Oki MB760 USER GUIDE
User’s Manual
Advanced Guide
This manual supports the following models.
MB760dnfax, MB770dn, MB770dnfax, MB770dfnfax, ES7170dn MFP, ES7170dfn MFP, MB760, MB770,
MB770f, MPS5502mb, MPS5502mbf
The illustrations of the machine used in this document may be different from what you actually see
on your machine.
Table of contents
1 Printing Operations........................ 6
Uninstalling the Printer Drivers ...............7
Uninstalling Printer Drivers ..................................7
For Windows ............................................................7
For Mac OS X ..........................................................8
PRINTING FROM WINDOWS ....................9
Setting Up Print Options ......................................9
How to set up ...........................................................9
Print options ...........................................................12
Printing With Best Functions for Your Needs.....33
Printing various print job types............................... 33
Layout and finishing options in [Basic] tab menu... 39
Layout and finishing options in [Finishing] tab menu
.............................................................................40
Finishing options in [Paper Handling] tab menu .... 44
Finishing options in [Effect] tab menu....................45
Using various types of paper .................................47
Switching equipment to print jobs ..........................48
Splitting a print job across two pieces of equipment
(Tandem Printing)................................................49
PRINTING FROM Macintosh ..................51
Printing From Application...................................51
Page Setup dialog..................................................51
Print dialog .............................................................53
MANAGING PRINT JOBS FROM THE
CONTROL PANEL .................................60
Monitoring the Print Job Status..........................60
Normal Print / Scheduled Print jobs ....................... 60
Proof Print jobs ...................................................... 62
Private Print jobs....................................................63
Hold Print jobs........................................................65
Invalid jobs .............................................................68
Printing files from USB media (USB Direct Printing)
.............................................................................69
Viewing the Print Job Log ..................................72
Checking Supplies .............................................73
Viewing the tray status...........................................73
Checking remaining toner levels............................73
OTHER PRINTING METHODS ................74
FTP Printing .......................................................74
Email Printing.....................................................75
APPENDIX ...............................................76
Internal Fonts List ..............................................76
Internal PCL fonts list.............................................76
Internal PS fonts list............................................... 77
2 Copying Operations .....................78
EDITING FUNCTIONS ............................. 79
Displaying EDIT Menu .......................................79
Image Shift.........................................................79
Creating top/bottom margin or left/right margin ..... 79
Edge Erase ........................................................80
2IN1 / 4IN1.........................................................81
Magazine Sort Mode..........................................82
Image Editing .....................................................83
Trimming / Masking ...............................................83
Mirror image / Negative/positive reversal .............. 84
XY Zoom ............................................................85
Cover Sheet .......................................................86
Sheet Insertion...................................................87
Time Stamp........................................................89
Page Number.....................................................89
Job Build ............................................................91
Image Direction..................................................93
Book - Tablet......................................................93
ADF -> SADF .....................................................94
Omit Blank Page ................................................95
Outside Erase ....................................................96
IMAGE ADJUSTMENT ............................97
Displaying IMAGE Menu....................................97
Using Image Adjustment Functions ...................97
Background adjustment ......................................... 97
Sharpness.............................................................. 98
CONFIRMING JOB STATUS...................99
Confirming Copy Job Status ..............................99
Confirming jobs in progress or ones in waiting ...... 99
Confirming copy job history ................................. 101
Confirming trays................................................... 102
Confirming amount of toner remaining ................ 102
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Table of contents
OTHER INFORMATION .........................103
Continuous Copying Speed .............................103
Copying Function Combination Matrix .............104
Combination matrix 1/2 ........................................104
Combination matrix 2/2 ........................................105
Image Adjustment Function Combination Matrix
.......................................................................106
Combination matrix ..............................................106
3 FAX Operations.......................... 107
ADVANCED FUNCTIONS......................108
Transmitting 2-Sided Originals.........................108
Priority Transmission .......................................108
Polling Communication ....................................109
Polling transmission .............................................109
Polling reception ..................................................109
Mailbox Transmission ......................................110
Registering/printing/deleting an original...............110
Sending/retrieving an original ..............................112
Creating/modifying/deleting a mailbox ................. 114
Chain Dial Communication ..............................116
Delayed Transmission Reservation .................116
Recovery Transmission ...................................117
Onramp Gateway.............................................118
Offramp Gateway.............................................119
Save as File .....................................................120
Printing SECURE RECEIVE fax jobs...............121
PRINTING LISTS AND REPORTS ........122
Printing Lists & Reports Manually ....................122
Journal (transmission journal/reception journal) ..122
Reservation list ....................................................122
Mailbox/relay box report.......................................123
Printing Lists & Reports Automatically .............123
Lists/Reports Samples .....................................124
Transmission journal............................................124
Reception journal .................................................125
Reservation list ....................................................125
Mailbox/relay box report.......................................126
Memory transmission report ................................127
Transmission report .............................................128
Multi transmission report......................................128
Multi polling report................................................ 129
Relay TX orig. terminal report ..............................129
Relay TX relay station report ...............................130
Relay TX end terminal report ...............................130
Relay station report..............................................131
Mailbox reception report ......................................131
SETTING ITEMS ....................................132
User Settings ...................................................132
Fax settings ......................................................... 132
Administrator Settings......................................134
Registering the terminal ID ..................................134
Setting the initial setup......................................... 137
Setting RX printing............................................... 137
Setting recovery transmission.............................. 138
SECURE RECEIVE ............................................. 138
SENDING A N/W FAX............................141
Basic Procedure...............................................141
Specifying Recipients.......................................143
Entering recipients from the keyboard ................. 143
Selecting recipients from the address book......... 144
Selecting recipients from the address book (Search
option)................................................................ 145
Removing recipients ............................................ 147
SETTING N/W-Fax DRIVER .................. 148
How To Setup ..................................................148
Setting Initial Values of the N/W-Fax driver options
........................................................................... 148
Setting print options for each print job .................148
Setting up the N/W-Fax Driver Options............148
Setting up the [Layout] tab................................... 148
Setting up the [Send] tab ..................................... 149
Setting up the Cover Sheet.................................. 150
Setting up the SNMP ........................................... 151
Setting up the [Device Settings] tab..................... 152
Setting up LDAP servers ..................................... 153
Sending With Extended Fax Functionality .......153
Saving a fax as a file............................................153
Delayed transmission .......................................... 154
Sending with a cover sheet.................................. 154
INITIALIZE FAX ...............................................157
Setting the country/region of FAX........................ 157
Initializing FAX settings individually ..................... 158
APPENDIX .............................................159
Cover Sheet Samples ......................................159
Standard cover page ........................................... 159
Business cover page ........................................... 160
Professional cover page ......................................161
4 Scanning Operations..................162
USEFUL FUNCTIONS ...........................163
Changing Scan Settings ..................................163
Specifying color mode ......................................... 163
Specifying resolution............................................163
Selecting original mode ....................................... 164
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Table of contents
Changing orientation............................................164
Scanning 2-sided originals ................................... 164
Specifying original size ........................................165
Changing compression ratio ................................165
Removing blank pages ........................................165
Erasing black frames around images...................166
Adjusting exposure ..............................................166
Adjusting contrast ................................................166
Adjusting background density..............................167
Adjusting sharpness.............................................167
Adjusting color balance........................................167
Previewing Scans ............................................167
Specifying E-mail Addresses ...........................168
Scanning With Dual Functions (Dual Agents)..175
Encrypting PDF Files .......................................177
OTHER SCANNING METHODS ............179
Scanning Images Using the Remote Scan Driver
.......................................................................179
Scanning Images Using the WIA Driver...........179
INTERNET FAX......................................180
Precautions for Internet Fax Transmissions ....180
Viewing Touch Panel for Fax Menu .................180
Sending Internet Faxes....................................181
Sending Internet faxes.........................................181
Saving sent data as a file (Internet fax and file) ... 183
Setting advanced functions..................................185
Receiving Internet Faxes .................................187
Available file formats............................................187
Receiving Internet faxes ......................................187
Viewing the Internet Fax Job Status and Log ..187
Viewing the Internet fax job status .......................188
Viewing the send log for Internet fax jobs ............ 188
Viewing the receive log for Internet fax jobs ........189
Saving contact information to the address book ..189
5 Registering Functions ............... 190
TEMPLATES ..........................................191
Templates ........................................................191
Displaying template menu....................................191
Using “Useful Templates” ....................................192
Registering Templates .....................................193
Registering templates into the public template group
...........................................................................193
Creating a new private group...............................194
Registering templates into a private group .......... 195
Recalling Templates ........................................196
Changing Data .................................................197
Changing private group data................................ 197
