Olivetti NETWORK TOOL Operation Guide

Network Tool for

Direct Printing

Operation Guide

PUBLICATION ISSUED BY:

Olivetti S.p.A.
Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY)
www.olivetti.com

Copyright © 2009, Olivetti
All rights reserved

The mark affixed to the product certifies that the
product satisfies the basic quality requirements.

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time
and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection
Agency in response to environmental issues and for the purpose of advancing the development and utilization of
more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as
the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the

User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or
performed by unauthorised personnel.

All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying, recording or by any information storage and retrieval
system, without permission in writing from the Publisher.

Legal and General Information

Notice

Unauthorized reproduction of all or part of this guide is prohibited. The information in
this guide is subject to change without notice.

We cannot be held liable for any problems arising from the use of this product,
regardless of the information herein.

Regarding Trademarks

Microsoft, Windows and Windows NT are registered trademarks of Microsoft
Corporation.
Apple, AppleTalk, Mac, Macintosh, Mac OS and TrueType are registered trademarks of
Apple Computer, Inc.
Adobe, Acrobat and Postscript are registered trademarks of Adobe Systems
Incorporated.
Novell and NetWare are registered trademarks of Novell, Inc.
HP and PCL are registered trademarks of Hewlett-Packard Company.
Intel, Pentium and Celeron are registered trademarks of Intel Corporation.
Other brand and product names contained in this document are registered trademarks
or trademarks of their respective companies.

General Information

When using this utility , the items that can be configured will differ depending on the
model of your printing system or multifunctional printer (hereinafter referred to as
"printing system").

Examples in this document are described in terms of the Internet Explorer 6.0 and
Microsoft Windows XP operating system environment.

Table of Contents

1. Features................................................................................................................. 1

2. Installation and Startup........................................................................................ 2

3. Printing PDF .......................................................................................................... 3

4. Names and Functions........................................................................................... 5

5. Printing System Settings ..................................................................................... 6

6. Detailed Settings....... .... ... ... ... .... ... ... ....................................... ... ... ...................... 10

1.1. What is Network Tool for Direct Printing?....................................................... 1

1.2. System Requirements..................................................................................... 1

1.3. Support Language .......................................................................................... 1

2.1. Installation....................................................................................................... 2

2.2. Startup ............................................................................................................ 2

1. Features

1.1. What is Network Tool for Direct Printing?

Network Tool for Direct Printing is a utility that allows you to print PDF files

downloaded from Internet such as catalog and documents without starting
Adobe Acrobat/Reader.

1.2. System Requirements

The Network Tool for Direct Printing operates in th e following environment. Verify your
environment before installation.

Item Description

OS

Web Browser
Hardware

Microsoft Windows 98 SE/Me (Not supported depending on the
model)
Microsoft Windows NT 4.0 Workstation Service Pack 6 or later
(Not supported depending on the model)
Microsoft Windows 2000 Professional
Microsoft Windows Server 2000/2003
Microsoft Windows XP Home Edition/Professional Edition
Microsoft Windows Vista

Microsoft Internet Explorer 5.5 or later
A processor equivalent to a Pentium 200 MHz or greater

At least 32 MB of free memory
At least 4 MB of free hard disk space
SVGA (800 × 600, 256 color) or greater

Features

†

†
†

†

†

† Administrator rights are required for installation.

1.3. Support Language

Network Tool for Direct Printing supports the following languages: Arabic, Brazilian

Portuguese, Czech, Danish, Dutch, English, Finnish, Farsi, French, German, Hebrew,
Hungarian, Italian, Japanese, Lithuanian, Korean, Norwegian, Polish, Portuguese,
Russian, Simplified Chinese, Spanish, Swedish, Traditional Chinese and Turkish.

Network Tool for Direct Printing

1

Installation and Startup

2. Installation and Startup

2.1. Installation

Install Network Tool for Direct Printing in your computer.

Note

Before installing this utility, make sure that any of the printer drivers are installed. The
Printer Driver is provided on the CD-ROM supplied with the printing system.

Insert the CD-ROM that came with the printing system into the optical drive of the
computer.

The installation program starts up automatically. Follow the instructions for installation.

2.2. Startup

When the installation is completed, you can start th e Network Tool for Direct Printing
by proceeding from the start menu > All Programs > Network Tool for Direct Printing
> Network Tool for Direct Printing.

2

Network Tool for Direct Printing

3. Printing PDF

Printing PDF

Perform the following procedures below to print PDF file using Network Tool for Direct
Printing.

1 Start Network T ool for Direct Printing.

2 Add the desired PDF files to the File Name list by the following methods.

• Click the Add button to select files from the Open File dialog box.

• Select the file in Windows explorer and then drag and drop it to the icon for this
application (including shortcut).

• Select the file in Windows explorer and then select Network Tool for Direct
Printing in the context menu.

• Select the file and then drag and drop it to this window.

3 Select the printing system to print PDF files from the Printer Listing pull-down

menu.

4 Click the Settings button and make settings for printing. For details, refer to

Printing System Settings on page 6.

