Olivetti FAX LAB 300, FAX LAB 350 Instruction Manual

237929S-01

Instructions

PUBLISHED BY:

Editors:

Olivetti I- Jet S.p.A. Località Le Vieux 11020 ARNAD (Italy)

Olivetti Tecnost, S.p.A. Direzione @ Home/Office Via Jervis, 77 - 10015 IVREA (Italy)

The manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and without prior warning.

This machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide connection as a single terminal to an analogue Public Switched Telephone System (PSTN) system. However, due to differences between individual PSTNs in the various countries, the approval does not unconditionally guarantee success operation of every PSTN termination point. If you encounter any problems, you should contact your supplier immediately.

The manufacturers declare under their own responsibility that this product complies with provisions laid down by the directive 1999/05/CE.

Conformance is certified by the application of the mark to the product.

Network compatibility declaration

This product has been designed and developed to operate in the networks of all European Community countries, and in those of Switzerland and Norway. Full compatibility with the networks of individual countries will depend on specific national software parameters which can be set in the product. If you encounter problems with non EC PSTN networks, contact your national technical support service.

Your attention is drawn to the following conditions that could compromise the conformity attested above as well as the machine’s characteristics:

• incorrect electrical supply;

• incorrect installation, erroneous or improper use, or any use that differs from what is indicated in the User Manual

supplied with the machine;

• replacement of components or original parts using other types, not approved by the manufacturer, or where carried out by unauthorized persons.

The electrical socket must be near to hand and easily accessible. To disconnect the machine from the electrical power supply, unplug it from the supply socket.

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UICK GUIDE

This chapter contains a simplified description of the installation, transmission, reception and copying procedures. For more detailed instructions, see the relevant sections.

I

NSTALLATION

For further details, see the "Preliminary operations" chapter.

Connect the fax machine to the telephone line

+

Connect the fax machine to the mains socket

Insert the print head

Connect the receiver

+

Add some printing paper

+

Make the fax machine’s country settings

The display shows the name of a country.

If the country displayed is not the desired one, press

To confirm the setting. The display shows the language in which the messages will

be displayed.

If the language displayed is not the desired one, press

To confirm the setting.

+

/ to change it.

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Q

UICK GUIDE

T

RANSMISSION

For further details, see "To send a document" in the "Basic transmission and reception operations" chapter.

Prepares the document support

Place the document on the document tray. The side to be sent must be face up.

+

Dial the correspondent’s number (max. 64 digits).

+

R

ECEPTION

+

For further details, see "To receive a document" in the "Basic transmission and reception operations" chapter.

Press the key until the message "MANUAL RX" appears on the

display.

When the telephone rings, lift the to engage the line.

As soon as you hear the dialling tone, press .

C

OPYING

For further details, see the "To make a copy" chapter.

Place the document on the document tray. The side to be copied must be face up.

and then press .

Press to make a single copy or type the desired number of

copies (max 9) and then press

resolution and reduction values, respectively.

.

Using the

,

and keys, select the contrast,

C

OMPONENTS

The figure shows the external and internal parts common to the two fax machine models. The first row of keys illustrated in the central part of the console refers exclusively to the model with a built-in telephone answering device.

Plain paper feed compartment (ASF)

Adjustable to the following paper sizes: A4, Letter and Legal. Maximum capacity: 50 sheets (80gr/m

2

).

Paper support

Connection sockets (see base)

Built-in telephone handset

Automatic feeder for original documents to be sent and copied (ADF)

Maximum capacity: 10 sheets A4, A5, Letter and Legal.

Document support

Received or copied document output

Paper adjusting lever

Speaker

Paper references

Operator console

Sent or copied document output

Display

The display consists of two lines of 16 characters each. It shows the date and time, menu items, error messages, resolution and contrast values and, for the

model with a built-in telephone answering device, the total number of

messages received.

Machine serial number plate (see base)

Print head compartment cover

Print head compartment

Optical reader

C

ONSOLE

The figure shows the operator console of the model with a built-in TAD. The keys of the base model that differ from the model with TAD are described one by one. The keys situated in the central part, which are used exclusively for the telephone answering device are described

in the corresponding chapter.

R

ESOLUTION KEY

Scrolls "backwards" through the settings of a parameter. Moves the cursor to the "left" during the entry of numbers and names. Adjusts the resolution of the documents to be sent (only with the document inserted in the ADF).

C

ONTRAST KEY

Adjusts the contrast of the documents to be sent (only with the document inserted in the ADF). After the key

is pressed ( base model),

the speaker volume increases gradually up to its maximum and than starts again from its minimum level.

F

UNCTION KEY

Gives access to programming mode. Selects menus and submenus.

RX

MODE KEY

Scrolls "forwards" through the values of a parameter. Moves the cursor to the "right" during the entry of numbers and names. Selects the various reception modes.

M

ODEL WITH A BUILT-IN

On, indicates that there are messages or memos in the memory that have already been played. Blinking, indicates that the memory contains documents that have not been printed, messages

or memos that have not been played.

Off, indicates that the memory is empty.

B

ASE MODEL

Blinking, indicates that the memory contains documents that have not been printed. Off, indicates that the memory is empty.

"

ERROR" LED INDICATOR

Signals an operating fault during transmission or reception.

T

ELEPHONE ANSWERING DEVICE KEYS

Models with a built-in TAD only

Described in the corresponding chapter.

TAD

N

UMERIC KEYS

Dial the fax or telephone number. If pressed for more than a second, automatically dial (once set) the telephone or fax number assigned to them (one-touch dialling function). Set any numeric data. Select digits and alphanumeric characters during the entry of numbers and names.

S

PEED DIAL KEY

After two numeric keys (01-50) have been pressed, automatically dials (once set) the telephone or fax number associated with them.

C

LEAR/HOLD KEY

Model with a built-in TAD Cancels incor-

rect settings. Puts the line on hold during a telephone conversation.

Base model

tings.

Cancels incorrect set-

E

XTERNAL KEY

With the fax machine connected to a private exchange:

When pressed once, before dialling the telephone or fax number, it provides access to the public line. When pressed twice, it provides access to the programmed network manager.

With the fax machine connected to the public line:

When pressed before dialling the telephone or fax number, it provides access to the programmed network manager.

P

AUSE/LAST CALLS KEY

Inserts a pause during the dialling of the telephone or fax number. Displays a list of the last 10 fax or telephone numbers dialled (outgoing

calls) or the last 20 numbers from which calls have been received (incoming calls), irrespective of whether or not a document was present in

the ADF.

With tone dialling, they send a tone down the line for special network services. They scroll "backwards" and "forwards" through characters and special symbols during the entry of names.

C

ONSOLE

R

EDUCTION KEY

Reduces or enlarges the documents to be copied.

C

Adjusts the contrast of the documents to be copied.

R

ESOLUTION KEY

Adjusts the resolution of the documents to be copied.

Model with a built-in TAD

urns off the microphone so that the correspondent cannot hear what is said at your end of the line. Used to transfer a call.

Base model

conversation. Used to transfer a call.

Puts the line on hold during a telephone

C

OPY KEY

Starts copying a document (only with the document already inserted in the ADF).

ONTRAST KEY

S

TOP KEY

Unloads a document from the ADF.

Turns off the " Returns the fax machine to the stand-by

mode. Stops the programming, transmission, reception or copying operation in progress.

Provides access to the fax machine’s original configuration.

S

TART KEY

Starts receiving a document. After the fax number has been dialled, starts sending a document (only with the document already inserted in the ADF). Confirms the selection of menus, submenus, parameters and their values and moves on to the next condition.

" LED indicator.

Model with a built-in TAD

Used to dial a telephone or fax number without lifting the telephone handset and to activate the handsfree function at the same time.

Base model

ephone or fax number without lifting the telephone handset.

R

ECALL KEY

With the handset lifted, gives access to the special functions made available by the network manager and commonly known as REGISTER RECALL (R function).

Used to dial a tel-

T

ABLE OF CONTENTS

INTRODUCTION 1

PRELIMINARY OPERATIONS 2

TO CONNECT IT TO THE TELEPHONE LINE ............................. 2

TO CONNECT THE TELEPHONE HANDSET .............................. 4

TO CONNECT IT TO THE POWER SUPPLY ................................ 4

TO SET THE DATE AND TIME ..................................................... 4

TO ADD PAPER ............................................................................ 5

TO INSTALL THE PRINT HEAD.................................................... 5

TO SET IT UP FOR THE FIRST TIME .......................................... 6

BASIC TRANSMISSION AND RECEPTION OPERATIONS 10

TO SEND A DOCUMENT ............................................................ 10

TO RECEIVE A DOCUMENT ...................................................... 13

TO SET ONE-TOUCH AND SPEED DIALLING ........................... 14

TO PRINT REPORTS AND LISTS .............................................. 15

TO MAKE A CALL 18

TO TELEPHONE WITH ONE-TOUCH DIALLING ........................ 18

TO TELEPHONE WITH SPEED DIALLING .................................. 18

TO TELEPHONE BY RUNNING A SEARCH IN

THE PHONE BOOK ..................................................................... 18

TO REDIAL ONE OF THE LAST 20 INCOMING NUMBERS

OR ONE OF THE LAST 10 OUTGOING NUMBERS ................... 19

TO TRANSFER A CALL DURING A TELEPHONE

CONVERSATION ........................................................................ 19

MORE SOPHISTICATED OPERATIONS 27

OTHER USEFUL RECEPTION SETTINGS ................................. 27

OTHER USEFUL TRANSMISSION SETTINGS .......................... 29

TO CHANGE THE DATE AND TIME AND THE INSTALLATION

PARAMETERS ............................................................................ 30

SENDING/RECEIVING A DOCUMENT IN POLLING MODE ....... 33

TROUBLESHOOTING GUIDE 35

WHAT HAPPENS IF THERE IS A POWER FAILURE................... 35

WHAT HAPPENS IF THE PAPER OR INK HAS RUN OUT ......... 35

IF THE TRANSMISSION IS UNSUCCESSFUL ........................... 35

FOR MINOR PROBLEMS ............................................................ 35

ERROR CODES .......................................................................... 36

SIGNALS AND MESSAGES ........................................................ 37

MAINTENANCE OPERATIONS 39

TO REPLACE THE PRINT HEAD ............................................... 39

CLEANING THE PRINT HEAD AND TESTING

THE NOZZLES ............................................................................ 39

TO CLEAN THE ELECTRICAL CONTACTS OF THE

PRINT HEAD ............................................................................... 40

TO CLEAN THE OPTICAL READER ........................................... 40

TO CLEAN THE CASING ............................................................ 40

TO REMOVE JAMMED DOCUMENTS ........................................ 41

TO REMOVE JAMMED SHEETS OF PAPER .............................. 41

TECHNICAL DATA 42

TO MAKE A COPY 20

WHAT DOCUMENTS CAN BE COPIED ...................................... 20

TO MAKE A COPY ...................................................................... 20

TO GET COPIES OF AN EXCELLENT QUALITY ........................ 20

THE TELEPHONE ANSWERING DEVICE 21

THE TAD CONSOLE ................................................................... 21

TO CHANGE OR DELETE THE TAD ACCESS CODE ................ 21

OUTGOING MESSAGES ............................................................. 22

TO SET THE LENGTH OF MEMOS AND INCOMING

MESSAGES ................................................................................. 23

TO LISTEN TO INCOMING MESSAGES AND MEMOS .............. 23

TO DELETE MESSAGES AND MEMOS YOU HAVE

ALREADY LISTENED TO ............................................................ 24

TO TRANSFER MESSAGES AND MEMOS TO A REMOTE

TELEPHONE ............................................................................... 24

TO OPERATE THE TELEPHONE ANSWERING DEVICE

FROM A REMOTE LOCATION .................................................... 25

SPECIAL FUNCTIONS OF THE TELEPHONE ANSWERING

DEVICE ....................................................................................... 25

TO PRINT THE TAD CONFIGURATION PARAMETERS ............ 26

INDEX 43

C

ONSULTING THE MANUAL

P

ACKAGE CONTENTS

I

NTRODUCTION

This manual describes two models of fax machine: the base model and the model with a built-in telephone answering device. In the description that follows, whenever a distinction is to be made between models, the following indications will be given: "Model

with a built-in TAD" and "Base model".

E

NVIRONMENTAL RECYCLING

This manual was printed on recycled paper, whitened without using chlorine. The cardboard box and shells protecting the fax machine were obtained from recycled material and may be recycled again after use. The plastic present in the package and the parts that make up the fax machine may be recycled in accordance with the recycling regulations in force in your country.

O

PERATING PRECAUTIONS

• Never attempt to repair the fax machine yourself. If you remove

the outer casing, you could get an electric shock or suffer some other kind of injury. Repairs should be carried out by qualified technical staff only.

• If you are to leave the fax machine unused for a long period of time, you should disconnect it from the power supply: in this way, it will be protected against the risk of damage due to interference or power surges.

• During storms we recommend you unplug the device from both the power outlet and the telephone line so as to eliminate all risk of damage.

• In case of a voltage drop or power failure, it will not be possible to

make or receive telephone calls as the keypad will be disabled. If it is essential that you make a call in this situation, you must use an emergency telephone approved by the telephone company and connected directly to the fax machine.

In addition to the fax machine and this manual, you will find the following elements in the package:

• The cable for connecting the fax machine to the telephone line.

• The power cable.

• The telephone plug (if applicable).

• The box containing the monochrome print head provided with the

machine.

• The telephone handset.

• The template for nationalizing the left part of the operator console.

• The guarantee.

I

NSTALLATION PRECAUTIONS

• Place the fax machine on a stable, flat surface free of vibrations, to

prevent it from falling and getting damaged or causing injury to people.

• Keep the fax machine in a dust-free place away from sources of water, steam or excessive heat. Do not expose it to direct sunlight.

• Keep the fax machine away from other electrical or electronic appliances which may generate interference, e.g. radio, television, etc.

• Ensure that no books, documents, or other objects obstruct normal ventilation in any way. Ideally this fax machine should be operated in an environment with a temperature of between 5°C and 35°C and a relative humidity of between 15% and 85%.

• Leave enough room in front of the outlet for the unloading of originals and received/copied documents, so that they do not fall on the floor.

1

P

RELIMINARY OPERATIONS

TO

CONNECT IT TO THE TELEPHONE LINE

As the connection to the telephone line of the fax machine, external answering machine, additional telephone or other devices is regulated by national standards that vary from one country to another, the diagrams that follow show some examples of connections. However, if the connection to the telephone line is different in your country from those shown in the diagrams, respect the regulations in force in your country.

C

ONNECTING THE FAX MACHINE

1. Place the fax machine on its right side and insert the plug on the

cable for connecting it to the telephone line into the "LINE" socket on the base of the fax machine (see diagrams "case 1", "case 2" or "case 3").

2. Insert the connector or the plug (if applicable) at the other end of the cable into the wall telephone line socket (see diagrams "case

1", "case 2" or "case 3").

