OKI MB460, MB470, MB480 User Guide

MB400 Series

MB460 MB470 MB480

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the inform a t ion in i t. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as t o the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from:

http://www.okiprintingsolutions.com

07105001 Iss.02 - Copyright © 2010 Oki Europe Ltd. All rights reserved. Oki is a registered trademark of Oki Electric Industry Company Ltd. Oki Printing Solutions is a tr a d emark of Oki Data Corporation. Energy Star is a trademark of the United States Environmental Protection Agency. Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation. Apple, Macintosh, Mac and Mac OS are trademarks of Apple Inc. Other product names and brand names are registered trademarks or trademarks of their

proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 2004/ 108/EC (EMC), 2006/95/EC (LVD) and 1999/5/EC (R&TTE), and 2009/125/EC (EuP) as amended where applicable, on the approximation of the laws of the member states relating to electromagnetic compatibility, low voltage, radio & telecommunications terminal equipment and Energy Using Products.

The following cables were used to evaluate this product to achieve EMC directive 2004/108/EC compliance and configurations other than this may affect that compliance.

CABLE TYPE LENGTH

(METRE)

Power 1.8 USB 3.0 Parallel 2.0 LAN 2.0 Tel 3.0 Modular 5.0

CORE SHIELD

✘✘

✘ ✔

✘✘

✔ ✘

Preface > 2

MERGENCY FIRST AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

ANUFACTURER

Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan

MPORTER TO THE

Oki Europe Limited (trading as Oki Printing Solutions) Blays House

Wick Road Egham Surrey TW20 0HJ United Kingdom

EU/

AUTHORISED REPRESENTATIVE

For all sales, support and general enquiries contact your local distributor.

NVIRONMENTAL

INFORMATION

Emergency first aid > 3

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Notes, cautions and warnings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Documentation suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

On-line usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Printing pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Rear view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Character switching. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Changing the display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Releasing the scanner lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Power saving mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Switching off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Installing drivers and utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Windows - Twain and printer drivers . . . . . . . . . . . . . . . . . . . . . . . . . .18

Mac OS X- Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Fax driver - Windows only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

MFP Setup tool - Windows only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Actkey utility - Windows only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Paper recommendations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Cassette trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Face down stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Face up stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Duplex unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Loading paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Cassette trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Configuring your machine... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Minimum configuration requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Pre-configuration information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Fax set up (MB470/MB480) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Network set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Internet communication features. . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

...from the web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

...From the setup tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

...from the control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Setting the fax facility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Initial set up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Advanced set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Managing the address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Contents > 4

Adding an email address entry to the address book. . . . . . . . . . . . . . . .54

Deleting an email address entry from the address book. . . . . . . . . . . . .55

Modifying an email address entry from the address book . . . . . . . . . . . .55

Adding a group entry to the address book . . . . . . . . . . . . . . . . . . . . . .56

Deleting a group address entry from the address book . . . . . . . . . . . . .56

Modifying a group address entry from the address book. . . . . . . . . . . . .56

Access control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Enabling Access control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Logging in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Logging out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Operation time-out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Loading document(s). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Placing document(s) in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Placing document(s) on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Advanced operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Basic Operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Scan To Email. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Scan to Network PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Scan to PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Faxing(MB470/MB480). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Advanced operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Printing a fax activity report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Printing transmission reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Sending a Fax from your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Adding fax numbers to the phone book . . . . . . . . . . . . . . . . . . . . . . . .75

Adding new groups numbers to the phone book . . . . . . . . . . . . . . . . . .75

Importing and exporting fax numbers . . . . . . . . . . . . . . . . . . . . . . . . .76

Printing settings in windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Printing preferences in Windows applications . . . . . . . . . . . . . . . . . . . . . .77

PCL emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Setting from Windows control panel . . . . . . . . . . . . . . . . . . . . . . . . . .79

PS emulation (MB470/MB480) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

Settings from the Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

2-sided printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Auto duplex printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Manual duplex printing using the paper tray (Windows only) . . . . . . . . . . .86

Manual duplex printing using the Multi Purpose Tray . . . . . . . . . . . . . . . .88

Printer settings in Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

PCL emulation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Setting printing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Setting printing options - saving driver settings . . . . . . . . . . . . . . . . . .90

Changing the Default Printer and Paper Size. . . . . . . . . . . . . . . . . . . . .91

Page setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

Print Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Copies & Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Paper Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

Cover page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Duplex. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Printer setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Print control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Contents > 5

Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

PS emulation (MB470/MB480) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Copies & pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Scheduler. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Paper handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Cover page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Error Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Paper Feed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Printer Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Cancelling a print job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Overlays and Macros (Windows only). . . . . . . . . . . . . . . . . . . . . . . . . .103

What are overlays and macros? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Creating PostScript overlays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Creating the overlay image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Create and download the project . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Test printing the overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Defining overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Printing with PostScript overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Creating PCL Overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Creating the overlay image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Create and download macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Test printing the macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

Defining overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

Printing with PCL overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Replacing consumable items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Toner cartridge replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Image drum replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

...the unit casing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

...the paper path in the adf. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

... the underside of the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

...the document glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

...the LED head. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Installing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Installing options order numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Installation procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 21

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

In the scanner ADF section... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

In the printer section... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

Dealing with unsatisfactory printing. . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Dealing with unsatisfactory copying. . . . . . . . . . . . . . . . . . . . . . . . . . . .127

Fax problem checklist (MB470/MB480) . . . . . . . . . . . . . . . . . . . . . . . . .128

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130

Appendix A - Moving and transporting . . . . . . . . . . . . . . . . . . . . . . . . .131

Moving your mfp. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131

Transporting your mfp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134

Oki contact details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136

Contents > 6

OTES, CAUTIONS AND WARNINGS

NOTE A note provides additional information to supplement the main text.

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

For the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine original toner cartridges. Any other toner cartridge may not operate at all, even if it is described as “compatible”, and if it does work, your product's performance and print quality may be degraded.

Use of non-genuine products may invalidate your warranty.

Specifications subject to change without notice. All trademarks acknowledged.

Notes, cautions and warnings > 7

BOUT THIS GUIDE

NOTE Images used in this manual may include optional features that your product does not have installed.

OCUMENTATION SUITE

This guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features. The documentation is summarised below for reference and is found on the manuals DVD unless indicated otherwise:

> Installation Safety booklet: provides information for safe use of your product.

This is a paper document that is packaged with the product and should be read before setting up your machine.

> Set-up guide: describes how to unpack, connect and turn on your product.

This is a paper document that is packaged with the product.

> User’s Guide: helps you become familiar with your product and make the best use

of its many features. Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best. Additionally, information is provided for adding optional accessories as your printing needs evolve.

> Network Guide: helps you become familiar with the functionality of the built in

network interface card.

> Installation Guides: accompany consumable items and optional accessories to

describe how to install them. These are paper documents that are packaged with the consumables and optional

accessories.

> On-line Help: on-line information accessible from the printer driver and utility

software.

About this guide > 8

ON-

LINE USAGE

This guide is intended to be read on screen using an Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader.

There are many cross-references within this book, each highlighted as blue text. When you click on a cross-reference the display will instantly jump to the part of the manual containing the referenced material.

By using the button in Adobe Reader, you can navigate directly back to where you were before.

You can access specific information in two ways:

> In the list of bookmarks down the left hand side of your screen, click on the topic of

interest to jump to the required topic. (If the bookmarks are not available, use the

“Contents” on page 4.)

> In the list of bookmarks, click on Index to jump to the Index. (If the bookmarks are

not available, use the “Contents” on page 4.) Find the term of interest in the alphabetically arranged index and click on the associated page number to jump to the page containing the term.

RINTING PAGES

The whole manual, individual pages, or sections may be printed. The procedure is:

1. From the toolbar, select File > Print (or press the Ctrl + P keys).

2. Choose which pages you wish to print:

(a) All pages, (1), for the entire manual. (b) Current page, (2), for the page at which you are looking.

1 2 3

page numbers.

(d) Click OK.

About this guide > 9

NTRODUCTION

Congratulations on choosing this Multi Function Product (MFP). It is designed with advanced features, to give you clear and crisp black and white pages at high speed on a range of office print media.

With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including e-mail addresses, printers, ftp servers, fascimile machines or someone else's computer on the network.

Your MFP includes these features:

> Digital copying - An intutive control panel, makes digital copying fast and easy. > Up to 600 x 600dpi (dots per inch) copy resolution. > Actkey utility (Windows only) - enables the MFP to receive one k ey touch commands

from a locally connected computer (“pull scan”).

> Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP

allows you to transmit document(s) over the internet via e-mail. With a touch of the e-mail button and the selection of your recipients' e-mail addresses, the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

> Scan to Network PC - Allows you to send scanned documents (PDF, TIFF and JPEG

file formats) to a server or a personal computer's file folder over an intranet with FTP (File Transfer Protocol), CIFS (Common Internet File System) protocol. The scan to filing feature removes the need for the mail server to handle large attachments.

> Network/PC Printing - When connected to a Network, the MFP is able to perform

network or PC printing.

> Multiple Pages Sending - With the Auto Document Feeder (ADF), the MFP allows a

stack of up to 50 page document(s) to be continuously scanned.

> Faxing (MB470/MB480) - An intuitive control panel, makes direct faxing fast and

easy.

> Advanced fax transmission and reception, includi ng delayed transmissions, sending

to multiple locations.

> Address Book/Profiles Managing - This provides a convenient way to manage all the

e-mail addresses and profiles (filing destinations).

> The MFP’s setup tool utility allows you to create up to 100 e-mail addresses and

several filing destinations to manage your document.

> 600 x 2400dpi (dots per inch) for MB460 and 1200 x 1200dpi for MB470/MB480

print resolution for high quality image production showing the finest detail.

> Automatic two-sided (duple x) pri nting for economical use of paper and compact

printing of larger documents.

> High speed USB 2.0 interface. > Emulation: standard PCL6, PCL5e and PostScript 3 for MB470/MB480. > Paper handling: 250 sheets (75g/m2) for MB460/MB470 and 530 sheets (75g/m2)

for MB480.

> Template Manager utility for Windows enables the design and print of business

cards, banners, labels with ease.

> “Ask Oki” (Windows only) – a user -friendly function that gives a direct link from your

printer driver screen (but not always illustr ated in this guide) to a dedicated web site specific to the exact model you are using. This is where you’ll find all the advice,

Introduction > 10

assistance and support you could need to help y ou get the best possible results from your printer.

The following optional features are available:

> Additional memory, to allow printing of more complex pages. > One additional paper tray for loading a further 530 sheets.

Introduction > 11

MFP

OVERVIEW

RONT VIEW

REF. DESCRIPTION

1. Output stacker, face down Standard printed copy delivery point. Holds up to 150 sheets at 75g/m².

2. Top cover release button Press to open.

3. Multi purpose tray release handles Pull to open.

4. Multi purpose tray Used for feeding heavier paper stocks, envelopes and other special media. MB460: Manual feeding of single sheets. MB470/MB480: Holds up to 50 sheets of 75g/m² paper. Also has an extendable paper support.

5. Paper tray Standard blank paper tray.

MB460/MB470: Holds up to 250 sheets of 75g/m² paper. MB480: Holds up to 530 sheets of 75g/m².

6. Paper level lever To visually indicate the paper level in the tray.

7. ON/OFF power switch Refer to “Switching off” on page 17 for details.

8. Scanner Bed

9. ADF unit

10. ADF paper tray Holds up to 50 sheets of A4 size paper at 75g/m².

11. Document cover

MFP overview > 12

REF. DESCRIPTION

12. Control panel With LCD and operator buttons. One touch key (shown) is only for MB470/MB480. Refer to “Control panel” on page 14.

EAR VIEW

REF. DESCRIPTION

13. Access panel Allows access to install optional memory.

14. Duplex unit Provides automatic two-sided printing.

15. Rear output cover (closed) (face up stacker) This is mainly used for heavy print media. When used in conjunction with the multi purpose

feed tray, the paper path through the MFP is essentially straight. This av oids bending the paper around curves in the paper path.

16. AC power socket

17. Parallel connector

18. USB connector

19. Test switch

20. Network connection

21. Line connection (MB470/MB480) Socket for connecting the machine to the telephone line.

Tel connection (MB470/MB480)

Socket for connecting a telephone handset (if required).

MFP overview > 13

ONTROL PANEL

REF. DESCRIPTION

1. Key Pad Used to enter numbers, upper-case/lower-case letter s and symbols in the Entry Line. Refer to

“Character switching” on page 15 for further details.

2. Left Key When in Switching mode: Returns the display to the Function Selection screen or Scan Sub Function

Selection screen from the Stand-by screen. When Setting up: Increments the value of the tree structu re.

3. Down Key When setting up or in switching mode: Moves the cursor down.

4. Right Key When in Switching mode:

> Used to confirm the Mode selected. > Used to start Push scan (if push scan is selected, the executing Push Scan screen is displayed.)

When Setting up:

> Decrements the value of the tree structure.

5. Up Key When setting up or in Switching mode: Moves the cursor up.

6. Enter Key When in Switching mode:

> Used to confirm the Mode selected. > Used to start Push Scan (If Push scan is selected, the Executing Push scan screen is displayed.)

When Setting up:

> Decrements the value of the tree structure. > Increments the value of the tree structure as the set value is confirmed.

When entering Pin ID: Used to confirm the PIN ID entered. Recovery from Error/Warning states.

7. One Touch Key (MB470/MB480): Used to dial numbers from #00 to #09 that are registered as fax numbers. The shift key switches between a group of numbe rs from #00 to #04 and a group of numbers #05 to #09.

MFP overview > 14

REF. DESCRIPTION

8. Start Button:

> Executes the function selected. > Executes Copy. > Executes Scan to E-mail/Memory/Network PC. > Executes Fax Send (MB470/MB480). > Executes Fax Manual Receive (MB470/MB480).

Recovery from Error/Warning states.

9. Stop Button:

> Stops the function being executed. > Stops Copy. > Stops Scan to E-mail/Memory/Network PC. > Stops Fax Send (MB470/MB480). > Cancels a Print job.

