), the associated fax number as well as the name, if stored, will be displayed. Once the number has been dialled, transmission proceeds as described in "Transmitting a document".

è è

TRANSMITTING WITH ONE-T OUCH DIAL OR SPEED DIALLING BY SEARCHING IN THE ASSOCIA TED LISTS ...

If you cannot remember the one-touch dial numeric key or the speed dialling code you associated to a fax number, y ou can still star t the transmission by looking it up in the associated lists, as follows:

TRANSMITTING WITH ONE-TOUCH DIAL ...

If this diagram is not enough:

All that is required is this diagram:

As in normal transmission (see “Transmitting a document”), you can set contrast and resolution before

starting the transmission. If you press the desired numeric key (in the example, 1) for over a second, the associated fax number as well as the name, if stored, will be displayed. Once the number has been dialled, the transmission proceeds as already described.

follow this procedure:

è è

-3-10-27.p65 25/02/00, 9.1623

Procedure DISPLA Y

Make sure the disp lay

shows the initial waiting

AUTOMATIC RX 24-03 -99 17: 00

mode with date and

time.

Inser t the document i n

ADF. As in norm al

DOCUMENT READY

NORMAL

transmi ssion (see

“Transmitting a document”) , you c an set

up contrast a nd resolution b efore starting

the transmission.

Press the S. DIAL key. FAX CALL

• Activity repor t (journal): contains the data refer-

CODE OR

Press the </ > ke ys t o

find t he fax number or name of t he remote par ty you want to send

your document to. Press the START key

• Last transmission repor t: contains the data re-

to s tar t diall ing . Once

dial lin g is compl ete, the

tran smissi on c ont inues

• Failed transmission report: also contains the data

in t he k nown man ner.

REPORTS AND LISTS

The reports...

By printing reports, the fax machine allows you to check the outcome of all the operations executed (transmissions and receptions), the number of documents handled and other useful information. Some reports are al- ways printed automatically . Others can be programmed to be printed regularly and automatically or at your request when required.

• Last broadcasting transmission report: it con-

When normal operating conditions are restored, the fax machine can behave in two different ways:

- If power failed while the fax mac hine was trans- mitting or receiving, it will automatically print a report with the data for that transmission or reception.

- If the power fails during or after a transmis- sion from memory or a reception in memory, a report will automatically be printed out sho wing the number of pages (in transmission or reception) cancelled from the memory after the power failure.

ring to the last 32 transactions (transmissions and receptions); the fax machine stores them and the

report is printed automatically (after 32nd operation, with subsequent deletion of the stored data) or upon your request.

ferring to the last transmission. You can pro- gramme it to be printed automatically after each transmission or upon your request.

referring to the last transmission but it is printed

automatically only after an unsuccessful trans-

mission attempt. The fax machine is set to print

automatically this report; if you want to disable it,

see the corresponding paragraph.

tains data on the last broadcasting report. This

can be programmed to be printed always and au-

tomatically after every broadcasting transmission.

The following list identifies the types of reports: for their printing and interpretation, see the corresponding paragraphs:

• Power failure report: always printed automati- cally if a power failure occurs during a reception or transmission operation.

-3-10-27.p65 25/02/00, 9.1624

Enabling/disabling automatic printing of transmission report and error report ...

Enabling/disabling automatic printing of broadcast report ...

Procedu re DIS PLAY

Make sure that the

disp lay shows t he ini

waiting mode with date

and ti me. Press the FUNCTI ON

key unti l the di splay shows --->

Press the START key. DATE A ND TIME

Press the FUNCTI ON

key.

Press the START key

until the display shows --->

Press the </> keys to

show th e other two opti ons availabl e: "TX REPORT:ALWAYS" and "TX REPORT:OFF" (in

the example: "TX

REPORT:ALWAYS").

AUTO MATIC R X 02-03-99 10:48

tial

FAX SET-UP

VARIOUS SETTINGS

FAI L E D T X R E P OR T

TX REPORT:ALWAYS

Procedure DI SPLAY

Make sur e t hat th e

disp lay shows the initial waiting mode with date and time.

Press t he FUNCTI ON

key until the disp lay shows --->

Press t he START key

until th e dis play sh ows

---> Press t he </ > key s to

show th e oth er opt ion availabl e: "BROADC. REP. : OFF"

Press t he START key

to confi rm your ch oice then pre ss the STOP key to res tore your fax to the initial waiting mode.

AUTOMATIC RX 02-03 -99 10: 48

FAX SET-UP

BROADC. REP. : OFF

BROADC. REP. : ON

AUTOMATIC RX 02-03 -99 10: 48

Enabling/disabling automatic printing of data about a delayed transmission ...

Sele cting "FAILED T X REPORT", yo u set your fa x to automatically print a report only after an unsuccessful transmission.

Selecti ng "TX RE PORT: ALWAYS", you set your f ax to auto matica lly p rint a repo rt aft er ever y tran smiss ion rega rdles s of its o utcome.

Selecting "TX REPORT: OFF", you set your fax not to print any repor ts.

Press the START key

to confir m your choice then pres s t he STOP

key to res tore you r fax

to the i nitial waiting

mode.

AUTO MATIC R X 02-03-99 10:48

Procedu re DI SPLAY

Make sure that the

display shows the init ial wait ing mode wi th date and ti me.

Press the FUNCTI ON

keyuntil the display shows - -- >

Press the START key DATE AND TIME

Press the FUNCTI ON

key.

Press the START key

until the display shows

--->

Press the </> keys to

show th e other op tion availabl e: "DEL AY LIST: OFF".

AUTO MATIC RX

02-03-99 10:48

FAX SET-UP

VARIOUS SETTINGS

DELAY LIS T: ON

DELAY LIS T: OFF

-3-10-27.p65 25/02/00, 9.1625

Pres s the START key to

confirm your choice then press the STOP key to rest ore your fa x to t he

AUTOMATIC RX 02-03- 99 10: 48

Interpreting the reports ...

The reports contain the following information:

• Act. n. Progressive number of transactions

initial wai ting mode.

Printing on request the transmission report,

• Type Type of operation:

the activity report and the broadcasting report ...

Procedure DISPLA Y

Make sure the display

shows the init ial waiting

AUTO MATIC RX 02-03-99 10:48

mode with date and

time.

Press the FUNCTI ON

PRINT OUT REPORT key unt il t he dis play shows - -- >

Press the START key. LA ST TX REPORT

Press the </> keys to

ACTIVITY REPORT show th e other op tions availabl e: " LAST BROAD. REP.", "ACTIVITY RE PORT'" and "PR INT OUT: EXIT". (In the example: "ACTIVITY REPORT").

Press the START key

to confirm your choice.

AUTO MATIC RX

02-03-99 10:48

The fax re turn s automatically to the initial waiting mode.

• Doc. N. Reference number of memorised

• Dialled

• Received Id Number (and name if available) of the

• Date/Time Date and time of transaction.