C

ONNECTING OTHER DEVICES (ANSWERING MACHINE

EMERGENCY TELEPHONE, ETC

(Case 1 connection)

1. Place the fax machine on its right side and remove, if present, the

cover of the "EXT" socket for connecting the machine to the telephone line on the fax machine, then insert the plug on the telephone cable of the additional device into this socket (see diagram).

. )

,

If the telephone system has more than one socket, you can connect the additional telephones to any of the free sockets providing your system’s sockets are handled in parallel, that is: if you can still hear the dialling tone when the receivers of the telephones already present are off the hook.

If you cannot hear the dialling tone when you raise the receivers of the additional telephones, this means that your sockets are connected in series. In this case, the additional telephones must be connected directly to the fax machine as explained previously. If this is not possible, connect the fax machine to the last socket in the series.

(Case 2 connection)

1. Insert the connector or plug (which varies from one country to

(Case 3 connection)

1. Insert the plug of the additional device into the wall telephone line

If you cannot connect the additional telephone directly to the "EXT" socket, use the relevant adapter (which varies from one country to another).

another) of the additional device into the plug-socket (see diagram).

socket (see diagram).

If you want, using the relevant adapter (as for the case 1 connection), you can connect another device to the "EXT" socket for connection to the telephone line on the fax machine.

C

ASE

1

CONNECTION

F

AX

Connection sockets

A

DDITIONAL TELEPHONE OR

DEVICES

OTHER

2

C

A

ORD

W

ALL SOCKETS FOR CONNECTION TO TELEPHONE LINE

B

C

ASE

2

CONNECTION

F

AX

Connection sockets

C

ORD

W

ALL SOCKETS FOR CONNECTION TO TELEPHONE LINE

C

B

A

DDITIONAL TELEPHONE OR

DEVICES

OTHER

C

ASE

3

CONNECTION (GERMANY

F

AX

Connection sockets

A

DDITIONAL TELEPHONE OR

DEVICES

OTHER

A

C

)

C

A

ORD

W

ALL SOCKETS FOR CONNECTION TO TELEPHONE LINE

B

C

B

C

D

O

THER DEVICES

C

ASE

3

CONNECTION (AUSTRIA

F

AX

Connection sockets

A

DDITIONAL TELEPHONE OR

DEVICES

OTHER

O

THER DEVICES

D

)

C

A

ORD

W

ALL SOCKETS FOR CONNECTION TO TELEPHONE LINE

B

C

D

B

C

D

3

TO

CONNECT THE TELEPHONE HANDSET

TO

1. Place the fax machine on its right side, insert the connector of the handset cable into the socket marked with the symbol fax machine and fix the cable into its groove.

2. Return the fax machine to its normal position and place the handset in its seat.

on the

If the language displayed is not the desired one, press

/ to change it.

To confirm the setting and to terminate the proce-

dure.

SET THE DATE AND TIME

The first time you connect the fax machine to the power supply or whenever there is a power failure you must set

the date and time as described below. Once set, the date and time can be changed at any time,

see the "To change the date and time and the installa-

tion parameters" section of the "More sophisticated operations" chapter.

TO

CONNECT IT TO THE POWER SUPPLY

If you want to select a different format from the one dis-

1. Insert the female connector at one end of the power cable into the male connector on the rear of the fax machine.

2. Then insert the plug at the other end of the cable into the wall power socket.

The fax machine automatically runs a short test to check that its components are working and then the top line of the display shows:

If you want to select the other time format (12-hour), press

AUTOMATIC RX

and alternating on the bottom line:

CHECK PRINT HEAD

Enter the new date and time (e.g. 26-10-01; 12:00). As

SET DATE/TIME

For models with a built-in TAD, the display will also show the total number of messages received, in this case "AUTOMATIC RX 00"

beside the message "AUTOMATIC RX":

If you only want to change a few digits, move the cursor to

NOTE

The fax machine will remain permanently connected, ready to receive and send documents 24 hours a day. If you want to turn it off, detach the plug of the power cable from the wall socket as the fax machine has no on/off switch.

The display shows:

DATE AND TIME

The display shows:

FORMAT: DD/MM/YY

|/}

played, press the

The display shows:

keys.

FORMAT: 24 H

|/}

keys.

the

The display shows:

DD/MM/YY HH:MM

25-10-01 11:23

each digit is entered, the cursor will move to the next one.

DD/MM/YY HH:MM

26-10-01 12:00

|/}

them using the digits.

To confirm the setting. The date and time setting procedure has been completed. The new date and time will be up-

dated automatically and will be printed on each page sent.

To return the fax machine to the initial stand-by mode.

keys and overwrite them with the correct

notE

If the messages do not appear in the language spoken in your country, choose the "LANGUAGE" from those avail- able by pressing the following keys in the order indicated:

The display shows the country it is set for.

If the country displayed is not the desired one, press

/ to change it.

To confirm the setting. The display shows the language

in which the messages will be displayed.

4

note

If you have chosen the 12-hour time format, the display will show the letter "p" (post meridiem) or the letter "a" (ante meridiem). To switch from one letter to another, move the

|/}

cursor to the letter to be changed, using the press the

If you think you have made a mistake or want to abort the procedure in progress for any reason, press the

key.

keys, and

key.

TO

ADD PAPER

1. Open the operator console, as indicated by the arrow.

2. Lift the print head compartment cover using the lever, as shown in

3. Remove the print head from its package and, holding it on both

4. Avoid touching the nozzles and the electrical contacts.

5. Place the print head in its compartment with the electrical contacts

6. Push the print head until it clicks into place and close the print head

1. Open the cover of the ASF by inserting your finger in the notch situated on the right side of it.

2. Pull out the paper support completely and then turn it to a vertical position, as shown in the figure.

3 Holding the sheets by their upper edge, insert them by letting them

"drop" into the ASF without folding or forcing them.

4. Push the sheets against the left side of the ASF using the adjusting lever.

notE

If you add sheets to the ASF, make sure you place them

under and not on top of those already present.

A

notE

The fax machine has a memory that enables it to receive up to 28 pages even if you do not add any paper.

TO

INSTALL THE PRINT HEAD

PROCEDURE

Once the print head has been inserted, the fax machine starts

the nozzle cleaning and checking procedure, which is com- pleted by:

the figure.

sides, peel off the film covering the nozzles.

facing downwards.

compartment cover and the operator console.

notE

If, after the print head has been installed, the "CHECK PRINT HEAD" message appears again, try removing it and then reinserting it, pressing it more firmly into position. If the message remains on the display, remove the print head and clean the electrical contacts of the print head and the carriage, see "To clean the electrical contacts of the print head", chapter "Maintenance operations".

notE

To replace the print head, see the chapter "Maintenance operations".

UTOMATIC PRINT HEAD NOZZLE CLEANING AND TESTING

• the printing, on the sheet loaded automatically, of a diagnostic test sheet containing:

-a numbered scale, for checking the flow of ink and the

electrical circuits of the print head nozzles.

- a group of graphics and text, so that the printing quality

may be evaluated.

• the display shows the message: "CHECK PRINT OUT", "1=EXIT 0=REPEAT".

Examine the print test sheet as follows:

• Check that the numeric scale is not interrupted at any point, that the black areas do not present any horizontal white lines and that the vertical lines are perfectly aligned: in these conditions, which confirm that the print head has been inserted correctly and is working properly, set the value 1. The display shows the message "ALIGNMENT:ON". Press the

key to exit from the procedure and return the fax ma-

chine to its initial stand-by mode.

• On the other hand, if there are any interruptions or white lines present, set 0 to clean the nozzles again: if the new print

test continues to be unsatisfactory, repeat the procedure another time.

5

• If the vertical lines are misaligned, when the "ALIGNMENT: ON", message is displayed, press the

chine will carry out the print head aligning procedure, at the end of which:

- the following 10 alignment samples (each consisting of a

series of vertical lines) will be printed on an automatically inserted sheet and the display will show the "XX" message

where "XX" is a value between 00 and 19. At this point, if this value does not correspond to the correct alignment sample, set a value (which may be between those shown on the printout) that represents the best alignment solu-

|/}

tion using the The fax machine prints a row of aligned vertical lines, to con-

firm the choice made, and then returns automatically to the initial stand-by mode.

keys, then press the key.

key. The fax ma-

notE

It is to be borne in mind that the stand-by status indicates that the fax machine is currently idle and is the status from which functions may be programmed.

If the country displayed is not the desired one, press

AUTOMATIC RX 00

15-11-01 11:23

TO

SET IT UP FOR THE FIRST TIME

To get started on the fax machine, the only setup and installation parameters you have to set are the country, the language, the date and time, your name and your telephone number. The remaining parameters may be left unchanged (default values) or changed, to adapt the fax machine to your working requirements (see "Setting parameters").

notE

Once the parameters have been set for the first time, subsequent changes are to be made exclusively as indicated in the procedures described in "To change the date and time and the installation parameters", chapter "More sophisticated operations".

notE

As the country default settings for each installation parameter may be subject to changes due to certification requirements or specific users’ needs, these settings do not always correspond to those indicated in the manual: it is therefore advisable to print them before changing them: Having set the country and the language (see the procedure

described below), press the

key until the display shows:

PRINT OUT:

Press the key again to confirm.

S

ETTING PARAMETERS

notE

From here on, if you think you have made a mistake or wish to abort the procedure in progress during any phase of op-

eration, press the If no data is entered for about two minutes, the fax

machine will automatically return to its initial stand-by

status.

key.

The display shows the language in which the messages will

The display shows the country it was set up for. In this case:

U.K.

|/}

to change it. If your country is not present among those shown on the

display, see the table below:

COUNTRY COUNTRY TO BE SELECTED

Argentina AMERICA LATINA Australia NZL/AUSTRALIA Austria ÖSTERREICH Belgium BELGIUM Brazil BRASIL Chile AMERICA LATINA China CHINA Colombia AMERICA LATINA Denmark DANMARK Finland FINLAND France FRANCE Germany DEUTSCHLAND Greece INTERNATIONAL Holland HOLLAND Hong Kong SINGAPORE India INDIA Israel ISRAEL Italy ITALIA Luxembourg BELGIUM Mexico AMERICA LATINA New Zealand NZL/AUSTRALIA Norway NORGE Peru AMERICA LATINA Portugal PORTUGAL Rest of world INTERNATIONAL Singapore SINGAPORE South Africa S. AFRICA Spain ESPAÑA Sweden SVERIGE Switzerland SCHWEIZ Taiwan TAIWAN UK U.K. Uruguay AMERICA LATINA Venezuela AMERICA LATINA

be shown on the display. In this case:

ENGLISH

If the language shown is not the desired one, press change it.

|/}

to

6

The display shows:

SIZE: A4

To select the print format

If the print format set on the fax machine does not corre-

|/}

spond to the print format you intend to use, press the keys until the display shows the desired paper format "LETTER" or "LEGAL".

The display shows:

FORMAT: DD/MM/YY

To set the date and time

If you want to select a different format from the one dis-

|/}

played, press

The display shows:

.

FORMAT:24 H

If you want to select the other time format (12-hour), press

|/}

.

The display shows:

DD/MM/YY HH:MM

25-10-01 11:23

Enter the new date and time (e.g. 26-10-01; 12:00). As

each digit is entered, the cursor will move to the next one.

DD/MM/YY HH:MM

26-10-01 12:00

If you only want to change a few digits, move the cursor to

|/}

them using the digits.

keys and overwrite them with the correct

note

If you have chosen the 12-hour time format, the display will show the letter "p" (post meridiem) or the letter "a" (ante meridiem). To switch from one letter to another, move the cursor to the letter to be changed, using the press the

key.

The display shows:

TYPE YOUR NAME

To set your name

To select the characters of each key cyclically.

To move the cursor one place or to leave a space, press

|/}

.

To include a variety of special symbols, e.g. &, in your name.

If there are any incorrect characters: position the cursor on the incorrect character using the

with the correct character.

To delete the name completely. On the base model, press

the

key instead.

|/}

keys, and

|/}

keys and overwrite it

For example, to enter the name "LARA":

Until you have selected the letter "L". Until you have selected the letter "A".

Until you have selected the letter "R". Until you have selected the letter "A".

To confirm the name. The display shows:

TYPE YOUR NUMBER

To set your fax number

Enter your fax number.

To enter a space, press |/}. If you make any typing errors, correct them in the same

way as for your name. If you want to include the international code in your number,

instead of the zeros, press the * key; the display will show the symbol +.

To confirm the fax number. The display shows:

PUBL.LINE (PSTN)

To set it up for the type of line

At this point, you can connect the fax machine to a public line or a private line:

follow either of the procedures described below and, having completed it, continue setting up the fax machine starting from the step at which the display shows: "OTHER CARR.:ON".

To connect it to a public line:

The display shows:

PSTN DIAL:TONE

The dialling mode is a characteristic parameter of the exchange that manages the line on which you have connected the fax machine:

• pulse dialling, also called decadic; each number di- alled emits a corresponding number of pulses.

• tone dialling, also called multifrequency; each number dialled emits a sound with a specific tone different from that emitted by the other keys.

You must therefore set the correct parameter on the fax machine: if in doubt about the choice to be made, ask the telephone network manager.

Press |/} to display the other dialling mode: "PSTN DIAL: PULSE".

To connect it to a private line (PBX)

To connect the fax machine to a private line and be able to use it also on a public line, proceed as follows:

• Select the "PBX" parameter.

• Set the same dialling mode (tone or pulse) as the one

used by the private telephone exchange that manages the line to which you have connected the fax machine. If in doubt about the choice to be made, ask the company that manages your private telephone network.

• Set the output mode (area code or flash) to access the public telephone network from the private telephone network.

• Set the same dialling mode (tone or pulse) as the one used by the public telephone exchange.

7

Press |/} to view the other available option:

PRIV.LINE (PBX)

The display shows:

PBX DIAL:TONE

Press |/} to view the other dialling mode:

PBX DIAL:PULSE

To confirm your choice.

EXT.LINE:PREFIX

Press |/} to view the other available option: "EXT.LINE:FLASH". If you confirmed the "EXT.LINE:PREFIX" mode, the fax

machine prompts you to enter the number corresponding to the area code (max. 3 digits).

The display shows:

PSTN DIAL:TONE

Press |/} to view the other dialling mode:

PSTN DIAL:PULSE

note

Having confirmed the dialling mode to be used by the fax machine to connect to the public line, simply press the

key, before dialling the correspondent’s fax or telephone number, to gain access to it. The display will show the letter "E" (external).

Type the new code (max. 6 digits) and then press the

key. The display shows:

ENTER ACRONYM

(A - Z):

Type the letter that identifies the code on the display

(1 character).

The display shows:

REMOTE START:ON

To set the remote control code

NOTe

If you do not want to set any code, press alternative option: "REMOTE START:OFF" then press the

key; then resume the procedure starting from the point

where the display shows: "CALL TRANSF.:YES".

The display shows:

TYPE CODE

COD.(0/9,*) **

Type the code, for example: “*8”.

You can only replace the second "asterisk" in this code using a digit from 0 to 9.

To confirm your choice. The display shows:

CALL TRANSF.:YES

To set the code for transferring a call

|/}

to display the

To confirm the connection to the public line or private line. The display shows:

OTHER CARR.:ON

To automatically dial a frequently used code

This parameter enables you to store a frequently used code such as an area code or a code to access an alternative telephone operator which is to be dialled

automatically by the fax machine.

Note

If you do not want to enable this parameter, press |/} to display the alternative option: "OTHER CARR.:OFF" then

press the the point where the display shows: "REMOTE START:ON".

key; then resume the procedure starting from

The display shows:

Type the code, for example: “*5”.

ENTER NAME:

Enter the name that identifies the area code or the name of

the alternative telephone operator and then press the key.

The display shows:

TYPE PREFIX:

(0 - 9):

NOTe

If you do not want to set any code, press alternative option: "CALL TRANSF.:NO" then press the key; then resume the procedure starting from the point where

the display shows: "RING COUNT: 02".

The display shows:

TYPE CODE

COD.(0/9,*) **

You can only replace the second "asterisk" in this code using a digit from 0 to 9.

To confirm your choice. The display shows:

RING COUNT: 02

To set the number of rings

Press |/} to view the other available values: "01", "04", "06", "07" e "08".

To confirm your choice. The display shows:

FAX/TEL TIMER:20

To set the time of the acoustic signal

Press |/} to view the other available values: "15", "30" or "40".

|/}

to display the

To confirm your choice. The display shows:

SILENCE LAPSE: 6

8

To set the silence time

Press |/} to view the other available values: "3", "4", "8", "10" and "OFF".

To confirm your choice. The display shows:

PRINT OUT:

To print the parameters

Press the key to start printing or the key to return the fax machine to its initial stand-by status.

HOW TO

A more detailed explanation of the meaning of the parameters and their application is given in "To change the date and time and the

installation parameters", chapter "More sophisticated operations".

INTERPRET THE PARAMETERS

9

B

ASIC TRANSMISSION AND RECEPTION OPERATIONS

Now that your fax machine has a name and number, you can use it to:

• send documents (also in broadcast mode, from the memory, or by polling)

• receive documents (also by polling)

• make telephone calls (see the chapter "To make a call")

• copy documents (see chapter "To make a copy").

TO

SEND A DOCUMENT

W

HAT DOCUMENTS MAY BE USED

Dimensions

• Width min. 148 mm - max. 216 mm

• Length min. 216 mm - max. 600 mm

Thickness

from: 80 gr/m

For documents of a different size from those specified, you can use a transparency with a rear sheet as a document holder.

2

(max. 15 sheets) 60 - 90 gr/m 50 - 140 gr/m

2

(max. 10 sheets)

2

(1 sheet at a time)

TO

PLACE THE DOCUMENT IN THE ADF



1. List the cover of the ADF by putting your thumb in the recess on its right-hand side.

2. Pull the document support all the way out and turn it to a vertical position, as shown in the figure. Insert the document, without forcing, in the ADF(automatic document feeder) with the side to be sent facing upwards. The display shows:

DOCUMENT READY

27-07-01 15:45

TO

ADJUST THE CONTRAST AND RESOLUTION

Before sending a document you can make some adjustments so as to optimize the printing quality.

NEVER USE

• curled paper

• excessively thin paper

• torn paper

• damp or set paper

• excessively small paper

• crumpled paper

• carbon paper

In addition, in order to avoid damaging your fax machine and invalidating your guarantee, make sure that the documents you are to use do not contain:

• staples

• paper clips

• adhesive tape

• correcting liquid or glue that has not yet dried.

For all these cases, photocopy the document and send the copy or use a transparency with a rear sheet.

To choose the contrast on the basis of the following crite-

ria:

• NORMAL, if the document is neither too light nor too dark. "NORMAL" appears on the bottom line of the dis-

play.

• LIGHT, if the document is dark. "LIGHT" appears on the bottom line of the display.

• DARK, if the document is light. "DARK" appears on the bottom line of the display.

To choose the resolution on the basis of the following

criteria:

• STD (STANDARD), if the document contains easily leg- ible characters. An "arrow" appears on the bottom line of

the display in line with the " console.

• FINE, if the document contains very small characters or drawings. An "arrow" appears on the bottom line of the

display in line with the "

• HALF TONES, if the document contains shaded areas. An "arrow" in line with the " line with the " on the bottom line of the display.

" symbol printed on the console appear

" symbol printed on the

" symbol printed on the console.

" symbol and an arrow in

10

TO

SEND A DOCUMENT

TO

SEND A DOCUMENT WITH THE RECEIVER RAISED

Place the document in the ADF. The display shows the default contrast and resolution values: NORMAL and (standard), respectively.

If you want, change the contrast and resolution values as described previously.

On the numeric keypad type the number of the correspondent to whom you want to send the document (max. 64 digits).

To start sending the document.

If the document is sent correctly, once this operation has been completed, the display will show the message "TX COMPLETED" for a few seconds.

note

If you have entered any incorrect digits: position the cursor, using the the correct one; if you want to delete the number altogether,

press the

|/}

keys, to the incorrect digit and overwrite it with

key or the key for base model.

note

If you want you can dial the correspondent’s number using the quick dialling procedures, see "To set one-touch and

speed dialling", "To send a document with one-touch dialling" and "To send a document with speed dialling".

note

If you want to abort the transmission in progress, press

the the ADF and returns to the initial stand-by mode.

If the document to be removed consists of more than one

sheet, before pressing the others by hand.

TO

key. The fax machine unloads the document from

to unload the first, remove all

HEAR THE DIALLING TONE WHEN SENDING A DOCUMENT

Place the document in the ADF. The display shows the default contrast and resolution values: NORMAL and (standard), respectively.

If you want, change the contrast and resolution values as described previously.

Place the document in the ADF. The display shows the default contrast and resolution values: NORMAL and (standard), respectively.

If you want, change the contrast and resolution values as described previously.

Lift the receiver to engage the line. The display shows:

TEL CALL

On the numeric keypad type the number of the correspond-

ent to whom you want to send the document (max. 64 digits).

If your correspondent’s fax machine is set up for auto- matic reception, you will hear the fax machine signal. If it is set up for manual reception, the correspondent himself will answer so you can ask him to press the start

key on his fax machine, after which you will hear the fax machine signal.

To start sending.

If the document is sent correctly, once this operation has been completed, the display will show the message "TX COMPLETED" for a few seconds.

A

UTOMATIC REDIAL

If no connection is established due to line errors or because the correspondent’s number is busy, the fax machine automatically

redials the number up to three times.

TO

DIAL A FREQUENTLY USED CODE AUTOMATICALLY

Having programmed the function (see the "To set it up for the first time" section of the "Preliminary operations" chapter), the fax ma-

chine will allow you to store a frequently used code such as an area code or a code for access to an alternative telephone operator.

Automatic code dialling is activated by pressing the dialling the correspondent’s number.

If the fax machine is connected to a private line (PBX), the key is to be pressed twice before dialling the correspondent’s number.

key before

To hear the dialling tones. On the base model, press the

key instead.

On the numeric keypad type the number of the correspondent to whom you want to send the document (max. 64

digits).

As soon as you hear the tone of your correspondent’s fax

machine, press

If the document is sent correctly, once this operation has been completed, the display will show the message "TX COMPLETED" for a few seconds.

to start sending the document.

TO

SEND A DOCUMENT AT A PRESET TIME

TRANSMISSION

)

This function enables you to solve time zone problems if your correspondent is located thousands of kilometres away and to avoid paying high prices by choosing time bands when there is less traffic on the telephone lines.

Place the document in the ADF. The display shows the default contrast and resolution values: NORMAL and (standard), respectively.

If you want, change the contrast and resolution values as described previously.

(

BROADCAST

11

Until the display shows:

Overwrite with the new time and then confirm the setting by

DELAYED TX

The display shows:

TYPE TIME

HH:MM

Enter the time at which you want to send the document. For

exemple "16:50".

The display shows:

TYPE FAX NUMBER

NUM/TOUCH/SPEED

Dial your correspondent’s number in any of the available

methods: directly on the numeric keypad or using the onetouch keys or speed dialling codes (see "To set one-touch and speed dialling").

To confirm the setting. The display shows:

AUTOMATIC RX OO

TX AT 16:50

note

You can delete the "broadcast transmission" setting by re-

moving the document from the ADF or pressing the key.

The fax machine’s memory allows you to send a document (even at a preset time: "Delayed transmission") to several correspond-

ents (max. 10): "Broadcast transmission". See "To send a document from the memory".

note

If there is a power failure, the document inserted in the ADF will be sent as soon as the normal operating condi- tions are restored and not at the time set in the broadcast transmission programming operation.

pressing the

the

key or confirm the existing time by pressing

key. The display shows:

TYPE NUMBER

If you want to restore the current time, press the key

(

for base model), the key and take the following

step.

Overwrite with the new number and confirm the setting by

pressing the

ing the

key or confirm the existing one by press-

key straight away. The display shows:

AUTOMATIC RX OO

TX AT 18:00

TO

SEND A DOCUMENT TO SEVERAL CORRESPONDENTS

TO

SEND A DOCUMENT FROM THE MEMORY

Place the document in the ADF. The display shows the default contrast and resolution values: NORMAL and (standard), respectively.

If you want, change the contrast and resolution values as described previously.

The display shows:

TO

CHANGE/DELETE A BROADCAST TRANSMISSION THAT IS

ALREADY

SET

Until the display shows:

DELAYED TX

The display shows:

ALREADY ENTERED

The display shows:

CHANGE PARAM.?

If you want to delete the transmission set, press the

|/}

keys: the display shows the message "CANCEL SET-

TING?", then press

machine automatically returns to the initial stand-by mode.

If you want to change the time at which the document is to be sent or the number of the correspondent to whom you want to send the document, take the following steps:

The display shows:

to confirm deletion. The fax

TYPE TIME

16:50

TX FROM MEMORY

The fax machine starts to save the document. Once saved,

the display shows the message "DOC.N. XXXX" and then:

TYPE TIME

HH:MM

Enter the time at which you want to send the document , for

exemple "16:50", then press the

key straight away to confirm the current time. The display shows:

key or press the

TYPE FAX NUMBER

NUM/TOUCH/SPEED

Dial your correspondent’s number in any of the available

methods: directly on the numeric keypad or using the onetouch keys or speed dialling codes (see "To set one-touch and speed dialling").

The fax machine prompt you to enter another number:

TYPE FAX NUMBER

NUM/TOUCH/SPEED

If you want to send the document to more than one correspondent, repeat the previous two steps the necessary

number of times and then press the

the procedure.

key to terminate

12

If you want to send the document to one correspondent

only, press the

Once the procedure has been completed, the display shows:

key without entering any numbers.

AUTOMATIC RX 00

MEMORY TX

note

If there is a power failure, the document in memory will be sent as soon as the normal operating conditions are

restored and not at the time set in the transmission from the memory programming operation.

TO

CHANGE/REPEAT/DELETE A TRANSMISSION FROM THE

MEMORY

THAT IS ALREADY SET

The display shows:

TEL CALL

As soon as you hear the fax machine signal or if the corre-

spondent asks you to receive a document. The display shows:

CONNECTING

Hang up.

The fax machine starts to receive and the display shows some information about the reception in progress, including the your correspondent’s fax number or, if programmed, his name.

Once the document has been received, the display shows the message "RX COMPLETED" for a few seconds and then the stand-by mode.

• Automatic reception, for all occasions in which you are out but want to receive documents anyway. This is the

mode originally set on your fax machine; should it not be

MEMORY TX

The display shows:

ALREADY ENTERED

The display shows:

PRINT SETTING?

Press |/} to view the other available options: "CHANGE

PARAM.?" or "CANCEL SETTING?".

To confirm your choice.

PRINT SETTING? – To print the memory transmission parameters only. When it has finished printing, the fax machine returns automatically to its initial status.

CANCEL SETTING? – To clear the setting. The fax machine returns to its initial standby status.

CHANGE PARAM.? – To change the correspondent’s number or the time at which you want to send the document. The display shows:

TYPE TIME

HH:MM

From this point on, proceed as indicated in the last three steps of the procedure in "To send a document from the

memory".

TO

RECEIVE A DOCUMENT

You can set up the fax machine to receive the documents sent by your correspondents in four separate modes,

that you may access by pressing the

• Manual reception, for all occasions in which you are present and you can therefore answer the calls yourself.

key.

set in this way, press the

key until the display shows:

AUTOMATIC RX 00

The document is received as in manual reception mode.

• Automatic reception with recognition of the type of call. In this reception mode, after a given number of rings

(default setting: 2 rings), the fax machine connects to the telephone line and is capable of recognizing whether the incoming call is a fax call or a telephone call.

Until the display shows:

PHONE/FAX RX 00

The action taken by the fax machine in this reception mode depends on who is calling:

- If the caller is another fax machine, after two rings your

fax machine automatically prepares to receive a document.

- If the caller is a telephone, after two rings, the fax machine

emits an acoustic signal for about 20 seconds and the display shows "LIFT HANDSET". If you do not lift the receiver within 20 seconds, the fax machine automatically prepares to receive a document.

If you lift the receiver before the fax machine connects to the telephone line and you hear the dialling tone, press the

key and then hang up.

• Reception with telephone answering device. In this re- ception mode, the TAD receives the calls, records any messages left by the correspondent and, if he wants to send you a document, enables the fax machine to receive it. For the model with a built-in telephone answering device, see the corresponding chapter. If you connect an external telephone answering de- vice, make sure that the number of rings after which the answering device is activated is less than the one set on the fax machine (see "To change the number of rings", chapter "More sophisticated operations").

Until the display shows:

MANUAL RX 00

When the telephone rings, lift the handset to engage the

line.

TAD/FAX RX 00

note

Any kind of reception may be stopped by pressing the key. The fax machine then returns to the initial stand-by mode.

13

TO

SET ONE-TOUCH AND SPEED DIALLING

To confirm the setting. The display shows:

The fax machine is also capable of carrying out quick dialling procedures, such as one-touch dialling and speed dialling, but these functions must be duly set.

ONE-

TOUCH DIALLING

You can assign each of the 10 numeric keys (0 - 9) a fax number or a telephone number and a name which will

be dialled automatically when you press this key for more than a second.

Until the display shows:

FAX SET-UP

The display shows:

DATE AND TIME

Until the display shows:

ONE TOUCH DIAL

The display shows:

TYPE ONE TOUCH

KEY: 0-9

Press the numeric key to which you want to assign the

telephone number or the fax number (for example,

The display shows:

).

Dial the code with which you want to associate the fax

1:TEL NO.

If a fax number or a telephone number has already been saved, the display will show it.

Dial your correspondent’s telephone or fax number (max. 64 digits) directly on the numeric keypad.

If there are any incorrect numbers, position the cursor on

|/}

the incorrect number using the with the correct number.

keys and overwrite it

EDIT ANOTHER YES

At this point, you can abort the procedure by pressing the

key or you can program another one-touch dial-

ling key by pressing the

procedure from the steps in which the correspondent’s number and name are entered.

S

PEED DIALLING

Using codes (01-50) you can assign other fax numbers, telephone numbers and names which will be automati-

cally dialled by pressing the

Follow the first two steps of the one-touch dialling procedure, then:

Until the display shows:

key and repeating the

key and typing the code.

CODED SPEED DIAL

The display shows:

TYPE SPEED NO.

(01-50):

number (for exemple,

). The display shows:

01:TEL NO.

From here on, follow the one-touch dialling procedure starting from the steps in which the number and name of the correspondent are set.

note

If you want, you can print the information saved on the 10 one-touch dialling keys and 50 speed dialling codes

(see chapter "To print reports and lists").

14

To delete the number completely. On the base model,

press the

If your fax machine is connected to a private line, access the

public line by pressing the

number. A letter "E" (external) appears on the display.

To confirm the setting. The display shows:

key instead.

key before dialling the

1:NAME

If a name has already been saved, the display will show it.

Enter the correspondent’s name (max. 16 characters) as you did for your name (see "Setting parameters", chap-

ter "Preliminary operations").

If there are any incorrect characters, position the cursor on

|/}

the incorrect character using the with the correct character.

To delete the name completely. On the base model, press

the

key instead.

keys and overwrite it

Overwrite with the new telephone number or fax number

TO

CHANGE A ONE-TOUCH DIALLING KEY OR SPEED

DIALLING

CODE

Follow the one-touch dialling or speed dialling procedure until the display shows:

- For one-touch dialling

1:TEL NO.

- For speed dialling

O1:TEL NO.

(max. 64 digits) directly on the numeric keypad or press the

key ( for base model) and dial the new number.

To confirm the setting. The display shows:

1:NAME

or

01:NAME

Overwrite with the new name (max. 16 characters) or press

the

name.

To confirm the setting.

To return the fax machine to the initial stand-by mode.

TO

SEND A DOCUMENT WITH ONE-TOUCH DIALLING

Place the document in the ADF. The display shows the default contrast and resolution values: NORMAL and (standard), respectively.

If necessary, change the contrast and resolution values as described in "To adjust the contrast and resolution".

Press the desired numeric key, for example for more

than one second. The display shows the digits of the fax number that you associated with it. If the name has also been saved, the display shows the latter.

Once the number has been dialled, transmission continues in the ordinary way.

key ( for base model) and enter the new

The display shows:

ADDRESS BOOK

CODE OR < >

Press the |/} keys to locate the fax number or name of the

correspondent to whom you wish to send your document.

To start sending.

TO

SEND A DOCUMENT BY RECALLING ONE OF THE LAST

20

INCOMING NUMBERS OR ONE OF THE LAST

CALLED

Place the document in the ADF. The display shows the default contrast and resolution values: NORMAL and (standard), respectively.

If necessary, change the contrast and resolution values as described in "To adjust the contrast and resolution".

The display shows:

10

NUMBERS

INCOMING CALLS

TO

SEND A DOCUMENT WITH SPEED DIALLING

Place the document in the ADF. The display shows the default contrast and resolution values: NORMAL and (standard), respectively.

If necessary, change the contrast and resolution values as described in "To adjust the contrast and resolution".

The display shows:

ADDRESS BOOK

CODE OR < >

Dial the desired speed dialling code, for example

. The display shows the digits in the fax number that

you assigned to it. If the name has also been saved, the display shows the latter.

Once the number has been dialled, transmission continues in the ordinary way.

TO

SEND A DOCUMENT WITH ONE-TOUCH OR SPEED

DIALLING

FROM THE PHONE BOOK

Press |/} to view the other available option: "OUTGOING

CALLS".

To confirm your choice.

Press|/} to find the fax number or name of the correspondent to whom you wish to send the document on the list of the

last 20 incoming calls or on the list of the last 10 outgoing calls.

To start sending.

TO

PRINT REPORTS AND LISTS

R

EPORTS

By printing out reports, the fax machine enables you to check the result of all the transactions carried out (transmission and reception), the volume of documents handled and a lot of other useful information.

The fax machine prints the following reports:

• Power failure report: it is printed always and automatically after a power failure.

If you do not remember the one-touch dialling key or speed dialling code to which you assigned a given fax number, you can start sending the document from the phone book, as follows:

Place the document in the ADF. The display shows the default contrast and resolution values: NORMAL and (standard), respectively.

If necessary, change the contrast and resolution values as described in "To adjust the contrast and resolution".

• Activity report: contains information about the last 42 transac-

• Last transmission report: contains information about the last

If a power failure occurs while a document is being sent or received, when power is restored, the fax machine will automati-

cally print a report containing information about the current transmission or reception transaction.

tions carried out (transmission and reception operations), which the fax machine keeps in its memory and is printed automati-

cally after the thirty-second transaction or on request.

transmission and can be printed, once programmed, always and automatically after each transmission or on request at the

desired moment.

15

• Failed transmission report: also contains information about the last transmission but is printed automatically only when the transmission has failed. The fax machine is set by default

to print this kind of report always and automatically, if you want to disable it, see the relevant paragraph.

• Last broadcast transmission report: contains information about the last broadcast transmission and may be printed, once programmed, always and automatically after each broadcast transmission or on request at the desired moment.

HOW TO

READ THE REPORTS

Until the display shows:

FAILED TX REPORT

Press the |/} keys to view the other available options: "TX REPORT:ALWAYS" and "TX REPORT: OFF".

FAILED TX REPORT - the fax machine will automatically print a report only after each failed transmission.

TX REPORT:ALWAYS - the fax machine will automatically print a report after each transmission irrespective of the result.

TX REPORT: OFF - the fax machine will not print any report.

•

Act. N. Progressive number of the transactions

(transmission/reception) carried out.

•

Type Type of transaction:

TX, TX POLLING for transmission

RX, RX POLLING for reception.

•

Dialled Number Fax number of the correspondent that you

selected.

•

Name Name of the correspondent you called.

Only displayed if you have saved it on the one-touch dialling keys or in the speed dialling codes. This field is not printed on the activity report.

•

Received Id Number (and, sometimes, name) of

theselected correspondent. This number corresponds to the number you dialled, only if the correspondent set his own fax number correctly. Otherwise, it may be different or not be present at all.

•

Date/Time Date and time at which the transaction was

carried out.

•

Duration Length of transaction (in minutes and sec-

onds).

•

Pages Total number of pages sent/received.

•

Result Result of the transaction:

- OK: if the transaction was completed successfully

- ERROR CODE XX: if the transaction was not completed due to the cause indicated by the error code (see "Error codes", chapter "Troubleshooting guide").

To confirm your choice.

To return the fax machine to the initial stand-by mode.

TO

ENABLE/DISABLE THE AUTOMATIC PRINTING OF THE

BROADCAST

TRANSMISSION REPORT

Until the display shows:

FAX SET-UP

The display shows:

DATE AND TIME

The display shows:

VARIOUS SETTINGS

Until the display shows:

BROADC. REP.:ON

Press |/} to view the other available option: "BROADC. REP.:OFF".

To confirm your choice.

To return the fax machine to the initial stand-by mode.

TO

ENABLE/DISABLE THE AUTOMATIC PRINTING OF THE

BROADCAST

TRANSMISSION DATA

TO

ENABLE/DISABLE THE AUTOMATIC PRINTING OF THE

TRANSMISSION

AND FAILED TRANSMISSION REPORT

Until the display shows:

FAX SET-UP

The display shows:

DATE AND TIME

The display shows:

VARIOUS SETTINGS

16

Until the display shows:

FAX SET-UP

The display shows:

DATE AND TIME

The display shows:

VARIOUS SETTINGS

Until the display shows:

DELAY LIST: ON

Press |/} to view the other available option: "DELAY LIST:

OFF".

To confirm your choice.

To return the fax machine to the initial stand-by mode.

TO

PRINT THE TRANSMISSION, ACTIVITY, BROADCAST

TRANSMISSION

AND CALLER ID REPORTS ON REQUEST

Until the display shows:

PRINT OUT REPORT

The display shows:

LAST TX REPORT

Press the |/} keys to view the other available options: "LAST BROAD. REP.", "ACTIVITY REPORT", "PRINT:

ID LIST", "PRINT OUT:EXIT".

note

If you chose "PRINT INSTALL." or "PRINT:BLACK LIST", when the fax machine has finished printing, it returns automatically to the initial stand-by mode. If you have chosen

"MENU EXIT", press the to the initial stand-by mode.

TO

PRINT THE SETUP PARAMETERS AND THE ONE-TOUCH

DIALLING

AND SPEED DIALLING SETTINGS

Until the display shows:

The display shows:

Until the display shows:

key to return the fax machine

FAX SET-UP

DATE AND TIME

To confirm your choice.

Having printed the report, the fax machine automatically returns to its initial standby status.

note

If you chose "PRINT OUT:EXIT", press the key to

return the fax machine to the initial stand-by mode.

L

ISTS

At any time, you can print complete lists of the installation and setup parameters and print the data saved in the one-touch dialling keys and speed dialling codes.

By printing out the lists of installation and setup parameters, you will obtain an up to date report of the default values and those that you have set to adapt it to your operating requirements.

TO

PRINT THE LIST OF INSTALLATION PARAMETERS AND

BLACK LIST NUMBERS

THE

Press the |/} keys to view the other available options:

PRINT OUT SET-UP

The display shows:

PRINT SETTINGS

"PRINT: ONE TOUCH", "PRINT:SPEED DIAL" and "PRINT OUT: EXIT".

To confirm your choice.

Having printed the report, the fax machine automatically returns to its initial standby status.

note

If you have chosen "PRINT OUT: EXIT", press the key to return the fax machine to the initial stand-by mode.

Until the display shows:

INSTALLATION

The display shows:

TEL. LINE SET-UP

Until the display shows:

PRINT INSTALL.

The display shows:

PRINT INSTALL.

Press |/} to view the other available option: "PRINT:BLACK LIST" and "MENU EXIT".

To confirm your choice.

17

TO

MAKE A CALL

When you engage the line by lifting the telephone handset, you may use all the telephone functions available on ordinary telephones sold on the market. These also include the R function (REGISTER RECALL, activated

by pressing the ices made available by the company that manages the telephone

network.

You can also use the following functions:

• Call the correspondent using the fast dialling procedures set, see "To telephone with one-touch dialling" and "To telephone with speed dialling".

• Momentarily hold a telephone call by pressing the

(HOLD) key or key (base model) . The call is resumed as

soon as the same key is pressed again.

• Activate the "handsfree" function (model with a built-in TAD

only), by pressing the

This function is useful if you want other persons at your end to take part in the conversation.

• To transfer a call from the fax machine to an additional telephone and vice versa, see "To transfer a call during a telephone conversation".

key) which provides access to the special serv-

key before or during a telephone call.

TO

The display shows:

Type the desired speed dialling code, for example

TELEPHONE WITH SPEED DIALLING

Do not place the document in the ADF.

Lift the handset to engage the line or press the key to

activate the handsfree function. The display shows:

TEL CALL

or

TYPE NUMBER

TEL CALL

CODE OR < >

. The display shows the digits of the telephone number

that you associated with it (see "To set one-touch and

speed dialling", chapter "Basic transmission and reception operations"). If a name was also associated with

it, the display will show this, too.

Once the number has been dialled, if the correspondent is free, you can start talking.

• Stop the correspondent from listening to a conversation at your end of the line, during a telephone call. Simply press

the

conversation. To enable the correspondent to listen again, simply press the same key again.

TO

Press the desired numeric key, for example , for more

key (model with a built-in TAD only) during the

TELEPHONE WITH ONE-TOUCH DIALLING

Do not place the document in the ADF.

than one second. The display shows the digits of the telephone number that you associated with it (see "To set

one-touch and speed dialling", chapter "Basic transmission and reception operations"). If you also associ-

ated a name with it, the display will show this, too.

Once the number has been dialled, if the correspondent is

free, you can start talking.

TO

THE

Press |/} to locate the telephone number or name of the

NOTe

If you want to activate the “handsfree” function, having raised

the handset, press the

key. The display shows:

REPLACE HANDSET

TELEPHONE BY RUNNING A SEARCH IN

PHONE BOOK

Do not place the document in the ADF.

Lift the handset to engage the line or press the key to

activate the handsfree function. The display shows:

TEL CALL

or

TYPE NUMBER

The display shows:

TEL CALL

CODE OR < >

correspondent you want to call.

To start dialling.

Once the number has been dialled, if the correspondent is free, you can start talking.

18

TO

REDIAL ONE OF THE LAST

OR

NUMBERS

ONE OF THE LAST

20

INCOMING

10

OUTGOING

NUMBERS

Do not place the document in the ADF.

Lift the handset to engage the line or press the key to

activate the handsfree function. The display shows:

TEL CALL

or

TYPE NUMBER

The display shows:

INCOMING CALLS

To transfer a call from the additional telephone to the fax machine

Press the * and 0 keys (on the additional telephone) during the conversation and then lower the handset.

The fax machine will ring for about 30 seconds. If the handset of the fax machine is not lifted in time, the additional telephone will take the call back and ring for about 20 seconds. At this point, if the handset of the additional telephone is not lifted in time, the call will be terminated.

Press

TO

TRANSFER A CALL DURING A TELEPHONE

|/}

to display the other available option: "OUTGO-

ING CALLS".

To confirm your choice.

Press

|/}

to find the telephone number or name of the

correspondent you wish to call on the list of the last 20 incoming calls or on the list of the last 10 outgoing calls.

To start dialling.

Once the number has been dialled, if the correspondent is free, you can start talking.

CONVERSATION

As mentioned previously, you can transfer a telephone call from your fax machine to an additional telephone and vice versa providing that it is connected to the fax machine (for example, a “cordless” phone) or is an extension connected to a telephone system with more than one socket set in series.

To transfer a call from the fax machine to an additional telephone

Press the / key or / for base model

during the conversation. The display shows:

MUTE

Then lower the handset. The display shows:

CALL TRANSFER

The additional telephone will ring for about 30 seconds. If the handset of the additional telephone is not lifted in time, the fax machine will take the call back and ring for about 20 seconds. At this point, if the handset of the fax machine is not lifted in time, the call will be terminated.

19

TO

MAKE A COPY

W

HAT DOCUMENTS CAN BE COPIED

TO

GET COPIES OF AN EXCELLENT QUALITY

Before making a copy, make sure that the document respects the characteristics described in "What documents may be used", section "To send a document", chapter "Basic transmission and

reception operations".

TO

MAKE A COPY

As mentioned previously, you can also use the fax machine as a photocopier. The printing quality obtained depends on the contrast and resolution values that you select,

using the function.

Choose the type of contrast on the basis of the following criteria:

• NORMAL, if the document is neither too light or too dark.

• LIGHT, if the document is too dark.

• DARK, if the document is too light.

Choose the type of resolution on the basis of the following criteria:

• TEXT, if the document contains easily legible text or sim- ple graphics.

• PHOTO, if the document contains shaded areas.

and keys, before activating the copying

To obtain a copy of a high quality of a document contain- ing shaded areas, as well as setting the PHOTO resolution, make sure that the HIGH QUALITY parameter on the fax machine is enabled. If it is not, proceed as follows:

Until the display shows:

FAX SET-UP

The display shows:

DATE AND TIME

Until the display shows:

PRINTER PARAMET.