10. Liquid Crystal Display (LCD): 128 x 64 dots.

HARACTER SWITCHING

Numbers, upper and lower case letters and symbols can be entered using the keypad. Press the key multiple times to switch between characters.

NOTE When pressing multiple times, you must re-press the key within 2 seconds of the previous press.

The example below is based on English being the display language:

KEY AVAILABLE CHARACTERS

11 -> 1 2 a -> b -> c -> A -> B -> C -> 2 3 d -> e -> f -> D -> E -> F -> 3 4 g -> h -> i -> G -> H -> I -> 4 5 j -> k -> l -> J -> K -> L -> 5 6 m -> n -> o -> M -> N -> O -> 6 7 p -> q -> r -> s -> P -> Q -> R -> S -> 7

MFP overview > 15

KEY AVAILABLE CHARACTERS

8 t -> u -> v -> T -> U -> V -> 8 9 w -> x -> y -> z -> W -> X -> Y -> Z -> 9 0 SP (space) -> 0 -> SP (Space) * @ -> * -> a # . -> _ -> - -> P -> SP (space) -> + -> ! -> “ -> $ -> % -> & -> ‘ -> (

-> ) -> , -> / -> : -> ; -> < -> = -> > -> ? -> [ -> £ -> ] -> ^ -> #

HANGING THE DISPLAY LANGUAGE

The default language used by your MFP for display messages and for report printing is

English

. If required, this can be changed using the Panel Language Setup utility.

German Danish French Dutch Italian Portuguese Spanish Polish Swedish Czech Hungarian Turkish Norwegian Russian Greek Finnish Brazilian Portuguese

NOTE

1. The above list is not exhaustive or conclusive.

2. See the information enclosed with the product (the Panel Language Setup

Utility) on the procedure for changing the language.

1. To ensure your product contains the latest firmware updates, it is recommended that you download

the language files from this utility during setup.

MFP overview > 16

ETTING STARTED

ELEASING THE SCANNER LOCK

CAUTION!

Make sure the scanner is in the UNLOCKED position before operating.

1. Open the document cover.

2. Move scan lock lever to the UNLOCKED position.

OWER SAVING MODE

If you do not use the MFP for a while, the machine will enter the power saving mode to control the power consumption of the device.

WITCHING OFF

CAUTION!

Do not turn off the power switch suddenly as this may damage your MFP.

1. Press the down arrow button on the control panel to highlight Menu, press Enter to

select.

2. Press the down arrow button on the Control panel to highlight System Shutdown, press Enter to select.

3. Press Enter to execute.

4. At the prompt, turn the power switch OFF.

Getting started > 17

NSTALLING DRIVERS AND UTILITIES

Your machine is supplied with the following drivers:

> TWAIN driver (only use when connecting to the MFP via USB) (Windows only) > Printer driver: PCL5e, PCL 6, PostScript3 (MB470/MB480) > Fax driver (MB470/MB480) (Windows only)

NOTE You must be logged on as an administrator or a member of the Administrators group in order to complete this procedure. If your computer is connected to a network, network policy settings may also prevent you from completing this procedure.

The installation instructions below refer to USB connection. For network connection details refer to the Network Guide.

If you are running windows Server 2003 or Server 2008, you may need to follow these steps to ensure WIA service starts when using the TWAIN driver and Actkey Utility.

1. Click Start > Administrative Tools > Services.

2. Double-click Services.

3. Double-click Windows Image Acquisition (WIA).

4. From the Startup type menu, select Automatic.

5. Under Service status, click Start.

6. Click OK.

INDOWS

- T

WAIN AND PRINTER DRIVERS

The TWAIN driver is used for “Pull Scanning”, i.e. initiating a scan from your computer via software. Compare this to “Push Scanning” where you start the scan by pressing a button on the MFP's front panel. The TWAIN driver only works via USB connections. This means it's not possible to control the scanner over the network from your computer.

There are two different ways of installing the TWAIN and printer drivers:

1. Plugging the printer in first and performing a “Plug and play” type of installation. In this case you must install the TWAIN driver first.

2. Not plugging the printer in yet, but running the Oki driver installer progr am from the DVD-ROM. This installs the TWAIN (scanner driver) and printer drivers. Once the printer is switched on and plugged in, Windows completes the installation automatically.

NOTE

> The Oki driver installer program is the recommended installation method. > “Plug and play” installation only applies when connecting to your machine

via USB.

Getting started > 18

Plug and play installation

The MFP is a “dual device” - Windows sees it as a scanner and a printer. This means when the MFP is plugged into a PC using a USB cable, you'll be prompted to install two different drivers; the TWAIN (scanner) driver first and then the printer driver.

1. Attach the printer to a USB port of your computer.

2. Switch on the Printer.

3. Insert the Drivers & Utilities DVD.

If the DVD runs automatically, cancel the dialogue. The ‘New Hardware Found' dialogue will display.

If you do not see the ‘New Hardware Found' dialogue, please check that power and USB cables are connected properly, and the printer is switched on.

4. Install TWAIN driver first

Getting started > 19

5. Next install the Printer driver

MAC OS X- P

RINTER DRIVER

The information in this secti o n is ba s ed on Mac OS X Leopard (10.5). Other versions ma y appear slightly different, but the principles are same.

1. Insert the DVD-ROM and run the Oki driver installer program.

2. Follow the on-screen instructions to install the printer driver.

3. Attach the printer to a USB port of your computer.

4. Switch on the printer.

5. Choose Apple Menu > System Preferences > Print & Fax.

6. If the printer is already in the li s t of pr i nt ers, click “-” to remove it.

NOTE This is necessary as Leopard may not be using the correct Oki printer driver files.

7. Click “+” to add a new printer.

8. Click More Printers.

9. Choose OKI USB from the pop-up menu.

MB4

Getting started > 20

10. Select your printer model and click Add.

11. The printer is added to the list of printers.

12. Restart your computer.

NOTE Please refer to the readme file on the DVD for details on installing the appropriate Macintosh driver.

MB470/MB480: You can choose PCL or PS driver on the Macintosh Operating System.

FAX

DRIVER

The fax driver allows you to send faxes directly from your computer without printing the document first. With the fax driver you are sending the fax data from your computer to the MFP, and then the MFP automatically sends the document.

Windows XP has built-in fax support - you can use your computers modem to send faxes directly from your computer.

- W

INDOWS ONLY

Installing the fax driver

This is installed as part of the Oki driver installer wizard.

MFP S

Installation of the MFP setup utility is optional and can be found on the DVD under the Utilities folder.

The MFP setup tool can discover the MB460/MB470/MB480 devices over USB or network connections. To discover, select File > Printer Discovery.

ETUP TOOL

- W

INDOWS ONLY

The MFP setup tool allows you to configure your MFP. Refer to “Pre-configuration

information” on page 32 for detailed instructions.

Getting started > 21

CTKEY UTILITY

- W

INDOWS ONLY

NOTE The Actkey utility only works via USB connections.

You must have the TWAIN driver installed.

The Actkey utility enables the MFP to receive one key touch commands from a locally connected computer.

Installation of the Actkey utility is optional and can be found on the Driver/Utilities DVD under the Utilities folder.

Information on using the Actkey utility can be found in “Scan to PC” on page 65.

Setting up the Actkey utility

1. Install the Actkey utility from the DVD:

Set-up will place an “Actkey” icon on your desktop.

2. Double-click this icon to open the Actkey console.

3. Select Options > Button Settings. The following screen displays.

4. Select the function you wan t t o set in section (1).

5. Set the parameters for this function in section (2).

6. When you have completed settings, press OK (3).

The Utility will return to the Actkey console.

Getting started > 22

7. To use Actkey in Local PC mode (i.e. push scanning), it must be set as the program to handle scanner events:

NOTE The following example uses Window s XP. The steps may vary if yo u are using any other operating system, but the principle is the same.

(a) Select Start > Control Panel. (b) Double-click Scanners and Cameras. (c) Right-click the MFP icon and click Properties. (d) Select the Events tab. (e) Choose an event from the Select an event drop-down menu. (f) In the Actions field, click Start this program and choose ActKey from the

drop-down menu. (g) Click Apply. (h) Repeat steps e to g for each event, e.g. Scan to Application, E-mail, Folder and

PC-Fax. (i) Click OK to confirm.

Getting started > 23

APER RECOMMENDATIONS

Your MFP will handle a variety of print media, including a range of paper wei ghts and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 60 - 120g/m² paper designed for use in copiers and laser printers.

Use of heavily embossed or very rough textured paper is not recommended. Pre-printed stationery can be used, but the ink must not offset when exposed to the high

fuser temperatures used in the printi ng p r oc es s .

ASSETTE TRAYS

The Cassette Tray can handle paper weights of 60g/m² to 120g/m². The Cassette Tray is ideal for printing A4 documents for more than 1 page in length.

SIZE DIMENSIONS WEIGHT (G/M²)

A5 148 x 210mm B5 182 x 257mm Executive 184.2 x 266.7mm A4 210 x 297mm Letter 216 x 279mm Legal 13 216 x 330mm Legal 13.5 216 x 343mm Legal 14 216 x 356mm Statement 139.7 x 215.9mm

NOTE The optional second tray can also handle the above paper sizes except for Statement.

Light 60 - 63 g/m2 Medium Light 64 - 74 g/m2 Medium 75 - 89 g/m2 Medium Heavy 90 - 104 g/m2 Heavy 105 - 120 g/m2

If you have identical paper stock loaded in another tray (the optional 2nd or the multi purpose tray) you can have the MFP switch t o another tray when t he current tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings. When printing from other systems, this function is enable d in the Printer menu.

ULTI PURPOSE TRAY

The multi purpose tray can handle the same media sizes as the cassette trays but in weights from 60g/m² up to 163g/m². For very heavy paper stock, use the face up (rear cover) paper stacker. This ensures that the paper path through the MFP is almost straight.

Getting started > 24

Use the multi purpose tray for printing on envelopes and transparencies. Up to 50 sheets of transparencies or 10 envelopes can be loaded at one time, subject to a maximum stacking depth of 10mm for MB470 and MB480 and one sheet at a time for MB460.

SIZE DIMENSIONS WEIGHT

A6 105 x 148mm A5 148 x 210mm A4 210 x 297mm B5 182 x 257mm Letter 215.9 x 279.4mm Executive 184.2 x 266.7mm Legal 13 216 x 330mm Legal 13.5 216 x 343mm Legal 14 216 x 356mm Statement 139.7 x 215.9mm Com-9 Envelope 98.4 x 225.4mm Com-10 Envelope 104.7 x 241.3mm Monarch Envelope 98.4 x 190.5mm

Light 60 - 63 g/m Medium Light 64 - 74 g/m Medium 75 - 89 g/m Medium Heavy 90 - 104 g/m Heavy 105 - 120 g/m

2 2 2

2 2

DL Envelope 109.9 x 219.9mm C5 Envelope 162 x 229mm C6 114 x 162mm Custom: Width

NOTE Label mode must be selected in the printer driver, if you want to print on heavy media which exceeds 120 g/m

Envelopes

Envelopes should be free from twist, curl or other deformations. They should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer. Window envelopes are not suitable.

Transparencies

Length

86 ~ 216 mm 140 ~ 355.6 mm

CAUTION!

Do not use transparencies designed for use in colour laser printers and photocopiers.

Recommended type is CG3300 by 3M (A4 or Letter size).

Getting started > 25

Labels

CAUTION!

Labels should cover entire carrier sheet. The carrier sheet or adhesive must not be exposed to any part of the printer.

ACE DOWN STACKER

The face down stacker on the top of the MFP can hold up to 150 sheets of 64g/m² standard paper and can handle paper stocks up to 120g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

ACE UP STACKER

For the face up stacker, cover at the rear of the MFP should be opened when required for use. In this condition paper will exit via this path, regardless of driver settings.

Always use this stacker and the multi purpose feeder for heavy paper stocks.

UPLEX UNIT

The duplex unit provides automatic two-sided printing on the same range of paper sizes as tray 2 (i.e. all cassette sizes except A6), using paper stocks from 75-105g/m².

Getting started > 26

OADING PAPER

ASSETTE TRAYS

1. Remove the paper tray from the MFP.

2. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all

sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).

3. Load paper short edge feed (SEF) (1) (for letter headed paper load face down with top edge towards the front of the paper tray) up to mark (a). The paper level indicator (2) provides a visual indication of how much paper is left in the tray.

Getting started > 27

4. Adjust the rear stopper (3) and paper guides (4) to the size of paper being used. For loading A4 or Legal size paper, push the lever in the arrow direction (b) and extend the paper tray using the rear paper stopper.

5. If required, set the correct media type in the Pri nt e r me n u. “Tray1 Config” on

page 47.

To prevent paper jams:

> Do not leave space between the paper and the guides and rear stopper. > Do not overfill the paper tray. Capacity depends on the type of paper stock. > Do not load damaged paper. > Do not load paper of different sizes or types at the same time. > Clos e the paper tray gently. > Do not pull the paper tray out during printing (except as described below for the

2nd tray).

NOTE

> If you have two trays (optional second tray fitted) and you are printing

from the 1st (upper) tray, you can pull out the 2nd (lower) tray during printing to reload it. However, if printing from the 2nd tray, do not pull out the 1st tray. This will cause a paper jam.

> For face down printing, make sure the face up (rear cover) stacker is

closed (the paper exits from the top of the MFP). Stacking capacity is approximately 150 sheets, depending on paper weight.

> For face up printing, make sure the face up (rear cover) stacker is open

Always use the face up (rear cover) stacker for heavy paper (card stock, etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

Getting started > 28

6. Replace the tray in the MFP.

Getting started > 29

ULTI PURPOSE TRAY

1. Open the multi purpose tray (1).

For MB470/MB480: Fold out the paper support (a).