Changing template data.......................................198
Deleting Groups or Templates .........................199
Deleting private groups........................................ 199
Deleting templates ............................................... 199
USING TEMPLATES..............................201
Registering Scan Templates............................201
Using Scan Templates.....................................204
6 Setting Items/Printing.................211
SETTING ITEMS (USER).......................212
Accessing the User Menu ................................212
GENERAL ........................................................213
Changing the display language ........................... 213
Setting the reversed display ................................213
Adjusting the display setting ................................213
Setting the calibration ..........................................213
COPY...............................................................214
FAX ..................................................................215
SCAN ...............................................................216
LIST .................................................................218
TRAY ...............................................................219
ADDRESS........................................................219
Managing contacts in address book .................... 220
Managing groups in address book....................... 225
CHECK E-MAIL ...............................................231
CHANGE USER PASSWORD.........................231
SETTING ITEMS (ADMIN) ..................... 232
Accessing the Admin Menu .............................232
GENERAL ........................................................233
Setting the device information ............................. 234
Setting the notification ......................................... 234
Changing the administrator password and resetting
the service password......................................... 235
Setting the clock .................................................. 236
Setting the energy saver modes .......................... 237
Setting the calibration display level...................... 238
Setting the calibration ..........................................238
Setting the status message .................................239
Setting the auto clear function .............................239
Managing the option licenses .............................. 239
Adding or removing display languages................ 241
Updating your system .......................................... 243
Creating or installing clone files ........................... 244
Setting the panel calibration ................................ 246
Exporting logs ......................................................247
Setting job skip ....................................................247
Changing the keyboard layout ............................. 247
Setting the Print Adjustment ................................248
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Table of contents
Setting the Scan Adjustment................................249
Setting the pop-up messages ..............................249
NETWORK.......................................................249
Setting the TCP/IP protocol (IPv4).......................250
Setting the TCP/IP protocol (IPv6).......................251
Setting the IPX/SPX protocol ............................... 255
Setting the NetWare settings ...............................255
Setting the SMB protocol .....................................256
Setting the AppleTalk protocol .............................257
Setting the HTTP network service .......................257
Setting the Ethernet speed ..................................258
Setting the LDAP services and the filtering functions
...........................................................................258
Setting IPsec (IP security)....................................258
Checking the network ..........................................259
COPY...............................................................260
FAX ..................................................................261
Setting the discard and reduction print option for RX
print....................................................................261
FILE .................................................................261
E-MAIL .............................................................262
INTERNET FAX ...............................................263
SECURITY.......................................................263
Managing certificates...........................................263
Setting secure PDF..............................................266
Performing the integrity check .............................267
LIST/REPORT .................................................267
Setting the report .................................................267
Printing lists..........................................................269
PRINTER/e-FILING .........................................270
WIRELESS SETTING......................................271
Setting Up the Infrastructure Mode ......................271
Setting up the Ad Hoc Mode ................................280
Disabling Wireless Network .................................283
CHANGE USER PASSWORD.........................284
802.1X SETTINGS...........................................285
Setting IEEE 802.1X authentication..................... 285
Error messages....................................................287
FACTORY DEFAULT ......................................288
Registering a new department code .................... 295
Editing department codes .................................... 296
Deleting department codes.................................. 297
Resetting the counters for each department........ 298
Setting output limitations for all departments....... 298
Setting the registered quota................................. 299
Resetting all department counters ....................... 299
Deleting all department codes .............................299
APPENDIX .............................................300
Setting Letters..................................................300
On-screen keyboard ............................................ 300
On-screen numeric keypad.................................. 300
List Print Format...............................................301
TOTAL COUNTER LIST...................................... 301
DEPARTMENT CODE LIST ................................ 302
ADDRESS BOOK INFORMATION...................... 303
GROUP NUMBER INFORMATION..................... 304
FUNCTION LIST (User)....................................... 305
NIC configuration page ........................................ 306
FUNCTION LIST (Administrator) ......................... 308
PS3 font list.......................................................... 325
PCL font list .........................................................326
Specifications .......................................327
Model Number .................................................327
General Specifications .....................................327
Printing Specifications......................................327
Scanning Specifications ...................................328
Inner Finisher ...................................................328
Fax Specifications............................................329
7 Index ............................................330
MANAGING COUNTERS (COUNTER
MENU)...................................................290
TOTAL COUNTER...........................................290
PRINT OUT TOTAL COUNTER ......................291
DEPARTMENT COUNTER .............................291
DEPARTMENT MANAGEMENT .....................293
Logging on as administrator.................................293
Printing the department code list .........................294
Enabling department codes .................................294
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1
Printing Operations
Uninstalling the Printer Drivers ··································· P.7
PRINTING FROM WINDOWS ······································· P.9
PRINTING FROM Macintosh······································ P.51
MANAGING PRINT JOBS FROM THE CONTROL PANEL
············································································ P.60
OTHER PRINTING METHODS ···································· P.74
APPENDIX ······························································ P.76
2
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7
● Uninstalling the Printer Drivers
Uninstalling Printer Drivers
For Windows
• To perform uninstallation, you must log onto Windows with
the “Administrator” account. However, even if you have
logged on with a user account other than “Administrator”,
entering an administrator password upon display of the
[User Account Control] dialog box enables you to perform
the uninstallation by temporarily changing the user account.
• Even when you have logged on Windows with the
“Administrator” account, the [User Account Control] dialog
box may appear. In this case, click a button for allowing the
operation, such as [Continue], and then continue.
Uninstalling the Printer Drivers
Display the [Drivers] tab and click [Change
4
Driver Settings].
Click [Start] and click [Devices and
1
Printers] to open the [Devices and Printers]
folder.
Right click on the machine to be deleted
2
and select [Remove device] from the menu
displayed.
When the confirmation dialog box for deletion is
displayed, click [Yes].
Select one of the remaining printer icons
3
and click [Print server properties].
Select the printer driver to be deleted and
5
click [Remove].
The [Remove Driver And Package] dialog box appears.
Select [Remove driver and driver package]
6
and click [OK].
The [Print Server Properties] dialog box appears.
The [Remove Driver And Package] dialog box appears.
- 7 -
Uninstalling the Printer Drivers
2
1
3
4
5
6
7
Click [Yes].
7
The “Driver package information collected.” message is
displayed.
Click [Delete].
8
The “Driver package deleted.” message is displayed.
Click [OK].
9
Close the [Print Server Properties] dialog
10
box.
For Mac OS X
In order to uninstall the Macintosh PPD file, delete the PPD file
in the following folder.
Library/Printers/PPDs/Contents/Resources/ja.lproj/
MB770_ES7170 MFP_MPS5502mb-X7
Library/Printers/PPDs/Contents/Resources/ja.lproj/
MB770_ES7170 MFP_MPS5502mb-X4
Library/Printers/Oki/filter
Library/Printers/Oki/Icons
Library/Printers/Oki/PDEs
Library/Receipts
- 8 -
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● PRINTING FROM WINDOWS
Setting Up Print Options
Print Options are the attributes you set to define the way a print
job is processed. For example, the private print and proof print
options determine how the copier manages your print job.
Memo
• To find the printing instructions for your specific needs, see
the procedures in the following section.
P.33 "Printing With Best Functions for Your Needs"
PRINTING FROM WINDOWS
Setting print options using profiles
Using profiles, you can save the print settings or apply the
saved settings to a print job.
Memo
• There are 5 factory default profiles.
- BW, Duplex, Staple & 2in1
- Color Booklet
- Duplex & Staple
- Duplex, Staple & 2in1
- Duplex, Staple & Punch
How to set up
There are several ways to set print options. How the settings
affect printing varies depending on the way you set the options.
The tabs displayed also vary depending on how you display
the printer properties.
Setting initial values of print options
Setting the print options by displaying the printer properties
from the Printers folder within the Windows Start menu will
establish the initial values of the options. For example, the
paper size setting you most commonly use, optional device
settings, user information settings, etc., are settings you will
not want to change every time you print. It is convenient to set
these options as initial values.
How to display
Click the [Start] menu and select [Devices
1
and Printers].
Select the printer driver of your equipment,
2
click the [File] menu and select [Printing
Preferences].
If the [File] menu is not displayed, press [Alt].
In order to print a document using profiles, you must first create
the saved profile.
P.9 "Saving profile"
Once you save a profile, you can apply its settings to a print
job.
P.10 "Loading profile"
You can also delete unnecessary profiles.
P.10 "Deleting profile"
Saving profile
You can register up to 20 profiles (including 5 default profiles)
for each printer driver.
Memo
• You can delete the default profile or overwrite it by changing
its contents and saving it under the same name.
Configure the print options on each tab.
1
Setting the print options varies depending on how you
want to print a document.
P.12 "Print options"
Click [Save Profile] in the Profile group.
2
Setting print options for each print job
The print options that are set in properties dialog box, which
can be accessed from the [Print] dialog box of the application,
are only applied to the current print job, so once you close the
application, the options will be invalid.
How to display:
Click the [File] menu and select [Print] on
1
application.
Select the printer driver of the equipment to
2
be used and click [Preferences].
On some applications, click [Properties].
The [Profile Name] dialog box appears.
- 9 -
PRINTING FROM WINDOWS
2
1
3
4
5
6
7
Enter the profile name and click [OK].
3
The file name must be up to 63 characters long.
Memo
• If you enter an existing profile name, you are prompted
to confirm whether you want to overwrite it. If you want,
click [OK].
• If you try to save more than 20 profiles, a dialog box
notifying you that no more can be saved appears, then
the 21st profile is saved as a temporary profile. If you
want to register this temporary profile, delete
unnecessary profiles first, and then select [Temporary
Profile] to recall this profile and click [Save Profile] to
save it.
• You cannot specify [None] for the profile name.
The profile is saved.
4
Deleting profile
Select the profile that you want to delete in
1
the [Profile] box, and click [Delete].