• Duration Duration of transaction (in minutes and

• Pages Total number of transmitted/received

• Result Result of transaction:

(transmissions/receptions).

- TX , TX ECM, TX POLL or TX POLL ECM for transmission

- RX , RX ECM, RX POLL or RX POLL ECM for reception.

document. This number will be used to associate the document with each (single or broadcasting) transmission carried out by the memory .

Number Fax number of the remote party you

called.

remote party you called. This corresponds to the number you

dialled, only if the remote party has set his/her fax number correctly. Otherwise, it may be different or even missing altogether.

seconds).

pages.

- OK: if the transaction ended successfully

- XX ERROR CODE: if the transaction was not executed/completed. For the meanings of the error codes (see "Error codes", chapter "Mainte- nance").

-3-10-27.p65 25/02/00, 9.1626

Lists...

You can obtain, at any time, printout of the lists of the setup and configuration parameters as well as a printout of data stored in the speed dialling codes

and in the one-touch dial keys. When you request the printout of the setup and configuration parameters, you can have an updated report of both the preset values and the values you have set according to your requirements.

Printing the setup parameters ...

Printing the configuration parameters list, the data stored in the speed dialling codes and the one-touch dial numeric keys ...

Procedure DI SPLAY

Make sure that the

displ ay shows the initial waiting mode with

AUTOMATIC RX 02-03- 99 10:48

date and time. Press the FUNCTION

key unti l th e dis play

INSTALLATION

shows --->

Procedure DISPLAY

Make sure th at the

disp lay shows th e initi al

AUTOMATI C RX

02-03 -99 10:48 waiting mode with date and tim e.

Press t he FUNCTION

FAX SET-UP

key until the dis play

shows --->

Press t he START key. DATE AND TIME

Press t he FUNCTION

PRINT OU T SE T-UP

key until the dis play

shows --->

Press t he START key. PRINT S ETTING S

Press the START key. TEL. LINE SET-UP

Press the FUNCTION

PRINT INSTALL. key unti l th e dis play shows --->

Press the START key. P RINT OUT:

With the </> keys you can display the other option available: "PRIN T OUT: EXIT" .

Press the START key

to confi rm your selection.

If you have selected "PRINT OUT: ", once the printout is completed the fax machine returns automatically to its initial waiting mode. If not, you mu st press the STOP key to r esto re i ts wai tin g mode.

Press t he </ > key s to

show the other thr ee

optio ns avai labl e: "PRINT: ONE TOUCH", "PRINT:SP EED DIAL"

and "PRI NT OUT: EXIT" . ( In the example : "PRINT: ONE TOUCH".

Press t he START key

to confirm your

selection.

PRI N T: O NE TO UC H

-3-10-27.p65 25/02/00, 9.1627

USING THE FAX MACHINE AS A TELEPHONE

The fax machine is also a traditional telephone set. When you get the line by lifting up the handset, you have all common telephone features found in normal phone sets. One feature is the R (REGISTER RECALL) function. Activated with the R key, it allows access to special services provided by the telephone network manager. The following functions are also available:

• To call the remote party using the rapid dialling procedures programmed, see “Calling with one-touc h dial” and “Calling with speed dialling” below.

• To suspend a phone call momentarily by pressing the (HOLD) key. The conversation is restored as

soon as you press the same key again.

CALLING WITH ONE-T OUCH DIAL ...

All that is required is this diagram:

As soon as you press the S. DIAL key, followed by the speed dialling code (in the example, 01), the telephone number (see “Programming one-touch dial and speed dialling”, under the “For everyday use” chapter) as well as the name, if stored, will be displayed. Once dialling is complete, you can talk if the remote party is free.

CALLING WITH ONE-T OUCH DIAL OR SPEED DIALLING BY SEARCHING IN THE ASSOCIA TED LISTS...

If you cannot remember the one-touch dial numeric key or the speed dialling code associated to a fax number, you can still make the call by looking it up in the associated lists, proceeding as follows:

If this diagram is not enough:

è è è

follow this procedure:

If you press, for more than one second, the numeric key required (in the example, 1), the telephone n umber (see “Programming one-touch dial and speed dial- ling”, under the “For everyday use” chapter) as well as the name, if stored, will be displayed.. If the remote party is free, as soon as he/she answers, pick up the handset to talk.

CALLING WITH SPEED DIALLING...

All that is required is this diagram:

è è

Procedure DISPLAY

Make su re t he dis play

shows the initial waiting conditi on wit h date an d time.

Pick up t he hands et to

get the line.

Press th e S. DIAL key. TEL CAL L

Press th e </> keys to

find the telephon e number or the name of the remote party you want to call.

Press th e START key

to start dialling.

AUTOMATIC RX 24-03-99 17:00

TEL CALL

CODE OR

-4-28-28.p65 25/02/00, 9.1728

USING THE FAX MACHINE AS A COPIER

DOCUMENTS Y OU CAN COPY...

Before making a copy, ensure that the original complies with the characteristics described in “Which docu- ments you can use”, under the “For everyday use” chapter.

MAKING A COPY ...

As already mentioned, you can also use the fax machine as a photocopier. The quality of the copy obtained depends on the contrast and resolution val-

ues that, through the and keys, you will select before making the copy.

Choose contrast according to the following cr iteria:

• NORMAL, if the document is neither too dark nor too light.

• LIGHT, if the document is particularly dark.

• DARK, if the document is particularly light.

Choose resolution according to the following criteria:

• TEXT, if the document contains text with good readability or simple graphics.

• PHOTO, if the original contains shades.

The fax machine is able to make a single copy or

multiple copies of the document, as well as to reduce and enlarge the copies ( key).

If this diagram is not enough...

Procedure DISPLAY

Make sure that the

display shows the initial

waiti ng mode with dat e

and t ime. Inser t the doc ument in

ADF and p ress t he COPY key. The display shows the initial values

for contr ast and resolutio n: NORMAL and TEXT, respect ively.

Select , usin g

, and keys, both con trast (LI GHT, DARK and NORMAL) and r esoluti on ( TEXT and PH OTO) as wel l as

the enlarge vale (100%, 70% and 140%).

Press the

COPY

direct ly if you onl y want

to make a sing le copy, otherw ise enter t he number of copi es you

want (max. 9) before press ing th e COPY key.

The fax machine stor es

the page s of the documen t, one by one, before making the copie s.

key

AUTOMATIC RX 22-03- 99 15:10

100% TEXT NORMAL 1

100% TEXT NORMAL 5

read the following procedures:

-5-29-30.p65 25/02/00, 9.1729

If you want to interrupt the copying operation, press the STOP key twice: the first time to eject the original from the ADF, the second time to restore the fax machine to its initial waiting mode. If t he doc ument to b e rem oved consi sts of mor e t han one sheet, befor e pressi ng STOP to eject the first one, manuall y remove all ot her sheets.