2. Press gently down on the paper platform (2) to ensure it is latched down.

3. Adjust the paper guides (3) to the size of paper being used.

For MB460: Load single sheet at a time in to the Multi purpose tray. For MB470/MB480: Do not exceed the paper capacity of about 50 sheets or

10 envelopes. Maximum stacking depth is 10mm. Press the tray latch button (4) inwards to release the paper platform, so that the paper is lifted and gripped in place.

> For single-sided printing on headed paper load the paper into the multi purpose

tray with pre-printed side up and top edge into the MFP.

Getting started > 30

> For two-sided (duplex) printing on headed paper load the paper with pre-printed

side down and the top edge away from the MFP.

> Envelopes should be loaded face up with top edge to the left and short edge into

the MFP. Do not select duplex printing on envelopes.

> Load transparencies face up and top edge into th e MFP.

4. Set the correct paper size for the multi purpose tray in the Printer menu.

For MB460: see “Manual Feeder Config (MB460)” on page 47. For MB470/MB480: see “MP Tray Config (MB470/MB480)” on page 47.

Getting started > 31

ONFIGURING YOUR MACHINE

INIMUM CONFIGURATION REQUIREMENTS

To make the best of this MFP, the following configuration is required:

...

To send faxes (MB470/MB480):

A PSTN telephone line connection.

To send e-mails:

> TCP/IP network. > A SMTP and an optional POP3 server. > Default “From” Address (this MFP’s Address).

To file document(s) via intranet

> FTP or CIFS Protocol environment. > Windows 2000, Windows XP, Windows Vista, Mac OS X or FTP server.

PRE-

CONFIGURATION INFORMATION

ENERAL

Ensure that you have the relevant permission/PIN numbers before commencing. The factory set default passwords/PIN are:

Administrator aaaaaa PIN 000000 Network (webpage) aaaaaa

NOTE The administrator password and PIN should be changed and maintained by the system administrator.

FAX

SET UP

Your MFP has to be set up properly to allow faxing from the machine. The following parameters must be set before using the fax function:

> Date and time > Country code > Local phone number > Sender ID

(MB470/MB480)

See “Initial set up” on page 50 for details.

NOTE If you ran the Oki driver installer program from the DVD-ROM you may have already set the time zone, date and time (Windows only) via the Panel Language Setup utility.

Configuring your machine... > 32

ETWORK SET UP

The MFP must also be set up properly on your network to perform scan to e-mail and other functions. In order for other network devices to find the MFP on the network, the following network parameters have to be set.

1. IP Address Set:

2. IP Address:. . .

3. Subnet Mask:. . .

4. Gateway Address:. . .

5. DNS Server:. . .

6. SMTP Server:. . .

7. SMTP Port:25

8. POP3 Server:. . .

9. POP3 Port:110

Explanation:

1. IP Address Set:

Choose Auto to obtain IP/subnet/gateway addresses automatically from DHCP server. After changing setting from Manual to Auto, the MFP will automatically reboot the network card.

2. IP Address: The Internet Protocol (IP) address assigned to your machine by your network

administrator.

3. Subnet Mask: The net mask address assigned by your network administrator.

4. Gateway Address: The gateway IP address assigned by your network administrator.

5. SMTP Server: The IP address of your SMTP Mail Server assigned by your network administrator.

6. SMTP Port: The port number of your SMTP Mail Server.

7. DNS Server: The IP address of DNS Server assigned by your network administrator.

8. POP3 Server: The IP address of your POP3 server.

9. POP3 Port: The port number of your POP3 Server. Enter the DNS name, or IP and port number of your POP3 server if your mail server

requires POP3 authentication, before sending e-mails from the machine.

NOTE You must also set up the “From” details to allow e-mail sending.

Configuring your machine... > 33

NOTE

1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can automatically be given a unique IP address each time it connects to a network-making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead, this information will be automatically given for the MFP.

2. IP Address: An IP (Internet Protocol) address uniquely identifies a host connection to an IP network. System administrator or network designer assigns the IP address. The IP address consists of two parts, one identifying the network and the one identifying your node. The IP address is usually written as four numbers separated by periods. Each number can be zero to 255. For example, 10.1.30.186 could be an IP address.

3. SMTP: (Simple Mail Transfer Protocol) is the main communication protocol used to send and receive e-mail on the Internet.

4. DNS: (Domain Name System). The DNS server identifies hosts via names instead of IP addresses. If the DNS server is available on your network, you can enter the domain name instead of digits for your SMTP or POP3 servers, such as Pegasus.com.tw instead of 120.3.2.23.

5. POP3: POP3 is the latest Post Office Protocol 3, this is a service that stores and serves e-mails for various client machines that are not connected to the Internet 24 hours a day. E-mails are held in POP3 until you log on.

NTERNET COMMUNICATION FEATURES

Scan to e-mail

The MFP allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG or TIFF file format and then transmitted to remote recipients simultaneously as an e-mail attachment.

When you send an e-mail to someone using this MFP it uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server, and then send these e-mails to your recipients through the internet.

Setting up an SMTP Server

This section explains setting up a server.

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Admin setup and press Enter.

3. Using the arrow keys and on-screen keypad, enter the Administrator password.

Highlight Done and press Enter.

4. Using the Down arrow key, scroll to Network Menu and press Enter.

5. Using the Down arrow key, scroll to Mail Server Setup and press Enter.

6. Press Enter to select SMTP server and press Enter.

Configuring your machine... > 34

7. Enter your IP address.

NOTE Numbers are entered using the keypad.

When a number is entered from the keypad, the number currently displayed is cleared and the number just entered is displayed as the first digit. When another number is entered, the first number entered moves to the left, and so on.

You can increment/decrement the digits using the UP/Down arrow keys.

8. To confirm, press the Enter key.

NOTE To cancel the IP address, press the Stop key until you exit the menu without saving the changes.

Scan to NetworkPC

Via the intranet with FTP (File Transfer Protocol) or CIFS (Common Internet File System). The MFP allows you to save scanned documents directly to a designated server or a personal computer on the network in a standard PDF, JPEG, or TIFF file format.

CIFS is the sharing system of Microsoft Windows. What is unique about this filing function is that it allows all corporate users to share one machine to send documents to each file folder on a designated server or individual computer.

The following settings or destinations must be defined by the system administrator before the MFP can be used to distribute any scanned document(s) on the network.

> Network and E-mail parameters: Defines the parameters for TCP/IP, SMTP, and

POP3 protocols to send your scanned document to e-mail addresses.

> Filing destinations: Defines the protocols and destinations to send your scanned

document to FTP servers or any personal computers on the network.

NOTE

1. If the system administrator has chosen DHCP, then the IP address of TCP/ IP, gateway, subnet mask, and DNS server will be automatically given.

2. When installing the MFP for the first time, it is recommended that the Administrator retain the default system settings. The settings can be customized at a later date, once you are familiar with the operation and functionality.

ONFIGURATION

There are a number of configuration options available which allow you to change the scanner, fax (MB470/MB480) and printer settings to suit your own needs. There are three methods of configuring your MFP:

1. From the MFP’s web page.

2. From the MFP’s Setup Tool utility.

3. From the MFP control panel.

For illustration purposes only, the configuration options shown are as accessed via the control panel.

Configuring your machine... > 35

...

FROM THE WEB PAGE

Type the IP address of the MFP in the URL field of your browser and then press Enter. The MFP web page displays. For example: http://10.18.207.81

NOTE The Administrative Settings are blocked by a password. Refer to “Pre-

configuration information” on page 32.

Configuring your machine... > 36

...F

ROM THE SETUP TOOL

If you have not already done so, install the setup tool as described in “MFP Setup tool -

Windows only” on page 21.

NOTE The Administrative Settings are blocked by a password. Refer to “Pre-

configuration information” on page 32.

...

FROM THE CONTROL PANEL

1. Press the Down arrow key (1) on the control panel until Menu is highlighted, then

press Enter (2).

2. Press the Down arrow key (1) until Admin Setup is highlighte d, then press Enter (2) .

NOTE The Admin Setup option is blocked by a password. Refer to “Pre-configuration

information” on page 32.

Configuring your machine... > 37

Copy function

This is the default mode on Power up, with Access Control disabled. Use the Down arrow key to select other functions and Enter to select an option.

Default option (if relevant) is highlighted.

LEVEL 2 DESCRIPTION OPTIONS

Copies: Number of copies required (default 1) 1 to 99 100% Reduce/Enlarge copy A4->A5

Leg14->Let Leg13.5->Let Leg13->Let A4->B5 Fit to page

100%

B5->A4 Let->Leg13 Let->Leg13.5 Let->Leg14 A5->A4 Custom

Letter Paper Supply Legal13, Legal13.5,

Legal14, Letter, A4, A5, B5

Mixed Mode (Resolution) Mixed, Photo,

Density: 0 Density of print -3 ~ 0 ~ +3 Tray1 Input Tray:Selects cassette Tray or Manual feeder

(MB460), or Multi Purpose Tray (MB470/MB480)

Off Collate:Sets collate function on or off On, Off Off Duplex On, Off 1in1 N-up:Selects how many prints per page 1in1, 2in1, 4in1(Hor.),

E.E: Edge Erase: This sets the peripheral areas of the

document to block out.

M.S-R: Margin Shift - Right: This sets the amount to sh ift the

document image to the right.

M.S-B: Margin Shift - Bottom: This sets the amount to shift

the document down.

ID Card Copy On, Off

HiRes.Mixed, HiRes.Photo

Tray 1, Tray2, Manual Feeder, MP Tray

4in1(Ver.)

0.00, 0.25, 0.50, 0.75,

1.00 inch

0, 6, 13, 19, 25mm

0.00, 0.25, 0.50, 0.75,

1.00 inch

0, 6, 13, 19, 25mm

0.00, 0.25, 0.50, 0.75,

1.00 inch 0, 6, 13, 19, 25mm

Configuring your machine... > 38

Scan/scan to function

Use the Down arrow key to select this function and Enter to select option.

E-mail

LEVEL 2 DESCRIPTION OPTIONS

Check Address

Reply to: Choose Ema il “Reply to” Address Book:

Destination Choose Address from: Address Book:

Subject Choose from the default subject list (set by the

File Name A file name should be entered for the scanned

Displays the default address (set by the administrator).

administrator) or enter a subject.

images. This file name can be entered in Key Pad Mode. Up to 64 characters can be entered as text, except

for the following; \ / : * ? " < > |

Screen Entry: Number: LDAP: Name

Subject List Screen Entry

N/A

Address: Method: OR/AND Search: Address

List

Address: Method: OR/AND Search: Address

List

Density Select density. -3, -2, -1, 0, 1, 2, 3 Document

Size Color Select Select Color Color, B/W File

Format(Color) File

Format(B/W)

Select document size. A4, Letter, Legal13, Legal13.5,

Legal14

Select file format. PDF, TIFF, JPEG

Select file format. PDF, TIFF

Configuring your machine... > 39

Network PC

LEVEL 2 DESCRIPTION OPTIONS

NOTE The MFP must be connected to a Network server to enable Scan to Network PC to be set up.

Profiles can be created and managed using the machine’s web page or the MFP Setup Tool.

Profile If any profiles have been created the list will be

Color Select Select Color Color, B/W

displayed. Max 20 profiles can be created.

LEVEL 2 DESCRIPTION OPTIONS

Email Scan to Email and save file Folder Scan to PC based folder Application Scan to Application1 Fax

(MB470/ MB480)

Scan to Facsimile and save file

Fax function (MB470/MB480)

LEVEL 2 DESCRIPTION OPTIONS

Check Dest. Displays the selected destination fax number. Fax No. Input a destination fax number. Phone Book Select fax number from the phone book. Mode Select the transmission resolution Standard

Fine Extra Fine Photo

Density Select density by entering a number in the range -3 to +3-3 ~ 0 ~ +3

Document Size

Delayed Time

Select document size A4

Letter, Legal13, Legal13.5, Legal14

Select transmission time dd/mm/yyyy

hh:mm

Configuring your machine... > 40

Menu function

LEVEL 2 ITEM DESCRIPTION/OPTIONS

View Information

Supplies Life Toner (n.nk) Remaining toner nnn%

Drum Remaining nnn%

Network IPv4 Address Self explanatory xxx.xxx.xxx.xxx

Subnet Mask Self explanatory xxx.xxx.xxx.xxx Gateway

Address MAC Address Self explanatory xx.xx.xx.xx.xx.xx NIC Program

Version NIC Default

Version

System Serial Number Self explanatory xxxxxxxxxxxxxxxxxxxx

Asset Number Self explanatory xxxxxxxx Lot Number Self explanatory xxxxxxxxxxxxxxxxxxxx

CU Version Self explanatory xx.xx PU Version Self explanatory xx.xx.xx Scanner

Version

Self explanatory xxx.xxx.xxx.xxx

Self explanatory xx.xx

xxxxxx

Self explanatory x.xx.xx

Print Information

Fax Version (MB470/ MB480)

Total Memory xx MB Flash Memory

Configuration Execut e Prints out a report of the machine’s

Network Information

File List Execute PCL Font List Execute PS Font List

(MB470/ MB480)

IBM PPR Font List

EPSON FX Font List

Error Log Execute Demo Page DEMO1 Execute Prints a Demonstration

Execute Prints out a report of the Network configuration

Execute

Self explanatory x.xx

xx MB

[Fxx]

configuration

page

MFP Usage Report

Execute Copies (1 to 99) Prints a full report of

the machine usage

Configuring your machine... > 41

LEVEL 2 ITEM DESCRIPTION/OPTIONS

Print Information cont.

