OKI MB460, MB470, MB480 User Guide

MB400 Series

MB460 MB470 MB480

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from:

http://www.okiprintingsolutions.com

Oki is a registered trademark of Oki Electric Industry Company Ltd.

Oki Printing Solutions is a trademark of Oki Data Corporation.

Energy Star is a trademark of the United States Environmental Protection Agency.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Computer.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 2004/ 108/EC (EMC), 2006/95/EC (LVD) and 1999/5/EC (R&TTE), as amended where applicable, on the approximation of the laws of the member states relating to electromagnetic compatibility, low voltage and radio & telecommunications terminal equipment.

The following cables were used to evaluate this product to achieve EMC directive 2004/108/EC compliance and configurations other than this may affect that compliance.

CABLE TYPE LENGTH

(METRE)

Power 1.8

USB 3.0

Parallel 2.0

LAN 2.0

Tel 3. 0

Modular 5.0

CORE SHIELD

✘✘

✘ ✔

✘✘

✔ ✘

✘✘

Preface > 2

MERGENCY FIRST AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting.

If inha l e d, move t he perso n to an op e n a rea for f r esh air . S eek med i c al attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

ANUFACTURER

Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan

MPORTER TO THE

Oki Europe Limited (trading as Oki Printing Solutions)

Blays House Wick Road Egham Surrey TW20 0HJ United Kingdom

EU/

AUTHORISED REPRESENTATIVE

For all sales, support and general enquiries contact your local distributor.

NVIRONMENTAL

INFORMATION

Emergency first aid > 3

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Notes, cautions and warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Documentation suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

On-line usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Printing pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Character switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Changing the display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Releasing the scanner lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Power saving mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Switching off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Installing drivers and utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Windows - Twain and printer drivers . . . . . . . . . . . . . . . . . . . . . . . . . .18

Mac OS X- Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Fax driver - Windows only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

MFP Setup tool - Windows only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Actkey utility - Windows only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Paper recommendations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Cassette trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Face down stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Face up stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Duplex unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Loading paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Cassette trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Configuring your machine... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Minimum configuration requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Pre-configuration information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Fax set up (MB470/MB480) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Network set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Internet communication features. . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

...from the web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

...From the setup tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

...from the control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Setting the fax facility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Initial set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Advanced set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Contents > 4

Managing the address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Adding an email address entry to the address book. . . . . . . . . . . . . . . .54

Deleting an email address entry from the address book . . . . . . . . . . . . .55

Modifying an email address entry from the address book . . . . . . . . . . . .55

Adding a group entry to the address book . . . . . . . . . . . . . . . . . . . . . .56

Deleting a group address entry from the address book . . . . . . . . . . . . .56

Modifying a group address entry from the address book. . . . . . . . . . . . .56

Access control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Enabling Access control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Logging in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Logging out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Operation time-out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Loading document(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Placing document(s) in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Placing document(s) on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Basic Operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Scan To Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Scan to Network PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Scan to PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Faxing(MB470/MB480). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Printing a fax activity report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Printing transmission reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Sending a Fax from your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Adding fax numbers to the phone book . . . . . . . . . . . . . . . . . . . . . . . .75

Adding new groups numbers to the phone book . . . . . . . . . . . . . . . . . .75

Importing and exporting fax numbers . . . . . . . . . . . . . . . . . . . . . . . . .76

Printing settings in windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Printing preferences in Windows applications . . . . . . . . . . . . . . . . . . . . . .77

PCL emulation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Setting from Windows control panel . . . . . . . . . . . . . . . . . . . . . . . . . .79

PS emulation (MB470/MB480) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

Settings from the Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

2-sided printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Auto duplex printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Manual duplex printing using the paper tray (Windows only) . . . . . . . . . . .86

Manual duplex printing using the Multi Purpose Tray . . . . . . . . . . . . . . . .88

Printer settings in Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

PCL emulation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Setting printing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Setting printing options - saving driver settings . . . . . . . . . . . . . . . . . .90

Changing the Default Printer and Paper Size. . . . . . . . . . . . . . . . . . . . .91

Page setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

Print Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Copies & Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Paper Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