To obtain an excellent quality copy of a document con- taining shades, in addition to setting the resolution value to PHOT O, ensure that the "COPY: HIGH QUAL." set- ting on the fax is active. If not, follow this procedure:

Procedure DISPLAY

Make su re tha t the

display shows the initial

AUTOMATIC RX 22-03-99 09:00

waiting mode with date

and time. Press the FUNCT ION

FAX SET- UP key until the display shows - -->

Press the START key. DATE AND TIME

Press the FUNCT ION

PRINTER PARAMET. key until the display shows - -->

Press the START key

COPY: NORMAL

until the display shows

---> Press the </> keys to

COPY: HIGH QUAL. select the other value availa ble

Press the START key

to confirm the sett ing,

AUTOMATIC RX

22-03-99 09:00

then the STOP key to

rest ore th e fax mach ine

to its initi al waiting

mode.

-5-29-30.p65 25/02/00, 9.1730

FOR A MORE SOPHISTICATED USE

OTHER USEFUL RECEPTION SETTINGS

Reducing the print area of a received document ...

The fax machine allows you to reduce the print area of a received document up to 70% of the original paper size. The reduction values av ailable are 94%, 80%, 76% and 70%. The appropriate value to select depends on the paper size used: A4 = 94%, Letter = 80%, Legal = No (disabled). The reduction value set-up on your f ax machine is 94%.

Procedure DISPLAY

Make sure that the

displ ay shows the ini tial waiti ng mode with dat e and t ime.

Press the

key unti l th e dis play shows --->

Press the START key. DATE AND T IME

Press the FUNCTION

key. Press the FUNCTION

key. Press the START key

until the displ ay shows

---> Press the

selec t one of reduct ion values avail able: 80%, 76%, 70% and OFF (no reduction) then confi rm t he sel ect ion with the START key and pr ess t he STOP key to r esto re t he fax to its initial waiting mode.

FUNCTION

</>

keys t o

AUTOMATIC RX

03-03- 99 10: 48

FAX SET-UP

VARIOUS SETTINGS

PRINTER PARAMET.

REDUCTION 94%

AUTOMATIC RX

03-03- 99 10:48

Receiving a document long er than the paper

size ...

If you receive a document longer than the paper size in the fax, you can make your fax print the remaining text on another sheet.

Procedure DISPLAY

Make sure t hat the

displ ay shows the init ial waiti ng mode wit h date and tim e.

Press t he

key until the disp lay shows --->.

Press t he START key. DATE AND TI ME

Press t he FUNCTION

key.

Press t he FUNCTION

key.

Press t he START key

until the dis play shows

--->

Press t he </> ke ys t o

selec t one of t he ot her two paramet ers availabl e: "SURPLUS: OFF " or "SURPLUS: ON". (In the exa mple: "SURPLUS: ON" ) t hen press the START key to c onfir m your selection.

Press t he STOP key t o

restor e the fax to t he

initial waiting mode.

If you select the parameter "SURPLUS: A UT O ", the fax will print t he remaining text on another sheet, provi ded that t he rema i ning t ext fill s at l east 12 mm of the page. If you s elect the parameter " SURPLUS: ON", th e fax will always print the remai ning text on an other sheet . If you select the paramete r "SURPLUS: OFF", the fax machine will not print th e remaining text.

FUNCTION

AUTOMATIC RX

10-03- 99 10: 48

FAX SET-UP

VARI OUS SETTINGS

PRINTER PARAMET.

SURPLUS: AUTO

SURPLUS: ON

AUTOMATIC RX

10-03- 99 10: 48

-6-31-38.p65 25/02/00, 9.1831

Changing the number of rings …

To change ringing volume ...

If the fax machine is set to automatic reception with call type recognition, when there is an incoming call, the fax machine will recognise automatically after ringing twice whether the call comes from another fax ma-

chine (FAX) or from a telephone (PHONE). If you wish you can change the number of times it rings as follows:

Procedure DI SPL AY

Make sure t hat the

displ ay shows the init ial

PHONE/FAX RX

30-03- 99 12: 55

waiti ng mode wit h date

and tim e. Press t he FUNCTION

INSTALLATION key until the disp lay shows --->.

Press t he

Press t he START key

START

key. TEL . LINE SET-UP

RING COUNT: 02 until the dis play shows

--->. Press t he </> ke ys t o

RING COUNT: 04 show th e oth er values availabl e: "01, 0 4, 08 ". (In t he example: "04" ).

Press t he START key

to c onfir m your

PHONE/FAX RX

30-03- 99 12:55 selec tion and th en t he STOP key to r e st o re

the fax initial waiting

mode.

You can also change the ringing volume as follows:

Procedure DISPLAY

Make sure t hat the

displ ay shows the init ial

PHONE/FAX RX

30-03- 99 12: 55 waiti ng mode wit h date and tim e.

Press t he FUNCTION

FAX SET-UP key until the disp lay shows --->.

Press t he START key. DATE AND TIME

Press t he FUNCTION

VARI OUS SETTINGS key.

Press t he START key

RING VOLUME: HIGH until the dis play shows

--->. Press t he </> ke ys t o

RING VOLUME: LOW show th e oth er opt ions availabl e: "RING VOLUME: LOW", "RING VOLUME: OFF", "RING VOLUME: MED". (In t he example: "R ING VOLUME: LOW").

Press t he START key

to c onfir m your

PHONE/FAX RX

30-03- 99 12:55 selec tion and th en t he STOP key to r e st o re the fax initial waiting mode.

-6-31-38.p65 25/02/00, 9.1832

Changing the beeper duration ...

Changing the silence lapse ...

When the fax machine is set to automatic reception with call type recognition, it behaves as follows:

• If a fax is calling, it will receive automatically after the set number of rings

• If a telephone device is calling, it will beep for 20 seconds, after which, if you still have not lifted up the receiver, it will receive automatically.

You can change the beeper duration as follows:

Procedure DISPLAY

Make sure t hat the

displ ay shows the init ial

PHONE/FAX RX

30-03- 99 12: 55

waiti ng mode wit h date

and tim e. Press t he FUNCTION

INSTALLATION key until the disp lay shows --->.

Press t he START key. TEL . LINE SET-UP

Press t he START key

FAX/TEL TIMER: 20 until the dis play shows

--->.

This feature is enabled only in some countries.

Remember that if the silence lapse set on the answering machine is inferior to that set on your fax, the latter will never be able to function automatically in re- ception as the answering machine starts operating first

and as the fax does not hear any answering message, within the set time lapse, it interrupts the connection. You must decrease the value of the silence lapse on your fax so that it can connect to the line first.

To change the silence lapse value on your f ax, proceed as follows:

Procedure DISPLAY

Make sure th at the

displ ay shows the i nit ial

TAD/FAX RX

30-03- 99 12:55 waiti ng mode with dat e and time.