Admin Setup System Setup Access Control Enable/Disable

Supplies Status Report

Fax Activity Report (MB470/ MB480)

Fax Protocol Dump (MB470/ MB480)

Print System Status

Execute Prints a report of the status of all consumables

Execute

Power Save Time 1/5/15/30/60/120

minutes

Return to Stand-by Time

Default Mode Copy/Scan/Fax Unit of Measure inch/mm Date Format mm/dd/yyyy,

Report Full Print On/Off

20/40/60/120/180 seconds

dd/mm/yyyy, yyyy/mm/dd

Panel Contrast -10~0~+10 Near Life Status Enable/Disable

Network Menu Network Setup TCP/IP Enable/Disable

IP Version IPv4

NetBEUI Enable/Disable NetBIOS over TCP Enable/Disable Ether Talk Enable/Disable IP Address Set Auto/Manual IPv4 Address xxx.xxx.xxx.xxx Subnet Mask xxx.xxx.xxx.xxx Gateway Address xxx.xxx.xxx.xxx DNS Server Primary xxx.xxx.xxx.xxx DNS Server

Secondary WINS Server Primary xxx.xxx.xxx.xxx WINS Server

Secondary

IPv4 + IPv6 IPv6

xxx.xxx.xxx.xxx

Web Enable/Disable Telnet Enable/Disable FTP Enable/Disable

Configuring your machine... > 42

LEVEL 2 ITEM DESCRIPTION/OPTIONS

Admin Setup cont.

Network Menu cont.

Network Setup cont.

Mail Server Setup

SNMP Enable/Disable Network Scale Normal/Small Hub Link Setting Auto Negotiate/

100Base-TX Full/ 100Base-TX Half/ 10Base-T Full/

10Base-T Half Factory Defaults Execute SMTP Server user defined SMTP Port 25 SMTP Encryption None/SMTPS/

POP3 Server user defined POP3 Port 110 POP Encryption None/ POP3S/STARTTLS Authentication

Method SMTP User ID user defined SMTP Password user defined

STARTTLS

None/SMTP/POP

LDAP Server Setup

POP User ID user defined POP Password user defined Server Settings LDAP Server: User

defined

Port Number: 389

Timeout: 10~30~120

Max. Entries: 2~100

Search Root: User

defined Attributes Name1: cn

Name2: sn

Name3: givenName

Mail Address: Mail

Additional Filter: User

defined Authentication Method: Anonymous/

Simple/Digest-MD5/

Secure Protocol Encryption None/LDAPS/

STARTTLS

Secure PrtcSrv Setting

Printer Setup Copies 1 - 999

Duplex On/Off

Configuring your machine... > 43

Domain

LEVEL 2 ITEM DESCRIPTION/OPTIONS

Admin Setup cont.

Printer Setup cont.

Scanner Setup Email Setup Add “To” Address On/Off

Media Check Enable/Disable X Dimension 86~210~216 millimeter Y Dimension 140~279~297~356 milli met er Resolution 600 dpi/600x1200 dpi/600x2400 dpi/

1200x1200 dpi (MB470/MB480)

Toner Save Mode

Default Orientation

Form Length 5~60~64~128 lines Edit Size CassetteSize/Letter/Executive/Statement/

Enable/Disable

Potrait/Landscape

Legal14/Legal 13.5/Legal13/A4/A5/A6/B5/ Custom/Com-9 Envelope/Com-10 Envelope/ Monarch Envelope/DL Envelope/C5 Envelope/C6 Envelope

Default File Name User defined Subject List #00

#01

#02

#03

#04

Fax Setu p (MB470/ MB480)

Default From User defined Separation Limit 1/3/5/10/30

megabytes/No limit Auto Trans. Report On/Off

Clock Adjustment

Basic Setup Service Bit On/Off

dd/mm/yyyy hh:mm

Country Code Select the country in

Local Phone No. <enter> Sender ID <enter> MCF(Single Location) On/Off MCF(Multi Location) On/Off Error MCF On/Off Image in MCF On/Off H/Modem Rate 33.6 Kbps

Use Up & Down arrow

keys to set and Right

arrow key to advance.

which the MFP is

situated.

28.8 Kbps

14.4 Kbps

9.6 Kbps

4.8 Kbps TAD Mode Type1/Type2/Type3 Tel Priority Mode On/Off

Configuring your machine... > 44

LEVEL 2 ITEM DESCRIPTION/OPTIONS

Admin Setup Cont.

Fax Setu p (MB470/ MB480) cont.

PCL Setup Font Source Resident/Resident2/

Basic Setup cont.

Fax Line Setup Redial Tries 0 ~ 10 tries

CNG Detection On/Off T/F Timer Prg. 20seconds, 35seconds Remote Rec eive No. Off, 000, 111, 222,

333, 444, 555, 666, 777, 888, 999, ***, ###

Ring Response 1 ring/ 5/10/15/20

seconds Speaker Volume Off/Low/Middle/High Soft Ringer Volume Off/Low/Middle/High DRD Type Type1/ Type2/ Type3/

Type4

Redial Interval 1 ~ 6 minutes Dial Tone Detection On/Off Busy Tone Detectio n On/Off MF(Tone)/DP(Pulse) DP/MF

Downloaded Font Numb er I0/C1/S1 Font Pitch 0.44 ~ 10.00 ~ 99.99

CPI Symbol Set Available sets A4 Print Width 78/80 column White Page Skip On/Off CR Function CR/CR + LF LF Function LF/LF + CR Print Margin Normal/1/5 inch/1/6

Pen Width Adjust On/Off Tray ID#:

PCL MNID 1 ~ 2 ~ 59 PCL T0ID 1 ~ 4 ~ 59 PCL T1ID 1 ~ 59

IBM PPR Setup Character Pitch 10/12/17/20 CPI/

Font Condense 12CPI to 20CPI

inch

Proportional

12CPI to 12CPI Character Set SET-2/SET-1 Symbol Set Available Sets Letter O Style Enable/Disable Zero Character Normal/Slashed

Configuring your machine... > 45

LEVEL 2 ITEM DESCRIPTION/OPTIONS

Admin Setup Cont.

IBM PPR Setup cont. Line Pitch 6 LPI/ 8 LPI

White Page Skip On/Off CR Function CR/CR + LF LF Function LF/LF + CR Line Length 80/136 column Form Length 11/11.7/12 inch TOF Position 0.0 ~ 0.1 ~ 1.0 inch Left Margin 0.0 ~ 0.1 ~ 1.0 inch Fit to Letter Enable/Disable Text Height Same/Diff

EPSON FX Setup Character Pitch 10/12/17/20CPI/

Proportional Character Set SET-2/SET-1 Symbol Set Available sets Letter O Style Enable/Disable Zero Character Normal/Slashed Line Pitch 6 LPI/8 LPI White Page Skip On/Off CR Function CR/CR + LF Line Length 80/136 column Form Length 11/11.7/12 inch TOF Position 0.0 ~ 0.1 ~ 1.0 inch Left Margin 0.0 ~ 0.1 ~ 1.0 inch Fit to Letter Enable/Disable Text Height Same/Diff

PS Setup (MB470/MB480) L1 Tray TYPE1/TYPE2

Parallel Protocol ASCII/RAW USB Protocol ASCII/RAW Network Protocol ASCII/RAW

Memory Setup Receive buffer size Auto/0.1/0.2/0.5/1/2/

4 MB Reso urce Save

(MB470/MB480)

Change Password Select “New password” and enter

Verify Password

Auto/Off/0.1/0.2/0.5/

1/2/4 MB

Settings Save Settings Execute

Printer Menu Tray

Configuration

Reset Settings Execute

Manual feed (MB460)

Configuring your machine... > 46

On/Off

LEVEL 2 ITEM DESCRIPTION/OPTIONS

Printer Menu Cont.

Tray Configuration

cont.

Paper Feed Tray1/Tray2/MP Tray Auto Tray

Switch Tray Sequenc e Down/Up/Paper Feed Tray MP Tray Usage

(MB470/ MB480)

Tray1 Config Paper Size A4/A5/B5/Legal14/

Tray2 Config Paper Size A4/A5/B5/Legal14/

On/Off

When Mismatching/Do not use

Legal13.5/Legal13/

Letter/Executive/

Statement/Custom Media Type Plain/Letterhead/

Bond/Recycled/

Cardstock/Rough Media Weight Light/Medium Light/

Medium/ Medium

Heavy/ Heavy

Legal13.5/Legal13/

Letter/Executive/

Custom Media Type Plain/Letterhead/

Bond/Recycled/

Cardstock/Rough

MP Tray Config (MB470/ MB480)

Manual Feeder Config (MB460)

Media Weight Light/Medium Light/

Medium/ Medium

Heavy/ Heavy Paper Size A4/A5/A6/B5/Legal14/

Legal 13.5/Legal13/

Letter/ Executive/

Statement/Custom/

Com-9 Envelope/Com-

10 Envelope/Monarch

Envelope/DL Envelope/

C5 Envelope/C6 Media Type Plain/Letterhead/

Transparency/Labels/

Bond/Recycled/Card

Stock/Rough Media Weight Light/Medium Light/

Medium/ Medium

Heavy/ Heavy Paper Size A4/A5/A6/B5/Legal14/

Legal13.5/Legal13/

Letter/Executive/

Statement/Custom/

Com-9 Envelope/Com-

10 Envelope/Monarch

Envelope/DL Envelope/

C5 Envelope/C6

Envelope Media Type Plain/Letterhead/

Configuring your machine... > 47

Transparency/Labels/

Bond/Recycled/Card

Stock/Rough

LEVEL 2 ITEM DESCRIPTION/OPTIONS

Printer Menu Cont.

Tr ay Config cont.

Printer Adjust Manual Timeout Off/30/60/120/180/240/300 secs.

Manual Feeder Config (MB460) cont.

Low Toner Continue/Stop Jam Recovery On/Off Error Report On/Off Start Up On/Off Paper Black

Setting Auto Continue On/Off Timeout in Job Off/5/10/20/30/40/50/60/90/120/150/180/

Timeout Local 0/5~40~290/295/300 seconds Timeout Net 0/5~90~290/295/300 seconds Personality Auto/PCL/IBM PPR/EPSON FX/ PS3

Hex Dump Execute Darkness -2 ~ 0 ~ +2

Media Weight Light/Medium Light/

Medium/ Medium

Heavy/ Heavy

-2 ~ 0 ~ +2

210/240/270/300 seconds

EMULATION(MB470/MB480)

Cleaning Execute X Adjust -2.00 ~ 0.00 ~ +2.00 millimeter Y Adjust -2.00 ~ 0.00 ~ +2.00 millimeter Duplex X Adjust -2.00 ~ 0.00 ~ +2.00 millimeter Duplex Y Adjust -2.00 ~ 0.00 ~ +2.00 millimeter Place Page Center/Left

Copy Menu Job Build Scanning On/Off

Copies 1-99 Reduce/Enlarge A4>A5 / Leg14>Let / Leg13.5>Let /

Leg13>Let / A4>B5 / Fit to Page / 100% / B5>A4 / Let>Leg13 / Let>Leg13.5 / Let>Leg14 /A5>A4

Mode Mixed / Photo / HiRes.Mixed / HiRes.Photo Density -3/-2/-1/0/+1/+2/+3 Input Tray Tray1/Tray2/Manual Feeder (MB460)/MP

Collate On/Off Duplex On/Off

Tray(MB470/MB480)

N-up 1in1/2in1/4in1(Hor.)/4in1(Ver.) Edge Erase 0.00/0.25/0.50/0.75/1.00 inch

0/6/13/19/25mm

Margin Shift Right 0.00/0.25/0.50/0.75/1.00 inch

0/6/13/19/25mm

Configuring your machine... > 48

LEVEL 2 ITEM DESCRIPTION/OPTIONS

Copy Menu cont.

Scanner Menu

Margin Shift Bottom 0.00/0.25/0.50/0.75/1.00 inch

0/6/13/19/25mm

Scan to Email Job Build

Scanning Density -3/-2/-1/0/+1/+2/+3 Document size A4/Letter/Legal13/Legal13.5/Legal14 Color Select Color/B/W Color Format File Format PDF/TIFF/JPEG

Color Format cont.

B/W Format Grayscale On/Off

Address Book Email Address #00 to #99

On/Off

Compression Rate Low/Medium/High Resolution 100/150/200/300 dpi

File Format PDF/TIFF Compression Rate G3/G4/Raw Resolution 100/150/200/300/

400/600 dpi

Group Address G00 to G19

Fax Menu (MB470/ MB480)

System Shutdown

Scan to Network PC Color Select Color/B/W Auto Receive Fax

Mode Standard/Fine/Extra Fine/Photo Density -3/-2/-1/0/+1/+2/+3 Document Size A4/Letter/Legal13/Legal13.5/Legal14 Phone Book Speed Dial/One

Shutdown Start Execute

Manual Tel/Fax TAD DRD

#00 to #99 touch dial

Group Dial G00 to G09

Configuring your machine... > 49

ETTING THE FAX FACILITY

NITIAL SET UP

The following parameters must be set before using the fax function on your MFP:

> Date and time > Country code > Local Phone No. > Sender ID

There are other parameters that can be adjusted to suit your personal preferences later if required, refer to fax set up table for details (See “Advanced set up” on page 51.).

To set fax parameters:

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Admin Setup and press Enter.

3. Using the arrow keys and on-screen keypad, enter the Administrator password.

Highlight Done and press Enter.

4. Using the Down arrow key, scroll to Fax Setup and press Enter.

5. Press Enter to select the Clock Adjustment menu.

6. Using the arrow keys and keypad, enter the time and date.

NOTE Use the Right and Left arrow keys to move between digits.

7. Press Enter to confirm.

8. Using the Down arrow key, scroll to Basic Setup and press Enter.

9. Using the Down arrow key, scroll to Country Code and press Enter.

10. Using the arrow keys, scroll to the country in which the MFP is situated an d p r es s

Enter to confirm.

11. Using the Down arrow key, scroll to Local Phone No. and press Enter

12. Using the keypad or arrow keys, type in the local phone number press Enter to

confirm.

13. Using the Down arrow key, scroll to Sender ID and press Enter.

14. Using the keypad or arrow keys and the on-screen keypad, type in the sender ID.

15. Highlight Done and press Enter.

16. Press the Left arrow key to exit the menu.

NOTE If required, set the dialling method for your region (Pulse or Tone). Refer to

“MF(Tone)/DP(Pulse)” on page 45.

If connecting the machine through a private branch exchange (PBX) line, you must also specify a dial prefix to allow the machine to obtain an external line before dialling. Refer to “Connecting to a PBX” on page 52.