Until the display shows:

COPY: NORMAL

Press |/} to view the other available option:

COPY: HIGH QUAL.

To confirm the setting.

To return the fax machine to the initial stand-by mode.

Insert the document in the ADF.

The display shows the default contrast, resolution and copy size settings: NORMAL, TEXT and 100%, respectively.

To choose the desired contrast setting: "LIGHT", "DARK" or "NORMAL".

To choose the desired resolution setting: "TEXT" or "FOTO".

To choose the desired copy size setting: "100%", "140%", "70%" or "50%".

Press the otherwise, enter the desired number of copies (max. 9) before pressing the pages of the document one by one, before making the

copies.

key if you want to make one copy only,

key. The fax machine saves the

notE

If you want to abort the copy in progress, press the key twice: the first time to unload the document from the ADF and

the second time to return the fax machine to the initial standby mode. If the document to be removed is made up of more than one

sheet, before pressing operator console and remove all the other sheets by hand.

to unload the first, open the

20

THE

TELEPHONE ANSWERING DEVICE

If you have purchased the model of fax equipped with an integrated telephone answering device you can perform the same functions

as those performed by external telephone answering devices. You can therefore:

• record outgoing messages which will be played automati- cally when you’re out, to request callers to leave a message or call back later;

• record memos;

• listen to the outgoing messages and memos;

• change the outgoing messages and memos;

• record the messages left by callers when you’re out, to ensure that your calls do not get lost;

• listen to the messages recorded;

• delete the messages recorded;

• transfer messages to a remote telephone;

• control the TAD from a remote location.

The TAD’s recording capacity depends on the size of the memory available (15 minutes). The length of the messages is program-

mable and may be 30 or 60 seconds, see "To set the length of memos and incoming messages".

To start recording personal memos.

To move, while playing messages and memos, to the start of the next message or memo.

(MEMO)

To return, while playing messages and memos, to the previous message or memo.

(DELETE)

To delete messages and memos that have already been played.

INDICATOR LED (MESSAGES)

On, to indicate that there are messages or memos that have already been played in the memory.

Blinking, to indicate that there are new messages or memos in the memory.

Off, to indicate that there are no messages or memos in

the memory.

Keys required to use the telephone answering device:

To provide access to the TAD configuration menu. To select

submenus.

note

In TAD/FAX RX reception mode, the fax machine automatically prepares to receive when it is called by another fax machine, to prevent documents sent to you from getting lost.

note

In addition, to prevent subscribers from operating the TAD from a remote location without your authorization (except

to leave messages), access has been protected by a fourdigit numeric code (set by default to "1234") which you can change or delete at any time, see "To change or delete the TAD access code " later in this chapter.

notE

The telephone answering device cannot be activated until the OGM 1 has been recorded.

THE

TAD CONSOLE

Keys only present on model with a telephone answering device:

To start playing new messages and memos. Momentarily to

stop playing messages and memos. When pressed again, resumes the play function.

To start recording or playing.

To confirm the selection of the menus for setting up the TAD, submenus, parameters and settings, and to switch to the next condition.

To stop recording or playing.

To abort the current programming function.

To return the fax machine to the initial stand-by mode.

TO

CHANGE OR DELETE THE TAD ACCESS

CODE

Until the display shows:

TAD SET-UP

Press the key and then the key until the display

shows:

ACCESS CODE

The display shows the default code:

TYPE CODE

(0 - 9): 1234

Enter the new code, for example, "0001" to change the

current one and then press the

key and then the key to delete it.

The display shows:

key or press the

PLAY UNLOCK

21

To return the fax machine to the initial stand-by mode.

TO

RECORD OUTGOING MESSAGE

1

The TAD access code may also be used to:

• prevent unauthorized subscribers from playing the messages sent to you, in locale mode.

• prevent unauthorized subscribers from modifying the TAD configuration parameters that you have set. Follow the procedure described in "To change or delete the TAD access code" until the display shows "PLAY UNLOCK" and then proceed as follows:

Press the |/} keys to stop unauthorized users from playing the messages received on the telephone answering de-

vice.

The display shows:

PLAY LOCK

To confirm your choice. The display shows:

SET-UP UNLOCK

Press the |/} keys to stop unauthorized users program-

ming the telephone answering device without your permission.

To start recording the message. The display shows:

SET-UP LOCK

To confirm your choice.

You can record several different types of outgoing messages:

• OGM 1, which has a maximum length of 20 seconds, prompting

• OGM 2, which has a maximum length of 10 seconds, may be

To return the fax machine to the initial stand-by mode.

O

UTGOING MESSAGES

the caller to leave a message on the TAD, for example:

"You have called the telephone number ..... I’m out at the mo-

ment. You can leave a message after the beep or press the Start button on your fax machine if you want to send a fax. Thanks".

recorded:

Until the display shows:

TAD SET-UP

Press the key and then the key until the display

shows:

RECORD OGM1!

LIFT HANDSET

PRESS

Lift the handset. The display shows:

TO RECORD

RECORDING 20

You have 20 seconds (counted on the display from 19 to

00) to record your message:

• if the message lasts less than 20 seconds, when you

reach the end of the message hang up or press the

key or the key. If you press the key, the fax

machine will not automatically play back the message that you have recorded.

• if the time available runs out, the fax machine emits a brief beep and automatically plays back the message you have recorded.

Then hang up. In both cases, to return the fax machine to

the initial stand-by mode, press the

key.

notE

If the volume of the message is too low or too high you

can regulate it, during playback, using the

key.

• if you are out and have selected the "TAD/FAX RX" reception mode, to inform the caller that the answering device cannot receive messages because its memory is full, for example:

"I’m sorry but I can only receive faxes at the moment. If you need to speak to me, please call back later";

• if you are in but have selected "PHONE/FAX RX" mode, to tell the caller not to hang up, for example:

"Please wait".

• MEMOS (Voice), which have a length that may be pro- grammed to 30 or 60 seconds, for personal memos. This mes-

sage is never played when an incoming call is received.

• CALL TRANSFER MESSAGE, which has a maximum length of 10 seconds, to inform you on a remote telephone that there are new messages for you on the telephone answering device.

• To actually transfer the new messages, you must:

• have set up the telephone answering device correctly (see

"To transfer messages and memos to a remote telephone" later in this chapter).

• activate the functions that enable you to operate the telephone

answering device from a remote location (see "To operate the

telephone answering device from a remote location").

TO

LISTEN TO OUTGOING MESSAGE

Until the display shows:

1

TAD SET-UP

Press the key and then the key until the display

shows:

PLAY OGM #1

Press the key or press the key and lift the handset

to listen to message 1 recorded previously. The display shows:

PLAYING

When it gets to the end of the message, the fax machine automatically prepares to record a new OUTGOING MESSAGE 1. In this case, if you like, you can change or replace the message recorded previously by repeating the recording procedure.

22

If the telephone answering device has no recorded out- going messages, the fax machine shows the message "OGM NOT RECORDED" and automatically prepares to record one.

TO

SET THE LENGTH OF MEMOS AND

INCOMING

MESSAGES

To return the fax machine to the initial stand-by mode.

TO

RECORD OUTGOING MESSAGE

Record outgoing message 2 as you recorded outgoing message 1, modifying the second step as follows:

Press the

key and then the key until the display shows:

2

The display shows:

RECORD OGM #2

Press |/} to view the other available value: "REC.TIME:60

notE

Bear in mind however that you only have 10 seconds.

TO

LISTEN TO OUTGOING MESSAGE

Play back outgoing message 2 as you played back OUTGOING MESSAGE 1 modifying the second step as follows:

Press the

key and then the key until the display shows:

2

PLAY OGM #2

TO

RECORD THE TRANSFER MESSAGE

Record the transfer message as you recorded outgoing messages 1 and 2 modifying the second step as follows:

Press the

key and then the key until the display shows:

REC.FORW.ANNOUNC

TO

MEMOS

Until the display shows:

TAD SET-UP

Press the key and then the key until the display

shows:

ICM REC.TIME

REC.TIME:30 SECS

SECS".

To confirm your choice.

To return the fax machine to the initial stand-by mode.

LISTEN TO INCOMING MESSAGES AND

If there is one or more incoming messages or memos in the memory of the telephone answering device that have not yet been played back, the (MESSAGES) LED indicator blinks and the display shows the total number of messages recorded (including the memos), for example, 03:

"TAD/FAX RX 03"

"01-08-01 10:32"

At this point, you can listen to all the messages (through the speaker or the handset), including the memos – which are recorded in the memory and numbered progressively up to a maximum of 49 – starting from the first, which is 01.

TO

RECORD MEMOS

As mentioned previously, the telephone answering device may be used to record one or more memos, which are handled in the same way as incoming messages.

The display shows:

LIFT HANDSET

PRESS

Lift the handset. The display shows:

REC.MEMO MSG?

To start recording. The display shows:

RECORDING 00

notE

You have 30 or 60 seconds at your disposal (see "To set the length of memos and incoming messages") to

record your memo in the same way as OUTGOING MESSAGES 1 and 2.

Having played back the last message, the fax machine emits two short beeps and returns automatically to the initial stand-by mode. The on steady.

To listen to the messages through the speaker of the fax

machine, which plays them in sequence, separating them by a brief audible signal or, if you want to listen to the mes-

sages in private, after pressing the

ephone handset.

(MESSAGES) indicator LED stops blinking and will remain

key, lift the tel-

23

TO

DELETE MESSAGES AND MEMOS YOU HAVE

ALREADY

LISTENED TO

TO

TRANSFER MESSAGES AND MEMOS TO A

REMOTE

TELEPHONE

You cannot delete a message or a memo until you have started listening to it.

Incoming messages or memos that have not been played back cannot be deleted. The memory cannot therefore be completely cleared until all the messages and memos present in it have been played back.

TO

DELETE THE MESSAGE OR MEMO YOU ARE LISTENING TO

To start listening to the messages or memos. The display

shows:

PLAY MSG 01 03

The display shows:

30-10-01 10:47

To delete the message you are listening. The TAD moves

to the next message and the display shows:

PLAY MSG 02 02

Press |/} to view the other two options available:

30-10-01 10:47

To delete the next message.

Proceed in the same way for all the messages you want to delete.

Type the time at which you want the messages to be trans-

If you wish, you can program the TAD to call you on a remote telephone at a given time to let you listen to any new messages received.

In addition to the time and number at which you wish to be called, you can program the way in which the transfer is to be made (once only or once a day).

Until the display shows:

TAD SET-UP

Press the key and then the key until the display

shows:

FORWARD MESSAGES

FORWARDING OFF

"FORWARD.ONE TIME" or "FORWARD. DAILY".

To confirm your choice. The display shows:

TYPE TIME

HH:MM

ferred, for example: "11:45".

note

If you do not want to delete any messages, press the

key.

TO

DELETE ALL MESSAGES ALREADY PLAYED

Let’s suppose there are 6 messages on the TAD of which 3 have already been played back:

The display shows:

DELETE OLD MSG?

CANCEL/

To delete the messages you have already heard. The

display shows the initial stand-by status and the number of messages remaining after deletion. In this case, 3.

notE

If you do not want to delete any messages, press the

key.

To confirm. The display shows:

TYPE TEL. NUMBER

Type the telephone number where you want to be called,

for example: "02 614456".

To confirm. The display shows:

REC.FORW.ANNOUNC

At this point, you may proceed to record the transfer message (see "To record the transfer message") or abort

the procedure by pressing the

key.

note

The message transfer setting is cancelled by a power failure.

notE

If you have already recorded a transfer message, the display will show the message "PLAYING" and the TAD will play it back to you. To change it for another one, see "To record the transfer message".

Now that you have programmed the TAD to transfer new messages to a remote location, you can listen to them by operating the TAD in the same way as in the "To operate the telephone answering device from a remote location" section below.

24

TO

OPERATE THE TELEPHONE ANSWERING

DEVICE

FROM A REMOTE LOCATION

S

PECIAL FUNCTIONS OF THE TELEPHONE

ANSWERING

DEVICE

You can operate the TAD not only directly using specific keys on the operator console of the fax machine, but also from any other location providing the telephone used operates in tone mode, for example: a mobile phone. To operate the TAD from a distance, you must set the fax machine in the "TAD/FAX RX" reception mode and you must also, type in the

access code (default value: "1234"), after listening to OUTGO- ING MESSAGE 1.

The remote functions available are activated by another numeric code consisting of one or two digits (see the table below).

If the code has two digits, it is advisable to wait for the confirmation signal between one digit and the other.

CODE OPERATING FUNCTION

1 Plays new messages. 2 Plays all messages. 3 Repeats current message or returns to previous mes-

sage.

4 Stops playing current message and skips to next mes-

sage.

5 + 5 Deletes all played messages.

CODE OPERATING FUNCTION

# 1 Disables the TAD/FAX RX reception mode and

enables the AUTOMATIC RX reception mode.

# 2 Sets up the fax machine for TAD/FAX RX reception

mode.

# 3 Enables the OUTGOING MESSAGE 1 to be recorded. # 4 Terminates and confirms the recording of OUTGOING

MESSAGE 1.

# 5 Disables the transfer of messages and memos to a re-

mote telephone.

# 6 Enables only the OUTGOING MESSAGE to be played.

You can set up the TAD for the following special functions:

• TOLL SAVER

• OUTGOING MESSAGE ONLY

• SILENT RECEPTION OF INCOMING MESSAGES

• ABREVIATED MESSAGES

T

OLL SAVER

To confirm. The display shows:

Using this function, when you access the TAD from a remote location to listen to any messages, the fax machine will answer as follows:

• if there are no new messages, it will answer the call two rings after the number preset;

• if there are some new messages, it will answer the call after the preset number of rings (See "To change the number of rings", chapter "More sophisticated operations").

Therefore, if you hear one ring more than the preset number, you will know that there are no new messages and you can hang up before the fax machine answers the call.

This function may only be enabled by the customer engineering service and is not available in all countries.

Until the display shows:

TAD SET-UP

Press the key and then the key until the display

shows:

TOLL SAVER

Typing 0 after an operating sequence from 1 to 5 aborts the function in progress. Typing 0 after a programming sequence from #1 to #6 aborts the programming function in progress and returns to the operating functions. In this case, to resume the programming phase, press # again.

To perform both the remote playback and programming functions, you must:

• Dial the fax number from the remote telephone. The TAD will answer by playing OUTGOING MESSAGE 1.

• Choose the function that you want to perform and type its code with reference to the table above.

The TAD confirms the operation by emitting a beep.

If you have set the TAD access code, at the end of OUTGOING MESSAGE 1, type in the code:

• if the code is correct, you will hear a short beep after which you may enter the code for the remote function;

• if the code is wrong, you will hear two short beeps. In this case, holding each key pressed for at least a second, enter the correct code again.

Terminate communication using the method applicable to the telephone you are using.

Press |/} to view the other available option: "ON".

O

UTGOING MESSAGE ONLY

OFF

To confirm your choice.

To return the fax machine to the initial stand-by mode.

Using this function, whenever an incoming call is received, the TAD plays the OGM 1 but does not record any incoming messages.

You can use this function when you expect to be away for a long time and it would not be possible to record all messages received in your absence.

In this case, in place of the ordinary outgoing message, it is advisable to record a different one, for example:

"From 22nd June to 19th September only faxes will be accepted. No incoming messages will be recorded".

Until the display shows:

TAD SET-UP

25

Press the key and then the key until the display

shows:

ANNOUNCE ONLY

To confirm. The display shows:

ANNOUNC.ONLY:OFF

Press |/} to view the other available option:

"ANNOUNC.ONLY:ON".

3 0/12 AM o Pm Indicates the time at which the

message was received (from 0 to 12 plus the abbreviation AM or PM).

4 End of messages Indicates that the machine has finished

playing back the messages received.

5 You have no messages Indicates that there are no messages

present.

TO

ACTIVATE THE ABBREVIATED MESSAGES

To confirm your choice. The display shows:

LIFT HANDSET

If you have already recorded OGM 1, the display will show the message "PLAYING" and the TAD will play it back.

If you have not recorded it, the display will show the message "NOT RECORDED".

To change the outgoing message recorded previously or

to record a new one. The display shows:

TO RECORD

To start recording. The display shows:

RECORDING 20

S

ILENT RECEPTION OF INCOMING MESSAGES

Using this function you can receive messages confidentially. In other words, the TAD receives messages without playing them over the speaker so that any other persons present cannot hear your messages.

Until the display shows:

TAD SET-UP

Press the key and then the key until the display

shows:

SYNTH.ANNOUNCE

To confirm. The display shows:

OFF

Press |/} to view the other available option: "ON".

To confirm your choice. The display shows:

DAY OF THE WEEK

To confirm. The display shows:

SUNDAY

Press |/} to choose the current day. For example: "MON-

DAY".

To confirm your choice.

To return the fax machine to the initial stand-by mode.

TAD SET-UP

The display shows:

ICM ON SPEAKER

TO

PARAMETERS

The display shows:

ICM SPEAKER:ON

Press |/} to view the other available option: "ICM

SPEAKER:OFF".

The abbreviated messages are "standard" messages and are always present in the TAD’s memory. There are 5 of these messages, and they are in English only:

N. Message in English Meaning

1 You have nn messages Indicates the number of messages

To confirm your choice.

To return the fax machine to the initial stand-by mode.

A

BREVIATED MESSAGES

received by the TAD (nn = from 1 to 49).

To confirm. The display shows:

PRINT THE TAD CONFIGURATION

Until the display shows:

TAD SET-UP

Press the key and then the key until the display

shows:

PRINT TAD SET-UP

PRINT OUT:

If the display shows: "PRINT OUT:EXIT", press the |/ keys to display the option: "PRINT OUT: ".

To start printing. Once this operation has been completed,

the fax machine automatically returns to its initial stand-by status.

}

2 Monday, Tuesday, ecc. Indicates the day on which the

message was received.

26

M

ORE SOPHISTICATED OPERATIONS

O

THER USEFUL RECEPTION SETTINGS

TO

REDUCE THE PRINTING AREA OF A DOCUMENT RECEIVED

Until the display shows:

FAX SET-UP

The display shows:

DATE AND TIME

Until the display shows:

PRINTER PARAMET.

Until the display shows:

REDUCTION:94%

Press |/} to choose one of the available reduction ratios:

"80%", "76%", "70%" and "OFF".

To confirm your choice.

To return the fax machine to the initial stand-by mode.

TO

RECEIVE A DOCUMENT THAT IS LONGER THAN THE

SIZE USED

PAPER

If you receive a document that is longer than the paper size used, you can have the surplus text printed by your fax machine on another sheet.

Until the display shows:

FAX SET-UP

The display shows:

DATE AND TIME

Until the display shows:

NOTE

If you choose the " SURPLUS:AUTO" setting, the fax machine will print the surplus text on another sheet providing the surplus exceeds 12 mm. If you choose the "SURPLUS:ON" setting, the fax machine will always print the surplus text on another sheet. If you choose the "SURPLUS:OFF" setting, the fax machine will not print the surplus text.

TO

DISPLAY THE CALLER ID

This function, which may be activated by the telephone company on request by the user, is only available in

some countries and conforms to the ETSI ETS 300 778-1 standard.

This function tells you immediately who is calling. In this way, you will be able to decide whether to answer the call or not.

When this function is enabled, if the fax machine is in stand-

by mode, whenever a call is received, it always shows one of the following items of information:

• number or name of the correspondent who called you;

• PRIVATE: if the correspondent has chosen not to reveal his identity to you;

• NOT AVAILABLE: if the correspondent is connected to a telephone exchange that does not support this service.

If you are programming your fax machine and, when an incoming call is received, want to know who is calling

you, you must press the

before answering the call.

It may however happen, if you are connected to a particular kind of telephone network, that the number of the caller is not displayed on the fax machine. If this happens, call your local customer engineering service centre.

The fax machine is already set up to display the caller ID. You may however set it up not to display it, as follows:

Until the display shows:

( Base model) key

PRINTER PARAMET.

Until the display shows:

SURPLUS:AUTO

Press |/} to choose one of the other available settings: "SURPLUS:OFF" or "SURPLUS:ON".

To confirm your choice.

To return the fax machine to the initial stand-by mode.

INSTALLATION

The display shows:

TEL. LINE SETU-UP

Until the display shows:

ENHANCED FEATUR.

Until the display shows:

CALLER ID: ON

Press|/} to view the other available option: "CALLER ID:

OFF".

To confirm your choice.

To return the fax machine to the initial stand-by mode.

27

TO

ENABLE/DISABLE RECOGNITION OF THE RING

FREQUENCY

In some countries, local telephone companies offer the possibility of assigning the same telephone line two or more numbers, corresponding to different users. When an incoming call is received, a different ring frequency will indicate which user is to answer the call.

This function is extremely useful in the home or small offices, where the same telephone line is shared by more than one person.

Your fax machine is capable of "learning" one of these frequencies (see the procedure that follows). In

this way, when a call with the specific ring frequency is received, the fax machine (in "PHONE/FAX RX" and "TAD/ FAX RX" reception modes) prepares exclusively to receive a document.

This function is particularly useful when associated with silent reception in that the fax machine will only ring if the call is coming from a telephone.

For the model with a built-in TAD, we recommend you disconnect the TAD before carrying out the recognition procedure.

Until the display shows:

INSTALLATION

The display shows:

TEL. LINE SET-UP

Until the display shows:

ENHANCED FEATUR.

• in "PHONE/FAX RX" mode, when an incoming call is re- ceived, the fax machine will only not ring if the caller is another fax machine. If the call is a telephone call, the fax machine will emit an acoustic signal, in place of the ring, to prompt you to lift the handset.

Until the display shows:

INSTALLATION

The display shows:

TEL. LINE SET-UP

Until the display shows:

ENHANCED FEATUR.

Until the display shows:

SILENT RX

The display shows:

SILENT RX: NEVER

or

SILENT RX:ALWAYS

or

SILENT RX: DAILY

It depends on the value you selected when setting up the fax machine.

Press |/} to select one of the other available options.

To confirm your choice.

To return the fax machine to the initial stand-by mode.

Until the display shows:

DISTINC.RING:OFF

or

DISTINC.RING:ON

It depends on the value you selected when setting up the fax machine.

Press the |/} keys to select the other option.

From here on, proceed as described in "To set it up for the first time", chapter "Preliminary operations".

Having made the settings, press the

your choice and then the chine to its initial stand-by status.

TO

ENABLE/DISABLE SILENT RECEPTION

In the "AUTOMATIC RX", "PHONE/FAX RX" and "TAD/ FAX RX" reception modes, you can set up the fax machine to receive documents without any rings being emitted when an incoming call is received.

When this function is enabled, the behaviour of the fax machine depends on the reception mode selected and the caller:

• in "AUTOMATIC RX" and "TAD/FAX RX" modes, the fax machine will never ring when an incoming call is received;

key to return the fax ma-

key to confirm

note

The daily silent reception setting ("SILENT RX: DAILY") is

cancelled by a power failure.

TO

CHANGE THE RING VOLUME

Until the display shows:

FAX SET-UP

The display shows:

DATE AND TIME

The display shows:

VARIOUS SETTINGS

Until the display shows:

RING VOLUME:HIGH

Press|/} to view the other available options: "RING

VOLUME:LOW", "RING VOLUME: MED" and "RING VOLUME:OFF". For example: "RING VOLUME: MED".

To confirm your choice.

To return the fax machine to the initial stand-by mode.

28

O

THER USEFUL TRANSMISSION SETTINGS

TO

CHANGE THE POSITION OF YOUR NAME AND FAX

NUMBER

The information in the heading of the document to be sent (name, fax number, date and time and number of pages) may be received by your correspondent’s fax machine outside the text area immediately below the top edge of the sheet or inside the text area, slightly lower down than in the previous case.

Your fax machine is designed to send this information inside the text area.

To change the position

Until the display shows:

FAX SET-UP

The display shows:

TO

HEAR THE LINE SIGNALS

The fax machine is set up so that you can hear the dialling tones during the dialling phases as well as the connection signals exchanged between your fax machine and

your correspondent’s fax machine. If this is not true, program the function as follows:

Until the display shows:

INSTALLATION

Until the display shows:

LINE MONITOR:OFF

Press |/} to view the other available option. "LINE

MONITOR:ON".

To confirm your choice.

To return the fax machine to the initial stand-by mode.

DATE AND TIME

The display shows:

VARIOUS SETTINGS

Until the display shows:

HEADER INSIDE

Press |/} to select the alternative parameter.

HEADER OUTSIDE

To confirm the setting.

To return the fax machine to the initial stand-by mode.

TO

ENABLE/DISABLE REPETITION OF A FAILED

TRANSMISSION

FROM THE MEMORY

Until the display shows:

FAX SET-UP

The display shows:

DATE AND TIME

The display shows:

VARIOUS SETTINGS

Until the display shows:

RETRANS.DOC.:OFF

Press |/}to view the other available option:

"RETRANS.DOC.: ON".

To confirm your choice.

TO

REGULATE THE SPEAKER VOLUME

If the volume of the dialling tones and connection signals is

too low or too high, regulate it using the

On the base model, press the key instead.

The display shows:

key.

TYPE NUMBER

To raise or lower the volume of the speaker.

TO

REGULATE THE BUZZER VOLUME

Until the display shows:

FAX SET-UP

The display shows:

DATE AND TIME

The display shows:

VARIOUS SETTINGS

Until the display shows:

BUZZER VOL.:LOW

Press |/} to view the other available options: "BUZZER

VOL.:HIGH", "BUZZER VOL.:MED" and "BUZZER VOL.:OFF". For exemple: "BUZZER VOL.:MED".

To confirm your choice.

To return the fax machine to the initial stand-by mode.

29

TO

REDUCE THE TRANSMISSION SPEED

The fax machine (model with built-in TAD) transmits regu- larly at a speed of 14400 bps (bits per second). A transmission speed of 9600 or 4800 bps is recommended on disturbed telephone lines.

Until the display shows:

Enter the new date and time (e.g. 26-07-01; 12:00). As

If you only want to change a few digits, move the cursor to

FAX SET-UP

The display shows:

DATE AND TIME

The display shows:

VARIOUS SETTINGS

Until the display shows:

TX SPEED 14.4

Press |/} to view the other available values: "TX SPEED

9.6" or "TX SPEED 4.8". For exemple: "TX SPEED 9.6".

each digit is entered, the cursor will move to the next one.

DD/MM/YY HH:MM

26-07-01 12:00

them using the |/} keys and overwrite them with the correct digits.

To confirm the setting. The date and time setting procedure

is now complete. The new date and time will be brought up to date automatically and will be printed on each page sent.

To return the fax machine to the initial stand-by mode.

TO

CHANGE THE PRINTING FORMAT SET ON THE FAX

MACHINE

Until the display shows:

To confirm your choice.

To return the fax machine to the initial stand-by mode.

TO

CHANGE THE DATE AND TIME AND THE

INSTALLATION

TO

CHANGE THE DATE AND TIME

If the date and time shown on the display are not correct, you can change them at any time.

Until the display shows:

PARAMETERS

The display shows the paper format you set previously

Press |/} until the desired paper format is displayed: "LET-

FAX SET-UP

The display shows:

DATE AND TIME

The display shows the format that you set previously when

setting up the fax machine, for example:

FORMAT: DD/MM/YY

If you want to select a different format from the one dis-

played, press the

|/}

keys.

FAX SET-UP

The display shows:

DATE AND TIME

Until the display shows:

VARIOUS SETTINGS

when setting up the fax machine, for example:

SIZE: A4

TER" or "LEGAL".

To confirm the setting.

To return the fax machine to the initial stand-by mode.

TO

CHANGE THE NAME AND FAX NUMBER

Once set, the name (max. 16 characters) and number (max. 20 digits) will remain unchanged until they are intentionally changed and will be printed on each page received by your correspondent’s fax machine.

Until the display shows:

The display shows the time format you set previously, for

example:

The display shows:

FORMAT:24 H

If you want to select the other time format (12-hour), press

the

|/}

keys.

The display shows:

DD/MM/YY HH:MM

25-07-01 11:23

30

INSTALLATION

TEL. LINE SET-UP

Until the display shows:

STATION NAME

The display shows the name set previously, for example:

TYPE YOUR NAME

LARA

Overwrite with the new name.

or

press the

the name completely and then type the new one, bearing in mind that:

To move the cursor one place or leave a space, press

To include a variety of special symbols, e.g. &, in your name.

key ( key for base model) to delete

|/}

Having made the settings, press the

your choice and then the chine to its initial stand-by status.

TO

.

ENABLE/DISABLE THE STORAGE OF A FREQUENTLY

CODE

USED

key to return the fax ma-

key to confirm

To confirm the name. The display shows:

PHONE NUMBER

Now type the fax number as indicated below:

TO CHANGE THE FAX NUMBER

The display shows the number set previously, for example:

TYPE YOUR NUMBER

00 34 922 258865

Overwrite with the new number

or

press the

the number completely and then type the new one, bearing in mind that:

To enter a space, press the |/} keys.

If you make any typing errors, correct them in the same way as for your name.

If you want to include the international code in your number, instead of the zeros, press the * key; the display will show the symbol +.

To confirm the fax number.

To return the fax machine to the initial stand-by mode.

TO

CHANGE THE TYPE OF CONNECTION TO THE TELEPHONE

LINE

If the fax machine was set up for connection to the public line and you now want to use it on a private line, or vice versa, proceed as follows:

Until the display shows:

key ( key for base model) to delete

INSTALLATION

The display shows:

TEL. LINE SET-UP

The display shows the line to which the fax machine was set

to be connected, for example:

The display shows the line to which the fax machine was set

PUBL.LINE (PSTN)

Press the |/} keys to set the connection to "private".

From here on, proceed as described in "To set it up for the first time", chapter "Preliminary operations".

Until the display shows:

INSTALLATION

Until the display shows:

OTHER CARR.:ON

or

OTHER CARR.:OFF

It depends on the value you selected when setting up the fax machine.

Press the |/} keys to select the other option.

From here on, proceed as described in "To set it up for the first time", chapter "Preliminary operations".

Having made the settings, press the

your choice and then the key to return the fax machine to its initial stand-by status.

TO

CHANGE THE REMOTE CONTROL CODE

If the fax machine is connected to an extension that operates in tone dialling mode and is set up for manual reception or automatic reception with recognition of the type of call, whenever there is a call from a correspondent wishing to send you a document, you can set it to receive

the document by typing the code

operation has the same effect as pressing the

the fax machine.

You can replace the second "asterisk" of this code using digits from 0 to 9.

If the fax machine (model without built-in TAD) is connected to an external answering machine, we recom- mend you choose a different digit from the one used to control the machine from a remote location.

Until the display shows:

* * on the extension. This

key to confirm

key on

INSTALLATION

The display shows:

TEL. LINE SET-UP

to be connected, for example:

PUBL.LINE (PSTN)

REMOTE START:ON

31

The display shows the code you set previously, for exam-

ple:

TYPE CODE

CODE(0/9,*) *8

Type the new code, for example: "*9".

To confirm your choice.

To return the fax machine to the initial stand-by mode.

NOTE

If you want to disable this function, after the fourth step, press the

|/}

keys to display: "REMOTE START:OFF", then press

the key

machine to the initial stand-by mode.

to confirm and the to return the fax

nOTE

If you are connected to a private line, follow the same procedure until the display shows "PUBL.LINE (PSTN)", press the |/} keys to display: "PRIV.LINE (PBX)" and then continue as described in the procedure.

TO

CHANGE THE NUMBER OF RINGS

This function is only enabled in some countries.

If set in PHONE/FAX RX or TAD/FAX RX reception mode, when an incoming call is received, the fax machine automatically recognizes, after two rings, whether the call is being made from another fax machine (FAX) or a telephone (TEL).

If you want, you can change the number of rings, as follows:

Until the display shows:

INSTALLATION

Until the display shows:

RING COUNT:XX

Where "XX" is the value that you set previously when settino up the fax machine. For example: "02".

Press |/} to view the other available values: "01", "04", "06", "07" e "08". For example: "04".

To confirm your choice.

TO

CHANGE THE CODE FOR TRANSFERRING CALLS

To transfer a call from a cordless or extension telephone (connected to a telephone system with more than one socket set in series) to the fax machine, type the code ** on the cordless or extension telephone. In this code only the second “asterisk” may be replaced with a digit from 0 to 9.

Until the display shows:

INSTALLATION

The display shows:

TEL. LINE SET-UP

The display shows the line to which the fax machine was set

to be connected, for example:

PUBL.LINE (PSTN)

Until the display shows:

CALL TRANSF.:YES

The display shows the code you set previously, for exam-

ple:

Until the display shows:

TYPE CODE

CODE(0/9,*) *5

Type the new code, for example: "*7".

To confirm your choice.

To return the fax machine to the initial stand-by mode.

TO

CHANGE THE LENGTH OF THE ACOUSTIC SIGNAL

This function is only enabled in some countries.

When the fax machine is set up for automatic reception with recognition of the type of call, it behaves as fol-

lows:

• if it is being called by a fax machine, it will automatically prepare to receive a document after the preset number of rings

• if it is being called by a telephone, it will emit an acoustic signal for a time of 20 seconds, after which, if you still have

not lifted the handset, it will automatically prepare to receive a document.

If you want, you can change the length of the acoustic signal as follows:

Until the display shows:

INSTALLATION

FAX/TEL TIMER:XX

Where "XX" is the value that you set previously when settino up the fax machine. For example: "20".

Press |/} to view the other available values: "15", "30", or "40". For exemple: "40"

To confirm your choice.

To return the fax machine to the initial stand-by mode.

32

TO

CHANGE THE SILENCE LAPSE

Until the display shows:

This function is only enabled in some countries.

Remember that if the silence lapse set on the external answering machine is shorter than the one set on the

fax machine, the latter will never be able to automatically prepare to receive a document in that the answering machine is activated first and, if no answering message is heard within the preset number of seconds, it closes the connection.

At this point, you must reduce the silence lapse set on your fax machine so that it connects to the line first.

To change the silence lapse set on your fax machine, proceed as follows:

Until the display shows:

INSTALLATION

Until the display shows:

SILENCE LAPSE.: X

Where "X" is the value that you set previously when settino up the fax machine. For example: "6".

Press |/} to view the other available values: "3", "4", "8", "10" or "OFF". For exemple: "4".

To confirm your choice.

POLLING RX

The display shows:

TYPE TIME

HH:MM

To confirm the current time or overwrite with the new one,

for example "18:20" and then press the

shows:

. The display

TYPE FAX NUMBER

NUM/TOUCH/SPEED

Dial the correspondent’s number using any of the available

methods: directly on the numeric keypad or using the onetouch dialling keys or speed dialling codes.

To confirm the setting. The fax machine returns automati-

cally to the initial stand-by status. The second line of the display shows: "POLL. RX: 18:20.

note

The polling reception setting is cancelled by a power failure. In this case, it has to be reprogrammed.

To return the fax machine to the initial stand-by mode.

TO

SET

S

ENDING/RECEIVING A DOCUMENT IN POLLING

MODE

F

IRST OF ALL, WHAT POLLING IS

It is a transmission request that a fax machine makes to another fax machine so that the latter sends the document requested automatically. There are two main characteristics of communication using the polling method:

• the user who is to receive the document requests transmission. In other words, a user may connect to another fax

machine and request it to send a document (specifically prepared) to him, even when the user at the other end of the line is out.

• the transaction is paid for by the person who requested transmission (that is, the user who receives the document) and

not the person whose fax machine sends the document.

TO

MAKE A TRANSMISSION REQUEST (POLLING RECEPTION

Arrange with your correspondent the time at which you intend to make the transmission request so that he has time to put the document to be sent in his fax machine. Then set up your fax machine to receive the document, by programming the dialling mode to be used to call your correspondent and the time at which you wish to receive the document.

)

Press|/} to view the other available option: "CANCEL

CHANGE/DELETE A POLLING RECEPTION THAT HAS BEEN

Until the display shows:

POLLING RX

The display shows:

ALREADY ENTERED

The display shows:

CHANGE PARAM.?

SETTING?"

To confirm your choice.

CANCEL SETTING? - To cancel the setting. The fax machine returns to its initial stand-by status.

CHANGE PARAM.? - To change the time at which the transmission request is to be made or the number of the correspondent from whom you want to receive the document. The display shows:

TYPE TIME

HH:MM

From here on, proceed as indicated in the last three steps of the procedure described in "To make a transmission re- quest".

33

TO

PREPARE THE DOCUMENT FOR TRANSMISSION (POLLING

TRANSMISSION

)

Place the document in the ADF. The display shows the default contrast and resolution values: NORMAL and (standard), respectively.

Until the display shows:

POLLING TX

Press the key twice. The second line of the display

shows: "POLLING TX SET".

NOTE

You can delete the polling transmission by removing the docu-

ment from the ADF or by pressing the

key.

34

W

HAT HAPPENS IF THERE IS A POWER

T

FOR

MINOR PROBLEMS

ROUBLESHOOTING

GUIDE

FAILURE

In there is a power failure, the fax machine keeps the following data in the memory: the numbers set for one-touch and speed dialing, the reports and the documents received. The date and time will be lost so they will have to be reset by carrying out the procedure described in the "To set the date and time" section of the "Preliminary operations" chapter.

W

HAT HAPPENS IF THE PAPER OR INK HAS

OUT

RUN

If, during reception, the paper runs out or gets jammed, the ink runs out, the print head compartment cover is open, the paper support is closed or the operator console is raised, the machine stops printing and the

display shows the relevant message and the document you are receiving is temporarily recorded in the memory. Once the problem has been solved, the fax machine resumes printing.

The list below may be used as a guide to the solution of minor problems.

PROBLEM SOLUTION

The fax machine gives no

sign of life.

The document is not fed in

correctly.

The fax machine will not

se nd a d o cument.

The fax machine will not rece ive a d o cument automatic ally.

Check that it is connected to

the power socket.

Check that the document respects the reco mmendations listed in "What documents may be

used", chapter "Basic

transmission and recepti on

operations".

Check that the document is not jammed.

The line is busy: wait until it

is free and then try sending

the document again.

It is set fo r manual rece p tio n: set it up for automatic re ception.

IF

THE TRANSMISSION IS UNSUCCESSFUL

Sometimes, due to line problems such as excessively heavy telephone traffic or any other kind of interference, the document sent is received badly by the correspondent, who will ask you to send it to him again. In these cases, it is advisable to send the document again at a slower speed. The model with a built-in telephone answering device transmits regularly at a speed of 14400 bps (bits per second); the base model transmits at a speed of 9600 bps. To reduce these speeds, following the proce- dure described in the "To reduce the transmission speed" section of the "More sophisticated operations" chapter. If transmission is not completed due to errors on the line or fax machine, the error LED " " lights up and a short beep is emitted; in this case, the fax machine automatically prints the transmission report (see "To print reports

and lists", chapter "Basic transmission and reception operations"), on which an error code indicates the cause

of the error (you will find a list of all the error codes later).

Once the machine has finished printing, press the

turn off the ERROR LED " document by hand from the ADF.

" indicator and remove the

key,

The fax machine will not copy or receive documents.

The fax machine prints blank sheets.

Check that no doc ume nts or sheets of paper are

jammed.

You are using an unsuitable kind of paper: check the characteristics of the paper listed in the "Te chni cal data".

Place the document in the correct position with the side to be copied facing upwards.

NOTe

Incorrect transmission or reception by the fax machine may also depend on factors other than those listed above, which will be signalled in the form of error codes on the "Trans-

mission report" and "Activity report", see "To print reports and lists", chapter "Basic transmission and reception operations".

35

E

RROR CODES

The error codes printed both on the transmission report and the activity report consist of two digits indicating the cause of the error. To save space, the two-digit code without any message is printed on the activity report.

CODE MESS AGE CAUS E OF ERROR WHAT TO DO

OK No message. Operation performed

successfully.

02 IMPOSSIBLE CONNECTION The fax machine does not detect any

dialling tone or receives an irre gular sig nal.

03 RECEIVER DOES NOT ANSWER The correspondent is not answering or is a

fax machine.

04 ERR. WHILE TRANSMITTING

RES END FROM PAGE: nn

05 RES END PAGES:

nn, ..... nn

07 DOCUMENT TOO LONG The document to be sent is too long. The

08 CHECK THE DOCUMENT The o ptical re ad e r cannot re ad the

09 STOP PRESSED You aborted transmission. No action.

10 No mess ag e An error occurred during re ceptio n. Call the co rres p o nd e nt and ask him to send

An error occurred during trans missi o n. "nn"

= number of page on which the error was

found.

The correspondent’s fax machine found errors during reception. "nn" = number of page on which the error was found.

time taken to send it exceeds the allowed limits.

document.

No action.

Check that the fax machine is correctly connected to the telephone line and that the handset is not off the hook. Then try co nnecting ag ain.

Check that the correspondent’s number is correct.

Resume transmission from the page indicated in the re port.

Resume transmission of the pages indicated in the report.

Split up the document to be sent.

Remove the document from the ADF and reinsert it when it tries to connect.

you the document again.

11 No mess ag e During re c e p tio n, a printing e rro r o c curre d .

Reception continued in the memory but the space left in the memory was filled before reception was completed.

13 ERRORS WHILE POLLING The correspondent did not leave any

document in the ADF and did not set up his

fax machine for polling transmission.

16 POWER FAILURE ON PAGE nn A power failure occurred during

transmission or reception.

(OK) No message The document was received but the printing

quality is unsatisfactory.

OCC LINE BUSY The line is busy. Retry when the line is free.

Co rrect the fault and wait fo r the d o c ume nt in the memory to b e p ri nte d .

Call back the correspondent.

Resume transmission from the page indicated in the re port.

Call the correspondent.

36

S

IGNALS AND MESSAGES

Any problems that may arise are generally indicated by acoustic signals (accompanied, in some cases, by visual signals: error LED " " indicator on) or by error messages on the display.

• An error occurred during the document copying phase, preventing it from being printed: check the type of fault on the display and correct it.

COVER OPEN

You forgot to close the print head compartment cover: close it.

The fax machine also emits acoustic signals and shows mes- sages on the display, which do not indicate an error condition.

The document received was saved because an error occurred during the reception phase, preventing it from being printed immediately:

A

COUSTIC ERROR SIGNALS

Short 1 second signal

• You pressed an incorrect key during an operating phase.

Long 3 second signal plus error LED indicator on

• Transaction not carried out correctly.

Continuous signal

• Request to hang up if you forgot to do so after an operation that required the handset to be lifted.

note

To turn off the ERROR LED " " indicator, press the

key.

E

RROR MESSAGES ON THE DISPLAY

check the type of error (paper out or jammed, ink out, cover open, etc.) and correct the fault.

One or more documents received in the memory, due to an error that occurred during reception, have filled the memory: check the type of fault (missing or jammed paper, ink out, cover open, etc.) and correct it. The documents will be printed automatically thus freeing space in the memory.

You chose a one-touch dialling key or a speed dialling code that you have not set: program the key or the code (see "To set one-touch

and speed dialling", chapter "Basic transmission and reception operations").

The ink in the cartridge has run out: replace the print head (see "To replace the print head").

AUTOREDIAL NNN

No connection was established due to line errors or because the correspondent is busy: the fax machine prepares to redial automatically.

CHECK DOCUMENT, PRESS

The document is not being fed correctly: reposition the document on

the ADF and press the

operation.

key to restore the fax machine’s normal

CHECK PAPER, PRESS

• The paper in the feeder has run out: add some more and press

to clear the message from the display.

• The paper is not being fed correctly: replace the paper in the

feeder and press the

normal operation.

key to restore the fax machine’s

CHECK PRINT HEAD

• The fax machine does not detect the presence of the print head because you have forgotten to install it or you have installed it incorrectly: install/reinstall the print head.

• Some of the print head nozzles are damaged and are having a negative effect on the printing quality: clean the print head (see "Cleaning the print head and testing the nozzles", chapter "Maintenance operations").

A sheet of printing paper got jammed during the copying or reception

phase: press the

automatically, check where it is jammed and remove it (see "To re-

move jammed sheets of paper", chapter "Maintenance operations").

You set polling reception and the connection was not established due to line errors or because the correspondent is busy: the fax machine prepares to redial automatically.

• A document jammed while the document was being copied or

sent: press the automatically, remove the jammed document by hand (see "To

remove jammed documents", chapter "Maintenance opera- tions").

• You aborted the document scanning phase by pressing the

key.

The document was not received correctly: press the key to turn

off the " display.

DOC IN MEMORY

MEMORY FULL

NOT PROGRAMMED

OUT OF INK

PAPER ERROR, PRESS

key and then, if the sheet is not unloaded

POLL.RETRY NNN

REMOVE DOCUMENT, PRESS

key then, if the document is not unloaded

RX ERROR

" error LED indicator and clear the message from the

COPY INTERRUPTED

• You aborted the copy operation by pressing the key.

RX IN MEMORY

Reception continues in the memory because an error occurred during the reception of a document, preventing it from being printed: check the type of fault on the lower line of the display and correct it.

37

SYSTEM ERROR NN

A fatal error has occurred on the fax machine: turn the fax machine off and then on again. If the error persists, turn off the fax machine and call the Customer Engineering Service.

TX ERROR

The document was not sent correctly: press the key to turn off

the " play, and then send it again.

" error LED indicator and clear the message from the dis-

WRONG CODE, PRESS

You have set transmission from the memory.

You have installed a disposable print head for the first time or you have removed and reinstalled it: select the relevant answer. If you answer yes but the print head is not new, the fax machine will not detect the out of ink condition.

You have made a transmission request (Polling reception).

MEMORY TX

NEW PRINT HEAD?, 1=YES 0=NO

POLL RX: HH:MM

• The TAD access code is incorrect: press the key and type

the correct code.

O

THER ACOUSTIC SIGNALS

Short 1-second signal

• Transaction carried out successfully.

Intermittent 20-second signal

• Prompt to lift the handset to answer a telephone call.

O

THER MESSAGES ON THE DISPLAY

The fax machine is printing a report or a list.

You have activated the "handsfree" function. Hang up.

The document was received correctly.

You aborted reception by pressing the key.

The fax machine is saving the pages of the document to be copied.

CHECK PRINT OUT

1=EXIT 0=REPEAT

The fax machine has automatically tested the print head nozzles and printed out the test sheet: check whether the printing quality is acceptable and make your choice.

You have engaged the line by lifting the handset of the telephone connected.

A document is being sent.

CONNECTING

The fax machine is connecting to your correspondent’s fax machine.

A document is being sent.

DIALLING

The fax machine is dialling the number of the correspondent you called.

You have set transmission at a preset time (broadcast transmission).

PRINTING

REPLACE HANDSET

RX COMPLETED

RX INTERRUPTED

STORING

TEL CALL

TRANSMITTING

TRANSMITTING....

TX AT: HH:MM

DOCUMENT READY

You have inserted the document in the ADF correctly.

Transmission was completed successfully.

LAST TX OK

The last transmission was completed successfully.

You aborted transmission by pressing the key.

LIFT HANDSET

The correspondent has made a talk request: lift the handset to start the conversation.

LINE ON HOLD, PRESS HOLD

You have put a telephone call on hold by pressing the key

(

for base model) : press the key ( for base

model) again to resume the conversation with the correspondent.

38

TX COMPLETED

TX INTERRUPTED

M

AINTENANCE OPERATIONS

TO

REPLACE THE PRINT HEAD

note

If you have replaced the print head because the ink ran out, when the print head compartment cover and the opera-

tor console are closed, the fax machine will automatically recognize that the print head has been replaced and the display will show the message "NEW PRINT HEAD? 1 = YES, 0 = NO". Set the value 1. At this point, the fax machine automatically cleans the print head and tests the nozzles, printing out the result of the diagnostic test. Examine the diagnostic test result with reference to "To install the print head", chapter "Prelimi- nary operations". If you replaced the print head because of a deterioration in printing quality, proceed as follows:

Until the display shows:

HEAD MAINTENANCE

The display shows:

NEW HEAD: ON

The display shows:

CLEANING: ON

The fax machine cleans the print head and tests the nozzles, printing out the result of the diagnostic test.

Examine the diagnostic test result and consult "To install

the print head", chapter "Preliminary operations".

C

THE

1. Open the operator console, as indicated by the arrow.

2. Lift the print head compartment cover using the lever, as shown in the figure.

3. Release the print head by pressing the levers and then remove it from its seat.

4. Take the print head out of its package and, holding it on both sides, peel off the film covering the nozzles.

5. Avoid touching both the nozzles and the electrical contacts.

6. Insert the print head in its compartment with the electrical contacts facing downwards.

7. Push the print head until it clicks into place and close the print head compartment cover and the operator console.

LEANING THE PRINT HEAD AND TESTING

NOZZLES

If you notice a deterioration in print quality, you can quickly clean the print head and test the nozzles by following a procedure that ends by printing out the diagnostic test result with regard to its condition.

Until the display shows:

HEAD MAINTENANCE

The display shows:

NEW HEAD: ON

Press |/} to view the other available option: "NEW HEAD: OFF".

To confirm your choice. The display shows:

CLEANING: ON

The display shows:

CLEANING: ON

The fax machine cleans the print head and tests the nozzles, printing out the result of the diagnostic test.

Examine the diagnostic test result and consult "To install the print head", chapter "Preliminary operations".

39

NOTE

The procedure may be aborted at any time, if desired, by

pressing the

key.

NOTE

If the quality of the test result still fails to meet your expectations after carrying out the cleaning procedure, continue as follows, stopping when you get a satisfactory printing quality:

- Make a copy of a document with the desired type of graphics or text on the fax machine and evaluate its quality.

- Change the type of paper (the paper in use could be excessively porous) and repeat the procedure.

- Remove and reinsert the print head.

- Remove the print head and check that there are no foreign bodies on the print nozzles; if there are, remove them carefully, taking care not to touch the electrical contacts. Finally, reinstall the print head.

- Remove the print head and clean the electrical contacts both on the print head and on the print head carriage, see "To clean the electrical contacts of the print head", below.

- Reinstall the print head.

- Call the engineering service.

1. Open the operator console, as indicated by the arrow.

2. Lift the print head compartment cover using the lever, as shown in the figure.

3. Release the print head by pressing the levers and then remove it from its seat.

4. Clean the electrical contacts using a slightly damp cloth. Do not touch the nozzles.

5. Clean the electrical contacts of the print head carriage with a slightly damp cloth and then, having reinserted the print head, close the print head compartment cover and the operator console.

TO

CLEAN THE OPTICAL READER

Dust accumulating on the glass surface of the optical reader may cause problems in the scanning of documents. To avoid these problems, the glass should be cleaned every now and again as follows: With the fax machine disconnected from the power socket:

TO

CLEAN THE ELECTRICAL CONTACTS OF

PRINT HEAD

THE

With the fax machine disconnected from the power socket:

1. Open the operator console, as indicated by the arrow.

2. Clean the glass surface of the optical reader with a cloth damp- ened with a product designed specifically for cleaning glass and then dry it thoroughly. Do not pour or spray the cleaning product directly onto the glass surface.

3. Close the operator console.

NOTE

To check whether the optical reader is clean, make a copy of a blank sheet. If any vertical lines appear on the copy and the optical reader looks perfectly clean, contact qualified technical staff.

TO

CLEAN THE CASING

1. Unplug the fax machine from the power outlet and the telephone socket.

2. Use exclusively a soft, lint-free cloth dampened with a neutral detergent diluted in water.

40

TO

REMOVE JAMMED DOCUMENTS

During transmission or copying, a document could get jammed (this condition is signalled by the display showing the message: "RE- MOVE DOCUMENT, PRESS

Try to unload the document by pressing the key. If the docu-

ment is not unloaded, remove it manually as follows:

1. Open the operator console and remove the document from the ADF.

2. Close the operator console.

TO

REMOVE JAMMED SHEETS OF PAPER

").

If the paper used to print the documents received or to copy documents gets jammed, this condition is signalled on the display by the message "PAPER ERROR, PRESS

Try to unload the sheet by pressing the

unloaded, remove it manually as follows:

1. If the paper gets jammed in the ASF: Press the lever situated at the centre of the fax machine and, at the same time, remove the jammed sheet, taking care not to tear it.

2. If the paper gets jammed in the received/copied document

output:

Remove the jammed sheet, taking care not to tear it.

".

key. If the sheet is not

41

T

ECHNICAL DATA

G

ENERAL CHARACTERISTICS

R

ECEPTION CHARACTERISTICS

Model ........................... Desktop transceiver

Display .......................... LCD 16 + 16 char.

Capacity memory ......... (*) 28 pages

Dimensions

Width ............................. 345 mm

Depth ............................ 244 mm + 84 mm

Height ............................ 122 mm + 138 mm (**)

Weight ........................... ca. 4.7 Kg

C

OMMUNICATION CHARACTERISTICS

Telephone network ......Public/private

Compatibility ................. ITU

Communication speed ............................ (14400-12000 Model with

a built-in TAD) -96007200-4800-2400

Compression method ............................. MH,MR

P

OWER SUPPLY CHARACTERISTICS

Voltage .................................................... 220-240 VAC or 110-240

VAC (data plate on base of fax machine)

Frequency.............................................. 50-60Hz (data plate on base

of fax machine)

Power absorbed:

- in stand-by mode ................................. <2W

- max. power .......................................... 35W

E

NVIRONMENTAL CONDITIONS

Printing system ............. Printing on plain paper, bubble ink jet printer

Max. printing width ................................. 208 mm

Printing paper ......................................... A4 (210 x 297 mm)

................................................................ US Letter (216 x 279 mm)

................................................................ US Legal (216 x 356 mm)

................................................................ unit weight: 70-90 gr/m

Paper feed.................... Plain paper cassette (max 50 sheets of

T

ELEPHONE ANSWERING DEVICE (ONLY FOR MODEL WITH

-IN

TAD

BUILT

•

Recording capacity: 15'

•

Memo

•

2 Outgoing messages

•

Outgoing messages only function

•

"Toll saver" function

•

Transfer message

•

Fast access from console and remote location

•

Access code

•

Message recording

•

Short messages

•

Retention of messages in case of a power failure.

(*) = ITU-TS format, Test Sheet no.1 (Slerexe Letter) with standard

resolution, MH compression.

(**) = With the paper support extension.

)

80 gr/m

2

)

2

Temperature ................. from +5oC to +35oC (operating)

...................................... from -15

...................................... from 0

age)

Relative humidity .......... 15%-85% (operating/short and long term

storage)

...................................... 5%-95% (transport)

C

HARACTERISTICS OF OPTICAL READER

Scanning method ................................... CIS

Scanning resolution:

- Horizontal ............................................. 8 pixel/mm

- Vertical STANDARD ............................ 3,85 lines/mm

- Vertical FINE ........................................ 7,7 lines/mm

T

RANSMISSION CHARACTERISTICS

Transmission speed ..... 9s (14400 bps - Model with a built-in TAD)

...................................... 14s (9600 bps - Base model)

ADF capacity ................ Manual feeding:

...................................... A4, Letter and Legal (50gr/m

...................................... Automatic feeding:

...................................... 10 sheets A4, Letter and Legal (60gr/m

gr/m

...................................... 15 sheets A4, Letter and Legal (80 gr/m

o

C to +45oC (transport)

o

C to +45oC (short and long-term stor-

2

- 140 gr/m2)

2

)

- 90

2

)

42

I

NDEX

A

Acoustic signals ADF

10

38

B

Buzzer volume

29

C

Connecting

connecting other devices connecting the fax machine connection to the telephone line to connect it to a private line (pbx) to connect it to a public line to connect it to the power supply to connect the telephone handset

Contrast

adjustments

Copy

contrast and resolution values copy setting desired number of copies to abort the copy to get copies of an excellent quality to make a copy what documents can be copied

10

20

2

7

20

D

Date and time

to change the date and time to set the date and time

Dialling

pulse = decadic tone = multifrequency

Display

error messages other messages

Documents

to place the document in the adf to remove jammed documents what documents may be used

4

7

37 38

E

30

20

41 10

2

20

10

I

Installation

installation precautions

Integrated telephone answering device

1

21,42

L

Line characteristics

private line (pbx) public line

to change the type of connection to the line Line signals Lists

7

4

29

black list numbers

list of installation parameters

one-touch dialling and speed dialling settings

setup parameters

7

31

17

M

Maintenance

20

cleaning the print head

operating precautions

testing the nozzles

to clean the casing

to clean the electrical contacts

to clean the optical reader

to remove jammed documents

to remove jammed sheets of paper

to replace the print head Memory

to send a document from the memory

transmission from the memory

to change/repeat/delete

Messages

error messages on the display

other messages on the display

39

1

39

40

41

39

12

13

37 38

O

One-touch dialling

to send a document with one-touch dialling

to set

to telephone with one-touch dialling Optical reader

cleaning

14

15

14

18

40

Electrical contacts

print head carriage

Environment

environmental recycling Error codes 35, Error LED indicator

36

37

40

P

Package

1

package contents

Paper

paper runs out to remove jammed sheets of paper

Paper format

to change the paper format

1

35

30

41

43

Polling

polling reception polling transmission to change/delete a polling reception

Power failure

what happens if there is a power failure

Print head

alignment cleaning the print head and testing the nozzles nozzle cleaning and testing procedure to clean the electrical contacts to replace the print head

33

34

33

35

5

39

5

40

39

R

Reception

automatic reception

with recognition of the type of call manual reception recognition of the ring frequency silent reception surplus text telephone answering device

built-in telephone answering device

external telephone answering device to change the length of the acoustic signal to change the number of rings to change the remote control code to change the ring volume to change the silence lapse to display the caller ID to reduce the printing area of a document received to set the number of rings to set the remote control code to set the silence time to set the time of the acoustic signal

Remote control code Reports

activity report automatic printing failed transmission report how to read the reports last broadcast transmission report last transmission report power failure report to print on request

Resolution

adjustments

Ring volume

28

13

28

27

13

32

31

28

33

27

8

9

8

31

15

16

15

17

10

S

Setting

how to interpret the parameters setup and installation parameters

setting parameters

to change the installation parameters

to print the parameters to print the parameters

Signals

acoustic error signals other acoustic signals

Silent reception

28

6

37 38

9

6

4,30

9

27

Speaker volume Speed dialling

to send a document with speed dialling to set to telephone with speed dialling

Station ID

to change the name and fax number to set your fax number to set your name your name and fax number

29

14

position

15

18

30

7

29

T

Technical data

characteristics of optical reader communication characteristics environmental conditions general characteristics integrated telephone answering device power supply characteristics reception characteristics transmission characteristics

Telephone

for transferring a call

to set the code storage of a frequently used code store a frequently used code to telephone by running a search in the phone book to telephone with one-touch dialling to telephone with speed dialling to transfer a call

to change the code

Telephone line

to connect it to a private line (PBX) to connect it to a public line

Telephone network

private telephone network public telephone network

Transmission

broadcast transmission 11, delayed transmission repetition of a failed transmission from memory storage of a frequently used code store a frequently used code to change/delete a broadcast transmission to hear the dialling tone when sending to hear the line signals to reduce the transmission speed to send a document to send a document from the memory to send a document with one-touch dialling to send a document with speed dialling to send a document with the receiver raised to stop

11

with the phone book

Transmission speed Troubleshooting

for minor problems power failure the paper or ink has run out the transmission is unsuccessful

8

19

12

11

15

30

35

42

31

8

18

32

7

12

29

31

8

12

11

29

30

12

15

11

35

18

44

Monochrome print head part number

Single-block print head: P/N B0336F

237929 - 01 S

Olivetti FAX LAB 300, FAX LAB 350 Instruction Manual

Specifications and Main Features

Frequently Asked Questions

User Manual