Press the FUNCTION

INSTALLATION

key unti l t he dis play

shows --->.

Press the START key. TEL. LINE SET-UP

Press t he </> ke ys t o

show th e oth er values availabl e: "15", "30 " e "40". (In th e example: "15") .

Press t he START key

to c onfir m your selection, then the STOP key to r e st o re

the fax to the initial

waiti ng mode.

FAX/TEL TIMER: 15

PHONE/FAX RX

30-03- 99 12:55

Press the START key

until the display shows

--->. Press the </> key s to

show th e othe r val ues

available: "3", "4", "8", "10" and "NO". (In the example: "4") .

Press the

START

to co nfi rm your

selection, then the

STOP key to restore

the fax to the initial

waiti ng mode.

SILENCE LAPSE: 6

SILENCE LAPSE: 4

TAD/FAX RX

key

30-03- 99 12:55

-6-31-38.p65 25/02/00, 9.1933

Changing the remote control code...

If the fax machine is connected to a secondary telephone operating in tone dialling and set for manual reception or for automatic reception with recognition of the call type, whenever a remote party calls to send a document, you can control its reception by entering the code * * on the same secondary telephone. This oper ation is similar to pressing the START ke y on your fax. You can replace the second asterisk of this code with a digit from 0 to 9.

Proceed as follows:

OTHER USEFUL TRANSMISSION SETTINGS...

Setting automatic resolution...

If you have not selected the resolution before transmitting or copying a document, the fax machine will auto- matically transmit or copy based on the preset value (in this case: STANDARD). You can set the fax machine to transmit or copy auto- matically with FINE resolution using the following pro- cedure:

Procedure DISPLA Y

Make sure t hat the

displ ay shows the init ial

MANUAL RX 30-03- 99 12: 55

waiti ng mode wit h date

and tim e. Press t he FUNCTION

INSTALLATION key until the disp lay shows --->.

Press t he START key. TEL .LINE SET-UP

Press the START key. PUB.LINE (PSTN)

Press the START key

REMOTE START: ON until the display shows

--->.

With the </> keys, you can show the other option available: "R EMOTE START: OF F".

Press the

key. TYPE CODE

START

CODE (0/9, *) **

Enter t he new code,

e.g.: "*8 ". Press the

START

to co nfir m t he ent ered

key

TYPE CODE

CODE (0/9, *) *8

MANUAL RX

30-03- 99 12:55 data, then the STOP key to rest ore the fax to the initial waiting mode.

Procedure DISPLA Y

Make su re t hat th e

disp lay shows the init ial

AUTOMATIC RX

22-03 -99 12:15 waiti ng mode with dat e and tim e.

Press t he

FUNCTION

FAX SET-UP key until this app ears on the display --->

Press t he START key. DATE AND TIME

Press t he FUNCT ION

VARI OUS SETTINGS key.

Press t he START key

TX RESOL. STD until th is ap pears on the display --->

Press t he </ > keys to

TX RESOL. FINE see the other values availabl e "TX RESOL.

FINE". Press t he START key

to c onfir m you r c hoice

AUTOMATI C RX 22-03 -99 12:1 5

then the STOP ke y to

return the fax mac hine

to the initia l waiting mode.

If you ar e connect ed to a pr ivate l ine, fol low the sa me procedure but after step 4, press the > key to show

the optio n "PRIV.LINE (PBX) ".

-6-31-38.p65 25/02/00, 9.1934

Enabling/disabling the re-transmission of a failed transmission ...

Procedure DISPLAY

Make sure that the

displ ay shows the ini tial waiti ng mode with dat e and t ime.

Press the FUNCTION

key unti l th is ap pear s

on th e disp lay - -->

Press the START key. DATE AND T IME

Press the FUNCTION

key. Press the START key

until this appear s on

the display --->

Press the </> keys to

see the oth er values availabl e:

"RETRANS.DOC: OFF". Press the START key

to co nfi rm your choi ce the fax machine return to the initial waiting mode.

AUTOMATIC RX 05-03- 99 16:10

FAX SET-UP

VARI OUS SETTINGS

RETRANS. DOC.: ON

RETRANS. DOC.: OFF

AUTOMATIC RX 05-03- 99 16:10

Adjusting the loudspeaker volume ...

If the volume of either the line tones or the connection signals seem too low or too high to you, just use the </> keys to modify it.

Procedure DISPLAY

Make sure that the

displ ay shows the ini tial

AUTOMATIC RX

02-03- 99 10: 48 waiti ng mode with dat e and t ime.

Press the FUNCTION

INSTALLATION

key unti l th e dis play

shows --->

Press the START key. TEL. LINE SET-UP

Press the FUNCTION

DIAGNOSTICS

key unti l th e dis play

shows --->

Press the START key

LINE MONITOR:OFF

until the displ ay shows

--->

Press the </> keys unt il

LINE MONITOR:ON the display shows --->

Press the START key

to confirm the setting,

AUTOMATIC RX

02-03- 99 10: 48 then pres s the STOP

key to r esto re t he fax init ial w aiti ng mode.

Hearing the connection tones ...

The fax machine has already been set so that you can hear the connection tones exchanged between your f ax machine and the remote party, as well as the dialling tones during the dialling mode. If this is not the case, program it as follows:

Procedure DISPLAY

Make sure t hat the

displ ay shows the init ial

AUTOMATIC RX

02-03- 99 10: 48 waiti ng mode wit h date and tim e.

Press t he HOOK key. TYPE NUMBER

Press t he < or > key s

to increase or decr ease the l oudsp eaker volume.

-6-31-38.p65 25/02/00, 9.1935

Adjusting the volume of the buzzer ...

Press t he START key. DATE AND TI ME

Procedure DISPLAY

Make sure that the

displ ay shows the init ial

AUTOMATIC RX

02-03- 99 10: 48 waiting mode with date and t ime.

Press the FUNCTION

FAX SET-UP

key until the display

shows --->

Press the START key. DATE AND TIME

Press the FUNCTI ON

VARIOUS SETTING

key.

Press the START key

BUZZER VOL.:LOW

until the displ ay shows

--->

Press the </ > keys to

BUZZER VOL.:HIGH show the other value s availabl e: "BUZZ ER VOL.:HIGH", "BUZZER VOL. : ME D" a nd

"BUZZER VOL.: OFF". In the example : "BUZZER VOL.: HIGH".

Press the START key

to confi rm your

AUTOMATIC RX

02-03- 99 10:4 8 selec tion then pr ess the STOP key to restore the fax to the initial waiting mode.

Reducing the speed transmission ...

The fax machine usually transmits at a speed of 9600 bps (bit per second). The transmission speed at 4800 bps is advisable on disturbed telephone lines.

Press t he FUNCTION

VARIOUS SETTINGS

key.