Configuring your machine... > 50

DVANCED SET UP

Your machine offers a multitude of features which reduce the time required for manual operation and make fax communications more efficient.

Adding a speed dial entry to the phone book

The machine can hold up to 100 speed dial numbers in the phone book. To assign a speed dial number to the phone book:

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Fax Menu and press Enter.

3. Using the Down arrow key, scroll to Phone Book and press Enter.

4. Press Enter to select Speed Dial/One Touch Dial.

5. Using the arrow keys, scroll to the required speed dial entry position and press

Enter.

6. Press Enter to select Fax.No.

7. Using the keypad, type in the destination fax number and press Enter.

NOTE If the destination fax number has an “extension number”, press the “$” button three times to insert a pause (-) between numbers. The machine will enter a pause when dialling. See “ Character switching” on page

The maximum length of a number is 32 digits.

8. Press Enter to select Name.

9. Using the keypad or arrow keys and the onscreen keypad, type in the name.

NOTE The maximum length of a name is 16 characters.

10. Highlight Done and press Enter.

11. Using the Down arrow key, scroll to Done and press Enter to confirm and add your

entry to the phone book.

12. Press the Left arrow key to exit the menu.

Adding a group entry to the phone book

The machine can hold up to 10 group dial settings. To add a new group dial number to the phone book:

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Fax Menu and press Enter.

3. Using the Down arrow key, scroll to Phone Book and press Enter.

4. Using the Down arrow key, scroll to Group Dial and press Enter.

5. Using the arrow keys, scroll to the required group dial entry position and press

Enter.

6. Press Enter to select Speed Dial List.

7. Scroll through the list of speed dial entries and press Enter to mark (*). When all

required entries are selected, press the Left arrow key.

8. Press Enter to select Group Name.

Configuring your machine... > 51

9. Using the keypad or arrows and the on-screen keypad, type in the name.

NOTE The maximum length of a name is 16 characters.

10. Highlight Done and press Enter.

11. Using the Down arrow key, scroll to Done and press Enter to confirm and add your

entry to the phonebook.

12. Press the Left arrow key to exit the menu.

Deleting a speed dial entry from the phone book

To delete a speed dial entry from the phone book:

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Fax Menu and press Enter.

3. Using the Down arrow key, scroll to Phone Book and press Enter.

4. Press Enter to select Speed Dial List/One Touch Dial.

5. Using the arrow keys, scroll to the required speed dial and press Enter.

6. Using the Down arrow key, scroll to Clear and press Enter.

7. Using the Up arrow key, scroll to Yes and press Enter.

8. Press the Left arrow key to exit the menu.

Deleting a group dial entry from the phone book

To delete a group dial entry from the phone book:

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Fax Menu and press Enter.

3. Using the Down arrow key, scroll to Phone Book and press Enter.

4. Using the Down arrow key, scroll to Group Dial and press Enter.

5. Using the arrow keys, scroll to the required group dial and press Enter.

6. Using the Down arrow key, scroll to Clear and press Enter.

7. Using the Up arrow key, scroll to Yes and press Enter.

8. Press the Left arrow key to exit the menu.

Connecting to a PBX

Private Branch Exchanges (PBXs) are private telephone systems used to route calls internally, for example, in a company. When dialling a telephone number, if a prefix is required to open an outside line, the line is connected to a PBX. If this MFP is going to be connected to a PBX, press the # key three times to insert a “-”, then type in the destination fax number. This will ensure the MFP waits until an outside line is availabl e before dialling the rest of the number.

Configuring your machine... > 52

Automatic redial

You can set the fax to automatically redial if the initial fax transmission fails. The machine will redial on:

> Line busy > No answer > Communication error

To set auto-redial:

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Admin Setup and press Enter.

3. Using the arrow keys and on-screen keypad, enter the Administrator password.

Highlight Done and press Enter.

4. Using the Down arrow key, scroll to Fax Setup and press Enter.

5. Using the Down arrow key, scroll to Fax Line Setup and press Enter.

6. Press Enter to select the Redial Tries.

7. Using the arrow keys, select the required number of redial attempts (between 0 and

10), then press Enter to confirm.

8. Using the Down arrow key, scroll to Redial Interval and press Enter.

9. Using the arrow keys, select the required redial interval (between 1 and 6 minutes),

then press Enter to confirm.

10. Press the Left arrow key to exit the menu.

Reception Mode

You can change the way your MFP handles incoming fax transmissions and telephone calls (if you have a telephone handset connected) depending on your office requirements. Choose from:

> Fax > Manual > Tel/Fax > TAD > DRD

To change the reception mode:

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Fax Menu and press Enter.

3. Press Enter to select Auto Receive.

4. Using the arrow keys, select the required reception mode and press Enter.

5. Press the Left arrow key to exit the menu.

Configuring your machine... > 53

Adding a telephone handset

If you want to add a telephone handset to your MFP, connect the line to the Tel socket (in certain countries it may be necessary to use a telephone plug adaptor).

You will also need to update the telephone settings to set the ring response:

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Admin Setup and press Enter.

3. Using the arrow keys and on-screen keypad, enter the Administrator password.

Highlight Done and press Enter.

4. Using the Down arrow key, scroll to Fax Setup and press Enter.

5. Using the Down arrow key, scroll to Basic Setup and press Enter.

6. Using the Down arrow key, scroll to Ring Response and press Enter.

7. Using the arrow keys, select the required response setting (between 1 ring and 20

seconds) and press Enter.

8. Press the Left arrow key to exit the menu.

NOTE You must also set the reception mode to the appropriate setting. See

“Reception Mode” on page 53.

NOTE If the telephone handset is in use (off hook), dialling for speech purposes is not available using the MFP keypad or speed dial keys.

ANAGING THE ADDRESS BOOK

The following section describes how to add/remove/modify e-mail addresses to/from the Address Book.

DDING AN EMAIL ADDRESS ENTRY TO THE ADDRESS BOOK

The machine can hold up to 100 e-mail addresses in the address book. To assign a new email address to the address book:

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Scanner Menu and press Enter.

3. Using the Down arrow key, scroll to Address Book and press Enter.

4. Press Enter to select Email Address.

5. Using the arrow keys, scroll to the required email address entry position and press

Enter.

6. Press Enter to select Address.

7. Using the keypad or arrows keys and the on-screen keypad, type in the new email

address.

NOTE The maximum length of address is 80 characters.

8. Highlight Done and press Enter.

9. Press Enter to select Name.

Configuring your machine... > 54

10. Using the keypad or arrows keys and the on-screen keypad, type in the name.

NOTE The maximum length of name is 16 characters.

If you do not enter a name, this column remains blank.

11. Highlight Done and press Enter.

12. Using the Down arrow key, scroll to Done and press Enter to confirm and add your

entry to the address book.

13. Press the Left arrow key to exit the menu.

ELETING AN EMAIL ADDRESS ENTRY FROM THE ADDRESS BOOK

To delete an email address entry from the address book:

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Scanner Menu and press Enter.

3. Using the Down arrow key, scroll to Address Book and press Enter.

4. Press Enter to select Email Address.

5. Using the arrow keys, scroll to the required email address and press Enter.

6. Using the Down arrow key, scroll to Clear and press Enter.

7. Using the Up arrow key, scroll to Yes and press Enter.

8. Press the Left arrow key to exit the menu.

ODIFYING AN EMAIL ADDRESS ENTRY FROM THE ADDRESS BOOK

To edit an email address entry from the address book:

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Scanner Menu and press Enter.

3. Using the Down arrow key, scroll to Address Book and press Enter.

4. Press Enter to select Email Address.

5. Using the arrow keys, scroll to the required email address and press Enter.

6. If required, press Enter to select Address. Update the details:

(a) Using the keypad or arrow keys and on-screen keypad, edit the email address. (b) Highlight Done and press Enter.

7. If required, use the Down arrow key to scroll to Name and press Enter. Update the details:

(a) Using the keypad or arrow keys and on-screen keypad, edit the email name. (b) Highlight Done and press Enter.

8. Using the Down arrow key, scroll to Done and press Enter.

9. Press the Left arrow key to exit the menu.

Configuring your machine... > 55

DDING A GROUP ENTRY TO THE ADDRESS BOOK

The machine can hold up to 20 group addresses. To add a new group address to the address book:

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Scanner Menu and press Enter.

3. Using the Down arrow key, scroll to Address Book and press Enter.

4. Using the Down arrow key, scroll to Group Address and press Enter.

5. Using the arrow keys, scroll to the required group address entry position and press

Enter.

6. Press Enter to select Address List.

7. Scroll through the list of email address entries and press Enter to mark (*). When all

required entries are selected, press the Left arrow key.

8. Press Enter to select Group Name.

9. Using the keypad or arrows keys and the on-screen keypad, type in the name.

NOTE The maximum length of a name is 16 characters.

If you do not enter a Group name, Group name column remains blank.

10. Highlight Done and press Enter.

11. Using the Down arrow key, scroll to Done and press Enter to confirm and add your

entry to the address book.

12. Press the Left arrow key to exit the menu.

ELETING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK

To delete a group address entry from the address book:

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Scanner Menu and press Enter.

3. Using the Down arrow key, scroll to Address Book and press Enter.

4. Using the Down arrow key, scroll to Group Address and press Enter.

5. Using the arrow keys, scroll to the required group address and press Enter.

6. Using the Down arrow key, scroll to Clear and press Enter.

7. Using the Up arrow key, scroll to Yes and press Enter.

8. Press the Left arrow key to exit the menu.

ODIFYING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK

To edit a group address entry from the address book:

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Scanner Menu and press Enter.

3. Using the Down arrow key, scroll to Address Book and press Enter.

4. Using the Down arrow key, scroll to Group Address and press Enter.

5. Using the arrow keys, scroll to the required group address and press Enter.

6. If required, press Enter to select Address List. Update the details:

Configuring your machine... > 56

(a) Using the arrow keys, scroll through the list and modify as required. Press Enter

to remove any address from the group listing; the “*” will be removed from the address.

(b) Press the Left arrow key to exit the list.

7. If required, use the Down arrow key to scroll to Group Name and press Enter. Update the details:

(a) Using the keypad or arrow keys and on-screen keypad, edit the email name. (b) Highlight Done and press Enter.

8. Using the Down arrow key, scroll to Done and press Enter.

9. Press the Left arrow key to exit the menu.

Configuring your machine... > 57

CCESS CONTROL

The operation and functionality of this machine can be limited to authorised personnel only by the simple introduction of a 4-9 digit PIN (Personal Identification Number). This is known as Access Control. The greater the number of digits in the PIN - the more secure it is.

Your MFP supports the following PIN types:

> Administrator PIN; This is the PIN for the system administrator(s).

If a PIN is registered as an administrator, the Admin password entry screen is displayed, and when an Admin password is entered, it will be authenticated as an administrator.

> User PIN; This is PIN for general users.

If a PIN is registered as a general user, the function selection screen is displayed, also after PIN entry, the function selection screen is displayed.

After using the machine, you will be expected to log out. Leaving the machine in access control mode will render the machine not usable by unauthorised users.

NABLING ACCESS CONTROL

Access Control Enable/Disable is switched in Menu > Admin Setup > System Setup > Access Control.

If your administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information.

With Access Control set to enable, the displ a y reverts to the System Setup screen immediately following the setting change. If one of the functions such as Print, Fax Send or PC Scan is running, the displa y wi ll onl y revert to the System Setup screen when the task has been completed.

OGGING IN

1. If the Enter PIN screen is displayed, use the keypad to enter your PIN.

2. Press Enter (or the Start button) to confirm.

3. At the Enter Password screen, use the on-screen keypad to enter your password.

4. Use the Up arrow key to highlight Done and press Enter to confirm.

OGGING OUT

When you have finished using the machine, make sure you log out:

NOTE A valid PIN consists of 4 to 9 digits.

Numbers entered are not displayed on-screen, they are replaced by “*”. If the PIN entered in invalid, “Incorrect Password” is dispalyed for 3 seconds

and the display reverts to the Enter the PIN screen.

NOTE With Access Control enabled, Logout options are displayed in the Menu on the Mode Selection screen.

1. Using the Down arrow key, highlight Logout and then press Enter. The Confirm Logout screen is displayed.

Access control > 58

2. Using the Down arrow key, highlight Yes and then press Enter to confirm. The display reverts to the Enter PIN screen.

NOTE When the MFP control panel is left inactive for a prescribed length of time, the display automatically reverts to the Enter PIN screen if Access Control is enabled.

PERATION TIME-OUT

When the MFP control panel is left inactive for a prescribed length of time (Operation Timeout), the display automatically reverts to the idle screen if Access Control is disabled.

If an error state occurs, Operation Time-out is disabled. After Operation Time-out, the display automatically reverts to the Enter PIN screen if

Access Control is enabled. The length of the Operation Time-out depends on the setting in Menu Mode > Admin

Setup > System Setup > Return to Standby Time.

Access control > 59

PERATION

With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use.

NOTE If Access Control has been enabled, you will first have to enter your Password/ PIN.

The following sections describe how to copy, fax (MB470/MB480), and scan your documents.

OADING DOCUMENT(S

NOTE The fax function is available only for MB470/MB480.

This MFP can scan/copy/send/fax document(s) either in the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, load your papers in the ADF. The ADF can hold up to 50 pages at one time.

If you need to scan/copy/send/fax pages from books, newspaper clippings, or paper with wrinkles or curls, place them on the glass.

LACING DOCUMENT(S) IN THE

)

ADF

Before using the ADF, please make sure that your paper meets the following specifications:

> Document(s) can range in size from 5.8” x 8.2” (148mm x 210mm) - 8.5” x

14”(216mm - 355.6mm)

> Document(s) can range in weight from 16 to 28 lbs (60 - 105 g/m2) and 11mm

sheet thickness.

> Document(s) should be square or rectangular and in good condition (not fragile or

worn).

> Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes. > Document(s) should be free of staples, paper clips, paper sticky notes.

> Keep the glass clean and without any documents left on it.

