Oki MB760dnfax, MB770dn, MB770dnfax, MB770dfnfax, ES7170dn MFP User's Manual e-Filing Guide

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User’s Manual

e-Filing Guide

Preface

Thank you for purchasing Multifunctional Digital Systems. This manual explains how to use the e-Filing. Read this manual before using your Multifunctional Digital Systems. Keep this manual within easy reach, and use it to configure an environment that makes the best use of the functions.

This manual supports the following models. MB760dnfax, MB770dn, MB770dnfax, MB770dfnfax, ES7170dn MFP, ES7170dfn MFP, MB760, MB770, MB770f, MPS5502mb, MPS5502mbf

 How to read this manual

 Symbols in this manual

In this manual, some important items are descried with the symbols shown below. Be sure to read these items before using this equipment.

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding objects.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage to the equipment or surrounding objects, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Other than the above, this manual also describes information that may be useful for the operation of this equipment with the following signs:

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

 Screens and Operation Procedures

y In this manual, the screens and the operation procedures in Windows are described for Windows 7.

The details on the screens may differ depending on how the equipment is used, such as the status of the installed options, the OS version and the applications.

y If you use Windows Server 2008 R2, refer to the operation procedure for Windows 7, though the screens or the menu

names, etc. may differ.

y The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the

display or the order of buttons in the illustrations may differ from that of your equipment.

Preface 1

 Trademarks

y The official name of Windows XP is Microsoft Windows XP Operating System. y The official name of Windows Vista is Microsoft Windows Vista Operating System. y The official name of Windows 7 is Microsoft Windows 7 Operating System. y The official name of Windows 8 is Microsoft Windows 8 Operating System. y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System. y The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System. y The official name of Windows Server 2012 is Microsoft Windows Server 2012 Operating System. y Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are

trademarks of Microsoft Corporation in the US and other countries.

y Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, and TrueType are trademarks of Apple Inc. in the US and other

countries.

y Adobe, Acrobat, Reader, and PostScript are either registered trademarks or trademarks of Adobe Systems

Incorporated in the United States and/or other countries.

y Mozilla, Firefox and Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and other

countries.

y IBM, AT and AIX are trademarks of International Business Machines Corporation. y NOVELL, NetWare, and NDS are trademarks of Novell, Inc. y TopAccess is a trademark of Toshiba Tec Corporation. y Other company and product names given in this manual or displayed in this software may be the trademarks of their

respective companies.

2 Preface

Preface....................................................................................................................................... 1

Chapter 1 e-Filing OVERVIEW

e-Filing Features....................................................................................................................... 6

e-Filing Functions..................................................................................................................... 8

Functions operated with this equipment ................................................................................ 8

Functions operated with a client computer ............................................................................ 9

Chapter 2 OPERATIONS WITH THIS EQUIPMENT

Printing Documents ............................................................................................................... 12

Printing an entire document................................................................................................. 12

Test print ............................................................................................................................. 15

Storing Documents ................................................................................................................ 17

Copying and storing to e-Filing............................................................................................ 17

Scanning to e-Filing............................................................................................................. 22

Deleting Documents............................................................................................................... 24

Managing User Boxes/Folders .............................................................................................. 26

Creating user boxes ............................................................................................................ 26

Editing user boxes............................................................................................................... 28

Deleting user boxes/folders ................................................................................................. 30

Chapter 3 OVERVIEW OF e-Filing WEB UTILITY

Before Using the e-Filing Web Utility ................................................................................... 34

Getting Started With the e-Filing Web Utility ....................................................................... 36

Logging in as a user ............................................................................................................36

Logging in as a system administrator .................................................................................. 37

About the Main Tabs .............................................................................................................. 38

[Documents] tab .................................................................................................................. 38

[Preferences] tab ................................................................................................................. 40

[Administration] tab.............................................................................................................. 41

Log-in link ............................................................................................................................ 42

Chapter 4 HOW TO MANAGE USER BOXES/FOLDERS

Managing User Boxes and Folders....................................................................................... 44

Creating user boxes and folders.......................................................................................... 44

Deleting user boxes and folders .......................................................................................... 47

Renaming user boxes and folders....................................................................................... 50

Modifying and displaying user box and folder properties .................................................... 54

Chapter 5 MANAGING DOCUMENTS

How To Manage Documents.................................................................................................. 60

Displaying documents ......................................................................................................... 60

Renaming documents.......................................................................................................... 61

Deleting documents............................................................................................................. 63

Printing documents..............................................................................................................64

CONTENTS 3

Storing documents...............................................................................................................70

Archiving documents ........................................................................................................... 73

Sending Email ..................................................................................................................... 78

Chapter 6 EDITING DOCUMENTS

About the Document Control Buttons.................................................................................. 88

Editing With Pages in Your Documents ............................................................................... 89

Displaying document and page properties .......................................................................... 89

Copying pages from one document to another ................................................................... 90

Copying pages from a document to a box or folder............................................................. 95

Deleting pages from a document......................................................................................... 99

Moving pages within a document ...................................................................................... 101

Moving and Merging Documents ........................................................................................ 104

Moving documents ............................................................................................................ 104

Merging documents ........................................................................................................... 106

Chapter 7 SYSTEM ADMINISTRATION

Safeguarding Data................................................................................................................ 112

Erasing boxes.................................................................................................................... 112

Unlocking user boxes ........................................................................................................ 113

INDEX ................................................................................................................................................................... 115

4 CONTENTS

1.e-Filing OVERVIEW

This chapter describes overview of the e-Filing features and functions.

e-Filing Features....................................................................................................................... 6

e-Filing Functions .................................................................................................................... 8

Functions operated with this equipment.................................................................................................................8

Functions operated with a client computer.............................................................................................................9

1 e-Filing OVERVIEW

e-Filing Features

The e-Filing is installed in a hard disk of this equipment. It allows you to store documents and to print/edit/manage the stored documents. This section describes the system of e-Filing for storing documents.

Control Panel

Documents stored by the copying/scanning operation

Client Computer

Public Box

Folder

User Box

Folder

Documents stored by the printing operation (printer driver)

Documents stored by receiving Internet Fax / FAX

All users

Specified users

(or administrators)

Public Box

The public box is an e-Filing created by default. All users can access it, so it is suitable to store shared documents which any user may need to work with. Since the public box is a built-in system box, you cannot change the name of the box / create a new box / delete the box.

User Box

The user box is an e-Filing that each user can create. The user box can be protected by a password to limit access. It is suitable for specific users or an administrator to store confidential documents. You can also create a user box without setting a password. In this case, all users can access the user box as well as the public box. (Up to 200 user boxes can be created.)

Folders

You can create folders in each box. However, you can create only one level of folders within each box. You cannot create subfolders within folders. (Up to 100 folders can be created in a box.)

6 e-Filing Features

1 e-Filing OVERVIEW

Documents

Documents can be stored in a box or folder in the following methods. (Up to 400 documents can be stored in a box or folder. / Up to 200 pages can be contained in a document.)

y Copying documents and storing to e-Filing y Scanning documents and storing to e-Filing y Printing documents in a client computer and storing to e-Filing y Received Internet Faxes / received faxes are forwarded to store to e-Filing using forward functions. y Received Internet Faxes / received faxes are forwarded to store to e-Filing using forward mailbox functions.

y Storing the received faxes is available only when FAX Unit is installed. y Depending on the amount of data stored in e-Filing, it may take some time from when the equipment is turned on to

e-Filing becoming ready for use.

y For details of the forward functions, refer to the TopAccess Guide. y For details of the forward mailbox functions, refer to the User’s Manual Advanced Guide and TopAccess Guide.

e-Filing Features 7

1 e-Filing OVERVIEW

e-Filing Functions

 Functions operated with this equipment

Below is a list of e-Filing functions that you can operate with this equipment. For details of the operation, see the references described below.

 Printing documents

The following functions allow you to print documents stored in the e-Filing.

y To print an entire document

 P.12 “Printing an entire document”

y To print specified pages of the document for confirmation

 P.15 “Test print”

 Storing documents

The following functions allow you to store documents in the e-Filing.

y To copy and store documents

 P.17 “Copying and storing to e-Filing”

y To scan and store documents

 P.22 “Scanning to e-Filing”

 Deleting documents

To delete documents in the e-Filing

 P.24 “Deleting Documents”

 Managing user boxes/folders

The following functions allow you to manage user boxes and folders in the e-Filing. You cannot create and edit folders in boxes using the control panel. Folders can be created using a client computer.

y To create new user boxes

 P.26 “Creating user boxes”

y To change the registered user box name and password

 P.28 “Editing user boxes”

y To delete user boxes and folders

 P.30 “Deleting user boxes/folders”

8 e-Filing Functions

1 e-Filing OVERVIEW

 Functions operated with a client computer

Below is a list of e-Filing functions that you can operate with a client computer (e-Filing web utility). For details of the operation, see the references described below.

e-Filing web utility supports only Windows. Mac OS and other computers are not supported.