Press t he START key

TX SPEED 9 .6

until the dis play shows

---> Press t he </> keys t o

TX SPEED 4.8 show th e oth er value available: " TX SPEED

4.8" . Press t he START key

to c onfir m your

AUTOMATIC RX

02-03- 99 10: 48 selection then the STOP key to r e st o re the fax to the initial waiti ng mode.

Enabling/disabling the ECM mode ...

ECM ( Error Correction Mode ) is a system for correct-

ing errors caused by line interference. This function is effective only if it has been enabled both on your fax and on that of the remote party. It is highlighted by a "E" on the display. The fax machine is already set to transmit with this mode but you can set it to transmit normally as follo ws:

Procedure DISPLAY

Make sure that t he

display shows the in itial

waitin g mode wi th da te

and ti me. Press the FUNCTION

key unti the dis play shows.

AUTOMATIC RX

06-03- 99 12:12

FAX SET-UP

Procedure D ISPLAY

Make sure t hat the

displ ay shows the init ial

waiti ng mode wit h date

and tim e. Press t he FUNCTION

key until the disp lay shows --->.

-6-31-38.p65 25/02/00, 9.1936

AUTOMATIC RX 02-03- 99 10: 48

FAX SET-UP

Press the START key. DATE AND TI ME

Press the FUNCTI ON

VARI OUS SETTINGS key.

Press the START key. ECM: ON

Press the </ > keys until

ECM: OFF

the display shows --->

Press the START key

to confirm the settin g,

AUTOMATIC RX

06-03- 99 12:12

then STOP key to restor e the fax t o th e initial waiting mode.

TRANSMITTING/RECEIVING A DOCUMENT

Follow the procedure below:

WITH THE POLLING FACILITY ...

What is polling ...

It is a transmission request from one fax machine to another so that the latter transmits the requested document automatically. The main characteristics of polling communications are:

• the user receiving the document who requests the transmission. This means that a user ma y connect to another fax machine and make it send him a document automatically (preset) even if there is no user at the other end of the line.

• the transaction is c harged to the party who re- quests the transmission (i.e.: the user who receives the document and not to the sender).

Making the transmission request (polling for reception) ...

Agree with your remote party the time at which the document is to be polled so that he inserts the document to be transmitted. Then set your f ax machine to receive the document, programming the dialling method to be used to call the remote party and the time at which the document is to be received.

Procedure DISPLAY

Make sure th at the disp lay shows th e initi al

AUTOMATI C RX

22-03-99 15:10 waiting mode with date and tim e.

Press t he FUNCTION

POLLING RX key until the dis play shows --->

Press t he START key.

The display asks you the time you want to reque st t he tran smissi on, e.g. "17:15".

Press t he START key

to confirm the current

TYPE FAX NUMBER

NUM/TOUCH/SPEED time, or enter the new time and t hen p res s the START key.

Dial the number of the

remot e part y in one of

TYPE NUM BER

02 458629 the mode s allowed. For example, enter di rectly the numbe r on the fax numeri c key pad.

TYPE TI ME

HH:MM

Press t he START key

to confirm th e setting. The fax mach ine retur n s aut omati cally to the ini tial waiting m ode.

AUTOMATI C RX

POLL RX 17:15

-6-31-38.p65 25/02/00, 9.1937

Changing/deleting a previously set polling

reception operation ...

Programming the fax machine to poll a document (polling in transmission) ...

Procedure DI SPLAY

Make sur e you h ave

set a pol li ng

AUTOMATIC RX

POLL RX 17:15

reception. Press t he FUNCTION

POLLING RX key until the disp lay shows --->

Press t he START key. ALRE ADY ENTERED

Press t he START key. CHANGE PARAM.?

If you want to cancel a poll i ng recepti on operat i on that has al ready been set, pres s the > key: the message "CANCEL SETTING?, is displayed;

then press START to confirm cancellation. The fax machine returns automatically to the initial waiting mode.

If you want to change the time in which the

transm ission r equest is to be c ar ried out or the remote party number from which you want to receive the

documen t, procee d as follows:

Press t he START key. TYPE TI ME

HH:MM

Procedure DISPLAY

Make sure th at the

displ ay shows the i nit ial

AUTOMATIC RX

22-03- 99 15:10 waiti ng mode with dat e and tim e.

Inser t the document in

ADF. Selec t th e cont rast and

DOCUMENT READY

NORMAL

resolution type you consi der m ost approp ri ate.

Press t he FUNCTION

POLLING TX key until the displ ay shows --->

Press t he START key

twice.

AUTOMATIC RX

POLLING TX SET

You can c ancel th e pol li ng s ett i ng dur i ng tr ansm iss ion , by removi ng the document from the ADF o r pressing the STOP ke y.

Ovewr ite the new time

and t hen con fir m th e setting with the START key or confi r m

the exist ing one by press ing d irect ly t he START key.

Overwr ite the new

number a nd co nfi rm t he setting with the START key or conf irm the existi ng one by press ing d irect ly t he START key. The fax returns automatically to

the int ial wait ing mode.

TYPE NUMBER

0125 45686

AUTOMATIC RX

POLL RX 18:00

-6-31-38.p65 25/02/00, 9.1938

MAINTENANCE

To ensure the correct functioning of your fax machine, refer to the recommendations at the beginning of this manual. These recommendations concern the replace- ment of accessories, (ink cartridge and print head) and the periodical cleaning of the following parts:

• print head nozzles

• print head electric contacts

• print head pad

• optical reader

• casing and the removal of both jammed documents and

jammed paper. For other problems mainly due to incorrect use, refer

to the paragraph “Solving small problems ...”

1. Lift the print head compartment cover, placing y our finger in the centre recess.

REPLACING THE PRINT HEAD ...

When the ink in the cartridge runs out, the display shows the message "OUT OF INK". At this point either:

• replace the ink cartridge if the print head is equipped with an interchangeable cartridge

• replace the print head if the print head used is of the disposable type.

If the fax machine is equipped with an interchange-

able ink cartridge, this may be replaced up to 6 times after which the printing quality will deterio-

rate. In this case, you may have to replace the entire print head (see appropriate paragraph).

-7-39-49.p65 25/02/00, 9.5039

2. Release the print head (including the cartridge, if the print head has an interchangeable ink cartridge) acting on the lever, then remove it from its compartment.

3. Remove the new print head from its package and, holding it by the grip, peel off the protective film.

4. Insert the print head in its housing with the electrical contacts facing the front of the fax machine.

Avoid touching the nozzles and the electrical contacts and, if the print head has an in-

terchangeable ink cartridge, do not remove the cartridge from the print head.

5. Push the print head in the direction of the arrow until your hear the click confirming its correct insertion, and close the print head compar tment cover.

-7-39-49.p65 25/02/00, 9.5040

If the new print head is of the single-use type and you have replaced it because it ran out of ink, the fax machine automatically recognises the replacement and the display shows the following message “NEW HEAD? 1 = ON, 0 = OFF”. Set the value 1.