NOTE

> Glossy paper should not be used on the ADF. > You cannot scan A6 document in the ADF. > To transmit irregular types of document(s), place the document(s) on the

glass or make a copy first and then transmit the copy instead.

1. If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to 50 pages at one time.

Operation > 60

2. Place the document with the text face UP in the ADF and make sure that the top of each page is fed in first.

3. Adjust the Paper Guides (1) to centre the document in the ADF.

LACING DOCUMENT(S) ON THE GLASS

1. Open the document cover.

2. Place your document with the text fac e DOW N on the glass and align the top of the

page to the upper-left corner.

3. Close the document cover.

Operation > 61

OPYING

NOTE Factory default setting is Copy mode.

ASIC OPERATION

1. Place your document(s) with text face Up in the ADF or face Down on the glass.

2. Set your copying options as required. For further details refer to the following

sections.

3. Then press the Start button.

NOTE When using the ADF, in order to prevent paper jams, if you wish to cancel the copy process, press the Stop button once to stop the process and a second time to eject the paper.

DVANCED OPERATION

Using the options available, you can alter the copy output to suit your needs:

1. Press Enter button.

2. Select required parameter with Down arrow key and press Enter.

3. Pressing Up and Down arrow keys, select value and press Enter.

Options are (factory default settings in bold text):

MENU ITEM OPTIONS

Copies 1 - 99 Reduce/Enlarge A4>A5, Leg14>Let, Leg13.5>Let,

Leg13>Let, A4>B5, Fit to page, 100%, B5>A4, Let>Leg13, Let>Leg13.5, Let>Leg14, A5>A4, Custom

Paper Supply Legal13, Legal13.5, Legal14, Letter, A4, A5,

B5 Mode Mixed, Photo, HiRes.Mixed, HiRes.Photo Density -3, -2, -1, 0, +1, +2, +3 Input Tray Tray1, Tray2(optional), Manual

Feeder(MB460), MP Tray(MB470/MB480) Collate On, Off Duplex On, Off N-up

Edge_Erase 0.00 inch, 0.25 inch, 0.50 inch, 0.75 inch,

1in1, 2in1, 4in1(Hor.), 4in1(Ver.)

1.00 inch or

0 mm, 6 mm, 13 mm, 19 mm, 25 mm

M_SHIFT_R 0.00 inch, 0.25 inch, 0.50 inch, 0.75 inch,

1.00 inch or

0 mm, 6 mm, 13 mm, 19 mm, 25 mm M_SHIFT_B 0.00 inch, 0.25 inch, 0.50 inch, 0.75 inch,

1.00 inch or

0 mm, 6 mm, 13 mm, 19 mm, 25 mm

Copying > 62

MENU ITEM OPTIONS

Id Card Copy On, Off

a. N-up can only be changed from 1in1 if paper size is set to A4 or Letter and documents are scanned

from the ADF. Collate always defaults to “Off”. Reduce/Enlarge to “100%”. Reduce/enlarge to “100%,” Edge erase to “0mm (0.00in)” and Margin shift -Right/Bottom to “0mm (0.00in)”.

b. The setting displayed, mm or inch, depends on the setting in Admin Setup - System Setup - Unit of

Measure in Menu Mode. If Edge Erase is set to other than “0 mm” or “0.00 in,” Reduce/Enlarge always defaults to “100%”, N-up to “1in1”, and Margin Shift - Right/Bottom to “0 mm (0.00 in)”.

c. Any parts of the image that do not fit on the paper as a result of this setting, are not printed. The

setting displayed mm or inch, depends on the setting in Admin Setup - System Setup - Unit of Measure in Menu Mode. If Edge Erase is set to other than “0 mm” or “0.00 in,” Reduce/Enlarge always defaults to “100%”, N-up to “1in1”, and Margin Shift - Right/Bottom to “0 mm (0.00 in)”.

d. Any parts of the image that do not fit on the paper as a result of this setting, are not printed. The

4. Press the Left arrow key to return to the start menu.

Copying > 63

CANNING

ASIC OPERATION

1. Place your document(s) with the text face up in the ADF or face Down on the glass.

2. Select Scan mode using the Down arrow button on the control panel.

3. Press Enter.

4. Press the Down arrow key and select the scan destination from the following

options:

> Email > Network PC > PC

5. Set your scanning options as required. For further details refer to the following

sections.

6. Then press the Start button.

NOTE When using the ADF, in order to prevent paper jams, if you wish to cancel the copy process, press the Stop/Cancel button once to stop the process and a second time to eject the paper.

CAN TO EMAIL

1. Place your document(s) with text face Up in the ADF or face Down on the glass.

2. Using the Down arrow key, scroll to Scan and press Enter.

3. Press Enter to select Email.

4. Using the Up arrow key, scroll to Reply To and press Enter.

5. Set the reply address from either:

> Address Book - select from the address book entries > Screen Entry - enter directly using the keypad > Number - enter an address or group address number > LDAP - select from a Lightweight Directory Access Protocol (LDAP) server

If prompted, select More and change address, otherwise select Done.

6. Using the Down arrow key, scroll to Destination and press Enter.

7. Set the destination address(s) from either:

If prompted, select More and add additional addresses, otherwise select Done.

8. Using the Down arrow key, scroll to Subject and press Enter.

9. Set the subject from either:

> Subject List > Screen Entry

Scanning > 64

10. Using the Down arrow key, scroll to File Name and press Enter.

11. Using the keypad or arrow keys and the on-screen keypad, ty pe in the file name.

12. Highlight Done and press Enter.

13. If required, adjust the density setti ng:

(a) Using the Down arrow key, scroll to Density and press Enter. (b) Highlight the required setting and press Enter.

14. If required, adjust the document size: (a) Using the Down arrow key, scroll to *A4 and press Enter. (b) Highlight the required setting and press Enter.

15. If required, adjust the file format:

> If you are sendi ng a colour file;

(i) Using the Down arrow key, scroll to Color Select (Color) and press

Enter.

(ii) Highlight the required setting and press Enter.

> If you are sending a black and white file;

(i) Using the Down arrow key, scroll to Color Select (B/W) and press Enter. (ii) Highlight the required setting and press Enter.

CAN TO NETWORK

Before sending your document to a file server, profiles should be setup first to speed up the process. A profile contains a list of filing parameters such as your filing protocol, directory, file name and other scanning parameters. Add a new profile by either entering the machine’s web page or installing and starting the Network Setup Tool on the DVD-ROM supplied.

1. Place your document(s) with text face Up in the ADF or face Down on the glass.

2. Using the Down arrow key, scroll to Scan and press Enter.

3. Using the Down arrow key, scroll to Network PC and press Enter.

4. The file server profile list is displayed. If no profiles exist, the profile list is blank.

5. Using the arrow keys, scroll to the required profile (filing destination) and press

Enter.

6. Press the Start button.

CAN TO

NOTE You can create up to 20 profiles.

NOTE Ensure that the Actkey Utility is installed and set up first. Refer to “Actkey

utility - Windows only” on page 22.

The scanner function can be controlled from either the MFP (Push Scan) or from the PC (Pull Scan).

Scanning > 65

Push Scan

1. Place your document(s) with text face Up in the ADF or face Down on the glass.

2. Using the Down arrow key, scroll to Scan and press Enter.

3. Using the Down arrow key, scroll to PC and press Enter.

4. The Push Scan screen displays four options. Using the arrow keys, scroll to the

required function and press Enter: (a) Email

When the Email function is selected, the ActKey Utility executes PC scan in accordance with your settings for “Scan to Email”. The scanned image data is saved in the specified folder and is ready for the software to send as an attachment. Complete the data on screen and send.

(b) Folder

When the Folder function is selected the Actkey Utility executes PC scan in accordance with your settings for “Scan to Folder”. The scanned image data is saved in the specified folder.

When the Application function is selected the Actkey Utility executes PC scan in accordance with your settings for “Scan to Application1”. The scanned image data is saved in the application specified by the Actkey Utility.

(d) Fax (MB470/MB480)

When the Fax function is selected, the Actkey Utility executes PC scan in accordance with your settings for Scan to PCFax. The scanned image data is saved in the specified folder and is ready for the software to send as an attachment. Complete the data on screen and send.

5. Press the Start button.

Scanning > 66

Pull Scan

Double click the Actkey Icon on your desktop. The Actkey console (below) will display.

The functions below, can now be controlled from the PC:

> Scan to Application1 > Scan to Application2 > Scan to Email > Scan to Folder > Scan to Fax (MB470/MB480)

Scan to “Application2” works exactly the same as scan to Application1, simply allowing an alternative application to be selected.

As the cursor passes over an icon, the parameters set for that icon appear in a text box, a single click will select that option.

Scanning > 67

AXING

ASIC OPERATION

(MB470/MB480)

Searching the phone book

To search the contents of the phone book, you can either:

> Use the arrow keys to scroll through the list and highlight the required entry.

NOTE Lists of Speed Dials and Group Dials that have been added to the Phone Book are displayed in the order Group Dial (G00~ G09) and Speed Dial/One Touch Dial (#00~#99).

> Using the keypad to type in a search character, for example the first letters of the

name. Destinations whose in it i a l c ha racter matches the entered character appears on the screen.

NOTE You can switch between numbers, upper-case/lower-case letters, and symbols by pressing the same key multiple times. When pressing multiple times, you must re-press the key within 2 seconds of the previous press.

Refer to Character switching see “Character switching” on page 15.

Sending a Fax

1. Place your document(s) with text face Up in the ADF or face Down on the glass.

2. Using the Down arrow key, scroll to Fax and press Enter.

3. Enter the destination fax number by either:

(a) Selecting Fax No. and typing in the number using the numeric keypad.

NOTE You can type in a destination number in full or type in a speed dial or group dial number:

To enter a speed dial; press the “#” key and then enter the two-digit speed dial number, for example “#29”.

To enter a group dial; press the “*” key and then enter the one-digit group dial number, for example “*3”.

Fax number and ID registered in the selected dial number are displayed .

(i) Press Enter. (ii) At the continue prompt, select More to add additional numbers or Done to

confirm.

(b) Selecting Phone Book and selecting the number from the phone book entries.

(i) Search the phone book entries, refer to “Searching the phone book” on

page 68.

(ii) Repeat until all required entries are selected. (iii) Press the Left arrow key to exit the list.

Faxing(MB470/MB480) > 68

4. If required, press the Up arrow key and scroll to Check Dest. to view /edit the list of fax numbers:

> Press Enter to remove any entry from the list (no longer displays * next to the

entry).

> Press the Left arrow key to exit the list.

5. Press the Start button to send your document(s).

NOTE If you wish to cancel faxing, press Stop to abort the operation.

Fax transmissions are sent in black and white only.

DVANCED OPERATION

Changing the Fax Quality (Mode)

The machine is preset to “Standard”. If required, you can select Fine, ExtraFine, or Photo to improve fax quality.

To change fax quality:

1. Follow “Sending a Fa x” process steps 1 to 4.

2. Using the Down arrow key, scroll to Standard and press Enter.

3. Using the Down arrow key, scroll to the required quality setting and press Enter.

4. Press the Start button to send your document(s).

NOTE After you have completed your fax operation, the machine will automatically return to the preset value.

Adjusting Density

The machine is preset to the “Normal” level of Density. If your original document comes with a lighter or darker contrast, you can improve the quality by adjusting the density setting.

To change density:

1. Follow “Sending a Fa x” process steps 1 to 4.

2. Using the Down arrow key, scroll to Density:0 and press Enter.

3. Using the Down arrow key, scroll to the required density setting and press Enter.

4. Press the Start button to send your document(s).

NOTE After you have completed your fax operation, the machine will automatically return to the preset value.

Document Size

The machine is preset to “A4” size. To change the document size:

1. Follow “Sending a Fa x” process steps 1 to 4.

2. Using the Down arrow key, scroll to A4 and press Enter.

Faxing(MB470/MB480) > 69

3. Using the Down arrow key, scroll to the required document size and press Enter.

4. Press the Start button to send your document(s).

NOTE After you have completed your fax operation, the machine will automatically return to the preset value.

Fax Receiving

Your MFP is set to receive faxes automatically, if you wish to change the reception mode, refer to “Reception Mode” on page 53 for details.

Automatic fax receive (default mode)

When the MFP is in automatic fax receive mode:

> When ringing - Receiving start is displayed on Screen. > While it is receiving a Fax - Fax Receiving, sender’s Fax. No., and the number of

pages are displayed until the reception of data from all pages is complete.

> Upon completion of Fax Receiving - Sender’s Fax no., the total number of received

pages and Receiving OK are displayed f or 3 seconds, and the displa y changes to the Mode Selection screen.

> When the machine is printing Fixed images, the screen displays are the same as

those for printing.

NOTE Cancelling is disabled while the machine is receiving a fax.

If fax receiving fails, an error message displays until you press the Stop button:

> If an error occurs while a fax is being received, fax communication-related errors are

displayed.

> If an error occurs while a fax is printing, error messages displayed are the same as

those in print mode.

Manual Receive

Upon receiving an incoming call, the MFP will ring until you press the Start button to receive the fax.

Refer to “Reception Mode” on page 53 for details on enabling manual receive mode.

Tel/Fax automatic switching

Telephone/Fax Mode (T/F): When incoming calls are a mixture of fax and telephone calls, your best choice is the Telephone/Fax Mode. In this mode, the machine detects whether the incoming call is a fax or voice call.

When the call is from another Fax machine, your machine will switch to fax mode and receive the message. When the call is a voice call, your machine will ring like a telephone. If you do not answer, your machine will switch back to fax mode to allow the calling party to manually send a fax.

Refer to “Reception Mode” on page 53 for details on enabling Tel/Fax mode.

Faxing(MB470/MB480) > 70

TAD interface

Telephone Answering Device Mode (TAD): Use this mode if you want the machine and telephone answering machine to share the same phone line. Like Telephone/fax mode, the TAD mode detects whether an incoming call is fax or voice call. Refer to “Adding a

telephone handset” on page 54 for more information.

To set up TAD mode:

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Admin Setup and press Enter.

3. Using the arrow keys and on-screen keypad, enter the Administrator password.

Highlight Done and press Enter.

4. Using the Down arrow key, scroll to Fax Setup and press Enter.

5. Using the Down arrow key, scroll to Basic Setup and press Enter.

6. Using the Down arrow key, scroll to TAD Mode and press Enter.

7. Select the appropriate setting; Type1, Type2, Type3.

8. Press the Left arrow key to exit the menu.

Refer to “Reception Mode” on page 53 for details on enabling TAD mode.

DRD interface

Distinctive Ring Detection Mode (DRD): This mode is programmed for the fax to answer only on a distinctive ring. You can have a single phone line to have two numbers with distinct rings, one for regular phone calls and one for fax. If the phone line is in use, and there is an incoming fax, the sender will receive a busy signal.

To set up DRD mode:

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Admin Setup and press Enter.

3. Using the arrow keys and on-screen keypad, enter the Administrator password.

Highlight Done and press Enter.

4. Using the Down arrow key, scroll to Fax Setup and press Enter.

5. Using the Down arrow key, scroll to Basic Setup and press Enter.

6. Using the Down arrow key, scroll to DRD Type and press Enter.

7. Select the appropriate setting; Type1, Type2, Type3, Type4.

8. Press the Left arrow key to exit the menu.

Refer to “Reception Mode” on page 53 for details on enabling DRD mode.

Remote receiving

If you have an external telephone handset connected to your fax machine, you can instruct your fax machine to begin receiving by entering a three-digit code on your telephone keypad. This feature is useful when you answer a call on the external phone, but need to switch the line over to your fax machine.

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Admin Setup and press Enter.

3. Using the arrow keys and on-screen keypad, enter the Administrator password.

Highlight Done and press Enter.

4. Using the Down arrow key, scroll to Fax Setup and press Enter.

Faxing(MB470/MB480) > 71

5. Using the Down arrow key, scroll to Basic Setup and press Enter.

6. Using the Down arrow key, scroll to Remote Receive No. and press Enter.

7. Select the appropriate setting; Off, 000, 111, 222, 333, 444, 555, 666, 777,

888, 999, ***, ###.

8. Press the Left arrow key to exit the menu.

Refer to “Remote Receive No.” on page 45.

RINTING A FAX ACTIVITY REPORT

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Admin Setup and press Enter.

3. Using the arrow keys and on-screen keypad, enter the Administrator password.

Highlight Done and press Enter.

4. Press Enter to select System Setup.

5. Using the Down arrow key, scroll to Report Full Print and press Enter.

6. Using the Up arrow key, scroll to On and press Enter.

7. Press the Left arrow key twice to exit the menu.

8. Using the arrow keys, scroll to Print Information and press Enter.

9. Using the Down arrow key, scroll to Fax Activity Report and press Enter.

10. Press Enter to execute.

RINTING TRANSMISSION REPORTS

1. Using the Down arrow key, scroll to Menu and press Enter.

2. Using the Down arrow key, scroll to Admin Setup and press Enter.

3. Using the arrow keys and on-screen keypad, enter the Administrator password.

Highlight Done and press Enter.

4. Using the Down arrow key, scroll to Fax Setup and press Enter.

5. Using the Down arrow key, scroll to Basic Setup and press Enter.

6. Using the Down arrow key, navigate to the required report and press Enter. Choose

from:

> MCF (Single Location) - this prints a transmission report after each fax. > MCF (Multi Location) - this prints a summary report detailing which numbers

were successful and any that failed.

> Error MCF - this prints a report after each failed fax transmission. > Image in MCF - this includes an image of the fax on each transmission report.

7. Using the Up arrow key, scroll to On and press Enter.

8. Press the Left arrow key to exit the menu.

Faxing(MB470/MB480) > 72

ENDING A FAX FROM YOUR

NOTE You must have the fax driver installed on your PC. Download the latest fax driver from www.okiprintingsolutions.com.

1. From your application’s File menu, select Print.

2. In the Select Printer window, highlight the fax driver option.

3. Press the Preferences/Properties button to display the fax driver window.

4. On the Setup tab:

(a) Select the appropriate media size from the drop-down menu. (b) Set the resolution to Fine, Normal or Fast. (c) Set the orientation to Portrait or Landscape.

5. On the Cover Sheet tab: (a) Set the cover sheet usage settings as appropriate. (b) Select a cover sheet format.

6. On the Sender tab: (a) Enter your name. (b) Enter your fax number. (c) If required select the Add an outside call number checkbox and enter Outside

call number as appropriate.

Faxing(MB470/MB480) > 73

7. On the Recipient tab:

(a) Click the Recipient...button. (b) Select a fax number from the Phone book panel on the right hand side. Refer to

“Adding fax numbers to the phone book” on page 75

(c) Click the Add button to add this number to the recipient list. (d) Repeat b and c as required to create the recipient list. (e) If you need to remove a number from the recipient list, highlight the appropriate

name and then click the Delete button. (f) Once you have completed your list, click the OK button to close the Select

Recipients window.

8. Click the OK button to close the fax driver window.

9. Click the OK button to start sending your fax.

Faxing(MB470/MB480) > 74

DDING FAX NUMBERS TO THE PHONE BOOK

To add a fax destination number to the phonebook:

1. From your application’s File menu, select Print.

2. In the Select Printer window, highlight the fax driver option.

3. Press the Preferences button to display the fax driver window.

4. Click the Phone book... button.

The phone book screen displays.

5. Select FAX number -> New (Fax number).

6. Type in the fax number destination Name.

7. Type in the required FAX number.

8. If required, type in a Comment.

9. Click the OK button to save.

DDING NEW GROUPS NUMBERS TO THE PHONE BOOK

To add a new group to the phone book:

1. From your application’s File men u, select Print.

2. In the Select Printer window, highlight the fax driver option.

3. Click the Preferences button to display the fax driver window.

4. Click the Phone book... button.

The phone book screen displays.

5. Select Fax number -> New (Group).

6. Type in the Group name.

7. if required, type in a Comment.

Faxing(MB470/MB480) > 75

8. Add recipients to the group list:

NOTE Maximum 100 recipients in any one group.

(a) Select a fax number from the Phone book panel on the right hand side.

NOTE You can add a new fax number directly by clicking the New (FAX number)... button and adding an entry to the phone book panel.

(b) Click the Add -> button to add this number to the group list. (c) Repeat steps a and b as required to create the group list. (d) If you need to remove a number from the recipient list, highlight the appropriate

name and then press the <- Delete button.

9. Once you have completed your li st, click the OK button to close the New Group window.

MPORTING AND EXPORTING FAX NUMBERS

By using the import, export functions, you can manage fax numbers in a phonebook created on another computer.

1. In Windows: XP: select Start > Control Panel > Printer and Other Hardware > Printers and

Faxes. Server 2003: select Start > Printers and Faxes. 2000: select Start > Settings > Printers.

2. Right-click your machine icon and select Printer Preferences.

3. In the Setup tab, click the Phone Book button.

4. From the pull-down menu, click Tool > Export.

5. In the Export File screen, enter a name for the file and click the Save button. The

phonebook is saved.

6. Import the saved phonebook file to the other computer: (a) In the fax driver installed on the computer that the phone book file was

imported, start the phonebook in the same way, and click Tool > Import in the menu.

(b) In the Import File screen, select a phone book file to import. When the Open

button is clicked, data is imported to the phone book.

NOTE Registration of groups cannot be exported. (Destinations included in the group are exported.)

If the same name is already included in the phonebook of the fax driver to import, it is skipped.

Faxing(MB470/MB480) > 76

RINTING SETTINGS IN WINDOWS

Your printer’s operator panel menus provide access to many options. The Windows printer driver also contains settings for many of these ite ms. Where items in

the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those settings in the operator panel menus.

RINTING PREFERENCES IN WINDOWS APPLICATIONS

When you choose to print your document from a Windows application program a Print dialogue box appears. This dialogue usually specifies the name of the printer on which you will print your document. Next to the printer name is a Properties button.

When you click Properties a new window opens which contains a short list of the printer settings available in the driver, which you can choose for this document. The settings available from within your application are only those which you may want to change for specific applications or documents. Settings you change here will usually only last for as long as the particular application program is running.

PCL

EMULATION

Setup tab

1. Paper size should be the same as the page size of your document (unless you wish to scale the printout to fit another size), and should also be the same as the size of paper you will feed into the printer.

2. You can choose the source of the paper to feed, which may be Tray 1 (the standard paper tray), Manual (MB460) or the Multi Purpose Tray (MB470, MB480), Tray 2 (if you have the optional second paper tray installed). You can also click on the appropriate part of the screen graphic to select your preferred tray.

3. A variety of document finishing options can be selected, such as normal one page per sheet, or N-up (where N can be 2 or 4) for printing scaled down pages at more than one page per sheet.

4. Under 2-sided Printing, you can choose from auto or manual. Under manual 2-sided Printing you can choose to print on one side of a sheet only or to use 2-sided printing (duplex printing). Your printer allows you to carry out manual duplex

Printing settings in windows > 77

printing, meaning you must pass the paper through the printer twice. For more information, see “2-sided printing” on page 85. The Duplex Help button also offers guidelines on how to carry out manual duplex printing.

5. If you have changed some printing preferen ces before and saved them as a set, you can recall them to avoid having to set them individually each time you need them.

6. A single on-screen button restores the default settings.

Job options tab

1. The output resolution of the printed page can be set as follows.

> The ProQ1200 setting for MB460 prints at 600 X 2400dpi. This setting requires

the most printer memory and takes the longest to print. Your printed pages can be scaled to fit larger or smaller stationery. It is the best option for printing photographs.

> The High Quality setting prints at 600 X 1200dpi for MB460 and 1200 x 1200dpi

for MB470 and MB480 is the best option for printing vector objects such as graphics and text.

> The Normal setting prints at 600 x 600dpi and is suitable for most printing jobs. > The Draft setting prints at 300 x 300dpi and is suitable for printing draft

documents that contain mainly text. Y ou can select Toner Saving to save toner for some print jobs.

2. Page orientation can be set to either portrait (tall) or landscape (wide). Both views can be rotated by 180 degrees.

3. You can pri nt watermark text behind the main page image. This is useful for marking documents as draft, confidential, etc.

If you would like to print on special stationery, such as forms and letterhead, but do not want to use pre-printed stationery, you can create your own using Overlays. For more information on Overlays and Macros refer to “Overlays and Macros (Windows

only)” on page 103. The Overlays button also offers guidelines on how to carry out

manual duplex printing.

4. In Raster (bitmap) mode, processing of the page image is done in the computer leaving little processing for the printer to do, although the file size may be large. In Vector mode, file sizes may be smaller and so transmission over a network, for

Printing settings in windows > 78

example, may be faster. These effects are more pronounced for graphics printing than for text printing.

5. You can sel ect up to 999 copi es t o print cons ec utively, although you will need to top up the paper tray during such a long print run.

6. Your p rinted pages can be scaled to fit larger or smaller stationery, within a range of 25% to 400% of the original size.

7. A single on-screen button restores the default settings.

Image tab

1. Dithering produces an intermediate greyscale by adjusting the combination of dots used in printing. Selecting a setting determines the degree of detail with which a graphics image will be printed. Mesh determines that a screen of dots is used for dithering while Line Art determines that an array of lines is used for dithering.

2. Select dithering texture by setting the size of dots used in the halftone screen.

3. Set this control to print greyscale effects in black without dithering. Select the

check-box to disable greyscale printing or de-select the check-box to enable greyscale printing.

4. You can manually adjust lightness (the higher the setting the lighter the print) and contrast (the higher the setting the greater the contrast).

5. A single on-screen button restores the default settings.

ETTING FROM WINDOWS CONTROL PANEL

When you open the driver properties window directly from Windows, rather than from within an application program, a somewhat more extensive range of settings is provided. Changes made here will generally affect all documents you print from Windows applications, and will be remembered from one Windows session to the next.

Printing settings in windows > 79

General tab

My Printer Properties

1. This area lists some of the main features of your printer, including optional items.

2. This button opens the same windows as described earlier for items which can be set

from within application programs. Changes you make here, however, will become the new default settings for all Windows applications.

3. This button prints a test page to ensure that your printer is working.

Advanced tab

My Printer Properties

1. You can specify which times of day your printer will be available.

2. Indicates current priority, from 1 (lowest) to 99 (highest). Highest priority

documents will print first.

3. Specifies that documents should be spooled (stored in a special print file) before being printed. The document is then printed in the background , al lowing your application program to become available more quickly. Options follow:

This specifies that printing should not start until the last page has been spooled. If your application program needs a lot of time for further computation i n the middle of printing, causing the print job to pause for more than a short period, the printer could prematurely assume that the document has finished. Selecting this option would

Printing settings in windows > 80

prevent that situation, but printing will be completed a little later, as the start is delayed.

This is the opposite choice to the one above. Printing s tarts as soon as possible after the document begins spooling.

4. This specifies that the document should not be spooled, but printed directly. Your application will not normally be ready for further use until the print job is complete. This requires less disk space on your computer, since there is no spool file.

5. Directs the spooler to check the document setup and match it to the printer setup before sending the document to print. If a mismatch is detected, the document is held in the print queue and does not print until the printer setup is changed and the document restarted from th e print queue. Mismatched documents in the queue will not prevent correctly matched documents from printing.

6. Specifies that the spooler should favour documents which have completed spooling when deciding which document to print next, even if completed documents are lower priority than documents which are still spooling. If no documents have completed spooling, the spooler will favour larger spooling documents over shorter ones. Use this option if you want to maximise printer efficiency. When this option is disabled the spooler chooses documents based only on their priority settings.

7. Specifies that the spooler should not delete documents after they are completed. This allows documents to be re submitted to the printer from the spooler instead of printing again from the application program. If you use this option frequently it will require large amounts of disk space on your computer.

8. Specifies whether advanced features, such as pages per sheet, are available, depending on your printer. For normal printing keep this option enabled. If compatibility problems occur you can disable the feature. However, these advanced options may then not be available, even though the hardw are might support them.