Cover page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Duplex . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Contents > 5

Printer setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Print control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

PS emulation (MB470/MB480) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Copies & pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Scheduler . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Paper handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Cover page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Error Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Paper Feed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Printer Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Cancelling a print job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Overlays and Macros (Windows only). . . . . . . . . . . . . . . . . . . . . . . . . .103

What are overlays and macros? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Creating PostScript overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Creating the overlay image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Create and download the project. . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Test printing the overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Defining overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Printing with PostScript overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Creating PCL Overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Creating the overlay image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Create and download macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Test printing the macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

Defining overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

Printing with PCL overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Consumable life expectancy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Consumable order details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Replacing consumable items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Toner cartridge replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Image drum replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

...the unit casing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

...the paper path in the adf. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

... the underside of the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

...the document glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

...the LED head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Installing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

Installing options order numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

Installation procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

In the scanner ADF section... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

In the printer section... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124

Dealing with unsatisfactory printing. . . . . . . . . . . . . . . . . . . . . . . . . . . .128

Dealing with unsatisfactory copying. . . . . . . . . . . . . . . . . . . . . . . . . . . .129

Fax problem checklist (MB470/MB480) . . . . . . . . . . . . . . . . . . . . . . . . .130

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132

Appendix A - Moving and transporting . . . . . . . . . . . . . . . . . . . . . . . . .137

Moving your mfp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137

Transporting your mfp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .140

Oki contact details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

Contents > 6

OTES, CAUTIONS AND WARNINGS

NOTE A note provides additional information to supplement the main text.

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

For the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine original toner cartridges. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

Use of non-genuine products may invalidate your warranty.

Specifications subject to change without notice. All trademarks acknowledged.

Notes, cautions and warnings > 7

BOUT THIS GUIDE

NOTE Images used in this manual may include optional features that your product does not have installed.

OCUMENTATION SUITE

This guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features. The documentation is summarised below for reference and is found on the manuals DVD unless indicated otherwise:

> Installation Safety booklet: provides information for safe use of your product.

This is a paper document that is packaged with the product and should be read before setting up your machine.

> Set-up guide: describes how to unpack, connect and turn on your product.

This is a paper document that is packaged with the product.

> User’s Guide: helps you become familiar with your product and make the best use

of its many features. Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best. Additionally, information is provided for adding optional accessories as your printing needs evolve.

> Network Guide: helps you become familiar with the functionality of the built in

network interface card.

> Installation Guides: accompany consumable items and optional accessories to

describe how to install them.

These are paper documents that are packaged with the consumables and optional accessories.

> On-line Help: on-line information accessible from the printer driver and utility

software.

About this guide > 8

ON-

LINE USAGE

This guide is intended to be read on screen using an Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader.

There are many cross-references within this book, each highlighted as blue text. When you click on a cross-reference the display will instantly jump to the part of the manual containing the referenced material.

By using the button in Adobe Reader, you can navigate directly back to where you were before.

You can access specific information in two ways:

> In the list of bookmarks down the left hand side of your screen, click on the topic of

interest to jump to the required topic. (If the bookmarks are not available, use the

“Contents” on page 4.)

> In the list of bookmarks, click on Index to jump to the Index. (If the bookmarks are

not available, use the “Contents” on page 4.) Find the term of interest in the alphabetically arranged index and click on the associated page number to jump to the page containing the term.

RINTING PAGES

The whole manual, individual pages, or sections may be printed. The procedure is:

1. From the toolbar, select File > Print (or press the Ctrl + P keys).

2. Choose which pages you wish to print:

(a) All pages, (1), for the entire manual.

(b) Current page, (2), for the page at which you are looking.

1 2 3

page numbers.

(d) Click OK.

About this guide > 9

NTRODUCTION

Congratulations on choosing this Multi Function Product (MFP). It i s d es ig ne d w it h a dv an ce d features, to give you clear and crisp black and white pages at high speed on a range of office print media.

With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including e-mail addresses, printers, ftp servers, fascimile machines or someone else's computer on the network.

Your MFP includes these features:

> Digital copying - An intutive control panel, makes digital copying fast and easy.