Loading profile
Select a profile in the [Profile] box.
1
The setting options in the profile are reflected on each
tab.
• To restore the default settings after you select the
Note
profile, click [Restore Defaults] on each tab. Selecting
[None] on the [Profile] box will not restore them. To
restore the default settings on any tab other than the
[Device Settings] tabs, click [Restore All Defaults] on
the [Others] tab.
The [Confirm Delete] dialog box appears.
Click [Yes] to delete the selected profile.
2
Setting up print options with Template
Buttons
Once you save a profile to a Template Button, the [Templates]
dialog box automatically appears upon printing, and you can
immediately apply the saved profile to a print job only by
selecting this Template Button.
Memo
• 5 factory default profiles are registered in a Template Button.
- BW, Duplex, Staple & 2in1
- Color Booklet
- Duplex & Staple
- Duplex, Staple & 2in1
- Duplex, Staple & Punch
To use a Template Button, you must first save a profile to this
button. Also you must set a dialog box for selecting Template
Buttons to appear automatically upon printing.
- 10 -
PRINTING FROM WINDOWS
2
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3
4
5
6
7
P.11 "Saving a profile to the Template Button"
You can apply the saved profile to a print job by selecting the
Template Button upon printing.
P.11 "Printing with profiles in a Template Button"
You can delete a Template Button if it is no longer required.
P.12 "Deleting a profile saved in a Template Button"
Saving a profile to the Template Button
You can create up to 6 Template Buttons, including 5 default
buttons.
Note
• You can delete any of the default Template Buttons.
Save the desired print options as a profile.
1
P.9 "Saving profile"
Select the [Templates] tab.
2
Select the [Templates Dialog Box] check
3
box.
Select a profile to be saved in the [Profile]
5
box.
Select a Template Button to which the
6
chosen profile is saved.
Memo
• If you select a Template Button that is already
registered, the profile saved in this button is replaced
with a new one.
Click [Save] and then [OK].
7
The chosen profile is saved in the selected Template
Button.
Click [OK] on the [Template] tab.
8
The saved profile is registered.
The [Templates] dialog box appears automatically in
printing.
Click [Edit].
4
The [Edit Templates] dialog box appears.
Printing with profiles in a Template Button
The [Templates] dialog box appears
1
automatically when printing is started.
Select a Template Button to be applied.
2
Printing is performed with the profile saved in the
selected Template Button.
- 11 -
PRINTING FROM WINDOWS
2
1
3
4
5
6
7
Memo
• To set the number of copies, select the [Number of
Copies] check box.
• To print without applying profiles, click [Skip].
Deleting a profile saved in a Template Button
Select the [Templates] tab.
1
Click [Edit].
2
Print options
This section describes print options in each tab of the printer
driver. This section will help you to find the description of
specific print options, or understand their individual functions.
Memo
• The following tabs are the setting items which depend on
the OS. For their setting procedures and details, refer to the
Operator's Manual or the Help of the OS to be used.
- [General] tab
-[Sharing] tab
- [Ports] tab
- [Advanced] tab
- [Security] tab
How to display:
Click [Start] menu and select [Devices and
1
Printers].
The Printers folder appears.
Select the printer driver of this equipment,
2
and then click [File] menu and select
[Printing Preferences].
• If the [File] menu is not displayed, press [Alt].
• The printing preferences dialog box appears.
1
The [Edit Templates] dialog box appears.
Select a Template Button whose profile
3
needs to be deleted.
Click [Delete] and then [OK].
4
The profile in the selected Template Button is deleted.
The Template Button is left blank.
3
4
5
6
7
8 9 10 11
1) Printer Name
Displays the name given to the printer driver when it
was installed, or the name it displays on the icon in
the Printer folder.
2
- 12 -
PRINTING FROM WINDOWS
2
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7
2) Menu Tabs
The menu items of the printer driver are displayed as
tabs. Clicking on a tab will display the contents of the
selected tab. The tabs displayed vary depending on
the way the print properties are displayed.
- [Basic] tab
The [Basic] tab contains basic print operation
settings, such as original paper size, print paper
size, paper source, paper type, destination, number
of copies, orientation, and so on.
P.15 "[Basic] tab"
- [Finishing] tab
The [Finishing] tab allows you to enable sort
printing, 2-sided printing, N-up printing, stapling .
P.16 "[Finishing] tab"
- [Paper Handling] tab
The [Paper Handling] tab contains Cover page
printing.
P.19 "[Paper Handling] tab"
- [Image Quality] tab
The [Image Quality] tab allows you to select how
images are printed. You can easily select
appropriate image quality depending on the type of
job being printed.
P.21 "[Image Quality] tab"
- [Effect] tab
The [Effect] tab contains print options that add the
effects to your print jobs such as Watermarks,
Overlay Image printing and so on.
P.21 "[Effect] tab"
-[Others] tab
The [Others] tab contains special features such as
toner save, custom pager size, and so on.
P.24 "[Others] tab"
- [Templates] tab
The [Templates] tab allows you to register print
options frequently used as a template, or recall the
registered print options.
P.32 "[Templates] tab"
- [Device Settings] tab
The [Device Settings] tab allows you to configure
the options. When any optional unit is installed in
this equipment, set the configuration of the machine
on this tab. This tab is only displayed when the
printer properties are accessed from the Printers
folder.
P.28 "[Device Settings] tab"
Note
• The [Paper Handling] tab, [Image Quality] tab,
[Effect] tab and [Templates] tab appear only
when each setting is enabled with the Plug-in
feature.
P.31 "Customization: [Plug-in] tab"
3) Print Job
This sets the type of print job.
-Normal Print
Select this to print a job normally.
- Scheduled Print
Select this to print a job on a specified date and
time.
When this is selected, click the [...] on the right of
the [Print Job] box to set the date and time to print a
job.
- Private Print
Select this option to print a private job. When you
select this option, enter a password using the
alphanumeric characters and symbol characters
(ASCII code characters between 0x21 to 0x7E) in
the [Password] box that is displayed after the print
settings have been made and the print job is sent.
The password must be between 1 and 63
characters.
The print job, sent as a private job, is saved in the
private job queue on this equipment, and is not
printed until you activate printing from the touch
panel display. This option is useful when you want
to print a confidential document that is secured by a
password. The user has to enter the password to
print the private job when activating printing from
the touch panel display.
- Proof Print
Select this to print the first copy of a multicopy job
and then wait for approval before printing the
remaining copies. If a print job is sent as a proof
job, one copy of the job is printed and the
remaining copies are saved in the proof job queue
on this equipment, which are not printed until you
activate printing from the touch panel display. This
option allows you to check a job’s output before
printing the remaining copies and thereby reduce
paper waste.
Note
• When you want to print multiple copies, each of
which is to be sent as an individual print job by
your application, all the copies, not just one
copy, will be printed even if you set Proof Print.
In such a case, print just one trial copy first, and
then specify the required number of copies on
the touch panel display.
-Hold Print
The print job, sent as a hold job, is saved in the
hold job queue on this equipment. To perform
printing, select the desired job on the touch panel
display and press [PRINT]. This option is useful to
prevent you from forgetting to remove printed
sheets.
- 13 -
PRINTING FROM WINDOWS
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1
3
4
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7
- Print to Overlay File
Select this to save the print job as an overlay file
that is imposed on other documents. When you
select this, click the button on the right and enter
the file name.
For example, if you want to print a master page
image on the background of a document, you can
create an overlay file of the master merge image
using this option. Then you can print a document
using this overlay by specifying this file as an
overlay image in the [Overlay Image] option of the
[Effect] tab.
Note
• If the print job has several pages in the
document, only its first page will be saved as an
overlay file.
• Both the overlay file and the documents on
which you superimpose the overlay image must
be created with the same size and orientation.
- Store to e-Filing
Select this to save a job to e-Filing. When this is
selected, select the box from the box after the print
setting has been finished. When the SNMP
communication is enabled, it detects the available
box numbers and Box name in the box. If not, all
box numbers are listed in the box.
If you select a user box, you may be required to
enter the appropriate password for the selected
box. The job saved to a box can be printed from the
touch panel display at a later time. It can also be
composed with other documents using the e-Filing
web utility.
You can also print a job and save it to a box by
checking on the [Print] option.
Note
• For the detailed instructions on how to print with
the [Print job] setting, see the following page:
P.33 "Printing various print job types"
4) Preview window
In the Preview window, you can preview how a
document will be printed under the current settings of
the printer driver. The image of a page to which the
set print options are applied is displayed.
5) [Settings]
The set print options and their details are displayed in
a list.
6) Profile
Print option settings can be saved on your hard disk.
You can save print option settings by clicking [Save
Profile] and easily load a setting file by selecting a
profile name in the box.
P.9 "Setting print options using profiles"
Memo
• There are 5 factory default profiles.
7) [Restore Defaults]
Click this to restore the settings to the original factory
defaults.
8) [OK]
Click this to enter the input settings and complete the
print option settings.
9) [Cancel]
Click this to cancel the input settings and exit the print
option settings.
10) [Apply]
Click this to enter the input settings without closing the
print option settings. This button is only displayed
when the printer properties are accessed from the
Printers folder. This button remains grayed out until a
setting is changed.
11) [Help]
Click this to browse Help for the printer driver.