If the new print head is of the single-use type but you replaced it because the printing qual-

ity had deteriorated, follo w the procedure “ Print head clearing and manual nozzle testing”,

reported farther on in the manual. Once you close the cover, the fax machine will

automatically check the nozzles and perform a print test (already described in “Installing the

print head”, under the “Installation” chapter).

REPLACING THE INK CARTRIDGE ...

1. Lift the print head compartment cover placing your finger in the centre recess.

2. Release the ink cartridge using the lever.

3. Remove the cartridge.

-7-39-49.p65 25/02/00, 9.5041

4. Remove the new car tridge from its package and peel off protective film.

Avoid touching the inked area.

PRINT HEAD CLEARING AND MANUAL NOZZLE TESTING ...

If the printing quality deteriorates you can quickly clear the print head and test the nozzles with a printout showing their condition.

Procedu re DISPLAY

5. Immediately inser t the cartridge in its housing and press it until you hear the click confirming its correct insertion. Close the print head compartment cover.

Make sure that the

display shows the initial

PHONE/FAX RX

10-03-99 12:55 waiting mode with date and t ime.

Press the FUNCTI ON

HEAD MAINTE NANCE key until the display shows --- >

Press the START key. NEW HEAD : ON

If the print head is new, press the

START

key. The fax machine automatically initiates the print head reactivation and nozzle testing operation, printing its diag nost ic r esul t. If th e prin t head is no t new, follow the steps bel ow.

Press the </> key to

NEW HEAD : OFF disp lay th e o ther availa ble optio n: “NEW HEAD: OFF”.

Press the START key

CLEANING: ON twice. The fax machine init iates the pri nt head re-activation and nozzle test ing op eration , prin ting i ts diag nost ic result.

-7-39-49.p65 25/02/00, 9.5042

By pressing the STOP key you bri ng the fax machin e to the i nitial waiti ng mode.

To interpret the diagnostic print, see the “Installation” chapter.

CLEANING THE ELECTRICAL CONT A CTS OF THE PRINT HEAD ...

1. With the fax machine off , lift the head compartment cover, positioning your finger in the centre recess.

2. Release the print head (including the cartridge, if it is an interchangeable ink cartridge head) using the levers.

3. Remove the print head.

4. Clean the electrical contacts using a slightly damp cloth.

Do not touch the print head nozzles.

5. With a slightly damp cloth, also clean the electrical contacts of the print head carriage, then reinsert the print head and close the print head compar tment cover.

-7-39-49.p65 25/02/00, 9.5043

CLEANING THE PRINT HEAD PAD ...

CLEANING THE OPTICAL READER ...

1. With the fax machine switched off, lift the print head compartment cover, placing your finger in the centre recess.

2. Move the print head carriage against the right-hand side as shown in the figure.

Dust accumulating on the optical reader glass may cause document scanning problems. To avoid this problem, you must clean the glass frequently as described below:

1. With the fax machine switched off, lift the printer head compartment cover placing your finger in the centre recess.

3. Clean the print head pad with a dry cotton swab, then close the print head compartment cover.

2. Move the print head against the left-hand side and lift the optical reader screen using the lever located on the right-hand side of the fax machine.

-7-39-49.p65 25/02/00, 9.5044

3. Clean the optical reader glass using a cloth damp- ened with a product specifically designed for cleaning glass, and then carefully wipe it dry . Do not pour or spray the cleaning product directly on the glass. Reinsert the roller and lower the operator console again.

To check if the optical reader is clean, make a copy with a blank page. If the copy presents vertical lines but the optical reader is found to be perfectly clean, contact a qualified technical service technician.

If the document or the sheet do not come out auto- matically, remove them manually as described below:

1. Lift up the print head compartment cover placing your finger in the centre recess. (If you have to remove a document consisting of multiple sheets, before you lift the print head compartment cover, remove any sheets which may still be in the feeder).

2. Press the lever located on the left side of the fax machine and, by pressing down on it, remove the jammed document or sheet.

CLEANING THE CASING ...

1. Disconnect the fax machine from the power supply and from the telephone line socket.

2. Use only a soft lint-free cloth, dampened with diluted washing-up liquid.

REMOVING JAMMED DOCUMENTS AND SHEETS ...

During transmission or when copying, a document may become jammed (the message: “REMOVE DOCU- MENT, PRESS " is displayed to indicate this condition).

It is also possible that the paper used to print received

documents or to copy documents can become jammed (the message: “PAPER ERROR, PRESS "

is displayed to indicate this condition). In both cases, try to eject the document or the sheet of paper by pressing the STOP key.

-7-39-49.p65 25/02/00, 9.5045

SOLVING SMALL PROBLEMS ...

The following list may be useful as a guide to solving small problems.

PROBLEM SOLUTION

The fax machi ne does

not swi tch o n.

The docu ment c annot be

inser ted co rrectl y.

The fax machi ne cannot transmi t a do cument .

The fax machi ne cannot receive in automatic mode.

The fax machi ne can neither copy nor receive.

Check that t he power cable is con nected.

Check that t he document corr esponds to the recommen dations indic ated i n th e paragr aph

Which docume nts you

can use ", chapter "For

everyday use ".

Check that t he document is not jammed inside the machine.

The l ine is busy, wait unt il

it is free, then retransmit.

You have s et it for

manual r ecep tion: r eset i t

for automatic reception.

Check that t he document or the pr inting pa per are not j ammed ins ide t he machine.

The type of pa per that

you are using is n ot corr ect: check paper charact eri stics ind icated in the "Appe ndix".

The fax machi ne prints out c omplet ely blan k document s.

If the fax machine does not transmit or receive documents, this may also depend on other causes . They will be indicated with an error code in the "Trans- mission report" and in the "Activity report", see "Printing lists and reports", chapter "For every- day use".

-7-39-49.p65 25/02/00, 9.5046

Position the document correctly with the side to be copi ed fac e down.

ERROR CODES ...

The error codes are printed both on the transmision and actvity reports and are represented by two digits indicating the cause of the error. On the activity repor t,due to lack of space only the code is indicated without any message.

CODE MESSAGE ERROR CAUSE ACTION

OK No mess age. Operation

complet ed cor rectly.

02 IMPOSSIBLE CONNECTI ON Th e fax machine does n ot

detec t any line t one or rec eives incor rect sign als.

03 RECEIVER DOES NOT

ANSWER

04 ERR. WHIL E TRANSMITTING

RESEND FROM PAGE:

The remot e part y does not answer or is no t a fax.

An anomaly has been detect ed durin g transmis sion. "nn" = page number o n whi ch er ror occure d.

05 RESEND PAGES:

nn, ..... nn

The fax machine of the remote par ty de tect ed er rors durin g recep tion. "nn" = page numbe r on which error occurred.

07 DOCUMENT TOO LONG The doc ument t o be t ransm itte d

is too long. Transmission time exceeds p er mitte d li mit.