> Up to 21 copies per minute (A4 SEF) and 22 copies per minute (Letter) in black and

white for fast and efficient copying.

> Up to 600 x 600dpi (dots per inch) copy resolution.

> Actkey utility (Windows only) - enables the MFP to receive one key touch commands

from a locally connected computer (“pull scan”).

> Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP

allows you to transmit document(s) over the internet via e-mail. With a touch of the e-mail button and the selection of your recipients' e-mail addresses, the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

> Scan to Network PC - Allows you to send scanned documents (PDF, TIFF and JPEG

file formats) to a server or a personal computer's file folder over an intranet with F TP (File Transfer Protocol), CIFS (Common Internet File System) protocol. The scan to filing feature removes the need for the mail server to handle large attachments.

> Network/PC Printing - When connected to a Network, the MFP is able to perform

network or PC printing.

> Multiple Pages Sending - With the Auto Document Feeder (ADF), the MFP allows a

stack of up to 50 page document(s) to be continuously scanned.

> Faxing (MB470/MB480) - An intuitive control panel, makes direct faxing fast and

easy.

> Advanced fax transmission and reception, including delayed transmissions, sending

to multiple locations.

> Address Book/Profiles Managing - This provides a convenient way to manage all the

e-mail addresses and profiles (filing destinations).

> The MFP’s setup tool utility allows you to create up to 100 e-mail addresses and

several filing destinations to manage your document.

> 600 x 2400dpi (dots per inch) for MB460 and 1200 x 1200dpi for MB470/MB480

print resolution for high quality image production showing the finest detail.

> Automatic two-sided (duplex) printing for economical use of paper and compact

printing of larger documents.

> High speed USB 2.0 interface.

> Emulation: standard PCL6, PCL5e and PostScript 3 for MB470/MB480.

> Paper handling: 250 sheets (75g/m2) for MB460/MB470 and 530 sheets (75g/m2)

for MB480.

> Template Manager utility for Windows enables the design and print of business

cards, banners, labels with ease.

> “Ask Oki” (Windows only) – a user-friendly function that gives a direct link from your

printer driver screen (but not always illustrated in this guide) to a dedicated web site

Introduction > 10

specific to the exact model you are using. This is where you’ll find all the advice, assistance and support you could need to help you get the best possible results from your printer.

The following optional features are available:

> Additional memory, to allow printing of more complex pages.

> One additional paper tray for loading a further 530 sheets.

Introduction > 11

MFP

OVERVIEW

RONT VIEW

REF. DESCRIPTION

1. Output stacker, face down

Standard printed copy delivery point. Holds up to 150 sheets at 75g/m².

2. Top cover release button

Press to open.

3. Multi purpose tray release handles

Pull to open.

4. Multi purpose tray

Used for feeding heavier paper stocks, envelopes and other special media.

MB460: Manual feeding of single sheets.

MB470/MB480: Holds up to 50 sheets of 75g/m² paper. Also has an extendable paper support.

5. Paper tray

Standard blank paper tray. MB460/MB470: Holds up to 250 sheets of 75g/m² paper.

MB480: Holds up to 530 sheets of 75g/m².

6. Paper level lever

To vi s u al l y ind i c ate t h e paper level in the tray.

7. ON/OFF power switch

Refer to “Switching off” on page 17 for details.

8. Scanner Bed

9. ADF unit

10. ADF paper tray

Holds up to 50 sheets of A4 size paper at 75g/m².

11. Document cover

MFP overview > 12

REF. DESCRIPTION

12. Control panel

With LCD and operator buttons.

One touch key (shown) is only for MB470/MB480. Refer to “Control panel” on page 14.

EAR VIEW

REF. DESCRIPTION

13. Access panel

Allows access to install optional memory.

14. Duplex unit

Provides automatic two-sided printing.

15. Rear output cover (closed) (face up stacker)

This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper path through the MFP is essentially straight. This avoids bending the paper around curves in the paper path.

16. AC power socket

17. Parallel connector

18. USB connector

19. Test switch

20. Network connection

21. Line connection (MB470/MB480)

Socket for connecting the machine to the telephone line.