• Documents stored in e-Filing are retained with
the best image quality for printing. If you want to
download them into your computer with a higher
image quality, scan the original documents and
store them in e-Filing.
• When you store a document in e-Filing using the
printer driver, the printing image (not the original
document in your computer) will be stored in eFiling.
- Multiple Job Type
The Multiple Job Type feature allows you to
combine any of Scheduled Print, Private Print, Hold
Print, Proof Print, Proof Private Print and Proof
Hold Print, with Store to e-Filing.
For example, you can store a job in the specified eFiling of this equipment and print it at the specified
time by combining Scheduled Print with Store to eFiling.
To use this feature, click [...] on the right of the
[Print Job] box and select the job types to be
combined.
Memo
• For more information about e-Filing operations,
refer to the e-Filing Guide.
- 14 -
PRINTING FROM WINDOWS
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7
[Basic] tab
The [Basic] tab contains basic print operation settings, such as
the original paper size, print paper size, paper source, paper
type, destination, number of copies, orientation, and so on.
1) Original Paper Size
This selects the size of a document to be printed.
Available original paper sizes are listed below:
• A4 (210 x 297 mm)
• A5 (148 x 210 mm)
• B5 (182 x 257 mm)
• Folio (210 x 330 mm)
• A6 (105 x 148 mm)
• Postcard
(100 x 148 mm)
• Return Postcard
(148 x 200 mm)
• Letter (8 1/2 x 11")
• Legal (8 1/2 x 14")
•Statement
(5 1/2 x 8 1/2")
• 13"LG (8 1/2 x 13")
• 8.5"SQ (8 1/2 x 8 1/2")
• 16K (195 x 270 mm)
• 13.5"LG (8 1/2 x 13.5")
• IndexCard (3 x 5")
Note
• Executive
(7 1/4 x 10 1/2")
• Env-Com10
(4 1/8 x 9 1/2")
• Env-Com9
(3 7/8 x 8 7/8")
• Env-Monarch
(3 7/8 x 7 1/2")
• Envelope DL
(110 x 220 mm)
• Envelope Cho-3
(120 x 235 mm)
• Envelope Cho-4
(90 x 205 mm)
• Envelope You-4
(105 x 235 mm)
• Envelope C5
(162 x 229mm)
• There are also 40 custom paper sizes in the [Original
Paper Size] box. You can set the custom paper sizes in
the [Others] tab.
P.24 "[Others] tab"
• The default paper size will be [Letter] or [A4] according
to the regional setting in the Windows.
2) Print Paper Size
Select this to enlarge or reduce a page image to fit exactly
in the selected paper size. If you do not wish to enable
enlarge or reduce printing, select [Same as Original Size].
Note
• When you use the custom paper size, you need to select
manually the custom paper size in a tray in advance.
Memo
• There are also 40 custom paper sizes in the [Print Paper
Size] box. You can set the custom paper sizes in the
1
2
3
4
5
6
[Others] tab.
3) Image Scale
Select this check box to enter the scale manually to enlarge
or reduce an image. The ratio can be set at between 25
and 400%.
Memo
• For detailed instructions on how to print with the [Image
7
8
Scale] setting, see the following page:
P.39 "Fitting images within paper size"
4) Paper Source
This selects a paper source to print a job in the most
suitable paper size. The figure on the right indicates the
paper size set for each paper source. When you select a
paper source, the chosen one is indicated with a green
square in the figure.
Memo
• Youj can select a paper source by directly clicking on the
figure on the right.
- Auto — Automatically selects the paper set in this
equipment according to the printed document size.
- Tray 1 — Paper is fed from the 1st Tray.
- Tray 2 — Paper is fed from the 2nd Tray.
- Tray 3 — Paper is fed from the 3rd Tray.
- Tray 4 — Paper is fed from the 4th Tray.
- LCF ― Paper is fed from the large capacity feeder
(LCF).
- MPT — Paper is fed from the multi-purpose tray (MPT).
When this is selected and print a job, [JOB STATUS] on
the touch panel will blink. Press [JOB STATUS] and
check the paper size of the job. Then set the paper and
press the [START] button to print a job.
Note
• The selectable values vary depending on the optional
devices installed in this equipment and their
configuration on the [Device Settings] tab.
• When paper such as special that needs to be fed from
the multi-purpose tray is set, [MPT] may be
automatically selected in the [Paper Source] box, and
then a confirmation dialog box may appear.
• When the paper size settings on the [Device Settings]
tab differ from those in the equipment, the paper source
setting is ignored and the equipment may prompt to set
the paper in the multi-purpose tray.
5) Paper Type
This sets the media type of the paper.
- Plain (Thin) — Select this when printing on plain thin
paper.
- Plain — Select this when printing on plain paper.
- Thick1 — Select this when printing on thick 1 paper.
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Portrait Landscape
1
2
1
2
- Thick2 — Select this when printing on thick 2 paper.
[Finishing] tab
- Thick3 — Select this when printing on thick 3 paper.
- Thick4 — Select this when printing on thick 4 paper.
- Thick5 — Select this when printing on thick 5 paper.
The [Finishing] tab allows you to enable sort printing, 2-sided
printing, N-up printing, poster printing, stapling.
- Special 1 — Select this when printing on special 1
paper.
- Special 2 — Select this when printing on special 2
paper.
1
- Special 3 — Select this when printing on special 3
paper.
- Envelope 1 — Select this when printing on envelope 1.
- Envelope 2 — Select this when printing on envelope 2.
- Envelope 3 — Select this when printing on envelope 3.
2
3
- Envelope 4 — Select this when printing on envelope 4.
- USER TYPE 1 — Select this when printing on user type
1 paper.
- USER TYPE 2 — Select this when printing on user type
2 paper.
- USER TYPE 3 — Select this when printing on user type
4
5
3 paper.
- USER TYPE 4 — Select this when printing on user type
4 paper.
6
- USER TYPE 5 — Select this when printing on user type
5 paper.
Note
• When [Envelope] is selected at the [Print Paper Size]
box, only [Envelope 1], [Envelope 2], [Envelope 3], and
[Envelope 4] will be displayed and you cannot select
other paper types.
Memo
1) Copy Handling
This sets how to sort the printed sheets when numerous
copies are made for printing.
- Sort Copies
— Select this for sort-printing (1, 2, 3... 1,
2, 3...).
• For more information about the paper types that are
available for this equipment, refer to the Setup Guide.
6) Destination
This selects the tray to which the print job is made to exit.
The figure on the right indicates the destination currently
set with an arrow.
- Stacker — Select this to have paper exit to the face
down/up stacker.
- Finisher — Select this to route the output to the tray of
the Finisher.
Note
• The selectable items differ depending on the option
configuration.
Memo
• You can select the tray by directly clicking on the figure
on the right.
7) Number of Copies
This sets the number of printed copies. This can be set at
between 1 and 999.
8) Orientation
This sets the paper printing direction.
- Portrait
direction.
- Landscape — The document is printed in the
landscape direction.
- Group Copies — Select this for group-printing (1, 1,
1... 2, 2, 2... 3, 3, 3...).
Note
• [Group Copies] can be selected only when more than 1
copy is entered at the Number of Copies option.
Memo
• For the detailed instructions on how to print with the
[Copy Handling] setting, see the following page:
P.40 "Sort printing"
2) 2-Sided Printing
This sets printing on both sides of paper. Select this check
box and then the position of the margin for 2-sided printing.
- Long Edge — Select this to print on both sides of the
paper with a margin on the long edge.
— The document is printed in the portrait
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PRINTING FROM WINDOWS
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Portrait Landscape
1
2
2
1
- Short Edge — Select this to print on both sides of the
paper with a margin on the short edge.
- Left to Right — Select this to arrange pages
horizontally from the left and printed top to bottom on
one sheet.
- Right to Left — Select this to arrange pages
horizontally from the right and printed top to bottom on
one sheet.
- Left to Right by column — Select this to arrange
- Booklet — Select this to print a properly paginated
booklet or magazine-style publication. When this is
selected, click [Details] to specify the details of the
Booklet printing.
P.18 "Booklet Details"
pages vertically from the top and printed left to right on
one sheet.
- Right to Left by column — Select this to arrange
pages vertically from the top and printed right to left on
one sheet.
Draw Borders Around Pages
Select this check box to print borders around each page.
Memo
• When you select [Booklet] in the [2-Sided Printing] box,
only [2 pages] can be selected.
Note
• 2-Sided printing cannot be set when the following paper
size is selected at the [Print Paper Size] box in the
• For the detailed instructions on how to print with the
[Number of pages per Sheet] setting, see the following
page:
P.42 "Printing several pages on one sheet"
[Basic] tab.
-A6
-Postcard
- Return Postcard
- Custom Paper Size (Some custom paper sizes
allow 2-sided printing.)
• 2-Sided printing cannot be set when the following paper
4) Staple
This sets whether a print job is printed with staples.
- Off — Select this not to staple the printed document.
- Upper Left — Select this to staple the printed
document in the upper left.
type in selected at the [Paper Type] box in the [Basic]
tab. However, this may differ depending on whether the
Finisher is installed.
- Special 1 - 3
- Envelope 1 - 4
- Thick 5
- Upper Right — Select this to staple the printed
document in the upper right.
Memo
• To staple on the 2-sided printed sheets, set each option
separately.