 Managing user boxes/folders

The following functions allow you to manage user boxes and folders in the e-Filing.

y To create new user boxes and folders

 P.44 “Creating user boxes and folders”

y To delete user boxes and folders

 P.47 “Deleting user boxes and folders”

y To edit (renaming and changing Properties) user boxes and folders

 P.50 “Renaming user boxes and folders”  P.54 “Modifying and displaying user box and folder properties”

 Managing documents

The following functions allow you to manage documents stored in the e-Filing.

y To display document image files in thumbnail view and list view

 P.60 “Displaying documents”

y To rename documents

 P.61 “Renaming documents”

y To delete documents

 P.63 “Deleting documents”

y To print documents (entire document/test print)

 P.64 “Printing an entire document”  P.68 “Selecting test print”

y To store documents by printing operation

 P.70 “Storing documents”

y To archive documents

 P.73 “Archiving documents”

y To send documents as Emails

 P.78 “Sending Email”

 Editing documents

The following functions allow you to edit documents stored in the e-Filing.

y To display document and page Properties

 P.89 “Displaying document and page properties”

y To copy/cut pages from a document and paste them into another one

 P.90 “Copying pages from one document to another”

y To copy/cut pages from a document and save them as a new document

 P.95 “Copying pages from a document to a box or folder”

y To delete pages from a document

 P.99 “Deleting pages from a document”

y To move pages within a document to arrange the page order

 P.101 “Moving pages within a document”

y To move documents between boxes or folders

 P.104 “Moving documents”

y To copy an entire document and insert them into another document

 P.106 “Merging documents”

y You can import e-Filing documents into a client computer using TWAIN Driver and File Downloader. y You can back up or restore documents in e-Filing and various settings of e-Filing using the e-Filing Backup/Restore

Utility.

e-Filing Functions 9

1 e-Filing OVERVIEW

10 e-Filing Functions

2.OPERATIONS WITH THIS EQUIPMENT

This chapter describes e-Filing functions that you can operate using the control panel of this equipment.

Printing Documents ............................................................................................................... 12

Printing an entire document .................................................................................................................................12

Test print...............................................................................................................................................................15

Storing Documents ................................................................................................................ 17

Copying and storing to e-Filing.............................................................................................................................17

Scanning to e-Filing..............................................................................................................................................22

Deleting Documents............................................................................................................... 24

Managing User Boxes/Folders.............................................................................................. 26

Creating user boxes .............................................................................................................................................26

Editing user boxes................................................................................................................................................28

Deleting user boxes/folders..................................................................................................................................30

2 OPERATIONS WITH THIS EQUIPMENT

Printing Documents

You can print documents stored in the e-Filing using the control panel of this equipment.

 P.12 “Printing an entire document”  P.15 “Test print”

 Printing an entire document

You can print an entire document.

Press the [FILING BOX] button on the control panel.

Select the box that contains a document you want to print.

Press or to switch the pages. You can also specify the box number (3-digit) using the digital keys.

y Password entry

When the password has been set to the selected user box, the password entry screen is displayed. In this case, press [PASSWORD], enter the password using the digital keys or the on-screen keyboard, and then press [OK].

y If you enter an invalid password several times to open the box, you may not log in for a certain period since

it will be regarded as an unauthorized access. When “Box is locked.” appears and logging in cannot be performed, ask your administrator.

y The password input is displayed in the blank symbols.

12 Printing Documents

2.OPERATIONS WITH THIS EQUIPMENT

If the document is stored in a folder, select the folder and press [OPEN].

If the document is stored outside of the folder, this operation is not necessary.

Select the document. To change the print settings, press [SETTINGS]. To perform

printing without changing them, press [PRINT].

2 OPERATIONS WITH THIS EQUIPMENT

If you press [SETTINGS], proceed to step 5. If you press [PRINT], printing will start. When you want to stop printing, see “Deleting print job” in step 6.

Press to preview thumbnail images of the documents. Select the desired one and press [OPEN] to

display its contents. Press to return to the list.

Printing Documents 13

2 OPERATIONS WITH THIS EQUIPMENT

Change the print settings as necessary.

3 4 5

1 6

You can operate the print settings as below. For step 3 to 8, when each button of the menu is pressed, the setting screen appears. Perform the appropriate operations. These operations of settings are the same as the one of copy modes. For details of the operation, refer to the User’s Manual Basic Guide.

1) Select the paper feeder. However, if the selected paper size is different from the actual one, the selection will be cancelled and automatic paper selection will be applied.

2) Key in the number of copies to be printed using the digital keys.

3) Select the duplex printing mode. If you do not want to print on both sides of the paper, select [1 SIDE] in the menu.

4) Select the finishing mode.

5) Select the receiving tray. This button is available only when the Finisher is installed.

6) Set the position and width of the margin.

7) Set the position of the date and time to be printed.

8) Set the position of the page number to be printed.

Press [PRINT].

y Deleting print jobs

Follow the procedure below to stop the printing of the document (delete print jobs).

1) Press [JOB STATUS].

2) On the job status menu, display the print job list or the scan job list.

3) Select the job you want to delete, and then press [DELETE].

4) The delete confirmation screen appears. Press [DELETE].

For details of deleting print jobs, refer to the User’s Manual Basic Guide.

14 Printing Documents

2.OPERATIONS WITH THIS EQUIPMENT

 Test print

You can print specified pages of the document for confirmation.

Press the [FILING BOX] button on the control panel.

Select the box or folder that contains documents you want to print.

2 OPERATIONS WITH THIS EQUIPMENT

The instructions of the operating procedure as to selecting a box/folder are omitted, because they are the same as those for one of printing an entire document.  P.12 “Printing an entire document”

Select the document you want to print, and then press [TEST PRINT].

Press to preview thumbnail images of the documents. Select the desired one and press [OPEN] to

display its contents. Press to return to the list.

Printing Documents 15

2 OPERATIONS WITH THIS EQUIPMENT

Key in page numbers in [FIRST PAGE] and [LAST PAGE], then press [PRINT].

y Select [FIRST PAGE] or [LAST PAGE], then specify the page numbers using the digital keys on the control

panel.

y If you press the [CLEAR] button on the control panel, the value entered in the currently selected box can be

deleted.

y To print entire pages of the document, press [ALL PAGES].

y Deleting print jobs

Follow the procedure below to stop the printing of the document (delete print jobs).

1) Press [JOB STATUS].

2) On the job status menu, display the print job list or scan job list.

3) Select the job you want to delete, and then press [DELETE].

4) The delete confirmation screen appears. Press [DELETE].

For details of deleting print jobs, refer to the User’s Manual Basic Guide.

16 Printing Documents

Storing Documents

You can store documents in e-Filing using the control panel of this equipment.

 P.17 “Copying and storing to e-Filing”  P.22 “Scanning to e-Filing”

y Store confidential documents in a user box protected by a password. y Up to 400 documents can be stored in a box or folder, and up to 200 pages can be contained in a document.

However, the total storage capacity of e-Filing and the shared folder is approx. 84 GB. Documents can only be stored within the storage capacity limit. The available space can be checked with the [Device] tab in TopAccess.

y Saving in the e-Filing is not for permanent use. Delete unnecessary documents immediately.

 P.24 “Deleting Documents”

y When you store documents in user boxes and folders, you need to create them in advance.

 P.26 “Creating user boxes”(Operating with this equipment)  P.44 “Creating user boxes and folders” (Operating with a client computer)

y You can set the storage period for documents in the Box Properties window in a user box. The documents will be

deleted after the specific number of days have passed.  P.54 “Modifying and displaying user box and folder properties” (Operating with a client computer)

2 OPERATIONS WITH THIS EQUIPMENT

 Copying and storing to e-Filing

You can copy and store documents in e-Filing. The e-Filing documents can be copied and stored at the same time.

y Documents, whose paper sizes are shown below, cannot be stored in e-Filing.

- Custom paper

- Non-standard size paper (multi-purpose tray)

y A document stored by “Copying and storing to e-Filing” is suitable for output, but not for importing as an image into

a client computer. To get the best image quality for importing an image into your computer, store the document by “Scanning to e-Filing”.  P.22 “Scanning to e-Filing”

Place the original(s).

For details of placing original(s), refer to the User’s Manual Basic Guide.

Press [STORAGE] on the copying screen.

If the copying screen is not displayed, press the [COPY] button on the control panel.

Storing Documents 17

2 OPERATIONS WITH THIS EQUIPMENT

Press [STORE TO E-FILING].

Press [BOX/FOLDER].

Select the box in which you want to store the data.

Press or to switch the pages. You can also specify the box number (3-digit) the using digital keys.

18 Storing Documents

2.OPERATIONS WITH THIS EQUIPMENT

y Password entry

y If you enter an invalid password several times to open the box, you may not log in for a certain period since

it will be regarded as an unauthorized access. When “Box is locked.” appears and logging in cannot be performed, ask your administrator.

y The password input is displayed in the blank symbols.

2 OPERATIONS WITH THIS EQUIPMENT

To store the original(s) in the selected box, press [OK].

y Storing in a folder

Select the folder and press [OPEN], the list in the folder is displayed. To store the original(s) in the selected folder, press [OK].

Storing Documents 19

2 OPERATIONS WITH THIS EQUIPMENT

Change the document name as necessary, then press [OK].

y Renaming the documents

When you press [DOCUMENT NAME], the on-screen keyboard is displayed. Key in the document name using the keyboard and the digital keys (up to 64 characters), then press [OK].

For details of the on-screen keyboard, refer to the User’s Manual Setup Guide.

y A character string composed of "DOC", year, month and date is displayed by default. This format can be

changed in TopAccess. For details, refer to the TopAccess Guide.

y If the same name has already been stored, a serial number (-001, -002…) will be automatically added to the

end of the file name and stored.

When the copy confirmation screen appears, press [YES] to store and print the

document. If you want to store the document without printing it, press [NO].

20 Storing Documents

2.OPERATIONS WITH THIS EQUIPMENT

Press the [START] button on the control panel.

y Copying the next original

Depending on how the original is set, the confirmation screen to copy next the original may be displayed. Repeat the procedure below as many times as necessary. When the scanning of the last page of the original finishes, press [FINISHED].

y When the original is set on the glass, place the next original and press [YES]. When you press the [START]

button on the control panel, scanning will start.

y When the original is set on the RADF (Reversing Automatic Document Feeder) in the SADF (single feed

mode), scanning will start when the next original is set. (You do not need to press any key.)

2 OPERATIONS WITH THIS EQUIPMENT

y Deleting scan jobs

Follow the procedure below to stop the scanning of the documents (delete scan jobs).

1) Press [JOB STATUS].

2) On the job status menu, display the scan job list.

3) Select the job you want to delete, and then press [DELETE].

4) The delete confirmation screen appears. Press [DELETE].

For details of deleting scan jobs, refer to the User’s Manual Basic Guide.

Storing Documents 21

2 OPERATIONS WITH THIS EQUIPMENT

 Scanning to e-Filing

You can scan and store documents in e-Filing. When you import an original as an image into a client computer, it is recommended to store the document using Scan to e-Filing.

Place the original(s).

For details of placing original(s), refer to the User’s Manual Basic Guidee.

Press the [SCAN] button on the control panel.

Press [e-FILING].

Set [SCAN SETTING] and check [PREVIEW] as necessary. These operations are the same as the one of other scanning functions. For details of the operation, refer to the User’s Manual Basic Guide.

Select the box or folder in which you want to store the documents. Change the

document name as necessary, then press [OK].

The instructions of the operating procedure as to selecting a box/folder and changing a document name are omitted, because they are the same as those for copying and storing to e-Filing.  P.17 “Copying and storing to e-Filing”

22 Storing Documents

2.OPERATIONS WITH THIS EQUIPMENT

Press [SCAN].

When the original is set on the RADF (Reversing Automatic Document Feeder), pressing [CONTINUE] on the screen during scanning can start the scanning of another original after the current one.  P.23 “Scanning the next original”

2 OPERATIONS WITH THIS EQUIPMENT

The acceptable number for reserving scanning jobs differs depending on the settings. If the reserved jobs exceed the corresponding number, the full reservation message will be displayed. In this case, wait until the reserved scanning jobs are reduced or delete unnecessary reservations (scanning jobs) as described below.

y Scanning the next original

When the original is set on the glass or [CONTINUE] is pressed during scanning on the RADF, the confirmation screen for the next original will be displayed. In either case, when you set the next original and press [SCAN], it will be scanned. Follow this procedure as many as times as necessary. When all of the scanning is finished, press [JOB FINISH].

y You can change the scan setting by pressing [SCAN SETTING]. y You can cancel the reservation of the scanned data by pressing [JOB CANCEL].

y Deleting scan jobs

Follow the procedure below to stop the scanning of the documents (delete scan jobs).

1) Press [JOB STATUS].

2) On the job status menu, display the scan job list.

3) Select the job you want to delete, and then press [DELETE].

4) The delete confirmation screen appears. Press [DELETE].

For details of deleting scan jobs, refer to the User’s Manual Basic Guide.

Storing Documents 23

2 OPERATIONS WITH THIS EQUIPMENT

Deleting Documents

You can delete documents in e-Filing using the control panel of this equipment.

e-Filing is not designed for saving documents permanently. Delete unnecessary documents immediately.

If you delete a folder or box, all the documents in the folder or box are deleted as well.

 P.30 “Deleting user boxes/folders” (Operating with this equipment)  P.47 “Deleting user boxes and folders” (Operating with a client computer)

Press the [FILING BOX] button on the control panel.

Select a box or folder that contains a document you want to delete.

The instructions of the operating procedure as to selecting a box/folder are omitted, because they are the same as those for printing an entire document.  P.12 “Printing an entire document”

24 Deleting Documents

2.OPERATIONS WITH THIS EQUIPMENT

Select the document you want to delete and then press [DELETE].

Press to preview thumbnail images of the documents. Select the desired one and press [OPEN] to

2 OPERATIONS WITH THIS EQUIPMENT

display its contents. Press to return to the list.

When the confirmation screen appears, press [DELETE] to delete the selected

document.

You can cancel the deletion of the selected document by pressing [CANCEL].

Deleting Documents 25

2 OPERATIONS WITH THIS EQUIPMENT

Managing User Boxes/Folders

You can manage user boxes and folders in the e-Filing using the control panel of this equipment.

 P.26 “Creating user boxes”  P.28 “Editing user boxes”  P.30 “Deleting user boxes/folders”

Folders can be created and edited using a client computer.

 P.44 “Creating user boxes and folders”  P.50 “Renaming user boxes and folders”  P.54 “Modifying and displaying user box and folder properties”

 Creating user boxes

You can create user boxes (up to 200).

Press the [FILING BOX] button on the control panel.

Press the [BOX SETTING] tab, select an unregistered button numbered from “001” to

“200”, then press [SETUP].

Press or to switch the pages. You can also directly specify the box number (3-digit) the using digital keys.

26 Managing User Boxes/Folders

2.OPERATIONS WITH THIS EQUIPMENT

Press [BOX NAME] and enter the box name.

y Entering box name

Press [BOX NAME]. The on-screen keyboard is displayed. Key in the box name (up to 32 characters) using the keyboard and the digital keys, then press [OK]. However, the following one-byte characters cannot be used. A space or period cannot be used at the beginning or end of the name. If these characters are keyed in, an error message informing you of the invalid character used is displayed. " # % & ' = | { } * < > ? [ ] ; : / \ ,

2 OPERATIONS WITH THIS EQUIPMENT

For details of the on-screen keyboard, refer to the User’s Manual Setup Guide.

Managing User Boxes/Folders 27

2 OPERATIONS WITH THIS EQUIPMENT

Enter the password in the [PASSWORD] and [RETYPE PASSWORD] boxes, then press

[OK].

y Press [PASSWORD] and then [RETYPE PASSWORD]. Enter the password using the digital keys or the on-

screen keyboard. You can also create a user box without setting a password. In this case, all users can access the user box as well as the public box.

y If you press the [CLEAR] button on the control panel, the value entered in the currently selected box can be

deleted.

y If the entered password does not meet the Password Policy, a warning message appears. Enter the correct

one. For details of the Password Policy, refer to the TopAccess guide.

y The password input is displayed in the blank symbols.

 Editing user boxes

You can change the registered user box name and password.

Press the [FILING BOX] button on the control panel.

28 Managing User Boxes/Folders

2.OPERATIONS WITH THIS EQUIPMENT

Press the [BOX SETTING] tab, select the user box that you want to edit, and then press

[EDIT].

Press or to switch the pages. You can also directly specify the box number (3-digit) the using digital keys.

y Password entry

2 OPERATIONS WITH THIS EQUIPMENT

y You can also enter the administrator password to open the user box instead of the password. y The password input is displayed in the blank symbols.

Change [BOX NAME] / [PASSWORD] / [RETYPE PASSWORD] as necessary, and then

press [OK].

The instructions of the operating procedure of [BOX NAME] / [PASSWORD] / [RETYPE PASSWORD] settings are omitted, because they are the same as those for creating user boxes.  P.26 “Creating user boxes”

Managing User Boxes/Folders 29

+ 88 hidden pages