08 C HECK THE DO CUMENT Opti cal s canne r unable to r ead

documen t.

No action .

Check t hat t he fax machi ne i s connect ed corr ectly to t he line and t hat th e hand set i s on the hook. Ret ry the c onnect ion.

Retr y.

Repeat the transmission starting from the pa ge indic ated in the report.

Divi de document t o be transmitted.

Remove doc ument f rom A DF and r e-in ser t it befor e repe ati ng transmi ssi on.

09 STOP PRESSED You have inter rupted the

No action .

transmi ssion .

10 No message Fax has detect ed anomaly

durin g recepti on.

11 No message Print er anomaly during

reception. Remainder of doc umen t sto red in memo r y but

Contac t send er and ask him t o repeat th e tra nsmissi on.

Corre ct pr int ing pr oblem, then wait until the stored document

has been pr inted. memor y capacit y exceeded before end of procedur e.

13 ER RORS WHILE POLLING Remot e fax has no document in

Contac t send er. ADF and was not set for polling transmi ss ion .

16 POWER FAILURE ON PAGE Power failure during

transmission or reception.

(OK) No message. The docume nt was received but

Repeat tran smissi on fro m the

page in dicated on t he repor t.

Contac t send er. the printing quality i s not very good.

OCC LINE BUSY The l ine i s eng aged. Retr y con nectio n.

-7-39-49.p65 25/02/00, 9.5047

SIGNALS AND MESSAGES ...

Message: “ CHECK PAPER, PRESS "

Problems which may occur are normally indicated by acoustic signals (sometimes accompanied by visual signals: ERR OR led on) or by error messages on the display.

In the appendix of this manual, you will find a list of the acoustic signals and display messages, which

do not indicate an error condition.

Acoustic signals ...

1 second short tone

• You have pressed the wrong key during an operating procedure.

3 seconds continuous tone plus error led on

• Operation unsuccessful.

Permanent tone

• Handset off hook; you forgot to replace it after a previous operation.

To switch off the "ERROR" led, press the STOP key.

• There is no paper in the tray: add paper and press STOP to clear the message from the display.

• The paper is not fed properly: reposition the paper in the tray and press STOP to restore the fax ma-

chine to its operating condition.

Message: “ CHECK PRINT HEAD”

•

The fax machine does not detect the presence of the print head because you forgot to insert it or because you installed it incorrectly: insert/reinsert the print head.

•

Some print head nozzles are damaged, reducing print quality: perform the print head clearing procedure (see “Print head clearing and manual noz- zle testing”).

Message: “COPY INTERRUPTED”

•

You interrupted the copying operation by pressing the STOP key.

•

There was an anomaly while copying the document and it could not be printed: check the type of anomaly on the display and remove it.

Message: “ COVER OPEN”

Error messages on display ...

The messages are listed in alphabetical order. Corrective action is indicated.

Message: “AUTOREDIAL nnn”

Connection could not be established due to line anomalies or because the receiver is engaged: the fax machine is waiting to carry out the automatic redialling attempts.

Message: “ CHECK DOCUMENT, PRESS "

The document is not being fed properly: reposition the document in ADF and press the STOP key to restore the fax machine to its operating condition.

You forgot to close the print head compartment cover.

Message: “ DOC IN MEMORY”

The received document was stored in the memory because an anomaly was present during the reception phase and it could not be printed right away: check the type of anomaly (no paper or jammed paper, no ink, cover open, etc.) and remove it.

Message: “LAST TX ERR. XX”

The last transmission was not completed correctly: you can press the (REDIAL) key to make another transmission attempt or you can press the STOP key to restore the fax machine to its initial waiting mode.

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Message: “ MEMORY FULL”

Message: “ REMOVE DOCUMENT”, “PRESS “

One or more documents received in the memory, due to an anomaly during reception, have filled up the memory: check the type of anomaly (no paper or jammed paper, no ink, cover open, etc.) and remove it. The documents will automatically be printed, clearing the memory.

Message: “ NOT PROGRAMMED”

You have chosen a one-touch dial key or a speed-dialling code that you had not programmed: program the key or the code (see “Programming one-touch dial and speed dialling”, under the “For everyday use” chapter).

Message: “ OUT OF INK”

The ink in the cartr idge has run out: replace the print head if it is of the disposable type or replace the cartridge if it is replaceable (see “Replacing the print head” or “Replacing the ink cartridge”).

Message: “ PAPER ERROR, PRESS ”

The paper jammed while copying or receiving a document: press the STOP key and, if the sheet is not ejected automatically, check where it jammed and remove it (see “Removing jammed documents and sheets”).

Message: “ POLL. RETRY nnn”

•

A document jammed while copying or transmitting: press the STOP key and, if the document is not ejected automatically, remove it manually (see “Re- moving jammed documents and sheets”).

•

You interrupted the document scanning operation by pressing the STOP key.

Message: “RX ERROR”

Reception was not completed correctly: press the STOP key to turn off the “ERROR” indicator light and to clear the message from the display.

Message: “RX IN MEMORY” Reception continues in memory because an anomaly took place while receiving a document, which could not be printed: check, on the lower line of the display, the type of anomaly, and remove it.

Message: “SYSTEM ERROR nn”

An anomaly which blocked the fax machine has occurred: switch the fax machine off and on again. If the error persists, switch the fax off and call the technical support ser vice.

Message: “ TX ERROR” Transmission was not completed correctly: press the STOP key to turn off the “ERROR” indicator light and to clear the message from the display, then repeat the transmission.

You have set a reception polling and the connection could not be established because of errors on the line or because the receiver was engaged: the fax machine is waiting to carry out the automatic redialling attempts.

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APPENDIX

OTHER ACOUSTIC SIGNALS ...

1 second short tone

• Transaction was carried out correctly.

20 second intermittent tone

• Prompt to lift the receiver to answer a telephone call.

You hav e carried out a transmission request (P olling reception).

The fax machine is printing a report or a list.

OTHER MESSA GES ON DISPLAY ...

A reception is under way.

Message: “CHECK PRINT OUT”

"1=EXIT 0=REPEAT"

The fax machine has automatically tested the print head nozzles with the subsequent print test: from the test, check whether print quality is acceptable and reply accordingly.

Message: "CONNECTING"

The fax is carrying out the connection with your remote party fax machine.

Message: "DIALLING"

The fax is dialling the remote party.

Message: " DOCUMENT READY"

You have correctly inserted the document in ADF.

Message: “LAST TX OK”

The last transmission was completed correctly.

Message: "LIFT HANDSET"

The remote party has booked a voice communication: lift the receiver to answer the call.

Message: "LINE ON HOLD", "PRESS HOLD"

You have temporar ily “held” a telephone conversation by pressing the " " (HOLD) ke y: press the " " (HOLD) key to talk your remote party again.