P.43 "Stapling"
• For detailed instructions on how to print with the [2-Sided
Printing] setting, see the following page:
P.41 "Printing on both sides of a sheet"
3) Number of pages per Sheet
This sets the printing of multiple pages on one sheet. The
pages are reduced to fit the selected paper size
automatically and printed.
- 2 pages — Select this to print images from 2 pages
arranged on one sheet.
- 4 pages — Select this to print images from 4 pages
arranged on one sheet.
- 6 pages — Select this to print images from 6 pages
arranged on one sheet.
- 8 pages — Select this to print images from 8 pages
arranged on one sheet.
- 9 pages — Select this to print images from 9 pages
arranged on one sheet.
- 16 pages — Select this to print images from 16 pages
arranged on one sheet.
Direction of Print
This sets how the pages are arranged on one sheet.
Note
• The selectable options vary depending on the paper size
and orientation.
• The “Staple” option is available only when the Finisher is
installed.
• The “Staple” option is not available when the Group
Copies / Magazine sort function is selected.
• Stapling cannot be set when the following paper sizes
are selected in the [Print Paper Size] box in the [Basic]
tab.
-Statement
-A5
-A6
- Postcard
- Return Postcard
- IndexCard 3x5''
- Custom Paper Size
- Envelope - Com9
- Envelope - Com10
- Envelope - Monarch
- Envelope DL
- Envelope - CHO3
- 17 -
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4
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1x2 2x2 4x43x3
- Envelope - CHO4
- Envelope - YOU4
- Envelope C5
• Stapling cannot be set when the following paper types
are selected at the [Paper Type] box in the [Basic] tab.
However, this may differ depending on your model or
whether the Finisher is installed.
- Thick 5
- Special 1
- Special 2
- Special 3
- Envelope 1
- Envelope 2
- Envelope 3
- Envelope 4
Memo
• For detailed instructions on how to print with the [Staple]
setting, see the following page:
P.43 "Stapling"
5) Use Custom Margin
Select this check box to set the margin on the printed
pages. When this box is selected, click [Details] to set the
margins in the [Custom Margin] dialog box.
0.17 inch to 3.94 inches / 4.2 mm to 100 mm (The margin
width cannot be smaller than 0.17 inches / 4.2 mm.)
Note
Memo
• For detailed instructions on how to print with the Poster
Print option, see the following page:
P.43 "Dividing one image into multiple sheets (Poster
Print)"
Booklet Details
In the [Booklet Details] dialog box, you can specify how Booklet
printing is performed.
1
2
3
4
5
6
7
8
6) Poster Print
• If [Booklet] is selected on [2-Sided Printing], this option
will be disabled.
• Enable this function to add the margins if the application
does not support the margin function. When the
application has a margin function, use the application’s
function rather than this option.
• This cannot specify the binding margin for Booklet
printing.
You can divide a print job onto more than one sheet of
paper, so you can create one large image, such as a
poster, by connecting the divided images. If this option is
enabled, click [Details] and set the Output number of
Sheets.
Note
• The Poster Print option is not available when any of the
Custom Paper Size, Number of pages per sheet, 2Sided Printing, Watermark, Overlay Image and Sheet
Insertion options is set.
• The Poster Print option is available only when any of the
sizes below is selected for [Print Paper Size] box on the
[Basic] tab.
A4, LT
1) Output Document Layout
Select the booklet size to be made.
- A5 on A4 — Select this to print an A5 size booklet.
Every 2 pages are printed on A4 paper to fit on half a
sheet (A5).
- B6 on B5 — Select this to print a B6 size booklet. Every
2 pages are printed on B5 paper to fit on half a sheet
(B6).
- A6 on A5 — Select this to print an A6 size booklet.
Every 2 pages are printed on A5 paper to fit on half a
sheet (A6).
- Letter-Half on Letter — Select this to print a 1/2 Letter
size booklet. Every 2 pages are printed on Letter paper
to fit on half a sheet.
- 1/2 LG on LG — Select this to print a 1/2 Legal size
booklet. Every 2 pages are printed on Legal paper to fit
on half a sheet.
- 1/2 Statement on Statement — Select this to print a 1/
2 Statement size booklet. Every 2 pages are printed on
Statement paper to fit on half a sheet.
- 1/2 13LG on 13LG — Select this to print a 1/2 13 inch
LG size booklet. Every 2 pages are printed on 13 inch
LG paper to fit on half a sheet.
- 1/2 8.5SQ on 8.5SQ — Select this to print a 1/2 8.5 inch
SQ size booklet. Every 2 pages are printed on 8.5 inch
SQ paper to fit on half a sheet.
- 32K on 16K — Select this to print a 32K size booklet.
Every 2 pages are printed on 16K paper to fit on half a
sheet.
- 1/2 Executive on Executive — Select this to print a
half of Executive size booklet. Every 2 pages are
printed on Executive paper to fit on half a sheet.
- 18 -
2
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3
4
5
6
7
- 1/2 13.5'' LG on 13.5'' LG — Select this to print an half
of 13.5 inch LG size booklet. Every 2 pages are printed
on 13.5 inch LG paper to fit on half a sheet.
- 1/2 (Custom) on (Custom) — Select this to print a half
of customized size booklet. Every 2 pages are printed
on customized size paper to fit on half a sheet.
2) Page Order
Select this to print the pages from left to right or right to left.
PRINTING FROM WINDOWS
1
2
3
3) Margin - Center
This sets the gutter in the center of a two-sided page. You
can enter the value between 0 and 0.67 inches (0 and
16.90 mm). The printed images will be reduced according
to the margin setting.
4) Margin - Outer
This sets the gutter on the right side and left side on the
paper. You can enter the value between 0.17 and 1.17
inches (4.20 and 29.60 mm). The printed images will be
reduced according to the margin setting.
5) Margin - Units
Select the unit for the Center Margin and Outer Margin
option. The default unit varies depending on the regional
setting in the Windows.
6) Booklet without Center Margin
Select this to set the center margin of the paper to 0 inch
(mm).
In this case the value set for [Margin - Center] becomes
invalid.
7) Staple Down the Center
Select this to staple the center margin.
8) [Restore Defaults]
Click this to restore the settings displayed in the [Booklet
Details] dialog box to the original factory defaults.
Memo
• For detailed instructions on how to print with the
[Booklet] setting, see the following page:
P.41 "Making a booklet"
[Paper Handling] tab
The [Paper Handling] tab allows you to enable Front Cover
printing, Back Cover printing, Inserting Pages, and Interleaving
Pages.
Note
• When the size of covers or sheets to be inserted is the same
as that of the copy paper, change the media type or specify
“Paper Source” on the [Basic] tab menu; otherwise all data
will be printed from the insertion tray.
• If you select [Store to e-Filing] in the [Print job] box, [Use
Front Cover], [Use Back Cover], [Insert Pages] and
[Interleave Pages] are unselectable.
1) Use Front Cover
This sets front cover printing which allows you to insert or
print a cover on a sheet fed from a different Tray or MultiPurpose Tray other than the Paper Source option selected
on the [Basic] tab.
To enable cover printing, select the check box and select
the location from where a cover sheet is to be fed and the
print style to be used.
Memo
• For detailed instructions on how to print with the [Use
Front Cover] setting, see the following page:
P.44 "Inserting different types of paper"
Source
Select the location from where a front cover sheet is to be
fed. When [Auto] is selected, the paper is automatically
selected according to the printed document size.
Note
• The selectable values in the [Source] box vary
depending on the optional devices installed in this
equipment and their configuration on the [Device
Settings] tab.
Print Style
This selects how you want to print a front cover.
- Do not print on page
— Select this to insert a blank
cover.
- Print one side of the page — Select this to print the
first page image on the front side of a cover.
- Print both sides of page — Select this to print the first
two page images on both sides of a cover. This is
available only when the 2-Sided Printing option is
enabled on the [Finishing] tab.
Note
• If [Print one side of the page] is selected while 2-Sided
Printing is performed, the first page is printed on the
front side of the cover sheet and the back side of the
cover will be blank.
4
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2) Use Back Cover
This sets back cover printing which allows you to insert or
print a back cover on a sheet fed from a different Tray or
Multi-Purpose Tray other than the Paper Source option
selected on the [Basic] tab.
To enable back cover printing, select the check box and
select the location from where a back cover sheet is to be
fed and the print style to be used.
Memo
• For detailed instructions on how to print with the [Use
Back Cover] setting, see the following page:
P.44 "Inserting different types of paper"
Source
Select the location from where a back cover sheet is to be
fed. When [Auto] is selected, the paper is automatically
selected according to the printed document size.
Note
• The selectable values in the [Source] box vary
depending on the optional devices installed in this
equipment and their configuration on the [Device
Settings] tab.
Print Style
This selects how you want to print a back cover.
- Do not print on page
cover.
- Print one side of the page — Select this to print the
last page image on the front side of a cover.
- Print both sides of page — Select this to print the last
two page images on both sides of a cover. This is
available only when the 2-Sided Printing option is
enabled on the [Finishing] tab.
Note
• If [Print one side of the page] is selected while 2-Sided
Printing is performed, the last page is printed on the
front side of the cover sheet and back side of the cover
will be blank.
• If [Print both sides of page] is selected but there is only
one page printed on the back cover, the last page is
printed on the front side of the cover sheet and back side
of the cover will be blank.
3) Insert Pages
This sets sheet insertion printing which allows you to insert
a sheet between pages, or print a specific page on a sheet
fed from a tray other than the Paper Source option selected
on the [Basic] tab.
This option is useful when you want to insert a blank sheet
between chapters, or when you want to print chapter cover
pages on the different paper.
To enable sheet insertion printing, select the check box and
click [Edit] to set how the pages are inserted in the [Insert
Pages] dialog box.
P.20 "Insert Pages"
Note
• This option cannot be set when the [Interleave Pages]
option is enabled.
• Up to 50 pages can be inserted.
— Select this to insert a blank
Memo
• For detailed instructions on how to print with the [Insert
Pages] setting, see the following page:
P.44 "Inserting different types of paper"
4) Interleave Pages
This sets the interleaving page feature that is useful when
you want to insert paper of a different type (or from another
source) between every page of your print job. For example,
you can use this option to insert blank, colored sheets
between overhead transparencies.
To enable interleaving pages, select the check box and
select the location from where sheets are to be fed.
Note
• When this option is enabled as well as the [Use Front
Cover] and [Use Back Cover] options enabled, no page
is inserted after the front cover and back cover.
• This option cannot be set when [Insert Pages] option is
enabled.
Memo
• For detailed instructions on how to print with the
[Interleave Pages] setting, see the following page:
P.45 "Interleaving pages"
Source
Select the location from where the interleaving sheet is to
be fed. When [Auto] is selected, the paper is automatically
selected according to the printed document size.
Note
• The selectable values in the [Source] box vary
depending on the optional devices installed in this
equipment and their configuration on the [Device
Settings] tab.
Duplicate
When you select this check box, you can print previous
page images on the inserted sheet.
Insert Pages
1
2
1) Page
Enter the page number where the sheet is to be inserted.
When [Blank] is selected from the [Print Style] box, the
blank sheet is inserted before the entered pages.
When [1 Side] is selected from the [Print Style] box, the
entered page will be printed on the inserted sheet.
When [2 Sides] is selected from the [Print Style] box, the
entered page and the next page will be printed on the
inserted sheet.
3
4
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2) Print Style
This selects how you want to print on insertion sheets.
- Blank
— Select this to insert blank sheets.
- 1 Side — Select this to print the specified page on the
front side of the insertion sheets.
- 2 Sides — Select this to print the specified page and
the next page on both sides of the insertion sheets.
Note
• When [2 Sides] is selected from the [Print Style] box, the
entered page and the next page will be printed on the
inserted sheet.
3) Paper Source
Select the location from where the insertion sheets are to
be fed. When [Auto] is selected, the paper is automatically
selected according to the printed document size.
Note
• The selectable values in the [Paper Source] box vary
depending on the optional devices installed in this
equipment and their configuration on the [Device
Settings] tab.
4) Paper Type
Select the paper type to be inserted.
[Image Quality] tab
The [Image Quality] tab allows you to select how images are
printed. You can easily select the appropriate image quality
depending on the type of document.
4) Use Black for All Text
Select this check box to print all text in 100% black except
white texts.
Note
• This function is available only for the printer drivers
below.
-PCL
- XPS
5) Resolution
This sets the resolution for printing.
- 600 dpi — Select this to print in 600 x 600 dpi.
- 1200 dpi — Select this to print in 1200 x 1200 dpi.
Note
• [1200 dpi] is selectable only when the PS3 printer driver
is used.
6) Printer Darkness
Select this check box and move the slider to the left to print
lighter or to the right to print darker. The darkness can be
adjusted to five levels from -2 to 2.
[Effect] tab
The [Effect] tab contains print options that add effects to your
print jobs such as Watermarks, Overlay Image printing, Rotate
printing, Mirror printing, and Negative/Positive printing.
[Effect] tab for PCL driver
1) Halftone
This sets how halftones are printed.
- Auto
— Select this to print using proper halftone
depending on the contents in the document
automatically.
- Smooth — Select this to print halftone smoothly.
- Detail — Select this to print halftone in detail.
2) Smoothing
Select this check box to print texts and graphics smoothly.
3) Distinguish Thin Lines
Select this check box to print thin lines clearly.
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[Effect] tab for XPS driver
[Effect] tab for PS3
[Add]
Click this to create a new watermark. The [Watermark]
dialog box appears when you click on this.
P.23 "Add/Edit Watermark"
1
[Edit]
Select a watermark from the [Watermark] box and click it to
edit the watermark. The [Watermark] dialog box appears
when you click on this.
P.23 "Add/Edit Watermark"
2
[Delete]
Select a watermark from the [Watermark] box and click it to
delete a watermark.
P.46 "Deleting a watermark"
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5
Note
• The default watermarks can be deleted but, once
deleted, they cannot be restored.
• [None] cannot be deleted.
Print on First Page Only
Select this check box to print a watermark on the first page
only. This setting will become available when any
watermark is selected from the [Watermark] box.
Print on Each Page
Select this check box to print a watermark on each page.
1) Watermark
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This selects the watermark to be used or edited. The
following values except [None] are the default watermarks
that have been registered in the printer driver. Up to 15 new
watermarks can be added in this box.
- None
— Select this if no watermark is desired.
The following default watermarks are also displayed in the
box:
- TOP SECRET
- CONFIDENTIAL
- DRAFT
- ORIGINAL
-COPY
Memo
• For the detailed instructions on how to print with the
[Watermark] setting, see the following page:
P.45 "Printing with watermarks"
2) Overlay Image
This selects an overlay image to be used. This feature
allows you to print an image on the background of a print
job, although the watermark allows only text.
Note
• When [Overlay Image] is selected together with the N-up
printing, 1 overlay image will be printed on the entire
page, regardless of the number of images set in 1 page.
• Both the overlay file and the documents on which you
superimpose the overlay image must be created in the
same size and orientation.
Memo
• If you want to use an overlay image in your job, you must
first create an overlay file. To do this, create an overlay
image with most applications and print it as an overlay
file. You can enable creating an overlay file on the [Print
Job] box.
P.36 "Printing a document as an overlay file"
• For the detailed instructions on how to print with the
[Overlay Image] setting, see the following page:
P.47 "Printing with an overlay file"
[Details]
Click this to set which overlay image is applied to which
page, such as changing the type of overlay image for odd
pages and that for even pages or applying an overlay
image only to the specified pages.
If you click this when [Multiple Overlays] is selected in the
[Overlay Image] box, the [Multiple Overlays] dialog box
appears.
P.24 "Multiple Overlays"
[Delete]
Click this to delete the overlay image that you select in the
box.
P.47 "Deleting an overlay image"
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Note
• [None] and [Multiple Overlays] cannot be deleted.
Print Over the Document
Select this check box to print an overlay image over the
document.
Print on Each Page
Select this check box to print an overlay image on each
page. When multiple pages are printed on one sheet with
options such as Number of pages per Sheet or Booklet, an
overlay image is printed on each page in a sheet.
3) Rotate 180 Degrees
Select this check box to perform rotation printing of an
image.
4) Mirror
Select this check box to perform mirror printing of an image.
Note
• This function is available only for the printer drivers
below.
-PCL
- XPS
5) Negative/Positive
Select this check box to perform negative printing of an
image.
Note
• This function is available only for the printer drivers
below.
- PS3
- XPS
Add/Edit Watermark
When you click [Add] or [Edit], the [Watermark] dialog box
appears and you can create new watermark or edit selected
watermarks.
2) Caption
Enter the text of a watermark. You can enter up to 63
alphanumeric characters.
When you are editing a watermark, the selected watermark
text is displayed in the box.
The entered text is displayed as the sample image on the
left.
3) Font Name
Select the font to be used for the watermark text.
4) Style
Select the font style for the watermark text.
- Regular
— Select this to set the regular style to the
text.
- Bold — Select this to set the bold style to the text.
- Italic — Select this to set the italic style to the text.
- Bold Italic — Select this to set the bold and italic style
to the text.
5) Font Size
Enter the font size for the watermark text. The font size can
be set from 6 to 300 pt in units of 1 pt.
6) Angle
Enter the degree of angle for rotating the watermark text.
The angle can be set from -90 to 90 degrees in units of 1
degree. You can also set the degree of the angle by moving
the scroll bar.
7) Solid
Select this to print a solid type of watermark.
8) Draw as Outline
Select this to print a outline type of watermark.
9) Transparency
Select this to print a transparent watermark. When you
select this, set the brightness from 0 (darker) to 100%
(lighter) in units of 1%. You can also set the brightness
using the scroll bar.
10) [Restore Defaults]
Click this to restore the settings displayed in the
[Watermark] dialog box to the original factory defaults.
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1) Position
Select this to adjust the position of the watermark. Click the
arrow button or [+] located at the center to adjust it.
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Multiple Overlays
If you click [Details] when [Multiple Overlays] or the desired
overlay is selected in the [Overlay Image] box, the [Multiple
Overlays] dialog box appears. Set which overlay image is
applied to which page in this dialog box.
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6
• If the specified pages are overlapped in both settings of
[Master Setting] and [Setting], the setting of [Setting] has
priority over that of [Master Setting].
5) Setting 1/2/3/4/5/6
This sets pages to which the selected overlay image is
applied by page number. To specify more than one page,
delimit with commas such as “1, 3, 5”. To specify pages in a
range, use a hyphen between the first and the last pages,
such as “6-10”.
- Page — Select this to apply the selected overlay image
only to the specified pages.
3
Note
• If the specified pages are overlapped among multiple
settings, the newer setting has priority.
5
6) Select setting to clear
This selects the overlay image setting to be cleared.
7) [Clear]
This clears the overlay image setting selected in the [Select
7
8
setting to clear].
8) [Restore Defaults]
Click this to restore the settings displayed in the [Multiple
Overlays] dialog box to the original factory defaults.
1) Overlay Images
The registered overlay images are displayed in a
thumbnail. Select the desired overlay image.
Memo
[Others] tab
The [Others] tab contains print options such as toner saving,
custom paper size and so on.
• You can drag and drop an overlay image in the
thumbnail to the desired overlay group (Master Setting
1/2 or Setting 1/2/3/4/5/6) to set directly. If another
overlay image is already set in the selected group, the
overlay image is overwritten.
2) [ ↓ ] (Master Setting)
This sets the overlay image selected in the [Overlay
Images] box in the [Master Setting] field. Selection is
switched in the order of [Master Setting 1] to [Master
Setting 2] every time you click this.
3) [ ↓ ] (Setting)
This sets the overlay image selected in the [Overlay
Images] box in the [Setting] field. Selection is switched in
the order of [Setting 1], [Setting 2], [Setting 3], [Setting 4],
[Setting 5] and [Setting 6] every time you click this.
4) Master Setting 1/2
This sets if the selected overlay image is applied to all,
even or odd pages.
- All — Select this to apply the chosen overlay image to
all pages.
- Even — Select this to apply the chosen overlay image
only to even pages.
- Odd — Select this to apply the chosen overlay image
only to odd pages.
Note
• If the specified pages are overlapped among multiple
1) Default Menu Setting
Select the default tab that is displayed when you open the
printing preferences of the printer driver. Set frequently
used functions as a default menu setting for your
convenience.
master settings, the setting of [Even] or [Odd] has
priority over that of [All].
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Note
• If you made settings on the [Others] tab menu from the
print setting page of the application, they are restored to
the defaults when you close the printer driver.
If you want to resume the settings, set the printer driver
from the [Devices and Printers] folder.
P.9 "Setting initial values of print options"
2) TopAccess (Link)
Click this to start a web browser and display the TopAccess
menu.
3) Toner Save
Select this check box to print in the toner save mode.
Note
• When the toner save mode is enabled, printing may
become lighter.
4) Do not Print Blank Pages
Select this check box to ignore blank pages for printing.
If the Watermark feature is enabled, all pages will be
printed even when the content is blank.
Note
• The pages having a header or footer will be printed even
if the content is blank.
5) Letterhead Print Mode
Select this to add a blank sheet to the last page when
duplex printing is performed and the original has oddnumber pages.
6) SNMP Communication
This enables SNMP communication between this
equipment and your computer to retrieve the option
configuration information.
9) [Add Printer]
Select this to add the equipment found on the network to
[Printer Folder].
P.27 "Add Printer"
10) [Custom Paper Size]
Click this to specify the custom paper size. The [Custom
Paper Size] dialog box appears when you click this.
P.27 "Custom Paper Size"
Note
• In order to set [Custom Paper Size], you must access
the printer driver properties from the [Devices and
Printers] folder, but not from the [Print] dialog box in the
application.
• The [Custom Paper Size] can be set only by an
operation with the administrator privilege.
11) User name (Alias)
Enter a nickname as required, which is displayed on the
Private Print job list and Hold Print job list. You can specify
the desired name so that you can easily find the target job
from the job list when releasing it from the equipment’s
touch panel.
Memo
• Up to 31 characters can be entered for the [User name
(Alias)] box.
• The user name that is entered to log in to your computer
is initially used for [User name (Alias)]. If the user name
is not changed, the log-in user name is displayed on the
Private Print job list and Hold Print job list.
• The nickname entered for the [User name (Alias)] box is
applied only to the Private Print job list and Hold Print job
list. On other job list screens (Scheduled Print jobs /
Invalid jobs) and the Print Log screen, the log-in user
name is always displayed.
Note
• If you disable SNMP Communication,
TopAccessDocMon notification also will be disabled.
7) [SNMP Settings]
Click this button when you need to verify or change the
SNMP settings.
P.26 "SNMP Settings"
Note
• In order to set [SNMP Settings], you must access the
printer driver properties from the [Devices and Printers]
folder, but not from the [Print] dialog box in the
application.
8) [Output Devices]
This switches the equipment to be used for printing or splits
one print job between two pieces of equipment (Tandem
Printing).
P.48 "Switching equipment to print jobs"
P.49 "Splitting a print job across two pieces of
equipment (Tandem Printing)"
12) Department Code
Enter the user’s department code if the system is managed
with department codes. Please ask your administrator for
your department code.
Note
• When the User Management setting is enabled, it is
used to manage a print job instead of the Department
Code Management setting. In this case, a user name
that has been entered to log in to your computer is used
for the authentication of the print job. Therefore, you do
not need to set your department code to the printer
driver but you must register your user name in advance.
If your user name is not registered, the print job is
processed as an invalid one according to the User
Authentication Enforcement setting. Also if a print job is
sent in RAW format, it is processed according to the
RAW Print Job setting. For more information about the
User Authentication Enforcement setting or the RAW
Print Job setting, refer to the TopAccess Guide.
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• If the number of the printed sheets for a print job
exceeds the output limitation for the entered department
code, the print job is stored in the invalid department
code print job list without printing. When you want to
print the print job, perform printing from [JOB STATUS]
on the touch panel by entering another department code
for which the output limitation is more than the number
of printed sheets.
• In the [Department Code] box, you can enter a
department code within 63 characters.
Memo
• How the equipment performs printing for an invalid
department code print job, for which an invalid
department code is specified, varies depending on the
Invalid Department Code Print Job setting that can be
set in the TopAccess Administrator mode and whether
SNMP communication is enabled or not.
- When SNMP communication is enabled and Invalid
Department Code Print Job is set to [Store to invalid job
list], an error message will be displayed when an invalid
department code is entered.
- When SNMP communication is disabled and Invalid
Department Code Print Job is set to [Store to invalid job
list], the invalid department code print job will be stored
in the invalid department code print job list without
printing.
- When the Invalid Department Code Print Job is set to
[Print], the invalid department code print job will be
printed.
- When the Invalid Department Code Print Job is set to
[Delete], the invalid department code print job will be
deleted.
13) Hide Department Code
Select this check box to display a department code in the
blank symbols.
14) Server Name
Select the desired LDAP server as necessary. To register
the LDAP servers, open the [Account Settings] - [LDAP
Server Settings] dialog box from the [Device Settings] tab.
P.28 "[Device Settings] tab"
How to export custom settings
- Click [Export].
- The [Save as] dialog box appears. Specify a file name
and a directory. Then click [Save].
Note
• In order to set and perform [Export], you must access
the printer driver properties from the [Devices and
Printers] folder, but not from the [Print] dialog box in the
application.
17) [Restore All Defaults]
Click this to return settings in all the tab menus other than
the [Device Settings] tab menus to the default ones. A
confirmation dialog box appears as you click this, and if you
click [OK], print settings in all the tab menus will return to
the default ones.
Note
• If you want to change the settings in the [Font] and
[Device Settings] tab menus, you need to access with
the administrator privilege from the Printers folder. For
the details, see the following page:
P.28 "[Device Settings] tab"
18) [Version Information]
Click this to display the [Version Information] dialog box.
SNMP Settings
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15) [Import]
Click this to import custom settings (e.g. template,
watermark, overlay, image quality type, custom paper size,
profiles) to the printer driver.
How to import custom settings
- Click [Import]. A dialog box to select a file appears.
Select a file (*cfu for PCL, *cfp for PS3, *cfv for XPS) to
be imported.
- Click [Open]. A dialog box to confirm if you overwrite
the file appears. Then click [OK].
Note
• In order to set and perform [Import], you must access
the printer driver properties from the [Devices and
Printers] folder, but not from the [Print] dialog box in the
application.
16) [Export]
Click this to export custom settings (e.g. template,
watermark, overlay, image quality type, custom paper size,
profiles) from the printer driver.
4
1) Version
Be sure to have the correct SNMP version set for your MFP
and select from the following options:
- V1/V2 — Select this option to enable SNMP V1 and V2.
- V3 — Select this option to enable SNMP V3.
- V1/V2/V3 (for [Discovery Settings] dialog box only)
— Select this option to enable SNMP V1, V2, and V3.
2) SNMP V1/V2
Community Name—If a community name other than
“private” (default) is set for the SNMP community name for
your MFP, enter its community name.
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3) SNMP V3
Note
• To find your MFP under the SNMP V1/V2 environment,
the community names set for the target MFP must be
specified correctly. For help, consult your administrator.
• To change the community name, the administrator
privilege is necessary. You must log in with the
“Administrator” privilege and open the printer driver
properties.
• Up to 31 characters including the following symbols can
be entered for the Community Name.
! " # $ % & ' ( ) * + , - / : ; < = > ? @ [ \ ] ^ _ ` { | } ~
If SNMP V3 is enabled, select one of the following items to
set how users are authenticated.
User ID File — Select this option when you want to use a
user ID file. Click [Browse] and specify the user ID file.
User Name/Password — Select this option when you want
to use the user name and password. When this option is
selected, use the keyboard to select the following items:
- User Name
- Authentication Protocol
- Authentication Password
- Privacy Protocol
- Privacy Password
3) [Information]
This indicates the basic information of the machine
selected in the [Discovered Printers] box. You can check
the availability of 2-sided printing or stapling, its copying
speed, resolution and the type of paper placed.
4) Available Printer List
This indicates the printers registered in [Printer Folder].
Custom Paper Size
In the [Custom Paper Size] dialog box, up to 40 custom paper
sizes can be defined. The custom page size that you specify
can be selected in the [Original Paper Size] and [Print Paper
Size] box on the [Basic] tab.
Memo
• The defined custom paper size setting can be used in
common for the PCL/PS3/XPS printer drivers.
Note
• If you select to enable SNMP V3, consult your network
administrator for preliminary advice on how to
authenticate users.
• Up to 31 characters including the following symbols can
be entered for each of the User Name, Authentication
Password and Privacy Password.
! $ % & ' ( ) - , < > @ [ ] ^ _ ` { } ~
4) [Restore Defaults]
Click this button when you want to reset all the settings
back to the defaults.
4
Add Printer
5
1) Discovered Printers
This displays the MFP discovered over a network. You can
check its name, installation site, model name and status.
2) [Add]
This adds the printers selected in the [Discovered Printers]
box to [Printer Folder].
6
1) Paper Size List
Select the custom paper size that you want to modify.
2) [Add]
Click this to save the settings over the selected custom
paper size that you selected in the [Paper Size List].
Note
• If you click [Add], a dialog box prompting you to confirm
that the custom paper size differs depending on the
model. Select the custom paper size that your
equipment supports.
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3) [Delete]
Click this to clear and restore the default settings of the
selected custom paper size that you selected in the [Paper
Size List]. When you click this, the confirmation dialog box
appears. Click [Yes] to delete the setting.
Note
• To register a custom paper size, either A (Length) or B
(Width) should differ by more than 0.3 inches (7 mm)
from the standard paper size. If not, the created custom
paper size is considered as the standard paper size.
• You cannot create a custom paper size with A (Length)
longer than B (Width). If you want to print such a
document, do so by selecting [landscape] for the
[Orientation].
• There are some precautions when you use paper larger
than the standard sizes. For details, see the following
page:
P.47 "Printing on paper larger than standard sizes"
4) Name
Enter the custom paper size name. You can enter up to 63
characters. This name will be displayed in the [Original
Paper Size] and [Print Paper Size] box on the [Basic] tab.
5) Paper Size
Enter A (Length) and B (Width) to specify the paper size.
Note
• Select values within the range shown on the right of
each.
6) Units
Select the unit for the paper size. The default unit varies
depending on the regional setting in the Windows.
[Device Settings] tab
The [Device Settings] tab allows you to configure options.
When any optional unit is installed in this equipment, set the
configuration of the machine on this tab. The [Device Settings]
tab can be displayed only from the Printers folder (and not
when displaying the properties from the application’s print
dialog box).
Note
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9
1) Model Selection
This sets the model type.
Note
• If you select [Universal], you can narrow down the setup
items of the printer driver to those used commonly in all
of the entire MFP. It is convenient in such cases as when
you are using a printer driver already installed to other
models.
2) Option
This option sets whether the following optional devices are
installed.
Trays
This sets the installation of trays according to the
configuration.
- Tray 1 — Select this when only Tray 1 is installed.
- Tray 1 & Tray 2 — Select this when Trays 1 and 2 are
installed.
- Tray 1, 2 & Tray 3 — Select this when Trays 1, 2 and 3
are installed.
- Tray 1, 2 & Tray 3, 4 — Select this when Trays 1, 2, 3
and 4 are installed.
- Tray 1 & LCF ― Select this when Tray 1 and LCF are
installed.
- Tray 1, 2 & LCF ― Select this when Trays 1, 2 and LCF
are installed.
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• In order to set the [Device Settings] tab, you must access
the printer driver properties from the [Devices and Printers]
folder. For detailed instructions on how to set the [Device
Settings] tab, see the following guide:
Basic Guide
3) Finisher
This sets whether or not the Finisher is installed.
- None — Select this when a Finisher is not installed.
- Inner Finisher (1 Tray) — Select this when a Finisher
is installed.
4) [Tray Setings]
Click this to set the paper size and paper type of each tray.
The [Tray Setings] dialog box appears by clicking this.
5) [Account Settings]
Click this button to set whether the user management
setting is enabled or not. You can also set whether the
Private Print Restriction function and Hold Print Restriction
function are enabled or not. The [Account Settings] dialog
box appears upon clicking this button.
P.29 "Account Settings"
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6) [Customization]
This sets options specific to PCL6 or PostScript, or
changes the Plug-in settings or the printer driver language.
When you click this, the [Customization] dialog box
appears.
P.31 "Customization: [Plug-in] tab"
P.31 "Customization: [Language] tab"
P.31 "Customization: [PDL Settings] tab"
Note
• The Printer Language setting is available only for the
printer drivers below.
-PCL
- PS3
7) [Version Information]
Click this to display the [Version Information] dialog box.
8) Device Settings Retrieval
This enables SNMP communication between this
equipment and your computer to retrieve the option
configuration information.
Update Automatically
Select this check box to update the option configuration
information automatically every time you open the [Device
Settings] tab.
[Update Now]
Click this to obtain the configuration information from this
equipment immediately.
Memo
• If the connection to the equipment has not been
configured correctly, the message “The address of your
machine could not be located. Would you like to find it?”
will be displayed when you click [Update Now]. If it is
displayed, click [Yes] and search for the equipment
using the [Local Discovery] dialog box. After searching
for the equipment, SNMP communication will be
enabled. For the instructions on how to search for the
equipment, refer to the instructions of
TopAccessDocMon.
Tray Settings
1) Paper Size
Select the paper size set in each tray.
2) Paper Type
Select the paper type set in each tray.
3) Attribute
Select the attribute of the paper. When you set the attribute,
the tray will be selected preferentially according to the print
settings.
4) Override Application Paper Source Settings
Select this check box to use the paper source setting in the
printer driver rather than the application setting.
5) [Restore Defaults]
Click this to restore the settings displayed in the [Tray
Settings] dialog box to the original factory defaults.
Memo
• Trays selectable differ depending on the option
configuration.
Account Settings
Note
• If you disable SNMP Communication,
TopAccessDocMon notification also will be disabled.
9) [Restore Defaults]
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3
Click this to restore the configuration of this equipment
displayed in the [Device Settings] tab menu to the original
4
factory defaults.
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Memo
• When SNMP communication is enabled, the following
account information is automatically obtained from the
equipment.
1) User Authentication
Select the authentication method which is to be used. Set it
to correspond to that of your MFP.
- Off — Select this not to perform user authentication.
- MFP Local Authentication — Select this to perform
MFP Local Authentication.
- Windows Domain Authentication — Select this to
perform Windows Domain Authentication.
- LDAP Authentication — Select this to perform LDAP
Authentication.
2) Enter the user credentials manually
When this check box is selected, you are prompted to enter
your user name and password every time you print a
document. This option is available when any of MFP Local
Authentication, Windows Domain Authentication, or LDAP
Authentication is selected in the [User Authentication] box.
Memo
• This option can be used together with any of the user
authentication functions (MFP Local Authentication,
Windows Domain Authentication, LDAP Authentication).
3) User Name
The user name that is entered to log in to your computer is
displayed.
4) Domain Name
The domain name on which the equipment belongs is
displayed.
5) LDAP Server Settings
When you click this button, the [LDAP Server Settings]
dialog box will appear. This option can be selected only
when [LDAP Authentication] is selected in the [User
Authentication] box.
P.30 "Setting up LDAP servers"
Setting up LDAP servers
The [LDAP Server Settings] dialog box allows you to register
LDAP servers.
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4
1) Server Name
Enter the desired LDAP server in this box if needed.
Memo
• Up to 64 characters (excluding # ; \ =) can be entered for
the [Server Name] box.
2) [Add]
Click this button to register the LDAP server in the [Server
Name List], which has been entered in the [Server Name]
box.
3) Server Name List
The registered LDAP servers are displayed in this list. Up to
16 LDAP servers can be registered.
6) Private Print Restriction
Select this check box to enable the Private Print Restriction
function.
7) Hold Print Restriction
Select this check box to enable the Hold Print Restriction
function.
Memo
• For details and setting of the Private Print Restriction
function and Hold Print Restriction function, refer to the
TopAccess Guide.
• After you adjust settings in the [Account Settings] dialog
box, make sure to confirm that the settings have been
changed as specified in the printing preferences dialog
box, accessing from the [File] menu > [Printing
Preferences]. You can also confirm that the settings
have been changed as specified on the properties page
of the printer driver when you print documents from
applications.
4) [Delete]
Click this button to delete an LDAP server in [Server Name
List]. Select the LDAP server that you want to delete in the
list, and click this button.
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