Note

When you want to load the previously saved setting, select the setting file from the

User Printer Settings pull-down menu or click the Browse button.

5 Click the Detailed Settings button and make the detailed settings such as page

range for printing and media type. For details, refer to Detailed Settings on page

10.

Network Tool for Direct Printing

3

Printing PDF

6 Click the Print button. The Confirmation dialog box appears.

Notes

•Checking Enable Multiple Master Font and then clicking OK enable to
generate a version of a character that is optically correct for the size at which it
will be viewed on PDF file.

•Checking Do not show this dialog again and then clicking OK can not be
displayed the Confirmation dialog box.

7 When you want to continue printing, click OK.

4

Network Tool for Direct Printing

4. Names and Functions

When you start this utility, the window below appears.

Names and Functions

Name and Icon Description
Add button Displays the Open File dialog box. When you select a valid

file, file name, file size and last update are displayed in the

File Name list.

Up button

Down button

Delete button Deletes the selected file from the list.

Printer Listing Displays the printing systems installed in the system. Select

Settings button Displays the printing system setting dialog box.
User Printer Settings Displays the names of setting files saved previously.
Browse button Displays the Open File dialog box to load previously saved

About button Displays the version and copyright of this utility.
Print button Starts the printing process of the file displayed in the File

Close button Exits this utility.

Moves order of selected files up one or down one.

Note

You can also change the order by selecting a file and then
dragging it to the order you want to change.

Note

You can also delete a file by selecting a file and then
pressing the Del key on the keyboard.

the output target printing system here.

setting files.

Name list.

Network Tool for Direct Printing

5

Printing System Settings

Original page order Printing result

5. Printing System Settings

You can make frequently used settings as default.

Copies Specifies the number of copies. The default setting is 1.
Collate Produces the specified number of copies as complete sets of

documents. The default setting is disabled (not checked).

Layout Specifies the layout of the output. The following layouts are

available: Reduce Image to Fit, Through, Catalog (Left to
Right), Cat alog (Right to Left) , Booklet (Left Edge Binding)
and Booklet (Right Edge Binding). The default setting is
Reduce Image to Fit.

When you select Reduce Image to Fit, the image is enlarged
or reduced to fit the printing area of the paper specified in
Paper Size.

When you select Through, the image is printed in the same
size as the original page regardless of paper size.

When you select Catalog (Left to Right), Catalog (Right to

Left), Booklet (Left Edge Binding) or Booklet (Right Edge
Binding), the printing order is as follows.

• Ca talog (Left to Right)

6

Network Tool for Direct Printing

Printing System Settings

Original page order Printing result

Original page order Printing result

Original page order Printing result

• Catalog (Right to Left)

Note

If the page order is not in the same order as shown a bove, the
printing results will vary.

• Booklet (Left Edge Binding)

• Booklet (Right Edge Binding)

Note

Confirm the paper size and load the paper into the cassette
before printing. For example, to change the booklet configured
in A4 portrait into the double spread page in A3 size, load the
A3 size paper. If you load the A4 paper in landscape, a single
side is reduced in A5 size, and the double spread pages in A4
are printed.

N-up Specifies the number of pages per sheet. The following value

is available: 1, 2 and 4. The default setting is 1.
When N-up settings 2 or 4 are used, the page layouts are as

follows.

Network Tool for Direct Printing

7

Printing System Settings

2-up

4-up

Note

If you select Through in Layout, the value of N-up is fixed at 1
and cannot be changed. Furthermore, if you select Catalog or
Booklet, the value is fixed at 2 and cannot be changed.

Paper Size Specifies the paper size applied to the output. The following

paper sizes are available:

16K, 8K, A3, A4, A5, A6, Auto, B4, B5, B6, C4, Envelope
#10, Envelope #6, Envelope #9, Envelope C5, Envelope
DL, Executive, Folio, Hagaki, ISO B5, Ledger, Legal, Letter,
Monarch, Oficio I I, OufukuHagaki, Statement, Youkei 2 and
Youkei 4. The default setting is Auto.

Duplex Sets 2-sided printing. The following modes are available: Off,

Flip on Long Edge and Flip on Short Edge. The default
setting is Off.

Notes
If you select Catalog or Booklet in Layout, the value of
Duplex is fixed at the Flip on Short Edge and cannot be

changed.
This utility does not automatically recognize whether or not a

duplex printing unit is present in a printing system. Therefore,
there is a possibility that the duplex printing settings set here
may be invalid.

Resolution

EcoPrint Enables the printing system to reduce the amount of toner

Specifies the printing resolution
available: 300, 600, Fast 1200 and Fine 1200. The default
setting is 600.

consumption to save printing costs. The default setting is
disabled (not checked).

. The following resolutions are

Save The Settings Saves settings in a file.

When checked, click OK to save the settings. You can select
the saved file by Load Setting File in the main window. The
default setting is disabled (not checked)

8

Network Tool for Direct Printing

Printing System Settings

Detailed Settings Displays another dialog box to perform more det ailed settings.

Information on using the Detailed Settings dialog box can be
found on the following page

Network Tool for Direct Printing

9

Detailed Settings

6. Detailed Settings

Y ou can make select media type, media source and other detailed settings in this dialog
box.

Print All Pages Check to print all pages.

If you remove this check, the range entry boxes are active.
Specify the page range for printing.

Note
If you select Catalog in Layout of the Settings dialog box,
Print All Pages is automatically checked and cannot be

changed.

Media Type Selects the media type used for printing. The following media

types are available: Auto, Plain, Transparency, Preprinted,

Labels, Bond, Recycled, Vellum, Rough, Letterhead,
Color, Prepunched, Envelope, Cardstock, Coated, 2nd
Side, Thick, High Quality and Custom 1 (to 8). The default
setting is Auto.

Media Source Specifies the paper supply cassette. The following media

sources are available: Auto, Multi Purpose Tray, Cassette1,
Cassette2, Cassette3, Cassette4, Cassette5, Cassette6
and Envelope Feeder. The default setting is Auto.

Note

The setting may be ignored depending on the configuration of
the printing system.

10

Network Tool for Direct Printing

Detailed Settings

Output to Specifies the paper output destination.The following

destinations are available: Auto, Face Up Tray, Face Down
Tray, Finisher Tray (Face Down) and VMB. The default
setting is Auto.

Note

The setting may be ignored depending on the configuration of
the printing system.

VMB

(Virtual MailBox)

Fold Folds copies for booklet format. The default setting is disabled

Staple Staples each copy set. The default setting is disabled (not

Punch Makes copies hole punched. The default setting is disabled

This is active when VMB is specified as the Output to
destination above. Virtual Mailbox feature, mailboxes created
on the hard disk are assigned to multiple users. Jobs posted to
a virtual mailbox can be printed later from the operation panel
of the printing system.

Number: specifies the mailbox by the number. the number
should be 1 to 255.

Name: specifies the mailbox by the name.
Note

The setting may be ignored depending on the configuration of
the printing system.

(not checked).

checked).
When this item is enabled, the combo box is active allowing

you to select that result. The following staple positions are
available: Back, Booklet and Front.

(not checked).
When this item is enabled, the combo box is active allowing

you to select that result. The following value are available:

Main Punch Unit and Sub Punch Unit.
Note

The setting may be ignored depending on the configuration of
the printing system.

PDF Password Enter the password required to print encrypted PDF files. The

password should be 32 characters maximum.

Quality You can choose the printing quality , fr om High Quality to High

Speed. Move the slider to the left to select a High Speed or to
the right to select a High Quality. The default setting is center.

Note

The setting is enabled only when the PDF file to print is PDF
version 1.4 or later file and using Transparency Flattenering
function. Otherwise the setting is ignored.

PDF version can be confirmed on the window displayed by
which selecting from File menu > Document Properties >
Summary.

Transparency Flattenering function can be confimed on the
Advanced Print Setup dialog box.

Network Tool for Direct Printing

11

Detailed Settings

Job Log Maintains a log in the system that indicates printed PDF files

and the date/time of printing. Entering a check mark for this
item enables the Job Log.

For details on the Job Log, refer to the Operation Guide of the
printing system.

Authentication Displays Authentication dialog box.

User Login

To use user login function, click User Login to check. For
details on user login function, refer to Operation Guide of the
printing system. Select Use Specific User ID when always
printing with same ID. Select Prompt for User ID when
printing with several different IDs. This promp t you to enter the
User ID and Password at each time you print on the printing
system.

Job Accounting

To use job accounting function, click Job Accounting to check.
For details on job accounting, refer to Operation Guide of the
printing system. Select Use Specific Account ID when
always printing with same ID. Select Prompt for Account ID
when printing with several different IDs. This prompt you to
enter the Account ID at each time you print on the printing
system.

Default Settings Returns all settings to their initial state.

12

Network Tool for Direct Printing

Detailed Settings

Network Tool for Direct Printing

13

DIRECTIVE 2002/96/CE ON THE TREATMENT, COLLECTION, RECYCLING AND
DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS

INFORMATION

1. FOR COUNTRIES IN THE EUROPEAN UNION (EU)

The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately.

The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the
environment.
Offenders will be subjected to the penalties and measures laid down by the law.

TO

DISPOSE OF OUR DEVICES CORRECTLY

a) Contact the Local Authorities, who will give you the practical information you need and the instructions for handling the

waste correctly, for example: location and times of the waste collection centres, etc.

b) When you purchase a new device of ours, give a used device similar to the one purchased to our dealer for disposal.

:

The crossed dustbin symbol on the device means that:

- when it to be disposed of, the device is to be taken to the equipped waste collection centres and is to be
handled separately from urban waste;

- The producer guarantees the activation of the treatment, collection, recycling and disposal procedures in
accordance with Directive 2002/96/CE (and subsequent amendments).

2. FOR OTHER COUNTRIES (NOT IN THE EU)

The treatment, collection, recycling and disposal of electric and electronic devices will be carried out in accordance with the
laws in force in the country in question.