Message: "NEW PRINT HEAD ?", "1=YES 0=NO"

You have inser ted a disposable print head for the first time or removed and then reinserted it: answ er appropriately. If you answer “yes” but the print head is not new, the fax machine will not detect the end of ink condition.

The reception was carried out successfully.

You interrupted the reception by pressing the STOP key .

The fax machine is storing the pages making up the document to be copied.

You connected to the line by lifting the handset of the connected telephone.

A transmission is under way.

A transmission is in progress.

You have set a transmission for a preset time (delayed transmission).

The transmission was completed correctly.

You have set a transmission from memory

You interrupted the transmission by pressing the STOP key.

Message: "POLL RX HH:MM"

Message: “ PRINTING REPORT”

Message: "RECEIVING FAX"

Message: "RX COMPLETED"

Message: “ RX INTERRUPTED”

Message: “STORING”

Message: “TEL CALL”

Message: “TRANSMITTING”

Message: "TRANSMITTING..."

Message: “TX AT HH:MM”

Message: “TX COMPLETED”

Message: "MEMORY tx"

Message: “TX INTERRUPTED”

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TECHNICAL DAT A ...

GENERAL FEATURES

• Model Desktop transceiver

• Display LCD 16 + 16 crt.

• Memory capacity (*) 21 pages

Dimensions:

• Width 359 mm

• Depth 234 mm + 84 mm (**)

• Height 180 mm + 138 mm (**)

Weight

~ 6.7 Kg

COMMUNICATION FEATURES

• Telephone network Public/private

• Compatibility ITU

• Communication speed 9600 - 7200 - 4800 2400 bps

• Compression methode MH, MR

POWER FEATURES

• Power voltage 220-240 VAC or 110-120 VAC

(see the label on the back of the fax machine)

• Frequency 50-60 Hz

(see the label on the back of the fax machine)

OPTICAL READER FEATURES

• Scanning method CIS

Reading resolution

• hor izontal 8 pixel/mm

• ver tical STANDARD 3.85 lines/mm

• ver tical FINE 7.7 lines/mm

TRANSMISSION FEATURES

• Transmission time 15 s (9600 bps)

• ADF 5 sheets A4, Letter and Legal

RECEPTION FEATURES

• Printing method Printing on plain paper with ink jet printer

• Maxim um

printing width 208 mm

• Printing paper A4 (210 mm x 297 mm), Letter and Legal US Letter (216 x 279 mm) and US Legal (216 x 356 mm) weight: 70 - 90 gr/m

• Paper feed Plain paper cassette (40 sheets 80 gr/m2)

Power consumption

• Stand-by 7 VV

• Power max. 35 VV

ENVIRONMENTAL CONDITIONS

• Temperature from 5o C to +35oC (operating)

from -15 oC to +45oC (transport)

from 0 oC to +45 oC (storage and parking)

• Relative humidity 15% - 85% (operating storage/parking )

5% - 95% (transport)

(*) ITU TS format, Test Sheet No. 1 (Slerexe Letter) in standard resolution with MH compression. (**) With the paper suppor t extension.

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EXAMPLE STANDARD FORM ITU-TS TEST SHEET N°1 (SLEREXE LETTER)

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INDEX

Acoustic signals 50 ADF 11 ASF 3

Buzzer 36 Buzzer volume 36

Casing 45 Cleaning 39 Clearing the print head 42 Configuration parameters 27 Connection tone 35 Contrast 11

adjustment 11

Copying 29

contrast and resolution values 29 enlargements 29 multiple copies 29 reductions 29 single copy 29

Error codes 17, 47 Error correction mode 36 ERROR led 48

Fax number 7

Ink cartridge 4, 5, 39

replacing the ink cartridge 39

Language 2 Line characteristics 8

private line 9 public line 8

Lists

automatic print out

of delayed transmission data 27

printing

configuration parameters 27 installation parameters 27

Date and time 6 Dialling 13

pulse 8, 9, 13 tone 8, 9, 13

Display 48

error messages 48 other messages 50

Electrical contacts 4, 40

of the print head 4, 43 of the print head carriage 43

Electrical power supply 2

connecting to the power supply 2

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Maintenance 39 Memory 16, 17, 18

printout of parameters 16 transmission from memory

changing/resending/clearing 17

transmitting a document from memory 16, 17

Messages 48

error messages 48 error messages on display 48

Name 6 Nozzles 4, 39, 40

cleaning 5, 42

One-touch dial 20, 23 Optical reader 44

cleaning 45

Original document 11

inserting the document in ADF 11 removing jammed documents 45 which documents can be used 11 which documents you can copy 29

Packaging 1 Paper 3, 11

automatic sheet feeder (ASF) 3 loading paper 3 paper format 3 paper sizes 11

removing jammed sheets 45 Periodic cleaning 39 Polling 37

in reception 37

in transmission 38 Pow er supply 51 Pow er supply cable 2 Print head 3, 5, 39

clearing the print head 42

inserting the print head 3

replacing the print head 39 Print head pad 39, 44 Problems 46

Sender identification 6

position of the name and fax number 7 setting a fax number 7

setting a name 6 Set-up parameters 27 Silence lapse 33 Speed dialling 20, 22, 23 Surplus 31

T echnical data 51 T elephone line 2

connecting an emergency phone 2

connecting the answering device 2

connecting the fax machine 2

private line (switchboard) 9

public line 8 T elephone line connection cable 1, 2 Telephone set 28

telephoning with one-touch dialling 28

telephoning with speed dialling 28 T ransmission

delayed transmission 15

from memory 16

interrupting 13

transmitting a document 11

transmitting with one-touch dial 23

transmitting with speed dialling 23 T ransmission speed

reducing 17

reducing transmission speed 20

Reception 18

automatic reception 19

with call type recognition 18, 19 interrupting 18 manual 18 with external answering machine 18

Redialling (REDIAL) 14 Reports

interpreting reports 26 print 24 types 24

Resolution 11

adjusting 11

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NETWORK COMPATIBILITY DECLARATION

Scarmagno, 29 Mar'99

We, Olivetti Lexikon S.p.A. Via Jervis, 77 10015 Ivrea (TO) (Italy)

declare, under our sole responsability, that the telefax products:

Olivetti OFX 520

are designed tointerwork within all the networks of the EC countries and also Switzerland and Norway. The full Network compatibility in each country could depend upon the corresponding country Software

Switches, to be set accordingly. In case of problems related to connection to networks other than EC PSTN, please contact your national technical support centre.

Name: Aurelio Maruggi Signature :

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Monochrome print head part numbers

Single-block print head: P/N 84431 W Single-block print head with pigmented ink: P/N B0042 C Rechargeable print head + 2 cartridges: P/N 52419 E Two cartridge package: P/N 84433 S Rechargeable print head + 4 cartridges: P/N 82070 A

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Part Number 237188 U

P-number.p65 25/02/00, 9.221

Olivetti OFX 520 Instructions Manual

Specifications and Main Features

Frequently Asked Questions

User Manual