Tel connection (MB470/MB480)

Socket for connecting a telephone handset (if required).

MFP overview > 13

ONTROL PANEL

REF. DESCRIPTION

1. Key Pad

Used to enter numbers, upper-case/lower-case letters and symbols in the Entry Line. Refer to

“Character switching” on page 15 for further details.

2. Left Key

When in Switching mode: Returns the display to the Function Selection screen or Scan Sub Function

Selection screen from the Stand-by screen.

When Setting up: Increments the value of the tree structure.

3. Down Key

When setting up or in switching mode: Moves the cursor down.

4. Right Key

When in Switching mode:

> Used to confirm the Mode selected.

> Used to start Push scan (if push scan is selected, the executing Push Scan screen is displayed.)

When Setting up:

> Decrements the value of the tree structure.

5. Up Key

When setting up or in Switching mode: Moves the cursor up.

6. Enter Key

When in Switching mode:

> Used to confirm the Mode selected.

> Used to start Push Scan (If Push scan is selected, the Executing Push scan screen is displayed.)

When Setting up:

> Decrements the value of the tree structure.

> Increments the value of the tree structure as the set value is confirmed.

When entering Pin ID:

Used to confirm the PIN ID entered.

Recovery from Error/Warning states.

7. One Touch Key (MB470/MB480): Used to dial numbers from #00 to #09 that are registered as fax numbers. The shift key switches between a group of numbers from #00 to #04 and a group of numbers #05 to #09.

MFP overview > 14

REF. DESCRIPTION

8. Start Button:

> Executes the function selected. > Executes Copy. > Executes Scan to E-mail/Memory/Network PC. > Executes Fax Send (MB470/MB480). > Executes Fax Manual Receive (MB470/MB480).

Recovery from Error/Warning states.

9. Stop Button:

> Stops the function being executed. > Stops Copy. > Stops Scan to E-mail/Memory/Network PC. > Stops Fax Send (MB470/MB480). > Cancels a Print job.

10. Liquid Crystal Display (LCD): 128 x 64 dots.

HARACTER SWITCHING

Numbers, upper and lower case letters and symbols can be entered using the keypad. Press the key multiple times to switch between characters.

NOTE When pressing multiple times, you must re-press the key within 2 seconds of the previous press.

The example below is based on English being the display language:

KEY AVAILABLE CHARACTERS

11 -> 1

2 a -> b -> c -> A -> B -> C -> 2

3 d -> e -> f -> D -> E -> F -> 3

4 g -> h -> i -> G -> H -> I -> 4

5 j -> k -> l -> J -> K -> L -> 5

6 m -> n -> o -> M -> N -> O -> 6

7 p -> q -> r -> s -> P -> Q -> R -> S -> 7

MFP overview > 15

KEY AVAILABLE CHARACTERS

8 t -> u -> v -> T -> U -> V -> 8

9 w -> x -> y -> z -> W -> X -> Y -> Z -> 9

0 SP (space) -> 0 -> SP (Space)

* @ -> * -> a

# . -> _ -> - -> P -> SP (space) -> + -> ! -> “ -> $ -> % -> & -> ‘ -> (

-> ) -> , -> / -> : -> ; -> < -> = -> > -> ? -> [ -> £ -> ] -> ^ -> #

HANGING THE DISPLAY LANGUAGE

The default language used by your MFP for display messages and for report printing is

English

. If required, this can be changed using the Panel Language Setup utility.

German Danish

French Dutch

Italian Portuguese

Spanish Polish

Swedish Czech

Hungarian Turkish

Norwegian Russian

Greek Finnish

Brazilian Portuguese

NOTE

1. The above list is not exhaustive or conclusive.

2. See the information enclosed with the product (the Panel Language Setup

Utility) on the procedure for changing the language.

1. To ensure your product contains the latest firmware updates, it is recommended that you download

the language files from this utility during setup.

MFP overview > 16

ETTING STARTED

ELEASING THE SCANNER LOCK

CAUTION!

Make sure the scanner is in the UNLOCKED position before operating.