9. This button provides access to the same setup windows as when printing from applications. Changes made via the Windows Control Panel become the Windows default settings.

10. You can design and specify a separator page that prints between documents. This is particularly useful on a shared printer to help each user find their own documents in the output stack.

Device options tab

In this window you can select which optional upgrades are installed on your printer. See the chapter entitled “Installing options”.

Printing settings in windows > 81

My Printer Printing Preferences

EMULATION

(MB470/MB480)

Layout tab

1. Page orientation can be set to portrait (tall), landscape (wide) or landscape rotated

by 180 degrees.

2. Print on both sides (duplex printing) can be set to long edge or short edge of the document.

3. Printed page order can be set as front to back or back to front of the document.

4. Set the number of pages to be printed on a single sheet. You can also set it to print

a booklet.

5. Click the Advanced button to be able to set further document options as follows:

My Printer Advanced Options

(a) Select the required printed paper size. (b) You can substitute another font for TrueType Font. (c) You can set other document options as required, including PostScript options

and printer features.

Printing settings in windows > 82

Paper/Quality tab

You can set the paper source or leave it as automatic selection and by using the Advanced button you have access to the same set of options as described above for the Layout Tab.

Job options tab

1. The output resolution of the printed page can be set as follows.

> The High Qual ity setting prints at 1200 x 1200dpi for MB470 and MB480 and is

the best option for printing vector objects such as graphics and text.

> The Normal setting prints at 600 x 600dpi and is suitable for most printing jobs.

You can select Toner Saving to save toner for some print jobs.

Printing settings in windows > 83

2. You can pri nt watermark text behind the main page image. This is useful for marking documents as draft, confidential, etc.

only)” on page 103. The Overlays button also offers guidelines on how to carry out

manual duplex printing.

3. You can sel ect up to 999 copi es t o print cons ec utively, although you will need to top up the paper tray during such a long print run.

4. Your printed pages can be scaled to fit larger or smaller stationery.

5. Using the Advanced button gives you access to the facility to set mirror image

printing and negative image printing.

6. A single on-screen button restores the default settings.

ETTINGS FROM THE CONTROL PANEL

The main tabs are the General Tab, Advanced Tab and Device Settings Tab. The General and Advanced tabs are the same as for PCL emulation described earlier.

Device settings tab

1. You can set the desired paper sizes in each of the available paper feed trays.

2. You can make a variety of font settings depending on your application.

3. You can set which optional upgrades are installed on your printer. See the chapter

entitled “Installing options”.

Printing settings in windows > 84

SIDED PRINTING

The duplex unit adds the function of two-sided printing, using less paper and making large documents easier to handle. It also enables booklet printing, which uses even less paper.

The duplex unit slides straight into the rear of the printer and requires no tools to install.

This machine has the option of Auto Duplex and Manual Duplex printing.

NOTE The steps in the process relate to Windows XP PCL. Other operating system windows may appear slightly different, but the principles are the same.

UTO DUPLEX PRINTING

This option provides automatic two-sided printing only for Letter, A4, Legal 13, 13.5 and 14 and Custom paper sizes, using paper stocks from 75 - 105g/m².

To carry out Auto Duplex Printing:

1. Select File -> Print and click the Properties button.

2. Select the input tray (Tray1, Tray2 (optional), Multi Purpose Tray) from the Source

drop down.

3. In the Duplex printing drop down menu, select either Long Edge (Auto) or Short Edge (Auto) according to your printing preferences.

4. If you require further information, click the Duplex Help button.

5. Click the Print button.

Printing settings in windows > 85

ANUAL DUPLEX PRINTING USING THE PAPER TRAY

NOTE Manual Duplex printing is available only for Windows PCL Driver.

To carry out 2-sided, or Manual Duplex Printing you must pass paper through the mac hine twice. You can carry out 2-sided printing using the Paper Tray (for paper sizes see

“Cassette trays” on page 24) or the Multi Purpose Tray (for paper sizes see “Multi purpose tray” on page 24).

NOTE You cannot use A6 paper size for printing from Tray 1 or Tray 2 (option).

1. Ensure that there is enough paper in the Paper Tray to carry out the print job.

2. Select File -> Print and click the Properties button.

3. Select the Multi Purpose Tray/Manual from the Source drop down.

4. In the 2-sided printing drop down menu, select either Long Edge (Manual) or Short Edge (Manual) according to your printing preferences. If you require further information, click the Duplex Help button. Then, Click the Print button.

INDOWS ONLY

)

Printing settings in windows > 86

5. Every second page (1) of your document is printed first. When this is complete, a message appears on screen prompting you to tak e the paper, flip it and replace it in the Paper Tray.

6. Open the Paper Tray (2).

7. Take the printed paper from the Output Stacker (3) and place it in the Paper Tray,

ensuring that the printed side is facing up and the bottom of the page facing into the machine (4).

8. Close the Paper Tray and press the Start button. The message window should disappear from your screen and the document finishes printing the remaining pages of your document.

NOTE You must press the Start button to start the printing for other side. The default time is set to one minute, failing which, the data is deleted and not printed.

Printing settings in windows > 87

ANUAL DUPLEX PRINTING USING THE MULTI PURPOSE TRAY

NOTE

> When using the Multi Purpose Tray on MB460, feed one sheet at a time. > For loading instructions see “Multi purpose tray” on page 30.

1. Position the paper guides on the Multi Purpose Tray according to the paper size.

2. Place paper one sheet at a time in the Manual Feed Tray. The paper is automatically

gripped in position.

3. Select File -> Print to display the Print dialog box.

4. Click the Properties button.

5. Select the Multi Purpose Tray from the Source drop down.

6. On the 2-sided printing drop down menu, select either Long Edge (Manual) or Short Edge (Manual) according to your printing preferences. If you require further information, click the Duplex Help button.

7. When every second page has printed, take the paper from the output stacker.

8. Set the paper one page at a time in the Multi Purpose Tray with the printed side

facing down and the top of the page facing into the machine. Ensure that the paper is gripped in place.

9. Press the Start button. The remaining pages of your document print on the blank side of the paper, one sheet at a time as you feed it into the Multi Purpose Tray.

Printing settings in windows > 88

RINTER SETTINGS IN

The information in this section is based on Mac OS X Tiger (10.4). Other versions may appear slightly different, but the principles are the same.

PCL

EMULATION

ETTING PRINTING OPTIONS

You can choose your printer and select options for how you want your documents to print from the Print dialog box.

To set your printer options:

1. Open the document you want to print.

2. To change the paper size or page orientation, select File > Page Setup. For a

description of each option, see “Page setup options” on page 91

OS X

3. Close the Page Setup dialog box.

4. Select File > Print.

5. Select your printer from the Printer drop-down menu.

Printer settings in Mac OS X > 89

6. To change any printer driver settings, select the required options from the Settings drop-down menu. You can select more options from the Copies & Pages menu. For a description of these options, see “Print Options” on page 92

7. Click the Print button.

ETTING PRINTING OPTIONS

SAVING DRIVER SETTINGS

You can save a set of printer driver options to use for future documents.

1. Open the document you want to print.

2. To change the paper size or page orientation, select File > Page Setup.

3. Select Save As Default from the Settings drop-down menu.

4. Select File > Print.

5. To save the current printer driver settings as a preset, select Save As fro m the

Preset menu.

6. Enter a name for your preset and click OK.

Printer settings in Mac OS X > 90

HANGING THE DEFAULT PRINTER AND PAPER SIZE

The following steps describe how to change your defaul t printer and the paper size options.

1. Select Apple menu > System Preferences.

2. Click the Print & Fax icon.

3. Select your printer in the Selected Printer in Print Dialog drop-down menu.

4. Select your required paper size in the Default Size in Page Setup drop-down menu.

AGE SETUP OPTIONS

This section provides a description of the page setup options available to you.

Page attributes

You can select Save As Default to use the current Page Setup settings as a standard for all documents.

Format for

Allows you to select your printer model before changing options such as Paper Size and Orientation.

Paper size

Select a paper size to match your documents and the paper loaded in the printer. The paper margin is 4.2mm at all edges. To s p ec if y your own paper sizes, select Manage Custom

Sizes...

Scale

You can scale documents up or down to fit onto different paper sizes. To fit your document on a specific paper size, select Options in the Paper Handling drop-down menu in the Print Options dialog box (see “Prin t Op ti ons” on page 92).

Orientation

You can select a portrait or landscape option. When using landscape, you can rotate the document 180 degrees.

Printer settings in Mac OS X > 91

RINT OPTIONS

OPIES

& P

AGES

Copies

This option allows you to enter the number of copies to print. If you select Collate, all pages of the document will print before the next copy prints.

Pages

You can select whether to print all pages of a document or just a section of it.

Layout

Pages per sheet

You can shrink multiple pages and print them on a single sheet of paper. For example, choosing 4-up will tie four of your document’s pages across a single sheet of paper.

You can control the order in which the documents are tiled and also choose to surround each document page with a border.

Printer settings in Mac OS X > 92

Two-sided

You cannot use the two sided printing options in this panel. Use the options in “Duplex” on

page 94 instead.

Scheduler

This option lets you choose whether to print your document immediately, or defer printing until later. You can also assign a priority to a print job.

These features are useful if you are printing large documents that take a long time to print.

APER HANDLING

Page order

You can choose to print your document in the normal page order (1,2,3...) or reverse order (...3,2,1).

Printer settings in Mac OS X > 93

This option allows you to choose whether to print only odd or even number of pages. This is useful if you are using manual duplex for wh ich you first print all odd pages, re-insert the paper in the printer and then print all even pages.

Destination paper size

Scale documents to fit on the size of paper in your printer. For example, you can take a document formatted for A3 and print it on A4 paper using an A4 printer.

OVER PAGE

Choosing a cover page may help you identify your printed document in a large pile of paper. This is useful in a busy office with many people sharing the printer.

UPLEX

Using the duplex, you can print on both sides of the paper. Long Edge Binding prints pages that read like a normal book. Short Edge Binding prints

pages that read like a notepad.

Printer settings in Mac OS X > 94

Paper source

This option allows you to select the paper tray to use for your print job.

Print quality

MB460 MB470/MB480

Use this option to select the print resolution. The ProQ1200 (MB460) and High Quality (MB470/MB480) setting produces the best graphic images, but these images take longer to print.

Printer settings in Mac OS X > 95

FFECTS

Dithering produces an intermediate greyscale by adjusting the combination of dots used in printing. Selecting a setting determines the degree of detail with which a graphi cs image will be printed. Mesh determines that a screen of dots is used for dithering while Line Art determines that an array of lines is used for dithering.

Select dithering texture by setting the size of dots used in the halftone screen. Adjust the brightness or contrast based on the original quality of the document.

RINTER SETUP OPTIONS

RINTER OPTIONS

MB460 MB470/MB480

Density

Select the density from Lightest (-2) to Darkest (+2) depending on the quality of the original document.

Printer settings in Mac OS X > 96

Weight

Select the thickness or type of paper in the printer. It is important to set this correctly as it affects the temperature at which the toner is fused to the paper. For example, if you are printing on normal A4 paper, do not select Labels or Transparency as this may cause toner smearing and paper jam.

Toner Save

Toner Save uses less toner when printing your document. This is best suited to draft text documents as it lightens the print significantly.

Auto Tray Switch

If the printer runs out of paper in the current tray, the Auto Tray Switch automatically changes to a tray that has the same type of paper and continues printing.

Paper size check

Select Paper Size check if you want the printer to warn you when the document paper size is different from the paper in the printer.

A warning message is displayed and printing continues when you load the correct paper in the paper tray and press START. When this option is deselected, the printer uses the paper loaded in the selected tray regardless of the document size.

Feed manually from Multi-purpose tray (MB470/MB480)

Select this option if you want the printer to wait until you press the START button when feeding from the Multi-purpose Tray. This can be useful if printing envelopes.

RINT CONTROL

If you are using the Windows Print Control Server software to manage printers, enter your assigned user name and ID. This information is sent to the printer with your print job and is recorded by the printer.

Printer settings in Mac OS X > 97

UMMARY

This option displays a summary of all selected print options for the current job.

EMULATION

OPIES

PAGES

(MB470/MB480)

Refer to “Copies & Pages” on page 92.

AYOUT

Refer to “Pages per sheet” on page 92.

The Two-sided option is used for Duplex printing. Long-edged Binding prints pages that read like a normal book. Short-edged Binding prints pages that read like a notepad.

CHEDULER

Refer to “Scheduler” on page 93.

APER HANDLING

Refer to “Paper Handling” on page 93.

Printer settings in Mac OS X > 98

OVER PAGE

Refer to “Cover page” on page 94.

RROR HANDLING

Postscript errors

If an error occurs and stops the print job, you can use select the Print detailed report under Error Handling, which will print the error page in detail. This will help you identify the error and take suitable action.

Tray switching

If the printer runs out of paper in the current tray, the Auto Tray Switch automatically changes to a tray that has the same type of paper and continues printing.

By selecting Display alert, a pop-up box will display on your application if there is a mismatch between the tray settings and paper size settings.

APER FEED

If you want the first page of a document printed on a different media, you can load the special media in the Multi-purpose tray and select the first page to be printed by setting Multi-purpose tray as the source. The remaining pages of the document can be loaded in the cassette tray and you can set that as the paper source. The entire document will be printed in one print job.

Printer settings in Mac OS X > 99

RINTER FEATURES

Paper input options

Paper size check

Select Paper Size check if you want the printer to warn you when the document paper size is different from the paper in the printer.

A warning message is displayed and printing continues when you load the correct paper in the paper tray and press Start. When this option is deselected, the printer uses the paper loaded in the selected tray regardless of the document size.

Media Type

Specify the appropriate weight and kind of paper you are using. Do not choose Label or Transparency when printing on plain paper. This will cause paper jam or print quality problems.

Multipurpose tray is handled as manual feed

Select this option if you want the printer to wait until you press the START button when feeding from the Multi-purpose Tray. This can be useful if printing envelopes.

Printer settings in Mac OS X > 100

OKI MB460, MB470, MB480 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual