Olivetti OFX 520 Instructions Manual

Facsimile

OFX 520

INSTRUCTIONS

PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A. Via Jervis, 77 - 10015 Ivrea (Italy)

Publishing department:

Olivetti Lexikon, S.p.A. Documentazione Utente Via Romano, 1 - 10010 Scarmagno (Italy)

- ONLY FOR U.K. -

THIS EQUIPMENT IS NOT DESIGNED FOR MAKING EMERGENCY TELEPHONY CALLS WHEN THE POWER FAILS ALTERNATIVE ARRANGEMENTS SHOULD BE MADE FOR ACCESS TO EMERGENCY SERVICES

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

"This equipment has been approved to [Council Decision 98/482/EC - "CTR 21"] for pan-European single terminal connection to the Public Switched telephone Network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of succesful operation on every PSTN termination point.

In the event of problems, you should contact your equipment supplier in the first instance."

ENERGY STAR is a U.S. registered mark

This product’s conformity with quality requirements is certified by the Mark it bears, in accordance with the 1999/05/EC standard.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

WARNING: THIS EQUIPMENT MUST BE EARTHED.

The wall socket must be easily accessible and in close proximity. To disconnect the machine from the electrical power supply, remove the power cable plug from the wall socket.

copy-e.p65 08/05/00, 14.172

Gu------.p65 25/02/00, 9.061

- Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep -

mode.

restore the fax machine

then pre ss

conf irm and STOP to

to the initia l waiting

START

01-03 -99 08:00

Type new date and time

DD/MM/YY HH: MM

26-02 -99 16:30

START

DD/MM/YY HH: MM

START

FORMAT:24 H

START

FORMAT: DD/MM/ YY

FUNCTION (several

START

times)

Press KEY DISPLAY

FAX SET-UP

DATE AND TIME

CHANGING DATE AND TIME

Enter your fa x number

machine t o the initi al

waiting mode.

230023, then press

TYPE YOUR NUMBER

230023

(max 20 dig its) e.g.:

START t o conf ir m and

STOP to rest ore t he fax

START

TYPE YOUR NUMBER

START

PHONE NUMBER

You can s et up to 16 c haracter s, select ing them, o ne

at a time, w ith t he numer ic keys.

to start the

tran smiss ion.

FUNCTION (several

START

times)

STATION NAME

TYPE YOUR NAME

Press t he START key

number ( max. 52 di git s)

keypad.

direc tly on th e fax

FUNCTION (several

START

times)

Press KEY DISPLAY

INSTALLATION

TEL. LINE SET-UP

Dial the remote party

Inser t the documen t in

ADF.

Procedure DISPLA Y

ENTERING YOUR NAME AND FAX NUMBER

QUICK REFERENCE GUIDE

TRANSMITTING A DOCUMENT

02 4890 78

TYPE NUMBER

DOCUMENT READY

NORMAL

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Inser t the doc ument in

COPY key.

ADF and p ress t he

Procedure DISPLA Y

100% TEXT

NORMAL 1

Choose, using on the

, and

100% TEXT

NORMAL 1

140%).

requir e (m ax 9) before

number o f copi es you

press ing th e COPY ke y.

otherw ise enter the

Press the COPY key

make a singl e copy,

direct ly if you w ish to

100% TEXT

NORMAL 5

PHOTO) and the zoom

value (100 %, 70% and

resolu tion ( TEXT and

and NORMAL), of

contrast (LIGHT, DARK

keys, the ty pe of

TO MAKE ONE OR MORE COPIES

QUICK REFERENCE GUIDE

TO PRINT OUT THE TRANSMISSION,

ACTIVITY AND BR OADCASTING REPORTS

waiti ng mode.

(in th e example: “LAST

BROAD. REPORT” ).

machine automatically

returns to the ini tial

Press t he START key

to c onfir m your

sele ction. Th e fax

and “PRI NT: I D LIST

“ACTIVITY REPORT”

Press t he START key. LAST TX REPORT

Press t he </ > ke ys t o

disp lay the other t wo

optio ns availabl e

Press t he FUNCT ION

key (several t imes).

Procedure DISPLAY

02-03 -99 10:48

AUTOMATIC RX

LAST BROAD. REPORT

PRINT OUT REPORT

READ THESE IMPORTANT RECOMMEND A TIONS FIRST ...

The fax machine you have purchased is a high quality product satisfying all For its best use you should f ollow the general recommendations indicated hereafter.

LOCATION ...

• Place the fax machine on a stab le, flat surface with no

vibrations, in order to avoid it falling, thus causing injury to people or damage to the product.

• Keep the fax away from water or steam sources, excessive heat sources and dusty rooms. Also, do not expose it to direct sunlight.

• Keep the fax away from other electrical or electronic appliances which may generate interference, e.g. radio, tele vision, etc.

• Do not surround the fax with books, documents or objects which reduce the space necessary for air circulation. Ideal environmental conditions f or its location are from 5°C to 35°C with a humidity rate between 15% and 85%.

• Leave enough room in front of the outlet slot f or originals, received or copied documents, so they will not fall onto the floor.

CONNECTION TO THE ELECTRICAL POWER SUPPLY ...

• The fax machine is provided with a power cab le with a grounded plug. If your wall power socket does not allow plug insertion or if it does not have a ground, get in touch with a qualified electrician to update your electrical mains outlet to the current standards.

• Make sure that the power cable is easily accessible without obstructing the passage, avoiding treading on, or tripping over it.

• Make sure that power voltage and frequency of the electrical outlet correspond to the power voltage and frequency values indicated on the rear plate of the f ax machine.

• Nev er connect the fax to a multiple plug or to an e xtension cable to which another appliance is already connected: poor electrical contact may cause o verheating and originate fire or electrical shocks.

CONNECTION TO THE TELEPHONE LINE ...

Since the connection of the fax machine, telephone, answering machine and other devices to a telephone line is subject to national standards, please refer to the current regulations in your own country.

INSTALLATION AND SET-UP PARAMETERS ...

At national level, the settings and set-up parameters for each installation may change according to the requirements or individual user needs. Therefore, these settings and

requirements.

those indicated in the manual may not always be the same: it is suggested that you print them out before making any modifications.

MAINTENANCE ...

• When cleaning the fax, first disconnect it from the

electrical power supply. Use only a dampened cloth. Do not use corrosive substances, such as solvents, alcohol, petrol or abrasive components.

• Never introduce foreign bodies (liquids included) into the fax machine: their accidental contact with po wered parts may cause a fire or electric shocks.

REPAIRS ...

• Never try to repair the fax if you do not have the nec-

essary competence: by removing the outer casing, you may risk electrical shocks or other injury . Alwa ys call a qualified service technician.

• When replacing components (accessories included), make sure that you use only original material approved by the manufacturer . Use of other material might compromise the safety features, as well as causing fire and electrical shocks.

• Disconnect the fax from the power supply and contact a qualified service technician, if any of the following conditions occur:

- the power cable, or its plug are damaged or worn

- the outer casing is damaged

- liquid has been poured inside by accident (rain in-

cluded!)

FOR CORRECT USE ...

• Before using your fax machine, read carefully the in-

structions contained in this manual. K eep the manual for further consultation.

• The fax machine has already been set for operation according to the standards of the telephone network within your country.

• If you do not use the fax machine for long periods it should be disconnected from the power supply to avoid damage from power surges and peaks.

THE HANDSET...

• In case of voltage drop or interruption in the power

supply, you can neither make nor receive telephone calls the keypad is disabled.

• However, if you absolutely need the fax machine to make a call, you have to use an emergency phone, a type certified by the network manager, which you can connect directly to the fax machine.

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CONSOLE

Some keys may perform several functions, depending on the operational setting of the fax machine:

A Waiting mode, when the fax machine is not active. P Programming mode (access to various menus) after pressing the FUNCTION key. C Comnunication mode, during transmission or reception operation. L Line mode, after pressing the HOOK key or lifting the receive r.

DISPLAY

Displays on two 16-characters lines:

• Date and time

• Machine status, menu and sub-menu items, parameters and relative values

• Error messages

• Resolution and contrast values f or document scanning.

NUMERIC KEYPAD (0-9)

A-L For dialling the fax machine or tel-

ephone number.

A If kept pressed for more than one sec-

ond, they automatically selects (if programmed previously) the telephone or fax number they are associated with (one-touch dial feature).

P Sets any other numeric data.

Selects digits and alphanumeric characters during the setting of numbers and names.

KEY

P Selects "next" special characters and

symbols during the setting of names. Dials remote control codes.

A-L With tone dialling, it transmits a tone down

the line for special netwo rk services.

L-A-P Used for switching temporarily from

pulse (decadic) to tone dialling (multifrequency).

KEY #

A-L

KEY &

F (FUNCTION)

A Accesses to programming mode. P Selects menus and sub-menus.

This feature is enabled only in some countries

A-L Pressed while dialling the fax or tel-

P It performs the same function for num-

With tone dialling, it transmits a tone down the line for special network services.

“Back” selects special characters and symbols when setting names.

When setting the time, it changes (if you chose the 12-hour time format) the format from p.m. to a.m. and vice versa.

ephone number, it associates with that number the ability to detect a second tone when dialling, in some telephone exchanges.

bers programmed under one-touch dial and speed dialling.

With the handset lifted, to access special functions provided by the network operator and commonly known as REGISTER RECALL (R function).

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RX MODE

Selects reception methods.

(HOLD)

L During a telephone conversation, puts

the call on hold.

</>

Select “next” or “previous” parameter value.

L To raise or lower loudspeaker volume

after pressing the HOOK key.

RESOL.

Adjusts the resolution of the documents to be transmitted (only with the document inserted in ADF).

CONTR.

Adjusts the contrast of the documents to be transmitted/copied (only with the document inserted in ADF).

S. DIAL

Followed by two alphanumeric ke ys (01-

32), selects automatically (if it has been programmed) the telephone or the fax machine number associated to them.

CLEAR

P Clears incorrect settings and program-

ming errors.

LAST TX

A If pressed once it displays the outcome

of the last transmission.

(REDIAL)

If pressed twice, it redials the last fax number entered (only if the document is inserted in the ADF). Redials the last telephone number entered.

P AUSE

A -L Sets a pause between the digits of the

international code, the area code and the remote party number during the dialling of the telephone or fax machine number.

P Performs the same function for the num-

bers entered under the speed dialling and the one touch dialling.

EXTERNAL

A-L

If pressed before dialling a number it allows access to the public line, if the fax machine is connected to a private branch exchange.

P Performs the same function f or numbers

programmed under one-touch dial and speed dialling.

"ERROR" LED

•

Signals an operating anomaly occurring during transmission or reception.

STOP

A Interrupts a copying operation.

Ejects a document from ADF. Switches off the ERROR led.

P Restores the fax machine to the wait-

ing mode. Interrupts a programming operation.

C Interrupts a transmission or reception

operation.

HOOK

Line setting: equivalent to lifting the handset.

START

L A-L

Starts reception. After dialling the fax number, it star ts transmission (only with the document inserted in ADF).

P Confirms the selection of menus, sub-

menus, parameters and related values and moves on to next procedure.

A Starts copying (only with the document

inserted in ADF).

A Reduces or enlarges the documents to

be copied (only with the document inserted in ADF). Av ailable reduction and enlargement values are respectively: 70% and 140%.

A Adjusts the resolution of the documents

to be copied (only with the document inserted in ADF).

A Adjusts the contrast of the documents to

be copied (only with the document inserted in ADF).

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1. Enclosed handset.

2. Paper support extension.

3. Sheet feeder (ASF) adjustable according to the following paper formats: A4, Letter and Legal. Maximum capacity:

40 sheets (80 gr/m2).

4. Paper feeder adjustment lever.

5. Automatic feeder for documents to be transmitted and copied (ADF). Maximum capacity: 5 A4, A5, Letter and

Legal sheets.

6. Paper guides. Adjustable according to the width of the document to be transmitted or copied.

7. Operator console.

8. Display.

9. Outlet for the originals and for received or copied documents.

10. Loudspeaker.

11. Connection sockets.

12. Print head compartment cover.

13. Print head compartement and band blocking the print head carriage (to be removed before connecting the fax

machine to the mains power supply).

14. Optical scanner.

15. Serial number label (see the bottom casing).

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TABLE OF CONTENTS

INSTALLATION 1

P A CKAGE CONTENTS... .......................................... 1

INST ALLING.............................................................. 1

CONNECTING TO THE ELECTRICAL POWER

SUPPL Y AND TO THE TELEPHONE LINE... ............. 2

Connecting to the electrical power supply ... ................ 2

Connecting to the telephone line... .............................2

Connecting a possible emergency telephone or

other equipment ....................................................... 2

LOADING P APER ... .................................................. 3

INSTALLING THE PRINT HEAD ............................... 3

CHANGING DATE AND TIME ................................... 6

ONLY YOUR NAME AND YOUR F AX NUMBER

ARE MISSING ... ....................................................... 6

Setting the name ....................................................... 6

Setting the fax number ... ........................................... 7

Name and fax number position .................................. 7

TRANSMITTING A DOCUMENT FROM

MEMORY ................................................................ 16

CHANGING/RESENDING/CLEARING A

PRESET MEMORY TRANSMISSION ... .................. 17

IF THE TRANSMISSION IS NO T

SUCCESSFUL ... ....................................................17

RECEIVING A DOCUMENT ... ................................ 18

IF THE FAX MACHINE R UNS OUT OF PAPER OR INK OR IN THE CASE OF PO WER FAILURE... 18

RECEPTION MODES ... .......................................... 18

Manual reception ... .................................................18

Automatic reception ... ............................................. 19

Automatic reception with call type recognition ... ...... 19

Reception with an external answering machine …...... 20

PROGRAMMING ONE-TOUCH DIAL AND

SPEED DIALLING ... ............................................... 20

One-touch dial.......................................................... 20

Speed dialling .......................................................... 22

CONFIGURING THE FAX TO THE TELEPHONE LINE ... 8

CONNECTING T O A PUBLIC LINE ... ....................... 8

CONNECTING T O A PRIVATE LINE (PBX) ... ........... 9

FOR EVERYDAY USE 1 0

WHICH DOCUMENTS YOU CAN USE ................... 11

INSERTING THE DOCUMENT IN ADF .................. 11

ADJUSTING THE CONTRAST AND RESOLUTION OF A DOCUMENT T O BE

TRANSMITTED OR COPIED ... .............................. 11

TRANSMITTING A DOCUMENT............................. 12

P A RTICULAR DIALLING CASES ... ........................ 13

TRANSMITTING A DOCUMENT AT A PRESET

TIME (DELA YED TRANSMISSION)......................... 14

CHANGING/CLEARING A PRESET DELA YED

TRANSMISSION... .................................................. 15

TRANSMITTING WITH ONE-TOUCH DIAL ... ........ 23

TRANSMITTING WITH SPEED DIALLING ............. 23

TRANSMITTING WITH ONE-TOUCH DIAL OR SPEED DIALLING BY SEARCHING IN THE

ASSOCIA TED LISTS ... ........................................... 23

REPORTS AND LISTS............................................ 24

The reports... ........................................................... 24

Enabling/disabling automatic printing of

transmission report and error report ... ....................25

Enabling/disabling automatic printing of broadcast

report ...................................................................... 25

Enabling/disabling automatic printing of data

about a delayed transmission ... ............................... 25

Printing on request the transmission report, the

activity report and the broadcasting report ............... 26

Interpreting the reports ... ........................................26

Lists... ......................................................................27

Printing the setup parameters ... .............................. 27

Printing the configuration parameters list, the data stored in the speed dialling codes and the

one-touch dial numeric keys ... ................................. 27

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USING THE FAX MACHINE AS A TELEPHONE 28

CALLING WITH ONE-TOUCH DIAL ....................... 28

CALLING WITH SPEED DIALLING... ...................... 28

CALLING WITH ONE-TOUCH DIAL OR SPEED DIALLING BY SEARCHING IN THE

ASSOCIA TED LISTS ... ............................................ 28

MAINTENANCE 39

REPLACING THE PRINT HEAD ............................. 39

REPLACING THE INK CARTRIDGE ... ................... 41

PRINT HEAD CLEARING AND MANUAL

NOZZLE TESTING ... .............................................. 42

CLEANING THE ELECTRICAL CONTA CTS

OF THE PRINT HEAD ............................................ 43

USING THE FAX MACHINE AS A COPIER 2 9

DOCUMENTS YOU CAN COPY............................... 29

MAKING A COPY ... ................................................ 29

FOR A MORE SOPHISTICATED USE 3 1

OTHER USEFUL RECEPTION SETTINGS............. 31

Reducing the print area of a received document ... .. 31

Receiving a document longer than the paper size ... 31

Changing the number of rings … ............................... 32

T o change ringing volume ... .................................... 32

Changing the beeper duration ................................. 33

Changing the silence lapse ...................................... 33

Changing the remote control code... ........................ 34

OTHER USEFUL TRANSMISSION SETTINGS....... 34

Setting automatic resolution... .................................. 34

Enabling/disabling the re-transmission of a failed

transmission ... ......................................................... 35

Hearing the connection tones .................................. 35

Adjusting the loudspeaker volume ... ........................ 35

Adjusting the volume of the buzzer ... ....................... 36

Reducing the speed transmission ... ......................... 36

Enabling/disabling the ECM mode ... ........................ 36

TRANSMITTING/RECEIVING A DOCUMENT

WITH THE POLLING FACILITY ... ........................... 37

What is polling ... ...................................................... 37

Making the transmission request (polling for

reception) ... ............................................................ 37

Changing/deleting a previously set polling reception

operation ... ............................................................. 38

Programming the fax machine to poll a document

(polling in transmission) ... ........................................ 38

CLEANING THE PRINT HEAD PAD ... .................... 44

CLEANING THE OPTICAL READER ...................... 44

CLEANING THE CASING ....................................... 45

REMOVING JAMMED DOCUMENTS AND

SHEETS ... .............................................................. 45

SOL VING SMALL PROBLEMS ................................ 46

ERROR CODES ... .................................................. 47

SIGNALS AND MESSAGES ... ................................ 48

Acoustic signals ... .................................................... 48

Error messages on display ... ................................... 48

APPENDIX 50

OTHER ACOUSTIC SIGNALS ................................ 50

OTHER MESSA GES ON DISPLA Y ... ...................... 50

TECHNICAL DATA ... .............................................. 51

EXAMPLE STANDARD FORM ITU-TS TEST

SHEET N°1 (SLEREXE LETTER) ...........................52

INDEX 53

CONSOLE (Fold-out)

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INSTALLATION

P A CKA GE CONTENTS...

In addition to the machine, supplied with a power cord, in the package you will find:

• The telephone connection cord

• The telephone Plug (where required)

• The package containing a print head

• The telephone receiver

• The support for feeder paper

• 1 transparency with back sheet to use as document holders

• This manual, together with “Quic k Reference Guide”.

2 . Insert the handset cord connector into the socket with

INST ALLING...

1. Insert the “paper support extension” in the appropriate slot by pushing it until it clicks.

3. Place the handset in its cradle.

the symbol on the fax machine.

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CONNECTING TO THE ELECTRICAL POWER SUPPLY AND TO THE TELEPHONE LINE...

Remove the band which blocks the print head carriage before connecting the fax machine to the mains power supply (see the print head compartiment).

Connecting to the electrical power supply...

1. Plug the power cord into the wall power socket. The fax machine automatically performs a quick self-test procedure to check that its components operate properly, the display will then show the following messages: “A UT OMA TIC RX” on the top line and “CHECK PRINT HEAD” on the bottom line.

The fax machine will be connected perma- nently, ready to receive and transmit documents 24 hours a day.

If you want to switch it off, you have to un- plug the power cable from the electrical power supply as the fax machine has no on-off switch.

If by accident the displayed messages are not written in your language, select the desired “LAN- GUAGE” among those available by pressing in sequence the following keys

FUNCTION (eight times), ST A RT, FUNCTION, ST ART, </> until you select the desired lan-

guage, then START and finally ST OP.

2 . Insert the extension plug at the other end of the cord

into the telephone line wall socket.

If the network to which the fax machine is connected has more than one socket connected in series, you must connect the fax machine to the primary socket.

Connecting a possible emergency telephone or other equipment ...

1. Plug the telephone cord or the answering machine cord into the socket on the extension plug.

Connecting to the telephone line...

Connect the fax machine with the telephone line using only the provided cord. Do not use other cords,

otherwise the fax machine ma y not work properly .

1. Insert the miniature connector (which is small and transparent) of the telephone line connection cord into the “LINE” socket on the fax machine. A click indicates that it has been inserted correctly.

In some countries, answering machines, telephones or other equipment can be connected via socket TEL on the fax machine (covered by a tear-off flap). For further information refer to the standards in y our country.

If the network to which the fax machine is connected has more than one socket connected

in series, you must use an approved telephone model.

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LOADING PAPER ...

After manually adjusting the sheet feeder , to ensure the proper operation of the fax machine, you also have to

The sheet feeder tray (ASF) can contain a quantity of sheets not exceeding the reference notch (usually, 40

check whether the print format set on the fax machine

coincides with the paper format you want to use.

sheets of 80 gr/m2) which are used to print received

documents or to photocopy any type of original. The tray can accommodate paper sizes A4 (210 x 297), US Letter (216 x 279 mm), and US Legal (216 x 356 mm),

of weights ranging from 70 gr/m2 to 90 gr/m2.

1. Holding the sheets by the top edge, drop them into

the sheet feeder without folding or forcing them.

Procedure DISPLA Y

Press the FUNCTION

FAX SET-UP key unti l t he dis play shows --->

Press the START key. DATE AND TI ME

Press the FUNCTION

PRINTER PARAMET. key key until the display shows --->

Press the START key. SIZE: A4

REFERENCE NOTCH

INST ALLING THE PRINT HEAD ...

2. Push the sheets against the left side of the tray using the adjustment lever .

1. Lift the cover of the print head compartment, plac-

Press t he keys </>

SIZE:LETT ER

until the display shows

the format you want to use, in t he example "Let ter".

Press the START key

to confirm the settin g,

AUTOMATIC RX

CHECK PRINT HEAD

then the STOP key.

ing your finger in the centre recess.

If you add more sheets into the sheet feeder, make sure care to insert the fresh sheets under and not over the remaining ones.

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3. Insert the print head in its housing with the electri-

2. Remove the print head from its box and, holding it by its finger grip, remove the protective film from the print nozzles.

cal contacts towards the front part of the fax machine.

Avoid touching the nozzles and the electrical contacts.

If the print head has an interchangeable ink cartridge, do not remove the cartridge from the print head.

4. Push the print head in the direction of the arrow until you hear a click, confirming that it has been inserted proper ly, then close the print head compartment cover.

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If, after installing the print head, the message “CHECK PRINT HEAD” is displayed again, try to remove and reinsert the print head pushing it harder. If the message persists, remove the print head and clean the electrical contacts of the print head and of the carriage, see “Cleaning the electrical contacts of the print head”, under the “Maintenance” chapter .

To release the print head, push the levers in the direction of the arrow.

5. The fax machine automatically feeds a sheet of paper and starts the nozzles cleaning and check- ing procedure, which ends with:

• printing, on the automatically fed sheet, the fol-

lowing diagnostic result

numbered scale

black areas

ONE ORE MORE GAPS IN THE TOP NUMBERED SCALE AS WELL AS WHITE HORIZONTAL LINES IN SOLID BLACK AREAS MEAN A LOWER PRINT QUALITY. PLEASE, REFER TO THE CHAPTER 'MAINTENANCE' IN THE INSTRUCTIONS.

containing:

-a numbered scale, to check ink flow and the

electrical circuits associated with the print head nozzles.

- a set of graphics and text, to assess print quality.

• displaying the message: “CHECK PRINT OUT,

1=EXIT 0=REPEAT”.

6 . Examine the print sample as follows:

• Check the numbered scale for interruptions and

the black areas for horizontal white lines: if none are present, then the print head is installed

properly and is operating normally. Set the value 1, and the fax machine will go back to its initial waiting mode and ready for use. The “AUTOMA TIC RX” message will be displayed on the upper line and the “date and time” on the lo wer line.

• If, instead, y ou see interruptions or white lines, set 0 to repeat only the nozzle cleaning operation: if the new pr int sample continues to be unsatisfactory, repeat the procedure again.

• If, after repeating the procedure three times , print quality still fails to meet expectations, perform the following oper ations consecutively, stopping as soon as a satisfactory print sample is obtained:

- Use the fax machine to make a copy of a document with the type of graphics or text you require and assess its quality.

- Change paper type (the paper you are using may be very porous) and repeat the procedure again.

- Remove and reinstall the print head.

- Remove the pr int head and visually check for the presence of a particle on the pr int nozzle; if you find one, carefully remove it, taking care not to touch the electrical contacts; move the carriage against the left side, then clean the print head pad, see “Cleaning the print head pad” under the “Maintenance” chapter. Lastly, reinstall the print head.

- Remove the print head and clean its electrical contacts and those of the print head carriage, see “Cleaning the electrical contacts of the print head” under the “Maintenance” chapter.

- Reinstall the print head.

- Call technical service.

Print head replacement If the print head provided with your fax has an inter-

changeable ink cartridge, you can change the cartridge up to 6 times before replacing the whole

print head.

To replace both the ink cartridge and the print head refer to the chapter "Maintenance".

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CHANGING DATE AND TIME ...

If the date and time on the display are not correct, you can change them at any time.

Procedure DISPLAY

If in any operating phase two minutes pass without you entering any data, the fax machine will automatically go back to its initial waiting mode.

Remember that the waiting mode indicates the conditions of inactivity the fax machine is in.

FUNCTI O N until the

FAX SET-UP

display shows --->

START

DAT E AN D TI ME

If you think you have made a mistake, press STOP and repeat the procedure.

START

FORMAT: DD/MM/YY

If you want to select a different format from the one displayed, press the

START

</>

keys.

FORMAT:24 H

The format is displayed If you want to select the other time format (12 hour),

press the </> keys.

START

The cursor blinks on the

DD/MM/YY HH:MM 20-03-99 09:22

first digit of the date. If you have selected the 12 hour time for mat, the letter

“P” (p.m.) or the letter “A ” (a.m.) will be displayed. To toggle from one letter to the other, press the FUNCTI ON key.

Type the new date and time (e.g. 21-03-99,

DD/MM/YY HH:MM

21-03-99 10:30 10:30). Each time you enter a digit, the cursor moves o n to the next one.

If you only want to change some digits, move the cursor on them using the </> keys and type the correct digits over them.

START

VARIOUS SETTINGS The procedure for changing date and time is now complete.

New dat e and time will automati cally be updated and will be printed on every transmit ted page.

STOP ...

To restore the fax

AUTOMATIC RX

21-03-99 10:32 machine to its initi al waiting mode.

ONLY Y OUR NAME AND YOUR FAX NUMBER ARE MISSING ...

Once set, the name and number (sender identification) will remain unchanged, unless modified, and both will appear on every fax page transmitted.

Setting the name ...

Press KEY DISPLAY

FUNCTION ...

... unti l the displ ay sh ows

--->

START

FUNCTION (twice)

START

You can enter a maximum of 16 characters by selecting them, one by one, using the numer ic keys. Each numeric key selects cyclically the characters present in its repertor y (see console left side), starting from the numeric character and proposing the next character each time it is pressed. B y pressing the k eys * and # you can enter a variety of symbols in your name, e.g. &.

If you want to enter an empty space, simply move the cursor using the > key without entering any character.

For example, to enter the name "LARA":

Press KEY DISPLAY

5 ...

... until the lett er "L" has been sel ected.

> ...

... the cursor moves forward of one posit ion.

2 ...

... until the lett er "A" is displ ayed.

INSTALLATION

TEL. LINE SET-UP

STATION NAME

TYPE YOUR NAME _

TYPE YOUR NAME

LA_

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Continue in the same way until your name is completed, then check its correctness b y scrolling the cursor (keys </>) along the characters.

If there is an error, position the cursor on the wrong character and overwrite the correct character; if you want to cancel the name completely, press CLEAR.

START ...

... to confirm the name.

PHONE NUMBER

Changing the position ...

FUNCTION

display shows --->

If you think that you made a mistake, press STOP and repeat th e proc edure.

START

Press KEY DISPLAY

until the

FAX SET-UP

DATE AND TIME

Setting the fax number ...

Press KE Y DISPLAY

START

Enter yo ur fax number (max. 20 d igit s), by press ing, o ne by o ne, all the nu mbers e. g.: 620103. To enter a space, press the > key.

If you make a mistake, correct it as described in "set ting t he nam e". When setting the number, you want to enter the inter nat ional code, instea d of zer os, pr ess t he * key; the d isplay shows the symbol +. This symbol will be print ed before your fax number on each p age transmitted.

START . ..

... to c onfi rm the numbe r.

STOP ...

... to restore the fax to the initial waiting mode.

TYPE YOUR NUMBER _

TYPE YOUR NUMBER 620103

DIAGNOSTICS

AUTOMATIC RX 21-03- 99 10:32

FUNCTION

START . ..

... unti l the di spl ay

shows --->

</> .. .

...to select the alternative

paramet er.

START . ..

... to confirm the setting

STOP ...

... to r estor e t he fax

machine to its initial waiti ng mode.

VARI OUS SETTINGS

HEADER INSIDE

HEADER OUTSIDE

RETRANS. DOC.: OFF

AUTOMATIC RX 21-03- 99 10:40

Name and fax number position ...

The information in the heading of the document to be transmitted (name, fax number, date and time and number of pages) can be shown either outside the te xt area, just below the upper edge of the page, or inside the text area and slightly lower down. Your fax machine has been set up to transmit this inf ormation within the text area.

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CONFIGURING THE FAX TO THE TELEPHONE LINE ...

CONNECTING T O A PUBLIC LINE ...

The fax machine is already set to be connected to a public line. In any case, check that:

• the " PUBLIC LINE" parameter is selected

• the dialling mode selected (pulse = decadic or tone = multifrequency) corresponds to that of the public telephone exchange managing the line to which the fax machine has been connected. If in doubt about the selection to be made, ask the public telephone network manager.

In some countries the pulse dialling mode = decadic is not available. In this case, the fax machine will not show the messages given in steps 5 and 6 of the following procedure:

If the fax machine is set for connection to "private

line", press the </> keys to select connection to

"publ ic line" .

Procedure DISPLAY

Make sur e that the disp lay shows the init ial

AUTOMATI C RX

02-03 -99 10: 48 waiti ng mode wit h da te and tim e.

Press t he FUNCT ION

INSTALL ATION key until the disp lay shows --->.

Press t he START key. TEL . LINE SET-UP

Press t he START key. PUBL.LINE (PSTN)

Press t he START key. PSTN DIAL:TONE

Press th e </> ke ys to

PSTN DIAL: PULSE select the other dialling mode: “PSTN

DIAL:PULSE” . Press t he START key

to confirm the s election

AUTOMATI C RX

02-03 -99 10: 48 and the n the STOP key to restore the initi al waiti ng mode of t he fa x machine.

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CONNECTING TO A PRIVATE LINE (PBX) ...

Procedure DISPLAY

To connect your fax machine to a private line and to be able to use it also on a public line, you have to:

• select the "PRIVATE LINE" parameter.

• set the dialling mode (pulse = decadic or tone = multifrequency) to the one used by the private telephone exchange (switchboard) managing the line to which the fax machine has been connected. If in doubt about the selection to be made, ask the private telephone network manager.

• set the output mode (area code or flash ) to ac- cess the public telephone exchange from the private telephone exchange (switchboard).

• adjust the dialling type (pulse or tone) to the one used by the public telephone exchange.

In some countries the pulse dialling mode = decadic is not available. In this case, the fax machine will not show the messages given in steps 6, 7, 10 and 11 of the following procedure:

Make sur e that the disp lay shows the initi al

AUTOMATI C RX

02-03 -99 10: 48 waiting mode with date and tim e.

Press t he FUNCT ION

INSTALL ATION key until the dis play shows --->

Press t he START key. TEL . LINE SET-UP

Press t he START key. PUBL .LINE ( PSTN)

Press t he </ > ke ys t o

PRIV.LIN E (PBX) show t he ot her op tio n availabl e: " PRIV.LINE (PBX)".

Press t he START key. PBX DIAL: TONE

Press t he </ > ke ys t o

PBX DIAL: PULSE show t he ot her di al ling mode: "PBX DIAL:PULSE"

Press t he START key

EXT. LINE: PREFIX to c onfir m you r sele ction.

Press th e </> ke ys to

EXT.LINE :FLASH show t he ot her op tio n "EXT. LINE:FLASH" or go directly to the next step if you want to conf irm the "EXT. LINE:PREFIX" outpu t mode.

Press t he START key. PSTN DIAL:PULSE

Press th e </> ke ys to

PSTN DIAL:TONE sele ct the othe r diall ing mode: “PSTN DIAL:TONE”

Press t he START key

to c onfir m you r

AUTOMATI C RX

02-03 -99 10: 48 sele ction and t hen the STOP key to r e st o re the inital wait ing mode of th e fax machi ne.

If you have confirmed the "EXT.LINE: PREFIX" output mode, the fax machine will ask you to dial the number corresponding to the prefix (max. 3 digits). Once the mode for the fax machine to access the public line has been confir med; press the EXTERNAL key to access it .

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FOR EVERYD AY USE

Now that your fax machine has a name and a number, you can use it to:

• transmit documents (also in delayed mode or using the polling method)

• receive documents (also using the polling method)

• make phone calls (see the "Using the fax machine as a telephone" chapter)

• copy documents (see the " Using the fax machine as a copier" chapter)

From now on, to simplify the procedures described, the following graphic representations will be used at the beginning of each procedure:

Press this key once.

Press this key X times.

Insert the document with the transmitting or copying side face down (max 5 pages at a time).

Lift the receiver.

Replace the receiver.

Dial on the numeric keypad.

Press a numeric key for more than one second (onetouch dial key).

Press the S. DIAL key and enter a speed dialling code.

Incoming call.

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WHICH DOCUMENTS Y OU CAN USE ...

INSERTING THE DOCUMENT IN ADF ...

Dimensions

• Width min. 148 mm - max. 216 mm

• Length min. 216 mm - max. 600 mm

Thickness

From: 60 - 90 gr/m2 (max. 5 sheets)

50 - 140 gr/m2 (1 sheet at a time) 140 - 160 gr/m2 (if using document holders)

For originals differing from specified formats, use the appropriate document holder.

Recommendations

In order to avoid damage that could make your fax machine out of order and that could invalidate its guarantee, make sure that the documents you use do not contain:

• staples

• clips

• adhesive tape

• corrective ink or wet glue.

NEVER USE

rolled paper

paper that is too thin

Insert the document face down, without forcing it, into the automatic feed slot for or iginal documents (ADF), with the sheet to be transmitted facing dow nwards, then adjust the paper guides according to its width.

ADJUSTING THE CONTRAST AND RESOLUTION OF A DOCUMENT TO BE TRANSMITTED OR COPIED ...

Before transmitting or copying a document you can make some adjustments in order to optimize the print quality . In particular, you can adjust the print contrast with the CONTR. key for lighter or darker tones and the RESOL. key to adjust the resolution of the characters by setting higher or lower resolution values depending on the type of text or images in the document.

Select the type of contrast as follows:

• NORMAL, if the document is neither too light nor too dark . The upper row of display shows "DOCUMENT READY" and the lower "NORMAL".

• LIGHT, if the document is par ticularly dark. The upper row of display shows "DOCUMENT READ Y" and the lower, "LIGHT".

• DARK, if the document is particularly light. The upper row of display shows "DOCUMENT READ Y" and the lower, "DARK".

torn paper

wet or moist paper

paper that is too small

crumpled paper

carbon paper

In all these cases you must photocopy the document and transmit the copy or use the appropriate document holder .

When the fax machine has finished a transmission, it alwa ys restores the default contrast v alue: NORMAL.

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