1. Open the document cover.

2. Move scan lock lever to the UNLOCKED position.

OWER SAVING MODE

If you do not use the MFP for a while, the machine will enter the power saving mode to control the power consumption of the device.

WITCHING OFF

CAUTION!

Do not turn off the power switch suddenly as this may damage your MFP.

1. Press the down arrow button on the control panel to highlight Menu, press Enter to

select.

2. Press the down arrow button on the Control panel to highlight System Shutdown, press Enter to select.

3. Press Enter to execute.

4. At the prompt, turn the power switch OFF.

Getting started > 17

NSTALLING DRIVERS AND UTILITIES

Your machine is supplied with the following drivers:

> TWAIN driver (only use when connecting to the MFP via USB) (Windows only)

> Printer driver: PCL5e, PCL 6, PostScript3 (MB470/MB480)

> Fax driver (MB470/MB480) (Windows only)

NOTE You must be logged on as an administrator or a member of the Administrators group in order to complete this procedure. If your computer is connected to a network, network policy settings may also prevent you from completing this procedure.

The installation instructions below refer to USB connection. For network connection details refer to the Network Guide.

If you are running windows Server 2003 or Server 2008, you may need to follow these steps to ensure WIA service starts when using the TWAIN driver and Actkey Utility.

1. Click Start > Administrative Tools > Services.

2. Double-click Services.

3. Double-click Windows Image Acquisition (WIA).

4. From the Startup type menu, select Automatic.

5. Under Service status, click Start.

6. Click OK.

INDOWS

- T

WAIN AND PRINTER DRIVERS

The TWAIN driver is used for “Pull Scanning”, i.e. initiating a scan from your computer via software. Compare this to “Push Scanning” where you start the scan by pressing a button on the MFP's front panel. The TWAIN driver only works via USB connections. This means it's not possible to control the scanner over the network from your computer.

There are two different ways of installing the TWAIN and printer drivers:

1. Plugging the printer in first and performing a “Plug and play” type of installation. In this case you must install the TWAIN driver first.

2. Not plugging the printer in yet, but running the Oki driver installer program from the DVD-ROM. This installs the TWAIN (scanner driver) and printer drivers. Once the printer is switched on and plugged in, Windows completes the installation automatically.

NOTE

> The Oki driver installer program is the recommended installation method.

> “Plug and play” installation only applies when connecting to your machine

via USB.

Getting started > 18

Plug and play installation

The MFP is a “dual device” - Windows sees it as a scanner and a printer. This means when the MFP is plugged into a PC using a USB cable, you'll be prompted to install two different drivers; the TWAIN (scanner) driver first and then the printer driver.

1. Attach the printer to a USB port of your computer.

2. Switch on the Printer.

3. Insert the Drivers & Utilities DVD.

If the DVD runs automatically, cancel the dialogue.

The ‘New Hardware Found' dialogue will display.

If you do not see the ‘New Hardware Found' dialogue, please check that power and USB cables are connected properly, and the printer is switched on.

4. Install TWAIN driver first

Getting started > 19

5. Next install the Printer driver

MAC OS X- P

RINTER DRIVER

The information in this section is based on Mac OS X Leopard (10.5). Other versions may appear slightly different, but the principles are same.

1. Insert the DVD-ROM and run the Oki driver installer program.

2. Follow the on-screen instructions to install the printer driver.

3. Attach the printer to a USB port of your computer.

4. Switch on the printer.

5. Choose Apple Menu > System Preferences > Print & Fax.

6. If the printer is already in the list of printers, click “-” to remove it.

NOTE This is necessary as Leopard may not be using the correct Oki printer driver files.

7. Click “+” to add a new printer.

8. Click More Printers.

9. Choose OKI USB from the pop-up menu.

MB4

Getting started > 20

10. Select your printer model and click Add.

11. The printer is added to the list of printers.

12. Restart your computer.

NOTE Please refer to the readme file on the DVD for details on installing the appropriate Macintosh driver.

MB470/MB480: You can choose PCL or PS driver on the Macintosh Operating System.

FAX

DRIVER

The fax driver allows you to send faxes directly from your computer without printing the document first. With the fax driver you are sending the fax data from your computer to the MFP, and then the MFP automatically sends the document.

Windows XP has built-in fax support - you can use your computers modem to send faxes directly from your computer.

- W

INDOWS ONLY

Installing the fax driver

This is installed as part of the Oki driver installer wizard.

MFP S

Installation of the MFP setup utility is optional and can be found on the DVD under the Utilities folder.

The MFP setup tool can discover the MB460/MB470/MB480 devices over USB or network connections. To discover, select File > Printer Discovery.

ETUP TOOL

- W

INDOWS ONLY

The MFP setup tool allows you to configure your MFP. Refer to “Pre-configuration

information” on page 32 for detailed instructions.

Getting started > 21

CTKEY UTILITY

- W

INDOWS ONLY

NOTE The Actkey utility only works via USB connections.

You must have the TWAIN driver installed.

The Actkey utility enables the MFP to receive one key touch commands from a locally connected computer.

Installation of the Actkey utility is optional and can be found on the Driver/Utilities DVD under the Utilities folder.

Information on using the Actkey utility can be found in “Scan to PC” on page 65.

Setting up the Actkey utility

1. Install the Actkey utility from the DVD:

Set-up will place an “Actkey” icon on your desktop.

2. Double-click this icon to open the Actkey console.

3. Select Options > Button Settings. The following screen displays.

4. Select the function you want to set in section (1).

5. Set the parameters for this function in section (2).

6. When you have completed settings, press OK (3).

The Utility will return to the Actkey console.

Getting started > 22

7. To use Actkey in Local PC mode (i.e. push scanning), it must be set as the program to handle scanner events:

NOTE The following example uses Windows XP. The steps may vary if you are using any other operating system, but the principle is the same.

(a) Select Start > Control Panel.

(b) Double-click Scanners and Cameras.

(d) Select the Events tab.

(e) Choose an event from the Select an event drop-down menu.

(f) In the Actions field, click Start this program and choose ActKey from the

drop-down menu.

(g) Click Apply.

(h) Repeat steps e to g for each event, e.g. Scan to Application, E-mail, Folder and

PC-Fax.

(i) Click OK to confirm.

Getting started > 23

APER RECOMMENDATIONS

Your MFP will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 60 - 120g/m² paper designed for use in copiers and laser printers.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.

ASSETTE TRAYS

The Cassette Tray can handle paper weights of 60g/m² to 120g/m². The Cassette Tray is ideal for printing A4 documents for more than 1 page in length.

SIZE DIMENSIONS WEIGHT (G/M²)

A5 148 x 210mm

B5 182 x 257mm

Executive 184.2 x 266.7mm

A4 210 x 297mm

Letter 216 x 279mm

Legal 13 216 x 330mm

Legal 13.5 216 x 343mm

Legal 14 216 x 356mm

Statement 139.7 x 215.9mm

NOTE The optional second tray can also handle the above paper sizes except for Statement.

Light 60 - 63 g/m2

Medium Light 64 - 74 g/m2

Medium 75 - 89 g/m2

Medium Heavy 90 - 104 g/m2

Heavy 105 - 120 g/m2

If you have identical paper stock loaded in another tray (the optional 2nd or the multi purpose tray) you can have the MFP switch to another tray when the current tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings. When printing from other systems, this function is enabled in the Printer menu.

ULTI PURPOSE TRAY

The multi purpose tray can handle the same media sizes as the cassette trays but in weights from 60g/m² up to 163g/m². For very heavy paper stock, use the face up (rear cover) paper stacker. This ensures that the paper path through the MFP is almost straight.

Getting started > 24

Use the multi purpose tray for printing on envelopes and transparencies. Up to 50 sheets of transparencies or 10 envelopes can be loaded at one time, subject to a maximum stacking depth of 10mm for MB470 and MB480 and one sheet at a time for MB460.

SIZE DIMENSIONS WEIGHT

A6 105 x 148mm

A5 148 x 210mm

A4 210 x 297mm

B5 182 x 257mm

Letter 215.9 x 279.4mm

Executive 184.2 x 266.7mm

Legal 13 216 x 330mm

Legal 13.5 216 x 343mm

Legal 14 216 x 356mm

Statement 139.7 x 215.9mm

Com-9 Envelope 98.4 x 225.4mm

Com-10 Envelope 104.7 x 241.3mm

Monarch Envelope 98.4 x 190.5mm

Light 60 - 63 g/m

Medium Light 64 - 74 g/m

Medium 75 - 89 g/m

Medium Heavy 90 - 104 g/m

Heavy 105 - 120 g/m

DL Envelope 109.9 x 219.9mm

C5 Envelope 162 x 229mm

C6 114 x 162mm

Custom: Width

NOTE Label mode must be selected in the printer driver, if you want to print on heavy media which exceeds 120 g/m

Envelopes

Envelopes should be free from twist, curl or other deformations. They should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer. Window envelopes are not suitable.

Transparencies

Length

86 ~ 216 mm

140 ~ 355.6 mm

CAUTION!

Do not use transparencies designed for use in colour laser printers and photocopiers.

Recommended type is CG3300 by 3M (A4 or Letter size).

Getting started > 25

Labels

CAUTION!

Labels should cover entire carrier sheet. The carrier sheet or adhesive must not be exposed to any part of the printer.

ACE DOWN STACKER

The face down stacker on the top of the MFP can hold up to 150 sheets of 64g/m² standard paper and can handle paper stocks up to 120g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

ACE UP STACKER

For the face up stacker, cover at the rear of the MFP should be opened when required for use. In this condition paper will exit via this path, regardless of driver settings.

Always use this stacker and the multi purpose feeder for heavy paper stocks.

UPLEX UNIT

The duplex unit provides automatic two-sided printing on the same range of paper sizes as tray 2 (i.e. all cassette sizes except A6), using paper stocks from 75-105g/m².

Getting started > 26

OADING PAPER

ASSETTE TRAYS

1. Remove the paper tray from the MFP.

2. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all

sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).

3. Load paper short edge feed (SEF) (1) (for letter headed paper load face down with top edge towards the front of the paper tray) up to mark (a). The paper level indicator (2) provides a visual indication of how much paper is left in the tray.

Getting started > 27

4. Adjust the rear stopper (3) and paper guides (4) to the size of paper being used. For loading A4 or Legal size paper, push the lever in the arrow direction (b) and extend the paper tray using the rear paper stopper.

5. If required, set the correct media type in the Printer menu. “Tray1 Config” on

page 47.

To prevent paper jams:

> Do not leave space between the paper and the guides and rear stopper.

> Do not overfill the paper tray. Capacity depends on the type of paper stock.

> Do not load damaged paper.

> Do not load paper of different sizes or types at the same time.

> Close the paper tray gently.

> Do not pull the paper tray out during printing (except as described below for the

2nd tray).

NOTE

> If you have two trays (optional second tray fitted) and you are printing

from the 1st (upper) tray, you can pull out the 2nd (lower) tray during printing to reload it. However, if printing from the 2nd tray, do not pull out the 1st tray. This will cause a paper jam.

> For face down printing, make sure the face up (rear cover) stacker is

closed (the paper exits from the top of the MFP). Stacking capacity is approximately 150 sheets, depending on paper weight.

> For face up printing, make sure the face up (rear cover) stacker is open

Always use the face up (rear cover) stacker for heavy paper (card stock, etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

Getting started > 28

6. Replace the tray in the MFP.

Getting started > 29

ULTI PURPOSE TRAY

1. Open the multi purpose tray (1).

For MB470/MB480: Fold out the paper support (a).

2. Press gently down on the paper platform (2) to ensure it is latched down.

3. Adjust the paper guides (3) to the size of paper being used.

For MB460: Load single sheet at a time in to the Multi purpose tray.

For MB470/MB480: Do not exceed the paper capacity of about 50 sheets or 10 envelopes. Maximum stacking depth is 10mm. Press the tray latch button (4) inwards to release the paper platform, so that the paper is lifted and gripped in place.

> For single-sided printing on headed paper load the paper into the multi purpose

tray with pre-printed side up and top edge into the MFP.

Getting started > 30

+ 113 hidden pages

OKI MB460, MB470, MB480 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual